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HomeMy WebLinkAboutMinutes - City Council - 11/06/2017 CITY COUNCIL 6 NOVEMBER 2017 The South Burlington City Council held a regular meeting on Monday, 6 November 2017, at 6:30 p.m. in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; P. Nowak, M. Emery, T. Barritt, T. Chittenden Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of Planning & Zoning; Chief D. Brent, Captain G. Rounds, and other members of the South Burlington Fire Department; Chief T. Whipple, Police Department; J. Rabidoux, Public Works Director; M. Leugers, H. Reed, Recreation Department; I. Blanchard, Project Manager; J. Murray, Librarian; Martha Machar, Deputy Finance Officer; B. Nowak, M. Dickinson, B. Servis, M. Cross 1. Instructions on exiting building in case of emergency: Mr. Dorn provided instructions on emergency evacuation of the building. 2. Agenda Review: Additions, deletions or changes in order of agenda items: Ms. Riehle noted that Item #21 had been cancelled. 3. Recognition of Captain Gary for 47 years of service to the City of South Burlington and its residents: Ms. Riehle read the Resolution honoring Captain Rounds’ service as a member of the Public Works Department and the Fire Department. Ms. Nowak moved to approve the Resolution. Mr. Barritt seconded. Motion passed unanimously. Captain Rounds described how excited he was to be hired as a 17 year old and said that “I got my gold watch every day I came to work.” 4. Title 19 V.S.A. Section 709 examination of the premises at South Burlington City Hallo, 575 Dorset Street in South Burlington, Vermont: Mr. Barritt moved to close the hearing on necessity and compensation/damages pursuant to 19 V.S.A. Section 709 for the alteration of the town highway right-of-way for Market Street (T.H. #288). Ms. Emery seconded. Motion passed unanimously. 5. Comments and Questions from the public not related to the agenda: Mr. Dickinson said that since the dog park has gone in near his home, they have had no peace. They hear dogs barking from 7 a.m. to 7 p.m. and often after park hours to 10 p.m. His wife has had to leave home to get work done, and they cannot enjoy their own backyard. He also noted that people who used to come to the park, eat at the picnic tables, etc., no longer do so because of the incessant barking. He asked the Council to relocate the park. Ms. Riehle noted that because this is not a warned agenda item, the Council could not take action at this meeting. They will, however, take the issue seriously. 6. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Mr. Dorn: Noted that neighboring communities will be participating in the community collaborate focusing on mental issues. The hope is to have a program up and running by the beginning of the New Year. Chief Brent: Reported that 2 weeks ago, all emergency services that assisted at the recent UVM fire were invited by UVM’s president to a basketball game where they were recognized at center court. The Chief noted that half of South Burlington’s responders assisted at the fire and the other half covered runs in downtown Burlington. He cited the great relationship the Department has with surrounding communities. Mr. Dorn: Noted that Ms. Riehle represented the City at the Allard Square press conference. There will be a Veteran’s Day assembly at the High School on Thursday, 9 November, 10:00 a.m. and a ceremony at 11:30 at Veterans’ Park. Coralee Holm is serving as Director of Community Engagement which includes oversight over Human Resources. She is also working on the Library’s transition to University Mall. 7. Consent Agenda: a. Approve and Sign Disbursement b. Approve Minutes for 2 and 16 October 2017 c. Review and resolve to not file objection to de minimis 30 V.S.A. Section 248a(k) modification notices regarding de minimis modifications to existing T-Mobile wireless communications facilities on 2026 Williston Road and 900 Hinesburg Road d. Review and resolve to not file comments, move to intervene, or request a hearing regarding 30 V.S.A. section 248a notice of Public Utility Commission application for installation of Verizon wireless telecommunications facility at 366 Dorset Street e. Approve Allard Square Vermont Community Development Program Grant agreement offer Ms. Emery asked to remove the Minutes of 2 October from the Consent Agenda. Ms. Emery then moved to approve the remainder of the Consent Agenda as presented. Mr. Barritt seconded. Motion passed unanimously. 8. Councilors reports from Committee assignments: Mr. Chittenden advised that CCTA property was broken into over the weekend. They will be coming to the 20 November meeting with their annual presentation. Ms. Nowak reported that a representative from SEI was at the Pension Committee meeting. The market has had good returns, and the city is doing well. Mr. Hubbard noted that staff will be coming to the Council to incorporate new language into the plan and to approve that document. Ms. Nowak then reported on the Airport Commission meeting. The good news is that some larger planes will be coming in (10-20% more seating) which will result in fewer cancellations. There was discussion on what is happening on the Air Guard site of the Airport, and the Commission has asked an Air Guard representative to come to its next meeting. Ms. Nowak said she wanted to find out where the city stands on decision making. The FAA wants decisions on mitigation to come from the public, not from elected or appointed officials. Ms. Nowak said that as many people as possible should come and speak out as this is apparently what will drive the FAA. The city is still under the timeframe of the FAA regarding mitigation at Chamberlin School. Ms. Riehle suggested that the Chamberlin PTO might be willing to help get the word out. Ms. Nowak said nothing can happen at the school until after the 6 months of meetings has occurred. Ms. Emery asked about the PFOA situation. Mr. Rabidoux said that the Airport was not the only source of contamination. Old businesses in the area were also involved. He stressed that the city is not the source of any pollutants, but is charged with monitoring for them. Mr. Chittenden noted that the City of Burlington charges the Airport Enterprise Fund for time spent on Airport issues. He felt South Burlington should start monitoring this as well. 9. Consider Awarding Design Contract for a Library/City Hall Building in City Center: Ms. Blanchard reviewed the history and noted that last year, as part of an agreement between the City Council and Community Library team, work began on an RFQ for a Library/City Hall in preparation for a 2020 construction of a building. Many qualified consultants expressed interest and 2 rounds of interviews followed. The Project Team was then unanimous in its choice of Weiman-Lamphere and Humphries Foley. Ms. Blanchard said that the process will involve major public input. She also showed a slide of work done by the companies selected. They will ultimately present 3 alternatives for an exterior, interior and building function. Ms. Emery moved to authorize the City Manager to sign contracts with Weiman-Lamphere and Humphries Foley to design a City Hall/Library building for City Center. Mr. Chittenden seconded. Motion passed unanimously. 10. (previously #12) NECESSITY AND COMPENSATION DAMAGES HEARING ‐ Market Street Reconstruction Project – STP5200(17): Mr. Barritt moved to close the hearing on necessity and compensation/damages pursuant to 19 V.S.A. Section 709 for the alteration of the town highway right-of-way for Market Street (T.H. #228). Ms. Emery seconded. Motion passed unanimously. 11. Presentations by Department Manager related to the FY2019 Capital Improvement Plan: Mr. Hubbard provided a brief overview, noting slight increases in stewardship and the sick bank and a large medical insurance increase. Possible new positions include a Bike/Ped Coordinator and someone to assist with fire inspections. The total for these expenses is $800,000. There is an anticipated 1 to 1-1/4% increase in the Grand List. This results in the need to cut $300,000 from the CIP. Managers will be presenting what is to be included in the CIP and what will have to be cut. Ms. Machar explained that the CIP is a 10-year plan which is adjusted annually based on needs and available funding. When approved, the FY19 programs will go into the general budget. The recommended public hearing date for the CIP is 4 December. Ms. Blanchard showed a graph of all the projected expenditures, including general fund sourced funding. She stressed that the aim is to keep expenditures level. Mr. Rabidoux then presented Highway and Parks funding as follows: There has been a moderate increase in the paving budget over the past years. This year’s projects were reviewed with input from the Bike/Ped Committee. Projects include Williston Road access management, Allen Road sidewalk, Intersection improvements at Airport Parkway-Lime Kiln Road (the Air Guard has committed their share of funding based of their traffic volume), and the connection of Tilley Drive to Community Drive. Mr. Rabidoux then reviewed wastewater projects including the beginning of conceptual design for expansion of the Bartlett Bay plant and disconnection from the Burlington system in the Hadley Road area to the Bartlett Bay system which is anticipated to save rate payers $8,000,000 over the coming years. There will be continuing repairs to impaired watersheds. The water meter replacement program is nearing its end, and the city is now getting a proper accounting of water use. Pressure and elevation will be added to the Dorset St. East Water Tank Booster Station. Chief Brent then presented for the Fire Department: This will be the last year of the in-house loan to pay for a fire truck ($153,000). This year’s expenditures include an air compressor, fire gear replacement, and a standby generator. The Station 2 renovation project will be paid for from impact fees in FY19. There will also be a repayment of the bond on the communication tower. There will be no ambulance expenditures. Chief Whipple presented for the Police Department: They will continue using the same kind of vehicles this year but are planning to start transitioning to SUVs for the future as they are bigger and safer. There will also be continuing IT expenditures. Ms. Leugers and Ms. Baker presented for the Recreation Department: Master planning is underway for the Underwood property. The hope is to have a presentation for the Council in February. Other projects include internal park wayfinding signage at Wheeler, Underwood and Red Rocks Parks, facilities upgrades (fields, playgrounds), design work for the South Village soccer field (to be done in 2020-2021), TLC at Overlook Park (preliminary work this year, overhaul in 2021), beginning of a master plan for Jaycee Park, benches and other amenities at Baycrest Park, and continuing contract for oversight by the Winooski Valley Park District. Ms. Blanchard then reviewed City Center plans and potential sources of funding: The $860,000 annual contribution from the General Fund will continue (does not increase the tax rate). An $800,000 grant was just received for Williston Road work, so this funding no longer has to come out of the reserve fund. Ms. Blanchard enumerated the City Center projects including Market Street (under construction next year), Garden Street (possible construction next year), Dumont Park, Williston Road streetscape (has to be built within 4 years), parking garage (looking at 2020), Urban Park and Festival Street, stormwater projects (100% TIF funded). Ped/Bike access at I-89 (Exit 14) may be brought to the Council soon. This needs to be fairly well along to get a TIGER grant. Ms. Emery asked about a parking garage at the City Hall building. Ms. Blanchard said this would have to be a special project. Ms. Nowak moved to warn a public hearing for the 4 December 2017, 7:15 p.m. for public comment on the proposed and amended CIP and to authorize staff to complete any tasks needed to accomplish same on Council’s behalf. Mr. Barritt seconded. Motion passed unanimously. 14. Discussion by Council related to the distribution of FY 2019 Social Services funding: Mr. Hubbard said it is up to the Council to determine a method, and staff is looking for guidance on this. Members then reviewed specifics of previous organizations that have received funding. Mr. Chittenden suggested that in future years, a committee review requests and make recommendations to the Council. After discussion, the Council agreed to fund the following agencies/groups: PACT, Common Roots, The Howard Center, Child Care Resource, Steps to End Domestic Violence, Chill-out Center, VNA, Vermont Center for Independent Living, COTS, Age Well. 15. Update on issues related to Burlington International Airport and Council discussion and guidance regarding the Noise Compatibility Program, Noise Exposure Maps and related issues: Mr. Dorn noted that the Technical Advisory Committee met for the first time. This is the first step in updating the noise compatibility program. He also noted that communication with the City of Burlington is not good. There has been no response to the Council’s Resolution or Memorandum of Understanding. A memorandum to Gene Richards has also gone unanswered. Mr. Richards has stressed that at the public meetings regarding noise mitigation, the Airport wants to hear from people who live near the Airport who are affected by noise. They do not want to hear from political leaders. He has stressed that the program will be around for a long time and is not for “political use.” Mr. Doucette of the FAA has said that once people find that the noise level is objectionable, there will be noise mitigation funds available. The FAA has said this is not a “health issue,” but is an “annoyance based standard.” The question is whether South Burlington will lose more homes because there is an “annoyance based standard.” It also appears that buyout/demolition is still very much on the table. Ms. Emery asked if this is when the city should call in the Governor. Ms. Nowak said her understanding is that you can’t go to mitigation until the buyout program is completed. Mr. Chittenden said he wanted to see more consistency from the Airport. When they say “no more buyouts,” there should be no more buyouts. Ms. Emery said she felt the city has to contact the Governor, the Congressional delegation, and GBIC so that they can intervene with the FAA. Given the housing crisis, the city cannot lose any more workforce and affordable housing. Ms. Nowak said the Airport Commission is not being told of more buyouts. Mr. Barritt said he would like the City Attorney to tell the Council what it would take to get an injunction against the NCP. Ms. Nowak noted there is a clause that would allow the Airport to buy a home, but only to refit that house for noise mitigation. Ms. Riehle said she would like clarification as to whether under the new NCP the Airport could apply for a new buyout/demolition plan. Mr. Conner said the fundamental challenge is that the program seems to be geared to direct concerns of residents, but there is also a generational issue of housing for future residents. Mr. Barritt said that good jobs and a clean environment require housing. Mr. Barritt said he wants a Federal Judge to say “thou shalt not demo any more homes.” Mr. Dorn said staff will explore clarity and options. He noted receipt of a letter from Gene Richards asking that the city close off Picard Circle and Kirby Road Extension because of vagrancy issues. That would be a Council decision. Ms. Emery suggested a land swap. Members agreed to put that on a future agenda. Ms. Riehle noted she would be meeting with the Mayor of Burlington and will bring up MOU issues. 16. Update on Move of the Community Library out of the South Burlington High School and into designated space at the University Mall: Mr. Dorn advised that the renovation of the Mall space will be done by Friday. Some furniture has been arriving. They are looking for an opening date of 7 December. 17. Update on Work of the Joint Survey Committee related to potential action by the Council and voters to form a Union Municipal District to provide a governance structure to regionalize public safety dispatch services: Mr. Dorn said a final agreement has been reached among communities. In December, that agreement will come to the City Council to decide if this should go to the voters in March. 18. Council Discussion regarding public facilities in City Center: Mr. Dorn noted that one building in addition to Cathedral Square needs to be built to cover the obligation for Market Street and City Center Park. Mr. Dorn also noted that at this point, staff can’t say enough TIF revenue will be generated to pay for the 1/3 of the Library. The recommendation is to delay the vote to November when there will be more confidence about funding. Design work will continue. Mr. Chittenden felt that the coming of Target will create more enthusiasm for City Center. Ms. Emery cited the need to consider parking. Mr. Dorn said that at some time the Council will have to decide what facilities it wants. In the spring, the Council will be updated on available TIF funds. Ms. Nowak said she has been asked who would want to buy the “old City Hall” attached to the Fire Department. Members were OK with the November vote. 19. Consider Convening as the South Burlington Liquor Control Board to approve the following applications: a. Eco Bean and Greens – First Class License b. Doubletree by Hilton – First Class License/Outside Consumption Ms. Emery moved that the Council convene as Liquor Control Board. Mr. Chittenden seconded. Motion passed unanimously. Ms. Emery moved to approve the First Class License for Eco Bean and Greens and the First Class License and Outside Consumption for Doubletree by Hilton as presented. Mr. Barritt seconded. Motion passed unanimously. Ms. Emery moved to reconvene as City Council. Mr. Chittenden seconded. Motion passed unanimously. 20. Other Business: a. Items Held from Consent Agenda Ms. Emery provided language to be added to p.5, #14, second paragraph of the 2 October minutes indicating that funding for the Sustainability program would be from transfer of other funds for this year and would be a new funding item for future budgets. Mr. Chittenden moved to approve the Minutes of 2 October 2017 as amended. Ms. Emery seconded. Motion passed unanimously. Regarding the Dog Park, Mr. Hubbard noted that $17,000 was spent between materials and labor on the Dog Park site. Mr. Dorn noted that they are also looking at space in Red Rocks Park and Wheeler Park. He suggested considering shorter hours. He also showed a poster asking for quiet use of the dog parks. Ms. Nowak suggested the Jaycee Park location may not be appropriate. Members agreed to put this on a future agenda. As there was no further business to come before the Council, Mr. Chittenden moved to adjourn. Mr. Barritt seconded. Motion passed unanimously. The meeting was adjourned at 11:00 p.m. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 11/07/17 Date Check No. Paid To Memo Amount Paid 11/7/2017 3280 Bostin & Tara Chiko 117.15 Date Voucher Number Reference Voucher Total Amount Paid 10/16/2017 VI-14396 REFUND 117.15 117.15 11/7/2017 3281 John Cole 94.99 Date Voucher Number Reference Voucher Total Amount Paid 10/16/2017 VI-14397 REFUND 94.99 94.99 11/7/2017 3282 Champlain Water District 54,075.96 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2017 VI-14404 SBWD-331 54,075.96 54,075.96 11/7/2017 3283 Champlain Water District 107,971.35 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2017 VI-14402 SBWD-324 582.59 582.59 10/31/2017 VI-14403 OCTOBER 107,388.76 107,388.76 11/7/2017 3284 Tom Davies 40.85 Date Voucher Number Reference Voucher Total Amount Paid 10/25/2017 VI-14408 REFUND 40.85 40.85 11/7/2017 3285 Anne Dougherty 124.87 Date Voucher Number Reference Voucher Total Amount Paid 10/19/2017 VI-14409 REFUND 124.87 124.87 11/7/2017 3286 E.J. Prescott, Inc. 702.54 Date Voucher Number Reference Voucher Total Amount Paid 10/10/2017 VI-14398 5308096 323.24 323.24 10/10/2017 VI-14399 5308121 187.24 187.24 10/24/2017 VI-14405 5315029 83.16 83.16 10/20/2017 VI-14406 5313801 108.90 108.90 11/7/2017 3287 FirstLight Fiber 41.79 Date Voucher Number Reference Voucher Total Amount Paid 10/15/2017 VI-14401 3815886 41.79 41.79 11/7/2017 3288 J. Hutchins, Inc. 2,044.50 Date Voucher Number Reference Voucher Total Amount Paid 10/12/2017 VI-14407 2017MISC/108 2,044.50 2,044.50 11/7/2017 3289 City Of South Burlington 322,806.50 Date Voucher Number Reference Voucher Total Amount Paid 11/1/2017 VI-14411 OCTOBER SEWER CHARGES 322,806.50 322,806.50 Printed: November 02, 2017 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 11/07/17 Date Check No. Paid To Memo Amount Paid 11/7/2017 3290 City Of South Burlington 222,786.40 Date Voucher Number Reference Voucher Total Amount Paid 11/1/2017 VI-14412 OCTOBER STORMWATER 222,786.40 222,786.40 11/7/2017 3291 Michael Woulf 29.08 Date Voucher Number Reference Voucher Total Amount Paid 10/27/2017 VI-14410 REFUND 29.08 29.08 Total Amount Paid: 710,835.98 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: November 02, 2017 Page 2 of 2 CITY COUNCIL The South Burlington City Council held a regular meeting on Monday, 2 October 2017, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; P. Nowak (via phone), M. Emery, T. Barritt Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; I. Blanchard, Project Manager; J. Murray, Librarian; A. Parker, B. Servis, M. Munshi 1. Instructions on exiting building in case of emergency: Mr. Dorn provided instructions for emergency exiting of the building. 2. Agenda Review: Additions, deletions or changes in order of agenda items: Mr. Dorn asked to move the Consent Agenda up to follow the Agenda Review so a time- sensitive application could be submitted before 7 p.m. Ms. Nowak asked to add a brief discussion of panhandling to Other Business 3. Consent Agenda: a. Sign Disbursement b. Approve Minutes of 15 September 2017 c. Approve Recreation Impact Fee Credit, O’Brien Brothers Agency, O’Brien Farm Road Phase I d. Approve Municipal Planning Grant Application submittal Ms. Emery moved to approve the Consent Agenda as presented. Mr. Barritt seconded. Motion passed 4-0. 4. Comments and Questions from the public not related to the agenda: No issues were raised. TRAVEL 5. Title 19 V.S.A. Section 709 examination of the premises at the northeasterly corner of the intersection of Market and Dorset Streets in South Burlington, Vermont: Members examined the premises as required. Mr. Barritt moved to continue examination of the premises pursuant to 19 V.S.A. Section 709 for the alteration of the town highway right-of-way for Market Street (T.H. #228) until 6:45 p.m. on November 6, 2017, at South Burlington City Hall and afterwards travel to the northeasterly corner of the intersection of Dorset Street and Market Street for the examination. Ms. Emery seconded. Motion passed 3-0. CITY COUNCIL 2 OCTOBER 2017 PAGE 2 TRAVEL The meeting resumed at City Hall at 6:55 p.m. 6. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Mr. Dorn: The Committee looking at regionalizing dispatch services have agreed on a Charter. It will be sent to the Attorney General’s office for review. If approved, it will go to the governing bodies of the municipalities and then to the voters. There was a good press conference on housing last week. The goal for providing new housing has been exceed; however, the goal for affordable housing has not been reached. At the press conference, the new Cathedral Square housing was described as was the site for a new Community Library. The Affordable Housing Committee met today and included newly appointed members. The city is working to set up a meeting with Howard Mental Health next week to continue working on mental health issues. This is CIP week with managers reviewing CIPs to get ready for budget preparation. Following the City Manager’s report, the Chair asked for a moment of silence for the victims of the Las Vegas shooting. 7. Garden Street Phase I: Williston Road Intersections – Approval to send out a formal 19 V.S.A. Section 33 Notice of Survey via certified mail to abutting landowners and Project Update: Ms. Parker showed a map of the area. She noted that the Council had approved a design for the intersection. Some stormwater design will be incorporated into the project. The project will not require an Act 250 permit. Ms. Parker showed the proposed intersection of White Street/Midas Drive. She noted it will be safer, with shorter, safer crosswalks. There will be a separate bike/pedestrian path. The project will involve a taking of the Accent Travel parcel. There is an opportunity for a pocket park there with more landscaping and a realigned stone wall. The shared bike/ped path will CITY COUNCIL 2 OCTOBER 2017 PAGE 3 continue down Williston Road. The bus stop at La Quinta will be moved, and there will be a new bus shelter. There will be some stormwater treatment on the south side of Williston Road and additional trees, landscaping and new lighting. The Patchen Road/Hinesburg Road intersection will be realigned and will also have shorter, safer crosswalks. There will be more trees and landscaping and a wider shared use path. Mr. Barritt suggested a right turn lane at that intersection. Ms. Blanchard said they can look at that. She noted the city is working with the Regional Planning Commission for signal control which should free up additional capacity at both intersections. Ms. Blanchard said they are in a position to begin the right-of-way process and will send out official notices of surveys to property owners. Ms. Emery moved to authorize the survey of existing T.H. #1, Williston Road, T. H. #176, Midas Drive, T. H. #4, White Street, T. H. #2, Patchen Road, and State Route 116, Hinesburg Road, and further to authorize the City Attorney to provide notice of intent to survey to abutting landowners by certified mail pursuant to 19 V.S.A. Section 33. Mr. Barritt seconded. Ms. Nowak asked how many landowners are involved. Ms. Parker estimated 14 or 15. In the vote that followed, the motion passed 4-0. 8. Update on Library move to transitional space at University Mall: Mr. Murray said things are moving smoothly on the Library end. She provided the Council with an information sheet on the move. Collections are being sorted now, and they are minimizing the impact on students and staff. Ms. Murray noted that Coralee Holm is the project manager for the process and she has gotten a lot done (e.g., ordering furniture, modular walls, shelving, etc.). Al Reed is working on the needed technology. All computers have to be updated. Ms. Murray invited the Council to hold part of their next meeting at the UMall site. She then reviewed the floorplan, noting the location of collections, offices, etc. Ms. Riehle noted there had been a concern about adequate shelving. She asked if some things will have to be stored until this is more space. Ms. Murray said selection and de-selection is a constant process. “Unpopular” books are being offered to the school, to the Friends of the Library store, or to on-line book sellers. CITY COUNCIL 2 OCTOBER 2017 PAGE 4 Ms. Nowak noted a concern that new furniture would not look “new” when the move to a permanent space takes place. Ms. Murray said they are not buying that much furniture and what is being chosen is ‘wipe-able” and “transfer-able.” Ms. Murray noted that people who come into the Library mostly have questions, and when their questions are answered, the vast majority is satisfied. Mr. Dorn noted the UMall space will have double doors for security. The plans will be posted on the Website and on the windows at UMall. Ms. Murray said the winter concert series will take place in the common area outside the Library. 9. Councilors’ reports from Committee assignments: Ms. Nowak noted she was unable to attend the Airport Commission meeting. 10. (previously #12): Necessity and Compensation Damages Hearing – Market Street Reconstruction Project – STP5200(17): Mr. Barritt moved to open the hearing. Ms. Emery seconded. Motion passed 4-0. Mr. Barritt then moved to continue the Hearing until 8 p.m., 6 November 2017, at this City Hall. Ms. Emery seconded. Motion passed 4-0. 11. Volunteer Committee Interviews: The Council interviewed Larry Michaels for appointment to the Affordable Housing Committee, 3-year term. Mr. Dorn noted that David Parsons will be resigning from the DRB. The position will be advertised as will openings on the City Charter Committee and for Sextons. 12. Consider and Possibly approve FY19 Budget Schedule: Mr. Hubbard said they would like to make this official tonight. On 16 October, the Council will be presented with “known factors” for next year. On 3 November, the CIP will be considered. The goal is for a final budget draft prior to the holiday break and to have a special City Council budget meeting on 8 January 2018. Mr. Barritt moved to approve the FY19 budget schedule as presented. Ms. Emery seconded. Motion passed 4-0. 13. Social Services Funding Allocation Discussion: Review Process: CITY COUNCIL 2 OCTOBER 2017 PAGE 5 Mr. Dorn noted the recent focus on key issues in the community such as mental health and opiate addiction. He suggested the possibility of a larger contribution to a few groups. He noted that the Howard Center will be providing embedded mental health services to the city. He recommended the Council discuss making a bigger impact on a few agencies and local groups rather than giving a little to a larger number of groups. Ms. Riehle said she would support that conversation. Ms. Nowak said she would also be open to that discussion. Ms. Emery said it would be hard for her to stop support for some groups. Mr. Dorn noted that the United Way has asked the city to start an employee campaign. Ms. Riehle asked if the application can ask how an organization addresses the needs the city is focusing on. That will be part of the discussion at the next meeting. 14. Consider and possibly approve intra-fund reallocation of approved FY18 budgeted funding: Mr. Dorn noted the need for material for the Energy Committee, interns, memberships in national planning organizations, etc. He recommending shifting funding from the Chamber of Commerce ($465), Convention Bureau ($3600), and GBIC ($5000) to an account for the Chief Sustainability Officer. Ms. Emery asked if this would be one-time or continuing. Mr. Dorn anticipated it would be continuing. They will also be looking at grants. Ms. Riehle suggested use of the funds from the solar installation. Ms. Nowak expressed concern that the Council was not told there would be costs to the new Sustainability Officer position and where those funds would come from. She was particularly troubled at where those funds were coming from. She felt with the “downtown” development, it was imprudent to sever relationships with those organizations. She agreed with use of funds from the solar array. She did not want South Burlington to segregate itself from organizations in which other communities participate. She suggested having the heads of those organizations come in to describe what they do for the city before cutting off relations with them. Ms. Emery said Ms. Nowak’s concerns are valid and noted the city has been “beating the drum” with the business community to get City Center going. She also regretted cutting Energy Committee funding this past year. CITY COUNCIL 2 OCTOBER 2017 PAGE 6 Ms. Nowak asked if other areas of the budget have been looked at for cutting. Mr. Dorn said they have but those areas directly affect city functions and programs. What is proposed are discretionary funds. Ms. Riehle agreed the Council should know what the city is getting from its investment in the three groups and could possibly provide them with ideas as to how to be more proactive for South Burlington. Mr. Dorn said he would invite them to the next meeting. 15. Other Business: a. Panhandling: Ms. Nowak noted continuing e-mails on this issue and said she thought the Council was going to get an opinion from the City Attorney. Ms. Riehle noted there is no ordinance at this point. Mr. Dorn will ask the City Attorney and also the Police Chief for opinions. 16. Possible executive session to consider applications for appointments to City Boards, Committees, and Commissions: Members agreed to postpone this session until there is a full Council present. 