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HomeMy WebLinkAboutAgenda - Library Board of Trustees - 02/10/2022Board of Trustees Regular Meeting Agenda Thursday, February 10, 2022 - 6:00 p.m. Virtual meeting only Join Zoom Meeting: https://us02web.zoom.us/j/85295133153?pwd=YjlaRTdNaXlo MjdDZTdBTGsyM0VqZz09 Meeting ID: 852 9513 3153 Passcode: 790301 Phone: 1 646 558 8656 6:00 p.m. Call to Order 6:02 p.m. Additions and deletions to the posted agenda 6:03 p.m. Comments and questions from the public not related to items on the agenda 6:10 p.m. Approval of regular board minutes of January 13, 2022 Action 6:15 p.m. Chair’s report 6:20 p.m. Covid-19 update – if needed 6:30 p.m. Friends of the Library report 6:40 p.m. Committee Reports 6:40 p.m. Finance Committee 6:45 p.m. Governance and Nomination Committee – Collection Dev Policy Action 7:10 p.m. Advocacy Committee 7:20 p.m. Director’s Report 7:30 p.m. Other Business 7:35 p.m. Adjourn Future items: Strategic planning Upcoming meetings schedule: Board meetings (6:00pm): LBOT Board meetings Materials due for Board meeting 10/7/2021 9/28/2021 11/18/2021 11/9/2021 12/9/2021 11/30/2021 1/13/2022 1/4/2022 2/10/2022 2/1/2022 3/10/2022 3/1/2022 4/14/2022 4/5/2022 5/12/2022 5/3/2022 6/9/2022 5/21/2022 Finance Committee (5:30pm): October 26, January 25, April 5 Advocacy (6:00pm): October 11, December 13, February 15, April 18, June 14 Governance and Nomination Committee (5:30pm): September 28, November 4, December 2, January 6, February 3, March 3, April 7, May 5, June 2 COLLECTION DEVELOPMENT POLICY Draft 1/2022 The South Burlington Public Library’s major goal in collection development is to meet the informational, educational, and recreational needs of the community. This policy is intended to provide guidance for the evaluation, selection and deselection of materials and define the scope and standards of the collection. The end result will be a well-balanced collection that reflects our community’s varying economic, racial, ethnic, and educational backgrounds, within the limits of our budget. This policy will be reviewed annually and will reflect changes in our community. A.Selection The Library Director and staff have the full authority to select materials for the collection. They recognize the rights of all patrons to have free, secure access to the widest diversity of views and expressions as guaranteed under the First Amendment to the Constitution. The race, religion, nationality, or political views of an author or creator; offensive language; depictions or descriptions of violence or sexually explicit activity; controversial content of an item; or endorsement or disapproval by an individual or group in the community does not cause an item automatically to be included or excluded from the library’s collection. The Library endorses the American Library Association (ALA)’s Library Bill of Rights http://www.ala.org/advocacy/node/35 and the Freedom to Read Statement http://www.ala.org/advocacy/intfreedom/freedomreadstatement. The Library’s collection includes print, DVD, spoken word, and digital collections for users from birth through adulthood. All materials, whether purchased or donated, and regardless of format, are considered in terms of the criteria listed below. An item need not meet all of these standards to be added to the collection. •Popular interest •Accuracy of information •Diversity of opinion •Reputation of author, publisher, producer, or illustrator •Positive reviews in professional and critical sources •Creative, literary, or technical quality •Treatment of subject across multiple levels of emotional and intellectual maturity •Relationship to existing materials in the collection •Materials that address the Library’s values, including equity, diversity, respect and sustainability. •Cost and availability B.Collection Maintenance Maintenance of the library’s collection through reevaluation by the Library staff ensures its usefulness and relevance to the community. Staff sets a collection review schedule such that all areas of the collection are reconsidered every three years, using the criteria set above for selection. Staff utilizes collection development materials, professional judgement, and experience to withdraw and/or replace items in the collection. Outdated, obsolete, irrelevant, seldom used, or worn items will be removed from the collection. Materials easily obtainable from another library may also be withdrawn. C. Suggestions for purchase Recommendations from the public are encouraged and given careful consideration. All suggestions for purchase are subject to the same selection criteria as other materials and are not automatically added to the collection. D. Gifts The Library Director may establish additional criteria to be used by Library staff in accepting gifted materials, such as the items' condition or publication date, availability of storage space, and other factors. Once donations are accepted by staff, items become the property of the Library and may be added to the collection. Or, they may be given to other libraries and non- profit agencies (including the Friends of the Library) sold, traded or discarded if not selected for the collection. Donated items will not be returned to the donor. The Library will not accept any item that is not an outright gift. The Library will provide a form for donors to fill out for tax purposes. However, the Library cannot provide an appraisal or value for the donated items. Donations of new items may be used for special recognition or as memorials at the discretion of the Library Director. Monetary gifts given without restriction may be accepted for the purchase of materials. Monetary gifts offered with specific restrictions will be reviewed by the Library Director and the Board of Trustees as needed. E. Access to other library collections The Library’s collection is further enhanced by the following services: • Interlibrary Loan is a nationwide system that allows Library staff to borrow requested materials from other libraries to meet individual interests. No fees will be charged for this service. • The Homecard System allows reciprocal lending between many nearby libraries, enabling our card-holders to borrow books and other materials from any Homecard library using their South Burlington library card. (link) • The ABLE Library is a free national program that provides large print books, braille books, digital talking books and audio described DVDs and videos for people who have difficulty reading regular large print or handling print materials. Applications may be approved by library staff. (link) F. Reconsideration of Materials As mentioned above, the Library supports and adheres to the ALA’s Freedom to Read statement http://www.ala.org/advocacy/intfreedom/freedomreadstatement. Nonetheless, from time to time, Library patrons may raise objections to materials in the Library’s collection. • As staff become aware of such objections, the Director will discuss the concern and selection procedure with the complainant. • Should persons from the South Burlington community wish further consideration to recommend the removal of a particular item from the collection, they may submit a “Request for Reconsideration of Library Materials” (see below). • Upon receipt of the completed form, the Library Director will select two staff members who did not select the work in question and one Librarian from an area library to read, view, or listen to the material in its entirety. The Director will not serve on this committee. • This committee will check the materials against the selection criteria above, read reviews, and consult recommended lists. This group will present a written recommendation to the Chair of the Board of Trustees who will also share it with the complainant. • The staff member who selected the materials may send comments regarding her/his selection to the Board as well. • The Board will consider the merits of the written decision at its next public meeting, will vote to uphold or override the decision, and will notify the complainant. • The Board's vote determines the final settlement of the matter. The Library will retain or withdraw challenged materials as mandated by the decision of the Library Board of Trustees. • The challenged material will remain in circulation during the reconsideration process. REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS Please complete this form and submit it to the Library Director as part of the above process. Author : Title: Type of material: Request initiated by: Address: Email: Phone: Have you read, watched or listened to this item in its entirety? If not, please identify which parts of the material you are referring to. What are your concerns? Please be specific. How would you like this to be resolved?