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Minutes - City Council - 10/06/2014 (2)
CITY COUNCIL 6 OCTOBER 2014 The South Burlington City Council held a regular meeting on Monday, 6 October 2014, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT -P. Mackenzie, Chair; H. Riehle, P. Nowak, C. Shaw,M.Emery ALSO PRESENT -T. Hubbard, Deputy City Manager; J. Barlow, City Attorney; P. Conner, Director of Planning & Zoning; J. Louisos, Planning Commission; M. Simoneau, R. Greco, L. Michaels, H. Danum, N. Warner, S. Roy, T. Duff, D. Albrecht, R. Agne, D. Chamberlain, K. Loomis, L. J. Rogner, K. Whitby, J. Paquette 1. Agenda Review -Additions, deletions or changes in order of Agenda items: No changes were made to the Agenda. 2. Comments & Questions from the public not related to the Agenda: Ms. Danum expressed concern with the re-naming of Dorset Park. She felt it was out of keeping with the spirit of the park's activities and "militarized" the park. 3. Possible Executive Session to consider and discuss Burlington International Airport property tax appeal litigation: Mr. Barlow reviewed the history of Burlington's appeal. He noted that Burlington's appeal is based on Statute 32VSA3659 which relates to taxation of property owned by one municipality which is located in another municipality. Intermixed with this are basic questions of property tax theory (e.g., how to value 800 acres of land, how to find comparables for evaluation purposes, etc.). Mr. Barlow noted there is substantial disagreement among experts regarding property values. On 25 April, a meeting was held with Airport people to try to resolve this, but it was not very fruitful. The case will probably go to trial in February. Prior to that, the parties are required to meet with a mediator. It appears this will be 1-2 full days at the end of October or beginning of November. Any resolution that comes out of that mediation will have to have the approval of the City Council. The Council has thus been asked to have a member participate in the mediation process. Ms. Nowak said that as she serves on the Airport Commission, she should recuse herself. Ms. Emery asked the role of the Council person. Mr. Barlow said participation would be very helpful. That person would also be expected to report back to the full Council. Ms. Emery moved that the Council find that premature general public knowledge of pending civil litigation would place the city at a substantial disadvantage in the pending litigation. Ms. Riehle seconded. Motion passed unanimously. Ms. Emery then moved that the Council meet in executive session to consider pending litigation under the provisions of 1VSA313(a)(1)(E). Ms. Riehle seconded. Motion passed unanimously. The Council entered executive session at 7:02 p.m. and exited at 7:30 p.m. 4. Appointment of a City Council member to participate in court-ordered mediation of the Burlington International Airport property tax assessment appeal litigation: Ms. Riehle moved to appoint Ms. Emery. Mr. Shaw seconded. Motion passed unanimously. 5. Announcements and City Manager's Report: Mr. Hubbard: Noted that City Manager Kevin Dorn is on vacation until the middle of next week. Updated members on City Hall work. The building has been painted using the colors of the city logo. The logo will be mounted in front of the building and will be lit. The Rotary will do some fall plantings and more in the spring. Paving will be done in the next 2 weekends. Stormwater work is complete. There is still some interior work to be done. Reminded the Council of a potential 8 November meeting date to hear from Social Services applicants for potential funding. Members were OK with a 9 a.m. meeting on that date. There will be a community assembly at South Burlington High School at 10 a.m. on Veteran/s Day and a ceremony at the Veteran/s memorial in the park at 11:30. Both Mr. Dorn and Mr. Hubbard are involved with master planning and visioning with the School Board. Mr. Hubbard will attend the Vermont League of Cities and Towns IItown fairll with other staff on Thursday. Meetings are continuing with the 3 bargaining units whose contracts expire at the end of Junel 2015. A sub-committee is reviewing RFPs for actuarial services. The expectation is to have a recommendation on 21 October. Council members reported on meetings and events they had attended. 6. Consent Agenda: a. Sign Disbursements b. Approve Minutes for September 15th c. Approve establishment of a reserve fund for Energy Committee/GUEP d. Accept resignation of Art Klugo from Development Review Board Ms. Riehle moved to approve the Consent Agenda as presented. Ms. Nowak seconded. Motion passed unanimously. 7. August Financial Report: Mr. Hubbard said that revenues were over the projected number and expenditures were under projections. Fire inspection revenues continue to be high as well as planning and zoning permits. A "swing" firefighter has just been hired, which should reduce overtime. Most vehicles have been purchased. Sewer and stormwater figures are on target. There will be narratives from Department Heads at the next meeting. The audit is complete, and there are indications that the numbers are accurate. There will be a full report in December. 8. Receive Planning Commission recommendation regarding sewer capacity: Ms. Louisos reviewed the history of the sewage capacity recommendation for City Center. She noted that the Commission had recommended considering a possible change in the area being considered to include the whole planning area. The total availability of sewage capacity is presently 591,000 gpd. One estimate for City Center usage is 470,000 gpd with an estimated 350,000 gpd for development outside of City Center. This would result in a shortfall, and the Commission was concerned that there be adequate capacity for City Center. Mr. Conner said he spoke with the Public Works Director who said the numbers are "very rough." He has not been asked to provide a recommended number of what the reserve for City Center should be. Ms. Mackenzie asked if other professionals have ever been asked to assess this. Mr. Conner said they do communicate with the Regional Planning Commission and did talk with the Town of Colchester with who the sewage system is shared. Mr. Conner felt it absolutely makes sense to have a consultant address this issue. Mr. Shaw noted this issue is the resultof 2011 cuts without which this discussion would not be happening. He said he preferred to have the Planning Commission working on the "big ticket" items. Ms. Riehle said 20 years out doesn't sound urgent, but she felt there is a need to have adequate capacity for City Center. Ms. Nowak was bothere-d by the word "urgent" and felt the urgent thing is to look at capacity for the whole city. She was willing to support the hiring of a consultant. Ms. Emery felt it was unwise to wait and did see the urgency. She did not feel it was sound to leave the reserve where it is. Ms. Mackenzie didn't feel it was necessary for the Council to come up with a number at this time. Ms. Riehle suggested instead of a number having a statement that the reserve needs to be more in line with City Center/Form Based Codes. Ms. Emery suggested "splitting the difference" and reserving half of the projected use for City Center. Ms. Emery then moved to up the reserve to 235,000 gpd for City Center. Ms. Riehle seconded. The motion failed 2-3 with Mr. Shaw, Ms. Nowak and Ms. Mackenzie voting against. Ms. Nowak then moved to ask staff to put together a proposal to engage a professional to assess the city's sewage capacity. Mr. Shaw seconded. Motion passed 4-1 with Ms. Riehle voting against. Ms. Nowak said she would also like to know the potential for additional capacity at the treatment facility. 9. Report from Winooski Valley Park Authority: Mr. Warner, Executive Director of the Winooski Valley ParkAuthority, noted there has been a lack of communication about how the Authority operates and how they are funded. The Authority is a 501C-3 made up of member communities. They oversee 1700 acres of high conservation land, some of which is in South Burlington. They have an annual budget of $324,000. They operate with 3 full time employees and volunteers. They would like to be invited on an annual basis to make presentations to the City Council. Ms. Mackenzie said it would make sense to have them come to the 8 November "social services" budget session. Ms. Nowak said she would like to know how much each community contributes and the amount of acreage in each community. Mr. Shaw asked about the lands transferred from the Airport to the Winooski Valley Park Authority. Mr. Warner said it is high value land and habitat, which is specifically the kind of property they are interested in managing. 10. View City Center 3-D Animation: Mr. Conner introduced the presentation. He noted Wieman-Lamphere Architects had been engaged to do a "vision" based on documents from the past few years. Mr. Roy said they looked at Form Based Codes and designed a presentation from Dorset Street to the stormwater pond. This includes the reconstruction of Market Street, the stormwater ponds, and the location of Garden Street as they are planned. Everything else is a vision to show what Form Based Codes could result in. The presentation of the 3-D animation was then made. This will be on the city's website. 11. Interview applicants for South Burlington Boards, Commission and Committees: The Council interviewed the following candidates: Daniel Albrecht --Underwood Task Force Russell Agne --Natural Resources Committee Diane Chamberlain -Underwood Task Force Kindle Loomis --Underwood Task Force Lisa Jane Rovner --Underwood Task Force Karen Whitby --Underwood Task Force 12. Confirm Meaghan Emery and Helen Riehle to represent the City Council on the Master Planning & Visioning Task Force applicant screening committee: This will be a short-term appointment with appointments to be made by the end of the week. The first meeting of the task force is 16 October. Ms. Nowak moved to confirm Ms. Emery and Ms. Riehle as representatives of the City Council on the applicant screening committee for the Master Planning & Visioning Task force. Mr. Shaw seconded. Motion passed unanimously. 13. Liquor Control Board: Ms. Riehle moved that the Council meet as liquor Control Board. Ms. Emery seconded. Motion passed unanimously. Members considered the application of 802 Cocktails} llC. Mr. Hubbard said the application is now complete. Mr. Shaw moved to approve the liquor license application of 802 Cocktails} llC} as presented. Ms. Riehle seconded. Motion passed unanimously. 