HomeMy WebLinkAboutAgenda - City Council - 05/07/2018AGENDA
SOUTH BURLINGTON CITY COUNCIL South Burlington City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT
Special Session__________________6:00P.M. __________Monday, May 7, 2018
1.Reception to honor Deputy Police Chief, Paul Edwards, who is retiring May 15, public invited, lightrefreshments to be served (6:00 – 6:30 PM)
Regular Session 6:30P.M. Monday, May 7, 2018
1.Pledge of Allegiance. (6:30 – 6:31 PM)
2.Instructions on how to exit the building in case of emergency – Kevin Dorn (6:31 – 6:32 PM)
3.Possible appointment of a Councilor to serve in the position occupied by the late Councilor PatNowak through the 2019 Annual Meeting of the voters (6:32 – 6:35 PM)
4.Possible Swearing in of new City Councilor (6:35 – 6:36 PM)
5.*** Consider and possibly approve a Council Resolution to honor retiring Deputy Police Chief, PaulEdwards for 27 years of service to the City (6:36 – 6:51 PM)
6.Possible Executive Sessions related to confidential attorney-client communications made for thepurpose of providing professional legal services to City Council; the appointment, employment orevaluation of a public officer or employee; labor relations agreements with employees (6:51 – 7:30PM)
7.Comments and questions from the public not related to the agenda. (7:30 – 7:40 PM)
8.Announcements and City Manager’s Report. (7:40 – 7:50 PM)
9.Councilor’s reports from Committee assignments. (7:50 – 8:00 PM)
10.Consent Agenda: (8:00 – 8:03 PM)
A.Sign DisbursementsB. ***Approve Minutes for April 2nd & 16th
C.***Resolution Regarding Renaming of and Affirming the Establishment of the SouthBurlington Public LibraryD.***Authorize City Manager to enter into License Agreements with UVM for the Nature Trailand Recreation Path at “Wheelock Farm”
E.***Award Contract for Pre-Construction Services for the SoBu Spaces 2020 Library + SeniorCenter + City Hall Project
F.***Authorize City Manager to sign the National Garden Clubs National Garden WeekProclamation naming June 3-9m, 2018 as National Garden Week.
11.*** NRPA review formal presentation (8:03 – 8:33 PM)
12.***Report of Dog Park Siting Task Force (8:33 – 8:53 PM)
13.Council discussion and action related to the future use of the Jaycee Park Dog Park. (8:53 – 9:03PM)
14.Council discussion and possible action related to the recommendations of Bike and PedestrianCommittee to establish a “Penny for Paths” program utilizing an additional 1 Cent on the tax rate to
be dedicated to building out bike and pedestrian infrastructure and place such item on the August 14,primary ballot. (9:03 – 9:18 PM)
15.***Consider and possibly approve a resolution that would establish an Economic Development
Committee under the Council – Councilor Emery (9:18 – 9:28 PM)
16.***March Financials - Tom Hubbard (9:28 – 9:33 PM)
17.***Consider convening as the South Burlington Liquor Control Board to approve the followingapplications: (9:33 – 9:38 PM)
Farnham Ale & Lager (First Class), Gonzo’s Indoor Golf (First Class), Pizza Putt (First Class),
Barnyard (First Class), Dave’s Cosmic Subs (First Class), Eco Bean and Greens (First Class)
18.Other Business: (9:38 – 9:42 PM)
A.Items held from the Consent Agenda.
19.Adjourn. (9:42 PM)
Respectfully Submitted:
Kevin Dorn
Kevin Dorn, City Manager
*** Attachments Included
Issues raised by Councilors or the public that have not been on a prior meeting agenda:
1.Cost of development/cost of open space.
Issues that have been discussed by the Council where further action is pending:
1.Street light policy.2.Airport noise survey.3.Evaluate water billing and rate structure.
South Burlington City Council Meeting Participation Guidelines
City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines.
1.Please be respectful of each other (Council members, staff, and the public).2.Please raise your hand to be recognized by the Chair. Once recognized please state your name and address.3.Please address the Chair and no other members of the public, staff, or presenters.4.Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient timefor the Council to conduct all the business on the agenda.5.The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time.6.The Chair may ask that discussion be limited to the Councilors once the public input has been heard.7.Please do not interrupt when others are speaking.8.Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views.9.Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations
SOUTH BURLINGTON CITY COUNCIL
RESOLUTION
RECOGNIZING AND HONORING
THE SERVICE OF
DEPUTY CHIEF OF POLICE PAUL A. EDWARDS
WHEREAS, the Members of the South Burlington City Council are celebrating service to the citizens of
South Burlington by Deputy Chief Paul A. Edwards, and
WHEREAS, the Community has benefited from Deputy Chief Edwards’ caring, professionalism, and
leadership, and
WHEREAS, Deputy Chief Edwards served the people of South Burlington for more than 27 years as a
police officer, and
WHEREAS, during his time as a South Burlington Police Officer he served in roles of Patrol Officer,
Detective, Corporal, Patrol Sergeant, Detective Sergeant, Support Services Lieutenant and Deputy Chief,
and
WHEREAS, Deputy Chief Edwards served as a law enforcement instructor in multiple subject areas, and
WHEREAS, he served as a Field Training Officer helping to shape young officers into mature police
professionals, and
WHEREAS, Deputy Chief Edwards has worked tirelessly to fight for and support victims of crime, and
WHEREAS, Deputy Chief Edwards served as the Executive Officer of the second largest municipal police
agency in Vermont for more than six years, and
WHEREAS, he has simultaneously served our country as a Command Sergeant Major of the 3rd Battalion,
172nd Mountain Infantry of the US Army National Guard since 1981, and
WHEREAS, Deputy Chief Edwards exemplifies those qualities of importance in a police officer and law
enforcement executive, to include integrity, professionalism, loyalty, fairness and respect and
NOW, THEREFORE, LET IT BE RESOLVED; that on behalf of the residents of the City of South Burlington
the City Council does hereby recognize and extend its deepest appreciation for Deputy Chief Edwards’
service and dedication to the residents of the City of South Burlington whose lives are the better for his
years of service and that Deputy Chief Edwards exemplified the commitment to justice and fairness that
leads to making a true difference in a community, and
LET IT BE FURTHER RESOLVED; that we the Members of the City Council recognize and honor our Deputy
Chief of Police, Paul Edwards, for his devotion to duty, compassion for victims, mentorship to other
officers, and commitment to community, and
LET IT BE FURTHER RESOLVED; that a signed copy of this resolution shall be presented to Deputy Chief
Paul A. Edwards, and that the text of this resolution will be inserted in its entirety in the minutes of the
South Burling City Council meeting dated, May 7, 2018.
BY ORDER OF THE CITY COUNTIL THIS 7th day of May 2018
By City Councilors
_____________________________________ _____________________________________
Helen Riehle, Chairperson Meaghan Emery, Vice Chair
______________________________________ _____________________________________
Thomas Chittenden Tim Barritt, Clerk
______________________________________
David Kaufman
_______________________________________
Donna Kinville, City Clerk
South Burlington Water Dept.
Accounts Payable Check Register Date: 05/08/18
Date Check No. Paid To Memo Amount Paid 5/8/2018 3362 South Burlington Ace 22.95
Date Voucher Number Reference Voucher Total Amount Paid 4/25/2018 VI-14511 807769/3 22.95 22.95
5/8/2018 3363 Champlain Water District 49,738.30
Date Voucher Number Reference Voucher Total Amount Paid 4/30/2018 VI-14506 SBWD-337 49,738.30 49,738.30
5/8/2018 3364 Champlain Water District 90,295.01
Date Voucher Number Reference Voucher Total Amount Paid 4/30/2018 VI-14507 APRIL 90,020.89 90,020.89 4/30/2018 VI-14508 SBWD-330 274.12 274.12
5/8/2018 3365 E.J. Prescott, Inc. 773.80
Date Voucher Number Reference Voucher Total Amount Paid 4/11/2018 VI-14503 5366154 150.54 150.54 4/6/2018 VI-14505 5364608 104.30 104.30 4/20/2018 VI-14512 5362952 283.95 283.95 4/25/2018 VI-14513 5372212 235.01 235.01
5/8/2018 3366 Ferguson Waterworks #590 831.00
Date Voucher Number Reference Voucher Total Amount Paid 4/18/2018 VI-14501 0813532 831.00 831.00
5/8/2018 3367 FirstLight Fiber 49.07
Date Voucher Number Reference Voucher Total Amount Paid 4/15/2018 VI-14502 4079695 49.07 49.07
5/8/2018 3368 Office Essentials 79.00
Date Voucher Number Reference Voucher Total Amount Paid 4/16/2018 VI-14504 34979 79.00 79.00
5/8/2018 3369 City Of South Burlington 280,931.09
Date Voucher Number Reference Voucher Total Amount Paid 5/2/2018 VI-14509 APRIL SEWER 280,931.09 280,931.09
5/8/2018 3370 City Of South Burlington 216,215.40
Date Voucher Number Reference Voucher Total Amount Paid 5/2/2018 VI-14510 APRIL STORMWATER 216,215.40 216,215.40
5/8/2018 3371 Ti-Sales Inc. 11,155.10
Date Voucher Number Reference Voucher Total Amount Paid 4/30/2018 VI-14514 INV0090679 6,655.10 6,655.10 4/30/2018 VI-14515 INV0090680 4,500.00 4,500.00
Printed: May 03, 2018 Page 1 of 2
South Burlington Water Dept.
Accounts Payable Check Register Date: 05/08/18
Date Check No. Paid To Memo Amount Paid
Total Amount Paid: 650,090.72
SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________
Printed: May 03, 2018 Page 2 of 2
CITY COUNCIL 2 APRIL 2018
The South Burlington City Council held a regular meeting on Monday, 2 April 2018, at 6:30
p.m., in the Conference Room, City Hall, 575 Dorset Street.
Members Present: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden
Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; D. Kinville, City Clerk, A.
Bolduc, City Attorney; Chief T. Whipple, Police Department; Chief D. Brent, Fire Department; P.
Conner, Director of Planning & Zoning; P. Taylor, J. Simson, M. Simoneau, T. McKenzie, S.
Dooley, M. Ostby, D. Ruhe, D. Bugbee; other members of the public
Ms. Riehle opened the meeting with a tribute to Councilor Pat Nowak who passed away over
the weekend. She recalled Ms. Nowak’s warmth and love, her zest for life and her willingness
to debate hard issues. A full tribute to Ms. Nowak will take place at the next City Council
meeting when the family can be present.
1.Instructions on exiting building in case of emergency:
Mr. Dorn provided instructions on emergency evacuation of the building.
2.Agenda Review: Additions, deletions or changes in order of agenda items:
No changes were made to the agenda.
3.Possible Executive Session to receive legal guidance on matters involving real estate:
Ms. Emery moved that the Council meet in executive session to receive legal guidance on real
estate matters and that the session include the City Manager, Deputy City Manager, the City
Attorney, attorney Ruhe, Cathyann LaRose, Ms. Reed, and members of the Wheeler Task Force.
Mr. Barritt seconded. Motion passed 4-0. Members entered executive session at 6:45 p.m. and
resumed open session at 7:36 p.m.
4.Comments and Questions from the public not related to the agenda:
No issues were raised.
5.Top Dog and First Feline Contest Winners Drawing:
Ms. Kinville noted this is the first annual contest which provides a fun way to get animals
registered. She noted there has been an increase in registrations every year (1240 by the due
date this year).
In the drawing that followed “Salaam” the cat and “Oakley” the dog were drawn as winners.
CITY COUNCIL
2 APRIL 2018
PAGE 2
Ms. Kinville thanked event sponsors: Guys’s Farm & Yard, Pet Food Warehouse, Hannaford, and
Happy Tails.
6.Council re-consideration and possible approval of Garden Street Preferred Street
Typical:
Mr. Conner explained that in 2015 the Council approved “alternate #5.” At that time, the
preferred alternate from staff would have been for a narrower road; however, there were some
“unknowns” at that time (e.g., stormwater treatment, parking, etc.). Since then, concepts have
evolved, and as a result it is now possible to consider a narrower road concept. The DRB
prefers the narrower concept which would reduce the road width from 75 feet to 64 feet,
which is more appropriate for an urban environment. All of the community’s goals (e.g.,
sidewalks, trees, etc.) can still be attained with the narrower width.
Ms. Emery asked if there will be enough water for the trees. Mr. Conner said one key was to
create options for the trees to exist. Staff is confident they have achieved this.
Mr. Barritt asked about snow plowing. Mr. Conner said there is different equipment for
different circumstances. The Public Works Director is OK with this plan.
Mr. Barritt moved to approve the revised Garden Street Preferred Street Typical as presented.
Ms. Emery seconded. Motion passed 4-0.
7.Council Action to cure a failure to properly warn a November 20, 2017 City Council
vote to close the Jaycee Park Dog Park by providing proper warning for possible action
on closing Jaycee Park Dog Park at a future Council meeting on a date to be
determined:
Ms. Riehle noted that the previous agenda item did not include action to be taken. Without
that, she said, it was just a discussion item. The Council is being asked to agree to have a
proper warning. The suggestion is to do this at a date when the Dog Park Task Force has a
recommendation. The Park would remain closed.
Ms. Emery said she was glad to wait until there is a recommendation. She felt the Council
acted in good faith when it voted to close the park. There was more than one complaint and
there was an actual dog attack at the park.
CITY COUNCIL
2 APRIL 2018
PAGE 3
Mr. Chittenden asked when the Task Force report is due. Mr. Dorn said 7 May. Ms. Riehle
added there will be a full discussion at that time including size, hours, signage, noise, etc.
Members of the public questioned why the park cannot be kept open until the May data since
the vote to close it should not have happened. Mr. Chittenden said he would support that but
did not think there were enough Council votes to do that.
Mr. Barritt moved to warn for action an agenda item on 7 May 2018 regarding Jaycee Dog Park
pending receipt of the report of the Dog Park Task Force. Ms. Emery seconded. Motion passed
4-0.
8.Continued Public Hearing on Possible Amendments to the Land Development
Regulations:
a.Establish housing preservation and replacement standards in certain zoning
districts
b.Modify the City Center Form Based Code, including building placement
standards; buffer strip requirements; prohibited exterior materials and
replacement of existing siding; open space and landscaping; accessory
structures; and building envelope standards in the T3/T3+, T4 and T5 Districts
c.Modifications to height standards in the C1-R12, C1-R15 and C1-Auto Districts
and removal of minor rooftop apparatus from height requirements in all
districts
d.Establishment of an Urban Design Overlay District within portions of the C1-
R12, C1-R15, and C1-Auto Districts
e.Modification to Bicycle Parking standards
f.Minor technical corrections
It was noted that the Council had wanted additional information regarding the housing
replacement amendment. Ms. Ostby noted there is a list provided of the exceptions for
properties on the Airport area that have already been purchased or are on the list to be
purchased. Mr. Barritt noted that the amendment deals only with demolition, not with
purchase of a property. Mr. Bolduc noted the amendment also does not deal with changing the
use of a property (e.g., to commercial). He cautioned against further discussion of these
properties in open session. Mr. Chittenden asked if there can be an expiration date for the
exceptions. Mr. Bolduc said this is not unheard of, though it is not known how long the Airport
would keep an AIP open. It could be 3-4 years.
CITY COUNCIL
2 APRIL 2018
PAGE 4
Ms. Dooley said the wheels of federal government sometimes go slowly, and there is no
guarantee that a deadline would work. She did not want to leave the affected homeowners in
limbo and suggested just leaving the exceptions.
On other amendments, Ms. Riehle noted business owners were concerned with some of the
bicycle parking standards. A very small use could be required to replace long-standing bicycle
parking. Mr. Conner said any change that involves a site plan change would trigger the bike
rack replacement. However, if the current bike rack is not made of wood, it can be reused as
long as a bike can be attached in some way.
Ms. Emery also questioned the number of bike racks required. She specifically noted UMall,
where people go to shop and where it may not be feasible to carry home purchases on a bike.
Also, since South Burlington employers report that their employees cannot afford to live in South
Burlington, there may be few UMall employees who bike to work..
Ms. Riehle asked if a business could ask for reduced parking spaces in exchange for the bike
racks. Mr. Conner said in the new regulations, required parking spaces have been reduced to 2
per 1000 sq. ft. The Commission is also working to update traffic impact fees, possibly based on
the total number of trips (not only vehicles). A business could get a credit for being on a bus
route, having a bike rack, etc. Mr. Conner stressed that they are trying to make this easy and
inexpensive to do, including addressing the need to have an engineer do a “little update” to a
plan.
Ms. Riehle noted that at the SBBA meeting with the Council a request was made that all
committees consider fiscal impacts of the changes they propose.
Ms. Simson, Chair of the Affordable Housing Committee, noted that the attorneys had said the
proposed amendment was the way to address the issues. He stressed that they would
welcome an option that would allow the houses to remain and be soundproofed.
Mr. Leas spoke against allowing the exemptions. He felt that if the Guard’s mission is changed,
there may not have to be demolition. He did not feel the City of Burlington should benefit from
any exemptions.
Ms. Emery asked for a brief executive session to hear from the City Attorney.
CITY COUNCIL
2 APRIL 2018
PAGE 5
Ms. Emery moved that the Council make a specific finding that premature general public
knowledge of the confidential attorney-client communications made for the purpose of
providing professional legal services to this body. Mr. Barritt seconded. Motion passed 4-0.
Ms. Emery then moved that the Council enter into executive session with the City Attorney for
the purpose of discussing confidential attorney-client communications with the session to
include the City Manager, Deputy City Manager, City Attorney and Direction of Planning &
Zoning. Mr. Barritt seconded. Motion passed 4-0. The Council entered executive session at
9:12 p.m. and resumed open session at 9:29 p.m.
Mr. Chittenden moved to close the public hearing. Mr. Barritt seconded. Motion passed 4-0.
9.Consider possible adoption of draft Land Development Regulations:
Mr. Barritt moved to approve the draft Land Development Regulations amendments as
presented. Mr. Chittenden seconded. Motion passed 4-0.
10.Council review and possible action to endorse the Community Outreach Mental
Health Partnership between 6 Chittenden County Communities and Howard Mental
Health:
Mr. Dorn identified the 5 communities in addition to South Burlington as Colchester, Winooski,
Essex, Shelburne, and Williston.
Chief Whipple then reviewed the history of mental health concerns on the part of the Police
Department. This began with the realization that mental health calls were driving a lot of Police
calls and that these calls were on the increase. He cited 7 such calls in 2012, 10 in 2013 and
2014, 16 in 2015, 16 in January and February of 2018 and 12 in March of 2018. As these
number rise, they put increased pressure on Police officers.
In 2015, Chief Whipple approached the Howard Center to see if their services could be available
in an emergency. Howard Center agreed. In the summer of 2017, a number of calls came with
real challenges to the Police Department. That is when the City Manager got involved due to
stresses and risks to City personnel.
At the end of 2017, Howard Center was asked what they could do to help address the issues.
They felt that 4 clinicians could be supportive within the neighboring communities. Under the
CITY COUNCIL
2 APRIL 2018
PAGE 6
proposed plan, South Burlington will have the services of one of these clinicians for 40 hours a
week.
Chief Brent noted that in February, 2018, the Fire Department transported 137 patients to the
hospital, 17 of which were for behavioral health issues (4 suicidal). In the same month, they
had only 6 patients with substance abuse issues and only 10 with heart-related issues. There
were 3 calls to the same person in one day. This is a huge drain on both Fire and Police
resources. The Chief noted that is staff is elated with prospect of getting assistance from
trained clinicians.
Ms. Riehle recognized both chiefs for the leadership in addressing mental health issues with
their staffs.
Chief Whipple noted that in some instances, Police and a clinician will respond together. If
there is not level of danger, only a clinician may have to respond. He cited an issue last week
where a clinician met with a family in need and provided some resources to the family even
before the program officially began.
Mr. Barritt asked if this has been tried elsewhere in Vermont. Chief Whipple noted similar
programs in Brattleboro and Barre and numerous places across the country.
Ms. Riehle noted that this program can also provide a reduction in stress to Police and Fire
personnel. Chief Whipple said that his officers worry about having to use deadly force with a
mentally ill person. Just knowing that help is coming, has already reduced the level of stress in
the department.
Ms. Emery was curious about call levels in other communities and about the Howard
relationship with the City of Burlington. She noted funding for this is coming from money to
hire additional Police officers.
Chief Whipple said he didn’t have numbers on hand about other communities. Shelburne is
second highest, but South Burlington is by far the highest. Burlington began its program with
funding from businesses as it was geared to “street activity.” Clinicians walk the streets in
Burlington.
With regard to the funding for police officers, Chief Whipple said there is no way he could hire 5
people in a year. There will be an $80,000 surplus in this year and next year. And there may be
another retirement in the department in that time. There is still the ability to fill a position if
CITY COUNCIL
2 APRIL 2018
PAGE 7
the market changes. The Chief stressed this is a double win for them. It is hard to recruit police
officers who realize they may have to face these kinds of issues. This resource can reduce some
of that stress.
Ms. Emery noted that other communities will be subsidized by the State, but South Burlington
has the second lowest median household income and is being left to cover the rest. She was
uncomfortable with that.
Mr. Hubbard noted there is still a grant pending which could address some of South
Burlington’s costs. He stressed that if he didn’t feel confident using and recommending use of
that $80,000, he wouldn’t have done so. He also stressed that the benefit is worth the
investment.
Ms. Emery asked if South Burlington could be subsidized in the future. Mr. Hubbard said it will
depend on the use of the services.
Mr. Chittenden cited the increased concern with mental health issues at UVM. He said it takes
leadership to get things off the groups and applauded the effort to get this done.
Chief Whipple said there will be “minute record keeping” so that data can be assessed.
Mr. Barritt cited the possibility of reducing the need to 4 Police Officers and having a clinician
be a permanent position. He asked if the current clinician will be able to provide any training to
Police officers. Chief Whipple said yes, both in the car and during roll call sessions. If there is
potential danger, they can also discuss strategies with specific people.
Chief Whipple also noted that this effort can help to destigmatize mental health issues.
Mr. Bugbee said this issue is very important to him. He is a licensed clinical social worker and
licensed alcohol counselor in Burlington and noted the difference the Street Outreach team has
made since its inception. He noted the Drug and Alcohol Counselor program in Burlington has
made a difference in people’s lives because of interventions that might not happen elsewhere.
His family has benefitted from outreach as well. He noted that more than 18% of people in the
U.S. have been diagnosed with mental health issues and stressed that those whose jobs involve
dealing with these people should have the best tools to do that job. He supports the
Community Outreach initiative.
CITY COUNCIL
2 APRIL 2018
PAGE 8
Mr. Simoneau, who serves on the Board at Howard Center, cited the energy and leadership of
Mr. Dorn in responding to needs of both the Police and Fire Departments. He said this is a
“need,” not a “want.” Mental Health is a growing industry, and more people are paying
attention. But we are still behind the curve. He felt the current initiative will pay great
dividends for South Burlington and the other communities.
Mr. Chittenden said he would still like to see renewed efforts to fill the police positions. Chief
Whipple said he hasn’t given up, and this program may help.
Mr. Chittenden then moved to endorse the Community Outreach Mental Health Partnership
between 6 Chittenden County communities and the Howard Mental Health Center as
presented. Mr. Barritt seconded. Motion passed 4-0.
11.Announcements and City Manager’s Report:
Council members reported on meetings and events they had attended.
Mr. Dorn: The School Board will be taking up the City’s letter regarding Central School
property on Wednesday.
The City is working with the Town of Shelburne on issues with the water tank.
Shelburne will be taking advantage of some of the tank storage and will be paying off some of
the debt from the upgrading of the tank capacity which will reduce the amount for South
Burlington taxpayers to pay.
The Council work plan will be reviewed on 7 May. That discussion could include
a potential Economic Development Committee.
12.Reports from Committee Assignments:
No reports were presented.
