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HomeMy WebLinkAboutMinutes - City Council - 12/04/2017 CITY COUNCIL 4 DECEMBER 2017 The South Burlington City Council held a regular meeting on Monday, 4 December 2017, at 6:30 p.m. in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; P. Nowak, T. Barritt, T. Chittenden Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; A. Bolduc, City Attorney; P. Conner, Director of Planning & Zoning; I. Blanchard, Project Manager; T. LeBlanc, Assessor; B. Nowak, B. Sirvis, C. Sargent 1. Instructions on exiting building in case of emergency: Mr. Dorn provided instructions on emergency evacuation of the building. 2. Agenda Review: Additions, deletions or changes in order of agenda items: Mr. Dorn noted that item #9 is being postponed as Mr. Rabidoux could not be present. Ms. Riehle asked to add a discussion as to what members would like her to bring up in her talks with Mayor Weinberger. 3. Comments and Questions from the public not related to the agenda: No issues were raised. 4. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Mr. Dorn: Thanked Mr. Hubbard for keeping things going while he was on vacation. The Attorney General has signed off on the Union Municipal Agreement. It will come to the Council for approval on 18 December and will be on the March ballot for voter approval. The CCRPC Legislative Breakfast is on Tuesday, 12 December, 7:30 a.m., at Trader Duke’s. The newest canine officer, Rumble, has some medical issues with his legs and is being retired. His training officer is adopting him. The city will be looking to locate a new canine. Thanked those who have helped with the move of the Community Library to UMall. There will be a “soft opening” on Thursday. Reconstruction in the City Hall front hall is for a general greeting area. The Auclair property is still in negotiation. Mr. Conner is on that team and keeps staff apprised of where things stand. 5. Consent Agenda: a. Approve and Sign Disbursement b. Approve Minutes for 6 November and 20 November 2017 c. Approve filing for grant for construction of a new stormwater treatment practice near the intersection of Woodcrest Drive and Dean Street d. Approve filing for grant that would cover design and construction costs associated with retrofit of Kennedy Drive Pond 7 e. Approve Heatherfield Stormwater System Acceptance and related Easements Ms. Nowak moved to approve the consent Agenda as presented. Mr. Barritt seconded. Motion passed 4-0. 6. Update on relocation and process for establishing Dog Park: Mr. Barritt noted he had received one call and a few e-mails from unhappy dog owners. Ms. Nowak said she got one call from a dog owner who felt the site had gotten more use than the previous site at the Airport. One time, when there were 12 dogs there, she questioned their owners and found that only 3 came from South Burlington. She felt that area was too small for the number of dogs that were there. Mr. Dorn noted that Maggie Leugers is leading the effort to evaluate properties and potential restrictions. Mr. Barritt suggested staking out an area with temporary materials. Mr. Barritt also noted a person’s concern with taxi drivers parking there in the very early hours of the morning waiting for calls. He suggested the Police look into this. Ms. Nowak noted there are certain cab companies that are not part of the “queue.” Mr. Chittenden agreed with the need for more dog parks but felt it set a bad precedent to close the park so quickly. 7. Public Hearing and Potential Approval of Council Amendment for the Capital Improvement Plan: Mr. Hubbard said there have been very few changes to what the Council approved. Changes relate to changing the vote from March to November. Mr. Barritt moved to open the public hearing. Ms. Nowak seconded. Motion passed 4-0. Ms. Riehle asked for public comment. There was none. No issues were raised by the Council. Ms. Nowak moved to close the public hearing. Mr. Barritt seconded. Motion passed 4-0. Mr. Barritt moved that the City Council amend the Capital Improvement Program by striking the 2017 FY 2018-2027 amendment in its entirety, and replaces it with the City’s Fiscal Year 2019‐2028 Capital Improvement Program. Ms. Nowak seconded. Motion passed 4-0. 8. Consider and approve Errors and Omissions Report from Grand List: Mr. LeBlanc explained that changes were made after the Grand List had been published. The changes need to be approved by 30 December 2017. Mr. Barritt asked about Lily Lane. Mr. LeBlanc said the process and valuation changes as soon as a property is bought. The valuation for Lily Lane hasn’t changed but the taxation has. Mr. Dorn noted this is part of the agreement with the City of Burlington. Mr. Barritt felt that as there were people living in the properties, there should be taxes paid. Mr. LeBlanc noted that the City recoups about 75% of taxes through the PILOT agreement. Ms. Nowak said they should find out of there has been any progress regarding purchase and movement of those homes. Mr. Chittenden noted there will be a loss of abut $250,000 to the State Education fund because of that tax agreement. Mr. LeBlanc noted that it is a struggle to get people to file the Homestead Declaration. He stressed that if they don’t file it, they will not receive any state payments. Members felt they wanted to hear from Mr. Taylor, Chair of the BCA, regarding issues raised by that Board related to the transferring of property and who gets the tax bill. Mr. Barritt moved to approve the Errors and Omissions report as presented. Mr. Nowak seconded. Motion passed 4-0. 9. General Discussion Regarding Consideration and Timing for a Commercial Reappraisal: Mr. LeBlanc explained the background and noted that when appraisals get below 80% of fair market value, the city has to do a reappraisal. This was last done in 2006, and things have worked out pretty well since then. Sales for living units have gone up in value, but commercial is lagging behind. Mr. LeBlanc then explained the Coefficient of Dispersion (COD) which measures the equity between properties and noted that there is less equity in commercial properties. Reappraisal companies are booked out for several years, and the reappraisal process is very time consuming. The last appraisal took 2 years. Mr. Chittenden asked if there is a particular area of the city to focus on. Mr. LeBlanc said he didn’t think so. The problem is there are not a lot of sales to go by. Ms. Riehle said that to encourage business in South Burlington, taxes have to be fair. Mr. LeBlanc noted that in Burlington, commercial property is assessed at 120% of value. Mr. Barritt was concerned that doing a commercial reappraisal might dump more of a load on homeowners. Mr. Hubbard noted that there is enough money in the reappraisal fund to pay for a commercial reappraisal. Ms. Riehle felt the city should at least put out an RFP and then discuss whether doing the appraisal is worth it. Mr. Chittenden moved to direct the City Manager to develop an RFP for a commercial reappraisal. Mr. Barritt seconded. Motion passed 4-0. Mr. Chittenden said he would like to hear thoughts from SBBA. Mr. Dorn said he would reach out to them. 10. Ordinance Codification Project – First Reading Council review and potentially schedule a public hearing for a Second Reading for possible update, amendment and/or repeal of the following Ordinances: a. Ordinance Prohibiting Smoking in Places of Public Access b. Ordinance Relating to Procedure for Levying Special Assessments – Adopted 6/1/62 c. Ordinance Regulating the Construction of Sidewalk and Storm Drain on White Street Between Williston Road and Airport Parkway Establishing a Local Improvement District and Levying Special Assessments According to Benefits Conferred Upon the Property in Said District – Adopted 8/8/62 d. Ordinance Regulating the Construction of Sidewalk and Storm Drain on Dorset Street Between the North Boundary Line of the Municipal Lot and the South Side of Williston Road – Adopted 8/26/63. Mr. Bolduc noted that hasn’t been an enforcement issue with the Smoking Prohibition ordinance. It now includes tobacco substitutes. Mr. Bolduc is recommending repeal of the other three ordinances as there is now new state legislation in place. Mr. Barritt moved that the Council amend the Ordinance Prohibiting Smoking in Places of Public Access and repeal the three ordinances as warned for tonight’s meeting relating to special assessments and cause a short and concise one‐paragraph description of the effects to be published in The Other Paper together with notice of a second reading and public hearing to consider the same for final passage at 7:15 p.m. at the first regular City Council meeting in January, currently scheduled for January 2, 2018. Ms. Nowak seconded. Motion passed 4-0. 11. Councilors’ reports from Committee Assignments: Mr. Chittenden advised that CCTA toured the Berlin facility this morning to see if it is worth $1,000,000 to upgrade a facility that is in a flood plain. CCTA is also petitioning to officially change its name to Green Mountain Transit. Ms. Nowak said she would like more information on communities to get service but don’t pay for it. Mr. Chittenden said they are looking for a budget survey as to what it would look like if all communities paid. 12. Council discussion of survey data regarding the Noise Compatibility Programs for residents living in proximity of the Airport: Mr. Dorn noted that Ms. Emery and Ms. Holm worked on the survey which was dispersed as much as possible. As of today, there have been 100+ responses, and the site is still open. He directed attention to the results. Members agreed to keep the site open to generate more comments. Ms. Nowak suggested having the Energy Committee come in and talk about what they are trying to put together to get high energy efficiency along with sound mitigation. 13. Discussion regarding restricting access to several roads including Picard Circle and Kirby Road Extension, and Council discussion regarding ways to influence recommendations with the City of Burlington regarding decisions that directly affect our community: Mr. Dorn drew attention to a line of jersey barriers that the Airport has put at the entrance to the former dog park. Ms. Nowak noted receiving a call from someone who has seen cars out there late in the evening which they felt involved drug deals. She was OK with the barriers if it would prevent such activity. Mr. Dorn said he has been to the site more than a dozen times and has never found evidence of drug use. He has asked the Police Chief to step up surveillance of the area, and after three weeks, there has been no report of unusual activity there. Mr. Dorn noted the city has a statutory obligation to keep roads open. Mr. Barritt said he would do nothing. Ms. Riehle was OK with the barriers on Airport property. She was against a chain link fence across the road. She also had no interest in ceding this property to the Airport without getting something for it. Ms. Riehle noted that Ms. Emery had suggested looking into a dog park at Picard Circle. Ms. Nowak said the FAA has said that is not an “airport use” which is why the dog park was thrown out of the previous airport location. She suggested looking into some sort of “swap.” Ms. Riehle was opposed to closing the 2 roads. Other members agreed. Ms. Riehle then asked what the Council supports in the way of conversations with the City of Burlington and City of Winooski. She said she will raise the issue regarding taxi cabs idling at JC Park and also how South Burlington gets more of a say without full governance. Mr. Chittenden noted that the Airport direction has accused him of being “untruthful” but has yet to provide any specifics. Mr. Barritt felt there should be a specific request for any rezoning. Ms. Nowak said the city wants recommendations from its advisory committee to go to the FAA. Mr. Dorn said he was told that airport staff decided what goes to the FAA. Ms. Riehle suggested saying to Mayor Weinberger that the City Council’s bottom line is to have real input and the power to say what is the best recommendation for the citizens of South Burlington. Mr. Barritt said individual residents represent their own interests. There needs to be representation of the city’s interests. Mr. Chittenden said the Airport Commission should be what it was intended to be before its power was taken away from them and they were made only ‘advisory.’ Ms. Sargent felt the meetings that were held at Chamberlin School provided a personal touch which was better than written information. She felt there should be another such meeting when there is something to share. Mr. Chittenden said he would push back on the Airport saying they want to hear from the people, not the governing body. The people elect the Council to represent them. Ms. Riehle added that there are noise mitigations that are not “personal,” such as berms. Individuals might not know about these options. She felt the political arm of a community should be able to advocate for its citizens. Ms. Sargent cited the distrust that citizens have for the Airport and the Burlington Mayor. 14. October Financials: Mr. Hubbard reported that 33% into the fiscal year, revenues are at 28% of projections and expenditures at 32%. Local option tax money will be reflected in the November report. It is on target. The city is asking for more specific information on the local option money (e.g., specific businesses, etc.). Enterprise funds are in good shape. The FY19 budget is taking shape. Mr. Hubbard said he hoped to give the Council a draft at its next meeting. The hope is to have the audit at that meeting as well as actuaries. There will be a dedicated budget meeting in January. Mr. Barritt asked if there was any impact on the budget from the furniture and equipment for the Library. Mr. Hubbard said there was not; that came from the City Center reserve fund. 15. Liquor Control Board: Mr. Barritt moved that the Council convene as Liquor Control Board. Ms. Nowak seconded. Motion passed 4-0. Members considered a first class license request from Dave’s Cosmic Subs Vermont. Ms. Nowak moved to approve the first class license for Dave’s Cosmic Subs Vermont as presented. Mr. Barritt seconded. Motion passed 4-0. Mr. Barritt moved to reconvene as City Council. Ms. Nowak seconded. Motion passed 4-0. 16. Other Business: a. Items Held from Consent Agenda b. Other No other business was presented. As there was no further business to come before the Council, Mr. Chittenden moved to adjourn. Mr. Barritt seconded. Motion passed unanimously. The meeting was adjourned at 9:42 p.m. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 12/05/17 Date Check No. Paid To Memo Amount Paid 12/5/2017 3297 Champlain Water District 47,303.73 Date Voucher Number Reference Voucher Total Amount Paid 11/30/2017 VI-14418 SBWD-332 47,303.73 47,303.73 12/5/2017 3298 Champlain Water District 98,710.21 Date Voucher Number Reference Voucher Total Amount Paid 11/30/2017 VI-14419 NOVEMBER 98,253.47 98,253.47 11/30/2017 VI-14420 SBWD-325 456.74 456.74 12/5/2017 3299 E.J. Prescott, Inc. 1,050.09 Date Voucher Number Reference Voucher Total Amount Paid 10/26/2017 VI-14421 5316517 1,050.09 1,050.09 12/5/2017 3300 FirstLight Fiber 46.78 Date Voucher Number Reference Voucher Total Amount Paid 11/15/2017 VI-14422 3839696 46.78 46.78 12/5/2017 3301 Palidor, LLC 15.53 Date Voucher Number Reference Voucher Total Amount Paid 11/17/2017 VI-14423 REFUND 15.53 15.53 12/5/2017 3302 City Of South Burlington 290,326.29 Date Voucher Number Reference Voucher Total Amount Paid 11/30/2017 VI-14425 NOVEMBER SEWER 290,326.29 290,326.29 12/5/2017 3303 City Of South Burlington 103,200.44 Date Voucher Number Reference Voucher Total Amount Paid 11/30/2017 VI-14424 NOVEMBER STORMWATER 103,200.44 103,200.44 Total Amount Paid: 540,653.07 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: December 01, 2017 Page 1 of 1 CITY COUNCIL 6 NOVEMBER 2017 The South Burlington City Council held a regular meeting on Monday, 6 November 2017, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: H. Riehle, Chair; P. Nowak, M. Emery, T. Barritt, T. Chittenden Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of Planning & Zoning; Chief D. Brent, Captain G. Rounds, and other members of the South Burlington Fire Department; Chief T. Whipple, Police Department; J. Rabidoux, Public Works Director; M. Leugers, H. Reed, Recreation Department; I. Blanchard, Project Manager; J. Murray, Librarian; Martha Machar, Deputy Finance Officer; B. Nowak, M. Dickinson, B. Sirvis, M. Cross 1. Instructions on exiting building in case of emergency: Mr. Dorn provided instructions on emergency evacuation of the building. 2. Agenda Review: Additions, deletions or changes in order of agenda items: Ms. Riehle noted that Item #21 had been cancelled. 3. Recognition of Captain Gary for 47 years of service to the City of South Burlington and its residents: Ms. Riehle read the Resolution honoring Captain Rounds’ service as a member of the Public Works Department and the Fire Department. Ms. Nowak moved to approve the Resolution. Mr. Barritt seconded. Motion passed unanimously. Captain Rounds described how excited he was to be hired as a 17 year old and said that “I got my gold watch every day I came to work.” 4. Title 19 V.S.A. Section 709 examination of the premises at South Burlington City Hallo, 575 Dorset Street in South Burlington, Vermont: Mr. Barritt moved to close the hearing on necessity and compensation/damages pursuant to 19 V.S.A. Section 709 for the alteration of the town highway right-of-way for Market Street (T.H. #288). Ms. Emery seconded. Motion passed unanimously. 5. Comments and Questions from the public not related to the agenda: Mr. Dickinson said that since the dog park has gone in near his home, they have had no peace. They hear dogs barking from 7 a.m. to 7 p.m. and often after park hours to 10 p.m. His wife has had to leave home to get work done, and they cannot enjoy their own backyard. He also noted that people who used to come to the park, eat at the picnic tables, etc., no longer do so because of the incessant barking. He asked the Council to relocate the park. CITY COUNCIL 6 NOVEMBER 2017 PAGE 2 Ms. Riehle noted that because this is not a warned agenda item, the Council could not take action at this meeting. They will, however, take the issue seriously. 6. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Mr. Dorn: Noted that neighboring communities will be participating in the community collaborate focusing on mental issues. The hope is to have a program up and running by the beginning of the New Year. Chief Brent: Reported that 2 weeks ago, all emergency services that assisted at the recent UVM fire were invited by UVM’s president to a basketball game where they were recognized at center court. The Chief noted that half of South Burlington’s responders assisted at the fire and the other half covered runs in downtown Burlington. He cited the great relationship the Department has with surrounding communities. Mr. Dorn: Noted that Ms. Riehle represented the City at the Allard Square press conference. There will be a Veteran’s Day assembly at the High School on Thursday, 9 November, 10:00 a.m. and a ceremony at 11:30 at Veterans’ Park. Coralee Holm is serving as Director of Community Engagement which includes oversight over Human Resources. She is also working on the Library’s transition to University Mall. 7. Consent Agenda: a. Approve and Sign Disbursement b. Approve Minutes for 2 and 16 October 2017 c. Review and resolve to not file objection to de minimis 30 V.S.A. Section 248a(k) modification notices regarding de minimis modifications to existing T-Mobile wireless communications facilities on 2026 Williston Road and 900 Hinesburg Road d. Review and resolve to not file comments, move to intervene, or request a hearing regarding 30 V.S.A. section 248a notice of Public Utility Commission application for installation of Verizon wireless telecommunications facility at 366 Dorset Street e. Approve Allard Square Vermont Community Development Program Grant agreement offer CITY COUNCIL 6 NOVEMBER 2017 PAGE 3 Ms. Emery asked to remove the Minutes of 2 October from the Consent Agenda. Ms. Emery then moved to approve the remainder of the Consent Agenda as presented. Mr. Barritt seconded. Motion passed unanimously. 8. Councilors reports from Committee assignments: Mr. Chittenden advised that CCTA property was broken into over the weekend. They will be coming to the 20 November meeting with their annual presentation. Ms. Nowak reported that a representative from SEI was at the Pension Committee meeting. The market has had good returns, and the city is doing well. Mr. Hubbard noted that staff will be coming to the Council to incorporate new language into the plan and to approve that document. Ms. Nowak then reported on the Airport Commission meeting. The good news is that some larger planes will be coming in (10-20% more seating) which will result in fewer cancellations. There was discussion on what is happening on the Air Guard site of the Airport, and the Commission has asked an Air Guard representative to come to its next meeting. Ms. Nowak said she wanted to find out where the city stands on decision making. The FAA wants decisions on mitigation to come from the public, not from elected or appointed officials. Ms. Nowak said that as many people as possible should come and speak out as this is apparently what will drive the FAA. The city is still under the timeframe of the FAA regarding mitigation at Chamberlin School. Ms. Riehle suggested that the Chamberlin PTO might be willing to help get the word out. Ms. Nowak said nothing can happen at the school until after the 6 months of meetings has occurred. Ms. Emery asked about the PFOA situation. Mr. Rabidoux said that the Airport was not the only source of contamination. Old businesses in the area were also involved. He stressed that the city is not the source of any pollutants, but is charged with monitoring for them. Mr. Chittenden noted that the City of Burlington charges the Airport Enterprise Fund for time spent on Airport issues. He felt South Burlington should start monitoring this as well. CITY COUNCIL 6 NOVEMBER 2017 PAGE 4 9. Consider Awarding Design Contract for a Library/City Hall Building in City Center: Ms. Blanchard reviewed the history and noted that last year, as part of an agreement between the City Council and Community Library team, work began on an RFQ for a Library/City Hall in preparation for a 2020 construction of a building. Many qualified consultants expressed interest and 2 rounds of interviews followed. The Project Team was then unanimous in its choice of Weiman-Lamphere and Humphries Foley. Ms. Blanchard said that the process will involve major public input. She also showed a slide of work done by the companies selected. They will ultimately present 3 alternatives for an exterior, interior and building function. Ms. Emery moved to authorize the City Manager to sign contracts with Weiman-Lamphere and Humphries Foley to design a City Hall/Library building for City Center. Mr. Chittenden seconded. Motion passed unanimously. 10. (previously #12) NECESSITY AND COMPENSATION DAMAGES HEARING - Market Street Reconstruction Project – STP5200(17): Mr. Barritt moved to close the hearing on necessity and compensation/damages pursuant to 19 V.S.A. Section 709 for the alteration of the town highway right-of-way for Market Street (T.H. #228). Ms. Emery seconded. Motion passed unanimously. 11. Presentations by Department Manager related to the FY2019 Capital Improvement Plan: Mr. Hubbard provided a brief overview, noting slight increases in stewardship and the sick bank and a large medical insurance increase. Possible new positions include a Bike/Ped Coordinator and someone to assist with fire inspections. The total for these expenses is $800,000. There is an anticipated 1 to 1-1/4% increase in the Grand List. This results in the need to cut $300,000 from the CIP. Managers will be presenting what is to be included in the CIP and what will have to be cut. Ms. Machar explained that the CIP is a 10-year plan which is adjusted annually based on needs and available funding. When approved, the FY19 programs will go into the general budget. The recommended public hearing date for the CIP is 4 December. CITY COUNCIL 6 NOVEMBER 2017 PAGE 5 Ms. Blanchard showed a graph of all the projected expenditures, including general fund sourced funding. She stressed that the aim is to keep expenditures level. Mr. Rabidoux then presented Highway and Parks funding as follows: There has been a moderate increase in the paving budget over the past years. This year’s projects were reviewed with input from the Bike/Ped Committee. Projects include Williston Road access management, Allen Road sidewalk, Intersection improvements at Airport Parkway- Lime Kiln Road (the Air Guard has committed their share of funding based of their traffic volume), and the connection of Tilley Drive to Community Drive. Mr. Rabidoux then reviewed wastewater projects including the beginning of conceptual design for expansion of the Bartlett Bay plant and disconnection from the Burlington system in the Hadley Road area to the Bartlett Bay system which is anticipated to save rate payers $8,000,000 over the coming years. There will be continuing repairs to impaired watersheds. The water meter replacement program is nearing its end, and the city is now getting a proper accounting of water use. Pressure and elevation will be added to the Dorset St. East Water Tank Booster Station. Chief Brent then presented for the Fire Department: This will be the last year of the in-house loan to pay for a fire truck ($153,000). This year’s expenditures include an air compressor, fire gear replacement, and a standby generator. The Station 2 renovation project will be paid for from impact fees in FY19. There will also be a repayment of the bond on the communication tower. There will be no ambulance expenditures. Chief Whipple presented for the Police Department: They will continue using the same kind of vehicles this year but are planning to start transitioning to SUVs for the future as they are bigger and safer. There will also be continuing IT expenditures. CITY COUNCIL 6 NOVEMBER 2017 PAGE 6 Ms. Leugers and Ms. Baker presented for the Recreation Department: Master planning is underway for the Underwood property. The hope is to have a presentation for the Council in February. Other projects include internal park wayfinding signage at Wheeler, Underwood and Red Rocks Parks, facilities upgrades (fields, playgrounds), design work for the South Village soccer field (to be done in 2020-2021), TLC at Overlook Park (preliminary work this year, overhaul in 2021), beginning of a master plan for Jaycee Park, benches and other amenities at Baycrest Park, and continuing contract for oversight by the Winooski Valley Park District. Ms. Blanchard then reviewed City Center plans and potential sources of funding: The $860,000 annual contribution from the General Fund will continue (does not increase the tax rate). An $800,000 grant was just received for Williston Road work, so this funding no longer has to come out of the reserve fund. Ms. Blanchard enumerated the City Center projects including Market Street (under construction next year), Garden Street (possible construction next year), Dumont Park, Williston Road streetscape (has to be built within 4 years), parking garage (looking at 2020), Urban Park and Festival Street, stormwater projects (100% TIF funded). Ped/Bike access at I-89 (Exit 14) may be brought to the Council soon. This needs to be fairly well along to get a TIGER grant. Ms. Emery asked about a parking garage at the City Hall building. Ms. Blanchard said this would have to be a special project. Ms. Nowak moved to warn a public hearing for the 4 December 2017, 7:15 p.m. for public comment on the proposed and amended CIP and to authorize staff to complete any tasks needed to accomplish same on Council’s behalf. Mr. Barritt seconded. Motion passed unanimously. 14. Discussion by Council related to the distribution of FY 2019 Social Services funding: Mr. Hubbard said it is up to the Council to determine a method, and staff is looking for guidance on this. Members then reviewed specifics of previous organizations that have received funding. Mr. Chittenden suggested that in future years, a committee review requests and make recommendations to the Council. CITY COUNCIL 6 NOVEMBER 2017 PAGE 7 After discussion, the Council agreed to fund the following agencies/groups: PACT, Common Roots, The Howard Center, Child Care Resource, Steps to End Domestic Violence, Chill-out Center, VNA, Vermont Center for Independent Living, COTS, Age Well. 15. Update on issues related to Burlington International Airport and Council discussion and guidance regarding the Noise Compatibility Program, Noise Exposure Maps and related issues: Mr. Dorn noted that the Technical Advisory Committee met for the first time. This is the first step in updating the noise compatibility program. He also noted that communication with the City of Burlington is not good. There has been no response to the Council’s Resolution or Memorandum of Understanding. A memorandum to Gene Richards has also gone unanswered. Mr. Richards has stressed that at the public meetings regarding noise mitigation, the Airport wants to hear from people who live near the Airport who are affected by noise. They do not want to hear from political leaders. He has stressed that the program will be around for a long time and is not for “political use.” Mr. Doucette of the FAA has said that once people find that the noise level is objectionable, there will be noise mitigation funds available. The FAA has said this is not a “health issue,” but is an “annoyance based standard.” The question is whether South Burlington will lose more homes because there is an “annoyance based standard.” It also appears that buyout/demolition is still very much on the table. Ms. Emery asked if this is when the city should call in the Governor. Ms. Nowak said her understanding is that you can’t go to mitigation until the buyout program is completed. Mr. Chittenden said he wanted to see more consistency from the Airport. When they say “no more buyouts,” there should be no more buyouts. Ms. Emery said she felt the city has to contact the Governor, the Congressional delegation, and GBIC so that they can intervene with the FAA. Given the housing crisis, the city cannot lose any more workforce and affordable housing. Ms. Nowak said the Airport Commission is not being told of more buyouts. CITY COUNCIL 6 NOVEMBER 2017 PAGE 8 Mr. Barritt said he would like the City Attorney to tell the Council what it would take to get an injunction against the NCP. Ms. Nowak noted there is a clause that would allow the Airport to buy a home, but only to refit that house for noise mitigation. Ms. Riehle said she would like clarification as to whether under the new NCP the Airport could apply for a new buyout/demolition plan. Mr. Conner said the fundamental challenge is that the program seems to be geared to direct concerns of residents, but there is also a generational issue of housing for future residents. Mr. Barritt said that good jobs and a clean environment require housing. Mr. Barritt said he wants a Federal Judge to say “thou shalt not demo any more homes.” Mr. Dorn said staff will explore clarity and options. He noted receipt of a letter from Gene Richards asking that the city close off Picard Circle and Kirby Road Extension because of vagrancy issues. That would be a Council decision. Ms. Emery suggested a land swap. Members agreed to put that on a future agenda. Ms. Riehle noted she would be meeting with the Mayor of Burlington and will bring up MOU issues. 16. Update on Move of the Community Library out of the South Burlington High School and into designated space at the University Mall: Mr. Dorn advised that the renovation of the Mall space will be done by Friday. Some furniture has been arriving. They are looking for an opening date of 7 December. 