14. Possible executive session to consider appointments to city Boards, Commissions and Committees: Ms. Nowak moved to reconvene as City Council in executive session to consider appointments to City Boards} Commissions and Committees. Ms. Riehle seconded. Motion passed unanimously. The Council entered executive session at 9:55 p.m. Following the executive session} a motion was made and seconded to make the following appointments: Bicycle and Pedestrian Committee -Dana Farr Design Review Committee -Nicholas Jaramillo Energy Committee -Linda McGinnis, Sam Swanson, and Paul Wagenhofer Natural Resources Committee -Russell Agne Recreation and leisure Arts Committee -Rebecca Poquette, and Glen Sproul 3-year terms; Sandra Chase 1 year of a remaining term Underwood Task Force: Joshua Phillips, Mike Simoneau, Dan Albrecht, Kindle Loomis, Karen Whitby The motion was passed unanimously. As there was no further business to come before the Council, Ms. Riehle moved to adjourn. Ms. Emery seconded. Motion passed unanimously. The meeting was adjourned at 10:30 p.m. Clerk Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 10/07/14 Date Check No. Paid To Memo Amount Paid 10/7/2014 2630 All Seasons Excavating 2,166.85 Date Voucher Number Reference Voucher Total Amount Paid 8/23/2014 VI-13478 28243 2,166.85 2,166.85 10/7/2014 2631 E.J. Prescott, Inc. 617.75 Date Voucher Number Reference Voucher Total Amount Paid 9/9/2014 VI-13477 4852570 120.96 120.96 9/12/2014 VI-13480 4835737 139.09 139.09 9/11/2014 VI-13481 4853779 143.52 143.52 9/18/2014 VI-13485 4852636 175.96 175.96 9/23/2014 VI-13486 4858223 38.22 38.22 10/7/2014 2632 Ferguson Waterworks #590 126.60 Date Voucher Number Reference Voucher Total Amount Paid 9/19/2014 VI-13487 0367255 126.60 126.60 10/7/2014 2633 Office Essentials 22.06 Date Voucher Number Reference Voucher Total Amount Paid 9/14/2014 VI-13476 30520 22.06 22.06 10/7/2014 2634 City Of South Burlington 327,564.67 Date Voucher Number Reference Voucher Total Amount Paid 10/2/2014 VI-13488 SEPT SEWER 327,564.67 327,564.67 10/7/2014 2635 City Of South Burlington 183,601.33 Date Voucher Number Reference Voucher Total Amount Paid 10/2/2014 VI-13489 SEPT STORMWATER 183,601.33 183,601.33 10/7/2014 2636 So. Burlington Public Works 722.00 Date Voucher Number Reference Voucher Total Amount Paid 9/26/2014 VI-13484 PERMIT #1680 722.00 722.00 10/7/2014 2637 SoVerNet, Inc. 40.38 Date Voucher Number Reference Voucher Total Amount Paid 9/15/2014 VI-13483 3419436 40.38 40.38 10/7/2014 2638 Joyce E. Stutler 280.34 Date Voucher Number Reference Voucher Total Amount Paid 9/17/2014 VI-13482 355186 280.34 280.34 10/7/2014 2639 USA Blue Book 140.38 Date Voucher Number Reference Voucher Total Amount Paid 9/5/2014 VI-13479 442551 140.38 140.38 Printed: October 02, 2014 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 10/07/14 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 515,282.36 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: October 02, 2014 Page 2 of 2 CITY COUNCIL 15 SEPTEMBER 2014 The South Burlington City Council held a regular meeting on Monday, 15 September 2014, at 7:00 p.m., in the Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: P. Nowak, Acting Chair; H. Riehle, M. Emery, C. Shaw ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of Planning & Zoning; M. Simoneau, S. Dopp, R. Greco, B. Nowak, C. Sargent, B. Service, A. Johnston, J. Frank, M. Simoneau, J. Philips, L. McGinnis, R. Poquette, C. Chase, G. Sproul, D. Farr, J. Edwards, E. Diener 1. Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made to the Agenda. 2. Comments & Questions from the public not related to the Agenda: Ms. Dopp: Asked about putting the question of adequate sewer capacity for City Center on a future agenda as the Planning Commission has recommended a course of action. Mr. Dorn said the city has nothing in writing from the Planning Commission. Ms. Nowak added she would expect the Planning Commission to make a presentation to the Council. Ms. Diener: Asked if the cemetery near the Airport is in jeopardy because of its proximity to the Airport. Ms. Emery said she believed the Airport cannot move it. Ms. Nowak said she will check with the Airport Commission. 3. Announcements and City Manager’s Report: Mr. Dorn: Noted the new entryway to City Hall. There are also lots of underground improvements resulting in a high tech stormwater treatment facility behind City Hall and the Fire Station. The building has been cleaned and will be painted in a few weeks. The Rotary will do some planting this fall and more in the spring. Mr. Dorn thanked Mr. Hubbard, Mr. DiPietro and Mr. Rabidoux for their leadership in this effort. A Rotary representative has expressed interest in bringing back a community event similar to National Night Out, especially as next year is the 150th anniversary of the founding of South Burlington. There is a city-wide “branding” discussion going on with a consultant. The kickoff for the design of Garden Street was held last night and was well attended. CITY COUNCIL, 15 SEPTEMBER 2014, PAGE 2 Staff is working with a local architect firm to do an animation of what City Center could look like as you come down Garden St. or Market Street. This should be done in the next week or so. Council members reported on meetings and events they had attended. 4. Consent Agenda: a. Sign Disbursement b. Approve Minutes of 2 September 2014 c. VLCT Voting Delegate Authority – Tom Hubbard It was noted that the minutes didn’t reflect Mr. Smith’s emphasis that since he did the report, some things have fallen into place. Ms. Emery moved to approve the Consent Agenda with the addition to the Minutes. Ms. Riehle seconded. Motion passed unanimously. 5. July and Year End Financial Report: Mr. Hubbard stressed that this is an unaudited draft. The audit will be done later this month, and a final presentation will be made on 15 December. Mr. Hubbard said the city is in good shape with a possible balance of $477,000. He recommended putting this back into the balance sheet to get the city back with a healthy stabilization fund. Major factors contributing the surplus include a good year for the pension fund which lowered the city’s contribution, an increase in highway revenue and property taxes, fire inspections and an increase in the local option tax. 6. Consider and Possibly Approve Chamberlin/BTV Planning Project Outline: Mr. Conner distributed a map of the area. He reviewed the history of the project including grants received by the city. The aim is to have a committee comprised largely of citizens to do a visioning for the future of this neighborhood which has seen a lot of changes in recent years. The project will look at issues, building a relationship with the Airport, strengthening the neighborhood, retaining affordable housing for young families, providing for the future (e.g., land use), transportation issues, streetscape, etc. The aim is to develop short and long term plans looked at from different perspectives. CITY COUNCIL, 15 SEPTEMBER 2014, PAGE 3 Members then considered the representation from various neighborhoods delineated on the map. Some residents wanted Juniper Ridge and Summer Woods included in the area for representation as well as the Lime Kiln area. They felt the representation from outside the area was too “top heavy.” Members suggested a representation plan that members of the audience agreed to. Following a friendly amendment, Ms. Riehle moved to adopt the following neighborhood representation plan for the Chamberlin/BTV Planning Project: Country Club Drive/Lime Kiln – 2 people; the purple area on the map plus Juniper Ridge, Summer Woods and the green area on the map – 3 people; the orange and blue areas on the map – 3 people. Ms. Emery seconded. Motion passed unanimously. Ms. Emery then moved to accept the Chamberlin/BTV Planning Project outline as amended to include redistribution of committee membership and a 31 December deadline for final review. Ms. Riehle seconded. Motion passed unanimously. Mr. Dorn thanked Mr. Conner and Cathy LaRose for their work to bring this about. 7. Municipal Planning Grant Approval: Mr. Conner reviewed the history and noted the city has been successful in obtaining these grants in the past. The Planning Commission has recommended applying for a grant this year to revamp the city-s regulations with respect to large properties. This would tie together the work of interim zoning committees, etc. Ms. Riehle moved to approve the application for a Municipal Planning Grant as outlined by Mr. Conner. Mr. Shaw seconded. Motion passed unanimously. 8. Interview Applicants for South Burlington Boards, Commissions and Committees: The Council interviewed the following applicants: Joseph Frank - Underwood Property Visioning Task Force Mike Simoneau - Underwood Property Visioning Task Force Joshua Philips - Underwood Property Visioning Task Force Linda McGinnis - Energy Committee Rebecca Poquette - Recreation/Leisure Arts; Red Rocks Park; Rec Path CITY COUNCIL, 15 SEPTEMBER 2014, PAGE 4 Casandra Chase – Recreation/Leisure Arts; Red Rocks Park; Rec Path Glenn Sproul – Recreation/Leisure Arts; Underwood Visioning Task Force Dana Farr – Rec Path Julie Edwards – Underwood Visioning Task Force 9. FY 2016 Budget Guidance: Mr. Hubbard said he is looking to pass on guidance to department heads so complete budget draft can get to the Council by mid-December. Mr. Hubbard then reviewed some of the cost drivers as follows: C.I.P. projects are up a little Insurances: property liability has not yet been received; Health is up 3.46% Partial funding of accounts as recommended by Mike Smith Some unfunded projects from FY15 (including facilities assessment) Grand List growth – estimated at ¾% Mr. Hubbard thought there could be some general fund modification to such areas as the reappraisal fund, pension and fire inspections. Ms. Nowak asked if a level-funded program budget is being recommended. Mr. Hubbard said that is the guidance to managers. Mr. Dorn said the city is not contemplating any additional personnel at this point. Mr. Shaw felt 2 cents, if not 3 cents, would make sense. He noted the city needs to address the sick bank and reserve fund which have been “raided.” He agreed on a level-funded program budget. Members agreed. 10. Update on Implementation of South Burlington Public Service Recognition Policy: Mr. Dorn said staff will get to work on Certificates of Appreciation for committee members. Ms. Nowak suggested a night when it would all be done, possibly with light refreshments. CITY COUNCIL, 15 SEPTEMBER 2014, PAGE 5 11. Consideration and Take Possible Action on Resolution Authorizing the City Manager to Negotiate and Execute a Lease Agreement for Space at 19 Gregory Drive: Mr. Dorn noted that problems with the Bond Council have been worked out. Ms. Emery moved to authorize the City Manager to negotiate and execute a lease agreement for space at 19 Gregory Drive. Mr. Shaw seconded. Motion passed unanimously. 12. Liquor Control Board: Ms. Emery moved that the Council convene as Liquor Control Board. Ms. Riehle seconded. Motion passed unanimously. The following applications were presented for consideration: Shelburne Vineyard – special event (20 November 2014) 802 Cocktails – First Class License Moose Lodge Entertainment (2014) Magic Hat Brewery (3 events) Simple Roots Brewing (Humane Society – 25 September 2014) Sugarsnap LLC (19 September 2014 event) Humane Society/Burlington Beer Company – Special Event (18 September 2014) Mr. Dorn asked to hold the Humane Society consideration. Mr. Shaw questioned the incomplete application of 802 Cocktails. Ms. Riehle moved to approve the applications with the exception of 802 Cocktails and the Humane Society/Burlington Beer Company applications. Ms. Emery seconded. Motion passed unanimously. Ms. Emery moved to approve the Humane Society/Burlington Beer Company application pending an affirmative finding of Terry Francis. Ms. Riehle seconded. Motion passed unanimously. CITY COUNCIL, 15 SEPTEMBER 2014, PAGE 6 Mr. Shaw moved to reconvene as City Council. Ms. Emery seconded. Motion passed unanimously. 