17. Consider and possibly make appointments to City Boards, Committees and Commissions: Ms. Emery moved to appoint Justin Rabidoux as alternate to the Chittenden County Regional Planning Commission. Mr. Barritt seconded. Motion passed 4-0. 18. Possible executive session to discuss the negotiating or securing of real estate purchase or lease options: Mr. Barritt moved the Council meet in executive session to discuss negotiating or securing of real estate purchase or lease options. Ms. Emery seconded. Motion passed 4-0. The Council entered executive session at 9:20 p.m. and returned to regular session at 9:55 p.m. CITY COUNCIL 2 OCTOBERE 2017 PAGE 7 19. Council discussion regarding priority ranking of prospective City Center public facilities: Mr. Dorn stressed the need to get a lot of information to the public before the March vote. Staff needs to know what information the Council needs. Ms. Emery said the Library is at the top of the list. She felt it would be to the city’s benefit to have the public weigh in on the priorities, including TIF information. Mr. Barritt added the need for the public to know the costs. Mr. Dorn said the hope is to have preliminary Library design for the public by mid-December. Mr. Barritt suggested taking out some concepts and design done a few years ago. Ms. Nowak said the numbers that were looked at back then aren’t in play anymore, and they are looking at a different structure for the Library now. Ms. Riehle stressed the need for the public to be re-educated about TIF and how it works. Mr. Barritt felt a parking structure should be added to the list. Ms. Emery felt it was important to remind the public of previous workshops and visioning sessions. There was also a committee that recommended a combined Library, City Hall and Recreation Center. Ms. Nowak cited the need to be as up front and open as possible. Ms. Riehle felt committees could help with this. Ms. Nowak added the city should be prepared to answer what is to become of the existing City Hall and whether the school district has any interest in it for the future. Mr. Dorn noted an appraisal is being done on City Hall to determine its value in the marketplace. Mr. Dorn said staff will come up with options, scenarios, numbers, etc., for the first meeting in November or before. There should be visuals by December. As there was no further business to come before the Council, Mr. Barritt moved to adjourn. Ms. Emery seconded. Motion passed unanimously. The meeting was adjourned at 10:20 p.m. ________________________________ Clerk CITY COUNCIL The South Burlington City Council held a regular meeting on Monday, 16 October 2017, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; P. Nowak (via telephone), M. Emery, T. Barritt, T. Chittenden Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; C. Holm, J. Rabidoux, Public Works Director; P. Conner, Director of Planning & Zoning; C. LaRose, City Planner; J. Murray, Librarian; T. Whipple, Police Chief; F. Cioffi, T. Torti, S. Smith, R. Neuer, C. Frank, D. Leban, B. Finnigin, S. & B. Bless, C. Howell, C. Pierce 1. Library Update (held at transitional space for the Library at University Mall: Members were given a tour of the transitional Library space by Ms. Murray. Features include shelving spaces, seating, offices, storage for programming materials, children’s spaces (including a computer station for children), technology areas, etc. Ms. Murray noted they are now splitting collections and will be putting together teams of volunteers for the move. All children’s picture books are being cleaned. They will be looking for some supplies such as step stools, trash containers, etc. Ms. Holm said all walls, furniture and shelving have been ordered. Walls and shelving should be delivered in mid-November; the shelving is anticipated around Thanksgiving. It is anticipated that the move will begin in early December. A “big opening” is planned for January. There was a suggestion to form a “wish list” of things that members of the public can donate. Following the tour, members traveled back to City Hall for the remainder of the meeting. 2. Instructions on exiting building in case of emergency: Mr. Dorn provided instruction of emergency evacuation of the building. 3. Agenda Review: Additions, deletions or changes in order of agenda items: Mr. Chittenden asked to add to Other Business a discussion of an incident related to case management of sewage issues in individual homes. Ms. Riehle asked to discuss in Other Business a suggestion to hold executive sessions prior to regular meetings instead of at the end of the agendas. 4. Comments and Questions from the public not related to the agenda: A member of the public expressed concern with the amount of building at South Village and also with the amount of change at Cider Mill. She felt there shouldn’t be 3-unit buildings on narrow streets. She said the DRB “grudgingly” listened to these concerns. Mr. Barritt noted CITY COUNCIL 16 OCTOBER 2017 PAGE 2 that the density for Cider Mill I and II was approved at the same time. There is now a new developer in Phase II who has come back with changes in density. This developer has added more land and is using TDRs. 5. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Mr. Dorn: The Community Outreach Model for counselors in the Police Department to address mental health issues is going to the State for funding. The hope is to have the program up and running by the first of the new year. Mr. Dorn recognized the efforts of Police Chief Whipple in this effort. The first Airport Technical Advisory Committee meeting will be held tomorrow afternoon. Site work is underway for the 39-unit senior housing building on Market Street. City Hall Park is under construction. The SBBA breakfast will be held at the National Guard site this week. The landfill solar is up and running. Staff is working with department managers on the CIP. Capt. Gary Rounds is celebrating 46 years of firefighting service to the City. Ms. Nowak suggested having the Council invite him in to be recognized. Members agreed. 6. Consent Agenda: a. Approve and Sign Disbursement b. Approve Minutes for 18 September 2017 c. Conside4r appointment of Marla Keene, Development Review Planner, as Assistant Zoning Administrator and Assistant Code Enforcement Officer d. Approve Grant Application for Urban Nutrient Runoff Study e. Approve Grant Application for Hadley/Proctor Neighborhood Sewer Project – State Revolving Loan Application – Planning/Design Ms. Emery moved to approve the Consent Agenda as presented. Ms. Nowak seconded. Motion passed unanimously. CITY COUNCIL 16 OCTOBER 2017 PAGE 3 7. Councilors’ reports from Committee assignments: Mr. Chittenden reported on the CCTA retreat. Issues discussed included a funding model adjustment to address communities which get service but pay nothing for it. Mr. Chittenden noted that South Burlington can expect a slightly higher contribution for the coming year as ridership has leveled off. Next Gen will be analyzing each CCTA route. Mr. Chittenden said they will try to publish something on this in The Other Paper. 8. Discussion with representatives of GBIC and LCRCC/VCB regarding reallocation of FY2018 membership dues to alternative programs with possible action on the reallocation as well as discussion of requested funding for FY 2019: Mr. Cioffi, GBIC President, outlined the organization’s work on planning, transportation planning and economic development. They were originally funded by 5 cents on the property tax of every municipality in Chittenden County in order to help build industrial parks and needed infrastructure. Mr. Cioffi said they work with companies that are “dollar importing” and “product exporting” (about 230 companies) with the Regional Planning Commission on economic plans for the region. They also advise the feds on compliance with standards so that companies can apply for grants. GBIC also created a foreign trade zone at the Airport. They funded the first 3 stormwater bills in the Legislature and worked to write the first TIF laws. They have brought in $425,000 in training money to help develop and train a workforce (their top priority this year). Mr. Torti of the Chamber of Commerce and Convention Bureau said both of these organizations are membership based, are non-profit and non-partisan. There are about 2000 members in northwest Vermont of which about 10% is from South Burlington. South Burlington businesses are very involved in their scholarship and youth programs and entrepreneurial programs. South Burlington is also very involved in their legislative events (breakfasts, etc.). They have 2.5 advocates in Montpelier for housing issues, downtown legislation, Act 250/TIF issues, road infrastructure, rail, bridges and the Quebec initiative. Mr. Torti said the Convention Bureau promotes Vermont as a place for conventions and meetings. Sixteen of its members are from South Burlington. As a member city, South Burlington receives all the leads they send out regarding locations for an event. They have negotiated to bring The Great Race to Vermont. They can also promote individual venues in a community and can help promote events such as tournaments, races, etc. 91% of the business the Bureau does is with the Lake Champlain Region, bringing in $12,000,000.00+ a year. CITY COUNCIL 16 OCTOBER 2017 PAGE 4 Ms. Smith said that over the years the Bureau has gotten a lot of large groups to come back to the area. She cited the Street Rodders who have come for 27 years. Ms. Riehle noted that these groups were strong supporters of bringing the F-35s to the area. She also noted that years ago GBIC supported looking at Airport governance, when the Council was discussing it recently, they were silent. Mr. Torti said there are many issues on which they take positions. Some don’t align with all people. Mr. Cioffi said they were uncomfortable that the F-35 process put them in a different position from South Burlington and Winooski; however, the Airport is a regional resource and there are businesses that would not be here without the Guard. The Guard pays $2,500,000.00 in operating costs each year that the Airport would have cover. Mr. Cioffi said they would love to work on sound mitigation with the city to bring in investments to this area. He could not understand why a sound mitigation program couldn’t be done at the same time as the buyout program. He stressed they are willing to help in any way possible. Ms. Emery noted that the School Board cannot get needed information from the Airport management and is faced with the possibility that the school will need to be closed if the noise from F- 35s is deemed non-compatible. The city has lost more than 200 units of workforce housing. She said these are also important economic issues. Mr. Chittenden added that governance changes can make the Airport stronger. He stressed that this is not a municipal fight. Mr. Cioffi said “the owner doesn’t want to sell.” Mr. Chittenden challenged the use of the word “owner,” noting that since 1948 the Airport has been supported by State and Federal dollars. Mr. Torti cited the need to keep an open mind. He said that with the F-35s they saw the possibility of losing jobs, etc. He also stressed that there are many ways to start a conversation, some are public, some private. Mr. Barritt said what is wanted is good jobs in a clean environment. One way to get that is not to knock down 200 homes because of noise pollution. There are other kinds of planes to bring here. Ms. Smith explained the problems they have “wooing” people to come to Vermont, especially having funds to bring them here to even look at the area. Mr. Cioffi said workforce and workforce housing are 2 major issues, and they want to continue to work with the city on those issues. CITY COUNCIL 16 OCTOBER 2017 PAGE 5 Mr. Torti said they can’t go after a number of events because of the lack of a proper venue. The area needs an event center. Ms. Nowak said South Burlington is embarking on the largest economic development it has seen. Shen the community supports groups like GBIC and the Chamber, it says it is supporting businesses that they serve. She felt it is very important for the city to keep events coming to the area and to have the “savoir faire” to lure people here. Ms. Nowak said the conversation she wanted to hear was the value of spending $9000 a year for the services provided by these organizations. She felt it would be a travesty not to support them. Mr. Cioffi said they get annual support from almost every community in the state. He stressed that they don’t “represent” businesses. They want to bring businesses and jobs to the state/area. Mr. Torti said that they may disagree on one issue and agree on others. He noted they pay $350.00 a year to be a member of the U.S. Chamber, yet they disagree with them on many things. But they get valuable information from them. He said that in Vermont, unlike in Washington, D.C., reasonable people should be able to disagree on an issue and still work together. Mr. Chittenden said he fully supports staying with these groups. He agreed that they can agree to disagree on an issue, but they shouldn’t stop talking. Mr. Torti said solutions come “in the middle,” and they have to keep talking to get there. Mr. Cioffi noted that 11,000 Vermonters between the ages of 19 and 25 have fallen outside the employment statistics and that out of 7400 high school graduates, 3,000 of them go on to nothing, partly due to the opiate crisis, and 20% of them have meaningful, career, vocational experience, and these young people stay in Vermont. 6% of Vermonters are chronically unemployed or underemployed. GBIC is focusing on getting technical education to middle and high school students. They are also serving people retiring from one career and starting on another. There is also a need to retain more of the 40,000 people who graduate from Vermont colleges. Ms. Emery asked where the money for the sustainability projects would come from if it doesn’t come from these groups. Mr. Dorn said he and Mr. Hubbard can go back and look for other sources. He suggested they can have this information by at least the second meeting in November. CITY COUNCIL 16 OCTOBER 2017 PAGE 6 9. (formerly item #12) Interview applicants for appointments to City Boards, Committees and Commissions: The Council interviewed Frank Davis for the Affordable Housing or Recreation and Parks Committees. Later in the evening, they also interviewed Roy Neuer and Cathy Frank for the Bike/Ped Committee. Ms. Nowak left the meeting at this point. 10. (formerly #11) Report on recent activities and issues from the Bike and Ped Committee: Committee members cited some recent accomplishments including: a. End of trip facilities guidelines b. Community input c. Coordination with City Council and other committees Members said they are hoping to create a city map and to work with the Planning Commission on street topologies. They will also be coordinating with the sustainability program and the Energy Committee. Ms. Frank said the Committee has 3 main focuses: improved safety, improved maintenance of paths, and closing the gaps in paths. Safety issues include: a. The need for functioning flashing beacons on both sides of a street b. Addressing “right on red” turnings where people have to cross as pedestrians, especially at Dorset/Swift intersection c. The fading of street lines, especially fog lines where there is no specific path. d. The dangerous crossing at Swift/Spear e. Clearing use of S.B. SeeClickFix by the city until it is fixed Regarding maintenance, Ms. Frank cited roots on the paths, low tree branches that hit people’s heads, and fixing the area that was torn up last fall. Ms. Frank then showed slides of some of CITY COUNCIL 16 OCTOBER 2017 PAGE 7 the gaps in the path system which arouse safety concerns. She stressed that as paths age, they need more maintenance. Ms. Frank said they are encouraging a “penny for paths” ballot item to help fund some of the safety and ongoing maintenance issues. Mr. Hubbard said this would be similar to what was done for Open Space. Ms. Riehle noted the cost to the City of Burlington when it did not maintain its bike path along the Lake. Ms. LaRose noted that 4 sections of the path have been scoped and 4 more will be scoped starting next week. That funding cost would exceed more than 10 years worth of current funding. She added that they are working to align some projects with the CIP for use of impact fees. Mr. Neuer said one thing they have lacked is marketing of the concepts associated with complete streets. He noted that some of the gaps affect children biking to school. 11. (formerly #10) Allow public comment and possibly approve Police Department Grant and also discuss police perspective on panhandling: Chief Whipple said the Justice Assistance Grant is automatically given to communities. All they have to do is say how the money will be used. This year, South Burlington will receive $11,669.00. The proposal is to use for a monitoring system (cameras) upgrade in the building. The vendor will do the upgrade at 50% of cost if he gets the old equipment. Funds would also be used for 40-caliber sidearms (lighter in weight) and leadership training to advance people who will be replacing a number of retirements. Public comment was requested. None was forthcoming. Mr. Barritt moved to approve the Police Department Grant as presented. Ms. Emery seconded. Motion passed 4-0. Regarding panhandling, Chief Whipple said the courts have been very vocal that this is a “right of expression.” The issue is not, however, well managed by law. Panhandling is an issue for the Department and they receive frequent calls (116 in 2016 and 145 already this year). Callers are told it is these people’s right to ask for money. The Chief said a property owner can ask a panhandler to leave; if he/she doesn’t, there can be an arrest for trespassing. Panhandlers are not allowed on the 189 off-ramp by law. The police can use the “disorderly conduct” ordinance if panhandlers are stopping traffic. The Chief noted CITY COUNCIL 16 OCTOBER 2017 PAGE 8 they have not done public education regarding the problem of giving cash to panhandlers without knowing whether that money is going to be used for drugs or alcohol. The Chief said this problem will bring challenges to City Center. He hoped designing facilities will minimize the possibility for this type of activity and encourage more positive use of streets, etc. (street performers, etc.). The city also needs to look at the issues that put people in a position of feeling they have to panhandle. Mental health people will be able to talk with panhandlers and possibly help them. 12. Council discussion and guidance for FY19 budget: Mr. Hubbard noted they are still reviewing CIP projects. As currently stated, there would be an increase in CIP funding of $438,000 in FY19. Mr. Hubbard felt all of those projects can’t be funded. Regarding the stewardship program, going from $75,000 to $125,000 would be a $50,000 increase. Addressing sick bank issues could result in an addition of $75,000. The health insurance premium will be going up 12%. This translates to a $275,000 increase. Step increases will add another $288,000. Additional revenue anticipation from the increased Grand List and LTD reduction is $396,000. The differential between expenses and added income is $730,000 or 3.77% (1.84 cent increase). This does not take into account adding to a stabilization fund. Mr. Dorn said staff is preparing an option paper for the Council. Mr. Hubbard said less than a 3% tax increase would be hard to meet. 13. Continued discussion and possible action on Social Service funding for FY19: Mr. Chittenden said he would like to see a specific amount and let a committee decide where it is spent. CITY COUNCIL 16 OCTOBER 2017 PAGE 9 Mr. Dorn asked if the Council wanted to focus on those groups who deal with critical South Burlington issues. Ms. Riehle asked members to review the list and see how it could be winnowed down. 14. Acknowledge receipt from the Planning Commission of draft amendment to the LDRs and accompanying report: Mr. Conner noted a request to the Commission for radio studios in the I-O district. The Commission felt this was compatible with other uses in that district and had no issues with the request. Staff is recommending a public hearing on 20 November, 7:45 p.m. 15. Consider warning public hearing on draft amendments to the Land Development Regulations (a) Allow Radio/TV Studio as a permitted use in the Industrial-Open Space District: Mr. Barritt moved to warn a public hearing on draft amendments to the Land Development Regulations to allow Radio/TV Studio as a permitted use in the Industrial-Open Space District for 20 November, 7:45 p.m. Ms. Emery seconded. Motion passed 4-0. 16. September Financials: Mr. Hubbard said that ¼ of the way through the fiscal year, revenues are at 28% and expenses at 26%. Ms. Emery asked Mr. Dorn to check on the additional $10,000 in expenses incurred for testing of PFOA at the landfill. 17. Other Business: Members were OK with holding executive sessions prior to the start of regular meetings. Mr. Chittenden agreed to postpone discussion of his item due to the late hour. 18. Possible executive session to discuss the negotiating or securing of real estate purchase or lease options: CITY COUNCIL 16 OCTOBER 2017 PAGE 10 Ms. Emery moved to meet in executive session to discuss negotiating or securing of real estate purchase or lease option and to include the City Manager, Deputy City Manager, Director of Planning and Zoning, Stephanie and Brandon Bless, Chris Howell and Corie Pierce in the session. Mr. Barritt seconded. Motion passed 4-0. 19. Possible executive session to consider applications for appointments to City Boards, Committees and Commissions: Ms. Emery moved the Council meet in executive session to consider appointments to Boards, Committees and Commissions. Mr. Barritt seconded. Motion passed 4-0. The Council entered the executive sessions at 11:15 p.m. and resumed regular session at 12:06 a.m. 20. Consider and possibly appoint applicants to City Boards, Committees and Commissions: Mr. Barritt moved to appoint Todd Rawlings and Larry Michaels to the Affordable Housing Committee 3-year positions and Dana Farr, Roy Neuer, Jim Grossman, and Shawn Goddard to the Bike/ped Committee 3-year positions. Mr. Chittenden seconded. Motion passed 4-0. Ms. Emery moved to appoint Michael Mittag to the Planning Commission. Mr. Barritt seconded. Motion passed 3-1. As there was no further business to come before the Council, Mr. Chittenden moved to adjourn. Mr. Barritt seconded. Motion passed unanimously. The meeting was adjourned at 12.10 a.m. ________________________________ Clerk Page 1 of 2 MEMORANDUM TO: South Burlington City Council FROM: Andrew Bolduc, Esq., South Burlington City Attorney DATE: 11/06/17 RE: Public Utility Commission De Minimis Application Notices for modification of existing telecommunications facilities at 900 Hinesburg Road and 2016 Williston Road; Application notice for installation of a wireless telecommunications facility at 366 Dorset Street Background 30 V.S.A. § 248a(k) de minimis Applications – 900 Hinesburg Rd and 2016 Williston Rd As discussed in a memorandum from council packets back in February 17, 2017, wireless communications applicants must provide notice to municipal boards whenever it makes a de minimis modification to an existing telecommunication facility. Jurisdiction for these applications lies with Vermont’s Public Utility Commission. The City has the right to object to de minimis applications only as it relates to the question of whether the project should indeed be classified as de minimis. The council has 21 days from the notice date in which to object. The statutory definition of de minimis is: The addition, modification, or replacement of telecommunications equipment, antennas, or ancillary improvements on a telecommunications facility or existing support structure, whether or not the structure was constructed as a telecommunications facility, or the reconstruction of such a facility or support structure, provided: (A) the height and width of the facility or support structure excluding equipment, antennas, or ancillary improvements, are not increased; (B) the total amount of impervious surface, including access roads, surrounding the facility or support structure is not increased by more than 300 square feet; (C) the addition, modification, or replacement of an antenna or any other equipment on a facility or support structure does not extend vertically more than 10 feet above the facility or support structure and does not extend horizontally more than 10 feet from the facility or support structure; and (D) the additional equipment, antennas, or ancillary improvements on the support structure, excluding cabling, does not increase the aggregate surface area of the faces of the equipment, antennas, or ancillary improvements on the support structure by more than 75 square feet. 30 V.S.A. §248a(b)(2). 30 V.S.A. § 248a Telecommunications Facility – 366 Dorset Street At 366 Dorset Street there is an existing approximately 60’ AGL guyed lattice tower that was reportedly built in 1960. For this project, the applicant proposes to dismantle and remove the existing tower and replace it with a 60’ monopole capable of holding Verizon’s antennas and equipment and encase within a fence of dimensions 13.5’ x 16.5’. The applicant will also use the Page 2 of 2 existing pad to house its equipment and an emergency generator. Additional details and a depiction of the current and proposed towers can be found in your packets. As with de minimis notices, the applicant must provide notice to the local planning commission and legislative body while permitting jurisdiction is with Vermont’s Public Utility Commission. Unlike de minimis notices, since this is the deconstruction and erection of a new telecommunications facility, the City Council and the Planning Commission have the added opportunity and authority to file comments and/or request a public hearing with the Commission. Recommendation T-Mobile Northeast LLC Case No. 17-4774-PET – 900 Hinesburg Road. October 31, 2017. Staff has reviewed the attached notice of de minimis modification and supplemental materials and finds that the project qualifies as a de minimis modification under 30 V.S.A. § 248(b)(2) and recommends approval of the consent item as proposed. T-Mobile Northeast LLC Case No. 17-4793-PET – 2016 Williston Road. November 1, 2017. Staff has reviewed the attached notice of de minimis modification and supplemental materials and finds that the project qualifies as a de minimis modification under 30 V.S.A. § 248(b)(2) a recommends approval of the consent item as proposed. Verizon Wireless Section 248a Application Notice – 366 Dorset Street. October 18, 2017. The Planning Commission will also be presented with and reviewing this project at its meeting on November 14, 2017. Staff has reviewed the notice letter and supplemental materials and communicated with the applicant. This prompted the clarifications in the supplemental letter attached. Staff recommends approval of the consent item as proposed. Downs Rachlin Martin Business Sense •Legal Ingenuity October 31, 2017 Via US Mail Judith C. Whitney, Clerk Vermont Public Utility Commission 112 State Street Montpelier, VT 05620-2701 Daniel T. Crisp, IV, Esq. Tel: (802) 473-4231 dcrisp@drm.com Re: Case No. 17-4775-PET T-Mobile Northeast LLC 900 Hinesburg Road, South Burlington, Vermont T-Mobile Site ID: 4BV0342A Petition for De Minimis Modification and Request for a Certificate of Public Good Pursuant to 30 V.S.A. § 248a(k) Dear Mrs. Whitney: Our firm represents T-Mobile Northeast LLC ("T-Mobile") in connection with a proposed de minimis modification to an existing wireless communications facility (the "Project") located at 900 Hinesburg Road, South Burlington, Vermont (the "Project"). Please find enclosed an original set of T-Mobile's Petition for De Minimis Modification and supporting exhibits, detailing the Project and requesting the Public Utility Commission issue a Certificate of Public Good for the proposed de minimis modification, pursuant to 30 V.S.A. § 248a(k). We filed the documents that accompany' this letter electronically using ePUC. Please let me know if you have any questions relating to the Project or if there are items that T- Mobile should supplement. Thank you in advance for your assistance with this matter. Sincerel Da iel T. Crisp, IV, Esq. Enclosures cc: South Burlington City Council, Attn: Helen Riehle, Chair, c/o Andrew Bolduc, City Attorney (electronic copy via secure link and a copy via U.S. Mail) WGM Associates, Attn: Keith Wright (copy via U.S. Mail) Richard E. I3ancroft, MsPM, PMP, T-Mobile (electronic copy via secure link) Brain M. Sullivan, J. Lee Associates, Inc. (electronic copy via secure link) 17870703.1 Courthouse Plaza 199 Main Street IPC) Box 190 i Burlington, VT 05402-0190 IT 802.863:2375 i P 802.862.75121 drm.com ( Downs Rachlin Martin Business Sense •Legal Ingenuity November 2. 