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HomeMy WebLinkAboutAgenda - City Council - 06/04/2018 AGENDA SOUTH BURLINGTON CITY COUNCIL South Burlington City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT Special Session__________________6:00P.M. __________Monday, June 4, 2018 1. Reception to honor Fire Chief, Doug Brent, who retired June 1st, public invited, light refreshments to be served (6:00 – 6:30 PM) Regular Session 6:30 P.M. Monday, June 4, 2018 1. Pledge of Allegiance. (6:30 – 6:31 PM) 2. Instructions on exiting building in case of emergency. Kevin Dorn (6:31 – 6:32 PM) 3. Agenda Review: Additions, deletions or changes in order of agenda items. (6:32 – 6:33 PM) 4. Comments and questions from the public not related to the agenda. (6:33 – 6:43 PM) 5. *** Consider and possibly approve a Council Resolution to honor retiring Fire Chief Doug Brent for 16 years of service to the City (6:43 – 7:00 PM) 6. City Council meeting recess. Special Joint Session with School Board 7:00 PM Monday, June 4, 2018 1. City Council and School Board joint discussion of a Memorandum of Understanding related to the transfer of rights in property between the School District and the City. 2. Possible individual board or joint Executive Session to discuss matters related to real estate transactions. 3. Possible action by School Board to authorize the Chair to enter into a Memorandum of Understanding with the City Council related to the transfer of rights in property between the School District and City. 4. Possible action by City Council to authorize the Chair to enter into a Memorandum of Understanding with the School Board related to the transfer of rights in property between the City and School District. 5. Adjourn Return to Regular Session 7:30 PM Monday, June 4, 2018 7. Council consideration and possible preliminary approval of placing item on ballot for the November 6, 2018 general election related to the transfer of property rights between the City and School District and the incurrence of debt financeable in part by Tax Increment Financing revenues to construct a municipal building on Market Street. (Actual ballot language to be approved at a later date) – Kevin Dorn (7:30 – 7:40 PM) 8. *** Council consideration and possible approval of a recommendation from the Housing Trust Fund Committee related to a proposed Fund investment in an affordable housing development sponsored by the Champlain Housing Trust/Snyder-Braverman on Market and Garden Streets – Kevin Dorn (7:40 – 8:00 PM) 9. ***Council consideration and possible approval of Veterans Memorial Park Dog Park siting recommendation from the Dog Park Task Force. (8:00 – 8:45 PM) 10. ***Consider and possibly approve a resolution relating to the establishment of a Dog Park Task Force. (8:45 – 9:10 PM) 11. Receive Audit Committee recommendation for Audit Task Force and possibly appoint Auditor of Accounts (9:10 – 9:25 PM) 12. Report from Recreation and Parks Committee on recommended naming for a park in City Center and possible action by the Council to name the park. (9:25 – 9:35 PM) 13. *** Consider and possibly approve ballot language and necessity resolution for the “Penny for Paths” initiative to be placed on the August 14th primary ballot. (9:35 – 9:45 PM) 14. Announcements and City Manager’s Report. (9:45 – 9:55 PM) 15. Consent Agenda: (9:55 – 10:00 PM) A. *** Sign Disbursements B. *** Appointment of Alternative Authorized Representative for the Hadley Road Area Sewer Project C. *** Approve resolutions awarding Contracts for Construction and Inspection Services for the Reconstruction of Market Street 16. Councilors’ reports from Committee assignments. (10:00 – 10:10 PM) 17. ***Consider convening as the South Burlington Liquor Control Board to approve the following applications: (10:00 – 10:05 PM) Jiffy Mart #468 (2nd class) Jiffy Mart #445 (2nd class) Higher Ground (entertainment) Pulcinella’s (entertainment) Moose Lodge #1618 (entertainment) Windjammer Rest. (entertainment) * 18. Other Business (10:10 – 10:20 PM) 19. Adjourn (10:20 PM) Respectfully Submitted: Kevin Dorn Kevin Dorn, City Manager *** Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Cost of development/cost of open space. 2. Examine residential building permit fees. Issues that have been discussed by the Council where further action is pending: 1. Street light policy. 2. Airport noise survey. 3. Evaluate water billing and rate structure. South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other (Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. SOUTH BURLINGTON CITY COUNCIL RESOLUTION Recognizing and Honoring Service to the Community By Chief Douglas S. Brent, South Burlington Fire Department WHEREAS, the members of the South Burlington City Council are celebrating the outstanding Service to the citizens of South Burlington by Chief Douglas S. Brent, and WHEREAS Chief Brent has served as the Chief of the Department for 16 years, and is the longest serving career fire chief in the State of Vermont, and WHEREAS, the Community has benefited from Chief Brent’s professionalism, leadership, caring, and compassion, and WHEREAS, Chief Brent has overseen, with the support of the citizens and members of the City Council, a doubling of staff in response to a three-fold increase in calls for emergency services, and WHEREAS, Chief Brent increased the level of emergency services provided to City residents by ensuring that all fire-fighting staff are fully cross-trained in fire prevention and suppression, emergency medical services, and technical rescue services, and WHEREAS, Chief Brent secured both local and federal funding to institute these changes to minimize the costs to South Burlington taxpayers, and WHEREAS, Chief Brent wrote and implemented the first fire-based paramedic program in northwestern Vermont, which has been expanded to neighboring fire departments and rescue squads, and WHEREAS, Chief Brent secured the replacement of all front-line and reserve fire department emergency response vehicles with modern and reliable Class I apparatus, and WHEREAS, Chief Brent directed the complete revision of the City’s aged and outdated public safety radio system to a 21st Century digital system, and WHEREAS, Chief Brent has freely given his time, talent, expertise and wise counsel to the Fire and Emergency Medical Services throughout the State as a Vermont Fire Academy instructor for 30 years, and NOW THEREFORE LET IT BE RESOLVED that on behalf of the residents of the City of South Burlington the City Council does hereby recognize and extend its deepest appreciation for Chief Brent’s service and dedication to the residents of the City of South Burlington whose lives and property have benefited from his years of service and that Chief Brent exemplified the commitment to public safety that leads to making a true and lasting difference in a community, and LET IT BE FURTHER RESOLVED that we the Members of the City Council recognize and honor our Chief of South Burlington Fire Department, Douglas S. Brent, for his devotion to duty, compassion for victims, mentorship to other firefighters, and commitment to our community, and LET IT BE FURTHER RESOLVED that a signed copy of this resolution shall be presented to Chief Douglas S. Brent, and that this resolution will be inserted in its entirety in the minutes of the South Burlington City Council meeting dated June 4, 2018. BY ORDER OF THE CITY COUNCIL THIS 4TH DAY OF JUNE 2018 ______________________________ ______________________________ Helen Riehle, Chairperson Meaghan Emery, Vice Chair ______________________________ ______________________________ Thomas Chittenden Tim Barritt, Clerk ______________________________ David Kaufman ______________________________ Donna Kinville, City Clerk May 30, 2018 MEMO TO: South Burlington City Council FROM: Kevin Dorn, City Manager RE: Recommendation of the Housing Trust Fund Committee related to an application for funding form the Champlain Housing Trust The Housing Trust Fund Committee met on Tuesday, May 29, to consider an application for funding from the Champlain Housing Trust (CHT) to support the construction of sixty units of housing on the easterly corner of Market Street and the future Garden Street. Attached is a memo dated May, 2018 from Champlain Housing Trust that outlines the project, the affordability goals they are seeking to achieve and the status of various funding sources. Two members of the Committee were able to attend the meeting; Chair Larry Kupferman and Ian Squirrell. Amy Demetrowitz from CHT and Ken Braverman from Snyder/Braverman briefed the Committee on the project and made a request of the SB Housing Trust Fund in the amount of $150,000. Committee members asked questions about the project in the context of the overall plans for City Center, inquired about the various affordability targets in the proposal and the other funding sources that have been lined up or are being pursued to support the project. The Committee informed Amy and Ken that the Trust Fund had a current balance of $50,000 available for investment and that an additional $50,000 would come on line on July 1, with the beginning of the 2019 Fiscal Year. As such, the most that could possibly be committed given voter-approved budgets to date (FY 2018 and FY 2019) would be $100,000. Amy stated that $100,000 would be very important for the project especially given that the Trust is going before the Community Development Board with a Community