HomeMy WebLinkAboutMinutes - Library Board of Trustees - 07/11/2019
Approved Minutes South Burlington Library Board of Trustees
Thursday, July 11, 2019 @ 5 p.m. Location: Library Meeting Room
Members Present: Lee Freeman, Stacey Pape, Jay Pasackow, Nancy Fawley,
Penne Tompkins, Patrick Leduc
Members Absent: Diane Bugbee, Mark Coel, MargaretAnn Cross, Bonnie Finnegan
Staff Members Present: Jennifer Murray
Friends of the Library
Present:
Guests:
Chair Patrick Leduc called the meeting to order at 5:12 p.m., and a quorum was established.
Additions or deletions to the posted agenda:
A report of the Nomination and Governance Committee was added.
Comments and questions from the public not related to the items on the agenda:
None
Consent Agenda. Approval of the June 13, 2019, regular board minutes and
Director’s Report.
Upon a motion made by Trustee Lee Freeman and seconded by Trustee Jay Pasackow, the
Trustees voted unanimously to approve the consent agenda.
Election of officers (Article IV of bylaws)
Patrick Leduc outlined the work of the Governance and Nomination Committee and his discussions with
individual trustees in their current roles. Penne has asked to be replaced as the Treasurer and Diane
has agreed that she could take on that role. The floor was then opened for other nominations to the
four officers’ roles. Hearing no other nominations:
Trustee Jay Pasackow made a motion to accept the slate of officers presented in the agenda:
Chair – Patrick Leduc, Vice Chair – Stacey Pape, Treasurer – Diane Bugbee, Secretary – Lee
Freeman, the motion was seconded by Trustee Lee Freeman. The Trustees voted unanimously
to approve the motion.
Committee Assignments (Article V of bylaws)
Patrick Leduc outlined the work of the Nomination and Governance Committee and his discussions with
individual trustees in their current committee assignments and presented a slate of committee
assignments for the trustees to review. In addition, the trustees discussed the value of having a
standing fundraising committee under the governance of the trustees and determined that since the
library foundation now leads the fundraising work that this committee is no longer needed. The
Trustees instructed the current committee chair, Jay Pasackow to hold one last meeting to adopt the
minutes of the last meeting as the committee’s last act.
Trustee Lee Freeman made a motion to approve the Committee membership as outlined in the
board materials and to disband the fundraising committee follow one last meeting to accept
their minutes and Nancy Fawley seconded. The Trustees voted unanimously to approve the
motion.
Finance Committee Report:
Committee chair Penne Tompkins offered that her work with Jennifer to reconcile any foundation
expenses coming out of the gift account is ongoing and she’ll include new committee Chair Dianne in the
final steps. Jennifer then requested the trustees approve a $1,485 use of funds from the gift account
for the purchase of a speaker phone system. Jennifer explained the circumstances of the situation and
took questions. Following the discussion:
Trustee Penne Tompkins made a motion to approve the use of the funds from the gift account
and Nancy Fawley seconded. The Trustees voted unanimously to approve the motion.
Nomination and Governance Committee Report:
The Nomination and Governance committee reviewed an updated privacy policy that Jennifer and
Nancy had worked on and recommend to the trustees that they approve the updated policy. Jennifer
Murray then reviewed the document (attached herewith) for the Board. Discussion of the details
followed, and Jennifer stated that a review by the city attorney is still pending.
The trustees discussed the potential challenge of using patron’s photos on the website with the new
more restrictive language. Patrick Leduc suggested that the city attorney opine on this development as
part of the planned review.
Trustee Penne Tompkins made a motion to approve the policy unless there are material
changes as a result of the pending review by Andrew Bolduc, South Burlington City’s attorney,
Lee Freeman seconded. The Trustees voted unanimously to approve the motion.
Chair’s report:
Committee Chair appointments. Patrick Leduc appointed the following Committee chairs: Evaluation:
Bonnie Finnigan, Fundraising: Jay Pasackow, Advocacy: Bonnie Finnigan, Governance and Nomination:
Stacey Pape, Finance: Diane Bugbee.
Changes in how agendas and minutes are posted. Jennifer Murray provided an update on how minutes
are filed with the City and how that process will be changing soon. In summary there will be a new
system and committee chairs and their scribes will be accountable to get information to Jennifer and
she will be accountable for posting into this new system. We will notify the trustees when this is in
place.
Status of permits and progress on the new building. Patrick Leduc provided an update on the progress
with the School Board and the City Council, noting groundbreaking is expected around October 2019.
Mission, Vision, Values, and Strategic planning. Jennifer Murray introduced possible updates which
were discussed for clarity and coherence to the library’s values. Revised documents will be provided to
Trustees to finalize and the trustees offered their thanks and support for Jennifer’s work on this effort
along with the thoughts and input from her team.
Advocacy Committee Report:
No report
Design Committee Report:
Jennifer Murray reported that delays in construction have pushed back final decisions on possible
budgeting issues.
Director’s Report:
In addition to the materials available in her written report, Jennifer highlighted that an ice cream social
is planned at the Wheeler House on Saturday, July 27th.
Other Business
None
Adjourn
There being no other business, Chair Patrick Leduc adjourned the meeting at 6:15 p.m.
Next meeting: 8/8/19 at 5:00pm
Respectfully submitted by Lee Freeman