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HomeMy WebLinkAboutAgenda - Recreation and Parks Committee - 06/19/2017 RECREATION AND PARKS COMMITTEE MONDAY, June 19, 2017 5 PM-7:00 PM Medium Conference Room, City Offices AGENDA (5:00) Call meeng to order Review of safety procedures Changes or addions to the agenda Comments from the public not related to the agenda Approval of minutes from May 22, 2017 meeng (5:05) Director’s Report: Maggie (5:20) Ideas for Commiee Retreat to be held September/October: Jennifer Advocacy Myers/Briggs Other? (5:30} Skills/Experience Matrix (aached): Jennifer Review (5:40) NRPA Performance Review: Glenn? Glenn’s Summary Document aached: Commiee will review and create a summary (6:10) Leadership Meeng: Jennifer and Mike (6:15) LDR’s and PUD’s: Maggie (6:20) Foundaon: Maggie and Jennifer (6:25) Reports and updates: liaison reports Please nofy the chair if your report requires discussion and/or a wrien report Bike & Ped (Rebecca) City Council (Mike) Natural Resources (Naa) SB Land Trust (Paul) Library Board (Glenn) School Board (Liz) Winooski Valley Park District (George) Planning Commission (Jennifer) Design Review/Public Art (Jennifer) Leadership (Jennifer and Mike) DRB (Naa?) Energy (Jennifer, Mike) (6:40) Adjourn *Indicates aachment NEXT REGULAR MEETING: July 17, 5:00 P.M. Bike Rack: Make a List! May 11, 2017 Dra ToDo List of priories and Timeline 1. Schedule R and P Department budget review into meeng schedule. 2. Review the City Center Task Force Report with focus on R and P secon on facilies (updated). 3. Review the Site Evaluaon Matrix. 4. Review the Planning Commission revision of LDR’s and PUD’s. 5. Performance Review/Department Goals and Objecves: Schedule review and discussion. Work with staff onmaster Plan. Refer to Annual Worksheet generated by Leadership Commiee. 6. Finalize Orientaon Plan for 2017. 7. Invite speaker for advocacy. 8. Get Foundaon up and running! 9. Connue to maintain commitment to delivery of high quality programs. City Center updates for Market Street and Dumont Park DRAFT South Burlington Recreaon & Parks Commiee May 22nd, 2017 Present: Jennifer Kochman, Mike Simoneau, Glenn Sproul, Paul Steinman, Naa Aku Addo, Rebecca Poquee, Liz Robitaille and George Donovan and Maggie Leugers Director Recreaon and Parks Meeng was called to order at 4:57pm George Donovan and Mike Simoneau reviewed the Safety Procedures. Addions to the agenda: Jennifer menoned that it would be helpful to include the Recreaon and Parks retreat to the agenda. There were no comments from the public. Approval of minutes from April 17th meeng: There were no changes or discussion of the meeng minutes. Mike made a moon to approve the minutes, George seconded. With this the minutes were unanimously approved. Director’s reports: Maggie shared that she and Holly went to Washington DC to present on the grant that was received last year. The presentaon was for 88 new recipients of the Commitment to Health Grant. Maggie and Holly explained to the new recipients how the South Burlington junior recreaon camp was carried out. The presentaon also highlighted what was going to be done in the future. Maggie also menoned that the Recreaon Department intends to offer FREE programming at the O’Dell, Grand Way and Lime Kiln Apartments. There are three pop-ups happening this summer at O’Dell. The hope is to secure funding from United Way, Champlain Housing Trust and the City for this programming. Recreaon and Parks will be talking with Champlain Housing Trust and Grand about funding. Maggie will share the dates of these pop-ups. Jennifer encouraged Maggie write an arcle to Seven Days, The Other Paper or a press release to highlight this extraordinary work. SOBU life magazine will have two three magazines instead of three two. Maggie also reported that last Friday was Tulefest. This gave the kids from Tule Middle School an opportunity to go out to Dumont Park. The kids were able to learn about what invasive species were and what to pull out during their me at the park. There were 10 people at Dumont Park on Saturday who came in to pull invasive species. Maggie advised that in June VYCC will be working on pulling out buckthorne and honeysuckle in Dumont Park. VYCC will also be at Red Rocks this summer for 8 weeks. Maggie menoned that The O’Brien house is gone! Maggie advised that the current dog park is not on city property, therefore