Development Program funding request. That request actually originates from the City and is then sub-granted to CHT. So, having the City’s Housing Trust Fund commitment will strengthen our (their) request for $625,000 from the VCDP. RECOMMENDATION: The Committee recognized that funding had been “forward-committed” to support the Allard Square project and so they felt a precedent existed to commit both FY ’18 and ’19 funds. They also recognized the importance of having an additional 60 units of affordable housing in City Center consistent with the goals of the South Burlington Comprehensive Plan and the vision for City Center. The Committee voted 2-0-1 to support the application from the CHT in the amount of $100,000 from the South Burlington Housing Trust Fund. The Committee, therefore, recommends that the Council approve $100,000 from the South Burlington Housing Trust Fund to support the application from the Champlain Housing Trust. SoBu Dog Park Matrix Applied to Veterans Memorial Park Sites 5-31-18 Topic Min Scoring Needed Entrance Pond North South Park Size 2 1 3 3 Size of Park- small dog <.25 1 .25 to .5 3 >.5 5 1 1 1 1 1 Size of Park - large dog <1.0 1 1.0 to 1.5 3 >1.5 5 1 1 0 1 1 Dog types Small and large 1 n/a 0 0 1 1 Promity & Buffering 4 1 8 8 Distance to nearest homes 150-250 1 250-400 2 400+4 4 1 4 4 Existing buffer features Visual buffer 1 Heavier brush growing in / some bldgs 3 Mature heavy brush / buildings 5 0 0 4 4 Access / Location -1 0 3 5 Near neighborhoods <1 mile from a neighborhood 1 <.5 mile from large population 3 <1/4 mile from large population 4 3 1 3 3 Access Sidewalks in vicinity 1 ADA Sidewalk from parking area 2 ADA Direct access from neighborhoods 3 0 0 0 2ParkingSome nearby parking available 1 Site can accommodate a parking lot 2 existing parking lot for dog park 3 1 1 3 1 Access & Surroundings Difficult to find -1 to -2 Unpleasant surroundings -1 to -3 Most users will need to drive -1 -1 -1 -1 -1 Adjacent Land uses Provides benefit / sponsor 1 to 3 0 0 0 0 Natural resources within 200' of a stream or wetland -1 Nearby sensitive features -3 Sensitive wildlife area -5 -3 -1 -1 0Nearby noise to dog park Startling noise nearby -1 -1 0 -1 -1 Site Conditions and Amenities 1 1 1 2 Shared amenities Impact on existing amenities 1- to -2 Neutral to existing amenities 0 Complement existing amenities 3 0 0 0 0 Drinking water Available 1 1 1 1 1 Shade Little shade on site 0 Some shade on site 2 Mature trees / existing shelters 3 0 0 0 0 Lighting Lighting on site 1 0 0 0 1 Land Ownership 3 3 3 3 Ownership 5-10 year lease available 1 long-term lease available 2 City Owned / Partner owned & operated 3 Cost of lease Free or very low 1 Market Rate -2 Totals 9 6 18 20 4 0 2 4 Scoring Category 1 Scoring Category 2 Scoring Category 3 Veterans Memorial Park Site Evaluation Walked Veterans Memorial Park sitesConsulted with SoBupersonnelMaggie was on a much-deserved vacation!Thank you to Holly Baker & Justin Rabidoux for extra time and assistanceApplied evaluation matrixDeveloped recommendations .76 1 .0.17.4 Matrix Score = 8DisadvantagesToo small for two dog park areas Available area affected by tree rootsSwale creates large area of potential water accumulationDesign intent appears to be for water accumulation away from ball fieldSlope creates an accessibility issueNoise from ball field and traffic distracting/ bothersome to dogs and people in dog park -- ball players, too!Creates unattractive entrance to VMPParking pressures created by other events Score = 6DisadvantagesToo small for dog park Eliminates maintenance access to pond and solar fieldPotential large area of water accumulationLong distance for water .76 acres70’90’140’210’125’140’ Score = 18AdvantagesAway from other activity areasSize appropriate for both large and small dogsDisadvantagesRemoteness is a possible safety issueDrainage / occasional soggy areas Long distance for accessible path & parking Long distance for waterAdditional costsMaintenance gateAccessible parking designation Total Area = 1 acre250’120’260’200’ Score = 20AdvantagesAdequate to meet the needs of small and large dogs in adjacent areasSBPD drives by regularly (“eyes on”)Easy installation of waterAccessible parkingEasy creation of accessible pathDoes not interfere with possible expansion of ice rinkDisadvantagesNo close parking during busy times North Site(.76 acres )South Site(1 acre )Perimeter fencing @ $50/ linear foot (includes using 290’ from Jaycee )$24,500 $27,000Inside divider fence $4000 $6500Gates$2000 $2000Jaycee fence relocation $5000 $5000Visual barrier 0 $2490Water source $4000 $1500Accessibility $3000 $1000Allowances (signage, shade elements, site improvements, etc.)$10,000 $10,000Maintenance gate $1000 0Contingency (10%) $5350 $5549Total$58,850 $61,039 One dog at a time in the entrance area.Stand back 5’ from gate when another dog is entering or exiting.Small dog park generally for dogs less than 30 poundsNuisance barking prohibited You will be asked to leave the park if you do not control your dog.Dogs must be licensed.Clean up after your dog.No children under 12.In case of emergency, call ………. SOUTH BURLINGTON CITY COUNCIL RESOLUTION TO ESTABLISH A DOG PARK COMMITTEE COMPOSED OF SOUTH BURLINGTON RESIDENTS WHEREAS South Burlington policy is based on quality of life considerations, including recreation and parks; and, WHEREAS South Burlington parks serve as gathering points; and WHEREAS the South Burlington Comprehensive Plan supports the development of new parks for conservation and public use; and, WHEREAS South Burlington’s City Clerk’s office collects annual fees for the purpose of registering cats and dogs in the city; and, WHEREAS South Burlington residents have demonstrated the desire for dog parks throughout the city. NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council does hereby establish a Dog Park Committee. Members will • Be selected according to the established procedures as set by the Council (including application and interview) • Be composed of seven South Burlington residents, representing a cross-section of the community and including at least one expert on canine behavior • Include one member, but not more than two members, from both Recreation & Parks and Natural Resources Committees, who will act as liaisons • Serve one three-year term each, for the life of the Committee • Establish officers (roles of the members) and Open Meeting Law guidelines BE IT FURTHER RESOLVED (1) that the newly assembled Dog Park Committee shall organize, develop a regular meeting schedule, and work plan, to present within the first two months of its initial meeting for review by the Council. (2) that the mission of the Dog Park Committee shall be to review site selection criteria for future dog parks in the City, as proposed by the Dog Park Task Force, and, to this end, prepare cost estimates/operational policies/procedures/maintenance (including safety, gating, locking, hours of operation, fees, friends groups as appropriate, etc.), review existing ordinances, and hold a community forum prior to making recommendations to the Council. (3) that the vision of the dog park committee shall be to integrate the needs of dog owners and dogs into South Burlington’s quality-of-life and conservation goals in our parks and natural areas, including Veterans Memorial Park, Red Rocks Park, Wheeler Nature Park, and other properties and lands either owned or not owned by the City or schools. BE IT FINALLY RESOLVED that the Dog Park Committee will report directly and be responsible to the Council and work in concert with the staff of the Recreation and Parks Department and, through their liaisons, the Natural Resources Committee and the Recreation and Parks Committee in order to advise the Council on: • Proposed revisions to city ordinances and fees • Proposed locations and configurations of dog parks • Proposed policies and procedures governing dog parks • Other pertinent matters as they arise By order of the South Burlington City Council this ____ day of June, 2018 ________________________ ______________________ Helen Riehle, Chair Meaghan Emery, Vice Chair ________________________ ______________________ Tim Barritt, Clerk Thomas Chittenden ________________________ David Kaufman NECESSITY RESOLUTION FOR INCURRING BONDED DEBT FOR BICYCLE AND PEDESTRIAN INFRASTRUCTURE IMPROVEMENTS WHEREAS, the City of South Burlington is a lawfully constituted and existing political subdivision and municipality of the State of Vermont; and, WHEREAS, the City desires to close gaps in, and otherwise improve bicycle and pedestrian infrastructure within the City (the “Work”); and WHEREAS, the public interest and necessity of the City of South Burlington require the Work to be performed; and WHEREAS, it is estimated that the total cost of the Work will cost or exceed the anticipated proceeds of a ten year one penny tax levy on the annual city tax rate, of an anticipated total amount of $2,968,537.25; and, WHEREAS, the total cost of the Work, after application of available funds from the United States of American and/or the State of Vermont, is too great to be paid out of the ordinary annual income and revenue of the City of South Burlington; and, NOW THEREFORE BE IT RESOLVED, that the issuance of notes or other obligations of the City of South Burlington for costs associated with the Work, in an amount not to exceed the anticipated proceeds of a ten year one penny tax levy on the annual city tax rate, of