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Minutes - City Council - 05/07/2018
CITY COUNCIL 7 MAY 2018 The South Burlington City Council held a regular meeting on Monday, 7 May 2018, at 6:00 p.m, in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden, D. Kaufman Also Present: T. Hubbard, Deputy City Manager; D. Kinville, City Clerk; A. Bolduc, City Attorney; Chief T. Whipple, Police Chief; Deputy Chief P. Edwards and other members of the South Burlington Police Department; Chief D. Brent, Fire Department; M. Leugers, H. Reed, Recreation Department; P. Taylor, J. Kochman, J. Ladd, B. Milizia, D. Deslauriers, B. Nowak, K. Langrock, G. Sproul, M. Simoneau, B. Sirvis, L. Chiasson, K. Leox, M. Uetzmann, E. Walker- Bennett, C. Young, B. Williams, B. Christopher, J. Stevens, C. Franks SPECIAL SESSION: 1. Reception to honor Deputy Police Chief, Paul Edwards, who is retiring 15 May: Members of the Police Department, city staff, and the community attended the reception to honor retiring Deputy Police Chief Paul A. Edwards. REGULAR SESSION: 1. Instructions on exiting building in case of emergency: Mr. Hubbard provided instructions on emergency evacuation of the building. 2. Possible appointment of a Councilor to serve in the position occupied by the late Councilor Pat Nowak through the 2019 Annual Meeting of the voters: Ms. Riehle noted that she and David Kaufman served together in the State Legislature. She also cited his strong connections to the city’s business community. Mr. Chittenden moved to appoint David Kaufman to serve as City Councilor until the March 2019 Annual Meeting of the voters. Ms. Emery seconded. Motion passed 4-0. 3. Possible Swearing in of new City Councilor: Ms. Kinville administered the Vermont Oath and the City Council Oath to City Councilor David Kaufman. 4. Consider and possibly approve a Council Resolution honoring retiring Deputy Police Chief Paul Edwards for 27 hears of service to the City: Ms. Riehle read the Resolution. Mr. Barritt moved to approve the Resolution honoring retiring Deputy Police Chief Paul Edwards. Ms. Emery seconded. Motion passed unanimously. Deputy Police Chief Edwards thanked the Council for the recognition. He said he had wanted to make a difference. He stressed that Police Officers are just people, people with the greater good in mind. He expressed pride in the work of the Police Force and said they want to be part of the solution, not the problem. He thanked the Council and the community for their support over the years and said he will always be proud of his service. 5. Possible Executive Sessions related to confidential attorney-client communications made for the purpose of providing professional legal services to City Council; the appointment, employment or evaluation of a public officer or employee; labor relations agreements with employees: Mr. Barritt moved that the Council make a specific finding that premature public knowledge of the negotiations of labor relations with employees as well as confidential attorney-client communications made for the purpose of providing professional legal services to this body would clearly place the public body or persons involved at a substantial disadvantage. Ms. Emery seconded. Motion passed unanimously. Mr. Barritt then moved that the Board enter into executive session for the purpose of discussing labor relations agreements with employees, confidential attorney-client communications and the appointment or employment or evaluation of a public officer or employee, and to invite Messrs. Bolduc and Hubbard to the session. Ms. Emery seconded. Motion passed unanimously. The Council entered executive session at 6:50 p.m. and resumed open session at 7:42 p.m. 6. Comments and Questions from the public not related to the agenda: Mr. Deslauriers addressed the Council regarding concerns with the streets across from the Airport. He suggested possible signage for “residents only” and possibly some decorative barriers or high intensity surveillance capability to dissuade day and night parking. He noted that he had seen a reduction in professional cabs, but an increase in Greyhound buses, semis, and car carriers delivering vehicles to the Airport every week. Traffic has increased with warmer weather, especially higher end vehicles. There is more litter as well. Mr. Deslauriers said when he spoke to Airport personnel, they said it was “South Burlington’s problem.” He told them that they own the property, so it’s their problem. Mr. Deslauriers also mentioned the frequency of break-ins in the area. He addressed these concerns to the Police Chief this evening. Ms. Kinville told the Council she was presented with a petition today to reopen the JC Park Dog Park. There were 250 signatures, with 127 giving South Burlington addresses. Only 72 of those are on the city’s checklist, which is a requirement for a petition signature to be valid. The Council accepted the petition. 7. Announcements and City Manager’s Report: Members reported on recent meetings and events they had attended. Ms. Riehle reviewed a meeting with Burlington and Winooski Mayors. She noted receipt of a draft of an MOU from the City of Burlington which will be on a future agenda. She felt it is “less than we may have hoped,” but it is a start. Mayor Weinberger is also looking at Airport governance with their City Attorney to come up with a recommendation. They are spending a lot of time on calculating what Burlington has invested in the Airport in the past 100 years. Ms. Riehle suggested they also come up with the costs that they are reimbursed for. She and Mayor Leonard felt they should also come up with costs to South Burlington and Winooski. Ms. Emery suggested including loss of school children and Planning & Zoning time. Mr. Kaufman noted the benefits of hotel bookings and restaurant business. Ms. Riehle also noted there is interest from S.D. Ireland to move the Kirby Cottages to Grove Street. She added the hope is to keep them in South Burlington. No action will be taken until the new sound maps are available. Ms. Riehle also reported on a meeting with the School Board Chair and School Superintendent. They continue to “cogitate” on the land swap proposal from the city. They seem to want a future plan in place before they agree to anything, and that may take years. Ms. Riehle said she told them that without a decision by June, the city will go with “plan B” and change the design to fit into a smaller space (e.g., 4 stories, which is more costly). Ms. Kochman asked if a petition from the public would help. Ms. Riehle said it is always good to make yourself known to elected officials. Mr. Hubbard: An RFP for audit services is due this Friday. There is also an RFP for Market Street which is due on 25 May. Green-Up Day was a huge success. Mr. Hubbard thanked those involved. The Grand Opening of City Center Park will be on 25 July, 4 p.m. Staff is reviewing opening on committees and bring this information to the next City Council meeting. 8. Commissioner Reports from Committee Assignments: Mr. Chittenden reported that Green Mountain Transit is revamping its Strategic Plan. Ms. Riehle reported on the Airport Commission meeting: Garage numbers are improving, and emplanements are up in the last three months. There is a 10% increase in scheduled seats this summer. A $75,000 grant application has been submitted for testing at Chamberlin School. Mr. Richards had suggested to the FAA that Kirby Cottages be sold to deaf persons, but the FAA said “no.” 9. Consent Agenda: a. Sign Disbursements b. Approve Minutes for 2 and 16 April 2018 c. Resolution Regarding Renaming of and Affirming the Establishment of the South Burlington Public Library d. Authorize City Manager to enter into License Agreements with UVM for the Nature Trail and Recreation Path at “Wheelock Farm” e. Award Contract for Pre-Construction Services for the SoBu Spaces 2020 Library + Senior Center + City Hall Project f. Authorize City Manager to sign the National Garden Clubs National Garden Week Proclamation naming June 3-9 2018 as National Garden Week. Mr. Chittenden noted that on p. 1 of the 16 April Minutes Ms. Campbell should read Mrs. Cossette. In response to a question from Mr. Barritt regarding item #c, Mr. Bolduc explained that the Library Board of Trustees was concerned that “community library” could involve the school in some way. Ms. Emery moved to approve the Consent Agenda with the noted name change. Mr. Chittenden seconded. Motion passed unanimously. 10. NRPA Review Formal Presentation: Ms. Reed explained that NRPA (National Recreation & Parks Association) does a lot of advocacy in Washington, their three main “pillars” being Health & Wellness, Conservation and Social Equity. Last year was the first year that South Burlington entered its data. Ms. Leugers added that NRPA is the “parent company” for the Recreation Department. They do national conferences, have schools for directors, marketing, etc., to help professionals get better at their jobs. The Recreation Department received 2018 data last week. The full report is on the Parks & Recreation website. Ms. Reed said the Department’s intent is to forecast what to do in the future, and this is one tool to accomplish this. Feedback from residents is another tool. In general, the data showed where the city has been putting its resources and that it does a lot with what it has. Mr. Sproul said they will be asking for a list of the communities South Burlington is being compared with in terms of location, size, etc., in order to know where the city stands in relation to similar communities. Ms. Kochman then reviewed some of the specific data noting that the city’s 6550 sq. ft. of building space is lower than 75% of respondents. Access to parkland per 1000 population is higher than other respondents, but park operating expenditures per acre of parkland are among the lowest of all respondents. The capital budget for the next 5 years including CIP projections for new facilities is lower than 50% of respondents. Per capital expenditures and the number of full-time employees are both lower than 75% of respondents. Ms. Reed noted that South Burlington’s unique situation with the Public Works Department is not included in the employee calculations. It was noted that undeveloped open space is not accounted for (properties such as Underwood and Scott). Ms. Reed noted that in some respects open space is more expensive to care for than manicured land. Ms. Emery cited the need for the Council to discuss and prioritize how funds in the operating budget are allocated to the various departments and initiatives. Mr. Chittenden noted that Tim McKenzie suggested to him that UMall be viewed as an “indoor recreation space” on a temporary basis. Ms. Leugers said that has been a thought but has not yet had a formal review. Mr. Kaufman said there is a desperate need for indoor space for late fall and through the winter. Ms. Reed said it needs to be permanent and usable space. Mr. Barritt noted that in Venice, Florida, he viewed lots of small, interactive parks and a large park reclaimed from a wastewater treatment plant. He also saw small and large dog parks and a “dog beach.” There was also a state park with undeveloped land with school buses of kids out exploring. He noted that it is good to be “rich in land,” but what matters is what you do with it. Ms. Riehle noted that the city requires developers to put in play areas, and that should possibly be counted as well. 11. Report of Dog Park Siting Task Force: Ms. Leugers said this was a labor of love for people on the committee and that for some members it was their first time on any committee. She cited the excellent research done by members and their great thoughtfulness. The committee met over a 3-month period, examined literature, reviewed initial site selections and piloted an initial matrix on selection city sites. Critical factors in choosing sites include: size, access, location, parking, surrounding uses, and amenities (water, shade, etc.). Ms. Sirvis said the committee is recommending that the site selection criteria in the document be adopted and then a community forum be held before there is a recommendation for siting. There should also be operational policies/procedures/maintenance (gating, hours of operation, etc.), and an on- going committee representing a cross-section of the community and at least one expert on caning behavior. Ms. Leugers noted that one potential Airport area site was eliminated after a neighborhood forum which noted noise and traffic concerns. Neighbors also felt people would park there instead of using the cell phone parking lot. Ms. Emery asked about Kirby Road away from the fence line. Ms. Riehle noted the past opposition of the FAA. However, Ms. Emery reported that this only applied to land purchased with federal funds and that the road itself was owned by South Burlington. It was noted that the matrix included parks for small dogs and parks for large dogs, with separate entrances. Ms. Emery noted that many people use Red Rocks as a dog park. She felt there should be a space that people can use legally so the park land can be preserved. Ms. Milizia noted there are 1200 licensed dogs in the city and possibly a total of 4000. They need a place, but not in city parks. Ms. Riehle cited the need for responsibility on the part of people using the dog parks. Ms. Milizia stressed that dog parks are not playgrounds. Mr. Barritt moved to direct the Parks & Recreation Committee to establish a sub-committee to carry out the recommendations of the Dog Park Task Force. Ms. Emery seconded. Motion passed unanimously. 12. Council discussion and action related to the future use of the Jaycee Park Dog Park: It was noted that Jaycee Park is an “off‐leash” park now with a secured area that has been closed. The Committee felt it was not ideal for a dog park as there was only one entrance for small and large dogs. They did suggest that if the park is to be used as a dog park that acoustic noise fencing be considered (samples were shown to the Council). Committee members noted that on the matrix, the Jaycee Park didn’t fare too badly, but the distance from residences was weak. Farrell Park scored similarly. It was also noted that there was a consensus, though not unanimity, to reopen the dog park on an interim basis. Ms. Emery asked how to enforce “fairness and equity” issues and how to deal with a lock. She felt the city was responsible for previous consequences. Mr. Chittenden noted that presently dogs can run without leashes at Jaycee Park except in the fenced area. He favored reopening that area while conversations continue. Mr. Barritt suggested rolling up the fencing until a decision can be made. He also recommended that before any final decisions are made, temporary fencing be installed to avoid the situation that has occurred at Jaycee Park. A resident of the area appreciated the thoughtfulness. She said dog owners need to have a place to exercise dogs, and it should be accessible to neighborhoods within a reasonable walking time. She felt previous issues were “inflated” and resulted from the fact that there are few dog parks so this one attracted people from outside of the city. Ms. Emery said that is her concern: the number of dogs made this park unworkable. Mrs. Dickinson cited her issues with dogs barking from 7 a.m. to 8 p.m. so that she had to leave home to get work done. Ms. Stevens said it is important for her to have the dog park reopened though she did hear intermittent dog barking. Accessibility is important to her as she has a physical condition which precludes going long distances. Jaycee Park allowed her to access the area independently. Ms. Emery said she understands people’s appeals. She felt a city-wide policy is important and that the city should proceed thoughtfully and carefully, with fairness and equity. She indicated she would not support the reopening of the Jaycee Park Dog Park. Mr. Chittenden then moved to open the Jaycee Dog Park as a template. Mr. Kaufman asked to amend the motion to indicate this would not be a permanent opening. He then seconded the motion on that basis. Ms. Milizia stated that Jaycee could not be considered as a template since it did not meet the task force’s recommendations. Me. Riehle responded that it could be an experiment then. Mr. Barritt said he personally witnessed the noise from the dog park and could not support the motion. Mr. Kaufman suggested postponing the reopening for a few weeks till some criteria can be put in place. He felt the motion is too general. Mr. Chittenden then moved to reopen the Jaycee Dog Park on June 15th with any recommendations made by the subcommittee. Mr. Kaufman seconded. Motion passed 3-2 with Ms. Emery and Mr. Barritt voting against. 13. Council Discussion and Possible Action related to the recommendations of Bike and Pedestrian Committee to establish a “Penny for Parks” program utilizing an additional 1 cent on the tax rate to be dedicated to building out bike and pedestrian infrastructure and place such item on the 14 August primary ballot: Mr. Barritt moved to add the “Penny for Parks” item to the 14 August primary ballot with language to be provided by the City Attorney and with a time limit of 10 years. Mr. Chittenden seconded. Motion passed unanimously. 14. Consider and possible approve a resolution that establishes an Economic Development Committee under the City Council: Ms. Emery noted that a lot of the language in the Resolution is from the Comprehensive Plan. Mr. Chittenden moved to approve the Resolution as presented. Mr. Barritt seconded. Motion passed unanimously. 15. March Financials: Mr. Hubbard reported that ¾ of the way through the year, revenues are at 73% and expenses at 70%. Fire inspections are doing well. 16. Liquor Control Board: Mr. Chittenden moved that the Council convene as Liquor Control Board. Ms. Emery seconded. Motion passed unanimously. The Council reviewed First Class License applications from: Gonzo’s Indoor Golf, Farnham Ale & Lager, Pizza Putt, Barnyard, Dave’s Cosmic Subs, and Eco Bean and Greens. Members agreed to withhold approval of Pizza Putt as the application was not complete. In response to a question from the Council, Ms. Kinville explained that there are 3 types of liquor licenses. The city is responsible for only 2 of these, the selling of beer and wine in package stores, and the consuming of alcohol on premises. Mr. Chittenden then moved to approve First Class License application from Gonzo’s Indoor Golf, Farnham Ale & Lager, Barnyard, Dave’s Cosmic Subs, and Eco Bean and Greens as presented. Ms. Emery seconded. Motion passed unanimously. Mr. Chittenden moved that the Board reconvene as City Council. Mr. Barritt seconded. Motion passed unanimously. 17. Other Business: Ms. Riehle suggested that the City Attorney review the MOU received from the City of Burlington before the city responds. Members agreed. Ms. Emery asked about the timeline for Library fundraising. Ms. Riehle said that until there is a decision from the School Board on the land swap, there can’t be a decision on the cost of the building. Ms. Emery suggested adding any leftover funds in the current budget to the TIF fund. The city should also see whether businesses would be willing to contribute to that as well. Mr. Barritt asked what is going on at Swift/Farrell Streets where it appears a new entrance is being paved at the prison. He questioned whether a permit should have been requested for that work. Mr. Hubbard said he would look into it and report back. As there was no further business to come before the Council, Mr. Chittenden moved to adjourn. Mr. Barritt seconded. Motion passed unanimously. The meeting was adjourned at 10:56 p.m. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. SOUTH BURLINGTON CITY COUNCIL RESOLUTION RECOGNIZING AND HONORING THE SERVICE OF DEPUTY CHIEF OF POLICE PAUL A. EDWARDS WHEREAS, the Members of the South Burlington City Council are celebrating service to the citizens of South Burlington by Deputy Chief Paul A. Edwards, and WHEREAS, the Community has benefited from Deputy Chief Edwards’ caring, professionalism, and leadership, and WHEREAS, Deputy Chief Edwards served the people of South Burlington for more than 27 years as a police officer, and WHEREAS, during his time as a South Burlington Police Officer he served in roles of Patrol Officer, Detective, Corporal, Patrol Sergeant, Detective Sergeant, Support Services Lieutenant and Deputy Chief, and WHEREAS, Deputy Chief Edwards served as a law enforcement instructor in multiple subject areas, and WHEREAS, he served as a Field Training Officer helping to shape young officers into mature police professionals, and WHEREAS, Deputy Chief Edwards has worked tirelessly to fight for and support victims of crime, and WHEREAS, Deputy Chief Edwards served as the Executive Officer of the second largest municipal police agency in Vermont for more than six years, and WHEREAS, he has simultaneously served our country as a Command Sergeant Major of the 3rd Battalion, 172nd Mountain Infantry of the US Army National Guard since 1981, and WHEREAS, Deputy Chief Edwards exemplifies those qualities of importance in a police officer and law enforcement executive, to include integrity, professionalism, loyalty, fairness and respect and NOW, THEREFORE, LET IT BE RESOLVED; that on behalf of the residents of the City of South Burlington the City Council does hereby recognize and extend its deepest appreciation for Deputy Chief Edwards’ service and dedication to the residents of the City of South Burlington whose lives are the better for his years of service and that Deputy Chief Edwards exemplified the commitment to justice and fairness that leads to making a true difference in a community, and LET IT BE FURTHER RESOLVED; that we the Members of the City Council recognize and honor our Deputy Chief of Police, Paul Edwards, for his devotion to duty, compassion for victims, mentorship to other officers, and commitment to community, and LET IT BE FURTHER RESOLVED; that a signed copy of this resolution shall be presented to Deputy Chief Paul A. Edwards, and that the text of this resolution will be inserted in its entirety in the minutes of the South Burling City Council meeting dated, May 7, 2018. BY ORDER OF THE CITY COUNTIL THIS 7th day of May 2018 By City Councilors _____________________________________ _____________________________________ Helen Riehle, Chairperson Meaghan Emery, Vice Chair ______________________________________ _____________________________________ Thomas Chittenden Tim Barritt, Clerk ______________________________________ David Kaufman _______________________________________ Donna Kinville, City Clerk South Burlington Water Dept. Accounts Payable Check Register Date: 05/08/18 Date Check No. Paid To Memo Amount Paid 5/8/2018 3362 South Burlington Ace 22.95 Date Voucher Number Reference Voucher Total Amount Paid 4/25/2018 VI-14511 807769/3 22.95 22.95 5/8/2018 3363 Champlain Water District 49,738.30 Date Voucher Number Reference Voucher Total Amount Paid 4/30/2018 VI-14506 SBWD-337 49,738.30 49,738.30 5/8/2018 3364 Champlain Water District 90,295.01 Date Voucher Number Reference Voucher Total Amount Paid 4/30/2018 VI-14507 APRIL 90,020.89 90,020.89 4/30/2018 VI-14508 SBWD-330 274.12 274.12 5/8/2018 3365 E.J. Prescott, Inc. 773.80 Date Voucher Number Reference Voucher Total Amount Paid 4/11/2018 VI-14503 5366154 150.54 150.54 4/6/2018 VI-14505 5364608 104.30 104.30 4/20/2018 VI-14512 5362952 283.95 283.95 4/25/2018 VI-14513 5372212 235.01 235.01 5/8/2018 3366 Ferguson Waterworks #590 831.00 Date Voucher Number Reference Voucher Total Amount Paid 4/18/2018 VI-14501 0813532 831.00 831.00 5/8/2018 3367 FirstLight Fiber 49.07 Date Voucher Number Reference Voucher Total Amount Paid 4/15/2018 VI-14502 4079695 49.07 49.07 5/8/2018 3368 Office Essentials 79.00 Date Voucher Number Reference Voucher Total Amount Paid 4/16/2018 VI-14504 34979 79.00 79.00 5/8/2018 3369 City Of South Burlington 280,931.09 Date Voucher Number Reference Voucher Total Amount Paid 5/2/2018 VI-14509 APRIL SEWER 280,931.09 280,931.09 5/8/2018 3370 City Of South Burlington 216,215.40 Date Voucher Number Reference Voucher Total Amount Paid 5/2/2018 VI-14510 APRIL STORMWATER 216,215.40 216,215.40 5/8/2018 3371 Ti-Sales Inc. 11,155.10 Date Voucher Number Reference Voucher Total Amount Paid 4/30/2018 VI-14514 INV0090679 6,655.10 6,655.10 4/30/2018 VI-14515 INV0090680 4,500.00 4,500.00 Printed: May 03, 2018 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 05/08/18 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 650,090.72 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: May 03, 2018 Page 2 of 2 CITY COUNCIL 2 APRIL 2018 The South Burlington City Council held a regular meeting on Monday, 2 April 2018, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; M. Emery, T. Barritt, T. Chittenden Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; D. Kinville, City Clerk, A. Bolduc, City Attorney; Chief T. Whipple, Police Department; Chief D. Brent, Fire Department; P. Conner, Director of Planning & Zoning; P. Taylor, J. Simson, M. Simoneau, T. McKenzie, S. Dooley, M. Ostby, D. Ruhe, D. Bugbee; other members of the public Ms. Riehle opened the meeting with a tribute to Councilor Pat Nowak who passed away over the weekend. She recalled Ms. Nowak’s warmth and love, her zest for life and her willingness to debate hard issues. A full tribute to Ms. Nowak will take place at the next City Council meeting when the family can be present. 