it has to be moved. There are discussions to place a temporary dog park where the O’Brien house used to be. The hope is to have the permanent dog park at Farrell park. Maggie menoned that there will be a meeng to keep the Jaycee Park residents abreast of what is happening with the property and the dog park. Glenn asked whether this change will increase pressure on the other parks? Glenn suggested that there is the need to look at this sooner rather than later since visioning will begin soon. Maggie also menoned that the Wheeler Homestead now has an ADA portable restrooms available. The Underwood master plan, has been sent to Mark Kane of the SC group. Maggie also received the quotes on the Veteran’s Memorial electricity update. The quotes are esmated at $35,000. With regards to the visioning process, Maggie discussed that there will be vignees put up at Underwood Park during the visioning process. Maggie emphasized that it will build on what the Underwood taskforce put together, and the hope is to have public input throughout this process. Mike asked if it will be a good idea for the commiee to revisit the Underwood master plan and come to a consensus with the recommendaons of the commiee. Glenn asked that the recreaon commiee be able to see the details of the process. Maggie advised that the overall Underwood master plan compleon cost is set at $45,000 with a conngency of $3,000 should there be the need for more. Finally, Maggie menoned that the lights at Jaycee Park should be up and ready to go by the first week in June. Orientaon Package: The commiee agrees that the orientaon package is comprehensive. It includes the by- laws, and a document describing Who We Are and What We Do. Jennifer asked that the commiee review for the next meeng the Who We Are and What We Do document. Leadership meeng: Jennifer menoned that leadership has requested that commiees work on a matrix of experience/skills for appointees’. Mike advised that the list was adapted from the Howard Center. The commiee suggested some changes for the list. The commiee advised that they would like to see the definion for es to the community defined beer. Rebecca suggested that there be two columns that highlight skills, experiences and interests. Glenn suggested adding eding as a skill. Glenn also suggested that S.B history skill/experience reflect not just only in the community but also other parts of local government. Rebecca suggested that aends commiee events have two parts that highlights parcipaon and volunteering. Glenn also suggested including number of years in SB as part of the matrix. Rebecca suggested that Advocacy and PR be separated into two skills and experiences. Glenn suggested that we approach the matrix as something that the commiee hopes to have and not every single member is required to have these skills and experiences. Jennifer and Rebecca advised that prior aendance at commiee meengs be included. Jennifer will work on this in me for the leadership meeng on the 29th 25th. NRPA Performance Review: Maggie advised that the volunteer hours menoned in the NRPA Performance Review report is inaccurate. Maggie menoned that the actual numbers should be about 10,000. The commiee agreed that the NRPA Performance Review document is a comprehensive document. Glenn volunteered to create a one-page synopsis of the document, that will provide a summary to the report. Once the synopsis is complete, Glenn will present this to the commiee and hopefully there will be a discussion of this report. PUD’s: Maggie has contacted Paul Connors and hasn’t heard back yet. Maggie menoned that there is work that needs to be done with the LDR’s. Reports and Updates Bike and Ped: Rebecca reported that there is a development of a purchasing program for bike racks for local developers and builders. City Council: Nothing to report Natural Resources: Naa reported that there was a discussion about the Invasive species pull-up event. at Dumont Park SB Land Trust: Paul reported that the Land Trust commiee discussed highlights of the year. These include 28 acres added to the Wheeler property, involvement in open space discussions, Green Up Day sponsorship, input to the regional planning board on properes, involvement in several commiees that align with the commiees goals, and the discussion of land conservaon. Commiee highlighted that there has been improved coordinaon with Recreaon