17. Update on Work of the Joint Survey Committee related to potential action by the Council and voters to form a Union Municipal District to provide a governance structure to regionalize public safety dispatch services: Mr. Dorn said a final agreement has been reached among communities. In December, that agreement will come to the City Council to decide if this should go to the voters in March. CITY COUNCIL 6 NOVEMBER 2017 PAGE 9 18. Council Discussion regarding public facilities in City Center: Mr. Dorn noted that one building in addition to Cathedral Square needs to be built to cover the obligation for Market Street and City Center Park. Mr. Dorn also noted that at this point, staff can’t say enough TIF revenue will be generated to pay for the 1/3 of the Library. The recommendation is to delay the vote to November when there will be more confidence about funding. Design work will continue. Mr. Chittenden felt that the coming of Target will create more enthusiasm for City Center. Ms. Emery cited the need to consider parking. Mr. Dorn said that at some time the Council will have to decide what facilities it wants. In the spring, the Council will be updated on available TIF funds. Ms. Nowak said she has been asked who would want to buy the “old City Hall” attached to the Fire Department. Members were OK with the November vote. 19. Consider Convening as the South Burlington Liquor Control Board to approve the following applications: a. Eco Bean and Greens – First Class License b. Doubletree by Hilton – First Class License/Outside Consumption Ms. Emery moved that the Council convene as Liquor Control Board. Mr. Chittenden seconded. Motion passed unanimously. Ms. Emery moved to approve the First Class License for Eco Bean and Greens and the First Class License and Outside Consumption for Doubletree by Hilton as presented. Mr. Barritt seconded. Motion passed unanimously. Ms. Emery moved to reconvene as City Council. Mr. Chittenden seconded. Motion passed unanimously. CITY COUNCIL 6 NOVEMBER 2017 PAGE 10 12. Other Business: a. Items Held from Consent Agenda Ms. Emery provided language to be added to p.5, #14, second paragraph of the 2 October minutes indicating that funding for the Sustainability program would be from transfer of other funds for this year and would be a new funding item for future budgets. Mr. Chittenden moved to approve the Minutes of 2 October 2017 as amended. Ms. Emery seconded. Motion passed unanimously. Regarding the Dog Park, Mr. Hubbard noted that $17,000 was spent between materials and labor on the Dog Park site. Mr. Dorn noted that they are also looking at space in Red Rocks Park and Wheeler Park. He suggested considering shorter hours. He also showed a poster asking for quiet use of the dog parks. Ms. Nowak suggested the Jaycee Park location may not be appropriate. Members agreed to put this on a future agenda. As there was no further business to come before the Council, Mr. Chittenden moved to adjourn. Mr. Barritt seconded. Motion passed unanimously. The meeting was adjourned at 11:00 p.m. ________________________________ Clerk CITY COUNCIL 20 NOVEMBER 2017 The South Burlington City Council held a regular meeting on Monday, 20 November 2017, at 6:30 p.m, in the Conference Room, City Hall, 575 Dorset Street. Members Present: M. Emery, Acting Chair; P. Nowak, T. Barritt, T. Chittenden Also Present: T. Hubbard, Deputy City Manager; A. Bolduc, City Attorney; I. Blanchard, Project Manager; P. Conner, Director of Planning & Zoning; M. Leugers, Recreation Director; C. Forde, Regional Planning Commission; J. Weith, M. Sousa, B. Sirvis, J. Leas, B. Nowak, M. Dickinson 1. Instructions on exiting building in case of emergency: Mr. Hubbard provided instructions on emergency evacuation of the building. 2. Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made to the Agenda. 3. Comments and Questions from the public not related to the agenda: No issues were raised. 4. Announcements and City Manager’s Report: Council members reported on meetings and events they had attended in recent weeks. Mr. Hubbard: Noted that the City Manager is on vacation. Thanked volunteers who have been assisting with the moving of the Community Library. The new furniture and the doors are in, and an opening date has been set for 7 December. The FY19 draft budget is being finalized and will be given to the Council in early December. The salt trucks went out for the first time this season. Nick Warner of the Winooski Valley Park District will be at one of the December Council meetings. 5. Consent Agenda: a. Approve and Sign Disbursement b. Approve Minutes for 25 October Mr. Chittenden moved to approve the Consent Agenda as presented. Ms. Nowak seconded. Motion passed 4-0. CITY COUNCIL 20 NOVEMBER 2017 PAGE 2 6. Councilors’ Reports from Committee Assignments: Mr. Chittenden: The CCTA Board will meet tomorrow. Ms. Nowak: At the 15 November Airport Commission meeting, the promotion of Nick Longo to Assistant Airport Director was announced. Ms. Nowak noted that she addressed the Council’s dissatisfaction at having received no response to the MOU. She was told there was a “conflict with the FAA” on it. She also mentioned letters from the Superintendent of Schools to the Airport regarding noise mitigation. She was told there would be no mitigation until there is closure on the “last homes.” Ms. Nowak stressed that these are the last homes and was told that it is the case. Purchasing for demolition ends there. Ms. Nowak said she was asked if the city had considered changing the zoning of the properties purchased by the Airport. She told them “not directly,” and that zoning would not be changed just for the sake of changing zoning. Ms. Nowak also noted receipt of an offer from Allan Newman, a business person on the Airport Commission to help South Burlington “turn a negative into a positive” and possibly recoup some revenues. The Commission will hear more at its next meeting about the proposed hotel. The Air Force will be invited to a future meeting to talk about changes at their end of the field. 7. Presentation by Mark Sousa, Green Mountain Transit: Mr. Sousa directed attention to written information regarding structure, history, etc. He noted they are now in 5 counties from St. Albans to Northfield. They have 225 employees. Mr. Sousa then outlined some of the things they are doing including: a. Becoming more involved in the communities they serve b. Doing outreach with non-profits for projects and events in 3 counties (this included a project to serve homeless veterans in Chittenden Country) c. Building a good relationship with the teamsters (they recently donated $500 worth of warm clothing for people in St. Albans) d. Staff members can volunteer an 8-hour day every quarter to a non-profit of their choice e. “town hall” staff meetings CITY COUNCIL 20 NOVEMBER 2017 PAGE 3 Mr. Sousa then directed attention to pie charts indicating where money comes from, including grants and local contributions. Ms. Emery asked for information on South Burlington’s annual ridership. Mr. Sousa said he would sent that along. There is now a consultant looking at the ADA program to be sure it is being done well. Mr. Sousa noted that in Essex, the Parks & Recreation Department transports seniors to events, etc., which takes people off the ADA roles and reduces costs. Ms. Nowak noted that some handicapped people can use specially equipped regular buses. She also noted that at one time South Burlington had more ADA services/costs than the City of Burlington. Mr. Sousa said they are unveiling a “bus buddy” service with “ambassadors” to show people how they can use regular buses without fear. This will be available to South Burlington residents. Ms. Nowak asked if there are any new member communities coming in. Mr. Sousa said they have had preliminary talks with Jericho. Ms. Nowak asked if any communities are getting service without paying. Mr. Sousa said non-members such as Williston and Colchester pay a 20% local match. Ms. Emery noted the loss of direct service to Burlington (#12 bus) for morning commuters. Mr. Sousa said that concern has been passed along, and there will be some recommendations in February. He explained how people can use the “suggestion” area of the Next Gen Website. Ms. Nowak expressed concern for people with medical issues to have to wait at the Mall to change buses to get to Tilley Drive medical facilities. She hoped that a direct service will be considered. 8. Williston Road Network Study and Streetscape Grant Presentation: Mr. Conner reviewed the history and noted that the project arose in an attempt to “prethink” how to address transportation in City Center in a proactive, cost effective way. A preliminary analysis was done in 2015, then Phase 2 this year. The aim is to strike a balance between “to” transportation and “through” transportation. Mr. Conner showed pictures of Williston Rd. today with no bike lanes, no snow storage, no turn lanes, uneven lane use (2 lanes backed up and 2 unused), etc. He then showed concepts of the “Williston Road of Tomorrow” utilizing both short and long-term recommendations from the study: CITY COUNCIL 20 NOVEMBER 2017 PAGE 4 Short term recommendations: a. Establish a 100-foot right-of-way (currently 66-90 feet) b. Update the official map to define a grid street network c. Traffic signal timing and coordination via Advanced Traffic Management System d. South side improvements including a cycle track e. Improvements to the Dorset St. intersection (reducing left turn lanes from 2 to 1 and creating 2 straight-ahead lanes. This item was suspended for a time-scheduled public hearing: 9. Public Hearing to Amend the South Burlington Land Development Regulations: Mr. Conner said the amendment would allow radio/TV studios as a permitted use in the I-O District. Mr. Chittenden moved to open the public hearing. Mr. Barritt seconded. Motion passed 4-0. Mr. Conner said the Planning Commission felt that uses that were already allowed were complementary to radio-TV studios. Any structures (satellite dish, transmission tower, etc.) would have to be behind the building. The amendment was unanimously endorsed by the Planning Commission. Mr. Barritt asked about the view shed. Mr. Conner said this use would be treated no differently from any other building. Public comment was then solicited. Mr. Weith said he represents a client who would like to develop a new radio station in this location. They understand that they must comply with all regulations. It is primarily an office use. As there was no further public comment, Mr. Barritt moved to close the public hearing. Mr. Chittenden seconded. Motion passed 4-0. 10. Council review, discussion and possible adoption of amendment to the South Burlington Land Development Regulations: CITY COUNCIL 20 NOVEMBER 2017 PAGE 5 Mr. Barritt moved to approve the amendment to the Land Development Regulations as presented. Ms. Nowak seconded. Motion passed 4-0. Item #8 continued: Mr. Conner then showed a plan for Williston Road with the short-term improvements in place. It would allow businesses to be accessed from a turn lane and could allow for the closing of some curb cuts. Mr. Conner noted the number of hotel rooms whose patrons could be accessing local businesses, and those businesses are very supportive of the plans. Patrons could walk to dinner and other activities. Long Term Recommendations: a. On the north side, refine street cross-section over time. Options include possible light rail. b. Add a second lane to the I-89 northbound on-ramp to accommodate 2 westbound approaching lanes. Mr. Conner cited the historic transportation challenge in this area with the busiest intersection in the state. Ms. Emery asked about undergrounding utilities. Ms. Blanchard said that is not a priority at this time. There will be a lot of digging, so the opportunity is there. Undergrounding is recommended for Garden Street. Mr. Conner noted there are on-going costs for undergrounding utilities. Ms. Blanchard explained the funding mechanism, including receipt of an $800,000 grant for the south side of Williston Road improvements. There is a 20% city match required, and the loan would have to be repaid if the city doesn’t go forward with construction. Mr. Chittenden moved to authorize the City Manager/Deputy City Manager to sign Agreement #CA0517 with the State of Vermont for grand funding and construction of a streetscape for the south side of Williston Road. Mr. Barritt seconded. Motion passed 4-0. 11. Council consideration of a request by a neighbor to close the J. C. Park Dog Park due to noise from barking: CITY COUNCIL 20 NOVEMBER 2017 PAGE 6 Mr. Hubbard reviewed the history and noted requests from park users to keep the park open. Mr. Barritt said he went to the park and heard a lot of barking at some times and not so much at others. Ms. Nowak said she visited the park as well and heard the barking. She said she would not want to listen to that incessantly. Mr. Chittenden asked about the status of a dog park at Veterans’ Memorial Park. Ms. Leugers said the city’s recreation brochure lists Jaycee and Farrell Park and indicates the city is looking for other sites as well. Ms. Leugers noted that local residents are happy to have the dog park in their neighborhood. Mr. Hubbard noted they had looked at other properties that the city owns, but because of purchase agreements they could not be used for this purpose. He added that Jaycee Park dog park is 3-5 times more popular than the former dog park near the Airport. The city never envisioned this much use. Ms. Emery felt that if a neighbor is being harmed, the park should be moved. Ms. Nowak felt there would have been more complaints if people were still living in Picard Circle when the dog park was at the Airport. Ms. Nowak asked if there is room at Veterans’ Park. Mr. Hubbard said staff would like to have an exploratory committee to see if there is an appropriate place at Wheeler and then come back with a recommendation. Ms. Sirvis asked if there is another area of Jaycee Park that could be used and not affect homeowners. The only other suggested area is also near residences. Mr. Barritt said a mistake was made and has to be corrected. He suggested a “trial location” before anything permanent is done. Mr. Dickinson, the homeowner affected by noise from the park, said that people have thrown signs over the fence and told him, “the city put this here and we can do what we want. This has been going on for 9 weeks and is unbearable.” Ms. Nowak moved to close the Jaycee Park Dog Park while the city investigates moving it to another location. Mr. Barritt added a “friendly amendment” to place a sign apologizing to dog CITY COUNCIL 20 NOVEMBER 2017 PAGE 7 owners and indicating that the city is looking for a better location for the dog park. He then seconded the motion. Mr. Chittenden said he would vote against the motion because he felt there should be a new location before this dog park is closed. The motion was then passed 3-1. 12. Ordinance Codification Project: First Reading Council review and potentially schedule a public hearing for a second reading for possible amendment and repeal of the following Ordinances: a. Ordinance for the Control of Air Pollution (dated 6/16/69) b. Ordinance to Control the Sanitary Landfill in South Burlington (dated 11/19/90) c. Ordinance to Prohibit Disposition of Ice & Snow in the Public Streets (dated 4/5/71) d. Ordinance re: Solid Waste Dumping/Littering (dated 9/5/67) Mr. Bolduc briefly reviewed the ordinances and suggested a second reading of 18 December. Mr. Barritt moved that the Council repeal the: a. Ordinance for the Control of Air Pollution b. Ordinance to Control the Sanitary Landfill in South Burlington c. Ordinance to Prohibit the Disposition of Ice and Snow in the Public Streets d. Ordinance regarding Solid Waste Dumping/Littering dated 9/7/67 And cause a short and concise one-paragraph description of the effects to be published in the Other Paper together with notice of a second reading and public hearing to consider the same for final passage at 7:00 p.m. at the se4cond regular city council meeting in December, currently scheduled for 18 December 2017. Ms. Nowak seconded. Motion passed 4-0. 13. Council review and discussion of response from City of Burlington rejecting a proposed MOU approved by the South Burlington City Council seeking to terminate the practice of demolishing homes in the greater Chamberlin School neighborhood and, deferring to decisions by the South Burlington City Council on provision within the proposed update of the BIA Noise Compatibility Plan that affect South Burlington only: Mr. Hubbard reviewed the letter from the City of Burlington, including a rezoning request for land acquired by BIA. Ms. Emery said she was disappointed by the response and felt the MOU had enough room for the FAA rules to have jurisdiction. Ms. Nowak felt the MOU was something the whole Council CITY COUNCIL 20 NOVEMBER 2017 PAGE 8 could get its arms around. She wanted to know what the specific disagreement issue was with the FAA. She didn’t feel this was clearly addressed in the letter from the City of Burlington. Ms. Emery said she thought it was a statement for both communities to be mindful of the citizens of the community. Mr. Chittenden asked if the City of Burlington had requested rezoning. Mr. Hubbard said there has been no formal request. Mr. Barritt said he thought Burlington was “leaving the door open” because they don’t know what the NCP will say. He felt the only way to prevent more demolition is to go to court and get and injunction. Mr. Chittenden asked if a housing demolition “tax” is being pursued. Mr. Bolduc said the Affordable Housing Committee is working on an ordinance regarding demolition of homes. It will eventually come to the City Council. They are trying to make it as airtight as possible. Ms. Emery noted that Ms. Riehle had met with Burlington’s Mayor. Mr. Hubbard said he didn’t know what that discussion was. There may be some common ground. No alternative was proposed by Burlington. Ms. Emery suggested a pubic survey that can speak for the city. Mr. Chittenden was concerned with confidence/validation of a survey and with anonymous responses. Members reviewed some potential survey questions. Ms. Nowak cited the need to encourage the public to attend the 5 December meeting (5-7 p.m.) because the FAA wants to hear from the public. She suggested having the survey available at that meeting. Ms. Nowak suggested requiring respondents to indicate their street to be sure responses are coming from the areas most affected. Mr. Leas said the zoning request explains why the land was cleared in the first place. They got the land free. He felt that instead of rezoning, South Burlington should impose fees if the 39 homes are demolished. Ms. Nowak noted that is already part of the program. Mr. Leas felt South Burlington should impose any taxes it can on Burlington. 14. Preliminary discussion on the pre-annual meeting information session and candidate forum format: CITY COUNCIL 20 NOVEMBER 2017 PAGE 9 Mr. Hubbard said staff would like the Council to think about this. Mr. Chittenden said he didn’t think it was that important as people have already made up their minds by then. Mr. Barritt suggested possibly just a 3-minute statement by each candidate. 15. Other Business: a. Items Held from Consent Agenda b. Other There was no other business discussed. As there was no further business to come before the Council, Ms. Nowak moved to adjourn. Mr. Barritt seconded. Motion passed unanimously. The meeting was adjourned at 10:10 p.m. ________________________________ Clerk Memo To: South Burlington City Council From: Tom DiPietro, Deputy Director of Public Works CC: Kevin Dorn, City Manager Justin Rabidoux Director of Public Works Date: November 22, 2017 Re: Grant Application for Construction of Woodcrest Stormwater Project Potash Brook is on the Vermont Agency of Natural Resources (ANR) list of impaired waterbodies. The primary reason for impairment is listed as uncontrolled stormwater runoff. The ANR released a Total Maximum Daily Load (TMDL) for the Potash Brook watershed that was approved by the U.S. Environmental Protection Agency in 2006. The TMDL set targets for flow modification in the stream. The high flow target requires a 17.9% reduction (16.5% reduction from developed areas) in stream flow during the 1 year storm event. In order to meet the flow reduction targets set in the Potash Brook TMDL, the Stormwater Utility worked with a consultant to develop a Flow Restoration Plan (FRP), which identifies a suite of Stormwater Treatment Practices (STPs) that are capable of attaining the required flow reduction target. The FRP identifies 107 projects to be constructed in the Potash Brook watershed within a roughly 17 year timeframe. In order to implement these projects in a cost effective and timely manner, the City is pursuing all grant funding opportunities available. Therefore, the City must take advantage of the opportunity to apply for the SFY 2018 Environmental Mitigation Grant offered by the Vermont Agency of Transportation (VTrans). As identified in the Potash Brook FRP, construction of a STP near the intersection of Woodcrest Drive and Dean Street will provide treatment for 2.4 acres of impervious area. Stormwater runoff from this area currently flows untreated into Potash Brook. I am requesting that Council indicate their support for this project and the City’s grant application to the VTrans SFY 2018 Environmental Mitigation Grant program. I am requesting that council take a formal vote on this matter and approve submission of the attached grant application. If you have any questions, please contact me at (802) 658 – 7961 x6108 or tdipietro@sburl.com. City Of South Burlington, Grant Request Form Prior to applying for a grant please complete this form and submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Please attach actual grant application form – either blank or completed Tom DiPietro, Deputy Director November 22, 2017 Name and title of person completing this form (Project Manager) Date 1. Name/title of grant and submittal deadline date: VTrans SFY 2018 Environmental Mitigation Grant Application. Submission deadline of November 22, 2017. 2. What specifically is the grant’s purpose? The VTrans SFY 2018 Environmental Mitigation Grant program is for any environmental mitigation activity to address stormwater management, control, and water pollution prevention or abatement related to highway construction or due to highway runoff. 3. What does the grant fund and not fund (be specific)? We are requesting that the grant fund 80% of construction related costs associated with a stormwater project near the intersection of Dean Street and Woodcrest Drive. 4. Total Project Cost: a. Amount of grant: We are requesting $242,000 in grant funding. The total project cost is estimated to be $302,500. b. Is there a City match required, how much and in what fiscal year(s)? Yes, $60,500 between FY18-FY20. c. Are there other grants “tied into” or being used as a match for this grant of which are matching funds for this grant? No 5. From what budget line will match be paid, and is there unencumbered money to pay it? The match will be paid through the stormwater utility’s capital improvement line item. 6. Is there a cost to the city upon grant conclusion, and if yes, please describe? No. 7. Is grant for stand alone project, and if no, how does grant fit into another project (describe in some detail)? We are applying for a grant to cover construction related costs associated with this specific project. This project was been identified in the Flow Restoration Plan (FRP) for the stormwater impaired Potash Brook watershed. Additional stormwater projects required as part of the FRP will be undertaken separately in future budget years. 8. Length of grant - will the grant cross fiscal year(s)? Yes, we hope to construct the project in early FY19, but is possible that the construction period will stretch into FY20. 9. Who will apply for grant (name/title)? Tom DiPietro, Deputy Director. 10. How much time will it take to complete grant application form? 3 hours 11. How likely is it that we will receive grant? We have a good chance to receive this grant funding. 12. Who will manage (project manager) grant and grant paperwork if approved (if different person than who is filling out this form)? Tom DiPietro. What are any grant compliance requirements, how much time will this take and how is that time available? Use of this funding requires compliance with Federal construction rules including the Davis Bacon Wage Act and Buy American provisions. We do not anticipate that this will take significant additional time to comply with this project. Are there funds available in the grant to pay for our administrative costs? No. Can in-kind service be used as part of the City match? No, work completed by Town sources is not typically allowed under this grant program. 13. Describe grant payment process – method of cash flow: The City is responsible for all payments to contractor. The City will submit project invoices to VTrans and receive reimbursements accordingly. 14. Should a Council-appointed Committee, Board, or Commission review this request? Not necessary. If yes, please update status: 15. In terms of priority, with 5 being highest and 1 being lowest, please rate this grant in terms of how it fits into your primary mission as approved by City Council and current projects to complete that mission. This project would be a 5. Restoration of the City’s impaired waterways through the design and construction of stormwater treatment practices is one of the primary missions of the stormwater utility. This project is part of the Potash Brook FRP and must be completed. ___________________________________ _______________________________ Reviewed by Asst. City Manager, Date If approved, grant money will be in this fund ____________________________________ _______________________________ Approved by City Manager, Date Not Approved By City Manager, Date ___________________________________________ ______________________________________ Approved By City Council, Date Not Approved By City Council, Date 2/17/11 Procedure Regarding Grant Request Form 1) No City of South Burlington staff member or volunteer shall apply for a grant without completing and receiving approval of the attached Form. 2) All Form questions must be answered – if you need assistance on financial questions please contact the Assistant City Manager (846-4112). 3) As a rule the Form needs to be submitted to the Assistant City Manager at least two (2) weeks before the City Council Meeting where the application will be reviewed. Exceptions can be made especially when the funding source(s) do not provide sufficient lead time 4) Attach any supporting documentation to the Form. 5) Assistant City Manager will review Form for accuracy and completeness – Assistant City Manager does not approve or reject application. 6) After being reviewed if the Form is complete the Assistant City Manager will submit form to City Manager for approval or rejection. 7) City Manager may request meeting with applicant for clarification. 8) City Manager will determine whether to approve or reject the application and have the project manager informed of the decision. Project manager can request a meeting with City Manager prior to Form being reviewed by Council. 9) Whether Form is approved or rejected by City Manager the Form will be reviewed by the City Council. Project manager will be given the opportunity to discuss Form with Council. 10) Council will make final decision as to whether to approve or reject grant application. Council will also have to formally approve accepting the grant itself if/when it is awarded. 11) If Council approves Form the project manager will be expected to use his/her Form responses to guide the actual grant application. 12) Project manager will update Assistant City Manager in writing as to grant writing, submittal, approval, and implementation progress. 13) If grant is accepted by granting authority project manager will submit to Assistant City Manager and Deputy Finance Officer a monthly progress report on grant implementation and financials – upon request of project manager report time frame can be modified by Assistant City Manager based on actual grant conditions. 14) Deputy Finance Officer will maintain a spread sheet of all grants that tracks grant progress related to financials. 15) Grant spread sheet will be included in yearly Budget Book. 1 SFY 2018 Transportation Alternatives Program (TAP) Applications are DUE November 22, 2017 Submission Format: Applications may be mailed or sent electronically via. e-mail. If sent electronically, please submit in a single PDF file. Send to: Scott Robertson VTrans Municipal Assistance Bureau 1 National Life Drive Montpelier, VT 05633 (802) 828-5799 Scott.Robertson@vermont.gov Organization: Please organize your application using the following order. 1. Application form (completely and accurately filled in) 2. Map of project location with sketch, or plans of proposed project 3. Pictures 4. Scoping Study/Engineering Plans (if available) 5. Letters of Support (RPC letter required, DTA correspondence if applicable) 6. Any other miscellaneous supporting documentation 2 SFY 2018 Environmental Mitigation Grant Application Tom DiPietro (Municipal Contact Person) (802) 658-7961 (Phone) 104 Landfill Road, South Burlington, VT 05403 (Mailing Address) tdipietro@sburl.com (e-mail address) $ 242,000 Amount of Federal Funds requested (no more than 80% of the total estimated project cost. The maximum amount of Federal funds per applicant is $300,000). 60,500 Amount of Local Match. Example: Federal Award = $300,000 (80% of total), Local Match = $75,000 (20% of total), Total Project Cost = $375,000 (100% of the total) Town/Village/City: South Burlington Specific location, street or road: Deane Street Is the project on or intersecting with a State maintained highway? Yes ☒ No ☐ · Note: If yes, be sure to include documentation that you have notified the VTrans District Transportation Administrator of the intent to apply for funding and have provided them with a brief (one paragraph) description of the proposed project. Does this project have a previously completed scoping or feasibility study? Yes ☒ No ☐ (If yes, please include executive summary) Note: Attach a map(s)/illustrations of the project area and clearly show the limits of the project. Color photos of the area are recommended. Fiscal Information: Accounting System Automated ☒ Manual ☐ Combination☐ DUNS # 1-950-6690 Fiscal Year End Month June Is the municipality committed to exercising its right of eminent domain to acquire the rights to construct the project if necessary? Yes ☒ No ☐ 3 Does this project already have existing funding? If so, please describe. Yes ☐ No ☒ The project has the funding necessary to supply the required match through the South Burlington Stormwater Utility. The project does not have existing funding to pay for the entire project. Will you accept an award less than you applied for? Yes ☒ No ☐ · If yes, please indicate whether local funds will be used to make up the shortfall, or if the project scope will be reduced. If the project scope is to be reduced, describe what part of the project (please be specific) you would accept partial funding for. Funds from the City’s Stormwater Utility will be used to match the remaining project costs. We will attempt to make up any shortfall if only partial funding is awarded. Application Scoring Criteria: 1. Please give a detailed description of the project. If applying for a stormwater treatment facility please include the estimated amount of stormwater runoff from the highway as a percentage of the total stormwater being treated. (15 points max.) The project proposes the construction of a subsurface stormwater infiltration and detention system, as well as the associated drainage infrastructure modifications which would allow for treatment of runoff from 2.38 acres of impervious surface that includes Hinesburg Road and City owned roadways. The roadway accounts for 48% of the impervious surface being treated by the infiltration and detention system. The proposed project would include replacing the last catch basin of the drainage system, located on the south side of Deane Street, with a deeper catch basin that will allow runoff to be diverted into an underground infiltration/detention basin before flowing through the existing 15” storm outfall pipe. Runoff from storm events higher than the 1-YR storm event will flow out of the existing 15” CMP outfall pipe, as the drainage system currently functions. The application request is primarily for construction funding, as final plans will be developed and ready for review by VTrans prior to the grant award period. The plans will then be updated based on VTrans comments. 