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HomeMy WebLinkAboutAgenda - City Council - 11/07/2016 AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Regular Session 6:30 P.M. Monday, November 7, 2016 1. Pledge of Allegiance (6:30 – 6:31 PM) 2. Possible Executive Session to discuss appointments to South Burlington Boards, Commissions and Committees (6:31 – 6:55 PM) 3. Agenda Review: Additions, deletions or changes in order of agenda items. (6:55 – 7:00 PM) 4. Public Information Session – November 8, debt authorization/Tax Increment Financing District Vote – Tom Hubbard, Ilona Blanchard (7:00 – 7:30 PM) 5. Comments and questions from the public not related to the agenda. (7:30 – 7:40 PM) 6. Announcements and City Manager’s Report. (7:40 – 7:55 PM) 7. Consent Agenda: (7:55 – 8:00 PM) A. *** Sign Disbursement B. *** Approve Minutes for October 12th & October 17th C. *** Approve bylaws for Recreation and Parks Committee 8. Appointment of Andrew Bolduc as City Attorney (8:00 – 8:10 PM) 9. Presentation from Karen Walton, General Manager, Green Mountain Transit Authority (8:10 – 8:30 PM) 10. *** Report to Council by the Open Space Projects Task Force and possible approval of recommendations (8:30 – 8:50 PM) 11. *** Discuss re­arrangement of staff support for selected committees (8:50 – 8:55 PM) 12. Social Service Funding review and allocation of available funds (8:55 – 9:05 pm) 13. ***September Financials ­ Tom Hubbard (9:05 – 9:10 PM) 14. Make appointments to South Burlington Boards, Commissions and Committees (9:05 – 9:10 PM) 15. Other Business: (9:10 – 9:15 PM) A. Items held from the Consent Agenda 16. Adjourn (9:15 PM) Respectfully Submitted: Kevin Dorn Kevin Dorn, City Manager *** Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Policy regarding landscaping City-owned land and request from Hadley Road. 2. Cost of development/cost of open space. 3. Airport noise survey. 4. Evaluate water billing and rate structure. 5. Citizen participation in democratic process. 6. Adoption of a building code Issues that have been discussed by the Council where further action is pending: 1. East Terrace Neighborhood Forum and conversion of housing into rental units. 2. Street light policy. 3. Crosswalk issues generally and on Kennedy Drive and Williston Road. 4. Committee reorganization. 5. Encouraging litter removal by businesses and the public.. South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other (Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 11/08/16 Date Check No. Paid To Memo Amount Paid 11/8/2016 3087 Aldrich & Elliott, PC 5,504.68 Date Voucher Number Reference Voucher Total Amount Paid 8/31/2016 VI-14124 76472 1,436.30 1,436.30 9/29/2016 VI-14128 76517 4,068.38 4,068.38 11/8/2016 3088 Champlain Water District 105,846.61 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2016 VI-14132 SBWD-312 163.27 163.27 10/31/2016 VI-14133 OCTOBER CONSUMPTION 105,683.34 105,683.34 11/8/2016 3089 E.J. Prescott, Inc. 1,931.90 Date Voucher Number Reference Voucher Total Amount Paid 10/19/2016 VI-14117 5161199 291.29 291.29 10/14/2016 VI-14120 5159262 212.22 212.22 10/12/2016 VI-14121 5157904 555.37 555.37 10/7/2016 VI-14123 5155807 350.35 350.35 10/4/2016 VI-14130 5153233 98.85 98.85 10/24/2016 VI-14139 5150829 266.69 266.69 10/25/2016 VI-14140 5164230 157.13 157.13 11/8/2016 3090 Engineers Construction Inc. 5,527.97 Date Voucher Number Reference Voucher Total Amount Paid 10/24/2016 VI-14129 25899 5,527.97 5,527.97 11/8/2016 3091 Ferguson Waterworks #590 897.70 Date Voucher Number Reference Voucher Total Amount Paid 10/17/2016 VI-14118 0724564 897.70 897.70 11/8/2016 3092 F.W. Webb Company 193.86 Date Voucher Number Reference Voucher Total Amount Paid 10/26/2016 VI-14138 52393225 193.86 193.86 11/8/2016 3093 Grainger 282.82 Date Voucher Number Reference Voucher Total Amount Paid 10/25/2016 VI-14137 9261727185 282.82 282.82 11/8/2016 3094 Steven Grimm 101.97 Date Voucher Number Reference Voucher Total Amount Paid 10/20/2016 VI-14127 REFUND 101.97 101.97 11/8/2016 3095 Office Essentials 139.96 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2016 VI-14136 33363 139.96 139.96 11/8/2016 3096 City Of South Burlington 303,430.36 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2016 VI-14134 OCTOBER SEWER CHARGES 303,430.36 303,430.36 Printed: November 03, 2016 Page 1 of 3 Memorandum To: Kevin Dorn, City Manager From: Maggie Leugers, CPRP Recreation & Parks Director Date: 11-3-16 IE: Consent Agenda to City Council formal endorsement of Recreation and Parks Committee Bylaws This committee first presented a By-Laws revision to City Council on November 1, 2013. The City Council decided to study their By-Laws, and also began a study of the