13. Other Business: No issues were raised. As there was no further business to come before the Council, Ms. Emery moved to adjourn. Ms. Riehle seconded. Motion passed unanimously. The meeting was adjourned at 9:56 p.m. _________________________________, Clerk Resolution 2014 – Resolution to Create a Special Reserve Fund for the City of South Burlington Georgetown University Energy Prize Whereas, the City Charter, section 13-310 (7) states, “The city council and the school board, by their own actions, may establish reserve funds to pay for public improvements, replacement of equipment, and planned or unplanned operating expenditures. Monies to be deposited in any fund shall be included in a city or school district budget and shall not be excluded in calculating the net cost of operation pursuant to subsection 1309(a) of this chapter. Reserve funds shall be kept in separate accounts and invested in the same manner as other public funds. The city council and the school board may, from time to time, expend monies in those funds for purposes for which they were established without voter approval.”; and, Whereas, the City, led by the Energy Committee, is participating in a national energy competition, the Georgetown University Energy Prize; and Whereas, the Energy Committee has been developing multi-year operating budgets and raising funds from the community in order to fund anticipated expenditures related to the competition; and Whereas, the Energy Committee has already received a donation of $10,000 from Vermont Gas to cover expenses relating to the Energy Prize; and, Whereas, for these planned operating expenditures to be seamlessly held and accounted for over multiple years a Special Reserve Fund is needed into which monies may be deposited and expended; and, Whereas, the purpose of a special reserve fund such as the Energy Prize Reserve Fund is to hold monies over multiple years that have been donated, raised or allocated for the designated use of competing in and achieving the goals of the Georgetown University Energy Prize; and, Now, Therefore, Be it Resolved, that the City Council hereby creates a new special reserve fund called the Energy Prize Reserve Fund into which all donations, voter-approved General Fund revenue, and City Council-approved General Fund transfers will be allocated; and, Furthermore, Be It Further Resolved, that all money placed in this Special Reserve Fund shall only be disbursed for the purposes identified in this Resolution. Dated this __ day of October, 2014. ____________________ ____________________ Pam Mackenzie, Chair Pat Nowak, Vice Chair ___________________________ ____________________ Meaghan Emery, Clerk Chris Shaw ___________________________ Helen Riehle Revenue Report-August, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-August Total PROPERTY TAX REVENUE $12,322,444.38 ($4,251,943.70) 34.51% $8,070,500.68 ($3,786,719.74) Total LOCAL OPTION TAXES $3,611,006.04 $0.00 0.00% $3,611,006.04 $0.00 Total TAX REVENUE $15,933,450.42 ($4,251,943.70) 26.69% $11,681,506.72 ($3,786,719.74) Total INTEREST/PENALTY ON TAX $236,500.00 ($45,074.99) 19.06% $191,425.01 ($43,193.55) Total CITY MANAGER $813,307.53 ($48.59) 0.01% $813,258.94 $0.00 Total CITY CLERK $273,300.00 ($34,041.16) 12.46% $239,258.84 ($17,901.91) Total PLANNING & ZONING $272,500.00 ($66,982.43) 24.58% $205,517.57 ($26,917.95) Total FIRE DEPARTMENT $903,000.00 ($104,035.31) 11.52% $798,964.69 ($20,573.63) Total AMBULANCE $826,000.00 ($87,404.94) 10.58% $738,595.06 ($39,403.00) Total POLICE DEPARTMENT $420,900.00 ($34,529.48) 8.20% $386,370.52 ($26,640.10) Total PUBLIC SAFETY $2,149,900.00 ($225,969.73) 10.51% $1,923,930.27 ($86,616.73) Total HIGHWAY DEPARTMENT $1,341,933.73 ($111,425.12) 8.30% $1,230,508.61 ($11,285.21) Total RED ROCKS PARK $4,500.00 ($5,036.00) 111.91% ($536.00) ($1,837.00) Total FACILITIES $500.00 ($60.00) 12.00% $440.00 ($60.00) Total SPECIAL ACTIVITIES $198,500.00 ($34,206.00) 17.23% $164,294.00 ($23,531.00) Total RECREATION $203,500.00 ($39,302.00) -19.31% $164,198.00 ($25,428.00) Total COMMUNITY LIBRARY $21,950.00 $0.00 0.00% $21,950.00 $0.00 Total GENERAL FUND $21,246,341.68 ($4,774,787.72) 22.47% $16,471,553.96 ($3,998,063.09) Revenue Report-August, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-August TAX REVENUE Tax, Current Budget $12,211,444.38 ($4,249,779.70) 34.80% $7,961,664.68 ($3,786,719.74) VT Payment in Lieu of Tax $40,000.00 ($2,164.00) 5.41% $37,836.00 $0.00 Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 $0.00 Total TAX REVENUE $12,322,444.38 ($4,251,943.70) 34.51% $8,070,500.68 ($3,786,719.74) LOCAL OPTION TAXES Local Option Tax-Sales $2,652,586.39 $0.00 0.00% $2,652,586.39 $0.00 Local Option Tax-Rooms/Me $245,761.65 $0.00 0.00% $245,761.65 $0.00 Rooms/Meals - Fire Vehicl $352,658.00 $0.00 0.00% $352,658.00 $0.00 Rooms/Meals - P/D Hdqtrs $360,000.00 $0.00 0.00% $360,000.00 $0.00 Total LOCAL OPTION TAXES $3,611,006.04 $0.00 0.00% $3,611,006.04 $0.00 Total TAX REVENUE $15,933,450.42 ($4,251,943.70) 26.69% $11,681,506.72 ($3,786,719.74) INTEREST/PENALTY ON TAX Penalty, Current & Prior $108,000.00 ($37,177.27) 34.42% $70,822.73 ($37,177.27) Interest, Current & Prior $35,000.00 ($7,897.72) 22.56% $27,102.28 ($6,016.28) Attorney Fees $2,500.00 $0.00 0.00% $2,500.00 $0.00 Fee to Collect State Educ $76,000.00 $0.00 0.00% $76,000.00 $0.00 Current Use $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total INTEREST/PENALTY ON TAX $236,500.00 ($45,074.99) 19.06% $191,425.01 ($43,193.55) CITY MANAGER Administrative Services-W $46,695.02 $0.00 0.00% $46,695.02 $0.00 Administrative Services-S $134,391.55 $0.00 0.00% $134,391.55 $0.00 Administrative Services-W $150,335.71 $0.00 0.00% $150,335.71 $0.00 From Sewer-Audit & Actuar $6,214.00 $0.00 0.00% $6,214.00 $0.00 From SW-Audit & Actuary $3,555.00 $0.00 0.00% $3,555.00 $0.00 COBRA Repayment $10,000.00 $0.00 0.00% $10,000.00 $0.00 Pension Liab Note-WPC $38,675.00 $0.00 0.00% $38,675.00 $0.00 Pension Liab Note-SW $26,510.00 $0.00 0.00% $26,510.00 $0.00 From Water-Audit $2,100.00 $0.00 0.00% $2,100.00 $0.00 DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 $0.00 0.00% $31,424.00 $0.00 From WPC-Payroll, Testing $700.00 $0.00 0.00% $700.00 $0.00 From SW-Payroll, Testing $480.00 $0.00 0.00% $480.00 $0.00 Adminstrative Services-CJ $5,227.25 $0.00 0.00% $5,227.25 $0.00 Miscellaneous $2,000.00 ($48.59) 2.43% $1,951.41 $0.00 Applied Surplus-Gen.Fund $350,000.00 $0.00 0.00% $350,000.00 $0.00 Total CITY MANAGER $813,307.53 ($48.59) 0.01% $813,258.94 $0.00 CITY CLERK Recording Fees $150,000.00 ($21,406.00) 14.27% $128,594.00 ($10,529.00) Page 1 Revenue Report-August, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-August Photocopy Fees $22,000.00 ($5,370.95) 24.41% $16,629.05 ($2,822.50) Photocopies-Vital Records $6,000.00 ($1,080.00) 18.00% $4,920.00 ($576.00) Pet Licenses $33,000.00 ($700.00) 2.12% $32,300.00 ($368.00) Pet Control Fees $6,000.00 ($613.00) 10.22% $5,387.00 ($438.00) Beverage/Cabaret License $6,500.00 ($480.00) 7.38% $6,020.00 ($210.00) Entertainment Permits $100.00 ($350.00) 350.00% ($250.00) ($325.00) Marriage Licenses $1,500.00 ($490.00) 32.67% $1,010.00 ($240.00) Green Mountain Passports $200.00 ($144.00) 72.00% $56.00 ($80.00) Motor Vehicle Renewals $1,000.00 ($138.00) 13.80% $862.00 ($90.00) School Reimburse-Election $1,500.00 $0.00 0.00% $1,500.00 $0.00 Interest on Investments $45,000.00 ($3,269.21) 7.26% $41,730.79 ($2,223.41) Credit Card Cash Back $500.00 $0.00 0.00% $500.00 $0.00 Total CITY CLERK $273,300.00 ($34,041.16) 12.46% $239,258.84 ($17,901.91) PLANNING Building & Sign Permits $180,000.00 ($49,586.43) 27.55% $130,413.57 ($14,816.75) Bianchi Ruling $6,000.00 ($2,691.00) 44.85% $3,309.00 ($1,398.00) Zoning and Planning $70,000.00 ($13,885.00) 19.84% $56,115.00 ($10,433.20) Sewer Inspection Fees $0.00 ($600.00) 100.00% ($600.00) ($200.00) Peddlers' Permits $1,500.00 ($220.00) 14.67% $1,280.00 ($70.00) Market Street Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total PLANNING $272,500.00 ($66,982.43) 24.58% $205,517.57 ($26,917.95) FIRE DEPARTMENT Fire Truck Trade In $4,000.00 $0.00 0.00% $4,000.00 $0.00 Outside Employment $4,000.00 $0.00 0.00% $4,000.00 $0.00 Fire Inspection Revenue $200,000.00 ($104,035.31) 52.02% $95,964.69 ($20,573.63) Fire Impact Fees-Fund Tru $30,000.00 $0.00 0.00% $30,000.00 $0.00 Loan Proceeds $450,000.00 $0.00 0.00% $450,000.00 $0.00 F/Vehicles-Tranfer In $215,000.00 $0.00 0.00% $215,000.00 $0.00 Total FIRE DEPARTMENT $903,000.00 ($104,035.31) 11.52% $798,964.69 ($20,573.63) AMBULANCE Tax Revenues $155,000.00 $0.00 0.00% $155,000.00 $0.00 Ambulance Service Billing $540,000.00 ($83,685.87) 15.50% $456,314.13 ($37,921.63) Williston Billing $18,000.00 ($2,969.69) 16.50% $15,030.31 ($1,297.59) Vehicle Trade-In $7,000.00 $0.00 0.00% $7,000.00 $0.00 Grand Isle Billing $6,000.00 ($749.38) 12.49% $5,250.62 ($183.78) Transfer from Fund 307 $100,000.00 $0.00 0.00% $100,000.00 $0.00 Total AMBULANCE $826,000.00 ($87,404.94) 10.58% $738,595.06 ($39,403.00) POLICE DEPARTMENT Vermont District Court $90,000.00 ($11,397.00) 12.66% $78,603.00 ($6,548.50) Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Page 2 Revenue Report-August, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-August Sale of Cruisers/Bequest $2,000.00 $0.00 0.00% $2,000.00 $0.00 Police Reports $7,500.00 ($1,220.50) 16.27% $6,279.50 ($945.50) I.C.A.C. $0.00 ($1,370.28) 100.00% ($1,370.28) $0.00 Drug Task Force Grant $82,000.00 ($18,776.10) 22.90% $63,223.90 ($18,776.10) Parking Tickets $300.00 ($55.00) 18.33% $245.00 ($15.00) Alarm Registrations $10,000.00 ($1,065.00) 10.65% $8,935.00 ($330.00) Alarm Fines $5,500.00 ($310.00) 5.64% $5,190.00 $0.00 Off Duty Police $30,000.00 $0.00 0.00% $30,000.00 $0.00 Bullet Proof Vest Grant $3,600.00 $0.00 0.00% $3,600.00 $0.00 Reparative Board Grant $100,000.00 $0.00 0.00% $100,000.00 $0.00 Police Impact Fees $75,000.00 $0.00 0.00% $75,000.00 $0.00 Miscellaneous - Police $0.00 ($335.60) 100.00% ($335.60) ($25.00) Total POLICE DEPARTMENT $420,900.00 ($34,529.48) 8.20% $386,370.52 ($26,640.10) HIGHWAY DEPARTMENT Road Opening Permits $132,400.00 ($13,025.50) 9.84% $119,374.50 ($500.00) Overweight truck permits $1,500.00 ($55.00) 3.67% $1,445.00 ($20.00) Highway State Aid $212,000.00 ($77,747.63) 36.67% $134,252.37 $0.00 Fuel Pump Surcharge $1,000.00 ($470.49) 47.05% $529.51 ($246.57) HazMat Facility Lease $18,800.00 ($1,436.54) 7.64% $17,363.46 ($1,436.54) School Bus Parts Reimbure $35,000.00 ($831.65) 2.38% $34,168.35 ($209.54) School gas/diesel reimbur $130,000.00 ($10,227.48) 7.87% $119,772.52 ($5,422.55) School vehicle repair pay $19,000.00 ($650.00) 3.42% $18,350.00 $0.00 Salary Reimbursement-WPC $269,134.38 $0.00 0.00% $269,134.38 $0.00 FICA Reimbursement-WPC $20,319.65 $0.00 0.00% $20,319.65 $0.00 Pension Reimbursement-WPC $81,640.00 $0.00 0.00% $81,640.00 $0.00 Benefits Reimbursement-WP $70,431.00 $0.00 0.00% $70,431.00 $0.00 Salary Reimbursement-SW $17,083.70 $0.00 0.00% $17,083.70 $0.00 Benefits Reimbursement-SW $9,125.00 $0.00 0.00% $9,125.00 $0.00 Reimburse from Fund 265 $8,000.00 $0.00 0.00% $8,000.00 $0.00 