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HomeMy WebLinkAboutAgenda - Steering Committee - 09/15/2014 •southg " . . .. 9E9cra AGENDA SOUTH BURLINGTON STEERING COMMITTEE City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Steering Committee 6:00 PM Monday, September 15, 2014 1. Agenda Review: Additions, deletions or changes in order of agenda items. 2. Comments and questions from public not related to the agenda. 3. ***Approve Minutes from January 22 and July 7 Steering Committee meetings 4. *** Update on the Chamberlin/BTV Planning Project (Paul Conner) 5. *** Review and discuss the Joint City/School Financial Integration project— (John Stewart, Tom Hubbard) 6. *** Review and Discuss resolution calling for a cap on the Education Property Tax Rate. 7. Review and discuss Master Planning and Visioning project. (David Young, Kevin Dorn) 8. Other Business 9. Adjourn Respectfully Submitted: KevviwDor'v Kevin Dorn, City Manager ***Attachments Included Public Sign-In September 15, 2014, Steering Committee Meeting Please Print Name Name Name 1 Am e ram ) &f ✓) 18 35 2 19 36 3 20 37 4 21 38 5 22 39 6 23 40 7 24 41 8 25 42 9 26 43 10 27 44 11 28 45 12 29 46 13 30 47 14 31 48 15 32 49 16 33 50 17 34 51 STEERING COMMITTEE 22 JANUARY 2014 The South Burlington Steering Committee held a meeting on Wednesday, 22 January 2014, at 6:00 p.m., in the Library of the Frederick Tuttle Middle School, Dorset Street. Members Present: City: K. Dorn, City Manager; P. Nowak, R. Greco, C. Shaw, H. Riehle; School District: D. Young, Superintendent of Schools; E. Fitzgerald, Steering Committee Chair; M. Lalonde, J. Beatty, D. Bugbee, D. Fleming Also Present: J. Stewart, School District; T. Hubbard, Deputy City Manager; B. Nowak 1. Comments & Questions from the Audience, not related to agenda items: No issues were raised. 2. Minutes of 12 October 2013: The Minutes of 12 October 2013 were approved by common consent. 3. Public Hearing: Proposed City Program Budget, 2014-2015: Mr. Hubbard reviewed the considerations used in preparing the budget, including: a. Keeping any increase to a minimum b. Maintaining the FY14 funding level for city programs and services c. Meeting contractual obligations d. Funding for one additional Police officer (bringing staffing back to 2011 level e. Continued support for the Capital Improvement Plan (CIP) Mr. Hubbard then outlined the impacts this budget would have on city programs and services: a. Reductions in paving b. Reduction in contributions to capital reserve fund c. Reduction in payment to the sick bank d. Reduction in contingency fund e. Reduced amount for City Hall improvements f. Reduced amount for the Winooski Valley Park District g. Reduction in Phase II of facility assessment h. Postponement of filling vacancy for economic development position Mr. Hubbard noted that fund for energy efficiency projects will be from a loan rather than from the regular budget. STEERING COMMITTEE, 22 JANAURY 2014, PAGE 2 Mr. Hubbard also noted that the city had to make up for a $400,000 carryover from the balance sheet used for the FYH145 budget and also for a one-time infusion of funds from the "due to/due from" which helped fund expenses in FY14 ($686,000). Budget increases include: a. 18%for health insurance b. $156,000 for property insurance c. Contractual salary increases Total revenue reductions for the general fund for FY15 amount to $658,689. Total expenditure reductions amount to$322,963. The total budget expenditure from all funds in the FY156 budget is $30,696,423. This results in a 1/2 cent (1.18%) increase. In addition, water use fees are being increase by 1.59%, sewer fees by 2.0% and stormwater fees by 2.5%. The total average tax and utility increase for the average condo owner will be $24.51 for the year, or$2.04 per month. The total average tax and utility increase for the average single family home owner will be $29.59 for the year, or$2.47 per month. Mr. Hubbard noted that the salt budget will go over this year, and the city will have to bring in money from the balance sheet to cover this. Regarding City Hall upgrades, it is hoped that outside and downstairs work can be done in 2014 with no work being done in FY2015. Mr. Fleming was concerned with pushing costs along to the future when they will be more expensive. Ms. Fitzgerald asked if the city has ADA issues. Mr. Hubbard said there is a grant to do an audit to identify issues in parks, etc. A report is expected in the fall. 4. Public Hearing on Proposed School district Program Budget for 