an anticipated total amount of $2,968,537.25 based on the City’s 2017 Grand List, should be submitted to the voters of the City of South Burlington; and BE IT FURTHER RESOLVED, that the proposition of incurring bonded debt for the purpose of paying for the Work should be submitted to the qualified voters of the City of South Burlington as follows: Only if Article I receives a vote in the affirmative, shall bonds of the City be issued in an amount not to exceed the anticipated proceeds of the ten year one penny tax levy on the annual city tax rate, of an anticipated total amount of $2,968,537.25, for the sole purpose of funding bicycle and pedestrian infrastructure improvements within the City? BE IT FURTHER RESOLVED, that a vote on said proposition shall be conducted by Australian Ballot at the Special City Meeting to be held on August 14, 2018 at the customary and usual polling places in the City at which meeting the polls will open at 7:00 o’clock in the forenoon and close at 7:00 o’clock in the afternoon; and BE IT FURTHER RESOLVED, that the Warning for the above mentioned Special City Meeting shall be published in the Other Paper on July 26, August 2 and 9, 2018 and that the Warning for such Meeting shall be posted in at least five public places in the City of South Burlington for two weeks immediately preceding such Meeting, and in or near the City Clerk’s office. The Warning shall also be posted on the City’s website; and BE IT FURTHER RESOLVED, that the form of warning and of ballot, attached to this Necessity Resolution as Exhibit A and B respectively, are hereby approved. Dated at South Burlington, Vermont this 4th day of June, 2018. ______________________ ______________________ Helen Riehle, Chair Meaghan Emery, Vice Chair ______________________ _______________________ Tim Barritt, Clerk Thomas Chittenden _______________________ David Kaufman Received and recorded this ___ day of June, 2018. __________________________________________ Donna Kinville, City Clerk WARNING CITY OF SOUTH BURLINGTON SPECIAL CITY MEETING AUGUST 14, 2018 The legal voters of the City of South Burlington are hereby notified and warned to meet at their respective polling places at the Chamberlin School on White Street, the Frederick H. Tuttle Middle School on Dorset Street and the Orchard School on Baldwin Avenue on Tuesday, August 14, 2018 at 7 o’clock in the forenoon, at which time the polls will open until 7 o’clock in the evening, at which time the polls will close, to vote by Australian Ballot on the following Articles: ARTICLE I APPROVAL OF TEN YEAR TAX FOR BICYCLE AND PEDESTRIAN INFRASTRUCTURE IMPROVEMENTS Starting in FY 2020 for a period of ten years, shall the City be authorized to levy an additional one penny on the annual city tax rate, the entirety of the proceeds of which are to be deposited into a reserve fund established by the City Council for the sole purpose of bicycle and pedestrian infrastructure improvements within the City? ARTICLE II INCURRING BONDED DEBT FOR BICYCLE AND PEDESTRIAN INFRASTRUCTURE IMPROVEMENTS Only if Article I receives a vote in the affirmative, shall bonds of the City be issued in an amount not to exceed the anticipated proceeds of the ten year one penny tax levy on the annual city tax rate, of an anticipated total amount of $2,968,537.25, for the sole purpose of funding bicycle and pedestrian infrastructure improvements within the City? Dated at South Burlington, Vermont, this 4th day of June, 2018. ______________________ ______________________ Helen Riehle, Chair Meaghan Emery, Vice Chair ______________________ _______________________ Tim Barritt, Clerk Thomas Chittenden _______________________ David Kaufman Received and recorded this ___ day of June, 2018. __________________________________________ Donna Kinville, City Clerk Exhibit B OFFICIAL BALLOT ARTICLE II INCURRING BONDED DEBT FOR BICYCLE AND PEDESTRIAN INFRASTRUCTURE IMPROVEMENTS Only if Article I receives a vote in the affirmative, shall bonds of the City be issued in an amount not to exceed the anticipated proceeds of the ten year one penny tax levy on the annual city tax rate, of an anticipated total amount of $2,968,537.25, for the sole purpose of funding bicycle and pedestrian infrastructure improvements within the City? YES (_____) NO (_____) South Burlington Water Dept. Accounts Payable Check Register Date: 06/05/18 Date Check No. Paid To Memo Amount Paid 6/5/2018 3377 Charlotte & Drew Ancel 178.32 Date Voucher Number Reference Voucher Total Amount Paid 5/23/2018 VI-14532 REFUND 178.32 178.32 6/5/2018 3378 A.P. Certified Testing LLC 1,250.00 Date Voucher Number Reference Voucher Total Amount Paid 5/24/2018 VI-14531 10436 1,250.00 1,250.00 6/5/2018 3379 Champlain Water District 58,376.83 Date Voucher Number Reference Voucher Total Amount Paid 5/31/2018 VI-14538 SBWD-338 58,376.83 58,376.83 6/5/2018 3380 Champlain Water District 107,294.81 Date Voucher Number Reference Voucher Total Amount Paid 5/31/2018 VI-14528 MAY 104,891.37 104,891.37 5/31/2018 VI-14529 SBWD-331 65.95 65.95 5/24/2018 VI-14530 S.BURL-CCR-2018 2,337.49 2,337.49 6/5/2018 3381 E.J. Prescott, Inc. 382.27 Date Voucher Number Reference Voucher Total Amount Paid 5/11/2018 VI-14535 5381111 249.78 249.78 5/16/2018 VI-14536 5376978 39.73 39.73 5/16/2018 VI-14537 5383177 92.76 92.76 6/5/2018 3382 Ferguson Waterworks #576 18.24 Date Voucher Number Reference Voucher Total Amount Paid 5/11/2018 VI-14534 0818473 18.24 18.24 6/5/2018 3383 FirstLight Fiber 42.61 Date Voucher Number Reference Voucher Total Amount Paid 5/15/2018 VI-14533 4131696 42.61 42.61 Printed: May 31, 2018 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 06/05/18 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 167,543.08 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: May 31, 2018 Page 2 of 2 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com REGULAR SESSION To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director Justin Rabidoux, Public Works Director Subject: Award Contracts to Complete Market Street Date: June 1, 2018 Background: Since 2004, the City has undertaken the design and permitting for the reconstruction of Market Street, a primary street in City Center and a TIF District project. At this time with the project bid and all permits acquired, the City is ready to initiate construction of the project. Construction is anticipated to be phased over two construction seasons. Construction In May, the City solicited bids to construct Market Street. Six bids were received ranging from $7,022,956.91 to $8,999,740.00 with J.A. McDonald being the low bid. Under federal regulations, the City is required to select the lowest, responsive, responsible bidder. All bidders had been prequalified specifically for this project prior to bidding by Vermont Agency of Transportation (VTrans) to ensure that they have the requisite forces and available financial capacity to undertake this project. Bids received were as follows: J.A. McDonald $7,022,956.91 J. Hutchins $7,084,390.55 Kubricki $7,648,546.70 S.D. Ireland $7,739,340.83 ECI $8,647,234.00 G.W. Tatro $8,999,740.00 The City’s engineering consultant, VHB, reviewed and analyzed the bids, confirming the low bid was not unbalanced and finding the bid to be satisfactory. This bid is a “base” bid and excludes work to construct a pedestrian bridge element in the stormwater pond recreational area. A price for the bridge was solicited and received as part of the offer as an “add-alternate” to the base bid. This item may be considered and added to the contract at a later date. Staff recommends the bid be awarded to J.A. McDonald in the amount of $7,022,956.91. Contract Management and Construction Inspection VTrans has several firms on retainer and approved for inspection services available through their “At-the Ready” (ATR) process. This process was publicly and competitively bid and conforms with the City’s purchasing policy. City staff used the ATR process to select a preferred consultant to provide contract management and construction inspection services. This project has utilities, design details, and fine grading, and is a Federal project. In the construction of this project, the contractor must comply with and the City must document compliance with both Federal regulations and project specifications. GPI has the experience and personnel to provide these services. The inclusion of full time construction inspection services is required by VTrans on projects they provide funding for. Staff reviewed the qualifications and experience of three construction inspection firms (GPI, Stantec and Hamlin Engineering) and recommends the Council award GPI a contract to provide inspection services for this project with a contract not to exceed the amount of $767,496.48. This price is consistent with VTrans projects relative to the construction bid. Effort to Complete Engineering VHB has been the City’s consulting engineer on the reconstruction of Market Street Project. They have submitted an anticipated request for a contract amendment to cover costs for the “effort to complete” in the amount of $137, 354.91. While not desirable, an amendment at this time is not unusual for federally funded projects, especially considered this project’s complexity and public process. This amount is approximately 10% of their original design contract. It accounts for work associated with permitting, right of way modifications, changes in the design based on public input, changes in