and Parks! Library Board: Nothing new to report School Board: Liz menoned that the school now has a new mascot name; Wolves. However, there is a school budget vote happening on the 6th of June. Winooski Valley park: Nothing new to report. Planning commission: Jennifer plans to follow up on the PUD report. Design Commiee: Jennifer reported that a design has finally been selected. DRB: Nothing to report Energy: Nothing to report Retreat: Jennifer menoned that the summer retreat was a great thing to have and it would be great to have another especially when new members join the commiee. Meeng was adjourned at 7:15 Next regular meeng is June 19th at 5pm Respecully Submied, Naa Aku Addo, Secretary Summary of 2017 NRPA Agency Performance Report Glenn Sproul, 5/29/2017 Note to the Recreaon and Parks Commiee: in what follows, “Respondents” means “Recreaon and Parks agencies serving a community or area with populaon density between 500 and 1500 residents per square mile, and for which data is available in Park Metrics/PRORAGIS”. (According to the column headings on page 7, 224 of the 762 agencies providing data for total annual operang budget were in this range of populaon density.) “SB” means South Burlington. I have been highly selecve in what I chose to include from the full report. If the Commiee creates a narrave for one or more lines of advocacy to be pursued on behalf of the Recreaon and Parks Department, some of the pieces of data selected to support the narrave will probably change. Park Operang Expenditures per Acre of Parkland: at $491, SB is among the lowest of all respondents; 75% of respondents spend $1,233 or more. Operang Expenditures Per Capita: at $42.34, SB is lower than almost 75% of respondents. Acres of Parkland per 1,000 Populaon: at 20.7, SB is higher than more than 75% of respondents. Revenue per Capita: at $12.99, SB is greater than more than 25% of respondents but lower than more than 50% of respondents. Revenue as a % of Operang Expenditures (Cost Recovery): at 30.7%, SB is higher than more than 50% of respondents. Capital budget for the next 5 years: at $2,231,000, SB is higher than more than 25% of respondents but lower than more than 50% of respondents. Number of full-me employees: at 5, SB is lower than more than 75% of respondents. Total number of full-me equivalent employees (FTEs): at 10.2, SB is lower than more than 75% of respondents. Total number of hours worked by volunteers: at about 10,000 hours annually, SB is higher than almost 75% of respondents. Number of acres of developed open space for which the Rec & Parks Dept has management responsibility: at 218, SB is greater than more than 50% of respondents. Total number of trail miles managed or maintained by Rec & Parks: at 30.9, SB is greater than over 75% of respondents. Square footage of operated buildings: at 6,550, SB is well below at least 75% of respondents. Number of building facility users per year: at 27,375, SB is above almost 50% of respondents. Number of park facility users per year: at 255,000, SB is above at least 75% of respondents. EExcerpt7 RECREATION DEPARTMENT The Recreaon Department offices are housed in the City Hall Building. The current space of approximately 5,000 square feet includes four offices, a waing area, conference room, display space, storage and some shared funcons with the rest of the building. The total area includes 2,000 S square feet of addional storage space made available aer the Police Department was relocated. The Recreaon Department offers a wide array of programs, including sports, art, hobby and educaonal programs, play groups and fitness, and serves community members from pre-school age to senior cizen. In 2012 over 420 programs were offered. However these programs are offered in various city, schools, or privately owned facilies. The major obstacle this department faces is that there is no program space assigned solely to the Recreaon Department to schedule throughout the day. The Rec Department is dependent on availability of spaces within the schools to offer the majority of its programs. This limits their ability to offer many programs during the school day/aerschool program hours that could otherwise serve the pre-school age children and seniors in the community. The large meeng room located in City Hall is another space that is oen used; however, programs must work around the various meengs scheduled in