2014-2105: Supt. Young said the total school budget is$44,297,297., which represents a 3.05% increase. He noted that this is due in part to an 8.27% residential tax rate with CLA from the State. Supt. Young stressed that the Board was diligent in trying to keep the rate of increase down. Key additions to the school budget include: a. $45,000 to evaluate and implement the Common Core Standard STEERING COMMITTEE, 22 JANUARY 2014, PAGE 3 b. Additional support—a teacher leader at the Middle School and a High School 504 coordinator for students in need of support. c. Continuation of mentoring for 45 students (previously funded by a grant) d. One-to-one laptop initiative for grade 12 e. $95,000 for new computers for grades K-6 f. Lease-purchase of 3 new buses g. $50,000 to fund a portion of the Nutritional Services deficit h. A 4.5% health insurance increase Supt. Young noted that all three bargaining units are in negotiations, so salaries and benefits are not solid numbers at this point. Budget reductions include: a. Tuition payment to Vocational Tech Centers ($62,000) b. Staffing in non-classroom areas, including special ed outside contractual services c. Information technology budget for new computers d. Spending for increased monitoring of Pre-K program e. Contingency account f. Contribution to retirement plan Mr. Stewart noted the school district contracted for an ADA study in the Middle and High School, and they are obligated to follow ADA guidelines with upgrades. This used to be funded in the operating budget, but with the state increase this is not practical. The major concerns are with elevators to allow access to the second floor for handicapped students. Mr. Stewart noted there was an approved bond in 200 for outside work which never happened. That money ($1,675,000) is in a separate fund, and the school district will be going to the voters to allow that money to be spent for the ADA issues. This would also cover issues with bathrooms in the High School, roof work at the High School and Chamberlin School, and High School windows. Ms. Nowak noted how difficult it was to bring in a city budget knowing what the school district was facing. She hoped the city and schools can find more collaborative ways to work together as they have done with the pension plan. Mr. Dorn noted that$2,100,000 of the school budget goes out of South Burlington. STEERING COMMITTEE, 22 JANUARY 2014, PAGE 4 Supt. Young noted some of the areas in which the city and schools have been, and can continue to collaborate, including: a. Library costs b. Community use of schools c. Use of the city bus garage for school buses d. Use of school electrician and plumber for city e. IT support from the school to the city f. Budget process/budget book g. Elections held at schools h. Legislative breakfasts i. Increased visibility of school resource officers and Police Department j. On-going meetings k. The summer rain garden 5. Other items to Come Before the Committee: a. Master Planning: Supt.Young said there is renewed talk regarding master planning. There have been 3 meetings scoping out the needs to bring to the respective boards. There will be shared proposal brought to the Steering Committee. Mr. Dorn noted the city has a planning grant to do planning work in the Airport neighborhood. The city also has a grant application in to the Regional Planning Commission to add to that. Mr. Dorn also noted that the task force that was looking into the potential for a City Hall, Library and Recreation facility in City Center unanimously recommended a single facility to house all three uses. This could also include administrative offices for the school district. Ms. Nowak noted the increased concern regarding break-ins at homes attributed to drug use. She and Ms. Riehle are on a committee to discuss ways to protect the community and are considering re-activating the Neighborhood Watch. There is also talk with the Energy Committee about keeping homes well lit to discourage intruders. Ms. Fitzgerald noted the extent of work being done in the schools regarding drug and alcohol issues. Ms. Nowak noted there will be a "drop box" at the Police Station for people to dispose of medicines that are no longer needed. With regard to Form Based Codes, Mr. Dorn reported that the Committee has sent its recommendations to the Planning Commission. A second workshop to address these will be STEERING COMMITTEE, 22 JANUARY 2014, PAGE 5 held on Saturday (25 January) at 1 p.m. The Committee will now look at the rest of the city with the