HomeMy WebLinkAboutMinutes - Library Board of Trustees - 09/13/2018
Approved
South Burlington Library Board of Trustees Meeting
Thursday, September 13, 2018
5:00 p.m.
Location: South Burlington Public Library Meeting room
Members Present: MargaretAnn Cross, Nancy Fawley, Lee Freeman,
Patrick Leduc, Jay Pasackow, Stacey Pape, Penne
Tompkins, Mark Coel
Members Absent: Linda Darlington, Bonnie Finnigan
Staff Members Present: Jennifer Murray
Invited Guests: Katherine McConnell, Vice President of the Friends of the
Library
Chair Patrick Leduc called the meeting to order at 5:06 p.m., and a quorum was
established.
Emergency exit procedures
Library Director Jennifer Murray explained the emergency exit procedures
Additions or Deletions to the posted Agenda
There were no additions or deletions to the posted agenda.
Comments and questions from the public not related to items on the agenda
There were no comments from the public
Consent agenda. Approval of regular board of August 14, 2018, Friends of the
Library Report and Director’s Report
Upon a motion made by Trustee Lee Freeman and seconded by Trustee MargaretAnn Cross,
the Trustees voted unanimously to approve the meeting minutes of August 14, 2018 and the
other items warned in the consent agenda
Chair’s report
Chair Patrick Leduc Welcomed new Board member Nancy Fawley to the group and
Nancy shared her skills and experiences related to Libraries.
Patrick then noted Committee member distributions among Board members and asked
Board members to consider stepping into Committees that are under resourced. Stacey
Pape volunteered to join the Governance and Nomination Committee and other
members took the item under consideration.
Patrick then updated the trustees on the schedule of meetings with the City manager
and City Council Chair and advised that the council may have an application for the still
open seat on the Library Board.
At 5:15 p.m., Trustee Stacey Pape made a motion to adjourn for the purposes of opening an
organizational meeting of the South Burlington Library Foundation. Trustee Penne Tompkins
seconded. Following a unanimous vote the Library Board of Trustees meeting was adjourned.
The Board re-convened at 5:37 p.m.
Governance and Nomination Committee
Patrick Leduc introduced the Governance and Nomination Committee report and shared
that the Trustee bylaws for the Board and Library Foundation are nearing completion.
Jennifer Murray presented a Meeting Space Reservation Request policy for the Board to
consider and Patrick Leduc explained that the Governance and Nomination Committee
had reviewed the document, provided feedback to Jennifer and are recommending the
Board adopt the policy.
Upon a motion made by Trustee Stacey Pape and seconded by Trustee Lee Freeman, the
Trustees voted unanimously to approve the Meeting Space Policy
Advocacy Committee Report
Jennifer Murray recommended that the Board pay for a half-page ad advocating for the
upcoming vote. She updated the Board on the City’s efforts to publicize the upcoming vote.
Taxes will not go up as a result of voting yes on the Community Center, and designated parking
will be available. Lawn signs advocating Voting Yes on November 6th were discussed. City
Council and Library Board ideas for naming the new building were discussed. Jennifer Murray
discussed Community events at which Board members could advocate for the new building.
The Trustees discussed, at great length, the challenges of creating a short and concise title for
advocacy and “get the yes vote” out efforts. The City is working hard to create digestible
advocacy materials. Chair Leduc offer to re-connect with the city to make sure we are aligned
and serving our joint goals effectively.
Finance Committee Report
Penne Tompkins presented a report of the Library’s funds. Penne Tomkins moved to accept the
Library’s investment advisor’s recommendation to reinvest the Library’s funds. Jay seconded.
Fundraising Committee Report
Jay Pasackow reported on the status of ongoing fundraising efforts and that a number of letters
will be sent out next week. The Board also discussed Capital Campaign efforts and naming
opportunities. The Fundraising committee members explained they are planning to have a
naming proposal for the board to approve, prior to sending to the City council for their final
review by the next meeting of the trustees. In addition, they explained that the capital campaign
is targeted to commence, in their current draft, by the first of the year.
Design Committee Report
Jennifer Murray presented on ongoing efforts to refine the plans and design including planning
of interior space of the proposed Library/Senior Center/City Hall
Director’s Report
Jennifer Murray presented an update on Library news and current offerings for the public, as
well as the end of year budget. The Library Staff’s Wellness Retreat was a success, according to
Jennifer Murray.
Report from the Friends of the Library: Katherine Mcconnell, of the Friends of the
Library, reports that the Friends will hold a Book Sale on October 12th and 13th.
Evaluation Committee
At 6:40 p.m., Trustee Lee Freeman made a motion to enter executive session for the purpose of
evaluating an employee. Trustee Penne Tompkin seconded the motion, and the board entered
executive session.
At 6:50 p.m., the board exited executive session.
Other Business
There being no other business, Chair Patrick Leduc adjourned the meeting at 6:51
p.m.
Next meeting: October 11th, 5:00pm
Respectfully submitted by Lee Freeman