re-configuration of committees. It was decided to keep committees as they were, and to create ad hoc task force committees as needed. At the November 1, 2013 meeting City Council advised this committee to act on the basis of the proposed By-Laws as if they were in effect, and this is what they have done. In 2015 the committee requested a name change from Recreation and Leisure Arts to Recreation and Parks Committee, and City Council approved this change. The committee revisited their By-Laws in the fall of 2016, and approved the slight changes unanimously at our October 17, 2016 meeting. I have highlighted changes in GREEN. The Recreation and Parks Committee is recommending that City Council formerly approve the proposed set of By-Laws. City of South Burlington, Vermont Recreation and Parks Committee BY-LAWS Article I Mission Statement The committee shall be called the City of South Burlington Recreation and Parks Committee. The Recreation and Parks Committee is appointed by the South Burlington City Council to serve the residents of South Burlington by acting in an advisory capacity to the Recreation and Parks Department and the City Council. Article II Duties and Purpose of the Committee A. The Committee shall consult with and advise the Director of Recreation and Parks in matters affecting recreation programs. These matters shall include: 1. Review of park/facility related projects 2. Review of program offerings 3. Review of department policies, and city policies affecting the department 4. Review of finances and proposed budgets 5. Assisting in the development of long-range planning, including needs assessment and setting priorities 6. Providing interface and collaboration with other city committees 7. Other matters as they arise B. The Committee will meet at least once a year in Executive Session with the Director of Recreation and Parks to discuss ways the Department of Recreation and Parks and the Committee can improve their functioning and collaboration. C. The Committee will be involved in the selection of a new Director of Recreation and Parks. D. The Committee will provide support to the Director’s annual presentation to the City Council of budget and other matters. E. The Committee will serve as 1. Representatives of the community 2. Advocates of the department and its mission 3. Citizen advisory committee to City Council Article III Membership and Attendance A. The voting membership of the Committee shall be no fewer than seven and no greater than nine members. All members shall be residents of the City of South Burlington, Vermont. Members shall be appointed to three-year terms, on a rotating basis. There are no limits on the number of terms a member may serve. B. The Director of Recreation and Parks is an ex-officio, non-voting member of the Committee. C. Other ex-officio members may be added for a period of one year or less; members may be added by a simple majority vote of the Committee at any regularly scheduled meeting D. In the event of the resignation of any Committee member, the Committee will petition the City Council to appoint a member to finish any unexpired term that might remain. E. The Committee may request the City Council to add additional members if needed. F. Attendance will be recorded in the minutes of each meeting. Members are expected to attend at least 75% of the Committee’s regular meetings. G. A member who is unable to attend a meeting should notify the Chair prior to the meeting and should submit reports of any business he/she has conducted on behalf of the Committee since the last attended meeting. H. The Committee follows the City Council of South Burlington, Vermont, Guidelines for Citizen Participation, as City Council Appointees on City Boards, Commissions, or Committees in a Volunteer Capacity, adopted by the City Council October 17, 2011. Article IV Meetings A. All meetings shall be conducted under “Robert’s Rules of Order” unless otherwise provided. B. The committee shall meet a minimum of ten times per year, on a day, time and place convenient to the majority of the membership. C. The Chair may call special meetings as needed. D. The first meeting after July 1 and the appointment of new members shall be known as the Organizational Meeting. This meeting will include the election and installation of officers, namely the Chair, Vice-Chair, and the Clerk. E. A majority of voting members constitute a quorum at any regular or special meeting. F. All meetings are open to the public, and the agenda will be published in accordance with VT Open Meeting Law. Article V Officers and Elections A. The officers of this Committee shall be a Chair, Vice-Chair and a Secretary, who shall be elected at the Organizational Meeting