HomeMy WebLinkAboutAgenda - Recreation and Parks Committee - 08/21/2017
RECREATION AND PARKS COMMITTEE
MONDAY, August 21, 2017
5 PM-7:00 PM
Medium Conference Room, City Offices
AGENDA
(5:00) Call mee ng to order
Review of safety procedures
Changes or addi ons to the agenda
Comments from the public not related to the agenda
Approval of minutes from July 17, 2017 mee ng
(5:05) Director’s Report: Maggie
(5:20) Announcements
History of SoBu Parks Project (Liz)
Possible SB Library move
Chris Shaw concerns re: Oak Creek Property
(5:25) City Council Mee ng 7:00 Monday July 17 Jennifer and Mike
(5:30} Wheeler Nature Center Conserva on Easement Update: Jennifer
(5:35) Founda on: Maggie and Jennifer
(5:40) Understanding the Recrea on and Parks Department Budget: Maggie
(6:10) NRPA Performance Review: Jennifer
Sub-commi ee report
(6:25) City Center Le er of Intent: Jennifer
(6:25) Reports and updates: liaison reports
Please no fy the chair if your report requires discussion and/or a wri en report
Bike & Ped (Rebecca)
City Council (Mike)
Natural Resources ( )
SB Land Trust (Paul)
Library Board (Glenn)
School Board (Liz)
Winooski Valley Park District (George)
Planning Commission (Jennifer)
Design Review/Public Art (Jennifer)
Leadership (Jennifer and Mike)
DRB ( )
Energy (Jennifer, Mike)
(6:40) Adjourn
*Indicates a achment
NEXT REGULAR MEETING: September 19, 5:00 P.M.
Reminder: Ideas for Commi ee Retreat to be held September/October
Advocacy
Myers/Briggs
Other?
Bike Rack:
Make a List!
May 11, 2017
Dra ToDo List of priori es and Timeline
1. Schedule R and P Department budget review into mee ng schedule.
2. Review the City Center Task Force Report with focus on R and P sec on on facili es (updated).
3. Review the Site Evalua on Matrix.
4. Review the Planning Commission revision of LDR’s and PUD’s.
5. Performance Review/Department Goals and Objec ves: Schedule review and discussion. Work with staff onmaster Plan. Refer to Annual Worksheet generated by Leadership Commi ee.
6. Finalize Orienta on Plan for 2017.
7. Invite speaker for advocacy.
8. Get Founda on up and running!
9. Con nue to maintain commitment to delivery of high quality programs.
10. City Center updates for Market Street and Dumont Park
DRAFT
South Burlington Recrea on & Parks Commi ee
July 17, 2017
Present: Jennifer Kochman, Mike Simoneau, Paul Steinman, Rebecca Poque e, Glenn Sproul
Regrets: George Donovan
Staff: Maggie Leugers
Guest: Ka e Langrock
Jennifer called the mee ng to order at 5:08pm
Mike Simoneau reviewed the safety procedures
Jennifer expressed sadness about the recent drownings in our county and men oned that the YMCA Director posted
informa on regarding water safety. Water safety and teaching our community members to swim is very important.
There were no comments from the public.
Approval of minutes from June 19, 2017 mee ng: There were no changes or discussion of the mee ng minutes. Mike
mo oned to approved, seconded by Paul. With this the minutes were unanimously approved.
Director’s reports: · Recrea on
Holly will be on a na onal panel at the NRPA Na onal Conference in New Orleans to share the Junior REC
camp and systema c expansion plan.
First Bikes and Bites was a great success, brought in $1400.
City Fest is on Saturday, August 12th, WCAX created a TV spot for the event.
Discussion regarding commi ee par cipa on at City Fest.
Maggie handed out City Fest Posters.
Day of Play was canceled due to inclement weather.
Vermont Mozart Fes val scheduled for 7/28, 7/29 and 8/5
Yappy Hour
Discussion regarding the Free Lunch summer program with our camps. Part of a Na onal Program. Features
fresh, local food.
Jennifer men oned that this fantas c program should be shared with local media through a press
release. Liz has offered to work with the City’s Informa on Officer to get press release wri en.
SoBu Life Magazine will be mailed out second week of August.
Includes late summer, fall and early winter programming
There will be three mailings per year - next one will include winter and early Spring. May go to four
mailings in the future
Parks
VYCC working at Red Rocks and will be working again from 7/24 to 8/4
Event to recognize work on August 1st at 5:30pm at Wheeler
Red Rocks has had a rough year due to inclement weather. Revenues are flat only due to the fact that we
opened the park earlier this year.
Jaycee Parks - Poles replaced and lights are in
Dog Park - Farrell Park completed and being used by community. Community feedback has been posi ve
Jaycee Park on hold wai ng for Middlebury Fence Co. to complete
Wheeler Nature Homestead - Very busy with gardeners, the library program, garden club, Common Roots
share group and play-group and our On The Go teen camp. Common Roots using temporary fencing and
tents on site. People have been respec ul of parking in designated areas only.
