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HomeMy WebLinkAboutAgenda - City Council - 10/02/2017 AGENDA SOUTH BURLINGTON CITY COUNCIL South Burlington City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT Regular Session 6:30P.M. __ Monday, October 2, 2017 1. Pledge of Allegiance. (6:30 – 6:31 PM) 2. Instructions on exiting building in case of emergency. (6:31 – 6:32 PM) 3. Agenda Review: Additions, deletions or changes in order of agenda items. (6:32 – 6:34 PM) 4. Comments and questions from the public not related to the agenda. (6:34 – 6:39 PM) TRAVEL 5. Title 19 V.S.A. § 709 examination of the premises at the northeasterly corner of the intersection of Market and Dorset Streets in South Burlington, Vermont (6:45 – 6:55 PM) * TRAVEL 6. Announcements and City Manager’s Report. (7:00 – 7:10 pm) 7. Consent Agenda: (7:10 – 7:12 pm) A. *** Sign Disbursement B. *** Approve Minutes September 15th C. *** Approve Recreation Impact Fee Credit, O’Brien Brothers Agency, O’Brien Farm Road Phase I D. *** Approve Municipal Planning Grant Application submittal 8. ***Garden Street Phase 1: Williston Road Intersections – Approval to send out a formal 19 V.S.A. § 33 Notice of Survey via certified mail to abutting landowners and Project Update – Ashley Parker (7:12 – 7:22 pm) 9. Update on library move to transitional space at the University Mall – Jennifer Murray (7:22 – 7:37pm) 10. Councilors’ reports from Committee assignments (7:37 – 7:47 pm) 11. *** Volunteer Committee interview (2) (7:47 – 8:00 PM) 12. NECESSITY AND COMPENSATION DAMAGES HEARING – Market Street Reconstruction Project – STP 5200(17) (8:00 – 8:05 PM) * A. Temporary and Permanent Easements from Dorset Street Investment Group, LLC B. Temporary and Permanent Easements from Dorset Square Associates C. Temporary Easements from Century Partners, LP 13. DELIBERATIVE SESSION – MARKET STREET (8:05 – 8:10 PM) 14. *** Consider and possibly approve FY19 Budget Schedule ­ Tom Hubbard (8:10 – 8:20 PM) 15. Social Services funding allocation discussion (8:20 – 8:40 PM) 16. Consider and possibly approve intra-fund reallocation of approved FY ’18 budgeted funding. (8:40 – 8:45 PM) 17. Other Business: (8:45 – 8:50 PM) A. Items held from the Consent Agenda 18. Possible executive session to consider applications for appointments to City Boards, Committees and Commissions (8:50 – 9:10 PM) 19. Possible executive session to discuss the negotiating or securing of real estate purchase or lease options. (9:10 – 9:25 PM) 20. Consider and possible make appointments to City Boards, Committees and Commissions. (9:25 – 9:30 PM) 21. Council discussion regarding priority ranking of prospective City Center public facilities (9:30 – 9:45 PM) 22. Adjourn (9:45 PM) Respectfully Submitted: Kevin Dorn Kevin Dorn, City Manager *** Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Cost of development/cost of open space. Issues that have been discussed by the Council where further action is pending: 1. Street light policy. 2. Airport noise survey. 3. Evaluate water billing and rate structure. South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other (Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 10/03/17 Date Check No. Paid To Memo Amount Paid 10/3/2017 3264 Michael & Jill Dabroski 89.50 Date Voucher Number Reference Voucher Total Amount Paid 9/25/2017 VI-14386 REFUND 89.50 89.50 10/3/2017 3265 E.J. Prescott, Inc. 486.73 Date Voucher Number Reference Voucher Total Amount Paid 9/14/2017 VI-14377 5294784 72.10 72.10 9/14/2017 VI-14378 5294535 293.10 293.10 7/26/2017 VI-14380 5260671 21.60 21.60 9/28/2017 VI-14387 5298313 13.41 13.41 9/21/2017 VI-14388 5298161 86.52 86.52 10/3/2017 3266 Ferguson Waterworks #590 18.24 Date Voucher Number Reference Voucher Total Amount Paid 9/15/2017 VI-14379 0778652 18.24 18.24 10/3/2017 3267 Aaron & Michelle Gibson 88.18 Date Voucher Number Reference Voucher Total Amount Paid 9/20/2017 VI-14383 REFUND 88.18 88.18 10/3/2017 3268 Marilyn Leggett 88.18 Date Voucher Number Reference Voucher Total Amount Paid 9/20/2017 VI-14384 REFUND 88.18 