Vehicle Trade In $12,500.00 $0.00 0.00% $12,500.00 $0.00 Hgwy Misc Revenue $4,000.00 ($6,980.83) 174.52% ($2,980.83) ($3,450.01) Hgwy Paving-Transfer In $300,000.00 $0.00 0.00% $300,000.00 $0.00 Total HIGHWAY DEPARTMENT $1,341,933.73 ($111,425.12) 8.30% $1,230,508.61 ($11,285.21) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $4,500.00 ($5,036.00) 111.91% ($536.00) ($1,837.00) Total RED ROCKS PARK $4,500.00 ($5,036.00) 111.91% ($536.00) ($1,837.00) FACILITIES J/C Park Rentals $500.00 ($60.00) 12.00% $440.00 ($60.00) Total FACILITIES $500.00 ($60.00) 12.00% $440.00 ($60.00) Page 3 Revenue Report-August, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-August SPECIAL ACTIVITIES Great Escape Ticket Sales $16,000.00 ($10,677.00) 66.73% $5,323.00 ($5,811.00) Aternoon Skiing/Middle Sc $8,000.00 $0.00 0.00% $8,000.00 $0.00 Afternoon Skiing/Orchard $3,500.00 $0.00 0.00% $3,500.00 $0.00 Youth Programs $100,000.00 ($16,406.00) 16.41% $83,594.00 ($12,009.00) Adult Evening Classes $45,000.00 ($7,123.00) 15.83% $37,877.00 ($5,711.00) Recreation Impact Fees $26,000.00 $0.00 0.00% $26,000.00 $0.00 Total SPECIAL ACTIVITIES $198,500.00 ($34,206.00) 17.23% $164,294.00 ($23,531.00) Total RECREATION $203,500.00 ($39,302.00) 19.31% $164,198.00 ($25,428.00) COMMUNITY LIBRARY Late Book Charges/Fines $3,200.00 $0.00 0.00% $3,200.00 $0.00 Non-Resident Fees $750.00 $0.00 0.00% $750.00 $0.00 Blanchette Gift $15,000.00 $0.00 0.00% $15,000.00 $0.00 C/L Photocopies $1,500.00 $0.00 0.00% $1,500.00 $0.00 Bookmobile Donations $500.00 $0.00 0.00% $500.00 $0.00 LIBRARY MISCELLANEOUS $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total COMMUNITY LIBRARY $21,950.00 $0.00 0.00% $21,950.00 $0.00 Total GENERAL FUND $21,246,341.68 ($4,774,787.72) 22.47% $16,471,553.96 ($3,998,063.09) Total All Funds $21,246,341.68 ($4,774,787.72) 22.47% $16,471,553.96 ($3,998,063.09) Page 4 Revenue Report-August, 2014 Sewer Fund Estimated Received % Budget FY 2015 MTD Account Revenue To Date Received $ (+/-)Received-August WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C. User Fees $3,205,743.90 ($520,663.57) 16.24% $2,685,080.33 ($251,610.97) W.P.C. Truck Charges $35,000.00 ($6,198.50) 17.71% $28,801.50 ($3,328.50) Connection Fees $114,736.65 ($23,105.76) 20.14% $91,630.89 ($6,642.45) Enviromental Impact $50,000.00 $0.00 0.00% $50,000.00 $0.00 Miscellaneous Rev.-W.P.C. $0.00 ($3,225.00) 100.00% ($3,225.00) ($3,225.00) Total CHARGES FOR SERVICES $3,405,480.55 ($553,192.83) 16.24% $2,852,287.72 ($264,806.92) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00% $742,310.00 $0.00 W.P.C. Reserves $13,000.00 $0.00 0.00% $13,000.00 $0.00 Total BOND AND LOAN PROCEEDS $755,310.00 $0.00 0.00% $755,310.00 $0.00 Total OPERATING TRANSFERS IN $4,160,790.55 ($553,192.83) 13.30% $3,607,597.72 ($264,806.92) Total ENTERPRISE FUND/W.P.C. $4,160,790.55 ($553,192.83) 13.30% $3,607,597.72 ($264,806.92) Total All Funds $4,160,790.55 ($553,192.83) 13.30% $3,607,597.72 ($264,806.92) Revenue Report-August, 2014 Stormwater Fund Estimated Received % Budget FY 2015 MTD Account Revenue To Date Received $ (+/-)Received-August S/WATER UTILITIES REVENUE S/W User Fees - Water Bil $1,944,567.71 ($287,107.63) 14.76% $1,657,460.08 ($93,117.18) Payment from GF re: GIS $12,000.00 $0.00 0.00% $12,000.00 $0.00 State of VT Fee for Servi $50,000.00 $0.00 0.00% $50,000.00 $0.00 Land Owner Payments $44,815.00 $0.00 0.00% $44,815.00 $0.00 Homeowner's Assoc Fee $0.00 ($11,535.51) 100.00% ($11,535.51) $0.00 Total S/WATER UTILITIES REVENUE $2,051,382.71 ($298,643.14) 14.56% $1,752,739.57 ($93,117.18) Total STORM WATER UTILITIES $2,051,382.71 ($298,643.14) 14.56% $1,752,739.57 ($93,117.18) Total All Funds $2,051,382.71 ($298,643.14) 14.56% $1,752,739.57 ($93,117.18) Expenditure Report-August 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Total CITY COUNCIL $81,960.00 $29,440.20 35.92% $52,519.80 $6,060.20 Total ADMINISTRATIVE INSURANCE $3,786,878.41 $518,160.64 13.68% $3,268,717.77 $151,017.38 Total CITY MANAGER $478,770.22 $64,128.01 13.39% $414,642.21 $35,327.86 Total LEGAL, ACCOUNTING, ACTUARY $256,689.02 $21,643.86 8.43% $235,045.16 $9,388.78 Total ADMINISTRATIVE SERVICES $674,735.11 $31,952.23 4.74% $642,782.88 $30,016.32 Total INFORMATION TECHNOLOGY $138,876.79 $20,567.98 14.81% $118,308.81 $4,537.86 Total CITY CLERK $226,952.30 $34,091.78 15.02% $192,860.52 $19,012.42 Total ASSESSING/TAX/GENERAL LEDGER $222,882.32 $37,932.54 17.02% $184,949.78 $19,739.50 Total PLANNING/DESIGN REVIEW $290,650.69 $35,512.15 12.22% $255,138.54 $19,486.39 Total NATURAL RESOURCES $2,900.00 $0.00 0.00% $2,900.00 $0.00 Total OPERATING TRANSFERS OUT $543,700.00 $0.00 0.00% $543,700.00 $0.00 Total GENERAL GOVERNMENT EXP. $6,704,994.86 $793,429.39 11.83% $5,911,565.47 $294,586.71 Total FIRE DEPARTMENT $3,061,337.33 $450,673.61 14.72% $2,610,663.72 $146,781.94 Total AMBULANCE $888,924.27 $101,808.37 11.45% $787,115.90 $57,769.11 Total POLICE DEPARTMENT $4,574,421.09 $665,118.27 14.54% $3,909,302.82 $379,967.09 Total PUBLIC SAFETY $8,524,682.69 $1,217,600.25 14.28% $7,307,082.44 $584,518.14 Total OPERATING TRANSFERS OUT $335,000.00 $0.00 0.00% $335,000.00 $0.00 Total HIGHWAY DEPARTMENT $2,385,946.83 $619,527.10 25.97% $1,766,419.73 $222,324.15 Total RECREATION ADMINISTRATION $224,018.01 $38,449.48 17.16% $185,568.53 $19,328.40 Total PROGRAMS $41,130.00 $3,795.61 9.23% $37,334.39 $1,976.69 Total RED ROCKS PARK $700.00 $89.12 12.73% $610.88 ($998.79) Total FACILITIES $91,394.00 $51,046.57 55.85% $40,347.43 $39,324.45 Total LEISURE ARTS $7,100.00 $75.68 1.07% $7,024.32 $29.61 Total SPECIAL ACTIVITIES $124,300.00 $8,128.56 6.54% $116,171.44 $7,354.69 Total COMMUNITY LIBRARY $437,175.77 $50,275.28 11.50% $386,900.49 $26,296.87 Total CAPITAL/PARK MAINTENANCE $206,462.98 $33,611.86 16.28% $172,851.12 $17,798.66 Total CULTURE AND RECREATION $1,132,280.76 $185,472.16 16.38% $946,808.60 $111,110.58 Total OTHER OPERATING ENTITIES $634,572.00 $249,058.74 39.25% $385,513.26 $212,692.74 Total CURRENT PRINCIPAL, BONDS $796,512.00 $0.00 0.00% $796,512.00 $0.00 Total CURRENT INTEREST, BONDS $732,342.55 $0.00 0.00% $732,342.55 $0.00 Total All Funds $21,246,331.69 $3,065,087.64 14.43% $18,181,244.05 $1,425,232.32 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,500.00 $0.00 0.00% $2,500.00 $0.00 Holmes Road $0.00 $1,060.20 100.00% ($1,060.20) $1,060.20 G.B.I.C. $5,000.00 $0.00 0.00% $5,000.00 $0.00 V.L.C.T. $19,420.00 $19,420.00 100.00% $0.00 $0.00 Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00 Social Services $36,300.00 $0.00 0.00% $36,300.00 $0.00 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $5,000.00 Councilors $5,480.00 $0.00 0.00% $5,480.00 $0.00 Liquor Control $300.00 $0.00 0.00% $300.00 $0.00 Front Porch Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 Total CITY COUNCIL $81,960.00 $29,440.20 35.92% $52,519.80 $6,060.20 ADMINISTRATIVE INSURANCE Payment to Sickbank Fund $50,000.00 $0.00 0.00% $50,000.00 $0.00 Fringe Benefits $33,000.00 $6,486.69 19.66% $26,513.31 $478.95 FICA/Medicare $10,000.00 $68.72 0.69% $9,931.28 $0.00 Non-Taxable Fringe Benefi $5,000.00 $0.00 0.00% $5,000.00 $0.00 Vision Plan $12,252.88 $0.00 0.00% $12,252.88 $0.00 Vision Plan Sick Bank $350.00 $0.00 0.00% $350.00 $0.00 Short Term Disability Pla $16,264.96 $2,456.96 15.11% $13,808.00 $1,228.48 Long Term Disability $10,000.00 $0.00 0.00% $10,000.00 $0.00 Group Health Insurance $1,522,585.74 $238,745.39 15.68% $1,283,840.35 $122,822.85 Health Sick Bank $71,000.00 $8,589.38 12.10% $62,410.62 $4,294.69 Group Life Insurance $14,115.00 $4,836.90 34.27% $9,278.10 $2,419.45 Group Dental Insurance $105,248.07 $18,012.27 17.11% $87,235.80 $9,146.06 Dental Sick Bank $4,500.00 $615.84 13.69% $3,884.16 $307.92 Pension $775,926.47 $0.00 0.00% $775,926.47 $0.00 ICMA Match $103,419.29 $13,886.00 13.43% $89,533.29 $7,207.45 Workers Comp Insurance $429,576.00 $91,815.30 21.37% $337,760.70 $0.00 Property Insurance $565,020.00 $128,166.13 22.68% $436,853.87 $871.00 VLCT Unemployment Insuran $15,000.00 $4,481.06 29.87% $10,518.94 $2,240.53 Deductibles/Coinsurance $10,000.00 $0.00 0.00% $10,000.00 $0.00 Employee Payouts $23,620.00 $0.00 0.00% $23,620.00 $0.00 COBRA $10,000.00 $0.00 0.00% $10,000.00 $0.00 Total ADMINISTRATIVE INSURANCE $3,786,878.41 $518,160.64 13.68% $3,268,717.77 $151,017.38 CITY MANAGER City Mgr.Salaries-Perm. $409,287.21 $53,661.04 13.11% $355,626.17 $30,289.60 City Mgr.Salaries-Other $2,744.95 $88.00 3.21% $2,656.95 $0.00 Leave Time Turn-In $5,200.00 $0.00 0.00% $5,200.00 $0.00 FICA/Medicare $31,913.06 $4,290.52 13.44% $27,622.54 $2,411.78 Office Supplies $4,000.00 $443.19 11.08% $3,556.81 $159.30 Advertising $1,000.00 $986.80 98.68% $13.20 $860.80 Telephone $3,625.00 $824.30 22.74% $2,800.70 $387.22 Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues and Subscriptions $3,500.00 $241.60 6.90% $3,258.40 $241.60 Printing $6,000.00 $0.00 0.00% $6,000.00 $0.00 Consulting Fees $500.00 $0.00 0.00% $500.00 $0.00 Travel & Training $8,000.00 $3,592.56 44.91% $4,407.44 $977.56 Page 1 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Total CITY MANAGER $478,770.22 $64,128.01 13.39% $414,642.21 $35,327.86 LEGAL, ACCOUNTING & ACTUARY FICA/Medicare $6,697.58 $0.00 0.00% $6,697.58 $0.00 Dues and Subscriptions $2,700.00 $0.00 0.00% $2,700.00 $0.00 Hiring-required testing $1,000.00 $134.00 13.40% $866.00 $134.00 Payroll Processing Fees $18,741.44 $2,652.56 14.15% $16,088.88 $1,992.12 Planning and Design Litig $30,000.00 $0.00 0.00% $30,000.00 $0.00 Appeals/Abatements $7,000.00 $0.00 0.00% $7,000.00 $0.00 Gen Govt. Actuaries/Pensi $20,000.00 $0.00 0.00% $20,000.00 $0.00 Gen Govt. Audit/Accountin $22,000.00 $6,500.00 29.55% $15,500.00 $0.00 Background Checks $1,000.00 $0.00 0.00% $1,000.00 $0.00 Legal/Labor/Suits $60,000.00 $0.00 0.00% $60,000.00 $0.00 Legal Costs $87,550.00 $12,357.30 14.11% $75,192.70 $7,262.66 Total LEGAL, ACCOUNTING & ACTUARY $256,689.02 $21,643.86 8.43% $235,045.16 $9,388.78 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,500.00 $0.00 0.00% $1,500.00 $0.00 Natural Gas Car-Parts $0.00 $35.93 100.00% ($35.93) $35.93 2nd Floor Copier $11,000.00 $99.16 0.90% $10,900.84 $99.16 Muni Bld Cleaning Service $19,000.00 $644.61 3.39% $18,355.39 $555.06 City Hall Maintenance $25,000.00 $520.89 2.08% $24,479.11 $154.57 Contingency Fund-Infrastr $75,000.00 $12,326.88 16.44% $62,673.12 $12,326.88 Positive Pay Fee $800.00 $126.17 15.77% $673.83 $126.17 Electricity-City Hall $35,000.00 $2,148.08 6.14% $32,851.92 $2,093.23 Utilities-City Hall $20,000.00 $1,298.21 6.49% $18,701.79 $1,018.51 Street Lights $170,000.00 $359.95 0.21% $169,640.05 $2,997.37 Stormwater User Rent $280,744.90 $6,084.00 2.17% $274,660.90 $6,084.00 Urban Art Project Park $3,000.00 $0.00 0.00% $3,000.00 $0.00 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 Emergency Mgmt Center $2,000.00 $0.00 0.00% $2,000.00 $0.00 Generator Prevent Maint. $600.00 $0.00 0.00% $600.00 $0.00 Council/Board Secretary $8,870.36 $2,483.01 27.99% $6,387.35 $1,119.22 Possible Additional Staff $22,119.85 $5,825.34 26.34% $16,294.51 $3,406.22 Total ADMINISTRATIVE SERVICES $674,735.11 $31,952.23 4.74% $642,782.88 $30,016.32 INFORMATION TECHNOLOGY IT Staff $44,474.49 $6,770.40 15.22% $37,704.09 $3,472.00 IT-Overtime $0.00 $97.65 100.00% ($97.65) $0.00 FICA/Medicare $3,402.30 $455.31 13.38% $2,946.99 $264.92 Computer Software $25,000.00 $4,094.62 16.38% $20,905.38 $800.94 Computer Hardware $51,000.00 $9,150.00 17.94% $41,850.00 $0.00 IT Service $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total INFORMATION TECHNOLOGY $138,876.79 $20,567.98 14.81% $118,308.81 $4,537.86 CITY CLERK City Clerk Salaries-Perm. $170,357.11 $24,806.41 14.56% $145,550.70 $12,632.80 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 Overtime $1,000.00 $227.61 22.76% $772.39 $43.57 Page 2 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August FICA/Medicare $12,772.19 $1,997.91 15.64% $10,774.28 $997.07 General Supplies $2,500.00 $313.47 12.54% $2,186.53 $319.97 Animal Control $5,850.00 $1,058.91 18.10% $4,791.09 $1,058.91 Election Expenses $7,370.00 $2,529.16 34.32% $4,840.84 $2,529.16 School Election Expenses $1,500.00 $0.00 0.00% $1,500.00 $0.00 Telephone $1,000.00 $41.58 4.16% $958.42 $21.03 Postage $3,655.00 $0.00 0.00% $3,655.00 $0.00 Dues and Subscriptions $300.00 $295.00 98.33% $5.00 $150.00 Printing $375.00 $0.00 0.00% $375.00 $0.00 Board of Civil Authority $2,600.00 $0.00 0.00% $2,600.00 $0.00 Election Workers $3,300.00 $600.00 18.18% $2,700.00 $600.00 BCA Appeals/Abatements $2,000.00 $0.00 0.00% $2,000.00 $0.00 Office Equip Maintenance $2,673.00 $1,425.80 53.34% $1,247.20 $0.00 Travel & Training $4,700.00 $668.21 14.22% $4,031.79 $532.19 Photocopier Lease Prin $1,500.00 $127.72 8.51% $1,372.28 $127.72 Total CITY CLERK $226,952.30 $34,091.78 15.02% $192,860.52 $19,012.42 ASSESSING,TAX & GENERAL LEDGER Assessing/Tax Sal.