1. Instructions on exiting building in case of emergency: Mr. Dorn provided instructions on emergency evacuation of the building. 2. Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made to the agenda. 3. Possible Executive Session to receive legal guidance on matters involving real estate: Ms. Emery moved that the Council meet in executive session to receive legal guidance on real estate matters and that the session include the City Manager, Deputy City Manager, the City Attorney, attorney Ruhe, Cathyann LaRose, Ms. Reed, and members of the Wheeler Task Force. Mr. Barritt seconded. Motion passed 4-0. Members entered executive session at 6:45 p.m. and resumed open session at 7:36 p.m. 4. Comments and Questions from the public not related to the agenda: No issues were raised. 5. Top Dog and First Feline Contest Winners Drawing: Ms. Kinville noted this is the first annual contest which provides a fun way to get animals registered. She noted there has been an increase in registrations every year (1240 by the due date this year). In the drawing that followed “Salaam” the cat and “Oakley” the dog were drawn as winners. CITY COUNCIL 2 APRIL 2018 PAGE 2 Ms. Kinville thanked event sponsors: Guys’s Farm & Yard, Pet Food Warehouse, Hannaford, and Happy Tails. 6. Council re-consideration and possible approval of Garden Street Preferred Street Typical: Mr. Conner explained that in 2015 the Council approved “alternate #5.” At that time, the preferred alternate from staff would have been for a narrower road; however, there were some “unknowns” at that time (e.g., stormwater treatment, parking, etc.). Since then, concepts have evolved, and as a result it is now possible to consider a narrower road concept. The DRB prefers the narrower concept which would reduce the road width from 75 feet to 64 feet, which is more appropriate for an urban environment. All of the community’s goals (e.g., sidewalks, trees, etc.) can still be attained with the narrower width. Ms. Emery asked if there will be enough water for the trees. Mr. Conner said one key was to create options for the trees to exist. Staff is confident they have achieved this. Mr. Barritt asked about snow plowing. Mr. Conner said there is different equipment for different circumstances. The Public Works Director is OK with this plan. Mr. Barritt moved to approve the revised Garden Street Preferred Street Typical as presented. Ms. Emery seconded. Motion passed 4-0. 7. Council Action to cure a failure to properly warn a November 20, 2017 City Council vote to close the Jaycee Park Dog Park by providing proper warning for possible action on closing Jaycee Park Dog Park at a future Council meeting on a date to be determined: Ms. Riehle noted that the previous agenda item did not include action to be taken. Without that, she said, it was just a discussion item. The Council is being asked to agree to have a proper warning. The suggestion is to do this at a date when the Dog Park Task Force has a recommendation. The Park would remain closed. Ms. Emery said she was glad to wait until there is a recommendation. She felt the Council acted in good faith when it voted to close the park. There was more than one complaint and there was an actual dog attack at the park. CITY COUNCIL 2 APRIL 2018 PAGE 3 Mr. Chittenden asked when the Task Force report is due. Mr. Dorn said 7 May. Ms. Riehle added there will be a full discussion at that time including size, hours, signage, noise, etc. Members of the public questioned why the park cannot be kept open until the May data since the vote to close it should not have happened. Mr. Chittenden said he would support that but did not think there were enough Council votes to do that. Mr. Barritt moved to warn for action an agenda item on 7 May 2018 regarding Jaycee Dog Park pending receipt of the report of the Dog Park Task Force. Ms. Emery seconded. Motion passed 4-0. 8. Continued Public Hearing on Possible Amendments to the Land Development Regulations: a. Establish housing preservation and replacement standards in certain zoning districts b. Modify the City Center Form Based Code, including building placement standards; buffer strip requirements; prohibited exterior materials and replacement of existing siding; open space and landscaping; accessory structures; and building envelope standards in the T3/T3+, T4 and T5 Districts c. Modifications to height standards in the C1-R12, C1-R15 and C1-Auto Districts and removal of minor rooftop apparatus from height requirements in all districts d. Establishment of an Urban Design Overlay District within portions of the C1- R12, C1-R15, and C1-Auto Districts e. Modification to Bicycle Parking standards f. Minor technical corrections It was noted that the Council had wanted additional information regarding the housing replacement amendment. Ms. Ostby noted there is a list provided of the exceptions for properties on the Airport area that have already been purchased or are on the list to be purchased. Mr. Barritt noted that the amendment deals only with demolition, not with purchase of a property. Mr. Bolduc noted the amendment also does not deal with changing the use of a property (e.g., to commercial). He cautioned against further discussion of these properties in open session. Mr. Chittenden asked if there can be an expiration date for the exceptions. Mr. Bolduc said this is not unheard of, though it is not known how long the Airport would keep an AIP open. It could be 3-4 years. CITY COUNCIL 2 APRIL 2018 PAGE 4 Ms. Dooley said the wheels of federal government sometimes go slowly, and there is no guarantee that a deadline would work. She did not want to leave the affected homeowners in limbo and suggested just leaving the exceptions. On other amendments, Ms. Riehle noted business owners were concerned with some of the bicycle parking standards. A very small use could be required to replace long-standing bicycle parking. Mr. Conner said any change that involves a site plan change would trigger the bike rack replacement. However, if the current bike rack is not made of wood, it can be reused as long as a bike can be attached in some way. Ms. Emery also questioned the number of bike racks required. She specifically noted UMall, where people go to shop and where it may not be feasible to carry home purchases on a bike. Also, since South Burlington employers report that their employees cannot afford to live in South Burlington, there may be few UMall employees who bike to work.. Ms. Riehle asked if a business could ask for reduced parking spaces in exchange for the bike racks. Mr. Conner said in the new regulations, required parking spaces have been reduced to 2 per 1000 sq. ft. The Commission is also working to update traffic impact fees, possibly based on the total number of trips (not only vehicles). A business could get a credit for being on a bus route, having a bike rack, etc. Mr. Conner stressed that they are trying to make this easy and inexpensive to do, including addressing the need to have an engineer do a “little update” to a plan. Ms. Riehle noted that at the SBBA meeting with the Council a request was made that all committees consider fiscal impacts of the changes they propose. Ms. Simson, Chair of the Affordable Housing Committee, noted that the attorneys had said the proposed amendment was the way to address the issues. He stressed that they would welcome an option that would allow the houses to remain and be soundproofed. Mr. Leas spoke against allowing the exemptions. He felt that if the Guard’s mission is changed, there may not have to be demolition. He did not feel the City of Burlington should benefit from any exemptions. Ms. Emery asked for a brief executive session to hear from the City Attorney. CITY COUNCIL 2 APRIL 2018 PAGE 5 Ms. Emery moved that the Council make a specific finding that premature general public knowledge of the confidential attorney-client communications made for the purpose of providing professional legal services to this body. Mr. Barritt seconded. Motion passed 4-0. Ms. Emery then moved that the Council enter into executive session with the City Attorney for the purpose of discussing confidential attorney-client communications with the session to include the City Manager, Deputy City Manager, City Attorney and Direction of Planning & Zoning. Mr. Barritt seconded. Motion passed 4-0. The Council entered executive session at 9:12 p.m. and resumed open session at 9:29 p.m. Mr. Chittenden moved to close the public hearing. Mr. Barritt seconded. Motion passed 4-0. 9. Consider possible adoption of draft Land Development Regulations: Mr. Barritt moved to approve the draft Land Development Regulations amendments as presented. Mr. Chittenden seconded. Motion passed 4-0. 10. Council review and possible action to endorse the Community Outreach Mental Health Partnership between 6 Chittenden County Communities and Howard Mental Health: Mr. Dorn identified the 5 communities in addition to South Burlington as Colchester, Winooski, Essex, Shelburne, and Williston. Chief Whipple then reviewed the history of mental health concerns on the part of the Police Department. This began with the realization that mental health calls were driving a lot of Police calls and that these calls were on the increase. He cited 7 such calls in 2012, 10 in 2013 and 2014, 16 in 2015, 16 in January and February of 2018 and 12 in March of 2018. As these number rise, they put increased pressure on Police officers. In 2015, Chief Whipple approached the Howard Center to see if their services could be available in an emergency. Howard Center agreed. In the summer of 2017, a number of calls came with real challenges to the Police Department. That is when the City Manager got involved due to stresses and risks to City personnel. At the end of 2017, Howard Center was asked what they could do to help address the issues. They felt that 4 clinicians could be supportive within the neighboring communities. Under the CITY COUNCIL 2 APRIL 2018 PAGE 6 proposed plan, South Burlington will have the services of one of these clinicians for 40 hours a week. Chief Brent noted that in February, 2018, the Fire Department transported 137 patients to the hospital, 17 of which were for behavioral health issues (4 suicidal). In the same month, they had only 6 patients with substance abuse issues and only 10 with heart-related issues. There were 3 calls to the same person in one day. This is a huge drain on both Fire and Police resources. The Chief noted that is staff is elated with prospect of getting assistance from trained clinicians. Ms. Riehle recognized both chiefs for the leadership in addressing mental health issues with their staffs. Chief Whipple noted that in some instances, Police and a clinician will respond together. If there is not level of danger, only a clinician may have to respond. He cited an issue last week where a clinician met with a family in need and provided some resources to the family even before the program officially began. Mr. Barritt asked if this has been tried elsewhere in Vermont. Chief Whipple noted similar programs in Brattleboro and Barre and numerous places across the country. Ms. Riehle noted that this program can also provide a reduction in stress to Police and Fire personnel. Chief Whipple said that his officers worry about having to use deadly force with a mentally ill person. Just knowing that help is coming, has already reduced the level of stress in the department. Ms. Emery was curious about call levels in other communities and about the Howard relationship with the City of Burlington. She noted funding for this is coming from money to hire additional Police officers. Chief Whipple said he didn’t have numbers on hand about other communities. Shelburne is second highest, but South Burlington is by far the highest. Burlington began its program with funding from businesses as it was geared to “street activity.” Clinicians walk the streets in Burlington. With regard to the funding for police officers, Chief Whipple said there is no way he could hire 5 people in a year. There will be an $80,000 surplus in this year and next year. And there may be another retirement in the department in that time. There is still the ability to fill a position if CITY COUNCIL 2 APRIL 2018 PAGE 7 the market changes. The Chief stressed this is a double win for them. It is hard to recruit police officers who realize they may have to face these kinds of issues. This resource can reduce some of that stress. Ms. Emery noted that other communities will be subsidized by the State, but South Burlington has the second lowest median household income and is being left to cover the rest. She was uncomfortable with that. Mr. Hubbard noted there is still a grant pending which could address some of South Burlington’s costs. He stressed that if he didn’t feel confident using and recommending use of that $80,000, he wouldn’t have done so. He also stressed that the benefit is worth the investment. Ms. Emery asked if South Burlington could be subsidized in the future. Mr. Hubbard said it will depend on the use of the services. Mr. Chittenden cited the increased concern with mental health issues at UVM. He said it takes leadership to get things off the groups and applauded the effort to get this done. Chief Whipple said there will be “minute record keeping” so that data can be assessed. Mr. Barritt cited the possibility of reducing the need to 4 Police Officers and having a clinician be a permanent position. He asked if the current clinician will be able to provide any training to Police officers. Chief Whipple said yes, both in the car and during roll call sessions. If there is potential danger, they can also discuss strategies with specific people. Chief Whipple also noted that this effort can help to destigmatize mental health issues. Mr. Bugbee said this issue is very important to him. He is a licensed clinical social worker and licensed alcohol counselor in Burlington and noted the difference the Street Outreach team has made since its inception. He noted the Drug and Alcohol Counselor program in Burlington has made a difference in people’s lives because of interventions that might not happen elsewhere. His family has benefitted from outreach as well. He noted that more than 18% of people in the U.S. have been diagnosed with mental health issues and stressed that those whose jobs involve dealing with these people should have the best tools to do that job. He supports the Community Outreach initiative. CITY COUNCIL 2 APRIL 2018 PAGE 8 Mr. Simoneau, who serves on the Board at Howard Center, cited the energy and leadership of Mr. Dorn in responding to needs of both the Police and Fire Departments. He said this is a “need,” not a “want.” Mental Health is a growing industry, and more people are paying attention. But we are still behind the curve. He felt the current initiative will pay great dividends for South Burlington and the other communities. Mr. Chittenden said he would still like to see renewed efforts to fill the police positions. Chief Whipple said he hasn’t given up, and this program may help. Mr. Chittenden then moved to endorse the Community Outreach Mental Health Partnership between 6 Chittenden County communities and the Howard Mental Health Center as presented. Mr. Barritt seconded. Motion passed 4-0. 11. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended. Mr. Dorn: The School Board will be taking up the City’s letter regarding Central School property on Wednesday. The City is working with the Town of Shelburne on issues with the water tank. Shelburne will be taking advantage of some of the tank storage and will be paying off some of the debt from the upgrading of the tank capacity which will reduce the amount for South Burlington taxpayers to pay. The Council work plan will be reviewed on 7 May. That discussion could include a potential Economic Development Committee. 12. Reports from Committee Assignments: No reports were presented. 13. Consent Agenda: a. Sign Disbursements b. Approve Minutes for 19 March c. Award Hadley Road Area Infrastructure Improvements Project Contract to GW Tatro CITY COUNCIL 2 APRIL 2018 PAGE 9 d. Approve Chittenden County MS4 Stormwater Program Agreement Amendments e. Approve a resolution authorizing the City Manager to negotiate and sign a contract with CLD I FUSS & O’NEILL to design and engineer the Williston Road Streetscape Project (STP BP17(9) Members asked to remove the Minutes from the Consent Agenda. Ms. Emery moved to approve the Consent Agenda minus the Minutes of 19 March. Mr. Barritt seconded. Motion passed 4-0 14. Consider convening as the South Burlington Liquor Control Board to approve the following applications: Applebees (1st class), Bourne’s (2nd class), Bueno Y Sano (1st class), CVS (2nd class), Charlie’s on Fire (1st class), Eagles Club (1st class), 802 Cocktails (1st class), Gracey’s Liquor (2nd class), Gracey’s Store (2nd class), Halyard Brewing (1st class), Hannaford Dorset St (2nd class), Hannaford (2nd class), Higher Ground (1st class), Homewood Suites (1st class), Independent Brewers (2nd class), Jiffy Mart Kennedy (2nd class), Jiffy Mart Williston (2nd class), Jolley Shelburne Rd. (2nd class), Jolley Shelburne North (2nd class), Jolley Shelburne South (2nd class) Klinger’s (2nd class), Magic Hat (1st class), Old Post (1st class), Osaka Hana (1st class), Pauline’s (1st class), Pour House (1st class), Quarry Hill Club (1st class), Shaw’s (2nd class), Shelburne Rd. Variety (2nd class) Silver Palace (1st class), Skinny Pancake (1st class), Smokey’s Low n Slow (1st class), Uno’s (1st class), Vt. Pool & Bar (1st class), Zachary’s (1st class), Zen Garden (1st class), Champlain Farm’s Williston Rd. (2nd class), Champlain Farms Exxon (2nd class), Champlain Farms So. Burl. (2nd Class), Green Mtn. Suites (1st class), Guild Tavern (1st class), Holiday Inn (1st class), Jolley Williston Rd. (2nd class), Mill market (2nd class), Sugarsnap (1st class), Trader Duke’s (1st class), Trader Joe’s (2nd class) Walgreen’s (2nd class), Cheese Traders (2nd class), Chipotle (1st. Class), Doubletree (1st Class), Farmers & Foragers (1st class), Koto (1st class), Lakeview Bar & Grill (1st class), Moe’s (1st class), Moose Lodge #1618 (1st class), Olive Garden (1st class), Outback (1st class), Price Chopper Hinesburg Rd (2nd class), Pulcinella’s (1st class), Simon’s Store (2nd class), Starving Artist Café (1st class) Tavern II (1st class), VT National Country Club #3944 (1st class), VT. National Country Club #3944-2 (1st class), VT National Country Club #3944-3 (2nd class), Waterfront Catering (1st class), Marco’s (1st class), Rotisserie (1st class) Mr. Chittenden moved the Council convene as Liquor Control Board. Ms. Emery seconded. Motion passed 4-0. CITY COUNCIL 2 APRIL 2018 PAGE 10 Members noted that Cheese Traders and Lakeview Bar & Grill had boxes not checked off. Ms. Emery moved to approve all liquor licenses as presented with the exception of Cheese Traders and Lakeview Bar & Grill. Mr. Barritt seconded. Motion passed 4-0. Mr. Barritt moved to reconvene as City Council. 15. Business: a. Items Held from Consent Agenda b. Other Ms. Riehle asked for a brief executive session to discuss appointments and the process for replacing City Councilor Nowak. Mr. Chittenden moved that the Council meet in executive session to discuss appointment and a process for replacing Councilor Nowak, to invite the City Manager and Deputy City Manager to the executive session, and to resume regular session only for the purpose of adjournment. Mr. Barritt seconded. Motion passed 4-0. The Council entered executive session at 10:55 p.m., and resumed regular session at 11:22 p.m. As there was no further business to come before the Council, Mr. Barritt moved to adjourn. Ms. Emery seconded. Motion passed 4-0. The meeting was adjourned at 11:22 p.m. ________________________________ Clerk CITY COUNCIL 16 APRIL 2018 The South Burlington City Council held a special and a regular meeting on Monday, 16 April 2018, at 6:00 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; M. Emery (arrived late), T. Barritt, T. Chittenden Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; A. Bolduc, City Attorney; Chief T. Whipple, Police Department; Chief D. Brent, Fire Department; P.Conner, Director of Planning & Zoning; M. Leugers, Recreation Department, I. Blanchard, Project Manager; R. Nowak and members of the Nowak family; C. Forde, CCRPC; J. Kochman, S. Goddard, A. Holland, L. Bresee, C. Frank, B. Milizia, D. Leban, M. Simoneau, C. DiBlasio, T. Crane, B. Dousevicz, C. Heffert, R. Bordeau, M. Barton, S. Nealy, J. Ruher, L. Gluck, L. Ravin, J. Leas, F. Cioffi, J. Masuga, C. Sargent, G. Holland, L. Ventriss, R. Gonda, D. Bedinger, T. Gustafson SPECIAL SESSION: 1. Reception in honor of Pat Nowak: Members of the Council and the public gathered to honor the memory of Councilor Pat Nowak. REGULAR SESSION: 2. City Council Resolution in honor and memory of Pat Nowak: Ms. Riehle read the Resolution which outlined Ms. Nowak’s service on the local, state and national levels and recognized her character, integrity, honest, hard work, and loyalty to the South Burlington community. Other Council members spoke to her friendship, her defense of her values, and her knowledge which served as a resource. Ms. Campbell, one of Ms. Nowak’s daughters, then spoke of her mother’s grace and class. She felt the setting of the meeting agenda (including the potential vote on the F35 basing) was disingenuous and offensive to the family and that the F35 issue should have been put to a public vote. Ms. Riehle said the Council received no request for a public vote. 3. Instructions on exiting building in case of emergency: Mr. Dorn provided instructions on emergency evacuation of the building. 4. Agenda Review: Additions, deletions or changes in order of agenda items: Ms. Riehle asked to add an executive session to discuss appointments and real estate matters. Mr. Chittenden said he would advocate for more time and a public hearing for item #11. CITY COUNCIL 16 APRIL 2018 PAGE 2 5. Comments and Questions from the public not related to the agenda: No issues were raised. 6. Consider and possibly approve updates to the local Emergency Operations Plan: Chief Brent said the plan is the same as last year’s with updates to child care centers. It must be approved by the Council. Mr. Barritt asked how the plan is tested. Chief Brent said the plan is more of a “prompt” than a plan. There is a state-wide template, and training is done on certain portions of it. The City Manager and the Deputy City Manager have also taken RCS training. The School Department also participates in training. Mr. Barritt moved to accept the Emergency Operations Plan as presented and to have the City Manager sign the plan. Mr. Chittenden seconded. Motion passed 3-0. 