13.Consent Agenda:
a.Sign Disbursements
b.Approve Minutes for 19 March
c.Award Hadley Road Area Infrastructure Improvements Project Contract to GW
Tatro
CITY COUNCIL
2 APRIL 2018
PAGE 9
d. Approve Chittenden County MS4 Stormwater Program Agreement
Amendments
e. Approve a resolution authorizing the City Manager to negotiate and sign a
contract with CLD I FUSS & O’NEILL to design and engineer the Williston Road
Streetscape Project (STP BP17(9)
Members asked to remove the Minutes from the Consent Agenda.
Ms. Emery moved to approve the Consent Agenda minus the Minutes of 19 March. Mr. Barritt
seconded. Motion passed 4-0
14. Consider convening as the South Burlington Liquor Control Board to approve the
following applications:
Applebees (1st class), Bourne’s (2nd class), Bueno Y Sano (1st class), CVS (2nd class), Charlie’s on
Fire (1st class), Eagles Club (1st class), 802 Cocktails (1st class), Gracey’s Liquor (2nd class),
Gracey’s Store (2nd class), Halyard Brewing (1st class), Hannaford Dorset St (2nd class), Hannaford
(2nd class), Higher Ground (1st class), Homewood Suites (1st class), Independent Brewers (2nd
class), Jiffy Mart Kennedy (2nd class), Jiffy Mart Williston (2nd class), Jolley Shelburne Rd. (2nd
class), Jolley Shelburne North (2nd class), Jolley Shelburne South (2nd class) Klinger’s (2nd class),
Magic Hat (1st class), Old Post (1st class), Osaka Hana (1st class), Pauline’s (1st class), Pour House
(1st class), Quarry Hill Club (1st class), Shaw’s (2nd class), Shelburne Rd. Variety (2nd class) Silver
Palace (1st class), Skinny Pancake (1st class), Smokey’s Low n Slow (1st class), Uno’s (1st class), Vt.
Pool & Bar (1st class), Zachary’s (1st class), Zen Garden (1st class), Champlain Farm’s Williston Rd.
(2nd class), Champlain Farms Exxon (2nd class), Champlain Farms So. Burl. (2nd Class), Green Mtn.
Suites (1st class), Guild Tavern (1st class), Holiday Inn (1st class), Jolley Williston Rd. (2nd class),
Mill market (2nd class), Sugarsnap (1st class), Trader Duke’s (1st class), Trader Joe’s (2nd class)
Walgreen’s (2nd class), Cheese Traders (2nd class), Chipotle (1st. Class), Doubletree (1st Class),
Farmers & Foragers (1st class), Koto (1st class), Lakeview Bar & Grill (1st class), Moe’s (1st class),
Moose Lodge #1618 (1st class), Olive Garden (1st class), Outback (1st class), Price Chopper
Hinesburg Rd (2nd class), Pulcinella’s (1st class), Simon’s Store (2nd class), Starving Artist Café (1st
class) Tavern II (1st class), VT National Country Club #3944 (1st class), VT. National Country Club
#3944-2 (1st class), VT National Country Club #3944-3 (2nd class), Waterfront Catering (1st class),
Marco’s (1st class), Rotisserie (1st class)
Mr. Chittenden moved the Council convene as Liquor Control Board. Ms. Emery seconded.
Motion passed 4-0.
CITY COUNCIL
2 APRIL 2018
PAGE 10
Members noted that Cheese Traders and Lakeview Bar & Grill had boxes not checked off.
Ms. Emery moved to approve all liquor licenses as presented with the exception of Cheese
Traders and Lakeview Bar & Grill. Mr. Barritt seconded. Motion passed 4-0.
Mr. Barritt moved to reconvene as City Council.
15.Business:
a.Items Held from Consent Agenda
b. Other
Ms. Riehle asked for a brief executive session to discuss appointments and the process for
replacing City Councilor Nowak.
Mr. Chittenden moved that the Council meet in executive session to discuss appointment and a
process for replacing Councilor Nowak, to invite the City Manager and Deputy City Manager to
the executive session, and to resume regular session only for the purpose of adjournment. Mr.
Barritt seconded. Motion passed 4-0. The Council entered executive session at 10:55 p.m., and
resumed regular session at 11:22 p.m.
As there was no further business to come before the Council, Mr. Barritt moved to adjourn.
Ms. Emery seconded. Motion passed 4-0. The meeting was adjourned at 11:22 p.m.
________________________________
Clerk
CITY COUNCIL 16 APRIL 2018
The South Burlington City Council held a special and a regular meeting on Monday, 16 April
2018, at 6:00 p.m., in the Conference Room, City Hall, 575 Dorset Street.
Members Present: H. Riehle, Chair; M. Emery (arrived late), T. Barritt, T. Chittenden
Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; A. Bolduc, City
Attorney; Chief T. Whipple, Police Department; Chief D. Brent, Fire Department; P.Conner,
Director of Planning & Zoning; M. Leugers, Recreation Department, I. Blanchard, Project
Manager; R. Nowak and members of the Nowak family; C. Forde, CCRPC; J. Kochman, S.
Goddard, A. Holland, L. Bresee, C. Frank, B. Milizia, D. Leban, M. Simoneau, C. DiBlasio, T. Crane,
B.Dousevicz, C. Heffert, R. Bordeau, M. Barton, S. Nealy, J. Ruher, L. Gluck, L. Ravin, J. Leas, F.
Cioffi, J. Masuga, C. Sargent, G. Holland, L. Ventriss, R. Gonda, D. Bedinger, T. Gustafson
SPECIAL SESSION:
1.Reception in honor of Pat Nowak:
Members of the Council and the public gathered to honor the memory of Councilor Pat Nowak.
REGULAR SESSION:
2.City Council Resolution in honor and memory of Pat Nowak:
Ms. Riehle read the Resolution which outlined Ms. Nowak’s service on the local, state and
national levels and recognized her character, integrity, honest, hard work, and loyalty to the
South Burlington community.
Other Council members spoke to her friendship, her defense of her values, and her knowledge
which served as a resource.
Ms. Campbell, one of Ms. Nowak’s daughters, then spoke of her mother’s grace and class. She
felt the setting of the meeting agenda (including the potential vote on the F35 basing) was
disingenuous and offensive to the family and that the F35 issue should have been put to a
public vote.
Ms. Riehle said the Council received no request for a public vote.
3.Instructions on exiting building in case of emergency:
Mr. Dorn provided instructions on emergency evacuation of the building.
4.Agenda Review: Additions, deletions or changes in order of agenda items:
Ms. Riehle asked to add an executive session to discuss appointments and real estate matters.
Mr. Chittenden said he would advocate for more time and a public hearing for item #11.
CITY COUNCIL
16 APRIL 2018
PAGE 2
5.Comments and Questions from the public not related to the agenda:
No issues were raised.
6.Consider and possibly approve updates to the local Emergency Operations Plan:
Chief Brent said the plan is the same as last year’s with updates to child care centers. It must
be approved by the Council.
Mr. Barritt asked how the plan is tested. Chief Brent said the plan is more of a “prompt” than a
plan. There is a state-wide template, and training is done on certain portions of it. The City
Manager and the Deputy City Manager have also taken RCS training. The School Department
also participates in training.
Mr. Barritt moved to accept the Emergency Operations Plan as presented and to have the City
Manager sign the plan. Mr. Chittenden seconded. Motion passed 3-0.
7.Presentation/discussion with Bike/Ped Committee on capital funding:
Mr. Goddard said the Committee is asking the Council to add a “Penny for Paths” to the August
ballot in order to close gaps in the path and to build additional infrastructure. They are looking
toward a more strategic approach to building a truly bikeable, walkable, city. They also feel
that this initiative would help with securing external funding from grants.
Mr. Goddard said that one in ten residents, mostly lower income, elderly, and those with
limited mobility, lack access to vehicles.
Mr. Goddard also noted the launching of Greenride Bikeshare. He also noted that Burlington
has a $50,000,000 project for rebuilding which is very heavily oriented toward bike/ped
concerns. The Route 15 bike path will also be dropping bike traffic into South Burlington as will
the re-doing of the Winooski road network.
Mr. Goddard then showed maps of the current bike/ped network with indications for planned
additions and notations of key gaps. A major gap occurs at the end of the Burlington bike path
where it dumps into Queen City Park.
The “Penny for Paths” would cost the average single family home owner $33.61 a year and the
average condo owner $23.14.
Ms. Holland then showed a map of the existing infrastructure, including crosswalks, and
identified gaps. She pointed out the areas of housing to show the household impact. Mr.
Chittenden suggested adding anticipated housing as well.
CITY COUNCIL
16 APRIL 2018
PAGE 3
Mr. Goddard identified how the committee would promote a ballot initiative to get the word
out so the ballot item would be successful. Mr. Britt said they are targeting the second meeting
in June in order to get on the August 14th ballot.
Mr. Van Driescheof Local Motion said South Burlington’s Bike/Ped Committee is the most
capable in the County. He felt this is the time and place to make the proposed investment.
Ms. Riehle asked if any other communities have a similar “penny for paths” program. Mr. Van
Drieschesaid there are various mechanisms being used. Burlington had a capital bond issue
which recently passed. Shelburne passed a bond a few years back and funded a number of
paths. Winooski is making plans along this line.
Mr. Barritt asked if the Committee is working together with Public Works. Mr. Goddard said
they are working with Mr. Rabidoux regarding repainting of bike lanes. Mr. Dorn noted this is
very high on the list. Ms. Riehle asked that the Council get a copy of the Public Works repaving
list.
Mr. Barritt asked about early work that could be done, like the use of Sure Pack, to address
safety concerns.
Mr. Dorn cited the frustration with how much money is spent on scoping and engineering and
how little is left for actual construction. Mr. Bresee added that 80% of grant money is spent
before paving ever starts. He cited a section of path on Dorset Street where the city put in the
path. It was done in 6 months. The path on Tilley Drive that went through “the process” took 6
years to complete.
Ms. Riehle asked if this would be a 10-year initiative or a “forever” initiative. Mr. Goddard said
they’re looking at 10 years, with a “wait and see what happens” after that.
Ms. Riehle asked Mr. Dorn if there is a concept of how many miles of rights-of-way are involved
and what the cost would be to address the needs internally. Mr. Dorn said he would like to
meet with the Bike/Ped Committee and Justin Rabidoux to come up with some estimates.
Mr. Chittenden said he supports of the “Penny for Paths” but didn’t see pressure for the August
ballot as the money wouldn’t come in until next July.
CITY COUNCIL
16 APRIL 2018
PAGE 4
8.Public Hearing: Second reading and possible adoption of amendments to the City’s
Public Nuisance Ordinance:
Mr. Bolduc reviewed the history of the amendments, particularly issues affecting haulers and
noise from dogs and cats. He specifically noted that some issues are specifically addressed by
regulations related to uses.
Ms. Emery moved to open the public hearing. Mr. Chittenden seconded. Motion passed 4-0.
Ms. DiBlasio noted that noise from animals is a 24-hour concern for them. Regarding the issues
of use regulations, she noted there are no buffer zones in place to address their concerns and
nothing in place to see if a use is in compliance. She said that in her business, she is required to
comply with the noise ordinance and does not get the benefit of the exemption that her
neighbor with the barking dogs received. She noted that noise can be incessant for 30 minutes
or more all through the day, impacting her business. She offered to provide an audio tape to
the Council.
Ms. Riehle said when she visited the site she found the noise from entering trucks to be worse
than the barking dogs. Ms. DiBlasio said that is ‘background noise’ and is not bothersome. Mr.
Barritt said they are at different frequencies.
Ms. Emery asked if Ms. DiBlasio had received a notice when the dog business was going in. Ms.
DiBlasio said they are not technically an abutter, so they received no notice. Ms. Emery
suggested use of a “white noise” machine. Ms. DiBlasio said she does use one but that
anything louder would not allow her to hear her own clients.
Regarding noise from trash haulers, Mr. Bolduc said that as the ordinance now reads there are
no changes to the hours. Mr. Chittenden noted that Burlington allows haulers at 6 a.m. in non-
residential areas as long as they don’t violate noise levels.
Mr. Bolduc read from the regulations regarding noise from a permitted use between Midnight
and 8 a.m. (45 dB at 50 feet away in a residential area and 60 dB in a commercial area).
Mr. Barritt said the problem is an allowed use that doesn’t anticipate the potential noise. He
questioned how you reconcile the approved use with the performance standards. Ms. Riehle
asked how you address that: by applying standards retroactively?
CITY COUNCIL
16 APRIL 2018
PAGE 5
Mr. Dousevicz, owner of the property where Ms. DiBlasio business is located, said that because
there is a 50-foot strip between the dog day-care and his property, he was never notified of the
dog day-care hearings. He felt the DRB was at fault for approving a business that should never
have gone in there. He added that when they complain, they are told nothing can be done.
Mr. Douseviczalso noted that when noise was discussed at the DRB, the Board said to approve
it because it would be an “enforcement issue.” Mr. Douseviczsaid there is no enforcement.
The attorney for the dog day-care felt an ordinance shouldn’t be changed because of one
complaint. He understood the noise concern, but the business is operating under its permit.
He also noted that when noise was discussed at the DRB, the dog daycare people proposed
more mitigation, but the DRB said “don’t.”
Ms. Heffert, another tenant in the Douseviczbuilding, said she works with severely traumatized
people which requires an amount of quiet. Her clients complain about the noise from the dogs.
She felt the industrial park across the road would have been preferable for the dog daycare
business. She also felt that raising the height of the wall could be helpful.
Several clients of the dog daycare spoke of the excellent environment for their pets and the
excellent level of care they receive.
Mr. Barton, owner of another nearby business, said they are 270 feet away and even with
closed windows the noise goes on for hours. He compared that to noise from trash haulers
which is only a few minutes in the morning. He felt that if the dogs are creating a nuisance, it
should be handled under the nuisance ordinance. He felt that even if you have a permit for a
business, there should be clearer rules to apply in the noise ordinance. He added that he can’t
imagine living in any of the homes that are being built hundreds of feet away.
As there was no further public comment, Mr. Barritt moved to close the public hearing. Ms.
Emery seconded. Motion passed 4-0.
Mr. Barritt said he wanted the 8 a.m. moved to 7 a.m.
Mr. Chittenden said he wanted to have the larger conversation regarding trash pick-up.
Mr. Barritt moved to have the language read “…noise between 8 p.m. and 7 a.m. in residential
areas. Mr. Chittenden seconded. Motion passed 4-0.
CITY COUNCIL
16 APRIL 2018
PAGE 6
Mr. Chittenden said he has a question to address with the City Attorney in an executive session
regarding language in connection with land use. Mr. Bolduc said since there is a proposed
change, there will be another second hearing at which time there can be an executive session.
He recommended 21 May for that hearing.
Ms. Emery moved to warn the 4th second reading with changes for 21 May, 7:30 p.m. Mr.
Barritt seconded. Motion passed 4-0.
Mr. Dorn suggested holding the executive session at the 7 May meeting.
9.Possible Appointments of public officers to fill vacancies in the City Council, Airport
Commission and Pension Advisory Committee:
Ms. Riehle said the only appointment to be made is to the Airport Commission. Ms. Emery
suggested having a conversation in Executive Session before proceeding.
Mr. Barritt moved the Council enter executive session to discuss appointments and to have the
City Manager join the session. Ms. Emery seconded. Motion passed unanimously.
Following the executive session, Mr. Chittenden moved to appoint Ms. Riehle to serve on the
Airport Commission until the end of June. Ms. Emery seconded. Motion passed 4-0.
Mr. Chittenden moved to appoint Mr. Barritt to serve on the Pension Advisory Committee for
the reminder of the term. Ms. Emery seconded. Motion passed 4-0.
10.Presentation: Exit 14 Ped/Bike Crossing Phase 1 Scoping Report and consideration of
approval of the recommended preferred alternative:
Ms. Blanchard noted that the project is 30% TIF eligible. Ms. Forde noted that CCRPC gets
federal planning money that they can make available to communities, and South Burlington
requested this project.
Mr. Nealy of Stantek Engineering said they were hired for this project. They evaluated the
existing conditions, demographics, land use, and prior studies. They also did community
outreach including 2 community workshops and surveys. There were meetings with
stakeholders, agencies and committees.
CITY COUNCIL
16 APRIL 2018
PAGE 7
Mr. Nealy then showed an overhead of the area and identified various location. This is the
highest volume road in the state that is not an Interstate, based on average daily traffic
volumes. He then showed photos of existing conditions, including a bike lane with no buffers
from traffic and no room for snow storage. The area also qualifies as a “high crash location”
with at least one crash each year over a 5-year period.
At the first community workshop, focus groups documented their concerns and proposed short
and long-term solutions. Safety was the primary concern.
A purpose and need statement was approved by the Planning Commission in January 2017. Mr.
Nealy showed the matrix used to evaluate purpose/needs. He noted that a “do nothing”
alternative was not considered in the final decision.
Mr. Nealy then identified the 4 alternatives that were proposed and were presented at a
second community workshop an on-line for public comment. The preferred solution was for a
bridge separate from traffic. The project team then determined that alternatives 2 and 3 were
the best:
Alternative #2 involves 3 separate bridges crossing the Interstate with a shared use path and
significant drainage work in the area.
Alternative #3 involves ramping structures, path connections to the residential neighborhoods
and a potential connection through UMall to City Center. It is a single span bridge, which
reduces the cost.
Stantec is recommending alternative #3.
Ms. Emery asked the life span of the project. Mr. Nealy said he would have to get back to the
Council on that. It will be longer than 30 years, depending on how long it would take to get it
built.
Ms. Emery asked if there is still potential for bike lanes on Williston Rd. in the short term. Mr.
Nealy said short term improvements were determined not to meet the purpose/needs because
a wide berth of users would not be comfortable within those improvements.
Mr. Chittenden asked how much cheaper #3 is than #2. Mr. Nealy said substantially, including
the cost for traffic management during construction, and drainage.
CITY COUNCIL
16 APRIL 2018
PAGE 8
Mr. Chittenden then moved to approve alternative #3 of the Exit 14 Bike/Ped Crossing Phase I
Scoping Report as presented. Mr. Barritt seconded. Motion passed 4-0.
11.Consider and possibly approve a Resolution to join Winooski and Burlington to
formally request that the U.S. Air Force replace the F-35A with a safe and quiet
aircraft:
Ms. Riehle said this is a resolution which she brought to the Council. She stressed that this is
not meant to be an affront to Ms. Nowak or the family. She added that she feels the resolution
is supported by the South Burlington community. The language comes from several resolutions
approved by the City Council several times. Approval of that language was not unanimous (3-2
votes) but reflected the majority. She then invited Council members and members of the
public to speak for 2 minutes:
Mr. Barritt: Supports the Resolution as a simple way to solve the loss of housing and
preserve the quality of life in the neighborhood as much as possible.
Ms. Emery: In the 6 years since the first F35 meeting, she has become convinced that the
F35 is incompatible with a residential area. She cited decimation of housing stock and the
threat to a school. She noted there are few locations in the city for residents of the Airport area
to relocate, and moving people further out puts more of a burden on roads. In addition, the
lack of affordable housing is the #1 factor in the lack of growth in the city’s economy. The Air
Force has stated other missions are available with no loss in personnel and no closure of the
base. The C-130 would provide a win/win situation.
Mr. Chittenden: Does not feel this Resolution addresses the question. Burlington’s
Mayor, the State’s Congressional leaders, the Governor and the U.S. Air Force support the F35
Mission. He felt the public had a right to be heard and asked for a pubic hearing, duly warned,
for that purpose. He also felt that if the Council majority is to go forward with this, it should be
in the name of the City Council and not the “City of South Burlington.” He also asked to change
the word “cancel” to “replace” as the City of Burlington did.
Ms. Riehle said she could be convinced to change “cancel” to “replace.”
Ms. Ravin: No one would stand for any other user creating this much noise. It affects
housing and most of the City of Winooski. She noted the Air Force has said the homes will not
be habitable.
CITY COUNCIL
16 APRIL 2018
PAGE 9
Ms. Gluck: Voted in Burlington to cancel the F35s. Believes there should be discussion with
the State’s Congressional delegation. The C-130 also provides jobs as it triples the number of
crew members.
Mr. Ruher: Cited the impact of noise on health. The Council considered noise from dogs
disturbing several people. The F35 will affect 33,000 homes.
Ms. Masuga: VTANG was set up to protect Vermonters. Once she researched the F35s she
came to feel she could not support them.
Mr. Cioffi: As President of GBIC, he understands the economy. He noted the areas hasn’t
really recovered from the recession. He felt the city could lose the 1100 Air Guard jobs with
this resolution. He favored changing “cancel” to “replace.” He also felt the area has as much
chance of getting the C-130 as it has to get the space shuttle.
Mr. Leas: Felt “cancel” is the right word. Noted that the Air Force acknowledges that
chronic exposure to high noise levels can affect learning. NATO also concludes that day cares
and schools shouldn’t be near sources of noise.
Mr. Holland: Noted that the Air Force predicts 2-3 “mishaps” with the F35 in the next 5 years.
Having them here will make the area a #1 choice for attack. He felt that with the F35 here,
nuclear bombs will also be stored here.
Ms. Ventriss: Endorsed Mr. Chittenden’s call for a public hearing. Noted that the jets will be
heard only 6 minutes a day, and the dog barking goes on all day.
Ms. Sargent: Lives in that neighborhood and is disheartened to see the neighborhood
crumble. The Airport is profiting from the destruction of homes, but they say they can’t find
money for building a sound barrier. Would be happy with alternatives.
Mr. Finnigan: There have been 9 years to gauge the will of the people. 11,000 names were on
the petition in support of F35s. The C130 flies lower and slower, with a continuous noise level.
Urged the Council to become educated before they vote.
Mr. Gonda: Proceed with the vote. VTANG won’t close if they don’t get the F35s.
CITY COUNCIL
16 APRIL 2018
PAGE 10
Ms. Bedinger: The threshold of pain for noise is already exceeded by the F16s. The F35s will be
worse.
Ms. Gustafson: Felt people are smart enough to come up with other business opportunities.
Was concerned with quality of life and wants to feel good every day.
Ms. Riehle noted receipt of a text from General Craig who is ‘disappointed by not surprised’ at
the resolution. Noted the unnecessary stress this is putting on members of the Guard. Felt that
in no way does the resolution support the Air Guard.
Mr. Chittenden said he would support putting this to the voters.
Ms. Emery said it has been discussed since 2010. She also noted the Burlington voters
approved the word “cancel.”
Ms. Riehle felt it had to be approved now in order to stand in solidarity with other
communities.
Ms. Emery then moved to approve the Resolution with typo corrections. Mr. Barritt seconded.
Mr. Chittenden asked to amend the Resolution to change “cancel” to “replace.” There was no
second to that amendment.
In the voted that followed, the motion was approved 3-1 with Mr. Chittenden voting against.
12.Announcements and City Manager’s Report:
Council members reported on meetings and events they had attended in recent weeks.
Mr. Dorn: Got a debriefing from Mr. Hubbard following his appearance at the School
Board. He is disappointed at the lack of willingness to discuss the issue. Felt it is advisable to
entertain a modification to the proposed building so it fits on the city’s property.
The City has been approved for a UVM Medical Center mental health grant of $80,000.
The Market Street Plan Set is complete and design features are at VTrans. The hope is to go to
bid in the next 10 days. There will be a one-month turn-around time. It looks like it will
coincide with the end of the school year. There will be a ground-breaking ceremony.
CITY COUNCIL
16 APRIL 2018
PAGE 11
The first Chittenden County Public Safety meeting will be held on Wednesday.
There is an event planned for South Burlington seniors to discussion plans for the Senior
Center. Mr. Dorn and Ms. Blanchard will be at CCRPC on Wednesday for an update on the
Senior Center.
13.Councilors Reports from Committee Assignments:
No reports were presented.
14.Consent Agenda:
a.Approve and Sign Disbursement
b.Approve Minutes for 19 March, 28 March, 2 April and 10 April
The Minutes of 2 April were pulled from the Consent Agenda.
Ms. Emery moved to approve the Consent Agenda minus the minutes of 2 April. Mr. Barritt
seconded. Motion passed 4-0.
15.Liquor Control Board: Consider convening as the South Burlington Liquor Control
Board to approve the following applications:
a.Interstate Shell
Mr. Chittenden moved the Council convene as Liquor Control Board. Ms. Emery seconded.
