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Home My WebLink AboutAgenda - City Council - 10/30/2021 - SMAGENDA SOUTH BURLINGTON CITY COUNCIL South Burlington City Hall Kevin L Dorn Senior Center 180 Market Street SOUTH BURLINGTON, VERMONT AGENDA Assistive Listening Service Devices Available upon request – Reach out to staff or committee members before meeting begins Policy Priorities & Strategies Retreat Saturday, October 30, 2021 9:00 AM Resources Provided for this Retreat: •Policy Priorities & Strategies (PP&S) – Leadership Team and Committee Recommendations •Legend for spreadsheet •PP&S Process Memo •Comprehensive Plan Vision and Goals •Commissions’ Recommendations •Bike Rack or other Ideas •ARPA Potential Projects List 1.Pledge of Allegiance (9:00 AM) 2.Instructions on exiting building in case of emergency (9:01 to 9:03) 3.Agenda Review: Additions, deletions or changes in order of agenda items (9:03 to 9:05) 4.Comments and questions from the public not related to the agenda (9:05 to 9:15) 5.Introductions and Orientation to the Retreat Day (9:15 to 9:50) 6.Review of the Community and our Demographics (9:50 to 10:00) 7.Policy Priorities & Strategies – Process to Date (10:00 to 10:15) 8.Break (10:15 to 10:30) 9.Brainstorm and discuss policy priorities and the strategies we will employ to further thesepriorities (10:30 to 12:00) 10.Lunch (12:00 to 12:30) 11.Prioritization exercise on strategies and Committee priorities (12:30 to 1:30) 12.Break (1:30 to 1:45) 13.What are we missing – residents, groups, efforts, etc. (1:45 to 2:15) 14.Next Steps and Wrap-up (2:15 to 2:45) 15.Other Business (2:45 to 3:00) 16.Adjourn (3:00 PM) Respectfully Submitted: Jessie Baker, City Manager Policy Area Description Related Policy Statement Source Implementation Strategy Description Responsible Leader(s)Timeline Source of idea Committee Action Continue focus on developing City Center and successfully administering the TIF district *Gain approval of a Substantial Change request *TIF 5 year audit Ilona multi-year LT Plan for effective use of ARPA funding *Infrastructure (including IT) *Affordable Housing *Economic development and business support Andrew multi-year LT, EDC, AHC, SBBA AHC, EDC Make recommendations to Council on how best to use ARPA funding for housing and economic development Develop a policy on when the City assumes ownership for privately developed parks, open spaces, and roads (rec paths and sidewalks), and ensure maintenance resources are developed Paul, Holly, Jessie, Justin FY22 - FY23 Paul, Holly Complete LDR Amendment process: *Extend inclusionary zoning city-wide *Zoning District amendments to align with Comprehensive Plan Paul FY22 LT, PC, Council PC Adopt new Accessory Dwelling Unit standards PC Adopt updated regulations including PUDs and subdivisions AHC Explore funding mechanisms to increase funding to Affordable Housing Trust Fund and make recommendations to Council AHC Work with staff to review options for buying or developing existing city-owned land to develop additional perpetually affordable housing EDC Work with staff to review options for buying or developing existing city-owned land Work to develop a Park Master Plan to assess neighborhoods for unique features and determine how best to ensure equity of amenities like: open space, park space, walkability, e-bikes, etc. Holly, Ashley, Paul FY22 and FY23 Ashley LDR Updates: *Explore rezoning the land around the airport *Continue revisions to City Center Form Based Code and associated Official Map updates to support sucessful developemnt of the downtown Paul FY22 EDC, SBBA, lT EDC, PC *EDC to participate in airport rezoning subcommittee *PC to discuss and adopt all Participate in the Airport Sound Committee and ensure noise mitigation funds are available to the community Jessie, Paul ongoing Council PC Develop tools for core areas of the City, including neighborhoods, commerical PUDs, infill, redevelopment PUDs, and/or extended use of TDRS City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council - Last Updated: 10/22/21 Role of Council Role of City Manager and Leadership Team Role of City Committee "This is how our resident committees can inform policy and help implement policy.""This is the vision for our community""This is how we are accomplishing this vision." Creating a robust sense of place and opportunity for our residents and visitors. Comp Plan Be affordable, with housing for people of all incomes, lifestyles, and stages of life Comp Plan Keep unique features, and maintain or enhance the quality of life of existing neighborhoods Comp Plan Affordable and Community Strong 1 Policy Area Description Related Policy Statement Source Implementation Strategy Description Responsible Leader(s)Timeline Source of idea Committee Action City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council - Last Updated: 10/22/21 Role of Council Role of City Manager and Leadership Team Role of City Committee "This is how our resident committees can inform policy and help implement policy.""This is the vision for our community""This is how we are accomplishing this vision." Be a recognized leader in public education offerings and outcomes Comp Plan Strengthen relationship with the School Board and develop a coordinated budget and priorities for the City as a whole. Jessie ongoing LT Increase and coordinate programming to provide opportunities for community engagement Holly, Jennifer ongoing LT, Library Trustees Plan for Recreation Center future (new facility, existing spaces, etc.)