Loading...
HomeMy WebLinkAboutDraft Minutes - Recreation and Parks Committee - 07/08/2019 RECREATION AND PARKS COMMITTEE MONDAY July 8, 2019 5 PM-6:30 PM Medium Conference Room, City Offices Minutes Present: Holly Rees, Jennifer Kochman, Mike Simoneau, Katie Langrock, Tami Zylka, Rebecca Poquette, Jon Pence, Christy Pilsucki, Paul Steinman, and Lauren Wedam (5:00) Jennifer called the meeting to order Review of safety procedures Approval of minutes from June 10 2019 meeting (5-5:10pm) Thank you to Paul Steinman. Introduce new members Lauren Wedam and Christy Pilsucki (5:10-5:30) Organization of Committee: Holly Statements from Out-going Chair and Vice-Chair Election of officers ● Mike moved to nominate Tami as Chair and Katie as Vice Chair, Rebecca seconded. Both were unanimously approved. ● Jon moved to nominate Lauren as Secretary, Rebecca seconded. Lauren was voted unanimously as Secretary. (5:30-6pm) Director’s Report: Holly (separate document) ● Discussed continued coordination with Department of Public works ● First weed warrior event held. July 24th, next event at Wheeler ● Wetland delineation at Wheeler Homestead is next step in the Dog Park project design ● Red Rocks - concerns with dogs off leash and bicyclists. Additional signage has been added to clarify the requirement for dogs to be on leash and that bikes are not allowed to be ridden in the park. Friends of Red Rocks park are a great resource to help the department with the park. Further discussion about the various reasons for the leash requirement, it is multi layered and will require a multi-layered communication plan. ● Recreation Facility RFP: Holly ● RFPs were due July 5. Staff will choose firm by July 15th after interviewing those that submitted RFP. ○ Plan for tour of Miller Center in Burlington, Tarrant Center in Colchester and Middlebury Recreation Facility. (6:10-6:15pm) NRPA Sub-committee: Katie and Tami Please read the draft of the summary and the NRPA Report ● Presenting the Task Force Resolution, the NRPA Summary, The needs summary and the Annual Report at City Council Meeting on 7/15. (6:15 to 6:20pm)IZ Committee: Tami ● Community Forum and City Council July 1 action. Report being finalized for presentation to City Council. (6:20-6:30pm) Leadership Committee List: Jennifer Propose sub-committee: Mike, Jennifer, Tami, Katie ● Ad hoc committee that consists of representatives of all city committees. Goal is to improve understanding of priorities and work plans across committees as well as standardization of materials across committees (by laws etc) ● Current tasks are to review the Comprehensive Plan and to provide an Annual Plan/Report for mid August presentation. ● Need to set a date to meet with Holly (6:30-6:30pm) Orientation: Jennifer ● Jennifer has established orientation materials, discussion about how best to save and share the documents that have been created. Plan to schedule a tour of the parks and for a committee fall retreat. (6:30 pm) Thank you to Liz Robitaille (6:40) Mike moved to adjourn, seconded by Lauren. The meeting adjourned at 6:40pm. NEXT REGULAR MEETING: August 12, 2019 5:00 P.M. Committee work: Use of open space and gap analysis: Glenn and Mike represent R and P Committee 2018 NRPA Review: Katie, Jon, Paul, Tami Dog Park liaison Chair: City Council, Planning Commission, Library Board Natural Resources DRB School Board Bike & Ped: Rebecca SB Land Trust: Jennifer (member) BY Appointment to committees: Foundation: Jennifer and Mike Design Review/Public Art: Jennifer Leadership: Jennifer and Mike Affordable Housing: Mike Wheeler: Jennifer and Mike Winooski Valley Park District?? Energy?? Bike Rack: R and P Committee ToDo List 1. Present Parks Management Plan Resolution 05/13/19 formally (sent 07/02/19) to City Council; coordinate with SBNRC. 2. Leadership materials: Annual Report, Workplan. Organize Committee, assign the work. Prepare for Sept presentation. 3. Complete NRPA Summary, write cover letter, present to City Council. 4. Update “Who We are and What We Do” info sheet. 