Motion passed 4-0.
Mr. Chittenden moved to approve the Liquor License for Interstate Shell as presented. Ms.
Emery seconded. Motion passed 4-0.
Mr. Barritt moved to reconvene as City Council. Mr. Chittenden seconded. Motion passed 4-0.
16.Other Business:
a.Items Held from Consent Agenda
b. Other
There was no other business.
17.Executive Session:
CITY COUNCIL
16 APRIL 2018
PAGE 12
Ms. Emery moved the Council meet in executive session to discuss labor relations and real
estate and to have the City Manager join the session and to resume regular session only for the
purpose of adjournment. Mr. Barritt seconded. Motion passed 4-0.
Following the Executive Session, there was no further business to come before the Council,
and Mr. Barritt moved to adjourn. Ms. Emery seconded. Motion passed unanimously. The
meeting was adjourned at 11:30 p.m.
________________________________
Clerk
MEMORANDUM
TO: South Burlington City Council
FROM: Andrew Bolduc, Esq., South Burlington City Attorney
DATE: 5/4/18
RE: Resolution Officially Renaming and Confirming Establishment of the South Burlington
Public Library
Background
After an extensive search through library and city records, members of the Library Board
of Trustees and library staff were unable to locate some “charter” or resolution where the city
formally established the Public Library. It is highly likely this did in fact occur and even if it had
not been done formally, the establishment has been reaffirmed through actions by both the
Council and electorate numerous times over the years. However, as this type of document is
beneficial for future fundraising efforts, the Board of Trustees has formally requested the City
Council pass a resolution both to rename the library to the “South Burlington Public Library”
and to reaffirm the establishment of it as a municipal library in the City.
Based on the formal request from the Trustees, I prepared the attached resolution
and confirmed with them that if passed, it is in a form suitable to their needs.
RESOLUTION
A RESOLUTION RENAMING AND CONFIRMING THE ESTABLISHMENT OF A SOUTH BURLINGTON MUNICIPAL LIBRARY
WHEREAS, in 1970, the Town of South Burlington by and through its Board of Selectmen established a committee to study the establishment of a reading room or library with a Board of
Trustees in South Burlington; and,
WHEREAS, said committee determined that South Burlington both needed and could support a library; and,
WHEREAS, in 1971, the then City of South Burlington (“City”), by and through its City Council,
approved a ballot item to include a sum of money to be allocated for the purpose of establishing a public library; and,
WHEREAS, in 1977, the City Council moved and passed a motion to create a South Burlington
Community Library Board of Trustees, “whose duty shall be the formation of policy for the
operation of the community library, setting up its budget and responsibility for its smooth operation to serve the community, and that they appoint and present five members of the Fine Arts Committee as members of the Board”; and,
WHEREAS, in 1978, the City, by and through its electorate, ratified by the state legislature,
amended the City Charter at §307(a)(3) to include for the appointment of a Board of Library Trustees by the City Council; and,
WHEREAS, to date, the Board of Trustees have been appointed by the City Council and overseen
the operation of the commonly known “South Burlington Community Library”; and,
WHEREAS, in 2017, the Library was relocated off of School District Facilities and onto a site at the University Mall in South Burlington;
NOW THEREFORE, BE IT RESOLVED, that, pursuant to 22 V.S.A. § 141, the South Burlington
City Council hereby reaffirms the establishment of a municipal library in the City of South Burlington to be overseen the Library Board of Trustees and to officially rename said library from the “South Burlington Community Library” to the “South Burlington Public Library”
[REMAINDER OF THIS PAGE INTENTIALLY BLANK; SIGNATURE PAGE TO FOLLOW]
APPROVED at South Burlington, Vermont this _____ day of May, 2018.
SOUTH BURLINGTON CITY COUNCIL
_________________________________
Helen Riehle, Chair
_________________________________ Meaghan Emery, Vice-Chair
_________________________________ Tim Barritt, Clerk
_________________________________
Thomas Chittenden
_________________________________
MEMORANDUM
TO: South Burlington City Council
FROM: Andrew Bolduc, Esq., South Burlington City Attorney
DATE: 5/4/18
RE: Wheelock Nature Trail and Recreation Path
Background
The University of Vermont owns property located on Spear and Swift Streets commonly
known as the Wheelock Farm. Since the early 1990s, the University provided licenses for the
City to build, operate and maintain the recreation path and nature trail that is there today. These
licenses have expired and the University and City are interested in renewing them.
Recommendation
After a legal review of the prior license agreements and some reformatting,
editing, and negotiations with the University, the attached license agreements were
prepared for your approval. The term of the license is for an initial five year period with
the option to renew by mutual written agreement of the parties for up to four successive
five-year terms.
1
LICENSE AGREEMENT RECREATION PATH
University of Vermont and State Agricultural College
to City of South Burlington
This License Agreement made this ____ day of _______, 2018, by and between the University of Vermont and State Agricultural College, a non-profit educational corporation and instrumentality of the State of Vermont, having principal offices located at 85 South Prospect Street, Burlington, VT 05405-0160 (“University”); and the City of South Burlington, with
principal offices located at 575 Dorset Street, South Burlington, VT 05403 (“City”), and
WHEREAS the University is the Owner of property located on Spear and Swift Streets commonly known as the Wheelock Farm; and
WHEREAS on October 18, 1991, the City and University entered into a twentyyear License
Agreement that has since expired and the City and University desire to renew this License over an unimproved strip of land, fifteen (15) feet in width, owned by the University and located in the City of South Burlington, Vermont, (“Premises”) which is approximately shown and depicted on the sketch plan attached to this License Agreement as Exhibit A.
WHEREAS the City desires to continue to use the above described Premises for a recreation pathway under the terms and conditions of this License Agreement;
NOW THEREFORE, it is agreed as follows:
1. USE. Said Premises shall be used by the public as a recreation pathway subject to thecondition that no motorized traffic, including, but not limited to, motorcycles, trail bikes andsnowmobiles, shall be allowed to use the recreational pathway, except motorized vehicles usedby the City or its agents solely for the purpose of maintaining or patrolling the pathway.
2. CONSTRUCTION, OPERATION AND MAINTENANCE. During the term of this LicenseAgreement, the City shall have the right to construct, reconstruct, repair, maintain in goodworking order, replace, patrol, level, fill and drain said recreation pathway, including allnecessary bridges and culverts, cuts and ramps, at its sole cost and expense.
4.LICENSE TERM. This License Agreement shall commence January 1, 2018 and endDecember 31, 2023 and shall be binding upon the transferees of any interest assigned, conveyed,or otherwise transferred from either party. Thereafter, this License Agreement may be renewedby mutual written agreement of the parties for up to four successive five-year terms.
5. CONSIDERATION. City shall pay the sum of one dollar ($1.00) and other valuableconsideration for the license term established, receipt of which is hereby acknowledged.
2
6.MAINTENANCE AND IMPROVEMENTS. During the term of this License Agreement, theCity shall be responsible to maintain the Premises at the City’s expense for use as a recreation
pathway under the direction of the City’s Recreation and Parks Department. The City is
responsible to maintain the recreation path in good working order and all improvements to thePremises shall revert to the University at the end of the term of the License Agreement withoutcompensation.
7. INDEMNIFICATION. Each party shall indemnify, defend, save, and hold harmless the other
party, its officers, directors, agents, and employees from any and all liability, loss, damage,claims, causes of action, and expenses (including reasonable attorneys’ fees), caused or assertedto have been caused, directly or indirectly, in connection with the performance of this LicenseAgreement, to the extent that such liability or damage is caused in whole or in part, by the
indemnifying party’s negligence, misconduct, or breach of this License Agreement. The City
shall also be responsible for protecting its guests and/or users from all risks of damage, loss,injury, or otherwise as a result of the City’s use of the Premises. The City will hold theUniversity harmless from and against all claims arising out of such risks and shall be liable forall expenses the University incurs, including attorneys' fees, in defending against such claims.
The provisions of this section shall survive termination of the License Agreement as to acts or
omissions occurring prior to the effective date of termination.
8. PERMITS. The City shall be responsible for paying the costs of obtaining and/or complyingwith all permits or other forms of governmental approval which are necessary in connection with
the use of the Premises.
9. SIGNS. The City shall comply with all local and state sign ordinances concerning the erectionof signs on the Premises. In no case can any signs be erected on the Premises without theUniversity's written permission. Such permission shall not be unreasonably withheld.
10. INSURANCE. The City shall, at its own cost and expense, obtain and maintain in continuouseffect a policy, or policies, of commercial general liability insurance with limits of not less thantwo million dollars ($2,000,000.00) combined single limit, including coverage for bodily injuryand property damage, contractual liability and for property of others in the City’s care, custody
and control, to include fire, legal liability, commercial automobile liability insurance with limits
of not less than two million dollars ($2,000,000) per occurrence, including operation of owned,non-owned and hired vehicles; coverage for workers compensation in accordance with State orFederal statute; and Employers Liability Insurance with limits of not less than One HundredThousand Dollars ($100,000) per occurrence and Five Hundred Thousand Dollars ($500,000)
annual aggregate. The City shall be responsible for carrying property insurance on its own personal
property as well as any improvements or betterments to the Premises. Should any of the describedpolicies be cancelled before the expiration date thereof, notice will be delivered in accordance withthe policy provisions. The City shall submit, at the time of signing this License, proof of all of theabove referenced insurance coverages, which certificates shall name University as an additional
insured. The City may achieve the required limits and coverage for the commercial general liability
insurance, provided such primary and excess or umbrella insurances policies result in the same orgreater coverage as the coverages identified above.
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11. QUIET ENJOYMENT. Provided the City is in compliance with this License Agreement, it
shall peaceably use the Premises during the period hereof free from the lawful claims of anyperson.
12. NOTICES. All notices required under this License Agreement shall be written as provided
below:
To the University: University of Vermont and State Agricultural College Campus Planning Services
109 South Prospect Street
Burlington, VT 05405-0160 Attn: Director
To the City:
City of South Burlington
575 Dorset Street South Burlington, VT 05403 Attn: City Manager
13. SURVEY MONUMENTS. City agrees to protect all property monuments from being
disturbed. In the event that any monuments are disturbed, City shall be responsible for allexpenses associated with replacement of the disturbed monuments by a Land Surveyor licensedto practice in the State of Vermont, and to coordinate all of the necessary work with Universityof Vermont, Campus Planning Services, subject to 13 V.S.A. section 3834 "Removal of Survey
Monuments".
14. PERFORMANCE. The failure of either party to insist upon a strict performance of any of theterms, conditions, and covenants herein shall not be deemed a waiver of any rights or remediesthe party may have and shall not be deemed a waiver of any subsequent breach or default in the
terms, covenants, and conditions herein contained.
15. LAWS. This License Agreement shall be governed by the laws of the State of Vermont.
16. AMENDMENT. This License Agreement may not be amended or modified except by a
writing signed by authorized officials of the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of the day and year first above written.
In the presence of: UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
By: _____________________________ By: ___________________________________
4
Richard H. Cate Vice President for Finance and Treasurer
Acknowledged:
By: ___________________________________ Dr. David V. Rosowsky
Provost and Senior Vice President
STATE OF VERMONT COUNTY OF _____________________, SS.
On this ____ day of _________, 2018, there personally appeared Richard H. Cate, Vice
President for Finance and Treasurer, and duly authorized agent of the University of Vermont and
State Agricultural College, known to me to be the person who executed the foregoing instrument, and he acknowledged this instrument, by him signed, to be his free act and deed and the free act and deed of the University of Vermont and State Agricultural College.
Before me,_________________________
Notary Public My commission expires: ________
In the presence of: CITY OF SOUTH BURLINGTON
By: ________________________________ By: ___________________________________
Name: _____________________________
STATE OF VERMONT COUNTY OF CHITTENDEN, SS.
On this ____ day of _________, 2018, there personally appeared
______________________________, ___________________________________and duly authorized agent of the City of South Burlington, known to me to be the person who executed the foregoing instrument, and he/she acknowledged this instrument, by him/her signed, to be his/her free act and deed and the free act and deed of the City of South Burlington.
Before me,_________________________ Notary Public My commission expires: ________
5
Exhibit A Premises
1
LICENSE AGREEMENT NATURE TRAIL
University of Vermont and State Agricultural College
to City of South Burlington
This License Agreement made this ____ day of _______, 2018, by and between the University of Vermont and State Agricultural College, a non-profit educational corporation and instrumentality of the State of Vermont, having principal offices located at 85 South Prospect Street, Burlington, VT 05405-0160 (“University”); and the City of South Burlington, with
principal offices located at 575 Dorset Street, South Burlington, VT 05403 (“City”), and
WHEREAS the University is the Owner of property located on Spear and Swift Streets commonly known as the Wheelock Farm; and
WHEREAS on August 15, 1992, the City and University entered into a twenty-year License
Agreement that has since expired and the City and University desire to renew this License over an unimproved strip of land, ten (10) feet in width, owned by the University and located in the City of South Burlington, Vermont, (“Premises”) which is approximately shown and depicted on the sketch plan attached to this License Agreement as Exhibit A.
WHEREAS the City desires to continue to use the above described Premises for a nature trail under the terms and conditions of this License Agreement;
NOW THEREFORE, it is agreed as follows:
1. USE. Said Premises shall be used by the public as a nature trail subject to the condition that nomotorized traffic, including, but not limited to, motorcycles, trail bikes and snowmobiles, shallbe allowed to use the recreational trails, except motorized vehicles used by the City or its agentsolely for the purpose of maintaining or patrolling the trails.
2. CONSTRUCTION, OPERATION AND MAINTENANCE. During the term of this LicenseAgreement, the City shall have the right and obligation to construct, reconstruct, repair, maintainin good working order, replace, patrol, level, fill and drain said nature trail, including allnecessary bridges and culverts, cuts and ramps, at its sole cost and expense.
4.LICENSE TERM. This License Agreement shall commence January 1, 2018 and endDecember 31, 2023 and shall be binding upon the transferees of any interest assigned, conveyed,or otherwise transferred from either party. Thereafter, this License Agreement may be renewedby mutual written agreement of the parties for up to four successive five-year terms.
5. CONSIDERATION. City shall pay the sum of one dollar ($1.00) and other valuableconsideration for the license term established, receipt of which is hereby acknowledged.
2
6.MAINTENANCE AND IMPROVEMENTS: During the term of this License Agreement, theCity shall be responsible to maintain the Premises at the City’s expense for use as a nature trail
under the direction of the City’s Recreation and Parks Department. The City is responsible to
maintain the nature trail in good working order and all improvements to the Premises shall revertto the University at the end of the term of the License Agreement without compensation.
7. INDEMNIFICATION. Each party shall indemnify, defend, save, and hold harmless the other
party, its officers, directors, agents, and employees from any and all liability, loss, damage,
claims, causes of action, and expenses (including reasonable attorneys’ fees), caused or assertedto have been caused, directly or indirectly, in connection with the performance of this LicenseAgreement, to the extent that such liability or damage is caused in whole or in part, by theindemnifying party’s negligence, misconduct, or breach of this License Agreement. The City
shall also be responsible for protecting its guests and/or users from all risks of damage, loss,
injury, or otherwise as a result of the City’s use of the Premises. The City will hold theUniversity harmless from and against all claims arising out of such risks, and shall be liable forall expenses the University incurs, including attorneys' fees, in defending against such claims.The provisions of this section shall survive termination of the License Agreement as to acts or
omissions occurring prior to the effective date of termination.
8. PERMITS. The City shall be responsible for paying the costs of obtaining and/or complyingwith all permits or other forms of governmental approval which are necessary in connection withthe use of the Premises.
9. SIGNS. The City shall comply with all local and state sign ordinances concerning the erectionof signs on the Premises. In no case can any signs be erected on the Premises without theUniversity's written permission. Such permission shall not be unreasonably withheld.
10. INSURANCE. The City shall, at its own cost and expense, obtain and maintain in continuous
effect a policy, or policies, of commercial general liability insurance with limits of not less thantwo million dollars ($2,000,000.00) combined single limit, including coverage for bodily injuryand property damage, contractual liability and for property of others in the City’s care, custodyand control, to include fire, legal liability, commercial automobile liability insurance with limits
of not less than two million dollars ($2,000,000) per occurrence, including operation of owned,
non-owned and hired vehicles; coverage for workers compensation in accordance with State orFederal statute; and Employers Liability Insurance with limits of not less than One HundredThousand Dollars ($100,000) per occurrence and Five Hundred Thousand Dollars ($500,000)annual aggregate. The City shall be responsible for carrying property insurance on its own personal
property as well as any improvements or betterments to the Premises. Should any of the described
policies be cancelled before the expiration date thereof, notice will be delivered in accordance withthe policy provisions. The City shall submit, at the time of signing this License, proof of all of theabove referenced insurance coverages, which certificates shall name University as an additionalinsured. The City may achieve the required limits and coverage for the commercial general liability
insurance, provided such primary and excess or umbrella insurances policies result in the same or
greater coverage as the coverages identified above.
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11. QUIET ENJOYMENT. Provided the City is in compliance with this License Agreement, itshall peaceably use the Premises during the period hereof free from the lawful claims of any
person.
12. NOTICES. All notices required under this License Agreement shall be written as providedbelow:
To the University:
University of Vermont and State Agricultural College Campus Planning Services 109 South Prospect Street Burlington, VT 05405-0160
Attn: Director
To the City: City of South Burlington 575 Dorset Street
South Burlington, VT 05403
Attn: City Manager
13. SURVEY MONUMENTS. City agrees to protect all property monuments from beingdisturbed. In the event that any monuments are disturbed, City shall be responsible for all
expenses associated with replacement of the disturbed monuments by a Land Surveyor licensed
to practice in the State of Vermont, and to coordinate all of the necessary work with Universityof Vermont, Campus Planning Services, subject to 13 V.S.A. section 3834 "Removal of SurveyMonuments".
14. PERFORMANCE. The failure of either party to insist upon a strict performance of any of the
terms, conditions, and covenants herein shall not be deemed a waiver of any rights or remediesthe party may have and shall not be deemed a waiver of any subsequent breach or default in theterms, covenants, and conditions herein contained.
15. LAWS. This License Agreement shall be governed by the laws of the State of Vermont.
16. AMENDMENT. This License Agreement may not be amended or modified except by awriting signed by authorized officials of the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of the
day and year first above written.
In the presence of: UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
By: ____________________________ By: ___________________________________ Richard H. Cate Vice President for Finance and Treasurer
4
Acknowledged:
By: _______________________________________ Dr. David V. Rosowsky Provost and Senior Vice President
STATE OF VERMONT
COUNTY OF _____________________, SS.
On this ____ day of _________, 2018, there personally appeared Richard H. Cate, Vice President for Finance and Treasurer, and duly authorized agent of the University of Vermont and
State Agricultural College, known to me to be the person who executed the foregoing instrument,
and he acknowledged this instrument, by him signed, to be his free act and deed and the free act and deed of the University of Vermont and State Agricultural College.
Before me,__________________________
Notary Public
My commission expires: _______
In the presence of: CITY OF SOUTH BURLINGTON
By: ____________________________ By: ___________________________________ Name: _____________________________
STATE OF VERMONT
COUNTY OF _____________________, SS.
On this ____ day of _________, 2018, there personally appeared ___________________________, ___________________________________and duly
authorized agent of the City of South Burlington, known to me to be the person who executed the
foregoing instrument, and he/she acknowledged this instrument, by him/her signed, to be his/her free act and deed and the free act and deed of the City of South Burlington.
Before me,_________________________
Notary Public
My commission expires: _____
5
Exhibit A Premises
575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com
REGULAR SESSION
To: Kevin Dorn, City Manager
From: Ilona Blanchard, Project Director
Subject: Award Contract for Pre-Construction Services for the SoBu Spaces 2020
Library + Senior Center + City Hall Project
Date: May 3, 2018
Background: Last year, the City Council authorized the City to begin the SoBu Spaces 2020
design process to develop a TIF District project in City Center containing a
containing a Public Library, Senior Center and City Hall.
This project is being delivered using the Construction Manager (CM)-At Risk
model. With this building delivery model, the owner (the City), works in
partnership with the architect and construction manager throughout the design
process and construction process.
This is the preferred method as it is less adversarial and more cooperative
relationship which provides a higher quality product and finer control over
pricing and timing.
In this model, the CM is hired as a professional manager during the design (or
pre-construction) phase to provide estimating and design constructability
review services. Towards the end of the design phase and once the City has
funding in place to build the project, the City will have the option to request a
“Guaranteed Maximum Price” from the CM. If the GMP is satisfactory, the
City Council would have the option to contract with the CM to build the
building for the GMP plus the CM Fee. The CM would then oversee
construction of the building (including all sitework).
If the City exercises this option, the CM divides up the project into building
trade “packages” and the CM puts them out to bid. The City will have a seat
at the table in reviewing bids.
At this point, it is critical to bring a qualified construction manager on board.
They will develop the construction budget that will be 1) considered by the
City Council when the concept is presented, 2) used during design
development for cost control purposes in specifying materials and 3) to
prepare for a future bond vote. They will also review the design for
constructability, participate in value-engineering to keep the design within
budget as it develops, and generally provide a builder perspective.
In February of this year, the City issued a competitive Request for Proposals
(RFP) for both the pre-construction phase and the construction phase services.
The RFP was structured as a two-part sealed proposal submittal of firm
qualifications and a proposal. In March, seven firms submitted packages by
the deadline for the RFP.
The first part (the qualifications) were reviewed by the project team
(specifically the Project Director, Director of Public Works, and Library
Director, a representative of the Library Board of Trustees, and two project
architects). The qualifications were rated based on the criteria in the RFP. The
top three, DEW Construction Corp, Engelberth Construction, and PC
Construction were selected to advance to the next stage. They were invited in
for interviews and these three firm’s proposals were reviewed.
Upon completion of the interview of each firm’s proposed team and the
review of the proposals against the criteria, the recommendation was to pursue
a satisfactory negotiation with Engelberth Construction, in order that the City
Council consider awarding a contract.
This recommendation is based on the following factors:
•This firm proposed the highest caliber personnel to provide
preconstruction and construction management services.
•The firm and the personnel proposed have significant experience in
similar projects, such as libraries, auditoriums and complexes serving
multiple functions.
•They provided projects as examples that demonstrated a high degree of
craftmanship.
•The project pricing, while not the lowest, is competitive with the other
proposals reviewed.
•The firm has a deep bench of preconstruction and construction
managers, estimators and site superintendents; and, as a long standing
local firm they have experience with area tradesmen.
Reference have been checked and were very favorable.
At this time the City Council is being asked to consider awarding a
preconstruction services contract to Engelberth Construction, Inc. for a lump
sum amount of $49,071.
The contract is structured as a two-phase contract. As their proposal was in
response to a CM-at Risk request for proposals, the City will have the option
to use Engelberth Construction to construct the building upon receipt of a
GMP and if the process is generally satisfactory. If so, the construction
management fee for overhead and profit would be 2.95% on all construction
phase costs.
Attachments: •Resolution
•RFP
R-2018-
RESOLUTION
A RESOLUTION DIRECTING THE CITY MANAGER TO NEGOTIATE A CM-AT RISK
CONTRACT AND EXECUTE A CONTRACT FOR PRECONSTRUCTION SERVICES WITH
ENGELBERTH CONSTRUCTION, INC
WHEREAS, the City is undertaking the development of a library, senior center and city hall on
Market Street; and,
WHEREAS, the City issued a competitive request for proposals to firms to provide construction
management services in two phases (pre-construction and construction) in February of 2018; and,
WHEREAS, seven firms submitted packages in response to the request for proposals; and,
WHEREAS, the City interviewed the three most qualified firms based on the review criteria in the
request for proposals; and,
WHEREAS, the proposal from Engelberth Construction, Inc was found to be the most responsive.
NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council hereby authorizes the
City Manager to negotiate a contract for preconstruction and construction services for the proposed
library, senior center and city hall with Engelberth Construction, Inc and to execute a contract with
Engelberth Construction, Inc. for pre-construction services.
APPROVED this _____ day of May, 2018.
