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HomeMy WebLinkAboutAgenda - Library Board of Trustees - 09/12/2019 Board of Trustees Regular Meeting Agenda Thursday, September 12, 2019 - 5:00 p.m. Location: South Burlington City Hall 5:00 p.m. Call to Order 5:02 p.m. Additions and deletions to the posted agenda 5:05 p.m. Comments and questions from the public not related to items on the agenda 5:10 p.m. Consent agenda. Approval of regular board minutes of August 8, 2019 and Friends of the Library Report and Director’s Report Action 5:15 p.m. Chair’s report • Reminder to hold Sept. 26th in the late afternoon and evening for a “all committee” meeting. 5:25 p.m. Friends of the Library report Committee Reports 5:35 p.m. Accept final Fundraising Committee minutes Action 5:40 p.m. Finance Committee Report 5:55 p.m. Governance and Nomination Committee Report 6:00 p.m. Advocacy Committee Report 6:05 p.m. Design Committee Report 6:10 p.m. Director’s Report 6:25 p.m. Other Business 6:30 p.m. Adjourn Patrick Leduc <pleducvt@gmail.com> You are Invited! SoBu All Committees Symposium 1 message South Burlington, Vermont <southburlington@public.govdelivery.com> Wed, Sep 4, 2019 at 1:53 PM Reply-To: southburlington@public.govdelivery.com To: pleducvt@gmail.com Join us for the first SoBu All Committees Symposium You're invited to attend the Thursday, September 26 4:30 pm to 9:00 pm at City Hall 575 Dorset Street This event will bring together members of all City Committees, City Council, and City departments to share successes from the last year and plans for the coming year, facilitate networking and collaboration between volunteers, and learn more about the impact that your work is having on our community. Speed-briefing City Council on FY20 plans  Poster session to learn about what other committees are working on Opportunities for professional development as a volunteer Refreshments will be served. A complete agenda for the evening will be available soon. To help us prepare, please RSVP to Celine Ingalls at Gmail - You are Invited! SoBu All Committees Symposium https://mail.google.com/mail/u/0?ik=409676445e&view=pt&search=all... 1 of 3 9/5/2019, 6:47 AM cingalls@sburl.com.    Questions? Please contact Coralee Holm, Director of Community Engagement & Innovation. Or reach out to your staff liaison.   Stay Connected with South Burlington, VT SUBSCRIBER SERVICES: Manage Subscriptions | Unsubscribe All | Help Gmail - You are Invited! SoBu All Committees Symposium https://mail.google.com/mail/u/0?ik=409676445e&view=pt&search=all... 2 of 3 9/5/2019, 6:47 AM Draft Minutes South Burlington Library Board of Trustees Thursday, August 8, 2019 @ 5 p.m. Location: Library Meeting Room Members Present: Lee Freeman, Stacey Pape, Jay Pasackow, Nancy Fawley, Penne Tompkins, Patrick Leduc, Diane Bugbee, Mark Coel, MargaretAnn Cross, Bonnie Finnegan Members Absent: Staff Members Present: Jennifer Murray Friends of the Library Present: Guests: Chair Patrick Leduc called the meeting to order at 5:02 p.m., and a quorum was established. Additions or deletions to the posted agenda: A report of the Nomination and Governance Committee was added. Comments and questions from the public not related to the items on the agenda: None Consent Agenda. Approval of the July 11, 2019, regular board minutes Upon a motion made by Trustee Lee Freeman and seconded by Trustee Stacey Pape, the Trustees voted unanimously to approve the consent agenda. Chair’s report Patrick Leduc introduced Jennifer Murray to report on the progress of the Board’s work of updating the Mission, Vision, Values. Discussion on potential edits followed and Library Director Jennifer Murray was excused to make the conforming changes for review later in the meeting. A subsequent agenda item to review the Mission, Vision, and Values was placed on the agenda Patrick Leduc and Mark Cole then provided an update on the status of permits and progress on the new building. Patrick Leduc reported that permitting and construction preparation issues are making progress. An October groundbreaking for the 180 Market Street building is still the plan. Finally, Patrick provided a reminder to hold Sept. 26th in the late afternoon and evening for an “all committee” meeting. Governance and Nomination committee Governance and Nomination Chair Stacey Pape presented the annual report for review and potentially acceptance, describing recent changes suggested by her committee. Stacey also presented FY20 work plan. The Board reviewed the language for clarity and discussed the documents in detail. Trustee Bonnie Finnigan moved to accept the FY20 plan with the amendments discussed and trustee Jay Pasackow seconded. The Trustees voted unanimously to approve the motion. Mission, Vision, Values Library Director Jennifer Murray distributed the updated draft mission, vision and values that are informed by the trustee’s discussion in the prior part of the meeting and the trustees discussed the wording. Following minor edits Trustee Jay Pasackow moved to accept the