-Perm. $192,031.88 $28,207.16 14.69% $163,824.72 $15,187.21 Overtime $500.00 $233.55 46.71% $266.45 $155.70 FICA/Medicare $14,690.44 $2,291.52 15.60% $12,398.92 $1,233.02 Office Supplies $1,800.00 $302.76 16.82% $1,497.24 $159.48 Tax Sales Advertising $500.00 $0.00 0.00% $500.00 $0.00 Telephone $660.00 $42.22 6.40% $617.78 $21.35 Postage $5,500.00 $5,835.33 106.10% ($335.33) $2,982.74 Dues and Memberships $550.00 $240.00 43.64% $310.00 $0.00 Printing $1,650.00 $0.00 0.00% $1,650.00 $0.00 NEMRC/APEX $1,000.00 $750.00 75.00% $250.00 $0.00 Travel & Training $4,000.00 $30.00 0.75% $3,970.00 $0.00 Total ASSESSING, TAX & GENERAL LEDGER $222,882.32 $37,932.54 17.02% $184,949.78 $19,739.50 PLANNING/DESIGN REVIEW Planning Salaries-Perm. $229,260.14 $30,958.67 13.50% $198,301.47 $16,736.01 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Overtime $6,300.00 $488.35 7.75% $5,811.65 $167.07 FICA/Medicare $18,240.55 $2,404.87 13.18% $15,835.68 $1,294.28 Office Supplies $4,000.00 $266.68 6.67% $3,733.32 $91.00 Public Meeting Advertisin $3,500.00 $1,002.00 28.63% $2,498.00 $1,002.00 Telephone $750.00 $41.58 5.54% $708.42 $21.03 Postage $1,000.00 $0.00 0.00% $1,000.00 $0.00 Dues and Subscriptions $1,200.00 $0.00 0.00% $1,200.00 $0.00 Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00 Maps $2,500.00 $0.00 0.00% $2,500.00 $0.00 Legal Services $5,400.00 $0.00 0.00% $5,400.00 $0.00 PC/DRB Stipends $9,000.00 $0.00 0.00% $9,000.00 $0.00 Travel & Training $4,500.00 $350.00 7.78% $4,150.00 $175.00 Total PLANNING/DESIGN REVIEW $290,650.69 $35,512.15 12.22% $255,138.54 $19,486.39 NATURAL RESOURCES Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 Page 3 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Educational Programs $200.00 $0.00 0.00% $200.00 $0.00 Special Projects Material $1,700.00 $0.00 0.00% $1,700.00 $0.00 Printing $100.00 $0.00 0.00% $100.00 $0.00 Travel & Training $200.00 $0.00 0.00% $200.00 $0.00 Total NATURAL RESOURCES $2,900.00 $0.00 0.00% $2,900.00 $0.00 OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $0.00 0.00% $155,000.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $0.00 0.00% $8,200.00 $0.00 Open Space Reserve Fund $285,000.00 $0.00 0.00% $285,000.00 $0.00 Reappraisal Fund $95,500.00 $0.00 0.00% $95,500.00 $0.00 Total OPERATING TRANSFERS OUT $543,700.00 $0.00 0.00% $543,700.00 $0.00 Total GENERAL GOVERNMENT EXP. $6,704,994.86 $793,429.39 11.83% $5,911,565.47 $294,586.71 PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $1,401,266.50 $181,036.62 12.92% $1,220,229.88 $78,143.42 Fire Salaries-On Call $7,500.00 $0.00 0.00% $7,500.00 $0.00 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 Holiday Pay $166,540.00 $37,587.43 22.57% $128,952.57 $18,790.26 Fair Labor Standard O/T $80,000.00 $85.86 0.11% $79,914.14 $0.00 F/D Overtime - Fill-In $50,000.00 $25,382.02 50.76% $24,617.98 $11,178.21 F/D Overtime - Training $25,000.00 $4,872.45 19.49% $20,127.55 $3,266.69 F/D Overtime - Emerg Call $7,000.00 $787.71 11.25% $6,212.29 $377.14 Wellness/Fitness $17,600.00 $0.00 0.00% $17,600.00 $0.00 Fire-Off Duty Outside Emp $3,000.00 $280.00 9.33% $2,720.00 $0.00 FICA/Medicare $126,723.83 $19,332.70 15.26% $107,391.13 $8,895.42 Office Supplies $2,000.00 $612.23 30.61% $1,387.77 $388.55 Vaccinations-HEP $1,000.00 $0.00 0.00% $1,000.00 $0.00 REHAB Supplies $300.00 $17.94 5.98% $282.06 $17.94 Station Operating Supply $4,500.00 $90.45 2.01% $4,409.55 $90.45 Maintenance Tools $420.00 $0.00 0.00% $420.00 $0.00 Uniforms-Career $11,150.00 $3,784.30 33.94% $7,365.70 $3,784.30 Firefighting Clothing $5,000.00 $0.00 0.00% $5,000.00 $0.00 Vehicle Tools $1,000.00 $188.00 18.80% $812.00 $188.00 Gas Chief's vehicle & rei $2,800.00 $521.85 18.64% $2,278.15 $300.21 Diesel Fuel $29,000.00 $4,293.41 14.80% $24,706.59 $1,890.12 Oil $600.00 $0.00 0.00% $600.00 $0.00 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 Fire Prevention Materials $3,000.00 $0.00 0.00% $3,000.00 $0.00 Fire Extinguishers $600.00 $60.00 10.00% $540.00 $60.00 Airpacks Maintenance $5,500.00 $179.96 3.27% $5,320.04 $179.96 Telephone $14,000.00 $1,393.60 9.95% $12,606.40 $982.44 Postage-Tool Shipping $400.00 $54.53 13.63% $345.47 $54.53 Dues and Subscriptions $1,350.00 $0.00 0.00% $1,350.00 $0.00 Fire Station Maintenance $44,000.00 $1,367.45 3.11% $42,632.55 $1,367.45 Laundry and Bedding $900.00 $20.00 2.22% $880.00 $20.00 Radio Repair $2,500.00 $630.18 25.21% $1,869.82 $630.18 Vehicle Maintenance $8,000.00 $4,509.08 56.36% $3,490.92 $4,423.82 Vehicle Repair $13,000.00 $110.00 0.85% $12,890.00 $110.00 Page 4 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Equipment R & M $4,000.00 $2,445.90 61.15% $1,554.10 $2,445.90 Truck Tires $4,500.00 $0.00 0.00% $4,500.00 $0.00 Computers Contract ACS $2,500.00 $1,546.36 61.85% $953.64 $1,546.36 Conferences $1,500.00 $6.00 0.40% $1,494.00 $6.00 Training Schools $4,000.00 $20.00 0.50% $3,980.00 $13.00 Training Equipment $750.00 $322.06 42.94% $427.94 $322.06 Recruiting & Testing $1,000.00 $171.33 17.13% $828.67 $171.33 Fire Station #2 Heat/Elec $12,500.00 $1,427.99 11.42% $11,072.01 $1,311.24 Water Tank Rental Station $0.00 $301.92 100.00% ($301.92) $301.92 Fire Safety Equipment $46,950.00 $3,380.09 7.20% $43,569.91 $3,380.09 F/D Furniture/Equipment $677,500.00 $0.00 0.00% $677,500.00 $0.00 Firefighting Equipment-ho $10,000.00 $2,144.95 21.45% $7,855.05 $2,144.95 Note on Quint Fire Truck $151,387.00 $151,709.24 100.21% ($322.24) $0.00 F/D Equipment Trsf Out $100,000.00 $0.00 0.00% $100,000.00 $0.00 Total FIRE DEPARTMENT $3,061,337.33 $450,673.61 14.72% $2,610,663.72 $146,781.94 AMBULANCE Permanent Salaries $347,848.10 $48,917.51 14.06% $298,930.59 $24,848.75 EMT Pay $74,498.41 $10,326.49 13.86% $64,171.92 $4,331.73 Holiday Pay $45,420.00 $12,652.32 27.86% $32,767.68 $7,007.38 Fair Labor Standard OT $42,640.00 $967.90 2.27% $41,672.10 $0.00 Overtime Fill-In $20,000.00 $2,744.14 13.72% $17,255.86 $1,198.92 Overtime - Training $12,900.00 $891.73 6.91% $12,008.27 $769.03 Overtime - Emergency Call $5,000.00 $92.03 1.84% $4,907.97 $30.68 Wellness $4,800.00 $400.00 8.33% $4,400.00 $0.00 FICA/MEDI $32,767.76 $6,025.68 18.39% $26,742.08 $2,688.46 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00 Office Supplies $2,000.00 $155.05 7.75% $1,844.95 $131.31 Medical Supplies-Disposab $22,500.00 $7,876.09 35.00% $14,623.91 $7,876.09 Medical Supplies-Oxygen $4,000.00 $315.04 7.88% $3,684.96 $315.04 Medical Equipment Replace $3,500.00 $2,411.25 68.89% $1,088.75 $2,411.25 Uniforms-Career $6,000.00 $835.46 13.92% $5,164.54 $175.47 Diesel Fuel $7,800.00 $1,127.15 14.45% $6,672.85 $514.47 Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00 Telephone $4,000.00 $546.42 13.66% $3,453.58 $546.42 Billing Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues & Subscriptions $500.00 $0.00 0.00% $500.00 $0.00 Radio Repair $1,750.00 $924.00 52.80% $826.00 $324.00 Vehicle Maintenance $2,500.00 $388.03 15.52% $2,111.97 $388.03 Vehicle Repair $3,000.00 $46.46 1.55% $2,953.54 $46.46 Equipment R&M $1,250.00 $203.08 16.25% $1,046.92 $203.08 Office Equip Maintenance $350.00 $0.00 0.00% $350.00 $0.00 Billing Software/Upgrades $4,000.00 $3,242.54 81.06% $757.46 $3,242.54 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Training Programs $2,250.00 $445.00 19.78% $1,805.00 $445.00 Training Equipment $500.00 $275.00 55.00% $225.00 $275.00 To Reserve Fund-Training $10,000.00 $0.00 0.00% $10,000.00 $0.00 Replacement Vehicle $220,000.00 $0.00 0.00% $220,000.00 $0.00 Total AMBULANCE $888,924.27 $101,808.37 11.45% $787,115.90 $57,769.11 POLICE DEPARTMENT Page 5 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Police Salaries-Permanent $2,893,750.08 $398,401.33 13.77% $2,495,348.75 $199,571.16 Police Salaries-Other $0.00 $3,995.96 100.00% ($3,995.96) $1,936.02 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 Police Salaries-Overtime $220,000.00 $46,483.26 21.13% $173,516.74 $22,084.41 Holiday Pay $265,437.97 $33,830.07 12.75% $231,607.90 $17,553.44 Automatic Corporal $3,543.36 $0.00 0.00% $3,543.36 $0.00 Shift Differential $61,990.52 $7,093.50 11.44% $54,897.02 $3,454.43 Off-Duty Police Salary $22,000.00 $19,290.00 87.68% $2,710.00 $8,980.00 Fitness $27,300.00 $0.00 0.00% $27,300.00 $0.00 Reparative Board Grant Ac $100,000.00 $0.00 0.00% $100,000.00 $0.00 FICA/Medicare $247,259.16 $39,678.64 16.05% $207,580.52 $19,984.75 Office Supplies $10,500.00 $351.66 3.35% $10,148.34 $255.91 Range Supplies $11,500.00 $9,472.00 82.37% $2,028.00 $9,472.00 Radio Equipment-Supplies $800.00 $0.00 0.00% $800.00 $0.00 Investigative Supplies $8,000.00 $219.02 2.74% $7,780.98 $109.51 Youth Services Supplies $6,000.00 $0.00 0.00% $6,000.00 $0.00 Traffic Unit Supplies $2,000.00 $208.01 10.40% $1,791.99 $208.01 K-9 Supplies $3,000.00 $3,409.13 113.64% ($409.13) $3,409.13 Janitorial Supplies $2,500.00 $150.76 6.03% $2,349.24 $0.00 Uniform Supplies $34,000.00 $6,884.95 20.25% $27,115.05 $6,754.95 Tires $10,200.00 $0.00 0.00% $10,200.00 $0.00 Gas and Oil $79,000.00 $9,083.21 11.50% $69,916.79 $7,975.31 Telephone $28,000.00 $4,992.06 17.83% $23,007.94 $3,280.19 Postage $2,800.00 $224.77 8.03% $2,575.23 $224.77 Dues and Subscriptions $2,300.00 $930.00 40.43% $1,370.00 $130.00 Towing Services $1,000.00 $125.00 12.50% $875.00 $125.00 Crime Prevention Supplies $4,500.00 $345.00 7.67% $4,155.00 $0.00 Building Repairs $3,500.00 $0.00 0.00% $3,500.00 $0.00 Building Maintenance $12,000.00 $3,994.58 33.29% $8,005.42 $3,994.58 Uniform Cleaning $18,000.00 $1,264.75 7.03% $16,735.25 $1,264.75 Office Equip. Contract $5,000.00 $200.00 4.00% $4,800.00 $200.00 Generator Prevent Maint $700.00 $0.00 0.00% $700.00 $0.00 Radio Equip. Maintenance $10,000.00 $1,292.00 12.92% $8,708.00 $692.00 Vehicle Repair $44,000.00 $5,816.05 13.22% $38,183.95 $4,605.23 