7. Presentation/discussion with Bike/Ped Committee on capital funding: Mr. Goddard said the Committee is asking the Council to add a “Penny for Paths” to the August ballot in order to close gaps in the path and to build additional infrastructure. They are looking toward a more strategic approach to building a truly bikeable, walkable, city. They also feel that this initiative would help with securing external funding from grants. Mr. Goddard said that one in ten residents, mostly lower income, elderly, and those with limited mobility, lack access to vehicles. Mr. Goddard also noted the launching of Greenride Bikeshare. He also noted that Burlington has a $50,000,000 project for rebuilding which is very heavily oriented toward bike/ped concerns. The Route 15 bike path will also be dropping bike traffic into South Burlington as will the re-doing of the Winooski road network. Mr. Goddard then showed maps of the current bike/ped network with indications for planned additions and notations of key gaps. A major gap occurs at the end of the Burlington bike path where it dumps into Queen City Park. The “Penny for Paths” would cost the average single family home owner $33.61 a year and the average condo owner $23.14. Ms. Holland then showed a map of the existing infrastructure, including crosswalks, and identified gaps. She pointed out the areas of housing to show the household impact. Mr. Chittenden suggested adding anticipated housing as well. CITY COUNCIL 16 APRIL 2018 PAGE 3 Mr. Goddard identified how the committee would promote a ballot initiative to get the word out so the ballot item would be successful. Mr. Britt said they are targeting the second meeting in June in order to get on the August 14th ballot. Mr. Van Driescheof Local Motion said South Burlington’s Bike/Ped Committee is the most capable in the County. He felt this is the time and place to make the proposed investment. Ms. Riehle asked if any other communities have a similar “penny for paths” program. Mr. Van Drieschesaid there are various mechanisms being used. Burlington had a capital bond issue which recently passed. Shelburne passed a bond a few years back and funded a number of paths. Winooski is making plans along this line. Mr. Barritt asked if the Committee is working together with Public Works. Mr. Goddard said they are working with Mr. Rabidoux regarding repainting of bike lanes. Mr. Dorn noted this is very high on the list. Ms. Riehle asked that the Council get a copy of the Public Works repaving list. Mr. Barritt asked about early work that could be done, like the use of Sure Pack, to address safety concerns. Mr. Dorn cited the frustration with how much money is spent on scoping and engineering and how little is left for actual construction. Mr. Bresee added that 80% of grant money is spent before paving ever starts. He cited a section of path on Dorset Street where the city put in the path. It was done in 6 months. The path on Tilley Drive that went through “the process” took 6 years to complete. Ms. Riehle asked if this would be a 10-year initiative or a “forever” initiative. Mr. Goddard said they’re looking at 10 years, with a “wait and see what happens” after that. Ms. Riehle asked Mr. Dorn if there is a concept of how many miles of rights-of-way are involved and what the cost would be to address the needs internally. Mr. Dorn said he would like to meet with the Bike/Ped Committee and Justin Rabidoux to come up with some estimates. Mr. Chittenden said he supports of the “Penny for Paths” but didn’t see pressure for the August ballot as the money wouldn’t come in until next July. CITY COUNCIL 16 APRIL 2018 PAGE 4 8. Public Hearing: Second reading and possible adoption of amendments to the City’s Public Nuisance Ordinance: Mr. Bolduc reviewed the history of the amendments, particularly issues affecting haulers and noise from dogs and cats. He specifically noted that some issues are specifically addressed by regulations related to uses. Ms. Emery moved to open the public hearing. Mr. Chittenden seconded. Motion passed 4-0. Ms. DiBlasio noted that noise from animals is a 24-hour concern for them. Regarding the issues of use regulations, she noted there are no buffer zones in place to address their concerns and nothing in place to see if a use is in compliance. She said that in her business, she is required to comply with the noise ordinance and does not get the benefit of the exemption that her neighbor with the barking dogs received. She noted that noise can be incessant for 30 minutes or more all through the day, impacting her business. She offered to provide an audio tape to the Council. Ms. Riehle said when she visited the site she found the noise from entering trucks to be worse than the barking dogs. Ms. DiBlasio said that is ‘background noise’ and is not bothersome. Mr. Barritt said they are at different frequencies. Ms. Emery asked if Ms. DiBlasio had received a notice when the dog business was going in. Ms. DiBlasio said they are not technically an abutter, so they received no notice. Ms. Emery suggested use of a “white noise” machine. Ms. DiBlasio said she does use one but that anything louder would not allow her to hear her own clients. Regarding noise from trash haulers, Mr. Bolduc said that as the ordinance now reads there are no changes to the hours. Mr. Chittenden noted that Burlington allows haulers at 6 a.m. in non- residential areas as long as they don’t violate noise levels. Mr. Bolduc read from the regulations regarding noise from a permitted use between Midnight and 8 a.m. (45 dB at 50 feet away in a residential area and 60 dB in a commercial area). Mr. Barritt said the problem is an allowed use that doesn’t anticipate the potential noise. He questioned how you reconcile the approved use with the performance standards. Ms. Riehle asked how you address that: by applying standards retroactively? CITY COUNCIL 16 APRIL 2018 PAGE 5 Mr. Dousevicz, owner of the property where Ms. DiBlasio business is located, said that because there is a 50-foot strip between the dog day-care and his property, he was never notified of the dog day-care hearings. He felt the DRB was at fault for approving a business that should never have gone in there. He added that when they complain, they are told nothing can be done. Mr. Douseviczalso noted that when noise was discussed at the DRB, the Board said to approve it because it would be an “enforcement issue.” Mr. Douseviczsaid there is no enforcement. The attorney for the dog day-care felt an ordinance shouldn’t be changed because of one complaint. He understood the noise concern, but the business is operating under its permit. He also noted that when noise was discussed at the DRB, the dog daycare people proposed more mitigation, but the DRB said “don’t.” Ms. Heffert, another tenant in the Douseviczbuilding, said she works with severely traumatized people which requires an amount of quiet. Her clients complain about the noise from the dogs. She felt the industrial park across the road would have been preferable for the dog daycare business. She also felt that raising the height of the wall could be helpful. Several clients of the dog daycare spoke of the excellent environment for their pets and the excellent level of care they receive. Mr. Barton, owner of another nearby business, said they are 270 feet away and even with closed windows the noise goes on for hours. He compared that to noise from trash haulers which is only a few minutes in the morning. He felt that if the dogs are creating a nuisance, it should be handled under the nuisance ordinance. He felt that even if you have a permit for a business, there should be clearer rules to apply in the noise ordinance. He added that he can’t imagine living in any of the homes that are being built hundreds of feet away. As there was no further public comment, Mr. Barritt moved to close the public hearing. Ms. Emery seconded. Motion passed 4-0. Mr. Barritt said he wanted the 8 a.m. moved to 7 a.m. Mr. Chittenden said he wanted to have the larger conversation regarding trash pick-up. Mr. Barritt moved to have the language read “…noise between 8 p.m. and 7 a.m. in residential areas. Mr. Chittenden seconded. Motion passed 4-0. CITY COUNCIL 16 APRIL 2018 PAGE 6 Mr. Chittenden said he has a question to address with the City Attorney in an executive session regarding language in connection with land use. Mr. Bolduc said since there is a proposed change, there will be another second hearing at which time there can be an executive session. He recommended 21 May for that hearing. Ms. Emery moved to warn the 4th second reading with changes for 21 May, 7:30 p.m. Mr. Barritt seconded. Motion passed 4-0. Mr. Dorn suggested holding the executive session at the 7 May meeting. 9. Possible Appointments of public officers to fill vacancies in the City Council, Airport Commission and Pension Advisory Committee: Ms. Riehle said the only appointment to be made is to the Airport Commission. Ms. Emery suggested having a conversation in Executive Session before proceeding. Mr. Barritt moved the Council enter executive session to discuss appointments and to have the City Manager join the session. Ms. Emery seconded. Motion passed unanimously. Following the executive session, Mr. Chittenden moved to appoint Ms. Riehle to serve on the Airport Commission until the end of June. Ms. Emery seconded. Motion passed 4-0. Mr. Chittenden moved to appoint Mr. Barritt to serve on the Pension Advisory Committee for the reminder of the term. Ms. Emery seconded. Motion passed 4-0. 10. Presentation: Exit 14 Ped/Bike Crossing Phase 1 Scoping Report and consideration of approval of the recommended preferred alternative: Ms. Blanchard noted that the project is 30% TIF eligible. Ms. Forde noted that CCRPC gets federal planning money that they can make available to communities, and South Burlington requested this project. Mr. Nealy of Stantek Engineering said they were hired for this project. They evaluated the existing conditions, demographics, land use, and prior studies. They also did community outreach including 2 community workshops and surveys. There were meetings with stakeholders, agencies and committees. CITY COUNCIL 16 APRIL 2018 PAGE 7 Mr. Nealy then showed an overhead of the area and identified various location. This is the highest volume road in the state that is not an Interstate, based on average daily traffic volumes. He then showed photos of existing conditions, including a bike lane with no buffers from traffic and no room for snow storage. The area also qualifies as a “high crash location” with at least one crash each year over a 5-year period. At the first community workshop, focus groups documented their concerns and proposed short and long-term solutions. Safety was the primary concern. A purpose and need statement was approved by the Planning Commission in January 2017. Mr. Nealy showed the matrix used to evaluate purpose/needs. He noted that a “do nothing” alternative was not considered in the final decision. Mr. Nealy then identified the 4 alternatives that were proposed and were presented at a second community workshop an on-line for public comment. The preferred solution was for a bridge separate from traffic. The project team then determined that alternatives 2 and 3 were the best: Alternative #2 involves 3 separate bridges crossing the Interstate with a shared use path and significant drainage work in the area. Alternative #3 involves ramping structures, path connections to the residential neighborhoods and a potential connection through UMall to City Center. It is a single span bridge, which reduces the cost. Stantec is recommending alternative #3. Ms. Emery asked the life span of the project. Mr. Nealy said he would have to get back to the Council on that. It will be longer than 30 years, depending on how long it would take to get it built. Ms. Emery asked if there is still potential for bike lanes on Williston Rd. in the short term. Mr. Nealy said short term improvements were determined not to meet the purpose/needs because a wide berth of users would not be comfortable within those improvements. Mr. Chittenden asked how much cheaper #3 is than #2. Mr. Nealy said substantially, including the cost for traffic management during construction, and drainage. CITY COUNCIL 16 APRIL 2018 PAGE 8 Mr. Chittenden then moved to approve alternative #3 of the Exit 14 Bike/Ped Crossing Phase I Scoping Report as presented. Mr. Barritt seconded. Motion passed 4-0. 11. Consider and possibly approve a Resolution to join Winooski and Burlington to formally request that the U.S. Air Force replace the F-35A with a safe and quiet aircraft: Ms. Riehle said this is a resolution which she brought to the Council. She stressed that this is not meant to be an affront to Ms. Nowak or the family. She added that she feels the resolution is supported by the South Burlington community. The language comes from several resolutions approved by the City Council several times. Approval of that language was not unanimous (3-2 votes) but reflected the majority. She then invited Council members and members of the public to speak for 2 minutes: Mr. Barritt: Supports the Resolution as a simple way to solve the loss of housing and preserve the quality of life in the neighborhood as much as possible. Ms. Emery: In the 6 years since the first F35 meeting, she has become convinced that the F35 is incompatible with a residential area. She cited decimation of housing stock and the threat to a school. She noted there are few locations in the city for residents of the Airport area to relocate, and moving people further out puts more of a burden on roads. In addition, the lack of affordable housing is the #1 factor in the lack of growth in the city’s economy. The Air Force has stated other missions are available with no loss in personnel and no closure of the base. The C-130 would provide a win/win situation. Mr. Chittenden: Does not feel this Resolution addresses the question. Burlington’s Mayor, the State’s Congressional leaders, the Governor and the U.S. Air Force support the F35 Mission. He felt the public had a right to be heard and asked for a pubic hearing, duly warned, for that purpose. He also felt that if the Council majority is to go forward with this, it should be in the name of the City Council and not the “City of South Burlington.” He also asked to change the word “cancel” to “replace” as the City of Burlington did. Ms. Riehle said she could be convinced to change “cancel” to “replace.” Ms. Ravin: No one would stand for any other user creating this much noise. It affects housing and most of the City of Winooski. She noted the Air Force has said the homes will not be habitable. CITY COUNCIL 16 APRIL 2018 PAGE 9 Ms. Gluck: Voted in Burlington to cancel the F35s. Believes there should be discussion with the State’s Congressional delegation. The C-130 also provides jobs as it triples the number of crew members. Mr. Ruher: Cited the impact of noise on health. The Council considered noise from dogs disturbing several people. The F35 will affect 33,000 homes. Ms. Masuga: VTANG was set up to protect Vermonters. Once she researched the F35s she came to feel she could not support them. Mr. Cioffi: As President of GBIC, he understands the economy. He noted the areas hasn’t really recovered from the recession. He felt the city could lose the 1100 Air Guard jobs with this resolution. He favored changing “cancel” to “replace.” He also felt the area has as much chance of getting the C-130 as it has to get the space shuttle. Mr. Leas: Felt “cancel” is the right word. Noted that the Air Force acknowledges that chronic exposure to high noise levels can affect learning. NATO also concludes that day cares and schools shouldn’t be near sources of noise. Mr. Holland: Noted that the Air Force predicts 2-3 “mishaps” with the F35 in the next 5 years. Having them here will make the area a #1 choice for attack. He felt that with the F35 here, nuclear bombs will also be stored here. Ms. Ventriss: Endorsed Mr. Chittenden’s call for a public hearing. Noted that the jets will be heard only 6 minutes a day, and the dog barking goes on all day. Ms. Sargent: Lives in that neighborhood and is disheartened to see the neighborhood crumble. The Airport is profiting from the destruction of homes, but they say they can’t find money for building a sound barrier. Would be happy with alternatives. Mr. Finnigan: There have been 9 years to gauge the will of the people. 11,000 names were on the petition in support of F35s. The C130 flies lower and slower, with a continuous noise level. Urged the Council to become educated before they vote. Mr. Gonda: Proceed with the vote. VTANG won’t close if they don’t get the F35s. CITY COUNCIL 16 APRIL 2018 PAGE 10 Ms. Bedinger: The threshold of pain for noise is already exceeded by the F16s. The F35s will be worse. Ms. Gustafson: Felt people are smart enough to come up with other business opportunities. Was concerned with quality of life and wants to feel good every day. Ms. Riehle noted receipt of a text from General Craig who is ‘disappointed by not surprised’ at the resolution. Noted the unnecessary stress this is putting on members of the Guard. Felt that in no way does the resolution support the Air Guard. Mr. Chittenden said he would support putting this to the voters. Ms. Emery said it has been discussed since 2010. She also noted the Burlington voters approved the word “cancel.” Ms. Riehle felt it had to be approved now in order to stand in solidarity with other communities. Ms. Emery then moved to approve the Resolution with typo corrections. Mr. Barritt seconded. Mr. Chittenden asked to amend the Resolution to change “cancel” to “replace.” There was no second to that amendment. In the voted that followed, the motion was approved 3-1 with Mr. Chittenden voting against. 12. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Mr. Dorn: Got a debriefing from Mr. Hubbard following his appearance at the School Board. He is disappointed at the lack of willingness to discuss the issue. Felt it is advisable to entertain a modification to the proposed building so it fits on the city’s property. The City has been approved for a UVM Medical Center mental health grant of $80,000. The Market Street Plan Set is complete and design features are at VTrans. The hope is to go to bid in the next 10 days. There will be a one-month turn-around time. It looks like it will coincide with the end of the school year. There will be a ground-breaking ceremony. CITY COUNCIL 16 APRIL 2018 PAGE 11 The first Chittenden County Public Safety meeting will be held on Wednesday. There is an event planned for South Burlington seniors to discussion plans for the Senior Center. Mr. Dorn and Ms. Blanchard will be at CCRPC on Wednesday for an update on the Senior Center. 13. Councilors Reports from Committee Assignments: No reports were presented. 14. Consent Agenda: a. Approve and Sign Disbursement b. Approve Minutes for 19 March, 28 March, 2 April and 10 April The Minutes of 2 April were pulled from the Consent Agenda. Ms. Emery moved to approve the Consent Agenda minus the minutes of 2 April. Mr. Barritt seconded. Motion passed 4-0. 15. Liquor Control Board: Consider convening as the South Burlington Liquor Control Board to approve the following applications: a. Interstate Shell Mr. Chittenden moved the Council convene as Liquor Control Board. Ms. Emery seconded. Motion passed 4-0. Mr. Chittenden moved to approve the Liquor License for Interstate Shell as presented. Ms. Emery seconded. Motion passed 4-0. Mr. Barritt moved to reconvene as City Council. Mr. Chittenden seconded. Motion passed 4-0. 16. Other Business: a. Items Held from Consent Agenda b. Other There was no other business. 17. Executive Session: CITY COUNCIL 16 APRIL 2018 PAGE 12 Ms. Emery moved the Council meet in executive session to discuss labor relations and real estate and to have the City Manager join the session and to resume regular session only for the purpose of adjournment. Mr. Barritt seconded. Motion passed 4-0. Following the Executive Session, there was no further business to come before the Council, and Mr. Barritt moved to adjourn. Ms. Emery seconded. Motion passed unanimously. The meeting was adjourned at 11:30 p.m. ________________________________ Clerk MEMORANDUM TO: South Burlington City Council FROM: Andrew Bolduc, Esq., South Burlington City Attorney DATE: 5/4/18 RE: Resolution Officially Renaming and Confirming Establishment of the South Burlington Public Library Background After an extensive search through library and city records, members of the Library Board of Trustees and library staff were unable to locate some “charter” or resolution where the city formally established the Public Library. It is highly likely this did in fact occur and even if it had not been done formally, the establishment has been reaffirmed through actions by both the Council and electorate numerous times over the years. However, as this type of document is beneficial for future fundraising efforts, the Board of Trustees has formally requested the City Council pass a resolution both to rename the library to the “South Burlington Public Library” and to reaffirm the establishment of it as a municipal library in the City. Based on the formal request from the Trustees, I prepared the attached resolution and confirmed with them that if passed, it is in a form suitable to their needs. RESOLUTION A RESOLUTION RENAMING AND CONFIRMING THE ESTABLISHMENT OF A SOUTH BURLINGTON MUNICIPAL LIBRARY WHEREAS, in 1970, the Town of South Burlington by and through its Board of Selectmen established a committee to study the establishment of a reading room or library with a Board of Trustees in South Burlington; and, WHEREAS, said committee determined that South Burlington both needed and could support a library; and, WHEREAS, in 1971, the then City of South Burlington (“City”), by and through its City Council, approved a ballot item to include a sum of money to be allocated for the purpose of establishing a public library; and, WHEREAS, in 1977, the City Council moved and passed a motion to create a South Burlington Community Library Board of Trustees, “whose duty shall be the formation of policy for the operation of the community library, setting up its budget and responsibility for its smooth operation to serve the community, and that they appoint and present five members of the Fine Arts Committee as members of the Board”; and, WHEREAS, in 1978, the City, by and through its electorate, ratified by the state legislature, amended the City Charter at §307(a)(3) to include for the appointment of a Board of Library Trustees by the City Council; and, WHEREAS, to date, the Board of Trustees have been appointed by the City Council and overseen the operation of the commonly known “South Burlington Community Library”; and, WHEREAS, in 2017, the Library was relocated off of School District Facilities and onto a site at the University Mall in South Burlington; NOW THEREFORE, BE IT RESOLVED, that, pursuant to 22 V.S.A. § 141, the South Burlington City Council hereby reaffirms the establishment of a municipal library in the City of South Burlington to be overseen the Library Board of Trustees and to officially rename said library from the “South Burlington Community Library” to the “South Burlington Public Library” [REMAINDER OF THIS PAGE INTENTIALLY BLANK; SIGNATURE PAGE TO FOLLOW] APPROVED at South Burlington, Vermont this _____ day of May, 2018. SOUTH BURLINGTON CITY COUNCIL _________________________________ Helen Riehle, Chair _________________________________ Meaghan Emery, Vice-Chair _________________________________ Tim Barritt, Clerk _________________________________ Thomas Chittenden _________________________________ MEMORANDUM TO: South Burlington City Council FROM: Andrew Bolduc, Esq., South Burlington City Attorney DATE: 5/4/18 RE: Wheelock Nature Trail and Recreation Path Background The University of Vermont owns property located on Spear and Swift Streets commonly known as the Wheelock Farm. Since the early 1990s, the University provided licenses for the City to build, operate and maintain the recreation path and nature trail that is there today. These licenses have expired and the University and City are interested in renewing them. Recommendation After a legal review of the prior license agreements and some reformatting, editing, and negotiations with the University, the attached license agreements were prepared for your approval. The term of the license is for an initial five year period with the option to renew by mutual written agreement of the parties for up to four successive five-year terms. 1 LICENSE AGREEMENT RECREATION PATH University of Vermont and State Agricultural College to City of South Burlington This License Agreement made this ____ day of _______, 2018, by and between the University of Vermont and State Agricultural College, a non-profit educational corporation and instrumentality of the State of Vermont, having principal offices located at 85 South Prospect Street, Burlington, VT 05405-0160 (“University”); and the City of South Burlington, with principal offices located at 575 Dorset Street, South Burlington, VT 05403 (“City”), and WHEREAS the University is the Owner of property located on Spear and Swift Streets commonly known as the Wheelock Farm; and WHEREAS on October 18, 1991, the City and University entered into a twentyyear License Agreement that has since expired and the City and University desire to renew this License over an unimproved strip of land, fifteen (15) feet in width, owned by the University and located in the City of South Burlington, Vermont, (“Premises”) which is approximately shown and depicted on the sketch plan attached to this License Agreement as Exhibit A. WHEREAS the City desires to continue to use the above described Premises for a recreation pathway under the terms and conditions of this License Agreement; NOW THEREFORE, it is agreed as follows: 1. USE. Said Premises shall be used by the public as a recreation pathway subject to the condition that no motorized traffic, including, but not limited to, motorcycles, trail bikes and snowmobiles, shall be allowed to use the recreational pathway, except motorized vehicles used by the City or its agents solely for the purpose of maintaining or patrolling the pathway. 2. CONSTRUCTION, OPERATION AND MAINTENANCE. During the term of this License Agreement, the City shall have the right to construct, reconstruct, repair, maintain in good working order, replace, patrol, level, fill and drain said recreation pathway, including all necessary bridges and culverts, cuts and ramps, at its sole cost and expense. 