HomeMy WebLinkAboutMinutes - Library Board of Trustees - 11/08/2018 - Nominating & Governance Committee
Minutes
Nomina ng & Governance Commi ee
November 8, 2018
4:30 p.m. - 5:00 p.m.
Library Mee ng Room
A ending: Patrick Leduc, Stacey Pape, Nancy Fawley, Jennifer Murray
Patrick called the mee ng to order at 4:35 pm.
Approval of the June 14th minutes.
Patrick mo oned; Stacey seconded. Mo on passed.
The group reviewed the Patron Code of Conduct to include more detail on in appropriate behavior. She said
that the new wording had been approved by the City A orney.
Patrick mo oned to recommend to the Board; Stacey seconded. Mo on passed.
Patrick introduced the commi ee purpose statement based on the decision to combine the Governance and
Nomina ng commi ees.
Nancy mo oned to recommend to the Board; Stacey seconded. Mo on passed. Text is below.
Mee ng adjourned 4:55. Next mee ng TBA.
Purpose Statement
GOVERNANCE & NOMINATING COMMITTEE
Nature and Purpose:
· Identify individuals qualified to become and/or remain Trustees and recommend that the Board nominate such
candidates for appointment or re-appointment by the City Council;
· Recommend to the Chair of the Board membership of the various committees;
· Oversee governance principles for the Board and administrative policies applicable to the Library
Composition
The Committee shall have the goal of having not less than three Trustees.
Goals & Responsibilities
To fulfill its objectives, the Committee shall perform the following activities:
Board Candidates
· Understand the skills, experiences, and needs of the Board and any gaps that may exist in current Board membership
· Seek, evaluate and recommend candidates to the Board of Trustees;
· Coordinate with the City to appoint Trustees.
Board Committees
· Make recommendations to the Chair of the Board regarding the size and composition of each standing committee of
the Board, including identification of individuals qualified to serve as members of a committee.
· Monitor the functioning of the committees of the Board and make recommendations for any changes, including the
creation and elimination of committees.
Principles & Policies
· Develop and recommend to the Board and periodically review a set of governance principles for the Board;
· Periodically review and approve administrative policies for the Library; and
· Consider any other corporate governance issues that arise and develop recommendations to the Board.
Other
· Conduct a periodic Committee self-evaluation; and
· At least annually, review this Purpose Statement and, if appropriate, recommend changes to the Board.
Authority
The Committee has the authority to obtain advice and assistance, at the Library’s expense, from internal or external
advisors, as the Committee deems necessary in the performance of its duties. Expenditures anticipated to be in excess of
$500 must be pre-approved by the Board.
Meetings
The Committee shall meet no less than one time a year and anticipates meeting at least quarterly.
The Committee shall designate a Clerk to prepare minutes of each meeting. The Committee Chair or a designee will
report to the Board at the Board's next regularly scheduled meeting regarding meetings and activities of the Committee.