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Minutes - City Council - 11/17/2014 (2)
The South Burlington City Council held a regular meeting on Monday, 17 November 2014, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset St. MEMBERS PRESENT: P. Nowak, Chair; H. Riehle, C. Shaw, M. Emery, J. Simson ALSO PRESENT: T. Hubbard, Deputy City Manager; J. Barlow, City Attorney; P. Conner, Director of Planning & Zoning; J. Rabidoux, Public Works Director; T. Goodwin, Recreation Director; B. Terry, Interim Recreation Director; B. Nowak, M. Monte, S. Dopp, S. Quest, M. Simoneau, D. Crawford, N. Warner, L. Michaels, S. Dooley, L. Yankowski, S. Mazowita 1. Executive Session: Ms. Riehle moved to find that premature general public knowledge of confidential mediation communications related to the Burlington International Airport property tax litigation would clearly place the City of South Burlington at a substantial disadvantage and further moved to enter executive session to discuss the mediation of the pending Burlington International Airport property tax litigation, said executive session to include City Attorney Jim Barlow and Attorney Bob Fletcher. Ms. Emery seconded. Motion passed unanimously. Regular Session: 1. Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made to the Agenda. 2. Comments & Questions from the public not related to Agenda items: No issues were raised. 3. Announcements & City Manager’s Report: There was no City Manager’s Report. Council members reported on meets and events they had attended. 4. Consent Agenda: a. Sign Disbursement b. Approve Minutes for 30 October, 3 November and 8 November 2014 c. Authorize promissory note allowing borrowing from sewer fund to finance fit-up of 19 Gregory Drive lease space Ms. Emery asked to remove the Minutes of 8 November from the Consent Agenda. Ms. Emery moved to approve the Consent Agenda minus the Minutes of 8 November. Mr. Simson seconded. Motion passed unanimously. 5. Recognition for Todd Goodwin: Mr. Hubbard noted that Mr. Goodwin has been with the City for 34 years, having been hired as a 15 year old and having served outstandingly in many capacities in the Recreation Department. He is respected by all for his energy, enthusiasm, planning, organization and friendliness. Council members wished Mr. Goodwin well in his new position in Williston and presented him with a photo to hang in his new office. 6. October Financial Report: Mr. Hubbard reported on expenses and revenues for various departments which are within the range expected one-third through the fiscal year. The Fire Department is on the high side for expenses with the purchase of a new truck. Tax appeals and legal costs are much higher than anticipated due to the Airport litigation. The Planning Department is already at 62% of projected revenue; fire inspections are at 80% of anticipated revenues. Mr. Hubbard said that overall it is a very healthy picture. 7. Receive and possibly take action on the report and resolution presented by the Affordable Housing Trust Fund Feasibility Committee: Ms. Dooley recognized the input of the City Manager and Deputy City Manager and of committee members. Ms. Dooley noted that many people are paying 30% to 50% of their income for housing, which is not a healthy situation. To address this, the committee recommends that the City Council establish a South Burlington Housing Trust Fund and to begin funding it with $200,000 from the general fund budget. They also recommend adding ½ % to the Rooms & Meals local option tax. Ms. Dooley noted that housing creates jobs in a community; it provides children for the schools; adds to sales and property tax revenues, and promotes public health. Mr. Michaels noted that they have 50 people on the waiting list at Country Park. He added that affordable housing allows people to move into and stay in the city and allows employees in service positions to live in the city where they work. Mr. Monte of Champlain Housing Trust explained that residences created under the trust pay taxes, provide employment (architects, contractors, etc.), etc. He noted that typically tax payments are higher per acre because of increased density. He felt $200,000 would be a great start. He then explained other funding mechanisms (e.g., tax credits, private financing, state funding, etc.) that would go into the building of affordable housing. Mr. Simson asked if there is a potential for the money to be needed in the next 18 months. Mr. Monte said there is. They have been talking with a landowner in City Center area and with Cathedral Square as well. South Burlington is at the top of their list. Mr. Monte also noted that all housing projects go through the city’s regulatory process (DRB, etc.) and state, federal, archaeological reviews as well. Most of their properties meet or exceed state standards for energy efficiency as well. Ms. Riehle asked if the housing would be permanently affordable. Mr. Monte said they would. Ms. Nowak noted the original recommendation of $40,000 has now grown to $200,000. Ms. Dooley said they want to start with a significant amount. Mr. Simson noted they originally had a 3-tier plan which, after discussion with the City Manager, became a 2-tier plan. They also learned about a potential “right away project” and want to be in a position to act on that. Ms. Nowak said one fear is that a Charter change to increase the Rooms & Meals Tax might not pass in the city or Legislature. She asked if there is a “plan B.” Mr. Simson said it would depend on what kind of project opportunities arise. They could look for state grant money or try to go to the voters again. Ms. Dooley said that would depend on how close the vote is. She noted that the City of Burlington already has a full cent extra on their Rooms & Meals tax. Ms. Nowak asked if individuals could donate to the Housing Trust. Ms. Dooley said they can. Mr. Hubbard said that the Council could consider an amount to fund at the budget discussion on 10 January. Ms. Emery moved to approve the Resolution amending the contribution amount to read “up to $200,000.” Mr. Simson seconded. This was accepted by the motion makers. In the vote that followed, the motion passed unanimously. Mr. Simson suggested soliciting members for a new housing committee. Ms. Nowak said that will be done as soon as possible. 8. Guidance on the Proposed Impact Fee Modifications: Mr. Conner explained the nature of impact fees and noted the proposed changes are more structural in nature. Step 1 of the modifications would tie impact fees to every year’s adopted Capital Improvement Plan. Mr. Rabidoux noted that as city council, committees, and technology changes, they don’t want to be wedded to a project that becomes out of date and want to be able to slide in a new project when appropriate. Step 2 asks the Council to explore a new “public facilities impact fee” for such uses as a Library, new City Hall, recreation facility, etc., in City Center. This would be a funding source to go along with the TIF. Mr. Rabidoux said they have done some background work on what this would look like and want to know whether to proceed. Members supported going forward with this. 9. Receive presentation on scope of work to hire consultant to study future demand for wastewater capacity and possibly take action on reserving capacity for City Center: Mr. Rabidoux reviewed the history. He noted that a sewer plant is a community asset, the same as any other asset. He also noted the state’s estimation that within the next 20 years, just about every municipality that has a sewer plant will be upgrading the plant for capacity. Mr. Conner reminded the Council that they had asked for ideas on how to anticipate future needs of the sewage treatment plant. He noted that the city’s New Town Center designation requires the city to state that there is adequate wastewater capacity in the planning horizon. At present, there is 50,000 gallons per day (gpd) reserved for a very small area of City Center. One idea has been to expand that area. Ms. Nowak asked if there are federal and state grants to help offset some of the outlined costs. Mr. Rabidoux said there are some very common loans sources and grants from the Regional Planning Commission for planning. The city has used all of these sources in the past. Ms. Nowak asked if the Council can count on being notified if the city suddenly gets into the 70% of capacity usage. Mr. Rabidoux said they maintain an average monthly flow for the state. Ms. Riehle asked if the recommendation is to go forward with all of the “plant modification analyses. Mr. Rabidoux said these are just recommendations. The ones at the top of the list are the most achievable and expedient. He felt #1, #2 and #4 could be lumped together. Ms. Emery asked why not designate a higher amount to reserve for City Center. Mr. Rabidoux said sometimes that number is used to control growth, so it can be a 2-fold discussion. Ms. Emery asked how realistic the 50,000 gpd figure is. Mr. Conner said for the small area it covers, it is not far off. In terms of the whole area for City Center and Form Based Codes, the number would be larger. Mr. Simson said if they work backwards from the date where the city is up for review of its New Town Center designation, this doesn’t seem to have the steps needed. He felt there needs to be a “defensible number” for the city to submit to the state. Ms. Riehle agreed. Ms. Emery did not feel 50,000 gpd was adequate to continue to gain approval of various boards. Ms. Nowak asked when they can take a look and plan for greater capacity for the whole community. She noted discussions regarding development by the Medical Center at Tilley Drive, by the Airport, etc. Mr. Rabidoux said that would probably be in 10 years, if they don’t have to deal with the TIF district. He also said there could be more definite answers if the private sector is willing to share growth plans. There is also the unknown variable of another dip in the economy. Ms. Nowak noted there is not 590,000 gpd unallocated capacity today. Ms. Riehle said a reserve of 200,000 would still leave almost 400,000 for other building in the city. Ms. Nowak said she was not comfortable putting an arbitrary number on this with no definitive basis for it. Mr. Shaw felt 200,000 gpd was “too rich.” He felt the priority should be to look at that number and see what would satisfy the “Downtown Board” so the city is in alignment with what they are reviewing. He added there are a lot of unknowns, and the Council has said it won’t use sewer capacity to control growth. Ms. Emery felt they don’t gain anything by being reluctant or overcareful. Mr. Simoneau noted that in some communities the state might be looking for a level of commitment because of low resources. Ms. Dopp noted the city still hasn’t paid for the most recent upgrade to the Sewer Treatment Plant, and there is not much appetite for adding to the tax burden. A representative of the Medical Center supported a longer term process. She appreciated the commitment to develop City Center and wanted to see a consistent commitment to other areas of the city. Ms. Emery said she felt the numbers were a “stalling tactic” and that providing a number would show commitment. Mr. Michaels noted that the 470,000 gpd number that has been talked about in the past was just a “back of the envelope” number with no scientific basis. He noted the city spent a lot of money on consultants, many committees, etc., and felt that would strengthen the city’s “commitment” to City Center more than a gpd number. He also noted that the total amount still owed on the current Sewage Treatment Plant update is $1,100,000 of which $700,000 will be paid for by the Town of Colchester, leaving less than $500,000 for South Burlington. Ms. Emery then moved to change the allocation from 50,000 gpd to 150,000 gpd. Ms. Riehle seconded. Mr. Shaw felt this should cover the whole form based codes area. The motion makers accepted this amendment. In the voted that followed, the motion passed unanimously. Ms. Nowak stressed the need to look at the entire city and not just this area, specifically any projects that could be built in advance of City Center. Mr. Conner said staff will come back with an amendment to the Ordinance to reflect the change just made. 10. Status of Chamberlin/BTV Planning Project: Mr. Conner said the RFP for a consultant has gone out. Advertising for committee members will be in this week’s and next week’s Other Paper. The expectation is to get the committee going in mid to late January. Interviews will take place the second meeting in December and first meeting in January (if needed). 