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HomeMy WebLinkAboutMinutes - City Council - 11/05/2018 CITY COUNCIL 5 NOVEMBER 2018 The South Burlington City Council held a regular meeting on Monday, 5 November 2018, at 6:00 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; M. Emery, D. Kaufman Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; D. Young, Superintendent of Schools; School Board Members: E. Fitzgerald, Chair; M. LaLonde, B. Burkhardt, S. Wisloski; S. Burke, Police Chief; T. Francis, Acting Fire Chief; D. Kinville, City Clerk; I. Blanchard, Project Manager; J. Murray, Librarian; J. Rabidoux, Public Works Director; T. DiPietro, Stormwater Superintendent; C. Holm, Human Resources; J. Kochman, J. Kearns, R. Greco, M. Simoneau, D. Bugbee, M. Leugers, H. Baker, B. Sirvis, S. Dooley, B. Milizia, S. O’Brien, J. Owen, E. Simindinger, other members of the public Special Joint Social Session: The City Council and School Board hosted a reception to honor Judy Kearns, former owner and publisher of The Other Paper. Regular Session: 1. Instructions on exiting building in case of emergency: Mr. Dorn provided instructions on emergency evacuation of the building. Ms. Riehle then asked for a moment of silence to honor the memories of those who lost their lives in recent acts of violence and negligence. 2. Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made to the agenda. 3. Comments and Questions from the public not related to the agenda: Mr. Simindinger expressed concern with the safety of G5 cell towers. He felt these are a health hazard, and that the FCC is not doing a good job in protecting citizens because of companies that have a financial interest in these installations. He notes one of these towers is across the street from a Burlington school creating unsafe radiation levels. Ms. Greco noted the inattention of drivers to stopped school buses. Her husband is a school bus driver who has noted that other drivers a more aggressive and distracted now and are putting children’s lives at risk. Supt. Young added that the law also includes school buses in parking lots when their “STOP” sign is displayed. 4. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Mr. Dorn: Paving of Market St. starts tomorrow, weather dependent. It should be completed by 20 November when the street will be opened. This is the first layer of paving which will be built upon in the spring. Contractors will continue to work through January on the sides of the road. The city recorded 2931 early voters, the largest number for a non-presidential election and third largest all time. The School District will host an envisioning session on Wednesday at Trader Duke’s. The Planning Commission has issued recommendations to the Council regarding the interim zoning by-law. There will be a public hearing on 13 November, 6:30 p.m. The airport Noise Exposure Map project has been delayed until January or February. The next agenda will include an update of the Conflict of Interest Policy which has to be adopted by July. 5. Consent Agenda: 1. Approve and Sign Disbursement Ms. Emery moved to approve the Consent Agenda as presented. Mr. Kaufman seconded. Motion passed 3-0. The Council meeting was suspended to allow for a joint session with the School Board: Joint Session with South Burlington School Board: 1. City Council consideration and possible approval of a Joint City Council and School Board resolution honoring Judy Kearns, former owner and publisher of The Other Paper; and 2. School Board consideration and possible approval of a Joint City Council and School Board resolution honoring Judy Kearns, former owner and publisher of The Other Paper: Ms. Riehle noted Ms. Kearns’ fair presentation of issues despite strong differences in the public and added that Ms. Kearns always made sure the facts were presented. Ms. Riehle and Ms. Fitzgerald then alternately read the Resolution. Ms. Kearns said that to be acknowledged for work she enjoyed was truly humbling. She noted that she fell in love with the community that welcomed and embraced her family. Her mission with The Other Paper became to connect the dots, to shine a light on what connects the community. She also cited the dedication of so many people to the city including The Other Paper “family.” Mr. Kaufman then moved on behalf of the Council to approve the Resolution. Ms. Emery seconded. Motion passed 3-0. Mr. Lalonde moved on behalf of the School Board to approve the Resolution. Ms. Burkhardt seconded. Motion passed 4-0. 