HomeMy WebLinkAboutMinutes - Library Board of Trustees - 03/08/2018South Burlington Community Library
Board of Trustee Minutes
DRAFT
Date: 3/8/18
Present: MargaretAnn Cross, Linda Darlington, Bonnie Finnigan, Kerry Jung, Patrick Leduc, Stacey Pape, Beth Wood, Penne Tompkins,
Jennifer Murray, Adam Bortz (FOL); Ilona Blanchard
Regrets: Mark Coel, Lee Freeman, Jay Pasackow
The mee ng was called to order by MargaretAnn Cross at 5:06.
Addi ons or dele ons to the posted agenda: Jennifer has a copy of the C.Graham Fundraising contract and Jay has asked that it be
shared with the board.
Comments from the public: Adam Bortz (represen ng the Friends) updated us on their ac vi es. Things are going well and
membership is currently underway. Looking for a new Secretary or Treasurer.
Consent Agenda and Minutes: Bonnie mo oned to approve; Linda seconded.
☒Mo on approved.
Update on architectural design commi ee mee ngs: Architects from both firms are present tonight (Steve and Dennis) and gave us
an overview of their progress and what op ons will be presented to the public later in the evening. All op ons provide approximately
15,000 square feet for the City Hall and 35,000 for the Library and all are three stories. The architects reminded us that the three
designs are s ll in the conceptual stage. Parking will not be discussed at the evening mee ng with the public.
Vote on the Purpose and Need Statement: Patrick made the mo on to approve the purpose and need statement that will be used to
guide the library design and building process; Bonnie seconded. With the approval, it will be sent on to the Planning Commission.
☒Mo on approved.
Discussion of the Library Board and School Commi ee: MargaretAnn explained that Jay suggested it might be a good idea for Library
Board members to reach out to School Board members to request their support of the new library. Patrick suggested a preferred
method might be to a end a School Board mee ng. We discussed the Library Board’s responsibili es by state statute. It was
suggested that the Library Board do professional development to be er understand the laws that guide Vermont library governance.
Further discussion of Fundraising Contract: Chris ne Graham prepared a le er outlining her fees for as-needed consul ng. Patrick
brought up the concern for managing any funds going out to this or any other contract. The Board agreed we would expect to keep a
firm handle on any expenditures.
Director’s Report: We have hired a Children’s Librarian! Her name is Kelly Kendall and she sill be star ng on Monday! The temp will
stay on for a while longer while Kelly is learning the ropes.
Apparently the new web page being separate from the City’s site but linked was not clear to Tom when Jennifer had spoken with him
about it. It is a board ini a ve and in an effort to make a smoother transi on, we will collaborate with the city to create a similar
look. The URL will remain the same.
Jennifer spoke to City A orney Bolduc and the City Council will be presented with our request to ra fy the Public Library.
Fi y people a ended the John Gailmor concert. There have been some difficul es with musical performances due to noise from
passerby(s) and store music. We believe the issue has been resolved.
The need for Board Development was raised in response to what the state statutes govern the Library Board of Trustees.
Mo on to adjourn by Stacey and a second by Kerry. The me was approximately 6:40 PM.
☒Mo on approved.
Respec ully submi ed,
Bonnie Finnigan
Approved consent agenda:
South Burlington Community Library
Board of Trustees
Consent Agenda
Thursday, March 8, 2017
DRAFT MINUTES BOARD MEETING 2/8/18
Present: Mark Coel, MargaretAnn Cross, Linda Darlington, Bonnie Finnigan,, Kerry Jung, Patrick Leduc, Jay Pasackow,
Stacey Pape, Beth Wood, Penne Tompkins, Jennifer Murray, Marje von Ohlsen
Regrets: Barb Devine, Lee Freeman
Mee ng was called to order by MargaretAnn Cross at 5:06.
Addi ons or dele ons to the posted agenda: Set a date next week to review Purpose and Need document. MargaretAnn
will send to Board prior to mee ng.
Also amended from the posted agenda: Removed 501C3 discussion, changed update on
community architechturalmee ngs to update on architectural design commi ee mee ngs; added a discussion on vote on
asking city officials to ra fy the existence of the library and a fundraising commi ee update.
No members of the Public are in a endance tonight.
Consent Agenda and Minutes
Bonnie mo oned to approve; Penne seconded.