11. Introduction of Interim Recreation and Parks Director: Mr. Goodwin introduced Betsy Terry who starts work on Monday. Ms. Terry said she has been in and out of South Burlington City Hall for 30 years and is honored to follow Messrs. Hubbard and Goodwin in the position. She added that the city has a great program. 12. WVPD Presentation and Request for FY16: Mr. Warner reviewed the history and noted that South Burlington is one of 7 member towns. They are cutting their budget by 2% this year (to $324,000) and use the funds to manage 750 acres. Ms. Nowak noted that although Colchester has 4 times the amount of land to manage than South Burlington, they pay less. Mr. Warner said they don’t use an acreage model as it does not take into account “the big picture.” Ms. Nowak said it is important for South Burlington to have a clear understanding of the benefits it derives. Mr. Warner said he will provide the city with a copy of the budget. 19. Accept Red Rocks Park Management Report: Mr. Goodwin cited the work of the committee and consultant Sophie Mazowita. Committee members said the report is a “call to action” to preserve this unique and precious property. They stressed that the future of the park is in the Council’s hands. They cited examples of misuse of the park (overnight and long-term camping, illegal parking, cutting down of trees, overgrowth of view corridors, broken glass, etc.) and said these violations occur because nobody is in charge. Ms. Mazowita cited the importance of management for all of the city’s parks. 20. Provide guidance for the FY16 Social Services Agencies Funding Allocation: Ms. Hubbard noted that Council members’ input was close to the average. Members had no issue accepting the proposed average. Ms. Emery moved to accept the proposed allocation column as presented. Mr. Shaw seconded. Motion passed unanimously. 21. Liquor Control Board: Ms. Emery moved that the Council convene as Liquor Control Board. Ms. Riehle seconded. Motion passed unanimously. a. Special Event Permit – North Branch Vineyards – 11/21‐23: Ms. Emery moved to approve the Special Event Permit for North Branch Vineyards as presented. Ms. Riehle seconded. Motion passed unanimously. Ms. Emery moved to reconvene as City Council. Ms. Riehle seconded. Motion passed unanimously. 15. Other Business: a. Item Withheld from Consent Agenda: No changes were made to the Minutes of 8 November. Ms. Emery moved to approve the Minutes of 8 November 2014 as written. Ms. Riehle seconded. Motion passed unanimously. Mr. Shaw noted that the crossing at the Sheraton in the evening is very dark. There has already been a fatality there, and lighting improvement is vastly needed. There is no safe place to cross, and no island for safety. Ms. Emery noted a discussion on Front Porch Forum regarding airport noise and people complaining that if they call the airport, they are told it is the Air Guard’s responsibility and vice versa. Ms. Nowak noted there is now a person’s name at the Air Guard to contact. She also noted that one person is responsible for more than 100 of the noise calls. As there was no further business to come before the Council, Mr. Simson moved to adjourn. Ms. Emery seconded. Motion passed unanimously. The meeting was adjourned at 11:05 p.m. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 11/18/14 Date Check No. Paid To Memo Amount Paid 11/18/2014 2666 Champlain Water District 54,652.82 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2014 VI-13525 SBWD-295 54,652.82 54,652.82 11/18/2014 2667 Champlain Water District 123,568.18 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2014 VI-13520 SBWD-286 227.23 227.23 10/31/2014 VI-13521 OCT CONSUMPTION 123,267.25 123,267.25 10/31/2014 VI-13524 10-125(B) 73.70 73.70 11/18/2014 2668 E.J. Prescott, Inc. 456.28 Date Voucher Number Reference Voucher Total Amount Paid 10/29/2014 VI-13522 4877045 149.08 149.08 10/1/2014 VI-13527 4857943 258.96 258.96 11/4/2014 VI-13528 4879942 48.24 48.24 11/18/2014 2669 Hy-Viz Incorporated 2,058.75 Date Voucher Number Reference Voucher Total Amount Paid 11/1/2014 VI-13529 TYL-648 2,058.75 2,058.75 11/18/2014 2670 Office Essentials 164.95 Date Voucher Number Reference Voucher Total Amount Paid 11/2/2014 VI-13523 30726 164.95 164.95 11/18/2014 2671 City Of South Burlington 14,081.09 Date Voucher Number Reference Voucher Total Amount Paid 11/6/2014 VI-13526 ADD'L STORMWATER 14,081.09 14,081.09 Total Amount Paid: 194,982.07 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: November 13, 2014 Page 1 of 1 CITY COUNCIL October 30, 2014 The South Burlington City Council held a special meeting on Thursday, October 30, 2014, at 6:30 PM, in the Main Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: P. Nowak, Vice Chair, M. Emery, Clerk, H. Riehle, C. Shaw ALSO PRESENT: K. Dorn, City Manager, T. Hubbard, Deputy City Manager Executive Session Ms. Emery moved to enter Executive Session to discuss an appointment to the South Burlington City Council and to include City Manager Kevin Dorn and Deputy City Manager Tom Hubbard. Ms. Riehle seconded the motion. The motion passed unanimously. The Council returned to Special Session at 6:59 PM. 1. Agenda Review There were no changes made to the agenda. 2. Comments and questions from the public not related to the agenda. There were no comments or questions from the public. 3. Discussion and possible appointment of City Council member. Ms. Riehle moved to appoint John Simson to fill a vacated seat on the Council until such time as the public elects a replacement to fill out the remainder of the term. Ms. Emery seconded the motion. The motion passed unanimously. 4. Other business. There was no other business to come before the Council. 5. Adjourn. Mr. Shaw moved to adjourn. Ms. Emery seconded the motion. The motion passed and the Council adjourned at 7:03 PM. Mr. Shaw then moved to adjourn. Ms. Riehle seconded. The motion passed 3‐0. The meeting was adjourned at 5:33. PM. __________________________, Clerk CITY COUNCIL 3 NOVEMBER 2014 The South Burlington City Council held a special meeting on Monday, 3 November 2014, at 6:00 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: P. Nowak, Chair; H. Riehle, C. Shaw, M. Emery, J. Simson Also Present: K. Dorn, City Manager; T., Hubbard,, Deputy City Manager; L. Bresee, B. Breslend, G. Calese, Jr., B. Nowak, R. Greco, B.Bull, L. Michaels, B. Pace, other residents Ms. Nowak welcomed new Council member John Simson. 1. Agenda Review: additions,, deletions or changes in order of agenda items: No changes were made to the Agenda. 2. Comments & Questions from the public not related to the agenda: Ms. Greco: Thanked those who beautified the area around the Wheeler Homestead. Also thanked those for the work done on City Hall. Mr. Dorn noted that Tom Hubbard, Justin Rabidoux and Tom DiPietro were responsible for the City Hall project. Mr. Hubbard noted that a city logo will also be mounted on the front of the building Asked about a discussion regarding the City Center sewer allocation. Ms. Nowak said it will be on the next agenda. Expressed concern with the process of appointing the interim Council member and felt the interview should have been done in public. 3. Announcements and City Manager’s Report: Mr. Dorn: Advised that Betsy Terry will be the interim Recreation and Parks Director. He said she is one of the most knowledgeable recreation people in New England. She will start work on 24 November. The Task Force for master planning is being assembled and will hold its first meeting on Thursday from 6-8 pm. The impetus for this group was to match capital plans for the city and schools so they are not seeking funds at the same time. The proposal by Saxon Partners to purchase Central School will also be included in the discussions. CITY COUNCIL 3 NOVEMBER 2014 PAGE 2 Members of the administrative team met with Rotary people regarding a special event next summer to commemorate the 150th anniversary of the founding of South Burlington. On Thursday, he, Mr. Hubbard, Mr. Conner and Ms. Blanchard will be involved in a trade show at the Sheraton to do a presentation on the City Center. More than 30 towns have now passed the resolution to cap the state education property tax. Council members reported on meetings and events they had attended and athletic championships won by South Burlington teams. 4. Consent Agenda: A. Sign Disbursements B. Approve Minutes of 17 and 20 October 2014 C. Approve SIWRF (Stormwater Impaired Waters Restoration Fund) stormwater grant Ms. Riehle moved to approve the Consent Agenda as presented. Mr. Shaw seconded. Motion passed unanimously. 5. Review of Special Meeting Agenda 11/8 for Social Service Requests: The meeting will be held at 9 a.m. in the upstairs conference room. There are 15 applications (one organization did not submit a request this year). Each applicant will have 10 minutes to present the request. Last year, the Council allotted $36,300 and agreed to level fund that amount for the coming budget. Requests total $44,600. Following the presentations, the Council may decide on funding so it can become part of the budget. 6. Interview applicants for South Burlington Boards, Commissions and Committees: The Council interviewed Lou Bresee and Brian Breslend for the remainder of the term that is open on the Development Review Board. CITY COUNCIL 3 NOVEMBER 2014 PAGE 3 7. Discuss and possibly take action on a proposal to make City and School proposed annual budgets and reports available to the public utilizing electronic distribution methods: Mr. Dorn drew attention to a note from the City Attorney. Mr. Dorn also noted this issue was raised by a community member who felt mailing the proposed budget city-wide was a poor use of funds. The City Charter simply says the budget has to be available to the public. The proposal is to send a post card to each household to tell people they can access budgets on-line or can come in for a hard copy at no charge. This same option is being presented to the School Board as well. Mr. Hubbard noted that the cost to mail the budget citywide is $8000 each for the city and school district. That money is budgeted for the upcoming budget. Members felt they would like to try the electronic method with appropriate notice to citizens in The Other Paper and by post card. Mr. Dorn noted the school district would have to agree or it can’t be done. Ms. Riehle moved to direct city and school staff to implement a process utilizing an electronic distribution method of the city and school budget preceded by advertisement in The Other Paper and by mailed post card. Mr. Simson seconded. Motion passed unanimously 8. Liquor Control Board: Mr. Shaw moved that the Council convene as Liquor Control Board. Mr. Simson seconded. Motion passed unanimously A. Special event Permit: Magic Hat Special Events 18 November and 28 December B. Liquor License Approval: Junior’s Rustico first class license/outside consumption permit 2014 Ms. Riehle moved to approve the Special Event permit for Magic Hat special events as presented. Mr. Shaw seconded. Motion passed unanimously. Mr. Calese said that they are asking to be open 11 a.m. to Midnight on weekends and 11 a.m. to 11 p.m. on weekdays during warmer weather and half an hour earlier closing in the winter. CITY COUNCIL 3 NOVEMBER 2014 PAGE 4 Residents of the neighborhood where Junior’s Rustico is located expressed concern with the late hours and with early morning noise from dumpsters, etc. Mr. Calese said they are marketing to an “adult clientele” and have outdoor security. He said he would solve the early morning dumpster issues. Residents were also concerned that a “natural barrier” fencing was taken down because it was in bad repair and has not been replaced. They said attempts to discuss this with the property owners were unsuccessful. Council members asked Mr.Calese if he would talk with his landlord about putting in a fence or arba vitae on the berm. After discussion, Ms. Riehle moved to approve the first class license/outside consumption permit for Junior’s Rustico with closing hours of 10:30 on weekdays and 11:30 on weekends. Mr. Simson seconded. Motion passed 4-1 with Mr. Shaw voting against. Mr. Shaw moved to reconvene as City Council. Ms. Riehle seconded. Motion passed unanimously. 