?Holly, Ilona multi-year LT, RPC, SBBA RPC Provide recommendations to the City Council Complete a city-wide assessement and update to city addresses to be compliant with state required E9-1-1 system Marla Ongoing Marla SBPD will continue to be a progressive leader in the evolution of police use of force and de-escalation principals as we adopt, train, and implement the 2021 legislation on Use of Force Shawn ongoing LT SBPD will continue to be a leader in recognizing bias in policing and establishing meaningful relationships with the immigrant community. This work includes education for staff and leveraging the partnership formed with our cultural brokers. Shawn FY22 LT Support Trustees in completing Library Strategic Plan Jennifer FY22 Library Trustees Library Trustees Complete Library Strategic Plan Explore updating the City's Noise and Nuisance ordinances and related LDRs Colin, Paul FY22 constituents, Council Promote the expansion of Dog Park (Wheeler Dog Park) offerings both on publicly-owned lands and with new development proposals Holly, Paul 5 years CAD CAD Consider plans and provide feedback Modernize rules and regulations on dogs and common spaces for dogs Colin, Holly, Justin, Shawn, Ashley FY22-FY23 LT CAD Review and recommend ordinance changes Complete Szymanski Park Improvements Holly, Justin FY22 FY22 CIP South Village Field: Determine future use and work with developer on construction Holly, Justin FY22 FY22 CIP Hubbard Natural Area: Complete design phase and prepare bid documents Ashley, Justin FY22 FY22 CIP Red Rocks: Complete permitting for park improvements Ashley, Justin FY22 FY22 CIP ***Engage/invite residents to provide input on what a robust community means to them *Consider permanent Town Meeting Day Survey to track longitudinal data or RDD-type survey with benchmarking *Assess progress toward achieveing a community identity *Examine how to increase participation in city discussions? Coralee ongoing LT Creating a robust sense ofplace and opportunity for our residents and visitors. Comp Plan Ensure transparent and accessible government. Provide quality public safety, infrastructure, health, wellness, and recreation services Comp Plan Affordable andCommunity Strong 2 Policy Area Description Related Policy Statement Source Implementation Strategy Description Responsible Leader(s)Timeline Source of idea Committee Action City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council - Last Updated: 10/22/21 Role of Council Role of City Manager and Leadership Team Role of City Committee "This is how our resident committees can inform policy and help implement policy.""This is the vision for our community""This is how we are accomplishing this vision." ***Continue to strengthen community identity and commitment to communications *Refine and enhance a strategy for outward communications (checklists, structures, types, branding, etc) *Develop comprehensive communications policy *Provide training to staff and committees *Update City's website for clear resident communication Coralee ongoing LT Complete project to put land records online Donna FY22 LT Conduct a cultural assessment (artist/arts inventory) in preparation for a future potential cultural plan (ARPA?) Ilona FY22 PASC PASC Review recommendations for the use of ARPA dollars; Conduct Inventory Take into account the quality of life of residents, employees, and visitors in the development of City policies, plans, projects, and regulations Comp Plan Create equitable open spaces for all residents Ashley, Holly multi-year LT Actively plan for public spaces throughout the City, including public open spaces and public art, such that these spaces can be utilized daily and also for special community-oriented events. Comp Plan Build art into public spaces throughout South Burlington Ilona multi-year PASC PASC Issue Call for Art to develop ideas for future art installations city wide Establish vibrant streetscapes, civic spaces, public art and public facilities in the Central District and City Center. Comp Plan Support Art in City Center PASC/Community Development ongoing Public Art Selection Committee Public Art Selection Committee * Hold dedication events for art; * Mount shows in public gallery; * Select art for upcoming projects Complete Transportation Impact Fee update Justin, Paul FY22 LT Complete 8 to 10 projects prioritized in Penny for Paths as a step to tie together network for accessiblity for all Justin, Ashley FY22 LT BPC Inform P4Ps priorities Complete Transportation Demand Management Regulations Justin, Paul ongoing LT PC Consider and adopt new regulations Creating a robust sense ofplace and opportunity for our residents and visitors. Ensure transparent and accessible government. Bicycle and pedestrian friendly with safe transportation infrastructure. Comp Plan Comp Plan Affordable andCommunity Strong Walkable 3 Policy Area Description Related Policy Statement Source Implementation Strategy Description Responsible Leader(s)Timeline Source of idea Committee Action City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council - Last Updated: 10/22/21 Role of Council Role of City Manager and Leadership Team Role of City Committee "This is how our resident committees can inform policy and help implement policy.""This is the vision for our community""This is how we are accomplishing this vision." LDR Amendments to promote walkable neighborhoods and environmental conservation *Replace Subdivision and Master Plan Standards *New Planned Unit Development Types: Conservation, Traditional Neighborhood *Establish citywide Civic Space Types, Street Types and Building Types and Residential Design Justin, Paul FY22 and FY23 LT PC Consider and adopt new regulations Mary Street - Add sidewalk Justin, Ilona FY22 LT Consider UPWP applications to build out bike/ped infrastructure to create an accessible network for all residents with focus on scoping projects for next two years. Paul, Ashley, Justin multi-year LT EC, BPC Support funds, participate in conversations around related projects Consider multi-modal transportation planning and implementation expertise when hiring the next DPW Director Jessie FY22 LT, BPC Improve connections between maintenance costs and capital (public and private) investments *Assess maintenance standards and commitment to level of service *Reflect these decisions in maintenance budgets *2022 - Focus on line striping budget and timeline *Continue to diversify the maintenance fleet (smaller more nimble fleet pieces) to meet changing transporation designs Justin ongoing constituents, Council, SBBA Update City-wide official map to include examination of east-west roads Paul FY22 LT PC Consider and adopt new official map BPC Develop strategy to connect with residents about how to interact and engage with each other via