exception of the airport area and parts of the Southeast Quadrant. Mr. Lalonde said it is the School Board's belief that form based codes shouldn't go into effect until a "school safety zone" is included. Ms. Greco noted the city is waiting for a legal/judicial opinion on that. The next meeting of the Steering Committee will be on 4 April, 2014. There will also be a joint effort on March 3, prior to the Town Meeting. As there was no further business to come before the Steering Committee, Ms. Nowak moved to adjourn. Mr. Lalonde seconded. The motion passed unanimously, and the meeting was adjourned at 7:05 p.m. , Clerk 2 STEERING COMMITTEE 7 JULY 2014 The South Burlington Steering Committee held a quarterly meeting on Monday,7 July 2014, at 5:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: City Council: P Mackenzie,Steering Committee Chair; H. Riehle, P. Nowak, C. Shaw; K. Dorn, City Manager; School Board:J. Beatty, D. Cummings, E. Fitzgerald, M. Lalonde; D.Young,Superintendent of Schools ALSO PRESENT:T. Hubbard, Deputy City Manager; P. Conner, Director of Planning&Zoning; I. Blanchard, Project Manager;J. Rabidoux, Public Works Director; M. Simoneau, G. Beaudoin,T. McKenzie, M. Dodds,J. Pasackow, B. Finnigan, M. Mittag, K. Mack, N. Simson, B. Wood,S. Dooley,S. Blanton, M. Kenny,J. Wilking, M. Coel,A. Clift 1. Agenda Review:Additions, deletions or changes in order of agenda items: No changes were made to the Agenda. 2. Approval of Minutes of 9 April 2014 Steering Committee Meeting: Approval of the Minutes was deferred. 3. City/School Stewardship Collaborative—Status: Mr. Shaw updated members on the status of the City/School Stewardship Collaborative. He distributed information on the City's and School District's 10-year plans and information on City Center. Further information that is still needed includes costs of ADA compliance, auditorium costs, security camera costs, and master planning to be done this fall. Ms. Mackenzie stressed the need for both entities to be sensitive to each other's needs and expenses over the next years. Mr. Shaw said that he and Mr. Cummings will be meeting with Tom Hubbard as to the next steps to be taken and what the City Council and School Board want in the way of details and decision-making points. They will try to get information to the Steering Committee a week before its next meeting. 4. Presentation by Gene Beaudoin of Saxon Partners regarding a proposed development in South Burlington City Center TIF District: Mr. Beaudoin reviewed the history of Saxon Partners' developments in New England and showed pictures of some of these. He noted they are considering developments in the Rutland STEERING COMMITTEE, 7 JULY 2014, PAGE 2 and Chittenden County areas of Vermont. He stressed the financial responsibility of the company and their understanding of local zoning and local intent. With regard to City Center, Mr. Beaudoin said he had attended both Form Based Code Committee and Planning Commission meetings. He showed a plan of the City Center zone and cited the community's desire to create a "sense of place" in a walkable community with small scale retail and a residential component. Saxon Partners has presented a written offer to purchase Marcotte Central School which would represent 12 or 18 usable acres for a City Center development. He noted the interest of retailers in developing in South Burlington and the city's interest in having civic buildings in the. City Center. He also questioned whether these 12 acres are the best place for an elementary school. Mr. Beaudoin stressed that City Center needs an anchor to make the concept of first floor retail below upper story residential work. He showed pictures of areas where first floor retail remains vacant because there is no anchor. He said the plan Saxon is proposing would provide "the best of both worlds," building Market Street as contemplated, having some small retail and using the Central School property for anchors. Phase I would build the retail anchors (Mr. Beaudoin stressed that this would not be a WalMart size building). Buildings would be built to the sidewalk with parking in the rear. Phase II would include small retail below residential with the first floor leading into a parking garage. Saxon would make 30,000 sq.ft. on the first floor available to the city for a Library with Library parking in the parking structure. The parking structure would have a rooftop garden. There would also be "pocket parks"for the Library and the retail buildings. There is also the possibility of