SOUTH BURLINGTON CITY COUNCIL
__________________________________ ________________________________
Helen Riehle, Chair Meaghan Emery, Vice Chair
__________________________________ ________________________________
Tim Barritt, Clerk Tom Chittenden
__________________________________
REQUEST FOR PROPOSALS
FOR
CONSTRUCTION MANAGER SERVICES AT RISK
WITH GUARANTEED MAXIMUM PRICE
Project: SoBu Spaces 2020: Library + City Hall
City of South Burlington
Market Street
South Burlington, VT 05403
2/13/2018
NOTICE
REQUEST FOR PROPOSALS
CONSTRUCTION MANAGEMENT SERVICES FOR THE CITY OF SOUTH BURLINGTON, VERMONT
LIBRARY + CITY HALL ON MARKET STREET
Please take No ce that the City of South Burlington is issuing a request for proposals for construc on
management-at risk services (CM-at Risk/CMAR) from qualified firms with demonstrated experience.
The project is approximately 50,000 square feet of new construc on to house a public library and city
hall on Market Street in the City’s new downtown - City Center. The structure will be on a half acre
urban site and will include on and offsite reconstruc on of area parking and vehicular accesses. Services
will be contracted first for pre-construc on services. Once the project is funded the contract may be
amended to include construc on phase CM-at Risk services with a guaranteed maximum price.
Deadline for Proposals: 3 PM, Fri., 3/6/2018
Presubmi al Mee ng:10 AM, Tues., 2/20/2018, Champlain Rm, City Hall, 575 Dorset St
Project Schedule: Last day to submit RFP ques ons 2/26/2018, Last Addendum
issued 2/28/2018, Interviews 3/14/2018, Project Award
3/19/2018, Agreement Executed 3/22/2018, Public Vote for
funding Approval 11/2018, GMP Contract winter 2018-2019,
Break Ground 3/2019, Complete Construc on 2/28/2020.
TO RECEIVE THE RFP: For a copy of the RFP please e-mail Ilona Blanchard,
iblanchard@SouthBurlingtonVT.gov or call 802-846-4107.
1
1. INTRODUCTION 4
2. PROJECT DESCRIPTION 4
2.01 Project Requirements 4
2.02 Architect 5
2.03 Special Project Condi ons 5
2. SCOPE OF WORK 5
4. SELECTION PROCESS 6
4.01 Interviews 6
4.02 Proposal Scoring 7
5. SCHEDULE 7
6. INSTRUCTIONS FOR SUBMITTING A PROPOSAL 8
7. CRITERIA FOR SELECTION 8
8. PROPOSAL SUBMITTAL 9
8.01 PART 1: QUALIFICATIONS - OVERVIEW 9
8.02 PART 1: QUALIFICATIONS - EXPERIENCE 9
8.03 PART 1: QUALIFICATIONS - PERSONNEL 10
8.04 PART 2: PROPOSAL - APPROACH DURING PRECONSTRUCTION PHASE 11
8.05 PART 2: PROPOSAL - APPROACH DURING CONSTRUCTION PHASE 11
8.06 PART 2: PROPOSAL - PROJECT SCHEDULE AND PLAN 11
8.07 PART 2: PROPOSAL - STAFFING & FEES 12
10. QUESTIONS 12
11. PROJECT AWARD AND COMMENCEMENT 12
11.01 Award 12
11.02 Preconstruc on Services Fee 13
11.03 Construc on Agreement 13
11.04 General Condi ons 13
11.05 CM Con ngency 13
11.06 CM Fee 13
11.07 Self-Performance of Work 13
2
12. MISCELLANEOUS 13
12.01 Non-Binding 13
12.02 Irregulari es 14
12.03 Rejec on of Proposal 14
12.04 Failure to Execute the Agreement 14
12.05 Disposi on of the Proposals 14
12.06 Cancella on 14
13. Exhibits 14
Exhibit A - Draft Building Program 16
Exhibit B - Site, see also Google maps location 17
Exhibit C - Project Schedule 18
Exhibit D - Adjacent site development plan (Allard Square)19
Exhibit E - Market Street Reconstruction Plan 20
Exhibit F - AIA Document A133 - 2009, Revised - to be provided as Addendum 21
Exhibit G - Contract General Conditions for Construction Manager at Risk with Guaranteed Maximum
Price - to be provided as an Addendum 22
Exhibit H - Scope of Construction Manager’s Services - to be provided as Addendum 23
Exhibit I - Table A – Classification of Project Costs - to be provided as Addendum 24
Exhibit J - Fee Proposal Form 25
Exhibit K - Library and City Hall Combined Building Contingency and Fee Warrant 28
Exhibit J - City of South Burlington, Vermont Debarment and Non-collusion Affidavit 30
3
1. INTRODUCTION
The City of South Burlington is reques ng Proposals from interested and qualified construc on managers
(Proposers) to provide construc on management services with a guaranteed maximum price for the
design and construc on of the Project referenced above (Project).
The delivery method for this Project is “Construc on Manager at Risk” (CMAR). CMAR consists of a
preconstruc on phase and a construc on phase with separate contracts for each phase. Award of the
first contract does not guarantee award of the second. During the preconstruc on phase, the CM will
collaborate with the Architect on the design, constructability, cost and schedule of the Project and
develop a Guaranteed Maximum Price (GMP) proposal to construct the Project. Upon the City Council’s
acceptance of the GMP the City may issue a contract to the CM for the construc on phase.
2. PROJECT DESCRIPTION
The Project generally consists of a Library and City Hall combined in a single building of approximately
50,000 square feet on a ½ acre on Market Street plus addi onal area for a new street and circula on for
this and adjacent projects. The building will have a level below grade, likely for parking and access to an
adjacent building (currently under construc on) to the east. There is an cipated to be a community
auditorium type space. The building will be between two and six stories tall.
This site is irregularly shaped and located just east of Allard Square, currently under construc on, and
the Rick Marco e Central School parking lot. The site has street frontage on the southwestern (Market
Street and southeastern sides (new street to be built). Site work will likely include complete
reconstruc on of accesses and parking onsite and for adjoining proper es as well as the new street to
the east. The water table in this area is high, and soils are generally sandy. Ledge is not likely to exist on
the site. Coordina on including site reconstruc on will be required during construc on with adjoining
proper es to the west (Allard Square) and north (Rick Marco e Central School). Parking will be most
likely be underground within the site and surface adjacent to the site.
The building will need to be cer fied at a high energy efficiency/green level, be a healthy work
environment, have low maintenance requirements and is likely to include some unique and specialized
features in high impact public areas.
This project will be funded through a mix of funding sources including but not limited to the City Center
Reserve Fund, Tax Increment Financing, and a Capital Campaign.
The Project will be led by a Project Team including the City’s Project Director, Public Works Director,
Library Director, the Representa ve of the Library Board of Trustees, the Owner’s Representa ve, the
Project Architect and the Construc on Manager. This team will be managed by the Project Director
during the pre-construc on phase and the Director of Public Works during the construc on phase.
More Project details are provided in exhibits issued with this RFQ and listed in the A achments.
2.01 Project Requirements
The Project Budgeted Direct Construc on Cost is es mated to be $11,700,000. This number will be
refined during the design phase of the project.
4
The Project construc on dura on is 354 calendar days as indicated in the Project Schedule, Exhibit C .
The project contract will be AIA A133-2009 as modified with General Condi ons, Exhibits F and G (these
will be provided in an addendum).
2.02 Architect
The Project Architect is: Wiemann Lamphere Architects, 525 Hercules Drive, Suite Two, Colchester, VT
05446, 802-655-5020, sroy@weimannlamphere.com with Humphries Poli Architects (Denver, CO).
2.03 Special Project Condi ons
Special Condi ons for this project are:
• This building will open in the spring of 2020.
• This project is under the oversight of the City.
• The Project has a dra program and began concept community outreach mee ngs in
January 2018 with a dra schema c design an cipated on March 13.
• The Project will have a green building cer fica on a minimum of LEED Gold, up to LEED
Pla num, to be determined during the design process.
• The Project Design Team will use REVIT for Building Informa on Modeling.
• Funding is in place for the design phase of this project. The City Council has indicated that it
will seek voter approval in November 2018 for the construc on of this project using general
obliga on bonds.
2. SCOPE OF WORK
The work to be performed by the CM is specified in the preconstruc on phase contract and construc on
phase contract documents, Exhibits F and G (these will be provided in an addendum). The following is a
brief overview of the services the CM will be required to perform, if awarded both the preconstruc on
phase contract and the construc on phase contract:
1. Provide cost es ma ng and value engineering. Reconcile CM cost es mates with prior
cost es mates. Prepare the ini al cost es mate and provide con nuous cost
management to assure the design is within the budgeted cost es mate.
2. Par cipate in the development of the design and provide constructability reviews and
analysis. Offer sugges ons to improve the quality and cost savings of the Project.
3. Provide construc on planning, phasing, and scheduling during design and through
construc on comple on.
4. Develop and maintain a Project schedule that incorporates all tasks and approvals of all
involved par es necessary to complete the Project within the contract dura ons.
5. Incorporate LEAN prac ces and tools into the process.
6. Incorporate integrated project management prac ces into the Project.
7. Provide quality assurance.
5
8. Coordinate with and provide informa on as required to regulatory agencies. Schedule
and monitor required agency approvals.
9. Prequalify trade contractors.
10. Develop Trade Contractor Bid Packages and receive bids in the most logical, compe ve,
and seamless manner.
11. Review the completeness and constructability of the construc on documents and
ensure that trade bid packages include a complete scope of work.
12. Submit a Guaranteed Maximum Price proposal.
13. Manage and administer the Project construc on phase to achieve construc on
comple on within the contract me and budget and with high quality workmanship.
4. SELECTION PROCESS
The City will select the CM using a one-step submi al Proposal process of a) qualifica ons and b) a fee
proposal and scope (approach). The Project Team will review and score the submi ed Proposal
qualifica ons, and shortlist firms to be interviewed. Unsuccessful firms will be no fied. The Project
Team will review and score the proposals from the shortlisted firms, conduct interviews, check
references and make a recommenda on to the City Council regarding the most responsive Proposer. The
successful Proposer will be awarded a contract for preconstruc on services.
The selec on of the CM to provide professional construc on management services for this Project will
be based on the quality of the CM, i.e. demonstrated competence and experience, and on the cost to
provide the most sa sfactory performance of the services required. See Sec on 8. Proposal Submi al
for addi onal informa on.
The Proposer is solely responsible for ensuring delivery to the submi al loca on no later than the date
and me specified. Use of the United States Postal Service, express or overnight delivery, or any other
service, shall not relieve the Proposer from the requirements of mee ng the specified deadline at the
specified loca on. The City will return unopened, any Proposal received a er the due date and me.
If proposals do not provide all informa on requested, meet minimum submi al or content requirements
herein, do not meet overall qualifica on standards, take unacceptable excep ons to the RFP
requirements, or present a clear conflict of interest, then City may deem them non-responsive and
eliminate them from further considera on.
4.01 Interviews
A er reviewing the proposals, and as part of the evalua on process, the evalua on team will interview
shortlisted Proposers. The interview structure will be as follows:
Proposers shall receive 30 minutes to make their presenta ons and 30 minutes for ques ons and
answers from the panel.
Proposers may arrive 10 minutes before their interview me for set up of equipment and materials used
for presenta on purposes.
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• Proposers should feel free to use any form of electronic media or otherwise to make their
presenta ons within the allo ed me. The City will provide an overhead projector and
connec on to the projector via VGA or HDMI cable.
• Proposers are requested to present their team and their approach to the design
(preconstruc on) and construc on phases of the Project.
• Proposers are required to present at the interview those members of their team that will
occupy key posi ons on the Project such as, but not limited to: Preconstruc on Coordinators,
Project Managers, Projec ve Execu ves, Project Superintendent and other essen al team
members to ensure that the City is interviewing individuals that will work on the Project as
primary contacts and managers.
4.02 Proposal Scoring
Each ques on will be scored against an ideal response which, in the opinion of the Project Team, would
receive the maximum weight, as indicated in Sec on 7. Criteria for Selec on .
5. SCHEDULE
Schedule Activities Schedule (dates subject to change)
RFP Adver sed February 13, 2018
RFP Pre-submi al Mee ng February 20, 2018
Deadline to submit RFP ques ons 10 AM EST, February 26, 2018
RFP Addenda issued (if required)February 28, 2018
Proposals due date and me 3 PM EST, Tuesday, March 6, 2018
Proposing firms interviewed Wednesday, March 14, 2018
Contract Awarded Monday, March 19, 2018
Preconstruc on agreement executed Wednesday, March 21, 2018
No ce to Proceed with Preconstruc on Phase Wednesday March 21, 2018
Preconstruc on services dura on 351 Calendar Days
Award CM-At Risk Construc on Agreement Monday, February 18, 2019
Construc on agreement executed March 8, 2019
Construc on start date (per No ce to Proceed)March 18, 2019
Construc on Complete February 28, 2020
Proposers shall use the above schedule as a basis for preconstruc on and site management staffing and
fees submi ed with their proposal.
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This is a proposed schedule that is subject to change. The preconstruc on and construc on (if awarded)
contracts will iden fy the schedule commitments. Any changes to the schedule for the RFQ/RFP process
will be issued to all Proposers via addenda.
6. INSTRUCTIONS FOR SUBMITTING A PROPOSAL
Proposals must be received in the City Hall before the date and me shown in the Selec on Process
Schedule.
Respondents for this Project shall submit a Proposal in accordance with the following instruc ons:
1. Provide all informa on requested by this RFP.
2. Provide informa on as it pertains to your firm. When referencing projects that were joint
ventures, indicate such and explain your firm’s role in the project.
3. The Proposal should be well organized and as concise and complete as possible while s ll
providing the requested informa on. For the review commi ee, me is of the essence.
4. Page Limita on: Qualifica ons - 50 pages, Proposal - 50 pages. Less is appreciated.
5. Informa on you believe is relevant to the selec on of your firm for this Project but not
requested by the RFQ may be submi ed as an appendix to the Proposal, and will be
reviewed at the discre on of individual reviewers.
6. Where contact informa on is requested, include the company name, address and a
company representa ve’s name, phone number and e-mail address.
7. Submit one original and three copies of each of the two parts of the Proposal in 8 ½” x 11”
format and one copy as a digital file in a single PDF format on a thumb drive for each of the
two parts.
8. Deliver the Proposal in a sealed package marked on the outside “Proposal for Library + City
Hall, A en on: Ilona Blanchard” to the City Manager’s Office, 575 Dorset Street, South
Burlington, VT 05403 prior to the date and me indicated in 5. SCHEDULE .
All communica ons concerning the selec on process and ques ons related to the RFP shall be directed
to Ilona Blanchard, iblanchard@SouthBurlingtonVT.gov . In email communica ons, place the name of the
Project in the subject line.
7. CRITERIA FOR SELECTION
Proposals shall be recommended for award as follows:
Part 1: Qualifica ons Evalua on:
Informa on submi ed is complete, proposer has bonding capacity (required)
Experience - degree of similarity of experience to project needs………..50%
Experience of personnel proposed for the project……………………………...50%
Part 2: Proposal/Interview Evalua on:
Excep ons/Clarifica ons……………………………………….….must be acceptable
Qualifica ons (prior Round) .…………………………………………………………….….10%
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Approach to Preconstruc on Management……...…………………...…………….20%
Approach to Construc on Management…………...………..……………………….20%
Proposed Staffing………………………………………………………………………………...20%
Price………………………………………………………………………………………….………...30%
8. PROPOSAL SUBMITTAL
Proposals shall be organized in the order of the following ques ons. Qualifica ons will be reviewed prior
to and ini ally separately from the proposals. The best qualified proposals will be advanced to the next
stage. Responses to RFP shall be complete, clear, concise and responsive.
The City may, at its discre on, call the contacts provided or others as may become known for reference
checks.
Provide all Proposal Part 1: Qualifica ons informa on and the thumb drive in the outer envelope.
8.01 PART 1: QUALIFICATIONS - OVERVIEW
1. Cover le er confirming that your firm’s submi al is in response to this RFP, that all elements of
the RFP have been read and understood, that your firm is qualified and capable to provide all the
requirements of both contracts including any unique qualifica ons, and agreeing to enter into
preconstruc on and construc on contracts if selected, signed by an individual authorized to
contractually bind the Proposer.
2. Organiza on Informa on:
a. Iden fy your firm’s full legal name, form of ownership and state of incorpora on,
address, phone, fax, and website.
b. Provide the address of the office that will manage this Project.
c. Include an organiza on chart of the company. Give tles and names of posi ons.
d. Provide evidence of sufficient local capacity, capital and manpower to work effec vely in
this geographic area, including evidence of sufficient familiarity with local
sub-contractors.
3. Provide evidence that your firm is able to secure a 110% Payment and Performance Bond in the
form of a le er from your bonding company.
4. Provide a signed copy of the Con ngency and Fee Warrant, Exhibit K .
8.02 PART 1: QUALIFICATIONS - EXPERIENCE
1. List your firm’s past CM-At Risk projects.
2. List your firm’s present CM-At Risk contracts and all other contracts held over $500,000 in value.
3. Demonstrate your firm’s general qualifica ons and experience managing CM-At Risk projects of
similar size and type by lis ng no more than three completed or nearly complete projects and
provide images, key summary informa on about the project (name, type of project if not clear,
loca on, date of comple on, square footage, number of stories, site area), whether it was
delivered within budget and on me (plus any mi ga ng factors), contact informa on for the
owner, the architect and a trade. Similar may mean size, specialized public sector or ins tu onal
and/or a Library, LEED-cer fied, Net-zero, within the local New England or upstate New York
area, with acous cal requirements, etc.
4. Describe your firm’s experience:
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a. Using Building Informa on Modeling (BIM) technology.
b. With LEAN tools and Integrated Project Management methods.
5. Safety Record:
a. Provide a descrip on of your firm’s safety record. Provide your Experience Modifica on
Rate.
b. During the past five (5) years has your firm been assessed OSHA fines in the serious,
repeat, or willful category? If yes, provide circumstances, number of instances, and the
amount of fine(s).
6. List any project on which the firm was terminated, failed to complete the work, had surety made
payments on your account or subsidiaries accounts on Payment or Performance Bonds, or paid
liquidated damages within the past five (5) years, and any convic ons, debarment, or non-OSHA
fines incurred by the firm or any of its principals for viola ons of any state or federal law.
7. Es ma ng. Describe your process for es ma ng at the pre-construc on phase. Provide
evidence of consistently accurate es ma ng during the design phase and the ability to complete
the construc on phase within the budget given in the design phase, ideally for the five earlier
projects described.
8. Project and Site Management. Provide up to 5 pages of examples from your past projects that
demonstrate your standard project management tools used during the pre-construc on and
construc on phase such as recommenda ons regarding cost savings, risk management,
constructability report, mee ng minutes, etc.
8.03 PART 1: QUALIFICATIONS - PERSONNEL
1. Introduce the proposed staffing for the Project. Define the key personnel of each team and
how the team will be managed, and the decision-making ability in the process. Examples of
key personnel are President/Vice President/Principal In-Charge, Project Manager, Es mator,
Project Planner, Project Engineer, Construc on Project Manager, Design Phase Project
Manager, General Superintendent, Construc on Superintendent, Field Superintendent, Field
Engineer, Safety Manager, and Quality Manager in the following format:
a. Project Organiza on – Provide an organiza on chart for staffing for this project for
both the preconstruc on and construc on por ons of the Project
b. Describe each posi on within the Project organiza on and the role and
responsibili es of the individuals, and for which phase of the project they will be
ac ve.
c. Personnel Demonstrated Experience. Submit the qualifica ons of the key personnel
defined on the organiza on chart for this Project. Include:
A. Experience in the same role on Projects of similar size, scope, complexity
and budget.
B. Experience with CM-At Risk.
C. Indicate which personnel have worked together previously on prior projects
and which ones.
D. Length of employment with the CM or how long and on which projects has
worked as a subcontractor.
E. As applicable, provide demonstrated experience, educa on and training,
cer fica ons and licenses related to the project including the following:
(1) Project Management or other professional cer fica on
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(2) LEAN tools
(3) Integrated Project Management Methods
(4) Building Informa on Modeling technology
(5) LEED Gold or higher
8.04 PART 2: PROPOSAL - APPROACH DURING PRECONSTRUCTION PHASE
Provide all Proposal Part 2: Proposal informa on and thumb drive in the inner envelope.
Provide your management plan and project management control systems for the Project. Indicate a
clear understanding of the objec ves of the CMAR delivery and include at a minimum:
1. Design coordina on with the City and Architect for constructability and cost control
management.
2. Budge ng and es ma ng.
3. The process for prequalifying trade contractors.
4. The process for developing trade bid packages and providing a compe ve bid environment.
5. Developing a Quality Control plan that will be used during the preconstruc on phase.
8.05 PART 2: PROPOSAL - APPROACH DURING CONSTRUCTION PHASE
Provide a narra ve for the management approach to be used during the construc on phase and that
includes but is not be limited to:
1. The process that will link the constructability, value engineering and cost control management
processes from the Preconstruc on Services to the Construc on Services.
2. Ensuring that the Project cost is within the scope and budget and completed on me.
3. How the trades will be managed.
4. Describe Quality Control standards that will be used during the Construc on Phase.
5. Describe your Construc on Administra on approach.
6. Describe how you close out a project and ensure issues are addressed while components are
under warranty.
8.06 PART 2: PROPOSAL - PROJECT SCHEDULE AND PLAN
The Project Schedule and Plan is intended to show the CM understands the overall process and
sequencing of ac vi es star ng at the beginning of preconstruc on through the end of construc on.
1. Proposal shall include a summary level schedule illustra ng how CM intends to manage the
Project. Provide a schedule and narra ve for the Preconstruction Phase and Construction Phase
services and include at a minimum the following:
a. A CPM schedule that integrates cri cal design and construc on ac vi es.
b. Illustrate an understanding of the City process, required Project approvals, and dura ons
for design reviews.
c. Coordina on of the project milestones with cri cal approval, review and ac vity links.
d. Iden fies sequences and rela onships for cri cal submi als and shop drawings.
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8.07 PART 2: PROPOSAL - STAFFING & FEES
1. Submit a table showing the planned staffing during the preconstruction phase . The table shall list
all individuals assigned to perform work directly on the Project by job classifica on, the hours
each individual will be assigned to the Project during the preconstruc on phase, and the total of
all hours planned to be expended during the preconstruc on phase.
2. Submit a table showing the planned staffing during the construction phase . The table shall list all
individuals assigned to perform work directly on the Project and indicate name, job classifica on,
exis ng employees, or employees to be hired, or non-employees (independent consultants), the
hours each individual is assigned to the Project during the construc on phase, and the total of all
hours planned to be expended during the construc on phase. Iden fy any in-house equipment
that would be provided as part of the General Condi ons.
3. In-House Capabili es. Iden fy trades, special es, and equipment within the company and
describe how they may be implemented on this Project.
4. Submit expanded sec ons of the tables created above in items 1., 2., and 3. above to include the
hourly rates for the staffing levels iden fied including a total cost for each staff member and
bo om line total cost for all staff iden fied in the tables for both preconstruc on and
construc on phases as well as any equipment. Note: The hourly rates for preconstruction staff
shall include all staff costs including overhead and profit. The hourly rates for construction phase
staff shall include all staff and equipment costs excluding overhead and profit .
5. Submit the completed Fee Proposal Form for Construc on Manager Services at Risk With
Guaranteed Maximum Price.
6. Submit the completed Exhibit J - City of South Burlington, Vermont Debarment and Non-collusion
Affidavit .
7. Excep ons/Clarifica ons. Any excep ons or clarifica ons to the RFP must be listed on an
item-by-item basis and cross-referenced with the RFP document including the AIA Document
A133 - 2009. If there are no excep ons or clarifica ons, the Proposer must expressly state that no
excep ons or clarifica ons are taken .