different modes of transportation in a respectful and responsible way. Work with folks at GMT to improve and enhance transit options in the City and throughout the region. Jessie, Paul, Justin ongoing LT Work with partners to extend the Bike Share Program into more South Burlington neighborhoods Paul FY22 LT EDC Continue to participate in I89 Corridor conversation Garden Street: Complete the right of way acquisition and design; bid out project Justin, Ilona FY22 LT Williston Road Streetscape: Complete design and initiate ROW acquisition Justin, Ilona FY22 LT City Center Park Phase II: Initiate design for City Center Park pedestrian and bicycle boardwalk connection Ilona, Justin FY22 LT Pursue other projects in City Center as funded (Ped/Bike Bridge)Ilona ongoing LT Bicycle and pedestrian friendly with safe transportation infrastructure. Comp Plan Establish a city center with pedestrian-oriented design, mixed uses, and public buildings and civic spaces that act as a focal point to the community. Comp Plan Develop a safe and efficient transportation system that supports pedestrian, bicycle, and transit options while accommodating the automobile Comp Plan Walkable 4 Policy Area Description Related Policy Statement Source Implementation Strategy Description Responsible Leader(s)Timeline Source of idea Committee Action City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council - Last Updated: 10/22/21 Role of Council Role of City Manager and Leadership Team Role of City Committee "This is how our resident committees can inform policy and help implement policy.""This is the vision for our community""This is how we are accomplishing this vision." Complete LDR Amendment process: *Conservation PUDs and Environmental Protection Standards *LDR Amendments to facilitate accessory dwelling units, solar ready roofs and solar gain, accessory structures, and other minor amendments *Zoning District amendments to align with Comprehensive Plan Paul FY22 LT, PC, Council Update All-Hazard Mitigation Plan Terry, Paul FY22 LT Complete Auclair conservation plan Paul FY22 LT Review and consider updates to Tree Ordinance Justin FY22 Council Review and consider changes to the City's Emerald Ash Borer Plan Justin FY22 Council, constituents EDC Explore ways to recruit and retain clean energy businesses Promote conservation of identified important natural areas, open spaces, aquatic resources, air quality, arable land and other agricultural resources, historic sites and structures, and recreational assets Comp Plan Improve management/maintenance of City-owned open spaces *Pursue acquisition/conservation of properties based on Council directions and priorities *Develop a policy to evaluate a parcel's use (access or not) *Review and update current Open Space Fund parameters *Recommend process for funding ongoing maintenance and management *Ensure all documentation is centrally maintained Jessie, Ashley, Justin, Paul multi-year LT NRCC Develop Open Space Plan to document strategy for prioritizing conservation and stewardship of land in the City. Continue to collect, monitor and analyze energy data for City facilities Lou ongoing EC, LT EC, BPC Provide support; recommendations EC Assist the City with identifying additional investments in energy efficiency improvements and operating practices in municipal buildings and other facilities that will reduce their energy cost and associated carbon footprint. *** Develop the City's Climate Action Plan (including a specific Transportation Implementation Plan and Governance Implementation Plan) Paul FY22-FY23 LT, EC Task Force, EC Participate in Climate Change planning; provide recommendations Continue to reduce our phosphorus discharges into Lake Champlain; work with DEC on a possible P-Credit Program as we are achieving great results that others could benefit from with our P reduction Justin ongoing Justin Rabidoux Prepare for an Chloride TMDL by instituting winter maintenance best practices and working with the private sector on their SOPs. Perhaps a Stormwater Credit can be created for private sector Cl- reductions Justin, Paul ongoing Justin Rabidoux Emphasizing sustainability for long-term viability of a clean and green South Burlington Comp Plan Climate Change Resolution Resolution Reduce energy consumption city-wide and increase renewable energy production where appropriate. Comp Plan Green & Clean 5 Policy Area Description Related Policy Statement Source Implementation Strategy Description Responsible Leader(s)Timeline Source of idea Committee Action City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council - Last Updated: 10/22/21 Role of Council Role of City Manager and Leadership Team Role of City Committee "This is how our resident committees can inform policy and help implement policy.""This is the vision for our community""This is how we are accomplishing this vision." Energy Committee Participate in Button up and other community education opportunities; support efforts to weatherize as part of noise mitigation Support reduction in fossil fuel use in South Burlington by looking at viable alternative fuel options for City fleet *Research capacity of new technology and weigh against cost of new investment for future budget consideration *Expand use of electric hand held equipment and investigate the replacement of gas-powered equipment/fleet with electric/renewable equivalents *Integrate into relevant sections of the Climate Action Plan Justin, Paul, Chiefs, Lou ongoing EC Develop plan to provide dispatch services to partner communities Shawn FY22 LT Participate in State-wide Code Review conversations and adjust local ordinances as needed Terry FY22 LT Maintain presence on the Champlain Valley Conservation Partnership to support regional conservation and stewardship goals. Ashley ongoing Ashley Parker Continue to represent the City on regional and state-wide boards: VLCT, CCRPC, Clerks' Association, VT Bar Association, Green Mountain Water & Environment Association (GMWEA), Vermont Chapter of the Institute of Transportation Engineers (VTITE), and VT Clean Water Advisory Committee (CWAC) All ongoing LT Offer City-owned spaces to community for use