3. Joint Public Information Session to review and discuss items to be presented to the voters in the Tuesday, 6 November ballot: Ms. Riehle noted there will be 4 ballot items related to the proposal to build a City Hall/Library/ Senior Center in City Center. She directed attention to a rendering of the proposed building and said it would serve as a true center of the city. Ms. Riehle also explained the agreement between the Council and School board for a land exchange to allow for parking and utility lines for the new building and the potential for the School District to lease the current City Hall for administrative offices. There will also be improved, safer access to Central School as a result of the land swap. Mr. LeDuc, Chair of the Library Board, then outlined the various features of the proposed new building relating to the Library. These include the children’s library and 100‐seat auditorium on the first floor, the library on the second floor with multi‐purpose and study rooms, teen spaces, a digital lab, and a terrace for reading, Ms. Kochman noted that the Senior Center will be programmed by the Recreation/Parks Committee. It will include a large meeting room, space for dance/exercise classes, catering kitchen, senior living room with TV. Space can be rented out for events but will be dedicated to seniors from 8:30 a.m. to 4 p.m. Ms. Riehle said the third floor City offices space will include a large meeting room, staff rooms, Planning & Zoning offices, and smaller meeting rooms. It also will have terraces. The buildings green design will earn between a gold and platinum rating. It will include a solar roof (which will help pay for the building’s energy use), heat pumps, airtight insulation, LED lighting, abundant natural lighting, tile carpeting, green-roof ready, transit service, bike parking, geothermal heating and ventilation, and a heated sidewalk in front. A photo of the site was shown with the outline of the building property. Ms. Riehle stressed there will be no loss of school parking. There will be a new access street to the school with parking on both sides, making access to Marcotte School safer for buses and drop-offs. Financing is based on cash on hand, TIF funds, Solar Array credits, impact fees, and the Blanchette Fund. Ms. Riehle explained how the city has put away funds over the years for this project and will continue to do so. There will be no additional property tax incurred. Ms. Fitzgerald said the project is important for permanent access to the School and for utilities. Superintendent Young added that the building will be a good neighbor for the school. He reminded voters that all 4 ballot items must be approved. Mr. Lalonde then moved to adjourn the special joint session. Mr. Wisloski seconded. Motion passed 7-0. Return to Regular City Council Session: 6. Appointment to the South Burlington Library Board of Trustees: Council members interviewed Diane Bugbee for appointment to the Library Board of Trustees. Mr. Kaufman then moved to appoint Diane Bugbee to the Library Board of Trustees. Ms. Emery seconded. Motion passed 3-0. 7. Review and possible action to select the preferred alternative for the Muddy Brook Stream Crossing under Kimball Avenue: Mr. DiPietro noted the failed culvert which now has a temporary replacement. The proposed new culvert will be in collaboration with the Town of Williston. Mr. Owen then showed a photo of the culvert and of the roadway with bike/ped accessibility. He reviewed the “purpose and need” statement and showed an animated photo of the proposed new crossing including the preferred structure elevation and alternatives. There will be 4-foot shoulders and a 10-foot separated shared use path. There will also be green space for snow storage. There is a potential to relocate a pole. The cost is $1,806,000. Mr. Kaufman asked if there will be lighting in the structure. Mr. Owen said there will not. From the road surface, a driver won’t notice going over a bridge. Mr. DiPietro said they will be seeking funding sources. Construction is 2-5 years out. Mr. Kaufman moved to approve the preferred alternative (road alternative 3 and structure 2). Ms. Emery seconded. Motion passed 3-0. 