technology, and value engineering. Staff recommends the Council provide authority to negotiate and execute an amendment to the contract with VHB. Funding Sources The City has several secured funding sources for the Market Street project including approximately $4M in federal grant revenues and $3.9M estimated to be available in TIF District financing bond revenues once the City Center park construction is complete. Additionally, impact fee revenues are available to cover contingencies that may occur in the course of construction. Attachments: • Resolution • Market Street Plans Excerpt (Landscaping) • GPI Statement of Work R-2018- RESOLUTION A RESOLUTION AWARDING CONTRACTS TO CONSTRUCT, INSPECT, AND COMPLETE ENGINEERING ON MARKET STREET – SOUTH BURLINGTON STP 5200(17) WHEREAS, the City was awarded federal funds in 2004 to initiate the Market Street Reconstruction Project; and, WHEREAS, subsequent to receiving federal NEPA approval in 2010, proceeding to design was approved in 2012; and, WHEREAS, now in 2018 design has been completed and the City has solicited bids for this project; and, WHEREAS, on May 25, six bids were received, with J.A. McDonald, a pre-qualified bidder, being the lowest, responsive, responsible bidder with a bid of $7,022,956.91; and, WHEREAS, the City’s Engineering Consultant has completed the bid analysis and the bid was found to be satisfactory; and, WHEREAS, VTrans has engineering firms on retainer contract to provide inspection services for construction projects; and, WHEREAS, GPI is on retainer and has extensive experience with complex roadway construction projects and has submitted a satisfactory proposal for contract management and inspection services in the amount of $767,496.48; and, WHEREAS, VHB, the engineering firm conducting the work, is requesting additional funds for services rendered for the effort to complete the final contract plans in the amount of $137,354.91. NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council hereby authorizes the City Manager to: 1. Execute a contract for construction services with J.A. McDonald. 2. Execute a contract for inspection services with GPI. 3. Negotiate and execute an amendment to the contract for engineering services with VHB. APPROVED this _____ day of June, 2018. SOUTH BURLINGTON CITY COUNCIL __________________________________ ________________________________ Helen Riehle, Chair Meaghan Emery, Vice Chair __________________________________ ________________________________ Tim Barritt, Clerk Tom Chittenden __________________________________ David Kaufman 5/1/2018 DESIGNED BY: PROJECT LEADER:DRAWN BY: PLOT DATE: CHECKED BY: PROJECT NAME: PROJECT NUMBER: FILE NAME: SHEET OF STP 5200(17) D.M. PECK INDEX OF SHEETS 108 VAOT STANDARDSINDEX OF SHEETS 51658.01_index.dgn S. BURLINGTON - MARKET STREET G.L. BAKOS M. BOGUE 2 G.L. BAKOS C-2A 10-14-05PORTLAND CEMENT CONCRETE SIDEWALK DRIVE ENTRANCES WITH SIDEWALK ADJACENT TO CURB C-2B 10-14-05PORTLAND CEMENT CONCRETE SIDEWALK DRIVE ENTRANCES WITH SIDEWALK AND GREEN STRIP 03-10-08 C-3B 03-10-08 C-3A SIDEWALK RAMPS SIDEWALK RAMPS AND MEDIAN ISLANDS C-10 02-11-08CURBING D-3 TREATED GUTTERS D-8 REINFORCED CONCRETE DROP INLET WITH PRECAST COVER & GRATE D-9 06-01-94REINFORCED CONCRETE DROP INLET WITH VERTICAL CURB & THROAT ADAPTER D-11 06-01-94STEEL OR IRON GRATES& COVERS (TYPE A) D-16 06-01-94DRAINAGE DETAILS INCLUDING DROP INLETS, IRON GRATE TYPE B&C, CONC END SECTIONS. ETC. D-22 03-10-95SANITARY SEWER SYSTEMS D-30 08-13-07UNDERDRAIN CONSTRUCTION DETAILS E-136B 11-04-99E-170 TRAFFIC CONTROL SIGNALS PEDESTAL POST MOUNTED 08-09-95E-171A TRAFFIC CONTROL SIGNALS GENERAL NOTES & DETAILS 08-09-95E-171B TRAFFIC CONTROL SIGNALS MISC. DETAILS 08-09-95E-171C TRAFFIC CONTROL SIGNALS CANTILEVER MOUNTING DETAILS 08-09-95E-172 VEHICLE DETECTOR LOOP DETAILS 08-09-95E-173 06-08-09E-175 PULL BOXES AND JUNCTION BOXES POWER DROP STANCHIONS T-134 LIGHT POLE & TRANSFORMER BASE DETAILS 03-10-17 D-15 PRECAST REINFORCED CONCRETE CB W/ CAST IRON GRATE 06-01-94 E-121 STANDARD SIGN PLACEMENT - CONVENTIONAL ROAD 08-08-95 STANDARDS FOR TOWN & DEVELOPMENT ROADS SLOPE GRADING, EMBANKMENTS, MUCK E-191 PAVEMENT MARKING DETAILS 02-01-99 01-03-00 D-6 06-01-94REINFORCED CONCRETE DROP INLET W/GRATE (DITCHES) 03-03-03 06-01-94 08-08-95STATE ROUTE MARKER SIGN DETAILS E-145A 12-23-94REGULATORY SIGN DETAIILS - LANE USE CONTROL SIGNS A-76 B-5 06-01-94 E-127 ROUTE MARKINGS AT RURAL INTERSECTIONS 08-08-95 PAVEMENT MARKING DETAILSE-193 08-18-95 T-10 08-06-12CONVENTIONAL ROADS CONSTRUCTION APPROACH SIGNING T-17 08-06-12TRAFFIC CONTROL MISCELLANEOUS DETAILS T-28 08-06-12CONSTRUCTION SIGN DETAILS T-30 CONSTRUCTION SIGN DETAILS 08-06-12 T-45 06-02-13SQUARE TUBE SIGN POST AND ANCHOR T-92 08-26-15ROUTE MARKER FRAME DETAILS T-35 08-06-12 T-36 08-06-12 CONSTRUCTION ZONE LONGITUDINAL DROP-OFFS CONSTRUCTION ZONE LONGITUDINAL DROP-OFFS FOR PAVING SHEET TITLE EFFECTIVE DATE RIGHT-OF-WAY PLANS UTILITY PLANS (31 SHEETS) (BY DUBOIS & KING, INC.) LANDSCAPE PLANS (35 SHEETS) (BY SE GROUP) EPSC FINAL CONDITIONS PLANS EPSC CONTRUCTION PLANS EPSC EXISTING CONDITIONS PLANS EPSC DETAILS EPSC NARRATIVE CROSS SECTIONS DETOUR PLANS TRAFFIC CONTROL NARRATIVE TRAFFIC SIGNAL SHEETS TRAFFIC SIGN DETAILS TRAFFIC SIGN SUMMARY SHEETS TRAFFIC SIGNS & PAVEMENT MARKINGS PLANS PROFILES GENERAL PLANS DRAINAGE NOTES ALIGNMENT & CURBING LAYOUT PLANS ALIGNMENT POINTS SHEET PLAN KEY SHEET EARTHWORK SUMMARY SHEET DRAINAGE DETAIL SHEETS ITEM DETAIL SHEET QUANTITY SUMMARY SHEETS BRIDGE PLAN AND DETAILS POND LAYOUT SHEET SOIL MANAGEMENT PLAN WALL LAYOUT SHEET DETAIL SHEETS TYPICAL SECTIONS NOTES SHEET CONVENTIONAL SYMBOLOGY LEGEND SHEET INDEX OF SHEETS TITLE SHEET 1-10 1-31 L0.0-L5.5 102-108 95-101 88-94 84-87 82-83 70-81 68-69 67 65-66 64 59-63 53-58 47-52 41-46 39-40 33-38 32 31 30 27-29 26 21-25 17-20 16 15 14 9-13 5-8 4 3 2 1 MARKET STREET MARKET STREET SEE SHEET L1.0SEE SHEET L1.12-UN 6-AE 3-AE SEE SHEET L4.0SEE SHEET L4.13-UN A B1 A B1 B2B2A 2-AE 27-RF 61-NW 19-AN 28-BG 27-RF 29-BG60-NW 25-AN 20-RF 27-RF 6-AN 6-AN 1-AE LIMITS OF TREE CELLS, TYPICAL Landscape Architects 131 Church Street Burlington, VT 05401 www.segroup.com DESIGNED BY: PROJECT LEADER: FILE NAME: PROJECT NUMBER: South Burlington - Market Street STP 5200(17) PLOT DATE: DRAWN BY: CHECKED BY: SHEET: PO, TH PO, JTH JTH 04/27/2018 PROJECT NAME: JTH Final Plans 20' Graphic Scale: 1"=20' 40'80'0' LANDSCAPE PLANTING PLAN KEY: SEEDED PLANTINGS Native Seed Mix "New England Wetmix" Available from New England Wetland Plants SPECIES: Fox Sedge, (Carex vulpinoidea), Lurid Sedge, (Carex lurida), Blunt Broom Sedge, (Carex scoparia), Sensitive Fern, (Onoclea sensibilis), Blue Vervain, (Verbena hastata), Hop Sedge, (Carex lupulina), Green Bulrush, (Scirpus atrovirens), Nodding Bur Marigold, (Bidens cer-nua), Bristly Sedge, (Carex comosa), Fringed Sedge, (Carex crinita), American Mannagrass, (Glyceria grandis), Wool Grass, (Scirpus cyperinus), Soft Rush, (Juncus effusus), Spotted Joe Pye Weed, (Eupatorium maculatum), Boneset, (Eupatorium perfoliatum), Mud Plantain, (Alisma subcordatum), New England Aster, (Aster novae-angliae), Rattlesnake Grass, (Glyceria canadensis), Purplestem aster (Aster puniceus), Soft Stem Bulrush, (Scirpus validus), Blueflag (Iris versicolor), Swamp Milkweed, (Asclepias incarnata), Monkey Flower, (Mimulus ringens). Application rate: 18 lbs/acre No Mow Lawn Seed Mix "No Mow" Lawn Seed Mix (blend of fine fescues) Available from Prairie Nursery Application rate: 220 lbs/acre Lawn Seed Mix VTrans "Urban Areas Conservation Mix" 42.5% Creeping Red Fescue 10% Perennial Rye 42.5% Kentucky Blue Grass 5.0% Annual Rye Grass Application Rate: 80 lbs/acre PLANT LIST KEY BOTANICAL NAME COMMON NAME QTY.SIZE REMARKS STREET TREES AE Acer x freemanii 'Scarsen' Scarlet Sentinel Freeman Maple 20 1.5-2"Cal.B&B, 6' Branching Ht. (Min.) AE2 Acer x freemanii 'Scarsen' Scarlet Sentinel Freeman Maple 8 3-3.5"Cal.B&B, 6' Branching Ht. (Min.) BN Betula nigra River Birch 30 5' Tall min.Container, Single Stem BN2 Betula nigra River Birch 6 10'-12' Tall B&B, Single Stem GT Gleditsia triacanthos 'Skyline'Skyline Honey Locust 12 1.5-2" Cal.B&B, 6' Branching Ht. (Min.) QB Quercus bicolor Swamp White Oak 16 1.5-2" Cal.B&B, 6' Branching Ht. (Min.) QB2 Quercus bicolor Swamp White Oak 1 2.5-3" Cal.B&B, 6' Branching Ht. (Min.) QB3 Quercus bicolor Swamp White Oak 4 3-3.5" Cal.B&B, 6' Branching Ht. (Min.) UM Ulmus 'Morton Glossy'Triumph Elm 16 1.5-2" Cal.B&B, 6' Branching Ht. (Min.) UM2 Ulmus 'Morton Glossy'Triumph Elm 6 2.5-3" Cal.B&B, 6' Branching Ht. (Min.) UM3 Ulmus 'Morton Glossy'Triumph Elm 1 3-3.5" Cal.B&B, 6' Branching Ht. (Min.) UN Ulmus 'New Horizon''New Horizon Elm 19 1.5-2" Cal.B&B, 6' Branching Ht. (Min.) PLANTER SHRUBS PF Potentilla fruticosa 'Pink Beauty'Pink Beauty Potentilla 72 3 gal.C.G. Plant 30" o.c. SB Spiraea betulifolia 'Tor' Birchleaf Spirea 66 3 gal.C.G. Plant 30" o.c. PERENNIALS & ORNAMENTAL GRASSES AN Anenome canadensis Canadian Anenome 56 1 gal.C.G. Plant 24" o.c. BG Bouteloua gracilis Blonde Ambition Blue Grama Grass 232 1 gal. C.G. Plant 24" o.c. CR Chrysanthemum × rubellum ‘Clara Curtis’Chrysanthemum 85 1 gal. C.G. Plant 18" o.c. DC Deschampsia cespitosa 'Goldtau' Tufted Hairgrass 121 1 gal.C.G. Plant 18"-24" o.c. EK Echinacea purpurea 'Kim's Knee High'Purple Coneflower 150 1 gal. C.G. Plant 18" o.c. GB Geranium macrorrhizum 'Bevan's Variety'Bigroot Geranium 146 1 gal. C.G. Plant 18" o.c. GJ Geranium x 'Johnson's Blue'Johnson's Blue Cranesbill 