HomeMy WebLinkAboutMinutes - Library Board of Trustees - 10/06/2022 - Governance & Nominating
Governance & Nominating Final Minutes
Thursday, October 6, 2022 – 4:30-6:00 pm
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4:33 p.m. Call to Order
4:33 p.m. Additions or deletions to the posted agenda
The committee added review of the Programming Policy and Room Rental Policy to the
agenda.
4:35 p.m. Comments and questions from the public not related to items on the agenda
A member of the public requested the library be open longer and also asked for more
information about how the budget was created and the priorities determined. Stacey
Pape explained our fundraising process, and Jennifer Murray spoke about the focus
groups which helped determine how to best meet the needs of the public.
5:10 p.m. Approval of Sept. 1, 2022 minutes
Stacey Pape made a motion to approve the minutes after a mistake was corrected, and
Anne Lalonde seconded the motion. The motion passed unanimously.
5:12 p.m. Review the policies not posted to the agenda: Programming Policy and Room Rental
Policy
The committee began with a review of the Room Rental Policy. In order to solve
contradictions in the original policy the fourth paragraph under the heading Policy
Governing Requests will be rewritten as follows:
Reservation requests should be made as early as possible prior to the event. No
Long-term arrangements will be made. Only two future meetings may be
reserved at one time. The request may be renewed as space permits.
The committee reviewed the Library Program Policy, specifically the committee
discussed how to best distinguish between programs which take place in the library.
Jennifer Murray raised the concern that requiring background checks of the volunteer
programmers might contradict our value of inclusion. Although volunteers are not
required to pay for the background check, they are required to fill out form and the
forms are in English. Jennifer Murray will speak to the city attorney about this question.
5:53: Review the following library policies: Privacy Policy and Patron Code of Conduct
The city attorney has recommended we limit filming by patrons within the library.
Jennifer Murray would prefer to have a policy which states, “photography and filming is
discouraged without verbal permission.” Margery Vagt disagreed and would prefer the
policy state filming of other patrons is not allowed without verbal permission. The
committee also discussed if this should be added to the Privacy policy or the Patron
Code of Conduct. Anne LaLonde agreed to edit the Patron Code of Conduct.
The committee will also add children under 18 may not be recorded without the written
permission of their parent or guardian to the Child Safety policy. The new policies will be
an action item on next meeting’s agenda to take to the full Board of Trustees.
6:24 p.m. Adjourn