Coralee, Holly, Jennifer FY22 LT Participate in the region's Building Homes Together campaign (http://www.ecosproject.com/building-homes-together) Jessie, Paul 5 years Jessie AHC Articulate connections between dense housing development and climate change solutions AHC Review zoning districts city-wide to identify additional locations for residential/mixed-use zoning including conducting an inventory of vacant space. Opportunity Oriented Being a supportive and engaged member of the larger regional and statewide community. Comp Plan Prioritize development that occurs within the community into the higher intensity areas identified within this Plan Comp Plan Emphasizing sustainabilityfor long-term viability of a clean and green South Burlington Climate Change Resolution Resolution Green & Clean 6 Policy Area Description Related Policy Statement Source Implementation Strategy Description Responsible Leader(s)Timeline Source of idea Committee Action City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council - Last Updated: 10/22/21 Role of Council Role of City Manager and Leadership Team Role of City Committee "This is how our resident committees can inform policy and help implement policy.""This is the vision for our community""This is how we are accomplishing this vision." AHC Identify regulatory barriers and added costs of developing multi-unit buildings and propose ways for SB to address them. Could include: waiver or reduction of city impact and permit fees for perpetually affordable developments AHC Identify regulatory barriers and added costs of redeveloping areas of SB and propose ways to address them Consider ballot item on Commercial Cannabis Jessie FY22 EDC, Council EDC Explore Commercial Cannabis, monitor CCB's efforts and make recommendations to Council Develop metrics for fiscal and economic development: do we have a tax base goal? What do we need to be financially sustainable? How do we support GL growth that enables this? Jessie, Ilona ongoing EDC EDC Develop and review metrics Assess the City's Industrial-Commercial Zoning districts: What uses MUST be away from housing? Should we reserve land for those purposes only while making other "business parks" eligible for a wider range of mixed uses? Paul FY22-FY23 PC, Paul PC and EDC Provide feedback and review of options EDC Identify staff support for EDC Be nimble in supporting future of Umall Jessie, Ilona ongoing EDC Dorset Street Signals: Complete hardware project planning and bidding. Justin FY22 - FY24 LT, constituents ***Focus on equity and inclusion *Develop and adopt a City-wide equity and inclusion statement *Year 1 implementation plan to the Council *Internal staff training *Increase representation on committees *Implement new processes for receiving inclusive input on city policies and projects *Participate in state-wide Fair and Impartial Policing training and policy development All Staff (leads: Jessie, Coralee, Shawn) FY22-FY23 and ongoing LT, constituents, Council AHC Propose an Impact Assessment Checklist for Council consideration ***Update permitting systems and processes: *Provide technology to streamline processes *Build an expedited pathway for Sustainable Energy Projects *Support efficient DRB review Paul FY22 LT, EDC, P&Z, SBBA PC (recommended by EDC)Update permitting system: Ensure an expedited pathway for high impact priority projects Initiate review of progress on the 2016 Comprehensive Plan in preparation for the 2024 Plan. All Departments and Committees FY22-FY24 Paul, PC All committees Participate in review of progress on the 2016 Comprehensive Plan in preparation for the 2024 Plan. OpportunityOriented Being a supportive and engaged member of thelarger regional and statewide community. Prioritize development that occurs within the community into the higher intensity areas identified within this Plan Comp Plan Support a diverse and vibrant economy built on quality jobs, employment centers and a supportive educational and research system; support markets for local agricultural and food products. Comp Plan Core Municipal Services and Administration FY22 Budget 7 Policy Area Description Related Policy Statement Source Implementation Strategy Description Responsible Leader(s)Timeline Source of idea Committee Action City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council - Last Updated: 10/22/21 Role of Council Role of City Manager and Leadership Team Role of City Committee "This is how our resident committees can inform policy and help implement policy.""This is the vision for our community""This is how we are accomplishing this vision." *** Continue focus on being customer service oriented *Set internal and external customer service standards *Focus on moving from paper forms to digital forms with possiblity for credit card payments *Implement E-fax to elminate fax machine needs All ongoing LT Reduce water loss (which directly translated to lost water use revenue) through the continuation of a water meter replacement program Justin 3 years Justin Rabidoux Consider charter changes related to governance and monitor reappointment of legislative districts Jessie FY22 - FY23 Council, LT Develop redundancy for IT services Mike ongoing LT Implement Office 365 Mike FY22 for FY23 LT Complete Reappraisal and attend to equity concerns raised through BCA process Martha L FY22 LT *** Continue commitment to moving to and maintaining electronic records *Focus on Fire, Finance, and HR records and complete historic permits *Work to link parcel data through Planning & Zoning, Assessor, and DPW All ongoing LT *** Modernize the City's Personnel Policies and Practices *Update Personnel Handbook *Focus on recruitment and retention to reflect the community we serve *Focus on onboarding, orientation, and cross-department collaboration *Institute an annual review process and Staff Development Program *Ensure first responders have specialized training they need *Consider benefits we can offer for PT employees *Consider succession planning *Complete a wage classification study *Support staff well-being, empowerment, and opportunities Coralee FY22 and FY23 LT Clean up delinquency list and put in place payment