287 1 gal. C.G. Plant 24" o.c. HA Hemerocallis 'Always Afternoon'Always Afternoon Daylily 126 1 gal. C.G. Plant 18" o.c. HS Hemerocallis 'Stella de Oro'Stella de Oro Daylily 78 1 gal. C.G. Plant 12" o.c. IS Iris siberica 'Flight of Butterflies'Siberian Iris 66 1 gal. C.G. Plant 18" o.c. NS Nepeta × faassenii 'Select Blue'Select Blue Catmint 140 1 gal. C.G. Plant 18" o.c. NW Nepeta racemosa 'Walker's Low'Walker's Low Catmint 359 1 gal. C.G. Plant 24" o.c. RF Rudbeckia fulgida var. sullivantii 'Little Goldstar'Black-eyed Susan 427 1 gal. C.G. Plant 18" o.c. A B1 B2 C D E KEY: PLANTER PLANTINGS PLANTING SCHEME 'A' - SEE SHEET L4.8 FOR TYPICAL SPECIES, LAYOUT, AND QUANTITIES PLANTING SCHEME 'B1' - SEE SHEET L4.8 FOR TYPICAL SPECIES, LAYOUT, AND QUANTITIES PLANTING SCHEME 'B2' - SEE SHEET L4.8 FOR TYPICAL SPECIES, LAYOUT, AND QUANTITIES PLANTING SCHEME 'B3' - SEE SHEET L4.8 FOR TYPICAL SPECIES, LAYOUT, AND QUANTITIES PLANTING SCHEME 'C' - SEE SHEET L4.8 FOR TYPICAL SPECIES, LAYOUT, AND QUANTITIES PLANTING SCHEME 'D' - SEE SHEET L4.8 FOR TYPICAL SPECIES, LAYOUT, AND QUANTITIES PLANTING SCHEME 'E' - SEE SHEET L4.8 FOR TYPICAL SPECIES, LAYOUT, AND QUANTITIES B3 L4.0 NOTE: 1. REFER TO L0.0 FOR ADDITIONAL PLANTING NOTES 2. REFER TO SHEET L4.6 FOR STORMWATER POND PLANT LIST NOTES:1. CONTRACTOR IS RESPONSIBLE TO VERIFY ALL PLANT QUANTITIES FOUND IN THE PLANTING PLANS. IF ANY DISCREPANCIES ARE FOUND, LANDSCAPE ARCHITECT SHOULD BE NOTIFIED IMMEDIATELY. 2. FINAL LAYOUT AND PLACEMENT OF ALL PLANT MATERIAL TO BE APPROVED BY THE LANDSCAPE ARCHITECT. 3. CONTRACTOR IS RESPONSIBLE TO INSTALL TOPSOIL AND SEED ALL DISTURBED AREAS - SEE CIVIL EPSC PLANS. 4. REFER TO PLANTING DETAILS AND SPECIFICATIONS FOR PROPER PLANT MATERIAL INSTALLATION REQUIREMENTS. 5. FOR ALL TREE PLANTERS WITH TREE ROOT CELLS, REFER TO DETAIL B/L2.1 FOR CONTINUOUS SOIL DEPTHS AND INFO. 6. FOR ALL PLANTING AREAS WITHOUT TREE ROOT CELLS, REFER TO DETAIL D/L4.9 FOR CONTINUOUS SOIL DEPTHS AND INFO. 7. IF THE LANDSCAPE CONTRACTOR PROPOSES A SUBSTITUTE PLANT SPECIES, ALL SUBSTITUTES NEED TO BE APPROVED BY THE LANDSCAPE ARCHITECT IN WRITING PRIOR TO ORDERING. MARKET STREETSCHOOLDRIVEWAYAPPROXIMATE FUTURE MARY STREET BSEE SHEET L1.0SEE SHEET L1.1 SEE SHEET L1 .1SEE SHEET L1 .21-GT5-UN9-UN1-GT4-AE21-GT4-AESEE SHEET L4.0SEE SHEET L4.1 SEE SHEET L4 .1SEE SHEET L4 .2AB3B3CDB3B3B2B2A22-GJ23-CR7-BG9-BG20-EK35-GJ23-GJ22-CR7-BG12-BG35-EK42-GJ27-GJ18-CR6-BG36-GJ25-EK9-BG50-GJ53-EK11-BG8-BG14-CR27-GJ5-BG8CR9-GJ5-BG17-EK16-GJ1-GT1-AEELIMITS OF TREECELLS, TYPICALLandscape Architects131 Church StreetBurlington, VT 05401www.segroup.comDESIGNED BY:PROJECT LEADER:FILE NAME:PROJECT NUMBER:South Burlington - Market StreetSTP 5200(17)PLOT DATE:DRAWN BY:CHECKED BY:SHEET:PO, THPO, JTHJTH04/27/2018PROJECT NAME:JTHFinal Plans20'Graphic Scale: 1"=20'40'80'0'LANDSCAPE PLANTING PLANL4.1NOTE:1. REFER TO L4.0 FOR PLANT LIST AND KEYNOTES:1. CONTRACTOR IS RESPONSIBLE TO VERIFY ALL PLANT QUANTITIES FOUND IN THE PLANTING PLANS. IF ANY DISCREPANCIES ARE FOUND, LANDSCAPE ARCHITECT SHOULD BE NOTIFIED IMMEDIATELY.2. FINAL LAYOUT AND PLACEMENT OF ALL PLANT MATERIAL TO BE APPROVED BY THE LANDSCAPE ARCHITECT.3. CONTRACTOR IS RESPONSIBLE TO INSTALL TOPSOIL AND SEED ALL DISTURBED AREAS - SEE CIVIL EPSC PLANS.4. REFER TO PLANTING DETAILS AND SPECIFICATIONS FOR PROPER PLANT MATERIAL INSTALLATION REQUIREMENTS.5. FOR ALL TREE PLANTERS WITH TREE ROOT CELLS, REFER TO DETAIL B/L2.1 FOR CONTINUOUS SOIL DEPTHS AND INFO. 6. FOR ALL PLANTING AREAS WITHOUT TREE ROOT CELLS, REFER TO DETAIL D/L4.9 FOR CONTINUOUS SOIL DEPTHS AND INFO.7. IF THE LANDSCAPE CONTRACTOR PROPOSES A SUBSTITUTE PLANT SPECIES, ALL SUBSTITUTES NEED TO BE APPROVED BY THE LANDSCAPE ARCHITECT IN WRITING PRIOR TO ORDERING. SCHOOLDRIVEWAYGARDEN STREET (FUTURE)GARDEN STREET (FUTURE) SEE SHEET L1.1SEE SHEET L1.2 SEE SHEET L1.2 SEE SHEET L1.31-GT2-GT4-AE21-GT4-AE2-GT4-AE24-AE1-GT1-GTSEE SHEET L4.1SEE SHEET L4.2 SEE SHEET L4.2 SEE SHEET L4.3B2AAB2B2B2A 22-GJ23-CR7-BG9-BG20-EK35-GJ23-GJ22-CR7-BG12-BG35-EK42-GJ 27-GJ18-CR6-BG36-GJ25-EK9-BG50-GJ53-EK11-BG8-BG14-CR27-GJ60-DC42-NW30-RF42-RF41-NW61-DC34-RF31-NW13-BG32-RF22-NW11-BG7-BG18-NW22-RF7-BG22-NW33-RF7-BG21-NW30-RF13-BG16-NW27-RF6-BG24-NW31-RF1-GT 4-BGALIMITS OF TREECELLS, TYPICALLandscape Architects131 Church StreetBurlington, VT 05401www.segroup.comDESIGNED BY:PROJECT LEADER:FILE NAME:PROJECT NUMBER:South Burlington - Market StreetSTP 5200(17)PLOT DATE:DRAWN BY:CHECKED BY:SHEET:PO, THPO, JTHJTH04/27/2018PROJECT NAME:JTHFinal Plans20'Graphic Scale: 1"=20'40'80'0'LANDSCAPE PLANTING PLANL4.2NOTE:1. REFER TO L4.0 FOR PLANT LIST AND KEYNOTES:1. CONTRACTOR IS RESPONSIBLE TO VERIFY ALL PLANT QUANTITIES FOUND IN THE PLANTING PLANS. IF ANY DISCREPANCIES ARE FOUND, LANDSCAPE ARCHITECT SHOULD BE NOTIFIED IMMEDIATELY.2. FINAL LAYOUT AND PLACEMENT OF ALL PLANT MATERIAL TO BE APPROVED BY THE LANDSCAPE ARCHITECT.3. CONTRACTOR IS RESPONSIBLE TO INSTALL TOPSOIL AND SEED ALL DISTURBED AREAS - SEE CIVIL EPSC PLANS.4. REFER TO PLANTING DETAILS AND SPECIFICATIONS FOR PROPER PLANT MATERIAL INSTALLATION REQUIREMENTS.5. FOR ALL TREE PLANTERS WITH TREE ROOT CELLS, REFER TO DETAIL B/L2.1 FOR CONTINUOUS SOIL DEPTHS AND INFO. 6. FOR ALL PLANTING AREAS WITHOUT TREE ROOT CELLS, REFER TO DETAIL D/L4.9 FOR CONTINUOUS SOIL DEPTHS AND INFO.7. IF THE LANDSCAPE CONTRACTOR PROPOSES A SUBSTITUTE PLANT SPECIES, ALL SUBSTITUTES NEED TO BE APPROVED BY THE LANDSCAPE ARCHITECT IN WRITING PRIOR TO ORDERING. MARKET STREETGARDEN STREET(FUTURE)GARDEN STREET(FUTURE)3143153143153093123113103 1 5 3 1 4 31 3 31 2 311 313SEE SHEET L1.2SEE SHEET L1.3 SEE SHEET L1.3 SEE SHEET L1.41-GT1-GT5-UMSEE SHEET L4.3SEE SHEET L4.6SEE SHEET L4.2SEE SHEET L4.3 SEE SHEET L4.3 SEE SHEET L4.49-UM7-BG21-NW30-RF13-BG16-NW27-RF6-BG24-NW31-RF28-BG33-NW33-RF4-UM2E A S EM E N T Landscape Architects131 Church StreetBurlington, VT 05401www.segroup.comDESIGNED BY:PROJECT LEADER:FILE NAME:PROJECT NUMBER:South Burlington - Market StreetSTP 5200(17)PLOT DATE:DRAWN BY:CHECKED BY:SHEET:PO, THPO, JTHJTH04/27/2018PROJECT NAME:JTHFinal Plans20'Graphic Scale: 1"=20'40'80'0'LANDSCAPE PLANTING PLANL4.3NOTE:1. REFER TO L4.0 FOR PLANT LIST AND KEYNOTES:1. CONTRACTOR IS RESPONSIBLE TO VERIFY ALL PLANT QUANTITIES FOUND IN THE PLANTING PLANS. IF ANY DISCREPANCIES ARE FOUND, LANDSCAPE ARCHITECT SHOULD BE NOTIFIED IMMEDIATELY.2. FINAL LAYOUT AND PLACEMENT OF ALL PLANT MATERIAL TO BE APPROVED BY THE LANDSCAPE ARCHITECT.3. CONTRACTOR IS RESPONSIBLE TO INSTALL TOPSOIL AND SEED ALL DISTURBED AREAS - SEE CIVIL EPSC PLANS.4. REFER TO PLANTING DETAILS AND SPECIFICATIONS FOR PROPER PLANT MATERIAL INSTALLATION REQUIREMENTS.5. FOR ALL TREE PLANTERS WITH TREE ROOT CELLS, REFER TO DETAIL B/L2.1 FOR CONTINUOUS SOIL DEPTHS AND INFO. 6. FOR ALL PLANTING AREAS WITHOUT TREE ROOT CELLS, REFER TO DETAIL D/L4.9 FOR CONTINUOUS SOIL DEPTHS AND INFO.7. IF THE LANDSCAPE CONTRACTOR PROPOSES A SUBSTITUTE PLANT SPECIES, ALL SUBSTITUTES NEED TO BE APPROVED BY THE LANDSCAPE ARCHITECT IN WRITING PRIOR TO ORDERING. MARKET STREETSEE SHEET L1.3SEE SHEET L1.4 SEE SHEET L1.4 SEE SHEET L1.5SEE SHEET L4.4SEE SHEET L4.6SEE SHEET L4.3SEE SHEET L4.4 SEE SHEET L4.4 SEE SHEET L4.5 2-BN1-QB1-UM31-UM1-QB1-BN1-BN2-BN22-QB31-QB1-QB2-BN1-UM1-QB3-BN1-BN21-QB31-BN1-QB1-UM22-BN21-QB1-QB31-QB1-BN2-BN1-BN1-QB1-QB21-UM21-BN2EASEMENTLandscape Architects131 Church StreetBurlington, VT 05401www.segroup.comDESIGNED BY:PROJECT LEADER:FILE NAME:PROJECT NUMBER:South Burlington - Market StreetSTP 5200(17)PLOT DATE:DRAWN BY:CHECKED BY:SHEET:PO, THPO, JTHJTH04/27/2018PROJECT NAME:JTHFinal Plans20'Graphic Scale: 1"=20'40'80'0'LANDSCAPE PLANTING PLANL4.4NOTE:1. REFER TO L4.0 FOR PLANT LIST AND KEYNOTES:1. CONTRACTOR IS RESPONSIBLE TO VERIFY ALL PLANT QUANTITIES FOUND IN THE PLANTING PLANS. IF ANY DISCREPANCIES ARE FOUND, LANDSCAPE ARCHITECT SHOULD BE NOTIFIED IMMEDIATELY.2. FINAL LAYOUT AND PLACEMENT OF ALL PLANT MATERIAL TO BE APPROVED BY THE LANDSCAPE ARCHITECT.3. CONTRACTOR IS RESPONSIBLE TO INSTALL TOPSOIL AND SEED ALL DISTURBED AREAS - SEE CIVIL EPSC PLANS.4. REFER TO PLANTING DETAILS AND SPECIFICATIONS FOR PROPER PLANT MATERIAL INSTALLATION REQUIREMENTS.5. FOR ALL TREE PLANTERS WITH TREE ROOT CELLS, REFER TO DETAIL B/L2.1 FOR CONTINUOUS SOIL DEPTHS AND INFO. 6. FOR ALL PLANTING AREAS WITHOUT TREE ROOT CELLS, REFER TO DETAIL D/L4.9 FOR CONTINUOUS SOIL DEPTHS AND INFO.7. IF THE LANDSCAPE CONTRACTOR PROPOSES A SUBSTITUTE PLANT SPECIES, ALL SUBSTITUTES NEED TO BE APPROVED BY THE LANDSCAPE ARCHITECT IN WRITING PRIOR TO ORDERING. STA. 130+87.00END CONSTRUCTIONMARKET STREETHINESBURG ROAD (VT 116)SEE SHEET L1.4SEE SHEET L1.5SEE SHEET L4.4SEE SHEET L4.51-QB3-BN1-BN21-QB31-QB1-UM22-BN21-QB1-QB31-QB1-BN2-BN1-BN1-QB1-QB3-BN2-BN3-BN1-QB1-QB1-QB2-BN2-BN1-QB2-BN2-BN1-QB1-QB1-BN2Landscape Architects131 Church StreetBurlington, VT 05401www.segroup.comDESIGNED BY:PROJECT LEADER:FILE NAME:PROJECT NUMBER:South Burlington - Market StreetSTP 5200(17)PLOT DATE:DRAWN BY:CHECKED BY:SHEET:PO, THPO, JTHJTH04/27/2018PROJECT NAME:JTHFinal Plans20'Graphic Scale: 1"=20'40'80'0'LANDSCAPE PLANTING PLANL4.5NOTE:1. REFER TO L4.0 FOR PLANT LIST AND KEYNOTES:1. CONTRACTOR IS RESPONSIBLE TO VERIFY ALL PLANT QUANTITIES FOUND IN THE PLANTING PLANS. IF ANY DISCREPANCIES ARE FOUND, LANDSCAPE ARCHITECT SHOULD BE NOTIFIED IMMEDIATELY.2. FINAL LAYOUT AND PLACEMENT OF ALL PLANT MATERIAL TO BE APPROVED BY THE LANDSCAPE ARCHITECT.3. CONTRACTOR IS RESPONSIBLE TO INSTALL TOPSOIL AND SEED ALL DISTURBED AREAS - SEE CIVIL EPSC