2. Please describe how this improvement provides for pollution prevention and pollution abatement activities and mitigation to address stormwater management, 4 control, and water pollution prevention or abatement related to highway construction or due to highway runoff (35 points max.) This project will treat runoff from a portion of Hinesburg Road and the surrounding area that is currently not treated before being discharged to the stormwater impaired Potash Brook. The treatment system will be designed to handle 100% of the channel protection volume, achieving the flow reduction targets established in the City’s Flow Restoration Plan and additionally providing phosphorous reduction by infiltrating the water quality volume in accordance with the City’s anticipated Phosphorous Control Plan. 3. What information or data is provided to substantiate the current pollution and/or stormwater problem and associated environmental impacts? (15 points max.) The proposed project treats runoff from Hinesburg Road and the surrounding area that currently discharges into Potash Brook and ultimately Lake Champlain. Potash Brook is on the State of Vermont’s impaired waters list (EPA 303(d)) with the primary pollutant determined to be stormwater runoff. In the effort to restore Potash Brook and lift its impaired designation, a flow-based Total Maximum Daily Load (TMDL) was developed for Potash Brook. This TMDL requires reductions in stormwater flows during high flow conditions. Potash Brook discharges to Shelburne Bay of Lake Champlain. Lake Champlain is impaired due to excess phosphorus loadings, which have resulted in eutrophication in many lake segments. Monitoring data indicates phosphorus levels are elevated above established phosphorus criteria in the VT WQS. Section 3-04(B)(5)(b) of the VT WQS (Vermont ANR, 2014) lists the numeric phosphorus criteria for each lake segment, with a Total Phosphorus Criterion of 0.014 mg/l for Shelburne Bay. In order to meet this target, a 20.2% phosphorous load reduction will be required for Developed Land in Shelburne Bay. Construction of a subsurface infiltration/detention system at the end of Deane Street will help meet these water quality goals by providing treatment to runoff that is currently discharged untreated into waters of the State. 4. What substantiating data or information is provided to show that the proposed project is an effective and manageable solution to the problem? (35 points max.) The Potash Brook Flow Restoration Plan, developed by Watershed Consulting and Hoyle Tanner & Associates, identifies a suite of stormwater treatment projects that would need to be implemented in order to achieve the flow reduction target set in the Potash Brook TMDL. Included in this list of projects is the construction of a Stormwater treatment practice at the end of Woodcrest Drive and Deane Street to treat uncontrolled runoff. Together, these projects meet the flow reduction target of the Potash Brook FRP. The City has not yet developed a Phosphorous Control Plan (PCP). However, these projects will act as the foundation of the PCP, designed to 5 maximize phosphorous reduction in order to meet the phosphorous load reduction requirements for Shelburne Bay. The City already owns the current land where the project is proposed. By constructing on this land, the City will be able to treat runoff in a cost effective manner. Provide a project cost estimate below (project costs below shall reflect total project costs which includes both grant and local funds). For scoping/planning studies or equipment purchases use PE and Local Project Management lines only. Preliminary Engineering (PE) (Engineering, Surveying, Permitting) $ 10,000 Right-of-way / Acquisition (ROW) (appraisals, land acquisition and legal fees) $ Construction (construction costs with reasonable contingency) $ 240,000 Construction Engineering (cost to provide inspection during construction) $ 25,000 Municipal Project Management Costs (10% of total PE, ROW and Construction Phases is a good estimate). $ 27,500 Total Project Cost $ 302,500 8,584 436.1 Natural Resources Atlas Vermont Agency of Natural Resources 6,503 © Vermont Agency of Natural Resources 330.0 1: WGS_1984_Web_Mercator_Auxiliary_Sphere Meters330.00 NOTES Map created using ANR's Natural Resources Atlas LEGEND 165.00 vermont.gov DISCLAIMER: This map is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. ANR and the State of Vermont make no representations of any kind, including but not limited to, the warranties of merchantability, or fitness for a particular use, nor are any such warranties to be implied with respect to the data on this map. November 20, 2017 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1" = 542 1cm = 65Ft.Meters Town Boundary Project Location Location of propose stormwater treatment practice Location of propose stormwater treatment practice 208 Flynn Avenue, Suite 2A, Burlington, VT 05401 Tel: 802-863-6225 Fax: 802-863-6306 85 Mechanic Street, Suite E2-3, Lebanon, NH 03766 Tel: 603-442-9333 Fax: 603-644-4244 South Burlington FRP – Woodcrest Drive Preliminary Design Narrative, page 1 of 2 SOUTH BURLINGTON FLOW RESTORATION PLAN WOODCREST DRIVE PRELIMINARY ENGINEERING DESIGN NARRATIVE EV PROJECT#17594 DATE: 11/17/2017 Project Description and Existing Drainage Area Engineering Ventures performed a preliminary engineering design for improvements to the drainage system at the western end of Deane Street in the City of South Burlington. The design and analysis are part of the overall South Burlington Flow Restoration Plan that was established by the City in July 2017. The overall goal of the plan is to provide improvements during the 1- YR, 24-hour (or 2.10”) storm event for different sites identified by the City. Runoff for the studied drainage system is collected within existing catch basins throughout the drainage area and ultimately flows through an existing 15” CMP storm pipe to the outfall. The outfall is located approximately 75 feet to the west of the western end of Deane Street, within a 50’ wetland buffer area. Runoff flows from the outfall to an existing wetlands area and ultimately drains to the Potash Brook, located approximately 300 feet to the south of the outfall. The drainage area analyzed to the outfall is comprised of mainly residential areas within the Woodcrest/Deane Street Development and a portion of Vermont State Highway Route 116, between Sunset Ave and Woodcrest Drive. The total drainage area is approximately 7.86 acres, and consists of 2.38 acres of impervious area. Existing Conditions The project site area is located at the western end of Deane Street and consists of existing pavement within Deane Street and wooded areas to the west of Deane Street. An existing 50-ft wetland buffer line is located approximately 50 feet west of the edge of Deane Street. The project area slopes generally from east to west at approximately 5%. Soils in the project area are comprised mainly of Adams and Windsor loamy sands, which are classified as Hydrological Soil Group A soils and are generally very well drained soils. Soils closer to the wetlands buffer are comprised Enosburg and Whately soils, which are classified as Hydrological Soil Group C/D soils and are generally poorly drained. Two existing catch basins are located within Deane Street and direct runoff to the existing 15” CMP outfall pipe. In addition to the existing storm system, an existing 8” sanitary sewer system is located down the center of the project area. Proposed Conditions / Drainage Improvements The project proposes to replace the last catch basin of the drainage system, located on the south side of Deane Street, with a new, deeper catch basin that will allow runoff to be diverted into an underground infiltration/detention basin before flowing through the existing 15” storm outfall pipe. The underground infiltration/detention basin consists of a 90’long x22.75’wide x6’deep stone bed with ADS StormTech MC-3500 arch storage chamber units. The basin will have a proposed pipe outlet that will mitigate the 1-YR. 24-hour (2.10”) storm event peak flows, while allowing a portion of the volume from a 1-YR, 24-hour storm to infiltrate. Runoff from South Burlington FRP – Woodcrest Drive Preliminary Design Narrative, page 2 of 2 storm events higher than the 1-YR storm event will fill up the proposed basin and will flow out of the existing 15” CMP outfall pipe, as the drainage system currently functions. An assumed infiltration rate of 3 inches per hour was utilized during the design. In addition to the proposed stormwater stormwater structures and pipe, the existing 8” sanitary sewer line from the manhole within Deane Street to the manhole located at the edge of the wetlands buffer will have to be relocated approximately 15’ to the south. This will result in two new sanitary sewer manholes (one of which will be a deep, drop manhole) and approximately 140 LF of new 8” sanitary sewer pipe to be constructed as part of the project. In addition, an existing residential sanitary sewer lateral from the house on Parcel #1830-00031, located north of the project area, will have to be re-routed into a new sanitary manhole. Stormwater Management Benefits to the Project The following table summarizes the 1-YR storm event for the pre-development and post development conditions: Volume of runoff Peak Rate of Storm Event PRE-DEVELOPMENT 0.496 acre-feet 4.15 CFS POST-DEVELOPMENT 0.216 acre-feet 2.38 CFS 57% reduction 43% reduction The proposed basin results in reductions of the volume of runoff and the rate of runoff during the 1-YR, 24-hour storm event for the overall watershed. Through infiltration and peak flow mitigation in the proposed basin, there will be benefits to the water quality and erosive flow conditions to the downstream drainage areas and ultimately the Potash Brook. WOODCREST DRIVE DRAINAGE AREA EXHIBIT *Taken from South Burlington Flow Restoration Plan *Note: Wetlands delineation as part of preliminary engineering indicated no conflict. DA_1 Woodcrest Dr 1P Proposed Basin (w/ StormTech) Routing Diagram for WoodcrestDr_WCAUpdated_C2N-MD-9-22-17 Prepared by Engineering Ventures, PC, Printed 11/16/2017 HydroCAD® 10.00-19 s/n 02106 © 2016 HydroCAD Software Solutions LLC Subcat Reach Pond Link HydroCAD Report for 1-YR Storm Type II 24-hr 1 year Rainfall=2.10"WoodcrestDr_WCAUpdated_C2N-MD-9-22-17 Printed 11/16/2017Prepared by Engineering Ventures, PC Page 2HydroCAD® 10.00-19 s/n 02106 © 2016 HydroCAD Software Solutions LLC Summary for Subcatchment DA_1: Woodcrest Dr Runoff = 4.15 cfs @ 12.31 hrs, Volume= 0.496 af, Depth= 0.80" Runoff by SCS TR-20 method, UH=SCS, Weighted-Q, Time Span= 0.00-100.00 hrs, dt= 0.01 hrs Type II 24-hr 1 year Rainfall=2.10" Area (ac)CN Description 3.461 39 >75% Grass cover, Good, HSG A 0.727 74 >75% Grass cover, Good, HSG C 2.506 98 Paved Parking, HSG A 0.470 98 Paved Parking, HSG C 0.028 32 Woods/grass comb., Good, HSG A 0.275 72 Woods/grass comb., Good, HSG C 7.467 Weighted Average 4.491 60.14% Pervious Area 2.976 39.86% Impervious Area Tc Length Slope Velocity Capacity Description (min) (feet) (ft/ft) (ft/sec) (cfs) 30.0 70 0.0026 0.04 Sheet Flow, Grass: Dense n= 0.240 P2= 2.10" 0.9 26 0.0046 0.47 Sheet Flow, Smooth Surfaces n= 0.011 P2= 2.10" 4.8 700 0.0144 2.44 Shallow Concentrated Flow, Paved Kv= 20.3 fps 1.2 845 0.0229 11.69 20.66 Pipe Channel, 18.0" Round Area= 1.8 sf Perim= 4.7' r= 0.38' n= 0.010 PVC, smooth interior 36.9 1,641 Total Type II 24-hr 1 year Rainfall=2.10"WoodcrestDr_WCAUpdated_C2N-MD-9-22-17 Printed 11/16/2017Prepared by Engineering Ventures, PC Page 3HydroCAD® 10.00-19 s/n 02106 © 2016 HydroCAD Software Solutions LLC Subcatchment DA_1: Woodcrest Dr Runoff Hydrograph Time (hours) 10095908580757065605550454035302520151050Flow (cfs)4 3 2 1 0 Type II 24-hr 1 year Rainfall=2.10" Runoff Area=7.467 ac Runoff Volume=0.496 af Runoff Depth=0.80" Flow Length=1,641' Tc=36.9 min CN=WQ 4.15 cfs Type II 24-hr 1 year Rainfall=2.10"WoodcrestDr_WCAUpdated_C2N-MD-9-22-17 Printed 11/16/2017Prepared by Engineering Ventures, PC Page 4HydroCAD® 10.00-19 s/n 02106 © 2016 HydroCAD Software Solutions LLC Summary for Pond 1P: Proposed Basin (w/ StormTech) Inflow Area = 7.467 ac, 39.86% Impervious, Inflow Depth = 0.80" for 1 year event Inflow = 4.15 cfs @ 12.31 hrs, Volume= 0.496 af Outflow = 2.52 cfs @ 12.61 hrs, Volume= 0.496 af, Atten= 39%, Lag= 18.2 min Discarded = 0.14 cfs @ 9.39 hrs, Volume= 0.280 af Primary = 2.38 cfs @ 12.61 hrs, Volume= 0.216 af Secondary = 0.00 cfs @ 0.00 hrs, Volume= 0.000 af Routing by Stor-Ind method, Time Span= 0.00-100.00 hrs, dt= 0.01 hrs / 3 Peak Elev= 298.33' @ 12.61 hrs Surf.Area= 2,048 sf Storage= 6,543 cf Plug-Flow detention time= 168.0 min calculated for 0.496 af (100% of inflow) Center-of-Mass det. time= 168.0 min ( 967.6 - 799.6 ) Volume Invert Avail.Storage Storage Description #1 293.00' 3,463 cf 22.75'W x 90.00'L x 6.00'H Prismatoid 12,285 cf Overall - 3,628 cf Embedded = 8,657 cf x 40.0% Voids #2 294.00' 3,628 cf ADS_StormTech MC-3500 d +Cap x 33 Inside #1 Effective Size= 70.4"W x 45.0"H => 15.33 sf x 7.17'L = 110.0 cf Overall Size= 77.0"W x 45.0"H x 7.50'L with 0.33' Overlap #3 299.00' 5,090 cf Custom Stage Data (Prismatic) Listed below (Recalc) 12,181 cf Total Available Storage Elevation Surf.Area Inc.Store Cum.Store (feet) (sq-ft) (cubic-feet) (cubic-feet) 299.00 20 0 0 300.00 20 20 20 301.00 20 20 40 302.00 20 20 60 303.00 20 20 80 304.00 10,000 5,010 5,090 Device Routing Invert Outlet Devices #1 Discarded 293.00'3.000 in/hr Exfiltration over Surface area #2 Primary 296.00'8.0" Vert. Orifice/Grate C= 0.600 #3 Secondary 299.07'15.0" Round Culvert L= 133.0' CMP, square edge headwall, Ke= 0.500 Inlet / Outlet Invert= 299.07' / 279.45' S= 0.1475 '/' Cc= 0.900 n= 0.025 Corrugated metal, Flow Area= 1.23 sf Discarded OutFlow Max=0.14 cfs @ 9.39 hrs HW=293.11' (Free Discharge) 1=Exfiltration (Exfiltration Controls 0.14 cfs) Primary OutFlow Max=2.38 cfs @ 12.61 hrs HW=298.33' (Free Discharge) 2=Orifice/Grate (Orifice Controls 2.38 cfs @ 6.81 fps) Secondary OutFlow Max=0.00 cfs @ 0.00 hrs HW=293.00' (Free Discharge) 3=Culvert ( Controls 0.00 cfs) Type II 24-hr 1 year Rainfall=2.10"WoodcrestDr_WCAUpdated_C2N-MD-9-22-17 Printed 11/16/2017Prepared by Engineering Ventures, PC Page 5HydroCAD® 10.00-19 s/n 02106 © 2016 HydroCAD Software Solutions LLC Pond 1P: Proposed Basin (w/ StormTech) Inflow Outflow Discarded Primary Secondary Hydrograph Time (hours) 10095908580757065605550454035302520151050Flow (cfs)4 3 2 1 0 Inflow Area=7.467 ac Peak Elev=298.33' Storage=6,543 cf 4.15 cfs 2.52 cfs 0.14 cfs 2.38 cfs 0.00 cfs Opinion of Probable Cost for: South Burlington Flow Restoration Projects Woodcrest Drive Preliminary Concept Woodcrest Drive/Dean Street Preliminary Concept Cost Opinion Date: November 16, 2017 By: KW/WC Number Descripion Total Mobilization/Demobilization 6,000.00$ 6,000$ Erosion Prevention & Sediment Control Allowance 4,000.00$ 4,000$ Stormwater Collection, Treatment & Conveyance and Sewer re-routing 204.20 Excavation: Trenching for Pipes and Structures 1,374 CY $21.84 /CY 30,008$ 204.30 Granular Backfill at Structures 14 CY $47.56 /CY 666$ 605.20 6" PVC Drainage Pipe 13 LF $12.00 /LF 156$ 601.0905 12" CPEP 12 LF $13.00 /LF 156$ 629.54 Crushed Stone Bedding (Sewer and Storm)40 TONS $44.08 /TON 1,763$ 604.20 Pre-cast Conc CB with Grate 1 EA $4,500.00 EA 4,500$ 604.21 4' Dia Storm Manhole outlet structure 1 EA $4,500.00 EA 4,500$ 900.62 Gravity Sewer Connection 1 EA $2,320.00 EA 2,320$ 628.35 8" PVC Sewer line 138 LF $14.00 /LF 1,932$ 4" PVC Sewer line 56 LF $12.00 /LF 672$ 604.22 4' Dia Sewer Manhole (7' deep)1 EA $4,500.00 EA 4,500$ 4' Dia Sewer Manhole (15' deep)1 EA $7,500.00 EA 7,500$ StormTech MC-3500 Chamber - 33 Units Installed 1 EA $67,100.00 EA 67,100$ Haul Excess Off-site 670 CY $10.40 /CY 6,968$ Bypass sewer pumping 1 EA $2,000.00 EA 2,000$ Sewer Testing 1 EA $1,000.00 EA 1,000$ 135,741$ Site Features Topsoil, Seed and Mulch Lump Sum $2,000.00 2,000$ 406.25 Asphalt 50 TON $95.00 /TON 4,750$ 301.26 Subbase of Crushed Gravel(Fine Graded) 38 CY $38.00 /CY 1,444$ 301.35 Subbase of Dense Graded Stone 114 CY $27.00 /CY 3,078$ 11,272$ Project Sub-Total 157,013$ Construction Costs 157,013.20 Contingency (20%)31,402.64 Escalation (5%)7,850.66 Overhead and Profit (10%)19,626.65 Total 215,893.15 *Estimate assumes soils present on site are suitable for backfill and that there will be limited soil export required for this project. Stormwater Collection, Treatment & Conveyance Subtotal Miscellaneous Site Features Subtotal Quantity Unit Price Lump Sum Lump Sum Memo To: South Burlington City Council From: Tom DiPietro, Deputy Director of Public Works CC: Kevin Dorn, City Manager Justin Rabidoux Director of Public Works Date: November 22, 2017 Re: Grant Application for Design & Construction of Kennedy Drive Pond 7 Retrofit Potash Brook is on the Vermont Agency of Natural Resources (ANR) list of impaired waterbodies. The primary reason for impairment is identified as uncontrolled stormwater runoff. The ANR released a Total Maximum Daily Load (TMDL) for the Potash Brook watershed that was approved by the U.S. Environmental Protection Agency in 2006. The TMDL document set targets for flow modification in the stream. The high flow target requires a 17.9% reduction (16.5% reduction from developed areas) in stream flow during the 1 year storm event. In order to meet the flow reduction targets set in the Potash Brook TMDL, the Stormwater Utility worked with a consultant to develop a Flow Restoration Plan (FRP), which identifies a suite of Stormwater Treatment Practices (STPs) that are capable of attaining the required flow reduction target. The FRP identifies 107 projects to be constructed in the Potash Brook watershed within a roughly 17 year timeframe. In order to implement these projects in a cost effective and timely manner, the City is pursuing all grant funding opportunities available. Therefore, the City must take advantage of the opportunity to apply for the SFY 2018 Environmental Mitigation Grant offered by the Vermont Agency of Transportation (VTrans). Retrofit of Kennedy Drive pond 7 so that it collects and treats additional stormwater runoff was identified as a significant improvement in the Potash Brook FRP. Once retrofit, the stormwater pond will provide treatment for an additional 3.34 acres of roadway impervious surface. Stormwater runoff from this area currently flows untreated into Potash Brook. I am requesting that Council indicate their support for this project and the City’s grant application to the VTrans SFY 2018 Environmental Mitigation Grant program. I am requesting that council take a formal vote on this matter and approve submission of the attached grant application. If you have any questions, please contact me at (802) 658 – 7961 x6108 or tdipietro@sburl.com. City Of South Burlington, Grant Request Form Prior to applying for a grant please complete this form and submit to Assistant City Manager.. Please submit at least two weeks prior to City Council approval meeting. Extenuating circumstances which do not permit two weeks notice should be brought to the attention of the Assistant City Manager as soon as possible. Please attach actual grant application form – either blank or completed Tom DiPietro, Deputy Director November 22, 2017 Name and title of person completing this form (Project Manager) Date 1. Name/title of grant and submittal deadline date: VTrans SFY 2018 Environmental Mitigation Grant Application. Submission deadline of November 22, 2017. 2. What specifically is the grant’s purpose? The VTrans SFY 2018 Environmental Mitigation Grant program is for any environmental mitigation activity to address stormwater management, control, and water pollution prevention or abatement related to highway construction or due to highway runoff. 3. What does the grant fund and not fund (be specific)? We are requesting that the grant fund 80% of design and construction related costs associated with retrofit of Kennedy Drive Pond 7. Through our FRP process we have determined that this pond’s drainage area can be significantly expanded and the stormwater treatment it provides could be improved. 4. Total Project Cost: a. Amount of grant: We are requesting $300,000 in grant funding. The total project cost is estimated to be $407,000. b. Is there a City match required, how much and in what fiscal year(s)? Yes, $107,000 between FY18-FY20. c. Are there other grants “tied into” or being used as a match for this grant of which are matching funds for this grant? No 5. From what budget line will match be paid, and is there unencumbered money to pay it? The match will be paid through the stormwater utility’s capital improvement line item. 6. Is there a cost to the city upon grant conclusion, and if yes, please describe? No. 7. Is grant for stand alone project, and if no, how does grant fit into another project (describe in some detail)? We are applying for a grant to cover design and construction related costs associated with this specific project. This project was been identified in the Flow Restoration Plan (FRP) for the stormwater impaired Potash Brook watershed. Additional stormwater projects required as part of the FRP will be undertaken separately in future budget years. 8. Length of grant - will the grant cross fiscal year(s)? Yes, we hope to construct the project in late FY19, but is likely that the construction period will stretch into FY20. 9. Who will apply for grant (name/title)? Tom DiPietro, Deputy Director. 10. How much time will it take to complete grant application form? 3 hours 11. How likely is it that we will receive grant? We have a good chance to receive this grant funding. 12. Who will manage (project manager) grant and grant paperwork if approved (if different person than who is filling out this form)? Tom DiPietro. What are any grant compliance requirements, how much time will this take and how is that time available? Use of this funding requires compliance with Federal construction rules including the Davis Bacon Wage Act and Buy American provisions. We do not anticipate that this will take significant additional time to comply with this project. Are there funds available in the grant to pay for our administrative costs? No. Can in-kind service be used as part of the City match? No, work completed by Town sources is not typically allowed under this grant program. 13. Describe grant payment process – method of cash flow: The City is responsible for all payments to contractor. The City will submit project invoices to VTrans and receive reimbursements accordingly. 14. Should a Council-appointed Committee, Board, or Commission review this request? Not necessary. If yes, please update status: 15. In terms of priority, with 5 being highest and 1 being lowest, please rate this grant in terms of how it fits into your primary mission as approved by City Council and current projects to complete that mission. This project would be a 5. Restoration of the City’s impaired waterways through the design and construction of stormwater treatment practices is one of the primary missions of the stormwater utility. This project is part of the Potash Brook FRP and must be completed. ___________________________________ _______________________________ Reviewed by Asst. City Manager, Date If approved, grant money will be in this fund ____________________________________ _______________________________ Approved by City Manager, Date Not Approved By City Manager, Date ___________________________________________ ______________________________________ Approved By City Council, Date Not Approved By City Council, Date 2/17/11 Procedure Regarding Grant Request Form 1) No City of South Burlington staff member or volunteer shall apply for a grant without completing and receiving approval of the attached Form. 2) All Form questions must be answered – if you need assistance on financial questions please contact the Assistant City Manager (846-4112). 3) As a rule the Form needs to be submitted to the Assistant City Manager at least two (2) weeks before the City Council Meeting where the application will be reviewed. Exceptions can be made especially when the funding source(s) do not provide sufficient lead time 4) Attach any supporting documentation to the Form. 5) Assistant City Manager will review Form for accuracy and completeness – Assistant City Manager does not approve or reject application. 6) After being reviewed if the Form is complete the Assistant City Manager will submit form to City Manager for approval or rejection. 7) City Manager may request meeting with applicant for clarification. 8) City Manager will determine whether to approve or reject the application and have the project manager informed of the decision. Project manager can request a meeting with City Manager prior to Form being reviewed by Council. 9) Whether Form is approved or rejected by City Manager the Form will be reviewed by the City Council. Project manager will be given the opportunity to discuss Form with Council. 10) Council will make final decision as to whether to approve or reject grant application. Council will also have to formally approve accepting the grant itself if/when it is awarded. 11) If Council approves Form the project manager will be expected to use his/her Form responses to guide the actual grant application. 12) Project manager will update Assistant City Manager in writing as to grant writing, submittal, approval, and implementation progress. 13) If grant is accepted by granting authority project manager will submit to Assistant City Manager and Deputy Finance Officer a monthly progress report on grant implementation and financials – upon request of project manager report time frame can be modified by Assistant City Manager based on actual grant conditions. 14) Deputy Finance Officer will maintain a spread sheet of all grants that tracks grant progress related to financials. 15) Grant spread sheet will be included in yearly Budget Book. 1 SFY 2018 Transportation Alternatives Program (TAP) Applications are DUE November 22, 2017 Submission Format: Applications may be mailed or sent electronically via. e-mail. If sent electronically, please submit in a single PDF file. Send to: Scott Robertson VTrans Municipal Assistance Bureau 1 National Life Drive Montpelier, VT 05633 (802) 828-5799 Scott.Robertson@vermont.gov Organization: Please organize your application using the following order. 1. Application form (completely and accurately filled in) 2. Map of project location with sketch, or plans of proposed project 3. Pictures 4. Scoping Study/Engineering Plans (if available) 5. Letters of Support (RPC letter required, DTA correspondence if applicable) 6. Any other miscellaneous supporting documentation 2 SFY 2018 Environmental Mitigation Grant Application Tom DiPietro (Municipal Contact Person) (802) 658-7961 (Phone) 104 Landfill Road, South Burlington, VT 05403 (Mailing Address) tdipietro@sburl.com (e-mail address) $ 300,000 Amount of Federal Funds requested (no more than 80% of the total estimated project cost. The maximum amount of Federal funds per applicant is $300,000). $ 107,000 Amount of Local Match. Example: Federal Award = $300,000 (80% of total), Local Match = $75,000 (20% of total), Total Project Cost = $375,000 (100% of the total) Town/Village/City: South Burlington Specific location, street or road: Kennedy Drive Is the project on or intersecting with a State maintained highway? Yes ☒ No ☐ · Note: If yes, be sure to include documentation that you have notified the VTrans District Transportation Administrator of the intent to apply for funding and have provided them with a brief (one paragraph) description of the proposed project. Does this project have a previously completed scoping or feasibility study? Yes ☒ No ☐ (If yes, please include executive summary) Note: Attach a map(s)/illustrations of the project area and clearly show the limits of the project. Color photos of the area are recommended. Fiscal Information: Accounting System Automated ☒ Manual ☐ Combination☐ DUNS # 1-950-6690 Fiscal Year End Month June Is the municipality committed to exercising its right of eminent domain to acquire the rights to construct the project if necessary? Yes ☒ No ☐ 3 Does this project already have existing funding? If so, please describe. Yes ☐ No ☒ The project has the funding necessary to supply the required match through the South Burlington Stormwater Utility. The project does not have existing funding to pay for the entire project. Will you accept an award less than you applied for? Yes ☒ No ☐ · If yes, please indicate whether local funds will be used to make up the shortfall, or if the project scope will be reduced. If the project scope is to be reduced, describe what part of the project (please be specific) you would accept partial funding for. Funds from the City’s Stormwater Utility will be used to match the remaining project costs. We will attempt to make up any shortfall if only partial funding is awarded. Application Scoring Criteria: 1. Please give a detailed description of the project. If applying for a stormwater treatment facility please include the estimated amount of stormwater runoff from the highway as a percentage of the total stormwater being treated. (15 points max.) The project includes the construction and expansion of an existing stormwater pond along Kennedy Drive and drainage infrastructure which would allow for treatment of runoff associated with an additional 3.34 acres of roadway impervious surface from Kennedy Drive, Williston Road, and Airport Drive. These roads serve as significant regional transportation links between the Airport and the municipalities of Chittenden County, as well as daily transportation routes between Burlington, South Burlington and Williston. The proposed expansion of the Kennedy Drive Pond 7 would include routing additional area to the systems via a new stormline connection. The expansion would involve enlarging the pond, as shown in the attached conceptual plan. As there is a space constraint with regard to the pond expansion, the pond will be expanded to treat 100% of roadway impervious surface in the contributing drainage area. 2. Please describe how this improvement provides for pollution prevention and pollution abatement activities and mitigation to address stormwater management, control, and water pollution prevention or abatement related to highway construction or due to highway runoff (35 points max.) This project will treat runoff from Kennedy Drive, Williston Road, and Airport Drive that is currently not treated before being discharged to the stormwater impaired 4 Potash Brook. The treatment system will be designed to handle 100% of the channel protection volume, achieving the flow reduction targets established in the City’s Flow Restoration Plan and additionally provide phosphorous reduction for currently untreated runoff in accordance with the City’s anticipated Phosphorous Control Plan. 3. What information or data is provided to substantiate the current pollution and/or stormwater problem and associated environmental impacts? (15 points max.) The proposed project treats runoff from Kennedy Drive and the surrounding area that currently discharges into Potash Brook and ultimately Lake Champlain. Potash Brook is on the State of Vermont’s impaired waters list (EPA 303(d)) with the primary pollutant determined to be stormwater runoff. In the effort to restore Potash Brook and lift its impaired designation, a flow-based Total Maximum Daily Load (TMDL) was developed for Potash Brook. This TMDL requires reductions in stormwater flows during high flow conditions. Potash Brook discharges to Shelburne Bay of Lake Champlain. Lake Champlain is impaired due to excess phosphorus loadings, which have resulted in eutrophication in many lake segments. Monitoring data indicates phosphorus levels are elevated above established phosphorus criteria in the VT WQS. Section 3-04(B)(5)(b) of the VT WQS (Vermont ANR, 2014) lists the numeric phosphorus criteria for each lake segment, with a Total Phosphorus Criterion of 0.014 mg/l for Shelburne Bay. In order to meet this target, a 20.2% phosphorous load reduction will be required for Developed Land in Shelburne Bay. Expansion of Kennedy Drive Pond 7 will help meet these water quality goals by providing treatment to runoff that is currently discharged untreated into waters of the State. 4. What substantiating data or information is provided to show that the proposed project is an effective and manageable solution to the problem? (35 points max.) The Potash Brook Flow Restoration Plan, developed by Watershed Consulting and Hoyle Tanner & Associates, identifies a suite of stormwater treatment projects that would need to be implemented in order to achieve the flow reduction target set in the Potash Brook TMDL. Included in this list of projects is the expansion of the Kennedy Drive Stormwater Pond 7 to treat additional uncontrolled runoff. Together, these projects meet the flow reduction target of the Potash Brook FRP. The City has not yet developed a Phosphorous Control Plan (PCP). However, these projects will act as the foundation of the PCP, designed to maximize phosphorous reduction in order to meet the phosphorous load reduction requirements for Shelburne Bay. The City already manages the seven (7) current Kennedy Drive Ponds. By expanding Pond 7, the City will be able to treat additional runoff in a cost effective manner. 