HomeMy WebLinkAboutMinutes - Library Board of Trustees - 02/08/2018South Burlington Community Library
Board of Trustees
Approved MINUTES BOARD MEETING 2/8/18
Present: Mark Coel, MargaretAnn Cross, Linda Darlington, Bonnie Finnigan,, Kerry Jung, Patrick Leduc, Jay Pasackow, Stacey
Pape, Beth Wood, Penne Tompkins, Jennifer Murray, Marje von Ohlsen
Regrets: Barb Devine, Lee Freeman
Mee ng was called to order by MargaretAnn Cross at 5:06.
Addi ons or dele ons to the posted agenda: Set a date next week to review Purpose and Need document. MargaretAnn
will send to Board prior to mee ng.
Also amended from the posted agenda: Removed 501C3 discussion, changed update on
community architechturalmee ngs to update on architectural design commi ee mee ngs; added a discussion on vote on
asking city officials to ra fy the existence of the library and a fundraising commi ee update.
No members of the Public are in a endance tonight.
Consent Agenda and Minutes
Bonnie mo oned to approve; Penne seconded.
☒Mo on approved.
Library name change-Discussion and request for ra fica on of existence by the City Council. The Board is asking that the
name of the library be officially changed to the South Burlington Public Library. This is a change from its former name of
South Burlington Community Library. The request for ra fica on of existence is in response to a previous lack of
documenta on for the Library when it was ini ally established and is a necessary formality for various documents.
Patrick mo oned that board would request that the City Council change the name to the South Burlington Public Library
and ra fy the existence of the library.
Kerry seconded. ☒Mo on approved.
Update on architectural design commi ee mee ngs: Mark and Jennifer provided informa on from two mee ngs that have
occurred since the public forums. The first mee ng was held to introduce those key contractors to the new building
plan: HVAC, Landscaping, Acous cs, Electrician, etc. and get ini al input from various professionals a er looking into the
site. The second mee ng had some ini al drawings of the exterior a er hearing from the contractors at the first mee ng.
Jennifer met today with the architect to review program and will meet tomorrow with both sets of architects to clarify
some needs. It may be that some things will not be possible. Jennifer is not concerned with the amount of space at this
me. Parking and traffic flows remain concerns.
By mid-March the architects will have 3 op ons with costs.
Fundraising Commi ee: Patrick, MargaretAnn, Jay and Jennifer met with representa ves of the City to present the
feasibility study. Megan Emery was there to represent the City Council. Jay followed up by sending the feasibility study to
Kevin to distribute to the full council.
--Director’s Report: We would like to apply for a grant from the Na onal Endowment for the Humani es. This is a
matching grant (3:1). The Blanche e Funds could not be used for this purpose. The grant money would be used to pay for
the building. The inten on is to solicit private dona ons for this grant in support of the Humani es. The grant is due in
March and MargaretAnn will distribute the pieces necessary to those who have offered to help. Mark reminded the Board
that there are two en es (the Library and the Founda on). We look toward crea ng a Humani es Advisory group to
support the work of the library as well as write le ers of support for the grant project.
So far, a children’s librarian has not been hired. The posi on will remain open un l filled. The correct version of the job
descrip on is on the state website. Jennifer has a temporary children’s librarian on board for 2 to 3 months as the search
con nues.
There will be a concert on Sunday February 11th at 2 PM in front of the Mall Library Loca on.
To all commi ee chairs: Jennifer would like the agendas, dra minutes and approved minutes to be directly posted to Clerk
Base. She will send out the direc ons a er she is in touch with Erica at Clerk Base.
For those interested in the Website Development: There will be a mee ng at 9 in the library with the new vender. Please
arrive at the Mall door at 8:45 AM to be let in…mall will not be open.
A sugges on has been made to have a Commi ee Calendar which could be put on Google Docs.
Friends of the Library Report: The Wheeler House Bookstore has been open- please come and browse. There are many
bestsellers available.
Mo on to adjourn comes at 5:58 PM with the Mo on from Patrick and a second from Stacy.
☒Mo on approved.
The next mee ng will be March 8, 2018
Respec ully submi ed,
Bonnie Finnigan
Library Board
Consent Agenda January 2018
Includes previous Board Mee ng minutes; Finance Report; Friends of the Library Report
DRAFT MINUTES South Burlington Community Library
Board of Trustee Minutes
Date: 1/11/18
Present: Mark Coel, MargaretAnn Cross, Linda Darlington, Bonnie Finnigan, Lee Freeman, Kerry Jung, Patrick
Leduc, Jay Pasackow, Stacey Pape, Beth Wood, and Jennifer Murray
A ending: Rhey Plumley, Kathy Mackin
Mee ng was called to order by MargaretAnn Cross at 5:06.
Addi ons or dele ons to the posted agenda: The Finance Commi ee was added to the agenda.
Consent Agenda and Minutes
Patrick mo oned to approve; Bonnie seconded.
☒Mo on approved.
AGENDA ITEM
--Architectural mee ng mes and dates were confirmed.
--Advocacy Commi ee Update: Kathy Mackin presented an update from the January 4th, 2018 mee ng.
--Update and discussion on the 501c3. Bonnie introduced Mark, who presented an update on the status of the
501c3 South Burlington Library Founda on.
--Director’s Report: Jen Murray presented the Director’s Report. An architect’s mee ng for the Board is set for
January 23d. Jen announced that Programming has opened back up this week. The first Baby Music Time took
place at the new loca on. A search for a new Children’s Librarian is underway. Guest Programmers are planned
though February 9th. Kerry Jung noted how ideal Jennifer’s disposi on is for her posi on.
--Comments from the public: Rhey noted that people with whom he’s spoken are pleased with the new loca on.
Notes that Friends of Library has a Book Sale at the Wheeler House from 10-2 on Thursday through Saturday
every week. Dona ons to the Library may be made at the Wheeler house as well.
Stacey moved to close the mee ng. Kerry seconded at 6:18 PM.
REPORT FROM THE GOVERNANCE COMMITTEE
The Governance Commi ee met on February 5. Members discussed ideas for a mee ng room policy with Library
Director Jennifer Murray, who will dra a policy for the commi ee’s review. Jennifer gave an update on the
status of the library’s possible name change. The commi ee began discussion of unresolved issues in the most
recent dra of the Board of Trustees bylaws from June 2017. The new members of the commi ee will submit
their input on this dra , with discussion to con nue at the next mee ng.
REPORT FROM THE FRIENDS OF THE LIBRARY
The Friends are planning refreshments for concert on Sunday . The book shop: A Novel Idea has many new and
current books, both in fic on and nonfic on. We alo have a collec on of DCF books and picture books. We are
planning our special event for our members in late April a er our book sale.