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HomeMy WebLinkAboutMinutes - Library Board of Trustees - 02/08/2018South Burlington Community Library Board of Trustees Approved MINUTES BOARD MEETING 2/8/18 Present: Mark Coel, MargaretAnn Cross, Linda Darlington, Bonnie Finnigan,, Kerry Jung, Patrick Leduc, Jay Pasackow, Stacey Pape, Beth Wood, Penne Tompkins, Jennifer Murray, Marje von Ohlsen Regrets: Barb Devine, Lee Freeman Meeng was called to order by MargaretAnn Cross at 5:06. Addions or deleons to the posted agenda: Set a date next week to review Purpose and Need document. MargaretAnn will send to Board prior to meeng. Also amended from the posted agenda: Removed 501C3 discussion, changed update on community architechturalmeengs to update on architectural design commiee meengs; added a discussion on vote on asking city officials to rafy the existence of the library and a fundraising commiee update. No members of the Public are in aendance tonight. Consent Agenda and Minutes Bonnie mooned to approve; Penne seconded. ☒Moon approved. Library name change-Discussion and request for raficaon of existence by the City Council. The Board is asking that the name of the library be officially changed to the South Burlington Public Library. This is a change from its former name of South Burlington Community Library. The request for raficaon of existence is in response to a previous lack of documentaon for the Library when it was inially established and is a necessary formality for various documents. Patrick mooned that board would request that the City Council change the name to the South Burlington Public Library and rafy the existence of the library. Kerry seconded. ☒Moon approved. Update on architectural design commiee meengs: Mark and Jennifer provided informaon from two meengs that have occurred since the public forums. The first meeng was held to introduce those key contractors to the new building plan: HVAC, Landscaping, Acouscs, Electrician, etc. and get inial input from various professionals aer looking into the site. The second meeng had some inial drawings of the exterior aer hearing from the contractors at the first meeng. Jennifer met today with the architect to review program and will meet tomorrow with both sets of architects to clarify some needs. It may be that some things will not be possible. Jennifer is not concerned with the amount of space at this me. Parking and traffic flows remain concerns. By mid-March the architects will have 3 opons with costs. Fundraising Commiee: Patrick, MargaretAnn, Jay and Jennifer met with representaves of the City to present the feasibility study. Megan Emery was there to represent the City Council. Jay followed up by sending the feasibility study to Kevin to distribute to the full council. --Director’s Report: We would like to apply for a grant from the Naonal Endowment for the Humanies. This is a matching grant (3:1). The Blanchee Funds could not be used for this purpose. The grant money would be used to pay for the building. The intenon is to solicit private donaons for this grant in support of the Humanies. The grant is due in March and MargaretAnn will distribute the pieces necessary to those who have offered to help. Mark reminded the Board that there are two enes (the Library and the Foundaon). We look toward creang a Humanies Advisory group to support the work of the library as well as write leers of support for the grant project. So far, a children’s librarian has not been hired. The posion will remain open unl filled. The correct version of the job descripon is on the state website. Jennifer has a temporary children’s librarian on board for 2 to 3 months as the search connues. There will be a concert on Sunday February 11th at 2 PM in front of the Mall Library Locaon. To all commiee chairs: Jennifer would like the agendas, dra minutes and approved minutes to be directly posted to Clerk Base. She will send out the direcons aer she is in touch with Erica at Clerk Base. For those interested in the Website Development: There will be a meeng at 9 in the library with the new vender. Please arrive at the Mall door at 8:45 AM to be let in…mall will not be open. A suggeson has been made to have a Commiee Calendar which could be put on Google Docs. Friends of the Library Report: The Wheeler House Bookstore has been open- please come and browse. There are many bestsellers available. Moon to adjourn comes at 5:58 PM with the Moon from Patrick and a second from Stacy. ☒Moon approved. The next meeng will be March 8, 2018 Respecully submied, Bonnie Finnigan Library Board Consent Agenda January 2018 Includes previous Board Meeng minutes; Finance Report; Friends of the Library Report DRAFT MINUTES South Burlington Community Library Board of Trustee Minutes Date: 1/11/18 Present: Mark Coel, MargaretAnn Cross, Linda Darlington, Bonnie Finnigan, Lee Freeman, Kerry Jung, Patrick Leduc, Jay Pasackow, Stacey Pape, Beth Wood, and Jennifer Murray Aending: Rhey Plumley, Kathy Mackin Meeng was called to order by MargaretAnn Cross at 5:06. Addions or deleons to the posted agenda: The Finance Commiee was added to the agenda. Consent Agenda and Minutes Patrick mooned to approve; Bonnie seconded. ☒Moon approved. AGENDA ITEM --Architectural meeng mes and dates were confirmed. --Advocacy Commiee Update: Kathy Mackin presented an update from the January 4th, 2018 meeng. --Update and discussion on the 501c3. Bonnie introduced Mark, who presented an update on the status of the 501c3 South Burlington Library Foundaon. --Director’s Report: Jen Murray presented the Director’s Report. An architect’s meeng for the Board is set for January 23d. Jen announced that Programming has opened back up this week. The first Baby Music Time took place at the new locaon. A search for a new Children’s Librarian is underway. Guest Programmers are planned though February 9th. Kerry Jung noted how ideal Jennifer’s disposion is for her posion. --Comments from the public: Rhey noted that people with whom he’s spoken are pleased with the new locaon. Notes that Friends of Library has a Book Sale at the Wheeler House from 10-2 on Thursday through Saturday every week. Donaons to the Library may be made at the Wheeler house as well. Stacey moved to close the meeng. Kerry seconded at 6:18 PM. REPORT FROM THE GOVERNANCE COMMITTEE The Governance Commiee met on February 5. Members discussed ideas for a meeng room policy with Library Director Jennifer Murray, who will dra a policy for the commiee’s review. Jennifer gave an update on the status of the library’s possible name change. The commiee began discussion of unresolved issues in the most recent dra of the Board of Trustees bylaws from June 2017. The new members of the commiee will submit their input on this dra, with discussion to connue at the next meeng. REPORT FROM THE FRIENDS OF THE LIBRARY The Friends are planning refreshments for concert on Sunday . The book shop: A Novel Idea has many new and current books, both in ficon and nonficon. We alo have a collecon of DCF books and picture books. We are planning our special event for our members in late April aer our book sale.