statement with proposed edits and Trustee Penne Tompkins seconded. The Trustees voted unanimously to approve the motion. Fundraising committee Committee Chair Jay Pasackow reminded the trustees that at the annual meeting of the Board the fundraising committee was disbanded and have turned over all fundraising efforts the South Burlington Library Foundation. As such the committee drafted a resolution and urge the trustees to accept the final minutes of the fundraising committee at the next meeting of the Board. Finance Committee Committee Chair Diane Bugbee presented language regarding a shift from the current account from Wells Fargo Clearing Services LLC to Wells Fargo Advisors and explained the reasoning for the change and the review that the committee performed. She advised that the committee recommend the Board approve this change now, so we do not have a gap in service of our investments. If the Board does approve of the change, she would work with Tom Hubbard to move this forward. Trustee Penne Tompkins moved to direct the City to transfer funds from Wells Fargo Clearing Services to Wells Fargo Advisors Financial Network and Trustee Lee Freeman seconded. The Trustees voted unanimously to approve the motion. Diane then discussed her committee’s review of the “New library Facility” account with a balance of $1,723,70. The finance committee considered the duplicity of this account with the accounts of the library foundation and recommend that the two be consolidated. As such the committee recommends the board approve the closure of the new library facility account and the movement of these funds to the Library Foundation. If the Board does approve of the change, she would work with Tom Hubbard to move this forward. Trustee Diane Bugbee moved that the “New library Facility” account with a balance of $1,723,70 be closed and those funds be transfer to the South Burlington Library Foundation and Jay Pasackow seconded. The Trustees voted unanimously to approve the motion. Diane that shared the review the committee made as to any possible move of the Wells Fargo account (currently under the authority of the city), to the trustees or the foundation. Following a review of the pros and cons of any such move the committee recommends the authority stay within the city, augmented by the MOU in place. Design Committee. Trustee Mark Coel reported that planning and budgeting issues with the construction of the 180 Market Street are ongoing. Director’s report. Jennifer Murray reported on nascent changes in committee reporting procedures. Summer activities have been successful, including herpetological and avian visits. Garden Story Times continue to be very popular with both residents and non-residents. A possible adaptive board game for the blind is under discussion. Plans for staffing for the new 180 Market Street library building are ongoing. An intern associated with ADT will be working with the library for the next six months. Other Business None Adjourn There being no other business, Chair Patrick Leduc adjourned the meeting at 6:22 p.m. Next meeting: 9/12/19 at 5:00pm Respectfully submitted by Lee Freeman South Burlington Public Library Fundraising Committee Meeting August 8, 2019 South Burlington Public Library MINUTES Attending: Jay Pasackow (chair), Stacey Pape, Bonnie Finnigan, Jennifer Murray (ex-officio), I. Come to Order. Jay called the meeting to order at 4:45 p.m. II. Approve Minutes of December 11, 2018. Unanimously approved on motion of Bonnie, seconded by Stacey. III. Resolution unanimously approved on motion of Stacey, seconded by Bonnie: WHEREAS, the By-Laws of the South Burlington Public Library (By-Laws) approved November, 2018, provide that the Board may establish a Fundraising Committee as a standing committee (Section 1.c), and WHEREAS, at the time the By-Laws were approved a Fundraising Committee established by previous By-Laws existed, and WHEREAS, at that time the By-Laws were approved the Board sanctioned the continuation of that Fundraising Committee, and WHEREAS, at the time the By-Laws were approved the South Burlington Library Foundation (Foundation) had come into existence and had taken on the role of fundraising on behalf of the South Burlington Public Library, and WHEREAS, at its meeting on December 11, 2018, the Fundraising Committee agreed in principle that it should demise in recognition of the existence of the Foundation, but did not take formal action, NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS, that the Fundraising Committee agrees that its existence is no longer needed and recommends to the South Burlington Public Library Board of Trustees that it withdraw appointment of members to this committee in recognition of the role of the South Burlington Library Foundation, and BE IT FURTHER RESOLVED, that a copy of these minutes be accepted and approved by the Board of Trustees of the South Burlington Public Library at its next meeting following the meeting of August 8, 2019. IV. Adjourn. Jay adjourned the meeting at 4:51 p.m.