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HomeMy WebLinkAboutMinutes - City Council - 07/02/2018 CITY COUNCIL 2 JULY 2018 The South Burlington City Council held a regular meeting on Monday, 2 July 2018, at 6:30 p.m. in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; M. Emery, D. Kaufman Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; J. Rabidoux, Public Works Director; B. Sirvis 1. Instructions on exiting building in case of emergency: Mr. Dorn provided instructions on emergency evacuation of the building. 2. Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made to the Agenda. 3. Comments and Questions from the public not related to the agenda: Ms. Sirvis asked that the fence from the former J. C. Park dog park be removed. Mr. Rabidoux said it can be rolled up and stored. He suggested they do this on a “rainy day.” 4. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Ms. Emery raised residents' concerns over the nighttime construction noise at the Airport and suggested that the City ask for the Airport to distribute informational fliers in addition to a reduction of nighttime hours or some form of relief for nearby residents. Ms. Riehle said that she would follow up with the Airport Director. Mr. Dorn: Groundbreaking for Market Street went very well. SoBu Night Out had a fantastic turnout. The public meeting with the panel for the proposed City Hall/Library/Community Center went very well. Ms. Emery said one of her concerns is the cost. 5. Consent Agenda: a. Approve and Sign Disbursement Ms. Emery moved to approve the Consent Agenda as presented. Mr. Kaufman seconded. Motion passed 3-0. 6. Councilors’ reports from Committee assignments: Ms. Riehle noted that the next Airport Commission meeting will be in 2 weeks. 7. Consider and possibly award a paving contract for Dorset Street: Mr. Rabidoux noted that “normal” paving has minimal disruption to traffic. This job will utilize a special paving mix (the same as used on the Interstate) for heavy traffic and heavy loads. There will also be night work and the need for traffic control. The job was bid as the State would have bid it as it could not be accommodated within the regular paving contract. The proposal is to do a “chunk” at a time, moving south from Williston Road. Work will be done before school is back in session. There was a limited field of bidders and the chosen bidder is ECI Construction with a bid of $359,018.00. The funds have been budgeted ($400,000). Mr. Kaufman moved to approve awarding the bid for the Dorset Street paving to ECI Construction at $359,018.00. Ms. Emery seconded. Motion passed 3-0. Mr. Rabidoux then explained that the batteries in the pedestrian crossing signals are being updated. 8. Establish Tax Rates and Dates for FY2019: The suggested dates for tax payments are 15 August, 15 November 2018 and 3 March 2019. Ms. Emery moved to approve the tax due dates of 15 August, and 15 Novembers 2018 and 3 March 2019. Mr. Kaufman seconded. Motion passed 3-0. Mr. Hubbard then explained that the actual tax rate will be less than the one approved by voters because the Grand List grew about $342,000 more than anticipated. The total FY19 Municipal Tax Rate will therefore by 0.5084 (down .0052). The total residential property tax rate will be 2.0590, and the total non-residential tax rate will be 2.1802. There will be no affect on tax dates of the lateness of the State budget. Tax bills will be out on 11 or 12 July. Mr. Kaufman moved to approve the municipal tax rate of 0.5084 as presented. Ms. Emery seconded. Motion passed 3-0. 9. Other Business: a. Items Held from Consent Agenda b. Other Mr. Kaufman asked what has to happen to get a vote in November on the City Hall/Library and Community Center building. Mr. Dorn said information has to go out before early voting starts. Design work is continuing. The Council will also have to vote on a project cost amount in about mid-August. The second phase would be very detailed design work. If all goes well, the project could be in the ground at this time next year. Mr. Dorn reminded the Council that they can advocate for the ballot item but city staff cannot. Mr. Hubbard cited the importance of getting the public to understand that with the money in the City Center Reserve Fund and the TIF, there could be no cost to taxpayers. Mr. Kaufman asked if there is a number they can’t go beyond. Mr. Hubbard said $17,000,000. Mr. Dorn added that Ms. Blanchard is doing everything