HomeMy WebLinkAboutMinutes - Library Board of Trustees - 05/22/2018 - Fundraising CommitteeMinutes Fundraising Committee May 22, 2018 5 PM
In Attendance: Jay Pasackow, Stacey Pape, Kathy Mackin, Bonnie Finnigan, Jennifer Murray
Jay called to order at 5:07 PM
Addition to Agenda: Brief discussion about potential fundraising events.
Approval of December 5, 2017 Fundraising minutes- Bonnie made the motion and Kathy was
the second. Passed unanimously.
Due to other more pressing matters, especially the Feasibility Study, the contacting of an
accountant has not been pursued.
Jay introduced the events issue as it relates to fundraising other than the Capital Campaign.
Jennifer had mentioned to Jay the idea of ongoing fundraising. Stacey agreed with this and
thought that annual outreach might be good even during the campaign and is an opportunity to
target our whole community now. Kathy thought that the Board had decided to hold off when it
was thought that the Capital Campaign would be beginning much sooner. We might have had
two years of annual donations and donors but our timetable has changed so many times. It’s
possible that we can focus on parallel campaigns.
Potential need for a Campaign Advisor: Jay brought up the idea of seeking out a campaign
advisor. The names of former Community Fund folks, Scott McArdle and Terry Gade were
raised as possibilities. Kathy suggested that we need to consider key functions we are going to
need. For example, former LBOT member Jake Jurmain was really helpful at database
management. Additional functions may be management of Pledge sheets, someone to assure
Thank you letters are written, etc. Some of these functions can be volunteers (to do specific
jobs) but we still need someone (most likely paid) to keep everything moving and accountable.
Jay asked for other names of consultants. We’ll need to get a list together of what we need (a
needs assessment). The suggestion would be a paid coordinator (possibly 10-15 hours per
week).
We will need to get letterhead and other materials.
Action Item:
Collect a list of names of potential coordinators.
We will need:
A Plan
A Brochure
A Library Site
A Library Budget
Our 501 (c)3 status completed
A Bank Account
An identified accountant
(Prior to the take off of the campaign)
By mid-June we will know the school board decision and a design and budget.
At the June Trustee meeting Jay would like to propose that the make-up of the Foundation be
finalized, clarify any issues remaining with completing the 501(c) 3 and authorize and direct
the Finance Committee to open a checking account so all future donations are directed there.
At the July meeting, we will begin to identify gifting opportunities (naming of rooms etc.)
GOAL: Have all campaign materials ready by September
Respectfully submitted,
Bonnie Finnigan