5 Provide a project cost estimate below (project costs below shall reflect total project costs which includes both grant and local funds). For scoping/planning studies or equipment purchases use PE and Local Project Management lines only. Preliminary Engineering (PE) (Engineering, Surveying, Permitting) $ 40,000 Right-of-way / Acquisition (ROW) (appraisals, land acquisition and legal fees) $ Construction (construction costs with reasonable contingency) $ 300,000 Construction Engineering (cost to provide inspection during construction) $ 30,000 Municipal Project Management Costs (10% of total PE, ROW and Construction Phases is a good estimate). $ 37,000 Total Project Cost $ 407,000 8,584 436.1 Natural Resources Atlas Vermont Agency of Natural Resources 6,503 © Vermont Agency of Natural Resources 330.0 1: WGS_1984_Web_Mercator_Auxiliary_Sphere Meters330.00 NOTES Map created using ANR's Natural Resources Atlas LEGEND 165.00 vermont.gov DISCLAIMER: This map is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. ANR and the State of Vermont make no representations of any kind, including but not limited to, the warranties of merchantability, or fitness for a particular use, nor are any such warranties to be implied with respect to the data on this map. November 20, 2017 THIS MAP IS NOT TO BE USED FOR NAVIGATION 1" = 542 1cm = 65Ft.Meters Town Boundary Project Location Willi s t o n R dAi rp o r t D r Kennedy DrKim b a l l A v Airport RdLogwoo d S t Bayberry LnForest St Patrick St Hawthorne Cir Old Farm RdClint o n S tAviation AvService Layer Credits: Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Existing Pond Drainage Areas Expanded Pond Drainage Areas Existing Pond Footprint Proposed Pond Expansion Footprint Utilities Gas Electric Telephone Cable Water <all other values> "?B Catchbasin !!2 Stormwater Manhole !h Outfall !R Culvert inlet !R Culvert outlet Storm line Swale Footing drain Under drain Roof drain Trench drain !!2 Sanitary Manhole Sanitary line Wetlands Parcel Boundaries Kennedy Drive Pond 7Expansion Concept PlanSouth Burlington, VT O 0 440220 Feet Existing Drainage Area: 3.5 Acres Expanded Drainage Area: 21.9 Acres Map Produced: 11/01/2017 Note: Utilities are only shown in the area of new proposed pipe connections. Utilities extend beyond the area shown on this map. Kennedy DrWillisto n R d Airport DrNew pipe connection Re-lay pipe at shallower slope Existing Pond 7 Untreated runoff to be redirected to Pond 7 Kennedy Drive Stormwater Ponds Expansion and Retrofit Study Letter Report November 3, 2017 Page 18 of 19 As an alternative to pond and drainage area expansion, Alternative 4B proposes that Pond 4 has the potential to be retrofit within its existing footprint to manage the full CPv associated with its existing contributing drainage area. The retrofit would include the removal of the vegetated shelf to provide more capacity and manage the full CPv from its existing contributing drainage area. A retrofit inside the existing pond footprint is considered an allowed use under State Wetlands rules. Pond 5: The infiltration rate of the existing Pond 5 treatment practice was determined through a field conducted infiltration rate to be greater than what the pond was originally designed for, and Pond 5 has the capacity to infiltrate additional runoff. The drainage area of Pond 5 has the potential to be expanded to include the 1-yr storm event runoff from Kennedy Drive that is currently managed by Pond 6 to this practice, as well as rerouting runoff from the Windridge Court apartment complex parking lot, a total additional approximate 1.86 acres. This expansion concept represents an approximate 161% increase in the acreage currently managed by Pond 5. The existing footprint of Pond 5 does not need to be expanded to infiltrate 100% of the CPv associated with the total expanded drainage area, and would therefore not require a State Wetlands permit. Pond 6: Existing Pond 6 currently provides overbank protection and extreme flood protection. With the proposed infrastructure to connect the drainage area of Pond 6 to Pond 5, it is anticipated that an overflow structure can be placed at the point of connection to the Pond 5 drainage collection system to allow flows above the 1-yr storm event to continue to be treated by Pond 6, thus providing overbank and extreme flood protection. No State Wetlands permit would be required as no expansion or retrofit to Pond 6 is proposed. Pond 7: The drainage area of Pond 7 has the potential to be expanded to include an additional approximate 18.35 acres by connecting the storm drain collection system that is in the Key Bank parking lot to the storm drain collection system on Kennedy Drive. This expansion concept represents an approximate 623% increase in the acreage currently managed by Pond 7. The existing footprint of Pond 7 has the potential to be expanded to the west to manage 100% of the CPv of the total expanded drainage area. Expansion of the existing footprint of Pond 7 would require a discussion of alternatives considered within the existing drainage area to demonstrate avoidance of impact to the wetland and buffer in order to obtain a State Wetlands permit. Recommendations: Our analysis of the seven existing Kennedy Drive stormwater ponds and potential to expand and/or retrofit these ponds result in the following recommendations: 1. The following ponds concepts should be advanced to engineering design:  Pond 2 expansion and retrofit to gravel wetland  Pond 3 drainage area expansion and pond expansion  Pond 5 drainage area expansion to include Pond 6 drainage area  Pond 7 drainage area expansion and pond expansion 2. The following ponds should not be advanced at this time:  Pond 1 due to anticipated permitting requirements and the potential for future VTrans flow restoration project to accommodate the expanded drainage area. Excerpt ePRS ver. 3.14 · rev. 6/29/2017 Page 1 of 3Project Review Sheet Department of Environmental Conservation & Natural Resources Board Project Review Sheet Pre-application Review Date Initiated 10/23/2017 ANR PIN# WW Project# THIS IS NOT A PERMIT Project Information General Information PROJECT NAME (if applicable) Kennedy Drive Stormwater Pond 7 Expansion PROJECT TOWN South Burlington PROJECT LOCATION (911 address if available) West side of Kennedy Drive between Hawthorne Circle and Potash Brook in South Burlington (44°27’41.7”N, 73°09’17.8”W). Contact(s) CONTACT TYPE Landowner NAME Thomas DiPietro EMAIL tdipietro@sburl.com ORGANIZATION NAME (if applicable) City of South Burlington -Department of Public Works CELL PHONEPHONE 802-658-7961, ext. 6108 ZIP 05403 STATE VT TOWN South Burlington ADDRESS 104 Landfill Road CONTACT TYPE Consultant NAME Kirstin DiPietro Worden EMAIL kworden@hoyletanner.com ORGANIZATION NAME (if applicable) Hoyle, Tanner and Associates CELL PHONEPHONE (802) 860-1331 ZIP 05401 STATE VT TOWN Burlington ADDRESS 125 College Street, 4th Floor Project Description ENTERED BY Jeffrey McMahon PROJECT DESCRIPTION A project to expand Pond 7 to manage an increase in drainage area rerouting largely impervious areas of Williston Road and Airport Drive, as well as surrounding commercial areas to Pond 7 for a total of 19.15 acres of drainage. The proposed project would provide a new storm drain line connection of this drainage area to the existing storm system on Kennedy Drive. This connection will require the modification and replacement of the existing stormwater drainage system within the commercial use parking lot and to the existing catch basin within the Kennedy Drive right-of-way to direct the additional drainage area to the treatment practice. This portion of the project will include the restoration of pavement of the parking lot, and the restoration of pavement, curbing, and sidewalks on areas impacted. Existing utilities such as sanitary sewer, water distribution, gas distribution, electrical, and telecommunications services are not anticipated to be disturbed or impacted by the proposed project. DATE ENTERED 10/23/2017 4:12 PM INFORMATION SOURCE Individual DEC Prior Permits PERMIT TYPE Stormwater PERMIT NUMBER 1-1582 PERMIT TYPE Stormwater PERMIT NUMBER 1-0233 PERMIT TYPE Stormwater PERMIT NUMBER 2-1171 ePRS ver. 3.14 · rev. 6/29/2017 Page 2 of 3Project Review Sheet Jurisdictional Opinion(s) for permits that may be needed from the District Environmental Office PRIOR TO COMMENCEMENT OF CONSTRUCTION This is a jurisdictional opinion issued pursuant to 10 V.S.A. § 6007(c) and Act 250 Rule 3(A). Reconsideration requests are governed by Act 250 Rule 3(B) and should be directed to the district coordinator at the above address. Effective May 31, 2016, any appeal of this decision must be filed with the Superior Court, Environmental Division (32 Cherry Street, 2nd Floor, Ste. 303, Burlington, VT 05401) within 30 days of the date the decision was issued, pursuant to 10 V.S.A. Chapter 220. The Notice of Appeal must comply with the Vermont Rules for Environmental Court Proceedings (VRECP). The appellant must file with the Notice of Appeal the entry fee required by 32 V.S.A. § 1431, which is $295.00. The appellant also must serve a copy of the Notice of Appeal on the Natural Resources Board, Dewey Building, 1 National Life Drive, Montpelier, VT 05620-3201, and on other parties in accordance with Rule 5(b)(4)(B) of the Vermont Rules for Environmental Court Proceedings. Act 250 Jurisdictional Opinion HAS THE LANDOWNER SUBDIVIDED BEFORE? NoYes REQUESTOR TYPE Permit Specialist PERSON REQUESTING JURISDICTIONAL OPINION Jeffrey McMahon ACT 250 PERMIT NUMBER (if any) 4C1122 and amendments COPIES SENT TO STATUTORY PARTIES?IS AN ACT 250 PERMIT REQUIRED? NoYes NoYes TYPE OF PROJECT (check all that apply) Commercial Agricultural State FederalResidentialMunicipal BASIS FOR DECISION The proposed project constitutes a material change to an existing development. DISTRICT COORDINATOR SIGNATURE Stephanie Monaghan, Coordinator [phone] 802-879-5662 [email] stephanie.monaghan@vermont.gov Natural Resources Board District 4 Environmental Commission 111 West Street, Essex Junction, VT 05452 Wastewater System & Potable Water Supply Permit Jurisdictional Opinion PERMIT NOT REQUIRED?IS A WASTEWATER SYSTEM & POTABLE WATER SUPPLY PERMIT/APPROVAL REQUIRED? Yes No Notice of Permit Requirement Home Occupation Clean Slate Boundary Line AdjustmentPermit application currently under review Permit issued on BASIS FOR DECISION The proposed project does not involve any actions that require a WW permit under Section 1-303. REGIONAL OFFICE STAFF SIGNATURE Jessanne Wyman, Regional Engineer [phone] 802-557-1680 [email] jessanne.wyman@vermont.gov Department of Environmental Conservation Drinking Water & Groundwater Protection Division - Essex Regional Office 111 West Street, Essex Junction, VT 05452 The following are preliminary, non-binding determinations made by DEC Permit Specialists identifying other permits that may be needed PRIOR TO COMMENCEMENT OF CONSTRUCTION Preliminary, Non-binding Determination of the Applicability of Other State Permits Note: Fact Sheet numbers below refer to permit fact sheets available at: http://dec.vermont.gov/permits/handbook/info-sheets Agency of Natural Resources - Department of Environmental Conservation WATERSHED MANAGEMENT DIVISION Flood Plains Northwest Region Contact: Rebecca Pfeiffer, CFM Email: rebecca.pfeiffer@vermont.gov Phone: 802-490-6157 Wetlands [ Fact Sheet #29 ] Chittenden County: Contact: Tina Heath Email: tina.heath@vermont.gov Phone: 802-490-6202 Stormwater: Developments [ Fact Sheets #6.2 & 6.3 ] [ See Stormwater District Contacts Map ] Contact: Winn Wilson Email: william.wilson@vermont.gov Phone: 802-490-8019 2017.10.24 10:45:56 -04'00' 2017.10.23 16:29:54 -04'00' ePRS ver. 3.14 · rev. 6/29/2017 Page 3 of 3Project Review Sheet Agency of Natural Resources - Department of Fish & Wildlife Nongame & Natural Heritage Program (Threatened & Endangered Species) [ Fact Sheet #47.4 ] Animals: Contact: Jon Kart Email: jon.kart@vermont.gov Phone: 802-595-1810 Plants: Contact: Bob Popp Email: bob.popp@vermont.gov Phone: 802-476-0129 Local Permits See your Town Clerk, Zoning Administrator, Planning Commission or Public Works U.S. Army Corps of Engineers Contact the U.S. Army Corps of Engineers Contact: Michael Adams Email: michael.s.adams@usace.army.mil Phone: 802-872-2893 PERMIT SPECIALIST SIGNATURE Jeff McMahon, Permit Specialist [phone] 802-477-2241 [email] jeff.mcmahon@vermont.gov Department of Environmental Conservation Environmental Assistance Office - Essex Regional Office 111 West Street, Essex Junction, VT 05452 2017.10.24 15:38:59 -04'00' 1 Scott Robertson P.E. November 21, 2017 TA Grant Coordinator VTrans Municipal Assistance Bureau 1 National Life Drive Montpelier VT 05633-5001 Dear Scott: This letter is in support of the City of South Burlington’s application to the VTrans Transportation Alternatives Program (TAP) requesting funding for the construction and expansion of an existing stormwater pond along Kennedy Drive and drainage infrastructure to treat an additional 9+ acres of impervious surface. This project is supported by several sections of the CCRPC’s Regional Plan, referred to as the ECOS Plan. For example, one of the four broad goals established at the beginning of the document states: “Make public and private investments in the built environment to minimize environmental impact, maximize financial efficiency, optimize social equity and benefits, and improve public health.” ECOS Plan page 8 The Infrastructure & Facilities Goal is to: “Ensure adequate infrastructure and facilities (i.e. water supply, wastewater treatment, stormwater treatment, broadband coverage and solid waste recovery and recycling) to support areas planned for growth while conserving resources.” ECOS Plan page 65 In the subsequent discussion, it’s reported that: “Management of our storm water is critically important to maintaining and improving water quality throughout the County. Stormwater treatment is challenging in both urban and rural areas of the County for a variety of reasons: existing urban areas need to retrofit old infrastructure…” ECOS Plan page 65 As noted, one of the major Built Environment concerns is: “Stormwater Investments – Municipalities are committed to making improvements in storm water quality, but are concerned about the costs and how to pay for them.” ECOS Plan page 77 In the Water Quality and Safety strategy discussion are these recommendations: “Identify problem locations - Conduct on the ground inventories and map flow and sediment attenuation locations and problematic infrastructure (undersized culverts, eroding roadways, "vulnerable infrastructure" - infrastructure subject to repeat damage and replacement, etc.).” ECOS Plan page 22 “Revise bridge/culvert designs - Revise public works and zoning ordinances with culvert and bridge design specifications that allow for wildlife passage and movement of floodwater and debris during high intensity events. Implement culvert and bridge designs that produce stable structure in river channels (i.e. fluvial geomorphology).” ECOS Plan page 22 Management of stormwater facilities is critically important to maintain and improve water quality throughout Chittenden County. Thanks for giving the CCRPC the opportunity to support this grant request. Sincerely, Bryan Davis Senior Transportation Planner cc: David P. Wheeler, Assistant Stormwater Superintendent, South Burlington 110 West Canal Street, Suite 202 Winooski, VT 05404-2109 802-846-4490 www.ccrpcvt.org Memo To: South Burlington City Council From: Tom DiPietro, Deputy Director of Public Works CC: Kevin Dorn, City Manager Justin Rabidoux, Director of Public Works Date: November 30, 2017 Re: Acceptance of the Heatherfields Stormwater System and Easements The South Burlington Stormwater Utility worked with the Heatherfield, Spear Hollow and Alder Hill Homeowners Associations to evaluate and complete required maintenance of the stormwater detention ponds that serve this development. These neighborhoods are covered by State of Vermont stormwater permits (3658-INDS.A1 and 3864-INDO.R1) issued to both the City and the Homeowners Associations. Now that required maintenance has been completed the system is eligible for City acceptance as described in section 7.1 of the City’s “Ordinance Regulating the Use of Public and Private Sanitary Sewerage and Stormwater Systems”. In order for the City to officially take over maintenance responsibility for this stormwater system the South Burlington City Council needs to accept new easements around the stormwater infrastructure. Attached to this memo please find copies of documents related to the proposed stormwater easements. Included with these documents are maps showing the location of the proposed easements. Also attached is a copy of the “Stormwater System MS4 Permit Coverage Agreement” signed by the aforementioned Homeowner Association Presidents. This information has been reviewed and approved by the City’s outside legal counsel. Once approved by City Council, these documents will be signed by the City Manager and recorded in the South Burlington land records. I recommend that City Council vote to accept responsibility for the Heatherfields stormwater system and accept conveyance of the easements necessary to access and maintain this system. If you have any questions, please contact me at (802) 658 – 7961 x6108 or tdipietro@sburl.com. GV WVHYDGVWV WV WV WV WVHYD GVHYDWVWV WVWVWVWVWV HYD WVWV GVHYDWVWVHYDA3A2A1 Basin 1 Basin 2 HEATHERFIELD Maintenance and Access Easements to the City of South Burlington GVV50 pad 1 GV WV WV HYD WV WVWV GV HYD WV W V WVHYD WVWV WVWV W V HYD WV WVWVWV WVGVHYD WV Basin 2 HEATHERFIELD Maintenance and Access Easements to the City of South Burlington GVAF Proposed 3 Plex G Proposed 3 Plex 1 2 3 1 2 3321C 21 Propos e d 2 Plex D 1 2 Pro p o s e d 2 Pl e x B 2 1 Pr o p o s e d 2 P l e x EProposed 3 Plex 1 2 3 30'V50pad 1 H 76-E911 82-E911 84-E911 64-E911 68-E911 72-E91154-E911 60-E911 52-E911 44-E9 1 1 50-E9 1 1 65-E911 61-E911 41- E 9 1 1 47- E 9 1 1 HYD W V WVWV WVHYDWV WV WV WVWVWV HYD WV WVWV WV GV HYD WV WVWVWV WVBasin 3 Basin 4 HEATHERFIELD Maintenance and Access Easements to the City of South Burlington 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com To: Kevin Dorn, City Manager From: Martha Machar, Deputy Finance Officer Ilona Blanchard, Project Director Subject: Draft FY 2019-2028 Capital Improvement Program – Public Hearing Date: December 1, 2017 Background: The draft presented is the proposed amendment to replace the existing FY 2018-2027 CIP in its entirety as the City’s adopted Capital Improvement Program. Edits have been made to the Public Library and City Hall pages in the City Center portion of the draft - the edits reflect the decision to anticipate a TIF vote on the Library and City Hall in November 2018 as opposed to March of 2018. Debt payments have been slightly adjusted to reflect borrowing in 2019. This does not affect the construction timeline for the projects. An adjustment was also made to the Public Library estimated cost. These changes updated on the Overview of the General Fund. Capital Improvement Program History This draft CIP incorporates proposed changes from the FY2018-2027 CIP due to new information or priorities. The City department heads also solicited comments from City committees last summer while preparing their portion of the program. The draft reflects cost estimates and information available in the summer of 2017. A Capital Improvement Program (CIP) is a tool used to improve coordination in the timing of major projects, plan for capital replacement and future major maintenance costs, and reduce fluctuations in the tax rate. The attached draft CIP reflects the following potential capital expenditures: 1) Forecasted big ticket costs related to maintaining South Burlington’s current level of service through refreshing, rebuilding and replacing existing capital equipment and infrastructure such as paving roadways, replacing vehicles, emergency apparatus and roofs, and routine upgrades to City utility infrastructure. 2) Estimated spending related to building public infrastructure that will result in a new downtown - City Center – including those projects eligible for TIF District financing such as new roadways, streetscapes and bridges, structured parking, parks, municipal facilities, wetland mitigation and stormwater management systems. 3) Projects (generally related to transportation and parks) that are included in impact fee ordinances, requested by committees or the community, or shown in long range plans or studies that improve the level of service, respond to growth or changes in service demands such as reconstructing Spear Street, connecting recreation paths on Dorset Street and expanding recreation fields. A CIP is a road map to guide budget preparation based on an estimate of future projects and costs consistent with current City priorities and fiscal outlook. The CIP incorporates Council priorities; committee recommendations which are solicited annually; adopted plans and ongoing projects; and equipment and facility maintenance, replacement and upgrade needs. As a financial planning tool, the CIP responds to the estimated fiscal capacity for each year going forward. It is not a static document and changes from year to year. The first year (FY19) of the FY2019-28 CIP will be incorporated into the City’s 2018-2019 budget for approval in March. Attachments: • Resolution Amending the Capital Improvement Program for Fiscal Years 2019-2028. • Summary Pages – Capital Improvement Program FY2019-2028 (Overview & City Center Updated) • Updated City Hall and Public Library Pages • (link to online document) Draft Capital Improvement Program for FY2019-2028 Recommendation Consider approving the attached resolution to amend the City’s Capital Improvement Program R – 2017 - RESOLUTION A RESOLUTION AMENDING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2019-2028 WHEREAS, the City’s Capital Improvement Program was first adopted October 4, 1993, and amended in 1999, 2001, 2006, 2013, 2014, 2015 (July), 2015 (December) and 2017 (January); and, WHEREAS, on June 18, 2012, the Council adopted a policy that requires that the City Manager prepare a capital improvement program update annually for review by the City Council; and, WHEREAS, in accordance with 24 V.S.A. 4443, a properly warned hearing has been held and a copy of the proposed Fiscal Year 2019-2028 Capital Improvement Program provided to the Planning Commission and City Clerk; and, WHEREAS, the proposed Fiscal Year 2019-2028 Capital Improvement Program has been made available to the public online and in the City Clerk’s Office. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby amends the Capital Improvement Program by striking the 2017 FY 2018-2027 amendment in its entirety, and replaces it with the City’s Fiscal Year 2019-2028 Capital Improvement Program (Exhibit A) attached hereto. APPROVED this _____ day of ______________ , 2017. SOUTH BURLINGTON CITY COUNCIL __________________________________ ________________________________ Helen Riehle, Chair Meaghan Emery, Vice Chair __________________________________ ________________________________ Tim Barritt, Clerk Pat Nowak __________________________________ Tom Chittenden FY 2019‐2028 CAPITAL IMPROVEMENT PROGRAMI.GENERAL FUNDOverview of Totaled Expenditure Costs & Funding Sources (Revenue) summed by TypeOverview broken out by Department/Service Area of Totaled Expenditure Costs & Funding Sources summed by TypeCIP Projects (Expenditures) Listed by Department/Service Area or Category & Cost Per YearIndividual Project Detail SheetsHighways/ParksFire DepartmentAmbulancePolice DepartmentRecreation and ParksRecreation PathsRoad and Sidewalk ImprovementsITAdministrationLibraryCity CenterII.SEWER FUNDIII.STORMWATER FUNDA Capital Improvement Program is a tool used to improve coordination in the timing of major projects, plan for capital replacement and major maintenance costs, and reduce fluctuations in the tax rate.A program is not a budget, but a road map to guide budget preparation based on an estimate of future projects and costs consistent with City priorities and fiscal outlook.  The Capital Improvement Program  is prepared yearly during the budget process but is adopted after the approval of the budget.  A summary of the Capital Improvement Program (CIP) for FY19‐28 is included in the annual budget book.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 1 of 34 I. GENERAL FUNDDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 2 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEGENERAL FUND CAPITAL IMPROVEMENT PROGRAM OVERVIEW:SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal 6,030                4,430                4,429                2,577               1,360               484                  416                  410                  410                   10           20,556            Land/ROW/Easement Acquisition ‐                   ‐                   15                     ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐          15                    Construction11,345             20,002             20,968             14,470             17,861             3,381               2,748               5,092               4,092                1,067      101,026          Furniture & Equipment 781                   2,126               1,487               1,628               885                  1,410               1,990               1,027               630                   689         12,652            Bond Payment Obligations (aggregate)775                  752                  729                  609                  590                  570                  550                  457                  440                   423         5,894              Note Repayments439                  439                  338                  338                  338                  338                  338                  338                  125                   ‐          3,030              WPC Note Repayment 153                  ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐          153                  City Center Bond Anticipated Repayment‐                   575                  786                  1,000               1,060               1,060               1,060               1,060               1,060                1,060      8,721              TIF District Debt Repayment517                  1,756               2,335               3,762               3,858               4,187               4,179               4,170               4,161                4,151      33,076            To City Center Reserve Fund 860                   860                  860                  860                  860                  860                  860                  860                  860                   860         8,600              Total CIP Costs:20,900            30,941            31,946            25,243            26,813            12,291            12,141            13,413            11,777             8,259     193,725          Funding Sources Subtotaled:General Fund (sourced from Property Taxes)2,987               3,376               3,717               3,655               3,148               3,509               4,092               3,072               2,487                2,572      32,617            CIP Reserve Fund 180                   449                  612                  777                  837                  837                  837                  837                  837                   837         7,042              Fire Reserve Fund‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐          ‐                  EMS Reserve Fund‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐          ‐                  Grant/Donation/Developer5,132               6,531               10,081             3,318               5,671               2,035               1,302               4,400               3,400               ‐          41,869            Secured Debt Proceeds227                  91                     71                     58                     746                  ‐                   ‐                   ‐                   ‐                    ‐          1,193              Anticipated Debt Proceeds2,612               5,892               2,994               2,905               3,420               425                  175                  ‐                   ‐                    ‐          18,422            Fire Impact Fee116                  ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                    ‐          116                  Highway Impact Fee 381                   ‐                   215                  445                  210                  300                  ‐                   ‐                   ‐                    ‐          1,551              Recreation Impact Fee150                  182                  300                  111                  279                  75                     634                  25                     ‐                    ‐          1,756              Public Facility Impact Fee ‐                   126                  174                  223                  223                  223                  223                  223                  223                   223         1,859              Police Impact Fee90                     110                  110                  110                  110                  110                  110                  97                     80                      63           990                  TIF District Financing ‐ Proceeds7,617               11,728             10,388             9,271               7,722               ‐                   ‐                   ‐                   ‐                    ‐          46,726            Trade‐In Generated Revenues 4                        3                       3                       4                       3                       4                       4                       4                       4                        4             37                    Other ‐ Open Space, Rents, etc. 887                   697                  946                  605                  585                  585                  585                  585                  585                   410         6,470              TIF District Revenues (Increment)517                  1,756               2,335               3,762               3,858               4,187               4,179               4,170               4,161                4,151      33,076            Total CIP Revenues20,900             30,941            31,946            25,243            26,813            12,291            12,141            13,413            11,777             8,259     193,725          This page totals all General Fund capital expenditure (CE) costs by summed by cost types and funding sources annually.   Information reflected on this page includes bond payments for prior capital projects.  The City makes cash payments for maintenance and replacement in lieu of debt where possible in order to preserve debt capacity to undertake larger City priorities, i.e. the envisioned City Center.  The General Fund has reserve fund related to capital projects: City Center Reserve Fund, for City Center expenditures. Costs below fall into three categories: project related (studies, property rights, construction, furniture & equipment), debt (payment on financing) and funding CIP reserve funds.  