10. QUESTIONS
All ques ons regarding this RFQ for the CM selec on process must be submi ed in wri ng by e-mail to
the Ilona Blanchard, iblanchard@southburlingtonvt.gov and received no later than the due date
indicated in Sec on 5. SCHEDULE . Ques ons received a er the due date will not be considered. Wri en
responses to submi ed ques ons will be sent to all registered Proposers. Clarifica ons may be
requested verbally, however, verbal responses will not be considered binding.
11. PROJECT AWARD AND COMMENCEMENT
11.01 Award
The City Council will receive a recommenda on to award a preconstruc on phase contract to the
Proposer deemed the most responsive. The Proposer will be informed in a mely manner and should be
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prepared to commence work immediately following execu on of the preconstruc on services
agreement and receipt of the No ce to Proceed.
11.02 Preconstruc on Services Fee
The preconstruc on services agreement fee amount shall be the lump sum amount as proposed. It is
subject to adjustment for cause only as allowed per contract and agreed to in advance by the City.
11.03 Construc on Agreement
The construc on agreement contract amount shall be the Guaranteed Maximum Price (GMP) which is
the sum of the Actual Direct Construc on Cost, General Condi ons (site management fees) plus the CM
fee (CM overhead and profit), and the CM con ngency. Payment and performance bonds shall be wri en
for the full amount of the GMP.
11.04 General Condi ons
The CM General Condi ons shall be the lump sum amount based on the itemized costs including the fees
indicated on the proposal mes the Actual Direct Construc on Cost of Work. It is subject to adjustment
for cause only as allowed in the contract and agreed to in advance by the City.
11.05 CM Con ngency
The CM con ngency shall be the percentage indicated on the proposal mes the Actual Direct
Construc on Cost of Work shown on the construc on agreement.
11.06 CM Fee
The CM fee shall compensate the CM for home office expenses, overhead, profit, and general
management of the contract during the construc on phase. It is subject to adjustment for cause only as
allowed in the contract and agreed to in advance by the City.
11.07 Self-Performance of Work
If the Proposer intends to “self-perform” any subcontract work, it shall submit a sealed bid and compete
for this work simultaneously with other interested subcontractors through a compe ve bid opening at
which the City is present.
12. MISCELLANEOUS
12.01 Non-Binding
This RFP and/or the interview process, shall in no way be deemed to create a binding contract or
agreement of any kind between the City and the Proposers.
If the City does not award the preconstruc on phase contract or the construc on phase contract, the
Proposers will not be en tled to recover any monetary awards of any type whatsoever. The City reserves
the right to reject all responses to this RFQ. The City may terminate the CM’s preconstruc on phase
contract prior to the construc on phase and seek compe ve public bids for the construc on phase.
There is no guarantee the construc on phase contract will be awarded.
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12.02 Irregulari es
The City reserve the right to reject any or all proposals, to cancel the Project, to alter the selec on
process in any way, to postpone the selec on process for its own convenience at any me, and to waive
any defects in the RFP.
12.03 Rejec on of Proposal
The City may reject any or all proposals and may waive any immaterial devia on in a proposal. The City’s
waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Proposer from
full compliance with the specifica ons if awarded the contract.
12.04 Failure to Execute the Agreement
Failure to execute the agreement within the meframe iden fied in the Project Schedule , 5. SCHEDULE ,
shall be sufficient cause for voiding the award. Failure to comply with other requirements within the set
me shall cons tute failure to execute the agreement. If the selected Proposer refuses or fails to execute
the contract, the City may award the contract to the next qualified, highest-ranked Proposer.
12.05 Disposi on of the Proposals
Proposals become the property of the City. The informa on contained in all proposals shall be held
confiden al to the extent permi ed by law. Any material considered to be confiden al should be so
marked. All materials, ideas, and formats submi ed in response to this RFP will become the property of
the City upon receipt and may be returned only at the City’s op on.
Each Proposer acknowledges and agrees that the prepara on of all materials for submi al to the City
and all presenta ons, related costs and travel expenses are at the Proposer’s sole expense, and the City
is not, under any circumstances, responsible for any cost or expense incurred by the Proposer. In
addi on, each Proposer acknowledges and agrees that all documenta on and materials submi ed with
their RFP shall remain the property of the City.
12.06 Cancella on
While it is the intent of the City to award to the successful Proposer, this solicita on does not obligate
the City to enter into an agreement for preconstruc on or the construc on contract. The City reserve
the right to cancel this RFP at any me, in the best interest of the City. No obliga on, either expressed or
implied, exists on the part of the City to make an award or to pay any costs incurred in the prepara on or
submission of a proposal in response to this RFP.
13. Exhibits
The following documents are a part of this RFP and contain Project specific informa on and/or contain
condi ons related to this Project.
A. Dra Building Program
B. Site, see also Google maps loca on
C. Project Schedule
D. Adjacent site development plan
E. Market Street Reconstruc on Plan
F. AIA Document A133 - 2009, Revised - to be provided as Addendum
G. Contract General Condi ons for Construc on Manager at Risk with Guaranteed Maximum Price
- to be provided as Addendum
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H. Scope of Construc on Manager’s Services - may be provided as Addendum or incorporated into
contract
I. Table A – Classifica on of Project Costs - to be provided as Addendum
J. Fee Proposal Form
K. Exhibit K – Library and City Hall Combined Building Con ngency and Fee Warrant
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Summary of NRPA Performance Review
South Burlington Recreation and Parks Department
Recreation and Parks Highest Priorities for the Near Future:
•Create program and indoor recreation facilities, including appropriate office space for
department staff.
•Create a Master Plan for city parks, insuring follow-through with creation of amenities and
maintenance.
•Create additional playing fields so that the fields can be maintained, while meeting demand.
•Expand support staff appropriately to meet the needs of increased indoor space and increased
playing fields
•Expand program offerings to better serve the community.
NRPA Performance Review:
It has been interesting for us to see how our present Recreation and Parks assets and budget
compare with departments across the country serving populations whose density is similar to
South Burlington's. Here are a few particularly relevant pieces of information from the NRPA of
2016:
•Square footage of operated buildings: at 6,550, SB is well below at least 75% of respondents.
Note: This is program space: see facilities section Page 3
•Acres of Parkland per 1,000 Population: at 20.7, SB is higher than more than 75% of
respondents.
•But, Park Operating Expenditures per Acre of Parkland: at $491, SB is among the lowest of all
respondents; 75% of respondents spend $1,233 or more.
•Capital budget for the next 5 years: at $2,231,000, which includes CIP projections for new
facilities, SB would still be lower than more than 50% of respondents.
•Expenditures Per Capita: at $42.34, SB is lower than almost 75% of respondents.
•Number of full-time employees: at 5, SB is lower than more than 75% of respondents.
Further information from the report is presented below. We have attempted to clarify areas in
which the basis for the statistics is not clear. We hope you will also refer to the full NRPA
Performance Review.
Understanding the Report:
The statistics are grouped by category, with explanations and questions. Some items apply in
more than one category. In what follows, “Respondents” means “Recreation and Parks
agencies serving a community or area with population density between 500 and 1500 residents
per square mile, and for which data is available in Park Metrics/PRORAGIS”. (According to the
column headings on page 7, 224 of the 762 agencies providing data for total annual operating
budget were in this range of population density.) “SB” means South Burlington.
Budget/operating costs
Capital budget for the next 5 years: at $2,231,000, which includes CIP projections for new
facilities, SB would still be lower than more than 50% of respondents.
Operating Expenditures Per Capita: at $42.34, SB is lower than almost 75% of respondents.
Revenue per Capita: at $12.99, SB is greater than more than 25% of respondents but lower
than more than 50% of respondents.
Revenue as a % of Operating Expenditures (Cost Recovery): at 30.7%, SB is higher than more
than 50% of respondents.
Park Operating Expenditures per Acre of Parkland: at $491, SB is among the lowest of all
respondents; 75% of respondents spend $1,233 or more.
Comments and Questions:
•Revenue/Expense data:
FY 18 General Fund: Expenses: $976,000; Revenues: $565.000
Enterprise Fund 240: Expenses: $170,000; Revenues: $224.000
CIP: Expenses: $593,000
•Revenue data: despite severe limitations of program facilities, SB generates more revenue than
25% of comparable communities for both revenue per-capita, and revenues as a per cent of
expenditures.
Personnel
Number of full-time employees: At five, SB is lower than more than 75% of respondents.
Total number of full-time equivalent employees (FTEs): at 10.2, SB is lower than more than
75% of respondents.
Comments and Questions:
•Number of full-time employees does not include public works employees; includes only office staff
of 5 FTE.
•Volunteer statistic does not include the work of committees: Recreation and Parks, Bike and Ped,
Natural Resources. This statistic only includes park or program volunteers (community gardens, etc.)
•Public works (park foreman, etc.) does not report directly to Maggie; communication is key
•Revenue as per cent of expenditures is higher due to subcontracting – keeps lower number of full
time employees (each FTE sub-contracted saves 61% of a fulltime salary with benefits)
•How do other cities’ agencies calculate the labor – volunteers, Bike & Ped, consultants, DPW? We
don’t know!
Parks
Acres of Parkland per 1,000 Population: at 20.7, SB is higher than more than 75% of
respondents.
Number of acres of developed open space for which the Rec & Parks Dept. has management
responsibility: at 218, SB is greater than more than 50% of respondents.
Total number of trail miles managed or maintained by Rec & Parks: at 30.9, SB is greater than
over 75% of respondents.
Park Operating Expenditures per Acre of Parkland: at $491, SB is among the lowest of all
respondents; 75% of respondents spend $1,233 or more.
Comments and Questions:
•We are land-rich overall and especially in the natural, undeveloped areas
•Expenditures per acre of parkland and per capita both illustrated the SB is on the lower side of
expenditures but there may be clear explanations for this.
•SB numbers
o Do not include DPW FTE
o Do not include DPW expenses for Recreation & Park work
o Do not include any Open Space funds used
•Reflects the fact that a large fraction of our park area is not developed, used for passive recreation
and requires limited resources to maintain.
•High volunteer support reduces the need for paid maintenance of parks.
o Community garden maintenance for example
•255k uses of park facilities: This statistic is from SE Group with electronic counter.
Facilities
Square footage of operated buildings: at 6,550, SB is well below at least 75% of respondents.
Number of building facility users per year: at 27,375, SB is above almost 50% of respondents.
Number of park facility users per year: at 255,000, SB is above at least 75% of respondents.
Comments and Questions:
•Reported 6550 square feet includes City Hall, Wheeler House, and studio space. This figure does not
include office space., and does not include space that is not always available for us to use.
•Recreation programming takes place in the following spaces:
o Five schools, (Elementary-middle-HS, shared and mostly unavailable)
o Wheeler House at Homestead (1st floor shared with Friends of the Library)
o City Hall large meeting room (shared)
o Studio (The only indoor program space used only by Recreation and Parks Department.)
•Most of the communities studied have dedicated (not shared) facilities. We have none of these,
except possibly the nature center: (See Page 12)
o Recreation center
o Community center
o Senior center
o Teen center
o Fitness center
o Gym
o Stadium
o Ice rink
o Arena
o Performance amphitheater
o Indoor track
o Nature center (???)
And these: (Page 13)
o Multi-use courts-basketball, volleyball
o Diamond fields: softball, tee-ball
o Ice rink (outdoor)
o Rectangular fields: cricket, field hockey, football, lacrosse
o Overlay field
o Multi-purpose synthetic field
o Indoor competitive pool (50 meters or 25 meters)
o Outdoor competitive pool
o Indoor separate diving well
o Leisure pool
o Therapeutic pool
•400 programs offered in prior year (on this survey) How was this was calculated?
o Jr Rec for 8 weeks –is this counted as 1 or 8? Answer: 8: multi-week programs are
counted in that number of weeks. A program of one week or less is counted as one.
•27,375 contacts in programs – how was this calculated? One person going to 5 days of camp
counting as one person or 5? Answer: 5: Multiple contacts counted by day.
•255k uses of park facilities: Statistic is from SE Group, using electronic counter.
•Who are the populations we most urgently need to serve better with our recreation
programming?
o Pre-school children
o At-risk families
o Tweens-teens (ages 10-19 years)
o Young adults (ages 20-44)
o Seniors (age 65 and over
Summary:
Excerpt from South Burlington Recreation and Parks Foundation: Projects (Draft)
•The Recreation Department offices are housed in the City Hall Building, and are insufficient to
accommodate current and future staff. The current space of approximately 5,000 square feet
includes four offices, a waiting area, conference room, display space, storage and some shared
functions with the rest of the building. The total area includes 2,000 square feet of additional
storage space made available after the Police Department was relocated.
•The Recreation Department offers a wide array of programs, including sports, art, hobby and
educational programs; and play groups and fitness; and serves community members from pre-
school age to senior citizen. In 2016 over 380 programs were offered. However, these programs
are offered in various city, schools, or privately-owned facilities.
•The major obstacle this department faces is that there is no program space assigned solely to
the Recreation Department to schedule throughout the day. This limits our ability to offer many
programs during the school day/afterschool program hours that could otherwise serve the pre-
school age children and seniors in the community.
•The large meeting room located in City Hall is another space that is often used; however,
programs must work around the various meetings scheduled in the space, not to mention the
less than ideal conditions for athletic activities.
•During the summer months, the Recreation Department is unable to offer evening programs at
the schools due to limited schedules of custodial staff during the summer months. Once again,
the programs offered by the Recreation Department are dependent on and limited to the
available space within outside entities
The second need, also a chronic and long-standing need, is to create additional playing fields so
that the fields can be maintained.
•The playing fields are constantly in use throughout the season.
The Recreation and Parks Department and Committee generate ideas to better serve our
community. Some of our ideas envision amenities to be created in our existing parkland.
•The $1.3 million Conservation fund will cover the most immediate priorities for upkeep and
basic amenities in Red Rocks, Underwood, and Wheeler Nature Parks. However, completing the
list of amenities would cost $4.5 Million.
•For example, it would be nice to have exercise stations along the many beautiful pedestrian
trails.
•Improving the bath house at Red Rocks Park is the first item in the line below the “First
Priorities” list. But improving the bath house would greatly enhance the pleasure of going to red
Rocks.
•Creating a gazebo for events would be an enhancement, and might even allow for events that
create revenue.
•Some small parks lack signage altogether.
•The city has no facility to enable aquatic activity, including water safety instruction.
The NRPA Performance Review Summary was unanimously adopted by the Recreation and
Parks Committee November 20, 2017
South Burlington
Dog Park
Task Force
Task Force Members
Community Members:
•Linda Chiasson, Hinesburg Road, Rec & Park Committee
•Katie Lenox, Twin Oaks
•Betty Milzia , Village at Dorset Park, SoBu Natural Resources Committee
•Barbara Sirvis, Summer Woods
•Maike Uetzmann, Quarry Ridge
•Elizabeth Walker-Bennett, Quarry Ridge
•Catherine Young, Quarry Ridge
Support Staff:
•Maggie Leugers
•Paul Connor
•Justin Rabidoux
Task Force Process
•Meeting for nearly three months
•Examined literature
•Examined scoring guides developed by other cities
•Reviewed an initial site selection criteria atrix
•Piloted initial matrix on selected SoBu sites
Farrell, Jaycee, Lime Kiln, Red Rocks, Starr Farm, Szymanski, Veterans Memorial
•Expanded/added/revised criteria
Site Evaluation/Selection Criteria
Site Selection Matrix: Link here
Note: There are many factors that will need to be
considered regardless of the location. The scoring
guide attempts to attend to evaluation of sites in a
focused way.
Recommendations
•Adopt site selection criteria
•Convene a community forum for site suggestions
•Develop recommendations for sites
•Develop recommendations for guidelines for operational
policies and procedures and ongoing maintenance
•Create an ongoing committee comprised of a geographic
cross-section of citizens including at least one “expert”
(vet, canine behavior specialist, etc.)
Proposed Airport Area Dog Park
•BTV proposal
•FAA in support of project
•BTV pays all costs
•Five-year commitment
•Neighborhood Forum held on May 4th
•Gives time for city to determine future for city dog parks
•Uses some of the research the Task Force provided
Jaycee Dog Park
Advantages
•Proximity to Jaycee Park, family friendly
•Neighborhood Dog Park, social aspect for humans and dogs
•Amenities: water, trees/shade, wheelchair accessible, parking
•Walking distance for most residents
•City owned and already maintained location
•Easy to find, walkable within the neighborhood
•Jaycee Park is an off-leash park with a playground
on site; secure area for dogs to play
Jaycee Challenges/Concerns
•Very popular, especially crowded on weekends
•Improvements to existing noise barriers
(shed, garage, parking lot, trees, acoustic sound fencing)
•Monitoring “safety” (unsupervised children and dogs)
•Relationships with and proximity to neighbors
•Size
•Education and training
•Mechanism for complaints
•One main entrance
If Jaycee Park Remains Open As Is
•Restricted site hours
7:00 a.m. –dusk (no later than 8:00 p.m.)
•Lock the dog park after operating hours
•Limit number of dogs in area and dogs per person
•Update rules
•Make it a “neighborhood dog park”
Other Considerations -Q&A. . . .
South Burlington Dog Park Site Selection Matrix
Topic
Park Size
Size of Park- small dog (min .1)<.25 1
Size of Park - large dog (min .75)<1.0 1
Dog types Small and large 1
Promity & Buffering
Distance to nearest homes 150-250 1
Existing buffer features Visual buffer 1
Buffer enhancements New plantings 1
Access / Location
Near neighborhoods <1 mile from a neighborhood 1
Access Sidewalks in vicinity 1
Parking Some nearby parking available 1
Access & Surroundings Difficult to find -1 to -2
Adjacent Land uses Provides benefit / sponsor 1 to 3
Natural resources within 200' of a stream or wetland -1
Nearby noise to dog park Startling noise nearby -1
Access enhancements Barriers 1
Site Conditions and Amenities
Shared amenities Impact on existing amenities 1- to -2
Drinking water Available 1
Shade Little shade on site 0
Lighting Lighting on site 1
Land Ownership
Ownership 5-10 year lease available 1
Cost of lease Free or very low 1
Bonus / problems (-3 to 3)
Details
Details
Totals
20 or less Poor location
21-26 Potential location
27+Excellent location
SCORING
Scoring Category 1
.25 to .5 3 >.5 5
1.0 to 1.5 3 >1.5 5
250-400 2 400+4
Heavier brush growing in / some bldgs 3 Mature heavy brush / buildings 5
Sound attenuation 1 to 3 Other 1
<.5 mile from large population 3 <1/4 mile from large population 4
ADA Sidewalk from parking area 2 ADA Direct access from neighborhoods 3
Site can accommodate a parking lot 2 existing parking lot for dog park 3
Unpleasant surroundings -1 to -3 Most users will need to drive -1
Nearby sensitive features -3 Sensitive wildlife area -5
Other 1 to 2
Neutral to existing amenities 0 Complement existing amenities 3
Some shade on site 2 Mature trees / existing shelters 3
long-term lease available 2 City Owned / Partner owned & operated 3
Market Rate -2
Scoring Category 2 Scoring Category 3
Min Scoring
Needed
Cost to bring
to Min
Notes Score Notes Score Notes
0 0
1
1
n/a
0 0
n/a
0 0
0 0
0 0
0 0
0 0
8
3
2
LOCATION LOCATION LOCAT
4
Score
0
0
0
0
0
0
0
TION
RESOLUTION TO ESTABLISH AN ECONOMIC DEVELOPMENT COMMITTEE
COMPOSED OF SOUTH BURLINGTON RESIDENTS
WHEREAS South Burlington’s vision is to be an affordable, community-strong, walkable,
green, clean, and opportunity-oriented city; and
WHEREAS the South Burlington Comprehensive Plan supports a “diverse and vibrant economy
built on quality jobs, employment centers, and a supportive educational and research system”;
and,
WHEREAS South Burlington’s permits, land development regulations, and ordinances have an
impact on businesses as well as on residents; and,
WHEREAS South Burlington is a major job center and host to a variety of businesses, from
industry headquarters to small- or mid-sized firms to locally owned and operated commercial
enterprises and farms.
NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council does hereby
establish an economic development committee composed of seven South Burlington residents,
serving two- or three-year terms, to work in concert with other committees, boards, and
economic development organizations, in order to advise the Council on ways to attract new
enterprises and maintain a diversity of thriving businesses that contribute to the vitality of our
community, municipal services, and education system.
BE IT FURTHER RESOLVED
(1) that the mission of the economic development committee shall be to develop a strategic
economic development plan aligned with South Burlington’s housing, transportation, energy,
and environmental goals as well as infrastructure capacity.
(2) that the vision of the economic development committee shall be to promote South
Burlington businesses’ future prosperity and the quality of life of our residents with a
commitment to quality, sustainability, and smart-growth principles.
BE IT FINALLY RESOLVED that the newly assembled economic development committee shall
develop a regular meeting schedule, committee bylaws, and work plan, to present within the first
six months of its initial meeting for review by the Council.
Expenditure Report-March, 2018
General Fund
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Total CITY COUNCIL $296,399.00 $144,937.00 48.90%$151,462.00 $24,403.00
Total ADMINISTRATIVE INSURANCE $4,079,643.05 $2,930,625.58 71.84%$1,149,017.47 $602,681.95
Total CITY MANAGER $633,992.30 $474,668.11 74.87%$159,324.19 $82,495.96
Total LEGAL, ACCOUNTING, ACTUARY $271,386.17 $241,781.13 89.09%$29,605.04 $32,638.65
Total ADMINISTRATIVE SERVICES $720,993.10 $542,522.59 75.25%$178,470.51 $131,580.48
Total INFORMATION TECHNOLOGY $122,739.40 $96,170.34 78.35%$26,569.06 $18,289.47
Total CITY CLERK $251,734.18 $165,797.40 65.86%$85,936.78 $25,078.93
Total ASSESSING/TAX/FINANCE $313,713.59 $231,911.00 73.92%$81,802.59 $29,683.41
Total PLANNING/DESIGN REVIEW $414,356.90 $275,182.79 66.41%$139,174.11 $40,893.19
Total OPERATING TRANSFERS OUT $469,200.00 $448,200.00 100.00%$0.00 $0.00
Total GENERAL GOVERNMENT EXP.$7,574,157.69 $5,551,795.94 73.30%$2,001,361.75 $987,745.04
Total FIRE DEPARTMENT $2,659,158.75 $2,636,782.16 80.35%$644,659.85 $774,918.59
Total ELECTRICAL INSPECTIONS $2,700.00 $2,190.25 81.12%$509.75 $285.06
Total AMBULANCE $746,933.26 $111,024.93 89.07%$13,625.07 ($479,911.47)
Total POLICE DEPARTMENT $4,921,066.57 $3,326,731.87 67.60%$1,594,334.70 $471,349.69
Total PUBLIC SAFETY $8,329,858.58 $6,076,729.21 72.95%$2,253,129.37 $766,641.87
Total OPERATING TRANSFERS OUT $860,000.00 $882,998.31 100.23%($1,998.31)$7,680.58
Total HIGHWAY DEPARTMENT $3,372,871.58 $1,793,569.29 53.18%$1,579,302.29 $11,147.41
Total RECREATION ADMINISTRATION $341,167.09 $270,199.73 79.20%$70,967.36 $35,725.60
Total PROGRAMS $30,500.00 $20,616.81 67.60%$9,883.19 $5,770.81
Total RED ROCKS PARK $19,963.00 $10,834.26 54.27%$9,128.74 $126.49
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Total FACILITIES $641,107.50 $11,257.92 1.76%$629,849.58 $588.16
Total LEISURE ARTS $3,600.00 $3,600.00 100.00%$0.00 $0.00
Total SPECIAL ACTIVITIES $116,300.00 $113,436.10 97.54%$2,863.90 ($1,843.57)
Total COMMUNITY LIBRARY $488,379.12 $305,714.51 62.60%$182,664.61 $56,109.91
Total CAPITAL/PARK MAINTENANCE $235,327.87 $174,154.41 74.01%$61,173.46 $26,832.54
Total CULTURE AND RECREATION $1,876,344.58 $909,813.74 48.49%$966,530.84 $123,309.94
Total OTHER OPERATING ENTITIES $683,764.00 $681,593.85 99.68%$2,170.15 $206,462.34
Total CURRENT PRINCIPAL $861,966.00 $723,589.00 83.95%$138,377.00 $0.00
Total CURRENT INTEREST $607,601.00 $243,775.35 40.12%$363,825.65 $138,152.17
Total All Funds $24,166,563.43 $16,863,864.69 69.78%$7,302,698.74 $2,241,139.35
Expenditure Report-March, 2018
General Fund
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
GENERAL GOVERNMENT EXP.