Computer Connections Syst $14,500.00 $0.00 0.00% $14,500.00 $0.00 Equipment Maintenance $3,000.00 $0.00 0.00% $3,000.00 $0.00 Records Management System $10,000.00 $6,400.00 64.00% $3,600.00 $6,400.00 Consulting Services $6,840.00 $567.00 8.29% $6,273.00 $567.00 IT/Computer Contractor/So $0.00 $150.00 100.00% ($150.00) $150.00 Tower Lease $300.00 $0.00 0.00% $300.00 $0.00 Animal Control Contracts $21,000.00 $133.84 0.64% $20,866.16 $76.72 Conferences $6,600.00 $0.00 0.00% $6,600.00 $0.00 In-Service Training $24,000.00 $5,032.44 20.97% $18,967.56 $3,896.54 Recruiting & Testing $2,500.00 $505.69 20.23% $1,994.31 $505.69 Tuition Reimbursement $3,400.00 $0.00 0.00% $3,400.00 $0.00 Electric-Police Dept. $56,000.00 $3,752.28 6.70% $52,247.72 $3,752.28 Heat/Hot Water $12,000.00 $197.15 1.64% $11,802.85 $197.15 Radio Installation Utilit $500.00 $357.82 71.56% $142.18 $357.82 Building Common Area Fees $45,000.00 $12,220.93 27.16% $32,779.07 $12,220.93 Cleaning/Building Service $34,200.00 $2,488.00 7.27% $31,712.00 $0.00 Vehicles and Equipment $155,000.00 $28,884.00 18.63% $126,116.00 $28,884.00 Radio Equipment $21,000.00 $708.00 3.37% $20,292.00 $708.00 Taser Replacement $6,000.00 $5,985.41 99.76% $14.59 $5,985.41 Page 6 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Total POLICE DEPARTMENT $4,574,421.09 $665,118.27 14.54% $3,909,302.82 $379,967.09 Total PUBLIC SAFETY $8,524,682.69 $1,217,600.25 14.28% $7,307,082.44 $584,518.14 OPERATING TRANSFERS OUT To Capital Improvements $335,000.00 $0.00 0.00% $335,000.00 $0.00 Total OPERATING TRANSFERS OUT $335,000.00 $0.00 0.00% $335,000.00 $0.00 STREETS & HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm. $660,142.89 $105,679.59 16.01% $554,463.30 $54,825.71 Leave Time Turn-In $8,500.00 $0.00 0.00% $8,500.00 $0.00 Highway Salaries-Overtime $30,000.00 $271.17 0.90% $29,728.83 $14.65 On-Call Pay $18,700.00 $0.00 0.00% $18,700.00 $0.00 FICA/Medicare $54,073.94 $8,257.26 15.27% $45,816.68 $4,280.71 Office Supplies $2,000.00 $134.58 6.73% $1,865.42 $0.00 Traffic Light Supplies $22,500.00 $3,435.26 15.27% $19,064.74 $2,997.36 Sign Supplies $5,500.00 $169.20 3.08% $5,330.80 ($55.00) City Highways Material $30,000.00 $7,299.97 24.33% $22,700.03 $6,363.27 Road Striping $12,000.00 $1,125.36 9.38% $10,874.64 $1,112.37 Winter Salt $84,000.00 $0.00 0.00% $84,000.00 $0.00 Winter Sand $700.00 $0.00 0.00% $700.00 $0.00 Winter Liquid Deicer Addi $15,000.00 $0.00 0.00% $15,000.00 $0.00 Building Supplies $2,000.00 $45.00 2.25% $1,955.00 $30.00 Uniforms $13,000.00 $2,133.67 16.41% $10,866.33 $1,030.93 Vehicle Repair Parts $85,000.00 $14,469.92 17.02% $70,530.08 $8,435.95 School Bus Parts $32,500.00 $6,871.65 21.14% $25,628.35 $4,745.76 Gasoline $25,000.00 $2,872.38 11.49% $22,127.62 $7,024.76 Oil $6,000.00 $4,475.18 74.59% $1,524.82 $1,174.79 Diesel Fuel $65,000.00 ($4,390.44) -6.75% $69,390.44 $5,505.86 Diesel/Gasoline Non City $130,000.00 $15,407.18 11.85% $114,592.82 $8,018.91 Advertising $1,500.00 $1,500.00 100.00% $0.00 $1,500.00 Telephone/Internet $8,800.00 $1,380.32 15.69% $7,419.68 $983.66 Building Maintenance $30,000.00 $2,753.25 9.18% $27,246.75 $2,008.82 Generator Prevent Maint $630.00 $0.00 0.00% $630.00 $0.00 Tree Care $8,000.00 $1,318.85 16.49% $6,681.15 $1,318.85 Equipment Rental/Purchase $2,500.00 $0.00 0.00% $2,500.00 $0.00 Office Equipment Maintnce $2,500.00 $430.80 17.23% $2,069.20 $0.00 Travel & Training $5,400.00 $549.00 10.17% $4,851.00 $549.00 Utilities - Garage $16,000.00 $1,649.37 10.31% $14,350.63 $1,649.37 Utilities-Garage Heat $17,000.00 $371.55 2.19% $16,628.45 $371.55 Traffic Lights $37,000.00 $4,147.75 11.21% $32,852.25 $4,147.75 Vehicle Replacement $375,000.00 $333,257.77 88.87% $41,742.23 $5,110.21 Highway Paving $575,000.00 $103,911.51 18.07% $471,088.49 $99,178.91 Curbs and Sidewalks $5,000.00 $0.00 0.00% $5,000.00 $0.00 Total HIGHWAY DEPARTMENT $2,385,946.83 $619,527.10 25.97% $1,766,419.73 $222,324.15 Total STREETS & HIGHWAYS $2,385,946.83 $619,527.10 25.97% $1,766,419.73 $222,324.15 CULTURE AND RECREATION Page 7 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August RECREATION ADMINISTRATION Rec.Admin.Salaries-Perm. $186,428.14 $30,195.20 16.20% $156,232.94 $15,213.40 Leave Time Turn-In $5,994.00 $0.00 0.00% $5,994.00 $0.00 FICA/Medicare $14,195.87 $2,365.08 16.66% $11,830.79 $1,203.32 Office Supplies $2,900.00 $317.07 10.93% $2,582.93 $114.65 Telephone $1,000.00 $151.96 15.20% $848.04 $76.86 Postage $500.00 $0.00 0.00% $500.00 $0.00 Dues and Subscriptions $1,000.00 $0.00 0.00% $1,000.00 $0.00 Scholarships $1,000.00 $0.00 0.00% $1,000.00 $0.00 Printing $3,600.00 $2,340.17 65.00% $1,259.83 $2,340.17 Software/Printer Contract $4,000.00 $0.00 0.00% $4,000.00 $0.00 Travel & Training $3,400.00 $3,080.00 90.59% $320.00 $380.00 Total RECREATION ADMINISTRATION $224,018.01 $38,449.48 17.16% $185,568.53 $19,328.40 PROGRAMS Salaries-Miscellaneous $0.00 $253.00 100.00% ($253.00) $253.00 Salaries-Programs $20,000.00 $1,366.70 6.83% $18,633.30 $513.75 FICA/Medicare $1,530.00 $133.62 8.73% $1,396.38 $63.25 General Supplies $14,400.00 $1,122.29 7.79% $13,277.71 $226.69 Advertising $2,200.00 $920.00 41.82% $1,280.00 $920.00 School Use $3,000.00 $0.00 0.00% $3,000.00 $0.00 Total PROGRAMS $41,130.00 $3,795.61 9.23% $37,334.39 $1,976.69 RED ROCKS PARK Red Rocks Park Salaries $0.00 $0.00 0.00% $0.00 ($1,005.00) FICA/Medicare $0.00 $0.00 0.00% $0.00 ($82.91) Printing $200.00 $46.53 23.27% $153.47 $46.53 Utilities $500.00 $42.59 8.52% $457.41 $42.59 Total RED ROCKS PARK $700.00 $89.12 12.73% $610.88 ($998.79) FACILITIES Park Salaries $14,300.00 $11,264.00 78.77% $3,036.00 $7,104.50 FICA/Medicare $1,094.00 $925.25 84.57% $168.75 $582.09 Supplies $9,000.00 $301.86 3.35% $8,698.14 $301.86 Fuel-Gas $2,700.00 $159.92 5.92% $2,540.08 $159.92 Recreation Path Committee $500.00 $0.00 0.00% $500.00 $0.00 Electric-Jaycee Park $1,600.00 $146.43 9.15% $1,453.57 $146.43 Electric-Dorset Park $3,200.00 $108.44 3.39% $3,091.56 $108.44 Electric-Overlook Park $400.00 $25.29 6.32% $374.71 $25.29 Electric-Tennis Courts $600.00 $119.38 19.90% $480.62 $95.92 Facilities Improvements $32,000.00 $11,996.00 37.49% $20,004.00 $4,800.00 Capital Items $26,000.00 $26,000.00 100.00% $0.00 $26,000.00 Total FACILITIES $91,394.00 $51,046.57 55.85% $40,347.43 $39,324.45 LEISURE ARTS Senior Club Contract $3,500.00 $39.59 1.13% $3,460.41 $29.61 Chorus Directors $3,600.00 $36.09 1.00% $3,563.91 $0.00 Total LEISURE ARTS $7,100.00 $75.68 1.07% $7,024.32 $29.61 Page 8 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August SPECIAL ACTIVITIES Adult Programs $28,000.00 $500.00 1.79% $27,500.00 $0.00 Jazzercise of Shelburne $8,000.00 $600.00 7.50% $7,400.00 $600.00 Special Events $5,500.00 $0.00 0.00% $5,500.00 $0.00 Swim Lessons-Sport/Fit Ed $6,000.00 $0.00 0.00% $6,000.00 $0.00 Youth Programs $30,000.00 $2,065.00 6.88% $27,935.00 $2,065.00 Driver's Education $20,000.00 $0.00 0.00% $20,000.00 $0.00 Great Escape Tickets $16,000.00 $4,866.00 30.41% $11,134.00 $4,866.00 Afternoon Skiing-Middle S $6,000.00 $0.00 0.00% $6,000.00 $0.00 Afternoon Skiing-Orchard $3,000.00 $0.00 0.00% $3,000.00 $0.00 Spec.Activities Salaries $0.00 $0.00 0.00% $0.00 ($253.00) FICA/Medicare $0.00 $0.00 0.00% $0.00 ($20.87) Telephone $1,800.00 $97.56 5.42% $1,702.44 $97.56 Total SPECIAL ACTIVITIES $124,300.00 $8,128.56 6.54% $116,171.44 $7,354.69 COMMUNITY LIBRARY Library Salaries $281,622.64 $39,905.27 14.17% $241,717.37 $19,402.39 FICA/Medicare $21,544.13 $3,138.19 14.57% $18,405.94 $1,529.07 Library Supplies $5,556.00 $1,930.09 34.74% $3,625.91 $1,655.64 Books - Adult $15,000.00 $1,566.26 10.44% $13,433.74 $1,371.96 Books - Children $7,550.00 $124.94 1.65% $7,425.06 $124.94 DVDs/CDs-Adult $4,500.00 $564.40 12.54% $3,935.60 $542.41 DVDs/CDs-Children $1,800.00 $10.98 0.61% $1,789.02 $10.98 Program Supplies-Arts/Cra $1,450.00 $147.72 10.19% $1,302.28 $147.72 Blanchette Expenditures $12,000.00 $1,218.89 10.16% $10,781.11 $1,218.89 Blanchette/Subscriptions- $3,000.00 $0.00 0.00% $3,000.00 $0.00 Bookmobile Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Postage $1,779.00 $24.32 1.37% $1,754.68 $0.00 Dues and Subscriptions $400.00 $0.00 0.00% $400.00 $0.00 Online & Print Subscripti $3,000.00 $1,187.48 39.58% $1,812.52 $0.00 School Use $62,500.00 $0.00 0.00% $62,500.00 $0.00 Community Programs $5,265.00 $0.00 0.00% $5,265.00 $0.00 Bookmobile $1,000.00 $0.00 0.00% $1,000.00 $0.00 Computer Operations $3,092.00 $129.00 4.17% $2,963.00 $129.00 Travel & Training $750.00 $0.00 0.00% $750.00 $0.00 Computer Improvements $2,400.00 $0.00 0.00% $2,400.00 $0.00 C/L Photocopier Lease Pri $1,967.00 $327.74 16.66% $1,639.26 $163.87 Total COMMUNITY LIBRARY $437,175.77 $50,275.28 11.50% $386,900.49 $26,296.87 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm. $158,920.13 $28,248.33 17.78% $130,671.80 $14,488.59 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 Park Maint.Sal.-Overtime $8,000.00 $141.24 1.77% $7,858.76 $0.00 Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00 FICA/Medicare $12,042.85 $2,324.19 19.30% $9,718.66 $1,184.55 Park Supplies $21,000.00 $2,898.10 13.80% $18,101.90 $2,125.52 Homestead at Wheeler Park $4,500.00 $0.00 0.00% $4,500.00 $0.00 Total CAPITAL/PARK MAINTENANCE $206,462.98 $33,611.86 16.28% $172,851.12 $17,798.66 Page 9 Expenditure Report-August, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Total CULTURE AND RECREATION $1,132,280.76 $185,472.16 16.38% $946,808.60 $111,110.58 OTHER OPERATING ENTITIES County Court $124,000.00 $65,624.07 52.92% $58,375.93 $65,624.07 Winooski Valley Park $33,000.00 $0.00 0.00% $33,000.00 $0.00 C.C.T.A. $441,206.00 $147,068.67 33.33% $294,137.33 $147,068.67 Regional Planning $36,366.00 $36,366.00 100.00% $0.00 $0.00 Total OTHER OPERATING ENTITIES $634,572.00 $249,058.74 39.25% $385,513.26 $212,692.74 Total OTHER ENTITIES $634,572.00 $249,058.74 39.25% $385,513.26 $212,692.74 CURRENT PRINCIPAL, BONDS Public Works Facility $98,568.00 $0.00 0.00% $98,568.00 $0.00 Kennedy Dr Reconstrction $22,440.00 $0.00 0.00% $22,440.00 $0.00 Lime Kiln Bridge $22,440.00 $0.00 0.00% $22,440.00 $0.00 PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00 F/D Building Improvements $30,090.00 $0.00 0.00% $30,090.00 $0.00 Police Headquarters $360,000.00 $0.00 0.00% $360,000.00 $0.00 Total CURRENT PRINCIPAL, BONDS $796,512.00 $0.00 0.00% $796,512.00 $0.00 CURRENT INTEREST, BONDS Public Works Facility $35,450.97 $0.00 0.00% $35,450.97 $0.00 Kennedy Dr Recnstrction $11,159.41 $0.00 0.00% $11,159.41 $0.00 Lime Kiln Bridge $11,159.41 $0.00 0.00% $11,159.41 $0.00 PENSION LIABILITY-INTERES $397,975.00 $0.00 0.00% $397,975.00 $0.00 Sewer Fund Note $13,000.00 $0.00 0.00% $13,000.00 $0.00 F/D Building Improvements $14,963.76 $0.00 0.00% $14,963.76 $0.00 Police Headquarters $248,634.00 $0.00 0.00% $248,634.00 $0.00 Total CURRENT INTEREST, BONDS $732,342.55 $0.00 0.00% $732,342.55 $0.00 Total GENERAL FUND $21,246,331.69 $3,065,087.64 14.43% $18,181,244.05 $1,425,232.32 Total All Funds $21,246,331.69 $3,065,087.64 14.43% $18,181,244.05 $1,425,232.32 Page 10 Expenditure Report-August, 2014 Sewer Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August W/POLLUTION CONTROL EXPS. Salaries-Permanent $402,028.47 $59,883.00 14.90% $342,145.47 $32,377.34 Payment to Highway-wages $269,134.38 $1,384.56 0.51% $267,749.82 $692.28 Leave Time Turn-In $5,000.00 $0.00 0.00% $5,000.00 $0.00 Salaries-Overtime $40,000.00 $5,463.35 13.66% $34,536.65 $3,305.17 Payroll Svc & Testing to $700.00 $0.00 0.00% $700.00 $0.00 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 Sick Bank Payouts $13,500.00 $0.00 0.00% $13,500.00 $0.00 Fringe Benefits $600.00 $83.00 13.83% $517.00 $0.00 FICA/Medicare $33,588.30 $4,950.88 14.74% $28,637.42 $2,705.56 Payment to Highway-FICA/M $20,319.65 $0.00 0.00% $20,319.65 $0.00 Nontaxable Fringe Ben. $1,775.00 $0.00 0.00% $1,775.00 $0.00 Vision Plan $793.89 $0.00 0.00% $793.89 $0.00 Disability Income $1,515.36 $191.66 12.65% $1,323.70 $95.83 Long Term Disability Insu $0.00 $333.22 100.00% ($333.22) $166.61 Group Health Insurance $88,407.40 $14,970.42 16.93% $73,436.98 $7,485.21 Benefit Reimbursed to Hig $70,431.00 $0.00 0.00% $70,431.00 $0.00 Group Life Insurance $1,278.00 $191.10 14.95% $1,086.90 $95.55 Group Dental Insurance $6,038.79 $1,085.66 17.98% $4,953.13 $542.83 Pension $65,889.93 $0.00 0.00% $65,889.93 $0.00 ICMA Match $9,764.42 $1,554.37 15.92% $8,210.05 $796.00 Pension Payment to Highwa $81,640.00 $0.00 0.00% $81,640.00 $0.00 Pension Note Payment $38,675.00 $0.00 0.00% $38,675.00 $0.00 Office Supplies $0.00 $649.29 100.00% ($649.29) $399.29 Plant Supplies $60,000.00 $13,134.32 21.89% $46,865.68 $10,731.46 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 Polymer $63,000.00 $11,801.50 18.73% $51,198.50 $11,801.50 Sewer Line Maint/Supplies $20,000.00 $0.00 0.00% $20,000.00 $0.00 Pumping Station Supplies $25,000.00 $587.33 2.35% $24,412.67 $587.33 Laboratory Supplies $10,000.00 $1,791.53 17.92% $8,208.47 $748.94 Paint and Hardware $300.00 $0.00 0.00% $300.00 $0.00 Caustic Soda and Lime $45,000.00 $5,062.08 11.25% $39,937.92 $5,062.08 Alum $35,000.00 $7,791.27 22.26% $27,208.73 $7,791.27 Water-Airport-B/B-Pump $2,000.00 $217.87 10.89% $1,782.13 $217.87 Generator Preventive Main $3,000.00 $0.00 0.00% $3,000.00 $0.00 Clothing Supplies $2,500.00 $469.96 18.80% $2,030.04 $379.97 Truck Parts $8,000.00 $2,728.12 34.10% $5,271.88 $1,343.96 Gas - Diesel Fuel - Oil $20,000.00 $2,758.14 13.79% $17,241.86 $1,296.20 Fuel - Airport Parkway $55,000.00 $3,012.35 5.48% $51,987.65 $3,012.35 Fuel - Bartlett Bay $6,000.00 $80.55 1.34% $5,919.45 $80.55 Advertising $600.00 $0.00 0.00% $600.00 $0.00 Telephone and Alarms $5,500.00 $828.98 15.07% $4,671.02 $635.97 Postage $100.00 $0.00 0.00% $100.00 $0.00 Memberships/Dues $300.00 $0.00 0.00% $300.00 $0.00 Discharge Permits $7,500.00 $0.00 0.00% $7,500.00 $0.00 Page 1 Expenditure Report-August, 2014 Sewer Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Workers Comp Insurance $16,000.00 $3,590.22 22.44% $12,409.78 $0.00 Property Insurance $46,700.00 $12,978.95 27.79% $33,721.05 $2,500.00 Unemployment Insurance $2,000.00 $597.48 29.87% $1,402.52 $298.74 Safety $5,000.00 $0.00 0.00% $5,000.00 $0.00 Billing Payment to CWD $36,175.00 $0.00 0.00% $36,175.00 $0.00 Soil/Sludge Management $100,000.00 $334.60 0.33% $99,665.40 $334.60 Discharge Water Testing $1,500.00 $75.00 5.00% $1,425.00 $75.00 Landfill Fees $4,000.00 $383.06 9.58% $3,616.94 $383.06 Auditing $6,214.00 $0.00 0.00% $6,214.00 $0.00 Engineering/Consulting $40,000.00 $2,040.00 5.10% $37,960.00 $2,040.00 Landfill Engineering $12,000.00 $490.52 4.09% $11,509.48 $490.52 PMT TO STORMWATER-GIS $4,000.00 $0.00 0.00% $4,000.00 $0.00 Office Equipment Contract $500.00 $0.00 0.00% $500.00 $0.00 Wireless Communication $500.00 $103.98 20.80% $396.02 $51.99 Administrative Services $150,335.71 $0.00 0.00% $150,335.71 $0.00 Burlington Sewer Lines $208,000.00 $106,384.64 51.15% $101,615.36 $106,384.64 Travel & Training $3,000.00 $48.00 1.60% $2,952.00 $48.00 Utilities-Pumping Station $60,000.00 $6,042.92 10.07% $53,957.08 $6,042.92 Utilities--L/Fill Station $5,500.00 $1,195.12 21.73% $4,304.88 $609.81 Electric-Airport Parkway $175,000.00 $36,796.81 21.03% $138,203.19 $17,722.83 Electric-Bartlett Bay $115,000.00 $9,677.70 8.42% $105,322.30 $9,677.70 Building Improvements $15,000.00 $0.00 0.00% $15,000.00 $0.00 Pumps Replacements $70,000.00 $0.00 0.00% $70,000.00 $0.00 Pump Repairs $30,000.00 $0.00 0.00% $30,000.00 $0.00 Loan for Airport Parkway $1,272,059.74 $0.00 0.00% $1,272,059.74 $0.00 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00 Scope BTV/SB Sewer $0.00 $1,188.00 100.00% ($1,188.00) $1,188.00 Total ENTERPRISE FUND/W.P.C. $4,154,364.04 $322,931.51 7.77% $3,831,432.53 $240,198.93 Total All Funds $4,154,364.04 $322,931.51 7.77% $3,831,432.53 $240,198.93 Page 2 Expenditure Report-August, 2014 Stormwater Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August S/WATER UTILITIES EXPS Salaries-Permanent $247,082.26 $37,411.40 15.14% $209,670.86 $18,359.37 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Salaries-Overtime $20,000.00 $625.63 3.13% $19,374.37 $340.09 Payroll Svc & Testing to $480.00 $0.00 0.00% $480.00 $0.00 Fringe Benefits $1,890.00 $636.27 33.67% $1,253.73 $0.00 FICA/Medicare $20,532.91 $3,151.32 15.35% $17,381.59 $1,547.16 Vision Plan $467.39 $0.00 0.00% $467.39 $0.00 Disability Income Insuran $838.56 $156.32 18.64% $682.24 $78.16 Group Health Insurance $45,797.72 $6,925.72 15.12% $38,872.00 $3,462.86 Reimburse to Highway Bene $9,125.00 $0.00 0.00% $9,125.00 $0.00 Health Insurance FICA $867.51 $0.00 0.00% $867.51 $0.00 Group Life Insurance $759.00 $161.70 21.30% $597.30 $80.85 Group Dental Insurance $4,248.78 $768.72 18.09% $3,480.06 $343.84 Pension $21,796.85 $0.00 0.00% $21,796.85 $0.00 ICMA Match $9,349.01 $1,637.37 17.51% $7,711.64 $733.64 Pension Note Payment $26,510.00 $0.00 0.00% $26,510.00 $0.00 Office Supplies $3,000.00 $38.19 1.27% $2,961.81 $0.00 Small Equipment/Tools $4,000.00 $1,350.40 33.76% $2,649.60 $831.85 Uniforms/Supplies $3,582.35 $193.87 5.41% $3,388.48 $64.19 Gasoline $4,500.00 $471.57 10.48% $4,028.43 $264.53 Oil $350.00 $5.12 1.46% $344.88 $2.40 Diesel Fuel $8,500.00 $905.21 10.65% $7,594.79 $502.46 Permit Requirement-Educat $12,700.00 $8,900.00 70.08% $3,800.00 $8,900.00 Telephone $2,850.00 $485.35 17.03% $2,364.65 $459.65 Postage $300.00 $0.00 0.00% $300.00 $0.00 Membership/Dues $500.00 $0.00 0.00% $500.00 $0.00 Discharge Permits Renewal $5,000.00 $135.20 2.70% $4,864.80 $135.20 Workers Comp Insurance $5,386.00 $1,208.56 22.44% $4,177.44 $0.00 Property Insurance $17,990.00 $4,036.75 22.44% $13,953.25 $0.00 Unemployment Insurance $2,000.00 $597.46 29.87% $1,402.54 $298.73 GIS-Fees/Software $20,000.00 $0.00 0.00% $20,000.00 $0.00 Sediment & Depris Disposa $750.00 $0.00 0.00% $750.00 $0.00 Water Quality Monitoring $50,000.00 $0.00 0.00% $50,000.00 $0.00 Building/Grounds Maint $1,500.00 $0.00 0.00% $1,500.00 $0.00 Vehicle Maintenance $9,500.00 $410.06 4.32% $9,089.94 $234.50 Storm System Maint Materi $65,000.00 $1,206.60 1.86% $63,793.40 $907.64 Printing $100.00 $0.00 0.00% $100.00 $0.00 Legal Services $15,000.00 $0.00 0.00% $15,000.00 $0.00 To GF-Audit and Actuary $3,555.00 $0.00 0.00% $3,555.00 $0.00 Engineering-Watershed $28,000.00 $0.00 0.00% $28,000.00 $0.00 Engineering-Nghbrhd Asst $24,000.00 $288.00 1.20% $23,712.00 $288.00 Billing Payment CWD $36,175.00 $0.00 0.00% $36,175.00 $0.00 IT/Computer Support $13,300.00 $0.00 0.00% $13,300.00 $0.00 Office Equipment Maintena $1,000.00 $0.00 0.00% $1,000.00 $0.00 Page 1 Expenditure Report-August, 2014 Stormwater Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid August Equipment Rental $1,500.00 $0.00 0.00% $1,500.00 $0.00 Administrative Services $134,391.55 $0.00 0.00% $134,391.55 $0.00 Conference/Training Expen $3,000.00 $0.00 0.00% $3,000.00 $0.00 S/W Bldg Utilities $3,500.00 $219.57 6.27% $3,280.43 $219.57 Stormwater Pumps Electric $480.00 $24.23 5.05% $455.77 $24.23 Vehicles/Equipment $200,000.00 $96,557.42 48.28% $103,442.58 $1,388.36 Stormwater Capital Projec $1,025,300.00 $6,053.51 0.59% $1,019,246.49 $6,053.51 Office Furniture/Equipmen $1,000.00 $0.00 0.00% $1,000.00 $0.00 Project Notes Princ/Inter $100,000.00 $0.00 0.00% $100,000.00 $0.00 Flow Restoration Plan Ana $250,000.00 $7,552.50 3.02% $242,447.50 $7,552.50 Reimbursement to Highway $17,083.70 $0.00 0.00% $17,083.70 $0.00 Total STORM WATER UTILITIES $2,487,538.59 $182,114.02 7.32% $2,305,424.57 $53,073.29 Total All Funds $2,487,538.59 $182,114.02 7.32% $2,305,424.57 $53,073.29 Page 2 South Burlington Planning Commission 575 Dorset Street South Burlington, VT 05403 (802) 846-4106 www.sburl.com 1 September 25, 2014 Dear City Councilors, The City of South Burlington currently has an “Ordinance Regulating the Use of Public and Private Sanitary Sewage and Stormwater Systems” that is under the purview of yourselves, the members of the City Council. It was brought to the attention of the Planning Commission that this ordinance provides a 50,000 GPD of sewer allocation set aside for the City Center area (defined as a smaller area than the Form Based Codes City Center area in our draft LDR). The available sewage treatment plant capacity is not expected to be able to meet the full development needs of the City prior to paying off the current bond on the Airport Parkway Treatment Plant expansion. Additionally, the 50,000 GPD that has been reserved for City Center is not sufficient for the full 20-year build-out of the area. The following table was prepared by city staff and presented to the City Council February 3, 2014: Total available capacity 591,000 GPD Est. demand in the City Center FBC area 470,000 GPD Est. demand outside City Center FBC area 350,000 GPD Shortfall for Total Demand 229,000 GPD The Planning Commission received information and discussed this topic with Justin Rabidoux on June 24, 2014. We have also received the information that was presented to the City Council in February 2014. Additional follow-up information was provided to us from staff on August 26, 2014. At that time we received position statements from both the South Burlington Land Trust and members of the Form Based Code committee, both groups expressing support for increasing reserved sewer capacity for the City Center area. These materials are attached for your information. We understand that the purview of the Ordinance is the City Council’s, but have determined that this issue is significant enough to warrant a recommendation that action is taken to secure the extensive vision, planning, and financial commitments that have been invested by the community in City Center. The following motion was passed by the Planning Commission (6-1) on September 23, 2014: “I move that the Planning Commission recommend to the City Council that the City Sewer Ordinance be changed to make the wastewater reserve area be the Form Based Codes area and to up the allocation to provide adequate sewer capacity for the area.” 2 We understand that the 470,000 GPD may change as more information becomes available; our goal is to assure adequate capacity for that area. It is expected, and we support, that additional information will be requested by the Council prior to changing the Ordinance, but that it was most appropriate for the Council to authorize the further study of this issue prior to the Planning Commission spending additional time and staff resources. The following information is expected to further inform the decision of the Council: • The value/ reduction in flow that could be achieved from an INI (Infiltrations and