HomeMy WebLinkAboutDraft Minutes - Library Board of Trustees - 05/15/2023 - Governance & Nominating
Governance & Nominating Committee Draft Minutes
Monday, May 15, 2023 – 5:15 p.m. to 6:30 pm
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5:24 p.m. Call to Order
5:25 p.m. Additions or deletions to the posted agenda
Anne Lalonde said the Statement of Purpose needs to be sent to Board member Ted Lenski.
Anne Lalonde also stated the Collection Development policy needs the approval of the full
Library Board of Trustees.
Jennifer Murray added a discussion to change the wording of the Fees for Use when renting
library rooms.
The committee added a discussion of future agendas.
5:26 p.m. Comments and questions from the public not related to items on the agenda
none
5:27 p.m. Approval of April 17, 2023 minutes ACTION
Margery Vagt motioned the committee approve the minutes and Lauren Ballard Hatch seconded
the motion. The motion passed unanimously.
5:27 p.m. Review the Bylaws
Jennifer Murray requested the committee briefly revisit the Evaluation Committee as part of the
Bylaws review. The Library Board of Trustees decided the Evaluation Committee can stay as a
standing committee, and Stacey Pape said as a standing committee it isn’t required to have a
chair or a Statement of Purpose.
Committee members have small edits that must be given to Ted Lenski for inclusion in the final
draft of the Bylaws.
5:32 p.m. Discuss the process of working with the City Council to select new Board of Trustee
Members
Stacey Pape and Jennifer Murray both received an email from the South Burlington City Council
stating the process for interview candidates for city committees and boards has changed.
Candidates will be interviewed by City Council sub committees. The City Council asked that
incumbents also be interviewed, but Stacey Pape said incumbents shouldn’t need to be
interviewed.
The City Council is adding skills and professional background for City Boards and Committees.
Stacey Pape will follow up with the city. The Governance and Nomination committee suggested
the following skills be highlighted for LBOT applicants: organization, leadership, comfortable
with Google Docs and other technologies, project management—specifically as it relates to fund
raising, and comfortable with face to face outreach.
Interviews with the City Council sub committees will take place May 22 and May 30.
5:51 p.m. Additions or deletions to the posted agenda
Anne Lalonde’s question about the Committee’s Statement of Purpose was resolved.
Changes to the Collection Development policy requires full Board approval. Margery Vagt will
send the changes to Stacey Pape, who as chair, will forward them to the Board.
Changes to the Room Rental, Usage Policies and Procedures have already been approved by the
board. The committee approved the following changes under “Guidelines” and “Ongoing
Meetings” and are highlighted in bold:
Groups may reserve Meeting Rooms up to 6 months in advance. Rooms may be
reserved by one group or individual for up to two separate meetings. Reservations by
more than one individual for the same group may still not exceed the two-meeting limit. Those with long term needs may renew their reservation for an additional 2
meetings if the room is available.
Any user who is not a 501(c) (3) organization and is charging a fee or requesting a
suggested donation will be charge as a for-profit business.
The above changes will apply to the Auditorium, Rooms, and The Studio.
6:17 p.m. Discussion of future agenda
The Social Media policy is tabled for now, and the committee will invite the South Burlington
city attorney to our next meeting to discuss a Waiver for the Library of Things.
The next meeting will be July 17, 2023.
6:25 p.m. Adjourn