the space, not to menon the less than ideal condions for athlec acvies. The Recreaon Department also coordinates a summer camp program with an average of 190 campers each week. Over 50 different programs are offered and three school sites are used to house them. Also during the summer months, the Recreaon Department is unable to offer evening programs at the schools due to limited schedules of custodial staff during the summer months. Once again, the programs offered by the Recreaon Department are dependent on and limited to the available spaces within outside enes. In order to support the current programs offered by the Recreaon Department the following spaces are desired: Reception/ Entry / Administration • Walk-in recepon/registraon person needed, sing at a desk at the entrance to the building (or department). • Displays for informaon / Exhibit space Staff Offices • Seven offices idenfied to house Director, Assistant Director, Program Coordinators, and Interns Program Spaces • Seniors acvity space – “Family Room”—or day room. Generally this is an 80+ year old age group who see the programs as a chance to get out of the house and be acve. Typical aendance is presently 20-25 once per week, and the Recreaon Dept. is looking to increase parcipaon once available space is secured. Needs comfortable, so furniture. Typical hours of use 8:00 AM – 4:00 PM. City Center Public Facilies | PROGRAM ASSESSMENT B-8 Dore & Whier Architects, Inc. • Teen Center – needs a fresh look, youthful, aracve to the demographic. To included game room, music studio, and drama. • Child Supervision Room - Drop-in for parents who are working out. Does not need to be a large space. • Tykes/Youth Program Space - Typical equipment for this age group: toys, story area, storage, kids play furniture setup. Need for sink in the room. Ages 1-5 typical populaon. Acvies include: baking, art, music, dance. Outdoor programs - sports readiness (throwing, kicking, catching). *Child Care space *Food Concession area *Walking/Running Track • Adult Program Space – Maker lab (“Dirty Lab”) for arts and cras and adult educaon; flexible furniture and integrated storage; Kiln to allow for ceramics • Kitchen – discussed as the central space that potenally needs to serve mulple spaces. Ideally directly adjacent to Senior Space. Equipment needs to be mainly warming funcons, but with cooking capability. Full commercial kitchen not necessary. Must serve catering funcon for acvies. There are senior funcons 2-3X /year where full cooking is required, maybe more. Physical Activity Spaces Currently court-based programs are spread across the school buildings, and oen get “bumped” by school programs. Recreaon Department needs its own court space in a centralized locaon. It is hoped that the wellness facilies will be ulized by people living in City Center as an early morning, lunchme, or aernoon/evening resource. • Provide full size gym lined for (2) cross-court basketball pracce courts. Both men’s and women’s leagues need full-size court, volleyball, pickle ball, and badminton. • Need bleachers – up to 500 seats. • Simulated Outdoor Area (SOA) – Arficial turf to allow programs during inclement weather such as soccer, archery, lacrosse, general fitness, etc. • Mul-purpose Rooms – provide two spaces – one “favoring” quiet for yoga, and the other for louder acvies like aerobics, jazzercise, and Zumba *Fitness Studio - with suspended floor and sound system • Lockers: full lockers for adult use with toilet rooms and showers; security required. Auditorium • A desired program element for a drama camp, presentaons, plays, etc. • Also a rentable resource to the general public Storage • Storage including ball room (basketballs, soccer, footballs, etc.), hard items (floor hockey scks, tennis, bats, small balls, etc.), summer camp supplies, special events (seasonal decoraons mostly), paper products (cups & plates, plasc ware, etc.) *Custodian storage for floor equipment etc. Other: (Program functions were discussed but not included in space planning) • Aquacs Center to include: 8 lane lap pool, training pool, therapeuc warm pool, 0 depth entrance, lazy river, slides, movable bulkhead. • Child-friendly/family friendly water park/ indoor splash park / “sprayground” • Playground there would be a small fenced in grass field and/or playground 2013/2015 Excerpt from 2013 City Center Task Force, with 2015 addions (red)