Inflow = leaky pipes) study and project? Staff has contacted a firm to inform this question. • Can we get more permitted capacity without spending major money on an expansion, i.e. our hydraulic capacity is > than 3.3 MGD, yet that’s our permitted capacity? Staff has contacted a firm to inform this question. • Is there a possibility to upgrade the plant before the 20-year bond is paid off? • Should the City set a lower threshold for when expansion planning is started? State guidelines currently call for planning to start when a plant reaches 80% of its permitted capacity and we are at 60% now. • Should additional allocation be set aside for other stated priority development areas such as the Transit Overlay District? • Refine estimated demand values by improving buildout information and gaining private sector data. We believe that this is an urgent issue. I would be pleased to attend a City Council meeting to present this information and a summary of our discussions around this issue. On behalf of the South Burlington Planning Commission, thank you, Jessica Clark Louisos Chair, South Burlington Planning Commission Encl: Staff memo to City Council February 3, 2014 Staff memo to Planning Commission August 26, 2014 Letter from members of the FBC Committee August 14, 2014 Letter & map from SB Land Trust August 26, 2014 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: South Burlington City Council FROM: Paul Conner, Director of Planning & Zoning Justin Rabidoux, Director of Public Works SUBJECT: City Center Wastewater Allocation Reserve Ordinance DATE: February 3, 2014 City Council meeting Council asked staff to provide a review of the city’s current “reserve” of wastewater capacity for the City Center area in relation to anticipated future demand for the capacity. Below please find a brief summary of the existing “reserve”, anticipated future demand in the City Center and beyond, and possible options for the Council. Wastewater Allocation in general The City owns and operates two wastewater treatment facilities. The Airport Parkway facility essentially serves all areas east of Spear Street, while the Bartlett Bay facility serves the Shelburne Road corridor and limited areas along Spear Street in the Southeast Quadrant. Both facilities have additional capacity at this time. New development and changes to existing buildings are reviewed in accordance with State regulations regarding average usage. Existing “Reserve” Capacity The City regulates the provision of additional wastewater usage (“wastewater allocation”) through the “Ordinance Regulating the Use of Public and Private Sanitary Sewage and Stormwater Systems”, last revised in 2005. The Ordinance includes a “City Center Uncommitted Reserve Capacity” which set aside 50,000 gallons per day (as of the date of adoption) for the exclusive future use within the City Center Sewer Service Area (see attached map). Available capacity and, future projections for Airport Parkway facility The figures below highlight current capacity and potential 20-year demand within the Airport Parkway Service Area based on the TIF applicable and very rough estimates outside of that area. In brief: Total available capacity 591,000 GPD Est. demand in the City Center FBC area 470,000 GPD Est. demand outside City Center FBC area 350,000 GPD Shortfall for Total Demand 229,000 GPD 2 Options for Future Wastewater Capacity Reserve: Council may consider several options regarding future allocation of wastewater capacity. These include: • Keep existing reserve of 50,000 GPD and have the rest be first-come first serve • Amend the Ordinance to increase the reserve or otherwise prioritize in City-Center area o Could reserve within existing Sewer Reserve District, full TIF area, or full CC FBC area o Could reserve some or all of potential demand for the selected area • Explore alternatives to expand total capacity Staff will be present at the meeting to respond to questions and any discussion on the above options. Should the Council wish to explore options / issues outside of the City Center area, staff can review this as well. -------------------------- Detailed Summary Tables 1- SB Available Capacity GPD 4- Outside "CC" Potential 20-yr demand GPD S Burlington Capacity 2,300,000 Preliminarily approved 60,000 - Present Usage 1,709,000 Potential Demand 200k - 400k SB Available Capacity 591,000 Potential Demand outside CC +/- 350,000 2- Unallocated City Center Reserve GPD 5- Total Potential AP Demand GPD Total Reserve 50,000 20-year "City Center"470,000 -Presently Used 10,000 + 20-year "Outside City Center"350,000 Unallocated City Center Res.40,000 Total Potential AP Demand 820,000 3- "City Center" Potential 20-yr demand GPD 6- Surplus/ Shortfall GPD TIF District area 330,000 SB Available Capacity 591,000 FBC area outside TIF 140,000 - Total Potential AP Demand 820,000 20-year "City Center" Demand 470,000 Total Surplus / Shortfall (229,000) 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: South Burlington Planning Commission FROM: Paul Conner, Director of Planning & Zoning SUBJECT: City Center Wastewater Capacity Review DATE: August 26, 2014 Planning Commission meeting At the Commission’s June 24th meeting, Justin Rabidoux (Public Works Director) presented the results of staff’s initial analysis of sewer plant capacity at the Airport Parkway Wastewater Treatment Facility. That analysis has previously been presented to the City Council in February 2014. Commissioners asked staff to follow up on several questions. Herein are the questions and responses: 1. What value/reduction in flow could be achieved from an INI study and project? The City has contacted the firm of Hoyle, Tanner, to help us with this assessment. 2. What would a FULL build out represent in terms of sewer demand for the entire AP sewer district. In 2010 and 2012, the City contracted with the Chittenden County Regional Planning Commission to undertake a full “build-out” analysis for the city. This analysis includes a number of assumptions, the primary one being “what is considered to be a full buildout?” Using the same assumptions that were built into that analysis (current zoning, mostly keeping existing development, etc.), we contacted the CCRPC again recently to help answer this question. NOTE 1: there are MANY assumptions that go into such a build-out analysis, not the least of which is a guess on the relative amount of residential and non-residential development (many districts allow for both). Staff is not terribly comfortable with the numbers below, because the variability is just so high. NOTE 2: It is extremely difficult to look at FULL build-out for a city. Cities are always evolving and changing. Communities in Vermont continue to evolve, change, growth, shrink, and grow again over their 250+ year history, and European and Asian cities have been continually evolving for thousands of years in some cases. NOTE 3: The figures below have NO timeline associated with them. Staff is seeking an estimate on the amount of additional flow year-to-year from the Sewer Department but as of this writing we don’t have it at hand. With those caveats, using our extremely rough numbers, there might be a demand under current zoning for something in the neighborhood of an additional 600,000 gallons in the Bartlett Bay WW treatment area and perhaps 2,800,000 gallons per day in the Airport Parkway WW treatment area. We have not compared these figures directly with plant capacity as they are well past the planning horizon for upgrades. 2 3. How much growth can reasonably be expected from Colchester for their 1 MGD sewer district. Staff recently met with staff from the Town of Colchester. The Town expects to make full use of their portion of the allocated sewer amount. 4. What if we used a flat percentage based growth rate instead of the analysis we did where we tried to assume reasonable growth in the district. What % should we use? Enclosed with this report are two charts showing different scenarios for future residential / population growth in South Burlington. NOTE: With the exception of the 2020 and 2030 population projections provided by the VT Agency of Commerce and Community Development, the future scenarios are NOT scientific projections; they are simply a series of percentage and unit counts that have been plugged in to the chart to show different possible trends. Population and Housing Total Scenarios depicts the City’s housing unit totals and population counts from 1980 to present, and then shows a variety of future scenarios. Housing Units per Year & Scenarios shows the number of housing units permitted each year back to 1970, and then shows potential future scenarios. Based on past trends, the city has averaged a little under 150 housing units added per year for the past 45 years, with significant variations up and down over time. We suspect, if we had the data, that the late 1960s would have been another “up- tick” but our readily available data is not complete on this. Based on the information in this charts, it appears as though a growth factor of an average number of units – around 150 – would be a more accurate depiction of the City’s growth over the past 45 years than a percentage rate (because 1.5% of the city’s 1970 housing units would be much less growth than 1.5% of today’s housing units, and there does not appear to be substantial evidence that we’re growing more quickly each year). 5. Can we get more permitted capacity w/out spending major $$ on an expansion, i.e. our hydraulic capacity is > than 3.3 MGD, yet that’s our permitted cap. The City has contacted the firm of Hoyle, Tanner, to help us with this assessment. South Burlington Form Based Codes Committee Members August 14, 2014 We are writing to express our serious concern over the allocation of sewer capacity in South Burlington and the implications that allocation has on the future and very viability of the City Center development project. The city’s highest priority is to develop a City Center, which will be “transformational” for the City of South Burlington and attract high-density development along Market Street. The Form Based Code Committee and the Planning Commission have spent two years of work and many thousands of taxpayer dollars on consultants, visioning, outreach and planning for City Center. A developer has proposed a $100 million investment in City Center which, if approved would accelerate further development in City Center. A TIF district which incudes the City Center development area has been approved The South Burlington Directors of Planning and Zoning and Public Works, report that the city has not allocated sufficient sewer capacity to accommodate the demands of City Center. They cite an estimated demand of 470,000 GPD for the City Center TIF District. At the Form Based Code Committee meeting on August 14, 2014 a majority of the six members present (five in favor and one abstaining) supported a motion to request the City Council to safeguard the City Center development project by taking immediate action to amend the 2005 sewer ordinance to increase the sewer allocation for City Center from 50,000GPD to the estimated demand of 470,000GPD. FBCC members present and in favor of this request: Tim Mckenzie Michael Mittag Paul Engels Will Raap Ted Riehle