HomeMy WebLinkAboutDraft Minutes - Library Board of Trustees - 12/12/2019
Draft Minutes South Burlington Library Board of Trustees
Thursday, December 12, 2019 @ 5 p.m. Location: Library Meeting Room
Members Present: Stacey Pape, Lee Freeman, Patrick Leduc, Jay Pasackow, Penne
Tompkins, Bonnie Finnigan, Diane Bugbee, MargaretAnn Cross, Nancy Fawley, Marc Coel
Members Absent:
Staff Members Present: Jennifer Murray
Friends of the Library
Present:
Katherine McConnell
Chair Patrick Leduc called the meeting to order at 5:02 p.m., and a quorum was established.
Additions or deletions to the posted agenda:
There were no additions and deletions to the posted agenda
Comments and questions from the public not related to the items on the agenda:
None
Consent Agenda: Approval of the November 14, 2019 minutes and the Friends of
the library report
Upon a motion made by Trustee Lee Freeman and seconded by Trustee Dianne Bugbee, the
Trustees voted unanimously to approve the consent agenda.
Chair’s report
Patrick Leduc reported on the start of the strategic planning process and the SOAR (Strengths,
Aspirations, Opportunities and Results) work which he’ll be doing with Library staff at an
upcoming meeting. The LBOT will also being going through the SOAR process in the January
meeting and Patrick will re-send the 2012 strategic plan and other materials to the Board in
preparation for that work. In conjunction with Director Murray, Patrick Leduc will be pulling
together themes of these meetings and a proposed strategic plan for review by the Board.
There was discussion related to the City’s strategic plan and alignment which Jennifer indicated
she would make sure are connected.
Friends of the Library Report:
Katherine McConnell noted that their online membership portal is open and she encouraged
trustees to renew their memberships if they have not already. She noted that the Friends are
always looking for volunteers to help at Wheeler House and to connect with her if they could
assist or knew someone who could.
Finance Committee Report
Trustee Penne Tompkins reported that the annual appeal, which is being run by the foundation,
has received 68 gifts totaling $4,418.50. She also noted a recent receipt of an $8,500 gift to the
ASPIRE campaign. Penne Tompkins noted online and regular mail donations are still being
accepted and are welcome. Jay Pasackow, Bonnie Finnegan, Penne Tompkins, and
MargaretAnn Cross reported on contributions received from members of the public reached
through the Library’s outreach campaign mailer sent early November of this year.
Governance and Nomination Committee No Report
Advocacy Committee Report
No Report
Design Committee
Jennifer Murray shared a time lapse image sequence of the construction site of 180 Market
Street building. The public will be able to view this video feed from the Library’s web site as
soon as all permitting is finalized. Clear signage is planned for Rick Marcotte School’s new
entrance to ensure safety and transparency.
Director’s report. Director Jennifer Murray reported on the Strategic planning process to date as well as her
meetings with City leadership regarding budgeting and requested resources for library patron
enhancement services. Certain construction costs are unavoidable, and Jennifer Murray reports
that there is reason to believe that there is some support for the library’s proposed budget.
Jennifer also reported that privacy screens have been installed on all but the 20-minute public
computer to ensure both patron and staff privacy. Library staff had a meeting regarding
increased Growth Mindset after watching video training to boost staff morale and performance
evaluations going forward. Trustee Nancy Fawley is working with Jennifer Murray on the
Computer and Internet Policy. South Burlington High School students have been volunteering
time to help with assisting both public and staff. Every Friday in December is a Cozy Cuppa day,
from 10 a.m. to 12 p.m. to welcome and greet the public with tea, ornament making, and
conversation. The Library closes on Christmas and New Year’s Eve at 3 p.m., and is closed on
Christmas and New Year’s Day. Maintenance and custodial costs and staffing for the new
Library building were discussed.
Other Business
None
Adjourn
There being no other business, Chair Patrick Leduc adjourned the meeting at 5:43 p.m.
Next meeting: 1/9/20 at 5:00pm
Respectfully submitted by Lee Freeman