8. Status and report on paving projects and plans for next spring: Mr. Rabidoux said that in 8 weeks they have completed paving on 16 streets or sub-streets. They have 3 remaining to be done in the next few weeks (Spear St. from Pheasant Way to the Shelburne line, finishing Airport Parkway, and a section of Timberlane). Mr. Rabidoux noted the cost for the remainder of Dorset Street, which may be most of next year’s paving budget. The city is up for Class 2 paving money from the state (which could top at $180,000). This could be applied elsewhere in the city. Ms. Riehle noted that Williston has slower speed limits across the town line. Mr. Rabidoux said most S. Burlington speed limits date way back. There are formal steps to change them, but it is expensive. Mr. Kaufman asked if there is trouble keeping up with striping. Mr. Rabidoux said there are only 2 contractors in Vermont who mostly do big state jobs. There was discussion of joint purchase of a striper with the City of Burlington, but it didn’t materialize. Mr. Rabidoux felt it would be worthwhile to look at a county-wide purchase. Mr. Rabidoux reminded residents that the parking ban goes into effect on 1 December to 1 April. 9. Discussion and possible action related to distribution of Social Services funding: Mr. Hubbard said there have been about 8 inquiries as to the process for applying. He reminded members that there was $15,000 in this year’s budget. Ms. Emery said she couldn’t imagine anything less than that. Mr. Dorn noted there is to be a voluntary United Way campaign among employees this year and suggested a possible dollar match for that. Mr. Hubbard said he would get information regarding how much United Way funding goes to South Burlington. Ms. Riehle suggested the possibility of a committee to see what kind of impact can be made. Mr. Hubbard said he would present some options. 10. Liquor Control Board: Ms. Emery moved that the Council convene as Liquor Control Board. Mr. Kaufman seconded. Motion passed 3-0. Members considered a request for a First Class License from Tavern II. Ms. Emery moved to approve the First Class License application of Tavern II. Mr. Kaufman seconded. Motion passed 3-0. 11. Other Business: No issues were raised. As there was no further business to come before the Council, M moved to adjourn. M seconded. Motion passed unanimously. The meeting was adjourned at 9:08 p.m. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 11/06/18 Date Check No. Paid To Memo Amount Paid 11/6/2018 3463 South Burlington Ace 117.05 Date Voucher Number Reference Voucher Total Amount Paid 10/17/2018 VI-14667 811965/3 117.05 117.05 11/6/2018 3464 Aldrich & Elliott, PC 5,786.21 Date Voucher Number Reference Voucher Total Amount Paid 10/3/2018 VI-14662 77963 5,786.21 5,786.21 11/6/2018 3465 Bevins & Son Inc. 14,766.25 Date Voucher Number Reference Voucher Total Amount Paid 10/2/2018 VI-14663 18215 8,050.00 8,050.00 10/2/2018 VI-14664 18214 6,716.25 6,716.25 11/6/2018 3466 Brian Brumley 132.49 Date Voucher Number Reference Voucher Total Amount Paid 10/26/2018 VI-14674 REFUND 132.49 132.49 11/6/2018 3467 Jacqueline & Scott Buckley 126.33 Date Voucher Number Reference Voucher Total Amount Paid 10/26/2018 VI-14673 REFUND 126.33 126.33 11/6/2018 3468 Champlain Water District 54,008.35 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2018 VI-14676 SBWD-343 54,008.35 54,008.35 11/6/2018 3469 Champlain Water District 112,023.33 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2018 VI-14675 OCTOBER 111,870.62 111,870.62 10/31/2018 