2017 Via US Mail Judith C. Whitney, Clerk Vermont Public Utility Commission 112 State Street Montpelier, VT 05620-2701 Daniel T. Crisp, IV, Esq. Tel: (802) 473-4231 dcrispOdrm.com Re: Case No. 17-4775-PET T-Mobile Northeast LLC 900 Hinesburg Road, South Burlington, Vermont T-Mobile Site ID: 4BV0342A Petition for De Minimis Modification and Request for a Certificate of Public Good Pursuant to 30 V.S.A. § 248a(k) Dear Mrs. Whitney: Our firm represents T-Mobile Northeast LLC ("T-Mobile") in connection with a proposed de minimis modification to an existing wireless communications facility (the "Project") located at 900 Hinesburg Road, South Burlington, Vermont (the "Project"). On October 31, 2017, we mailed to the Vermont Public Utility Commission (the "PUC"), via U.S. mail, an original set of T-Mobile's Petition for De Minimis Modification and supporting exhibits. This original set is correct. However, incorrect copies of the Petition, Certificate of Compliance, and Certificate of Service were electronically filed using ePUC. The enclosed set includes the corrected Petition, Certificate of Compliance, and Certificate of Service for the Project, which have been filed electronically as superseding documents using ePUC. Please let me know if you have any questions relating to the Project or if there are items that T- Mobile should supplement. Thank you in advance for your assistance with this matter. Sincerely, D niel T. Crisp, IV, Esq. Enclosures cc: South Burlington City Council, Attn: Helen Riehle, Chair, do Andrew Bolduc, City Attorney (electronic copy via secure link and a copy via U.S. Mail) WGM Associates, Attn: Keith Wright (copy via U.S. Mail) Richard E. Bancroft, MsPM, PMP, T-Mobile (electronic copy via secure link) Brain M. Sullivan, J. Lee Associates, Inc. (electronic copy via secure link) 17879531.1 Courthouse Plaza 1199 Main Street PO Box 190 I Burlington_ VT 05402-0190 T 802.863.2375 I F 802_862.7512 I drm.com CHAPPELLENGINEERINGASSOCIATES, LLCCivil Structural Land Surveying CHAPPELLENGINEERINGASSOCIATES, LLCCivil Structural Land Surveying CHAPPELLENGINEERINGASSOCIATES, LLCCivil Structural Land Surveying CHAPPELLENGINEERINGASSOCIATES, LLCCivil Structural Land SurveyingEQUIPMENT SCHEDULECURRENT EQUIPMENT- SIX (6) RFS APXV18-209014-C PANEL ANTENNAS- SIX (6) GENERIC TWIN STYLE 1A PCS TMA'S- TWELVE (12) 1-5/8" COAX CABLE- ONE (1) GPS ANTENNA AND ASSOCIATED 12" COAX CABLE- ONE (1) RBS 6201 ODE EQUIPMENT CABINET- ONE (1) RBS 2102 EQUIPMENT CABINET- ONE (1) NETXTEND PPC- ONE (1) PURCELL RAC24EQUIPMENT TO BE REMOVED- THREE (3) RFS APXV18-209014-C PANEL ANTENNAS- THREE (3) GENERIC TWIN STYLE 1A PCS TMA'SEQUIPMENT TO BE ADDED- THREE (3) RFS APXVAA24_43-U-A20 8' ANTENNAS- THREE (3) ERICSSON 4478 B71 RRU'S- THREE (3) 6x12 HCS CABLESFINAL EQUIPMENT CONFIGURATION- THREE (3) RFS APXV18-209014-C PANEL ANTENNAS- THREE (3) RFS APXVAA24_43-U-A20 8' ANTENNAS- THREE (3) GENERIC TWIN STYLE 1A PCS TMA'S- THREE (3) ERICSSON 4478 B71 RRU'S- TWELVE (12) 1-5/8" COAX CABLE- THREE (3) 6x12 HCS CABLES- ONE (1) GPS ANTENNA AND ASSOCIATED 12" COAX CABLE- ONE (1) RBS 6201 ODE EQUIPMENT CABINET- ONE (1) RBS 2102 EQUIPMENT CABINET- ONE (1) NETXTEND PPC- ONE (1) PURCELL RAC24EXISTING EQUIPMENT SPACE REQUIREMENTS WILL NOT CHANGERF CONFIGURATION6004G CHAPPELLENGINEERINGASSOCIATES, LLCCivil Structural Land Surveying CHAPPELLENGINEERINGASSOCIATES, LLCCivil Structural Land Surveying CHAPPELLENGINEERINGASSOCIATES, LLCCivil Structural Land Surveying Sincerel DRm, D R o ac w h n I s in Martin PLLC Business Sense • Legal Ingenuity November 1, 2017 Elizabeth Kohler, Esq. Tel: (802) 846-8382 el«Thicr@drm.com Via US Mail Judith C. Whitney, Clerk Vermont Public Utility Commission 112 State Street Montpelier, VT 05620-2701 Re: Case No. 17-4793 -PET T-Mobile Northeast LLC 2016 Williston Road, South Burlington, Vermont T-Mobile Site ID: 4BV0323B Petition for De Minimis Modification and Request for a Certificate of Public Good Pursuant to 30 V.S.A. § 248a(k) Dear Mrs. Whitney: Our firm represents T-Mobile Northeast LLC ("T-Mobile") in connection with a proposed de minimis modification to an existing wireless communications facility (the "Project") located at 2026 Williston Road, South Burlington, Vermont (the "Project"). Please find enclosed an original set of T-Mobile's Petition for De Minimis Modification and supporting exhibits, detailing the Project and requesting the Public Utility Commission issue a Certificate of Public Good for the proposed de minimis modification, pursuant to 30 V.S.A. § 248a(k). We filed the documents that accompany this letter electronically using ePUC. Please let me know if you have any questions relating to the Project or if there are items that T- Mobile should supplement. Thank you in advance for your assistance with this matter. Elizabeth Kohler, Esq. Enclosures cc: South Burlington City Council, Attn: Helen Riehle, Chair do Andrew Bolduc, City Attorney (electronic copy via secure link) Barry Bruce (copy via US Mail) Lincoln Communications, Inc., Attn: Judith Fisher, President (copy via US Mail) Richard E. Bancroft, MsPM, PMP, T-Mobile (electronic copy via secure link) Peter Fales, Centerline Communications (electronic copy via secure link) 17830883.1 Courthouse Plaza 1199 Main Street l PO Box 190 I Burlington, V f 05402-0190 I f 602.863.2375 I F 802,862.7512 I cirm.coin T-MOBILENORTHEAST LLCT-1SHEETNO.DESCRIPTIONREV.LOCATIONSPECIAL RESTRICTIONSPROJECTSITESITE NAME: BV323/CONTACT PAGING2026 WILLISTON ROADSOUTH BURLINGTON, VT 05403CHITTENDEN COUNTYSITE NUMBER: 4BV0323BRF DESIGN GUIDELINE: LD72 HOURSUNDERGROUND SERVICE ALERT T-MOBILENORTHEAST LLCGN-1GROUNDING NOTESGENERAL NOTES T-MOBILENORTHEAST LLCC-1HANDICAP REQUIREMENTSGENERAL NOTES&NOTE:NOTE: T-MOBILENORTHEAST LLCA-1COMPOUND PLANEXISTING EQUIPMENT PLANPROPOSED EQUIPMENT PLANSTRUCTURAL NOTES:NOTE: T-MOBILENORTHEAST LLCA-2STRUCTURAL NOTES:NOTE:EXISTING ANTENNA PLANPROPOSED ANTENNA PLANSOUTHEAST ELEVATION T-MOBILENORTHEAST LLCA-3MW DISH MOUNTING DETAILT-MOBILE ELEVATION PHOTO DETAILAVIAT ODU 600 DETAILMW DISH DETAILSTRUCTURAL NOTES:NOTE: T-MOBILENORTHEAST LLCE-1TOWER BOTTOM CABLE GROUNDING DETAILONE LINE POWER DIAGRAMTOWER TOP CABLE GROUNDING DETAILELECTRICAL & GROUNDING NOTESELECTRICAL LEGENDGROUNDING RISER DIAGRAM MSK October 25, 2017 MURPHY SULLIVAN KRONK To: Parties on attached Service List Re: Correction to 60-Day Advance Notice Case No. 1 7-4621 -AN Applicant: Bell Atlantic Mobile Systems of Allentown, Inc. and Cellco Partnership ("Verizon") Project: Wireless Telecommunications Facility Location: 366 Dorset Street, South Burlington, Vermont Landowners: Dorset Street Real Estate Holdings, LLC Dear Statutory Party: On October 18, 2017, Verizon filed the 60-Day Advance Notice ("Notice") for a proposed telecommunications facility to be located in South Burlington, Vermont. Verizon would like to correct inadvertent errors in the Notice that resulted in discrepancies between the Permit Plans and the information included in the Notice. As stated in the Notice, Verizon proposes to replace the existing approximately 60' guyed lattice tower with a 60' monopole tower ("Monopole") within an existing fenced area adjacent to a building on the property. The dimensions of that fenced area are 13.5' x 16.5' and contain an existing concrete pad ("Pad"). This fenced area was incorrectly described as a 50' x 50' fenced compound in the Notice. As stated in the Notice, Verizon will utilize a portion of the Pad adjacent to the Monopole to house its equipment and emergency generator. Those elements will be placed at grade level. The Notice incorrectly referred to them as "elevated." Verizon will construct a roof above the portion of the Pad occupied by its equipment and generator. The top of the roof will reach approximately 1 O' above grade. Verizon will install a new gate in the existing fence. No barbed wire is proposed on this project and none is intended to be installed. The Notice incorrectly stated that barbed wire would be used. The dumpsters located adjacent to the fenced area will not be moved. As part of its Project, Verizon will be relocating HVAC units currently located within the existing fenced area adjacent to the existing tower. Those HVAC units must be relocated 275 COLLEGE STREET. PO BOX 4485 · BURLINGTON, Vf 05406-4485 · PHONE 802 861-7000 · FAX 861-7007 · MSKVT.COM Parties on attached Service List October 25, 2017 Page 2 of 3 to accommodate installation of the foundation for the Monopole and the installation of its ancillary equipment. Verizon apologizes for any confusion created by the discrepancies and welcomes questions or comments. Thank you. vitJl-. Brian J. Sullivan BSullivan@mskvt.com Enclosures c: Parties on attached Service List MSKI .,., .. , .. )ULllYl\N' lUNX 275 COLLEGE STREET, PO BOX 4485 I BURLINGTON, VT 05406-4485 I PHONE 802 861-7000 I FAX 861-7007 I MSKVT.COM Parties on attached Service List October 25, 2017 Page 3 of 3 SERVICE LIST List of Statutory Parties: Judith Whitney, Clerk Vermont Public Service Board 112 State Street, 4th Floor Montpelier, VT 05620-2701 Chair South Burlington Planning Commission 575 Dorset Street South Burlington, VT 05403 Charlie Baker, Executive Director Chittenden County RPC 110 West Canal Street, Suite 202 Winooski, VT 05404 Chair City of South Burlington City Council 575 Dorset Street South Burlington, VT 05403 Dorset Street Real Estate Holdings, LLC 85 Shunpike Road Williston, VT 05495 Adjoining Landowners McQuiston Boutin Holdings, LLC 365 Dorset Street South Burlington, VT 05403 Sisters & Brothers Investment Group, LLC 75 South Winooski Avenue Burlington, VT 05401 Marcella Dent, Paralegal ANR Office of Planning and Legal Affairs 1 National Life Drive, Davis 2 Montpelier, VT 05402-3901 Jam es Duggan Vermont Division for Historic Preservation National Life Building, 6th Floor Montpelier, VT 05620-1201 Geoff Commons, Dir. for Public Advocacy c/o Dan Burke Vermont Department of Public Service 112 State Street, Drawer 20 Montpelier, VT 05620-2601 June Tierney, Commissioner Vermont Department of Public Service 112 State Street, Drawer 20 Montpelier, VT 05620-2601 Secretary, Vermont Agency of Transportation One National Life Drive Montpelier, VT 05633-5001 PC Construction 193 Tilley Drive South Burlington, VT 05403 Dorset Hotel Associates 61 7 Dingens Street Buffalo, NY 14201 275 COLLEGE STREET, PO BOX 4485 I BURLINGTON, VT 05406-4485 I PHONE 802 861-7000 I FAX 861-7007 I MSKVT.COM 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: Kevin Dorn, City Manager South Burlington City Council FROM: Paul Conner, Director of Planning & Zoning SUBJECT: Allard Square Grant acceptance resolution DATE: November 6, 2017 City Council meeting The City has been formally awarded the Vermont Community Development Program grant it had sought last year in support of the Allard Square senior housing project on Market Street. The City was the recipient of $525,000 in grant funds on behalf of Cathedral Square Corporation and the project. As the City is the recipient, the State requires that the Council approve a resolution accepting the grant and its terms and assigning City staff the administrative authorities. Staff has reviewed the grant conditions and requirements. Conditions have been met and requirements are consistent with past similar grant. Staff recommends that the Council approve the Grant agreement resolution as presented. Forms, Policies and Resolutions Chapter 3-15 GRANT AGREEMENT RESOLUTION -SINGLE GRANTEE Form PM-1 WHEREAS, the (check one) [ ] Town [ ] City [ ] Village of has applied for funding under the Vermont Community Development Program, as provided for in 10 VSA Ch. 29, and has received an award of funds under said provisions; and WHEREAS, the Agency of Commerce and Community Development has tendered a Grant Agreement # to this municipality for said funding: Now, THEREFORE, BE IT RESOLVED as follows: 1) that the legislative body of this municipality accepts and agrees to the terms and conditions of said Grant Agreement; 2) that (Name) Title is hereby designated as the person with overall Administrative responsibility for the VCDP activities related to this Grant Agreement; and 3) that (Name)________________________________Title_________________________________ who is either the Chief Executive Officer (CEO), as defined by 10 VSA §683(8), or is the Town Manager, the City Manager, or the Town Administrator, hereby designated as the Authorizing Official (AO) to execute the Grant Agreement and other such Documents as may be necessary to secure these funds. Passed this day of , . LEGISLATIVE BODY (Typed Name) (Signature) For Agency Use: Processed By: Date: ✔South Burlington 07110-IG-2016-SouthBurlington City-00006 Paul Conner Director of Planning & Zoning Kevin Dorn City Manager 6th November 2017 Helen Riehle Meaghan Emery Pat Nowak Tom Chittenden Tim Barritt 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com REGULAR SESSION To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director Subject: Authorization to Negotiate and Contract for Dumont Park Consultant Services Date: November 2, 2017 Background: In September the City issued a Request for Qualifications (RFQ) for consultant services to design a combined Public Library and City Hall public building in City Center. The sought services will result in a set of construction documents that will position the City to build the City’s first Public Library, potentially with a City Hall in City Center. The RFQ strongly reflected the need for a design team experienced in public libraries. This project is budgeted to be funded with a combination of Capital Improvement Reserve Funds, future Tax Increment Financed debt, future impact fees, and donations and grants raised by the Library Board of Trustees. The City has sufficient reserve funds to finance the design portion of this project. Under the TIF District Determination Letter from the State, the Public Library portion of this project is eligible for 30% TIF District Financing and the City Hall is eligible for 10% TIF District financing. Thirty-one firms (this number included many subconsultants) requested the RFQ package over the solicitation period. Eight sealed sets of qualifications were received on September 29 and were reviewed by a panel consisting of Justin Rabidoux, Director of Public Works, Jennifer Murray, Library Director, Mark Coel, Library Board of Trustees Designated Project Representative, and Ilona Blanchard, Project Director. All of the submittals were led by well-respected architecture firms based in Vermont. All but one paired with firms outside the state that had greater experience in library design. The review criteria established by the RFQ and used by the panel included the following (see additional detail in the RFQ): Design Excellence: 15% Public Quality of Body of Work: 15% Team Work and Management Approach: 10% Public Library Design: 20% City Hall: 10% Other Qualifications: 15% High Performance Green Building: 10% Application Completeness and clarity: 2% Certified minority/women owned business enterprise: 3% Based on their qualifications, four design teams were invited to submit a proposal and schedule an interview. These proposals were received in October and the four teams were interviewed over a two-day period. At the conclusion of the interviews, the teams were ranked, based on their submittals and interviews, by the following criteria (see additional detail in the RFQ): Project Management/Capacity: 35% Technical and Creative Ability: 35% Price: 30% All the teams had very strong records in the state and experience with green building and energy efficiency. One team, however, Wiemann Lamphere Architects/Humphries Poli Architects (WLA/HPA), stood out with respect to their breadth of experience in public library design and outreach to communities to facilitate the design process. With over 80 library commissions under their belt, including a library combined with a city hall, Humphries Poli Architects’ experience strongly showed in the interview process. They have also designed six “Anythink” public libraries for Denver – a future oriented neighborhood library philosophy that embraces customer service and flexibility. Their responses were comprehensive and detailed, and it was clear that past project work would enhance their ability respond to public needs during the public outreach and design process, solve design challenges, incorporate flexibility, and accomplish this on a small budget while creating lasting, beautiful community space. Wiemann Lamphere Architects also has an impressive track record. They have recently completed the new Vermont Public Radio facilities – a building that is both a workspace with highly specific acoustical design and an attractive public gathering place. The VPR addition achieves a net zero energy usage. Many of WLA’s staff are LEED (a green building certification program) accredited. They work often in the public sphere and embrace public commissions with tight timelines, limited budgets and significant involvement from the public. A common thread from their references was their ability to listen and be attentive. Pricing was not the only factor considered, however, this firm was second lowest in pricing; with the team that offered lower pricing having the least experience of the four in designing and administering the construction of public libraries. This team was the top choice by all reviewers to work with South Burlington to build a combined Public Library/City Hall. The City has checked many of the client and construction management references provided by WLA and HPA for similar projects and they were rated outstanding in their performance and well qualified for the services sought. On Monday, October 27, the Library Board of Trustees met and unanimously recommended that the City Council award the contract to WLA/HPA. The attached resolution authorizes the City to enter into negotiations with and sign an agreement with the recommended consultant –WLA/HPA – for a contract to support the City in: • public outreach, • development of a purpose and needs statement (for approval by the Library Board of Trustees and Planning Commission), • development of design alternatives, recommendation of a preferred concept to the City Council (after review by the Library Board of Trustees), • design development, • development of construction documents, • permitting, and • support during the bid and construction process for a Public Library/City Hall. If the attached resolution is approved, contract negotiations will be entered into contingent and reflective of the Council’s discussion later on the agenda regarding Public Facilities and a satisfactory completion of reference checks. Attachments: • Resolution • Request for Qualifications Recommendation: Review and vote on resolution. R-2017 - RESOLUTION A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND SIGN A CONTRACT WITH WIEMANN LAMPHERE ARCHITECTS/HUMPHRIES POLI ARCHITECTS FOR DESIGN CONSULTANT SERVICES FOR A PUBLIC FACILITY IN CITY CENTER WHEREAS, the development of City Center as a downtown is a priority for the City of South Burlington; and, WHEREAS, a Public Library and City Hall have long been in the Capital Improvement Program and is included in the adopted TIF District Plans as an amenity to the community and an anchor for the downtown; and, WHEREAS, the Public Library project is funded to begin design in the 2018 fiscal year budget (current year) and sufficient funds exist in the City Center reserve fund to initiate design for the Public Library and the City Hall; and, WHEREAS, the City issued a competitive request for qualifications to provide consultant services to conduct public outreach, support the selection of an alternative, prepare construction documents, submit for permits and support bidding and construction administration in September 2017; and, WHEREAS, eight sealed sets of qualifications were received in response to the request and four teams were invited to submit proposals and be interviewed; and, WHEREAS, after reviewing the submitted qualifications, proposals, and conducting interviews Wiemann Lamphere Architects/Humphries Poli Architects (WLA/HPA), been identified as the most responsive to the Public Library/City Hall Request for Qualifications, and, WHEREAS, the Library Board of Trustees has unanimously recommended to the City Council that WLA/HPA be awarded the contract. NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council hereby authorizes the City Manager to negotiate and sign a contract with Wiemann Lamphere Architects/Humphries Poli Architects as required to facilitate the construction of a Public Library/City Hall. APPROVED this _____ day of November, 2017. SOUTH BURLINGTON CITY COUNCIL __________________________________ ________________________________ Helen Riehle, Chair Meaghan Emery, Vice Chair __________________________________ ________________________________ Tim Barritt, Clerk Pat Nowak __________________________________ Tom Chittenden NOTICE REQUEST FOR QUALIFICATIONS DESIGN SERVICES FOR THE CITY OF SOUTH BURLINGTON, VERMONT COMMUNITY CENTER PROJECT (LIBRARY & CITY HALL) DEADLINE Qualification submittals must be received by Friday, September 29, 2017, 1 PM EST PRESUBMITTAL MEETING 10 AM, Thursday, September 21, 2017, City Hall, 575 Dorset Street, South Burlington, Vermont RFQ SUMMARY The City of South Burlington requests qualifications from Consultants with demonstrated experience in providing architectural and engineering design services including schematic design, design development, construction documents, bidding, construction administration, and close-out services for a new community facility containing a Public Library and City Hall (“the project”). The project is to be located on a site on Market Street within the City’s new downtown district. PROJECT SCHEDULE Contract Award: 10/25, Contract Signature: late October, Begin Design: late October, Design Charrette: Week of 12/3/2017, Preferred Alternative Selected: 12/18/17, Funding Secured: 3/8/2018. Design Completion: 2018, Construction Completion 2019, for Opening early 2020. The City will contract with a CM-at Risk separately for construction management services. TO RECEIVE THE RFQ For a copy of the Request for Qualifications to provide services to design the South Burlington Community Center (Library & City Hall), please e-mail Ilona Blanchard, iblanchard@sburl.com. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 1 RFQ FOR DESIGN SERVICES FOR THE SOUTH BURLINGTON COMMUNITY CENTER (LIBRARY & CITY HALL) CONTENTS The Vision ............................................................................................................................. 2 Project and Site..................................................................................................................... 2 Existing Facilities .................................................................................................................. 3 Building Program .................................................................................................................. 4 Funding ................................................................................................................................. 4 Contract ................................................................................................................................ 4 Qualifications Sought ............................................................................................................ 5 Selection Process ................................................................................................................. 5 Selection Timeline ................................................................................................................. 5 Presubmittal Meeting ............................................................................................................ 6 Questions Regarding the RFQ .............................................................................................. 6 SUBMITTAL ROUND 1 ............................................................................................................ 7 Round 1 - Qualification Submission: ..................................................................................... 7 Selection Criteria Round 1 .................................................................................................... 8 SUBMITTAL ROUND 2 .......................................................................................................... 11 Round 2 - Proposal Package Requirements ....................................................................... 11 Selection Criteria Round 2 .................................................................................................. 12 SCOPE OF WORK ................................................................................................................. 13 Project Timeline .................................................................................................................. 15 ADDITIONAL POLICIES......................................................................................................... 15 ATTACHMENTS .................................................................................................................... 17 Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 2 The City of South Burlington seeks a qualified team of design and engineering consultants (the “Consultant”) to provide professional services to lead the design of a new facility housing the South Burlington Public Library and City Hall (“the project”). The Community Center will open by 2020 and anchor City Center as the downtown core for South Burlington, meet existing and future needs, enhance prospects for the success of the TIF District, and create a destination for residents and visitors alike. This will be one of the earliest urban buildings to be built within the City Center District, a City initiative to support a new downtown through regulatory incentives and public infrastructure investments. THE VISION The vision for this new facility is that it will create identity, be efficiently and conveniently accessible for individuals of all ages and backgrounds, capitalize on design and proximity synergies that maximize functionality and usage, and increase opportunities for public engagement, learning and growth. It will cultivate a sense of ownership, civic pride and belonging to a community and a place. The South Burlington Public Library will be a cornerstone of the community, encouraging collective and experiential learning for children, youth, and adults by providing a destination for social, cultural, and informational resources in a flexible, collaborative, and comfortable space. South Burlington is located along Lake Champlain to the west with the eastern portion in the flatter uplands and ridges with views of the Green Mountains, the lake and the Adirondacks. The City’s population is approximately 18,000 at night and 25,000 during the day. The City development pattern is largely suburban and rural including substantial concentrations of low and mid-rise apartment and condominium neighborhoods. It hosts many national and local corporate headquarters and thriving retail businesses. The State’s largest airport is located in South Burlington. Many hundreds of acres of environmentally sensitive natural areas are conserved or in public ownership, and some land is still farmed. The community tagline is “South Burlington, a Different Place Altogether”. Served by transit and 23 miles of off-road bicycle trails, the community has been engaged in planning for a new downtown, City Center, a public library and a new city hall since the last century. City Center where the project is to be located, is between the Vermont’s largest airport and I-89, the main interstate running through the State. City Center is still largely commercial in nature with over 150 retail enterprises, surrounded by compact residential neighborhoods. PROJECT AND SITE This project is to be designed as a catalyst project. Beyond elevating service provision, it will be a central gathering place for the residents and businesses of South Burlington. The facility is to be a whole single building and take advantage of proximity to function in a way that provides better service to the community and create efficiencies that would be unattainable as separate buildings. However; each entity, the Public Library and the City Hall will have individual control over entrances, access, operational hours and HVAC. The site is an irregularly Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 3 shaped lot of 0.68 acres +/- and located on Market Street. The site is adjacent to a future senior housing facility to the west, an elementary school to the north and future apartments to the south. To the east is approximately 15 acres which are undergoing permitting to be redeveloped as mixed use. Market Street is to slated to begin reconstruction as an urban street in 2018 with on street parking, pedestrian-oriented street lights, a wide shared use path and other amenities. Some parking may be provided underground, however, most parking, including employee, will be offsite. The zoning is within the City Center Form Based Code District and allows up to 6 stories. Some accommodations exist within the regulations for civic buildings. Zoning approvals within the district may be granted administratively. There are no wetlands within the site but it does fall within a master plan area currently in permitting with the State DEC and Army Corp of Engineers. Soils are generally sandy with borings offsite showing bedrock at 14, 30, and “not encountered” feet. The site is Seismic Class E. The water table is high and dewatering/groundwater control will be required. The City’s fire safety and electrical code inspectors will be consulted on the project; however, all building code compliance will be administered by the State of Vermont. Stormwater will be treated offsite as part of a master development project. The City of South Burlington is committed to reducing environmental impacts, conserving energy, reducing lifecycle costs and supporting active and healthy lifestyles. The project will be required to be LEED Platinum Certified and/or be Net Zero and/or a Passive Building. There is an access easement over this property to access adjacent underground parking for a senior housing project (the access may be redesigned), and a stormwater easement that is designed to be temporary until construction of the proposed master development. EXISTING FACILITIES The City has many challenges in providing services to the community in existing facilities: The Community Library, now in the process of moving to the University Mall, has been leased from the School District for over 40 years and historically shared or used approximately 10,000 square feet of a 12,000 square feet space of the South Burlington High School Library. The City has entered into a lease with the University Mall to temporarily move its operations and programming to a retail space in their facility. Programming includes robust children and youth activities, adult and senior cultural enrichment activities as well as books, media, and digital offerings and resources for all ages and needs. The City Hall, built in the 1980’s, is approximately 14,000 square feet including the City Manager’s Office (City Manager, City Attorney and Public Information), Human Resources, City Clerk’s Office, Planning and Zoning, and the Finance, and Economic and Community Development. The City Council and the bulk of the City’s boards and committees are staffed out of these offices. The building, while receiving many cosmetic improvements, is inadequate to Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 4 meet public and staff needs, and per a recent comprehensive evaluation is inefficient and does not meet today’s codes. The Community currently has (attached to City Hall) a 2,600 square foot room serviced by an alcove kitchen which is a flexible space for Recreation uses, City Council and Committee meeting, workshops, and community needs. BUILDING PROGRAM The City has a building program that was presented to the City Council in early 2014. It will need revising prior to incorporation into a concept, but generally outlines identified needs. FUNDING The project is partially TIF District Financing eligible. The City has a reserve funded by an annual contribution that has been built into the City’s annual budget and tax rate. Remaining capital funding need will be met by a mix of a capital campaign by the Library Foundation and the Recreation Foundation and City growth impact fees. Capital funding will be subject to public vote approval. CONTRACT The contract between the City and the Consultant will be a standard AIA contract with amendments as attached or provided by addendum. The City will have the option to freeze or terminate the contract at will upon ten days’ notice. Consultants submitting a Proposal (those shortlisted for Round 2) shall specify any exceptions to the Contract at the time of the proposal submittal. A failure to specify exceptions will be deemed an acceptance of the Contract’s terms and conditions. Should the City choose to negotiate, the City may consider any such exceptions but shall not be bound by any such exceptions. The contract awarding authority is the City Council. All proposals submitted in response to this RFQ shall remain valid for ninety (90) days following the proposal opening. The contract will be awarded within (15) days after the evaluation and interviews. The time for award may be extended for up to 45 additional days by mutual agreement between the Owner and the highest ranked responsive and responsible applicant. The Consultant selected will be asked to enter into contract with the City for the entire duration of the project. The selected team shall be expected comply with all applicable state and federal laws in the performance of services. The selected consultant shall adhere to the schedule as laid out in this RFQ or modified by the contract, or in writing by both parties. After the opening, an applicant may not change any provision of the proposal in a manner prejudicial to the interests of the Owner or fair competition. Minor informalities may be waived or the applicant may be allowed to correct them at the discretion of the City. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 5 All plans, schematic proposals, various design alternatives, specifications and other documents resulting from this contract shall become the property of the City of South Burlington. The City retains the right to approve all Consultant team members and to require alternatives be proposed for the team if an individual or sub-consultant is not approved. QUALIFICATIONS SOUGHT See Selection Criteria. SELECTION PROCESS 1. Qualification Submittal Review: Consultant Qualification submittals (demonstrated experience) will be evaluated against the selection criteria. Qualifications will be reviewed for completeness and accuracy as well. Qualifications submitted after the deadline may be considered or discarded at the determination of the City. 2. Consultants advanced to Round II will be contacted by October 5, 2017 and asked to prepare a proposal to be submitted to the project manager by Tuesday, October 17 and will have an opportunity to present their proposal in an interview format on Thursday, October 19. 3. Contract Award: The project team will review the proposals. Based on the project criteria and reference checks they will recommend the most responsive and responsible consultant design team that offers the best value to the City Council to award a contract anticipated to be no earlier than October 23. 4. The contract with the City of South Burlington will be AIA, with amendments as provided in this RFQ (to be issued as an addendum). Consultant proposals will be exhibits within the contract. 