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Minutes - City Council - 05/19/2014
CITY COUNCIL 19 MAY 2014 The South Burlington City Council held a regular meeting on Monday, 19 May 2014, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset St. MEMBERS PRESENT: P. Nowak, Acting Chair; H. Riehle, C. Shaw ALSO PRESENT: K. Dorn, City Manager; T.Hubbard, Deputy City Manager; P. Conner, Director of Planning & Zoning; Chief D. Brent, Deputy Chief T. Francis, and members of the South Burlington Fire Department; J. Rabidoux, Public Works Director; C. Thompson, A. Holman, Dr. M. Cushman, Dr. L. Plant 1. AGENDA REVIEW: No changes were made to the Agenda. 2. Comments & Questions from the public not related to the Agenda: No issues were raised. 3. Announcements & City Manager's Report: Mr. Dorn: The city learned today that due to the work of Paul Conner and Ilona Blanchard the Downtown Board has approved a Neighborhood Development Area Designation for City Center. This will be another incentive for affordable housing in that-area. A good meeting was held with the Energy Committee and a representative of Vermont Gas. A follow-up meeting was held with Airport area residents. Issues discussed included signage and traffic. They are at a point to begin discussion of a plan for the neighborhood. An “e‐learning platform” is being brought on which will make courses available to management staff in their areas of management. There have been 2 follow-up meetings with the Rec Path Committee and the Planning Commission regarding the proposal for committees. All committees have now seen the proposal. Council members reported on meetings and events they had attended including the dedication of the Veteran's Memorial at Dorset Park. 4. Consent Agenda: a. Sign Disbursements b. Approve Minutes of 28 April and 5 May 2014 Council Meetings Mr. Shaw asked to pull the minutes of 28 April from the Consent Agenda. Ms. Riehle then moved to approve the Consent Agenda minus the Minutes of 28 April. Mr. Shaw seconded. Motion passed 3-0. 5. Financial Report: Mr. Hubbard said the budget is doing well. At the 83% point of the fiscal year, expenditures are at 75% and revenues are at 86%. The City will also receive a local option tax payment this month. Most department revenues are in good shape especially the "Fire Department and Planning & Zoning. The Police Department is at 39% of what was anticipated. Library revenue is down a bit but will balance when the Blanchette money is transferred in. Mr. Hubbard reviewed payments which will be due soon including the pension fund. Work on energy efficiency projects continues. Water heaters are being replaced with more efficient ones. There is now additional signage at the Police Department and the Department of Public Works. ADP is still resolving their error on FICA calculations. This involves an overpayment that will be returned to the city. Enterprise funds are in good shape. 6. Presentation of American Heart Association Lifeline Award to the South Burlington Fire Department: Chief Brent advised that several weeks ago they received a call from EMS overseer, Dr. Wilson, who advised that the South Burlington EMS squad is the only one in the state that meets the qualifications for the American Heart Association Lifeline Award. Mr. Holman and Drs. Cushman and Plant explained that the award is based on achievements in 2013. South Burlington's EMS squad is the only squad in New England to receive this award. The award recognizes the closing of the gap in treatment of STMI heart incidents and requires' timely intervention, fast evaluation and transportation so that treatment can begin quickly. A plaque was then presented to Chief Brent and members of the Fire Department. 7. Overview of Fire Department Inspection Program: Chief Brent said the goal of the inspection program is to stop fires before they start. This includes inspection of alarm systems, evacuation plans, access, sprinklers/smoke alarms, adherence to building codes, etc. Deputy Chief Francis noted that citizens are now comfortable calling and asking the best way to do something; firefighters are also answering questions in the field. The Department did inspections for 77 liquor license applications. Chief Francis noted that one issue that arises is handrails. The Department is also trying to make an impact with single family homes, which is where most fatalities occur. In this regard, there will be a meeting with realtors to stress what is needed in a building to avoid violations. 