plans Martha L FY22 LT Core MunicipalServices andAdministration FY22 Budget 8 *** =Idea received more than 4 votes by the Department Heads AHC = Affordable Housing Committee BPC = Bike and Pedestrian Committee CAD=Common Area for Dogs Committee EC = Energy Committee EDC = Economic Development Committee LT = Leadership Team (city's Department Heads) PASC= Public Art Selection Committee RPC= Recreation and Parks Committee SBBA=South Burlington Business Association Key City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council Last Updated: 10/22/21 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov To: South Burlington City Council From: Jessie Baker, City Manager Leadership Team Date: August 10, 2021 – Updated September 2, 2021 Re: Policy Priorities and Strategies Process Planning In a council-manager form of government, staff must implement the City Council’s policies and priorities. I recommend that annually staff and Council spend time together ensuring that we are all making clear and intentional decisions about the policy priorities of the City and the implementation strategies we will use to achieve this vision. This should include engagement of the City’s professional staff (“Leadership Team”), the City’s policy boards and commissions, and the Council. My understanding is that the commissions are familiar with annual workplans and in previous years the Council has done its own workplan. The goal is to build upon these past models in order to produce a city-wide workplan for the Council, staff, and commissions. In this document, I will review some concepts, review the resources already in place, and outline a process we could use to come to a shared workplan over the next few months. Over time, I recommend we undertake this process annually (in June) to ensure that the Council, staff, and commissions’ work is best aligned to meet community goals. Roles and Responsibilities 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov Current Policy Direction The Council has already approved a series of policy documents for the City. Primarily, those include the annual budget and the City’s Comprehensive Plan as well as ongoing resolutions and active votes. This process is not meant to rehash past policy positions but organize and prioritize them with other positions and articulate concrete steps towards implementation. As an organizing principle, I recommend we start with ensuring we maintain our core government services and look to the principles outlined in the Comprehensive Plan. The City's 2016 Comprehensive Plan lays out four guiding principles (or policy statements) for the community. It states: Here and into the Future, South Burlington is... •Affordable and Community Strong - Creating a robust sense of place and opportunity for our residents and visitors. •Walkable - Bicycle and pedestrian friendly with safe transportation infrastructure. •Green & Clean - Emphasizing sustainability for long-term viability of a clean and green South Burlington •Opportunity Oriented - Being a supportive and engaged member of the larger regional and statewide community. As the Leadership Team puts together a set of recommendations for the Council to consider, we will also take into consideration: •Policy directions provided through past Council Resolutions •The objectives and strategies outlined in the Comprehensive Plan •Regulatory requirements we know are on the horizon for specific service areas •The Annual Workplans developed by the committees and commissions. As we get up to speed this year, this will be reviewed during committee meetings in August and September. Prioritization Process and Timeline There are almost unlimited ways municipal government (elected official and professional staff) can positively impact community. Therefore, with these policy priorities in place, it’s imperative that we think strategically about how best to implement these and how we allocate our finite resources to those ends. I recommend we work together to build out a shared workplan that follows this model: Role of Council "This is the vision for our community" Policy Area Description Related Policy Statement Source Role of City Manager and Leadership Team "This is how we are accomplishing this vision." Implementation Strategy Description Responsible Teams Timeline Role of City Committee "This is how our resident committees can inform policy and help implement policy." Committee Action 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov The full workplan will be organized horizontally. See the attached pdf for a full spreadsheet in an easier to view format. Once built-out and approved by the Council, staff would provide monthly updates to the Council and use this as a foundation for the annual budget process. Each year, Commission’s workplans would be aligned to these priorities and, annually, the Council and Leadership Team would come back together to check-in and update these shared expectations. To start this process, I recommend the following timeline: Date Task Responsible Party August 4, 2021 Leadership Team reviews process Jessie & Leadership Team August 17, 2021 Council reviews process and provides feedback to the City Manager Council & Jessie August 18 – September, 2021 Leadership Team builds out FY22 Policy Priorities & Strategies Recommendations Jessie & Leadership Team September 7, 2021 Council approves process and requests Commissions provide feedback Council & Jessie August, September and early October 2021 Commissions discuss past and future work and provide summaries to the Council – This will also serve as Annual Report submittals and CIP requests. Staff Liaisons & Commissions Mid October 2021 Proposed Policy Priorities and Strategies Recommendations finalized Jessie & Leadership Team End of October 2021 (10/23? 