☒Mo on approved.
Library name change-Discussion and request for ra fica on of existence by the City Council. The Board is asking that the
name of the library be officially changed to the South Burlington Public Library. This is a change from its former name of
South Burlington Community Library. The request for ra fica on of existence is in response to a previous lack of
documenta on for the Library when it was ini ally established and is a necessary formality for various documents.
Patrick mo oned that board would request that the City Council change the name to the South Burlington Public Library
and ra fy the existence of the library.
Kerry seconded. ☒Mo on approved.
Update on architectural design commi ee mee ngs: Mark and Jennifer provided informa on from two mee ngs that
have occurred since the public forums. The first mee ng was held to introduce those key contractors to the new building
plan: HVAC, Landscaping, Acous cs, Electrician, etc. and get ini al input from various professionals a er looking into the
site. The second mee ng had some ini al drawings of the exterior a er hearing from the contractors at the first mee ng.
Jennifer met today with the architect to review program and will meet tomorrow with both sets of architects to clarify
some needs. It may be that some things will not be possible. Jennifer is not concerned with the amount of space at this
me. Parking and traffic flows remain concerns.
By mid-March the architects will have 3 op ons with costs.
Fundraising Commi ee: Patrick, MargaretAnn, Jay and Jennifer met with representa ves of the City to present the
feasibility study. Megan Emery was there to represent the City Council. Jay followed up by sending the feasibility study to
Kevin to distribute to the full council.
--Director’s Report: We would like to apply for a grant from the Na onal Endowment for the Humani es. This is a
matching grant (3:1). The Blanche e Funds could not be used for this purpose. The grant money would be used to pay
for the building. The inten on is to solicit private dona ons for this grant in support of the Humani es. The grant is due
in March and MargaretAnn will distribute the pieces necessary to those who have offered to help. Mark reminded the
Board that there are two en es (the Library and the Founda on). We look toward crea ng a Humani es Advisory group
to support the work of the library as well as write le ers of support for the grant project.
So far, a children’s librarian has not been hired. The posi on will remain open un l filled. The correct version of the job
descrip on is on the state website. Jennifer has a temporary children’s librarian on board for 2 to 3 months as the search
con nues.
There will be a concert on Sunday February 11th at 2 PM in front of the Mall Library Loca on.
To all commi ee chairs: Jennifer would like the agendas, dra minutes and approved minutes to be directly posted to
Clerk Base. She will send out the direc ons a er she is in touch with Erica at Clerk Base.
For those interested in the Website Development: There will be a mee ng at 9 in the library with the new vender. Please
arrive at the Mall door at 8:45 AM to be let in…mall will not be open.
A sugges on has been made to have a Commi ee Calendar which could be put on Google Docs.
Friends of the Library Report: The Wheeler House Bookstore has been open- please come and browse. There are many
bestsellers available.
Mo on to adjourn comes at 5:58 PM with the Mo on from Patrick and a second from Stacy.
☒Mo on approved.
The next mee ng will be March 8, 2018
Respec ully submi ed,
Bonnie Finnigan
DRAFT MINUTES SPECIAL MEETING 2/15/18
Present: Mark Coel, MargaretAnn Cross, Linda Darlington, Bonnie Finnigan,, Kerry Jung, Patrick Leduc, Stacey Pape, Penne
Tompkins, Jay Pasackow, Jennifer Murray, Jennifer Kochman, Illona Blanchard, architectural representa ves from Wieman
Lamphere
Regrets: Barb Devine, Lee Freeman, Beth Wood,
The mee ng was called to order at 5:10 p.m.
Illona Blanchard presented a purpose and need statement to the board for the new library and city hall. The document
will be used to guide design and building process for the new library.
The board asked several clarifying ques ons.
Illona asked to have the library board of trustee members review the plan and get back to her with edits.
The board discussed how to achieve this and created a plan.
Stacey mo oned to adjourn the mee ng.
Bonnie seconded, and the mo on passed.
The mee ng adjourned at 6 p.m.
Friends of the Library Report:
The Friends membership drive is under way, as we are asking people to
join or rejoin. That helps fund items for the library. Our Book Sale is
in April 13 and 14. We have been receiving many book donations at the
book shop. We have guidelines for people to donate. Several of the
Friends helped at Read-A-Thon at library on Monday, March 5.
Marje von Ohlsen