4. LICENSE TERM. This License Agreement shall commence January 1, 2018 and end December 31, 2023 and shall be binding upon the transferees of any interest assigned, conveyed, or otherwise transferred from either party. Thereafter, this License Agreement may be renewed by mutual written agreement of the parties for up to four successive five-year terms. 5. CONSIDERATION. City shall pay the sum of one dollar ($1.00) and other valuable consideration for the license term established, receipt of which is hereby acknowledged. 2 6. MAINTENANCE AND IMPROVEMENTS. During the term of this License Agreement, the City shall be responsible to maintain the Premises at the City’s expense for use as a recreation pathway under the direction of the City’s Recreation and Parks Department. The City is responsible to maintain the recreation path in good working order and all improvements to the Premises shall revert to the University at the end of the term of the License Agreement without compensation. 7. INDEMNIFICATION. Each party shall indemnify, defend, save, and hold harmless the other party, its officers, directors, agents, and employees from any and all liability, loss, damage, claims, causes of action, and expenses (including reasonable attorneys’ fees), caused or asserted to have been caused, directly or indirectly, in connection with the performance of this License Agreement, to the extent that such liability or damage is caused in whole or in part, by the indemnifying party’s negligence, misconduct, or breach of this License Agreement. The City shall also be responsible for protecting its guests and/or users from all risks of damage, loss, injury, or otherwise as a result of the City’s use of the Premises. The City will hold the University harmless from and against all claims arising out of such risks and shall be liable for all expenses the University incurs, including attorneys' fees, in defending against such claims. The provisions of this section shall survive termination of the License Agreement as to acts or omissions occurring prior to the effective date of termination. 8. PERMITS. The City shall be responsible for paying the costs of obtaining and/or complying with all permits or other forms of governmental approval which are necessary in connection with the use of the Premises. 9. SIGNS. The City shall comply with all local and state sign ordinances concerning the erection of signs on the Premises. In no case can any signs be erected on the Premises without the University's written permission. Such permission shall not be unreasonably withheld. 10. INSURANCE. The City shall, at its own cost and expense, obtain and maintain in continuous effect a policy, or policies, of commercial general liability insurance with limits of not less than two million dollars ($2,000,000.00) combined single limit, including coverage for bodily injury and property damage, contractual liability and for property of others in the City’s care, custody and control, to include fire, legal liability, commercial automobile liability insurance with limits of not less than two million dollars ($2,000,000) per occurrence, including operation of owned, non-owned and hired vehicles; coverage for workers compensation in accordance with State or Federal statute; and Employers Liability Insurance with limits of not less than One Hundred Thousand Dollars ($100,000) per occurrence and Five Hundred Thousand Dollars ($500,000) annual aggregate. The City shall be responsible for carrying property insurance on its own personal property as well as any improvements or betterments to the Premises. Should any of the described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. The City shall submit, at the time of signing this License, proof of all of the above referenced insurance coverages, which certificates shall name University as an additional insured. The City may achieve the required limits and coverage for the commercial general liability insurance, provided such primary and excess or umbrella insurances policies result in the same or greater coverage as the coverages identified above. 3 11. QUIET ENJOYMENT. Provided the City is in compliance with this License Agreement, it shall peaceably use the Premises during the period hereof free from the lawful claims of any person. 12. NOTICES. All notices required under this License Agreement shall be written as provided below: To the University: University of Vermont and State Agricultural College Campus Planning Services 109 South Prospect Street Burlington, VT 05405-0160 Attn: Director To the City: City of South Burlington 575 Dorset Street South Burlington, VT 05403 Attn: City Manager 13. SURVEY MONUMENTS. City agrees to protect all property monuments from being disturbed. In the event that any monuments are disturbed, City shall be responsible for all expenses associated with replacement of the disturbed monuments by a Land Surveyor licensed to practice in the State of Vermont, and to coordinate all of the necessary work with University of Vermont, Campus Planning Services, subject to 13 V.S.A. section 3834 "Removal of Survey Monuments". 14. PERFORMANCE. The failure of either party to insist upon a strict performance of any of the terms, conditions, and covenants herein shall not be deemed a waiver of any rights or remedies the party may have and shall not be deemed a waiver of any subsequent breach or default in the terms, covenants, and conditions herein contained. 15. LAWS. This License Agreement shall be governed by the laws of the State of Vermont. 16. AMENDMENT. This License Agreement may not be amended or modified except by a writing signed by authorized officials of the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of the day and year first above written. In the presence of: UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE By: _____________________________ By: ___________________________________ 4 Richard H. Cate Vice President for Finance and Treasurer Acknowledged: By: ___________________________________ Dr. David V. Rosowsky Provost and Senior Vice President STATE OF VERMONT COUNTY OF _____________________, SS. On this ____ day of _________, 2018, there personally appeared Richard H. Cate, Vice President for Finance and Treasurer, and duly authorized agent of the University of Vermont and State Agricultural College, known to me to be the person who executed the foregoing instrument, and he acknowledged this instrument, by him signed, to be his free act and deed and the free act and deed of the University of Vermont and State Agricultural College. Before me,_________________________ Notary Public My commission expires: ________ In the presence of: CITY OF SOUTH BURLINGTON By: ________________________________ By: ___________________________________ Name: _____________________________ STATE OF VERMONT COUNTY OF CHITTENDEN, SS. On this ____ day of _________, 2018, there personally appeared ______________________________, ___________________________________and duly authorized agent of the City of South Burlington, known to me to be the person who executed the foregoing instrument, and he/she acknowledged this instrument, by him/her signed, to be his/her free act and deed and the free act and deed of the City of South Burlington. Before me,_________________________ Notary Public My commission expires: ________ 5 Exhibit A Premises 1 LICENSE AGREEMENT NATURE TRAIL University of Vermont and State Agricultural College to City of South Burlington This License Agreement made this ____ day of _______, 2018, by and between the University of Vermont and State Agricultural College, a non-profit educational corporation and instrumentality of the State of Vermont, having principal offices located at 85 South Prospect Street, Burlington, VT 05405-0160 (“University”); and the City of South Burlington, with principal offices located at 575 Dorset Street, South Burlington, VT 05403 (“City”), and WHEREAS the University is the Owner of property located on Spear and Swift Streets commonly known as the Wheelock Farm; and WHEREAS on August 15, 1992, the City and University entered into a twenty-year License Agreement that has since expired and the City and University desire to renew this License over an unimproved strip of land, ten (10) feet in width, owned by the University and located in the City of South Burlington, Vermont, (“Premises”) which is approximately shown and depicted on the sketch plan attached to this License Agreement as Exhibit A. WHEREAS the City desires to continue to use the above described Premises for a nature trail under the terms and conditions of this License Agreement; NOW THEREFORE, it is agreed as follows: 1. USE. Said Premises shall be used by the public as a nature trail subject to the condition that no motorized traffic, including, but not limited to, motorcycles, trail bikes and snowmobiles, shall be allowed to use the recreational trails, except motorized vehicles used by the City or its agent solely for the purpose of maintaining or patrolling the trails. 2. CONSTRUCTION, OPERATION AND MAINTENANCE. During the term of this License Agreement, the City shall have the right and obligation to construct, reconstruct, repair, maintain in good working order, replace, patrol, level, fill and drain said nature trail, including all necessary bridges and culverts, cuts and ramps, at its sole cost and expense. 4. LICENSE TERM. This License Agreement shall commence January 1, 2018 and end December 31, 2023 and shall be binding upon the transferees of any interest assigned, conveyed, or otherwise transferred from either party. Thereafter, this License Agreement may be renewed by mutual written agreement of the parties for up to four successive five-year terms. 5. CONSIDERATION. City shall pay the sum of one dollar ($1.00) and other valuable consideration for the license term established, receipt of which is hereby acknowledged. 2 6. MAINTENANCE AND IMPROVEMENTS: During the term of this License Agreement, the City shall be responsible to maintain the Premises at the City’s expense for use as a nature trail under the direction of the City’s Recreation and Parks Department. The City is responsible to maintain the nature trail in good working order and all improvements to the Premises shall revert to the University at the end of the term of the License Agreement without compensation. 7. INDEMNIFICATION. Each party shall indemnify, defend, save, and hold harmless the other party, its officers, directors, agents, and employees from any and all liability, loss, damage, claims, causes of action, and expenses (including reasonable attorneys’ fees), caused or asserted to have been caused, directly or indirectly, in connection with the performance of this License Agreement, to the extent that such liability or damage is caused in whole or in part, by the indemnifying party’s negligence, misconduct, or breach of this License Agreement. The City shall also be responsible for protecting its guests and/or users from all risks of damage, loss, injury, or otherwise as a result of the City’s use of the Premises. The City will hold the University harmless from and against all claims arising out of such risks, and shall be liable for all expenses the University incurs, including attorneys' fees, in defending against such claims. The provisions of this section shall survive termination of the License Agreement as to acts or omissions occurring prior to the effective date of termination. 8. PERMITS. The City shall be responsible for paying the costs of obtaining and/or complying with all permits or other forms of governmental approval which are necessary in connection with the use of the Premises. 9. SIGNS. The City shall comply with all local and state sign ordinances concerning the erection of signs on the Premises. In no case can any signs be erected on the Premises without the University's written permission. Such permission shall not be unreasonably withheld. 10. INSURANCE. The City shall, at its own cost and expense, obtain and maintain in continuous effect a policy, or policies, of commercial general liability insurance with limits of not less than two million dollars ($2,000,000.00) combined single limit, including coverage for bodily injury and property damage, contractual liability and for property of others in the City’s care, custody and control, to include fire, legal liability, commercial automobile liability insurance with limits of not less than two million dollars ($2,000,000) per occurrence, including operation of owned, non-owned and hired vehicles; coverage for workers compensation in accordance with State or Federal statute; and Employers Liability Insurance with limits of not less than One Hundred Thousand Dollars ($100,000) per occurrence and Five Hundred Thousand Dollars ($500,000) annual aggregate. The City shall be responsible for carrying property insurance on its own personal property as well as any improvements or betterments to the Premises. Should any of the described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. The City shall submit, at the time of signing this License, proof of all of the above referenced insurance coverages, which certificates shall name University as an additional insured. The City may achieve the required limits and coverage for the commercial general liability insurance, provided such primary and excess or umbrella insurances policies result in the same or greater coverage as the coverages identified above. 3 11. QUIET ENJOYMENT. Provided the City is in compliance with this License Agreement, it shall peaceably use the Premises during the period hereof free from the lawful claims of any person. 12. NOTICES. All notices required under this License Agreement shall be written as provided below: To the University: University of Vermont and State Agricultural College Campus Planning Services 109 South Prospect Street Burlington, VT 05405-0160 Attn: Director To the City: City of South Burlington 575 Dorset Street South Burlington, VT 05403 Attn: City Manager 13. SURVEY MONUMENTS. City agrees to protect all property monuments from being disturbed. In the event that any monuments are disturbed, City shall be responsible for all expenses associated with replacement of the disturbed monuments by a Land Surveyor licensed to practice in the State of Vermont, and to coordinate all of the necessary work with University of Vermont, Campus Planning Services, subject to 13 V.S.A. section 3834 "Removal of Survey Monuments". 14. PERFORMANCE. The failure of either party to insist upon a strict performance of any of the terms, conditions, and covenants herein shall not be deemed a waiver of any rights or remedies the party may have and shall not be deemed a waiver of any subsequent breach or default in the terms, covenants, and conditions herein contained. 15. LAWS. This License Agreement shall be governed by the laws of the State of Vermont. 16. AMENDMENT. This License Agreement may not be amended or modified except by a writing signed by authorized officials of the parties hereto. IN WITNESS WHEREOF, the parties hereto have executed this License Agreement as of the day and year first above written. In the presence of: UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE By: ____________________________ By: ___________________________________ Richard H. Cate Vice President for Finance and Treasurer 4 Acknowledged: By: _______________________________________ Dr. David V. Rosowsky Provost and Senior Vice President STATE OF VERMONT COUNTY OF _____________________, SS. On this ____ day of _________, 2018, there personally appeared Richard H. Cate, Vice President for Finance and Treasurer, and duly authorized agent of the University of Vermont and State Agricultural College, known to me to be the person who executed the foregoing instrument, and he acknowledged this instrument, by him signed, to be his free act and deed and the free act and deed of the University of Vermont and State Agricultural College. Before me,__________________________ Notary Public My commission expires: _______ In the presence of: CITY OF SOUTH BURLINGTON By: ____________________________ By: ___________________________________ Name: _____________________________ STATE OF VERMONT COUNTY OF _____________________, SS. On this ____ day of _________, 2018, there personally appeared ___________________________, ___________________________________and duly authorized agent of the City of South Burlington, known to me to be the person who executed the foregoing instrument, and he/she acknowledged this instrument, by him/her signed, to be his/her free act and deed and the free act and deed of the City of South Burlington. Before me,_________________________ Notary Public My commission expires: _____ 5 Exhibit A Premises 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com REGULAR SESSION To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director Subject: Award Contract for Pre-Construction Services for the SoBu Spaces 2020 Library + Senior Center + City Hall Project Date: May 3, 2018 Background: Last year, the City Council authorized the City to begin the SoBu Spaces 2020 design process to develop a TIF District project in City Center containing a containing a Public Library, Senior Center and City Hall. This project is being delivered using the Construction Manager (CM)-At Risk model. With this building delivery model, the owner (the City), works in partnership with the architect and construction manager throughout the design process and construction process. This is the preferred method as it is less adversarial and more cooperative relationship which provides a higher quality product and finer control over pricing and timing. In this model, the CM is hired as a professional manager during the design (or pre-construction) phase to provide estimating and design constructability review services. Towards the end of the design phase and once the City has funding in place to build the project, the City will have the option to request a “Guaranteed Maximum Price” from the CM. If the GMP is satisfactory, the City Council would have the option to contract with the CM to build the building for the GMP plus the CM Fee. The CM would then oversee construction of the building (including all sitework). If the City exercises this option, the CM divides up the project into building trade “packages” and the CM puts them out to bid. The City will have a seat at the table in reviewing bids. At this point, it is critical to bring a qualified construction manager on board. They will develop the construction budget that will be 1) considered by the City Council when the concept is presented, 2) used during design development for cost control purposes in specifying materials and 3) to prepare for a future bond vote. They will also review the design for constructability, participate in value-engineering to keep the design within budget as it develops, and generally provide a builder perspective. In February of this year, the City issued a competitive Request for Proposals (RFP) for both the pre-construction phase and the construction phase services. The RFP was structured as a two-part sealed proposal submittal of firm qualifications and a proposal. In March, seven firms submitted packages by the deadline for the RFP. The first part (the qualifications) were reviewed by the project team (specifically the Project Director, Director of Public Works, and Library Director, a representative of the Library Board of Trustees, and two project architects). The qualifications were rated based on the criteria in the RFP. The top three, DEW Construction Corp, Engelberth Construction, and PC Construction were selected to advance to the next stage. They were invited in for interviews and these three firm’s proposals were reviewed. Upon completion of the interview of each firm’s proposed team and the review of the proposals against the criteria, the recommendation was to pursue a satisfactory negotiation with Engelberth Construction, in order that the City Council consider awarding a contract. This recommendation is based on the following factors: • This firm proposed the highest caliber personnel to provide preconstruction and construction management services. • The firm and the personnel proposed have significant experience in similar projects, such as libraries, auditoriums and complexes serving multiple functions. • They provided projects as examples that demonstrated a high degree of craftmanship. • The project pricing, while not the lowest, is competitive with the other proposals reviewed. • The firm has a deep bench of preconstruction and construction managers, estimators and site superintendents; and, as a long standing local firm they have experience with area tradesmen. Reference have been checked and were very favorable. At this time the City Council is being asked to consider awarding a preconstruction services contract to Engelberth Construction, Inc. for a lump sum amount of $49,071. The contract is structured as a two-phase contract. As their proposal was in response to a CM-at Risk request for proposals, the City will have the option to use Engelberth Construction to construct the building upon receipt of a GMP and if the process is generally satisfactory. If so, the construction management fee for overhead and profit would be 2.95% on all construction phase costs. Attachments: • Resolution • RFP R-2018- RESOLUTION A RESOLUTION DIRECTING THE CITY MANAGER TO NEGOTIATE A CM-AT RISK CONTRACT AND EXECUTE A CONTRACT FOR PRECONSTRUCTION SERVICES WITH ENGELBERTH CONSTRUCTION, INC WHEREAS, the City is undertaking the development of a library, senior center and city hall on Market Street; and, WHEREAS, the City issued a competitive request for proposals to firms to provide construction management services in two phases (pre-construction and construction) in February of 2018; and, WHEREAS, seven firms submitted packages in response to the request for proposals; and, WHEREAS, the City interviewed the three most qualified firms based on the review criteria in the request for proposals; and, WHEREAS, the proposal from Engelberth Construction, Inc was found to be the most responsive. NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council hereby authorizes the City Manager to negotiate a contract for preconstruction and construction services for the proposed library, senior center and city hall with Engelberth Construction, Inc and to execute a contract with Engelberth Construction, Inc. for pre-construction services. APPROVED this _____ day of May, 2018. SOUTH BURLINGTON CITY COUNCIL __________________________________ ________________________________ Helen Riehle, Chair Meaghan Emery, Vice Chair __________________________________ ________________________________ Tim Barritt, Clerk Tom Chittenden __________________________________ REQUEST FOR PROPOSALS FOR CONSTRUCTION MANAGER SERVICES AT RISK WITH GUARANTEED MAXIMUM PRICE Project: SoBu Spaces 2020: Library + City Hall City of South Burlington Market Street South Burlington, VT 05403 2/13/2018 NOTICE REQUEST FOR PROPOSALS CONSTRUCTION MANAGEMENT SERVICES FOR THE CITY OF SOUTH BURLINGTON, VERMONT LIBRARY + CITY HALL ON MARKET STREET Please take No ce that the City of South Burlington is issuing a request for proposals for construc on management-at risk services (CM-at Risk/CMAR) from qualified firms with demonstrated experience. The project is approximately 50,000 square feet of new construc on to house a public library and city hall on Market Street in the City’s new downtown - City Center. The structure will be on a half acre urban site and will include on and offsite reconstruc on of area parking and vehicular accesses. Services will be contracted first for pre-construc on services. Once the project is funded the contract may be amended to include construc on phase CM-at Risk services with a guaranteed maximum price. Deadline for Proposals: 3 PM, Fri., 3/6/2018 Presubmi al Mee ng:10 AM, Tues., 2/20/2018, Champlain Rm, City Hall, 575 Dorset St Project Schedule: Last day to submit RFP ques ons 2/26/2018, Last Addendum issued 2/28/2018, Interviews 3/14/2018, Project Award 3/19/2018, Agreement Executed 3/22/2018, Public Vote for funding Approval 11/2018, GMP Contract winter 2018-2019, Break Ground 3/2019, Complete Construc on 2/28/2020. TO RECEIVE THE RFP: For a copy of the RFP please e-mail Ilona Blanchard, iblanchard@SouthBurlingtonVT.gov or call 802-846-4107. 