PLANS.4. REFER TO PLANTING DETAILS AND SPECIFICATIONS FOR PROPER PLANT MATERIAL INSTALLATION REQUIREMENTS.5. FOR ALL TREE PLANTERS WITH TREE ROOT CELLS, REFER TO DETAIL B/L2.1 FOR CONTINUOUS SOIL DEPTHS AND INFO. 6. FOR ALL PLANTING AREAS WITHOUT TREE ROOT CELLS, REFER TO DETAIL D/L4.9 FOR CONTINUOUS SOIL DEPTHS AND INFO.7. IF THE LANDSCAPE CONTRACTOR PROPOSES A SUBSTITUTE PLANT SPECIES, ALL SUBSTITUTES NEED TO BE APPROVED BY THE LANDSCAPE ARCHITECT IN WRITING PRIOR TO ORDERING. MARKET STREET314315314315309312311310315314313312311 313SEE SHEET L4.3SEE SHEET L4.6SEE SHEET L4.4SEE SHEET L4.650' BUFFERWETLAND EDGEWETLAND EDGE 5 0 ' BU F FER 5-AR3-AA1-BOLANDSCAPEBOULDERSLANDSCAPEBOULDERSLANDSCAPEBOULDERS3-AA3-CC1-BP2-QR1-AF1-AF21-AF23-BP22-BP1-AF21-TA22-HV23-HV21-LL1-QR3-BP23-BP21-PGa1-PGb3-CC1-AF3-BO1-HV2-BP1-AF1-BPLANDSCAPEBOULDERS2-AC1-AC2-AC22-AC25-AC24-AC23-AC24-AC22-AA1-AC1-AA3-AA2-AA3-AC22-AC21-AC21-AC23-AA22-AA24-AC21-AA23-AC21-AF1-QR1-HV1-TA2-PS1-PS2-NS5-BP21-PS2-PGb1-PGa1-AF22-QR1-QR1-QR1-TA21-HV3-NS21-HV2-HV1-HV1-HV1-HV1-HV2-PS1-QR3-BPWETLAND EDGE2-LL1-PS1-PGa2-PGb2-NS21-BP210-PGbEASEMENTEASEMENTEASEMENTLandscape Architects131 Church StreetBurlington, VT 05401www.segroup.comDESIGNED BY:PROJECT LEADER:FILE NAME:PROJECT NUMBER:South Burlington - Market StreetSTP 5200(17)PLOT DATE:DRAWN BY:CHECKED BY:SHEET:PO, THPO, JTHJTH04/27/2018PROJECT NAME:JTHFinal Plans20'Graphic Scale: 1"=20'40'80'0'STORMWATER POND-TREE PLANTING PLANL4.6NOTE:REFER TO SHEET L4.7 FOR SHRUB ANDPERENNIAL PLANTING PLANSTORMWATER POND PLANT LISTKEYBOTANICAL NAMECOMMON NAME QTY.SIZE REMARKSTREES:AAAmelanchier arborea 'Robin Hill'Robin Hill Serviceberry 14Min. 5' TallContainer, Bare RootAA2Amelanchier arborea 'Robin Hill'Robin Hill Serviceberry 62.5-3" Cal.B&B, ClumpACAmelanchier canadensisServiceberry 4Min. 5' TallContainer, Bare RootAC2Amelanchier canadensisServiceberry 342.5-3" Cal.B&B, ClumpAFAcer rubrum 'Freemani Armstrong'Freemani Red Maple4Min. 5' TallContainer, Bare RootAF2Acer rubrum 'Freemani Armstrong'Freemani Red Maple42.5-3" Cal.B&B, 6' Branching Ht. (Min.)ARAcer rubrum 'Celebration' Red Maple51.5-2" Cal.Container, Bare RootBOBetula populifoliaGray Birch4Min. 5' TallContainer, Bare Root, Min. 3 StemsBPBetula papyriferaPaper Birch9Min. 5' TallContainer, Bare Root, Min. 3 StemsBP2Betula papyriferaPaper Birch1510-12' TallB&B, Multi Stem, Min. 3 StemsCCCarpinus carolinianaAmerican Hornbeam62.5-3" Cal.B&B, FullHVHamamelis vernalisWitchhazel10Min. 5' TallContainer, Bare RootHV2Hamamelis vernalisWitchhazel56-8' Ht.B&BLLLarix laricinaEastern Larch32.5-3" Cal.B&BNSNyssa sylvaticaBlack Tupelo2Min. 5' TallContainer, Bare RootNS2Nyssa sylvaticaBlack Tupelo52-2.5" Cal.B&BPGaPicea glaucaWhite Spruce38-10' Ht.B&B, FullPGbPicea glaucaWhite Spruce156-7' Ht.B&B, FullPSPinus strobusEastern White Pine78'-10' Ht.B&B, FullQRQuercus rubra Red Oak92.5-3" Cal.B&B, 6' Branching Ht. (Min.)TATilia americana American Linden1Min. 5' TallContainer, Bare RootTA2Tilia americana American Linden22.5-3" Cal.B&B, 6' Branching Ht. (Min.)NOTES:1. CONTRACTOR IS RESPONSIBLE TO VERIFY ALL PLANT QUANTITIES FOUND IN THE PLANTING PLANS. IF ANY DISCREPANCIES ARE FOUND, LANDSCAPE ARCHITECT SHOULD BE NOTIFIED IMMEDIATELY.2. FINAL LAYOUT AND PLACEMENT OF ALL PLANT MATERIAL TO BE APPROVED BY THE LANDSCAPE ARCHITECT.3. CONTRACTOR IS RESPONSIBLE TO INSTALL TOPSOIL AND SEED ALL DISTURBED AREAS - SEE CIVIL EPSC PLANS.4. REFER TO PLANTING DETAILS AND SPECIFICATIONS FOR PROPER PLANT MATERIAL INSTALLATION REQUIREMENTS.5. IF THE LANDSCAPE CONTRACTOR PROPOSES A SUBSTITUTE PLANT SPECIES, ALL SUBSTITUTES NEED TO BE APPROVED BY THE LANDSCAPE ARCHITECT IN WRITING PRIOR TO ORDERING.6. SEE CALLOUTS ON SHEET L4.7 FOR INFORMATION ABOUT CONTINUOUS PLANTING SOIL DEPTHS AND INFO. Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 1 of 9 City of South Burlington, Vermont Market Street Reconstruction STP 5200(17) Scope of Work Contract Management Services March 20, 2018 I. INTRODUCTION The City of South Burlington, Vermont, herein after referred to as the City, is soliciting the services of a consultant to provide Contract Management (CM) and Construction Inspection (CI) Services, herein after referred to as Services, for the above referenced project. The selected Consultant will report to the Public Works Director/City Engineer. The project consists of roadway reconstruction including new pavement, subbase, drainage, sewer modifications, water, sidewalks, curbing, pavement markings, lighting, landscaping, traffic signal modifications, and other roadway related items on new horizontal and vertical geometry for Market Street (TH228) in the City of South Burlington. The project begins at the intersection of Dorset Street (TH 5) and extends southeasterly along Market Street for approximately 0.6 miles to its intersection with Hinesburg Road (VT 116). The Services for this project will be procured through the VTrans At-the-Ready Consultant Services Process and the City will select a firm from the Construction Inspection category. The City will form a consultant selection committee and review the information and qualifications of at least three of the firms on the At-the-Ready Qualified Roster and select the firm that best represents the needs of the City. The City will send the selected firm a Request for Proposal including this detailed Scope of Work and begin negotiating the terms and conditions including the fee. If the negotiations are successful, the City intends to enter into a contract with the Consultant. If the negotiations are not successful, the City will then approach the next most qualified firm and start the negotiation process over. The process is repeated until an agreement is reached or the City elects to abandon the At-the-Ready Process. The owner of the project is the City of South Burlington and the sole authority for the selected Consultant during the project rests with the Public Works Department and the City Engineer. The City Department of Public Works Director/City Engineer will act as the Municipal Project Manager (MPM) for this project. All questions related to this SOW should be directed to the MPM: Justin Rabidoux, Public Works Director/City Engineer City of South Burlington 575 Dorset Street South Burlington, VT 05403 (802)658-7961 jrabidoux@sburl.com Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 2 of 9 II. PROJECT AREA – LOCATION & DESCRIPTION Market Street (TH 228) is a local street that operates as a two-lane facility connecting Dorset Street with Hinesburg Road. Market Street serves as the principal access to the Rick Marcotte Central School, the City Library (under construction), the Vermont Department of Motor Vehicles and several commercial enterprises. Project Location: Beginning at its intersection with Dorset Street, and extending southeasterly the full length of Market Street, approximately 3040 feet, to its intersection with Hinesburg Road (VT116). Length of Project: 3040 feet = 0.58 miles Project Description: Work to be performed includes new pavement, subbase, drainage, sewer modifications, water, sidewalks, curbing, pavement markings, lighting, landscaping, traffic signal modifications, and other roadway related items on new horizontal and vertical geometry. VHB is the Design Engineer for this project. Once the City has accepted a construction bid for this project, the Consultant shall take the lead engineering role through the completion of construction. During the construction phase of the project, VHB, and/or its subconsultants, will attend a pre-construction meeting, be available to respond to questions pertaining to the design of the Project, review shop drawings for compliance with the contract requirements, and make site visits at the request of the Consultant or City to help address construction issues in the field. VHB will attend the final inspection. VHB is not responsible for construction stakeout or as-built survey work. The project is being developed through the Municipal Assistance Bureau (MAB) section of VTrans. Mr. Ande Deforge is the MAB Project Manager for this project. Although the project is managed locally, the use of Federal and State funds requires that permitting, environmental, and right-of-way (ROW) processes follow pertinent Federal and State regulations. One requirement of the MAB program is that the City provides the necessary oversight of the construction phase. This oversight includes construction engineering, inspection and sampling/testing of construction materials. This SOW defines the roles and responsibilities of the Consultant selected to provide these services for the City. Final progress plans and specifications for this project will be made available to the Consultant as part of the selection process. A digital .pdf copy of the final progress plans may be obtained from VHB with prior approval from the MPM. These plans are not approved and are subject to change, pending final review by the City and VTrans. The selected Consultant will be provided a copy of the Contract Documents and the Construction Plans at no charge. All work will be accomplished in accordance with the following:  Current VTrans Municipal Assistance Bureau (MAB) Local Projects Guidebook for Locally Managed Projects  Specifications for Contractor Services dated June 21, 2014 (from MAB Guidebook on VTrans web site)  VTrans Construction Manual Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 3 of 9  VTrans Route Survey Manual  VTrans Quality Assurance Program and the VTrans Materials Sampling Manual  VTrans Approved Products List  VTrans List of Materials with Advance Certification  Manual of Uniform Traffic Control Devices  VTrans Standard Specifications for Construction 2011  VTrans General Special Provisions for October 12, 2016  VTrans Supplemental Specifications  Project Special Provisions III. SCOPE OF WORK The Consultant hired to perform these services should be qualified to perform a variety of inspection, record keeping, construction engineering, and material testing activities including, but not limited to: Task 1: Resident Engineering 1. The Consultant shall provide Resident Engineering services for the project. 