5. The successful Consultant will be expected to enter into a contract with City pursuant to the documents submitted and negotiated. Work is expected to begin as soon as the contract is signed. SELECTION TIMELINE (dates subject to change) Issue/Advertise RFQ Monday, September 11, 2017 Q&A on RFQ - 10 AM Thursday, September 21, 2017 Last Addendum Issued Tuesday, September 26, 2017 Qualifications Due – 1 PM Friday, September 29, 2017 Notification of Round II Candidates October 5, 2017 Round II Proposals Due -10 AM Tuesday, October 17, 2017 Interview Round II Candidates Thursday, October 19, 2017 Council Considers Awarding Design Contract Earliest Monday, October 23, 2017 Contract Signed Earliest, October 24, 2017 Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 6 PRESUBMITTAL MEETING 10 AM, Tuesday, September 21, 2017, City Hall, 575 Dorset Street, South Burlington, Vermont QUESTIONS REGARDING THE RFQ For questions regarding the RFQ, contact Ilona Blanchard by email at iblanchard@sburl.com, only. All questions and answers will be distributed via e-mail to those that have requested the RFQ. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 7 SUBMITTAL ROUND 1 All Consultants Candidates shall provide their Qualification submittal in strict accordance with the submission requirements listed below. Any Consultant failing to provide all of the following submission requirements may be considered “not responsive” and their response may be rejected without further consideration. ROUND 1 - QUALIFICATION SUBMISSION: Submit Qualifications by Friday, September 29, 2017, 1 PM EST to City of South Burlington, Attention: Ilona Blanchard, South Burlington City Hall, 575 Dorset Street, South Burlington, Vermont 05403. All materials shall be submitted digitally on a thumb drive with one hard copy. Submissions shall be in the format of a single PDF document with material in the order listed below, with pages numbered. Qualifications received after the deadline will have no guarantee of being reviewed. Cover Letter 1. Detail your interest in working on the project, 2. introduce the City to your team, and team’s collective strengths, 3. specify that you have the capacity to provide and are willing and able to commit to providing the services on the timeline required in the RFQ, and 4. sign the letter by a principal of the lead Consultant. Project Approach 1. Describe your Consultant Team’s approach to design and why you are different from other consultants. 2. Describe any unique skills, specializations, resources, and analysis that your team brings to the table relative to the scope of work. Demonstrated Experience Provide a one to two page text overview of your recent project history, and describe your Consultant Team’s approach to sustainable building methods. Also describe your team’s experience in designing public libraries, city halls, green buildings commissioned performance for LEED, Net Zero or Passive Building, universal design, climate requirements for similar public buildings in Vermont or similar climates, and how you satisfy the public’s need for outstanding design at minimal costs. Provide specific demonstrations of your team’s experience through ten relevant new construction (a substantial addition serving a similar function to that sought may be considered new construction) projects including the following information (2-4 pages per project including pictures/illustrations): 1. Name and location 2. Building Use 3. Client 4. Scheduled Completion Date Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 8 5. Completion Date 6. Initial Budget 7. Dollar Value of the total project (approximate) 8. Dollar Value of the construction (approx.) including all change orders 9. Design Fee 10. Whether it is new construction or a renovation 11. Size in GSF, with size of renovation versus new construction if applicable 12. Any awards or recognition for architectural design or engineering features 13. LEED Rating & Features, Net Zero or Passive Building as applicable 14. Consultant driven Unique Design Features/Aspects of the Project as relate to this RFQ (architectural, engineering or landscaping) 15. Staff and their role on this the project that are also proposed for the City’s Community Center Project Proposed Staffing Provide a description and an organization chart showing the proposed in-house and sub-consultant staff resources for this project and describing the level and type of responsibility for specific individuals. Provide one to two sheets for each of the key proposed in-house and sub-consultant staff resources that demonstrate the proposed team’s qualifications as a whole meet those sought on this project. Include: 1. Demonstrated experience in proposed team role on other projects (ideally those highlighted earlier), 2. Certificates, licenses and accreditations, 3. Specific experience working on projects with other members on the team, 4. Resumes, 5. Construction Managers with whom the staff has experience and for which projects (as applicable to the proposed position on the team), and 6. Provide any State (not limited to VT) MBE/WBE certifications. SELECTION CRITERIA ROUND 1 The following criteria will be used to develop a short list to advance consultant candidates to Round 2. A zero in any overall category shall be counted as -10 points. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 9 1. Design Excellence…………………………………………………………………………15% a. High aesthetic quality b. Creative use of materials c. Organization of building and functions/flow d. Relationship to the site e. Appropriate level and handling of details f. High impact with limited budget g. Relationship indoors to outdoors 2. Public Quality of Body of Work.……………………………………………………….….15% a. Relationship public space, creates a positive impact. b. Expression of community/civic pride. c. The body of work is legible (has clearly recognizable public access points, is clearly a civic structure). d. Buildings and sites are organized to facilitate wayfinding and are easy for first time users to navigate. e. The body of work relates to Vermont or a similar climate, or the idea of urbanism, or other theme suitable to the site or South Burlington community of today or tomorrow. 3. Team Work and Management Approach……………………..…….……..….…….10% a. Project team has worked together before b. Project team has experience working with local contractors 4. Public Library Design ………………………………………..………………………….20% a. Public Libraries of similar size and complexity b. Sound attenuation allows for noisy activities and quiet contemplation in a Public Library c. Functional flow and how it lends to the enjoyment and oversight of public space in a Public Library d. Experience in small multi-use auditorium style performance space (design/ lighting/ acoustics/ technology) e. Experience with Public Library Early Literacy spaces f. Experience with Public Library collection allocation/shelving plans 5. City Hall ……………………………………………………………..…………..…..…..10% a. Security versus public access in public buildings b. Legibility c. Efficiency in organization of space d. Provision of a supportive and positive working environment e. Successful development of a diversity of work spaces within one building such as specialized service, collaborative and focused concentration 6. Other Qualifications………………………………………………………………..….…15% Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 10 a. Public Outreach/Charrettes experience/certification b. Acoustical Engineer c. Structural engineer, mechanical engineer, electrical engineer, lighting designer with experience in Libraries d. Lighting Design e. Security f. Cost-Estimating g. Universal Design h. Theatre Design i. Technology/Communications Design j. Security Design 7. High Performance Green Building……………………………………………………10% a. Previous successful experience in the design, performance evaluation/ commissioning and certification of a LEED Platinum, Net Zero or Passive Building b. Sustainable design experience and/or accreditation integrated into overall team c. Demonstrated experience in environmentally sensitive design d. Buildings are designed to be support healthy and active lifestyles e. Building is comfortable, ergonomic place within which to work and play 8. Application Completeness and clarity…………………………………….……………2% 9. State Certified MBE…………………………………………………………..…….……3% Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 11 SUBMITTAL ROUND 2 Consultant Candidates who are selected to advance to ROUND 2 shall be asked to submit proposals in accordance with the Proposal Package requirements: ROUND 2 - PROPOSAL PACKAGE REQUIREMENTS The shortlisted consultant teams will be invited to submit a Proposal as follows to the City of South Burlington, Attention: Ilona Blanchard, City Hall, 575 Dorset Street, South Burlington, Vermont 05403 by 1 PM, Tuesday, October 17, 2017. One original and four copies as well as a digital copy as a single .pdf on a thumb drive. Incomplete submittals will not be reviewed, and late submittals will only be reviewed at the discretion of the project team. A proposal may be withdrawn by written request prior to the deadline for submission. Modifications may be submitted prior to the deadline in writing. Cover Letter A notarized letter signed by the principal in charge 1) offering to provide the services as detailed in the attached proposal at a LUMP SUM price as provided in the attached budget guaranteed for a period of 90 days, 2) committing to the level of insurance required by contract, 3) accepting the amendments to the AIA contract, and 4) certifying “that all statements contained in the qualifications and proposal are true and correct.”. Any exceptions to the proposed contract language shall be specified at this time. The City reserves to right to accept the lump sum price as proposed or renegotiate at the discretion of the City. Scope of Work A detailed management plan and task description, outlining the intended approach to the project, specific deliverables, and any work that is excluded/considered outside the Scope. The Scope shall demonstrate sensitivity to the community, the site, and the compelling design issues of this project. Schedule The Schedule will meet the initial schematic development phases included in the RFQ. The project schedule will include all milestones, major tasks required to complete the Scope of Work and indicate responsible party for each task. Budget/Cost Proposal A detailed budget for all phases of work (concept, design, and construction) broken down by staff person and hours to complete. Hourly rates shall be provided for all key personnel, which shall be used for services excluded from the scope of work. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 12 Capacity/ Project Management Provide: 1. Evidence of financial stability such as audited financials. 2. A list of current contracts held and size. 3. Statement regarding any legal administrative proceedings, pending or adversely, to the applicant within the past five (5) years which relate to the applicant’s performance of this type of work. 4. A list of projects completed in the past five years and whether they were on-time and on-budget, and any notes of explanation relative to timeliness or budget. 5. A set of project team agenda and minutes from the design phase of a project, including the date of the meeting, and note the date of issuance of the minutes. A narrative: 1. Discussing your methods of communicating with your clients and sub consultants throughout a project 2. Describe your QA program. Subconsultant List On a separate sheet, in a table format, provide a list of the services to be provide by Subconsultants either as an included or Extra Service, to the Consultant under this contract and for each service, provide the name of the firm to provide the service, the name of the principal, and the office location where the work will be performed. References A reference, including name, title, phone number, address, and e-mail for each of the owners for the projects provided in Round 1 and each of the Construction Managers for the projects provided in Round 1. Required Affidavit (Form attached) Non-Collusion SELECTION CRITERIA ROUND 2 1. Project Management/Capacity……………………………………………...35% a. Proposal (deliverables, schedule, personnel assigned) relates to the project and needs of the City of South Burlington b. Approach displays standard project management practices c. Approach facilitates decision making, coordination and follow through (will keep project on time) d. Capacity e. Proposal is complete f. References 2. Technical and Creative Ability……………………………………………….35% a. Aesthetics b. Experience c. Similar project experience d. Evidence of teamwork e. Subconsultants proposed f. Ability 3. Price ………………………………………………………………….………...30% Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 13 SCOPE OF WORK The contract shall be for architectural and engineering services. The architect shall consult with, either in-house or by subcontract: structural engineers; mechanical, electrical, and plumbing engineers; civil engineers; acoustical engineers; landscape architects; interior designers; sustainability; specification writers; code compliance; and a cost estimator all of which have experience working on at least one municipal project. The design team shall have substantial public library experience. The mechanical engineer, electrical engineer, acoustical engineer and lighting designer must have experience working on at least one public library project. All aspects of the work will be accomplished through coordination and collaboration with the City via the Project Team under the supervision of the Project Manager and shall include: 1. Administration and project management of all design meetings (including minutes, tracking action items, and coordinating review and distribution of minutes), bi-weekly updates to the design schedule, scheduling meetings, action items, risk management, monthly billing and progress reports, and keeping the project on time and within budget, etc. The Consultant shall check in with the Project Manager on a weekly basis and the Project Team as a whole shall meet weekly to monthly dependent upon the phase of the project. This shall be accounted for in the schedule and cost estimate. The Consultant shall provide progress reports in a digital format on a monthly basis to the City to update City Council and stakeholders. 2. A 7-day design charrette with the public with the following minimum deliverables: a. Stakeholder meetings (these may be scheduled in advance of the charrette at the discretion of the project team). b. At least three public workshops: introductory and review of the existing conditions including the building program, an options workshop, and a recommended option with cost-estimate workshop/ review. c. Purpose and Need for the Public Library, City Hall, and civic building (see paragraph on Stakeholders). d. Updated program (see attached program from 2013 study) e. Three layout options including i. Three schematic functional layouts each of which take a distinct approach different approach to the functional flow of the Public Library, ii. Three schematic functional layouts each of which take a distinct approach to the functional flow of the City Hall, iii. Three schematic functional layouts, each of which take a distinct approach different organization of the building program, iv. Three distinct sets of elevations and approach to civic building style, and v. Rough cost estimates based on each approach. f. Program update. g. Recommended schematic configuration for the complex and cost estimate. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 14 h. Open studio hours. i. Simultaneous digital provision of all material in a compressed, web friendly format for public input and feedback for all material provided in the open studio or in public meetings. j. Schematic designs for the entire complex and how they affect each function within leading towards a preferred design. k. A preferred alternative recommendation report (this may be delivered after the Charrette, but before the alternative presentation to City Council) regarding the preferred Design Schematic (including final program, schematic design, cost estimate, and green building/sustainability accreditation/certification to be sought, and any other design and functional direction determined by the Charrette). 1. Design Development, 2. Design and engineering, including site investigation for all sitework including storm water management and landscaping, 3. Interior design, FF&E selections and layout, wayfinding, and interpretive signage, 4. Preparation of all required Construction Contract Documents, 5. Obtain all required local and State permits, 6. Integration into the design process City goals related to Green and Energy Efficient Design, including documentation, commissioning and obtaining certifications, 7. Cost Control of the Design, 8. Third party construction estimates, 9. Support during bidding and selection of the CM and construction sub consultants and pricing for project, and 10. Construction administration, final closeout, and support during the warranty period of the Project. The Project Team consists of the Project Manager (Director, Economic and Community Development), City Engineer (Director, Public Works), Library Director, and Library Board of Trustees Representative, the Consultant, and additional consultants as brought under contract. The project will be developed as CM-At Risk Stakeholders include the public which shall be explicitly solicited for input during the charrette phase on alternative design elements including site and building organization and style, City staff which shall be consulted at appropriate stages on the functional design for the working areas for their departments/programming areas, the Library Board of Trustees (which shall approve the purpose and need for the Public Library), the Friends of the Library, the Energy Committee, the Planning Commission (which shall approve the purpose and need for the City Hall and building as a whole), which shall be consulted during the Charrette process, and at appropriate times for appropriate elements during the Design Development. The Consultant shall be required design and provide collateral for outreach such as meeting invites/graphics, and take notes, develop reports, etc. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 15 City staff will provide outreach support such as to secure charrette and meeting rooms, organize outreach advertising and invitations, write news items, provide updates to City Council and committees, provide food, and staff event greeting/sign-in stations. Per City policy, $100,000 of the project budget shall be reserved for Public Art. This budget is inclusive of all materials and labor of the artist, but not sitework to receive the art. An artist or artist team may be selected by the Public Art Committee to work as part of the Project Team in the development of the public art component in conjunction with the design development process. Alternatively, the Public Art Committee may select an artist(s) to commission art for the project as a consultant independent of the project team. The City will staff the Public Art Committee in their selection of an artist. PROJECT TIMELINE (subject to change at the City’s discretion) Contract Signed On or before November 5, 2017 Public Design Charrette Week of December 3 - 11, 2017 Presentation of preferred alternative concept to the City Council for approval Monday, December 18, 2017 Begin Design Development Winter - Spring 2017-2018 Public Vote on Debt (may be for Phase I only) Tuesday, March 6, 2018 Begin Contract Drawings/ RFQ CM-at risk Spring/Early Summer 2018 Price Project (CM/City) Fall/Winter 2018 Administer Construction 2019 Cut Ribbon 2020 ADDITIONAL POLICIES All information contained herein does not constitute either an expressed or implied contract, and these provisions are subject to change. Respondents shall examine all information and materials contained in and with this RFQ and Standard Contract, and Amendments - failure to do so is at the Respondent’s risk. The selection of the successful proposer shall be made without regard to race, color, sex, age, religion, political affiliation, or national origin. Women and minority owned businesses are encouraged to apply. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 16 The City reserves the right to not accept any submittals, to not accept a consultant recommended by the Project Team, to initiate an alternate Selection Process, or to reissue the RFQ. Submittal Material will not be returned. The City of South Burlington shall not be liable for any costs incurred by the respondents to this RFQ in preparing, submitting, or presenting proposals, or in satisfying or demonstrating qualifications. Design Services RFQ for the South Burlington Community Center (Public Library & City Hall) | 17 ATTACHMENTS City of South Burlington, Vermont Debarment and Non-Collusion Affidavit Contract Terms and Conditions – AIA Form Contract with amendments to be issued as an addendum Program for Public Library and City Hall The Proposed Site: Proposed Lot C – L&D South Burlington City Center, LLC Sketch Plan Google map location: See site in google maps Market Street Landscaping Plan Adjacent Site (Proposed Lot A) Development Plan Zoning Code: City Center Form Based Code District Visualization of City Center core buildout scenario Additional information on City Center: www.sburl.com/CityCenter CITY OF SOUTH BURLINGTON, VERMONT DEBARMENT AND NON- COLLUSION AFFIDAVIT I, _____________________________________, representing (Official Authorized to Sign Contracts) ___________________________________ (Individual, Partnership or Corporation) of ________________________________, being duly sworn, depose and certify under the (City or State) penalties of perjury under the laws of the State of Vermont and the United States that on behalf of the person, firm, association, or corporation submitting the bid certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted proposal for the PROJECT: Community Center project located on _________________________________, proposals opened at City of South Burlington, Vermont, on _______________________________, 2017. I further depose and certify under the penalties of perjury under the laws of the State of Vermont and the United States that except as noted below said individual, partnership or corporation or any person associated therewith in any capacity is not currently, and has not been within the past three (3) years, suspended, debarred, voluntarily excluded or determined ineligible by any Federal or State Agency; does not have a proposed suspension, debarment, voluntary exclusion or ineligibility determination pending; and has not been indicted, convicted, or had a civil judgment rendered against (it, him, her, them) by a court having jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Exceptions: _____________No _______________Yes (If yes complete next page of this form.) Sworn before me this __________________day of _____________________, 2017. ______________________________________ _______________________________________ (Name of Individual, Partnership or Corporation) (Signature of Official Authorized to Sign Contracts) _____________________________________ ______________________________________ Notary Public (Name of Individual Signing Affidavit) My commission expires: ________________________________________ (Title of Individual Signing Affidavit) Exceptions will not necessarily result in denial of award, but will be considered in determining proposer responsibility. For any exception noted, indicate below to whom it applies, initiating agency, and dates of action. Providing false information may result in criminal prosecution or administration sanctions. EXCEPTIONS: Community Library and City Hall Combined Facility Notes ROOM TYPE ROOM NFA1 # OF RMS area totals 1,975 Entry/ Lobby /Foyer/Cell phone area Toilet Rooms (M/F/GN/Family)0 inc. in GSF Display Areas 0 inc. in GSF Community Info Board 0 inc. in GSF Circulation Desk with 2 checkout stations, 1 self check out 250 1 250 near entrance but shielded Shelving 100 1 100 for reserve items / Cart space Book Processing Area & Tech Services /Catalogue 250 1 250 2 large tables + desk space, incorp into tech area Archiving 100 1 100 in circ staff work area AV Storage 150 1 150 in circ staff work area Back Issues of periodicals 100 1 100 move to adult workroom Office Space 0 space for carts in all ofices Public Library Director 250 1 250 locate in "back" - less accessible; conference space for 4 persons Circulation Supervisor 150 1 150 near ciculation desk, adjacent to director Reference Librarian / Public Service 150 1 150 Very visible to public; 3 desks, 2 lrg tables for processing, discards, betterworldbooks, AV and bk storage. Include a supply closet Overdue Librarian & Inter-library Loans 200 1 200 Shared office Micro kitchenette 75 1 75 Water cooler, microwave, kettle or boiling water dispenser, coffee pot, small sink, small fridge reduced; assume sharing breakroom now Multi-media production room (printer/scanner/etc)200 1 200 13,310 LIB Library Store 75 1 75 purchases at circ desk - must be nearbyCommunity Room (Friends, Board of Trustees/ Volunteers) (up to 15 people)300 1 300 near public entrance, lock-off from library; provide access from Library and lobby Friends lockable storage 125 1 125 files, supplies Trustees lockable storage 25 1 25 Bookmobile Storage 200 1 200 able to roll shelves/carts outside onto bookmobile. Small Meeting (2-3 People)100 3 300 transparent Maker Space 1,200 1 1,200 Messy space; integrated storage; adult education; arts & crafts; locate near teen room Seating 1,700 1 1,700 Based on 21,973 serviced population (Projection for 2030-Scenario A in Vermont Population Projections 2010-2030, dated Aug 2013), at 5 seats for every 1000 serviced population at approx 15 SF per seat (calculation for seats based on Wisconsin Public Library Standards Soft seating inc Also reading nooks Tables and chairs inc Also tablet seating Adult Spaces Adult Collections 3,696 1 3,696 2014 collection is 43,223 print and 3,754 media Total. Adult Collections is 66% of total collection (based on 2014 collection % of total) Adult Services / Collections Development 125 1 125 Near adult area Media (computer technology for public access)160 1 160 within Adult area, near circ desk for easy help Multi-Media production room - printers, etc.200 1 200 Tech Librarian 150 1 150 Young Adult Spaces Teen Area 300 1 300 adjacent to YA collections and librarian; noisier space; separate but transparent YA Collections 896 1 896 16% of total collection (based on 2014 collection % of total) Young Adult Librarian 150 1 150 near YA area Media (computer technology for public access)80 1 80 within Teen area 0 Children's spaces 0 Activity room/story telling/reading nooks 1,500 1 1,500 Up to 50 persons Collections 1,008 1 1,008 18% of total collection (based on 2014 collection % of total) Child Toilet w/ Changing Area 60 1 60 Display Area 250 1 250 2d and 3d display areas Children's Librarian 250 1 250 Adjacent to Children's Collections Assistant Children's Librarian/ Volunteer Workspace 400 1 400 Adjacent to Children's Collections and librarian Media (computer technology for public access)160 1 160 within Children's area 0 Entry/ Lobby 0 inc in GSF Display 0 inc in GSF Customer Service 0 inc in GSF Unisex Toilets (2)0 inc in GSF City Manager Dept 4,250 Upper Level Admin/Waiting Area 200 1 200 City Manager Office 250 1 250 incl. 4 person meeting space within office Deputy City Manager Office 150 1 150 Finance Officer Office 150 1 150 Deputy Finance Officer Office 150 1 150 HR Director Office 250 1 250 4 file cabinets, storage space, area for people to fill out forms Secure Storage for HR Records 100 1 100 cold storage Benefits Administrator Office 150 1 150 Economic and Community Development Director Office 150 1 150 Economic and Community Development Office 150 2 300 (one Future position) City Attorney Office 150 1 150 Communications Director - Social Media Office 150 1 150 Work Room / supplies/ copy/mail/printer 250 1 250 Provide assembly layout space, also plan size printer/scanner Storage 400 2 800 Administrative Support Area 100 6 600 Future growth: 1 PT admin + 1 FT Admin, 3 interns Information Tech (IT)150 2 300 1 future Server room and IT Storage 150 1 150 Telecom In GFA Clerk's Dept 2,370 Main Level; 4 person staff City Clerk's Office 150 1 150 Visible to Public; most traffic Lobby 400 1 400 sized for filling out forms; voting booth, public notices, display board Main Office 300 1 300 part of open office space; adjacent to lobby Deputy Clerk 90 1 90 open office space Assistant City Clerk 90 1 90 open office space Part time staff person 90 1 90 open office space; fututre hire Public Search/access space 150 1 150 part of open office space; computer stations Conference Space 150 1 150 transparent for visual access City Hall Proposed Library Office Needs Library Public and Program Needs Dore & Whittier Architects Library + City Hall Page 1 Community Library and City Hall Combined Facility Notes ROOM TYPE ROOM NFA1 # OF RMS area totals Proposed Supply Storage / work area / Copy 150 1 150 includes 2 full size coppiers, plotter, large postage machine and work area Circulation 0 in GFA Vault 800 1 800 Vault to be smoke-proof, fire-proof, water-proof Planning and Zoning 2,150 Main Level or level above Plan Layout Area 200 1 200 Public Area to fill out forms/ roll out drawings Director 150 1 150 Administrative Officer 150 1 150 City Planners 150 2 300 Front Counter 150 1 150 Future position if separated from Rec Dept. Storage/ Plan Room 900 1 900 some storage in vault - may also go off-site Code Enforcement & Planner 150 2 300 Future needs Finance 500 Main Level or level above Tax Collections 150 1 150 open office space Assessor 150 1 150 open office space Public Search/ Access space 100 1 100 open office space Storage 100 1 100 include a safe Meeting Rooms 7,150 CH Large Conference/Multi-purpose Room 1 (50-100 people)2,000 1 2,000 Proposed for council meetings; P&Z, DRB, workshops, etc.; incl. mobile partition (60/40 split). May be for 50 people if can use performance space for larger meetings. CH Medium Conference Room 2 (8-30 people)600 1 600 Locate on upper level; conference table CH Small Conference Room 3 (8-10 people) 250 1 250 Locate on upper level CH Small Conference Room 3 (4-6 people) 150 1 150 Locate on upper level CH Training Room 300 0 0 6 terminal capacity; potentially shared with depts., Use a MP room with COW LIB Small Meeting (4-6 People)150 1 150 transparent LIB Medium Meeting (12-40 People)800 1 800 near public entrance, lock-off from library; provide access from Library and lobby LIB Tech Lab/ Adult Education 400 0 0 up to 12 stations, Use a MP room with COW LIB Performance Space with Platform Stage 1,050 1 1,050 Accessible from lobby, based on 150 seats @ 7 SF pp; intimate space; cubic volume to include space for platform, rigging, sloped seating LIB Platform 1,000 1 1,000 LIB Storage 100 3 300 LIB Backroom 300 1 300 LIB Control Room 100 1 100 LIB Kitchen Space 150 1 150 Central to meeting rooms; adjacent to Large MP Room LIB Café-Barista/Juice Bar 300 1 300 3rd party leased area; SF incl. seating; located near "front" Shared Spaces 1,660 Staff Copy Room/ Supply storage 250 1 250 Staff Kitchenette/ Break Room 350 1 350 centrally located Staff Fitness Facility with showers, changing room, lockers 1,000 1 1,000 Staff Nursing Room 60 1 60 Not a toilet room Utility Rooms 400 General Storage 400 1 400 Custodial 0 inc in GSF Mechanical/ Electrical 0 inc in GSF Phone/ Data /Server 0 inc in GSF Elevator 0 inc in GSF 0 0 Other (specify) library Total Building Net Floor Area (NFA)33,765 20135 Total Building Gross Floor Area (GFA)2 50,648 30,203 Grossing factor (GFA/NFA)1.50 1 Individual Room Net Floor Area (NFA)103500 2 Total Building Gross Floor Area (GFA) 3 Collections Print: 20 volumes per SF Periodicals display: 1 per SF Periodicals storage: 0.5 per SF Non Print: 10 per SF Total SF 4 Outdoor considerations: garden According to Wisconson Public Library Standards and based on Design Population of 22,000: Print Volume of "basic" level (at 4 volumes per capita), collection size is approximated at 88,000 volumes. Periodical titles of "basic" level (9 per 1000 population), totals 198 periodical titles. Recordings of "basic" level (0.26 per capita) total 5720 recordings. Includes the entire building gross square footage measured from the outside face of exterior walls OTHER Includes the net square footage measured from the inside face of the perimeter walls and includes all specific spaces assigned to a particular program area including such spaces as non-communal toilets and storage rooms. Dore & Whittier Architects Library + City Hall Page 2 Landscape Architects131 Church StreetBurlington, VT 05401www.segroup.comDESIGNED BY:PROJECT LEADER:FILE NAME:PROJECT NUMBER:South Burlington - Market StreetSTP 5200(17)PLOT DATE:DRAWN BY:CHECKED BY:SHEET:MJL, MKWMKWMKW09/25/14PROJECT NAME:20'Graphic Scale: 1"=20'40'80'0'LANDSCAPE LIGHTING PLANFIXTURE AND POLE SPECIFICATIONSNOTES:1. CONTRACTOR IS RESPONSIBLE TO VERIFY ALL LIGHT FIXTURE AND POLE QUANTITIES FOUND IN THELIGHTING PLANS. IF ANY DISCREPANCIES ARE FOUND, LANDSCAPE ARCHITECT SHOULD BE NOTIFIEDIMMEDIATELY.2. REFER TO ORNAMENTAL LIGHT FIXTURE DETAILS FOR FIXTURE AND POLE CONFIGURATIONS WITH BANNERARMS AND RECEPTACLES.3. CONTRACTOR TO PROVIDE SHOP DRAWINGS FOR REVIEW AND APPROVAL BY LANDSCAPE ARCHITECT.4. REFER TO GENERAL PLANS BY VHB FOR LIGHTING CONDUIT LAYOUT, AND DETAILS BY D&K, Inc. FORPOWER SUPPLY DETAILS.5. LIGHTS ARE TO BE CONTROLLED BY AN ELECTRONIC PHOTO CELL. ONE LOCATION TO CONTROL ALLLIGHTS.Pole Cap:HF1Kim LightingReflector:Options:Color:Manufacturer:Size:Fixture:Fixture A60 LED - 4,000k Type IIIBL (Black)MDL (Medallions), TF (Finial)ERA Lantern19"Mounting:1AHSAA14-64188 (Stepped Aluminum) Pole:Mounting Arm:HA34S (Heritage-Small)L3.1 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com To: Kevin Dorn, City Manager From: Martha Machar, Deputy Finance Officer Ilona Blanchard, Project Director Subject: Draft FY2018-2027 Capital Improvement Program Date: November 3, 2017 Background: This draft CIP adds Fiscal Year 2028 and incorporates proposed changes due to new information or priorities. The City department heads also solicited comments from City committees last summer while preparing their portion of the program. This draft amendment is proposed to replace in its entirety the existing FY2018-2027 CIP as the City’s adopted Capital Improvement Program. It is recommended that the City Council hold a public hearing on this draft CIP on December 4, 2017. The CIP reflect cost estimates and information available in the summer of 2017. The first year (FY19) of the FY2019-28 CIP will be incorporated into the City’s 2018-2019 budget for approval in March. A hard copy of the CIP will be provided to each Council member at the November 6 meeting. Capital Improvement Program History A Capital Improvement Program (CIP) is a tool used to improve coordination in the timing of major projects, plan for capital replacement and future major maintenance costs, and reduce fluctuations in the tax rate. The attached draft CIP reflects the following potential capital expenditures: 1) Forecasted big ticket costs related to maintaining South Burlington’s current level of service through refreshing, rebuilding and replacing existing capital equipment and infrastructure such as paving roadways, replacing vehicles, emergency apparatus and roofs, and routine upgrades to City utility infrastructure. 