1 1. INTRODUCTION 4 2. PROJECT DESCRIPTION 4 2.01 Project Requirements 4 2.02 Architect 5 2.03 Special Project Condi ons 5 2. SCOPE OF WORK 5 4. SELECTION PROCESS 6 4.01 Interviews 6 4.02 Proposal Scoring 7 5. SCHEDULE 7 6. INSTRUCTIONS FOR SUBMITTING A PROPOSAL 8 7. CRITERIA FOR SELECTION 8 8. PROPOSAL SUBMITTAL 9 8.01 PART 1: QUALIFICATIONS - OVERVIEW 9 8.02 PART 1: QUALIFICATIONS - EXPERIENCE 9 8.03 PART 1: QUALIFICATIONS - PERSONNEL 10 8.04 PART 2: PROPOSAL - APPROACH DURING PRECONSTRUCTION PHASE 11 8.05 PART 2: PROPOSAL - APPROACH DURING CONSTRUCTION PHASE 11 8.06 PART 2: PROPOSAL - PROJECT SCHEDULE AND PLAN 11 8.07 PART 2: PROPOSAL - STAFFING & FEES 12 10. QUESTIONS 12 11. PROJECT AWARD AND COMMENCEMENT 12 11.01 Award 12 11.02 Preconstruc on Services Fee 13 11.03 Construc on Agreement 13 11.04 General Condi ons 13 11.05 CM Con ngency 13 11.06 CM Fee 13 11.07 Self-Performance of Work 13 2 12. MISCELLANEOUS 13 12.01 Non-Binding 13 12.02 Irregulari es 14 12.03 Rejec on of Proposal 14 12.04 Failure to Execute the Agreement 14 12.05 Disposi on of the Proposals 14 12.06 Cancella on 14 13. Exhibits 14 Exhibit A - Draft Building Program 16 Exhibit B - Site, see also Google maps location 17 Exhibit C - Project Schedule 18 Exhibit D - Adjacent site development plan (Allard Square)19 Exhibit E - Market Street Reconstruction Plan 20 Exhibit F - AIA Document A133 - 2009, Revised - to be provided as Addendum 21 Exhibit G - Contract General Conditions for Construction Manager at Risk with Guaranteed Maximum Price - to be provided as an Addendum 22 Exhibit H - Scope of Construction Manager’s Services - to be provided as Addendum 23 Exhibit I - Table A – Classification of Project Costs - to be provided as Addendum 24 Exhibit J - Fee Proposal Form 25 Exhibit K - Library and City Hall Combined Building Contingency and Fee Warrant 28 Exhibit J - City of South Burlington, Vermont Debarment and Non-collusion Affidavit 30 3 1. INTRODUCTION The City of South Burlington is reques ng Proposals from interested and qualified construc on managers (Proposers) to provide construc on management services with a guaranteed maximum price for the design and construc on of the Project referenced above (Project). The delivery method for this Project is “Construc on Manager at Risk” (CMAR). CMAR consists of a preconstruc on phase and a construc on phase with separate contracts for each phase. Award of the first contract does not guarantee award of the second. During the preconstruc on phase, the CM will collaborate with the Architect on the design, constructability, cost and schedule of the Project and develop a Guaranteed Maximum Price (GMP) proposal to construct the Project. Upon the City Council’s acceptance of the GMP the City may issue a contract to the CM for the construc on phase. 2. PROJECT DESCRIPTION The Project generally consists of a Library and City Hall combined in a single building of approximately 50,000 square feet on a ½ acre on Market Street plus addi onal area for a new street and circula on for this and adjacent projects. The building will have a level below grade, likely for parking and access to an adjacent building (currently under construc on) to the east. There is an cipated to be a community auditorium type space. The building will be between two and six stories tall. This site is irregularly shaped and located just east of Allard Square, currently under construc on, and the Rick Marco e Central School parking lot. The site has street frontage on the southwestern (Market Street and southeastern sides (new street to be built). Site work will likely include complete reconstruc on of accesses and parking onsite and for adjoining proper es as well as the new street to the east. The water table in this area is high, and soils are generally sandy. Ledge is not likely to exist on the site. Coordina on including site reconstruc on will be required during construc on with adjoining proper es to the west (Allard Square) and north (Rick Marco e Central School). Parking will be most likely be underground within the site and surface adjacent to the site. The building will need to be cer fied at a high energy efficiency/green level, be a healthy work environment, have low maintenance requirements and is likely to include some unique and specialized features in high impact public areas. This project will be funded through a mix of funding sources including but not limited to the City Center Reserve Fund, Tax Increment Financing, and a Capital Campaign. The Project will be led by a Project Team including the City’s Project Director, Public Works Director, Library Director, the Representa ve of the Library Board of Trustees, the Owner’s Representa ve, the Project Architect and the Construc on Manager. This team will be managed by the Project Director during the pre-construc on phase and the Director of Public Works during the construc on phase. More Project details are provided in exhibits issued with this RFQ and listed in the A achments. 2.01 Project Requirements The Project Budgeted Direct Construc on Cost is es mated to be $11,700,000. This number will be refined during the design phase of the project. 4 The Project construc on dura on is 354 calendar days as indicated in the Project Schedule, Exhibit C . The project contract will be AIA A133-2009 as modified with General Condi ons, Exhibits F and G (these will be provided in an addendum). 2.02 Architect The Project Architect is: Wiemann Lamphere Architects, 525 Hercules Drive, Suite Two, Colchester, VT 05446, 802-655-5020, sroy@weimannlamphere.com with Humphries Poli Architects (Denver, CO). 2.03 Special Project Condi ons Special Condi ons for this project are: •This building will open in the spring of 2020. •This project is under the oversight of the City. •The Project has a dra program and began concept community outreach mee ngs in January 2018 with a dra schema c design an cipated on March 13. •The Project will have a green building cer fica on a minimum of LEED Gold, up to LEED Pla num, to be determined during the design process. •The Project Design Team will use REVIT for Building Informa on Modeling. •Funding is in place for the design phase of this project. The City Council has indicated that it will seek voter approval in November 2018 for the construc on of this project using general obliga on bonds. 2. SCOPE OF WORK The work to be performed by the CM is specified in the preconstruc on phase contract and construc on phase contract documents, Exhibits F and G (these will be provided in an addendum). The following is a brief overview of the services the CM will be required to perform, if awarded both the preconstruc on phase contract and the construc on phase contract: 1.Provide cost es ma ng and value engineering. Reconcile CM cost es mates with prior cost es mates. Prepare the ini al cost es mate and provide con nuous cost management to assure the design is within the budgeted cost es mate. 2.Par cipate in the development of the design and provide constructability reviews and analysis. Offer sugges ons to improve the quality and cost savings of the Project. 3.Provide construc on planning, phasing, and scheduling during design and through construc on comple on. 4.Develop and maintain a Project schedule that incorporates all tasks and approvals of all involved par es necessary to complete the Project within the contract dura ons. 5.Incorporate LEAN prac ces and tools into the process. 6.Incorporate integrated project management prac ces into the Project. 7.Provide quality assurance. 5 8.Coordinate with and provide informa on as required to regulatory agencies. Schedule and monitor required agency approvals. 9.Prequalify trade contractors. 10.Develop Trade Contractor Bid Packages and receive bids in the most logical, compe ve, and seamless manner. 11.Review the completeness and constructability of the construc on documents and ensure that trade bid packages include a complete scope of work. 12.Submit a Guaranteed Maximum Price proposal. 13.Manage and administer the Project construc on phase to achieve construc on comple on within the contract me and budget and with high quality workmanship. 4. SELECTION PROCESS The City will select the CM using a one-step submi al Proposal process of a) qualifica ons and b) a fee proposal and scope (approach). The Project Team will review and score the submi ed Proposal qualifica ons, and shortlist firms to be interviewed. Unsuccessful firms will be no fied. The Project Team will review and score the proposals from the shortlisted firms, conduct interviews, check references and make a recommenda on to the City Council regarding the most responsive Proposer. The successful Proposer will be awarded a contract for preconstruc on services. The selec on of the CM to provide professional construc on management services for this Project will be based on the quality of the CM, i.e. demonstrated competence and experience, and on the cost to provide the most sa sfactory performance of the services required. See Sec on 8. Proposal Submi al for addi onal informa on. The Proposer is solely responsible for ensuring delivery to the submi al loca on no later than the date and me specified. Use of the United States Postal Service, express or overnight delivery, or any other service, shall not relieve the Proposer from the requirements of mee ng the specified deadline at the specified loca on. The City will return unopened, any Proposal received a er the due date and me. If proposals do not provide all informa on requested, meet minimum submi al or content requirements herein, do not meet overall qualifica on standards, take unacceptable excep ons to the RFP requirements, or present a clear conflict of interest, then City may deem them non-responsive and eliminate them from further considera on. 4.01 Interviews A er reviewing the proposals, and as part of the evalua on process, the evalua on team will interview shortlisted Proposers. The interview structure will be as follows: Proposers shall receive 30 minutes to make their presenta ons and 30 minutes for ques ons and answers from the panel. Proposers may arrive 10 minutes before their interview me for set up of equipment and materials used for presenta on purposes. 6 •Proposers should feel free to use any form of electronic media or otherwise to make their presenta ons within the allo ed me. The City will provide an overhead projector and connec on to the projector via VGA or HDMI cable. •Proposers are requested to present their team and their approach to the design (preconstruc on) and construc on phases of the Project. •Proposers are required to present at the interview those members of their team that will occupy key posi ons on the Project such as, but not limited to: Preconstruc on Coordinators, Project Managers, Projec ve Execu ves, Project Superintendent and other essen al team members to ensure that the City is interviewing individuals that will work on the Project as primary contacts and managers. 4.02 Proposal Scoring Each ques on will be scored against an ideal response which, in the opinion of the Project Team, would receive the maximum weight, as indicated in Sec on 7. Criteria for Selec on . 5. SCHEDULE Schedule Activities Schedule (dates subject to change) RFP Adver sed February 13, 2018 RFP Pre-submi al Mee ng February 20, 2018 Deadline to submit RFP ques ons 10 AM EST, February 26, 2018 RFP Addenda issued (if required)February 28, 2018 Proposals due date and me 3 PM EST, Tuesday, March 6, 2018 Proposing firms interviewed Wednesday, March 14, 2018 Contract Awarded Monday, March 19, 2018 Preconstruc on agreement executed Wednesday, March 21, 2018 No ce to Proceed with Preconstruc on Phase Wednesday March 21, 2018 Preconstruc on services dura on 351 Calendar Days Award CM-At Risk Construc on Agreement Monday, February 18, 2019 Construc on agreement executed March 8, 2019 Construc on start date (per No ce to Proceed)March 18, 2019 Construc on Complete February 28, 2020 Proposers shall use the above schedule as a basis for preconstruc on and site management staffing and fees submi ed with their proposal. 7 This is a proposed schedule that is subject to change. The preconstruc on and construc on (if awarded) contracts will iden fy the schedule commitments. Any changes to the schedule for the RFQ/RFP process will be issued to all Proposers via addenda. 6. INSTRUCTIONS FOR SUBMITTING A PROPOSAL Proposals must be received in the City Hall before the date and me shown in the Selec on Process Schedule. Respondents for this Project shall submit a Proposal in accordance with the following instruc ons: 1.Provide all informa on requested by this RFP. 2.Provide informa on as it pertains to your firm. When referencing projects that were joint ventures, indicate such and explain your firm’s role in the project. 3.The Proposal should be well organized and as concise and complete as possible while s ll providing the requested informa on. For the review commi ee, me is of the essence. 4.Page Limita on: Qualifica ons - 50 pages, Proposal - 50 pages. Less is appreciated. 5.Informa on you believe is relevant to the selec on of your firm for this Project but not requested by the RFQ may be submi ed as an appendix to the Proposal, and will be reviewed at the discre on of individual reviewers. 6.Where contact informa on is requested, include the company name, address and a company representa ve’s name, phone number and e-mail address. 7.Submit one original and three copies of each of the two parts of the Proposal in 8 ½” x 11” format and one copy as a digital file in a single PDF format on a thumb drive for each of the two parts. 8.Deliver the Proposal in a sealed package marked on the outside “Proposal for Library + City Hall, A en on: Ilona Blanchard” to the City Manager’s Office, 575 Dorset Street, South Burlington, VT 05403 prior to the date and me indicated in 5. SCHEDULE . All communica ons concerning the selec on process and ques ons related to the RFP shall be directed to Ilona Blanchard, iblanchard@SouthBurlingtonVT.gov . In email communica ons, place the name of the Project in the subject line. 7.CRITERIA FOR SELECTION Proposals shall be recommended for award as follows: Part 1: Qualifica ons Evalua on: Informa on submi ed is complete, proposer has bonding capacity (required) Experience - degree of similarity of experience to project needs………..50% Experience of personnel proposed for the project……………………………...50% Part 2: Proposal/Interview Evalua on: Excep ons/Clarifica ons……………………………………….….must be acceptable Qualifica ons (prior Round) .…………………………………………………………….….10% 8 Approach to Preconstruc on Management……...…………………...…………….20% Approach to Construc on Management…………...………..……………………….20% Proposed Staffing………………………………………………………………………………...20% Price………………………………………………………………………………………….………...30% 8. PROPOSAL SUBMITTAL Proposals shall be organized in the order of the following ques ons. Qualifica ons will be reviewed prior to and ini ally separately from the proposals. The best qualified proposals will be advanced to the next stage. Responses to RFP shall be complete, clear, concise and responsive. The City may, at its discre on, call the contacts provided or others as may become known for reference checks. Provide all Proposal Part 1: Qualifica ons informa on and the thumb drive in the outer envelope. 8.01 PART 1: QUALIFICATIONS - OVERVIEW 1.Cover le er confirming that your firm’s submi al is in response to this RFP, that all elements of the RFP have been read and understood, that your firm is qualified and capable to provide all the requirements of both contracts including any unique qualifica ons, and agreeing to enter into preconstruc on and construc on contracts if selected, signed by an individual authorized to contractually bind the Proposer. 2.Organiza on Informa on: a.Iden fy your firm’s full legal name, form of ownership and state of incorpora on, address, phone, fax, and website. b.Provide the address of the office that will manage this Project. c.Include an organiza on chart of the company. Give tles and names of posi ons. d.Provide evidence of sufficient local capacity, capital and manpower to work effec vely in this geographic area, including evidence of sufficient familiarity with local sub-contractors. 3.Provide evidence that your firm is able to secure a 110% Payment and Performance Bond in the form of a le er from your bonding company. 4.Provide a signed copy of the Con ngency and Fee Warrant, Exhibit K . 8.02 PART 1: QUALIFICATIONS - EXPERIENCE 1.List your firm’s past CM-At Risk projects. 2.List your firm’s present CM-At Risk contracts and all other contracts held over $500,000 in value. 3.Demonstrate your firm’s general qualifica ons and experience managing CM-At Risk projects of similar size and type by lis ng no more than three completed or nearly complete projects and provide images, key summary informa on about the project (name, type of project if not clear, loca on, date of comple on, square footage, number of stories, site area), whether it was delivered within budget and on me (plus any mi ga ng factors), contact informa on for the owner, the architect and a trade. Similar may mean size, specialized public sector or ins tu onal and/or a Library, LEED-cer fied, Net-zero, within the local New England or upstate New York area, with acous cal requirements, etc. 4.Describe your firm’s experience: 9 a.Using Building Informa on Modeling (BIM) technology. b.With LEAN tools and Integrated Project Management methods. 5.Safety Record: a.Provide a descrip on of your firm’s safety record. Provide your Experience Modifica on Rate. b.During the past five (5) years has your firm been assessed OSHA fines in the serious, repeat, or willful category? If yes, provide circumstances, number of instances, and the amount of fine(s). 6.List any project on which the firm was terminated, failed to complete the work, had surety made payments on your account or subsidiaries accounts on Payment or Performance Bonds, or paid liquidated damages within the past five (5) years, and any convic ons, debarment, or non-OSHA fines incurred by the firm or any of its principals for viola ons of any state or federal law. 7.Es ma ng. Describe your process for es ma ng at the pre-construc on phase. Provide evidence of consistently accurate es ma ng during the design phase and the ability to complete the construc on phase within the budget given in the design phase, ideally for the five earlier projects described. 8.Project and Site Management. Provide up to 5 pages of examples from your past projects that demonstrate your standard project management tools used during the pre-construc on and construc on phase such as recommenda ons regarding cost savings, risk management, constructability report, mee ng minutes, etc. 8.03 PART 1: QUALIFICATIONS - PERSONNEL 1.Introduce the proposed staffing for the Project. Define the key personnel of each team and how the team will be managed, and the decision-making ability in the process. Examples of key personnel are President/Vice President/Principal In-Charge, Project Manager, Es mator, Project Planner, Project Engineer, Construc on Project Manager, Design Phase Project Manager, General Superintendent, Construc on Superintendent, Field Superintendent, Field Engineer, Safety Manager, and Quality Manager in the following format: a.Project Organiza on – Provide an organiza on chart for staffing for this project for both the preconstruc on and construc on por ons of the Project b.Describe each posi on within the Project organiza on and the role and responsibili es of the individuals, and for which phase of the project they will be ac ve. c.Personnel Demonstrated Experience. Submit the qualifica ons of the key personnel defined on the organiza on chart for this Project. Include: A.Experience in the same role on Projects of similar size, scope, complexity and budget. B.Experience with CM-At Risk. C.Indicate which personnel have worked together previously on prior projects and which ones. D.Length of employment with the CM or how long and on which projects has worked as a subcontractor. E.As applicable, provide demonstrated experience, educa on and training, cer fica ons and licenses related to the project including the following: (1)Project Management or other professional cer fica on 10 (2)LEAN tools (3)Integrated Project Management Methods (4)Building Informa on Modeling technology (5)LEED Gold or higher 8.04 PART 2: PROPOSAL - APPROACH DURING PRECONSTRUCTION PHASE Provide all Proposal Part 2: Proposal informa on and thumb drive in the inner envelope. Provide your management plan and project management control systems for the Project. Indicate a clear understanding of the objec ves of the CMAR delivery and include at a minimum: 1.Design coordina on with the City and Architect for constructability and cost control management. 2.Budge ng and es ma ng. 3.The process for prequalifying trade contractors. 4.The process for developing trade bid packages and providing a compe ve bid environment. 5.Developing a Quality Control plan that will be used during the preconstruc on phase. 8.05 PART 2: PROPOSAL - APPROACH DURING CONSTRUCTION PHASE Provide a narra ve for the management approach to be used during the construc on phase and that includes but is not be limited to: 1.The process that will link the constructability, value engineering and cost control management processes from the Preconstruc on Services to the Construc on Services. 2.Ensuring that the Project cost is within the scope and budget and completed on me. 3.How the trades will be managed. 4.Describe Quality Control standards that will be used during the Construc on Phase. 5.Describe your Construc on Administra on approach. 6.Describe how you close out a project and ensure issues are addressed while components are under warranty. 8.06 PART 2: PROPOSAL - PROJECT SCHEDULE AND PLAN The Project Schedule and Plan is intended to show the CM understands the overall process and sequencing of ac vi es star ng at the beginning of preconstruc on through the end of construc on. 1.Proposal shall include a summary level schedule illustra ng how CM intends to manage the Project. Provide a schedule and narra ve for the Preconstruction Phase and Construction Phase services and include at a minimum the following: a.A CPM schedule that integrates cri cal design and construc on ac vi es. b.Illustrate an understanding of the City process, required Project approvals, and dura ons for design reviews. c.Coordina on of the project milestones with cri cal approval, review and ac vity links. d.Iden fies sequences and rela onships for cri cal submi als and shop drawings. 11 8.07 PART 2: PROPOSAL - STAFFING & FEES 1.Submit a table showing the planned staffing during the preconstruction phase . The table shall list all individuals assigned to perform work directly on the Project by job classifica on, the hours each individual will be assigned to the Project during the preconstruc on phase, and the total of all hours planned to be expended during the preconstruc on phase. 2.Submit a table showing the planned staffing during the construction phase . The table shall list all individuals assigned to perform work directly on the Project and indicate name, job classifica on, exis ng employees, or employees to be hired, or non-employees (independent consultants), the hours each individual is assigned to the Project during the construc on phase, and the total of all hours planned to be expended during the construc on phase. Iden fy any in-house equipment that would be provided as part of the General Condi ons. 3.In-House Capabili es. Iden fy trades, special es, and equipment within the company and describe how they may be implemented on this Project. 4.Submit expanded sec ons of the tables created above in items 1., 2., and 3. above to include the hourly rates for the staffing levels iden fied including a total cost for each staff member and bo om line total cost for all staff iden fied in the tables for both preconstruc on and construc on phases as well as any equipment. Note: The hourly rates for preconstruction staff shall include all staff costs including overhead and profit. The hourly rates for construction phase staff shall include all staff and equipment costs excluding overhead and profit . 5.Submit the completed Fee Proposal Form for Construc on Manager Services at Risk With Guaranteed Maximum Price. 6.Submit the completed Exhibit J - City of South Burlington, Vermont Debarment and Non-collusion Affidavit . 7.Excep ons/Clarifica ons. Any excep ons or clarifica ons to the RFP must be listed on an item-by-item basis and cross-referenced with the RFP document including the AIA Document A133 - 2009. If there are no excep ons or clarifica ons, the Proposer must expressly state that no excep ons or clarifica ons are taken . 10.QUESTIONS All ques ons regarding this RFQ for the CM selec on process must be submi ed in wri ng by e-mail to the Ilona Blanchard, iblanchard@southburlingtonvt.gov and received no later than the due date indicated in Sec on 5. SCHEDULE . Ques ons received a er the due date will not be considered. Wri en responses to submi ed ques ons will be sent to all registered Proposers. Clarifica ons may be requested verbally, however, verbal responses will not be considered binding. 11.PROJECT AWARD AND COMMENCEMENT 11.01 Award The City Council will receive a recommenda on to award a preconstruc on phase contract to the Proposer deemed the most responsive. The Proposer will be informed in a mely manner and should be 12 prepared to commence work immediately following execu on of the preconstruc on services agreement and receipt of the No ce to Proceed. 