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HomeMy WebLinkAboutDraft Minutes - Library Board of Trustees - 10/19/2023 - Board of Trustees Draft Minutes South Burlington Library Board of Trustees Thursday, October 19, 2023 6:00 pm Location: Boardroom – South Burlington Public Library and Virtual Members Present: Theresa Eiermann, Ted Lenski, Anne Gilson LaLonde, Kevin Morgenstein Fuerst, Rebecca Stazi, Donna Swartwout, Members Absent: Lauren Ballard Hatch, Stacey Pape, Holly Painter, Penelope Tompkins, Margery Vagt Staff Members & Guests Present: Jennifer Murray, Mae Stokes Friends of the Library Present: The Chair called the meeting to order at 6:05 pm At the time the meeting was called to order, the SBPL Board of Trustees did not have a quorum to take action on items on the agenda. The agenda was revised to have the Director’s report moved to the top of the agenda. Library exits were reviewed. Additions and deletions to the posted agenda Governance Committee Report Comments and questions from the public not related to items on the agenda None Director’s Report Jennifer Murray introduced Mae Stokes as a staff member who has responsibility for administrative tasks which includes ensuring that all Library committees and Board meeting minutes are uploaded to the City’s website. All minutes should be sent to Mae (mstokes@southburlingtonvt.gov) and Jennifer should be copied on the email. There will be a new template created by the city to be used for agendas and minutes. Jennifer will share when it is available. The social worker intern from the Howard Center will be introduced at the November board meeting. Jennifer reports the intern is a nice addition to the staff and is working on creating resources/referrals to be posted in Library bathrooms with the hopes that maybe they will be used in the entire building. Finally, Jennifer reported that she is reviewing all the meetings she attends to see how to best use and manage her time. At 6:15, the Board achieved a quorum of its members and the agenda and action items proceeded as follows: Approval of regular board minutes of September 25, 2023 Upon a motion made by Trustee Rebecca Stazi and seconded by Anne Gilson LaLonde, the Trustees voted unanimously to accept with edits, the minutes of the September 25, 2023 Board of Trustees Meeting. Proposed Slate South Burlington Public Library Foundation Directors Anne Gilson LaLonde presented and made a motion to accept the proposed slate of officers for the South Burlington Public Library Foundation. Ted Lenski seconded the motion and the Trustees voted unanimously to accept the slate of officers as listed below. The Foundation Bylaws require one designee from the South Burlington Public Library Board of Trustees to sit on the Foundation’s Board of Directors. The designee is Stacey Pape. Kevin Morenstein Fuerst Penrose Jackson Anne LaLonde Ted Lenski Holly Painter Stacey Pape - designee from SBPL Board of Trustees Jay Pasackow John Simson Nancy Simson Donna Swartwout Penne Tompkins Committee Reports Finance Committee: The Chair of the Committee reviewed the budget and highlighted line items where changes have been made: increase in salary to cover requests for increase in reservations hours and increase a part time to full time due to library staffing needs. There are additional funding requests for the library of things, audio and eBooks, and AV support. Online print subscriptions have increased and additional funds for training for staff have been requested. The Trustees will wait to hear from the City before discussing other budgetary concerns that might impact the need to purchase new equipment for the copying/printing process or consider other possibilities that may affect revenue. Upon a motion made by Trustee Ted Lenski and seconded by Kevin Morgenstein Fuerst, the Trustees voted unanimously to accept the proposed FY 2025 budget. Governance and Nomination Committee The Governance committee shared concerns about the current Library of Things policy and the waiver that needs to be signed on a yearly basis. The board discussed the need for the waiver given some of the items in the Library of Things. Waivers can only be signed by someone who is 18 or older. Upon a motion made by Trustee Anne Gilson LaLonde and seconded by Donna Swartwout, the Trustees voted unanimously to accept the proposed change in the Library of Things policy that Library of Things Items may only be checked out by patrons 18 years of age or older. Other Business: None Adjourn Seeing no other business, the Chair adjourned the meeting at 6:55 pm.