2. The Resident Engineer will maintain communications with the project team including the Director of Public Works/City Engineer, the MPM and the design consultant on a regular and as-needed basis. 3. The Resident Engineer will schedule, facilitate and document bi-weekly progress meetings with the contractor and subcontractors, and other stakeholders to maintain effective communications for the duration of the work. 4. The Resident Engineer will be the on-project point of contact for public information and will coordinate all public service announcements with the authorized representative of the City. 5. The Consultant will review and have a thorough understanding of the contract plans, specifications, estimates and contract special provisions. Provide questions and comments on the constructibility of the final/contract design plans and contract documents to the design consultant for consideration. 6. The Consultant will ensure all work is conducted in conformance with federal and state rules and regulations relative to developing and constructing this project. 7. The Consultant will review the contractor’s progress schedule and keep the project team informed of issues affecting schedule milestones and deadlines. 8. The Consultant will ensure contractor compliance with all permit mandates, conditions and stipulations during the construction phase and monitoring periods. Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 4 of 9 9. The Consultant will maintain labor compliance records, including log of weekly certified payrolls for contractor and subcontractors. Review payrolls received to verify compliance in accordance with State and Federal requirements, and coordinate with Contractor to resolve discrepancies as needed. 10. The Consultant will maintain a detailed digital photographic record of the progress of construction, annotating such photos to indicate their location (by station) and context, and be date stamped. This record shall be indexed in a logical linear progression by project stationing and chronologically. This photographic record must be available for reference by the Director of Public Works/Chief Engineer, MPM, Design Engineer, State or Federal representatives, and City representatives. The Complete project record is to be submitted as a deliverable upon completion of project. 11. The Consultant will report immediately any unusual occurrences and all accidents occurring within the project limits to the Director of Public Works/City Engineer, MPM or another duly authorized City representative, the Design Engineer and if appropriate to local law enforcement and first responders. 12. The Consultant will calculate and verify the final contract quantities in accordance with VTrans protocol. 13. The Consultant will review and submit to the Director of Public Works/City Engineer for review and approval any suggestions or requests made by the contractor to change or modify any requirements (request for information “RFI” process) of the Plans or Contract Documents. 14. The Consultant will review any contractor requests for project change orders and recommend appropriate action by the City. 15. The Consultant will provide expert analysis and recommendations to the City for any dispute, claim, notice of differing site condition, and request for extension of time requested, initiated or alleged by the contractor. 16. The Consultant will request and receive certificates, computations and reference materials as required from the contractor and review and approve the contractor’s construction drawing submittals. The Design Engineer will review and approve fabrication submittals, shop drawings and weld procedures and be available for consultation as necessary. VHB’s landscape architecture subconsultant, SE Group of Burlington, VT, will provide like services for streetscape related items that they have specified for the project, including lighting, sidewalk pavers, tree cells, and all planting materials. VHB’s utility subconsultant, D&K of South Burlington, VT will provide like services for the sewer, water, gas, communications, and power supply improvements that they have specified for the project. The Consultant will maintain files on the project site of all items submitted by the contractor and of work done on behalf of the City. Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 5 of 9 17. The Consultant will review with the contractor their proposed progress payment estimates on a bi-weekly basis, verify requested quantities and provide recommendation for payment to the City according to the monthly accounts payable process. 18. The Consultant will provide a recommendation to the City for issuance of the Certificate of Substantial Completion at the appropriate time. 19. The Consultant will provide certification to the City for subsequent submittal to VTrans that this project was constructed as designed, subject to appropriate and necessary revisions during construction, in conformance with project specifications and that necessary contract provisions were fully complied with. Also, if necessary, provide a PE certification that water and sewer installation complied with VT-DEC approved plan sheets and permit conditions. 20. The Consultant will conduct an inspection of the work completed at such time as the contractor may claim substantial completion, with the Director of Public Works/City Engineer, MPM, and other authorized representatives of the City with the contractor’s representative and issue a “punch list” of items to be corrected or completed. The Consultant will track the progress on completion of punch list items and revise list as necessary. 21. The Consultant will develop final as-built plans by red lining a set of contract plans with ties as appropriate, and providing them to VHB to develop the digital as-built plans. Red lines shall contain actual measured ties and depths for the water / sewer facilities as installed, and GPS location for the underground telephone / electric / cable TV/gas facilities along the installed work to pick up the actual installed location. As-built information for other “visible” features will not be required. 22. The Consultant will deliver the final project records to the City in accordance with VTrans protocols for delivering the final project records. Task 2: Construction Inspection 1. The Consultant Inspector will maintain a presence on the project during times when contractor and subcontractor activities are underway. It is expected that more than one inspector is likely to be required to provide coverage for all activities at any given time. Note that night work will be involved on this project. A VT PE is required for inspection of the water and sewer construction, per VT-DEC permit conditions. 2. The Consultant Inspector will ensure the contractor is in compliance with all construction contract requirements, City permits and ordinances; property rights agreements; erosion and sediment control; and stormwater management plan; state permits and exercise the engineer’s authority as provided in the contract documents and report immediately any deviations to the Resident Engineer, for coordination with the MPM or other duly authorized City representative. Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 6 of 9 3. The Consultant Inspector will inspect and approve material sources and waste, borrow and staging areas, with due regard to approval/disapproval from the VTrans Environmental Section. 4. The Consultant Inspector will prepare daily reports, including the weather conditions, the labor and equipment on project, the items and quantities of completed work, traffic management activities, noted deficiencies, visitors to the project and important dialogue with the contractor or other stakeholders. The daily reports and quantities shall be completed within 24 hours and provided to the Resident Engineer daily. 5. The Consultant Inspector will track utility relocation work and red mark final facility locations on the contract as-built plan set. Other important location information may be captured and recorded for the record. 6. The Consultant Inspector will monitor all reports all erosion prevention and sediment control activities in accordance with the applicable permits and contract requirements. 