2) Estimated spending related to building public infrastructure that will result in a new downtown – City Center – including those projects eligible for TIF District financing such as new roadways, streetscapes and bridges, municipal facilities, parks, structured parking, wetland mitigation and stormwater management systems. 3) Projects (generally related to transportation and parks) that are included in impact fee ordinances, requested by committees or the community, or shown in long range plans or studies that improve the level of service, respond to growth or changes in service demands such as reconstructing Spear Street, connecting recreation paths on Dorset Street and expanding recreation fields. A CIP is a road map to guide budget preparation based on an estimate of future projects and costs consistent with current City priorities and fiscal outlook. The CIP incorporates Council priorities; committee recommendations which are solicited annually; adopted plans and ongoing projects; and equipment and facility maintenance, replacement and upgrade needs. As a financial planning tool, the CIP responds to the estimated fiscal capacity for each year going forward. It is not a static document and changes from year to year. Attachments: • Summary Pages for the proposed FY19-28 CIP • (link to online document) Draft Capital Improvement Program for FY19-28 Recommendation Listen to Presentation, provide any feedback. Consider a motion to “duly warn a public hearing for the regular council meeting on December 4, 2017 at 7 p.m. for public comment on the proposed amendment to the Capital Improvement Program and authorize staff to complete any tasks needed to accomplish same on council’s behalf.” FY 2019‐2028 CAPITAL IMPROVEMENT PROGRAMI.GENERAL FUNDOverview of Totaled Expenditure Costs & Funding Sources (Revenue) summed by TypeOverview broken out by Department/Service Area of Totaled Expenditure Costs & Funding Sources summed by TypeCIP Projects (Expenditures) Listed by Department/Service Area or Category & Cost Per YearIndividual Project Detail SheetsHighways/ParksFire DepartmentAmbulancePolice DepartmentRecreation and ParksRecreation PathsRoad and Sidewalk ImprovementsITAdministrationLibraryCity CenterII.SEWER FUNDIII.STORMWATER FUNDA Capital Improvement Program is a tool used to improve coordination in the timing of major projects, plan for capital replacement and major maintenance costs, and reduce fluctuations in the tax rate.A program is not a budget, but a road map to guide budget preparation based on an estimate of future projects and costs consistent with City priorities and fiscal outlook.  The Capital Improvement Program  is prepared yearly during the budget process but is adopted after the approval of the budget.  A summary of the Capital Improvement Program (CIP) for FY19‐28 is included in the annual budget book.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 1 of 34 I. GENERAL FUNDDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 2 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEGENERAL FUND CAPITAL IMPROVEMENT PROGRAM OVERVIEW:SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal 6,199                4,433                4,524                2,577               1,210               484                  416                  410                  410                   10         20,673            Land/ROW/Easement Acquisition‐                   ‐                   15                     ‐                   93                     ‐                   70                     25                     ‐                    ‐        203                  Construction14,474             18,792             22,747             14,470             16,270             3,381               2,678               5,067               4,092                1,067   103,037          Furniture & Equipment 781                   2,204               1,487               1,628               885                  1,410               1,990               1,027               630                   689       12,730            Bond Payment Obligations (aggregate)775                  752                  729                  609                  590                  570                  550                  457                  440                   423       5,894              Note Repayments439                  439                  338                  338                  338                  338                  338                  338                  125                   ‐        3,030              WPC Note Repayment 153                  ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐        153                  City Center Bond Anticipated Repayment629                  754                  1,013               1,227               1,227               1,227               1,227               1,227               1,227                1,227   10,987            TIF District Debt Repayment 723                   1,774               2,406               3,834               3,865               4,194               4,185               4,176               4,167                4,157   33,481            To City Center Reserve Fund860                  860                  860                  860                  860                  860                  860                  860                  860                   860       8,600              Total CIP Costs:25,033            30,008            34,119            25,542            25,338            12,464            12,314            13,587            11,951             8,433  198,789          Funding Sources Subtotaled:General Fund (sourced from Property Taxes)2,987               3,376               3,717               3,655               3,148               3,509               4,092               3,072               2,487                2,572   32,617            CIP Reserve Fund 700                   610                  821                  987                  987                  987                  987                  987                  987                   987       9,038              Fire Reserve Fund‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐        ‐                  EMS Reserve Fund‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐        ‐                  Grant/Donation/Developer5,700               5,037               10,696             3,318               5,671               2,035               1,302               4,400               3,400                ‐        41,559            Secured Debt Proceeds227                  91                     71                     58                     746                  ‐                   ‐                   ‐                   ‐                    ‐        1,193              Anticipated Debt Proceeds4,091               6,682               3,653               2,905               2,596               425                  175                  ‐                   ‐                    ‐        20,527            Fire Impact Fee 116                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐        116                  Highway Impact Fee 381                   ‐                   215                  445                  210                  300                  ‐                   ‐                   ‐                    ‐        1,551              Recreation Impact Fee98                     286                  300                  111                  279                  75                     634                  25                     ‐                    ‐        1,808              Public Facility Impact Fee109                  144                  192                  241                  241                  241                  241                  241                  241                   241       2,129              Police Impact Fee90                     110                  110                  110                  110                  110                  110                  97                     80                      63         990                  TIF District Financing ‐ Proceeds8,920               11,258             11,047             9,271               6,897               ‐                   ‐                   ‐                   ‐                    ‐        47,394            Trade‐In Generated Revenues4                       3                       3                       4                       3                       4                       4                       4                       4                        4           37                    Other ‐ Open Space, Rents, etc. 887                   637                  886                  605                  585                  585                  585                  585                  585                   410       6,350              TIF District Revenues (Increment)723                  1,774               2,406               3,834               3,865               4,194               4,185               4,176               4,167                4,157   33,481            Total CIP Revenues25,033            30,008            34,119            25,542            25,338            12,464            12,314            13,587            11,951             8,433  198,789          This page totals all General Fund capital expenditure (CE) costs by summed by cost types and funding sources annually.   Information reflected on this page includes bond payments for prior capital projects.  The City makes cash payments for maintenance and replacement in lieu of debt where possible in order to preserve debt capacity to undertake larger City priorities, i.e. the envisioned City Center.  The General Fund has reserve fund related to capital projects: City Center Reserve Fund, for City Center expenditures. Costs below fall into three categories: project related (studies, property rights, construction, furniture & equipment), debt (payment on financing) and funding CIP reserve funds.  NOTE that this is a program of planned expenditures and revenues and all costs are estimated and time tables are tenative and subject to change.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 3 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Justin RabidouxSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal ‐                    10                     35                     10                     10                     10                     10                     10                     10                     10                     115                  Land/ROW/Easement Acquisition‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Construction700                   845                   841                   865                   1,140                915                   940                   965                   990                   1,015                9,216               Furniture & Equipment330                   310                   250                   300                   250                   300                   300                   350                   320                   325                   3,035               Bond ObligationsTotal CIP Costs:1,030               1,165               1,126               1,175               1,400               1,225               1,250               1,325               1,320               1,350               12,366             Funding Sources Subtotaled:General Fund1,030                1,165                1,075                1,125                1,350                1,175                1,200                1,275                1,270                1,300                11,965             ‐                   Grant/Donation/Developer‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Secured Bond‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Anticipated Bond‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Highway Impact Fee‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Trade‐In Generated Revenues‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Other‐                    ‐                    51                     50                     50                     50                     50                     50                     50                     50                     401                   Total Funding Sources:1,030               1,165               1,126               1,175               1,400               1,225               1,250               1,325               1,320               1,350               12,366             The Highway/Parks CIP includes identified maintenance needs throughout the City for general operations and  maintenance such as paving, fleet replacement, a garage and salt/sand shed expansion, replacement of fuel pumps, etc. HIGHWAYSPARKS CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 4 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Justin RabidouxChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Paving600          625          650          675          700          725          750          775          800          825         7,125     Fleet Replacement330          310          250          300          250          300          300          350          320          325         3,035     Garage Expansion‐           80            ‐           ‐           ‐           ‐           ‐           ‐           ‐           ‐          80           Fueling System Replacement‐           ‐           25            ‐           250          ‐           ‐           ‐           ‐           ‐          275        Facility Stewardship100          150          201          200          200          200          200          200          200          200         1,851     TOTAL ESTIMATED CIP EXPENDITURES:1,030      1,165      1,126      1,175      1,400      1,225      1,250      1,325      1,320      1,350     12,366   0The HIGHWAY/PARKS CIP includes identified maintenance needs to keep current levels of service throughout the City.  These include general operations and highway maintenance such as paving, fleet replacement, a garage and salt/sand expansion, and the replacement of fuel pumps.  0DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 5 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Doug BrentSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction116                    59                      ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     175                   Furniture & Equipment117                    103                    369                    740                    52                      764                    1,394                32                      ‐                     36                      3,606               Debt Repayment213                    213                    213                    213                    213                    213                    213                    213                    ‐                     ‐                     1,701               Debt Repayment (WPC Note for Pumper)153                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     153                   To Fire/Ambulance Reserve Fund‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Total CIP Costs:599                   374                   582                   953                   265                   977                   1,606               245                    ‐                    36                     5,635               Funding Sources Subtotaled:General Fund483                    374                    582                    953                    265                    977                    1,606                245                    ‐                     36                      5,519               ‐                    Fire Reserve Fund‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                    Grant/Donation/Developer‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Secured Bond‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Anticipated Bond‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Fire Impact Fee116                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     116                   Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Other‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Total Funding Sources:599                   374                   582                   953                   265                   977                   1,606               245                   ‐                    36                     5,635               The ten‐year projection of capital expenditures for the Fire Department includes replacement costs for all rolling stock, replacement of equipment and gear.FIRE DEPARTMENT CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 6 of 34 GENERAL FUNDFIRE DEPARTMENT OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Doug BrentChanges from FY 16‐26 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Vehicle Replacement153               39 359               740               ‐                730                1,350            12 ‐                ‐                3,383           Equipment117               64 10 ‐                52 34 44 20 ‐                36 376 Fire Station 2116               59 ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                175 Communication Tower213           213           213           213           213           213           213           213           ‐           ‐                1,701           TOTAL ESTIMATED CIP EXPENDITURES:599  374  582  953  265  977  1,606 245 ‐ 36 5,635 0FIRE DEPARTMENT:  Vehicle and equiptment replacement schedule and cost estimates for all rolling stock and major equipment assigned to Fire  Department and building improvementsThis excludes note payments and transfers to Reserve Funds (see Costs and Funding Summary).0Updated cost estimates/pricingDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 7 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Doug BrentSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     0‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Furniture & Equipment‐                     35                      264                    55                      ‐                     35                      ‐                     331                    ‐                     36                      720                   Total CIP Costs:‐                     35                      264                    55                      ‐                     35                      ‐                     331                    ‐                     36                      720                   Funding Sources Subtotaled:General Fund‐                     35                      264                    55                      ‐                     35                      ‐                     331                    ‐                     36                      720                   Ambulance Reserve Fund‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Grant/Donation/Developer‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Bond_Existing‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Bond_Future‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Other‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Total Funding Sources:‐                    35                     264                   55                     ‐                    35                     ‐                    331                   ‐                    36                      720                   Vehicle, equipment replacement schedule and cost estimations for all rolling stock assigned to Emergency Medical Services Division.AMBULANCE CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 8 of 34 GENERAL FUNDAMBULANCE OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Doug BrentChanges from FY 16 ‐ 26 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Vehicles‐             ‐             264           ‐             ‐             ‐             ‐             275           ‐             ‐            539           EMS Equiptment‐            35               ‐            55               ‐            35               ‐            56               ‐            36              181           TOTAL ESTIMATED CIP EXPENDITURES:‐           35              264           55              ‐           35              ‐            331           ‐           36             720           AMBULANCE:  Vehicle replacement schedule and cost estimations for all rolling stock and major equiptment assigned to Emergency Medical Services DivisionDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 9 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Trevor WhippleSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Legal‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction‐                     20                      50                      50                      50                      50                      50                      50                      50                      ‐                     370                   Furniture & Equipment231                    330                    472                    439                    346                    276                    280                    271                    274                    274                    3,193               Current Bond Obligations563                    550                    536                    521                    506                    490                    473                    457                    440                    423                    4,958               Total CIP Costs:794                   900                   1,058               1,010               902                   816                   803                   778                   764                   697                   8,521               Funding Sources Subtotaled:General Fund (sourced from Property Taxes)340                    427                    535                    486                    379                    292                    279                    267                    270                    270                    3,544               ‐                    ‐                    ‐                    Grant/Donation/Developer‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Secured Bond‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Anticipated Bond‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                    ‐                    ‐                    ‐                    Police Impact Fee90                      110                    110                    110                    110                    110                    110                    97                      80                      63                      990                   ‐                    Trade‐In Generated Revenues4                        3                        3                        4                        3                        4                        4                        4                        4                        4                        37                     Other ‐ Rooms & Meals Tax360                    360                    410                    410                    410                    410                    410                    410                    410                    360                    3,950               Total Funding:794                   900                   1,058               1,010               902                   816                   803                   778                   764                   697                   8,521               The Police Department capital improvement program is almost entirely equipment replacement.  Projections have been made to take into account the normal life cycle of the more expensive equipment utilized in police operations.  Funds are designated for anticipated building repairs and improvements.POLICE CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 10 of 34 GENERAL FUNDPOLICE DEPARTMENT OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact: Trevor WhippleChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Police Station Financing Debt Service563             550             536             521             506             490             473             457             440             423            4,958        Vehicle Replacement142             184             185             174             144             188             189             144             147             147            1,644        Building Stewardship Fund‐             20               50               50               50               50               50               50               50               ‐             370           Taser/Handgun Replacement‐              ‐              ‐             35               40               ‐              ‐              ‐              ‐              ‐             75              Security and Building Access Equiptment‐              ‐              145            ‐              ‐              ‐              ‐              ‐              ‐              ‐             145           Dispatch Equipment‐             50               50               ‐              ‐              ‐              ‐              ‐              ‐              ‐             100           Communications, Computers, Electronics89               96               92               230             162            88               91               127             127             127            1,229        TOTAL ESTIMATED CIP EXPENDITURES:794           900            1,058        1,010        902           816           803           778           764           697           8,521        0The POLICE DEPARTMENT capital improvement program is almost entirely equipment replacement.  Projections have been made to take in to account the normal life cycle of the more expensive equipment utilized in police operations.  Funds are designated for anticipated building repairs and improvements.0DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 11 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Maggie Leugers SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Leg30                       50                       50                       ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     130                   Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction247                    383                    278                    132                    1,144                535                    283                    32                      32                      32                      3,098               Furniture & Equipment73                      21                      96                      63                      205                    ‐                     ‐                     ‐                     ‐                     ‐                     458                   Bond Obligations‐                    Debt Payment125                    125                    125                    125                    125                    125                    125                    125                    125                    ‐                     1,126               Total CIP Costs:475                   579                   549                   321                   1,474               660                   408                   157                   157                   32                     4,812               Funding Sources Subtotaled:General Fund (sourced from Property Taxes)23                      218                    153                    37                      109                    35                      33                      32                      32                      32                      704                   Grant/Donation/Developer35                       ‐                     ‐                     50                      494                    75                      75                      ‐                     ‐                     ‐                     729                   Secured Debt Proceeds (Open Space Projects Fun227                     91                       71                       58                       746                     ‐                     ‐                     ‐                     ‐                     ‐                     1,193               Anticipated Debt Proceeds‐                     ‐                     ‐                     ‐                     ‐                     425                    175                    ‐                     ‐                     ‐                     600                   ‐                    Recreation Impact Fee65                      145                    200                    50                      ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     460                   Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Open Space Funds125                    125                    125                    125                    125                    125                    125                    125                    125                    ‐                     1,126               Total Funding Sources475                   579                   549                   321                   1,474               660                   408                   157                   157                   32                     4,812               The Recreation & Parks Department is responsible for planning for future active and passive recreational needs for the community, including the purchase and development of additional land for parks, and expanding and improving facilities and equipment.  