NOTE that this is a program of planned expenditures and revenues and all costs are estimated and time tables are tenative and subject to change.Draft FY 2019-2028 Capital IMprovement Program - South Burlington, VT Updated 11/16/20173 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Justin RabidouxSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal ‐                    10                     35                     10                     10                     10                     10                     10                     10                     10                     115                  Land/ROW/Easement Acquisition‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Construction700                   845                   841                   865                   1,140                915                   940                   965                   990                   1,015                9,216               Furniture & Equipment330                   310                   250                   300                   250                   300                   300                   350                   320                   325                   3,035               Bond ObligationsTotal CIP Costs:1,030               1,165               1,126               1,175               1,400               1,225               1,250               1,325               1,320               1,350               12,366             Funding Sources Subtotaled:General Fund1,030                1,165                1,075                1,125                1,350                1,175                1,200                1,275                1,270                1,300                11,965             ‐                   Grant/Donation/Developer‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Secured Bond‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Anticipated Bond‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Highway Impact Fee‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Trade‐In Generated Revenues‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                   Other‐                    ‐                    51                     50                     50                     50                     50                     50                     50                     50                     401                   Total Funding Sources:1,030               1,165               1,126               1,175               1,400               1,225               1,250               1,325               1,320               1,350               12,366             The Highway/Parks CIP includes identified maintenance needs throughout the City for general operations and  maintenance such as paving, fleet replacement, a garage and salt/sand shed expansion, replacement of fuel pumps, etc. HIGHWAYSPARKS CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 4 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Justin RabidouxChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Paving600          625          650          675          700          725          750          775          800          825         7,125     Fleet Replacement330          310          250          300          250          300          300          350          320          325         3,035     Garage Expansion‐           80            ‐           ‐           ‐           ‐           ‐           ‐           ‐           ‐          80           Fueling System Replacement‐           ‐           25            ‐           250          ‐           ‐           ‐           ‐           ‐          275        Facility Stewardship100          150          201          200          200          200          200          200          200          200         1,851     TOTAL ESTIMATED CIP EXPENDITURES:1,030      1,165      1,126      1,175      1,400      1,225      1,250      1,325      1,320      1,350     12,366   0The HIGHWAY/PARKS CIP includes identified maintenance needs to keep current levels of service throughout the City.  These include general operations and highway maintenance such as paving, fleet replacement, a garage and salt/sand expansion, and the replacement of fuel pumps.  0DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 5 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Doug BrentSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction116                    59                      ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     175                   Furniture & Equipment117                    103                    369                    740                    52                      764                    1,394                32                      ‐                     36                      3,606               Debt Repayment213                    213                    213                    213                    213                    213                    213                    213                    ‐                     ‐                     1,701               Debt Repayment (WPC Note for Pumper)153                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     153                   To Fire/Ambulance Reserve Fund‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Total CIP Costs:599                   374                   582                   953                   265                   977                   1,606               245                    ‐                    36                     5,635               Funding Sources Subtotaled:General Fund483                    374                    582                    953                    265                    977                    1,606                245                    ‐                     36                      5,519               ‐                    Fire Reserve Fund‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                    Grant/Donation/Developer‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Secured Bond‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Anticipated Bond‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Fire Impact Fee116                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     116                   Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Other‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Total Funding Sources:599                   374                   582                   953                   265                   977                   1,606               245                   ‐                    36                     5,635               The ten‐year projection of capital expenditures for the Fire Department includes replacement costs for all rolling stock, replacement of equipment and gear.FIRE DEPARTMENT CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 6 of 34 GENERAL FUNDFIRE DEPARTMENT OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Doug BrentChanges from FY 16‐26 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Vehicle Replacement153               39 359               740               ‐                730                1,350            12 ‐                ‐                3,383           Equipment117               64 10 ‐                52 34 44 20 ‐                36 376 Fire Station 2116               59 ‐                ‐                ‐                ‐                ‐                ‐                ‐                ‐                175 Communication Tower213           213           213           213           213           213           213           213           ‐           ‐                1,701           TOTAL ESTIMATED CIP EXPENDITURES:599  374  582  953  265  977  1,606 245 ‐ 36 5,635 0FIRE DEPARTMENT:  Vehicle and equiptment replacement schedule and cost estimates for all rolling stock and major equipment assigned to Fire  Department and building improvementsThis excludes note payments and transfers to Reserve Funds (see Costs and Funding Summary).0Updated cost estimates/pricingDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 7 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Doug BrentSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     0‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Furniture & Equipment‐                     35                      264                    55                      ‐                     35                      ‐                     331                    ‐                     36                      720                   Total CIP Costs:‐                     35                      264                    55                      ‐                     35                      ‐                     331                    ‐                     36                      720                   Funding Sources Subtotaled:General Fund‐                     35                      264                    55                      ‐                     35                      ‐                     331                    ‐                     36                      720                   Ambulance Reserve Fund‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Grant/Donation/Developer‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Bond_Existing‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Bond_Future‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Other‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Total Funding Sources:‐                    35                     264                   55                     ‐                    35                     ‐                    331                   ‐                    36                      720                   Vehicle, equipment replacement schedule and cost estimations for all rolling stock assigned to Emergency Medical Services Division.AMBULANCE CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 8 of 34 GENERAL FUNDAMBULANCE OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Doug BrentChanges from FY 16 ‐ 26 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Vehicles‐             ‐             264           ‐             ‐             ‐             ‐             275           ‐             ‐            539           EMS Equiptment‐            35               ‐            55               ‐            35               ‐            56               ‐            36              181           TOTAL ESTIMATED CIP EXPENDITURES:‐           35              264           55              ‐           35              ‐            331           ‐           36             720           AMBULANCE:  Vehicle replacement schedule and cost estimations for all rolling stock and major equiptment assigned to Emergency Medical Services DivisionDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 9 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Trevor WhippleSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Legal‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction‐                     20                      50                      50                      50                      50                      50                      50                      50                      ‐                     370                   Furniture & Equipment231                    330                    472                    439                    346                    276                    280                    271                    274                    274                    3,193               Current Bond Obligations563                    550                    536                    521                    506                    490                    473                    457                    440                    423                    4,958               Total CIP Costs:794                   900                   1,058               1,010               902                   816                   803                   778                   764                   697                   8,521               Funding Sources Subtotaled:General Fund (sourced from Property Taxes)340                    427                    535                    486                    379                    292                    279                    267                    270                    270                    3,544               ‐                    ‐                    ‐                    Grant/Donation/Developer‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Secured Bond‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Anticipated Bond‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                    ‐                    ‐                    ‐                    Police Impact Fee90                      110                    110                    110                    110                    110                    110                    97                      80                      63                      990                   ‐                    Trade‐In Generated Revenues4                        3                        3                        4                        3                        4                        4                        4                        4                        4                        37                     Other ‐ Rooms & Meals Tax360                    360                    410                    410                    410                    410                    410                    410                    410                    360                    3,950               Total Funding:794                   900                   1,058               1,010               902                   816                   803                   778                   764                   697                   8,521               The Police Department capital improvement program is almost entirely equipment replacement.  Projections have been made to take into account the normal life cycle of the more expensive equipment utilized in police operations.  Funds are designated for anticipated building repairs and improvements.POLICE CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 10 of 34 GENERAL FUNDPOLICE DEPARTMENT OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact: Trevor WhippleChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Police Station Financing Debt Service563             550             536             521             506             490             473             457             440             423            4,958        Vehicle Replacement142             184             185             174             144             188             189             144             147             147            1,644        Building Stewardship Fund‐             20               50               50               50               50               50               50               50               ‐             370           Taser/Handgun Replacement‐              ‐              ‐             35               40               ‐              ‐              ‐              ‐              ‐             75              Security and Building Access Equiptment‐              ‐              145            ‐              ‐              ‐              ‐              ‐              ‐              ‐             145           Dispatch Equipment‐             50               50               ‐              ‐              ‐              ‐              ‐              ‐              ‐             100           Communications, Computers, Electronics89               96               92               230             162            88               91               127             127             127            1,229        TOTAL ESTIMATED CIP EXPENDITURES:794           900            1,058        1,010        902           816           803           778           764           697           8,521        0The POLICE DEPARTMENT capital improvement program is almost entirely equipment replacement.  Projections have been made to take in to account the normal life cycle of the more expensive equipment utilized in police operations.  Funds are designated for anticipated building repairs and improvements.0DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 11 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Maggie Leugers SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Leg30                       50                       50                       ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     130                   Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction247                    383                    278                    132                    1,144                535                    283                    32                      32                      32                      3,098               Furniture & Equipment73                      21                      96                      63                      205                    ‐                     ‐                     ‐                     ‐                     ‐                     458                   Bond Obligations‐                    Debt Payment125                    125                    125                    125                    125                    125                    125                    125                    125                    ‐                     1,126               Total CIP Costs:475                   579                   549                   321                   1,474               660                   408                   157                   157                   32                     4,812               Funding Sources Subtotaled:General Fund (sourced from Property Taxes)23                      218                    153                    37                      109                    35                      33                      32                      32                      32                      704                   Grant/Donation/Developer35                       ‐                     ‐                     50                      494                    75                      75                      ‐                     ‐                     ‐                     729                   Secured Debt Proceeds (Open Space Projects Fun227                     91                       71                       58                       746                     ‐                     ‐                     ‐                     ‐                     ‐                     1,193               Anticipated Debt Proceeds‐                     ‐                     ‐                     ‐                     ‐                     425                    175                    ‐                     ‐                     ‐                     600                   ‐                    Recreation Impact Fee65                      145                    200                    50                      ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     460                   Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Open Space Funds125                    125                    125                    125                    125                    125                    125                    125                    125                    ‐                     1,126               Total Funding Sources475                   579                   549                   321                   1,474               660                   408                   157                   157                   32                     4,812               The Recreation & Parks Department is responsible for planning for future active and passive recreational needs for the community, including the purchase and development of additional land for parks, and expanding and improving facilities and equipment.  RECREATION & PARKS PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 12 of 34 GENERAL FUNDRECREATION AND PARKS OVERVIEW BY EXPENDITURERECREATION AND PARKS CIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Maggie LeugersChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Underwood Property ‐              ‐              ‐              100            85               ‐              ‐              ‐              ‐              ‐             185           Internal Parks Signage & Wayfinding8                 8                 6                 8                 ‐              ‐              ‐              ‐              ‐              ‐             30             Facilities23               17               18               27               29               35               33               32               32               32              278           South Village Soccer Field30               145             125            ‐              ‐              ‐              ‐              ‐              ‐              ‐             300           Overlook Park‐             ‐             75               ‐              ‐              ‐              ‐              ‐              ‐              ‐             75             Jaycee Park Neighborhood Facility‐             ‐             50               ‐              ‐              500             250            ‐              ‐              ‐             800           Red Rocks Improvements 84               ‐              ‐              ‐              1,200        ‐              ‐              ‐              ‐              ‐             1,284        Veteran Memorial Park Upgrades‐              195            ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             195           Wheeler Homestead Upgrades 65               13               90               55              5                 ‐              ‐              ‐              ‐              ‐             228           Bay Crest Park Playground/Site Improvements70               ‐              ‐             5                 ‐              ‐              ‐              ‐              ‐              ‐             75             WVPD Construction & Oversight 70               70               ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             140           Open Space Debt Payment125             125             125             125             125             125             125             125             125            ‐             1,126        Szymanski Tennis Courts‐             6                 ‐              ‐             30               ‐              ‐             ‐              ‐             ‐             36             Vet Memorial Basketball Courts‐              ‐             60               ‐              ‐              ‐              ‐             ‐              ‐             ‐             60             TOTAL ESTIMATED CIP EXPENDITURES:475           579           549           321            1,474        660           408           157           157           32             4,812       0The Recreation & Parks Department is responsible for planning for future active and passive recreational needs for the community, including the purchase and development of additional land for parks, expanding and improving facilities and equipment.  0DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 13 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Justin Rabidoux ‐ Public WorksSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal 52                       75                       90                       ‐                      223                     174                     6                         ‐                      ‐                      ‐                     620                      Land/ROW/Easement Acquisition ‐                      ‐                      15                       ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      15                      Construction ‐                      539                     250                     386                     529                     891                     1,255                 25                       ‐                      ‐                      3,875                Furniture & Equipment ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                     Total CIP Costs:52                      614                    355                    386                    752                    1,065                1,261                25                      ‐                     ‐                     4,510               Funding Sources Subtotaled:General Fund (sourced from Property Taxes) ‐                      ‐                      ‐                      ‐                      50                       ‐                      ‐                      ‐                      ‐                      ‐                      50                      ‐                     ‐                     Grant/Donation/Developer‐                      554                     295                     348                     423                     990                     627                     ‐                      ‐                      ‐                      3,237                Bond_Existing ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                     Bond_Future ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                     ‐                     Highway Impact Fee ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                     Recreation Impact Fee 52                       ‐                      ‐                      38                       279                     75                       634                     25                       ‐                      ‐                      1,103                ‐                     ‐                     ‐                     Trade‐In Generated Revenues ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                     Other ‐                      60                       60                       ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      ‐                      120                     Total Funding Sources:52                      614                    355                    386                    752                    1,065                1,261                25                      ‐                     ‐                     4,510               The Recreation Path projects respond to identified needs to build bicycle and pedestrian infrastructure to extend or connect existing facilities. CCRP recently scoped the Allen Road recreation path, Spear Street Jug Handle Recreation Path, Airport Drive/Prakway Path to Lime Kiln Road, and the Dorset Street Recreation Path between Old Cross Road and Autumn Hill Road.RECREATION PATHS CIP PROJECTS OVERVIEW: GENERAL FUNDRECREATION PATHS OVERVIEW BY EXPENDITURERECREATION PATH CIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Justin RabidouxChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Kimball Avenue Shared Use Path ‐              ‐              ‐              ‐              165             759             396             ‐              ‐              ‐             1,320        Allen Rd. Shared Use Path ‐              185             ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             185           Spear Street Jug Handle Shared Use Path ‐              104             ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             104           S. Dorset Street Shared Use Path52             275           275           ‐            ‐            ‐            ‐            ‐            ‐           ‐             602           Shelburne Road Ped/Bike Facilities ‐              ‐              ‐              ‐              58               289             231             ‐              ‐              ‐             578           Joy Drive ‐ Bike/Ped Facilities‐              ‐              ‐              ‐              ‐              17               76               25               ‐              ‐             118           Airport Drive/Parkway Shared Use Path to Lime Kiln Road ‐              ‐              40               186             ‐              ‐              ‐              ‐              ‐              ‐             226           Vale to Spear/Swift Streets  Path ‐              ‐              ‐              ‐              ‐              ‐              558             ‐              ‐              ‐             558           Holiday Inn to Patchen Road; parallel to Williston Road ‐              ‐              ‐              ‐              279             ‐              ‐              ‐              ‐              ‐             279           Sidewalk on north side of White St: Patchen to Airport Dr ‐              50               40               200             250             ‐              ‐              ‐              ‐              ‐             540           ‐            TOTAL ESTIMATED CIP EXPENDITURES:52              614            355            386            752            1,065         1,261         25              ‐             ‐            4,510       0The RECREATION PATH related CIP projects address identified needs in the City's bicycle and pedestrian infrastructure.  Bicycle and pedestrian related projects are also located within the Roadways and Sidewalks and City Center portions of the CIP.  These projects are new infrastructure that extend or connect existing facilities.   Chittenden County Regional Planning Commission will have undertaken scoping on behalf of the City in FY15 for Allen Road recreation path, Spear Street Jug Handle Recreation Path, Airport Drive/Prakway Path to Lime Kiln Road, and the Dorset Street Recreation Path between Old Cross Road and north of Autumn Hill Road.0none OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Justin Rabidoux ‐ Public WorksSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Studies, Design, Eng., Inspection, GC, Legal33 85 465 817 350 300 400 400 400 ‐ 3,250                Land/ROW/Easement Acquisition‐ ‐ ‐ ‐ 93 ‐ ‐ ‐ ‐ ‐ 93 Construction‐ 132 342 ‐ 7,117                970 200 4,000                3,000                ‐ 15,761              Furniture & Equipment‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Current Bond ObligationsTotal CIP Costs:33 217 807 817 7,560 1,270 600 4,400 3,400 ‐ 19,104 Funding Sources Subtotaled:General Fund (sourced from Property Taxes)‐  37‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 37 ‐ ‐ ‐ Grant_Donation_Developer Contribution‐ 130 192 329 4,754                970 600 4,400                3,400                ‐ 14,775              Bond_Existing‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Anticipated Bond‐ ‐ ‐ ‐ 2,596                ‐ ‐ ‐ ‐ ‐ 2,596                ‐ Highway Impact Fee‐ ‐ 215 445 210 300 ‐ ‐ ‐ ‐ 1,170                Recreation Impact Fee33 100 23 ‐ ‐ ‐ ‐ ‐ ‐ 156   Trade‐In Generated Revenues‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other‐ 50 300 20 ‐ ‐ ‐ ‐ ‐ ‐ 370 Total Funding Sources:33 217 807 817 7,560               1,270               600 4,400               3,400               ‐ 19,104             The ROAD and SIDEWALK related CIP projects (not including City Center which are presented seperately) address identified needs to augment or reconstruct the City's Roadway and Sidewalk inventory.  It includes short, mid and long range projects generated by transportation studies or development plans.  See also Recreation Path and City Center portion of the CIP for additional bicycle and pedestrian related infrastructure.  SIDEWALK AND ROADS PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 16 of 34 GENERAL FUNDROAD AND SIDEWALK IMPROVEMENTS OVERVIEW BY EXPENDITUREROAD AND SIDEWALK IMPROVEMENTS CIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Justin RabidouxChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Williston Road Access Management‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐           Intersection Improvements Airport Parkway‐Lime Kiln‐            50               200           ‐             ‐             ‐             ‐             ‐             ‐             ‐            250           Allen Rd. Sidewalks33             167           142           ‐            ‐            ‐            ‐            ‐            ‐           ‐            342           Shelburne Rd Crosswalk Imp‐             ‐             ‐            23               93               ‐             ‐             ‐             ‐             ‐            116           Connect Tilley to Community Drive‐             ‐             ‐            50               50               250           ‐             ‐             ‐             ‐            350           Van Sicklen‐Route 116 Intersection ‐             ‐             ‐             ‐             ‐             420           ‐             ‐             ‐             ‐            420           Spear Street Reconstruction ‐             ‐             315            325            2,596        ‐             ‐             ‐             ‐             ‐            3,236       Williston Road Improvements‐             ‐             100            369            4,221        ‐             ‐             ‐             ‐             ‐            4,690       Airport Drive Extension‐             ‐             ‐             ‐             300            300            600            4,400         3,400        ‐            9,000       Kimball Avenue/Community Drive Roundabouts‐             ‐            50               50               300            300           ‐             ‐             ‐             ‐            700           ‐           TOTAL ESTIMATED CIP EXPENDITURES: 33              217            807            817            7,560       1,270       600            4,400       3,400       ‐           19,104     0The ROAD and SIDEWALK IMPROVEMENTS CIP projects (not including City Center which are presented seperately) address identified facility needs in the City's Roadway and Sidewalk infrastructure.  