VI-14678 SBWD-336 152.71 152.71 11/6/2018 3470 E.J. Prescott, Inc. 5,348.95 Date Voucher Number Reference Voucher Total Amount Paid 10/2/2018 VI-14659 5455010 66.46 66.46 10/1/2018 VI-14660 5454225 4,170.40 4,170.40 10/5/2018 VI-14661 5457051 91.99 91.99 10/15/2018 VI-14666 5461477 194.40 194.40 10/24/2018 VI-14669 5467036 251.01 251.01 10/23/2018 VI-14670 5466374 481.03 481.03 10/22/2018 VI-14671 5462780 16.92 16.92 10/24/2018 VI-14677 5466420 76.74 76.74 11/6/2018 3471 Ferguson Waterworks #576 1,228.08 Date Voucher Number Reference Voucher Total Amount Paid 10/24/2018 VI-14668 0852072 1,228.08 1,228.08 Printed: November 02, 2018 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 11/06/18 Date Check No. Paid To Memo Amount Paid 11/6/2018 3472 FirstLight Fiber 41.86 Date Voucher Number Reference Voucher Total Amount Paid 10/15/2018 VI-14665 4489695 41.86 41.86 11/6/2018 3473 Ti-Sales Inc. 2,229.36 Date Voucher Number Reference Voucher Total Amount Paid 10/25/2018 VI-14672 INV0097918 2,229.36 2,229.36 Total Amount Paid: 195,808.26 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: November 02, 2018 Page 2 of 2 South Burlington City Council and South Burlington School Board JOINT RESOLUTION Recognizing and Honoring Judy Kearns And Her Commitment and Service to the Residents of South Burlington Whereas, the members of the South Burlington City Council and School Board are celebrating the service to the residents of South Burlington by Judy Kearns, and Whereas, the Community has benefited from Judy’s service to the community through her work at the South Burlington publication the Other Paper, and Whereas, Judy began working in advertising sales for the former owner of the publication in 2000 and remained steadfastly committed to the growth of the paper with its move to its current location on Williston Road in 2004, and Whereas, Judy became the third owner when she purchased the publication in 2008 and wholeheartedly committed her time and efforts to reporting the news in the growing community of South Burlington, and Whereas, Judy was recognized in 2011 for her service to the community as the recipient of the Frederick H. Tuttle Memorial Award, and Whereas, under her leadership, the Other Paper has won awards from the Vermont Press Association, and the New England Newspaper and Press Association, and Whereas, Judy has had an abiding commitment to share the news responsibly and without sensationalism, and Whereas, she has shown her commitment to the democratic process by making her reporting on the City Council, School Board, Development Review Board, and Planning Commission meetings a priority by budgeting for coverage and/or attending herself, and Whereas, Judy’s warm voice and her caring for each person in South Burlington has shown through in the content of the paper and through her relationships with community members. Examples of this include her commitment to photo tributes of Veterans and her focus on sharing the stories and photos of individual community members, and her palpable anticipation each June to recognize a graduating high school senior who would be a first-generation college student with a scholarship for a new computer and software to begin his/her new journey, and Whereas, Judy has transitioned to the Director of Advertising with the new owner of the Other Paper, yet continues to work out of the Williston Road office, NOW THEREFORE LET BE RESOLVED that on behalf of the City of South Burlington, the City Council and the School Board do hereby recognize and extend their deepest appreciation for Judy Kearns’ service and incredible dedication to the residents of the City week after week, month after month, year after year, and LET IT BE FURTHER RESOLVED that we recognize Judy’s contributions that will have a lasting impact on the lives of the residents of this community, and LET IT BE FURTHER RESOLVED that a signed copy of this resolution shall be presented to Judy Kearns, and that this resolution will be inserted in its entirety in the minutes of the South Burlington City Council and School Board meetings