5. Finalize orientation plan, compile documents on flash drive and/or Google Docs, set date for meeting with new members (Include Jon and Tami and any who wish to attend.) 6. Organize Advocacy for Indoor Rec Center. 7. Complete IZ committee work. 8. Review Plan Com PUD’s. RECREATION AND PARKS COMMITTEE MONDAY June 10, 2019 5:00 PM - 7:00 PM Main Conference Room, City Offices Minutes Attendees: Jennifer Kochman, Mike Simoneau, Paul Steinman, Glenn Sproul, Jon Pence, Tami Zylka, Holly Rees Regrets: Liz Robitaille, Katie Langrock, Rebecca Poquette Public Guests: Gary Staples and Erica Place (5:04) Jennifer called the meeting to order Mike reviewed the safety procedures Guest Comments: On behalf of the pickleball group, guests were asking when the high school tennis courts would be lined for pickleball. The courts at Szymanski park are in need of repair and there is the opportunity to create 4 courts where there are currently just two. This can be done and would allow for more people to play at any time as the group continues to grow. https://blog.pickleballcentral.com/2014/10/29/how-to-convert-tennis-courts-to- pickleball-courts/ Motion: Paul moved & Mike seconded the approval of minutes from May 13, 2019. (5:10 - 5:26) Consensus: Coralee Holm Coralee gave an overview of the newly launched polling app. This is a pilot and is expected to last for 3-4 months. Feedback is welcome and the company has already launched an upgrade. Coralee will continue to research the functions of the app; can a link be inserted to inform residents so that they are knowledgeable about the polling question? Since the launch last week there are approximately 300 users who have begun to answer questions. This week the questions will be related to parks. (5:26 - 6:06) Director’s Report: Holly Rees Holly submitted a separate detailed report which was reviewed. Key items discussed: ● 180 Market Street Update ● Recreation Facility RFP/RFQ o Draft proposal is in process and is likely to be released in the next few weeks. o Looking for a potential November vote ▪ Bond for $15 million (brick & mortar building) o Community meetings in late August or early September ▪ Present the plan as previously developed (6:06 - 6:27) Leadership Committee List: Jennifer Jennifer proposes a sub-committee consisting of herself, Mike, Katie and Tami to work on all aspects of this plan. This work is due August 16; Jennifer will start pulling the draft together and Tami will begin to review the Annual Report. Glenn suggested that we limit the focus of the committee to make sure we have enough resources to complete the work plan in the year. (6:27 - 6:36) IZ Committee Update: Tami The first public meeting is scheduled for June 19; 5:30-7pm at City Hall to be followed by our regular meeting. We continue the work of rating parcels and are looking to have those completed for the next meeting in order to focus on our Tier 3 criteria or potential use of the land. Jennifer suggested that staff prepare a list of needed playing fields, with acreage and parking needed for each. (6:37 - 6:46) Dog Park: Mike The Recreation and Parks Department Committee reviewed the Dog Park Committee’s Progress Report and Recommendations at its meeting of June 10. The RPC was impressed with the thoroughness of the report. It’s also been impressed with the transparency and diligence employed in the course of the search process. A motion was made by Michael Simoneau and seconded by Paul Steinman that reads as follows: The RPC congratulates the Dog Park Committee on a well-managed and implemented dog park search process, which has resulted in the City Council approving of a site at the Wheeler Homestead, subject to any permits and approvals that may yet be required to construct the park and open it to the public. Great job Dog Park Committee! The motion was unanimously approved. (6:46 - 6:49) NRPA Sub-Committee: Tami The report is in the review stage. Jennifer and Glenn will review and suggest edits (if needed) before final committee review. Once completed it will be presented to the City Council. (6:49) Glenn moved and Mike seconded to adjourn the meeting. NEXT REGULAR MEETING: July 8, 2019 5:00 P.M.