9. Other Business: Ms. Riehle said she was interested in an update from the Police Chief regarding excess military equipment. Ms. Riehle asked for an update on the Holmes Road issue. Mr. Dorn said there are 2 steps remaining. If it clears the Vermont Department of Transportation, it will move very fast. Ms. Emery asked about agreements with tenants for the Wheeler Building and whether the gardens will remain. Mr. Dorn said the leasing of the building will have no impact on the gardens. The building will remain a city building with some city functions there. 10. Consider entering executive session to discuss appointments to South Burlington Boards, Commission and Committees and to discuss contract issues where premature disclosure would put the City in a competitive disadvantage: Mr. Shaw moved that the Council meet in executive session to discuss appointments to boards, commission and committees and contract issues where premature disclosure would put the city in a competitive disadvantage. Further that Mr. Dorn and Mr. Hubbard be present at the executive session. Regular session would be resumed only to make appointment(s) and/or adjourn. Ms. Riehle seconded. Motion passed unanimously., CITY COUNCIL 3 NOVEMBER 2014 PAGE 5 Following the executive session, Ms. Riehle moved to appoint Brian Breslend to the remainder of the open term on the Development Review Board. Ms. Emery seconded. Motion passed unanimously. As there was no further business to come before the Council, Mr. Shaw moved to adjourn. Ms. Riehle seconded. Motion passed unanimously. The meeting was adjourned at 10:45 p.m. _____________________________, Clerk CITY COUNCIL 8 November 2014 The South Burlington City Council held a special meeting on Saturday, 8 November 2014, at 9:00 a.m., in the upstairs Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: P. Nowak, Chair; H. Riehle, C. Shaw, M. Emery, J. Simson ALSO PRESENT: T. Hubbard, Deputy City Manager 1. Agenda Review: Additions, deletions, or changes in order of agenda items: No changes were made to the Agenda. 2. Comments & Questions from the public not related to the Agenda: No comments or questions from the public. 3. Presentations from social service organizations who have applied for FY16 funding: Representatives attended from the following organizations: American Red Cross Champlain Valley Agency on Aging Chittenden Community Action / CVOEO Committee on Temporary Shelter / COTS Community Health Center of Burlington HomeShare Vermont Howard Center for Human Services RSVP – United Way Visiting Nurse Association Vermont Association for the Blind Vermont Center for Independent Living Women Helping Battered Women Information was also sent from the following 3 applicants who could not attend: Chittenden Emergency Food Shelf PACT South Burlington Family Center Page 2. 4. Consider funding allocation guidance and recommendations for social service organizations: It was decided that each Council member will provide their suggested allocation recommendation to the Finance Director who is to establish the average contribution by organization. The council will review it at the November 17th meeting. 5. Other business: No other business for discussion. 6. Consider entering Executive Session to discuss litigation where premature disclosure would put the City at a competitive disadvantage. Mr. Shaw then moved that the Council meet in executive session to discuss litigation where premature disclosure would put the City at a competitive disadvantage. Further that the Deputy City Manager be invited to attend the executive session, and that the only business to follow the executive session will be to adjourn the meeting. Ms. Riehle seconded. Motion passed unanimously. 7. Adjourn. As there was no further business to come before the Council, Mr. Shaw moved to adjourn. Ms. Riehle Seconded. Motion passed unanimously. The meeting was adjourned at 12:30 p.m. _______________________________, Clerk 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director Subject: Authorize a Promissory Note to the South Burlington Enterprise Fund – Sewer to Finance 19 Gregory Drive Lease Fit-up Date: November 13, 2014 Background: For several years the City has worked to lease an unused portion of the condominium the City owns at 19 Gregory Drive. This year the City successfully submitted an offer to lease approximately 3,100 square feet to the Federal Government (Veterans Health Administration). This lease has a five-year firm term, five-year non-firm term and five-year optional term. In order to lease the space the City will need to make upgrades to the space (meet occupancy fire code, condition and ventilate the space, and provide bathrooms), complete the tenant improvements (fit-up), and cover real estate commissions. In order for these costs to be revenue neutral or revenue positive, the City proposes to use a promissory note from the Sewer Fund in the amount of three hundred and thirty-five dollars. The promissory note would have a five-year pay-off with 1% interest. There is sufficient reserve in the Enterprise Fund – Sewer to cover this cost. The interest on the note will result in approximately $10,000 in interest over the 5 years. For the first five years, the lease is projected to be revenue neutral and the City will gain improvements to the space. For each subsequent year the tenant remains, the City will receive revenue. The City is in the process of reviewing and negotiating the lease. Once the lease is signed, the City will have 5 working days to provide a firm commitment of funds in an amount sufficient to perform the work to the Federal Government. Attachments: • Promissory Note • Ten Year Projected Annual Cash Flow Summary for 19 Gregory Dr Recommendation: Review and approve the attached Promissory Note. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com TEN YEAR PROJECTED ANNUAL CASH FLOW SUMMARY FOR 19 GREGORY DRIVE LEASE YR 1 YR 2 YR 3 YR 4 YR 5 YR 6 YR 7 YR 8 YR 9 YR 10 Lease Revenue: Shell Rent (incl. Taxes)* $ 55,532 $ 55,532 $ 55,532 $ 55,532 $ 55,532 $ 53,259 $ 53,259 $ 53,259 $ 53,259 $ 53,259 Tenant Improvements** $ 22,160 $ 22,160 $ 22,160 $ 22,160 $ 22,160 $ 22,160 $ 22,160 $22,160 $ 22,160 $ 22,160 Operating Fee*** $ 25,777 $ 25,777 $ 25,777 $25,777 $ 25,777 $ 25,777 $ 25,777 $ 25,777 $25,777 $ 25,777 Subtotal: $ 103,469 $ 103,469 $ 103,469 $ 103,469 $ 103,469 $ 101,196 $101,196 $101,196 $101,196 $101,196 City Estimated New Expenditures: Promissory Note Payment $ 69,568 $ 68,877 $ 68,208 $ 67,545 $ 66,883 - - - - - Annual New Costs (incl. taxes, janitorial, utilities, etc.): $ 28,407 $ 28,407 $ 28,407 $ 28,407 $ 28,407 $ 28,407 $ 28,407 $ 28,407 $28,407 $28,407 Annual Credit: $3,880 - - - - - - - - - Subtotal: $ 101,855 $ 97,284 $ 96,615 $ 95,952 $ 95,290 $ 28,407 $ 28,407 $ 28,407 $ 28,407 $ 28,407 NET REVENUE: $ 1,614 $ 6,185 $ 6,855 $ 7,517 $ 8,179 $72,789 $ 72,789 $ 72,789 $ 72,789 $72,789 *Years 1-5 $55,532.36, Years 6-10 $53,259.31, Optional 5 years $57,175.75, Subject to adjustment based on actual tax bill. **First 10 years only, subject to actual tenant improvement costs ***Subject to Cost of Living increases and decreases City of South Burlington Promissory Note The City of South Burlington, South Burlington, Vermont, for value received promises to pay in lawful money of the United States to the South Burlington Enterprise Fund - Sewer, Vermont: **Up to Three Hundred and Thirty Five Thousand Dollars ($335,000) To be paid back within 5 years with the first payment being on October 1, 2015 and the 5 yearly principal payments being of equal amounts. For the first three years of this note the interest payment shall be 1%. For the fourth yearly payment, the interest rate on this Note will be evaluated against the usual CD market rates at that time and either adjusted up or down based on the usual CD market rates at that time. Dated: ____________________ South Burlington City Council BY:_______________________ _________________________ Tom Hubbard, Treasurer Pat Nowak, Vice Chair _________________________ Meaghan Emery, Clerk _______________________ Chris Shaw _________________________ Helen Riehle ________________________ John Simson South Burlington or a Majority Thereof Revenue Report-September, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-September Total PROPERTY TAX REVENUE $12,322,444.38 ($4,745,400.34) 38.51% $7,577,044.04 ($351,542.21) Total LOCAL OPTION TAXES $3,611,006.04 ($385,865.89) 10.69% $3,225,140.15 $0.00 Total TAX REVENUE $15,933,450.42 ($5,131,266.23) 32.20% $10,802,184.19 ($351,542.21) Total INTEREST/PENALTY ON TAX $236,500.00 ($49,573.99) 20.96% $186,926.01 ($2,123.70) Total CITY MANAGER $813,307.53 ($727,891.12) 89.50% $85,416.41 $0.00 Total CITY CLERK $273,300.00 ($64,513.60) 23.61% $208,786.40 ($17,233.93) Total PLANNING & ZONING $272,500.00 ($141,262.68) 51.84% $131,237.32 ($47,379.04) Total FIRE DEPARTMENT $903,000.00 ($405,317.61) 44.89% $497,682.39 ($23,831.29) Total AMBULANCE $826,000.00 ($431,653.27) 52.26% $394,346.73 ($50,620.09) Total POLICE DEPARTMENT $420,900.00 ($84,965.47) 20.19% $335,934.53 ($19,827.93) Total PUBLIC SAFETY $2,149,900.00 ($921,936.35) 42.88% $1,227,963.65 ($94,279.31) Total HIGHWAY DEPARTMENT $1,341,933.73 ($999,634.46) 74.49% $342,299.27 ($91,455.17) Total RED ROCKS PARK $4,500.00 ($5,036.00) 111.91% ($536.00) $0.00 Total FACILITIES $500.00 ($570.00) 114.00% ($70.00) $0.00 Total SPECIAL ACTIVITIES $198,500.00 ($64,377.05) 32.43% $134,122.95 ($12,238.05) Total RECREATION $203,500.00 ($69,983.05) -34.39% $133,516.95 ($12,238.05) Total COMMUNITY LIBRARY $21,950.00 ($1,941.16) 8.84% $20,008.84 ($703.55) Total GENERAL FUND $21,246,341.68 ($8,108,002.64) 38.16% $13,138,339.04 ($616,954.96) Page 1 Revenue Report-October, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-October TAX REVENUE TAX REVENUE Tax, Current Budget $12,211,444.38 ($4,741,010.34) 38.82% $7,470,434.04 ($349,316.21) VT Payment in Lieu of Tax $40,000.00 ($4,390.00) 10.98% $35,610.00 ($2,226.00) Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 $0.00 Total TAX REVENUE $12,322,444.38 ($4,745,400.34) 38.51% $7,577,044.04 ($351,542.21) LOCAL OPTION TAXES Local Option Tax-Sales $2,652,586.39 ($283,980.43) 10.71% $2,368,605.96 $0.00 Local Option Tax-Rooms/Me $245,761.65 ($101,885.46) 41.46% $143,876.19 $0.00 Rooms/Meals - Fire Vehicl $352,658.00 $0.00 0.00% $352,658.00 $0.00 Rooms/Meals - P/D Hdqtrs $360,000.00 $0.00 0.00% $360,000.00 $0.00 Total LOCAL OPTION TAXES $3,611,006.04 ($385,865.89) 10.69% $3,225,140.15 $0.00 Total TAX REVENUE $15,933,450.42 ($5,131,266.23) 32.20% $10,802,184.19 ($351,542.21) INTEREST/PENALTY ON TAX Penalty, Current & Prior $108,000.00 ($36,897.29) 34.16% $71,102.71 $0.00 Interest, Current & Prior $35,000.00 ($12,923.60) 36.92% $22,076.40 ($2,316.44) Abatements/Write-offs $0.00 $246.90 100.00% $246.90 $192.74 Attorney Fees $2,500.00 $0.00 0.00% $2,500.00 $0.00 Fee to Collect State Educ $76,000.00 $0.00 0.00% $76,000.00 $0.00 Current Use $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total INTEREST/PENALTY ON TAX $236,500.00 ($49,573.99) 20.96% $186,926.01 ($2,123.70) CITY MANAGER Administrative Services-W $46,695.02 ($46,695.02) 100.00% $0.00 $0.00 Administrative Services-S $134,391.55 ($134,391.55) 100.00% $0.00 $0.00 Administrative Services-W $150,335.71 ($150,335.71) 100.00% $0.00 $0.00 From Sewer-Audit & Actuar $6,214.00 ($6,214.00) 100.00% $0.00 $0.00 From SW-Audit & Actuary $3,555.00 ($3,555.00) 100.00% $0.00 $0.00 COBRA Repayment $10,000.00 $0.00 0.00% $10,000.00 $0.00 Pension Liab Note-WPC $38,675.00 $0.00 0.00% $38,675.00 $0.00 Pension Liab Note-SW $26,510.00 $0.00 0.00% $26,510.00 $0.00 From Water-Audit $2,100.00 $0.00 0.00% $2,100.00 $0.00 DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 ($31,424.00) 100.00% $0.00 $0.00 From WPC-Payroll, Testing $700.00 $0.00 0.00% $700.00 $0.00 From SW-Payroll, Testing $480.00 $0.00 0.00% $480.00 $0.00 Adminstrative Services-CJ $5,227.25 ($5,227.25) 100.00% $0.00 $0.00 Miscellaneous $2,000.00 ($48.59) 2.43% $1,951.41 $0.00 Applied Surplus-Gen.Fund $350,000.00 ($350,000.00) 100.00% $0.00 $0.00 Total CITY MANAGER $813,307.53 ($727,891.12) 89.50% $85,416.41 $0.00 Page 1 Revenue Report-October, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-October CITY CLERK Recording Fees $150,000.00 ($41,595.00) 27.73% $108,405.00 ($11,972.00) Photocopy Fees $22,000.00 ($9,972.97) 45.33% $12,027.03 ($2,395.50) Photocopies-Vital Records $6,000.00 ($2,070.00) 34.50% $3,930.00 ($612.00) Pet Licenses $33,000.00 ($1,022.00) 3.10% $31,978.00 ($220.00) Pet Control Fees $6,000.00 ($763.00) 12.72% $5,237.00 ($75.00) Beverage/Cabaret License $6,500.00 ($480.00) 7.38% $6,020.00 $0.00 Entertainment Permits $100.00 ($500.00) 500.00% ($400.00) ($50.00) Marriage Licenses $1,500.00 ($820.00) 54.67% $680.00 ($100.00) Green Mountain Passports $200.00 ($182.00) 91.00% $18.00 ($16.00) Motor Vehicle Renewals $1,000.00 ($282.00) 28.20% $718.00 ($27.00) School Reimburse-Election $1,500.00 $0.00 0.00% $1,500.00 $0.00 Interest on Investments $45,000.00 ($6,826.63) 15.17% $38,173.37 ($1,766.43) Credit Card Cash Back $500.00 $0.00 0.00% $500.00 $0.00 Total CITY CLERK $273,300.00 ($64,513.60) 23.61% $208,786.40 ($17,233.93) PLANNING Building & Sign Permits $180,000.00 ($111,149.12) 61.75% $68,850.88 ($40,258.24) Bianchi Ruling $6,000.00 ($4,518.00) 75.30% $1,482.00 ($903.00) Zoning and Planning $70,000.00 ($23,435.56) 33.48% $46,564.44 ($5,297.80) Sewer Inspection Fees $0.00 ($1,300.00) 100.00% ($1,300.00) ($350.00) Peddlers' Permits $1,500.00 ($860.00) 57.33% $640.00 ($570.00) Market Street Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total PLANNING $272,500.00 ($141,262.68) 51.84% $131,237.32 ($47,379.04) FIRE DEPARTMENT Fire Truck Trade In $4,000.00 $0.00 0.00% $4,000.00 $0.00 Outside Employment $4,000.00 $0.00 0.00% $4,000.00 $0.00 Fire Inspection Revenue $200,000.00 ($160,317.61) 80.16% $39,682.39 ($23,831.29) Fire Impact Fees-Fund Tru $30,000.00 ($30,000.00) 100.00% $0.00 $0.00 Loan Proceeds $450,000.00 $0.00 0.00% $450,000.00 $0.00 F/Vehicles-Tranfer In $215,000.00 ($215,000.00) 100.00% $0.00 $0.00 Total FIRE DEPARTMENT $903,000.00 ($405,317.61) 44.89% $497,682.39 ($23,831.29) AMBULANCE Tax Revenues $155,000.00 ($155,000.00) 100.00% $0.00 $0.00 Ambulance Service Billing $540,000.00 ($169,381.52) 31.37% $370,618.48 ($47,067.41) Williston Billing $18,000.00 ($5,714.23) 31.75% $12,285.77 ($2,744.54) Vehicle Trade-In $7,000.00 $0.00 0.00% $7,000.00 $0.00 Grand Isle Billing $6,000.00 ($1,557.52) 25.96% $4,442.48 ($808.14) Transfer from Fund 307 $100,000.00 ($100,000.00) 100.00% $0.00 $0.00 Total AMBULANCE $826,000.00 ($431,653.27) 52.26% $394,346.73 ($50,620.09) POLICE DEPARTMENT Page 2 Revenue Report-October, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-October Vermont District Court $90,000.00 ($25,926.72) 28.81% $64,073.28 ($8,775.22) Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Sale of Cruisers/Bequest $2,000.00 $0.00 0.00% $2,000.00 $0.00 Police Reports $7,500.00 ($2,425.50) 32.34% $5,074.50 ($625.00) I.C.A.C. $0.00 ($1,884.20) 100.00% ($1,884.20) ($349.92) Drug Task Force Grant $82,000.00 ($35,873.63) 43.75% $46,126.37 ($8,908.50) Parking Tickets $300.00 ($140.00) 46.67% $160.00 $0.00 Alarm Registrations $10,000.00 ($2,835.00) 28.35% $7,165.00 ($1,095.00) Alarm Fines $5,500.00 ($310.00) 5.64% $5,190.00 $0.00 Off Duty Police $30,000.00 ($15,060.53) 50.20% $14,939.47 $0.00 Bullet Proof Vest Grant $3,600.00 $0.00 0.00% $3,600.00 $0.00 Reparative Board Grant $100,000.00 $0.00 0.00% $100,000.00 $0.00 Police Impact Fees $75,000.00 $0.00 0.00% $75,000.00 $0.00 Miscellaneous - Police $0.00 ($509.89) 100.00% ($509.89) ($74.29) Total POLICE DEPARTMENT $420,900.00 ($84,965.47) 20.19% $335,934.53 ($19,827.93) HIGHWAY DEPARTMENT Road Opening Permits $132,400.00 ($29,256.00) 22.10% $103,144.00 ($14,730.50) Overweight truck permits $1,500.00 ($90.00) 6.00% $1,410.00 ($10.00) Highway State Aid $212,000.00 ($125,887.39) 59.38% $86,112.61 ($48,139.76) Rental of Property $0.00 ($550.00) 100.00% ($550.00) ($550.00) Fuel Pump Surcharge $1,000.00 ($1,665.92) 166.59% ($665.92) ($585.35) HazMat Facility Lease $18,800.00 ($11,568.32) 61.53% $7,231.68 ($10,131.78) School Bus Parts Reimbure $35,000.00 ($2,004.26) 5.73% $32,995.74 ($785.61) School gas/diesel reimbur $130,000.00 ($40,878.66) 31.45% $89,121.34 ($14,804.03) School vehicle repair pay $19,000.00 $0.00 0.00% $19,000.00 $650.00 Salary Reimbursement-WPC $269,134.38 ($269,134.38) 100.00% $0.00 $0.00 FICA Reimbursement-WPC $20,319.65 ($20,319.65) 100.00% $0.00 $0.00 Pension Reimbursement-WPC $81,640.00 ($81,640.00) 100.00% $0.00 $0.00 Benefits Reimbursement-WP $70,431.00 ($70,431.00) 100.00% $0.00 $0.00 Salary Reimbursement-SW $17,083.70 ($17,083.70) 100.00% $0.00 $0.00 Benefits Reimbursement-SW $9,125.00 ($9,125.00) 100.00% $0.00 $0.00 Reimburse from Fund 265 $8,000.00 ($8,000.00) 100.00% $0.00 $0.00 Vehicle Trade In $12,500.00 $0.00 0.00% $12,500.00 $0.00 Hgwy Misc Revenue $4,000.00 ($12,000.18) 300.00% ($8,000.18) ($2,368.14) Hgwy Paving-Transfer In $300,000.00 ($300,000.00) 100.00% $0.00 $0.00 Total HIGHWAY DEPARTMENT $1,341,933.73 ($999,634.46) 74.49% $342,299.27 ($91,455.17) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $4,500.00 ($5,036.00) 111.91% ($536.00) $0.00 Total RED ROCKS PARK $4,500.00 ($5,036.00) 111.91% ($536.00) $0.00 FACILITIES J/C Park Rentals $500.00 ($570.00) 114.00% ($70.00) $0.00 Page 3 Revenue Report-October, 2014 General Fund Estimated Received % Budget FY 2015 Account Revenue To Date Received $ (+/-)Received-October Total FACILITIES $500.00 ($570.00) 114.00% ($70.00) $0.00 SPECIAL ACTIVITIES Great Escape Ticket Sales $16,000.00 ($10,677.00) 66.73% $5,323.00 $0.00 Aternoon Skiing/Middle Sc $8,000.00 $0.00 0.00% $8,000.00 $0.00 Afternoon Skiing/Orchard $3,500.00 $0.00 0.00% $3,500.00 $0.00 Youth Programs $100,000.00 ($37,946.05) 37.95% $62,053.95 ($9,824.05) Adult Evening Classes $45,000.00 ($15,754.00) 35.01% $29,246.00 ($2,414.00) Recreation Impact Fees $26,000.00 $0.00 0.00% $26,000.00 $0.00 Total SPECIAL ACTIVITIES $198,500.00 ($64,377.05) 32.43% $134,122.95 ($12,238.05) Total RECREATION $203,500.00 ($69,983.05) 34.39% $133,516.95 ($12,238.05) COMMUNITY LIBRARY Library Lost Books $0.00 ($351.66) 100.00% ($351.66) ($110.55) Late Book Charges/Fines $3,200.00 ($783.50) 24.48% $2,416.50 ($274.00) Non-Resident Fees $750.00 ($200.00) 26.67% $550.00 ($80.00) Blanchette Gift $15,000.00 $0.00 0.00% $15,000.00 $0.00 Libriary Copies and Print $1,500.00 ($589.00) 39.27% $911.00 ($224.00) Bookmobile Donations $500.00 $0.00 0.00% $500.00 $0.00 LIBRARY MISCELLANEOUS $1,000.00 ($17.00) 1.70% $983.00 ($15.00) Total COMMUNITY LIBRARY $21,950.00 ($1,941.16) 8.84% $20,008.84 ($703.55) Total GENERAL FUND $21,246,341.68 ($8,108,002.64) 38.16% $13,138,339.04 ($616,954.96) Total All Funds $21,246,341.68 ($8,108,002.64) 38.16% $13,138,339.04 ($616,954.96) Page 4 Revenue Report-October, 2014 Sewer Fund Estimated Received % Budget FY 2015 MTD Account Revenue To Date Received $ (+/-)Received-October WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C. User Fees $3,205,743.90 ($1,125,482.71) 35.11% $2,080,261.19 ($277,254.47) W.P.C. Truck Charges $35,000.00 ($15,963.50) 45.61% $19,036.50 ($3,280.00) Connection Fees $114,736.65 ($131,892.18) 114.95% ($17,155.53) ($92,240.40) Enviromental Impact $50,000.00 $0.00 0.00% $50,000.00 $0.00 Total CHARGES FOR SERVICES $3,405,480.55 ($1,273,338.39) 37.39% $2,132,142.16 ($372,774.87) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00% $742,310.00 $0.00 W.P.C. Reserves $13,000.00 $0.00 0.00% $13,000.00 $0.00 Total BOND AND LOAN PROCEEDS $755,310.00 $0.00 0.00% $755,310.00 $0.00 MISCELLANEOUS Miscellaneous Rev.-W.P.C. $0.00 ($3,225.00) 100.00% ($3,225.00) $0.00 Total MISCELLANEOUS $0.00 ($3,225.00) 100.00% ($3,225.00) $0.00 Total OPERATING TRANSFERS IN $4,160,790.55 ($1,276,563.39) 30.68% $2,884,227.16 ($372,774.87) Total ENTERPRISE FUND/W.P.C. $4,160,790.55 ($1,276,563.39) 30.68% $2,884,227.16 ($372,774.87) Total All Funds $4,160,790.55 ($1,276,563.39) 30.68% $2,884,227.16 ($372,774.87) Page 1 Revenue Report-October, 2014 Stormwater Fund Estimated Received % Budget FY 2015 MTD Account Revenue To Date Received $ (+/-)Received-October S/WATER UTILITIES REVENUE S/W User Fees - Water Bil $1,944,567.71 ($638,790.44) 32.85% $1,305,777.27 ($168,081.48) Payment from GF re: GIS $12,000.00 $0.00 0.00% $12,000.00 $0.00 State of VT Fee for Servi $50,000.00 $0.00 0.00% $50,000.00 $0.00 Land Owner Payments $44,815.00 $0.00 0.00% $44,815.00 $0.00 Homeowner's Assoc Fee $0.00 ($11,535.51) 100.00% ($11,535.51) $0.00 Total S/WATER UTILITIES REVENUE $2,051,382.71 ($650,325.95) 31.70% $1,401,056.76 ($168,081.48) Total STORM WATER UTILITIES $2,051,382.71 ($650,325.95) 31.70% $1,401,056.76 ($168,081.48) Total All Funds $2,051,382.71 ($650,325.95) 31.70% $1,401,056.76 ($168,081.48) Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Total CITY COUNCIL $81,960.00 $30,246.73 36.90% $51,713.27 $806.53 Total ADMINISTRATIVE INSURANCE $3,786,878.41 $1,055,064.43 27.86% $2,731,813.98 $170,369.45 Total CITY MANAGER $478,770.22 $168,285.98 35.15% $310,484.24 $67,700.91 Total LEGAL, ACCOUNTING, ACTUARY $256,689.02 $101,871.61 39.69% $154,817.41 $46,243.41 Total ADMINISTRATIVE SERVICES $674,735.11 $155,590.18 23.06% $519,144.93 $90,420.91 Total INFORMATION TECHNOLOGY $138,876.79 $39,730.22 28.61% $99,146.57 $6,406.04 Total CITY CLERK $226,952.30 $69,092.27 30.44% $157,860.03 $20,591.71 Total ASSESSING/TAX/GENERAL LEDGER $222,882.32 $78,057.17 35.02% $144,825.15 $23,652.97 Total PLANNING/DESIGN REVIEW $290,650.69 $82,348.72 28.33% $208,301.97 $27,596.13 Total NATURAL RESOURCES $2,900.00 $525.47 18.12% $2,374.53 $525.47 Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $0.00 Total GENERAL GOVERNMENT EXP. $6,704,994.86 $2,324,512.78 34.67% $4,380,482.08 $454,313.53 Total FIRE DEPARTMENT $3,061,337.33 $1,578,479.52 51.56% $1,482,857.81 $258,935.94 Total AMBULANCE $888,924.27 $231,838.72 26.08% $657,085.55 $78,408.90 Total POLICE DEPARTMENT $4,574,421.09 $1,476,827.00 32.28% $3,097,594.09 $506,359.42 Total PUBLIC SAFETY $8,524,682.69 $3,287,145.24 38.56% $5,237,537.45 $843,704.26 Total OPERATING TRANSFERS OUT $335,000.00 $335,000.00 100.00% $0.00 $0.00 Total HIGHWAY DEPARTMENT $2,385,946.83 $885,165.55 37.10% $1,500,781.28 $158,590.97 Total RECREATION ADMINISTRATION $224,018.01 $75,015.85 33.49% $149,002.16 $25,350.71 Total PROGRAMS $41,130.00 $15,724.36 38.23% $25,405.64 $7,688.06 Total RED ROCKS PARK $700.00 $146.60 20.94% $553.40 $22.85 Total FACILITIES $91,394.00 $75,694.28 82.82% $15,699.72 $12,369.54 Total LEISURE ARTS $7,100.00 $97.97 1.38% $7,002.03 $22.29 Total SPECIAL ACTIVITIES $124,300.00 $20,361.67 16.38% $103,938.33 $5,407.66 Total COMMUNITY LIBRARY $437,175.77 $115,562.08 26.43% $321,613.69 $39,925.20 Total CAPITAL/PARK MAINTENANCE $206,462.98 $70,769.05 34.28% $135,693.93 $21,647.73 Total CULTURE AND RECREATION $1,132,280.76 $373,371.86 32.98% $758,908.90 $112,434.04 Total OTHER OPERATING ENTITIES $634,572.00 $314,682.81 49.59% $319,889.19 $65,624.07 Total CURRENT PRINCIPAL, BONDS $796,512.00 $0.00 0.00% $796,512.00 $0.00 Total CURRENT INTEREST, BONDS $732,342.55 $0.00 0.00% $732,342.55 $0.00 Total All Funds $21,246,331.69 $7,519,878.24 35.39% $13,726,453.45 $1,634,666.87 Page 1 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,500.00 $0.00 0.00% $2,500.00 $0.00 Holmes Road $0.00 $1,060.20 100.00% ($1,060.20) $0.00 Interim Zoning $0.00 $806.53 100.00% ($806.53) $806.53 G.B.I.C. $5,000.00 $0.00 0.00% $5,000.00 $0.00 V.L.C.T. $19,420.00 $19,420.00 100.00% $0.00 $0.00 Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00 Social Services $36,300.00 $0.00 0.00% $36,300.00 $0.00 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00 Councilors $5,480.00 $0.00 0.00% $5,480.00 $0.00 Liquor Control $300.00 $0.00 0.00% $300.00 $0.00 Front Porch Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 Total CITY COUNCIL $81,960.00 $30,246.73 36.90% $51,713.27 $806.53 ADMINISTRATIVE INSURANCE Payment to Sickbank Fund $50,000.00 $0.00 0.00% $50,000.00 $0.00 Fringe Benefits $33,000.00 $7,366.12 22.32% $25,633.88 $240.00 FICA/Medicare $10,000.00 $68.72 0.69% $9,931.28 $0.00 Non-Taxable Fringe Benefi $5,000.00 $0.00 0.00% $5,000.00 $0.00 Vision Plan $12,252.88 $0.00 0.00% $12,252.88 $0.00 Vision Plan Sick Bank $350.00 $0.00 0.00% $350.00 $0.00 Short Term Disability Pla $16,264.96 $4,913.92 30.21% $11,351.04 $1,228.48 Long Term Disability $10,000.00 $0.00 0.00% $10,000.00 $0.00 Group Health Insurance $1,522,585.74 $490,521.73 32.22% $1,032,064.01 $129,900.30 Health Sick Bank $71,000.00 $17,178.76 24.20% $53,821.24 $4,294.69 Group Life Insurance $14,115.00 $9,675.80 68.55% $4,439.20 $2,419.45 Group Dental Insurance $105,248.07 $36,378.57 34.56% $68,869.50 $9,220.24 Dental Sick Bank $4,500.00 $1,231.68 27.37% $3,268.32 $307.92 Pension $775,926.47 $13,133.18 1.69% $762,793.29 $13,133.18 ICMA Match $103,419.29 $30,780.57 29.76% $72,638.72 $9,625.19 Workers Comp Insurance $429,576.00 $205,728.11 47.89% $223,847.89 $0.00 Property Insurance $565,020.00 $232,040.74 41.07% $332,979.26 $0.00 VLCT Unemployment Insuran $15,000.00 $4,481.06 29.87% $10,518.94 $0.00 Deductibles/Coinsurance $10,000.00 $1,565.47 15.65% $8,434.53 $0.00 Employee Payouts $23,620.00 $0.00 0.00% $23,620.00 $0.00 COBRA $10,000.00 $0.00 0.00% $10,000.00 $0.00 Total ADMINISTRATIVE INSURANCE $3,786,878.41 $1,055,064.43 27.86% $2,731,813.98 $170,369.45 CITY MANAGER City Mgr.Salaries-Perm. $409,287.21 $148,583.84 36.30% $260,703.37 $62,177.20 City Mgr.Salaries-Other $2,744.95 $88.00 3.21% $2,656.95 $0.00 Leave Time Turn-In $5,200.00 $0.00 0.00% $5,200.00 $0.00 FICA/Medicare $31,913.06 $10,332.24 32.38% $21,580.82 $3,445.17 Office Supplies $4,000.00 $1,049.33 26.23% $2,950.67 $370.96 Advertising $1,000.00 $1,364.80 136.48% ($364.80) $126.00 Page 1 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Telephone $3,625.00 $1,591.12 43.89% $2,033.88 $380.27 Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues and Subscriptions $3,500.00 $1,393.91 39.83% $2,106.09 $926.31 Printing $6,000.00 $0.00 0.00% $6,000.00 $0.00 Consulting Fees $500.00 $0.00 0.00% $500.00 $0.00 Travel & Training $8,000.00 $3,882.74 48.53% $4,117.26 $275.00 Total CITY MANAGER $478,770.22 $168,285.98 35.15% $310,484.24 $67,700.91 LEGAL,ACCOUNTING & ACTUARY FICA/Medicare $6,697.58 $0.00 0.00% $6,697.58 $0.00 Dues and Subscriptions $2,700.00 $0.00 0.00% $2,700.00 $0.00 Hiring-required testing $1,000.00 $134.00 13.40% $866.00 $0.00 Payroll Processing Fees $18,741.44 $5,223.88 27.87% $13,517.56 $1,365.96 Planning and Design Litig $30,000.00 $290.00 0.97% $29,710.00 $0.00 Appeals/Abatements $7,000.00 $36,525.91 521.80% ($29,525.91) $15,315.91 Gen Govt. Actuaries/Pensi $20,000.00 $94.25 0.47% $19,905.75 $0.00 Gen Govt. Audit/Accountin $22,000.00 $19,000.00 86.36% $3,000.00 $12,500.00 Background Checks $1,000.00 $0.00 0.00% $1,000.00 $0.00 Legal/Labor/Suits $60,000.00 $699.50 1.17% $59,300.50 $699.50 Legal Costs $87,550.00 $39,904.07 45.58% $47,645.93 $16,362.04 Total Legal,Accouting, Actuary $256,689.02 $101,871.61 39.69% $154,817.41 $46,243.41 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,500.00 $272.29 18.15% $1,227.71 $160.83 Natural Gas Car-Parts $0.00 $65.79 100.00% ($65.79) $0.00 2nd Floor Copier $11,000.00 $297.36 2.70% $10,702.64 $99.10 Muni Bld Cleaning Service $19,000.00 $5,284.79 27.81% $13,715.21 $2,944.22 City Hall Maintenance $25,000.00 $5,921.50 23.69% $19,078.50 $3,270.36 Contingency Fund-Infrastr $75,000.00 $10,356.88 13.81% $64,643.12 ($1,970.00) Positive Pay Fee $800.00 $252.51 31.56% $547.49 $63.15 Electricity-City Hall $35,000.00 $2,947.28 8.42% $32,052.72 $799.20 Utilities-City Hall $20,000.00 $2,250.30 11.25% $17,749.70 $586.84 Street Lights $170,000.00 $34,890.71 20.52% $135,109.29 $10,930.00 Stormwater User Rent $280,744.90 $72,652.32 25.88% $208,092.58 $66,568.32 Urban Art Project Park $3,000.00 $0.00 0.00% $3,000.00 $0.00 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 Emergency Mgmt Center $2,000.00 $948.00 47.40% $1,052.00 $0.00 Generator Prevent Maint. $600.00 $0.00 0.00% $600.00 $0.00 Council/Board Secretary $8,870.36 $4,856.75 54.75% $4,013.61 $1,589.01 Possible Additional Staff $22,119.85 $14,593.70 65.98% $7,526.15 $5,379.88 Total Administrative Services $674,735.11 $155,590.18 23.06% $519,144.93 $90,420.91 INFORMATION TECHNOLOGY IT Staff $44,474.49 $14,582.40 32.79% $29,892.09 $4,340.00 IT-Overtime $0.00 $130.20 100.00% ($130.20) $32.55 Page 2 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October FICA/Medicare $3,402.30 $1,053.87 30.98% $2,348.43 $333.64 Computer Software $25,000.00 $5,096.75 20.39% $19,903.25 $900.88 Computer Hardware $51,000.00 $17,708.25 34.72% $33,291.75 $83.97 IT Service $15,000.00 $1,158.75 7.73% $13,841.25 $715.00 Total Information Technology $138,876.79 $39,730.22 28.61% $99,146.57 $6,406.04 CITY CLERK City Clerk Salaries-Perm. $170,357.11 $55,911.62 32.82% $114,445.49 $18,604.40 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 Overtime $1,000.00 $600.58 60.06% $399.42 $0.00 FICA/Medicare $12,772.19 $4,465.46 34.96% $8,306.73 $1,456.17 Office Supplies $0.00 $7.19 100.00% ($7.19) $7.19 General Supplies $2,500.00 $508.29 20.33% $1,991.71 $93.14 Animal Control $5,850.00 $1,058.91 18.10% $4,791.09 $0.00 Election Expenses $7,370.00 $2,587.99 35.12% $4,782.01 $22.35 School Election Expenses $1,500.00 $0.00 0.00% $1,500.00 $0.00 Telephone $1,000.00 $92.94 9.29% $907.06 $30.45 Postage $3,655.00 $7.66 0.21% $3,647.34 $0.00 Dues and Subscriptions $300.00 $295.00 98.33% $5.00 $0.00 Printing $375.00 $0.00 0.00% $375.00 $0.00 Board of Civil Authority $2,600.00 $0.00 0.00% $2,600.00 $0.00 Election Workers $3,300.00 $710.50 21.53% $2,589.50 $0.00 BCA Appeals/Abatements $2,000.00 $0.00 0.00% $2,000.00 $0.00 Office Equip Maintenance $2,673.00 $1,560.62 58.38% $1,112.38 $113.77 Travel & Training $4,700.00 $902.64 19.21% $3,797.36 $136.60 Photocopier Lease Prin $1,500.00 $382.87 25.52% $1,117.13 $127.64 Total CITY CLERK $226,952.30 $69,092.27 30.44% $157,860.03 $20,591.71 ASSESSING/TAX Assessing/Tax Sal.-Perm. $192,031.88 $63,829.98 33.24% $128,201.90 $20,435.61 Overtime $500.00 $272.47 54.49% $227.53 $38.92 FICA/Medicare $14,690.44 $5,152.02 35.07% $9,538.42 $1,639.38 Office Supplies $1,800.00 $612.98 34.05% $1,187.02 $268.12 Tax Sales Advertising $500.00 $0.00 0.00% $500.00 $0.00 Telephone $660.00 $83.55 12.66% $576.45 $20.10 Postage $5,500.00 $5,835.33 106.10% ($335.33) $0.00 Dues and Memberships $550.00 $240.00 43.64% $310.00 $0.00 Printing $1,650.00 $0.00 0.00% $1,650.00 $0.00 NEMRC/APEX $1,000.00 $750.00 75.00% $250.00 $0.00 Travel & Training $4,000.00 $1,280.84 32.02% $2,719.16 $1,250.84 Total ASSESSING/TAX $222,882.32 $78,057.17 35.02% $144,825.15 $23,652.97 PLANNING/DESIGN REVIEW Planning Salaries-Perm. $229,260.14 $72,526.12 31.63% $156,734.02 $24,831.42 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Page 3 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Overtime $6,300.00 $1,002.40 15.91% $5,297.60 $411.24 FICA/Medicare $18,240.55 $5,499.98 30.15% $12,740.57 $1,805.74 Office Supplies $4,000.00 $637.26 15.93% $3,362.74 $263.69 Public Meeting Advertisin $3,500.00 $1,213.20 34.66% $2,286.80 $211.20 Telephone $750.00 $85.33 11.38% $664.67 $22.84 Postage $1,000.00 $3.85 0.39% $996.15 $0.00 Dues and Subscriptions $1,200.00 $823.00 68.58% $377.00 $0.00 Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00 Maps $2,500.00 $0.00 0.00% $2,500.00 $0.00 Legal Services $5,400.00 $0.00 0.00% $5,400.00 $0.00 PC/DRB Stipends $9,000.00 $0.00 0.00% $9,000.00 $0.00 Travel & Training $4,500.00 $557.58 12.39% $3,942.42 $50.00 Total PLANNING/DESIGN REVIEW $290,650.69 $82,348.72 28.33% $208,301.97 $27,596.13 NATURAL RESOURCES Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 Educational Programs $200.00 $0.00 0.00% $200.00 $0.00 Special Projects Material $1,700.00 $525.47 30.91% $1,174.53 $525.47 Printing $100.00 $0.00 0.00% $100.00 $0.00 Travel & Training $200.00 $0.00 0.00% $200.00 $0.00 Total NATURAL RESOURCES $2,900.00 $525.47 18.12% $2,374.53 $525.47 OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $155,000.00 100.00% $0.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00% $0.00 $0.00 Open Space Reserve Fund $285,000.00 $285,000.00 100.00% $0.00 $0.00 Reappraisal Fund $95,500.00 $95,500.00 100.00% $0.00 $0.00 Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $0.00 Total GENERAL GOVERNMENT EXP. $6,704,994.86 $2,324,512.78 34.67% $4,380,482.08 $454,313.53 PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $1,401,266.50 $427,348.71 30.50% $973,917.79 $149,322.13 Fire Salaries-On Call $7,500.00 $0.00 0.00% $7,500.00 $0.00 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 Holiday Pay $166,540.00 $82,780.44 49.71% $83,759.56 $25,905.19 Fair Labor Standard O/T $80,000.00 $85.86 0.11% $79,914.14 $0.00 F/D Overtime - Fill-In $50,000.00 $67,346.91 134.69% ($17,346.91) $25,932.75 F/D Overtime - Training $25,000.00 $26,633.69 106.53% ($1,633.69) $13,619.51 F/D Overtime - Emerg Call $7,000.00 $1,575.77 22.51% $5,424.23 $574.65 Wellness/Fitness $17,600.00 $0.00 0.00% $17,600.00 $0.00 Fire-Off Duty Outside Emp $3,000.00 $800.00 26.67% $2,200.00 $520.00 FICA/Medicare $126,723.83 $47,843.47 37.75% $78,880.36 $17,242.15 Office Supplies $2,000.00 $910.57 45.53% $1,089.43 $235.36 Page 4 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Vaccinations-HEP $1,000.00 $484.50 48.45% $515.50 $484.50 REHAB Supplies $300.00 $35.88 11.96% $264.12 $17.94 Station Operating Supply $4,500.00 $398.47 8.85% $4,101.53 $299.74 Maintenance Tools $420.00 $155.87 37.11% $264.13 $83.00 Uniforms-Career $11,150.00 $10,566.80 94.77% $583.20 $6,782.50 Firefighting Clothing $5,000.00 $758.76 15.18% $4,241.24 $758.76 Vehicle Tools $1,000.00 $257.55 25.76% $742.45 $69.55 Gas Chief's vehicle & rei $2,800.00 $3,480.21 124.29% ($680.21) $2,569.51 Diesel Fuel $29,000.00 $6,834.71 23.57% $22,165.29 $348.14 Oil $600.00 $0.00 0.00% $600.00 $0.00 