10/30?) Council & Leadership Team Retreat to review and prioritize policy priorities and strategies for FY22. Agenda for the day to include: •Welcome and overview – Jessie •Representation of the community we serve –Jessie •Area review by policy – Leadership Team •Brainstorming exercise – All •Prioritization exercise – Council •Wrap up and Gratitude – Jessie Council & Leadership Team 180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov Date Task Responsible Party November 15, 2021 FY22 Policy Priorities and Strategies approved by Council Jessie & Council Starting in January Monthly updates on Priorities to Council Jessie & Leadership Team April 2022 Process starts again June 2022 FY23 Policy Priorities and Strategies are approved by Council Policy Area Description Related Policy Statement Implementation Strategy Source of idea Committee Action Affordable and Community Strong Creating a robust sense of place and opportunity for our residents and visitors. Be affordable, with housing for people of all incomes, lifestyles, and stages of life Increase funding to the Housing Trust Fund. AHC AHC Explore funding mechanisms and make recommendations to Council AHC Make recommendations to Council on how best to use ARPA funding for housing. Identify options for buying or developing existing city-owned land to develop additional perpetually affordable housing. (part of 575 Dorset Street) AHC AHC Work with staff to review options for buying or developing existing city-owned land to develop additional perpetually affordable housing Opportunity Oriented Being a supportive and engaged member of the larger regional and statewide community. Prioritize development that occurs within the community into the higher intensity areas identified within this Plan AHC Articulate connections between dense housing development and climate change solutions AHC Review zoning districts city-wide to identify additional locations for residential/mixed-use zoning including conducting an inventory of vacant space. AHC Identify regulatory barriers and added costs of developing multi-unit buildings and propose ways for SB to address them. Could include: waiver or reduction of city impact and permit fees for perpetually affordable developments AHC Identify regulatory barriers and added costs of redeveloping areas of SB and prosose ways to address them Administration Recommend an equity, diversity, and inclusion statement and related implementation steps to the Council Jessie Implement an Impact Assessment Checklist AHC AHC Propose an Impact Assessment Checklist for Council consideration All City Committees receive staff support "This is the vision for our community""This is how we are accomplishing this vision.""This is how our resident committees can inform policy and help implement policy." Affordable Housing Committee TEXT in RED = Already in the Comp Plan City of South Burlington FY22 Policy Priorities & Strategies Adopted: September 27, 2021 Role of Council Role of City Manager and Leadership Team Role of City Committee Policy Implementation Strategy Area Description Related Policy Statement Source Description Responsible Teams Timeline Source of idea Committee Action Affordable and Community Strong Creating a robust sense of place and opportunity for our residents and visitors.Comp Plan Be affordable, with housing for people of all incomes, lifestyles, and stages of life Comp Plan Identify options for buying or developing existing city-owned land (part of 575 Dorset Street) EDC EDC Work with staff to review options for buying or developing existing city- owned land Keep unique features, and maintain or enhance the quality of life of existing neighborhoods Comp Plan Explore rezoning the land around the airport EDC EDC Participate in airport rezoning subcommitte Ensure transparent and accessible government.Comp Plan Update permitting system: Provide a technology system to streamline processes P&Z/IT EDC, P&Z Plan for effective use of ARPA funding EDC EDC Review recommendations for the use of ARPA dollars Walkable Bicycle and pedestrian friendly with safe transportation infrastructure.Comp Plan Develop a safe and efficient transportation system that supports pedestrian, bicycle, and transit options while accommodating the automobile Comp Plan EDC Continue to participate in I89 Coordidor conversation Green & Clean Emphasizing sustainability for long-term viability of a clean and green South Burlington Comp Plan Promote conservation of identified important natural areas, open spaces, aquatic resources, air quality, arable land and other agricultural resources, historic sites and structures, and recreational assets Comp Plan EDC Explore ways to recruit and retain clean energy businesses Opportunity Oriented Being a supportive and engaged member of the larger regional and statewide community.Comp Plan Role of City Committee "This is how our resident committees can inform policy City of South Burlington FY22 Policy Priorities & Strategies Adopted: Setpember 27, 2021 Role of Council Role of City Manager and Leadership Team "This is the vision for our community""This is how we are accomplishing this vision." Economic Development Committee Policy Implementation Strategy Area Description Related Policy Statement Source Description Responsible Teams Timeline Source of idea Committee Action Role of City Committee "This is how our resident committees can inform policy City of South Burlington FY22 Policy Priorities & Strategies Adopted: Setpember 27, 2021 Role of Council Role of City Manager and Leadership Team "This is the vision for our community""This is how we are accomplishing this vision." Economic Development Committee Prioritize development that occurs within the community into the higher intensity areas identified within this Plan Comp Plan Update permitting system: Ensure an expedited pathway for high impact priority projects PC (recommended by EDC)Update permitting system: Ensure an expedited pathway for high impact priority projects Support a diverse and vibrant economy built on quality jobs, employment centers and a supportive educational and research system; support markets for local agricultural and food products.Comp Plan Council, EDC Explore Commercial Cannabis, monitor CCB's efforts and make recommendations to Council Identify staff support for EDC EDC Develop metrics for fiscal and economic dev review: do we have a tax base goal? What do we need to be financially sustainable? How do we support GL growth that enables this? EDC EDC Work with staff on developing metrics