It also includes many long range projects related to transportation studies.  See also Recreation Path and City Center portion of the CIP for roadway, bicycle and pedestrian related infrastructure.0DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 17 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Varies, see indiv sheetsSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Legal‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Land/ROW/Easement Acquisition‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Construction‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Furniture & Equipment30 15 36 31 32 35 16 43 36 18 292 ‐ Anticipated Debt Repayment‐ Debt Repayment ‐ 19 Gregory Fit UP‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Public Art‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total CIP Costs:30 15 36 31 32 35 16 43 36 18 292 Funding Sources Subtotaled:General Fund30 15 36 31 32 35 16 43 36 18 292  Grant_Donation_Developer Contribution‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Bond_Existing‐ ‐ Bond_Future‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Trade‐In Generated Revenues‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 19 Gregory Drive Lease Payment‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Funding Sources30 15 36 31 32 35 16 43 36 18 292 IT CIP PROJECTS OVERVIEW:IT projects include purchase of computers for new employees, and replace and upgrade computers that have reached End of Life. Replacement of existing servers as they reach End of Life.  Includes all departments except Police Department.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 18 of 34 GENERAL FUNDIT OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Changes from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:IT Hardware14             15             15             15             16             16             16             17             17             18            159         Servers16             ‐            21             16             16             19             ‐            26             19             ‐           133         TOTAL ESTIMATED CIP EXPENDITURES:30             15             36             31             32             35             16             43             36             18            292         IT capital projects  DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 19 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Varies, see indiv sheetsSUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Legal‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction10                      20                      20                      20                      20                      20                      20                      20                      20                      20                      190                   Furniture & Equipment‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                    Anticipated Debt Repayment‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Debt Repayment ‐ 19 Gregory Fit UP102                    102                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     203                   ‐                    ‐                    Total CIP Costs:112                   122                   20                     20                     20                     20                     20                     20                     20                     20                     393                   Funding Sources Subtotaled:General Fund10                      20                      20                      20                      20                      20                      20                      20                      20                      20                      190                                       Grant_Donation_Developer Contribution‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Bond_Existing‐                     ‐                    Bond_Future‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    ‐                     ‐                    Trade‐In Generated Revenues‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    19 Gregory Drive Lease Payment102                    102                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     203                   Total Funding Sources112                   122                   20                     20                     20                     20                     20                     20                     20                     20                     393                   ADMINISTRATION CIP PROJECTS OVERVIEW:The Administration portion of the CIP includes the expenses for the fit‐up of 19 Gregory and public art for the new city center.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 20 of 34 GENERAL FUNDADMINISTRATION OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Changes from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Fit‐Up of 2nd Story of 19 Gregory Drive102                     102‐            ‐            ‐            ‐            ‐            ‐            ‐            ‐             203Public Art10  20  20  20  20  20  20  20  20  20 190 TOTAL ESTIMATED CIP EXPENDITURES:112   12220  20  20  20  20  20  20  20  393ADMINISTRATION includes capital projects related to City Hall. DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 21 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCEDepartment Contact:Library‐Jennifer MurraySUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Estimated Costs Subtotaled:Studies, Design, Engineering, Inspection, GC, Lega‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Land/ROW/Easement Acquisition‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Construction‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Furniture & Equipment‐                     110                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     110                   ‐                    ‐                    ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Total CIP Costs:‐                    110                   ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    110                   Funding Sources Subtotaled:General Fund‐                     60                      ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     60                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    Grant_Donation_Developer Contribution‐                     50                      ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     50                     Bond_Existing‐                    Bond_Future‐                    ‐                    ‐                    Trade‐In Generated Revenues‐                    19 Gregory Drive Lease Payment‐                    Total Funding Sources‐                    110                   ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    110                   Replace the Bookmobile in order to coninue providing library materials to summer camps and special events, and begin delivery to housing for older adults.CIP PROJECTS OVERVIEW:DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 22 of 34 GENERAL FUNDLIBRARY OVERVIEW BY EXPENDITURECIP PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:Changes from FY 2016‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Bookmobile replacement‐            110           ‐            ‐            ‐            ‐            ‐            ‐            ‐            ‐           110         ‐          TOTAL ESTIMATED CIP EXPENDITURES:‐           110         ‐           ‐           ‐           ‐           ‐           ‐           ‐           ‐          110         library ‐Replace the Bookmobile in order to coninue providing library materials to summer camps and special events, and begin delivery to housing for older adults.DRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 23 of 34 OVERVIEW OF GENERAL FUNDCAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCECITY CENTER CIP PROJECTS OVERVIEW:Department Contact:Economic & Community Development/Ilona BlanchardSUMMARY FINANCIALS  (in $1,000)Prior YearsFY 2019FY 2020FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026FY 2027FY 2028Reserve ten‐years:Project  ten‐years:Financing ten‐years:Estimated Costs Subtotaled:Studies, Design, Eng., Insp., GC, Legal 4,258             5,915             4,210             3,789             1,750             777                ‐                 ‐                 ‐                 ‐                 ‐                16,441      Construction 2,509             10,272           18,004           19,188           13,017           7,769             ‐                 ‐                 ‐                 ‐                 ‐                68,249      Furniture & Equipment ‐                 ‐                 1,202             ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                1,202        City Debt Service ‐                 ‐                 575                786                1,000             1,060             1,060             1,060             1,060             1,060             1,060            8,721         TIF District Debt Service 135                517                1,756             2,335             3,762             3,858             4,187             4,179             4,170             4,161             4,151            33,076      To City Center CIP Reserve Fund 3,071             860                860                860                860                860                860                860                860                860                860               8,600        Total Project Costs (Estimated): 6,768            16,187          23,416          22,976          14,766          8,546            ‐                ‐                ‐                ‐               ‐                8,600         85,891      41,798      Funding Sources Subtotaled:General Fund 3,071             860                860                860                860                860                860                860                860                860                860               8,600        City Center CIP Reserve Fund 42                   180                449                612                777                837                837                837                837                837                837               180            6,862         Grant, Capital Campaign, Developer Contribu2,948             5,097             5,797             9,594             2,591             ‐                 ‐                 ‐                 ‐                 ‐                 ‐                23,078      ‐            City Debt Proceeds 1,042             2,612             5,892             2,994             2,905             824                ‐                ‐                ‐                 ‐                 ‐                15,226        ‐            Highway Impact Fee 1,103             381                ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                381           Recreation Impact Fee 128                ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                ‐             ‐             Public Facility Impact Fee‐                 ‐                 126                174                223                223                223                223                223                223                223               1,859         TIF District Financing Proceeds 1,505             7,617             11,728           10,388           9,271             7,722             ‐                 ‐                 ‐                 ‐                 ‐                46,726      Trade‐In Generated Revenues‐            Other ‐                 300                ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                 ‐                300           TIF District Revenues (Increment) 135                517                1,756             2,335             3,762             3,858             4,187             4,179             4,170             4,161             4,151            33,076      Total Project Funding:6,768            16,187          23,416          22,976          14,766          8,546            ‐                ‐                ‐                ‐                ‐               85,891     Total Debt Service:135               517                2,331            3,121            4,762            4,918            5,248            5,239            5,230            5,221            5,211           41,798      Total Reserve Funding Sourced From General Fund:860                860                860                860                860                860                860                860                860                860               8,600        Summary of costs and expenditures for TIF District elibible capital City Center projects including stormwater/wetland impact mitigation.  FY19 includes the Market Street construction,  and design for Garden Street (may also be construction),  Library and City Hall, Wlliston Road Streetscape, and a pedstrian bicycle facility over I‐89/Exit 14. Funding is a mix of TIF Financing, Reserve Funds, Impact Fees and anticipated or secured debt.  Grants are included for Market Street (secured), Williston Road Streetscape (secured) and the pedstrian bridge over I‐89 (unsecured).  Capital campaigns are also be required for building projects. GENERAL FUNDCITY CENTER OVERVIEW BY EXPENDITURECITY CENTER PROJECTS OVERVIEW:Total Estimated Revenues:Total Estimated Savings:Department Contact:   Ilona BlanchardChanges from FY 2018‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000) Prior YearsFY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Market Street3,265               3,350             1,665            ‐                ‐                           ‐                ‐                ‐                ‐                ‐                ‐               5,015        Garden Street795                  5,263             800               ‐                1,799                       442               ‐                ‐                ‐                ‐                ‐               8,304        City Center Park1,355               ‐                 ‐                330               987                          ‐                ‐                ‐                ‐                ‐                ‐               1,317        Community Recreation Center9                       180                 1,494            8,092            7,850                       ‐                ‐                ‐                ‐                ‐                ‐               17,617     City Hall225                  1,725             1,988            ‐                ‐                           ‐                ‐                ‐                ‐                ‐                ‐               3,713        Public Library875                  3,628             8,106            ‐                ‐                           ‐                ‐                ‐                ‐                ‐                ‐               11,734     Williston Road Streetscape93                     321                 1,865            ‐                ‐                           1,648            ‐                ‐                ‐                ‐                ‐               3,834        City Center ‐ Parking Garage‐                   ‐                 170               2,750            3,140                       6,315            ‐                ‐                ‐                ‐                ‐               12,375     Urban Park & Festival Streets‐                   300                 3,249            813               ‐                           ‐                ‐                ‐                ‐                ‐                ‐               4,362        Stormwater & Wetland Mitigation‐                   120                 1,100            1,100            990                          140               ‐                ‐                ‐                ‐                ‐               3,450        Pedestrian/Bicycle Access at I‐89 Exit 14150                  1,300             2,979            9,891            ‐                           ‐                ‐                ‐                ‐                ‐                ‐               14,170     PROJECT TOTAL EXPENDITURES: 6,768           16,187        23,416      22,976      14,766                8,546         ‐             ‐             ‐             ‐             ‐            85,891     All year (prior & future) Estimated Spending: 92,659      See City Center Grand Total For Reserve Fund Transfers from the General Fund ($860,000 annually).0CITY CENTER:  Expenditures are proposed in FY2019 for the construction of Market Street,  for design of Garden Street, the design of a  Public Library and City Hall combined building, and for a streetscape on the south side of Williston Road.   Funding is also programmed for design costs related to a pedestrian/bicycle improvement at exit 14, recreation facilities, and an urban park.  Funding is a mixture of reserve funds, impact fees, grants, capital campaigns, and debt proceeds backed by TIF District increment, reserve funds, and impact fees.  See the Grand Total CIP page or individual project pages for fund source breakdown.  0Projects have been rescheduled, costs and financing re‐estimated to correspond with best estimates on available funding and constructability. II.SEWER City of South Burlington Capital Improvement Program FY 2018-2027 PUBLIC HEARING DRAFT 11/18/2016 DRAFT SUMMARY PAGES SUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017 Page 26 of 34 SEWERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Current Bond Payments 1,517         1,517         1,272         1,272         1,272         1,272         1,272         1,272         1,272         1,272        13,211     Studies, Design, Eng., Inspection, GC, Legal140           65               200            300            150           ‐             ‐             ‐             ‐             ‐            855           Land/ROW/Easement Acquisition25               ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            25             Construction1,500         1,900         1,500        220            5,230         12,175      2,175        ‐             ‐             ‐            24,700     Furniture & Equipment (Fleet Purchase)65               ‐             ‐            70               135           80               ‐            75               ‐            80              505           Revolving Loan Repayment (New BB)270            245            245            245            245            245            245            245           ‐             ‐            1,985       Total CIP Costs:3,517       3,727       3,217       2,107       7,032        13,772     3,692       1,592       1,272       1,352       41,281     Funding Sources Subtotaled:Colchester portion of Airport Parkway Bond742            742            742            742            742            742            742            742            742           6,681       State Revolving Loan Fund1,500         1,900         1,500        320            2,380         12,175      2,175        ‐             ‐            21,950     Sewer Fund (Raised by Fees)1,275         1,085        975            1,045         3,910        855            775            850            530            1352.0612,650     Total Funding Sources:3,517        3,727        3,217        2,107        7,032        13,772     3,692        1,592        1,272        1,352       41,281     Sewer Capital Expenditures are replacement and maintenance based to keep levels of service consistant, improve the quality of service or reduce maintenance costs from year to year.  Capital Expenditures related to Barlett Bay  upgrades may include a capacity expansion  to meet future demand increases.Justin Rabidoux | Public WorksDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 27 of 34 SEWERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:Justin RabidouxChanges from FY 2018‐2027SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Fleet Replacement65              ‐           ‐             70               135            80               ‐             75              ‐                 80                    505                 Airport Parkway Outfall‐            ‐           ‐              220             230            ‐              ‐              ‐             ‐                 ‐                   450                 Bartlett Bay Updgrade40              40              200             200             5,000          10,000       ‐              ‐             ‐                 ‐                   15,480           Hinesburg Rd. PS and Dorset St. FM ‐            ‐           ‐              100             150             1,675          1,675         ‐             ‐                 ‐                   3,600              Hadley Area Sewer Divert to BB1,895        1,995       245             245             245             245             245             245            ‐                 ‐                   5,360              Lane Press Pump Station & Force Main‐            ‐            1,500         ‐              ‐              ‐              ‐              ‐             ‐                 ‐                   1,500              BBWWTF Phosphorous Limits Study‐            25              ‐              ‐              ‐              ‐              ‐              ‐             ‐                 ‐                   25                   Inflow & Infiltration Reduction‐            150          ‐              ‐              ‐              ‐              ‐              ‐             ‐                 ‐                   150                 Gravity Sleeves ‐            ‐           ‐              ‐              ‐              500             500            ‐             ‐                 ‐                   1,000              ‐                  TOTAL ESTIMATED CIP EXPENDITURES:2,000       2,210      1,945        835            5,760         12,500      2,420        320           ‐                80                   28,070           Sewer Capital Expenditures are replacement and maintenance based to keep levels of service consistant, improve service quality or reduce maintenance costs from year to year.  Capital Expenditures related to Barlett Bay  upgrades may include a capacity expansion to meet future demand increases.NoneDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 28 of 34 III.STORMWATER City of South Burlington Capital Improvement Program FY 2018-2027 PUBLIC HEARING DRAFT 11/18/2016 DRAFT SUMMARY PAGES SUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017 Page 29 of 34 STORMWATERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES  AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Current Note‐            Studies, Design, Eng., Inspection, GC, Legal‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Land/ROW/Easement Acquisition‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Construction737            833            941            1,063         1,213         1,382         1,576         2,047         2,000         2,200        13,992     Furniture & Equipment‐             ‐            56              4                 306            254           ‐             ‐             ‐             ‐            620           To Reserve Fund110            110            110            110            110            254            150            200            200            200           1,554       Total Storm Water CIP Costs:847            943            1,107       1,177       1,629       1,890       1,726       2,247       2,200       2,400       16,166     Funding Sources Subtotaled:Reserve Fund‐             ‐            56              4                 366            254            150            200            200            200           1,430       Grant_Donation_Developer Contribution45               45               45               45               45               45               45               45               ‐             100           459           TIF District Financing‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Trade‐In Generated Revenues‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Other‐Shelburne Intermunicipal Agreement80               80               80               80               80               80               80               80               80               ‐            720           Stormwater Fund (Raised by Stormwater Fees)722            818            926            1,048         1,138         1,511         1,451         1,922         1,920         2,100        13,557     Total Identified Stormwater Funding Sources:847            943            1,107       1,177       1,629       1,890       1,726       2,247       2,200       2,400       16,166     The Stormwater CIP includes upgrades to the Stormwater management capacity of the City, specialized fleet vehicles used in maintenance operations. Funding is a mix of Stormwater Fund (raised by fees), reserve funds, grants and special assessments.Justin RabidouxDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 30 of 34 STORMWATERCAPITAL IMPROVEMENT PROGRAM EXPENDITURE (BY PROJECT)CIP PROJECTS OVERVIEW:Department Contact:Justin RabidouxChanges from FY 2018 ‐2027 CIP:SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Fleet Replacement *110           110             166             114               416            508            150            200            200            200            2,174          Stormwater Projects737           833             941              1,063            1,213         1,382        1,576        2,047        2,000         2,200        13,992        ‐              TOTAL ESTIMATED CIP EXPENDITURES:847           943              1,107          1,177            1,629         1,890        1,726        2,247        2,200         2,400        16,166        *Excludes transfers to the Fleet Reserve Fund.The Stormwater CIP includes upgrades to the Stormwater management capacity of the City and specialized fleet vehicles used in maintenance operations.  Funding is a mix of Stormwater Fund (raised by fees), grants and special assessments , and reserve funds.NoneDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 31 of 34 IV. WATERDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 32 of 34 WATERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:SUMMARY FINANCIALS  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:Costs Subtotaled:Current Bond Payments 150            144            138           12               107            102           97              750           Studies, Design, Eng., Inspection, GC, Legal111           65               ‐             ‐             ‐             ‐             ‐             ‐             ‐            0176           Land/ROW/Easement Acquisition‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Construction258            682            136           ‐             ‐             ‐             ‐             ‐             ‐             ‐            1,076       Furniture & Equipment‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            ‐            Revolving Loan Repayment (New BB)‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐             ‐            0‐            Total CIP Costs:519            891            274           12              107            102           97              ‐             ‐             ‐            2,002       Funding Sources Subtotaled:‐            State Revolving Loan Fund65               565           ‐             ‐             ‐             ‐             ‐             ‐             ‐            630           Water Fund (Raised by Fees) 454            326            274           12               107            102           97               ‐             ‐            0 1372Total Funding Sources:519            891            274           12              107            102           97              ‐             ‐             ‐            2,002       Water Capital Expenditures are maintenance, replacement, or improvement based to sustain or improve levels of service, improve the quality of service or, reduce maintenance costs from year to year.Justin Rabidoux | Public WorksDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 33 of 34 WATERCAPITAL IMPROVEMENT PROGRAM EXPENDITURES AGGREGATED BY COSTS AND FUNDING SOURCECIP PROJECTS OVERVIEW:Department Contact:Justin RabidouxChanges from FY 16SUMMARY CIP EXPENDITURES  (in $1,000)FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Total:High Service 2 By‐Pass18              50             68                   AMR & Meter Replacement128           132          136            396                 Dorset Street East Tank Booster Station67              565          632                 National Guard Avenue PRV Vault156          156                 ‐                  ‐                  ‐                  ‐                  ‐                  ‐                  TOTAL ESTIMATED CIP EXPENDITURES:369           747          136           ‐            ‐            ‐            ‐            ‐            ‐                ‐                  1,252              Water Capital Expenditures are replacement, maintenance, and improvement based to keep levels of service consistent, improve service quality or reduce maintenance costs from year to year.NoneDRAFT SUMMARY PAGESSUMMARY PAGES FROM THE DRAFT FY19-28 CIP - updated 11/3/2017Page 34 of 34 GENERAL FUND ‐ CITY CENTERCAPITAL IMPROVEMENT PROGRAM EXPENDITUREPROJECT:Public Library80$         DEPARTMENT/STAFF CONTACT:FINANCIALS  (in $1,000)Prior YearsFY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Project:FinancingCosts (Estimated):Studies, Design, Engineering, Inspection, GC, Legal 875             1,459         583        2,917          Construction2,169          6,508      8,678          Furniture & Equipment1,015      1,015          City Debt Service309         309          309         309         309         309         309        309            309           2,779          TIF District Debt Service290         290          290         290         290         290         290        290            290           2,613          To City Center Reserve FundTOTAL PROJECT ESTIMATED COSTS:875              3,628          8,106      ‐           ‐           ‐           ‐           ‐           ‐          ‐            ‐           12,610       5,392          Funding Sources (Estimated):General Fund‐              Reserve Fund5                  ‐              239         239          239         239         239         239         239        239            239           5                  2,148          Grant/Capital Campaign1,239          2,675      ‐          3,914          City Debt Proceeds868             1,040          3,304      ‐           ‐          ‐         5,212          Highway Impact Fee‐              Recreation Impact Fee‐              Public Facilities Impact Fee‐             70            70            70           70           70           70           70          70              70             630              TIF District Financing Debt Proceeds2                  1,348.73     2,127      3,478          Other‐              TIF District Revenues (Increment)‐              290         290          290         290         290         290         290        290            290           2,613          TOTAL ESTIMATED PROJECT FUNDING:875             3,628        8,106     ‐          ‐         ‐         ‐         ‐         ‐        ‐           ‐           12,610       OTAL ESTIMATED DEBT SERVICE FUNDING:‐               599           599          599          599          599          599          599         599            599          5,392          STATUS: Recommendation with  construction estimate completed and sent to Council in 2013; approved in TIF Financing Plan, LBOT has Fundraising Committee, agreement City Council.DESCRIPTION:  Provide a downtown Public Library that provides resources for the education and recreation needs of the community in an atmosphere that is welcoming and accessible to all, where communication of ideas, enlightenment of citizens and personal enrichment can occur.OPERATING BUDGET IMPACT:   New staff TBDJUSTIFICATION: The Public Library has outgrown available space and the combined model; a separate Library will allow the Library to meet the growing needs of the City and to pursue it's mission.  