HomeMy WebLinkAboutMinutes - Library Board of Trustees - 10/23/2018 - Fundraising Committee
Fundraising Committee Meeting
October 23, 2018
Present: Jay Pasackow, Nancy Simson, Bonnie Finnigan, MargaretAnn Cross, Stacey Pape, Myke Esposito,
Katherine McConnell, Linda Darlington, Penne Tompkins
1. Jay called the meeting to order at 4:10
2. Additions and Deletions-added update from Advocacy Committee
3. Approval the minutes for September 21, 2108. Linda made the motion with Bonnie, a 2nd. Approved.
4. Update on annual fundraising letter. Annual mailing letters (@5000) were mailed October 3, 2018.
Responses received to date -- 61. All will be processed into the Library Gift Account until our Foundation
bank account is open. MargaretAnn will create generic thank you letters for gifts under $250 and over
$250. At next Board meeting, Board members will personalize thank you notes with suggestion for the
future that notes will be sent out within two weeks of receipt. Total cost of mailing: $2973.
5. Capital Campaign Calendar discussion. The inal papers for establishing 501(c)(3) to be signed by
of icers of the Foundation: Jay, Patrick and MargaretAnn. After this, a bank account can be opened and
accounting irm of Danaher Attig Plante can become involved. Patrick, Jay and Nancy will meet to discuss
membership on the Campaign Committee 10/24. This committee asked to suggest names to Jay of people
they know that might be suitable. All chosen will be asked to make a signi icant contribution to the
campaign. Nancy and Jay met with Cathy Townshend and Meghan Downey re the Shelburne Library
campaign on September 27. A copy of their case statement was given to MargaretAnn. The town did not
end up doing a capital campaign. After the vote to build their building via taxation was approved, a
number of people stepped up to make donations anyway. Our case for support is in process by
MargaretAnn with draft due before the November vote and inal due in December if vote passes. Our
committee felt that at the next Library Board meeting, a discussion should take place on the focus of our
fundraising, to eventually be communicated to City Council. Once vote passes, silent portion of the
campaign will begin. Naming opportunities were approved at the October Library Board meeting and sent
to City Council. The Library Foundation will be responsible for all philanthropic fundraising but if anyone
seems interested in speci ically supporting the senior center, those individual names will be forwarded on
the Parks and Rec Committee for followup. After the vote, contact will resume with fundraising consultant
Christine Graham to determine extent we will need to work with her on the campaign. Stacey,
MargaretAnn, Mark Coel and Jay will meet regarding corporate and grant applications for support.
6. Advocacy report: Door hangers will be distributed in speci ic neighborhoods per organizing by Lee
Freeman and street signs have been distributed throughout the City by Katherine. No street signs can be
closer than 15’ to the road. Ads coming out in the Other Paper include endorsements of the project by
numerous SB residents. Last version must be updated by November 1.
7. Next meeting date: Tuesday, November 13, 5 p.m.
8. 5:40 PM move to adjourn MargaretAnn 2nd Bonnie. Passed