Be nimble in supporting future of Umall EDC FY 2022 Goals and Priorities 1. Engage with residents and visitors through marketing,outreach, invitation and events to increase library participation towards offering a robust community center. (Increase library use by 20% over FY19) 2. Participate in strategic planning to develop plans that best support our residents and staff in creating and experiencing a strong sense of place and opportunity over the coming five years. (Plan completed and published for the public by June 2022) 3.Seek and respond to patron experience to enhance the newlibrary's sense of place by making appropriate changes. (Monitor comments, requests and actions taken) 4.Continue to support our extraordinary space by assisting the Library Foundation with grants and donor visits. (Work with group to submit four grant requests for varying amounts to raise at least$5,000) 5. Collaborate with City departments towards creating a sustainable plan of service that removes duplication and enhances activities. (Work together on at least 10 programs or services) 6. Collaborate with outside agencies as a supportive and engaged member of the community, to include working with the VA on a telehealth program, School’s Out to enhance their afterschool program and others. (Work with at least five agencies on services and programs) 7.Train and support staff in a way that positions them to take on new roles within the new Library. (Onboarding for all new staff and leadership training for three team leaders) 8. Work closely with the Board to update all library policies to bestbalance public library mission and resident use of the library. This will include, among others, the rooms and auditorium use policies and social media policies. (Revise or create up to five policies) 2021-2022 NRCC Work Plan Action items for City’s Policy Priorities & Strategies document Policy Area: Green & Clean •Review the following documents and assess potential for use in creation of an Open Space Plan: o “Natural Capital Valuation of Interim Zoning Open Space Parcels” (Earth Economics) o “Final Report of the Interim Zoning Committee to the South Burlington City Council” o “City of South Burlington Habitat Block Assessment & Ranking 2020” (Arrowwood) •Provide feedback related to natural resource conservation on development projects going through the City’s Development Review Board •Provide feedback related to acquisition of open space parcels going through City Council •Recommend management plans for city-owned conservation lands, with a focus on Hubbard Recreation & Natural Area •Review allocations of Open Space Conservation Fund and Capital Improvement Program •Review outcomes of City policies related to conservation (such as Conservation PUDs) and provide input as needed •Review tree replacement policy with a focus on carbon sequestration and emerald ash borer. Review native tree species. •Provide input and assistance to South Burlington’s Climate Change Committee and Common Area for Dogs Committee •Provide input and assistance to Champlain Valley Conservation Partnership, with a focus on connectivity to adjacent towns •Advocate for additional funding sources for conservation projects such as ARPA funds and other grants South Burlington Bicycle & Pedestrian Committee FY2022 Work Plan Priority Areas & Actions July 1, 2021 – June 30, 2022 Submitted Version September 22, 2021 1 The Mission of the Bicycle & Pedestrian Committee is to oversee the general operation of the City’s bicycle and pedestrian infrastructure including its many recreational paths, sidewalks, bike lanes, crosswalks and trails, and to advise the City Council of bicycle and pedestrian policy and safety issues and operational needs and future development plans for the City’s bicycle and pedestrian infrastructure including the path network. (Revised Mission as approved by the Committee 6/2021 to be approved by City Council) Committee Members: Amanda Holland, Bob Britt (Vice-Chair), Cathy Frank, Dana Farr, Donna Leban, Havaleh Gagne (Chair), Matty Larkspur, Nic Anderson (Clerk) City Representative: Ashley Parker Goal (Comprehensive Plan): Bicycle and pedestrian friendly with safe transportation infrastructure. The following are the Committee’s three Priority Areas and identified supporting Actions. Priority Area: Cultivate and maintain a network of bicycle and pedestrian infrastructure that provides a safe and accessible connection for all residents. ● ACTION: Engage closely with City Staff on the allocation of the Penny for Paths Fund as well as a strategic plan for implementing priority projects. ● ACTION: Annually participate in the CIP process to ensure alignment with the Committee’s bike and pedestrian infrastructure priorities. ● ACTION: Meet regularly with Dept. of Public Works to drive alignment on safety, maintenance and network priorities. ● ACTION: Coordinate with the Recreation & Parks Dept. and appropriate City Committees to ensure City trails are accessible and maintained. ● ACTION: In coordination with City Staff, monitor the condition of the bike and pedestrian network (paint, signage, surface condition) and report maintenance concerns. ● ACTION: Participate in scoping studies, planning efforts, and development review applications that impact bike and pedestrian modes of travel and monitor the integration of the preferred alternative or permit condition through to construction. ● ACTION: Advance new crosswalk locations by working with City Staff to determine level of design and funding necessary for installation. ● ACTION: Annually review and provide updates to the mapped data of bike and pedestrian infrastructure (existing and proposed GIS datasets) to maintain an accurate record of the system. South Burlington Bicycle & Pedestrian Committee FY2022 Work Plan Priority Areas & Actions July 1, 2021 – June 30, 2022 Submitted Version September 22, 2021 2 Priority Area: Strengthen communication with the South Burlington community on bike and pedestrian network needs, priorities and successes. ●ACTION: Increase awareness of South Burlington as a bikeable, walkable city through community outreach, digital/paper maps, signage and