to serve for one year or until a successor shall be elected. B. These officers and the Director of Recreation and Parks shall constitute an Executive Board which shall act in urgent situations. C. All officers shall be nominated and elected from the floor at the Organizational meeting. A majority vote of those present shall constitute an election. Article VI Duties of Officers A. The Chair shall preside at all meetings of the Committee. B. The Vice-Chair shall act in the absence of the Chair. C. The Chair shall meet regularly with the Director of Recreation and Parks to discuss preparation of agendas, reports, and other matters that concern the Committee. The Chair will maintain open communication with the Director on matters affecting the Department. D. The duties of the Chair shall also include: 1. Serving as representative of the Committee at public affairs 2. Together with the Director, creating a calendar of Committee activities and goals for the coming year to be presented in the fall of the current year. These goals may be adjusted during the course of the year. 3. Conducting the new Member Orientation with the Director. 4. Creating an annual report of Committee accomplishments and objectives that will be included in the Department’s portion of the City’s Annual Report. 5. Conducting correspondence with City management and City Council on behalf of the Committee. E. The Clerk shall keep a record of the proceedings of the Committee in the form of minutes. Minutes shall be published in accordance with City guidelines. Article VII Duties of Members Each member is expected to attend meetings, and to participate in the work of the Committee. Article VIII Sub-Committees Sub-committees may be appointed by order of the Committee as needs may arise. All sub- committees shall include at least one member of the Recreation and Parks Committee. The sub- committee will select a chair. The chair will schedule and conduct meetings, and report to the full Committee. Sub-committees shall not necessarily be restricted to members of the Committee. The Chair of any special committee may be an ex-officio member of the Committee, including Program, Facilities, Park Areas, Finance, Equipment and Supplies, and the like. The Director of Recreation and Parks may be an ex-officio member of a sub-committee. Article IX Amendments These by-laws may be amended at any time at any regular or special meeting by a majority vote of the City Council, present and voting, provided notice of the proposed amendment has been given in writing to all city Council and Committee members at least fifteen (15) days prior to the said meeting. Approved unanimously by South Burlington Recreation and Parks Committee October 17, 2016. Low High Red Rocks Water Bars - VYCC Red Rocks The Trail Surface - VYCC Red Rocks Areas of erosion - VYCC Red Rocks Invasive plant management - VYCC Red Rocks Closure/opening of unofficial trails - VYCC anually Red Rocks Complete major trail repairs, installation of new waterbars (VYCC) Red Rocks Utility vehicle for various projects (attachment york rake + best practices)16,000.00$ 20,000.00$ This is total cost for next 5 years as provided by City. Already encumbered and this is an on-going cost. Wheeler Nature Park Bridge removal + replacement trail widening 20,000.00$ 50,000.00$ Low end assumes minimal design effort for foundation and railing that would work with VYCC design and VYCC assisting with construction. High end would includes pre-engineered, settlement tolerant structure with contractor build. Wheeler Nature Park Trails - VYCC Wheeler Nature Park Remove obstructions on trails - VYCC Wheeler Nature Park Deter the use of unauthorized trails by discontinuing weed whacking - VYCC Wheeler Nature Park Provide effective use of trails by blazing trees - or color tree tabs - and updating maps, guides and other informational materials annually - VYCC Wheeler Nature Park Test stream hydrology - regularly Chittenden County Stream Team. No Cost. What does DPW do with the information? 