an area for a town green. The area in front of the Library could be used as a "festival street"for special events. Mr. Beaudoin then explained the TIF calculations for Phase I, which would result in no impact on residential taxes. He reviewed the TIF financing process and showed a map of the TIF district. He estimated that Phase I could return TIF revenues of$8,250,000 to the City and Phase II could return $25,000,000. Saxon would like to accelerate the visioning process so that a sales agreement could be reached with documents signed by 1 September 2014. STEERING COMMITTEE, 7 JULY 2014, PAGE 3 Ms. Fitzgerald expressed concern with finding a "home"for 400+students. Mr. Beaudoin said that by the time they would take title, all the students currently at Central School would have graduated. Supt.Young said this will take some time to digest and cited the need to communicate'and come up with a plan in conjunction with the city. Mr. Dorn added the need to do due diligence around the numbers and to continue the visioning process. He said that he and Superintendent Young will be meeting to come up with information to present to both boards. Ms. Mackenzie also cited the need to solicit public comment. Ms. Beatty noted that the public doesn't like it when decisions are made during the summer when many folks are out of town on vacation. Ms. Nowak said she thought the 1 September date was premature. She asked if there would be an opportunity for Saxon Partners to work in City Center if Central School didn't move. Mr. Beaudoin said if the city does Phase II only,they would have to assume a vacancy rate in the smaller retail for many years. Ms. Riehle felt the proposal was overwhelming and exciting. She supported going forward with conversations, but she also couldn't imagine a positive public vote in November. Mr. Lalonde asked why University Mall isn't the anchor for City Center. Mr. Beaudoin said Dorset Street is"uncrossable" and the Blue Mall is not a strong anchor. Mr. Cummings said he saw a lot of problems for the School District and didn't think the $7,000,000 offered for the school comes anywhere near to the expenses the School District would encounter, especially if they have to build a new building. Mr. Beaudoin said that $7,000,000 would be sufficient if a school were to be built on city-owned land. 5. Other Items to Come Before the Committee: No other items were presented. As there was no further business to come before the Steering Committee, Mr.Shaw moved to adjourn. Ms. Riehle seconded. Motion passed unanimously, and the meeting was adjourned at 6:42 p.m. , Clerk t Chamberlin-Airport Planning Project Pre-planning concepts Updated 9-15-2014 The Chamberlin Neighborhood/Airport Area Transportation and Land Use Planning Project 1. Vision Statement: The Chamberlin neighborhood is a beloved sector of the South Burlington community, with great history, tradition, and assets which have long been identified as vital to sustain and honor into the future. The Burlington International Airport is a social and economic asset to the Cities of South Burlington and Burlington, as well as to the surrounding region. The City of South Burlington, through this project, seeks to develop a vision and strategies for the future that will harmonize both the Chamberlin Neighborhood and the Burlington International Airport. Furthermore, it is recognized that both face similar challenges in land use, transportation, and noise issues, and a coordinated approach will benefit all. The City seeks long term sustainability of these assets through the project objectives enumerated herein, such that the result is a neighborhood that remains attractive and affordable to families and endearing to the community, as well as a successful, attractive airport that provides economic sustainability to the region in an innovative and harmonious manner. 