11.02 Preconstruc on Services Fee The preconstruc on services agreement fee amount shall be the lump sum amount as proposed. It is subject to adjustment for cause only as allowed per contract and agreed to in advance by the City. 11.03 Construc on Agreement The construc on agreement contract amount shall be the Guaranteed Maximum Price (GMP) which is the sum of the Actual Direct Construc on Cost, General Condi ons (site management fees) plus the CM fee (CM overhead and profit), and the CM con ngency. Payment and performance bonds shall be wri en for the full amount of the GMP. 11.04 General Condi ons The CM General Condi ons shall be the lump sum amount based on the itemized costs including the fees indicated on the proposal mes the Actual Direct Construc on Cost of Work. It is subject to adjustment for cause only as allowed in the contract and agreed to in advance by the City. 11.05 CM Con ngency The CM con ngency shall be the percentage indicated on the proposal mes the Actual Direct Construc on Cost of Work shown on the construc on agreement. 11.06 CM Fee The CM fee shall compensate the CM for home office expenses, overhead, profit, and general management of the contract during the construc on phase. It is subject to adjustment for cause only as allowed in the contract and agreed to in advance by the City. 11.07 Self-Performance of Work If the Proposer intends to “self-perform” any subcontract work, it shall submit a sealed bid and compete for this work simultaneously with other interested subcontractors through a compe ve bid opening at which the City is present. 12. MISCELLANEOUS 12.01 Non-Binding This RFP and/or the interview process, shall in no way be deemed to create a binding contract or agreement of any kind between the City and the Proposers. If the City does not award the preconstruc on phase contract or the construc on phase contract, the Proposers will not be en tled to recover any monetary awards of any type whatsoever. The City reserves the right to reject all responses to this RFQ. The City may terminate the CM’s preconstruc on phase contract prior to the construc on phase and seek compe ve public bids for the construc on phase. There is no guarantee the construc on phase contract will be awarded. 13 12.02 Irregulari es The City reserve the right to reject any or all proposals, to cancel the Project, to alter the selec on process in any way, to postpone the selec on process for its own convenience at any me, and to waive any defects in the RFP. 12.03 Rejec on of Proposal The City may reject any or all proposals and may waive any immaterial devia on in a proposal. The City’s waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Proposer from full compliance with the specifica ons if awarded the contract. 12.04 Failure to Execute the Agreement Failure to execute the agreement within the meframe iden fied in the Project Schedule , 5. SCHEDULE , shall be sufficient cause for voiding the award. Failure to comply with other requirements within the set me shall cons tute failure to execute the agreement. If the selected Proposer refuses or fails to execute the contract, the City may award the contract to the next qualified, highest-ranked Proposer. 12.05 Disposi on of the Proposals Proposals become the property of the City. The informa on contained in all proposals shall be held confiden al to the extent permi ed by law. Any material considered to be confiden al should be so marked. All materials, ideas, and formats submi ed in response to this RFP will become the property of the City upon receipt and may be returned only at the City’s op on. Each Proposer acknowledges and agrees that the prepara on of all materials for submi al to the City and all presenta ons, related costs and travel expenses are at the Proposer’s sole expense, and the City is not, under any circumstances, responsible for any cost or expense incurred by the Proposer. In addi on, each Proposer acknowledges and agrees that all documenta on and materials submi ed with their RFP shall remain the property of the City. 12.06 Cancella on While it is the intent of the City to award to the successful Proposer, this solicita on does not obligate the City to enter into an agreement for preconstruc on or the construc on contract. The City reserve the right to cancel this RFP at any me, in the best interest of the City. No obliga on, either expressed or implied, exists on the part of the City to make an award or to pay any costs incurred in the prepara on or submission of a proposal in response to this RFP. 13.Exhibits The following documents are a part of this RFP and contain Project specific informa on and/or contain condi ons related to this Project. A.Dra Building Program B.Site, see also Google maps loca on C.Project Schedule D.Adjacent site development plan E.Market Street Reconstruc on Plan F.AIA Document A133 - 2009, Revised - to be provided as Addendum G.Contract General Condi ons for Construc on Manager at Risk with Guaranteed Maximum Price - to be provided as Addendum 14 H.Scope of Construc on Manager’s Services - may be provided as Addendum or incorporated into contract I.Table A – Classifica on of Project Costs - to be provided as Addendum J.Fee Proposal Form K.Exhibit K – Library and City Hall Combined Building Con ngency and Fee Warrant 15 Summary of NRPA Performance Review South Burlington Recreation and Parks Department Recreation and Parks Highest Priorities for the Near Future: • Create program and indoor recreation facilities, including appropriate office space for department staff. • Create a Master Plan for city parks, insuring follow-through with creation of amenities and maintenance. • Create additional playing fields so that the fields can be maintained, while meeting demand. • Expand support staff appropriately to meet the needs of increased indoor space and increased playing fields • Expand program offerings to better serve the community. NRPA Performance Review: It has been interesting for us to see how our present Recreation and Parks assets and budget compare with departments across the country serving populations whose density is similar to South Burlington's. Here are a few particularly relevant pieces of information from the NRPA of 2016: • Square footage of operated buildings: at 6,550, SB is well below at least 75% of respondents. Note: This is program space: see facilities section Page 3 • Acres of Parkland per 1,000 Population: at 20.7, SB is higher than more than 75% of respondents. • But, Park Operating Expenditures per Acre of Parkland: at $491, SB is among the lowest of all respondents; 75% of respondents spend $1,233 or more. • Capital budget for the next 5 years: at $2,231,000, which includes CIP projections for new facilities, SB would still be lower than more than 50% of respondents. • Expenditures Per Capita: at $42.34, SB is lower than almost 75% of respondents. • Number of full-time employees: at 5, SB is lower than more than 75% of respondents. Further information from the report is presented below. We have attempted to clarify areas in which the basis for the statistics is not clear. We hope you will also refer to the full NRPA Performance Review. Understanding the Report: The statistics are grouped by category, with explanations and questions. Some items apply in more than one category. In what follows, “Respondents” means “Recreation and Parks agencies serving a community or area with population density between 500 and 1500 residents per square mile, and for which data is available in Park Metrics/PRORAGIS”. (According to the column headings on page 7, 224 of the 762 agencies providing data for total annual operating budget were in this range of population density.) “SB” means South Burlington. Budget/operating costs Capital budget for the next 5 years: at $2,231,000, which includes CIP projections for new facilities, SB would still be lower than more than 50% of respondents. Operating Expenditures Per Capita: at $42.34, SB is lower than almost 75% of respondents. Revenue per Capita: at $12.99, SB is greater than more than 25% of respondents but lower than more than 50% of respondents. Revenue as a % of Operating Expenditures (Cost Recovery): at 30.7%, SB is higher than more than 50% of respondents. Park Operating Expenditures per Acre of Parkland: at $491, SB is among the lowest of all respondents; 75% of respondents spend $1,233 or more. Comments and Questions: • Revenue/Expense data: FY 18 General Fund: Expenses: $976,000; Revenues: $565.000 Enterprise Fund 240: Expenses: $170,000; Revenues: $224.000 CIP: Expenses: $593,000 • Revenue data: despite severe limitations of program facilities, SB generates more revenue than 25% of comparable communities for both revenue per-capita, and revenues as a per cent of expenditures. Personnel Number of full-time employees: At five, SB is lower than more than 75% of respondents. Total number of full-time equivalent employees (FTEs): at 10.2, SB is lower than more than 75% of respondents. Comments and Questions: • Number of full-time employees does not include public works employees; includes only office staff of 5 FTE. • Volunteer statistic does not include the work of committees: Recreation and Parks, Bike and Ped, Natural Resources. This statistic only includes park or program volunteers (community gardens, etc.) • Public works (park foreman, etc.) does not report directly to Maggie; communication is key • Revenue as per cent of expenditures is higher due to subcontracting – keeps lower number of full time employees (each FTE sub-contracted saves 61% of a fulltime salary with benefits) • How do other cities’ agencies calculate the labor – volunteers, Bike & Ped, consultants, DPW? We don’t know! Parks Acres of Parkland per 1,000 Population: at 20.7, SB is higher than more than 75% of respondents. Number of acres of developed open space for which the Rec & Parks Dept. has management responsibility: at 218, SB is greater than more than 50% of respondents. Total number of trail miles managed or maintained by Rec & Parks: at 30.9, SB is greater than over 75% of respondents. Park Operating Expenditures per Acre of Parkland: at $491, SB is among the lowest of all respondents; 75% of respondents spend $1,233 or more. Comments and Questions: • We are land-rich overall and especially in the natural, undeveloped areas • Expenditures per acre of parkland and per capita both illustrated the SB is on the lower side of expenditures but there may be clear explanations for this. • SB numbers o Do not include DPW FTE o Do not include DPW expenses for Recreation & Park work o Do not include any Open Space funds used • Reflects the fact that a large fraction of our park area is not developed, used for passive recreation and requires limited resources to maintain. • High volunteer support reduces the need for paid maintenance of parks. o Community garden maintenance for example • 255k uses of park facilities: This statistic is from SE Group with electronic counter. Facilities Square footage of operated buildings: at 6,550, SB is well below at least 75% of respondents. Number of building facility users per year: at 27,375, SB is above almost 50% of respondents. Number of park facility users per year: at 255,000, SB is above at least 75% of respondents. Comments and Questions: • Reported 6550 square feet includes City Hall, Wheeler House, and studio space. This figure does not include office space., and does not include space that is not always available for us to use. • Recreation programming takes place in the following spaces: o Five schools, (Elementary-middle-HS, shared and mostly unavailable) o Wheeler House at Homestead (1st floor shared with Friends of the Library) o City Hall large meeting room (shared) o Studio (The only indoor program space used only by Recreation and Parks Department.) • Most of the communities studied have dedicated (not shared) facilities. We have none of these, except possibly the nature center: (See Page 12) o Recreation center o Community center o Senior center o Teen center o Fitness center o Gym o Stadium o Ice rink o Arena o Performance amphitheater o Indoor track o Nature center (???) And these: (Page 13) o Multi-use courts-basketball, volleyball o Diamond fields: softball, tee-ball o Ice rink (outdoor) o Rectangular fields: cricket, field hockey, football, lacrosse o Overlay field o Multi-purpose synthetic field o Indoor competitive pool (50 meters or 25 meters) o Outdoor competitive pool o Indoor separate diving well o Leisure pool o Therapeutic pool • 400 programs offered in prior year (on this survey) How was this was calculated? o Jr Rec for 8 weeks –is this counted as 1 or 8? Answer: 8: multi-week programs are counted in that number of weeks. A program of one week or less is counted as one. • 27,375 contacts in programs – how was this calculated? One person going to 5 days of camp counting as one person or 5? Answer: 5: Multiple contacts counted by day. • 255k uses of park facilities: Statistic is from SE Group, using electronic counter. • Who are the populations we most urgently need to serve better with our recreation programming? o Pre-school children o At-risk families o Tweens-teens (ages 10-19 years) o Young adults (ages 20-44) o Seniors (age 65 and over Summary: Excerpt from South Burlington Recreation and Parks Foundation: Projects (Draft) • The Recreation Department offices are housed in the City Hall Building, and are insufficient to accommodate current and future staff. The current space of approximately 5,000 square feet includes four offices, a waiting area, conference room, display space, storage and some shared functions with the rest of the building. The total area includes 2,000 square feet of additional storage space made available after the Police Department was relocated. • The Recreation Department offers a wide array of programs, including sports, art, hobby and educational programs; and play groups and fitness; and serves community members from pre- school age to senior citizen. In 2016 over 380 programs were offered. However, these programs are offered in various city, schools, or privately-owned facilities. • The major obstacle this department faces is that there is no program space assigned solely to the Recreation Department to schedule throughout the day. This limits our ability to offer many programs during the school day/afterschool program hours that could otherwise serve the pre- school age children and seniors in the community. • The large meeting room located in City Hall is another space that is often used; however, programs must work around the various meetings scheduled in the space, not to mention the less than ideal conditions for athletic activities. • During the summer months, the Recreation Department is unable to offer evening programs at the schools due to limited schedules of custodial staff during the summer months. Once again, the programs offered by the Recreation Department are dependent on and limited to the available space within outside entities The second need, also a chronic and long-standing need, is to create additional playing fields so that the fields can be maintained. • The playing fields are constantly in use throughout the season. The Recreation and Parks Department and Committee generate ideas to better serve our community. Some of our ideas envision amenities to be created in our existing parkland. • The $1.3 million Conservation fund will cover the most immediate priorities for upkeep and basic amenities in Red Rocks, Underwood, and Wheeler Nature Parks. However, completing the list of amenities would cost $4.5 Million. • For example, it would be nice to have exercise stations along the many beautiful pedestrian trails. • Improving the bath house at Red Rocks Park is the first item in the line below the “First Priorities” list. But improving the bath house would greatly enhance the pleasure of going to red Rocks. • Creating a gazebo for events would be an enhancement, and might even allow for events that create revenue. • Some small parks lack signage altogether. • The city has no facility to enable aquatic activity, including water safety instruction. The NRPA Performance Review Summary was unanimously adopted by the Recreation and Parks Committee November 20, 2017 South Burlington Dog Park Task Force Task Force Members Community Members: •Linda Chiasson, Hinesburg Road, Rec & Park Committee •Katie Lenox, Twin Oaks •Betty Milzia , Village at Dorset Park, SoBu Natural Resources Committee •Barbara Sirvis, Summer Woods •Maike Uetzmann, Quarry Ridge •Elizabeth Walker-Bennett, Quarry Ridge •Catherine Young, Quarry Ridge Support Staff: •Maggie Leugers •Paul Connor •Justin Rabidoux Task Force Process •Meeting for nearly three months •Examined literature •Examined scoring guides developed by other cities •Reviewed an initial site selection criteria atrix •Piloted initial matrix on selected SoBu sites Farrell, Jaycee, Lime Kiln, Red Rocks, Starr Farm, Szymanski, Veterans Memorial •Expanded/added/revised criteria Site Evaluation/Selection Criteria Site Selection Matrix: Link here Note: There are many factors that will need to be considered regardless of the location. The scoring guide attempts to attend to evaluation of sites in a focused way. Recommendations •Adopt site selection criteria •Convene a community forum for site suggestions •Develop recommendations for sites •Develop recommendations for guidelines for operational policies and procedures and ongoing maintenance •Create an ongoing committee comprised of a geographic cross-section of citizens including at least one “expert” (vet, canine behavior specialist, etc.) Proposed Airport Area Dog Park •BTV proposal •FAA in support of project •BTV pays all costs •Five-year commitment •Neighborhood Forum held on May 4th •Gives time for city to determine future for city dog parks •Uses some of the research the Task Force provided Jaycee Dog Park Advantages •Proximity to Jaycee Park, family friendly •Neighborhood Dog Park, social aspect for humans and dogs •Amenities: water, trees/shade, wheelchair accessible, parking •Walking distance for most residents •City owned and already maintained location •Easy to find, walkable within the neighborhood •Jaycee Park is an off-leash park with a playground on site; secure area for dogs to play Jaycee Challenges/Concerns •Very popular, especially crowded on weekends •Improvements to existing noise barriers (shed, garage, parking lot, trees, acoustic sound fencing) •Monitoring “safety” (unsupervised children and dogs) •Relationships with and proximity to neighbors •Size •Education and training •Mechanism for complaints •One main entrance If Jaycee Park Remains Open As Is •Restricted site hours 7:00 a.m. –dusk (no later than 8:00 p.m.) •Lock the dog park after operating hours •Limit number of dogs in area and dogs per person •Update rules •Make it a “neighborhood dog park” Other Considerations -Q&A. . . . South Burlington Dog Park Site Selection Matrix Topic Park Size Size of Park- small dog (min .1)<.25 1 Size of Park - large dog (min .75)<1.0 1 Dog types Small and large 1 Promity & Buffering Distance to nearest homes 150-250 1 Existing buffer features Visual buffer 1 Buffer enhancements New plantings 1 Access / Location Near neighborhoods <1 mile from a neighborhood 1 Access Sidewalks in vicinity 1 Parking Some nearby parking available 1 Access & Surroundings Difficult to find -1 to -2 Adjacent Land uses Provides benefit / sponsor 1 to 3 Natural resources within 200' of a stream or wetland -1 Nearby noise to dog park Startling noise nearby -1 Access enhancements Barriers 1 Site Conditions and Amenities Shared amenities Impact on existing amenities 1- to -2 Drinking water Available 1 Shade Little shade on site 0 Lighting Lighting on site 1 Land Ownership Ownership 5-10 year lease available 1 Cost of lease Free or very low 1 Bonus / problems (-3 to 3) Details Details Totals 20 or less Poor location 21-26 Potential location 27+Excellent location SCORING Scoring Category 1 .25 to .5 3 >.5 5 1.0 to 1.5 3 >1.5 5 250-400 2 400+4 Heavier brush growing in / some bldgs 3 Mature heavy brush / buildings 5 Sound attenuation 1 to 3 Other 1 <.5 mile from large population 3 <1/4 mile from large population 4 ADA Sidewalk from parking area 2 ADA Direct access from neighborhoods 3 Site can accommodate a parking lot 2 existing parking lot for dog park 3 Unpleasant surroundings -1 to -3 Most users will need to drive -1 Nearby sensitive features -3 Sensitive wildlife area -5 Other 1 to 2 Neutral to existing amenities 0 Complement existing amenities 3 Some shade on site 2 Mature trees / existing shelters 3 long-term lease available 2 City Owned / Partner owned & operated 3 Market Rate -2 Scoring Category 2 Scoring Category 3 Min Scoring Needed Cost to bring to Min Notes Score Notes Score Notes 0 0 1 1 n/a 0 0 n/a 0 0 0 0 0 0 0 0 0 0 8 3 2 LOCATION LOCATION LOCAT 4 Score 0 0 0 0 0 0 0 TION RESOLUTION TO ESTABLISH AN ECONOMIC DEVELOPMENT COMMITTEE COMPOSED OF SOUTH BURLINGTON RESIDENTS WHEREAS South Burlington’s vision is to be an affordable, community-strong, walkable, green, clean, and opportunity-oriented city; and WHEREAS the South Burlington Comprehensive Plan supports a “diverse and vibrant economy built on quality jobs, employment centers, and a supportive educational and research system”; and, WHEREAS South Burlington’s permits, land development regulations, and ordinances have an impact on businesses as well as on residents; and, WHEREAS South Burlington is a major job center and host to a variety of businesses, from industry headquarters to small- or mid-sized firms to locally owned and operated commercial enterprises and farms. NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council does hereby establish an economic development committee composed of seven South Burlington residents, serving two- or three-year terms, to work in concert with other committees, boards, and economic development organizations, in order to advise the Council on ways to attract new enterprises and maintain a diversity of thriving businesses that contribute to the vitality of our community, municipal services, and education system. BE IT FURTHER RESOLVED (1) that the mission of the economic development committee shall be to develop a strategic economic development plan aligned with South Burlington’s housing, transportation, energy, and environmental goals as well as infrastructure capacity. (2) that the vision of the economic development committee shall be to promote South Burlington businesses’ future prosperity and the quality of life of our residents with a commitment to quality, sustainability, and smart-growth principles. BE IT FINALLY RESOLVED that the newly assembled economic development committee shall develop a regular meeting schedule, committee bylaws, and work plan, to present within the first six months of its initial meeting for review by the Council. Revenue Report-March, 2018 General Fund Estimated Received % Budget FY 2018 Account Revenue To Date Received $ (+/-)Received-March Total PROPERTY TAX REVENUE $14,635,417.79 ($12,457,985.99)85.12%$2,177,431.80 ($2,448,702.25) Total LOCAL OPTION TAXES $3,696,658.00 ($2,319,081.45)62.73%$1,377,576.55 $0.00 Total TAX REVENUE $18,332,075.79 ($14,777,067.44)80.61%$3,555,008.35 ($2,448,702.25) Total INTEREST/PENALTY ON TAX $278,800.00 ($113,505.70)40.71%$165,294.30 ($46,286.36) Total CITY MANAGER $443,886.00 ($353,191.79)79.57%$90,694.21 ($1,201.07) Total CITY CLERK $225,000.00 ($145,809.03)64.80%$79,190.97 ($20,835.17) Total PLANNING & ZONING $357,700.00 ($302,371.20)84.53%$55,328.80 ($65,638.41) Total FIRE DEPARTMENT $479,000.00 ($307,008.35)64.09%$171,991.65 ($59,492.09) Total ELECTRICAL INSPECTION $75,000.00 ($31,023.96)41.37%$43,976.04 ($9,867.96) Total AMBULANCE $748,000.00 ($569,076.55)76.08%$178,923.45 ($79,205.41) Total POLICE DEPARTMENT $472,188.00 ($128,133.77)27.14%$344,054.23 $5,670.72 Total PUBLIC SAFETY $1,774,188.00 ($1,035,242.63)58.35%$738,945.37 ($142,894.74) Total HIGHWAY DEPARTMENT $1,969,769.65 ($842,676.08)42.78%$1,127,093.57 ($6,595.66) Total RED ROCKS PARK $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00 Total FACILITIES $35,000.00 $0.00 0.00%$35,000.00 $0.00 Total SPECIAL ACTIVITIES $713,272.32 ($125,746.18)17.63%$587,526.14 ($16,662.00) Total RECREATION $759,272.32 ($135,243.18)17.81%$624,029.14 ($16,662.00) Total COMMUNITY LIBRARY $25,871.67 ($4,638.12)17.93%$21,233.55 $726.98 Total GENERAL FUND $24,166,563.43 ($17,709,745.17)73.28%$6,456,818.26 ($2,748,088.68) Revenue Report-March, 2018 General Fund Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-March TAX REVENUE Tax, Current Budget $14,411,417.79 ($12,341,052.30)85.63%$2,070,365.49 ($2,410,509.02) VT Payment in Lieu of Tax $153,000.00 ($116,933.69)76.43%$36,066.31 ($38,193.23) Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00%$71,000.00 $0.00 Total TAX REVENUE $14,635,417.79 ($12,457,985.99)85.12%$2,177,431.80 ($2,448,702.25) LOCAL OPTION TAXES Local Option Tax-Sales $2,749,000.00 ($1,683,289.72)61.23%$1,065,710.28 $0.00 Local Option Tax-Rooms/Me $947,658.00 ($635,791.73)67.09%$311,866.27 $0.00 Total LOCAL OPTION TAXES $3,696,658.00 ($2,319,081.45)62.73%$1,377,576.55 $0.00 Total TAX REVENUE $18,332,075.79 ($14,777,067.44)80.61%$3,555,008.35 ($2,448,702.25) INTEREST/PENALTY ON TAX Penalty, Current & Prior $125,000.00 ($127,303.79)101.84%($2,303.79)($39,552.95) Interest, Current & Prior $42,000.00 ($38,824.45)92.44%$3,175.55 ($6,745.08) Abatements/Write-offs $0.00 $58,989.30 100.00%$58,989.30 $11.67 Attorney Fees $2,500.00 ($6,366.76)254.67%($3,866.76)$0.00 Fee to Collect State Educ $93,300.00 $0.00 0.00%$93,300.00 $0.00 Current Use $16,000.00 $0.00 0.00%$16,000.00 $0.00 Total INTEREST/PENALTY ON TAX $278,800.00 ($113,505.70)40.71%$165,294.30 ($46,286.36) CITY MANAGER Administrative Services-W $47,500.00 ($47,500.00)100.00%$0.00 $0.00 Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-March Administrative Services-S $134,392.00 ($134,392.00)100.00%$0.00 $0.00 Administrative Services-W $150,336.00 ($150,336.00)100.00%$0.00 $0.00 From Sewer-Audit & Actuar $6,214.00 ($6,214.00)100.00%$0.00 $0.00 From SW-Audit & Actuary $3,555.00 ($3,555.00)100.00%$0.00 $0.00 Pension Liab Note-WPC $38,675.00 $0.00 0.00%$38,675.00 $0.00 Pension Liab Note-SW $26,510.00 $0.00 0.00%$26,510.00 $0.00 From Water-Audit $2,100.00 $0.00 0.00%$2,100.