96,000.00$ 145,000.00$ Ongoing Priorities This is included in the $20,000-$25,000/year for next 3 years listed above in Red Rocks. Ongoing Totals Park Project Cost Estimates Notes $20,000-$25,000/year for at least next 3 years $ 60,000.00 $ 75,000.00 Low High Red Rocks Front Façade Fencing/Signage Intent is to close off spur trail from front parking lot Red Rocks Invasive plant management training annually 500.00$ 2,500.00$ Low end webinar; High end ANR staff for 1 day to train staff for best management practices. Red Rocks Signage, wayfinding, and park information 5,000.00$ 15,000.00$ Based on: 8 recommended locations at trail intersections for directional/wayfinding signage (square markers); 35 estimated locations for in/out trail directions; 1 bulletin board recommended at park entry; and one intepretive sign. Interpretive sign includes park inset map. Red Rocks Parking signs including posts 2,400.00$ 10,000.00$ Cost for four signs. Low end simple sign; High end more decorative sign. Red Rocks Accessible path to bath house 30,000.00$ 40,000.00$ Assumes 30' width, 200' length. Low end $150/LF for gravel path. High end $200/LF for paved path. Path needs to be wide enough for vans+E40. Red Rocks Accessible path to the beach 12,000.00$ 20,000.00$ ADA access mat Red Rocks Design of new beach facilities 10,000.00$ 50,000.00$ Cost is to hire architect to develop plans for new beach facilities. Not to be limited to the current square footage Red Rocks Possible fence reconfiguration to allow for accessible parking near bathhouse 2,500.00$ 3,500.00$ Assumes removing and installing 50LF of fence with one gate; to be confirmed by the City. $50/LF (Low) to $70/LF (High) Red Rocks Bike racks 700.00$ 1,500.00$ Assumes one bike rack at entrance and one at the beach. Low end 1 10' bike rack; High end 2 10' bike racks. Note: Local Motion is an authorized represenatitive for Dero bike rack vendor. Local Motion can assist with choosing racks and ordering. The cost is the same as direct order, with a portion benefiting Local Motion. Red Rocks Erosion of area near bath house 1,500.00$ 6,000.00$ Assumes 1000SF. Low end for permanent erosion matting ($1.50/SF); High end for grading, type I stone fill, geotextile ($6.00/SF) Red Rocks Parking and traffic management study 12,000.00$ 20,000.00$ Assess alternatives, for possible re-design the parking system with the goal of minimizing the park area devoted to vehicle parking as well as minimizing visual, neighborhood, and ecological impacts. Cost is for hiring consultant to perform parking and traffic management study. Underwood Property Complete Master Plan 40,000.00$ 50,000.00$ Detailed plan to follow up on Visioning Task Force work. Protect $50,000 Underwood Property Implementation of Master Plan (Details may include the following within Phase 1) 43,000.00$ 185,000.00$ Ensure short term uses do not compromise future opportunities on the site. Conduct natural resource inventories to better understand habitat considerations and where restoration would be most beneficial. Delineate restoration areas and restrict access to these areas. Complete mapping of the site (drainage, wetland delineation, etc.). Maintain property and prevent natural succession where needed. Create mowed paths around primary circulation routes and enhance Recreation path connection when possible. Clean up trails in the woods. Support agricultural uses towards Spear Street. Define access points into the property and introduce designated parking areas early. Build informational kiosk about the future of the parcel to get users interested and keep momentum going. Introduce buffering vegetation so as things evolve they can do their job.Protect $185,000 Wheeler Homestead 20' Accessible path to picnic tables 4,000.00$ 7,500.00$ Assumes 20' path. Low end is 8-foot wide aggregate surface path 2014 costs; High end is 12-foot wide bituminous concrete path 2010 costs. VTrans Report on Shared-Use Path and Sidewalk Unit Costs. Wheeler Homestead Accessible picnic tables 3,000.00$ 6,000.00$ 3-6 accessible tables at $1000 per table. Wheeler Homestead Planting trees 12,500.00$ 25,000.00$ Assumes 50 trees at $250/tree (low) - $500/tree (high) Wheeler Homestead Wildflower field 5,000.00$ 10,000.00$ Cost per acre to prepare field, buy seed mix, prepare seed mix for spreading, spreading and maintaining until mature growth. Wheeler Homestead Bike racks 700.00$ 1,500.00$ Low end 1 10' bike rack; High end 2 10' bike racks. Note: Local Motion is an authorized represenatitive for Dero bike rack vendor. Local Motion can assist with choosing racks and ordering. The cost is the same as direct order, with a portion benefiting Local Motion. Wheeler Homestead ADA portable Restrooms 960.00$ 1,440.00$ Based on $160/month/unit. Low end - 6 month rental, high end - 9 month rental. Wheeler Nature Park & Red Rocks Park WVPD Planning & Project Management 30,000.00$ 90,000.00$ Renewable Annually. Forest management planning in Red Rocks as well. Not to exceed $30,000 a year. Wheeler Nature Park Signage, wayfinding, and park information $ 2,500.00 $ 8,000.00 Cost covers 5 interpretive signs (idenified in PMP) based on Lake Champlain Wayside Exhibit Manual. Low end for 18"x24" panel, high end for 36"x48" panel. Wheeler Nature Park Utilize best practices for grasslands and shrublands to maintain wildlife habitat. 