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 Fire Prevention Materials $3,000.00 $623.72 20.79% $2,376.28 $623.72 Fire Extinguishers $600.00 $98.00 16.33% $502.00 $38.00 Airpacks Maintenance $5,500.00 $408.50 7.43% $5,091.50 $228.54 Telephone $14,000.00 $2,518.10 17.99% $11,481.90 $706.14 Postage-Tool Shipping $400.00 $133.48 33.37% $266.52 $78.95 Dues and Subscriptions $1,350.00 $0.00 0.00% $1,350.00 $0.00 Fire Station Maintenance $44,000.00 $2,791.08 6.34% $41,208.92 $1,404.63 Laundry and Bedding $900.00 $20.00 2.22% $880.00 $0.00 Radio Repair $2,500.00 $826.14 33.05% $1,673.86 $68.00 Vehicle Maintenance $8,000.00 $5,458.95 68.24% $2,541.05 $417.19 Vehicle Repair $13,000.00 $1,027.81 7.91% $11,972.19 $917.81 Equipment R & M $4,000.00 $3,237.81 80.95% $762.19 $791.91 Truck Tires $4,500.00 $2,849.10 63.31% $1,650.90 $1,324.84 Computers Contract ACS $2,500.00 $1,681.29 67.25% $818.71 $113.83 Conferences $1,500.00 $6.00 0.40% $1,494.00 $0.00 Training Schools $4,000.00 $20.00 0.50% $3,980.00 $0.00 Training Equipment $750.00 $642.22 85.63% $107.78 $0.00 Recruiting & Testing $1,000.00 $211.49 21.15% $788.51 $0.00 Fire Station #2 Heat/Elec $12,500.00 $2,495.61 19.96% $10,004.39 $587.15 Water Tank Rental Station $0.00 $449.57 100.00% ($449.57) $147.65 Fire Safety Equipment $46,950.00 $10,102.29 21.52% $36,847.71 $6,722.20 F/D Furniture/Equipment $677,500.00 $610,726.00 90.14% $66,774.00 $0.00 Firefighting Equipment-ho $10,000.00 $2,144.95 21.45% $7,855.05 $0.00 Note on Quint Fire Truck $151,387.00 $151,709.24 100.21% ($322.24) $0.00 F/D Equipment Trsf Out $100,000.00 $100,000.00 100.00% $0.00 $0.00 Total FIRE DEPARTMENT $3,061,337.33 $1,578,479.52 51.56% $1,482,857.81 $258,935.94 AMBULANCE Permanent Salaries $347,848.10 $129,792.48 37.31% $218,055.62 $49,247.30 EMT Pay $74,498.41 $25,054.98 33.63% $49,443.43 $8,952.87 Holiday Pay $45,420.00 $25,649.64 56.47% $19,770.36 $6,141.84 Fair Labor Standard OT $42,640.00 $967.90 2.27% $41,672.10 $0.00 Overtime Fill-In $20,000.00 $7,048.44 35.24% $12,951.56 $3,394.12 Overtime - Training $12,900.00 $5,109.97 39.61% $7,790.03 $2,791.07 Overtime - Emergency Call $5,000.00 $433.89 8.68% $4,566.11 $268.09 Wellness $4,800.00 $540.00 11.25% $4,260.00 $0.00 Page 5 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October FICA/MEDI $32,767.76 $14,348.61 43.79% $18,419.15 $5,042.17 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00 Office Supplies $2,000.00 $171.55 8.58% $1,828.45 $0.00 Medical Supplies-Disposab $22,500.00 $9,558.93 42.48% $12,941.07 $698.97 Medical Supplies-Oxygen $4,000.00 $739.58 18.49% $3,260.42 $270.80 Medical Equipment Replace $3,500.00 $2,411.25 68.89% $1,088.75 $0.00 Uniforms-Career $6,000.00 $1,493.54 24.89% $4,506.46 $480.94 Diesel Fuel $7,800.00 $2,286.63 29.32% $5,513.37 $485.88 Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00 Telephone $4,000.00 $819.60 20.49% $3,180.40 $273.18 Billing Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues & Subscriptions $500.00 $0.00 0.00% $500.00 $0.00 Radio Repair $1,750.00 $1,194.00 68.23% $556.00 $270.00 Vehicle Maintenance $2,500.00 ($86.02) -3.44% $2,586.02 $0.00 Vehicle Repair $3,000.00 $46.46 1.55% $2,953.54 $0.00 Equipment R&M $1,250.00 $203.08 16.25% $1,046.92 $0.00 Office Equip Maintenance $350.00 $91.67 26.19% $258.33 $91.67 Billing Software/Upgrades $4,000.00 $3,242.54 81.06% $757.46 $0.00 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Training Programs $2,250.00 $445.00 19.78% $1,805.00 $0.00 Training Equipment $500.00 $275.00 55.00% $225.00 $0.00 To Reserve Fund-Training $10,000.00 $0.00 0.00% $10,000.00 $0.00 Replacement Vehicle $220,000.00 $0.00 0.00% $220,000.00 $0.00 Total AMBULANCE $888,924.27 $231,838.72 26.08% $657,085.55 $78,408.90 POLICE DEPARTMENT Police Salaries-Permanent $2,893,750.08 $881,386.97 30.46% $2,012,363.11 $271,052.49 Police Salaries-Other $0.00 $6,410.70 100.00% ($6,410.70) $1,427.02 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 Police Salaries-Overtime $220,000.00 $106,693.37 48.50% $113,306.63 $36,099.06 Holiday Pay $265,437.97 $68,099.55 25.66% $197,338.42 $17,114.06 Automatic Corporal $3,543.36 $0.00 0.00% $3,543.36 $0.00 Shift Differential $61,990.52 $15,027.01 24.24% $46,963.51 $4,575.95 Off-Duty Police Salary $22,000.00 $36,550.00 166.14% ($14,550.00) $9,420.00 Fitness $27,300.00 $0.00 0.00% $27,300.00 $0.00 Reparative Board Grant Ac $100,000.00 $0.00 0.00% $100,000.00 $0.00 FICA/Medicare $247,259.16 $86,239.22 34.88% $161,019.94 $26,145.05 Office Supplies $10,500.00 $1,224.74 11.66% $9,275.26 $368.83 Range Supplies $11,500.00 $9,821.39 85.40% $1,678.61 $349.39 Radio Equipment-Supplies $800.00 $0.00 0.00% $800.00 $0.00 Investigative Supplies $8,000.00 $2,008.31 25.10% $5,991.69 $109.51 Youth Services Supplies $6,000.00 $0.00 0.00% $6,000.00 $0.00 Traffic Unit Supplies $2,000.00 $208.01 10.40% $1,791.99 $0.00 K-9 Supplies $3,000.00 $3,524.67 117.49% ($524.67) $62.84 Janitorial Supplies $2,500.00 $897.66 35.91% $1,602.34 $484.68 Uniform Supplies $34,000.00 $13,387.83 39.38% $20,612.17 $6,070.00 Tires $10,200.00 $387.84 3.80% $9,812.16 $0.00 Page 6 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Gas and Oil $79,000.00 $21,044.48 26.64% $57,955.52 $6,669.83 Telephone $28,000.00 $9,555.40 34.13% $18,444.60 $1,627.14 Postage $2,800.00 $610.68 21.81% $2,189.32 $385.91 Dues and Subscriptions $2,300.00 $930.00 40.43% $1,370.00 $0.00 Towing Services $1,000.00 $425.00 42.50% $575.00 $300.00 Crime Prevention Supplies $4,500.00 $345.00 7.67% $4,155.00 $0.00 Building Repairs $3,500.00 $0.00 0.00% $3,500.00 $0.00 Building Maintenance $12,000.00 $5,418.18 45.15% $6,581.82 $1,263.56 Uniform Cleaning $18,000.00 $2,982.75 16.57% $15,017.25 $871.00 Office Equip. Contract $5,000.00 $1,875.03 37.50% $3,124.97 $1,653.98 Generator Prevent Maint $700.00 $0.00 0.00% $700.00 $0.00 Radio Equip. Maintenance $10,000.00 $1,904.65 19.05% $8,095.35 $147.65 Vehicle Repair $44,000.00 $14,342.47 32.60% $29,657.53 $5,417.04 Computer Connections Syst $14,500.00 $490.00 3.38% $14,010.00 $0.00 Equipment Maintenance $3,000.00 $0.00 0.00% $3,000.00 $0.00 Records Management System $10,000.00 $6,400.00 64.00% $3,600.00 $0.00 Consulting Services $6,840.00 $1,701.00 24.87% $5,139.00 $1,134.00 IT/Computer Contractor/So $0.00 $0.00 0.00% $0.00 ($150.00) Tower Lease $300.00 $300.00 100.00% $0.00 $0.00 Animal Control Contracts $21,000.00 $480.48 2.29% $20,519.52 $253.12 Conferences $6,600.00 $101.95 1.54% $6,498.05 $101.95 In-Service Training $24,000.00 $8,423.87 35.10% $15,576.13 $3,391.43 Recruiting & Testing $2,500.00 $3,230.69 129.23% ($730.69) $2,725.00 Tuition Reimbursement $3,400.00 $0.00 0.00% $3,400.00 $0.00 Electric-Police Dept. $56,000.00 $25,223.61 45.04% $30,776.39 $21,471.33 Heat/Hot Water $12,000.00 $314.85 2.62% $11,685.15 $117.70 Radio Installation Utilit $500.00 $385.40 77.08% $114.60 $0.00 Building Common Area Fees $45,000.00 $19,110.83 42.47% $25,889.17 $6,889.90 Cleaning/Building Service $34,200.00 $10,574.00 30.92% $23,626.00 $5,598.00 Vehicles and Equipment $155,000.00 $102,096.00 65.87% $52,904.00 $73,212.00 Radio Equipment $21,000.00 $708.00 3.37% $20,292.00 $0.00 Taser Replacement $6,000.00 $5,985.41 99.76% $14.59 $0.00 Total POLICE DEPARTMENT $4,574,421.09 $1,476,827.00 32.28% $3,097,594.09 $506,359.42 Total PUBLIC SAFETY $8,524,682.69 $3,287,145.24 38.56% $5,237,537.45 $843,704.26 OPERATING TRANSFERS OUT To Capital Improvements $335,000.00 $335,000.00 100.00% $0.00 $0.00 Total OPERATING TRANSFERS OUT $335,000.00 $335,000.00 100.00% $0.00 $0.00 STREETS & HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm. $660,142.89 $236,348.60 35.80% $423,794.29 $74,120.64 Leave Time Turn-In $8,500.00 $0.00 0.00% $8,500.00 $0.00 Highway Salaries-Overtime $30,000.00 $413.66 1.38% $29,586.34 $83.90 On-Call Pay $18,700.00 $0.00 0.00% $18,700.00 $0.00 Page 7 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October FICA/Medicare $54,073.94 $18,470.17 34.16% $35,603.77 $5,792.32 Office Supplies $2,000.00 $517.08 25.85% $1,482.92 $315.25 Traffic Light Supplies $22,500.00 $6,402.17 28.45% $16,097.83 $437.90 Sign Supplies $5,500.00 $2,513.50 45.70% $2,986.50 $2,344.30 City Highways Material $30,000.00 $16,534.91 55.12% $13,465.09 $3,037.95 Road Striping $12,000.00 $2,459.80 20.50% $9,540.20 $315.82 Winter Salt $84,000.00 $7,873.20 9.37% $76,126.80 $7,873.20 Winter Sand $700.00 $0.00 0.00% $700.00 $0.00 Winter Liquid Deicer Addi $15,000.00 $0.00 0.00% $15,000.00 $0.00 Building Supplies $2,000.00 $275.45 13.77% $1,724.55 $230.45 Uniforms $13,000.00 $5,138.58 39.53% $7,861.42 $2,238.85 Vehicle Repair Parts $85,000.00 $26,209.65 30.83% $58,790.35 $8,207.52 School Bus Parts $32,500.00 $10,371.07 31.91% $22,128.93 $1,504.13 Gasoline $25,000.00 $6,592.35 26.37% $18,407.65 ($3,664.00) Oil $6,000.00 $4,573.55 76.23% $1,426.45 $42.79 Diesel Fuel $65,000.00 ($3,935.81) -6.06% $68,935.81 $7,548.49 Diesel/Gasoline Non City $130,000.00 $52,004.34 40.00% $77,995.66 $17,488.72 Fuel Station Maintenance $0.00 $2,187.50 100.00% ($2,187.50) $2,187.50 Advertising $1,500.00 $1,500.00 100.00% $0.00 $0.00 Telephone/Internet $8,800.00 $2,333.72 26.52% $6,466.28 $581.01 Building Maintenance $30,000.00 $7,583.17 25.28% $22,416.83 $2,213.94 Generator Prevent Maint $630.00 $0.00 0.00% $630.00 $0.00 Tree Care $8,000.00 $3,892.60 48.66% $4,107.40 $1,375.00 Equipment Rental/Purchase $2,500.00 $613.06 24.52% $1,886.94 $613.06 Office Equipment Maintnce $2,500.00 $430.80 17.23% $2,069.20 $0.00 Travel & Training $5,400.00 $3,026.35 56.04% $2,373.65 $44.15 Utilities - Garage $16,000.00 $4,863.76 30.40% $11,136.24 $1,618.86 Utilities-Garage Heat $17,000.00 $595.75 3.50% $16,404.25 $224.20 Traffic Lights $37,000.00 $7,126.94 19.26% $29,873.06 $2,366.67 Vehicle Replacement $375,000.00 $349,395.11 93.17% $25,604.89 $16,137.34 Highway Paving $575,000.00 $107,626.55 18.72% $467,373.45 $2,083.04 Curbs and Sidewalks $5,000.00 $1,227.97 24.56% $3,772.03 $1,227.97 Total HIGHWAY DEPARTMENT $2,385,946.83 $885,165.55 37.10% $1,500,781.28 $158,590.97 Total STREETS & HIGHWAYS $2,385,946.83 $885,165.55 37.10% $1,500,781.28 $158,590.97 CULTURE AND RECREATION RECREATION ADMINISTRATION Rec.Admin.Salaries-Perm. $186,428.14 $63,556.10 34.09% $122,872.04 $23,242.50 Leave Time Turn-In $5,994.00 $0.00 0.00% $5,994.00 $0.00 FICA/Medicare $14,195.87 $4,998.58 35.21% $9,197.29 $1,833.71 Office Supplies $2,900.00 $523.38 18.05% $2,376.62 $229.99 Telephone $1,000.00 $258.83 25.88% $741.17 $30.45 Postage $500.00 $44.73 8.95% $455.27 $0.00 Dues and Subscriptions $1,000.00 $0.00 0.00% $1,000.00 ($200.00) Scholarships $1,000.00 $0.00 0.00% $1,000.00 $0.00 Printing $3,600.00 $2,340.17 65.00% $1,259.83 $0.00 Page 8 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Software/Printer Contract $4,000.00 $113.78 2.84% $3,886.22 $113.78 Travel & Training $3,400.00 $3,180.28 93.54% $219.72 $100.28 Total RECREATION ADMINISTRATION $224,018.01 $75,015.85 33.49% $149,002.16 $25,350.71 PROGRAMS Salaries-Programs $20,000.00 $10,404.45 52.02% $9,595.55 $5,044.75 FICA/Medicare $1,530.00 $825.69 53.97% $704.31 $405.36 General Supplies $14,400.00 $3,272.22 22.72% $11,127.78 $2,061.95 Advertising $2,200.00 $1,222.00 55.55% $978.00 $176.00 School Use $3,000.00 $0.00 0.00% $3,000.00 $0.00 Total PROGRAMS $41,130.00 $15,724.36 38.23% $25,405.64 $7,688.06 RED ROCKS PARK Printing $200.00 $46.53 23.27% $153.47 $0.00 Utilities $500.00 $100.07 20.01% $399.93 $22.85 Total RED ROCKS PARK $700.00 $146.60 20.94% $553.40 $22.85 FACILITIES Park Salaries $14,300.00 $12,804.00 89.54% $1,496.00 $0.00 FICA/Medicare $1,094.00 $1,044.22 95.45% $49.78 $1.16 Supplies $9,000.00 $2,595.68 28.84% $6,404.32 $2,004.00 Fuel-Gas $2,700.00 $237.22 8.79% $2,462.78 $77.30 Recreation Path Committee $500.00 $0.00 0.00% $500.00 $0.00 Electric-Jaycee Park $1,600.00 $431.00 26.94% $1,169.00 $143.82 Electric-Dorset