CITY COUNCIL
General Expenses $2,500.00 $2,500.00 100.00%$0.00 $48.00
Housing Trust $50,000.00 $50,000.00 100.00%$0.00 $50,000.00
Designated Reserve $150,000.00 $0.00 0.00%$150,000.00 $0.00
Advertising $3,000.00 $2,986.00 99.53%$14.00 $126.00
G.B.I.C.$5,000.00 $5,000.00 100.00%$0.00 $0.00
V.L.C.T.$21,344.00 $21,391.00 100.22%($47.00)($21,391.00)
Chamber of Commerce $4,035.00 $3,600.00 89.22%$435.00 $0.00
Social Services $40,600.00 $39,300.00 96.80%$1,300.00 $0.00
CCTV-Clickable Meetings $10,000.00 $10,000.00 100.00%$0.00 $0.00
Councilors $5,480.00 $5,480.00 100.00%$0.00 $0.00
Liquor Control $300.00 $300.00 100.00%$0.00 $0.00
Front Porch Forum $4,140.00 $4,380.00 105.80%($240.00)($4,380.00)
Total CITY COUNCIL $296,399.00 $144,937.00 48.90%$151,462.00 $24,403.00
ADMINISTRATIVE INSURANCE
Salaries $116,684.39 $83,024.32 71.15%$33,660.07 $9,573.01
Payment to Sickbank Fund $125,000.00 $125,000.00 100.00%$0.00 $0.00
ADP Timeclock Charge $2,400.00 $0.00 0.00%$2,400.00 $0.00
Fringe Benefits $18,975.00 $12,525.51 66.01%$6,449.49 $245.57
FICA/Medicare $8,926.36 $6,524.94 73.10%$2,401.42 $751.45
Vision Plan $14,233.25 $10,433.37 73.30%$3,799.88 $2,059.95
Short Term Disability Pla $28,985.20 $15,759.20 54.37%$13,226.00 $3,151.84
Group Health Insurance $1,854,765.00 $1,636,390.81 88.23%$218,374.19 $341,175.74
Bank - Benefits $18,000.00 $22,586.51 125.48%($4,586.51)$839.70
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Group Life Insurance $16,718.00 $32,161.30 192.38%($15,443.30)$6,432.26
Group Dental Insurance $116,422.60 $102,107.02 87.70%$14,315.58 $20,696.95
Pension $1,043,549.25 $116,172.52 11.13%$927,376.73 $39,438.39
ICMA Match $148,221.00 $137,108.46 92.50%$11,112.54 $15,839.11
Workers Comp Insurance $341,445.00 $357,015.45 104.56%($15,570.45)$91,969.36
Property Insurance $206,818.00 $262,148.33 126.75%($55,330.33)$67,826.16
VLCT Unemployment Insuran $8,500.00 $9,167.84 107.86%($667.84)$2,682.46
Deductibles/Coinsurance $10,000.00 $2,500.00 25.00%$7,500.00 $0.00
Total ADMINISTRATIVE INSURANCE $4,079,643.05 $2,930,625.58 71.84%$1,149,017.47 $602,681.95
CITY MANAGER
City Mgr.Salaries-Perm.$503,905.71 $390,080.09 77.41%$113,825.62 $88,167.30
Leave Time Turn-In $4,437.80 $0.00 0.00%$4,437.80 $0.00
FICA/Medicare $38,548.79 $30,935.87 80.25%$7,612.92 $7,408.30
Office Supplies $4,600.00 $2,063.12 44.85%$2,536.88 $680.65
Advertising $10,000.00 $9,821.30 98.21%$178.70 $1,509.00
Telephone $2,500.00 $2,436.55 97.46%$63.45 $503.29
Postage $1,500.00 $1,474.55 98.30%$25.45 $0.00
Dues and Subscriptions $2,500.00 $2,648.60 105.94%($148.60)$46.00
Printing $3,000.00 $3,597.44 119.91%($597.44)$3,405.49
Consulting Fees $55,000.00 $27,595.73 50.17%$27,404.27 ($20,110.72)
Travel & Training $8,000.00 $4,014.86 50.19%$3,985.14 $886.65
Total CITY MANAGER $633,992.30 $474,668.11 74.87%$159,324.19 $82,495.96
LEGAL, ACCOUNTING, ACTUARY
FICA/Medicare $7,339.89 $285.58 3.89%$7,054.31 $0.00
Dues and Subscriptions $4,100.00 $3,936.30 96.01%$163.70 $753.04
Hiring-required testing $1,000.00 $907.50 90.75%$92.50 $268.00
Payroll Processing Fees $20,000.00 $17,374.11 86.87%$2,625.89 $3,981.98
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Appeals/Abatements $10,000.00 $7,646.24 76.46%$2,353.76 $0.00
Gen Govt. Actuaries/Pensi $22,000.00 $22,150.00 100.68%($150.00)$0.00
Gen Govt. Audit/Accountin $26,000.00 $26,950.00 103.65%($950.00)$2,550.00
Legal/Labor/Suits $85,000.00 $88,037.53 103.57%($3,037.53)$13,123.58
Legal Costs $95,946.28 $74,493.87 77.64%$21,452.41 $11,962.05
Total LEGAL, ACCOUNTING, ACTUARY $271,386.17 $241,781.13 89.09%$29,605.04 $32,638.65
ADMINISTRATIVE SERVICES
Muni Bld Cleaning Supplie $1,500.00 $1,196.08 79.74%$303.92 $199.84
Vehicle - Maintenance $2,500.00 $1,806.05 72.24%$693.95 $117.56
Office Equipment Fees $12,000.00 $9,316.51 77.64%$2,683.49 $3,604.16
Muni Bld Cleaning Service $27,000.00 $23,543.18 87.20%$3,456.82 $4,641.71
City Hall Maintenance $20,000.00 $14,940.19 74.70%$5,059.81 $521.93
Contingency Fund-Infrastr $140,000.00 $106,266.63 75.90%$33,733.37 $12,588.75
HVAC Maintenance $1,450.00 $1,250.50 86.24%$199.50 $0.00
Positive Pay Fee $800.00 $573.84 71.73%$226.16 $62.04
Electricity-City Hall $30,000.00 $22,190.63 73.97%$7,809.37 $5,091.54
Utilities-City Hall $20,000.00 $13,434.81 67.17%$6,565.19 $4,737.62
Street Lights $142,000.00 $105,550.22 74.33%$36,449.78 $21,534.94
Stormwater User Rent $306,000.00 $233,072.91 76.17%$72,927.09 $77,269.50
Urban Art Project Park $1,500.00 $0.00 0.00%$1,500.00 $0.00
Emergency Mgmt Center $1,500.00 $0.00 0.00%$1,500.00 $0.00
Generator Prevent Maint.$1,500.00 $604.00 40.27%$896.00 $0.00
Council/Board Secretary $13,243.10 $8,777.04 66.28%$4,466.06 $1,210.89
Total ADMINISTRATIVE SERVICES $720,993.10 $542,522.59 75.25%$178,470.51 $131,580.48
INFORMATION TECHNOLOGY
IT Staff $56,422.40 $44,370.60 78.64%$12,051.80 $5,844.00
FICA/Medicare $4,317.00 $3,477.27 80.55%$839.73 $452.55
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Computer Software $20,700.00 $15,841.04 76.53%$4,858.96 $2,925.52
IT Utility Services $17,800.00 $11,838.70 66.51%$5,961.30 $4,457.73
Computer Hardware $18,500.00 $15,802.73 85.42%$2,697.27 $1,010.92
IT Service $5,000.00 $4,840.00 96.80%$160.00 $3,598.75
Total INFORMATION TECHNOLOGY $122,739.40 $96,170.34 78.35%$26,569.06 $18,289.47
CITY CLERK
City Clerk Salaries-Perm.$197,276.81 $135,679.20 68.78%$61,597.61 $18,719.21
Leave Time Turn-In $3,055.37 $0.00 0.00%$3,055.37 $0.00
Overtime $1,000.00 $295.97 29.60%$704.03 $0.00
FICA/Medicare $15,402.00 $11,002.44 71.44%$4,399.56 $1,489.24
General Supplies $2,500.00 $1,404.15 56.17%$1,095.85 $208.27
Animal Control $4,700.00 $3,002.97 63.89%$1,697.03 $599.17
Election Expenses $8,500.00 $2,805.44 33.01%$5,694.56 $2,648.49
Telephone $400.00 $146.07 36.52%$253.93 $32.35
Postage $1,500.00 $0.00 0.00%$1,500.00 $0.00
Dues and Subscriptions $350.00 $160.00 45.71%$190.00 $0.00
Printing $350.00 $198.76 56.79%$151.24 $0.00
Contractual Services $4,000.00 $4,000.00 100.00%$0.00 $0.00
Board of Civil Authority $2,000.00 $735.50 36.78%$1,264.50 $735.50
Election Workers $2,500.00 $827.50 33.10%$1,672.50 $827.50
BCA Appeals/Abatements $500.00 $0.00 0.00%$500.00 $0.00
Office Equip Maintenance $2,000.00 $1,571.02 78.55%$428.98 ($785.26)
Travel & Training $4,200.00 $3,596.38 85.63%$603.62 $356.46
Photocopier Lease Prin $1,500.00 $372.00 24.80%$1,128.00 $248.00
Total CITY CLERK $251,734.18 $165,797.40 65.86%$85,936.78 $25,078.93
ASSESSING/TAX
Assessing/Tax Sal.-Perm.$273,955.59 $201,491.28 73.55%$72,464.31 $27,970.40
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Overtime $0.00 $787.04 100.00%($787.04)$87.45
FICA/Medicare $20,958.00 $16,955.28 80.90%$4,002.72 $2,308.81
Office Supplies $1,900.00 $1,222.68 64.35%$677.32 $71.99
Tax Sales Advertising $500.00 $0.00 0.00%$500.00 $0.00
Telephone $300.00 $192.86 64.29%$107.14 $42.72
Postage $6,500.00 $2,835.84 43.63%$3,664.16 $0.00
Dues and Memberships $750.00 $380.00 50.67%$370.00 $190.00
Printing $3,500.00 $4,475.96 127.88%($975.96)$0.00
NEMRC/APEX $1,350.00 $1,376.96 102.00%($26.96)($1,376.96)
Travel & Training $4,000.00 $2,193.10 54.83%$1,806.90 $389.00
Total ASSESSING/TAX $313,713.59 $231,911.00 73.92%$81,802.59 $29,683.41
PLANNING/DESIGN REVIEW
Planning Salaries-Perm.$298,489.90 $220,998.55 74.04%$77,491.35 $32,488.82
Overtime $6,300.00 $3,302.63 52.42%$2,997.37 $767.19
FICA/Medicare $23,317.00 $17,696.85 75.90%$5,620.15 $2,618.98
Office Supplies $3,000.00 $2,339.49 77.98%$660.51 $270.00
Public Meeting Advertisin $4,000.00 $2,276.00 56.90%$1,724.00 $607.20
Telephone $350.00 $102.24 29.21%$247.76 $22.64
Postage $1,000.00 $0.00 0.00%$1,000.00 $0.00
Dues and Subscriptions $1,500.00 $0.00 0.00%$1,500.00 $0.00
Document Printing $2,000.00 $1,004.21 50.21%$995.79 $0.00
Consultants $55,000.00 $13,671.71 24.86%$41,328.29 $1,045.12
Committee Support $2,900.00 $724.42 24.98%$2,175.58 $519.50
Payment for GIS Services $2,500.00 $2,500.00 100.00%$0.00 $2,500.00
PC/DRB Stipends $8,500.00 $8,610.41 101.30%($110.41)$0.00
Travel & Training $5,500.00 $1,956.28 35.57%$3,543.72 $53.74
Total PLANNING/DESIGN REVIEW $414,356.90 $275,182.79 66.41%$139,174.11 $40,893.19
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
OPERATING TRANSFERS OUT
Ambulance Department $155,000.00 $155,000.00 100.00%$0.00 $0.00
Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00%$0.00 $0.00
Open Space Reserve Fund $285,000.00 $285,000.00 100.00%$0.00 $0.00
Total OPERATING TRANSFERS OUT $448,200.00 $448,200.00 100.00%$0.00 $0.00
Total GENERAL GOVERNMENT EXP.$7,553,157.69 $5,551,795.94 73.50%$2,001,361.75 $987,745.04
PUBLIC SAFETY
FIRE DEPARTMENT
Fire Salaries-Permanent $2,020,762.43 $1,454,379.80 71.97%$566,382.63 $510,176.08
Fire Salaries-EMT $84,602.52 $56,704.97 67.03%$27,897.55 $56,704.97
Holiday Pay $211,960.00 $260,510.46 122.91%($48,550.46)$82,844.28
Fair Labor Standard O/T $147,725.62 $23,637.93 16.00%$124,087.69 $20,402.34
F/D Overtime - Fill-In $145,000.00 $285,810.12 197.11%($140,810.12)$87,718.62
F/D Overtime - Training $51,500.00 $43,538.74 84.54%$7,961.26 $10,376.40
F/D Overtime - Emerg Call $12,000.00 $4,002.20 33.35%$7,997.80 $1,333.71
Wellness/Fitness $7,000.00 $4,900.00 70.00%$2,100.00 $0.00
Fire-Off Duty Outside Emp $3,000.00 $820.00 27.33%$2,180.00 $0.00
Payment to Sick Bank Fund $3,600.00 $0.00 0.00%$3,600.00 $0.00
New Employee Training $7,500.00 $0.00 0.00%$7,500.00 $0.00
FICA/Medicare $207,271.44 $169,273.07 81.67%$37,998.37 $58,466.94
Office Supplies $2,000.00 $1,409.51 70.48%$590.49 $392.02
Vaccinations-HEP $1,000.00 $0.00 0.00%$1,000.00 $0.00
REHAB Supplies $300.00 $59.63 19.88%$240.37 $0.00
Station Operating Supply $4,500.00 $793.31 17.63%$3,706.69 $167.93
Maintenance Tools $420.00 $76.13 18.13%$343.87 $0.00
Uniforms-Career $19,000.00 $23,781.01 125.16%($4,781.01)$4,933.00
Firefighting Clothing $12,000.00 $8,016.24 66.80%$3,983.76 $438.49
Vehicle Tools $1,000.00 $887.42 88.74%$112.58 $717.37
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Gas Chief's vehicle & rei $3,200.00 $1,489.36 46.54%$1,710.64 $188.39
Diesel Fuel $18,000.00 $12,317.26 68.43%$5,682.74 $1,365.10
Oil $600.00 $0.00 0.00%$600.00 $0.00
Films and Books $1,000.00 $257.17 25.72%$742.83 $18.85
Fire Prevention Materials $2,500.00 $402.78 16.11%$2,097.22 $44.15
Fire Extinguishers $600.00 $360.00 60.00%$240.00 $0.00
Airpacks Maintenance $4,500.00 $4,072.62 90.50%$427.38 $178.11
Telephone $14,000.00 $8,890.01 63.50%$5,109.99 $1,764.10
Postage-Tool Shipping $450.00 $253.32 56.29%$196.68 $0.00
Dues and Subscriptions $1,500.00 $807.70 53.85%$692.30 $495.00
Fire Station Maintenance $14,000.00 $12,039.27 85.99%$1,960.73 $1,413.84
HVAC Maintenance $0.00 $3,943.00 100.00%($3,943.00)$533.00
Laundry and Bedding $900.00 $162.00 18.00%$738.00 $162.00
Radio Repair $1,500.00 $0.00 0.00%$1,500.00 $0.00
Vehicle Maintenance $16,000.00 $8,295.90 51.85%$7,704.10 $677.88
Vehicle Repair $20,000.00 $33,108.09 165.54%($13,108.09)$728.47
Equipment R & M $7,500.00 $3,712.62 49.50%$3,787.38 $340.00
Truck Tires $5,200.00 $4,174.64 80.28%$1,025.36 $0.00
Computers Contract ACS $4,500.00 $2,422.79 53.84%$2,077.21 $20.00
Public Safety Equipment $0.00 $0.00 0.00%$0.00 ($2,147.35)
Conferences $1,000.00 $396.13 39.61%$603.87 $244.19
Training Schools $7,600.00 $3,982.79 52.41%$3,617.21 $663.45
Training Equipment $750.00 $1,365.79 182.11%($615.79)$0.00
Recruiting & Testing $1,000.00 $3,507.85 350.79%($2,507.85)$0.00
Fire Station #2 Heat/Elec $12,500.00 $15,031.17 120.25%($2,531.17)$3,828.26
Fire Safety Equipment $32,000.00 $12,229.00 38.22%$19,771.00 $12,229.00
F/D Furniture/Equipment $2,500.00 $0.00 0.00%$2,500.00 $0.00
Firefighting Equipment-ho $12,500.00 $12,098.36 96.79%$401.64 $0.00
Public Safety Communicati $0.00 $0.00 0.00%$0.00 ($82,500.00)
Note on Quint Fire Truck $153,000.00 $152,862.00 99.91%$138.00 $0.00
Copier $500.00 $0.00 0.00%$500.00 $0.00
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Total FIRE DEPARTMENT $3,281,442.01 $2,636,782.16 80.35%$644,659.85 $774,918.59
ELECTRICAL INSPECTIONS
Uniforms-Electrical Insp $500.00 $79.98 16.00%$420.02 $0.00
Vehicle-Gas and Repairs $1,200.00 $1,620.28 135.02%($420.28)$95.06
Dues and Subscriptions $250.00 $190.00 76.00%$60.00 $190.00
Training Costs $500.00 $100.00 20.00%$400.00 $0.00
Equipment Purchase $250.00 $199.99 80.00%$50.01 $0.00
Total ELECTRICAL INSPECTIONS $2,700.00 $2,190.25 81.12%$509.75 $285.06
AMBULANCE
Permanent Salaries $0.00 $0.00 0.00%$0.00 ($291,873.99)
EMT Pay $0.00 $0.00 0.00%$0.00 ($48,252.38)
Holiday Pay $0.00 $0.45 100.00%($0.45)($49,816.28)
Fair Labor Standard OT $0.00 $0.00 0.00%$0.00 ($16,902.24)
Overtime Fill-In $0.00 $0.00 0.00%$0.00 ($50,182.94)
Overtime - Training $0.00 $0.00 0.00%$0.00 ($8,266.85)
Overtime - Emergency Call $0.00 $0.00 0.00%$0.00 ($728.50)
Wellness $1,500.00 $1,515.00 101.00%($15.00)$0.00
FICA/MEDI $0.00 $0.00 0.00%$0.00 ($34,032.80)
Office Supplies $2,000.00 $212.98 10.65%$1,787.02 $135.00
Medical Supplies-Disposab $28,800.00 $36,111.65 125.39%($7,311.65)$6,195.36
Medical Supplies-Oxygen $3,500.00 $1,638.01 46.80%$1,861.99 $220.30
Medical Equipment Replace $6,500.00 $4,957.51 76.27%$1,542.49 $1,641.66
Uniforms-Career $6,000.00 $4,604.50 76.74%$1,395.50 $167.03
Diesel Fuel $6,500.00 $3,886.29 59.79%$2,613.71 $506.25
Training Films and Books $750.00 $0.00 0.00%$750.00 ($205.00)
Telephone $5,000.00 $4,690.51 93.81%$309.49 $1,024.58
Billing Postage $2,000.00 $0.00 0.00%$2,000.00 $0.00
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Dues & Subscriptions $500.00 $120.00 24.00%$380.00 $0.00
Radio Repair $1,000.00 $63.75 6.38%$936.25 $0.00
Vehicle Maintenance $2,500.00 $346.55 13.86%$2,153.45 $212.83
Vehicle Repair $3,000.00 $2,174.34 72.48%$825.66 $121.50
Equipment R&M $1,250.00 $51.21 4.10%$1,198.79 $0.00
Office Equip Maintenance $350.00 $249.70 71.34%$100.30 $0.00
Billing Software/Upgrades $4,000.00 $4,056.63 101.42%($56.63)$0.00
Med Equipment Maintenance $1,000.00 $0.00 0.00%$1,000.00 $0.00
Training Programs $6,000.00 $7,535.00 125.58%($1,535.00)$125.00
Training Equipment $500.00 $110.85 22.17%$389.15 $0.00
To Reserve Fund-Training $10,000.00 $10,000.00 100.00%$0.00 $10,000.00
EMS Patient Care Discript $32,000.00 $28,700.00 89.69%$3,300.00 $0.00
Total AMBULANCE $124,650.00 $111,024.93 89.07%$13,625.07 ($479,911.47)
POLICE DEPARTMENT
Police Salaries-Permanent $3,199,305.83 $2,093,952.38 65.45%$1,105,353.45 $287,270.16
Police Salaries-Other $15,000.00 $20,615.59 137.44%($5,615.59)($13,938.48)
Police Salaries-Overtime $319,930.58 $217,956.09 68.13%$101,974.49 $31,857.00
Holiday Pay $182,271.43 $189,979.56 104.23%($7,708.13)$33,183.36
Shift Differential $63,432.16 $34,004.98 53.61%$29,427.18 $4,267.22
Off-Duty Police Salary $20,000.00 $22,090.00 110.45%($2,090.00)$1,920.00
Fitness $6,000.00 $3,900.00 65.00%$2,100.00 $0.00
FICA/Medicare $294,826.57 $200,491.73 68.00%$94,334.84 $26,384.54
Office Supplies $10,500.00 $8,621.09 82.11%$1,878.91 $2,959.15
Range Supplies $12,000.00 $12,250.29 102.09%($250.29)$479.98
Radio Equipment-Supplies $300.00 $0.00 0.00%$300.00 $0.00
Investigative Supplies $8,120.00 $2,943.07 36.24%$5,176.93 $430.99
Youth Services Supplies $5,000.00 $2,254.48 45.09%$2,745.52 $650.87
Traffic Unit Supplies $2,000.00 $1,962.38 98.12%$37.62 $824.00
K-9 Supplies $4,000.00 $5,174.44 129.36%($1,174.44)$1,855.87
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Janitorial Supplies $3,200.00 $2,546.56 79.58%$653.44 $601.46
Uniform Supplies $35,000.00 $28,569.27 81.63%$6,430.73 $7,163.56
Tires $9,800.00 $3,045.56 31.08%$6,754.44 $0.00
Gas and Oil $70,000.00 $41,601.92 59.43%$28,398.08 $9,606.96
Telephone $32,000.00 $25,694.06 80.29%$6,305.94 $5,252.06
Postage $2,200.00 $1,454.50 66.11%$745.50 $373.05
Dues and Subscriptions $2,100.00 $985.83 46.94%$1,114.17 $145.93
Towing Services $1,000.00 $0.00 0.00%$1,000.00 $0.00
Crime Prevention Supplies $4,500.00 $4,080.10 90.67%$419.90 $1,434.50
Building Maintenance $11,000.00 $4,241.40 38.56%$6,758.60 $175.00
3rd Floor Lease $135,100.00 $7,592.31 5.62%$127,507.69 $1,516.00
Uniform Cleaning $15,000.00 $9,209.35 61.40%$5,790.65 $2,017.50
Office Equip. Contract $6,000.00 $7,344.87 122.41%($1,344.87)$585.11
Generator Prevent Maint $800.00 $759.00 94.88%$41.00 $0.00
Radio Equip. Maintenance $2,000.00 $1,573.50 78.68%$426.50 $1,305.00
Vehicle Repair $48,000.00 $52,610.84 109.61%($4,610.84)$18,312.48
Computer Connections Syst $14,000.00 $6,785.25 48.47%$7,214.75 $0.00
Equipment Maintenance $2,000.00 $0.00 0.00%$2,000.00 $0.00
Records Management System $7,600.00 $6,590.00 86.71%$1,010.00 $0.00
Consulting Services $15,000.00 $11,400.00 76.00%$3,600.00 $1,087.50
IT/Computer Contractor/So $5,000.00 $5,739.00 114.78%($739.00)$5,739.00
Animal Control Contracts $24,900.00 $12,911.60 51.85%$11,988.40 $1,432.30