RECREATION & PARKS PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 12 of 34 GENERAL FUNDRECREATION AND PARKS OVERVIEW BY EXPENDITURERECREATION AND PARKS CIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Maggie LeugersChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Underwood Property ‐              ‐              ‐              100            85               ‐              ‐              ‐              ‐              ‐             185           Internal Parks Signage & Wayfinding8                 8                 6                 8                 ‐              ‐              ‐              ‐              ‐              ‐             30             Facilities23               17               18               27               29               35               33               32               32               32              278           South Village Soccer Field30               145             125            ‐              ‐              ‐              ‐              ‐              ‐              ‐             300           Overlook Park‐             ‐             75               ‐              ‐              ‐              ‐              ‐              ‐              ‐             75             Jaycee Park Neighborhood Facility‐             ‐             50               ‐              ‐              500             250            ‐              ‐              ‐             800           Red Rocks Improvements 84               ‐              ‐              ‐              1,200        ‐              ‐              ‐              ‐              ‐             1,284        Veteran Memorial Park Upgrades‐              195            ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             195           Wheeler Homestead Upgrades 65               13               90               55              5                 ‐              ‐              ‐              ‐              ‐             228           Bay Crest Park Playground/Site Improvements70               ‐              ‐             5                 ‐              ‐              ‐              ‐              ‐              ‐             75             WVPD Construction & Oversight 70               70               ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             140           Open Space Debt Payment125             125             125             125             125             125             125             125             125            ‐             1,126        Szymanski Tennis Courts‐             6                 ‐              ‐             30               ‐              ‐             ‐              ‐             ‐             36             Vet Memorial Basketball Courts‐              ‐             60               ‐              ‐              ‐              ‐             ‐              ‐             ‐             60             TOTAL ESTIMATED CIP EXPENDITURES:475           579           549           321            1,474        660           408           157           157           32             4,812       0The Recreation & Parks Department is responsible for planning for future active and passive recreational needs for the community, including the purchase and development of additional land for parks, expanding and improving facilities and equipment.  0DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 13 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Justin Rabidoux ‐ Public WorksSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Eng., Inspection, GC, LegalLand/ROW/Easement Acquisition104                    154                    65                      ‐                     223                    174                    6                        ‐                     ‐                     ‐                     726                    Construction‐                     ‐                     15                      ‐                     ‐                     ‐                     70                      25                      ‐                     ‐                     110                    Furniture & Equipment‐                     289                    830                    386                    529                    891                    1,185                ‐                     ‐                     ‐                     4,110                ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     Total CIP Costs:104                   443                   910                   386                   752                   1,065               1,261               25                     ‐                    ‐                    4,946               Funding Sources Subtotaled:General Fund (sourced from Property Taxes)‐                     ‐                     ‐                     ‐                     50                      ‐                     ‐                     ‐                     ‐                     ‐                     50                      ‐                     ‐                     Grant/Donation/Developer104                     339                     910                     348                     423                     990                     627                     ‐                     ‐                     ‐                     3,741                Bond_Existing‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     Bond_Future‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     Highway Impact Fee‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     Recreation Impact Fee‐                     104                    ‐                     38                      279                    75                      634                    25                      ‐                     ‐                     1,155                ‐                     ‐                     ‐                     Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     Other‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                      Total Funding Sources:104                   443                   910                   386                   752                   1,065               1,261               25                     ‐                    ‐                    4,946               The Recreation Path projects respond to identified needs to build bicycle and pedestrian infrastructure to extend or connect existing facilities. CCRP recently scoped the Allen Road recreation path, Spear Street Jug Handle Recreation Path, Airport Drive/Prakway Path to Lime Kiln Road, and the Dorset Street Recreation Path between Old Cross Road and Autumn Hill Road.RECREATION PATHS CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 14 of 34 GENERAL FUNDRECREATION PATHS OVERVIEW BY EXPENDITURERECREATION PATH CIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Justin RabidouxChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Kimball Avenue Shared Use Path‐              ‐              ‐              ‐              165             759             396             ‐              ‐              ‐             1,320        Allen Rd. Shared Use Path ‐              185             ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             185           Spear Street Jug Handle Shared Use Path ‐              104             ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             104           S. Dorset Street Shared Use Path104           104           830           ‐            ‐            ‐            ‐            ‐            ‐           ‐             1,038        Shelburne Road Ped/Bike Facilities‐              ‐              ‐              ‐             58               289             231             ‐              ‐              ‐             578           Joy Drive ‐ Bike/Ped Facilities‐              ‐              ‐              ‐              ‐             17               76               25               ‐              ‐             118           Airport Drive/Parkway Shared Use Path to Lime Kiln Road‐              ‐             40               186             ‐              ‐              ‐              ‐              ‐              ‐             226           Vale to Spear/Swift Streets  Path‐              ‐              ‐              ‐              ‐              ‐              558             ‐              ‐              ‐             558           Holiday Inn to Patchen Road; parallel to Williston Road‐              ‐              ‐              ‐              279             ‐              ‐              ‐              ‐              ‐             279           Sidewalk on north side of White St: Patchen to Airport Dr‐             50               40               200             250             ‐              ‐              ‐              ‐              ‐             540           ‐            TOTAL ESTIMATED CIP EXPENDITURES:104           443           910           386           752            1,065         1,261        25              ‐             ‐            4,946       0The RECREATION PATH related CIP projects address identified needs in the City's bicycle and pedestrian infrastructure.  Bicycle and pedestrian related projects are also located within the Roadways and Sidewalks and City Center portions of the CIP.  These projects are new infrastructure that extend or connect existing facilities.   Chittenden County Regional Planning Commission will have undertaken scoping on behalf of the City in FY15 for Allen Road recreation path, Spear Street Jug Handle Recreation Path, Airport Drive/Prakway Path to Lime Kiln Road, and the Dorset Street Recreation Path between Old Cross Road and north of Autumn Hill Road.0noneDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 15 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Justin Rabidoux ‐ Public WorksSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal33 85 465 817 350 300 400 400 400 ‐ 3,250                Land/ROW/Easement Acquisition‐ ‐ ‐ ‐ 93 ‐ ‐ ‐ ‐ ‐ 93 Construction‐ 132 342 ‐ 7,117                970 200 4,000                3,000                ‐ 15,761              Furniture & Equipment‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Current Bond ObligationsTotal CIP Costs:33 217 807 817 7,560 1,270 600 4,400 3,400 ‐ 19,104 Funding Sources Subtotaled:General Fund (sourced from Property Taxes)‐  37‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 37 ‐ ‐ ‐ Grant_Donation_Developer Contribution‐ 130 192 329 4,754                970 600 4,400                3,400                ‐ 14,775              Bond_Existing‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Anticipated Bond‐ ‐ ‐ ‐ 2,596                ‐ ‐ ‐ ‐ ‐ 2,596                ‐ Highway Impact Fee‐ ‐ 215 445 210 300 ‐ ‐ ‐ ‐ 1,170                Recreation Impact Fee33 100 23 ‐ ‐ ‐ ‐ ‐ ‐ 156   Trade‐In Generated Revenues‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other‐ 50 300 20 ‐ ‐ ‐ ‐ ‐ ‐ 370 Total Funding Sources:33 217 807 817 7,560               1,270               600 4,400               3,400               ‐ 19,104             The ROAD and SIDEWALK related CIP projects (not including City Center which are presented seperately) address identified needs to augment or reconstruct the City's Roadway and Sidewalk inventory.  It includes short, mid and long range projects generated by transportation studies or development plans.  See also Recreation Path and City Center portion of the CIP for additional bicycle and pedestrian related infrastructure.  SIDEWALK AND ROADS PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 16 of 34 GENERAL FUNDROAD AND SIDEWALK IMPROVEMENTS OVERVIEW BY EXPENDITUREROAD AND SIDEWALK IMPROVEMENTS CIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Justin RabidouxChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Williston Road Access Management‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐           Intersection Improvements Airport Parkway‐Lime Kiln‐            50               200           ‐             ‐             ‐             ‐             ‐             ‐             ‐            250           Allen Rd. Sidewalks33             167           142           ‐            ‐            ‐            ‐            ‐            ‐           ‐            342           Shelburne Rd Crosswalk Imp‐             ‐             ‐            23               93               ‐             ‐             ‐             ‐             ‐            116           Connect Tilley to Community Drive‐             ‐             ‐            50               50               250           ‐             ‐             ‐             ‐            350           Van Sicklen‐Route 116 Intersection ‐             ‐             ‐             ‐             ‐             420           ‐             ‐             ‐             ‐            420           Spear Street Reconstruction ‐             ‐             315            325            2,596        ‐             ‐             ‐             ‐             ‐            3,236       Williston Road Improvements‐             ‐             100            369            4,221        ‐             ‐             ‐             ‐             ‐            4,690       Airport Drive Extension‐             ‐             ‐             ‐             300            300            600            4,400         3,400        ‐            9,000       Kimball Avenue/Community Drive Roundabouts‐             ‐            50               50               300            300           ‐             ‐             ‐             ‐            700           ‐           TOTAL ESTIMATED CIP EXPENDITURES: 33              217            807            817            7,560       1,270       600            4,400       3,400       ‐           19,104     0The ROAD and SIDEWALK IMPROVEMENTS CIP projects (not including City Center which are presented seperately) address identified facility needs in the City's Roadway and Sidewalk infrastructure.  It also includes many long range projects related to transportation studies.  See also Recreation Path and City Center portion of the CIP for roadway, bicycle and pedestrian related infrastructure.0DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 17 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Varies, see indiv sheetsSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Legal‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Land/ROW/Easement Acquisition‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Construction‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Furniture & Equipment30 15 36 31 32 35 16 43 36 18 292 ‐ Anticipated Debt Repayment‐ Debt Repayment ‐ 19 Gregory Fit UP‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Public Art‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total CIP Costs:30 15 36 31 32 35 16 43 36 18 292 Funding Sources Subtotaled:General Fund30 15 36 31 32 35 16 43 36 18 292  Grant_Donation_Developer Contribution‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Bond_Existing‐ ‐ Bond_Future‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Trade‐In Generated Revenues‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 19 Gregory Drive Lease Payment‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Funding Sources30 15 36 31 32 35 16 43 36 18 292 IT CIP PROJECTS OVERVIEW:IT projects include purchase of computers for new employees, and replace and upgrade computers that have reached End of Life. Replacement of existing servers as they reach End of Life.  Includes all departments except Police Department.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 18 of 34 GENERAL FUNDIT OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Changes from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:IT Hardware14             15             15             15             16             16             16             17             17             18            159         Servers16             ‐            21             16             16             19             ‐            26             19             ‐           133         TOTAL ESTIMATED CIP EXPENDITURES:30             15             36             31             32             35             16             43             36             18            292         IT capital projects  DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 19 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Varies, see indiv sheetsSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Legal‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction10                      20                      20                      20                      20                      20                      20                      20                      20                      20                      190                   Furniture & Equipment‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                    Anticipated Debt Repayment‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Debt Repayment ‐ 19 Gregory Fit UP102                    102                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     203                   ‐                    ‐                    Total CIP Costs:112                   122                   20                     20                     20                     20                     20                     20                     20                     20                     393                   Funding Sources Subtotaled:General Fund10                      20                      20                      20                      20                      20                      20                      20                      20                      20                      190                                       Grant_Donation_Developer Contribution‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Bond_Existing‐                     ‐                    Bond_Future‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                     ‐                    Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    19 Gregory Drive Lease Payment102                    102                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     203                   Total Funding Sources112                   122                   20                     20                     20                     20                     20                     20                     20                     20                     393                   ADMINISTRATION CIP PROJECTS OVERVIEW:The Administration portion of the CIP includes the expenses for the fit‐up of 19 Gregory and public art for the new city center.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 20 of 34 GENERAL FUNDADMINISTRATION OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Changes from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Fit‐Up of 2nd Story of 19 Gregory Drive102                     102‐            ‐            ‐            ‐            ‐            ‐            ‐            ‐             203Public Art10  20  20  20  20  20  20  20  20  20 190 TOTAL ESTIMATED CIP EXPENDITURES:112   12220  20  20  20  20  20  20  20  393ADMINISTRATION includes capital projects related to City Hall. DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 21 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Library‐Jennifer MurraySUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Lega‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Furniture & Equipment‐                     110                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     110                   ‐                    ‐                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Total CIP Costs:‐                    110                   ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    110                   Funding Sources Subtotaled:General Fund‐                     60                      ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     60                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Grant_Donation_Developer Contribution‐                     50                      ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     50                     Bond_Existing‐                    Bond_Future‐                    ‐                    ‐                    Trade‐In Generated Revenues‐                    19 Gregory Drive Lease Payment‐                    Total Funding Sources‐                    110                   ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    110                   Replace the Bookmobile in order to coninue providing library materials to summer camps and special events, and begin delivery to housing for older adults.CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 22 of 34 GENERAL FUNDLIBRARY OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Changes from FY 2016‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Bookmobile replacement‐            110           ‐            ‐            ‐            ‐            ‐            ‐            ‐            ‐           110         ‐          TOTAL ESTIMATED CIP EXPENDITURES:‐           110         ‐           ‐           ‐           ‐           ‐           ‐           ‐           ‐          110         library ‐Replace the Bookmobile in order to coninue providing library materials to summer camps and special events, and begin delivery to housing for older adults.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 23 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCECITY CENTER CIP PROJECTS OVERVIEW:Department Contact:Economic & Community Development/Ilona BlanchardSUMMARY FINANCIALS  (in $1,000)Prior YearsFY 2019FY 2020FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026FY 2027FY 2028Reserve (ten‐years):Project ‐ all years:Financing (ten‐years):Estimated Costs Subtotaled:Studies, Design, Eng., Insp., GC, Legal4,242            6,032            4,134            3,909            1,750            627               ‐                ‐                ‐                ‐                ‐                20,694      Construction2,509            13,401          17,044          20,386          13,017          6,270            ‐                ‐                ‐                ‐                ‐                72,627      Furniture & Equipment‐                ‐                 1,280            ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                1,280        City Debt Service‐                629               754                1,013            1,227            1,227            1,227            1,227            1,227            1,227            1,227            10,987         TIF District Debt Service135               723                1,774            2,406            3,834            3,865            4,194            4,185            4,176            4,167            4,157            33,616         To City Center CIP Reserve Fund3,071            860               860               860               860               860               860               860               860               860               860               11,671   Total Project Costs (Estimated): 6,752            19,432         22,458         24,295         14,766         6,897           ‐               ‐               ‐               ‐               ‐                11,671   94,601      44,603         Funding Sources Subtotaled:General Fund3,071            860               860               860               860               860               860               860               860               860               860               11,671   City Center CIP Reserve Fund42                  700               610               821               987               987               987               987               987               987               987               222            8,858            Grant, Capital Campaign, Developer Contribu2,948            5,561            4,518            9,594            2,591            ‐                ‐                ‐                ‐                ‐                ‐                25,212      ‐             City Debt Proceeds1,110            4,091            6,682            3,653            2,905            ‐                ‐                ‐                ‐                ‐                ‐                18,441        Highway Impact Fee1,103            381               ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                1,484        Recreation Impact Fee128               ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                128            ‐                Public Facility Impact Fee‐                109               144               192               241               241               241               241               241               241               241               2,129            TIF District Financing Proceeds1,421            8,920            11,258          11,047          9,271            6,897            ‐                ‐                ‐                ‐                ‐                48,815      Trade‐In Generated RevenuesOther‐                300               ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                300            TIF District Revenues (Increment)135               723                1,774            2,406            3,834            3,865            4,194            4,185            4,176            4,167            4,157            33,616         Total Project Funding:6,752            19,432         22,458         24,295         14,766         6,897           ‐               ‐               ‐               ‐               ‐               94,601      Total Debt Service:‐                1,352           2,528           3,420           5,061           5,092           5,421           5,413           5,404           5,394           5,384           44,603         Total Reserve Funding Sourced From General Fund:860               860               860               860               860               860               860               860               860               860               11,671   Summary of costs and expenditures for TIF District elibible capital City Center projects including stormwater/wetland impact mitigation.  FY19 Funding includes construction Market Street, continued design for Garden Street, design development for the  Library, Williston Road Streetscape, and a pedstrian bridge over I‐89.  Projects use a combination of TIF Financing, Reserve Funds, Impact fees and anticipated or secured debt.  Some grants are included for Market Street (secured), Williston Road Streetscape (secured) and the pedstrian bridge over I‐89 (unsecured).  Capital campaigns are also be required for building projects.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 24 of 34 GENERAL FUNDCITY CENTER OVERVIEW BY EXPENDITURECITY CENTER PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:   Ilona BlanchardChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000) Prior YearsFY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Market Street3,165               3,835            1,776          ‐               ‐               ‐               ‐               ‐               ‐               ‐               ‐               8,776        Garden Street795                  5,263            800              ‐                1,799          442              ‐               ‐               ‐               ‐               ‐               9,100        City Center Park1,355               ‐                ‐               330              987              ‐               ‐               ‐               ‐               ‐               ‐               2,672        Community Recreation Center9                      180                1,494          8,092          7,850          ‐               ‐               ‐               ‐               ‐               ‐               17,626      City Hall386                  2,469            2,847          ‐               ‐               ‐               ‐               ‐               ‐               ‐               ‐               5,702        Public Library798                  5,645            5,878          ‐               ‐               ‐               ‐               ‐               ‐               ‐               ‐               12,322      Williston Road Streetscape93                    321                2,165          1,318          ‐               ‐               ‐               ‐               ‐               ‐               ‐               3,897        City Center ‐ Parking Garage‐                  ‐                170               2,750          3,140          6,315          ‐               ‐               ‐               ‐               ‐               12,375      Urban Park & Festival Streets‐                  300                3,249          813              ‐               ‐               ‐               ‐               ‐               ‐               ‐               4,362        Stormwater & Wetland Mitigation‐                  120                1,100          1,100          990              140              ‐               ‐               ‐               ‐               ‐               3,450        Pedestrian/Bicycle Access at I‐89 Exit 14150                  1,300            2,979          9,891          ‐               ‐               ‐               ‐               ‐               ‐               ‐               14,320      PROJECT TOTAL EXPENDITURES: 6,752            19,432       22,458       24,295       14,766      6,897        ‐            ‐            ‐            ‐            ‐            94,601     FY 19‐28 (Future) Estimated Spending Total: 87,849      See City Center Grand Total For Reserve Fund Transfers from the General Fund ($860,000 annually).0CITY CENTER:  Expenditures are proposed in FY2019 for construction of Market Street (the only project committed to for construction) and City Center Park Phase 1,  for design  of and construction of Garden Street, a Public Library and City Hall.  Design work is proposed for the Williston Road Streetscape, a pedestrian/bicycle improvement at exit 14, recreation facilities, and an urban park.  Funding is a mixture of reserve funds, impact fees, grants, capital campaigns, and debt proceeds backed by TIF District increment, reserve funds, and impact fees.  See the Grand Total CIP page or individual project pages for fund source breakdown.  0Projects have been rescheduled to correspond with best estimates on available funding and constructability.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 25 of 34 II.SEWER City of South Burlington Capital Improvement Program FY 2018-2027 PUBLIC HEARING DRAFT 11/18/2016 DRAFT SUMMARY PAGES SUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017 Page 26 of 34 SEWERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Current Bond Payments 1,517         1,517         1,272         1,272         1,272         1,272         1,272         1,272         1,272         1,272        13,211     Studies, Design, Eng., Inspection, GC, Legal140           65               200            300            150           ‐             ‐             ‐             ‐             ‐            855           Land/ROW/Easement Acquisition25               ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            25             Construction1,500         1,900         1,500        220            5,230         12,175      2,175        ‐             ‐             ‐            24,700     Furniture & Equipment (Fleet Purchase)65               ‐             ‐            70               135           80               ‐            75               ‐            80              505           Revolving Loan Repayment (New BB)270            245            245            245            245            245            245            245           ‐             ‐            1,985       Total CIP Costs:3,517       3,727       3,217       2,107       7,032        13,772     3,692       1,592       1,272       1,352       41,281     Funding Sources Subtotaled:Colchester portion of Airport Parkway Bond742            742            742            742            742            742            742            742            742           6,681       State Revolving Loan Fund1,500         1,900         1,500        320            2,380         12,175      2,175        ‐             ‐            21,950     Sewer Fund (Raised by Fees)1,275         1,085        975            1,045         3,910        855            775            850            530            1352.0612,650     Total Funding Sources:3,517        3,727        3,217        2,107        7,032        13,772     3,692        1,592        1,272        1,352       41,281     Sewer Capital Expenditures are replacement and maintenance based to keep levels of service consistant, improve the quality of service or reduce maintenance costs from year to year.  