she can to hold them to that figure. The final cost will be a City Council decision Mr. Hubbard said staff will be coming to the Council regarding a public facilities impact fee. There will also be a Library fundraising campaign. Mr. Kaufman cited the fabulous job being done by staff to put this together. Ms. Riehle suggested a committee to deal with interior design. Ms. Emery suggested members of the Public Art Committee. Ms. Riehle noted that the architects probably have a host of people who have done this before. Mr. Dorn noted that State law dictates that the Library Board of Trustees have ownership of their space. The City Hall space and City Clerk’s office can be discussed. Ms. Emery then asked if there is any update on the Fire Chief process. Mr. Dorn said that he and Mr. Hubbard are doing research regarding where communities are going regarding emergency services. The city may be looking at having an Emergency Services Department, so there would no longer be a “fire chief” but an “Emergency Services Director.” There are talks being had with ICMA regarding consulting for these types of services. Mr. Dorn said he would share information with the Council. For now, Terry is Acting Fire Chief. Ms. Sirvis asked about committee appointments. The Council agreed to do what it can to begin the process on 16 August. As there was no further business to come before the Council, Mr. Kaufman moved to adjourn. Ms. Emery seconded. Motion passed 3-0. The meeting was adjourned at 7:45 p.m. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 07/03/18 Date Check No. Paid To Memo Amount Paid 7/3/2018 3391 South Burlington Ace 19.94 Date Voucher Number Reference Voucher Total Amount Paid 6/25/2018 VI-14561 809299/3 19.94 19.94 7/3/2018 3392 E.J. Prescott, Inc. 276.00 Date Voucher Number Reference Voucher Total Amount Paid 6/8/2018 VI-14558 5394806 72.64 72.64 6/18/2018 VI-14564 5399599 203.36 203.36 7/3/2018 3393 Essex Equipment 162.00 Date Voucher Number Reference Voucher Total Amount Paid 6/15/2018 VI-14557 10678475-0001 162.00 162.00 7/3/2018 3394 Fastenal Company 119.22 Date Voucher Number Reference Voucher Total Amount Paid 6/14/2018 VI-14565 VTBUR245708 132.18 132.18 6/18/2018 VI-14566 VTBUR245708-CREDIT -12.96 -12.96 7/3/2018 3395 Ferguson Waterworks #576 36.48 Date Voucher Number Reference Voucher Total Amount Paid 6/19/2018 VI-14563 0827022 36.48 36.48 7/3/2018 3396 FirstLight Fiber 49.99 Date Voucher Number Reference Voucher Total Amount Paid 6/15/2018 VI-14562 4184698 49.99 49.99 7/3/2018 3397 Munson Earth-Moving Sorp. 13,320.00 Date Voucher Number Reference Voucher Total Amount Paid 6/14/2018 VI-14560 17038SB1 13,320.00 13,320.00 7/3/2018 3398 Office Essentials 11.89 Date Voucher Number Reference Voucher Total Amount Paid 6/11/2018 VI-14556 35137 11.89 11.89 7/3/2018 3399 USA Blue Book 119.60 Date Voucher Number Reference Voucher Total Amount Paid 6/8/2018 VI-14555 593964 119.60 119.60 Printed: June 27, 2018 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 07/03/18 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 14,115.12 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: June 27, 2018 Page 2 of 2 MEMO To: Kevin Dorn, City Manager From: Justin Rabidoux, Director Date: June 28, 2018 Re: Award of Dorset Street Paving Project Bid SUMMARY To address the poor pavement condition of Dorset Street, including its heavy rutting in the wheel lanes, the City began design on the repaving of Dorset Street from Williston Road to Kennedy Drive. Given how expensive the whole section will be (in excess of a million dollars), the project will be broken up into smaller segments to be completed over the coming years. The first segment is from Williston Road to the Barnes and Noble driveway. We invited five paving contractors to bid on this first segment and opened bids June 28. A brief summary of the results is below: 1. ECI Construction $359,018.00 ECI was the sole bidder on the project. Other contractors cited busy schedules, our requirement for this work to occur at night given the high daytime traffic volumes and for it to be completed prior to school reopening as reasons they were unable to bid. FISCAL IMPACT We have $400,000 budgeted in our FY’19 paving budget for this project. RECOMMENDATION Staff recommends the City Council award the Dorset Street Paving Project to ECI Construction for $359,018.00 and authorize the City Manager to sign all paperwork and return to Public Works for final processing.