7. The Consultant Inspector will review the contractor’s proposed traffic control plans for compliance with the contract documents and specifications with a goal of minimal interruption to traffic flow and make recommendations for approval to the Resident Engineer. Timely notification to the travelling public of changes to traffic patterns, road closures, night work or other events will be included in the traffic management plan. 8. The Consultant Inspector will ensure and confirm the completed work complies with the plans and specifications and is true to line and grade. Task 3: Materials and Equipment Inspection and Testing 1. The Consultant shall provide acceptance sampling and testing in accordance with Level 2 of the VTrans Materials Sampling Manual. This shall include plant inspection and testing as necessary. If required, the VTrans Independent Assurance Unit of the Construction & Materials Bureau will provide the independent assurance sampling and testing. The Consultant will be responsible for coordinating with the VTrans Inspection Assurance Unit on the status of the work so that adequate notice is provided to VTrans for obtaining samples and performing field tests. Sampling and testing shall be performed in accordance with the VTrans Sampling Manual, and all involved personnel and laboratories shall meet the qualification requirements of the VTrans Quality Assurance Program. The Consultant shall review and certify the independent assurance test reports and certificates for conformance with the contract documents and specifications, noting any deficiencies or deviations. The Design Engineer will be available for consultation on determining acceptability of test results which do not strictly conform with the requirements of the contract documents. Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 7 of 9 2. The Consultant will confirm that materials submitted as pre-approved are on the current VTrans Pre- Approved Material List or on the List of Materials with Advanced Certification. 3. The Consultant will record materials certifications in accordance with VTrans procedures. 4. The Consultant is responsible to provide the required acceptance testing by an independent qualified laboratory. This includes hiring an independent qualified laboratory and/or consultant qualified to perform the testing. The Consultant field personnel will be expected to wear at a minimum personal protective equipment, including appropriate headgear, footwear and reflectorized vest when on the project site. The Consultant vehicles will be expected to be equipped with a flashing amber light when the vehicle is in use or parked on project. The Consultant will be expected to provide and have on the project all necessary equipment, tools, and supplies needed to carry out the required duties. An engineering field office will be provided by the contractor for the Consultant. Internet connection will be provided at no charge. The Consultant will be required to provide computer(s) for staff anticipated to be using the field office. Access to land line phone service will be provided. The Consultant will be expected to provide their own cell phone while on site. Rental of space will not be allowed as an expense under this project. It is anticipated that the project will be advertised by mid-April 2018. The award of the construction contract is anticipated within about ten weeks of advertisement. The work is anticipated to occur in phases over 2018 and 2019. The Consultant should plan on being on- site during construction of the project to the extent necessary to certify, on completion of the project, that the project was built as designed, subject to appropriate and necessary revisions during construction, in conformance with all project specifications and that all necessary contract provisions were fully complied with. The Consultant will be responsible for informing VHB, the MPM or duly authorized City representative of any design related issues that may arise during construction; and to allow the Design Engineer, the MPM, duly authorized City representative, and the VTrans MAB representative the opportunity to resolve and provide direction. IV. FEE PROPOSAL FORMAT The Consultant is required to submit a complete fee proposal and shall conform to the following requirements: 1. Submit electronically in pdf format a detailed Fee Proposal to the Director of Public Works/ City Engineer Justin Rabidoux at jrabidoux@sburl.com with the subject line Market Street STP 5200(17) Fee Proposal. The Fee Proposal shall include: a. The Cover Letter. b. The Scope of Work. c. The proposed staff and their qualifications. d. A Detailed Cost Estimate. Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 8 of 9 2. Include a cover letter expressing the consultant’s interest in working with the City, an affirmation that the Consultant has read, understood and commits to provide the services outlined in the Scope of Work. A narrative demonstrating the Consultant is qualified to perform the services required and has experience with Federally funded transportation construction projects and familiarity with VTrans Standard Specifications for Construction is also required. 3. Provide a list of individuals that will be committed to this project, their professional qualifications and project experience. The names and qualifications of any sub-consultants shall be included in this list. Include the individual’s name, title, and expected role. Identify all the work anticipated to be subcontracted. Any personnel not specified in the proposal will require the approval of the MPM or other duly authorized City representative prior to utilization. 4. The Fee Proposal shall be clear and concise. The anticipated hours assigned by task per week should be included, as well as their level of involvement during the preconstruction, construction, and closeout phases of the project. The City reserves the right to seek clarification of any proposal submitted. The fee proposal will be negotiated and approved by the City and VTrans. If a scope of work and fee cannot be agreed upon within a reasonable time, negotiations with the top ranked firm will be concluded and negotiations with the second-ranked firm will be initiated. If a satisfactory contract is not worked out with this firm, then this procedure will be continued until a mutually satisfactory contract is negotiated or the City abandons the At-the-Ready process. V. CONTRACT PERIOD, AMOUNT AND PAYMENTS The Selected Consultant will be notified and enter an Agreement with the City. Execution of an Agreement may take up to 30 days following notification the City has completed the negotiations and reached an agreement with the Consultant. The contract period shall run with the construction schedule period plus 90 days to submit the project records to the City. Contract payments should be invoiced monthly. VI. CONTRACT REQUIREMENTS The Consultant awarded this contract shall apply for registration with the Vermont Secretary of State’s Office to do business in the State of Vermont within fourteen (14) days of notification of award, if not already so registered. The registration form may be obtained from the Vermont Secretary of State, 128 State Street, Montpelier, VT 05633. The telephone number is (802) 828- 2363. The City will NOT execute the contract until the consultant is registered with the Secretary of State’s Office. The Consultant’s attention is directed to the VTrans’ Disadvantaged Business Enterprise (DBE) Policy Requirements. These requirements outline the State’s and the consultant’s responsibility with regard to the utilization of DBEs for the work covered in the SOW. It is expected that all consultants will make good faith efforts to solicit DBE sub-consultants. Contract Management Services Scope of Work Market Street STP 5200(17) City of South Burlington Page 9 of 9 The successful consultant will be required to submit the appropriate and required documentation to VTrans to determine compliance with the Federal Highway Administration Policy for Contractor Certification of Costs in Accordance with Federal Acquisition Regulations to Establish Indirect Cost Rates on Engineering and Design-related Services Contracts; Classification Code 4470.1A; Dated October 27, 2010; OPI HIPA-20, HCFM-10 prior to contract signing. A completed copy of the VTrans Form AF38 will also be required prior to being awarded a contract. One copy of this financial information for the prime consultant is required, as well as one copy of the financial information for each firm designated as a sub-consultant. The information submitted shall meet the requirements of Form AF38 at a level commensurate with the anticipated magnitude of each sub-consultant’s proposed work. Complete audited financial statements, balance sheets, etc. do not need to be submitted, if that information is on file with VTrans. Please note in the Fee Proposal if this information is on file with VTrans. Prior to beginning any work, the CI Consultant shall obtain Insurance Coverage in accordance with the Consultant Contract Provisions located in the Local Transportation Facilities Guidebook. The certificate of insurance coverage shall be documented on forms acceptable to the City. All proposals, upon submission, become the property of the City. The expense of preparing and submitting the Fee Proposal is the sole responsibility of the Consultant. The City reserves the right to reject any Fee Proposal, to negotiate with any qualified source, or to cancel in part or in its entirety this SOW if it is in the best interest of the City. This solicitation in no way obligates the City to award a contract. VII. APPEAL PROCESS If the award of the contract aggrieves any firms, they may appeal in writing to the City Manager, 575 Dorset Street, South Burlington, VT 05403. The appeal must be post-marked within fourteen (14) calendar days following the date of written notice to award the contract. Any decision of the City Manager is final.