Capital Expenditures related to Barlett Bay  upgrades may include a capacity expansion  to meet future demand increases.Justin Rabidoux | Public WorksDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 27 of 34 SEWERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:Justin RabidouxChanges from FY 2018‐2027SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Fleet Replacement65              ‐           ‐             70               135            80               ‐             75              ‐                 80                    505                 Airport Parkway Outfall‐            ‐           ‐              220             230            ‐              ‐              ‐             ‐                 ‐                   450                 Bartlett Bay Updgrade40              40              200             200             5,000          10,000       ‐              ‐             ‐                 ‐                   15,480           Hinesburg Rd. PS and Dorset St. FM ‐            ‐           ‐              100             150             1,675          1,675         ‐             ‐                 ‐                   3,600              Hadley Area Sewer Divert to BB1,895        1,995       245             245             245             245             245             245            ‐                 ‐                   5,360              Lane Press Pump Station & Force Main‐            ‐            1,500         ‐              ‐              ‐              ‐              ‐             ‐                 ‐                   1,500              BBWWTF Phosphorous Limits Study‐            25              ‐              ‐              ‐              ‐              ‐              ‐             ‐                 ‐                   25                   Inflow & Infiltration Reduction‐            150          ‐              ‐              ‐              ‐              ‐              ‐             ‐                 ‐                   150                 Gravity Sleeves ‐            ‐           ‐              ‐              ‐              500             500            ‐             ‐                 ‐                   1,000              ‐                  TOTAL ESTIMATED CIP EXPENDITURES:2,000       2,210      1,945        835            5,760         12,500      2,420        320           ‐                80                   28,070           Sewer Capital Expenditures are replacement and maintenance based to keep levels of service consistant, improve service quality or reduce maintenance costs from year to year.  Capital Expenditures related to Barlett Bay  upgrades may include a capacity expansion to meet future demand increases.NoneDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 28 of 34 III.STORMWATER City of South Burlington Capital Improvement Program FY 2018-2027 PUBLIC HEARING DRAFT 11/18/2016 DRAFT SUMMARY PAGES SUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017 Page 29 of 34 STORMWATERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES  AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Current Note‐            Studies, Design, Eng., Inspection, GC, Legal‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Land/ROW/Easement Acquisition‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Construction737            833            941            1,063         1,213         1,382         1,576         2,047         2,000         2,200        13,992     Furniture & Equipment‐             ‐            56              4                 306            254           ‐             ‐             ‐             ‐            620           To Reserve Fund110            110            110            110            110            254            150            200            200            200           1,554       Total Storm Water CIP Costs:847            943            1,107       1,177       1,629       1,890       1,726       2,247       2,200       2,400       16,166     Funding Sources Subtotaled:Reserve Fund‐             ‐            56              4                 366            254            150            200            200            200           1,430       Grant_Donation_Developer Contribution45               45               45               45               45               45               45               45               ‐             100           459           TIF District Financing‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Trade‐In Generated Revenues‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Other‐Shelburne Intermunicipal Agreement80               80               80               80               80               80               80               80               80               ‐            720           Stormwater Fund (Raised by Stormwater Fees)722            818            926            1,048         1,138         1,511         1,451         1,922         1,920         2,100        13,557     Total Identified Stormwater Funding Sources:847            943            1,107       1,177       1,629       1,890       1,726       2,247       2,200       2,400       16,166     The Stormwater CIP includes upgrades to the Stormwater management capacity of the City, specialized fleet vehicles used in maintenance operations. Funding is a mix of Stormwater Fund (raised by fees), reserve funds, grants and special assessments.Justin RabidouxDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 30 of 34 STORMWATERCAPITAL IMPROVEMENT PROGRAM EXPENDITURE (BY PROJECT)CIP PROJECTS OVERVIEW:Department Contact:Justin RabidouxChanges from FY 2018 ‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Fleet Replacement *110           110             166             114               416            508            150            200            200            200            2,174          Stormwater Projects737           833             941              1,063            1,213         1,382        1,576        2,047        2,000         2,200        13,992        ‐              TOTAL ESTIMATED CIP EXPENDITURES:847           943              1,107          1,177            1,629         1,890        1,726        2,247        2,200         2,400        16,166        *Excludes transfers to the Fleet Reserve Fund.The Stormwater CIP includes upgrades to the Stormwater management capacity of the City and specialized fleet vehicles used in maintenance operations.  Funding is a mix of Stormwater Fund (raised by fees), grants and special assessments , and reserve funds.NoneDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 31 of 34 IV. WATERDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 32 of 34 WATERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Current Bond Payments 150            144            138           12               107            102           97              750           Studies, Design, Eng., Inspection, GC, Legal111           65               ‐             ‐             ‐             ‐             ‐             ‐             ‐            0176           Land/ROW/Easement Acquisition‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Construction258            682            136           ‐             ‐             ‐             ‐             ‐             ‐             ‐            1,076       Furniture & Equipment‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Revolving Loan Repayment (New BB)‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            0‐            Total CIP Costs:519            891            274           12              107            102           97              ‐             ‐             ‐            2,002       Funding Sources Subtotaled:‐            State Revolving Loan Fund65               565           ‐             ‐             ‐             ‐             ‐             ‐             ‐            630           Water Fund (Raised by Fees) 454            326            274           12               107            102           97               ‐             ‐            0 1372Total Funding Sources:519            891            274           12              107            102           97              ‐             ‐             ‐            2,002       Water Capital Expenditures are maintenance, replacement, or improvement based to sustain or improve levels of service, improve the quality of service or, reduce maintenance costs from year to year.Justin Rabidoux | Public WorksDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 33 of 34 WATERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:Justin RabidouxChanges from FY 16SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:High Service 2 By‐Pass18              50             68                   AMR & Meter Replacement128           132          136            396                 Dorset Street East Tank Booster Station67              565          632                 National Guard Avenue PRV Vault156          156                 ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  TOTAL ESTIMATED CIP EXPENDITURES:369           747          136           ‐            ‐            ‐            ‐            ‐            ‐                ‐                  1,252              Water Capital Expenditures are replacement, maintenance, and improvement based to keep levels of service consistent, improve service quality or reduce maintenance costs from year to year.NoneDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 34 of 34 DRAFT 10/4/17 1 AGREEMENT TO CREATE THE CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY This Agreement for the formation of a union municipal district, to be known as the “Chittenden County Public Safety Authority,” is authorized by 24 V.S.A., Chapter 121, and is by and among those municipalities, listed below, that approve the same by action of their respective voters, as provided in 24 V.S.A. § 4863: Burlington, Colchester, Essex, Milton, Shelburne, South Burlington, Williston, and Winooski. WHEREAS, 24 V.S.A., Chapter 121, provides that the legislative branch of two or more Vermont municipalities may, by agreement, create a joint municipal survey committee to plan for the strengthening of local governments and to promote plans for more efficient and economical operation of local government services within the participating municipalities; and WHEREAS, a joint municipal survey committee, so created, may, pursuant to 24 V.S.A. § 4832, “make surveys and studies and conduct research programs to enable municipalities to make the most efficient use of their powers by cooperation with other municipalities on a basis of mutual advantage, and thereby to provide services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographic, economic, population and other factors influencing the needs and development of municipalities;” and WHEREAS, 24 V.S.A. § 4861 provides that a joint survey committee may approve the creation of a union municipal district and, upon so doing, shall prepare an agreement for the formation of the district and file a copy with the legislative body, planning commission, and clerk of each participating municipality; and WHEREAS, a joint municipal survey committee, created to plan, study and recommend solutions for an affordable, integrated, and efficient system of cooperative public safety support, specialty and communications services -- and first having sought the consent of the respective legislative bodies of the potential municipal members of the Chittenden County Public Safety Authority -- has approved the creation of a union municipal district to provide public safety dispatch and support services to its Members and others; and WHEREAS, 24 V.S.A. § 4802, requires submission of a proposed agreement to form a union municipal district to appropriate governmental authorities, including the attorney general, who must approve the same, prior to submission to the voters for approval or rejection; and DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 2 WHEREAS, under 24 V.S.A. § 4883(d), where three or more municipalities are involved in the voting, an affirmative Australian ballot vote by the voters of at least two potential member municipalities is required to enter into an agreement for the formation of a union municipal district, unless the agreement as proposed expressly provides that specific participating municipalities or a minimum number of participating municipalities approve the agreement; and WHEREAS, by the terms hereof, the Chittenden County Public Safety Authority shall be formed only if the voters in three or more municipalities approve this Agreement; NOW, THEREFORE, upon approval of this Agreement by the attorney general and the voters of the required number of municipalities, as referenced above, it is hereby agreed as follows: 1. Name. A union municipal district, known as the CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY (hereafter “CCPSA” or the “Authority”), shall be formed and become a body politic and corporate, with the powers incident to a public corporation under the laws of the State of Vermont, and with such other powers, duties and responsibilities as are set forth in this Agreement. 2. Purpose. The purpose of the CCPSA is to provide its members with an affordable, integrated, efficient system of public safety communications services. To that end, the Authority seeks to protect public health, safety and welfare, provide sufficient qualified and trained communications staff to support and facilitate rapid responses by public safety personnel when emergency situations arise, and otherwise meet the dispatch needs of its Members and the public. To improve response times, the Authority intends to operate as a “Public Safety Answering Point,” as defined by the Vermont Enhanced 9-1-1 Board. 3. Duration. CCPSA shall be established as of the effective date of the affirmative vote to enter into this Agreement by the requisite number of municipalities and continue to exist in perpetuity unless dissolved by its members pursuant to 24 V.S.A. § 4863 and the provisions hereof. DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 3 4. Powers. (a) The CCPSA shall possess, pursuant to the provisions of 24 V.S.A., Chapter 121, and other applicable provisions of state law, all of the power and authority available to or vested in a union municipal district, including all powers, rights, privileges and immunities incident to public corporations, together with all powers reasonably implied in or incident to the exercise of those powers. The authority granted to the CCPSA by this Agreement is supplementary to any other powers heretofore or hereafter granted by statute for the same or similar purposes. (b) In furtherance of its purposes, the Authority shall have full power to hold and keep invested, or expend for its purposes, such monies as are appropriated to it by its member municipalities, to establish and adopt budgets, to borrow money and issue evidence of indebtedness, to establish sinking funds, to charge members for services, to establish capital reserve funds, to accept gifts, grants, and bequests, to make payments in lieu of taxes, to contract with banks, insurance companies and other financial institutions, as well as with host communities, private businesses, non-profit corporations and other governments for the provision of services or otherwise. Nothing herein shall be construed to limit the Authority’s power to receive, invest and use fiscal resources to advance the purposes of this Agreement in the same manner and to the same extent that such powers could be exercised by any of its member municipalities pursuant to law. The foregoing sentence includes the power to borrow money and issue evidence of indebtedness as provided by 24 V.S.A. chapter 53 (indebtedness) and other provisions of law authorizing general obligations or revenue debt, including applicable provisions of 10 V.S.A. chapter 12 (Vermont Economic Development Authority) and 24 V.S.A. chapter 119 (Municipal Bond Bank). 5. Definitions. As used in this Agreement: (a) "Board" means the Board of Directors of the Chittenden County Public Safety Authority. (b) “CCPSA” or "Authority" means the Chittenden County Public Safety Authority, a union municipal district. (c) “Director” means the designated or duly appointed representative of a Member, or the duly appointed representative of the Contracting Municipalities, described DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 4 herein. The Directors shall sit on the Board of the CCPSA, represent the Members or Contracting Municipalities, and collectively have authority over and responsibility for the conduct and operations of the CCPSA. (d) "Members" means those municipalities whose admission to and participation in the Authority has been authorized pursuant to Section 22 of this Agreement. (e) “Contracting Municipalities” means those municipalities or public safety agencies that have not been admitted to this Authority pursuant to Section 22 of this Agreement, but that have contracted for public safety communications services with the Authority. (f) "Person" means any natural person, corporation, municipality, the State of Vermont or any department, agency or subdivision of the state, and any partnership, unincorporated association, or other legal entity. 6. Board of Directors. (a) All power and authority of the CCPSA shall be exercised by the Board, acting by majority vote of the Directors. Meetings of the Board shall be subject to the requirements of the Vermont Open Meeting Law and a quorum of the Board shall exist when more than fifty percent of the Directors are in attendance. (b) Composition; Delegation. Each member of the Authority shall be represented by a Director. Each Director shall be the municipal manager or in the absence of a manager form of government, the mayor of the Member, or the municipal manager or mayoral designee. In the absence of a municipal manager or mayor, the legislative body of each Member shall appoint a qualified person to serve as a Director. Each Director, acting through the Board and subject to the limitations set forth herein, shall have full power and authority to make decisions and take action to ensure the effective provision of public safety dispatch and support services within the region covered by CCPSA without seeking further authorization from the legislative body of the specific municipality that he or she represents. (c) Contracting Municipalities; Director. The Directors of the member municipalities shall solicit nominations for and appoint an independent Director to represent all Contracting Municipalities, if any, served by the Authority. Once appointed, the Director for the Contracting Municipalities shall have sole authority to represent the Contracting Municipalities as a member of the Board. The process and terms of DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 5 such appointment, and the scope of the authority of the Director for the Contracting Municipalities shall be delineated in the CCPSA’s Bylaws. (d) Oath of office. All Directors shall take an oath of office substantially similar to the oath taken by public officials under 12 V.S.A. § 5813. Such oath may be administered by any person authorized by law to administer oaths and shall be taken by each Director during the Board’s annual organizational meeting or, if a Director is not present during the organizational meeting, prior to the first meeting in which he or she seeks to participate as a Director. (e) The Authority shall reimburse Directors for expenses as the Board shall, in its discretion, determine. (f) The Board shall establish, adopt, and adhere to a written Ethics and Conflict of Interest Policy. 7. Organizational meeting. (a) Annually, on the first Wednesday in April, or on such other date in April as is duly noticed to Members by posting at the Members’ municipal offices at least seven (7) calendar days in advance, the Board shall hold its organizational meeting at a time and place designated by the Board Chair. (b) At the organizational meeting, the Board shall elect from among its Membership a Chair and a Vice Chair, each of whom shall hold office for one year or until a successor is duly elected and qualified. No Director shall be elected Chair for more than three consecutive terms unless he or she receives the affirmative vote of at least a majority of the Members of the Board plus at least one additional member. 8. Resignation; Vacancy. (a) A Director may resign at any time by notice to the Chair of the Authority and to the appointing authority of the Member that he or she represents or to the Contracting Municipalities, as the case may be. A Director who is a municipal manager shall resign as a Director if he or she is no longer employed by the municipality that he or she represents or, if a mayor, if he or she is not re-elected. The foregoing sentence shall also apply to designees of a municipal manager or mayor in the circumstances described above. (b) When, for any reason, there is a vacancy on the Board the appointing authority of the Member whose seat is vacant shall, within 45 days, appoint a new Director DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 6 whose eligibility is defined in subsection 6(b). The appointment shall be made by official action of the appointing authority of the Member, and if done by the legislative body, evidenced in its approved minutes. In all cases, appointments shall be certified by the chair or vice chair of the legislative body of the Member to the Secretary of the Authority. 9. Officers. The officers of the Authority shall be the Chair and the Vice Chair of the Board, the Secretary of the Authority, and the Treasurer of the Authority. There may also be an assistant secretary and an assistant treasurer, as provided below. The Chair of the Board shall have the same duties and authority as the chair of a municipal legislative body under Vermont law. In the Chair’s absence, the Vice Chair shall fulfill the duties and responsibility of, and have the same authority as, the Chair. 10. Secretary. (a) The Secretary of the Authority shall be appointed by the Board and may be a Director. The Secretary, with the approval of the Board, may appoint an assistant secretary, who shall not be a Director. The Secretary or the Board may withdraw any appointment to the position of assistant secretary at any time. The Secretary shall serve at the Board’s pleasure and shall perform all of the duties and functions described in the CCPSA Bylaws, including, without limitation, the following: (1) The Secretary shall have charge and custody of the public records of the Authority and its seal. (2) The Secretary shall take the minutes of the Authority, in conformance with the Vermont Open Meeting Law, and shall prepare and cause to be posted and published, as required by the Open Meeting Law, all warnings of meetings of the Authority. (3) Following approval by the Board, the Secretary shall cause the annual report of the Authority to be distributed to the legislative bodies of the Members. The Secretary shall prepare, produce and, as appropriate, distribute any other reports or documents required by the laws of the State of Vermont, including the Vermont Public Records Act, and/or resolutions or rules of the Board. (4) Such other duties and responsibilities as assigned to the Secretary by the Board. DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 7 11. Treasurer. (a) The Treasurer of the Authority shall be appointed by the Board and may be a Director. In the absence of the Treasurer, the functions of Treasurer shall fall to Secretary, then Vice Chair, then Chair. The Treasurer shall keep an account of moneys, bonds, notes, and evidences of debt paid or delivered to him or her, and of moneys paid out by the CCPSA. On at least a monthly basis, the Treasurer shall review the accounts of the CCPSA, and shall have the authority to approve disbursal of all payments of the Authority, and report to the Board on each review at the next meeting of the Board, including the total amount of each warrant approved with individual vendor payments, and notations of any payments not approved. The Treasurer, with the approval of the Board, may appoint an assistant treasurer, who shall not be a Director. The Treasurer or the Board may withdraw any appointment to the position of assistant treasurer at any time. The Treasurer shall serve at the Board’s pleasure and shall, as applicable, perform all of the duties and functions incident to the office of treasurer of a body politic and corporate, as described in the CCPSA Bylaws and Vermont law. (b) The Treasurer shall have the custody of the funds of the Authority and shall be the disbursing officer of the Authority. The Treasurer or assistant treasurer shall sign, make, or endorse in the name of the Authority all checks and orders for the payment of monies and pay out and disburse the same. Board Members or CCPSA staff with check signing or fund disbursement authority shall be bonded or similarly insured. 12. Administrative Personnel. The Board may appoint a Public Safety Communications Director who shall have the authority to employ other personnel as necessary for the conduct of the business of the Authority. The Public Safety Communications Director shall serve at the Board’s pleasure and subject to such rules, policies and requirements as the Board may establish. 13. Audit. The Board shall cause an audit or outside review of its financial records to be performed annually by an independent professional accounting firm or a certified public accountant, either directly or, if financial records and statement development is performed by another governmental entity for the Authority, through contract DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 8 with another governmental entity. The audit, upon completion, shall be shared with the legislative bodies of the Members. 14. Committees. The Board shall have the authority to establish any and all committees as it may deem necessary, including committees with Membership other than Directors. The Board shall establish an advisory committee comprised of the Members’ public safety chiefs or their designees. The Board shall define the mission, term, authority, and appointment process for any committee prior to its establishment. 15. Fiscal year. The fiscal year of the Authority shall commence on July 1 and end on June 30 of each year. 16. Budget appropriation and assessment. (a) For the first two years of each new Member’s participation in the Authority as a recipient of dispatch services, the Board may vote to allow an alternative budget process which shall substitute for steps (b), (c) and (d), below, as follows: the budget, subject to the approval of the Board, may consist of any funding made available to the Authority from Members and other sources, including but not limited to funding new Members had budgeted to operate their own separate dispatch services, in addition to any funds made available through steps (b), (c), and (d). The details of this process are set forth in Appendix A. (b) Proposed budget. (1) Annually on or before the first Monday in October, the Board shall prepare a budget for the Authority for the next fiscal year, which shall include an estimate of the revenue of the Authority from fees and other sources, revenues from each member’s assessment, and expenses for the next fiscal year, including operating and planning expenses, debt service, payments due on long-term contracts, payments due to any sinking funds for the retirement of indebtedness, payments due to any capital reserve funds, debt service reserve funds, operating reserve funds, and payments due to any other funds established by the Authority. The budget shall be in such form as deemed most useful and desirable by the Board, and shall be so arranged to show budgeted income and expenditures for the upcoming and current fiscal year and budgeted and estimated or actual income and expenditures from the preceding two fiscal years. DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 9 (2) The Board shall warn an informational meeting of the voters of the Members on or before the second Friday in October each year for the purpose of presenting the proposed budget and inviting discussion thereon. The informational meeting shall be held within the boundaries of one of the Members and shall be warned by a notice published in a newspaper of general circulation serving each Member at least 10 calendar days prior to the meeting. The notice shall contain a summary of the proposed budget, including the specific amount proposed as the Authority’s total expenses, and instruction on where a copy of the full budget may be inspected. The legislative body of each Member shall be sent a copy of the notice, together with a copy of the full proposed budget at least 10 calendar days prior to such meeting. (c) Approval of Proposed Budget. (1) Following the informational meeting provided for in subsection (b)(2), above, and no later than the first Monday in November, the Board shall review the proposed budget in light of comments received at the meeting, and shall thereupon vote on the proposed budget to be presented to the legislative bodies of each Member for approval or disapproval pursuant to subsection (c)(2), below, with or without changes. (2) Within 30 days of the endorsement of the proposed budget by the Board, the legislative body of each Member shall act to approve or disapprove the proposed budget. The budget shall be approved if affirmatively voted by a majority of the legislative bodies of the Members and the Director for the Contracting Municipalities, whose vote on the proposed budget shall be included for the purpose of determining whether an affirmative vote of a majority has been achieved. Each Member and the Director representing the Contracting Municipalities shall be entitled to one vote. (3) Notwithstanding subsection (c)(2), above, if the budget for a future fiscal year is proposed to increase more than one and one half percent (1.5%) in excess of the Consumer Price Index for Urban Areas (CPI-U), or a successor index, over the current fiscal year budget, voting on the budget shall be weighted as follows: There shall be 100 votes with 51 votes constituting a majority. Votes shall be allocated to each Member and the Director representing the Contracting Municipalities according to their two year average call volume allocation in FY 2018, three year average call volume allocation in FY 2019 and thereafter until the long term contribution funding formula is implemented, in which case the 100 votes shall be allocated on the same basis as the long term contribution formula, as set forth in DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 10 Appendix A. The Director representing the Contracting Municipalities shall vote the shares of all of the Contracting Municipalities together. (4) In the event that the legislative body of a Member or the Director representing the Contracting Municipalities fails to approve a proposed budget, the legislative body or Director shall file with the Board a written statement identifying those specific budget items to which objection is made and any modifications sought. Failure to file such a written statement of objections within 30 days of disapproval by the legislative body or a Member or the Director representing the Contracting Municipalities shall be deemed approval of the budget. Failure by the legislative body of a Member or the Director representing the Contracting Municipalities to act to approve or disapprove the budget within the 30 day period referenced in (c)(2), above, shall likewise be deemed approval of the budget. (5) If the annual budget for any fiscal year is for any reason not approved as of the beginning of that fiscal year, the District shall implement a budget, and levy assessments according to Section 17, whereby the expenses, net of member assessments, do not exceed those for the immediately preceding fiscal year until a new budget is approved. (6) Notwithstanding any disapproval of the proposed budget by failure to obtain a majority of affirmative votes from the legislative