HomeMy WebLinkAboutMinutes - Library Board of Trustees - 01/11/2018Library Board
South Burlington Community Library
Board of Trustee Minutes FINAL
Date: 1/11/18
Present: Mark Coel, MargaretAnn Cross, Linda Darlington, Bonnie Finnigan, Lee Freeman, Kerry Jung, Patrick
Leduc, Jay Pasackow, Stacey Pape, Beth Wood, and Jennifer Murray
A ending: Rhey Plumley, Kathy Mackin
Mee ng was called to order by MargaretAnn Cross at 5:06.
Addi ons or dele ons to the posted agenda: The Finance Commi ee was added to the agenda.
Consent Agenda and Minutes
Patrick mo oned to approve; Bonnie seconded.
☒Mo on approved.
AGENDA ITEM
--Architectural mee ng mes and dates were confirmed.
--Advocacy Commi ee Update: Kathy Mackin presented an update from the January 4th, 2018 mee ng.
--Update and discussion on the 501c3. Bonnie introduced Mark, who presented an update on the status of the
501c3 South Burlington Library Founda on.
--Director’s Report: Jen Murray presented the Director’s Report. An architect’s mee ng for the Board is set for
January 23d. Jen announced that Programming has opened back up this week. The first Baby Music Time took
place at the new loca on. A search for a new Children’s Librarian is underway. Guest Programmers are planned
though February 9th. Kerry Jung noted how ideal Jennifer’s disposi on is for her posi on.
--Comments from the public: Rhey noted that people with whom he’s spoken are pleased with the new
loca on. Notes that Friends of Library has a Book Sale at the Wheeler House from 10-2 on Thursday through
Saturday every week. Dona ons to the Library may be made at the Wheeler house as well.
Stacey moved to close the mee ng. Kerry seconded at 6:18 PM.
REPORT FROM THE GOVERNANCE COMMITTEE
The Governance Commi ee met on February 5. Members discussed ideas for a mee ng room policy with
Library Director Jennifer Murray, who will dra a policy for the commi ee’s review. Jennifer gave an update on
the status of the library’s possible name change. The commi ee began discussion of unresolved issues in the
most recent dra of the Board of Trustees bylaws from June 2017. The new members of the commi ee will
submit their input on this dra , with discussion to con nue at the next mee ng.
REPORT FROM THE FRIENDS OF THE LIBRARY
The Friends are planning refreshments for concert on Sunday . The book shop: A Novel Idea has many new and
current books, both in fic on and nonfic on. We alo have a collec on of DCF books and picture books. We are
planning our special event for our members in late April a er our book sale.
Library Board
Consent Agenda January 2018
Includes previous Board Mee ng minutes; Finance Report; Friends of the Library Report
DRAFT MINUTES South Burlington Community Library
Board of Trustee Minutes
Date: 12/14/17
Present: MargaretAnn Cross, Linda Darlington, Bonnie Finnigan, Lee Freeman, Patrick
Leduc, Stacey Pape, Beth Wood, Penne Thompkins, Kerry Young, Ilona Blanchard
A ending: Jennifer Murray, Chris ne Graham, Nancy Simson
Mee ng was called to order by MargaretAnn 5:11pm.
Addi ons or dele ons to the posted agenda: 501(c)3 discussion moved to January
--Minutes were accepted with changes.
Consent Agenda: Bonnie Finnigan moved to accept the minutes; Penne Thompkins
seconded. Mo on passed
Update on architectural contract and next steps: Ilona Blanchard working on RFP
for construc on management services. Preliminary public outreach program in the
works. Provided schedule. Discussed consultant’s work and upcoming dates. Vision,
Alterna ve, and Recommended Concept dates provided. Stressed importance of
mely turnaround. Concept recommenda on scheduled 3/13/18, cost es mate
3/30/18. Trustee mee ng will be needed on March 30th.
MargaretAnn Cross notes the Board would want an opportunity to review the
recommenda on before the public mee ng. Special mee ngs will need to be
scheduled.
Library/City Hall Outreach discussed next; Ilona provides handout. Desire is to get
voters to the Public Mee ngs. Par cipa on in advocacy online via social media and
Front Porch Forum encouraged. Ilona strongly recommends a single public advocate
from the Board.
Library Name Change
Discussion of name change from “community” to “public”. Referred to the Governance
Commi ee.
New Website Bonnie, of Advocacy Commi ee, notes that the commi ee feels that the city website
does not do the library jus ce. $3600 of the $5000 required to update the website is
already available. Local sponsorships being inves gated.
Commi ee recommends that the board approve spending $5000 on the website.
Mo on passed.
Bonnie moves that an anonymous gi of $1000 be spent on the web page, per the
donor’s intent. Jay Pasakow seconds. Mo on passed.
Feasibility Study Report
Chris ne Graham, fundraising consultant, completed a feasibility study. Discussed her
findings. Complete study is available at the library in Jennifer’s office.
Finance Commi ee
Patrick introduces Penne, Chair of the Finance Commi ee, who reviewed the FY 2019
budget.
Director’s Report
Jennifer presented the Director’s report. In the first week at the new loca on, 80
people signed up for new library cards. The Friends of the Library agreed to pay for the
reupholstering of the arm chairs.
Penne mo ons to adjourn
Stacy seconds at 7:38 PM
REPORT FROM THE FINANCE COMMITTEE
The commi ee met in December and reviewed with Librarian Jennifer Murray the dra proposed FY 2018-19
budget. Subsequent to her submission to Assistant City Manager Tom Hubbard, a few further reduc ons were
requested, and made. The final proposed budget was included with other city department budgets in “the
book” for presenta on and approval by the City Council. The book was presented to the City Council January 4,
2018. Tom Hubbard presented the library sec on so that Jennifer would not get stuck in the bad snow storm of
that evening. Penne Tompkins a ended in support.
At this point the composi on of the Finance Commi ee (3 members) needs clarifica on, which will happen
with the adop on of revised By-laws. The treasurer will serve as Chair of the Finance Commi ee and it was
agreed that the commi ee will meet no less than quarterly.
REPORT FROM THE FRIENDS OF THE LIBRARY
The Friends would like to remind us that that Book Shop is open Thursday, Friday and Saturday 10-2pm. The
Fishing program that Marje men oned at the last mee ng is postponed for another date.