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 $0.00 0.00%$31,424.00 $0.00 From WPC-Payroll, Testing $700.00 ($700.00)100.00%$0.00 $0.00 From SW-Payroll, Testing $480.00 ($480.00)100.00%$0.00 $0.00 Solar Credits $0.00 ($9,559.10)100.00%($9,559.10)($1,184.07) CIGNA/VLCT Insur Rebate $0.00 ($25.69)100.00%($25.69)$0.00 Miscellaneous $2,000.00 ($430.00)21.50%$1,570.00 ($17.00) Total CITY MANAGER $443,886.00 ($353,191.79)79.57%$90,694.21 ($1,201.07) CITY CLERK Recording Fees $135,000.00 ($83,101.00)61.56%$51,899.00 ($6,227.00) Photocopy Fees $26,000.00 ($17,786.85)68.41%$8,213.15 ($1,722.25) Photocopies-Vital Records $5,000.00 ($2,475.00)49.50%$2,525.00 ($351.00) Pet Licenses $22,000.00 ($17,261.57)78.46%$4,738.43 ($8,419.00) Pet Control Fees $4,000.00 ($760.00)19.00%$3,240.00 ($25.00) Beverage/Cabaret License $8,200.00 ($8,035.00)97.99%$165.00 ($2,120.00) Entertainment Permits $1,000.00 ($85.00)8.50%$915.00 ($75.00) Marriage Licenses $1,500.00 ($700.00)46.67%$800.00 ($20.00) Green Mountain Passports $300.00 ($192.00)64.00%$108.00 ($10.00) Motor Vehicle Renewals $1,000.00 ($378.00)37.80%$622.00 ($27.00) Interest on Investments $21,000.00 ($15,034.61)71.59%$5,965.39 ($1,838.92) Total CITY CLERK $225,000.00 ($145,809.03)64.80%$79,190.97 ($20,835.17) Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-March PLANNING Building & Sign Permits $250,000.00 ($223,693.50)89.48%$26,306.50 ($55,856.21) Bianchi Ruling $9,000.00 ($10,353.00)115.03%($1,353.00)($1,017.00) Zoning and Planning $95,000.00 ($65,614.70)69.07%$29,385.30 ($8,365.20) Sewer Inspection Fees $2,500.00 ($2,150.00)86.00%$350.00 ($400.00) Peddlers' Permits $1,200.00 ($560.00)46.67%$640.00 $0.00 Total PLANNING $357,700.00 ($302,371.20)84.53%$55,328.80 ($65,638.41) FIRE DEPARTMENT Outside Employment $4,000.00 ($407.00)10.18%$3,593.00 $0.00 Fire Inspection Revenue $475,000.00 ($306,601.35)64.55%$168,398.65 ($59,492.09) Total FIRE DEPARTMENT $479,000.00 ($307,008.35)64.09%$171,991.65 ($59,492.09) ELECTRICAL INSPECTION Electrical Inspection-Rev $75,000.00 ($31,023.96)41.37%$43,976.04 ($9,867.96) Total ELECTRICAL INSPECTION $75,000.00 ($31,023.96)41.37%$43,976.04 ($9,867.96) AMBULANCE Tax Revenues $155,000.00 ($155,000.00)100.00%$0.00 $0.00 Ambulance Service Billing $575,000.00 ($404,634.19)70.37%$170,365.81 ($78,376.42) Grand Isle Billing $6,000.00 ($4,551.49)75.86%$1,448.51 ($678.99) Miscellaneous Income $12,000.00 ($4,890.87)40.76%$7,109.13 ($150.00) Total AMBULANCE $748,000.00 ($569,076.55)76.08%$178,923.45 ($79,205.41) POLICE DEPARTMENT Vermont District Court $60,000.00 ($8,645.06)14.41%$51,354.94 $1,686.00 Traffic Safety Grant $7,500.00 $0.00 0.00%$7,500.00 $0.00 Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-March Sale of Cruisers/Bequest $3,000.00 ($2,780.00)92.67%$220.00 $0.00 Police Reports $7,500.00 ($3,792.00)50.56%$3,708.00 ($185.00) I.C.A.C.$2,000.00 ($1,828.60)91.43%$171.40 $0.00 SHARP $0.00 ($9,336.70)100.00%($9,336.70)$11,933.73 Drug Task Force Grant $115,000.00 $6,299.65 -5.48%$121,299.65 $6,299.65 Parking Tickets $0.00 ($245.00)100.00%($245.00)($30.00) Alarm Registrations $12,000.00 ($9,810.00)81.75%$2,190.00 ($2,430.00) Alarm Fines $2,500.00 ($1,050.00)42.00%$1,450.00 ($260.00) Off Duty Police $20,000.00 ($28,452.94)142.26%($8,452.94)($289.96) Bullet Proof Vest Grant $3,500.00 $0.00 0.00%$3,500.00 $0.00 COPS Grant $2,500.00 $0.00 0.00%$2,500.00 $0.00 Police Impact Fees $110,000.00 $0.00 0.00%$110,000.00 $0.00 3rd Floor Lease Revenue $101,688.00 ($59,196.63)58.21%$42,491.37 ($8,053.53) Solar Credits $0.00 ($6,164.82)100.00%($6,164.82)($2,698.17) Miscellaneous - Police $5,000.00 ($3,131.67)62.63%$1,868.33 ($302.00) Xfer In-Fund 207 $20,000.00 $0.00 0.00%$20,000.00 $0.00 Total POLICE DEPARTMENT $472,188.00 ($128,133.77)27.14%$344,054.23 $5,670.72 HIGHWAY DEPARTMENT Road Opening Permits $110,000.00 ($48,385.00)43.99%$61,615.00 $0.00 Overweight truck permits $2,500.00 ($1,270.00)50.80%$1,230.00 ($865.00) Highway State Aid $225,000.00 ($127,203.26)56.53%$97,796.74 $0.00 Paving & Other Grants $771,000.00 $0.00 0.00%$771,000.00 $0.00 Fuel Pump Surcharge $6,000.00 ($4,396.54)73.28%$1,603.46 ($526.34) HazMat Facility Lease $24,000.00 ($22,324.01)93.02%$1,675.99 ($5,023.06) School Bus Parts Reimbure $32,500.00 ($27,246.28)83.83%$5,253.72 ($979.20) School gas/diesel reimbur $150,000.00 ($80,870.61)53.91%$69,129.39 ($10,438.83) School vehicle repair pay $10,000.00 $0.00 0.00%$10,000.00 $0.00 Salary Reimbursement-WPC $280,543.46 ($280,543.46)100.00%$0.00 $0.00 FICA Reimbursement-WPC $22,944.08 ($22,944.08)100.00%$0.00 $0.00 Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-March Pension Reimbursement-WPC $85,518.82 ($85,518.82)100.00%$0.00 $0.00 Benefits Reimbursement-WP $78,218.44 ($78,218.44)100.00%$0.00 $0.00 Salary Reimbursement-SW $18,772.43 ($18,772.43)100.00%$0.00 $0.00 Benefits Reimbursement-SW $10,429.12 ($10,429.12)100.00%$0.00 $0.00 Reimburse from Fund 265 $8,343.30 ($8,343.30)100.00%$0.00 $0.00 Highway Impact Fee-RT 2 $104,000.00 $0.00 0.00%$104,000.00 $0.00 Hgwy Misc Revenue $30,000.00 ($26,210.73)87.37%$3,789.27 $11,236.77 Total HIGHWAY DEPARTMENT $1,969,769.65 ($842,676.08)42.78%$1,127,093.57 ($6,595.66) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00 Total RED ROCKS PARK $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00 FACILITIES J/C Park Rentals $35,000.00 $0.00 0.00%$35,000.00 $0.00 Total FACILITIES $35,000.00 $0.00 0.00%$35,000.00 $0.00 SPECIAL ACTIVITIES Great Escape Ticket Sales $6,545.00 ($6,321.00)96.58%$224.00 $0.00 Aternoon Skiing/Middle Sc $0.00 ($10,590.00)100.00%($10,590.00)$0.00 Youth Programs $98,000.00 ($79,461.00)81.08%$18,539.00 ($16,222.00) Adult Evening Classes $41,000.00 ($17,081.00)41.66%$23,919.00 ($2,840.00) City Fest $0.00 ($4,673.18)100.00%($4,673.18)$2,500.00 Recreation Impact Fees $181,866.00 $0.00 0.00%$181,866.00 $0.00 Debt Proceeds $246,500.00 $0.00 0.00%$246,500.00 $0.00 Xfer In-Fund 309 $139,361.32 $0.00 0.00%$139,361.32 $0.00 Bikes and Bites $0.00 ($7,620.00)100.00%($7,620.00)($100.00) Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-March Total SPECIAL ACTIVITIES $713,272.32 ($125,746.18)17.63%$587,526.14 ($16,662.00) Total RECREATION $759,272.32 ($135,243.18)17.81%$624,029.14 ($16,662.00) COMMUNITY LIBRARY Grants $0.00 ($635.00)100.00%($635.00)$0.00 Library Lost Books $1,200.00 ($116.50)9.71%$1,083.50 $235.98 Fines and Fees $3,800.00 ($1,956.40)51.48%$1,843.60 $293.00 Non-Resident Fees $700.00 ($660.00)94.29%$40.00 $30.00 Libriary Copies and Print $2,200.00 ($1,270.22)57.74%$929.78 $168.00 Xfer in-Fund 603 $14,971.67 $0.00 0.00%$14,971.67 $0.00 Blanchette Gift Trsf In $3,000.00 $0.00 0.00%$3,000.00 $0.00 Total COMMUNITY LIBRARY $25,871.67 ($4,638.12)17.93%$21,233.55 $726.98 Total GENERAL FUND $24,166,563.43 ($17,709,745.17)73.28%$6,456,818.26 ($2,748,088.68) Total All Funds $24,166,563.43 ($17,709,745.17)73.28%$6,456,818.26 ($2,748,088.68) Revenue Report-March, 2018 Sewer Fund Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-March WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C. User Fees $3,500,000.00 ($2,691,671.64)76.90%$808,328.36 ($322,681.04) W.P.C. Truck Charges $10,000.00 ($10,374.12)103.74%($374.12)($6,367.50) Connection Fees $300,000.00 ($229,489.81)76.50%$70,510.19 ($26,278.27) Total CHARGES FOR SERVICES $3,810,000.00 ($2,931,535.57)76.94%$878,464.43 ($355,326.81) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00%$742,310.00 $0.00 GF Note Repay-Solar $166,000.00 ($12,004.00)7.23%$153,996.00 ($12,004.00) Total BOND AND LOAN PROCEEDS $908,310.00 ($12,004.00)1.32%$896,306.00 ($12,004.00) MISCELLANEOUS Miscellaneous Rev.-W.P.C.$4,000.00 ($217.50)5.44%$3,782.50 $0.00 Total MISCELLANEOUS $4,000.00 ($217.50)5.44%$3,782.50 $0.00 Total OPERATING TRANSFERS IN $4,722,310.00 ($2,943,757.07)62.34%$1,778,552.93 ($367,330.81) Total ENTERPRISE FUND/W.P.C.$4,722,310.00 ($2,943,757.07)62.34%$1,778,552.93 ($367,330.81) Total All Funds $4,722,310.00 ($2,943,757.07)62.34%$1,778,552.93 ($367,330.81) Revenue Report-March, 2018 Stormwater Fund Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-March S/WATER UTILITIES REVENUE Intergovernmental Revenue $80,000.00 $0.00 0.00%$80,000.00 $0.00 S/W User Fees - Water Bil $2,066,764.00 ($1,529,530.84)74.01%$537,233.16 ($189,282.93) Payment from GF re: GIS $38,000.00 ($6,500.00)17.11%$31,500.00 ($6,500.00) SW Grants $940,000.00 ($944,241.94)100.45%($4,241.94)$0.00 Stormwater Miscellaneous $1,000.00 ($107,555.09)10755.51%($106,555.09)$0.00 Total S/WATER UTILITIES REVENUE $3,125,764.00 ($2,587,827.87)82.79%$537,936.13 ($195,782.93) Total STORM WATER UTILITIES $3,125,764.00 ($2,587,827.87)82.79%$537,936.13 ($195,782.93) Total All Funds $3,125,764.00 ($2,587,827.87)82.79%$537,936.13 ($195,782.93) Expenditure Report-March, 2018 General Fund Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Total CITY COUNCIL $296,399.00 $144,937.00 48.90%$151,462.00 $24,403.00 Total ADMINISTRATIVE INSURANCE $4,079,643.05 $2,930,625.58 71.84%$1,149,017.47 $602,681.95 Total CITY MANAGER $633,992.30 $474,668.11 74.87%$159,324.19 $82,495.96 Total LEGAL, ACCOUNTING, ACTUARY $271,386.17 $241,781.13 89.09%$29,605.04 $32,638.65 Total ADMINISTRATIVE SERVICES $720,993.10 $542,522.59 75.25%$178,470.51 $131,580.48 Total INFORMATION TECHNOLOGY $122,739.40 $96,170.34 78.35%$26,569.06 $18,289.47 Total CITY CLERK $251,734.18 $165,797.40 65.86%$85,936.78 $25,078.93 Total ASSESSING/TAX/FINANCE $313,713.59 $231,911.00 73.92%$81,802.59 $29,683.41 Total PLANNING/DESIGN REVIEW $414,356.90 $275,182.79 66.41%$139,174.11 $40,893.19 Total OPERATING TRANSFERS OUT $469,200.00 $448,200.00 100.00%$0.00 $0.00 Total GENERAL GOVERNMENT EXP.$7,574,157.69 $5,551,795.94 73.30%$2,001,361.75 $987,745.04 Total FIRE DEPARTMENT $2,659,158.75 $2,636,782.16 80.35%$644,659.85 $774,918.59 Total ELECTRICAL INSPECTIONS $2,700.00 $2,190.25 81.12%$509.75 $285.06 Total AMBULANCE $746,933.26 $111,024.93 89.07%$13,625.07 ($479,911.47) Total POLICE DEPARTMENT $4,921,066.57 $3,326,731.87 67.60%$1,594,334.70 $471,349.69 Total PUBLIC SAFETY $8,329,858.58 $6,076,729.21 72.95%$2,253,129.37 $766,641.87 Total OPERATING TRANSFERS OUT $860,000.00 $882,998.31 100.23%($1,998.31)$7,680.58 Total HIGHWAY DEPARTMENT $3,372,871.58 $1,793,569.29 53.18%$1,579,302.29 $11,147.41 Total RECREATION ADMINISTRATION $341,167.09 $270,199.73 79.20%$70,967.36 $35,725.60 Total PROGRAMS $30,500.00 $20,616.81 67.60%$9,883.19 $5,770.81 Total RED ROCKS PARK $19,963.00 $10,834.26 54.27%$9,128.74 $126.49 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Total FACILITIES $641,107.50 $11,257.92 1.76%$629,849.58 $588.16 Total LEISURE ARTS $3,600.00 $3,600.00 100.00%$0.00 $0.00 Total SPECIAL ACTIVITIES $116,300.00 $113,436.10 97.54%$2,863.90 ($1,843.57) Total COMMUNITY LIBRARY $488,379.12 $305,714.51 62.60%$182,664.61 $56,109.91 Total CAPITAL/PARK MAINTENANCE $235,327.87 $174,154.41 74.01%$61,173.46 $26,832.54 Total CULTURE AND RECREATION $1,876,344.58 $909,813.74 48.49%$966,530.84 $123,309.94 Total OTHER OPERATING ENTITIES $683,764.00 $681,593.85 99.68%$2,170.15 $206,462.34 Total CURRENT PRINCIPAL $861,966.00 $723,589.00 83.95%$138,377.00 $0.00 Total CURRENT INTEREST $607,601.00 $243,775.35 40.12%$363,825.65 $138,152.17 Total All Funds $24,166,563.43 $16,863,864.69 69.78%$7,302,698.74 $2,241,139.35 Expenditure Report-March, 2018 General Fund Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,500.00 $2,500.00 100.00%$0.00 $48.00 Housing Trust $50,000.00 $50,000.00 100.00%$0.00 $50,000.00 Designated Reserve $150,000.00 $0.00 0.00%$150,000.00 $0.00 Advertising $3,000.00 $2,986.00 99.53%$14.00 $126.00 G.B.I.C.$5,000.00 $5,000.00 100.00%$0.00 $0.00 V.L.C.T.$21,344.00 $21,391.00 100.22%($47.00)($21,391.00) Chamber of Commerce $4,035.00 $3,600.00 89.22%$435.00 $0.00 Social Services $40,600.00 $39,300.00 96.80%$1,300.00 $0.00 CCTV-Clickable Meetings $10,000.00 $10,000.00 100.00%$0.00 $0.00 Councilors $5,480.00 $5,480.00 100.00%$0.00 $0.00 Liquor Control $300.00 $300.00 100.00%$0.00 $0.00 Front Porch Forum $4,140.00 $4,380.00 105.80%($240.00)($4,380.00) Total CITY COUNCIL $296,399.00 $144,937.00 48.90%$151,462.00 $24,403.00 ADMINISTRATIVE INSURANCE Salaries $116,684.39 $83,024.32 71.15%$33,660.07 $9,573.01 Payment to Sickbank Fund $125,000.00 $125,000.00 100.00%$0.00 $0.00 ADP Timeclock Charge $2,400.00 $0.00 0.00%$2,400.00 $0.00 Fringe Benefits $18,975.00 $12,525.51 66.01%$6,449.49 $245.57 FICA/Medicare $8,926.36 $6,524.94 73.10%$2,401.42 $751.45 Vision Plan $14,233.25 $10,433.37 73.30%$3,799.88 $2,059.95 Short Term Disability Pla $28,985.20 $15,759.20 54.37%$13,226.00 $3,151.84 Group Health Insurance $1,854,765.00 $1,636,390.81 88.23%$218,374.19 $341,175.74 Bank - Benefits $18,000.00 $22,586.51 125.48%($4,586.51)$839.70 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Group Life Insurance $16,718.00 $32,161.30 192.38%($15,443.30)$6,432.26 Group Dental Insurance $116,422.60 $102,107.02 87.70%$14,315.58 $20,696.95 Pension $1,043,549.25 $116,172.52 11.13%$927,376.73 $39,438.39 ICMA Match $148,221.00 $137,108.46 92.50%$11,112.54 $15,839.11 Workers Comp Insurance $341,445.00 $357,015.45 104.56%($15,570.45)$91,969.36 Property Insurance $206,818.00 $262,148.33 126.75%($55,330.33)$67,826.16 VLCT Unemployment Insuran $8,500.00 $9,167.84 107.86%($667.84)$2,682.46 Deductibles/Coinsurance $10,000.00 $2,500.00 25.00%$7,500.00 $0.00 Total ADMINISTRATIVE INSURANCE $4,079,643.05 $2,930,625.58 71.84%$1,149,017.47 $602,681.95 CITY MANAGER City Mgr.Salaries-Perm.$503,905.71 $390,080.09 77.41%$113,825.62 $88,167.30 Leave Time Turn-In $4,437.80 $0.00 0.00%$4,437.80 $0.00 FICA/Medicare $38,548.79 $30,935.87 80.25%$7,612.92 $7,408.30 Office Supplies $4,600.00 $2,063.12 44.85%$2,536.88 $680.65 Advertising $10,000.00 $9,821.30 98.21%$178.70 $1,509.00 Telephone $2,500.00 $2,436.55 97.46%$63.45 $503.29 Postage $1,500.00 $1,474.55 98.30%$25.45 $0.00 Dues and Subscriptions $2,500.00 $2,648.60 105.94%($148.60)$46.00 Printing $3,000.00 $3,597.44 119.91%($597.44)$3,405.49 Consulting Fees $55,000.00 $27,595.73 50.17%$27,404.27 ($20,110.72) Travel & Training $8,000.00 $4,014.86 50.19%$3,985.14 $886.65 Total CITY MANAGER $633,992.30 $474,668.11 74.87%$159,324.19 $82,495.96 LEGAL, ACCOUNTING, ACTUARY FICA/Medicare $7,339.89 $285.58 3.89%$7,054.31 $0.00 Dues and Subscriptions $4,100.00 $3,936.30 96.01%$163.70 $753.04 Hiring-required testing $1,000.00 $907.50 90.75%$92.50 $268.00 Payroll Processing Fees $20,000.00 $17,374.11 86.87%$2,625.89 $3,981.98 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Appeals/Abatements $10,000.00 $7,646.24 76.46%$2,353.76 $0.00 Gen Govt. Actuaries/Pensi $22,000.00 $22,150.00 100.68%($150.00)$0.00 Gen Govt. Audit/Accountin $26,000.00 $26,950.00 103.65%($950.00)$2,550.00 Legal/Labor/Suits $85,000.00 $88,037.53 103.57%($3,037.53)$13,123.58 Legal Costs $95,946.28 $74,493.87 77.64%$21,452.41 $11,962.05 Total LEGAL, ACCOUNTING, ACTUARY $271,386.17 $241,781.13 89.09%$29,605.04 $32,638.65 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,500.00 $1,196.08 79.74%$303.92 $199.84 Vehicle - Maintenance $2,500.00 $1,806.05 72.24%$693.95 $117.56 Office Equipment Fees $12,000.00 $9,316.51 77.64%$2,683.49 $3,604.16 Muni Bld Cleaning Service $27,000.00 $23,543.18 87.20%$3,456.82 $4,641.71 City Hall Maintenance $20,000.00 $14,940.19 74.70%$5,059.81 $521.93 Contingency Fund-Infrastr $140,000.00 $106,266.63 75.90%$33,733.37 $12,588.75 HVAC Maintenance $1,450.00 $1,250.50 86.24%$199.50 $0.00 Positive Pay Fee $800.00 $573.84 71.73%$226.16 $62.04 Electricity-City Hall $30,000.00 $22,190.63 73.97%$7,809.37 $5,091.54 Utilities-City Hall $20,000.00 $13,434.81 67.17%$6,565.19 $4,737.62 Street Lights $142,000.00 $105,550.22 74.33%$36,449.78 $21,534.94 Stormwater User Rent $306,000.00 $233,072.91 76.17%$72,927.09 $77,269.50 Urban Art Project Park $1,500.00 $0.00 0.00%$1,500.00 $0.00 Emergency Mgmt Center $1,500.00 $0.00 0.00%$1,500.00 $0.00 Generator Prevent Maint.$1,500.00 $604.00 40.27%$896.00 $0.00 Council/Board Secretary $13,243.10 $8,777.04 66.28%$4,466.06 $1,210.89 Total ADMINISTRATIVE SERVICES $720,993.10 $542,522.59 75.25%$178,470.51 $131,580.48 INFORMATION TECHNOLOGY IT Staff $56,422.40 $44,370.60 78.64%$12,051.80 $5,844.00 FICA/Medicare $4,317.00 $3,477.27 80.55%$839.73 $452.55 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Computer Software $20,700.00 $15,841.04 76.53%$4,858.96 $2,925.52 IT Utility Services $17,800.00 $11,838.70 66.51%$5,961.30 $4,457.73 Computer Hardware $18,500.00 $15,802.73 85.42%$2,697.27 $1,010.92 IT Service $5,000.00 $4,840.00 96.80%$160.00 $3,598.75 Total INFORMATION TECHNOLOGY $122,739.40 $96,170.34 78.35%$26,569.06 $18,289.47 CITY CLERK City Clerk Salaries-Perm.$197,276.81 $135,679.20 68.78%$61,597.61 $18,719.21 Leave Time Turn-In $3,055.37 $0.00 0.00%$3,055.37 $0.00 Overtime $1,000.00 $295.97 29.60%$704.03 $0.00 FICA/Medicare $15,402.00 $11,002.44 71.44%$4,399.56 $1,489.24 General Supplies $2,500.00 $1,404.15 56.17%$1,095.85 $208.27 Animal Control $4,700.00 $3,002.97 63.89%$1,697.03 $599.17 Election Expenses $8,500.00 $2,805.44 33.01%$5,694.56 $2,648.49 Telephone $400.00 $146.07 36.52%$253.93 $32.35 Postage $1,500.00 $0.00 0.00%$1,500.00 $0.00 Dues and Subscriptions $350.00 $160.00 45.71%$190.00 $0.00 Printing $350.00 $198.76 56.79%$151.24 $0.00 Contractual Services $4,000.00 $4,000.00 100.00%$0.00 $0.00 Board of Civil Authority $2,000.00 $735.50 36.78%$1,264.50 $735.50 Election Workers $2,500.00 $827.50 33.10%$1,672.50 $827.50 BCA Appeals/Abatements $500.00 $0.00 0.00%$500.00 $0.00 Office Equip Maintenance $2,000.00 $1,571.02 78.55%$428.98 ($785.26) Travel & Training $4,200.00 $3,596.38 85.63%$603.62 $356.46 Photocopier Lease Prin $1,500.00 $372.00 24.80%$1,128.00 $248.00 Total CITY CLERK $251,734.18 $165,797.40 65.86%$85,936.78 $25,078.93 ASSESSING/TAX Assessing/Tax Sal.-Perm.$273,955.59 $201,491.28 73.55%$72,464.31 $27,970.40 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Overtime $0.00 $787.04 100.00%($787.04)$87.45 FICA/Medicare $20,958.00 $16,955.28 80.90%$4,002.72 $2,308.81 Office Supplies $1,900.00 $1,222.68 64.35%$677.32 $71.99 Tax Sales Advertising $500.00 $0.00 0.00%$500.00 $0.00 Telephone $300.00 $192.86 64.29%$107.14 $42.72 Postage $6,500.00 $2,835.84 43.63%$3,664.16 $0.00 Dues and Memberships $750.00 $380.00 50.67%$370.00 $190.00 Printing $3,500.00 $4,475.96 127.88%($975.96)$0.00 NEMRC/APEX $1,350.00 $1,376.96 102.00%($26.96)($1,376.96) Travel & Training $4,000.00 $2,193.10 54.83%$1,806.90 $389.00 Total ASSESSING/TAX $313,713.59 $231,911.00 73.92%$81,802.59 $29,683.41 PLANNING/DESIGN REVIEW Planning Salaries-Perm.$298,489.90 $220,998.55 74.04%$77,491.35 $32,488.82 Overtime $6,300.00 $3,302.63 52.42%$2,997.37 $767.19 FICA/Medicare $23,317.00 $17,696.85 75.90%$5,620.15 $2,618.98 Office Supplies $3,000.00 $2,339.49 77.98%$660.51 $270.00 Public Meeting Advertisin $4,000.00 $2,276.00 56.90%$1,724.00 $607.20 Telephone $350.00 $102.24 29.21%$247.76 $22.64 Postage $1,000.00 $0.00 0.00%$1,000.00 $0.00 Dues and Subscriptions $1,500.00 $0.00 0.00%$1,500.00 $0.00 Document Printing $2,000.00 $1,004.21 50.21%$995.79 $0.00 Consultants $55,000.00 $13,671.71 24.86%$41,328.29 $1,045.12 Committee Support $2,900.00 $724.42 24.98%$2,175.58 $519.50 Payment for GIS Services $2,500.00 $2,500.00 100.00%$0.00 $2,500.00 PC/DRB Stipends $8,500.00 $8,610.41 101.30%($110.41)$0.00 Travel & Training $5,500.00 $1,956.28 35.57%$3,543.72 $53.74 Total PLANNING/DESIGN REVIEW $414,356.90 $275,182.79 66.41%$139,174.11 $40,893.19 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $155,000.00 100.00%$0.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00%$0.00 $0.00 Open Space Reserve Fund $285,000.00 $285,000.00 100.00%$0.00 $0.00 Total OPERATING TRANSFERS OUT $448,200.00 $448,200.00 100.00%$0.00 $0.00 Total GENERAL GOVERNMENT EXP.$7,553,157.69 $5,551,795.94 73.50%$2,001,361.75 $987,745.04 PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $2,020,762.43 $1,454,379.80 71.97%$566,382.63 $510,176.08 Fire Salaries-EMT $84,602.52 $56,704.97 67.03%$27,897.55 $56,704.97 Holiday Pay $211,960.00 $260,510.46 122.91%($48,550.46)$82,844.28 Fair Labor Standard O/T $147,725.62 $23,637.93 16.00%$124,087.69 $20,402.34 F/D Overtime - Fill-In $145,000.00 $285,810.12 197.11%($140,810.12)$87,718.62 F/D Overtime - Training $51,500.00 $43,538.74 84.54%$7,961.26 $10,376.40 F/D Overtime - Emerg Call $12,000.00 $4,002.20 33.35%$7,997.80 $1,333.71 Wellness/Fitness $7,000.00 $4,900.00 70.00%$2,100.00 $0.00 Fire-Off Duty Outside Emp $3,000.00 $820.00 27.33%$2,180.00 $0.00 Payment to Sick Bank Fund $3,600.00 $0.00 0.00%$3,600.00 $0.00 New Employee Training $7,500.00 $0.00 0.00%$7,500.00 $0.00 FICA/Medicare $207,271.44 $169,273.07 81.67%$37,998.37 $58,466.94 Office Supplies $2,000.00 $1,409.51 70.48%$590.49 $392.02 Vaccinations-HEP $1,000.00 $0.00 0.00%$1,000.00 $0.00 REHAB Supplies $300.00 $59.63 19.88%$240.37 $0.00 Station Operating Supply $4,500.00 $793.31 17.63%$3,706.69 $167.93 Maintenance Tools $420.00 $76.13 18.13%$343.87 $0.00 Uniforms-Career $19,000.00 $23,781.01 125.16%($4,781.01)$4,933.00 Firefighting Clothing $12,000.00 $8,016.24 66.80%$3,983.76 $438.49 Vehicle Tools $1,000.00 $887.42 88.74%$112.58 $717.37 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Gas Chief's vehicle & rei $3,200.00 $1,489.36 46.54%$1,710.64 $188.39 Diesel Fuel $18,000.00 $12,317.26 68.43%$5,682.74 $1,365.10 Oil $600.00 $0.00 0.00%$600.00 $0.00 Films and Books $1,000.00 $257.17 25.72%$742.83 $18.85 Fire Prevention Materials $2,500.00 $402.78 16.11%$2,097.22 $44.15 Fire Extinguishers $600.00 $360.00 60.00%$240.00 $0.00 Airpacks Maintenance $4,500.00 $4,072.62 90.50%$427.38 $178.11 Telephone $14,000.00 $8,890.01 63.50%$5,109.99 $1,764.10 Postage-Tool Shipping $450.00 $253.32 56.29%$196.68 $0.00 Dues and Subscriptions $1,500.00 $807.70 53.85%$692.30 $495.00 Fire Station Maintenance $14,000.00 $12,039.27 85.99%$1,960.73 $1,413.84 HVAC Maintenance $0.00 $3,943.00 100.00%($3,943.00)$533.00 Laundry and Bedding $900.00 $162.00 18.00%$738.00 $162.00 Radio Repair $1,500.00 $0.00 0.00%$1,500.00 $0.00 Vehicle Maintenance $16,000.00 $8,295.90 51.85%$7,704.10 $677.88 Vehicle Repair $20,000.00 $33,108.09 165.54%($13,108.09)$728.47 Equipment R & M $7,500.00 $3,712.62 49.50%$3,787.38 $340.00 Truck Tires $5,200.00 $4,174.64 80.28%$1,025.36 $0.00 Computers Contract ACS $4,500.00 $2,422.79 53.84%$2,077.21 $20.00 Public Safety Equipment $0.00 $0.00 0.00%$0.00 ($2,147.35) Conferences $1,000.00 $396.13 39.61%$603.87 $244.19 Training Schools $7,600.00 $3,982.79 52.41%$3,617.21 $663.45 Training Equipment $750.00 $1,365.79 182.11%($615.79)$0.00 Recruiting & Testing $1,000.00 $3,507.85 350.79%($2,507.85)$0.00 Fire Station #2 Heat/Elec $12,500.00 $15,031.17 120.25%($2,531.17)$3,828.26 Fire Safety Equipment $32,000.00 $12,229.00 38.22%$19,771.00 $12,229.00 F/D Furniture/Equipment $2,500.00 $0.00 0.00%$2,500.00 $0.00 Firefighting Equipment-ho $12,500.00 $12,098.36 96.79%$401.64 $0.00 Public Safety Communicati $0.00 $0.00 0.00%$0.00 ($82,500.00) Note on Quint Fire Truck $153,000.00 $152,862.00 99.91%$138.00 $0.00 Copier $500.00 $0.00 0.00%$500.