Will support community life; be an attractor/anchor in City Center.AVG EST SAVINGS PER YEAR (1000s):FINANCIALS COMMENT:  30% TIF District Financing eligible.  Growth related costs may be impact fee eligible; ordinance updated needed. Project would be funded through public debt backed by CIP reserve funds, a capital campaign, TIF funds.  Prior Years estimated and included in the total.AVG ESTIMATED REVENUES PER YEAR:Community Library/Jennifer Murrayupdated 11/16/2017Draft FY 2019-2028 Capital Improvement Program - South Burlington, VT GENERAL FUND ‐ CITY CENTERCAPITAL IMPROVEMENT PROGRAM EXPENDITUREPROJECT:City HallDEPARTMENT/STAFF CONTACT:FINANCIALS  (in $1,000)Prior YearsFY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26FY 27FY 28Project:Financing:Costs (Estimated):Studies, Design, Engineering, Inspection, GC, Legal 225          225            300             750                Construction1,500        1,500         3,001             Furniture & Equipment188             188                City Debt Service211             211             211            211            211            211            211            211              211              1,900             TIF District Debt Service30                30               30              30              30              30              30              30                30                267                ‐                 TOTAL PROJECT ESTIMATED COSTS:225            1,725          1,988          ‐              ‐              ‐              ‐              3,938             2,167             Funding Sources (Estimated):General Fund‐                 Reserve Fund28             ‐             163             163             163            163            163            163            163            163              163              28                  1,469             Grant/Capital Campaign/Developer Contribution‐                 City Debt Proceeds 175           1,572        1,789         3,535             Highway Impact Fee‐                 Recreation Impact Fee‐                 Public Facilities Impact Fee‐             48                48               48              48              48              48              48              48                48                431                 TIF District Financing Debt Proceeds23              154            199             ‐              ‐             ‐             ‐             375                Other‐                 TIF District Revenues (Increment)‐             30                30               30              30              30              30              30              30                30                267                TOTAL ESTIMATED PROJECT FUNDING: 225           1,725        1,988         ‐             ‐            ‐            ‐            ‐            ‐            ‐              ‐              3,938             TOTAL ESTIMATED DEBT SERVICE FUNDING:‐              241             241             241             241             241             241             241             241             241             2,167             STATUS:   Program  Study and Task Force recommendation with PC Construction estimate completed and sent to Council in 2013. In design in FY2018.DESCRIPTION:  Construct a downtown City Hall which includes City functions related to the City Manager's Office, City Clerk, Planning and Zoning, and the Tax Assessor's Office in combination with a Public Library (Public Library costs shown separately on prior sheet).OPERATING BUDGET IMPACT:  should see cost savings through energy efficiency, and forgone costs to bring existing structure up to code.JUSTIFICATION:  Will serve the City for the next forty years and serve as an attracter/anchor in City Center.  It will bring the civic culture of South Burlington to the new downtown.  Some City Hall functions are scheduled to outgrow or have outgrown existing facilities such as the Clerk's Office.  Deficiencies in the current structure.AVG EST SAVINGS PER YEAR:FINANCIALS COMMENT:   This facility is eligible for 10% TIF District financing.  This could be eligible for Impact Fees, but no impact feeneed to be updated.  Prior Years is estimated and included in the total.  Cost estimate is higher then provided in TIF Financing Plan, seek to amend Plan once design cost estimates complete.AVG EST REVENUES PER YEAR:Economic and Community Development/Ilona Blanchardupdated 11/16/2017Draft FY 2019-2028 Capital Improvement Program - South Burlington, VT Page 1 of 2 MEMORANDUM TO: South Burlington City Council FROM: Andrew Bolduc, Esq., South Burlington City Attorney DATE: 12/4/17 RE: Ordinance Codification Project – First Reading of Ordinance Amendments and Possible Repeal Background For the next phase of the Ordinance Codification Project, I recommend the repeal of three ordinances warned for the December 4, 2017 council meeting that are obsolete and superseded by state statute. I also recommend some updates and formatting amendments to the City’s Smoking in Public of Public Access for codification. The recommended process for repeal is similar to that of adoption or amendment which is to have a first reading followed by notice of a public hearing and subsequent second reading. In order to allow proper notice, the second reading would be at the currently scheduled January 2, 2018 council meeting. Discussion 1) Ordinance Prohibiting Smoking in Places of Public Access This ordinance, enacted in 2004, was supplemental to state statute as then written. 18 V.S.A. Chapter 37 (Smoking in Public Places). What this ordinance provides that the state statute does not is the ability to issue civil fines/municipal tickets to individuals who possess “lighted tobacco products” in the common areas of enclosed indoor places of public access. The ordinance largely mirrored the language of Chapter 37 but provided for this additional enforcement authority along with an exception not in the statute to buildings owned and operated by social, fraternal, or religious organizations when used by the members, their guests or families. Since 2004, there have been a few changes in state law, notably the inclusion of tobacco substitutes. The proposed updates provide for an updated mirroring of the state statute along with the same additional enforcement mechanisms. The City’s Chief of Police has indicated he does not recall a single instance of a smoking complaint in his 11 years with the City. Despite the lack of an apparent need for enforcement, he still recommends keeping it on the books in case the need arises. After your review, recommend amendment as proposed. 2) Ordinance Relating to Procedure for Levying Special Assessments – Adopted 6/1/1962; Ordinance Regulating the Construction of Sidewalk and Storm Drain on White Street Between Williston Road and Airport Parkway Establishing a Local Improvement District and Levying Special Assessments According to Benefits Conferred Upon the Property in Said District – Adopted 8/8/1962; Ordinance Regulating the Construction of Sidewalk and Storm Drain on Page 2 of 2 Dorset Street Between the North Boundary Line of the Municipal Lot and the South Side of Williston Road - Adopted 8/26/1963 These three 1960’s special assessment ordinances appear to have been adopted pursuant to a statutory scheme that no longer exists and since been superseded by state statute. The City now uses the authority and process granted through 24 V.S.A. chapter 87 in order to levy a special assessment. As far as staff is aware, there are no outstanding debts on either of the two created improvement districts in the 1962 White Street or 1963 Dorset Street projects. Recommend Repeal. Recommendation For the reasons stated above, I recommend the council move to amend as presented and repeal the ordinances at first reading and cause a second reading and hearing to be warned for the first regular city council meeting in January. MOTION: I move that the council amend the Ordinance Prohibiting Smoking in Places of Public Access and repeal the three ordinances as warned for tonight’s meeting relating to special assessments and cause a short and concise one-paragraph description of the effects to be published in the Other Paper together with notice of a second reading and public hearing to consider the same for final passage at 7:15pm at the first regular city council meeting in January, currently scheduled for January 2, 2018. Ordinance Prohibiting Smoking in Places of Public Access ORDINANCE PROHIBITING SMOKING IN PLACES OF PUBLIC ACCESS 2 City of South Burlington Ordinance Ordinance Prohibiting Smoking in Places of Public Access.docx Table of Contents 1. Purpose and Authority ...................................................................................................................... 3 2. General Definitions ........................................................................................................................... 3 3. Smoking Prohibited ........................................................................................................................... 3 4. Exceptions ......................................................................................................................................... 3 5. Enforcement ..................................................................................................................................... 4 6. Civil Penalty; Waiver Fee ................................................................................................................... 4 7. Other Relief ....................................................................................................................................... 4 8. Severability ........................................................................................................................................ 4 ORDINANCE PROHIBITING SMOKING IN PLACES OF PUBLIC ACCESS 3 City of South Burlington Ordinance Ordinance Prohibiting Smoking in Places of Public Access.docx The Council of the City of South Burlington hereby ordains: 1. Purpose and Authority This Ordinance is adopted by the City Council of South Burlington under authority conferred by 24 V.S.A. § 2291(14), 18 V.S.A. Chapter 37, and Sections 103 and 104 of the City Charter. It is the purpose of this Ordinance to promote the public health, safety and welfare of residents of and visitors to the City of South Burlington by prohibiting smoking in places of public access. This Ordinance shall constitute a civil ordinance within the meaning of 24 V.S.A. Chapter 59. 2. General Definitions The following words, terms, and phrases, when used in this Ordinance, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Place of Public Access The same meaning contained in 18 V.S.A. § 1741(2), as now enacted or hereafter amended. Publicly Owned Buildings and Offices The same meaning contained in 18 V.S.A. § 1741(2), as now enacted or hereafter amended. Tobacco Products The same meaning contained in 7 V.S.A. § 1001, as now enacted or hereafter amended. Tobacco Substitutes The same meaning contained in 7 V.S.A. § 1001, as now enacted or hereafter amended. 3. Smoking Prohibited All persons shall be prohibited from possessing any lighted Tobacco Products or using Tobacco Substitutes in the common areas of all enclosed indoor places of public access and publicly owned buildings and offices. No person who owns, manages, operates or otherwise controls any premises described above shall knowingly allow any person to possess any lighted Tobacco Products or use Tobacco Substitutes at any time such property is open to the public. 4. Exceptions The restrictions in Section 3 on possession of lighted Tobacco Products and use of Tobacco Substitutes shall not apply to: (A) Buildings owned and operated by social, fraternal, or religious organizations when used by the membership of the organization, their guests or families, or any facility that is rented or leased for private functions from which the public is excluded and for which arrangements are under the control of the sponsor of the function; (B) Areas not commonly open to the public of owner-operated businesses with no employees; ORDINANCE PROHIBITING SMOKING IN PLACES OF PUBLIC ACCESS 4 City of South Burlington Ordinance Ordinance Prohibiting Smoking in Places of Public Access.docx (C) Use of Tobacco Substitutes in a business that does not sell food or beverages but is established for the sole purpose of providing a setting for patrons to purchase and use Tobacco Substitutes and related paraphernalia. 5. Enforcement Any person who violates a provision of this Ordinance or who violates any condition of a license issued hereunder shall be subject to a civil penalty of up to $800 per day for each day that such violation continues. Any South Burlington Police Officer shall be authorized to act as the Issuing Municipal Official to issue and pursue before the Judicial Bureau a municipal complaint. Each day the violation continues shall constitute a separate violation. A municipal complaint may, at the discretion of the Issuing Municipal Official, be dismissed upon the successful completion of a restorative justice program through the South Burlington Community Justice Center. 6. Civil Penalty; Waiver Fee An Issuing Municipal Official is authorized to recover civil penalties in the following amounts for each violation: First offense $160 Second offense $320 Third offense $480 Fourth offense $640 Fifth and subsequent offenses $800 An Issuing Municipal Official is authorized to recover a waiver fee, in lieu of a civil penalty, in the following amount, for any person who declines to contest a municipal complaint and pays the waiver fee: First Offense $100 Second offense $250 Third offense $400 Fourth offense $550 Fifth and subsequent offenses $700 7. Other Relief In addition to the enforcement procedures available before the Judicial Bureau, the City Manager is authorized to commence a civil action to obtain injunctive and other appropriate relief or to pursue any other remedy authorized by law. 8. Applicability and Severability (A) This Ordinance controls only those activities treated and does not supersede any state or federal law or consistent local regulation. ORDINANCE PROHIBITING SMOKING IN PLACES OF PUBLIC ACCESS 5 City of South Burlington Ordinance Ordinance Prohibiting Smoking in Places of Public Access.docx (B) Any part or provision of this Ordinance shall be considered severable and the invalidity of any part or section shall not be held to invalidate any other part or provision of this Ordinance. Adopted at South Burlington, Vermont this _____ day of __________________, 2017, and to be effective upon adoption. SOUTH BURLINGTON CITY COUNCIL _________________________________ Helen Riehle, Chair _________________________________ Meaghan Emery, Vice-Chair _________________________________ Tim Barritt, Clerk _________________________________ Thomas Chittenden _________________________________ Pat Nowak Received and recorded this ______ day of _____________________, 2017. _________________________________ Donna Kinville, City Clerk Expenditure Report-October, 2017 General Fund Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Total CITY COUNCIL $296,399.00 $77,805.00 26.25%$218,594.00 $0.00 Total ADMINISTRATIVE INSURANCE $4,079,643.05 $1,070,638.83 26.24%$3,009,004.22 $72,701.94 Total CITY MANAGER $633,992.30 $195,623.31 30.86%$438,368.99 $44,674.84 Total LEGAL, ACCOUNTING, ACTUARY $271,386.17 $79,363.76 29.24%$192,022.41 $14,670.84 Total ADMINISTRATIVE SERVICES $720,993.10 $160,722.69 22.29%$560,270.41 $26,866.20 Total INFORMATION TECHNOLOGY $122,739.40 $38,503.56 31.37%$84,235.84 $9,665.43 Total CITY CLERK $251,734.18 $72,865.68 28.95%$178,868.50 $14,887.59 Total ASSESSING/TAX/FINANCE $313,713.59 $102,428.11 32.65%$211,285.48 $22,973.91 Total PLANNING/DESIGN REVIEW $414,356.90 $103,570.08 25.00%$310,786.82 $26,799.47 Total OPERATING TRANSFERS OUT $469,200.00 $447,000.00 95.27%$22,200.00 $0.00 Total GENERAL GOVERNMENT EXP.$7,574,157.69 $2,348,521.02 31.01%$5,225,636.67 $233,240.22 Total FIRE DEPARTMENT $2,659,158.75 $942,943.53 35.46%$1,716,215.22 $177,246.56 Total ELECTRICAL INSPECTIONS $2,700.00 $1,355.79 50.21%$1,344.21 $33.61 Total AMBULANCE $746,933.26 $268,332.11 35.92%$478,601.15 $71,454.54 Total POLICE DEPARTMENT $4,921,066.57 $1,406,217.26 28.58%$3,514,849.31 $338,075.30 Total PUBLIC SAFETY $8,329,858.58 $2,618,848.69 31.44%$5,711,009.89 $586,810.01 Total OPERATING TRANSFERS OUT $860,000.00 $862,892.16 100.34%($2,892.16)$1,755.00 Total HIGHWAY DEPARTMENT $3,372,871.58 $667,816.99 19.80%$2,705,054.59 $90,493.03 Total RECREATION ADMINISTRATION $341,167.09 $116,629.68 34.19%$224,537.41 $25,734.22 Total PROGRAMS $30,500.00 $2,859.64 9.38%$27,640.36 $1,096.32 Total RED ROCKS PARK $19,963.00 $10,620.10 53.20%$9,342.90 $28.76 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Total FACILITIES $641,107.50 $7,824.04 1.22%$633,283.46 $723.90 Total LEISURE ARTS $3,600.00 $0.00 0.00%$3,600.00 $0.00 Total SPECIAL ACTIVITIES $116,300.00 $75,587.86 64.99%$40,712.14 $7,576.29 Total COMMUNITY LIBRARY $488,379.12 $116,458.06 23.85%$371,921.06 $28,870.88 Total CAPITAL/PARK MAINTENANCE $235,327.87 $86,730.82 36.86%$148,597.05 $20,749.43 Total CULTURE AND RECREATION $1,876,344.58 $416,710.20 22.21%$1,459,634.38 $84,779.80 Total OTHER OPERATING ENTITIES $683,764.00 $325,900.18 47.66%$357,863.82 $0.00 Total CURRENT PRINCIPAL $861,966.00 $533,589.00 61.90%$328,377.00 $533,589.00 Total CURRENT INTEREST $607,601.00 $71,401.64 11.75%$536,199.36 $71,401.64 Total All Funds $24,166,563.43 $7,845,679.88 32.47%$16,320,883.55 $1,602,068.70 Expenditure Report-October, 2017 General Fund Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,500.00 $0.00 0.00%$2,500.00 $0.00 Housing Trust $50,000.00 $0.00 0.00%$50,000.00 $0.00 Designated Reserve $150,000.00 $0.00 0.00%$150,000.00 $0.00 Advertising $3,000.00 $2,734.00 91.13%$266.00 $0.00 G.B.I.C.$5,000.00 $0.00 0.00%$5,000.00 $0.00 V.L.C.T.$21,344.00 $21,391.00 100.22%($47.00)$0.00 Chamber of Commerce $4,035.00 $0.00 0.00%$4,035.00 $0.00 Social Services $40,600.00 $39,300.00 96.80%$1,300.00 $0.00 CCTV-Clickable Meetings $10,000.00 $10,000.00 100.00%$0.00 $0.00 Councilors $5,480.00 $0.00 0.00%$5,480.00 $0.00 Liquor Control $300.00 $0.00 0.00%$300.00 $0.00 Front Porch Forum $4,140.00 $4,380.00 105.80%($240.00)$0.00 Total CITY COUNCIL $296,399.00 $77,805.00 26.25%$218,594.00 $0.00 ADMINISTRATIVE INSURANCE Salaries $116,684.39 $37,393.31 32.05%$79,291.08 $9,274.81 Payment to Sickbank Fund $125,000.00 $125,000.00 100.00%$0.00 $0.00 ADP Timeclock Charge $2,400.00 $0.00 0.00%$2,400.00 $0.00 Fringe Benefits $18,975.00 $8,197.94 43.20%$10,777.06 $225.97 FICA/Medicare $8,926.36 $2,891.19 32.39%$6,035.17 $717.17 Vision Plan $14,233.25 $4,489.07 31.54%$9,744.18 $1,114.84 Short Term Disability Pla $28,985.20 $6,303.68 21.75%$22,681.52 $0.00 Group Health Insurance $1,854,765.00 $445,546.10 24.02%$1,409,218.90 $11,763.34 Bank - Benefits $18,000.00 $1,998.53 11.10%$16,001.47 $60.84 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Group Life Insurance $16,718.00 $12,864.52 76.95%$3,853.48 $0.00 Group Dental Insurance $116,422.60 $41,123.34 35.32%$75,299.26 $0.00 Pension $1,043,549.25 $38,940.20 3.73%$1,004,609.05 $38,940.20 ICMA Match $148,221.00 $48,676.28 32.84%$99,544.72 $10,604.77 Workers Comp Insurance $341,445.00 $173,074.86 50.69%$168,370.14 $0.00 Property Insurance $206,818.00 $122,538.12 59.25%$84,279.88 $0.00 VLCT Unemployment Insuran $8,500.00 $1,661.69 19.55%$6,838.31 $0.00 Deductibles/Coinsurance $10,000.00 $0.00 0.00%$10,000.00 $0.00 INSURANCE REIMBURSEMENT $0.00 ($60.00)100.00%$60.00 $0.00 Total ADMINISTRATIVE INSURANCE $4,079,643.05 $1,070,638.83 26.24%$3,009,004.22 $72,701.94 CITY MANAGER City Mgr.Salaries-Perm.$503,905.71 $148,379.52 29.45%$355,526.19 $35,078.60 Leave Time Turn-In $4,437.80 $0.00 0.00%$4,437.80 $0.00 FICA/Medicare $38,548.79 $11,828.40 30.68%$26,720.39 $2,747.44 Office Supplies $4,600.00 $638.13 13.87%$3,961.87 $165.63 Advertising $10,000.00 $772.80 7.73%$9,227.20 $298.00 Telephone $2,500.00 $844.93 33.80%$1,655.07 $232.80 Postage $1,500.00 $0.00 0.00%$1,500.00 $0.00 Dues and Subscriptions $2,500.00 $37.20 1.49%$2,462.80 $0.00 Printing $3,000.00 $0.00 0.00%$3,000.00 $0.00 Consulting Fees $55,000.00 $31,874.40 57.95%$23,125.60 $5,955.92 Travel & Training $8,000.00 $1,247.93 15.60%$6,752.07 $196.45 Total CITY MANAGER $633,992.30 $195,623.31 30.86%$438,368.99 $44,674.84 LEGAL, ACCOUNTING, ACTUARY FICA/Medicare $7,339.89 $285.58 3.89%$7,054.31 $0.00 Dues and Subscriptions $4,100.00 $1,300.66 31.72%$2,799.34 $0.00 Hiring-required testing $1,000.00 $192.50 19.25%$807.50 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Payroll Processing Fees $20,000.00 $5,832.29 29.16%$14,167.71 $1,295.36 Appeals/Abatements $10,000.00 $702.75 7.03%$9,297.25 $592.00 Gen Govt. Actuaries/Pensi $22,000.00 $0.00 0.00%$22,000.00 $0.00 Gen Govt. Audit/Accountin $26,000.00 $5,600.00 21.54%$20,400.00 $0.00 Legal/Labor/Suits $85,000.00 $34,490.12 40.58%$50,509.88 $4,808.72 Legal Costs $95,946.28 $30,959.86 32.27%$64,986.42 $7,974.76 Total LEGAL, ACCOUNTING, ACTUARY $271,386.17 $79,363.76 29.24%$192,022.41 $14,670.84 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,500.00 $600.54 40.04%$899.46 $205.19 Vehicle - Maintenance $2,500.00 $1,164.70 46.59%$1,335.30 $805.95 Office Equipment Fees $12,000.00 $2,333.15 19.44%$9,666.85 $0.00 Muni Bld Cleaning Service $27,000.00 $9,316.23 34.50%$17,683.77 $2,349.41 City Hall Maintenance $20,000.00 $12,608.13 63.04%$7,391.87 $152.71 Contingency Fund-Infrastr $140,000.00 $12,150.00 8.68%$127,850.00 $12,150.00 HVAC Maintenance $1,450.00 $336.00 23.17%$1,114.00 $0.00 Positive Pay Fee $800.00 $218.60 27.33%$581.40 $61.68 Electricity-City Hall $30,000.00 $7,400.65 24.67%$22,599.35 $0.00 Utilities-City Hall $20,000.00 $783.44 3.92%$19,216.56 $0.00 Street Lights $142,000.00 $32,985.44 23.23%$109,014.56 $10,353.34 Stormwater User Rent $306,000.00 $77,269.50 25.25%$228,730.50 $0.00 Urban Art Project Park $1,500.00 $0.00 0.00%$1,500.00 $0.00 Emergency Mgmt Center $1,500.00 $0.00 0.00%$1,500.00 $0.00 Generator Prevent Maint.$1,500.00 $0.00 0.00%$1,500.00 $0.00 Council/Board Secretary $13,243.10 $3,556.31 26.85%$9,686.79 $787.92 Total ADMINISTRATIVE SERVICES $720,993.10 $160,722.69 22.29%$560,270.41 $26,866.20 INFORMATION TECHNOLOGY IT Staff $56,422.40 $18,657.00 33.07%$37,765.40 $4,675.20 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October FICA/Medicare $4,317.00 $1,444.10 33.45%$2,872.90 $362.04 Computer Software $20,700.00 $5,503.55 26.59%$15,196.45 $85.59 IT Utility Services $17,800.00 $3,441.00 19.33%$14,359.00 $0.00 Computer Hardware $18,500.00 $9,212.91 49.80%$9,287.09 $4,487.60 IT Service $5,000.00 $245.00 4.90%$4,755.00 $55.00 Total INFORMATION TECHNOLOGY $122,739.40 $38,503.56 31.37%$84,235.84 $9,665.43 CITY CLERK City Clerk Salaries-Perm.$197,276.81 $59,680.44 30.25%$137,596.37 $13,636.81 Leave Time Turn-In $3,055.37 $0.00 0.00%$3,055.37 $0.00 Overtime $1,000.00 $229.14 22.91%$770.86 $0.00 FICA/Medicare $15,402.00 $4,726.96 30.69%$10,675.04 $1,079.18 General Supplies $2,500.00 $1,188.67 47.55%$1,311.33 $67.90 Animal Control $4,700.00 $927.90 19.74%$3,772.10 $0.00 Election Expenses $8,500.00 $0.00 0.00%$8,500.00 $0.00 Telephone $400.00 $48.57 12.14%$351.43 $16.47 Postage $1,500.00 $0.00 0.00%$1,500.00 $0.00 Dues and Subscriptions $350.00 $160.00 45.71%$190.00 $0.00 Printing $350.00 $0.00 0.00%$350.00 $0.00 Contractual Services $4,000.00 $4,000.00 100.00%$0.00 $0.00 Board of Civil Authority $2,000.00 $0.00 0.00%$2,000.00 $0.00 Election Workers $2,500.00 $0.00 0.00%$2,500.00 $0.00 BCA Appeals/Abatements $500.00 $0.00 0.00%$500.00 $0.00 Office Equip Maintenance $2,000.00 $1,042.62 52.13%$957.38 $0.00 Travel & Training $4,200.00 $861.38 20.51%$3,338.62 $87.23 Photocopier Lease Prin $1,500.00 $0.00 0.00%$1,500.00 $0.00 Total CITY CLERK $251,734.18 $72,865.68 28.95%$178,868.50 $14,887.59 ASSESSING/TAX Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Assessing/Tax Sal.-Perm.$273,955.59 $85,595.16 31.24%$188,360.43 $21,072.02 Overtime $0.00 $371.65 100.00%($371.65)$0.00 FICA/Medicare $20,958.00 $7,210.59 34.40%$13,747.41 $1,720.70 Office Supplies $1,900.00 $589.67 31.04%$1,310.33 $99.45 Tax Sales Advertising $500.00 $0.00 0.00%$500.00 $0.00 Telephone $300.00 $64.13 21.38%$235.87 $21.74 Postage $6,500.00 $2,835.84 43.63%$3,664.16 $2,835.84 Dues and Memberships $750.00 $0.00 0.00%$750.00 $0.00 Printing $3,500.00 $3,999.11 114.26%($499.11)($2,835.84) NEMRC/APEX $1,350.00 $1,376.96 102.00%($26.96)$0.00 Travel & Training $4,000.00 $385.00 9.63%$3,615.00 $60.00 Total ASSESSING/TAX $313,713.59 $102,428.11 32.65%$211,285.48 $22,973.91 PLANNING/DESIGN REVIEW Planning Salaries-Perm.$298,489.90 $90,929.64 30.46%$207,560.26 $22,960.01 Overtime $6,300.00 $1,335.24 21.19%$4,964.76 $498.09 FICA/Medicare $23,317.00 $7,179.40 30.79%$16,137.60 $1,855.77 Office Supplies $3,000.00 $1,122.82 37.43%$1,877.18 $697.40 Public Meeting Advertisin $4,000.00 $488.80 12.22%$3,511.20 $50.00 Telephone $350.00 $34.01 9.72%$315.99 $11.53 Postage $1,000.00 $0.00 0.00%$1,000.00 $0.00 Dues and Subscriptions $1,500.00 $0.00 0.00%$1,500.00 $0.00 Document Printing $2,000.00 $1,004.21 50.21%$995.79 $0.00 Consultants $55,000.00 $0.00 0.00%$55,000.00 $0.00 Committee Support $2,900.00 $0.00 0.00%$2,900.00 $0.00 Payment for GIS Services $2,500.00 $0.00 0.00%$2,500.00 $0.00 PC/DRB Stipends $8,500.00 $0.00 0.00%$8,500.00 $0.00 Travel & Training $5,500.00 $1,475.96 26.84%$4,024.04 $726.67 Total PLANNING/DESIGN REVIEW $414,356.90 $103,570.08 25.00%$310,786.82 $26,799.47 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $155,000.00 100.00%$0.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00%$0.00 $0.00 Open Space Reserve Fund $285,000.00 $285,000.00 100.00%$0.00 $0.00 To undesignated reserve f $21,000.00 ($1,200.00)-5.71%$22,200.00 $0.00 Total OPERATING TRANSFERS OUT $469,200.00 $447,000.00 95.27%$22,200.00 $0.00 Total GENERAL GOVERNMENT EXP.$7,574,157.69 $2,348,521.02 31.01%$5,225,636.67 $233,240.22 PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $1,639,591.27 $459,882.97 28.05%$1,179,708.30 $106,985.50 Holiday Pay $166,540.00 $87,777.41 52.71%$78,762.59 $19,980.41 Fair Labor Standard O/T $118,544.88 $2,366.82 2.00%$116,178.06 $496.44 F/D Overtime - Fill-In $120,000.00 $104,108.88 86.76%$15,891.12 $20,392.85 F/D Overtime - Training $39,500.00 $18,807.40 47.61%$20,692.60 $8,184.31 F/D Overtime - Emerg Call $7,000.00 $1,902.85 27.18%$5,097.15 $129.04 Wellness/Fitness $7,000.00 $0.00 0.00%$7,000.00 $0.00 Fire-Off Duty Outside Emp $3,000.00 $470.00 15.67%$2,530.00 $150.00 Payment to Sick Bank Fund $3,600.00 $0.00 0.00%$3,600.00 $0.00 New Employee Training $7,500.00 $0.00 0.00%$7,500.00 $0.00 FICA/Medicare $167,362.60 $53,665.64 32.07%$113,696.96 $12,436.32 Office Supplies $2,000.00 $96.99 4.85%$1,903.01 $15.99 Vaccinations-HEP $1,000.00 $0.00 0.00%$1,000.00 $0.00 REHAB Supplies $300.00 $40.68 13.56%$259.32 $0.00 Station Operating Supply $4,500.00 $265.67 5.90%$4,234.33 $0.00 Maintenance Tools $420.00 $67.58 16.09%$352.42 $0.00 Uniforms-Career $19,000.00 $5,788.35 30.47%$13,211.65 $2,254.35 Firefighting Clothing $12,000.00 $10,485.07 87.38%$1,514.93 $482.52 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Vehicle Tools $1,000.00 $0.00 0.00%$1,000.00 $0.00 Gas Chief's vehicle & rei $3,200.00 $528.59 16.52%$2,671.41 $172.04 Diesel Fuel $18,000.00 $4,709.86 26.17%$13,290.14 $1,342.02 Oil $600.00 $0.00 0.00%$600.00 $0.00 Films and Books $1,000.00 $0.00 0.00%$1,000.00 $0.00 Fire Prevention Materials $2,500.00 $0.00 0.00%$2,500.00 $0.00 Fire Extinguishers $600.00 $0.00 0.00%$600.00 $0.00 Airpacks Maintenance $4,500.00 $642.28 14.27%$3,857.72 $567.98 Telephone $14,000.00 $3,721.66 26.58%$10,278.34 $461.08 Postage-Tool Shipping $450.00 $81.57 18.13%$368.43 $0.00 Dues and Subscriptions $1,500.00 $275.00 18.33%$1,225.00 $224.00 Contractural Services $0.00 $1,137.50 100.00%($1,137.50)$0.00 Fire Station Maintenance $14,000.00 $3,217.08 22.98%$10,782.92 $312.21 HVAC Maintenance $0.00 $369.00 100.00%($369.00)$0.00 Laundry and Bedding $900.00 $0.00 0.00%$900.00 $0.00 Radio Repair $1,500.00 $0.00 0.00%$1,500.00 $0.00 Vehicle Maintenance $16,000.00 $4,458.51 27.87%$11,541.49 $0.00 Vehicle Repair $20,000.00 $7,058.52 35.29%$12,941.48 $0.00 Equipment R & M $7,500.00 $2,332.72 31.10%$5,167.28 $0.00 Truck Tires $5,200.00 $0.00 0.00%$5,200.00 $0.00 Computers Contract ACS $4,500.00 $2,302.79 51.17%$2,197.21 $0.00 Conferences $1,000.00 $0.00 0.00%$1,000.00 $0.00 Training Schools $7,600.00 $56.55 0.74%$7,543.45 $18.85 Training Equipment $750.00 $300.00 40.00%$450.00 $0.00 Recruiting & Testing $1,000.00 $176.00 17.60%$824.00 $0.00 Fire Station #2 Heat/Elec $12,500.00 $3,827.90 30.62%$8,672.10 $884.51 Fire Safety Equipment $32,000.00 $0.00 0.00%$32,000.00 $0.00 F/D Furniture/Equipment $2,500.00 $1,756.14 70.25%$743.86 $1,756.14 Firefighting Equipment-ho $12,500.00 $6,234.50 49.88%$6,265.50 $0.00 Public Safety Communicati $0.00 $1,031.05 100.00%($1,031.05)$0.00 Note on Quint Fire Truck $153,000.00 $153,000.00 100.00%$0.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Copier $500.00 $0.00 0.00%$500.00 $0.00 Total FIRE DEPARTMENT $2,659,158.75 $942,943.53 35.46%$1,716,215.22 $177,246.56 ELECTRICAL INSPECTIONS Uniforms-Electrical Insp $500.00 $79.98 16.00%$420.02 $0.00 Vehicle-Gas and Repairs $1,200.00 $1,175.81 97.98%$24.19 $33.61 Dues and Subscriptions $250.00 $0.00 0.00%$250.00 $0.00 Training Costs $500.00 $100.00 20.00%$400.00 $0.00 Equipment Purchase $250.00 $0.00 0.00%$250.00 $0.00 Total ELECTRICAL INSPECTIONS $2,700.00 $1,355.79 50.21%$1,344.21 $33.61 AMBULANCE Permanent Salaries $381,171.16 $136,552.76 35.82%$244,618.40 $34,095.43 EMT Pay $84,602.52 $25,299.58 29.90%$59,302.94 $6,019.42 Holiday Pay $45,420.00 $22,568.21 49.69%$22,851.79 $5,565.92 Fair Labor Standard OT $29,180.74 $8,478.60 29.06%$20,702.14 $2,039.55 Overtime Fill-In $25,000.00 $20,751.84 83.01%$4,248.16 $7,609.01 Overtime - Training $12,000.00 $4,761.35 39.68%$7,238.65 $1,591.61 Overtime - Emergency Call $5,000.00 $334.75 6.70%$4,665.25 $111.65 Wellness $1,500.00 $390.00 26.00%$1,110.00 $150.00 FICA/MEDI $39,908.84 $15,670.94 39.27%$24,237.90 $4,160.70 Office Supplies $2,000.00 $77.98 3.90%$1,922.02 $0.00 Medical Supplies-Disposab $28,800.00 $7,089.07 24.61%$21,710.93 $2,359.76 Medical Supplies-Oxygen $3,500.00 $706.29 20.18%$2,793.71 $124.80 Medical Equipment Replace $6,500.00 $9,258.09 142.43%($2,758.09)$0.00 Uniforms-Career $6,000.00 $3,068.97 51.15%$2,931.03 $2,254.35 Diesel Fuel $6,500.00 $1,498.54 23.05%$5,001.46 $436.54 Training Films and Books $750.00 $205.00 27.33%$545.00 $0.00 Telephone $5,000.00 $1,535.08 30.70%$3,464.92 $98.79 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Billing Postage $2,000.00 $0.00 0.00%$2,000.00 $0.00 Dues & Subscriptions $500.00 $120.00 24.00%$380.00 $0.00 Radio Repair $1,000.00 $0.00 0.00%$1,000.00 $0.00 Vehicle Maintenance $2,500.00 $133.72 5.35%$2,366.28 $0.00 Vehicle Repair $3,000.00 $67.01 2.23%$2,932.99 $67.01 Equipment R&M $1,250.00 $0.00 0.00%$1,250.00 $0.00 Office Equip Maintenance $350.00 $249.70 71.34%$100.30 $0.00 Billing Software/Upgrades $4,000.00 $2,584.63 64.62%$1,415.37 $0.00 Med Equipment Maintenance $1,000.00 $0.00 0.00%$1,000.00 $0.00 Training Programs $6,000.00 $6,930.00 115.50%($930.00)$4,770.00 Training Equipment $500.00 $0.00 0.00%$500.00 $0.00 To Reserve Fund-Training $10,000.00 $0.00 0.00%$10,000.00 $0.00 EMS Patient Care Discript $32,000.00 $0.00 0.00%$32,000.00 $0.00 Total AMBULANCE $746,933.26 $268,332.11 35.92%$478,601.15 $71,454.54 POLICE DEPARTMENT Police Salaries-Permanent $3,199,305.83 $867,294.02 27.11%$2,332,011.81 $215,733.67 Police Salaries-Other $15,000.00 $17,512.09 116.75%($2,512.09)$4,909.12 Police Salaries-Overtime $319,930.58 $101,617.43 31.76%$218,313.15 $23,743.34 Holiday Pay $182,271.43 $75,547.93 41.45%$106,723.50 $18,313.32 Shift Differential $63,432.16 $14,159.38 22.32%$49,272.78 $3,559.67 Off-Duty Police Salary $20,000.00 $19,450.00 97.25%$550.00 $1,980.00 Fitness $6,000.00 $3,900.00 65.00%$2,100.00 $3,900.00 FICA/Medicare $294,826.57 $84,872.58 28.79%$209,953.99 $20,892.14 Office Supplies $10,500.00 $2,492.29 23.74%$8,007.71 $196.25 Range Supplies $12,000.00 $11,494.24 95.79%$505.76 $162.00 Radio Equipment-Supplies $300.00 $0.00 0.00%$300.00 $0.00 Investigative Supplies $8,120.00 $1,062.76 13.09%$7,057.24 $304.00 Youth Services Supplies $5,000.00 $0.00 0.00%$5,000.00 $0.00 Traffic Unit Supplies $2,000.00 $411.38 20.57%$1,588.62 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October K-9 Supplies $4,000.00 $1,435.28 35.88%$2,564.72 $175.99 Janitorial Supplies $3,200.00 $1,121.10 35.03%$2,078.90 $314.38 Uniform Supplies $35,000.00 $3,262.76 9.32%$31,737.24 $365.18 Tires $9,800.00 $0.00 0.00%$9,800.00 $0.00 Gas and Oil $70,000.00 $13,465.93 19.24%$56,534.07 $4,868.57 Telephone $32,000.00 $9,160.39 28.63%$22,839.61 $979.77 Postage $2,200.00 $433.70 19.71%$1,766.30 $10.59 Dues and Subscriptions $2,100.00 $180.00 8.57%$1,920.00 $0.00 Towing Services $1,000.00 $0.00 0.00%$1,000.00 $0.00 Crime Prevention Supplies $4,500.00 $600.00 13.33%$3,900.00 $150.00 Building Maintenance $11,000.00 $2,964.90 26.95%$8,035.10 $0.00 3rd Floor Lease $135,100.00 $3,044.31 2.25%$132,055.69 $758.00 Uniform Cleaning $15,000.00 $2,543.75 16.96%$12,456.25 $994.45 Office Equip. Contract $6,000.00 $5,953.14 99.22%$46.86 $0.00 Generator Prevent Maint $800.00 $0.00 0.00%$800.00 $0.00 Radio Equip. Maintenance $2,000.00 $0.00 0.00%$2,000.00 $0.00 Vehicle Repair $48,000.00 $18,018.14 37.54%$29,981.86 $3,464.76 Computer Connections Syst $14,000.00 $0.00 0.00%$14,000.00 $0.00 Equipment Maintenance $2,000.00 $0.00 0.00%$2,000.00 $0.00 Records Management System $7,600.00 $0.00 0.00%$7,600.00 $0.00 Consulting Services $15,000.00 $4,712.50 31.42%$10,287.50 $2,237.50 IT/Computer Contractor/So $5,000.00 $15.79 0.32%$4,984.21 $0.00 Animal Control Contracts $24,900.00 $3,541.71 14.22%$21,358.29 $0.00 Conferences $6,000.00 $457.91 7.63%$5,542.09 $350.00 In-Service Training $28,500.00 $5,756.59 20.20%$22,743.41 $1,242.62 Recruiting & Testing $4,000.00 $1,275.00 31.88%$2,725.00 $575.00 Tuition Reimbursement $3,800.00 $0.00 0.00%$3,800.00 $0.00 Electric-Police Dept.