HomeMy WebLinkAboutMinutes - Library Board of Trustees - 11/03/2022 - Governance & Nominating
Governance & Nominating Committee Approved Minutes
Thursday, November 3, 2022 – 4:30-6:00 pm
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4:40 p.m. Call to Order
4:33 p.m. Additions or deletions to the posted agenda
Stacey Pape added discussion of the committee charge
4:40 p.m. Comments and questions from the public not related to items on the agenda
None
4:45 p.m. Approval of October 6, 2022 minutes ACTION
Anne Lalonde made a motion to approve the minutes and Stacey Pape seconded the motion.
The motion passed unanimously.
4:48 p.m. Discuss changes to the Patron Code of Conduct, Child Safety Policy, and Privacy Policy
The committee recommends the following changes be brought to the full Board of Trustees for
approval:
Patron code of Conduct to add:
Respect everyone’s privacy: Photographing, filming, or recording children under 18 in the
library is not permitted without written permission from a parent or guardian. Ask for
verbal permission before photographing, filming, or recording adult patrons and staff.
Images captured by library staff may be used for library publicity.
Child Safety Policy to add:
Photographing, filming, or recording children under 18 in the library is not permitted
without written permission from a parent or guardian.
Privacy Policy:
Video and photographs taken with the verbal approval of adults and written approval for
children under age eighteen.
5:16 p.m. Review First Aid Policy, Library Use Policy, and Social Media Policy
Social Media Policy:
There are no current guidelines for posting and the committee members will continue
to ask “why are we on social media?” Members will also refer to SBPL’s Code of Conduct
to help inform the Social Media Policy.
First Aid Policy:
The committee is still waiting on input form the city and will review policy once the city
responds and offers guidance.
Library Use Policy:
The Committee edited the policy in 2021, but it was not approved. Jennifer Murray will
send the latest version to committee members and we will continue to review at next
meeting.
5:36 p.m. Additions to the agenda:
Current Committee charge:
This committee will work with the Library Director to develop and maintain library
policies, including bylaw revisions, MOUs, and other policies to bring forward to the
Trustees for approval. The committee is also responsible for managing the nominations
to the Board for new and continuing officers. The committee will be an internal,
standing committee of a minimum of three members plus the Library Director and will
meet as needed.
Recommended Changes to Committee Charge:
This committee will work with the Library Director to develop and maintain library
policies, including bylaw revisions, MOUs, and other policies to bring forward to the
Board of Trustees for approval. The committee is responsible for reviewing applications
to join the Board and recommending candidates for appointment by the City Council, as
well as managing the nomination within the Board for new and continuing officers. The
committee will be an internal, standing committee of a minimum of three members plus
the Library Director and will meet as needed.
5:40 p.m. Adjourn