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Total FIRE DEPARTMENT $3,281,442.01 $2,636,782.16 80.35%$644,659.85 $774,918.59 ELECTRICAL INSPECTIONS Uniforms-Electrical Insp $500.00 $79.98 16.00%$420.02 $0.00 Vehicle-Gas and Repairs $1,200.00 $1,620.28 135.02%($420.28)$95.06 Dues and Subscriptions $250.00 $190.00 76.00%$60.00 $190.00 Training Costs $500.00 $100.00 20.00%$400.00 $0.00 Equipment Purchase $250.00 $199.99 80.00%$50.01 $0.00 Total ELECTRICAL INSPECTIONS $2,700.00 $2,190.25 81.12%$509.75 $285.06 AMBULANCE Permanent Salaries $0.00 $0.00 0.00%$0.00 ($291,873.99) EMT Pay $0.00 $0.00 0.00%$0.00 ($48,252.38) Holiday Pay $0.00 $0.45 100.00%($0.45)($49,816.28) Fair Labor Standard OT $0.00 $0.00 0.00%$0.00 ($16,902.24) Overtime Fill-In $0.00 $0.00 0.00%$0.00 ($50,182.94) Overtime - Training $0.00 $0.00 0.00%$0.00 ($8,266.85) Overtime - Emergency Call $0.00 $0.00 0.00%$0.00 ($728.50) Wellness $1,500.00 $1,515.00 101.00%($15.00)$0.00 FICA/MEDI $0.00 $0.00 0.00%$0.00 ($34,032.80) Office Supplies $2,000.00 $212.98 10.65%$1,787.02 $135.00 Medical Supplies-Disposab $28,800.00 $36,111.65 125.39%($7,311.65)$6,195.36 Medical Supplies-Oxygen $3,500.00 $1,638.01 46.80%$1,861.99 $220.30 Medical Equipment Replace $6,500.00 $4,957.51 76.27%$1,542.49 $1,641.66 Uniforms-Career $6,000.00 $4,604.50 76.74%$1,395.50 $167.03 Diesel Fuel $6,500.00 $3,886.29 59.79%$2,613.71 $506.25 Training Films and Books $750.00 $0.00 0.00%$750.00 ($205.00) Telephone $5,000.00 $4,690.51 93.81%$309.49 $1,024.58 Billing Postage $2,000.00 $0.00 0.00%$2,000.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Dues & Subscriptions $500.00 $120.00 24.00%$380.00 $0.00 Radio Repair $1,000.00 $63.75 6.38%$936.25 $0.00 Vehicle Maintenance $2,500.00 $346.55 13.86%$2,153.45 $212.83 Vehicle Repair $3,000.00 $2,174.34 72.48%$825.66 $121.50 Equipment R&M $1,250.00 $51.21 4.10%$1,198.79 $0.00 Office Equip Maintenance $350.00 $249.70 71.34%$100.30 $0.00 Billing Software/Upgrades $4,000.00 $4,056.63 101.42%($56.63)$0.00 Med Equipment Maintenance $1,000.00 $0.00 0.00%$1,000.00 $0.00 Training Programs $6,000.00 $7,535.00 125.58%($1,535.00)$125.00 Training Equipment $500.00 $110.85 22.17%$389.15 $0.00 To Reserve Fund-Training $10,000.00 $10,000.00 100.00%$0.00 $10,000.00 EMS Patient Care Discript $32,000.00 $28,700.00 89.69%$3,300.00 $0.00 Total AMBULANCE $124,650.00 $111,024.93 89.07%$13,625.07 ($479,911.47) POLICE DEPARTMENT Police Salaries-Permanent $3,199,305.83 $2,093,952.38 65.45%$1,105,353.45 $287,270.16 Police Salaries-Other $15,000.00 $20,615.59 137.44%($5,615.59)($13,938.48) Police Salaries-Overtime $319,930.58 $217,956.09 68.13%$101,974.49 $31,857.00 Holiday Pay $182,271.43 $189,979.56 104.23%($7,708.13)$33,183.36 Shift Differential $63,432.16 $34,004.98 53.61%$29,427.18 $4,267.22 Off-Duty Police Salary $20,000.00 $22,090.00 110.45%($2,090.00)$1,920.00 Fitness $6,000.00 $3,900.00 65.00%$2,100.00 $0.00 FICA/Medicare $294,826.57 $200,491.73 68.00%$94,334.84 $26,384.54 Office Supplies $10,500.00 $8,621.09 82.11%$1,878.91 $2,959.15 Range Supplies $12,000.00 $12,250.29 102.09%($250.29)$479.98 Radio Equipment-Supplies $300.00 $0.00 0.00%$300.00 $0.00 Investigative Supplies $8,120.00 $2,943.07 36.24%$5,176.93 $430.99 Youth Services Supplies $5,000.00 $2,254.48 45.09%$2,745.52 $650.87 Traffic Unit Supplies $2,000.00 $1,962.38 98.12%$37.62 $824.00 K-9 Supplies $4,000.00 $5,174.44 129.36%($1,174.44)$1,855.87 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Janitorial Supplies $3,200.00 $2,546.56 79.58%$653.44 $601.46 Uniform Supplies $35,000.00 $28,569.27 81.63%$6,430.73 $7,163.56 Tires $9,800.00 $3,045.56 31.08%$6,754.44 $0.00 Gas and Oil $70,000.00 $41,601.92 59.43%$28,398.08 $9,606.96 Telephone $32,000.00 $25,694.06 80.29%$6,305.94 $5,252.06 Postage $2,200.00 $1,454.50 66.11%$745.50 $373.05 Dues and Subscriptions $2,100.00 $985.83 46.94%$1,114.17 $145.93 Towing Services $1,000.00 $0.00 0.00%$1,000.00 $0.00 Crime Prevention Supplies $4,500.00 $4,080.10 90.67%$419.90 $1,434.50 Building Maintenance $11,000.00 $4,241.40 38.56%$6,758.60 $175.00 3rd Floor Lease $135,100.00 $7,592.31 5.62%$127,507.69 $1,516.00 Uniform Cleaning $15,000.00 $9,209.35 61.40%$5,790.65 $2,017.50 Office Equip. Contract $6,000.00 $7,344.87 122.41%($1,344.87)$585.11 Generator Prevent Maint $800.00 $759.00 94.88%$41.00 $0.00 Radio Equip. Maintenance $2,000.00 $1,573.50 78.68%$426.50 $1,305.00 Vehicle Repair $48,000.00 $52,610.84 109.61%($4,610.84)$18,312.48 Computer Connections Syst $14,000.00 $6,785.25 48.47%$7,214.75 $0.00 Equipment Maintenance $2,000.00 $0.00 0.00%$2,000.00 $0.00 Records Management System $7,600.00 $6,590.00 86.71%$1,010.00 $0.00 Consulting Services $15,000.00 $11,400.00 76.00%$3,600.00 $1,087.50 IT/Computer Contractor/So $5,000.00 $5,739.00 114.78%($739.00)$5,739.00 Animal Control Contracts $24,900.00 $12,911.60 51.85%$11,988.40 $1,432.30 Conferences $6,000.00 $1,047.30 17.46%$4,952.70 $369.75 In-Service Training $28,500.00 $21,055.08 73.88%$7,444.92 $1,868.47 Recruiting & Testing $4,000.00 $2,571.00 64.28%$1,429.00 $0.00 Tuition Reimbursement $3,800.00 $0.00 0.00%$3,800.00 $0.00 Electric-Police Dept.$50,000.00 $44,879.66 89.76%$5,120.34 $9,455.81 Heat/Hot Water $6,500.00 $4,113.83 63.29%$2,386.17 $2,781.11 Radio Installation Utilit $500.00 $0.00 0.00%$500.00 $0.00 Building Common Area Fees $60,000.00 $53,419.78 89.03%$6,580.22 $10,256.77 Cleaning/Building Service $34,200.00 $26,951.00 78.80%$7,249.00 $5,390.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Vehicles and Equipment $82,000.00 $71,336.51 87.00%$10,663.49 $1,737.01 Vehicle Equipment $18,000.00 $0.00 0.00%$18,000.00 $0.00 Taser Replacement $0.00 $1,363.04 100.00%($1,363.04)$0.00 Police Computerization $38,680.00 $49,063.67 126.85%($10,383.67)$4,598.70 Total POLICE DEPARTMENT $4,921,066.57 $3,326,731.87 67.60%$1,594,334.70 $471,349.69 Total PUBLIC SAFETY $8,329,858.58 $6,076,729.21 72.95%$2,253,129.37 $766,641.87 OPERATING TRANSFERS OUT To undesignated reserve f $21,000.00 $22,998.31 109.52%($1,998.31)$7,680.58 To Capital Improvements $860,000.00 $860,000.00 100.00%$0.00 $0.00 Total OPERATING TRANSFERS OUT $881,000.00 $882,998.31 100.23%($1,998.31)$7,680.58 STREETS & HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm.$692,158.58 $542,917.39 78.44%$149,241.19 $26,269.41 Highway Salaries-Overtime $25,000.00 $25,713.56 102.85%($713.56)$5,260.06 FICA/Medicare $54,863.00 $46,935.03 85.55%$7,927.97 $2,433.60 Drug/Alcohol/Phys.Testing $0.00 $0.00 0.00%$0.00 ($89.00) Office Supplies $1,750.00 $1,104.27 63.10%$645.73 $477.95 Traffic Light Supplies $30,000.00 $23,321.81 77.74%$6,678.19 $5,045.14 Sign Supplies $7,500.00 $4,850.80 64.68%$2,649.20 $1,991.62 City Highways Material $32,500.00 $24,949.49 76.77%$7,550.51 $1,897.72 Road Striping $10,000.00 $3,321.09 33.21%$6,678.91 $0.00 Winter Salt $100,000.00 $122,354.39 122.35%($22,354.39)$14,937.68 Winter Sand $300.00 $0.00 0.00%$300.00 $0.00 Winter Liquid Deicer Addi $12,500.00 $13,371.93 106.98%($871.93)$4,455.00 Building Supplies $1,500.00 $1,329.16 88.61%$170.84 $0.00 Uniforms $21,000.00 $13,839.20 65.90%$7,160.80 $2,497.75 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Vehicle Repair Parts $85,000.00 $69,975.50 82.32%$15,024.50 $12,892.02 School Bus Parts $32,500.00 $23,812.66 73.27%$8,687.34 $1,026.43 Gasoline $22,500.00 $14,959.79 66.49%$7,540.21 $6,505.53 Oil $7,000.00 $5,419.08 77.42%$1,580.92 $461.23 Diesel Fuel $25,000.00 $39,655.46 158.62%($14,655.46)$18,195.61 Diesel/Gasoline Non City $150,000.00 $97,355.38 64.90%$52,644.62 $12,312.47 Fuel Station Maintenance $1,500.00 $431.50 28.77%$1,068.50 $0.00 Advertising $1,500.00 $1,500.00 100.00%$0.00 $0.00 Telephone/Internet $8,800.00 $4,567.24 51.90%$4,232.76 $850.43 Building Maintenance $32,500.00 $22,335.54 68.72%$10,164.46 $4,111.55 HVAC Maintenance $3,750.00 $3,982.28 106.19%($232.28)$1,756.42 Generator Prevent Maint $1,000.00 $4,375.44 437.54%($3,375.44)$0.00 Tree Care $7,500.00 $4,583.06 61.11%$2,916.94 $563.30 Consulting Services $20,000.00 $11,338.27 56.69%$8,661.73 $5,933.00 Equipment Rental/Purchase $1,750.00 $0.00 0.00%$1,750.00 $0.00 Office Equipment Maintnce $2,000.00 $792.14 39.61%$1,207.86 $0.00 Travel & Training $6,500.00 $8,057.72 123.96%($1,557.72)$739.58 Utilities - Garage $18,500.00 $13,590.78 73.46%$4,909.22 $2,795.37 Utilities-Garage Heat $15,000.00 $9,934.43 66.23%$5,065.57 $3,893.18 Traffic Lights $31,000.00 $17,393.81 56.11%$13,606.19 $4,008.33 Vehicle Replacement $253,000.00 $253,000.00 100.00%$0.00 ($126,823.87) Highway Paving $575,000.00 $349,221.55 60.73%$225,778.45 $0.00 Curbs and Sidewalks $7,500.00 $2,684.99 35.80%$4,815.01 $1,399.90 Special Projects $1,075,000.00 $10,594.55 0.99%$1,064,405.45 ($4,650.00) Total HIGHWAY DEPARTMENT $3,372,871.58 $1,793,569.29 53.18%$1,579,302.29 $11,147.41 Total STREETS & HIGHWAYS $3,372,871.58 $1,793,569.29 53.18%$1,579,302.29 $11,147.41 CULTURE AND RECREATION RECREATION ADMINISTRATION Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Rec.Admin.Salaries-Perm.$283,246.09 $225,154.87 79.49%$58,091.22 $30,146.63 Leave Time Turn-In $6,000.00 $0.00 0.00%$6,000.00 $0.00 FICA/Medicare $22,128.00 $18,368.07 83.01%$3,759.93 $2,395.19 Office Supplies $3,000.00 $2,028.73 67.62%$971.27 $35.99 Telephone $1,200.00 $1,200.00 100.00%$0.00 ($109.33) Postage $350.00 $0.00 0.00%$350.00 $0.00 Dues and Subscriptions $1,343.00 $1,675.00 124.72%($332.00)$145.00 Scholarships $1,000.00 ($150.00)-15.00%$1,150.00 ($60.00) Printing $10,000.00 $10,000.00 100.00%$0.00 $2,432.00 Software/Printer Contract $4,400.00 $4,421.13 100.48%($21.13)$20.00 Travel & Training $5,000.00 $4,579.29 91.59%$420.71 $140.00 Lease Printer and Copier $3,500.00 $2,922.64 83.50%$577.36 $580.12 Total RECREATION ADMINISTRATION $341,167.09 $270,199.73 79.20%$70,967.36 $35,725.60 PROGRAMS General Supplies $11,200.00 $5,050.06 45.09%$6,149.94 $2,479.20 Advertising $5,000.00 $3,244.00 64.88%$1,756.00 $2,300.00 Senior Programs $3,500.00 $1,835.14 52.43%$1,664.86 $220.21 Special Events $7,800.00 $10,487.61 134.46%($2,687.61)$771.40 School Use $3,000.00 $0.00 0.00%$3,000.00 $0.00 Total PROGRAMS $30,500.00 $20,616.81 67.60%$9,883.19 $5,770.81 RED ROCKS PARK Red Rocks Park Salaries $16,500.00 $8,954.18 54.27%$7,545.82 $0.00 FICA/Medicare $1,263.00 $738.72 58.49%$524.28 $0.00 General Supplies $500.00 $207.38 41.48%$292.62 $82.99 Printing $1,000.00 $741.78 74.18%$258.22 $0.00 Utilities $700.00 $192.20 27.46%$507.80 $43.50 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Total RED ROCKS PARK $19,963.00 $10,834.26 54.27%$9,128.74 $126.49 FACILITIES Park Salaries $3,000.00 $0.00 0.00%$3,000.00 $0.00 FICA/Medicare $229.50 $0.00 0.00%$229.50 $0.00 Supplies $9,000.00 $6,260.80 69.56%$2,739.20 $0.00 Fuel-Gas $1,500.00 $1,123.13 74.88%$376.87 $364.85 Facilities Maintenance $2,400.00 $504.40 21.02%$1,895.60 $0.00 Recreation Path Committee $0.00 $0.00 0.00%$0.00 ($354.60) Electric-Jaycee Park $1,600.00 $1,205.97 75.37%$394.03 $125.78 Electric-Dorset Park $1,500.00 $1,751.57 116.77%($251.57)$364.60 Electric-Overlook Park $350.00 $193.88 55.39%$156.12 $45.32 Electric-Tennis Courts $550.00 $218.17 39.67%$331.83 $42.21 Capital Projects $125,112.00 $0.00 0.00%$125,112.00 $0.00 Capital Items $77,000.00 $0.00 0.00%$77,000.00 $0.00 Facilities Improvements $172,366.00 $0.00 0.00%$172,366.00 $0.00 Capital Items $246,500.00 $0.00 0.00%$246,500.00 $0.00 Total FACILITIES $641,107.50 $11,257.92 1.76%$629,849.58 $588.16 LEISURE ARTS Chorus Directors $3,600.00 $3,600.00 100.00%$0.00 $0.00 Total LEISURE ARTS $3,600.00 $3,600.00 100.00%$0.00 $0.00 SPECIAL ACTIVITIES Salaries $0.00 $0.00 0.00%$0.00 ($8,809.07) FICA/MEDI $0.00 $0.00 0.00%$0.00 ($726.76) Adult Programs $33,500.00 $7,017.85 20.95%$26,482.15 $2,522.00 Youth Programs $25,000.00 $17,818.21 71.27%$7,181.79 $4,887.34 Driver's Education $19,000.00 $11,700.00 61.58%$7,300.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Great Escape Tickets $6,500.00 $8,590.00 132.15%($2,090.00)$0.00 Afternoon Skiing-Middle S $10,000.00 $10,590.00 105.90%($590.00)$0.00 City Fest $20,000.00 $32,245.60 161.23%($12,245.60)($80.00) Bikes and Bites $0.00 $25,111.52 100.00%($25,111.52)$0.00 Telephone $2,300.00 $362.92 15.78%$1,937.08 $362.92 Total SPECIAL ACTIVITIES $116,300.00 $113,436.10 97.54%$2,863.90 ($1,843.57) COMMUNITY LIBRARY Library Salaries $329,489.12 $223,336.15 67.78%$106,152.97 $33,730.17 FICA/Medicare $25,340.00 $17,809.92 70.28%$7,530.08 $2,725.00 Library Supplies $5,800.00 $3,117.76 53.75%$2,682.24 $571.04 Books - Adult $18,000.00 $10,145.53 56.36%$7,854.47 $4,743.67 Books - Children $9,550.00 $1,458.34 15.27%$8,091.66 $515.90 DVDs/CDs-Adult $5,500.00 $3,801.54 69.12%$1,698.46 $1,300.50 DVDs/CDs-Children $2,300.00 $616.07 26.79%$1,683.93 $262.81 Program Supplies-Arts/Cra $2,000.00 $497.33 24.87%$1,502.67 $291.92 Blanchette Expenditures $0.00 $71.72 100.00%($71.72)$71.72 Bookmobile Maintenance $500.00 $18.44 3.69%$481.56 $0.00 Postage $600.00 $236.36 39.39%$363.64 $0.00 Dues and Subscriptions $800.00 $1,495.91 186.99%($695.91)$240.00 Online & Print Subscripti $9,000.00 $8,157.52 90.64%$842.48 $3,350.38 School Use $61,100.00 $21,875.00 35.80%$39,225.00 $8,000.00 Community Programs $6,000.00 $2,939.43 48.99%$3,060.57 $156.00 Repair/Maintenance Librar $1,400.00 $487.50 34.82%$912.50 $0.00 Printing $0.00 $92.00 100.00%($92.00)$0.00 Computer Operations $3,000.00 $3,000.00 100.00%$0.00 $0.00 Travel & Training $2,800.00 $1,454.98 51.96%$1,345.02 $54.98 Computer Improvements $2,400.00 $3,922.35 163.43%($1,522.35)$0.00 C/L Photocopier Lease Pri $2,800.00 $1,180.66 42.17%$1,619.34 $95.82 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Total COMMUNITY LIBRARY $488,379.12 $305,714.51 62.60%$182,664.61 $56,109.91 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm.$176,600.87 $137,716.97 77.98%$38,883.90 $19,579.55 Parks Salaries Other $14,250.00 $0.00 0.00%$14,250.00 $0.00 Park Maint.Sal.-Overtime $1,000.00 $6,333.93 633.39%($5,333.93)$2,045.42 FICA/Medicare $14,677.00 $11,433.91 77.90%$3,243.09 $1,678.12 Park Supplies $28,500.00 $15,300.15 53.68%$13,199.85 $1,923.95 Cemetery Supplies $300.00 $0.00 0.00%$300.00 $0.00 Homestead at Wheeler Park $0.00 $3,369.45 100.00%($3,369.45)$1,605.50 Total CAPITAL/PARK MAINTENANCE $235,327.87 $174,154.41 74.01%$61,173.46 $26,832.54 Total CULTURE AND RECREATION $1,876,344.58 $909,813.74 48.49%$966,530.84 $123,309.94 OTHER OPERATING ENTITIES County Court $143,000.00 $140,828.85 98.48%$2,171.15 $0.00 Winooski Valley Park $57,231.00 $57,231.00 100.00%$0.00 $57,231.00 C.C.T.A.$447,693.00 $447,694.00 100.00%($1.00)$149,231.34 Regional Planning $35,840.00 $35,840.00 100.00%$0.00 $0.00 Total OTHER OPERATING ENTITIES $683,764.00 $681,593.85 99.68%$2,170.15 $206,462.34 Total OTHER ENTITIES $683,764.00 $681,593.85 99.68%$2,170.15 $206,462.34 CURRENT PRINCIPAL, BONDS Public Works Facility $98,568.00 $98,568.00 100.00%$0.00 $0.00 Kennedy Dr Reconstrction $22,508.00 $22,508.00 100.00%$0.00 $0.00 Lime Kiln Bridge $22,508.00 $22,508.00 100.00%$0.00 $0.00 PENSION LIABILITY-PRINCIP $328,377.00 $0.00 0.00%$328,377.00 $0.00 F/D Building Improvements $30,005.00 $30,005.00 100.00%$0.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Police Headquarters $360,000.00 $360,000.00 100.00%$0.00 $0.00 Communication Equip-CB $0.00 $190,000.00 100.00%($190,000.00)$0.00 Total CURRENT PRINCIPAL, BONDS $861,966.00 $723,589.00 83.95%$138,377.00 $0.00 CURRENT INTEREST, BONDS Public Works Facility $19,343.00 ($8,527.01)-44.08%$27,870.01 $8,305.34 Kennedy Dr Recnstrction $8,167.00 $6,752.55 82.68%$1,414.45 $3,838.74 Lime Kiln Bridge $8,167.00 $6,752.55 82.68%$1,414.45 $3,838.74 PENSION LIABILITY-INTERES $332,572.00 $0.00 0.00%$332,572.00 $0.00 Sewer Note-Solar Array $12,005.00 $12,004.00 99.99%$1.00 $12,004.00 F/D Building Improvements $10,951.00 $9,001.70 82.20%$1,949.30 $5,117.35 Emergency Center $0.00 ($514.54)100.00%$514.54 $0.00 Police Headquarters $216,396.00 $183,570.02 84.83%$32,825.98 $105,048.00 Parkland, 1992 $0.00 ($1,732.99)100.00%$1,732.99 $0.00 Communication Equip-CB $0.00 $36,469.07 100.00%($36,469.07)$0.00 Total CURRENT INTEREST, BONDS $607,601.00 $243,775.35 40.12%$363,825.65 $138,152.17 Total GENERAL FUND $24,166,563.43 $16,863,864.69 69.78%$7,302,698.74 $2,241,139.35 Total All Funds $24,166,563.43 $16,863,864.69 69.78%$7,302,698.74 $2,241,139.35 Expenditure Report-March, 2018 Sewer Fund Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March W/POLLUTION CONTROL EXPS. Salaries-Permanent $485,988.50 $444,278.80 91.42%$41,709.70 $100,720.00 Payment to Highway-wages $280,543.46 $288,608.45 102.87%($8,064.99)$876.88 Leave Time Turn-In $6,950.96 $0.00 0.00%$6,950.96 $0.00 Salaries-Overtime $37,289.28 $15,667.96 42.02%$21,621.32 $2,070.21 Payment to Sick Bank Fund $5,000.00 $0.00 0.00%$5,000.00 $0.00 Payroll Svc & Testing to $2,250.00 $700.00 31.11%$1,550.00 $0.00 PAFO Certification $9,000.00 $0.00 0.00%$9,000.00 $0.00 Sick Bank Payouts $10,000.00 $0.00 0.00%$10,000.00 $0.00 Fringe Benefits $1,700.00 $328.00 19.29%$1,372.00 $0.00 FICA/Medicare $38,383.00 $37,023.86 96.46%$1,359.14 $8,396.06 Payment to Highway-FICA/M $22,944.08 $22,944.08 100.00%$0.00 $0.00 Vision Plan $911.04 $855.20 93.87%$55.84 $172.78 Disability Income $1,785.36 $958.30 53.68%$827.06 $191.66 Long Term Disability Insu $3,315.00 $4,012.30 121.03%($697.30)$802.46 Group Health Insurance $129,178.12 $98,619.45 76.34%$30,558.67 $19,516.12 Benefit Reimbursed to Hig $78,218.44 $78,218.44 100.00%$0.00 $0.00 Group Life Insurance $1,011.00 $2,128.60 210.54%($1,117.60)$425.72 Group Dental Insurance $6,096.36 $7,048.21 115.61%($951.85)$1,393.88 Pension $79,419.22 $45,674.87 57.51%$33,744.35 $13,609.70 ICMA Match $18,138.94 $13,024.21 71.80%$5,114.73 $1,841.93 Pension Payment to Highwa $85,518.83 $85,518.82 100.00%$0.01 $0.00 Pension Note Payment $38,675.00 $0.00 0.00%$38,675.00 $0.00 Office Supplies $1,250.00 $1,924.04 153.92%($674.04)$243.21 Plant Supplies $85,000.00 $73,158.77 86.07%$11,841.23 $7,619.03 Ferrous Chloride $200.00 $0.00 0.00%$200.00 $0.00 Polymer $95,000.00 $49,453.50 52.06%$45,546.50 $12,759.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Sewer Line Maint/Supplies $10,000.00 $16,750.57 167.51%($6,750.57)$12,878.81 Pumping Station Supplies $22,500.00 $22,304.29 99.13%$195.71 $511.85 Laboratory Supplies $12,000.00 $8,849.82 73.75%$3,150.18 $1,974.28 Caustic Soda and Lime $58,000.00 $56,489.05 97.39%$1,510.95 $15,444.15 Alum $90,000.00 $58,842.17 65.38%$31,157.83 $9,857.23 Water-Airport-B/B-Pump $1,750.00 $925.73 52.90%$824.27 $264.08 Generator Preventive Main $6,000.00 $13,519.82 225.33%($7,519.82)$264.02 Clothing Supplies $3,500.00 $1,995.56 57.02%$1,504.44 $125.00 Truck Parts $6,500.00 $8,831.66 135.87%($2,331.66)$261.64 Gas - Diesel Fuel - Oil $12,000.00 $10,725.31 89.38%$1,274.69 $864.96 Fuel - Airport Parkway $45,000.00 $69,242.98 153.87%($24,242.98)$41,172.40 Fuel - Bartlett Bay $5,000.00 $4,293.15 85.86%$706.85 $1,936.04 Advertising $0.00 $596.00 100.00%($596.00)$596.00 Telephone and Alarms $5,600.00 $2,736.14 48.86%$2,863.86 $607.87 Postage $50.00 $16.59 33.18%$33.41 $4.48 Memberships/Dues $650.00 $0.00 0.00%$650.00 $0.00 Discharge Permits $15,000.00 $12,703.71 84.69%$2,296.29 $9,900.00 Workers Comp Insurance $17,100.00 $14,866.92 86.94%$2,233.08 $4,605.94 Property Insurance $45,000.00 $40,625.65 90.28%$4,374.35 $12,712.94 Unemployment Insurance $1,500.00 $1,276.78 85.12%$223.22 $473.38 Safety $10,000.00 $9,618.47 96.18%$381.53 $5,327.85 Billing Payment to CWD $37,000.00 $24,665.00 66.66%$12,335.00 $0.00 Soil/Sludge Management $135,000.00 $85,168.06 63.09%$49,831.94 $22,399.52 Discharge Water Testing $1,200.00 $0.00 0.00%$1,200.00 $0.00 Landfill Fees $4,000.00 $0.00 0.00%$4,000.00 $0.00 HVAC Maintenance $12,500.00 $7,446.20 59.57%$5,053.80 $726.00 To GF-Audit/Actuary $0.00 $0.00 0.00%$0.00 ($6,214.00) Auditing $6,214.00 $6,214.00 100.00%$0.00 $6,214.00 Engineering/Consulting $75,000.00 $16,925.25 22.57%$58,074.75 $11,090.25 Landfill Engineering $12,500.00 $6,305.13 50.44%$6,194.87 $0.00 PMT TO STORMWATER-GIS $4,000.00 $4,000.00 100.00%$0.00 $4,000.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Office Equipment Contract $1,000.00 $0.00 0.00%$1,000.00 $0.00 Wireless Communication $1,500.00 $1,715.68 114.38%($215.68)$401.72 Administrative Services $150,336.00 $150,336.00 100.00%$0.00 $0.00 IT Service $4,500.00 $0.00 0.00%$4,500.00 $0.00 Burlington Sewer Lines $240,000.00 $109,091.79 45.45%$130,908.21 $0.00 Travel & Training $4,500.00 $2,811.90 62.49%$1,688.10 $0.00 Hinesburg Rd Pumping Dsgn $5,000.00 $0.00 0.00%$5,000.00 $0.00 Utilities-Pumping Station $59,000.00 $53,486.23 90.65%$5,513.77 $13,912.84 Utilities--L/Fill Station $4,500.00 $1,218.76 27.08%$3,281.24 $0.00 Electric-Airport Parkway $200,000.00 $101,236.80 50.62%$98,763.20 $0.00 Electric-Bartlett Bay $110,000.00 $80,080.98 72.80%$29,919.02 $19,322.13 Replacement-Vehicles $268,000.00 $273,516.10 102.06%($5,516.10)$101,269.43 Building Improvements $7,500.00 $1,702.66 22.70%$5,797.34 $32.97 Pumps Replacements $40,000.00 $21,873.39 54.68%$18,126.61 $10,263.86 Pump Repairs $30,000.00 $27,428.97 91.43%$2,571.03 $444.64 Loan for Airport Parkway $1,272,059.00 $0.00 0.00%$1,272,059.00 $0.00 Bartlett Bay Bond Replace $245,000.00 $245,000.00 100.00%$0.00 $245,000.00 Scope BTV/SB Sewer $75,000.00 $192,925.55 257.23%($117,925.55)$35,747.74 Capital Improvements-CIP $50,000.00 $0.00 0.00%$50,000.00 $0.00 Total W/POLLUTION CONTROL EXPS.$4,946,225.59 $3,038,504.68 61.43%$1,907,720.91 $755,032.66 Total ENTERPRISE FUND/W.P.C.$4,946,225.59 $3,038,504.68 61.43%$1,907,720.91 $755,032.66 Total All Funds $4,946,225.59 $3,038,504.68 61.43%$1,907,720.91 $755,032.66 Expenditure Report-March, 2018 Stormwater Fund Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March S/WATER UTILITIES EXPS Salaries-Permanent $431,262.83 $300,080.72 69.58%$131,182.11 $43,991.12 Leave Time Turn-In $3,000.00 $0.00 0.00%$3,000.00 $0.00 Salaries-Overtime $20,000.00 $10,725.16 53.63%$9,274.84 $2,706.48 Payroll Svc & Testing to $880.00 $480.00 54.55%$400.00 $0.00 Fringe Benefits $3,600.00 $342.40 9.51%$3,257.60 $0.00 FICA/Medicare $34,664.66 $25,706.80 74.16%$8,957.86 $3,759.03 Vision Plan $798.98 $362.12 45.32%$436.86 $70.58 Disability Income Insuran $1,975.26 $781.60 39.57%$1,193.66 $156.32 Group Health Insurance $89,546.13 $91,309.31 101.97%($1,763.18)$17,793.56 Reimburse to Highway Bene $10,429.13 $10,429.12 100.00%$0.01 $0.00 Group Life Insurance $893.25 $1,394.90 156.16%($501.65)$278.98 Group Dental Insurance $6,281.72 $3,451.14 54.94%$2,830.58 $637.82 Pension $37,031.53 $0.00 0.00%$37,031.53 $0.00 ICMA Match $23,641.09 $13,162.76 55.68%$10,478.33 $1,976.01 Pension Note Payment $26,510.00 $0.00 0.00%$26,510.00 $0.00 Office Supplies $1,750.00 $1,450.08 82.86%$299.92 $265.62 Small Equipment/Tools $3,000.00 $180.95 6.03%$2,819.05 $0.00 Uniforms/Supplies $4,500.00 $5,449.36 121.10%($949.36)$778.53 Vehicle Parts $0.00 $0.00 0.00%$0.00 $18.93 Gasoline $3,000.00 $2,376.62 79.22%$623.38 $334.97 Oil $350.00 $275.87 78.82%$74.13 $0.00 Diesel Fuel $6,000.00 $3,596.27 59.94%$2,403.73 $532.89 Permit Requirement-Educat $10,500.00 $8,230.78 78.39%$2,269.22 $0.00 Advertising-Public Relati $0.00 $1,168.00 100.00%($1,168.00)$385.00 Telephone $2,250.00 $1,373.14 61.03%$876.86 $315.18 Postage $125.00 $40.39 32.31%$84.61 $9.80 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Membership/Dues $400.00 $745.00 186.25%($345.00)$0.00 Discharge Permits Renewal $21,500.00 $1,714.40 7.97%$19,785.60 $654.40 Workers Comp Insurance $5,100.00 $5,839.63 114.50%($739.63)$1,373.70 Property Insurance $12,300.00 $12,871.80 104.65%($571.80)$3,474.90 Unemployment Insurance $2,000.00 $2,017.38 100.87%($17.38)$631.16 GIS-Fees/Software $11,500.00 $0.00 0.00%$11,500.00 $0.00 Sediment & Depris Disposa $1,000.00 $435.00 43.50%$565.00 $185.00 Water Quality Monitoring $35,000.00 $4,713.20 13.47%$30,286.80 $0.00 Building/Grounds Maint $1,500.00 $0.00 0.00%$1,500.00 $0.00 Vehicle Maintenance $6,500.00 $6,246.94 96.11%$253.06 ($13.69) Storm System Maint Materi $45,000.00 $13,471.72 29.94%$31,528.28 $178.55 Printing $200.00 $34.12 17.06%$165.88 $0.00 Legal Services $17,500.00 $5,680.48 32.46%$11,819.52 $224.00 To GF-Audit and Actuary $3,555.00 $3,555.00 100.00%$0.00 $0.00 Engineering-Watershed $60,000.00 $48,711.33 81.19%$11,288.67 $39,655.10 Engineering-Inventory SW $0.00 $0.00 0.00%$0.00 ($820.00) Engineering-Nghbrhd Asst $0.00 $0.00 0.00%$0.00 ($38,835.10) Billing Payment CWD $43,000.00 $24,665.00 57.36%$18,335.00 $0.00 IT/Computer Support $0.00 $1,416.26 100.00%($1,416.26)$1,416.26 Office Equipment Maintena $600.00 $1,158.26 193.04%($558.26)$1,158.26 Equipment Rental $1,000.00 $16.46 1.65%$983.54 $16.46 Administrative Services $134,392.00 $134,392.00 100.00%$0.00 $0.00 Conference/Training Expen $5,000.00 $2,163.90 43.28%$2,836.10 ($798.60) S/W Bldg Utilities $3,500.00 $2,598.34 74.24%$901.66 $730.81 Stormwater Pumps Electric $300.00 $184.44 61.48%$115.56 $41.87 Vehicles/Equipment $200,000.00 $205,516.10 102.76%($5,516.10)$33,269.44 Stormwater Capital Projec $1,685,000.00 $2,722,162.79 161.55%($1,037,162.79)$80,318.26 Office Furniture/Equipmen $1,000.00 $2,683.00 268.30%($1,683.00)$2,683.00 Flow Restoration Plan Ana $15,000.00 $1,670.00 11.13%$13,330.00 $0.00 Reimbursement to Highway $18,772.43 $18,772.43 100.00%$0.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid March Total S/WATER UTILITIES EXPS $3,052,609.01 $3,705,802.47 121.40%($653,193.46)$199,554.60 Total STORM WATER UTILITIES $3,052,609.01 $3,705,802.47 121.40%($653,193.46)$199,554.60 Total All Funds $3,052,609.01 $3,705,802.47 121.40%($653,193.46)$199,554.60