Conferences $6,000.00 $1,047.30 17.46%$4,952.70 $369.75
In-Service Training $28,500.00 $21,055.08 73.88%$7,444.92 $1,868.47
Recruiting & Testing $4,000.00 $2,571.00 64.28%$1,429.00 $0.00
Tuition Reimbursement $3,800.00 $0.00 0.00%$3,800.00 $0.00
Electric-Police Dept.$50,000.00 $44,879.66 89.76%$5,120.34 $9,455.81
Heat/Hot Water $6,500.00 $4,113.83 63.29%$2,386.17 $2,781.11
Radio Installation Utilit $500.00 $0.00 0.00%$500.00 $0.00
Building Common Area Fees $60,000.00 $53,419.78 89.03%$6,580.22 $10,256.77
Cleaning/Building Service $34,200.00 $26,951.00 78.80%$7,249.00 $5,390.00
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Vehicles and Equipment $82,000.00 $71,336.51 87.00%$10,663.49 $1,737.01
Vehicle Equipment $18,000.00 $0.00 0.00%$18,000.00 $0.00
Taser Replacement $0.00 $1,363.04 100.00%($1,363.04)$0.00
Police Computerization $38,680.00 $49,063.67 126.85%($10,383.67)$4,598.70
Total POLICE DEPARTMENT $4,921,066.57 $3,326,731.87 67.60%$1,594,334.70 $471,349.69
Total PUBLIC SAFETY $8,329,858.58 $6,076,729.21 72.95%$2,253,129.37 $766,641.87
OPERATING TRANSFERS OUT
To undesignated reserve f $21,000.00 $22,998.31 109.52%($1,998.31)$7,680.58
To Capital Improvements $860,000.00 $860,000.00 100.00%$0.00 $0.00
Total OPERATING TRANSFERS OUT $881,000.00 $882,998.31 100.23%($1,998.31)$7,680.58
STREETS & HIGHWAYS
HIGHWAY DEPARTMENT
Highway Salaries-Perm.$692,158.58 $542,917.39 78.44%$149,241.19 $26,269.41
Highway Salaries-Overtime $25,000.00 $25,713.56 102.85%($713.56)$5,260.06
FICA/Medicare $54,863.00 $46,935.03 85.55%$7,927.97 $2,433.60
Drug/Alcohol/Phys.Testing $0.00 $0.00 0.00%$0.00 ($89.00)
Office Supplies $1,750.00 $1,104.27 63.10%$645.73 $477.95
Traffic Light Supplies $30,000.00 $23,321.81 77.74%$6,678.19 $5,045.14
Sign Supplies $7,500.00 $4,850.80 64.68%$2,649.20 $1,991.62
City Highways Material $32,500.00 $24,949.49 76.77%$7,550.51 $1,897.72
Road Striping $10,000.00 $3,321.09 33.21%$6,678.91 $0.00
Winter Salt $100,000.00 $122,354.39 122.35%($22,354.39)$14,937.68
Winter Sand $300.00 $0.00 0.00%$300.00 $0.00
Winter Liquid Deicer Addi $12,500.00 $13,371.93 106.98%($871.93)$4,455.00
Building Supplies $1,500.00 $1,329.16 88.61%$170.84 $0.00
Uniforms $21,000.00 $13,839.20 65.90%$7,160.80 $2,497.75
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Vehicle Repair Parts $85,000.00 $69,975.50 82.32%$15,024.50 $12,892.02
School Bus Parts $32,500.00 $23,812.66 73.27%$8,687.34 $1,026.43
Gasoline $22,500.00 $14,959.79 66.49%$7,540.21 $6,505.53
Oil $7,000.00 $5,419.08 77.42%$1,580.92 $461.23
Diesel Fuel $25,000.00 $39,655.46 158.62%($14,655.46)$18,195.61
Diesel/Gasoline Non City $150,000.00 $97,355.38 64.90%$52,644.62 $12,312.47
Fuel Station Maintenance $1,500.00 $431.50 28.77%$1,068.50 $0.00
Advertising $1,500.00 $1,500.00 100.00%$0.00 $0.00
Telephone/Internet $8,800.00 $4,567.24 51.90%$4,232.76 $850.43
Building Maintenance $32,500.00 $22,335.54 68.72%$10,164.46 $4,111.55
HVAC Maintenance $3,750.00 $3,982.28 106.19%($232.28)$1,756.42
Generator Prevent Maint $1,000.00 $4,375.44 437.54%($3,375.44)$0.00
Tree Care $7,500.00 $4,583.06 61.11%$2,916.94 $563.30
Consulting Services $20,000.00 $11,338.27 56.69%$8,661.73 $5,933.00
Equipment Rental/Purchase $1,750.00 $0.00 0.00%$1,750.00 $0.00
Office Equipment Maintnce $2,000.00 $792.14 39.61%$1,207.86 $0.00
Travel & Training $6,500.00 $8,057.72 123.96%($1,557.72)$739.58
Utilities - Garage $18,500.00 $13,590.78 73.46%$4,909.22 $2,795.37
Utilities-Garage Heat $15,000.00 $9,934.43 66.23%$5,065.57 $3,893.18
Traffic Lights $31,000.00 $17,393.81 56.11%$13,606.19 $4,008.33
Vehicle Replacement $253,000.00 $253,000.00 100.00%$0.00 ($126,823.87)
Highway Paving $575,000.00 $349,221.55 60.73%$225,778.45 $0.00
Curbs and Sidewalks $7,500.00 $2,684.99 35.80%$4,815.01 $1,399.90
Special Projects $1,075,000.00 $10,594.55 0.99%$1,064,405.45 ($4,650.00)
Total HIGHWAY DEPARTMENT $3,372,871.58 $1,793,569.29 53.18%$1,579,302.29 $11,147.41
Total STREETS & HIGHWAYS $3,372,871.58 $1,793,569.29 53.18%$1,579,302.29 $11,147.41
CULTURE AND RECREATION
RECREATION ADMINISTRATION
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Rec.Admin.Salaries-Perm.$283,246.09 $225,154.87 79.49%$58,091.22 $30,146.63
Leave Time Turn-In $6,000.00 $0.00 0.00%$6,000.00 $0.00
FICA/Medicare $22,128.00 $18,368.07 83.01%$3,759.93 $2,395.19
Office Supplies $3,000.00 $2,028.73 67.62%$971.27 $35.99
Telephone $1,200.00 $1,200.00 100.00%$0.00 ($109.33)
Postage $350.00 $0.00 0.00%$350.00 $0.00
Dues and Subscriptions $1,343.00 $1,675.00 124.72%($332.00)$145.00
Scholarships $1,000.00 ($150.00)-15.00%$1,150.00 ($60.00)
Printing $10,000.00 $10,000.00 100.00%$0.00 $2,432.00
Software/Printer Contract $4,400.00 $4,421.13 100.48%($21.13)$20.00
Travel & Training $5,000.00 $4,579.29 91.59%$420.71 $140.00
Lease Printer and Copier $3,500.00 $2,922.64 83.50%$577.36 $580.12
Total RECREATION ADMINISTRATION $341,167.09 $270,199.73 79.20%$70,967.36 $35,725.60
PROGRAMS
General Supplies $11,200.00 $5,050.06 45.09%$6,149.94 $2,479.20
Advertising $5,000.00 $3,244.00 64.88%$1,756.00 $2,300.00
Senior Programs $3,500.00 $1,835.14 52.43%$1,664.86 $220.21
Special Events $7,800.00 $10,487.61 134.46%($2,687.61)$771.40
School Use $3,000.00 $0.00 0.00%$3,000.00 $0.00
Total PROGRAMS $30,500.00 $20,616.81 67.60%$9,883.19 $5,770.81
RED ROCKS PARK
Red Rocks Park Salaries $16,500.00 $8,954.18 54.27%$7,545.82 $0.00
FICA/Medicare $1,263.00 $738.72 58.49%$524.28 $0.00
General Supplies $500.00 $207.38 41.48%$292.62 $82.99
Printing $1,000.00 $741.78 74.18%$258.22 $0.00
Utilities $700.00 $192.20 27.46%$507.80 $43.50
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Total RED ROCKS PARK $19,963.00 $10,834.26 54.27%$9,128.74 $126.49
FACILITIES
Park Salaries $3,000.00 $0.00 0.00%$3,000.00 $0.00
FICA/Medicare $229.50 $0.00 0.00%$229.50 $0.00
Supplies $9,000.00 $6,260.80 69.56%$2,739.20 $0.00
Fuel-Gas $1,500.00 $1,123.13 74.88%$376.87 $364.85
Facilities Maintenance $2,400.00 $504.40 21.02%$1,895.60 $0.00
Recreation Path Committee $0.00 $0.00 0.00%$0.00 ($354.60)
Electric-Jaycee Park $1,600.00 $1,205.97 75.37%$394.03 $125.78
Electric-Dorset Park $1,500.00 $1,751.57 116.77%($251.57)$364.60
Electric-Overlook Park $350.00 $193.88 55.39%$156.12 $45.32
Electric-Tennis Courts $550.00 $218.17 39.67%$331.83 $42.21
Capital Projects $125,112.00 $0.00 0.00%$125,112.00 $0.00
Capital Items $77,000.00 $0.00 0.00%$77,000.00 $0.00
Facilities Improvements $172,366.00 $0.00 0.00%$172,366.00 $0.00
Capital Items $246,500.00 $0.00 0.00%$246,500.00 $0.00
Total FACILITIES $641,107.50 $11,257.92 1.76%$629,849.58 $588.16
LEISURE ARTS
Chorus Directors $3,600.00 $3,600.00 100.00%$0.00 $0.00
Total LEISURE ARTS $3,600.00 $3,600.00 100.00%$0.00 $0.00
SPECIAL ACTIVITIES
Salaries $0.00 $0.00 0.00%$0.00 ($8,809.07)
FICA/MEDI $0.00 $0.00 0.00%$0.00 ($726.76)
Adult Programs $33,500.00 $7,017.85 20.95%$26,482.15 $2,522.00
Youth Programs $25,000.00 $17,818.21 71.27%$7,181.79 $4,887.34
Driver's Education $19,000.00 $11,700.00 61.58%$7,300.00 $0.00
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Great Escape Tickets $6,500.00 $8,590.00 132.15%($2,090.00)$0.00
Afternoon Skiing-Middle S $10,000.00 $10,590.00 105.90%($590.00)$0.00
City Fest $20,000.00 $32,245.60 161.23%($12,245.60)($80.00)
Bikes and Bites $0.00 $25,111.52 100.00%($25,111.52)$0.00
Telephone $2,300.00 $362.92 15.78%$1,937.08 $362.92
Total SPECIAL ACTIVITIES $116,300.00 $113,436.10 97.54%$2,863.90 ($1,843.57)
COMMUNITY LIBRARY
Library Salaries $329,489.12 $223,336.15 67.78%$106,152.97 $33,730.17
FICA/Medicare $25,340.00 $17,809.92 70.28%$7,530.08 $2,725.00
Library Supplies $5,800.00 $3,117.76 53.75%$2,682.24 $571.04
Books - Adult $18,000.00 $10,145.53 56.36%$7,854.47 $4,743.67
Books - Children $9,550.00 $1,458.34 15.27%$8,091.66 $515.90
DVDs/CDs-Adult $5,500.00 $3,801.54 69.12%$1,698.46 $1,300.50
DVDs/CDs-Children $2,300.00 $616.07 26.79%$1,683.93 $262.81
Program Supplies-Arts/Cra $2,000.00 $497.33 24.87%$1,502.67 $291.92
Blanchette Expenditures $0.00 $71.72 100.00%($71.72)$71.72
Bookmobile Maintenance $500.00 $18.44 3.69%$481.56 $0.00
Postage $600.00 $236.36 39.39%$363.64 $0.00
Dues and Subscriptions $800.00 $1,495.91 186.99%($695.91)$240.00
Online & Print Subscripti $9,000.00 $8,157.52 90.64%$842.48 $3,350.38
School Use $61,100.00 $21,875.00 35.80%$39,225.00 $8,000.00
Community Programs $6,000.00 $2,939.43 48.99%$3,060.57 $156.00
Repair/Maintenance Librar $1,400.00 $487.50 34.82%$912.50 $0.00
Printing $0.00 $92.00 100.00%($92.00)$0.00
Computer Operations $3,000.00 $3,000.00 100.00%$0.00 $0.00
Travel & Training $2,800.00 $1,454.98 51.96%$1,345.02 $54.98
Computer Improvements $2,400.00 $3,922.35 163.43%($1,522.35)$0.00
C/L Photocopier Lease Pri $2,800.00 $1,180.66 42.17%$1,619.34 $95.82
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Total COMMUNITY LIBRARY $488,379.12 $305,714.51 62.60%$182,664.61 $56,109.91
CAPITAL/PARK MAINTENANCE
Park Maint.Salaries-Perm.$176,600.87 $137,716.97 77.98%$38,883.90 $19,579.55
Parks Salaries Other $14,250.00 $0.00 0.00%$14,250.00 $0.00
Park Maint.Sal.-Overtime $1,000.00 $6,333.93 633.39%($5,333.93)$2,045.42
FICA/Medicare $14,677.00 $11,433.91 77.90%$3,243.09 $1,678.12
Park Supplies $28,500.00 $15,300.15 53.68%$13,199.85 $1,923.95
Cemetery Supplies $300.00 $0.00 0.00%$300.00 $0.00
Homestead at Wheeler Park $0.00 $3,369.45 100.00%($3,369.45)$1,605.50
Total CAPITAL/PARK MAINTENANCE $235,327.87 $174,154.41 74.01%$61,173.46 $26,832.54
Total CULTURE AND RECREATION $1,876,344.58 $909,813.74 48.49%$966,530.84 $123,309.94
OTHER OPERATING ENTITIES
County Court $143,000.00 $140,828.85 98.48%$2,171.15 $0.00
Winooski Valley Park $57,231.00 $57,231.00 100.00%$0.00 $57,231.00
C.C.T.A.$447,693.00 $447,694.00 100.00%($1.00)$149,231.34
Regional Planning $35,840.00 $35,840.00 100.00%$0.00 $0.00
Total OTHER OPERATING ENTITIES $683,764.00 $681,593.85 99.68%$2,170.15 $206,462.34
Total OTHER ENTITIES $683,764.00 $681,593.85 99.68%$2,170.15 $206,462.34
CURRENT PRINCIPAL, BONDS
Public Works Facility $98,568.00 $98,568.00 100.00%$0.00 $0.00
Kennedy Dr Reconstrction $22,508.00 $22,508.00 100.00%$0.00 $0.00
Lime Kiln Bridge $22,508.00 $22,508.00 100.00%$0.00 $0.00
PENSION LIABILITY-PRINCIP $328,377.00 $0.00 0.00%$328,377.00 $0.00
F/D Building Improvements $30,005.00 $30,005.00 100.00%$0.00 $0.00
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Police Headquarters $360,000.00 $360,000.00 100.00%$0.00 $0.00
Communication Equip-CB $0.00 $190,000.00 100.00%($190,000.00)$0.00
Total CURRENT PRINCIPAL, BONDS $861,966.00 $723,589.00 83.95%$138,377.00 $0.00
CURRENT INTEREST, BONDS
Public Works Facility $19,343.00 ($8,527.01)-44.08%$27,870.01 $8,305.34
Kennedy Dr Recnstrction $8,167.00 $6,752.55 82.68%$1,414.45 $3,838.74
Lime Kiln Bridge $8,167.00 $6,752.55 82.68%$1,414.45 $3,838.74
PENSION LIABILITY-INTERES $332,572.00 $0.00 0.00%$332,572.00 $0.00
Sewer Note-Solar Array $12,005.00 $12,004.00 99.99%$1.00 $12,004.00
F/D Building Improvements $10,951.00 $9,001.70 82.20%$1,949.30 $5,117.35
Emergency Center $0.00 ($514.54)100.00%$514.54 $0.00
Police Headquarters $216,396.00 $183,570.02 84.83%$32,825.98 $105,048.00
Parkland, 1992 $0.00 ($1,732.99)100.00%$1,732.99 $0.00
Communication Equip-CB $0.00 $36,469.07 100.00%($36,469.07)$0.00
Total CURRENT INTEREST, BONDS $607,601.00 $243,775.35 40.12%$363,825.65 $138,152.17
Total GENERAL FUND $24,166,563.43 $16,863,864.69 69.78%$7,302,698.74 $2,241,139.35
Total All Funds $24,166,563.43 $16,863,864.69 69.78%$7,302,698.74 $2,241,139.35
Expenditure Report-March, 2018
Sewer Fund
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
W/POLLUTION CONTROL EXPS.
Salaries-Permanent $485,988.50 $444,278.80 91.42%$41,709.70 $100,720.00
Payment to Highway-wages $280,543.46 $288,608.45 102.87%($8,064.99)$876.88
Leave Time Turn-In $6,950.96 $0.00 0.00%$6,950.96 $0.00
Salaries-Overtime $37,289.28 $15,667.96 42.02%$21,621.32 $2,070.21
Payment to Sick Bank Fund $5,000.00 $0.00 0.00%$5,000.00 $0.00
Payroll Svc & Testing to $2,250.00 $700.00 31.11%$1,550.00 $0.00
PAFO Certification $9,000.00 $0.00 0.00%$9,000.00 $0.00
Sick Bank Payouts $10,000.00 $0.00 0.00%$10,000.00 $0.00
Fringe Benefits $1,700.00 $328.00 19.29%$1,372.00 $0.00
FICA/Medicare $38,383.00 $37,023.86 96.46%$1,359.14 $8,396.06
Payment to Highway-FICA/M $22,944.08 $22,944.08 100.00%$0.00 $0.00
Vision Plan $911.04 $855.20 93.87%$55.84 $172.78
Disability Income $1,785.36 $958.30 53.68%$827.06 $191.66
Long Term Disability Insu $3,315.00 $4,012.30 121.03%($697.30)$802.46
Group Health Insurance $129,178.12 $98,619.45 76.34%$30,558.67 $19,516.12
Benefit Reimbursed to Hig $78,218.44 $78,218.44 100.00%$0.00 $0.00
Group Life Insurance $1,011.00 $2,128.60 210.54%($1,117.60)$425.72
Group Dental Insurance $6,096.36 $7,048.21 115.61%($951.85)$1,393.88
Pension $79,419.22 $45,674.87 57.51%$33,744.35 $13,609.70
ICMA Match $18,138.94 $13,024.21 71.80%$5,114.73 $1,841.93
Pension Payment to Highwa $85,518.83 $85,518.82 100.00%$0.01 $0.00
Pension Note Payment $38,675.00 $0.00 0.00%$38,675.00 $0.00
Office Supplies $1,250.00 $1,924.04 153.92%($674.04)$243.21
Plant Supplies $85,000.00 $73,158.77 86.07%$11,841.23 $7,619.03
Ferrous Chloride $200.00 $0.00 0.00%$200.00 $0.00
Polymer $95,000.00 $49,453.50 52.06%$45,546.50 $12,759.00
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Sewer Line Maint/Supplies $10,000.00 $16,750.57 167.51%($6,750.57)$12,878.81
Pumping Station Supplies $22,500.00 $22,304.29 99.13%$195.71 $511.85
Laboratory Supplies $12,000.00 $8,849.82 73.75%$3,150.18 $1,974.28
Caustic Soda and Lime $58,000.00 $56,489.05 97.39%$1,510.95 $15,444.15
Alum $90,000.00 $58,842.17 65.38%$31,157.83 $9,857.23
Water-Airport-B/B-Pump $1,750.00 $925.73 52.90%$824.27 $264.08
Generator Preventive Main $6,000.00 $13,519.82 225.33%($7,519.82)$264.02
Clothing Supplies $3,500.00 $1,995.56 57.02%$1,504.44 $125.00
Truck Parts $6,500.00 $8,831.66 135.87%($2,331.66)$261.64
Gas - Diesel Fuel - Oil $12,000.00 $10,725.31 89.38%$1,274.69 $864.96
Fuel - Airport Parkway $45,000.00 $69,242.98 153.87%($24,242.98)$41,172.40
Fuel - Bartlett Bay $5,000.00 $4,293.15 85.86%$706.85 $1,936.04
Advertising $0.00 $596.00 100.00%($596.00)$596.00
Telephone and Alarms $5,600.00 $2,736.14 48.86%$2,863.86 $607.87
Postage $50.00 $16.59 33.18%$33.41 $4.48
Memberships/Dues $650.00 $0.00 0.00%$650.00 $0.00
Discharge Permits $15,000.00 $12,703.71 84.69%$2,296.29 $9,900.00
Workers Comp Insurance $17,100.00 $14,866.92 86.94%$2,233.08 $4,605.94
Property Insurance $45,000.00 $40,625.65 90.28%$4,374.35 $12,712.94
Unemployment Insurance $1,500.00 $1,276.78 85.12%$223.22 $473.38
Safety $10,000.00 $9,618.47 96.18%$381.53 $5,327.85
Billing Payment to CWD $37,000.00 $24,665.00 66.66%$12,335.00 $0.00
Soil/Sludge Management $135,000.00 $85,168.06 63.09%$49,831.94 $22,399.52
Discharge Water Testing $1,200.00 $0.00 0.00%$1,200.00 $0.00
Landfill Fees $4,000.00 $0.00 0.00%$4,000.00 $0.00
HVAC Maintenance $12,500.00 $7,446.20 59.57%$5,053.80 $726.00
To GF-Audit/Actuary $0.00 $0.00 0.00%$0.00 ($6,214.00)
Auditing $6,214.00 $6,214.00 100.00%$0.00 $6,214.00
Engineering/Consulting $75,000.00 $16,925.25 22.57%$58,074.75 $11,090.25
Landfill Engineering $12,500.00 $6,305.13 50.44%$6,194.87 $0.00
PMT TO STORMWATER-GIS $4,000.00 $4,000.00 100.00%$0.00 $4,000.00
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Office Equipment Contract $1,000.00 $0.00 0.00%$1,000.00 $0.00
Wireless Communication $1,500.00 $1,715.68 114.38%($215.68)$401.72
Administrative Services $150,336.00 $150,336.00 100.00%$0.00 $0.00
IT Service $4,500.00 $0.00 0.00%$4,500.00 $0.00
Burlington Sewer Lines $240,000.00 $109,091.79 45.45%$130,908.21 $0.00
Travel & Training $4,500.00 $2,811.90 62.49%$1,688.10 $0.00
Hinesburg Rd Pumping Dsgn $5,000.00 $0.00 0.00%$5,000.00 $0.00
Utilities-Pumping Station $59,000.00 $53,486.23 90.65%$5,513.77 $13,912.84
Utilities--L/Fill Station $4,500.00 $1,218.76 27.08%$3,281.24 $0.00
Electric-Airport Parkway $200,000.00 $101,236.80 50.62%$98,763.20 $0.00
Electric-Bartlett Bay $110,000.00 $80,080.98 72.80%$29,919.02 $19,322.13
Replacement-Vehicles $268,000.00 $273,516.10 102.06%($5,516.10)$101,269.43
Building Improvements $7,500.00 $1,702.66 22.70%$5,797.34 $32.97
Pumps Replacements $40,000.00 $21,873.39 54.68%$18,126.61 $10,263.86
Pump Repairs $30,000.00 $27,428.97 91.43%$2,571.03 $444.64
Loan for Airport Parkway $1,272,059.00 $0.00 0.00%$1,272,059.00 $0.00
Bartlett Bay Bond Replace $245,000.00 $245,000.00 100.00%$0.00 $245,000.00
Scope BTV/SB Sewer $75,000.00 $192,925.55 257.23%($117,925.55)$35,747.74
Capital Improvements-CIP $50,000.00 $0.00 0.00%$50,000.00 $0.00
Total W/POLLUTION CONTROL EXPS.$4,946,225.59 $3,038,504.68 61.43%$1,907,720.91 $755,032.66