88.18 10/3/2017 3269 Sydney & Anne Levitsky 105.82 Date Voucher Number Reference Voucher Total Amount Paid 9/27/2017 VI-14385 REFUND 105.82 105.82 10/3/2017 3270 Joseph Serpico 190.84 Date Voucher Number Reference Voucher Total Amount Paid 9/25/2017 VI-14382 REFUND 190.84 190.84 10/3/2017 3271 SoVerNet, Inc. 44.35 Date Voucher Number Reference Voucher Total Amount Paid 9/15/2017 VI-14376 3805507 44.35 44.35 10/3/2017 3272 Ti-Sales Inc. 6,750.00 Date Voucher Number Reference Voucher Total Amount Paid 9/20/2017 VI-14375 INV0083239 6,750.00 6,750.00 10/3/2017 3273 W.B. Mason Co., Inc. 180.49 Date Voucher Number Reference Voucher Total Amount Paid 9/19/2017 VI-14381 I47893004 180.49 180.49 Printed: September 28, 2017 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 10/03/17 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 8,042.33 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: September 28, 2017 Page 2 of 2 CITY COUNCIL 15 SEPTEMBER, 2017 The South Burlington City Council held a Special Meeting on Friday, September 15, 2017 at 7:30 AM in the Main Conference Room at City Hall, 575 Dorset Street. Members present: M. Emery, T. Barritt, P. Nowak, T. Chittenden Also Present: K. Dorn, City Manager, I. Blanchard, Projects Director, A. Bolduc, Council Chair Riehle was absent and so Vice Chair Emery chaired the meeting. 1. Pledge of Allegiance. 2. Instructions on exiting building in case of emergency. Mr. Dorn provided instructions on how to exit the building in case of emergency 3. Agenda Review: Additions, deletions or changes in order of agenda items. There were no changes to the agenda 4. Comments and questions from the public not related to the agenda. There were no questions from the public 5. Sign Disbursement Mr. Chittenden moved to approve the disbursements. Mr. Barritt seconded the motion. The motion passed unanimously. 6. Consider approving agreement with Century Partners, LLC Mr. Barritt moved to approve authorizing the City Manager to execute the agreement between the City of South Burlington and Century Partners, LP with the same or substantially the same form and terms. Ms. Nowak seconded the motion. The motion passed unanimously. 7. Other Business No other business was raised 8. Adjourn Ms. Nowak moved to adjourn. Mr. Chittenden seconded the motion. The Council adjourned at 7:55 A.M. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: Kevin Dorn, City Manager South Burlington City Council FROM: Paul Conner, Director of Planning and Zoning SUBJECT: O’Brien Brothers Impact Fee Credit Request DATE: October 2, 2017 City Council meeting Andrew Gill of O’Brien Brothers Agency has submitted an Impact Fee Credit request to the City Council related to a proposed development off Eldridge Street. This memo outlines the standard practices and current regulations related to such connections and identifies key considerations for Council in making a determination on the request. For ease of reading, staff has reviewed each separately. Request: Recreation Impact Fee credit in the amount of $8,364.00 for the establishment of a park off Eldridge Street. Eligibility: Road Impact Fee Ordinance Section 8 - Credits for “In-Kind” Contributions A. "In-Kind" contribution shall mean provision, by a person subject to payment of an impact fee, of land or equipment or construction of facilities that are included in the impact fee analyses and computations, and which are included in or consistent with the City's Comprehensive Plan. B. Upon recommendation of the Development Review Board, the City Council may approve a credit against any impact fee levied under this ordinance for the value of "In-Kind" contributions. The amount of credit for an "In-Kind" contribution shall be based on the actual cost to the person requesting the credit of providing or creating the facilities. The Development Review Board shall indicate the basis on which the amount of credit is determined. The amount of credit for an "In-Kind" contribution shall not exceed the total amount of the impact fee for that type of facility which would otherwise be levied on the proposed development. Details of request: The applicant is seeking a credit of $8,364.00. O’Brien Brothers Agency is constructing a park in the area between Eldridge Street and Old Farm Road. The park is proposed to be 3 acres in size, approximately 1 acre of which will be developed as an active use with the rest remaining natural (due in part to the presence of steep slopes). The Impact Fee Ordinance includes the following planned project: “Development of a donated 11 acre parcel on Old Farm Road in fiscal year 2008 at a cost of $100,000.” 