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HomeMy WebLinkAboutMinutes - Recreation and Parks Committee - 08/21/2017 RECREATION AND PARKS COMMITTEE MONDAY, August 21, 2017 5 PM-7:00 PM Medium Conference Room, City Offices Minutes APPROVED 9-18-17 In aendance: Maggie Leugers, Jennifer Kochman, Mike Simoneau, Glenn Sproul, Paul Steinman. Guest: Kae Langrock Meeng was called to order at 5:09pm Jennifer called meeng to order Mike reviewed of safety procedures Changes or addions to the agenda Comments from the public not related to the agenda Approval of minutes from July 17, 2017 meeng: Paul mooned, Mike second Director’s Report: Maggie Recreaon Events ● Bikes & Bites- First 4 are now completed and have been very successful. We have 2 more Thursday August 31 music by Jenni Johnson & Junketeer’s and September 14 music by Josh Panda. General attendance has been 1200 each event. One date was rainy with attendance 450 ● CityFest-We had lower than expected attendance due to a thunderstorm that came in right at the start of the event. Last year we had 7000 attend this year 1500-2000. We also had to use our evacuation plan and get everyone into the Ice Arena. We have evaluated the plan and made some needed adjustments ○ Recreation committee discussed creating more Rec & Park information/content for next year’s event. ● VT Mozart-Veterans Memorial Park (July 28-29 and August 5) was successful with general attendance 250-400 per evening ○ Consider allowing picnic’ing and BYOB at this event in the future. ● Yappy Hour- Saturday September 9 5-8PM at Red Rocks Beach. Cost $10 per couple ○ Giant paddleboards, spirits and food, PFW giveaways ● Drive-In-Movie-Will be Friday September 29 at Tuttle Middle School 6-8PM ● Camps-Camp offerings=37 total and Cancelled 7 due to low enrollment. Total enrollment for all=826 ● Pop up O’Dell Apts-Thursday August 24 5-7PM. Library-Police- Fire will also be there. ○ Maggie asked for committee members to consider volunteering at this event. ● Junior Rec and Lil’ Tykes Camps update-Will be rolled into the “Schools Out” School District program for next summer. Department will focus on specialized programs that the ‘Schools Out” program can dovetail into and programming for tweens, teens and adults Parks ● VYCC- Completed work for summer in Red Rocks Park and have completed a huge dogleg trail down to the pump house and have closed off several social trails and replaced several drainage culverts ○ Ideally planning for two crews for next summer one for Red Rocks and one for Wheeler. ● Red Rocks-Continues to be a difficult season due to weather currently we are down in revenues $1900, however we’ll have next June to possibly make up the difference. Last day of operations is Labor Day ● Wheeler Nature Homestead- Very busy with gardeners, the library program, garden club, Common Roots share group & play group and our On The Go teen camp ● Underwood Master Plan-Tuesday August 8 th 5-7PM at Underwood event was very successful with over 150 attending. Will have updates from SE Group end of next week 8-25 ○ Should a playground be considered? ● Veterans Memorial Park- Phase II and III are being assessed. Band shell for better lighting cost $20,000 with $3,000 contingency. Lighted of the basketball courts cost $40,000 with $6,000 contingency General ● SoBu Life Magazine-Has been mailed to all SB residents ● NEW Website-We hope to have migrated next week August 21-25 Announcements ● History of SoBu Parks Project -Liz has agreed to create ● Possible SB Library interim move before City Center building built ● Oak Creek Property - Discussion re: potential space for Recreation and Parks Summary of presentaon at City Council Meeng on Monday July 17 ● Jennifer, Mike, Paul and Maggie attended. Jennifer and Mike presented the annual report. Wheeler Nature Center Conservaon Easement Update: Jennifer ● Meeting on the 23rd Foundaon: ● Work has begun, 4-5 people ● Brief discussion about raising funds Reviewed the Recreaon and Parks Department Budget: Maggie ● Maggie to send updated budget to committee in next two weeks. ● Categories ○ CIP ○ General Fund ○ Enterprise funds (240)- self-sustaining, monies not spent roll from year to year NRPA Performance Review: ● Subcommittee meeting to review and finalize on 8/28 1pm at City Hall. City Center Leer of Intent: ● 8/7 City Council meeting voted to approve. LOI is not yet public and has not yet been approved by the School Board. Reports and updates: liaison reports Retreat ● Maggie will send out poll to determine best date/time to meet. Adjourn ● Mike motioned, seconded by Paul NEXT REGULAR MEETING: September 18, 5:00 P.M.