$50,000.00 $16,709.10 33.42%$33,290.90 $0.00 Heat/Hot Water $6,500.00 $148.41 2.28%$6,351.59 $0.00 Radio Installation Utilit $500.00 $0.00 0.00%$500.00 $0.00 Building Common Area Fees $60,000.00 $17,893.84 29.82%$42,106.16 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Cleaning/Building Service $34,200.00 $10,781.00 31.52%$23,419.00 $2,695.00 Vehicles and Equipment $82,000.00 $55,974.86 68.26%$26,025.14 $24,050.00 Vehicle Equipment $18,000.00 $0.00 0.00%$18,000.00 $0.00 Police Computerization $38,680.00 $26,953.05 69.68%$11,726.95 $1,149.98 Total POLICE DEPARTMENT $4,921,066.57 $1,406,217.26 28.58%$3,514,849.31 $338,075.30 Total PUBLIC SAFETY $8,329,858.58 $2,618,848.69 31.44%$5,711,009.89 $586,810.01 OPERATING TRANSFERS OUT To undesignated reserve f $0.00 $2,892.16 100.00%($2,892.16)$1,755.00 To Capital Improvements $860,000.00 $860,000.00 100.00%$0.00 $0.00 Total OPERATING TRANSFERS OUT $860,000.00 $862,892.16 100.34%($2,892.16)$1,755.00 STREETS & HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm.$692,158.58 $241,817.38 34.94%$450,341.20 $58,015.87 Highway Salaries-Overtime $25,000.00 $4,844.41 19.38%$20,155.59 $344.56 FICA/Medicare $54,863.00 $19,751.90 36.00%$35,111.10 $4,665.75 Office Supplies $1,750.00 $294.76 16.84%$1,455.24 $0.00 Traffic Light Supplies $30,000.00 $11,736.38 39.12%$18,263.62 $1,199.11 Sign Supplies $7,500.00 $344.74 4.60%$7,155.26 $0.00 City Highways Material $32,500.00 $10,051.30 30.93%$22,448.70 $1,763.77 Road Striping $10,000.00 $3,321.09 33.21%$6,678.91 $0.00 Winter Salt $100,000.00 $0.00 0.00%$100,000.00 $0.00 Winter Sand $300.00 $0.00 0.00%$300.00 $0.00 Winter Liquid Deicer Addi $12,500.00 $0.00 0.00%$12,500.00 $0.00 Building Supplies $1,500.00 $771.95 51.46%$728.05 $279.30 Uniforms $21,000.00 $3,900.75 18.58%$17,099.25 $184.20 Vehicle Repair Parts $85,000.00 $22,525.44 26.50%$62,474.56 $3,598.41 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October School Bus Parts $32,500.00 $11,637.06 35.81%$20,862.94 $1,125.49 Gasoline $22,500.00 $618.11 2.75%$21,881.89 ($1,627.66) Oil $7,000.00 $2,513.76 35.91%$4,486.24 ($62.65) Diesel Fuel $25,000.00 $4,480.60 17.92%$20,519.40 ($4,692.01) Diesel/Gasoline Non City $150,000.00 $32,880.28 21.92%$117,119.72 $12,658.25 Fuel Station Maintenance $1,500.00 $100.00 6.67%$1,400.00 $0.00 Advertising $1,500.00 $1,500.00 100.00%$0.00 $0.00 Telephone/Internet $8,800.00 $1,585.08 18.01%$7,214.92 $459.83 Building Maintenance $32,500.00 $11,198.74 34.46%$21,301.26 $1,260.87 HVAC Maintenance $3,750.00 $1,172.09 31.26%$2,577.91 $0.00 Generator Prevent Maint $1,000.00 $0.00 0.00%$1,000.00 $0.00 Tree Care $7,500.00 $2,142.65 28.57%$5,357.35 $0.00 Consulting Services $20,000.00 $715.82 3.58%$19,284.18 $0.00 Equipment Rental/Purchase $1,750.00 $0.00 0.00%$1,750.00 $0.00 Office Equipment Maintnce $2,000.00 $573.40 28.67%$1,426.60 $0.00 Travel & Training $6,500.00 $4,685.15 72.08%$1,814.85 $1,154.45 Utilities - Garage $18,500.00 $4,815.46 26.03%$13,684.54 $1,532.21 Utilities-Garage Heat $15,000.00 $366.32 2.44%$14,633.68 $0.00 Traffic Lights $31,000.00 $5,451.25 17.58%$25,548.75 $1,841.84 Vehicle Replacement $253,000.00 $164,749.41 65.12%$88,250.59 $0.00 Highway Paving $575,000.00 $91,271.62 15.87%$483,728.38 $6,791.44 Curbs and Sidewalks $7,500.00 $1,285.09 17.13%$6,214.91 $0.00 Special Projects $1,075,000.00 $4,715.00 0.44%$1,070,285.00 $0.00 Total HIGHWAY DEPARTMENT $3,372,871.58 $667,816.99 19.80%$2,705,054.59 $90,493.03 Total STREETS & HIGHWAYS $3,372,871.58 $667,816.99 19.80%$2,705,054.59 $90,493.03 CULTURE AND RECREATION RECREATION ADMINISTRATION Rec.Admin.Salaries-Perm.$283,246.09 $94,442.92 33.34%$188,803.17 $22,553.60 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Leave Time Turn-In $6,000.00 $0.00 0.00%$6,000.00 $0.00 FICA/Medicare $22,128.00 $7,415.87 33.51%$14,712.13 $1,768.04 Office Supplies $3,000.00 $348.08 11.60%$2,651.92 $17.23 Telephone $1,200.00 $638.67 53.22%$561.33 $199.08 Postage $350.00 $0.00 0.00%$350.00 $0.00 Dues and Subscriptions $1,343.00 $1,025.00 76.32%$318.00 $0.00 Scholarships $1,000.00 $0.00 0.00%$1,000.00 $0.00 Printing $10,000.00 $7,412.00 74.12%$2,588.00 $39.00 Software/Printer Contract $4,400.00 $35.79 0.81%$4,364.21 $0.00 Travel & Training $5,000.00 $4,129.07 82.58%$870.93 $1,157.27 Lease Printer and Copier $3,500.00 $1,182.28 33.78%$2,317.72 $0.00 Total RECREATION ADMINISTRATION $341,167.09 $116,629.68 34.19%$224,537.41 $25,734.22 PROGRAMS General Supplies $11,200.00 $1,407.57 12.57%$9,792.43 $1,074.26 Advertising $5,000.00 $0.00 0.00%$5,000.00 $0.00 Senior Programs $3,500.00 $680.12 19.43%$2,819.88 $22.06 Special Events $7,800.00 $771.95 9.90%$7,028.05 $0.00 School Use $3,000.00 $0.00 0.00%$3,000.00 $0.00 Total PROGRAMS $30,500.00 $2,859.64 9.38%$27,640.36 $1,096.32 RED ROCKS PARK Red Rocks Park Salaries $16,500.00 $8,954.18 54.27%$7,545.82 $0.00 FICA/Medicare $1,263.00 $738.72 58.49%$524.28 $0.00 General Supplies $500.00 $124.39 24.88%$375.61 $0.00 Printing $1,000.00 $741.78 74.18%$258.22 $0.00 Utilities $700.00 $61.03 8.72%$638.97 $28.76 Total RED ROCKS PARK $19,963.00 $10,620.10 53.20%$9,342.90 $28.76 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October FACILITIES Park Salaries $3,000.00 $0.00 0.00%$3,000.00 $0.00 FICA/Medicare $229.50 $0.00 0.00%$229.50 $0.00 Supplies $9,000.00 $5,921.93 65.80%$3,078.07 $359.72 Fuel-Gas $1,500.00 $181.29 12.09%$1,318.71 $0.00 Facilities Maintenance $2,400.00 $369.09 15.38%$2,030.91 $0.00 Electric-Jaycee Park $1,600.00 $595.10 37.19%$1,004.90 $150.73 Electric-Dorset Park $1,500.00 $605.69 40.38%$894.31 $167.43 Electric-Overlook Park $350.00 $63.36 18.10%$286.64 $20.88 Electric-Tennis Courts $550.00 $87.58 15.92%$462.42 $25.14 Capital Projects $125,112.00 $0.00 0.00%$125,112.00 $0.00 Capital Items $77,000.00 $0.00 0.00%$77,000.00 $0.00 Facilities Improvements $172,366.00 $0.00 0.00%$172,366.00 $0.00 Capital Items $246,500.00 $0.00 0.00%$246,500.00 $0.00 Total FACILITIES $641,107.50 $7,824.04 1.22%$633,283.46 $723.90 LEISURE ARTS Chorus Directors $3,600.00 $0.00 0.00%$3,600.00 $0.00 Total LEISURE ARTS $3,600.00 $0.00 0.00%$3,600.00 $0.00 SPECIAL ACTIVITIES Salaries $0.00 $4,064.29 100.00%($4,064.29)$2,044.26 FICA/MEDI $0.00 $335.31 100.00%($335.31)$168.66 Adult Programs $33,500.00 $1,749.85 5.22%$31,750.15 $878.00 Special Events $0.00 $202.49 100.00%($202.49)$202.49 Youth Programs $25,000.00 $7,783.80 31.14%$17,216.20 $4,171.30 Driver's Education $19,000.00 $0.00 0.00%$19,000.00 $0.00 Great Escape Tickets $6,500.00 $8,412.00 129.42%($1,912.00)$0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Afternoon Skiing-Middle S $10,000.00 $0.00 0.00%$10,000.00 $0.00 City Fest $20,000.00 $32,100.60 160.50%($12,100.60)$0.00 Bikes and Bites $0.00 $20,939.52 100.00%($20,939.52)$111.58 Telephone $2,300.00 $0.00 0.00%$2,300.00 $0.00 Total SPECIAL ACTIVITIES $116,300.00 $75,587.86 64.99%$40,712.14 $7,576.29 COMMUNITY LIBRARY Library Salaries $329,489.12 $91,633.97 27.81%$237,855.15 $23,471.90 FICA/Medicare $25,340.00 $7,167.42 28.29%$18,172.58 $1,853.06 Library Supplies $5,800.00 $664.12 11.45%$5,135.88 $369.89 Books - Adult $18,000.00 $2,920.79 16.23%$15,079.21 $1,157.52 Books - Children $9,550.00 $61.70 0.65%$9,488.30 $0.00 DVDs/CDs-Adult $5,500.00 $1,412.45 25.68%$4,087.55 $638.02 DVDs/CDs-Children $2,300.00 $353.26 15.36%$1,946.74 $244.80 Program Supplies-Arts/Cra $2,000.00 $124.62 6.23%$1,875.38 $104.87 Bookmobile Maintenance $500.00 $18.44 3.69%$481.56 $0.00 Postage $600.00 $0.00 0.00%$600.00 $0.00 Dues and Subscriptions $800.00 $665.91 83.24%$134.09 $125.00 Online & Print Subscripti $9,000.00 $2,804.05 31.16%$6,195.95 $0.00 School Use $61,100.00 $0.00 0.00%$61,100.00 $0.00 Community Programs $6,000.00 $0.00 0.00%$6,000.00 ($150.00) Repair/Maintenance Librar $1,400.00 $487.50 34.82%$912.50 $0.00 Computer Operations $3,000.00 $3,000.00 100.00%$0.00 $0.00 Travel & Training $2,800.00 $1,400.00 50.00%$1,400.00 $960.00 Library Equipment $0.00 $910.55 100.00%($910.55)$0.00 Computer Improvements $2,400.00 $2,450.00 102.08%($50.00)$0.00 C/L Photocopier Lease Pri $2,800.00 $383.28 13.69%$2,416.72 $95.82 Total COMMUNITY LIBRARY $488,379.12 $116,458.06 23.85%$371,921.06 $28,870.88 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm.$176,600.87 $74,421.55 42.14%$102,179.32 $17,524.77 Parks Salaries Other $14,250.00 $0.00 0.00%$14,250.00 $0.00 Park Maint.Sal.-Overtime $1,000.00 $1,224.06 122.41%($224.06)$591.40 FICA/Medicare $14,677.00 $5,927.90 40.39%$8,749.10 $1,405.07 Park Supplies $28,500.00 $5,091.50 17.86%$23,408.50 $1,091.57 Cemetery Supplies $300.00 $0.00 0.00%$300.00 $0.00 Homestead at Wheeler Park $0.00 $65.81 100.00%($65.81)$136.62 Total CAPITAL/PARK MAINTENANCE $235,327.87 $86,730.82 36.86%$148,597.05 $20,749.43 Total CULTURE AND RECREATION $1,876,344.58 $416,710.20 22.21%$1,459,634.38 $84,779.80 OTHER OPERATING ENTITIES County Court $143,000.00 $140,828.85 98.48%$2,171.15 $0.00 Winooski Valley Park $57,231.00 $0.00 0.00%$57,231.00 $0.00 C.C.T.A.$447,693.00 $149,231.33 33.33%$298,461.67 $0.00 Regional Planning $35,840.00 $35,840.00 100.00%$0.00 $0.00 Total OTHER OPERATING ENTITIES $683,764.00 $325,900.18 47.66%$357,863.82 $0.00 Total OTHER ENTITIES $683,764.00 $325,900.18 47.66%$357,863.82 $0.00 CURRENT PRINCIPAL, BONDS Public Works Facility $98,568.00 $98,568.00 100.00%$0.00 $98,568.00 Kennedy Dr Reconstrction $22,508.00 $22,508.00 100.00%$0.00 $22,508.00 Lime Kiln Bridge $22,508.00 $22,508.00 100.00%$0.00 $22,508.00 PENSION LIABILITY-PRINCIP $328,377.00 $0.00 0.00%$328,377.00 $0.00 F/D Building Improvements $30,005.00 $30,005.00 100.00%$0.00 $30,005.00 Police Headquarters $360,000.00 $360,000.00 100.00%$0.00 $360,000.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Total CURRENT PRINCIPAL, BONDS $861,966.00 $533,589.00 61.90%$328,377.00 $533,589.00 CURRENT INTEREST, BONDS Public Works Facility $19,343.00 ($16,832.35)-87.02%$36,175.35 ($16,832.35) Kennedy Dr Recnstrction $8,167.00 $2,913.81 35.68%$5,253.19 $2,913.81 Lime Kiln Bridge $8,167.00 $2,913.81 35.68%$5,253.19 $2,913.81 PENSION LIABILITY-INTERES $332,572.00 $0.00 0.00%$332,572.00 $0.00 Sewer Note-Solar Array $12,005.00 $0.00 0.00%$12,005.00 $0.00 F/D Building Improvements $10,951.00 $3,884.35 35.47%$7,066.65 $3,884.35 Police Headquarters $216,396.00 $78,522.02 36.29%$137,873.98 $78,522.02 Total CURRENT INTEREST, BONDS $607,601.00 $71,401.64 11.75%$536,199.36 $71,401.64 Total GENERAL FUND $24,166,563.43 $7,845,679.88 32.47%$16,320,883.55 $1,602,068.70 Total All Funds $24,166,563.43 $7,845,679.88 32.47%$16,320,883.55 $1,602,068.70 Expenditure Report-October, 2017 Sewer Fund Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October W/POLLUTION CONTROL EXPS. Salaries-Permanent $485,988.50 $153,317.31 31.55%$332,671.19 $35,137.08 Payment to Highway-wages $280,543.46 $284,050.98 101.25%($3,507.52)$876.88 Leave Time Turn-In $6,950.96 $0.00 0.00%$6,950.96 $0.00 Salaries-Overtime $37,289.28 $12,039.27 32.29%$25,250.01 $3,135.90 Payment to Sick Bank Fund $5,000.00 $0.00 0.00%$5,000.00 $0.00 Payroll Svc & Testing to $2,250.00 $700.00 31.11%$1,550.00 $0.00 PAFO Certification $9,000.00 $0.00 0.00%$9,000.00 $0.00 Sick Bank Payouts $10,000.00 $0.00 0.00%$10,000.00 $0.00 Fringe Benefits $1,700.00 $300.00 17.65%$1,400.00 $0.00 FICA/Medicare $38,383.00 $13,066.90 34.04%$25,316.10 $3,075.09 Payment to Highway-FICA/M $22,944.08 $22,944.08 100.00%$0.00 $0.00 Vision Plan $911.04 $345.56 37.93%$565.48 $86.39 Disability Income $1,785.36 $383.32 21.47%$1,402.04 $0.00 Long Term Disability Insu $3,315.00 $1,604.92 48.41%$1,710.08 $0.00 Group Health Insurance $129,178.12 $29,486.08 22.83%$99,692.04 $414.00 Benefit Reimbursed to Hig $78,218.44 $78,218.44 100.00%$0.00 $0.00 Group Life Insurance $1,011.00 $851.44 84.22%$159.56 $0.00 Group Dental Insurance $6,096.36 $2,860.08 46.91%$3,236.28 $0.00 Pension $79,419.22 $15,669.95 19.73%$63,749.27 $15,669.95 ICMA Match $18,138.94 $5,252.66 28.96%$12,886.28 $1,398.26 Pension Payment to Highwa $85,518.83 $85,518.82 100.00%$0.01 $0.00 Pension Note Payment $38,675.00 $0.00 0.00%$38,675.00 $0.00 Office Supplies $1,250.00 $600.28 48.02%$649.72 $0.00 Plant Supplies $85,000.00 $41,716.99 49.08%$43,283.01 $26,825.89 Ferrous Chloride $200.00 $0.00 0.00%$200.00 $0.00 Polymer $95,000.00 $13,451.00 14.16%$81,549.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Sewer Line Maint/Supplies $10,000.00 $2,581.00 25.81%$7,419.00 $0.00 Pumping Station Supplies $22,500.00 $9,759.09 43.37%$12,740.91 $869.69 Laboratory Supplies $12,000.00 $2,194.91 18.29%$9,805.09 $571.23 Caustic Soda and Lime $58,000.00 $19,794.20 34.13%$38,205.80 $5,060.46 Alum $90,000.00 $22,055.91 24.51%$67,944.09 $2,592.92 Water-Airport-B/B-Pump $1,750.00 $342.43 19.57%$1,407.57 $0.00 Generator Preventive Main $6,000.00 $35.70 0.60%$5,964.30 $35.70 Clothing Supplies $3,500.00 $1,063.17 30.38%$2,436.83 $116.00 Truck Parts $6,500.00 $4,776.55 73.49%$1,723.45 $188.41 Gas - Diesel Fuel - Oil $12,000.00 $6,861.58 57.18%$5,138.42 $1,109.99 Fuel - Airport Parkway $45,000.00 $5,313.83 11.81%$39,686.17 $0.00 Fuel - Bartlett Bay $5,000.00 $78.06 1.56%$4,921.94 $0.00 Telephone and Alarms $5,600.00 $891.00 15.91%$4,709.00 $220.14 Postage $50.00 $0.00 0.00%$50.00 $0.00 Memberships/Dues $650.00 $0.00 0.00%$650.00 $0.00 Discharge Permits $15,000.00 $2,803.71 18.69%$12,196.29 $0.00 Workers Comp Insurance $17,100.00 $5,654.94 33.07%$11,445.06 $0.00 Property Insurance $45,000.00 $15,795.75 35.10%$29,204.25 $0.00 Unemployment Insurance $1,500.00 $214.20 14.28%$1,285.80 $0.00 Safety $10,000.00 $3,690.23 36.90%$6,309.77 $248.00 Billing Payment to CWD $37,000.00 $24,665.00 66.66%$12,335.00 $24,665.00 Soil/Sludge Management $135,000.00 $21,165.27 15.68%$113,834.73 $8,663.54 Discharge Water Testing $1,200.00 $0.00 0.00%$1,200.00 $0.00 Landfill Fees $4,000.00 $0.00 0.00%$4,000.00 $0.00 HVAC Maintenance $12,500.00 $852.00 6.82%$11,648.00 $0.00 To GF-Audit/Actuary $0.00 $6,214.00 100.00%($6,214.00)$0.00 Auditing $6,214.00 $0.00 0.00%$6,214.00 $0.00 Engineering/Consulting $75,000.00 $3,397.51 4.53%$71,602.49 $0.00 Landfill Engineering $12,500.00 $793.50 6.35%$11,706.50 $0.00 PMT TO STORMWATER-GIS $4,000.00 $0.00 0.00%$4,000.00 $0.00 Office Equipment Contract $1,000.00 $0.00 0.00%$1,000.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Wireless Communication $1,500.00 $668.48 44.57%$831.52 $125.90 Administrative Services $150,336.00 $150,336.00 100.00%$0.00 $0.00 IT Service $4,500.00 $0.00 0.00%$4,500.00 $0.00 Burlington Sewer Lines $240,000.00 $0.00 0.00%$240,000.00 $0.00 Travel & Training $4,500.00 $1,157.00 25.71%$3,343.00 $310.00 Hinesburg Rd Pumping Dsgn $5,000.00 $0.00 0.00%$5,000.00 $0.00 Utilities-Pumping Station $59,000.00 $16,331.56 27.68%$42,668.44 $5,151.79 Utilities--L/Fill Station $4,500.00 $0.00 0.00%$4,500.00 $0.00 Electric-Airport Parkway $200,000.00 $45,217.65 22.61%$154,782.35 $0.00 Electric-Bartlett Bay $110,000.00 $28,909.69 26.28%$81,090.31 $9,478.75 Replacement-Vehicles $268,000.00 $42,331.66 15.80%$225,668.34 $0.00 Building Improvements $7,500.00 $29.57 0.39%$7,470.43 $0.00 Pumps Replacements $40,000.00 $5,098.74 12.75%$34,901.26 $0.00 Pump Repairs $30,000.00 $17,948.05 59.83%$12,051.95 $0.00 Loan for Airport Parkway $1,272,059.00 $0.00 0.00%$1,272,059.00 $0.00 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00%$245,000.00 $0.00 Scope BTV/SB Sewer $75,000.00 $91,723.70 122.30%($16,723.70)$0.00 Capital Improvements-CIP $50,000.00 $0.00 0.00%$50,000.00 $0.00 Total W/POLLUTION CONTROL EXPS.$4,946,225.59 $1,323,123.72 26.75%$3,623,101.87 $146,026.96 Total ENTERPRISE FUND/W.P.C.$4,946,225.59 $1,323,123.72 26.75%$3,623,101.87 $146,026.96 Total All Funds $4,946,225.59 $1,323,123.72 26.75%$3,623,101.87 $146,026.96 Expenditure Report-October, 2017 Stormwater Fund Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October S/WATER UTILITIES EXPS Salaries-Permanent $431,262.83 $122,651.70 28.44%$308,611.13 $26,911.10 Leave Time Turn-In $3,000.00 $0.00 0.00%$3,000.00 $0.00 Salaries-Overtime $20,000.00 $881.92 4.41%$19,118.08 $0.00 Payroll Svc & Testing to $880.00 $480.00 54.55%$400.00 $0.00 Fringe Benefits $3,600.00 $331.80 9.22%$3,268.20 $10.60 FICA/Medicare $34,664.66 $10,117.07 29.19%$24,547.59 $2,213.37 Vision Plan $798.98 $150.38 18.82%$648.60 $30.68 Disability Income Insuran $1,975.26 $312.64 15.83%$1,662.62 $0.00 Group Health Insurance $89,546.13 $29,315.07 32.74%$60,231.06 $830.80 Reimburse to Highway Bene $10,429.13 $10,429.12 100.00%$0.01 $0.00 Group Life Insurance $893.25 $557.96 62.46%$335.29 $0.00 Group Dental Insurance $6,281.72 $1,475.42 23.49%$4,806.30 $0.00 Pension $37,031.53 $0.00 0.00%$37,031.53 $0.00 ICMA Match $23,641.09 $5,439.27 23.01%$18,201.82 $1,283.73 Pension Note Payment $26,510.00 $0.00 0.00%$26,510.00 $0.00 Office Supplies $1,750.00 $418.31 23.90%$1,331.69 $63.70 Small Equipment/Tools $3,000.00 $124.01 4.13%$2,875.99 $0.00 Uniforms/Supplies $4,500.00 $2,005.68 44.57%$2,494.32 $29.20 Vehicle Parts $0.00 ($18.93)100.00%$18.93 $0.00 Gasoline $3,000.00 $1,301.07 43.37%$1,698.93 $346.11 Oil $350.00 $268.96 76.85%$81.04 $34.98 Diesel Fuel $6,000.00 $1,786.10 29.77%$4,213.90 $345.26 Permit Requirement-Educat $10,500.00 $7,969.00 75.90%$2,531.00 $0.00 Telephone $2,250.00 $412.78 18.35%$1,837.22 $138.93 Postage $125.00 $0.00 0.00%$125.00 $0.00 Membership/Dues $400.00 $0.00 0.00%$400.00 $0.00 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Discharge Permits Renewal $21,500.00 $0.00 0.00%$21,500.00 $0.00 Workers Comp Insurance $5,100.00 $3,092.20 60.63%$2,007.80 $0.00 Property Insurance $12,300.00 $6,084.91 49.47%$6,215.09 $0.00 Unemployment Insurance $2,000.00 $443.11 22.16%$1,556.89 $0.00 GIS-Fees/Software $11,500.00 $0.00 0.00%$11,500.00 $0.00 Sediment & Depris Disposa $1,000.00 $0.00 0.00%$1,000.00 $0.00 Water Quality Monitoring $35,000.00 $3,915.35 11.19%$31,084.65 ($43.50) Building/Grounds Maint $1,500.00 $0.00 0.00%$1,500.00 $0.00 Vehicle Maintenance $6,500.00 $2,393.04 36.82%$4,106.96 $562.44 Storm System Maint Materi $45,000.00 $6,886.34 15.30%$38,113.66 $14.99 Printing $200.00 $0.00 0.00%$200.00 $0.00 Legal Services $17,500.00 $1,521.59 8.69%$15,978.41 $824.00 To GF-Audit and Actuary $3,555.00 $3,555.00 100.00%$0.00 $0.00 Engineering-Watershed $60,000.00 $2,223.75 3.71%$57,776.25 $0.00 Engineering-Nghbrhd Asst $0.00 $4,442.00 100.00%($4,442.00)$4,442.00 Billing Payment CWD $43,000.00 $24,665.00 57.36%$18,335.00 $24,665.00 Office Equipment Maintena $600.00 $0.00 0.00%$600.00 $0.00 Equipment Rental $1,000.00 $0.00 0.00%$1,000.00 $0.00 Administrative Services $134,392.00 $134,392.00 100.00%$0.00 $0.00 Conference/Training Expen $5,000.00 $1,545.28 30.91%$3,454.72 $385.00 S/W Bldg Utilities $3,500.00 $590.82 16.88%$2,909.18 $167.41 Stormwater Pumps Electric $300.00 $63.83 21.28%$236.17 $20.65 Vehicles/Equipment $200,000.00 $42,331.66 21.17%$157,668.34 $0.00 Stormwater Capital Projec $1,685,000.00 $1,026,239.95 60.90%$658,760.05 $200.00 Office Furniture/Equipmen $1,000.00 $0.00 0.00%$1,000.00 $0.00 Flow Restoration Plan Ana $15,000.00 $0.00 0.00%$15,000.00 $0.00 Reimbursement to Highway $18,772.43 $18,772.43 100.00%$0.00 $0.00 Total S/WATER UTILITIES EXPS $3,052,609.01 $1,479,567.59 48.47%$1,573,041.42 $63,476.45 Total STORM WATER UTILITIES $3,052,609.01 $1,479,567.59 48.47%$1,573,041.42 $63,476.45 Year-to-Date % Budget FY 2018 Account Budget Expenditures Expended $ (+/-)Paid October Total All Funds $3,052,609.01 $1,479,567.59 48.47%$1,573,041.42 $63,476.45 Revenue Report-October, 2017 General Fund Estimated Received % Budget FY 2018 Account Revenue To Date Received $ (+/-)Received-October Total PROPERTY TAX REVENUE $14,635,417.79 ($4,539,133.42)31.01%$10,096,284.37 ($290,804.11) Total LOCAL OPTION TAXES $3,696,658.00 ($398,520.81)10.78%$3,298,137.19 $0.00 Total TAX REVENUE $18,332,075.79 ($4,937,654.23)26.93%$13,394,421.56 ($290,804.11) Total INTEREST/PENALTY ON TAX $278,800.00 $258.93 -0.09%$279,058.93 ($6,358.76) Total CITY MANAGER $443,886.00 ($380,185.43)85.65%$63,700.57 ($78.35) Total CITY CLERK $225,000.00 ($64,305.45)28.58%$160,694.55 ($16,280.07) Total PLANNING & ZONING $357,700.00 ($148,958.58)41.64%$208,741.42 ($28,450.06) Total FIRE DEPARTMENT $479,000.00 ($145,212.75)30.32%$333,787.25 ($11,600.41) Total ELECTRICAL INSPECTION $75,000.00 ($9,560.00)12.75%$65,440.00 ($2,235.00) Total AMBULANCE $748,000.00 ($313,815.57)41.95%$434,184.43 ($18,958.97) Total POLICE DEPARTMENT $472,188.00 ($94,884.85)20.09%$377,303.15 ($25,850.69) Total PUBLIC SAFETY $1,774,188.00 ($563,473.17)31.76%$1,210,714.83 ($58,645.07) Total HIGHWAY DEPARTMENT $1,969,769.65 ($666,342.83)33.83%$1,303,426.82 ($31,570.13) Total RED ROCKS PARK $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00 Total FACILITIES $35,000.00 $0.00 0.00%$35,000.00 $0.00 Total SPECIAL ACTIVITIES $713,272.32 ($60,005.18)8.41%$653,267.14 ($15,378.00) Total RECREATION $759,272.32 ($69,502.18)9.15%$689,770.14 ($15,378.00) Total COMMUNITY LIBRARY $25,871.67 ($3,754.76)14.51%$22,116.91 ($1,335.94) Total GENERAL FUND $24,166,563.43 ($6,833,917.70)28.28%$17,332,645.73 ($448,900.49) Revenue Report-October, 2017 General Fund Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-October TAX REVENUE Tax, Current Budget $14,411,417.79 ($4,500,940.19)31.23%$9,910,477.60 ($290,804.11) VT Payment in Lieu of Tax $153,000.00 ($38,193.23)24.96%$114,806.77 $0.00 Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00%$71,000.00 $0.00 Total TAX REVENUE $14,635,417.79 ($4,539,133.42)31.01%$10,096,284.37 ($290,804.11) LOCAL OPTION TAXES Local Option Tax-Sales $2,749,000.00 ($288,766.80)10.50%$2,460,233.20 $0.00 Local Option Tax-Rooms/Me $947,658.00 ($109,754.01)11.58%$837,903.99 $0.00 Total LOCAL OPTION TAXES $3,696,658.00 ($398,520.81)10.78%$3,298,137.19 $0.00 Total TAX REVENUE $18,332,075.79 ($4,937,654.23)26.93%$13,394,421.56 ($290,804.11) INTEREST/PENALTY ON TAX Penalty, Current & Prior $125,000.00 ($38,806.91)31.05%$86,193.09 $0.00 Interest, Current & Prior $42,000.00 ($16,696.87)39.75%$25,303.13 ($3,143.84) Abatements/Write-offs $0.00 $58,977.63 100.00%$58,977.63 $0.00 Attorney Fees $2,500.00 ($3,214.92)128.60%($714.92)($3,214.92) Fee to Collect State Educ $93,300.00 $0.00 0.00%$93,300.00 $0.00 Current Use $16,000.00 $0.00 0.00%$16,000.00 $0.00 Total INTEREST/PENALTY ON TAX $278,800.00 $258.93 -0.09%$279,058.93 ($6,358.76) CITY MANAGER Administrative Services-W $47,500.00 ($47,500.00)100.00%$0.00 $0.00 Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-October Administrative Services-S $134,392.00 ($134,392.00)100.00%$0.00 $0.00 Administrative Services-W $150,336.00 ($150,336.00)100.00%$0.00 $0.00 From Sewer-Audit & Actuar $6,214.00 ($6,214.00)100.00%$0.00 $0.00 From SW-Audit & Actuary $3,555.00 ($3,555.00)100.00%$0.00 $0.00 Pension Liab Note-WPC $38,675.00 $0.00 0.00%$38,675.00 $0.00 Pension Liab Note-SW $26,510.00 $0.00 0.00%$26,510.00 $0.00 From Water-Audit $2,100.00 $0.00 0.00%$2,100.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 ($31,424.00)100.00%$0.00 $0.00 From WPC-Payroll, Testing $700.00 ($700.00)100.00%$0.00 $0.00 From SW-Payroll, Testing $480.00 ($480.00)100.00%$0.00 $0.00 Solar Credits $0.00 ($5,145.74)100.00%($5,145.74)$20.65 CIGNA/VLCT Insur Rebate $0.00 ($25.69)100.00%($25.69)$0.00 Miscellaneous $2,000.00 ($413.00)20.65%$1,587.00 ($99.00) Total CITY MANAGER $443,886.00 ($380,185.43)85.65%$63,700.57 ($78.35) CITY CLERK Recording Fees $135,000.00 ($43,677.00)32.35%$91,323.00 ($11,198.00) Photocopy Fees $26,000.00 ($9,038.25)34.76%$16,961.75 ($2,478.90) Photocopies-Vital Records $5,000.00 ($1,269.00)25.38%$3,731.00 ($396.00) Pet Licenses $22,000.00 ($984.00)4.47%$21,016.00 ($224.00) Pet Control Fees $4,000.00 ($560.00)14.00%$3,440.00 ($200.00) Beverage/Cabaret License $8,200.00 ($530.00)6.46%$7,670.00 ($230.00) Entertainment Permits $1,000.00 ($10.00)1.00%$990.00 $0.00 Marriage Licenses $1,500.00 ($510.00)34.00%$990.00 ($90.00) Green Mountain Passports $300.00 ($170.00)56.67%$130.00 ($6.00) Motor Vehicle Renewals $1,000.00 ($222.00)22.20%$778.00 ($48.00) Interest on Investments $21,000.00 ($7,335.20)34.93%$13,664.80 ($1,409.17) Total CITY CLERK $225,000.00 ($64,305.45)28.58%$160,694.55 ($16,280.07) Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-October PLANNING Building & Sign Permits $250,000.00 ($117,801.58)47.12%$132,198.42 ($21,104.06) Bianchi Ruling $9,000.00 ($5,487.00)60.97%$3,513.00 ($981.00) Zoning and Planning $95,000.00 ($24,400.00)25.68%$70,600.00 ($5,815.00) Sewer Inspection Fees $2,500.00 ($950.00)38.00%$1,550.00 ($300.00) Peddlers' Permits $1,200.00 ($320.00)26.67%$880.00 ($250.00) Total PLANNING $357,700.00 ($148,958.58)41.64%$208,741.42 ($28,450.06) FIRE DEPARTMENT Outside Employment $4,000.00 ($163.50)4.09%$3,836.50 $0.00 Fire Inspection Revenue $475,000.00 ($145,049.25)30.54%$329,950.75 ($11,600.41) Total FIRE DEPARTMENT $479,000.00 ($145,212.75)30.32%$333,787.25 ($11,600.41) ELECTRICAL INSPECTION Electrical Inspection-Rev $75,000.00 ($9,560.00)12.75%$65,440.00 ($2,235.00) Total ELECTRICAL INSPECTION $75,000.00 ($9,560.00)12.75%$65,440.00 ($2,235.00) AMBULANCE Tax Revenues $155,000.00 ($155,000.00)100.00%$0.00 $0.00 Ambulance Service Billing $575,000.00 ($154,535.33)26.88%$420,464.67 ($18,337.97) Grand Isle Billing $6,000.00 ($1,489.37)24.82%$4,510.63 ($321.00) Miscellaneous Income $12,000.00 ($2,790.87)23.26%$9,209.13 ($300.00) Total AMBULANCE $748,000.00 ($313,815.57)41.95%$434,184.43 ($18,958.97) POLICE DEPARTMENT Vermont District Court $60,000.00 ($3,523.50)5.87%$56,476.50 $0.00 Traffic Safety Grant $7,500.00 $0.00 0.00%$7,500.00 $0.00 Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-October Sale of Cruisers/Bequest $3,000.00 $0.00 0.00%$3,000.00 $0.00 Police Reports $7,500.00 ($2,015.00)26.87%$5,485.00 ($525.00) I.C.A.C.$2,000.00 ($998.13)49.91%$1,001.87 ($504.22) SHARP $0.00 ($11,933.73)100.00%($11,933.73)$0.00 Drug Task Force Grant $115,000.00 $0.00 0.00%$115,000.00 $0.00 Parking Tickets $0.00 ($190.00)100.00%($190.00)$0.00 Alarm Registrations $12,000.00 ($4,425.00)36.88%$7,575.00 ($630.00) Alarm Fines $2,500.00 $0.00 0.00%$2,500.00 $0.00 Off Duty Police $20,000.00 ($26,272.89)131.36%($6,272.89)($15,612.62) Bullet Proof Vest Grant $3,500.00 $0.00 0.00%$3,500.00 $0.00 COPS Grant $2,500.00 $0.00 0.00%$2,500.00 $0.00 Police Impact Fees $110,000.00 $0.00 0.00%$110,000.00 $0.00 3rd Floor Lease Revenue $101,688.00 ($34,095.40)33.53%$67,592.60 ($8,523.85) Solar Credits $0.00 ($9,639.03)100.00%($9,639.03)$0.00 Miscellaneous - Police $5,000.00 ($1,792.17)35.84%$3,207.83 ($55.00) Xfer In-Fund 207 $20,000.00 $0.00 0.00%$20,000.00 $0.00 Total POLICE DEPARTMENT $472,188.00 ($94,884.85)20.09%$377,303.15 ($25,850.69) HIGHWAY DEPARTMENT Road Opening Permits $110,000.00 ($33,741.00)30.67%$76,259.00 ($17,148.00) Overweight truck permits $2,500.00 ($105.00)4.20%$2,395.00 ($35.00) Highway State Aid $225,000.00 ($78,405.57)34.85%$146,594.43 $0.00 Class II Paving Grant $771,000.00 $0.00 0.00%$771,000.00 $0.00 Fuel Pump Surcharge $6,000.00 ($1,680.36)28.01%$4,319.64 ($617.27) HazMat Facility Lease $24,000.00 ($1,905.19)7.94%$22,094.81 $0.00 School Bus Parts Reimbure $32,500.00 ($14,219.01)43.75%$18,280.99 ($1,728.88) School gas/diesel reimbur $150,000.00 ($25,853.28)17.24%$124,146.72 ($10,744.24) School vehicle repair pay $10,000.00 $0.00 0.00%$10,000.00 $0.00 Salary Reimbursement-WPC $280,543.46 ($280,543.46)100.00%$0.00 $0.00 FICA Reimbursement-WPC $22,944.08 ($22,944.08)100.00%$0.00 $0.00 Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-October Pension Reimbursement-WPC $85,518.82 ($85,518.82)100.00%$0.00 $0.00 Benefits Reimbursement-WP $78,218.44 ($78,218.44)100.00%$0.00 $0.00 Salary Reimbursement-SW $18,772.43 ($18,772.43)100.00%$0.00 $0.00 Benefits Reimbursement-SW $10,429.12 ($10,429.12)100.00%$0.00 $0.00 Reimburse from Fund 265 $8,343.30 ($8,343.30)100.00%$0.00 $0.00 Highway Impact Fee-RT 2 $104,000.00 $0.00 0.00%$104,000.00 $0.00 Hgwy Misc Revenue $30,000.00 ($5,663.77)18.88%$24,336.23 ($1,296.74) Total HIGHWAY DEPARTMENT $1,969,769.65 ($666,342.83)33.83%$1,303,426.82 ($31,570.13) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00 Total RED ROCKS PARK $11,000.00 ($9,497.00)86.34%$1,503.00 $0.00 FACILITIES J/C Park Rentals $35,000.00 $0.00 0.00%$35,000.00 $0.00 Total FACILITIES $35,000.00 $0.00 0.00%$35,000.00 $0.00 SPECIAL ACTIVITIES Great Escape Ticket Sales $6,545.00 ($6,321.00)96.58%$224.00 $0.00 Youth Programs $98,000.00 ($32,695.00)33.36%$65,305.00 ($12,063.00) Adult Evening Classes $41,000.00 ($7,896.00)19.26%$33,104.00 ($3,315.00) City Fest $0.00 ($7,173.18)100.00%($7,173.18)$0.00 Recreation Impact Fees $181,866.00 $0.00 0.00%$181,866.00 $0.00 Debt Proceeds $246,500.00 $0.00 0.00%$246,500.00 $0.00 Xfer In-Fund 309 $139,361.32 $0.00 0.00%$139,361.32 $0.00 Bikes and Bites $0.00 ($5,920.00)100.00%($5,920.00)$0.00 Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-October Total SPECIAL ACTIVITIES $713,272.32 ($60,005.18)8.41%$653,267.14 ($15,378.00) Total RECREATION $759,272.32 ($69,502.18)9.15%$689,770.14 ($15,378.00) COMMUNITY LIBRARY Grants $0.00 ($440.00)100.00%($440.00)($440.00) Library Lost Books $1,200.00 ($427.99)35.67%$772.01 ($137.32) Fines and Fees $3,800.00 ($1,745.40)45.93%$2,054.60 ($508.62) Non-Resident Fees $700.00 ($330.00)47.14%$370.00 ($70.00) Libriary Copies and Print $2,200.00 ($811.37)36.88%$1,388.63 ($180.00) Xfer in-Fund 603 $14,971.67 $0.00 0.00%$14,971.67 $0.00 Blanchette Gift Trsf In $3,000.00 $0.00 0.00%$3,000.00 $0.00 Total COMMUNITY LIBRARY $25,871.67 ($3,754.76)14.51%$22,116.91 ($1,335.94) Total GENERAL FUND $24,166,563.43 ($6,833,917.70)28.28%$17,332,645.73 ($448,900.49) Total All Funds $24,166,563.43 ($6,833,917.70)28.28%$17,332,645.73 ($448,900.49) Revenue Report-October, 2017 Sewer Fund Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-October WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C. User Fees $3,500,000.00 ($1,255,101.86)35.86%$2,244,898.14 ($322,806.50) W.P.C. Truck Charges $10,000.00 ($1,185.69)11.86%$8,814.31 $0.00 Connection Fees $300,000.00 ($151,880.96)50.63%$148,119.04 ($12,961.51) Total CHARGES FOR SERVICES $3,810,000.00 ($1,408,168.51)36.96%$2,401,831.49 ($335,768.01) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00%$742,310.00 $0.00 GF Note Repay-Solar $166,000.00 $0.00 0.00%$166,000.00 $0.00 Total BOND AND LOAN PROCEEDS $908,310.00 $0.00 0.00%$908,310.00 $0.00 MISCELLANEOUS Miscellaneous Rev.-W.P.C.$4,000.00 ($216.50)5.41%$3,783.50 $0.00 Total MISCELLANEOUS $4,000.00 ($216.50)5.41%$3,783.50 $0.00 Total OPERATING TRANSFERS IN $4,722,310.00 ($1,408,385.01)29.82%$3,313,924.99 ($335,768.01) Total ENTERPRISE FUND/W.P.C.$4,722,310.00 ($1,408,385.01)29.82%$3,313,924.99 ($335,768.01) Total All Funds $4,722,310.00 ($1,408,385.01)29.82%$3,313,924.99 ($335,768.01) Revenue Report-October, 2017 Stormwater Fund Estimated Received % Budget FY 2018 MTD Account Revenue To Date Received $ (+/-)Received-October S/WATER UTILITIES REVENUE Intergovernmental Revenue $80,000.00 ($228,550.52)285.69%($148,550.52)($170,678.01) S/W User Fees - Water Bil $2,066,764.00 ($728,245.43)35.24%$1,338,518.57 ($222,786.40) Payment from GF re: GIS $38,000.00 $0.00 0.00%$38,000.00 $0.00 SW Grants $940,000.00 $0.00 0.00%$940,000.00 $0.00 Stormwater Miscellaneous $1,000.00 ($107,555.09)10755.51%($106,555.09)$0.00 Total S/WATER UTILITIES REVENUE $3,125,764.00 ($1,064,351.04)34.05%$2,061,412.96 ($393,464.41) Total STORM WATER UTILITIES $3,125,764.00 ($1,064,351.04)34.05%$2,061,412.96 ($393,464.41) Total All Funds $3,125,764.00 ($1,064,351.04)34.05%$2,061,412.96 ($393,464.41)