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HomeMy WebLinkAboutMinutes - Library Board of Trustees - 08/08/2019 Minutes South Burlington Library Board of Trustees Thursday, August 8, 2019 @ 5 p.m. Location: Library Meeting Room Members Present: Lee Freeman, Stacey Pape, Jay Pasackow, Nancy Fawley, Penne Tompkins, Patrick Leduc, Diane Bugbee, Mark Coel, MargaretAnn Cross, Bonnie Finnegan Members Absent: Staff Members Present: Jennifer Murray Friends of the Library Present: Guests: Chair Patrick Leduc called the meeting to order at 5:02 p.m., and a quorum was established. Additions or deletions to the posted agenda: A report of the Nomination and Governance Committee was added. Comments and questions from the public not related to the items on the agenda: None Consent Agenda. Approval of the July 11, 2019, regular board minutes Upon a motion made by Trustee Lee Freeman and seconded by Trustee Stacey Pape, the Trustees voted unanimously to approve the consent agenda. Chair’s report Patrick Leduc introduced Jennifer Murray to report on the progress of the Board’s work of updating the Mission, Vision, Values. Discussion on potential edits followed and Library Director Jennifer Murray was excused to make the conforming changes for review later in the meeting. A subsequent agenda item to review the Mission, Vision, and Values was placed on the agenda Patrick Leduc and Mark Cole then provided an update on the status of permits and progress on the new building. Patrick Leduc reported that permitting and construction preparation issues are making progress. An October groundbreaking for the 180 Market Street building is still the plan. Finally, Patrick provided a reminder to hold Sept. 26th in the late afternoon and evening for an “all committee” meeting. Governance and Nomination committee Governance and Nomination Chair Stacey Pape presented the annual report for review and potentially acceptance, describing recent changes suggested by her committee. Stacey also presented FY20 work plan. The Board reviewed the language for clarity and discussed the documents in detail. Trustee Bonnie Finnigan moved to accept the FY20 plan with the amendments discussed and trustee Jay Pasackow seconded. The Trustees voted unanimously to approve the motion. Mission, Vision, Values Library Director Jennifer Murray distributed the updated draft mission, vision and values that are informed by the trustee’s discussion in the prior part of the meeting and the trustees discussed the wording. Following minor edits Trustee Jay Pasackow moved to accept the statement with proposed edits and Trustee Penne Tompkins seconded. The Trustees voted unanimously to approve the motion. Fundraising committee Committee Chair Jay Pasackow reminded the trustees that at the annual meeting of the Board the fundraising committee was disbanded and have turned over all fundraising efforts the South Burlington Library Foundation. As such the committee drafted a resolution and urge the trustees to accept the final minutes of the fundraising committee at the next meeting of the Board. Finance Committee Committee Chair Diane Bugbee presented language regarding a shift from the current account from Wells Fargo Clearing Services LLC to Wells Fargo Advisors and explained the reasoning for the change and the review that the committee performed. She advised that the committee recommend the Board approve this change now, so we do not have a gap in service of our investments. If the Board does approve of the change, she would work with Tom Hubbard to move this forward. Trustee Penne Tompkins moved to direct the City to transfer funds from Wells Fargo Clearing Services to Wells Fargo Advisors Financial Network and Trustee Lee Freeman seconded. The Trustees voted unanimously to approve the motion. Diane then discussed her committee’s review of the “New library Facility” account with a balance of $1,723,70. The finance committee considered the duplicity of this account with the accounts of the library foundation and recommend that the two be consolidated. As such the committee recommends the board approve the closure of the new library facility account and the movement of these funds to the Library Foundation. If the Board does approve of the change, she would work with Tom Hubbard to move this forward. Trustee Diane Bugbee moved that the “New library Facility” account with a balance of $1,723,70 be closed and those funds be transfer to the South Burlington Library Foundation and Jay Pasackow seconded. The Trustees voted unanimously to approve the motion. Diane that shared the review the committee made as to any possible move of the Wells Fargo account (currently under the authority of the city), to the trustees or the foundation. Following a review of the pros and cons of any such move the committee recommends the authority stay within the city, augmented by the MOU in place. Design Committee. Trustee Mark Coel reported that planning and budgeting issues with the construction of the 180 Market Street are ongoing. Director’s report. Jennifer Murray reported on nascent changes in committee reporting procedures. Summer activities have been successful, including herpetological and avian visits. Garden Story Times continue to be very popular with both residents and non-residents. A possible adaptive board game for the blind is under discussion. Plans for staffing for the new 180 Market Street library building are ongoing. An intern associated with ADT will be working with the library for the next six months. Other Business None Adjourn There being no other business, Chair Patrick Leduc adjourned the meeting at 6:22 p.m. Next meeting: 9/12/19 at 5:00pm Respectfully submitted by Lee Freeman BOT approved 8/8/2019 Vision: The South Burlington Public Library is a community destination that welcomes people of all ages and abilities. We foster individual inspiration, community connection, self-directed learning, and access to technology and information. The Library is a vital resource for the residents and businesses of our growing city. Mission: The South Burlington Public Library strengthens our community through abundant resources, including books; information; and opportunities to learn, share and grow. Values: We support a vibrant community in a way that honors these values. • Inclusivity: We welcome everyone to pursue their interests, thoughts and studies in an accessible space. • Equity: We strive to offer services and programs without bias. • Respect: We honor all patrons and celebrate differences. • Helpfulness: We assist our patrons in knowledgeable and friendly ways. • Credibility: We provide our patrons with high quality materials and resources. • Fulfillment: We guide our patrons in the joys of discovery. • Democracy: We support civic engagement and an informed citizenry. • Privacy: We protect patrons’ privacy and confidentiality.