Mike men oned that a Site Plan is supposed to be completed. Present and contemplated parking
should be reviewed to make sure needs are being met.
· Are both parking lots being used? In the future there will be a path connec ng the lower
parking lot with the homestead.
Underwood Master Plan - Master Plan on site community event will be held at Underwood on Tuesday August 8th
from 5-7pm
Veterans Memorial Park - Electric and water upgrades are completed.
Facebook, Twi er and Instagram accounts are being ac vely used.
All events are posted and adver sed on Facebook to invite those from other communi es
NARP Subcommi ee report: Jennifer reported that the subcommi ee has met twice, most recently earlier today. Mike
reported that the subcommi ee is working on summarizing the report to provide an overview to the commi ee and
eventually to the City Council. The subcommi ee is scheduled to meet again on August 14th at 3:30pm.
City Council Presenta on: Jennifer reported that the Recrea on and Park Commi ee is presen ng our Work Plan at the
City Council Mee ng tonight.
Wheeler Nature Center Conserva on Easement Update
The parcel of land a ached to Wheeler needs to be made official and is on the agenda for a DRB mee ng.
Easement framework has not yet been sent to City Council because the DRB approval has to be completed first
Next step is to iden fy an en ty to enforce the easement. This en ty and the city A orney would create the
framework for the easement. This agreement would be based on the informa on and work that the easement
commi ee has done, specifically what the guidance would be for usage.
Understanding the Recrea on and Parks Department Budget
Reviewed budget items that are specifically related to the Capital Improvement Plan looking forward 8 years
Budgets for FY19 are due this fall
Founda on
Jennifer reported that we may have an a orney and Maggie has recruited some members. Preliminary mee ng will
be in the near future.
Mee ng was adjourned, moved by Glenn and seconded by Liz at 6:40pm
Bike + Pedestrian – Rebecca, nothing to report
City Council – Mike, nothing to report
Natural resources – No report
School board – No report
SB Land Trust – No report
Library Board – No report
WVPD – George, not in a endance
Planning and Commission – Jennifer, nothing to report
Design Review- Nothing to report
DRB – Need new person to take this on.
Energy
Leadership Commi ee – Jennifer , No report
Mee ng was adjourned moved by Glenn and seconded by Liz at 6:40pm
NEXT MEETING August 21 5PM
South Burlington Recrea on and Parks Founda on: Projects (Dra )
The signature project for the Founda on is to raise funds for the crea on of indoor recrea onal facili es.
· The Recrea on Department offices are housed in the City Hall Building, and are insufficient to accommodate
current and future staff. The current space of approximately 5,000 square feet includes four offices, a wai ng
area, conference room, display space, storage and some shared func ons with the rest of the building. The total
area includes 2,000 S square feet of addi onal storage space made available a er the Police Department was
relocated.
· The Recrea on Department offers a wide array of programs, including sports, art, hobby and educa onal
programs; and play groups and fitness; and serves community members from pre-school age to senior ci zen. In
2012 over 420 programs were offered. However, these programs are offered in various city, schools, or privately
owned facili es.
· The major obstacle this department faces is that there is no program space assigned solely to the Recrea on
Department to schedule throughout the day. This limits their ability to offer many programs during the school
day/a erschool program hours that could otherwise serve the pre-school age children and seniors in the
community.
· The large mee ng room located in City Hall is another space that is o en used; however, programs must work
around the various mee ngs scheduled in the space, not to men on the less than ideal condi ons for athle c
ac vi es.
· During the summer months, the Recrea on Department is unable to offer evening programs at the schools due
to limited schedules of custodial staff during the summer months. Once again, the programs offered by the
Recrea on Department are dependent on and limited to the available space within outside en es
The second need, also a chronic and long-standing need, is to create addi onal playing fields so that the fields
can be maintained.
· The playing fields are constantly in use throughout the season.
The Recrea on and Parks Department and Commi ee generate ideas to be er serve our community. Some of
our ideas envision ameni es to be created in our exis ng parkland.
· The $1.3 million Conserva on fund will cover the most immediate priori es for upkeep and basic ameni es in
Red Rocks, Underwood, and Wheeler Nature Parks. However, comple ng the list of ameni es would cost $4.5
Million.
· For example, it would be nice to have exercise sta ons along the many beau ful pedestrian trails.
· Improving the bath house at Red Rocks Park is the first item in the line below the “First Priori es” list. But
improving the bath house would greatly enhance the pleasure of going to red Rocks.
· Crea ng a gazebo for events would be an enhancement, and might even allow for events that create revenue.
The South Burlington Comprehensive Plan has long listed acquisi on of the Farrell Property on the lake as a
goal.
Crea on of an indoor/outdoor swimming pool is a goal.
RECREATION DEPARTMENT: From The City Center Task Force, updated
The Recrea on Department offices are housed in the City Hall Building. The current space of
approximately 5,000 square feet includes four offices, a wai ng area, conference room, display space,
storage and some shared func ons with the rest of the building. The total area includes 2,000 S square
feet of addi onal storage space made available a er the Police Department was relocated.