dated November 5, 2018. Memo To: South Burlington City Council From: Justin Rabidoux, Director of Public Works Tom DiPietro, Deputy Director of Public Works CC: Kevin Dorn, City Manager Date: October 18, 2018 Re: Selection of Preferred Alternative for Muddy Brook Stream Crossing Under Kimball Avenue In the spring of 2017 the culvert that carries Muddy Brook beneath Kimball Avenue (turns into Marshall Avenue in Williston) failed. The failure was visible at the road surface and created conditions that were unsafe for traffic and pedestrians. The road was subsequently closed. In fall 2017 a temporary bridge was installed and the road was reopened to traffic. Since this time, the South Burlington Department of Public Works has been working with the Vermont Agency of Transportation (VTrans), the Town of Williston, and engineers at Hoyle, Tanner & Associates to evaluate options for replacing the existing, failed culvert. In order to complete this initial investigation, the City obtained a grant from VTrans. Since the culvert is on our border with Williston, South Burlington DPW staff worked closely with Town staff to evaluate options and host public meetings related to the project. Our first meeting was held at a Williston Selectboard meeting in June, 2018. It was well attended by members of the public from both the Town and City. Our second public meeting took place on October 16, 2018 at a Williston Selectboard meeting. At this meeting, our engineering consultant summarized options for culvert replacement and road surface treatments (i.e. road width, bike lanes, shared use paths, etc). Slides from this presentation are included with this memo. After public input and discussion, the project team’s and Williston Selectboard’s preferred alternative was installation of a precast arch culvert (structure alternative 2 in the attached presentation). The Williston Selectboard also endorsed a road treatment alternative that included 4’ wide shoulders, a 10’ wide green strip, and a 10’ wide shared use path (road alternative 3 in the attached presentation). This preference was in line with recommendations from Williston DPW and South Burlington DPW staff. We recommend that the South Burlington City Council vote to indicate that their preferred alternative for the Muddy Brook stream crossing is to install a precast concrete structure (structure alternative 2) and include a 10’ shared use path, 10’ grass strip, and 4’ road shoulders (road alternative 3). With the selection of the preferred alternative, the Engineering Consultant will complete the Scoping Study Report and the project can be advanced to the next phase, which includes identifying and procuring funding for the design and construction of the replacement structure and facilities. If you have any questions, please contact us at (802) 658 – 7961 x6108 or jrabidoux@sburl.com and tdipietro@sburl.com. KIMBALL AVE / MARSHALL AVE MUDDY BROOK CULVERT REPLACEMENT - STP MM18(3) PUBLIC INFORMATIONAL MEETING OCTOBER 16, 2018, 8:00 P.M. WILLISTON TOWN HALL Joint Project For:Funding Provided By: Design Team: Hoyle, Tanner & Associates, Inc. Project Location PROJECT LOCATION Hoyle, Tanner & Associates, Inc. PROJECT SCHEDULE (ESTIMATED) Study Phase o June 2018 -Local Concerns Meeting o October 2018 –Alternatives Presentation Meeting o December 2018 - Project Definition Report Project Funding Acquisition: Best Case - December 2018 - December 2019 (Typical – 3 years for Procurement _ December 2021) Design Phase: Best Case - January 2020 - January 2021 (Typical – 2 year Design & Permitting Phase _ December 2023) Construction: Best Case - July 2021 – October 2021 ( Typical – 1 year Construction Complete by _ October 2024) Note: Project funding, design, and construction phases are assumed and largely dependent on funding availability, and permitting/ROW clearance. Hoyle, Tanner & Associates, Inc. PROJECT BACKGROUND - CULVERT •Existing 15’ Diameter Metal Pipe Installed in 1970 •Heavy Corrosion Caused Pipe Buckling & the Road Closure in the Spring of 2017 •150’ Temporary Bridge Installed in August 2017 (VTrans Rental) •2009 Muddy Brook Geomorphic Assessment Report (Fitzgerald Environmental) •Measured Bankfull Width = 32’ •Depth of Road to Streambed = ~30’ Hoyle, Tanner & Associates, Inc. PROJECT BACKGROUND - ROADWAY •Class II Town Highway •Major Collector (Federal-aid Hwy) •Posted Speed Limits: •40 MPH (Kimball Ave) •30 MPH (Marshall Ave) •Bicycle & Pedestrian Facilities: •Sidewalk on North Side of Kimball Ave (West of Project) •10’ Shared Use Path on South Side of Kimball Ave (West of Project) •2006 Shared Use Path Study with 2010 Update Hoyle, Tanner & Associates, Inc. PURPOSE AND NEED STATEMENT Purpose & Need Statement (abbreviated) Replace the failing culvert and temporary bridge for the Kimball/Marshall Ave roadway over Muddy Brook with a permanent crossing structure Provide solutions / treatments that will improve the water quality of Muddy Brook Minimize resource impacts Provide safe facilities for all users including bicyclists and pedestrians across Muddy Brook from Community Drive to Shunpike Rd (extent of the Study Limits) Improve connectivity between existing and proposed bicycle and pedestrian facilities in Williston and South Burlington Hoyle, Tanner & Associates, Inc. HYDRAULICS ANALYSIS – 50 YEAR STORM EVENTS Existing 15’ Dia. Pipe Proposed 32’ Precast Arch Velocity Profile (ft/s) Hoyle, Tanner & Associates, Inc. PROPOSED CROSSING 50 YEAR FLOOD EVENT PARTICLE TRACE Hoyle, Tanner & Associates, Inc. STRUCTURE ELEVATION Precast Concrete Rigid Frame Structure Shown Span = 34’ Rise = 8’ Hoyle, Tanner & Associates, Inc. STRUCTURE ALTERNATIVES MATRIX Meets Purpose & Need Road Closure Duration (min. standard construction) Durability Cost Struct Alt 1: No Build No Does not provide a new permanent crossing None -$0 Struct Alt 2: Precast Arch Yes 7 Weeks High $1,227,000 Struct Alt 3: CIP Rigid Frame Yes 12 Weeks High $1,244,000 Struct Alt 4: Multi-Plate Arch Yes 7 Weeks Medium $1,127,000 Struct Alt 5: Bridge Not Evaluated. Due to depth of crossing buried structures present better cost, lower maintenance, higher durability, and better options for utility and bike/ped facilities than a bridge alternative Note: All of the proposed structures evaluated below are open-bottom crossing structures with similar Resource, ROW, and Utility Impacts. Hoyle, Tanner & Associates, Inc. ROAD ALTERNATIVE 1 - ELEVATION Hoyle, Tanner & Associates, Inc. ROAD ALTERNATIVE 1 – ON-ROAD FACILITIES Hoyle, Tanner & Associates, Inc. ROAD ALTERNATIVE 2 - ELEVATION ‘ Hoyle, Tanner & Associates, Inc. ROAD ALTERNATIVE 2 – 4’ GREENSPACE WITH CURBS Hoyle, Tanner & Associates, Inc. ROAD ALTERNATIVE 3 - ELEVATION Hoyle, Tanner & Associates, Inc. ROAD ALTERNATIVE 3 – 10’ GREENSPACE Hoyle, Tanner & Associates, Inc. ROAD ALTERNATIVES MATRIX Bike/Ped Accommodations Other Considerations Meets Purpose & Need ROW Impacts Utility Impacts Resource Impacts Cost (Including Struct Alt 2) Road Alt 1: No Path ·5’ Marked Shoulders EB and WB (On-Road Facility) ·Does not provide separation of Bike/Ped from Vehicles Partial On-Road Facility None None Temporary $1,689,000 Road Alt 2: 4’ Greenspace ·4’ Shoulders EB and WB ·10’ Separated Shared Use Path Yes Minimal for Path Potential Pole Relocation Temporary $1,791,000 Road Alt 3: 10’ Greenspace ·4’ Shoulders EB and WB ·10’ Separated Shared Use Path ·Best Bike/Ped Safety and User Comfort ·Greenspace provides snow storage and SW Treatment ·No CB grates in Roadway Shoulders Yes Minimal for Path Potential Pole Relocation Potential Tributary and Wetland Impacts – Field Survey Required $1,806,000 Notes: 1. Temporary Traffic: All alternatives were developed based on a full bridge closure during construction with a roadway detour on US Route 2 Williston Road from Kennedy Drive to South Brownell Road. 2. Utility Impacts: All alternatives have underground utility impacts to Telecom and Gas lines during structure replacement. Hoyle, Tanner & Associates, Inc. COMMENTS PUBLIC INFORMATIONAL MEETING – GOAL TO SELECT THE PREFERRED ALTERNATIVE www.hoyletanner.com Jon Olin, PE Project Manager (802) 860-1331 x 314 jolin@hoyletanner.com CONTACT