8,000.00$ 12,000.00$ Low ($400/ac) for grass only; high ($600/ac) for shrublands. Assumes 20 acres. Wheeler Nature Park Remove and control Non-Native Invasive Species, especially along trails (controlled setting, goat/sheep, brush hog) 8,000.00$ 12,000.00$ Cost provided by City. Local Herder. Includes personnel, care taker, animals, and supplies. Wheeler Nature Park Prune shrubby vegetation and tree branches and release mast trees to reduce encroachment 8,000.00$ 30,000.00$ Assumes 20 trees. Per Tree Cost: Low ($400/tree) for one person; high ($1,500/tree) for two people + chipper/blower. (Or $10,000/ac). Wheeler Nature Park Bike racks near entrances 700.00$ 1,500.00$ Low end 1 10' bike rack; High end 2 10' bike racks. Note: Local Motion is an authorized represenatitive for Dero bike rack vendor. Local Motion can assist with choosing racks and ordering. The cost is the same as direct order, with a portion benefiting Local Motion. 242,960.00$ 608,440.00$ 338,960.00$ 753,440.00$ Priority 1 Totals Ongoing + Priority 1 Cumulative Priority 1 Cost EstimatesParkProject Notes Low High Red Rocks Restored/New accessible bath house 50,000.00$ 400,000.00$ Assumes existing building to remain in place with renovation of bathroom and storage space. If building renovation is not possible, included is demolition of existing building and limited site work. Assumes 1000SF building. $200/sf low end, $400/sf high end Red Rocks Stone Walls - expert should be consulted for repairs 3,500.00$ 6,000.00$ Assumes 100LF to repair walls using existing materials at $35/LF (Low) and replace walls with new materials at $65/LF (High). Wheeler Homestead Make Path to Tree House Accessible 5,000.00$ 15,000.00$ Assumes 5' wide x 100 linear feet of path at $50/LF for gravel path. High end $150/LF for paved path. Wheeler Nature Park Identify and monitor Non-Native Invasive Species 500.00$ 2,500.00$ Low end webinar; High end ANR staff for 1 day to train staff for best management practices. Review annually. Wheeler Nature Park Improve Potash brook watershed through storm water retention & filtration to help with natural eco system. Include streambank erosion water expert 12,000.00$ 48,000.00$ Consultant to recommend necessary measures to protect watershed. Wheeler Homestead Accessible Restrooms 150,000.00$ 300,000.00$ Assumes 500SF. Low end $300/SF; High end $600/SF for composting facility Red Rocks Redesign and reconstruction of parking area 20,000.00$ 500,000.00$ Depends on results of parking and traffic management study identified in Priority 1. 241,000.00$ 1,271,500.00$ 579,960.00$ 2,024,940.00$ Expectation is to meet the $1.3 million at this point. Remaining items below are not prioritized. Red Rocks Enhance beach 165,000.00$ 330,000.00$ Low end assumes 1500CY of sand delivered ($110/CY). High end assumes 3000 CY of sand delivered. City to provide labor for spreading/raking across beach area. Underwood Property Utilities, Power, Park Stormwater Elements 130,000.00$ 210,000.00$ Specific elements to be refined through Master Plan Underwood Property Complete restoration projects 140,000.00$ 230,000.00$ Meadow, Riparian and Forest are included Underwood Property Build first multi-purpose fields to introduce active use of the parcel 60,000.00$ 100,000.00$ Underwood Property Build first phase of recreational elements from Master Plan (e.g. strider park/pump track, wildplay/natural playground, etc.) 50,000.00$ 160,000.00$ Specific elements to be refined through Master Plan Underwood Property Build first phase of pathways, trails, and recreation path connection 180,000.00$ 260,000.00$ Underwood Property Build first phase of agricultural elements from Master Plan (land preparation for traditional ag/orchard, etc.)30,000.00$ 50,000.00$ Specific elements to be refined through Master Plan Underwood Property Build restroom facility 80,000.00$ 130,000.00$ Underwood Property Build one brook crossing 80,000.00$ 200,000.00$ Underwood Property Build Phase 1 Parking and vehicle circulation 50,000.00$ 60,000.00$ Underwood Property Neighborhood Stormwater Retention Pond 220,000.00$ 500,000.00$ Needs clarification Underwood Property Phase 1 Construction documents, engineering, architecture, planning 240,000.00$ 423,000.00$ Assumed at 30% of construction costs Wheeler Homestead Future use of homestead - upgrade house, elevator, & ADA (kitchen, steps, fire escape)50,000.00$ 150,000.00$ Assumes existing building to remain in place with renovation of 1000 sf of interior space. $50/sf for 1000 SF low end, $150/sf for 1000 SF high end. 2,536,960.00$ 7,370,940.00$ 2,875,920.00$ 8,124,380.00$ Priority 2 Totals Ongoing + Priority 1 + Priority 2 Accumulative Priority 2 Subtotals Ongoing + Priority 1 + Priority 2 (to this point) Cumulative Priority 2 Park Project Cost Estimates Notes