Park $3,200.00 $335.15 10.47% $2,864.85 $119.64 Electric-Overlook Park $400.00 $75.26 18.82% $324.74 $25.14 Electric-Tennis Courts $600.00 $301.75 50.29% $298.25 $98.48 Facilities Improvements $32,000.00 $31,870.00 99.59% $130.00 $9,900.00 Capital Items $26,000.00 $26,000.00 100.00% $0.00 $0.00 Total FACILITIES $91,394.00 $75,694.28 82.82% $15,699.72 $12,369.54 LEISURE ARTS Senior Club Contract $3,500.00 $61.88 1.77% $3,438.12 $22.29 Chorus Directors $3,600.00 $36.09 1.00% $3,563.91 $0.00 Total LEISURE ARTS $7,100.00 $97.97 1.38% $7,002.03 $22.29 SPECIAL ACTIVITIES Adult Programs $28,000.00 $3,160.64 11.29% $24,839.36 $2,360.29 Jazzercise of Shelburne $8,000.00 $1,900.00 23.75% $6,100.00 $685.00 Special Events $5,500.00 $1,195.46 21.74% $4,304.54 $1,195.46 Swim Lessons-Sport/Fit Ed $6,000.00 $860.00 14.33% $5,140.00 $860.00 Youth Programs $30,000.00 $2,218.00 7.39% $27,782.00 $153.00 Driver's Education $20,000.00 $0.00 0.00% $20,000.00 $0.00 Page 9 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Great Escape Tickets $16,000.00 $10,677.00 66.73% $5,323.00 $0.00 Afternoon Skiing-Middle S $6,000.00 $0.00 0.00% $6,000.00 $0.00 Afternoon Skiing-Orchard $3,000.00 $0.00 0.00% $3,000.00 $0.00 Telephone $1,800.00 $350.57 19.48% $1,449.43 $153.91 Total SPECIAL ACTIVITIES $124,300.00 $20,361.67 16.38% $103,938.33 $5,407.66 COMMUNITY LIBRARY Library Salaries $281,622.64 $93,645.37 33.25% $187,977.27 $32,563.49 FICA/Medicare $21,544.13 $7,368.04 34.20% $14,176.09 $2,548.49 Library Supplies $5,556.00 $3,129.48 56.33% $2,426.52 $1,015.73 Books - Adult $15,000.00 $3,739.94 24.93% $11,260.06 $1,207.43 Books - Children $7,550.00 $361.02 4.78% $7,188.98 $115.05 DVDs/CDs-Adult $4,500.00 $1,242.80 27.62% $3,257.20 $326.54 DVDs/CDs-Children $1,800.00 $109.08 6.06% $1,690.92 $98.10 Program Supplies-Arts/Cra $1,450.00 $274.97 18.96% $1,175.03 $0.00 Blanchette Expenditures $12,000.00 $2,127.67 17.73% $9,872.33 $590.52 Blanchette/Subscriptions- $3,000.00 $33.06 1.10% $2,966.94 $33.06 Bookmobile Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Postage $1,779.00 $29.64 1.67% $1,749.36 $5.32 Dues and Subscriptions $400.00 $0.00 0.00% $400.00 $0.00 Online & Print Subscripti $3,000.00 $1,242.73 41.42% $1,757.27 $0.00 School Use $62,500.00 $0.00 0.00% $62,500.00 $0.00 Community Programs $5,265.00 $1,070.00 20.32% $4,195.00 $910.00 Bookmobile $1,000.00 $56.20 5.62% $943.80 $0.00 Computer Operations $3,092.00 $129.00 4.17% $2,963.00 $0.00 Travel & Training $750.00 $347.60 46.35% $402.40 $347.60 Computer Improvements $2,400.00 $0.00 0.00% $2,400.00 $0.00 C/L Photocopier Lease Pri $1,967.00 $655.48 33.32% $1,311.52 $163.87 Total COMMUNITY LIBRARY $437,175.77 $115,562.08 26.43% $321,613.69 $39,925.20 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm. $158,920.13 $61,014.01 38.39% $97,906.12 $18,583.74 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 Park Maint.Sal.-Overtime $8,000.00 $150.24 1.88% $7,849.76 $9.00 Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00 FICA/Medicare $12,042.85 $4,988.73 41.42% $7,054.12 $1,505.43 Park Supplies $21,000.00 $4,512.02 21.49% $16,487.98 $1,549.56 Homestead at Wheeler Park $4,500.00 $104.05 2.31% $4,395.95 $0.00 Total CAPITAL/PARK MAINTENANCE $206,462.98 $70,769.05 34.28% $135,693.93 $21,647.73 Total CULTURE AND RECREATION $1,132,280.76 $373,371.86 32.98% $758,908.90 $112,434.04 OTHER OPERATING ENTITIES County Court $124,000.00 $131,248.14 105.85% ($7,248.14) $65,624.07 Winooski Valley Park $33,000.00 $0.00 0.00% $33,000.00 $0.00 Page 10 Expenditure Report-October, 2014 General Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October C.C.T.A. $441,206.00 $147,068.67 33.33% $294,137.33 $0.00 Regional Planning $36,366.00 $36,366.00 100.00% $0.00 $0.00 Total OTHER OPERATING ENTITIES $634,572.00 $314,682.81 49.59% $319,889.19 $65,624.07 Total OTHER ENTITIES $634,572.00 $314,682.81 49.59% $319,889.19 $65,624.07 CURRENT PRINCIPAL, BONDS Public Works Facility $98,568.00 $0.00 0.00% $98,568.00 $0.00 Kennedy Dr Reconstrction $22,440.00 $0.00 0.00% $22,440.00 $0.00 Lime Kiln Bridge $22,440.00 $0.00 0.00% $22,440.00 $0.00 PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00 F/D Building Improvements $30,090.00 $0.00 0.00% $30,090.00 $0.00 Police Headquarters $360,000.00 $0.00 0.00% $360,000.00 $0.00 Total CURRENT PRINCIPAL, BONDS $796,512.00 $0.00 0.00% $796,512.00 $0.00 CURRENT INTEREST, BONDS Public Works Facility $35,450.97 $0.00 0.00% $35,450.97 $0.00 Kennedy Dr Recnstrction $11,159.41 $0.00 0.00% $11,159.41 $0.00 Lime Kiln Bridge $11,159.41 $0.00 0.00% $11,159.41 $0.00 PENSION LIABILITY-INTERES $397,975.00 $0.00 0.00% $397,975.00 $0.00 Sewer Fund Note $13,000.00 $0.00 0.00% $13,000.00 $0.00 F/D Building Improvements $14,963.76 $0.00 0.00% $14,963.76 $0.00 Police Headquarters $248,634.00 $0.00 0.00% $248,634.00 $0.00 Total CURRENT INTEREST, BONDS $732,342.55 $0.00 0.00% $732,342.55 $0.00 Total GENERAL FUND $21,246,331.69 $7,519,878.24 35.39% $13,726,453.45 $1,634,666.87 Total All Funds $21,246,331.69 $7,519,878.24 35.39% $13,726,453.45 $1,634,666.87 Page 11 Expenditure Report-October, 2014 Sewer Fund % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October W/POLLUTION CONTROL EXPS. Salaries-Permanent $402,028.47 $128,703.76 32.01% $273,324.71 $38,745.88 Payment to Highway-wages $269,134.38 $272,122.72 101.11% ($2,988.34) $911.50 Leave Time Turn-In $5,000.00 $0.00 0.00% $5,000.00 $0.00 Salaries-Overtime $40,000.00 $12,776.42 31.94% $27,223.58 $3,723.80 Payroll Svc & Testing to $700.00 $0.00 0.00% $700.00 $0.00 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 Sick Bank Payouts $13,500.00 $0.00 0.00% $13,500.00 $0.00 Fringe Benefits $600.00 $283.00 47.17% $317.00 $200.00 FICA/Medicare $33,588.30 $10,719.51 31.91% $22,868.79 $3,217.47 Payment to Highway-FICA/M $20,319.65 $20,319.65 100.00% $0.00 $0.00 Nontaxable Fringe Ben. $1,775.00 $0.00 0.00% $1,775.00 $0.00 Vision Plan $793.89 $0.00 0.00% $793.89 $0.00 Disability Income $1,515.36 $383.32 25.30% $1,132.04 $95.83 Long Term Disability Insu $0.00 $499.83 100.00% ($499.83) $0.00 Group Health Insurance $88,407.40 $29,940.84 33.87% $58,466.56 $7,485.21 Benefit Reimbursed to Hig $70,431.00 $70,431.00 100.00% $0.00 $0.00 Group Life Insurance $1,278.00 $548.81 42.94% $729.19 $262.16 Group Dental Insurance $6,038.79 $2,171.32 35.96% $3,867.47 $542.83 Pension $65,889.93 $9,153.85 13.89% $56,736.08 $9,153.85 ICMA Match $9,764.42 $3,383.00 34.65% $6,381.42 $1,032.63 Pension Payment to Highwa $81,640.00 $81,640.00 100.00% $0.00 $0.00 Pension Note Payment $38,675.00 $0.00 0.00% $38,675.00 $0.00 Office Supplies $0.00 $0.00 0.00% $0.00 ($769.31) Plant Supplies $60,000.00 $57,875.64 96.46% $2,124.36 $42,449.91 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 Polymer $63,000.00 $23,556.21 37.39% $39,443.79 $7,834.11 Sewer Line Maint/Supplies $20,000.00 $831.92 4.16% $19,168.08 $12.27 Pumping Station Supplies $25,000.00 $1,185.39 4.74% $23,814.61 $598.06 Laboratory Supplies $10,000.00 $3,059.80 30.60% $6,940.20 $528.90 Paint and Hardware $300.00 $0.00 0.00% $300.00 $0.00 Caustic Soda and Lime $45,000.00 $4,601.37 10.23% $40,398.63 $5,264.29 Alum $35,000.00 $15,596.27 44.56% $19,403.73 $7,805.00 Water-Airport-B/B-Pump $2,000.00 $330.74 16.54% $1,669.26 $112.87 Generator Preventive Main $3,000.00 $166.25 5.54% $2,833.75 $166.25 Clothing Supplies $2,500.00 $814.94 32.60% $1,685.06 $344.98 Truck Parts $8,000.00 $4,349.23 54.37% $3,650.77 $1,049.08 Gas - Diesel Fuel - Oil $20,000.00 $5,260.93 26.30% $14,739.07 $1,353.04 Fuel - Airport Parkway $55,000.00 $3,958.80 7.20% $51,041.20 $946.45 Fuel - Bartlett Bay $6,000.00 $80.55 1.34% $5,919.45 $0.00 Advertising $600.00 $0.00 0.00% $600.00 $0.00 Telephone and Alarms $5,500.00 $1,407.54 25.59% $4,092.46 $395.14 Postage $100.00 $0.00 0.00% $100.00 $0.00 Memberships/Dues $300.00 $0.00 0.00% $300.00 $0.00 Discharge Permits $7,500.00 $0.00 0.00% $7,500.00 $0.00 Workers Comp Insurance $16,000.00 $7,654.27 47.84% $8,345.73 $0.00 Property Insurance $46,700.00 $24,840.90 53.19% $21,859.10 $0.00 Unemployment Insurance $2,000.00 $597.48 29.87% $1,402.52 $0.00 Page 1 Expenditure Report-October, 2014 Sewer Fund % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Safety $5,000.00 $0.00 0.00% $5,000.00 $0.00 Billing Payment to CWD $36,175.00 $18,087.50 50.00% $18,087.50 $18,087.50 Soil/Sludge Management $100,000.00 $14,012.84 14.01% $85,987.16 $12,178.64 Discharge Water Testing $1,500.00 $349.00 23.27% $1,151.00 $149.00 Landfill Fees $4,000.00 $1,159.05 28.98% $2,840.95 $775.99 To GF-Audit/Actuary $0.00 $0.00 0.00% $0.00 ($6,214.00) Auditing $6,214.00 $6,214.00 100.00% $0.00 $6,214.00 Engineering/Consulting $40,000.00 $3,540.00 8.85% $36,460.00 $1,500.00 Landfill Engineering $12,000.00 $555.52 4.63% $11,444.48 $65.00 PMT TO STORMWATER-GIS $4,000.00 $0.00 0.00% $4,000.00 $0.00 Office Equipment Contract $500.00 $91.67 18.33% $408.33 $91.67 Wireless Communication $500.00 $155.97 31.19% $344.03 $51.99 Administrative Services $150,335.71 $150,335.71 100.00% $0.00 $0.00 Burlington Sewer Lines $208,000.00 $106,384.64 51.15% $101,615.36 $0.00 Travel & Training $3,000.00 $615.30 20.51% $2,384.70 $128.30 Utilities-Pumping Station $60,000.00 $11,656.51 19.43% $48,343.49 $3,804.05 Utilities--L/Fill Station $5,500.00 $2,465.37 44.82% $3,034.63 $1,270.25 Electric-Airport Parkway $175,000.00 $71,538.20 40.88% $103,461.80 $34,741.39 Electric-Bartlett Bay $115,000.00 $26,861.03 23.36% $88,138.97 $8,716.08 Building Improvements $15,000.00 $0.00 0.00% $15,000.00 $0.00 Pumps Replacements $70,000.00 $0.00 0.00% $70,000.00 $0.00 Pump Repairs $30,000.00 $4,591.21 15.30% $25,408.79 $0.00 Loan for Airport Parkway $1,272,059.74 $0.00 0.00% $1,272,059.74 $0.00 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00 Scope BTV/SB Sewer $0.00 $3,713.00 100.00% ($3,713.00) $2,525.00 Total W/POLLUTION CONTROL EXPS. $4,154,364.04 $1,221,571.78 29.40% $2,932,792.26 $217,547.06 Total ENTERPRISE FUND/W.P.C. $4,154,364.04 $1,221,571.78 29.40% $2,932,792.26 $217,547.06 Total All Funds $4,154,364.04 $1,221,571.78 29.40% $2,932,792.26 $217,547.06 Page 2 Expenditure Report-October, 2014 Stormwater Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October S/WATER UTILITIES EXPS Salaries-Permanent $247,082.26 $81,959.28 33.17% $165,122.98 $25,734.50 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Salaries-Overtime $20,000.00 $643.55 3.22% $19,356.45 $17.92 Payroll Svc & Testing to $480.00 $0.00 0.00% $480.00 $0.00 Fringe Benefits $1,890.00 $679.85 35.97% $1,210.15 $43.58 FICA/Medicare $20,532.91 $6,848.55 33.35% $13,684.36 $2,135.49 Vision Plan $467.39 $0.00 0.00% $467.39 $0.00 Disability Income Insuran $838.56 $312.64 37.28% $525.92 $78.16 Group Health Insurance $45,797.72 $14,162.99 30.93% $31,634.73 $3,774.41 Reimburse to Highway Bene $9,125.00 $9,125.00 100.00% $0.00 $0.00 Health Insurance FICA $867.51 $0.00 0.00% $867.51 $0.00 Group Life Insurance $759.00 $323.40 42.61% $435.60 $80.85 Group Dental Insurance $4,248.78 $1,456.40 34.28% $2,792.38 $343.84 Pension $21,796.85 $0.00 0.00% $21,796.85 $0.00 ICMA Match $9,349.01 $3,315.71 35.47% $6,033.30 $944.70 Pension Note Payment $26,510.00 $0.00 0.00% $26,510.00 $0.00 Office Supplies $3,000.00 $38.19 1.27% $2,961.81 $0.00 Small Equipment/Tools $4,000.00 $1,504.12 37.60% $2,495.88 $127.73 Uniforms/Supplies $3,582.35 $467.10 13.04% $3,115.25 $212.03 Gasoline $4,500.00 $963.68 21.42% $3,536.32 $220.42 Oil $350.00 $18.38 5.25% $331.62 $13.26 Diesel Fuel $8,500.00 $3,080.99 36.25% $5,419.01 $755.98 Permit Requirement-Educat $12,700.00 $8,900.00 70.08% $3,800.00 $0.00 Telephone $2,850.00 $604.03 21.19% $2,245.97 $92.98 Postage $300.00 $17.35 5.78% $282.65 $17.35 Membership/Dues $500.00 $0.00 0.00% $500.00 $0.00 Discharge Permits Renewal $5,000.00 $234.82 4.70% $4,765.18 $99.62 Workers Comp Insurance $5,386.00 $2,576.62 47.84% $2,809.38 $0.00 Property Insurance $17,990.00 $8,606.27 47.84% $9,383.73 $0.00 Unemployment Insurance $2,000.00 $597.46 29.87% $1,402.54 $0.00 GIS-Fees/Software $20,000.00 $40.60 0.20% $19,959.40 $40.60 Sediment & Depris Disposa $750.00 $0.00 0.00% $750.00 $0.00 Water Quality Monitoring $50,000.00 $0.00 0.00% $50,000.00 $0.00 Building/Grounds Maint $1,500.00 $0.00 0.00% $1,500.00 $0.00 Vehicle Maintenance $9,500.00 $1,963.68 20.67% $7,536.32 $1,190.77 Storm System Maint Materi $65,000.00 $23,115.31 35.56% $41,884.69 $3,761.71 Printing $100.00 $18.68 18.68% $81.32 $18.68 Legal Services $15,000.00 $2,095.25 13.97% $12,904.75 $1,007.75 To GF-Audit and Actuary $3,555.00 $3,555.00 100.00% $0.00 $0.00 Engineering-Watershed $28,000.00 $0.00 0.00% $28,000.00 $0.00 Engineering-Nghbrhd Asst $24,000.00 $432.00 1.80% $23,568.00 $144.00 Billing Payment CWD $36,175.00 $18,144.06 50.16% $18,030.94 $18,144.06 IT/Computer Support $13,300.00 $0.00 0.00% $13,300.00 $0.00 Office Equipment Maintena $1,000.00 $91.67 9.17% $908.33 $91.67 Page 1 Expenditure Report-October, 2014 Stormwater Fund Year-to-Date % Budget FY 2015 Account Budget Expenditures Expended $ (+/-) Paid October Equipment Rental $1,500.00 $0.00 0.00% $1,500.00 $0.00 Administrative Services $134,391.55 $134,391.55 100.00% $0.00 $0.00 Conference/Training Expen $3,000.00 $2,771.70 92.39% $228.30 $1,442.50 S/W Bldg Utilities $3,500.00 $593.13 16.95% $2,906.87 $200.21 Stormwater Pumps Electric $480.00 $68.38 14.25% $411.62 $21.92 Vehicles/Equipment $200,000.00 $200,000.00 100.00% $0.00 $103,442.58 Stormwater Capital Projec $1,025,300.00 $290,279.15 28.31% $735,020.85 $266,078.64 Office Furniture/Equipmen $1,000.00 $0.00 0.00% $1,000.00 $0.00 Project Notes Princ/Inter $100,000.00 $0.00 0.00% $100,000.00 $0.00 Flow Restoration Plan Ana $250,000.00 $11,977.00 4.79% $238,023.00 $4,424.50 Reimbursement to Highway $17,083.70 $17,083.70 100.00% $0.00 $0.00 Total S/WATER UTILITIES EXPS $2,487,538.59 $853,057.24 34.29% $1,634,481.35 $434,702.41 Total STORM WATER UTILITIES $2,487,538.59 $853,057.24 34.29% $1,634,481.35 $434,702.41 Total All Funds $2,487,538.59 $853,057.24 34.29% $1,634,481.35 $434,702.41 Page 2 SOUTH BURLINGTON CITY COUNCIL RESOLUTION RELATING TO A SOUTH BURLINGTON HOUSING TRUST FUND Whereas, the City Council of South Burlington (CC), Vermont, on August 4, 2014, voted unanimously to: Support the establishment of a South Burlington Housing Trust Fund whose purpose will be “to provide an ongoing stream of funds to support strategic participation in development that will increase the City’s stock of housing that is affordable to households with income below 80 percent of median”; and Establish a committee whose purpose would be to identify and research options for funding a South Burlington Housing Trust Fund and make recommendations to the CC regarding which it deems the most appropriate for South Burlington; and Whereas such committee was established; came together under the leadership of its chair, John Simson; carried out its work; and reported its recommendations to the City Council; Now, therefore, be it resolved that the South Burlington City Council: 1. Creates a South Burlington Housing Trust Fund, creates a standing Affordable Housing Committee, and shall make appointments to this committee; 2. Directs the Affordable Housing Committee, with the assistance of the City Attorney, to draft organizational documents and by-laws for the Housing Trust Fund. 3. Agrees to include $200,000 in the City’s FY 2016 budget to provide money for project planning and financing for the Housing Trust Fund during fiscal year 2016. 4. Directs the Affordable Housing Committee to prepare a charter change to be included on the City’s November 2016 ballot. The Charter Change would add one-half of one percent to the local option rooms and meals tax and would dedicate the proceeds to the Housing Trust Fund. Provided the voters approved this Charter Change, it shall be forwarded immediately to the 2017 State Legislature. 5. Directs the Affordable Housing Committee, during the period from its appointment, through November 8, 2016, to engage in activities with multiple City stakeholders and interest groups, including convening meetings of South Burlington hospitality businesses, other interest groups, and residents. The purpose of these activities shall be to build awareness and understanding of (1) the need for more affordable housing in the City; and (2) the ways in which preservation and development of affordable housing contributes to our community economically, environmentally, and socially; and, additionally to test community support for using an increase in the rooms and meals tax to support the Housing Trust Fund. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: Kevin Dorn, City Manager FROM: Paul Conner, Director of Planning & Zoning Justin Rabidoux, Director of Public Works SUBJECT: Proposed Impact Fee Ordinance Updates & Additions: Recreation, Fire, Transportation, and Public Facilities DATE: November 17, 2014 City Council meeting Since 2012, the City has maintained and annually adopted a Capital Improvement Program (CIP) planning for and projecting expenditures for the next 10 years. Among the tools the city has used to fund capital projects such as those listed in the CIP is the Impact Fee Ordinance. Impact Fees are applied to new construction in order for that development to pay its proportional share of needed capital improvements in the city. At present, the city collects impact fees for recreational facilities & paths, roadway improvements, fire capital needs, and a portion of the police station. In each case, fees are based on the share of the need for these facilities that is created by the new development. Over the past year, staff has reviewed the Impact Fee Ordinance through the lens of the upgraded system for adoption of the CIP and the projects proposed and endorsed within that document. Staff has identified two significant gaps in the current Ordinance: 1. The current Recreation1, Highway, and Fire Impact Fee Ordinances points to a specific list of capital projects developed in 2007 as part of that year’s CIP and may legally only be used for those projects. The list is now no longer effectively aligned with the city’s adopted priorities for capital expenditures; and, 2. The adopted 2015 CIP contemplates the use of a Public Facilities Impact Fee in order to pay for a portion of future planned facilities in the City Center area, but no such Impact Fee exists yet. Based on these identified gaps, staff is recommending the following: 1. An update and revision to the Recreation, Highway, and Fire Impact Ordinances for Council’s consideration. Specifically, staff is recommending that the Ordinances be revised in a manner that points directly to the annually-adopted CIP for the list of eligible projects, 1 Two specific projects were added to the Recreation Impact Fee in 2013, but otherwise the list has remained the same. 2 updates the Highway Ordinance to a “Transportation” Ordinance to reflect the City’s Complete Streets goals, and considers a non-residential development contribution to the Recreation Impact Fee representative of employees’ use of the community’s future recreational facilities [they city’s daytime population exceeds 24,500]; and, 2. The creation of a new draft Public Facilities Impact Fee for Council’s consideration. This Ordinance would collect funds for a City Center public library, recreational center, and/or city hall as contemplated by the Public Facilities Task Force in 2013. Should the Council endorse the above recommendations, staff would initiate the development of these updated / new fees for Council’s consideration in the second half of FY 2015. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: Kevin Dorn, City Manager FROM: Paul Conner, Director of Planning & Zoning Justin Rabidoux, Director of Public Works SUBJECT: Wastewater Options Scope of Work DATE: November 17, 2014 City Council meeting Summary: The City Council asked staff to develop options for a Scope of Work to help inform determinations concerning potential modifications to the area and amount of reserved wastewater capacity associated with City Center and beyond. These options are presented below. Background: On October 10, staff was asked by the City Council to prepare a set of potential “scopes of work” for assessing potential future wastewater usage, efficiency upgrades, and plant capacity options. Last February, staff had upon request provided Council with an initial estimate of additional demand on the Airport Parkway Wastewater Treatment Facility 20 years into the future. That initial estimate projected that demand would likely exceed available capacity over that timeframe if no actions are taken in the areas of efficiency, plants capacity expansion, etc. and offered alternatives concerning the allocation of capacity. In September, the Planning Commission submitted a letter to the City Council noting this February memo and recommending that the Council review the issue and revise the city’s wastewater Ordinance to: a) Expand the identified City Center sewer reserve area from its current configuration to encompass the entire proposed Form Based Codes District, and; b) To increase reserved allocation to provide adequate sewer capacity to the area [currently 50,000 GPD is allocated to City Center]. The Planning Commission also raised the following policy questions for consideration by the Council: a) Should the City set a lower threshold for when expansion planning is started? State guidelines currently call for planning to start when a plant reaches 80% of its permitted capacity and we are at 60% now. b) Should additional allocation be set aside for other stated priority development areas such as the Transit Overlay District? 2 Sewer Capacity / Allocation Analysis: Based on the City Council’s request of October 10th, below are a series of potential components to an analysis of capacity and allocation of the Airport Parkway WW Treatment Facility. Each includes a brief project summary, an estimated cost, and allocation of staff time. These can be undertaken individually or collectively, now or in the future. They are organized into two categories, study and recommendations. Within section A they are organized top-to-bottom by staff’s recommended order for completion and return on investment. This information can be used by Council to inform decisions regarding the items listed above. Wastewater Capacity & Plant Modification Analysis Estimated Cost Staff time (hours) A) Wastewater System Analysis 1) Refine estimated demand values by improving build out information and gaining private-section data. Such a refined estimate could be broken into geographic areas to include the current sewer reserve area, TIF district, FBC District, Transit Overlay District, and elsewhere $4,000 to $6,000 14 2) Determine the reduction in flow that could be achieved from an INI (Infiltrations and Inflow = leaky pipes) study and project $50,000 to $75,000 40 3) Assess viability / benefit / cost of changing which of our two WWTFs receive wastewater from various parts of the city $25,000 to $35,000 40 4) Determine whether more permitted capacity could be gained and approved without a significant expansion $40,000 to $50,000 20 5) Identify financial opportunities of and potential constraints on upgrading APWWTF before its current 20-year bond is paid off $0 6 6) Identify permitting opportunities / constraints involved in an upgrade to the plant $100,000-$150,000 80 B) Ordinance Update Options Report and Implementation 1) Prepare report of alternatives for reserve areas and/or reserve amounts $2,000- $5,000 14 2) Implement Ordinance Amendments based on Council action $0 - $1,000 12