2 Staff and the applicant calculated the pro-rated amount for a 1-acre developed park in this area, resulting in the $8,364.00. Recommendations: The Development Review Board (DRB), in its final plat decision (SD-17-17) recommended that the City Council, pursuant to Section 8 of the South Burlington Impact Fee Ordinance, approve a credit of $8,364 against its recreation impact fees. Staff concurs with the recommendation of the Development Review Board. VIA ELECTRONIC MAIL July 28, 2017 South Burlington Development Review Board C/O Mr. Raymond Belair, Administrative Officer South Burlington Planning and Zoning 575 Dorset Street South Burlington, VT 05403 Re: Impact Fee Waiver Request for O’Brien Farm Road, Phase I Project Dear Board Members, As you know, the O’Brien Farm Road project currently being reviewed by the South Burlington Development Review Board, includes provisions for a city park, and play structures. In discussions with the City, this contribution by the Applicant allows for a credit against recreation impact fees. Per the calculation of the Planning and Zoning Staff, the total credit allowed for the proposed park is $8,364.00. Further to Section 8 of the May 19, 2014 Impact Fee Analysis Report, the Applicant in this project requests a credit for “in kind” contributions, for each unit proposed in the project until the total credit of $8,364.00 is reached. We understand that the board must account for this request in its decision, such that the City Council may grant the request. We appreciate your consideration, and we look forward to an in-depth discussion of the details of this application next week. Sincerely, Andrew Gill, Director of Development Enclosures 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: Kevin Dorn, City Manager South Burlington City Council FROM: Paul Conner, Director of Planning & Zoning Ilona Blanchard, Project Director SUBJECT: Consideration of Municipal Planning Grant application submittal DATE: October 2, 2017 City Council meeting Background The State Agency of Commerce and Community Development has made available funding for towns and cities to undertake planning activities again this year. The maximum grant award for a single municipality is $20,000. As with last year, any grant over $8,000 must include a local cash match of 50% for the amount above that figure. Staff expects the application field to be competitive but believes we also have a good chance to succeed. The State awards these grants based on a series of competitive criteria. Those include: application quality, work plan & budget, linkage to comprehensive plan, citizen participation, statewide priorities, and bonus points for projects related to neighborhood development areas, of which we have one. Project Proposal The proposal is to use the MPG funds to support a City Center Infrastructure plan & standards for deployment. The project would be development of standards or guidelines document to give developers, staff & DRB requirements related to infrastructure systems for roadways beyond roadway & pedestrian standards in the City Center area. This plan would address infrastructure systems that are more efficiently connected via Right of Ways at the time of roadway development such as water, telecommunications, sewer, etc. and would provide information regarding standard light fixtures on City Center Streets and appropriate lighting levels. The purpose will be to provide clear guidance to all parties, maximize overall efficiency of preparing