The Recrea on Department offers a wide array of programs, including sports, art, hobby and
educa onal programs, play groups and fitness, and serves community members from pre-school age to
senior ci zen. In 2012 over 420 programs were offered. However these programs are offered in various
city, schools, or privately owned facili es. The major obstacle this department faces is that there is no
program space assigned solely to the Recrea on Department to schedule throughout the day. The Rec
Department is dependent on availability of spaces within the schools to offer the majority of its
programs. This limits their ability to offer many programs during the school day/a erschool program
hours that could otherwise serve the pre-school age children and seniors in the community. The large
mee ng room located in City Hall is another space that is o en used; however, programs must work
around the various mee ngs scheduled in the space, not to men on the less than ideal condi ons for
athle c ac vi es.
The Recrea on Department also coordinates a summer camp program with an average of 190 campers
each week. Over 50 different programs are offered and three school sites are used to house them. Also
during the summer months, the Recrea on Department is unable to offer evening programs at the
schools due to limited schedules of custodial staff during the summer months. Once again, the
programs offered by the Recrea on Department are dependent on and limited to the available spaces
within outside en es.
In order to support the current programs offered by the Recrea on Department the following spaces
are desired:
Reception/ Entry / Administration
• Walk-in recep on/registra on person needed, si ng at a desk at the entrance to the building
(or department).
• Displays for informa on / Exhibit space
Staff Offices
• Seven offices iden fied to house Director, Assistant Director, Program Coordinators, and Interns
Program Spaces
• Seniors ac vity space – “Family Room”—or day room. Generally this is an 80+ year old age
group who see the programs as a chance to get out of the house and be ac ve. Typical
a endance is presently 20-25 once per week, and the Recrea on Dept. is looking to increase
par cipa on once available space is secured. Needs comfortable, so furniture. Typical hours
of use 8:00 AM – 4:00 PM.
City Center Public Facili es | PROGRAM ASSESSMENT
B-8 Dore & Whi er Architects, Inc.
• Teen Center – needs a fresh look, youthful, a rac ve to the demographic. To included game room, music
studio, and drama.
• Child Supervision Room - Drop-in for parents who are working out. Does not need to be a large
space.
• Tykes/Youth Program Space - Typical equipment for this age group: toys, story area, storage,
kids play furniture setup. Need for sink in the room. Ages 1-5 typical popula on. Ac vi es
include: baking, art, music, dance. Outdoor programs - sports readiness (throwing, kicking,
catching).
*Child Care space
*Food Concession area
*Walking/Running Track
• Adult Program Space – Maker lab (“Dirty Lab”) for arts and cra s and adult educa on;
flexible furniture and integrated storage; Kiln to allow for ceramics
• Kitchen – discussed as the central space that poten ally needs to serve mul ple spaces. Ideally
directly adjacent to Senior Space. Equipment needs to be mainly warming func ons, but with
cooking capability. Full commercial kitchen not necessary. Must serve catering func on for
ac vi es. There are senior func ons 2-3X /year where full cooking is required, maybe more.
Physical Activity Spaces
Currently court-based programs are spread across the school buildings, and o en get “bumped” by
school programs. Recrea on Department needs its own court space in a centralized loca on. It is
hoped that the wellness facili es will be u lized by people living in City Center as an early morning,
lunch me, or a ernoon/evening resource.
• Provide full size gym lined for (2) cross-court basketball prac ce courts. Both men’s and
women’s leagues need full-size court, volleyball, pickle ball, and badminton.
• Need bleachers – up to 500 seats.
• Simulated Outdoor Area (SOA) – Ar ficial turf to allow programs during inclement weather such
as soccer, archery, lacrosse, general fitness, etc.
• Mul -purpose Rooms – provide two spaces – one “favoring” quiet for yoga, and the other for
louder ac vi es like aerobics, jazzercise, and Zumba
*Fitness Studio - with suspended floor and sound system
• Lockers: full lockers for adult use with toilet rooms and showers; security required.
Auditorium
• A desired program element for a drama camp, presenta ons, plays, etc.
• Also a rentable resource to the general public
Storage
• Storage including ball room (basketballs, soccer, footballs, etc.), hard items (floor hockey s cks,
tennis, bats, small balls, etc.), summer camp supplies, special events (seasonal decora ons
mostly), paper products (cups & plates, plas c ware, etc.)
*Custodian storage for floor equipment etc.
Other: (Program functions were discussed but not included in space planning)
• Aqua cs Center to include: 8 lane lap pool, training pool, therapeu c warm pool, 0 depth entrance, lazy river,
slides, movable bulkhead.
• Child-friendly/family friendly water park/ indoor splash park / “sprayground”
• Playground there would be a small fenced in grass field and/or playground
2013/2015 Excerpt from 2013 City Center Task Force, with 2015 addi ons (red)
EExcerpt7