community surveys (People for Bikes and League of American Bicyclists surveys). ●ACTION: Provide guidance to City Staff on the development and deployment of the Recreation Path wayfinding package and regulatory signage. ●ACTION: Communicate bike and pedestrian network needs, priorities, successes through announcements, events, meetings, digital/paper maps, and publicity. ●ACTION: Support City Staff in conveying the progress of projects funded by the Penny for Paths Initiative with signage and announcements to indicate infrastructure improvements “coming soon” or completed. Priority Area: Promote a culture of using the bike and pedestrian network as a pleasant, safe and easy alternative for transportation to school, work, recreation and activities of daily living. ●ACTION: Partner with Energy Committee and South Burlington schools to increase bus, public transit, bicycle and pedestrian commuting for students, staff, and residents (statewide Way to Go School program, Safe Routes to School program and Committee's Neighborhood to Schools Greenway pilot). o Partner on efforts to annually promote and support the statewide Way to Go School Program and schools registered with the Vermont Safe Routes to School Program. o Continue the design and deployment of the Neighborhood to Schools Greenway Pilot to create a safe route by foot or bike for middle and high school students to get to school from the Mayfair Park and adjacent neighborhoods. o Promote Bike to Work Week to encourage non-car transportation. o Promote walk/bike to City Center (as building continues). ●ACTION: Collaborate with state and local agencies to explore novel ways to increase bicycle and pedestrian safety by deprioritizing automobile transportation. ●ACTION: Participate on the City’s Climate Action Plan through a Committee liaison, cognizant of the important role micromobility devices will play in a carbon-neutral future. ●ACTION: Identify partnerships to aid the education of all modes of travel (automobile, e- assist devices, and non-motorized) on the rules of the road and use of the South Burlington network. Jessie Baker 180 Market Street South Burlington, VT 05403 September 7, 2021 Dear Jessie, In light of the recent approval by the City Council to perform a policy and strategic initiatives review for the City, we are writing to communicate city priorities from the view of the SBBA. We fully support the city undergoing a strategic planning process. The process should include a transparent approach to prioritizing projects and initiatives as well as understanding present and projected tax capacity. The following are the SBBA’s current City priorities (in no order): Exit 12 B-support of the new exit as well as supporting accelerated timing in planned construction Affordable Housing – support the development of more housing for all workforce sectors Rezoning of airport land to allow more industrial uses Infrastructure maintenance and improvements-roads, paving, traffic flow and related traffic lights. Annual maintenance budget in these areas should be reviewed for adequacy Recreation Center Refining and easing permitting process, ease of access to Planning and Zoning, advocate for minimizing duplication with Act 250 or related measures Using COVID funding from Federal government for infrastructure projects where allowable, accelerate planned project timing. Thank you for your consideration. Sincerely, Mike Keller and John Wilking Co-Chairmen, South Burlington Business Association City of South Burlington FY22 Policy Priorities & Strategies Leadership Team and Committee Recommendations to Council Last Updated: 10/22/21 Bike Rack of Other Ideas *Rental Registry and/or Housing Ordinance *Resident Parking Ordinance *Revisit Winter Parking Ban *Consider an ordinance on camping/domicile on public property *City pledge to not to use herbicides or fungicides on South Burlington parks, recreation or other owned property and to encourage property owners to do the same. Responding to Public Health Concerns Raised by the PandemicCost Estimate Responding to Negative Econimc Impacts of the PandemicCost Estimate Providing Services to Communities Disproportionately Impacted by COVIDProviding Premium Pay to Essential WorkersImproving Water, Sewer, and Broadband InfrastructureReplacing Lost Revenues ($1,400,000) Administrative CostsDescriptionCOVID‐19 Mitigation efforts; medical expenses; behavioral healthcare; healthcare capacity; communication effortsDelivering assistance to workers and families; supporting small businesses; speeding the recovery of the tourism, travel, and hospitality sectors; rebuilding public sector capacity;Addressing health disparities; investments in housing and neighborhoods; educational disparities; promoting health childhood environmentsCompensation for the heightened risks essential workers have faced due to the pandemicWater and improvements, particularly those that address the impacts of climate change. Broadband projects that improve serviceTo offset losses in the General Fund ‐ Broad Use Portion of payroll and benefits of employees corresponding to time spent on administrative work necessary due to the COVID–19 public health emergency and its negative economic impacts. This includes, but is not limited to, costs related to disbursing payments of Fiscal Recovery Funds and managing new grant programs established using Fiscal Recovery FundsProject IdeasDispatch ‐ New Consoles$200,000 Small Business Grants to improve public spaces Neighborhood improvement Micro‐grants Premium Pay/Retention Bonuses for Public Safety Misc Stormwater Projects Recreation Path RepavingFirefighter/EMT Training $50,000 Rehiring City Staff $800,000 Van for Senior CenterMisc Wastewater Projects Recreation CenterRegional DispatchAffordable Housing ProjectsI‐89 BridgeAmbulance CIP $310,000 Public Art Cultural AssessmentGrants/Scholarships for Public Performance Arts Public Events Arts/Crafts/TheaterMisc Deferred Recreation CIP ItemsRestore Recreation Fund 240Improve CybersecurityDigitize Land RecordsTotal ARPA: $5,654,533Revenue Loss: $1,400,000City of South BurlingtonARPA Potential Projects Working Master ListLast Updated: 10/22/21