utility plans, and assure that when a roadway is built, whether by the public or private sector, that utilities needs are planned for in advance. This will help to deliver the best possible utility systems and minimize tearing up of roadways after-the-fact. 2 For the purposes of this Municipal Planning Grant, the City would be committing to $6,000 in local match to the $20,000 grant. These funds have already been identified in the FY 2018 budget. This proposal is going before the Planning Commission on Friday, September 29th; their recommendations on use of the grant funds will be forwarded to the Council. Proposed Action: Approval of the submittal of a Municipal Planning Grant application, for up to $20,000 in grant funds plus at least $6,000 in local match, for the work described above. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com To: Kevin Dorn, City Manager From: Ashley Parker, Project Manager Subject: Garden Street Phase 1: Williston Road Intersections - Approval to send out a formal 19 V.S.A. § 33 Notice of Intent to Survey via certified mail to abutting landowners and Project Update Date: October 2, 2017 Background: On February 17, 2016, the Council adopted a resolution approving preferred alternatives at Williston Road for the Garden Street project. Since that time, staff have been working with Stantec engineers to design improvements to the Williston Road intersections of Midas Dr./White St. and Hinesburg Rd./Patchen Rd. These improvements include a multi-use path for bikes and pedestrians, landscaping along this segment of Williston Road, better lighting, park space, and safer intersections for cars, bikes and pedestrians. Throughout the design, we have been coordinating with adjoining property owners and the utilities located throughout the corridors so that they are aware of the proposed improvements and how those might affect their property. The project now has 60% of the design work complete. We are at the point in the project where it is appropriate to begin Right of Way acquisition. The process will differ slightly from Right of Way acquisition for the Market Street project as this project will be administered by the City and not by VTrans pursuant to federal obligations as a federal project. As such, the process for this project, by statute, requires the City to send out a Notice of Survey via certified mail to all abutting landowners. The subsequent recommended motion authorizes the City to send out a formal 19 V.S.A. § 33 Notice of Survey via certified mail to all abutting landowners of the Garden Street Phase 1: Williston Road Intersections project. The recommended motion will authorize the City Attorney to submit these notices on your behalf and put this phase of the project in motion. This Garden Street Project is 100% eligible for TIF District Funding. The design phase is funded with Roadway Impact Fees. Attachments: Project Location Map Recommendation: Consider passing the following: “I move that the Council authorize the survey of existing T.H. #1, Williston Road, T.H. #176, Midas Drive, T.H. #4, White Street, T.H. #2, Patchen Road, and State Route 116, Hinesburg Road, and further, to authorize the City Attorney to provide notice of intent to survey to abutting landowners by certified mail pursuant to 19 V.S.A. Section 33.” . CANADA ORLEANS ESSEX WASHINGTONLAMOILLEFRANKLINGRAND ISLEADDISONCHITTENDENORANGECALEDONIAWINDSORRUTLANDBENNINGTONWINDHAM N VT STATE PLANE GRIDAPPROVED DATE DATUM NEW YORK State of MASSACHUSETTS Commonwealth of NEW HAMPSHIRE State of PROPOSED IMPROVEMENT PLACE LOGO AND P.E. STAMP INSIDE THIS BOX (AGENCY CONSULTANT USE ONLY - OTHERS TOGGLE THIS BOX OFF) PLANS. SPECIAL PROVISIONS AS ARE INCORPORATED IN THESE REVISIONS AND SUCH REVISED SPECIFICATIONS AND FOR USE ON THIS PROJECT, INCLUDING ALL SUBSEQUENT FEDERAL HIGHWAY ADMINISTRATION ON JULY 20, 201 1 FOR CONSTRUCTION DATED 201 1, AS APPROVED BY THE WITH THESE PLANS AND THE STANDARD SPECIFICATIONS CONSTRUCTION IS TO BE CARRIED ON IN ACCORDANCE Stantec Consulting Services Inc. www.stantec.com Fax: (802) 864-0165 