Total ENTERPRISE FUND/W.P.C.$4,946,225.59 $3,038,504.68 61.43%$1,907,720.91 $755,032.66
Total All Funds $4,946,225.59 $3,038,504.68 61.43%$1,907,720.91 $755,032.66
Expenditure Report-March, 2018
Stormwater Fund
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
S/WATER UTILITIES EXPS
Salaries-Permanent $431,262.83 $300,080.72 69.58%$131,182.11 $43,991.12
Leave Time Turn-In $3,000.00 $0.00 0.00%$3,000.00 $0.00
Salaries-Overtime $20,000.00 $10,725.16 53.63%$9,274.84 $2,706.48
Payroll Svc & Testing to $880.00 $480.00 54.55%$400.00 $0.00
Fringe Benefits $3,600.00 $342.40 9.51%$3,257.60 $0.00
FICA/Medicare $34,664.66 $25,706.80 74.16%$8,957.86 $3,759.03
Vision Plan $798.98 $362.12 45.32%$436.86 $70.58
Disability Income Insuran $1,975.26 $781.60 39.57%$1,193.66 $156.32
Group Health Insurance $89,546.13 $91,309.31 101.97%($1,763.18)$17,793.56
Reimburse to Highway Bene $10,429.13 $10,429.12 100.00%$0.01 $0.00
Group Life Insurance $893.25 $1,394.90 156.16%($501.65)$278.98
Group Dental Insurance $6,281.72 $3,451.14 54.94%$2,830.58 $637.82
Pension $37,031.53 $0.00 0.00%$37,031.53 $0.00
ICMA Match $23,641.09 $13,162.76 55.68%$10,478.33 $1,976.01
Pension Note Payment $26,510.00 $0.00 0.00%$26,510.00 $0.00
Office Supplies $1,750.00 $1,450.08 82.86%$299.92 $265.62
Small Equipment/Tools $3,000.00 $180.95 6.03%$2,819.05 $0.00
Uniforms/Supplies $4,500.00 $5,449.36 121.10%($949.36)$778.53
Vehicle Parts $0.00 $0.00 0.00%$0.00 $18.93
Gasoline $3,000.00 $2,376.62 79.22%$623.38 $334.97
Oil $350.00 $275.87 78.82%$74.13 $0.00
Diesel Fuel $6,000.00 $3,596.27 59.94%$2,403.73 $532.89
Permit Requirement-Educat $10,500.00 $8,230.78 78.39%$2,269.22 $0.00
Advertising-Public Relati $0.00 $1,168.00 100.00%($1,168.00)$385.00
Telephone $2,250.00 $1,373.14 61.03%$876.86 $315.18
Postage $125.00 $40.39 32.31%$84.61 $9.80
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Membership/Dues $400.00 $745.00 186.25%($345.00)$0.00
Discharge Permits Renewal $21,500.00 $1,714.40 7.97%$19,785.60 $654.40
Workers Comp Insurance $5,100.00 $5,839.63 114.50%($739.63)$1,373.70
Property Insurance $12,300.00 $12,871.80 104.65%($571.80)$3,474.90
Unemployment Insurance $2,000.00 $2,017.38 100.87%($17.38)$631.16
GIS-Fees/Software $11,500.00 $0.00 0.00%$11,500.00 $0.00
Sediment & Depris Disposa $1,000.00 $435.00 43.50%$565.00 $185.00
Water Quality Monitoring $35,000.00 $4,713.20 13.47%$30,286.80 $0.00
Building/Grounds Maint $1,500.00 $0.00 0.00%$1,500.00 $0.00
Vehicle Maintenance $6,500.00 $6,246.94 96.11%$253.06 ($13.69)
Storm System Maint Materi $45,000.00 $13,471.72 29.94%$31,528.28 $178.55
Printing $200.00 $34.12 17.06%$165.88 $0.00
Legal Services $17,500.00 $5,680.48 32.46%$11,819.52 $224.00
To GF-Audit and Actuary $3,555.00 $3,555.00 100.00%$0.00 $0.00
Engineering-Watershed $60,000.00 $48,711.33 81.19%$11,288.67 $39,655.10
Engineering-Inventory SW $0.00 $0.00 0.00%$0.00 ($820.00)
Engineering-Nghbrhd Asst $0.00 $0.00 0.00%$0.00 ($38,835.10)
Billing Payment CWD $43,000.00 $24,665.00 57.36%$18,335.00 $0.00
IT/Computer Support $0.00 $1,416.26 100.00%($1,416.26)$1,416.26
Office Equipment Maintena $600.00 $1,158.26 193.04%($558.26)$1,158.26
Equipment Rental $1,000.00 $16.46 1.65%$983.54 $16.46
Administrative Services $134,392.00 $134,392.00 100.00%$0.00 $0.00
Conference/Training Expen $5,000.00 $2,163.90 43.28%$2,836.10 ($798.60)
S/W Bldg Utilities $3,500.00 $2,598.34 74.24%$901.66 $730.81
Stormwater Pumps Electric $300.00 $184.44 61.48%$115.56 $41.87
Vehicles/Equipment $200,000.00 $205,516.10 102.76%($5,516.10)$33,269.44
Stormwater Capital Projec $1,685,000.00 $2,722,162.79 161.55%($1,037,162.79)$80,318.26
Office Furniture/Equipmen $1,000.00 $2,683.00 268.30%($1,683.00)$2,683.00
Flow Restoration Plan Ana $15,000.00 $1,670.00 11.13%$13,330.00 $0.00
Reimbursement to Highway $18,772.43 $18,772.43 100.00%$0.00 $0.00
Year-to-Date % Budget FY 2018
Account Budget Expenditures Expended $ (+/-)Paid March
Total S/WATER UTILITIES EXPS $3,052,609.01 $3,705,802.47 121.40%($653,193.46)$199,554.60
Total STORM WATER UTILITIES $3,052,609.01 $3,705,802.47 121.40%($653,193.46)$199,554.60
Total All Funds $3,052,609.01 $3,705,802.47 121.40%($653,193.46)$199,554.60
Revenue Report-March, 2018
General Fund
Estimated Received % Budget FY 2018
Account Revenue To Date Received $ (+/-)Received-March
Total PROPERTY TAX REVENUE $14,635,417.79 ($12,457,985.99)85.12%$2,177,431.80 ($2,448,702.25)
Total LOCAL OPTION TAXES $3,696,658.00 ($2,319,081.45)62.73%$1,377,576.55 $0.00
Total TAX REVENUE $18,332,075.79 ($14,777,067.44)80.61%$3,555,008.35 ($2,448,702.25)
Total INTEREST/PENALTY ON TAX $278,800.00 ($113,505.70)40.71%$165,294.30 ($46,286.36)
Total CITY MANAGER $443,886.00 ($353,191.79)79.57%$90,694.21 ($1,201.07)
Total CITY CLERK $225,000.00 ($145,809.03)64.80%$79,190.97 ($20,835.17)
Total PLANNING & ZONING $357,700.00 ($302,371.20)84.53%$55,328.80 ($65,638.41)
Total FIRE DEPARTMENT $479,000.00 ($307,008.35)64.09%$171,991.65 ($59,492.09)
Total ELECTRICAL INSPECTION $75,000.00 ($31,023.96)41.37%$43,976.04 ($9,867.96)
Total AMBULANCE $748,000.00 ($569,076.55)76.08%$178,923.45 ($79,205.41)
Total POLICE DEPARTMENT $472,188.00 ($128,133.77)27.14%$344,054.23 $5,670.72
Total PUBLIC SAFETY $1,774,188.00 ($1,035,242.63)58.35%$738,945.37 ($142,894.74)
Total HIGHWAY DEPARTMENT $1,969,769.65 ($842,676.08)42.78%$1,127,093.57 ($6,595.66)
Total RED ROCKS PARK $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00
Total FACILITIES $35,000.00 $0.00 0.00%$35,000.00 $0.00
Total SPECIAL ACTIVITIES $713,272.32 ($125,746.18)17.63%$587,526.14 ($16,662.00)
Total RECREATION $759,272.32 ($135,243.18)17.81%$624,029.14 ($16,662.00)
Total COMMUNITY LIBRARY $25,871.67 ($4,638.12)17.93%$21,233.55 $726.98
Total GENERAL FUND $24,166,563.43 ($17,709,745.17)73.28%$6,456,818.26 ($2,748,088.68)
Revenue Report-March, 2018
General Fund
Estimated Received % Budget FY 2018 MTD
Account Revenue To Date Received $ (+/-)Received-March
TAX REVENUE
Tax, Current Budget $14,411,417.79 ($12,341,052.30)85.63%$2,070,365.49 ($2,410,509.02)
VT Payment in Lieu of Tax $153,000.00 ($116,933.69)76.43%$36,066.31 ($38,193.23)
Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00%$71,000.00 $0.00
Total TAX REVENUE $14,635,417.79 ($12,457,985.99)85.12%$2,177,431.80 ($2,448,702.25)
LOCAL OPTION TAXES
Local Option Tax-Sales $2,749,000.00 ($1,683,289.72)61.23%$1,065,710.28 $0.00
Local Option Tax-Rooms/Me $947,658.00 ($635,791.73)67.09%$311,866.27 $0.00
Total LOCAL OPTION TAXES $3,696,658.00 ($2,319,081.45)62.73%$1,377,576.55 $0.00
Total TAX REVENUE $18,332,075.79 ($14,777,067.44)80.61%$3,555,008.35 ($2,448,702.25)
INTEREST/PENALTY ON TAX
Penalty, Current & Prior $125,000.00 ($127,303.79)101.84%($2,303.79)($39,552.95)
Interest, Current & Prior $42,000.00 ($38,824.45)92.44%$3,175.55 ($6,745.08)
Abatements/Write-offs $0.00 $58,989.30 100.00%$58,989.30 $11.67
Attorney Fees $2,500.00 ($6,366.76)254.67%($3,866.76)$0.00
Fee to Collect State Educ $93,300.00 $0.00 0.00%$93,300.00 $0.00
Current Use $16,000.00 $0.00 0.00%$16,000.00 $0.00
Total INTEREST/PENALTY ON TAX $278,800.00 ($113,505.70)40.71%$165,294.30 ($46,286.36)
CITY MANAGER
Administrative Services-W $47,500.00 ($47,500.00)100.00%$0.00 $0.00
Estimated Received % Budget FY 2018 MTD
Account Revenue To Date Received $ (+/-)Received-March
Administrative Services-S $134,392.00 ($134,392.00)100.00%$0.00 $0.00
Administrative Services-W $150,336.00 ($150,336.00)100.00%$0.00 $0.00
From Sewer-Audit & Actuar $6,214.00 ($6,214.00)100.00%$0.00 $0.00
From SW-Audit & Actuary $3,555.00 ($3,555.00)100.00%$0.00 $0.00
Pension Liab Note-WPC $38,675.00 $0.00 0.00%$38,675.00 $0.00
Pension Liab Note-SW $26,510.00 $0.00 0.00%$26,510.00 $0.00
From Water-Audit $2,100.00 $0.00 0.00%$2,100.00 $0.00
Admin Svc Fee Fund 240 $31,424.00 $0.00 0.00%$31,424.00 $0.00
From WPC-Payroll, Testing $700.00 ($700.00)100.00%$0.00 $0.00
From SW-Payroll, Testing $480.00 ($480.00)100.00%$0.00 $0.00
Solar Credits $0.00 ($9,559.10)100.00%($9,559.10)($1,184.07)
CIGNA/VLCT Insur Rebate $0.00 ($25.69)100.00%($25.69)$0.00
Miscellaneous $2,000.00 ($430.00)21.50%$1,570.00 ($17.00)
Total CITY MANAGER $443,886.00 ($353,191.79)79.57%$90,694.21 ($1,201.07)
CITY CLERK
Recording Fees $135,000.00 ($83,101.00)61.56%$51,899.00 ($6,227.00)
Photocopy Fees $26,000.00 ($17,786.85)68.41%$8,213.15 ($1,722.25)
Photocopies-Vital Records $5,000.00 ($2,475.00)49.50%$2,525.00 ($351.00)
Pet Licenses $22,000.00 ($17,261.57)78.46%$4,738.43 ($8,419.00)
Pet Control Fees $4,000.00 ($760.00)19.00%$3,240.00 ($25.00)
Beverage/Cabaret License $8,200.00 ($8,035.00)97.99%$165.00 ($2,120.00)
Entertainment Permits $1,000.00 ($85.00)8.50%$915.00 ($75.00)
Marriage Licenses $1,500.00 ($700.00)46.67%$800.00 ($20.00)
Green Mountain Passports $300.00 ($192.00)64.00%$108.00 ($10.00)
Motor Vehicle Renewals $1,000.00 ($378.00)37.80%$622.00 ($27.00)
Interest on Investments $21,000.00 ($15,034.61)71.59%$5,965.39 ($1,838.92)
Total CITY CLERK $225,000.00 ($145,809.03)64.80%$79,190.97 ($20,835.17)
Estimated Received % Budget FY 2018 MTD
Account Revenue To Date Received $ (+/-)Received-March
PLANNING
Building & Sign Permits $250,000.00 ($223,693.50)89.48%$26,306.50 ($55,856.21)
Bianchi Ruling $9,000.00 ($10,353.00)115.03%($1,353.00)($1,017.00)
Zoning and Planning $95,000.00 ($65,614.70)69.07%$29,385.30 ($8,365.20)
Sewer Inspection Fees $2,500.00 ($2,150.00)86.00%$350.00 ($400.00)
Peddlers' Permits $1,200.00 ($560.00)46.67%$640.00 $0.00
Total PLANNING $357,700.00 ($302,371.20)84.53%$55,328.80 ($65,638.41)
FIRE DEPARTMENT
Outside Employment $4,000.00 ($407.00)10.18%$3,593.00 $0.00
Fire Inspection Revenue $475,000.00 ($306,601.35)64.55%$168,398.65 ($59,492.09)
Total FIRE DEPARTMENT $479,000.00 ($307,008.35)64.09%$171,991.65 ($59,492.09)
ELECTRICAL INSPECTION
Electrical Inspection-Rev $75,000.00 ($31,023.96)41.37%$43,976.04 ($9,867.96)
Total ELECTRICAL INSPECTION $75,000.00 ($31,023.96)41.37%$43,976.04 ($9,867.96)
AMBULANCE
Tax Revenues $155,000.00 ($155,000.00)100.00%$0.00 $0.00
Ambulance Service Billing $575,000.00 ($404,634.19)70.37%$170,365.81 ($78,376.42)
Grand Isle Billing $6,000.00 ($4,551.49)75.86%$1,448.51 ($678.99)
Miscellaneous Income $12,000.00 ($4,890.87)40.76%$7,109.13 ($150.00)
Total AMBULANCE $748,000.00 ($569,076.55)76.08%$178,923.45 ($79,205.41)
POLICE DEPARTMENT
Vermont District Court $60,000.00 ($8,645.06)14.41%$51,354.94 $1,686.00
Traffic Safety Grant $7,500.00 $0.00 0.00%$7,500.00 $0.00
Estimated Received % Budget FY 2018 MTD
Account Revenue To Date Received $ (+/-)Received-March
Sale of Cruisers/Bequest $3,000.00 ($2,780.00)92.67%$220.00 $0.00
Police Reports $7,500.00 ($3,792.00)50.56%$3,708.00 ($185.00)
I.C.A.C.$2,000.00 ($1,828.60)91.43%$171.40 $0.00
SHARP $0.00 ($9,336.70)100.00%($9,336.70)$11,933.73
Drug Task Force Grant $115,000.00 $6,299.65 -5.48%$121,299.65 $6,299.65
Parking Tickets $0.00 ($245.00)100.00%($245.00)($30.00)
Alarm Registrations $12,000.00 ($9,810.00)81.75%$2,190.00 ($2,430.00)
Alarm Fines $2,500.00 ($1,050.00)42.00%$1,450.00 ($260.00)
Off Duty Police $20,000.00 ($28,452.94)142.26%($8,452.94)($289.96)
Bullet Proof Vest Grant $3,500.00 $0.00 0.00%$3,500.00 $0.00
COPS Grant $2,500.00 $0.00 0.00%$2,500.00 $0.00
Police Impact Fees $110,000.00 $0.00 0.00%$110,000.00 $0.00
3rd Floor Lease Revenue $101,688.00 ($59,196.63)58.21%$42,491.37 ($8,053.53)
Solar Credits $0.00 ($6,164.82)100.00%($6,164.82)($2,698.17)
Miscellaneous - Police $5,000.00 ($3,131.67)62.63%$1,868.33 ($302.00)
Xfer In-Fund 207 $20,000.00 $0.00 0.00%$20,000.00 $0.00
Total POLICE DEPARTMENT $472,188.00 ($128,133.77)27.14%$344,054.23 $5,670.72
HIGHWAY DEPARTMENT
Road Opening Permits $110,000.00 ($48,385.00)43.99%$61,615.00 $0.00
Overweight truck permits $2,500.00 ($1,270.00)50.80%$1,230.00 ($865.00)
Highway State Aid $225,000.00 ($127,203.26)56.53%$97,796.74 $0.00
Paving & Other Grants $771,000.00 $0.00 0.00%$771,000.00 $0.00
Fuel Pump Surcharge $6,000.00 ($4,396.54)73.28%$1,603.46 ($526.34)
HazMat Facility Lease $24,000.00 ($22,324.01)93.02%$1,675.99 ($5,023.06)
School Bus Parts Reimbure $32,500.00 ($27,246.28)83.83%$5,253.72 ($979.20)
School gas/diesel reimbur $150,000.00 ($80,870.61)53.91%$69,129.39 ($10,438.83)
School vehicle repair pay $10,000.00 $0.00 0.00%$10,000.00 $0.00
Salary Reimbursement-WPC $280,543.46 ($280,543.46)100.00%$0.00 $0.00
FICA Reimbursement-WPC $22,944.08 ($22,944.08)100.00%$0.00 $0.00
Estimated Received % Budget FY 2018 MTD
Account Revenue To Date Received $ (+/-)Received-March
Pension Reimbursement-WPC $85,518.82 ($85,518.82)100.00%$0.00 $0.00
Benefits Reimbursement-WP $78,218.44 ($78,218.44)100.00%$0.00 $0.00
Salary Reimbursement-SW $18,772.43 ($18,772.43)100.00%$0.00 $0.00
Benefits Reimbursement-SW $10,429.12 ($10,429.12)100.00%$0.00 $0.00
Reimburse from Fund 265 $8,343.30 ($8,343.30)100.00%$0.00 $0.00
Highway Impact Fee-RT 2 $104,000.00 $0.00 0.00%$104,000.00 $0.00
Hgwy Misc Revenue $30,000.00 ($26,210.73)87.37%$3,789.27 $11,236.77
Total HIGHWAY DEPARTMENT $1,969,769.65 ($842,676.08)42.78%$1,127,093.57 ($6,595.66)
RECREATION
RED ROCKS PARK
Red Rocks Gate Receipts $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00
Total RED ROCKS PARK $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00
FACILITIES
J/C Park Rentals $35,000.00 $0.00 0.00%$35,000.00 $0.00
Total FACILITIES $35,000.00 $0.00 0.00%$35,000.00 $0.00
SPECIAL ACTIVITIES
Great Escape Ticket Sales $6,545.00 ($6,321.00)96.58%$224.00 $0.00
Aternoon Skiing/Middle Sc $0.00 ($10,590.00)100.00%($10,590.00)$0.00
Youth Programs $98,000.00 ($79,461.00)81.08%$18,539.00 ($16,222.00)
Adult Evening Classes $41,000.00 ($17,081.00)41.66%$23,919.00 ($2,840.00)
City Fest $0.00 ($4,673.18)100.00%($4,673.18)$2,500.00
Recreation Impact Fees $181,866.00 $0.00 0.00%$181,866.00 $0.00
Debt Proceeds $246,500.00 $0.00 0.00%$246,500.00 $0.00
Xfer In-Fund 309 $139,361.32 $0.00 0.00%$139,361.32 $0.00
Bikes and Bites $0.00 ($7,620.00)100.00%($7,620.00)($100.00)
Estimated Received % Budget FY 2018 MTD
Account Revenue To Date Received $ (+/-)Received-March
Total SPECIAL ACTIVITIES $713,272.32 ($125,746.18)17.63%$587,526.14 ($16,662.00)
Total RECREATION $759,272.32 ($135,243.18)17.81%$624,029.14 ($16,662.00)
COMMUNITY LIBRARY
Grants $0.00 ($635.00)100.00%($635.00)$0.00
Library Lost Books $1,200.00 ($116.50)9.71%$1,083.50 $235.98
Fines and Fees $3,800.00 ($1,956.40)51.48%$1,843.60 $293.00
Non-Resident Fees $700.00 ($660.00)94.29%$40.00 $30.00
Libriary Copies and Print $2,200.00 ($1,270.22)57.74%$929.78 $168.00
Xfer in-Fund 603 $14,971.67 $0.00 0.00%$14,971.67 $0.00
Blanchette Gift Trsf In $3,000.00 $0.00 0.00%$3,000.00 $0.00
Total COMMUNITY LIBRARY $25,871.67 ($4,638.12)17.93%$21,233.55 $726.98
Total GENERAL FUND $24,166,563.43 ($17,709,745.17)73.28%$6,456,818.26 ($2,748,088.68)
Total All Funds $24,166,563.43 ($17,709,745.17)73.28%$6,456,818.26 ($2,748,088.68)
Revenue Report-March, 2018
Sewer Fund
Estimated Received % Budget FY 2018 MTD
Account Revenue To Date Received $ (+/-)Received-March
WATER POLLUTION CONTROL
CHARGES FOR SERVICES
W.P.C. User Fees $3,500,000.00 ($2,691,671.64)76.90%$808,328.36 ($322,681.04)
W.P.C. Truck Charges $10,000.00 ($10,374.12)103.74%($374.12)($6,367.50)
Connection Fees $300,000.00 ($229,489.81)76.50%$70,510.19 ($26,278.27)
Total CHARGES FOR SERVICES $3,810,000.00 ($2,931,535.57)76.94%$878,464.43 ($355,326.81)
BOND AND LOAN PROCEEDS
Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00%$742,310.00 $0.00
GF Note Repay-Solar $166,000.00 ($12,004.00)7.23%$153,996.00 ($12,004.00)
Total BOND AND LOAN PROCEEDS $908,310.00 ($12,004.00)1.32%$896,306.00 ($12,004.00)
MISCELLANEOUS
Miscellaneous Rev.-W.P.C.$4,000.00 ($217.50)5.44%$3,782.50 $0.00
Total MISCELLANEOUS $4,000.00 ($217.50)5.44%$3,782.50 $0.00
Total OPERATING TRANSFERS IN $4,722,310.00 ($2,943,757.07)62.34%$1,778,552.93 ($367,330.81)
Total ENTERPRISE FUND/W.P.C.$4,722,310.00 ($2,943,757.07)62.34%$1,778,552.93 ($367,330.81)
Total All Funds $4,722,310.00 ($2,943,757.07)62.34%$1,778,552.93 ($367,330.81)
Revenue Report-March, 2018
Stormwater Fund
Estimated Received % Budget FY 2018 MTD
Account Revenue To Date Received $ (+/-)Received-March
S/WATER UTILITIES REVENUE
Intergovernmental Revenue $80,000.00 $0.00 0.00%$80,000.00 $0.00
S/W User Fees - Water Bil $2,066,764.00 ($1,529,530.84)74.01%$537,233.16 ($189,282.93)
Payment from GF re: GIS $38,000.00 ($6,500.00)17.11%$31,500.00 ($6,500.00)
SW Grants $940,000.00 ($944,241.94)100.45%($4,241.94)$0.00
Stormwater Miscellaneous $1,000.00 ($107,555.09)10755.51%($106,555.09)$0.00
Total S/WATER UTILITIES REVENUE $3,125,764.00 ($2,587,827.87)82.79%$537,936.13 ($195,782.93)
Total STORM WATER UTILITIES $3,125,764.00 ($2,587,827.87)82.79%$537,936.13 ($195,782.93)
Total All Funds $3,125,764.00 ($2,587,827.87)82.79%$537,936.13 ($195,782.93)