2. Chamberlin Neighborhood Airport Planning Committee (CNAPC) Responsible for overall project oversight. Reports to the City Council. Charge: The CNAPC is the primary decision making body for the project with oversight over all planning activities to include presiding over public hearings, gathering testimony and data and providing direction to the lead staff assigned to the project. Upon completion of the project the CNAPC will create a report and provide their recommendations to the South Burlington City Council and the South Burlington Planning Commission as well as the Mayor of Burlington, Burlington City Council and the Director of Aviation at Burlington International Airport. Meets every 6 weeks. Chair to be nominated by the Committee and confirmed by City Council Members(13 total): • 1 Planning Commission member • 1 SB Airport Commissioner • 1 Burlington Airport Commissioner • 2 SB City Council appointments from community(outside quadrants) • 1 Burlington City Council/Burlington Mayoral appointment • 1 School District appointed person • 8 neighborhood residents; O 2 from Quadrant#1 O 2 from Quadrant#2 O 2 from Quadrant#3 O 2 from Quadrant#4 3. Project team: Responsible for day to day project management. Charge: The Project Team will provide staff support to the CNAPC including the scheduling of meetings, maintenance of documents, conducting and organizing research, coordinating the work of consultants, public notification of meetings and pertinent developments, and providing other services as needed. Meets regularly with consultant(generally by phone) Chamberlin-Airport Planning Project Pre-planning concepts Updated 9-15-2014 Members (6-7 plus consultants): • Consultant team • Planning and Zoning staff • Department of Public Works staff • City Manager staff • Airport staff person • Burlington City staff person • CCRPC staff person • School District or Chamberlin School Administrator 4. City of South Burlington Staff Among other support and coordination function South Burlington City Staff will hire and manage all work of the consultant. The staff and consultant will take direction from the CNAPC related to the support that they need but all direct oversight of the work of the consultant will be the responsibility of City Staff as assigned. Outside of CNAPC meetings that the consultant attends all communication with the consultant shall be through the assigned City Staff. 5. Proiect Objectives • Build a good working relationship between Chamberlin Neighborhood and Airport • Strengthen neighborhood • Retain affordability of housing • Develop a vision and strategy for long-term to co-existence to include: o Noise abatement strategy including guidance to next Part 150 plan o Land use plan & land development regulations within Quadrants 1 and 2. o Land use plan & land development regulations within remainder of Chamberlin area (FBC or other) o Transportation plan for neighborhood &airport access o Parks, streetscape, and other public amenities improvement plan 6. 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I�H A vA.H. !^N H'tU -Uea Hu000000 I-- H uFN nn 'NE8 T§Mg8 o000000"sE 1 I I H e H m t &oR s P"e w Hi?) .,ueN � Uu oo unoer 00008oeo an-,1 U voogouM n v0000een RESOLUTION FOR SUSTAINABLE EDUCATION FUNDING REFORM IN VERMONT: • Education Funding is a Statewide priority and needs to be addressed at the State level. • In the past 10 years the Vermont student population has declined by 10,618 (or io%) • In the past 10 years Vermont education spending has increased by$30o million (or 33%) • In the past io years Vermont per student spending has increased by$6,537 (or 6o%) • In the past io years reliance on education property taxes has increased nearly 7% • Nearly 70% of Education spending is funded by property taxes. Vermont has reached its maximum capacity to support education funding through the Statewide Education property tax. Vermont cannot ignore the current trends and the limitations of our property tax base. Without responsible funding system reforms,Vermont schools will be forced to undergo arbitrary and detrimental budget cuts that will affect the quality of education in Vermont. Vermont can achieve a sustainable Education future: • Create a more diverse education funding system, sharing the costs equally between all our tax resources (income, sales, rooms&meals, and property taxes) • Simplify the education funding system so it can be understood by the average taxpayer. Continued reliance on the education property tax will have a material impact on local government's ability to provide vital services (police, fire,roads etc.) to residents. Therefore be it resolved that Vermont Towns&School Districts support capping Education Property Tax rates at FY2o15 levels for the next 2 years, to allow the Legislature to make the necessary funding reforms that will sustain our Education system into the future. (It is not the intent of this resolution to cap overall education spending). Be it further resolved on this 2,v d day of J Premps Z 2014, that th Ago own/ Village/School District of (C)vr4. r vfa„,vere,✓supports the Vermont legislature as they seel ut the necessary reforms to the Education funding system. evQ LG', `7l