bodies of the Members and the Director representing Contracting Municipalities, the Authority shall be obligated to pay the principal of and interest on bonds, notes, and other evidence of indebtedness of the District and to satisfy any other obligations relating thereto and to pay obligations under any long-term contracts. To the extent provided by the terms of such bonds, notes, or other evidence of indebtedness, or long-term contracts, each member municipality shall be obligated to pay its share of such indebtedness and obligations under long-term contracts, but only after CCPSA first uses all undesignated fund balances to satisfy such indebtedness and obligations. Unless otherwise provided in a cost sharing formula ratified by all Members, a municipality's share of indebtedness shall be determined by the Board and shall be in an amount proportionate to the actual or estimated calls for service generated by that municipality as determined by the Board. (d) Budget adoption, appropriations, and assessment. (1) Annually on or before the third Monday in December, the Board shall vote to adopt the budget approved by majority vote of the member legislative bodies and DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 11 the Contracting Municipalities Director. Prior to such vote, the Board shall have authority to amend the budget on its own motion or in response to a written statement of objections filed pursuant to subsection (c)(4), above. (1) Once a budget is adopted, the Board shall notify the Members within 15 days and assess each member for its share of the sums so appropriated, less revenues anticipated from the Members and other sources, and adopt a schedule designating when such assessments are due and payable by the Members. (2) The Members shall include the Authority's assessment as a separate line item on their annual budgets so as to disclose each Member’s financial contribution to the Authority. (3) After adoption of the budget for the ensuing fiscal year, the Authority shall deliver to each Member an invoice for its share of the net cost of operating the Authority, with payments due on September 1 and November 1 of each year. 17. Cost-sharing formula. (a) The Authority shall have a Memorandum of Understanding (MOU) that defines cost-sharing among member municipalities. The MOU is attached to and made a part of this Agreement as Appendix A. (b) Following the creation of CCPSA, the MOU shall be signed by the chair of the legislative body for each Member (hereafter referred to as “ratification”) following approval by the legislative body, prior to that Member receiving service. (c) If a Member does not ratify the cost sharing formula at its initial opportunity, that member shall not receive services from the Authority, nor shall Section 20 apply to the Member, until such time as that Member ratifies the MOU as described above. (d) If a Member does not ratify the MOU within 24 months of request by the Authority, the Member shall lose voting rights on the Board, until such time as it ratifies the MOU; if a Member does not ratify the MOU within four years of voting to become a member, the Member shall cease to be a Member and shall be required to rejoin the Authority under sections 22(b) and 22(c). (e) A process for amending the MOU shall be defined in the MOU. DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 12 18. Non Payment or Disputes. (a) Non Payment (1) If any Member shall fail to pay when due any assessment against it by the Authority, it shall incur, as a penalty, such additional charge as the Board determines to be reasonable. The Board may adopt a schedule of charges that includes penalty assessments for non-payment. However, no such charge shall exceed five percent of any unpaid assessment plus interest. Interest shall be charged at a rate equal to one percent per month or fraction thereof, for the first three months, and thereafter one and one-half percent per month or fraction thereof, from the due date of the assessment. (2) Payment in arrears over 60 days shall be grounds for suspension or termination of service to a Member. Prior to suspending or terminating service, the Authority shall provide a delinquent Member at least 30 days advanced written notice, via certified mail. (b) Disputes (1) As further described below, disputes between Members and CCPSA shall be settled by way of the following process and in the following order of precedence: a) the Public Safety Communications Director; b) the CCPSA Board; c) negotiation, d) mediation; and e) arbitration. (2) Should a Member dispute its assessment, it shall pay its assessed amount as outlined in this Agreement and in Appendix A. Any changes in the assessment made as a result of settlement of the dispute shall be remedied by including funding necessary for reimbursement in the next budget process, subject to the timeline described in Section 16, above. (3) All claims or disputes arising out of or related to this Agreement or any assessment or action of the Authority or any action of a Member or its Director shall first be referred to the Public Safety Communications Director for resolution. Any decision or action of the Public Safety Communications Director may be appealed by the aggrieved party to the Board, by written notice of appeal filed with the Director within 30 days of the date of decision. Failure to appeal a decision of the Public Safety Communications Director within 30 days of the date of decision shall render the Director’s decision final and binding. DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 13 (4) In the event of a timely appeal to the Board, applicable provisions of the Municipal Administrative Procedures Act, 24 V.S.A., Chapter 36, for the conduct of a contested hearing, shall apply. Appeals from a final decision of the Board shall be taken by written notice of appeal filed with the Board within 30 days of the date that a final decision is rendered. Such appeals shall proceed as provided in subsection (b)(5), below. Failure to appeal a decision of the Board within 30 days of the date of decision shall render the Board’s decision final and binding. (5) In the event of a timely appeal from a final decision of the Board, the parties involved in the dispute, which may include the Board or its representative, shall first negotiate in good faith in an effort to resolve their differences. Should negotiations fail, any party may give notice to the other party (or parties) of intent to require mediation. The claim or dispute shall thereafter be mediated within sixty (60) days of said notice using such mediation procedures as the parties may agree upon. Should mediation fail, the dispute shall be decided by binding arbitration, held in Chittenden County, Vermont, by a single arbitrator to be mutually determined by the parties. In the event that the parties are unable to agree on an arbitrator, then each party shall select a single arbitrator and together those two arbitrators shall select a third arbitrator, who together shall constitute a arbitration panel to hear and decide the matter in dispute. The Vermont Arbitration Act, 12 V.S.A., Chapter 192, shall apply to any arbitration between the parties. Should any claim or dispute be resolved through arbitration, the arbitrator shall have discretion to award the substantially prevailing party, in addition to any other remedy, recovery of its costs and fees, including reasonable attorney fees, to be paid by the non-prevailing party or parties. 19. Limitations of appropriations. (a) Appropriations made by the Board through the budget process, as defined in section 16 of this Agreement shall be expended only for funding allocated for items outlined in the budget; however, by majority vote of Directors, the budget may be amended from time to time to transfer funds between or among such budget items. (b) The amount of any deficit at the end of each fiscal year shall be included in the next proposed operating budget and paid out of the appropriations for that budget year. Any unencumbered balance may be placed in a designated fund balance, reserve fund, used for cash flow to avoid short term borrowing and cover expected operating expenses (to the extent they are anticipated to be incurred and paid prior DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 14 to payments received from municipal Members), or returned to the Members, at the exclusive option and discretion of the Board. 20. Assessment. (a) The cost of debt service or of payments under a long-term contract shall be included in the annual budget of the Authority, and shall be allocated among the Members as provided in section 17 of this Agreement for the calculation of the annual budget assessment. (b) The applicable provisions of 24 V.S.A. chapter 53 (indebtedness) or other enabling law under which debt is incurred or long-term contracts authorized shall apply to the issuance of bonds or other evidence of indebtedness by the Authority and for that purpose the Authority shall be deemed a "municipal corporation," the Board shall be deemed a "legislative branch," and the Treasurer shall be deemed a "municipal treasurer" within the meaning of that chapter. (c) Bonds or other evidence of indebtedness and long-term capital contracts shall be signed by the Treasurer and Chair of the Board. 21. Withdrawal of a municipality. (a) Withdrawal prior to bonding by the Authority Subject to the provisions of subsection (a)(1) of this section and the requirements of 24 V.S.A. § 4863, a Member may vote to withdraw from this Agreement in the same manner as it votes to adopt the Agreement if one year has elapsed since the Authority has become a body politic and corporate and the Authority has not voted to bond or otherwise borrow for construction and improvements. (1) The “financial obligations” of a withdrawing Member, as used in 24 V.S.A. § 4863, shall include a proportionate share of all ongoing costs and assessments of the Authority, including all costs arising under long term contracts, until the withdrawing Member has entered into a written agreement satisfactory to the Authority Board, and in a form acceptable to the Authority’s counsel, that at a minimum obligates the withdrawing Member as follows: (a) to pay its budgeted assessment for the first full fiscal year following the vote of withdrawal; DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 15 (b) to pay its proportionate share, based upon its assessment for the next full fiscal year following its withdrawal vote, of the defense costs and any money damages judgment rendered in legal action brought against the Authority arising or accruing in any year during which it was a Member of the Authority, to the extent that those costs and damages are not otherwise covered by insurance or liability indemnification; (c) to pay its share, based upon its assessment for the next full fiscal year following its withdrawal, of all unbudgeted costs and expenses of the Authority arising out of the activities of the Authority during the withdrawing Member's term of Membership which have not been otherwise allocated to the Member through the budgeting and assessment process, regardless of when such costs and expenses may be discovered; and (d) to pay all of these additional costs in installments at such times and in such amounts as required by the Board or, at the option of the withdrawing Member, in a lump sum. (2) Nothing herein shall be construed to limit the authority of the CCPSA and the withdrawing Member to enter into an agreement containing such other terms and conditions for the settlement of the withdrawing Member’s financial obligations as are otherwise reasonable and consistent with law. (b) Withdrawal after bonding by the Authority. (1) As provided in 24 V.S.A. § 4863, Members are prohibited from voting to withdraw from the Authority after the Authority has voted to bond for construction and improvements. Notwithstanding this prohibition, Members may vote to “Withdraw from Receiving Service” from CCPSA following a bond vote. A Member that affirmatively votes to Withdraw from Receiving Service shall enter into a written agreement consistent with subsection 21(a)(1)(a)-(d) and, additionally, such Member shall: (aa) continue to pay its share of all debts incurred by the Authority for the remaining terms of all bonds and capital contracts in existence at the time when the vote to withdraw was taken (although its share of debt or capital contract costs may be paid in a lump sum at the request of the Member); (bb) lose voting rights on the Board immediately following the approved vote of Withdrawal from Receiving Service; and DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 16 (cc) cease to be responsible for liabilities or responsibilities related to operations after completion of the steps outlined under subsection 21(a). (2 ) After all requirements under subsections 21(a) and 21(b)(1) have been satisfied, the Member that has authorized and obtained an approved Withdrawal from Receiving Service vote, shall have to no further obligations to the Authority. 22. Admission of municipalities. (a) Provided their respective legislative bodies approve this Agreement and vote to warn an annual or special meeting to enter into an agreement for the formation of the Authority, the municipalities of Burlington, Colchester, Essex, Milton, Shelburne, South Burlington, Williston and Winooski shall hold citizen votes on initial Membership on Town Meeting Day 2018. Membership shall be determined by a majority of voters in each municipality. The Authority shall be created if and only if voters in three (3) or more of these municipalities approve Membership. After this initial opportunity, new Members shall only be admitted through the process outlined in section (b) below. (b) The Board, following the affirmative vote of at least two-thirds of the Member legislative bodies, may authorize the inclusion of additional Member municipalities in the Authority upon such terms and conditions as it shall deem to be fair, reasonable, and in the best interests of the Authority, and additionally subject to the ratification of the MOU as outlined in Section 17. (c) Any Board authorized additional Member municipality shall comply thereafter with the approval procedures specified in 24 V.S.A., Chapter 121, as applicable. If a majority of the Directors of the Board authorize an additional Member municipality, and those voters present and voting at a duly warned meeting of such municipality vote to approve this Agreement and the terms and conditions for admission, the Secretary of the Authority shall confirm the result of the vote with the clerk of that municipality, by receipt of certification or other appropriate means, and thereafter the municipality shall be a Member. 23. Dissolution of the Authority. (a)(1) Upon the affirmative vote of Directors representing at least two-thirds of all votes entitled to be cast on behalf of all Members and comprising at least two-thirds of the Directors present, the Board may prepare a plan of dissolution for submission DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 17 to the voters of the municipal Members of the Authority at meetings of the municipal Members of the Authority duly warned for such purposes. (2) If a majority of the municipal Members of the Authority, authorized by the actions of the voters of municipal Members of the Authority, vote to dissolve the Authority, the Authority shall cease to conduct its affairs except insofar as may be necessary to complete a plan of dissolution and to conclude its affairs. (3) The Board of Directors shall cause a notice of the plan of dissolution to be mailed to each known creditor of the Authority and to the Secretary of State. (b) The plan of dissolution shall be developed using the process outlined in section 21 of this Agreement, and in Appendix A, to the maximum extent feasible and at a minimum shall: (1) identify and value all assets of the Authority; (2) identify all liabilities of the Authority, including contract obligation; (3) determine how the assets of the Authority shall be liquidated and how the liabilities and obligations of the Authority shall be paid, to include assessments against municipalities of the Authority; and (4) specify that any assets remaining after payment of all liabilities shall be apportioned and distributed among the Members according to the same basic formula used in apportioning the costs of the Authority to the Members. (c) When the plan of dissolution has been fully implemented, the Board shall certify that fact to the Members whereupon this Agreement and the Authority shall be terminated. 24. Amendment of the Authority Agreement. (a) This Agreement may be amended in whole or in part. Any proposed amendment shall first be adopted upon the affirmative vote of Directors representing at least two-thirds of all votes entitled to be cast on behalf of all Directors. Any meeting for the consideration of an amendment shall be warned by the delivery to each Director, at least fifteen (15) days prior to the date of the meeting, of a notice stating the time, place and date of such meeting and including a full text of the proposed amendment or amendments. DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 18 (b) If such a proposed amendment is adopted by the Board, it shall then be submitted to the legislative bodies of all of the Members. Such proposed amendment shall become effective upon its adoption by a majority of the legislative bodies of the Members. Member legislative bodies that do not vote on a proposed amendment within sixty (60) days from receipt of the amendment from the Authority, shall be deemed to have approved the amendment. (c) No amendment shall substantially impair the rights of the holders of any bonds, notes or other evidence of indebtedness or substantially affect any obligations under long-term contracts of the Authority then outstanding or in effect, or the rights of the Authority to procure the means for payment, continuation, or termination of such contracts. 25. Ratification. (a) This Agreement shall take effect upon the approval by the voters of three or more initially participating municipalities, at their annual meeting as outlined in Section 22. (b) The legislative bodies of the Members may transfer responsibility for public safety communications services in their respective communities as the CCPSA is prepared to assume responsibility for and operate such services and, once transferred, the Members shall cease independently providing public safety communications services, except to the extent approved by the Authority. Pursuant to the affirmative vote of the voters in each of the following municipalities on March 7, 2018, the Agreement to Create a Union Municipal District to be known as the “Chittenden County Public Safety Authority” is hereby approved, to consist of those municipalities executing this Agreement, together with any additional municipalities lawfully joining thereafter. ACKNOWLEDGEMENT OF ARBITRATION Applicable to All Parties to this Agreement I understand that this Agreement To Create the Chittenden County Public Safety Authority contains an agreement to arbitrate. After signing this document, I understand that the municipality for which I have been authorized to sign will not be able to bring a lawsuit concerning any dispute that may arise that is covered by DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 19 the arbitration agreement, unless it involves a question of constitutional or civil rights. Instead, I agree, on behalf of the municipality for which I sign, to submit any such dispute to an impartial arbitrator, as provided herein. DATED at _________________ this ____ day of _____________, 2017. City of Burlington By: _______________________ Its duly authorized agent DATED at _________________ this ____ day of _____________, 2017. Town of Colchester By: _______________________ Its duly authorized agent DATED at _________________ this ____ day of _____________, 2017. Town of Essex By: _______________________ Its duly authorized agent DATED at _________________ this ____ day of _____________, 2017. Town of Milton By: _______________________ Its duly authorized agent DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 20 DATED at _________________ this ____ day of _____________, 2017. Town of Shelburne By: _______________________ Its duly authorized agent DATED at _________________ this ____ day of _____________, 2017. City of South Burlington By: _______________________ Its duly authorized agent DATED at _________________ this ____ day of _____________, 2017. Town of Williston By: _______________________ Its duly authorized agent DATED at _________________ this ____ day of _____________, 2017. City of Winooski By: _______________________ Its duly authorized agent DRAFT: 10/4/17 UNION MUNICIPAL DISTRICT AGREEMENT CHITTENDEN COUNTY PUBLIC SAFETY AUTHORITY 21 Reviewed and Approved this ___ day of _____________, 2017, pursuant to 24 V.S.A. § 2802(a): State of Vermont Attorney General By: __________________________ Thomas J. (“T.J.”) Donovan, Or His Duly Authorized Agent DRAFT 10/5/17 Appendix A to Agreement to Create the Chittenden County Public Safety Authority MEMORANDUM OF UNDERSTANDING (MOU) ON COST SHARING A. Introduction. This Memorandum of Understanding (MOU), appended to the Agreement to Create the Chittenden County Public Safety Authority as Appendix A, describes the agreed cost- sharing mechanism among Members. Each Member shall separately ratify this MOU as a condition of receiving dispatch and other services from the Chittenden County Public Safety Authority (the “CCPSA”). Terms used in this MOU shall have the same meaning attributed to them in the Agreement. B. Initial Contributions. There is an Initial Contributions Phase which shall commence upon the effective date of the Agreement and continue until all Members have received dispatch service from CCPSA for two (2) full fiscal years. During the Initial Contribution Phase: (1) Member communities shall contribute those financial resources budgeted by their communities to provide dispatch operations, plus any additional funds a Member is willing to contribute for the benefit of CCPSA. (2) Since not all Members presently have separate and distinct dispatch budgets, the CCPSA budget during this Initial Contribution Phase shall be substantially comprised of discretionary contributions by Members. For Fiscal year, 2015-2016, these costs have been developed, agreed to and disclosed as Direct Costs of Dispatch by members of the Joint Survey Committee for the Chittenden County Public Safety Authority, on behalf of their member communities. (3) The Members anticipate that during this Initial Contribution Phase the CCPSA budget will grow annually at the approximate rate of dispatch budget growth in the Member municipalities. (4) It is further anticipated that for up to the first two years in which dispatch services are provided by CCPSA, costs will be funded from already approved municipal budgets. If all Members have not received service for two full years after the initial two year period of CCPSA dispatch service operations, subsequent initial funding shall be budgeted by the CCPSA Board in a manner such that any increase in a Member’s initial contribution in comparison to its current dispatch budget will be approximately equal to the average increase in Member municipal dispatch budgets generally. Any percentage increase shall be applied equally to all Members during the extended initial funding period. (5) Any deficits that accrue during the Initial Contributions Phase prior to the implementation of the Long Term Contributions shall be equitably apportioned among those Members to which CCPSA provided dispatch services during the Initial Contributions Phase. C. Long Term Contributions. 1) Contribution Formula After the Initial Contributions Phase (i.e., when all Members have received dispatch service from CCPSA for two (2) full fiscal years), the Long Term Contributions formula set forth below shall commence and continue unless and until modified by the Board. (a) Step 1: Following the first one (1) full fiscal year in which all Members have received dispatch service from CCPSA, determine net costs of the CCPSA, aggregating all CCPSA operating expenses, capital expenses, capital reserve contributions, grant revenues, public safety answering point (PSAP) revenues, contract revenues, excess initial contribution repayments and any CCPSA deficits or liabilities. (b) Step 2: Determine the three-year rolling average of calls for service in each Member community (regardless of whether the Member received service from CCPSA during that period) expressed as a percentage: (1) “Calls for service” in member communities shall be defined as: Calls for any emergency service agency (including non-municipal agencies serving the community) in a community including police, fire, and rescue services. Calls for service shall be counted per agency responding, and not per incident, shall include agencies responding to mutual aid calls, and shall include any call that causes a public safety employee to take an action or expend agency resources, whether agency-initiated or citizen-initiated. (2) To avoid a charge back through the County tax, the Chittenden County Sheriff’s Department shall not pay for calls. (c) Step 3: Apportion Step 1 net costs based on Step 2 percentages, as defined above. For example: If the CCPSA’s net cost for a fiscal year after the Initial Contributions Phase is $3.1M and the three-year rolling average of calls totals 143,652, and the Town of Colchester has 16,373 average annual calls for service during the same time period, Colchester’s proportional share of the net costs would be 11.4%, or $353,328. 2) Reimbursement for Excess Initial Contributions Member communities that provide contributions toward startup and operating expenses beyond their base Initial Contributions (i.e., “excess initial contributions”), shall be entitled to reimbursement from those communities that did not make Excess Initial Contributions. Such reimbursement may occur over a five to ten year period, based on an individual Member community’s contributions and all Members’ shares, utilizing the steps described below. (a) Step 1: Determine aggregate Excess Initial Contributions of all Members. (1)Excess Initial Capital Contributions may include contributions of “capital equipment.” (a) Capital equipment shall include, but is not limited to, the following: Computer aided dispatch software purchase and license fees, including alteration thereof to serve more than one member of regional dispatch in linking to 911; GIS; law enforcement records management; fire records management; station alerting; NCIC/VCIC and related databases; voice logging and recording systems; facility improvements; electrical, telecom or IT wiring; telecom equipment; furniture; servers and IT network infrastructure; radio equipment; PSAP equipment, including design or engineering costs related to any of the above. (b) To qualify for reimbursement under this section, the contributed capital equipment must have had more than a one year useful lifespan or a value greater than $5,000 at the time of purchase. Multiple single items contributed contemporaneously must have an aggregate value of more than $5,000. (c) Capital equipment contributions must have been made and the equipment must be in use by regional dispatch before long term funding contributions by Members are required. (d) Capital equipment purchased prior to July 1, 2017 shall not be eligible for contribution. All equipment purchased prior to such date which is usable and desired by CCPSA shall be contributed as a part of local dispatch transition at no charge or cost to CCPSA. (2) Qualifying excess contributions are contributions that exceed (1) the municipally budgeted operating costs or (2) assessments paid by the Member municipality as Initial Contributions. Such contributions may include, but are not limited to, funding earmarked for new CCPSA dispatch resources such as managers, trainers, an executive director, or IT staff or for specific operating costs such as rent, utilities, consulting and other related costs and fees. (3) Credit for making Excess Initial Contributions must be requested by the contributing Member within 90 days of the creation of CCPSA (if the contribution was made prior to the creation of CCPSA) or within the 60 days prior to the contribution, if it is made after the expenditure and following the creation of CCPSA. CCPSA’s Board shall consider such requests and provide written notice to the contributing Member regarding eligibility for reimbursement under this subsection within 60 days of such notice. In the event that a Member is aggrieved by a determination of the CCPSA Board regarding the eligibility of a contribution for reimbursement, the aggrieved Member may appeal to the Board within 30 days of the date of such notice. If an appeal is submitted, the Board shall hold a hearing on the appeal as provided in the Agreement. (b) Step 2: Allocate the aggregate Excess Initial Contributions among all Members based on a three year rolling average of call percentages to determine the first year’s net costs. (c) Step 3: Determine payback for, or contributions required to pay others back for Excess Initial Contributions based on actual contributions of such resources, as designated and acknowledged by the CCPSA Board. (d) Step 4: Combine formula funding with payback of excess initial contributions to determine net funding, and determine payback period such that reimbursement occurs over the shortest possible time without triggering the “Smoothing Formula,” described below. Reimbursement for Excess Initial Contributions shall be accomplished in ten years or less. 3) Smoothing Formula Notwithstanding the above, if the Long Term Contribution formula, after accounting for reimbursement for Excess Initial Contributions, will increase any Member’s contribution requirement (including operating and capital expenses) by 5% or more in the first year such formula is employed, the Members agree: (a) The Long Term Contribution formula shall be implemented over a period not to exceed six years; the goal being to implement the formula in as short a period as possible, so that the impact of the formula on any single Member community will increase its contributions by no more than 4.9% annually. (b) This Smoothing Formula shall only apply to Member communities for which CCPSA was providing all dispatch services in the year before the formula is implemented. (c) For all eligible communities, the following steps shall apply. (1) Step 1: Determine whether net funding plus reimbursement of Excess Initial Contributions for the upcoming fiscal year will cause any Member community’s budgeted contribution to increase by 5% or more. (2) Step 2: If any Member community would pay an increase of 5% or more in the first year of transition from Initial Contribution to Long Term Contribution, to the extent reasonably practicable and consistent with the limitations set forth above, the Long Term Contribution formula shall be adjusted as needed to modify the year-over-year increase in budgeted contribution to no more than 4.9%. However, this Step shall not be implemented if it causes additional Member communities to incur an increase of more than 4.9%. (3) Step 3: When the Smoothing Formula may be implemented, calculate each affected Members’ adjusted funding obligations by: (a) Converting the increase in contribution to a dollar amount; (b) Determining the percentage of calls in all Member communities, excluding other Member communities subject to smoothing, by totaling calls in such communities. (c) Multiply the figure derived from (a) above by (b) above to determine the financial contribution of each non-smoothing Member community to the formula. (d) Add smoothing funding to net funding to obtain adjusted funding D. MOU Adoption and Amendment. (1) This MOU shall be approved by an affirmative vote of the majority of the CCPSA Board. (2) Each community wishing to be a Member shall, by action of its legislative body, ratify this MOU before the Member community may receive services from the CCPSA. (3) Following initial adoption and ratification, this MOU may be amended by an affirmative vote of the majority of the CCPSA board, subject to ratification by the legislative bodies of those Members who comprise said majority. All amendments or modifications to this MOU shall be in writing.