Phone: (802) 864-0223 South Burlington VT U.S.A. 05403 55 Green Mountain Drive PUBLIC WORKS CITY OF SOUTH BURLINGTON PROJECT MANAGER : J. RABIDOUX, PE PROJECT NUMBER : 195310988 SHEET 1 OF SHEETS89 WILLISTON ROAD N VT STATE PLANE GRIDFalse Northing: 0.0000False Easting: 1640416.6667Origin Latitude: 42°30'00.0000"NCentral Meridian: 72°30'00.0000"WUS Survey FootTransverse MercatorNAD83 Vermont State PlanesVT83 0 200 400 SCALE IN FEET 202+00 402+00W ILL IS T ON R OAD MIDAS DR.PATCHEN RDWHITE ST HINESBURG RDLENGTH OF PROJECT = 1225 FEET (0.232 MILES) OTHER INCIDENTAL ITEMS. RELOCATIONS, PROTECTED BIKEWAY, SIDEWALK, SHARED USE PATH, TRAFFIC SIGNALS AND COLD PLANING, PAVING, CURBING, PAVEMENT MARKINGS, SIGNING, DRAINAGE, UTILTIY THIS PEDESTRIAN AND BICYCLE IMPROVEMENT PROJECT INCLUDES ROADWAY REALIGNMENT, THE EAST SIDE OF THE INTERSECTION WITH HINESBURG ROAD/PATCHEN ROAD. STREET/MIDAS DRIVE INTERSECTION AND EXTENDING EASTERLY 1225 FT(0.232 MILES) TO THIS PROJECT IS LOCATED ALONG WILLISTON ROAD FROM THE WEST SIDE OF THE WHITE PROJECT NAME : WILLISTON ROAD36+00300+00304+00308+00312+00316+00501+00SURVEYED BY : VSE SURVEYED DATE : DECEMBER, 2014 VERTICAL: NAVD 88(GEOIDI2A)FT HORIZONTAL : NAD 83(2011)sFT W ILL IST ON ROAD POSTED SPEED LIMIT = 35 MPH 2012-2032 ESAL = 6,281,000 2012-2022 ESAL = 2,609,000 2022 DHV = 2,100 2022 AADT = 20,500 2012 DHV = 2,100 2012 AADT = 19,900 QUALITY ASSURANCE PROGRAM : LEVEL 1 PROJECT LOCATION MAP 1" = 0.5 MILES PROJECT LOCATION BEGIN PROJECT WILLISTON ROAD STA 300+00 END CONSTRUCTION WHITE STREET STA 201+60 END CONSTRUCTION MIDAS DRIVE STA 36+65 END CONSTRUCTION PATCHEN ROAD STA 402+40 END PROJECT WILLISTON ROAD STA 312+25 END CONSTRUCTION HINESBURG ROAD STA 500+65 TRAFFIC DATA JULY 2017 PROGRESS PRINTS FY19 BUDGET SCHEDULE *Denotes regular City Council meeting dates October 2* Council Approval of FY19 General Fund Budget Schedule October 3-6 Dept. Manager meetings w/ City Management for CIP Review October 3-24 Staff liaison to committees share results of review of CIP from City Management and obtain committee feedback October 10 HRIP recommendations from Dept. Managers due for FY19 October 16* Council guidance for FY19 General Fund Budget Preparation October 18-20 HRIP review by Dept. Managers to City Management October 18 Memo to Department Managers to begin formulating FY19 GF Budgets October 19-Nov. 6 Staff liaison discusses FY19 General Fund Budget with committees and solicits input & recommendations for funding October 25 CIP & HRIP presented at Dept. Manager’s meeting October 26-27 Final consideration of CIP & HRIP by City Management November 3 Proposed CIP sent to Council & Dept. Managers November 6* CIP Draft presented to Council- overview for questions, input & discussion November 10 First Draft of FY19 Budget due from Dept. Heads to Finance November 13-17 Management review of Draft Budget with Dept. Heads November 17-25 Staff liaison shares proposed budget with committees Nov. 27-Dec. 1 Management final review of FY19 budget with Dept. Heads December 4* Public Hearing & Potential Council Amendment of CIP (Council) December 15 Council receives Draft FY19 GF Budget & sent to Dept. Managers December 18* Presentation of FY17 Audit FY19 Budget Overview presented to City Council January 8 Special Council Mtg. on FY19 Budget Dept. Manager Budget Presentations, public input & possible City Council approval January 15* Final date for City Council budget approval (if needed) January 19 Council approved budget sent to Steering Committee (min. 45 days before Annual Mtg. vote) January 24 Steering Committee Meeting (Tentative) January 25-26 Budget book preparation January 29 Budget book finalized and printed Budget books available Council approved budget available to voters (min. 20 days before Town Mtg.) February 2 Post Warnings and Public Hearing Notices (min. 30 days) for March 5 Pre- Town Mtg. & Public Hearing and March 6 Town Meeting Vote March 5 Pre-Town Meeting & Public Hearing on City & School District Budgets March 6 Annual Meeting-Vote on budgets and any other warned articles