8. Consideration and Adoption of Conflict of Interest and Ethics Policy: Mr. Dorn reviewed the history. Ms. Riehle suggested having members of boards and committees sign the policy every year. Mr. Dorn said a signature page can be attached to the policy for this. Ms. Riehle moved to approve the Conflict of Interest and Ethics Policy as presented. Mr. Shaw seconded. Motion passed unanimously. 9. Review and Award construction Bid for South Burlington STP5200(18), the U.S. 2 Widening/Shelburne Road Third Lane Project: Mr. Rabidoux directed attention to his recent memo. He noted the money for this project was' secured 10 years ago by Senator leahy. Mr. Rabidoux said the recommendation is to award the contract to Don Weston Excavating, Inc. They estimate doing the work faster than the other bidders. Ms. Riehle moved to award the STP5200(18) construction contract to Don Weston Excavating, Inc., for $2,654,493.00 and to authorize the City Manager to sign all related contract agreements. Mr. Shaw seconded. Motion passed 3-0. 10. Discussion and Possible Decision regarding future penalties to be assessed on taxpayers who fail to file a State-required Homestead Declaration in a timely fashion: Mr. Dorn advised that Rep. Ann Pugh had provided on update on the legislation that passed. The legislature delayed the requirement to file until 1 October. The state has also left it up to the communities as to whether to assess a penalty for late filing. Mr. Dorn noted that a community can assess a penalty up to 3% when the homestead rate is lower than the non-homestead rate and up to 8% when the homestead rate is higher than the non-homestead rate. The latter situation applied to South Burlington last year. It is up to the City Council to decide whether to charge a penalty and what percentage to charge. Ms. Nowak noted that because of changes made by the state and then changed again the following year, an extraordinary number of people were not aware they needed to file the Homestead Declaration. Mr. Dorn noted the late filing is not meaningful to the local community; the effect is on the state. After discussion, members agreed to charge 2% regardless of whether the residential or nonresidential rate is higher. Ms. Riehle moved to assess a penalty of 2% for both residential and non-residential property owners who do not file a Homestead Declaration in a timely manner. Mr. Shaw seconded. Motion passed 3-0. 11. Consideration of Road Impact Fee Ordinance Amendment for Child Care; public hearing and second reading of draft and possible action to adopt amendment: Mr. Conner reviewed the history noting that in most fee calculations there is a "pass-by" credit for vehicles assumed to be already on the road. This does not occur with regard to Child Care facilities. In reviewing the situation, a consultant deemed that a 30% credit was appropriate. The Administrative Officer can determine the number of trip ends (currently, only the DRB can do this). Ms. Nowak noted that a reimbursement is being proposed for 3 child care facilities in an amount totaling about $43,000. She asked if this affects any other payments the city has to make this year. Mr. Conner said it has a possible effect on the Trader Joe/s bridge but provides no short term difficulty. Mr. Shaw then moved to open the public hearing. Ms. Riehle seconded. Motion passed unanimously. Ms. Thompson thanked the city for the effort in this situation. She felt it was a huge step in the right direction for educators trying to support the community. She also hoped that in the future they can explore the concept of "use// for a building. The Director of The Schoolhouse also thanked Mr. Conner for his work on this and encouraged the Council to think of ways to help expand what child care facilities are doing. Mr. Shaw moved to close the public hearing. Ms. Riehle seconded. Motion passed 3-0. Ms. Riehle then moved to approve the amendments to the Impact Fee Ordinance as presented. Mr. Shaw seconded. Motion passed 3-0. 12. Discussion regarding giving the City Manager authorization to approve entertainment permits: Mr. Dorn noted this would apply only to entertainment permits. He will have something to present to the Council soon. 13. Discussion regarding appointments to certain city committees and to the boards of partnering organizations in advance of a decision on the report of the Committee on Committees: Mr. Dorn asked whether the Council wants to make appointments to statutory committees and entities such as CCTV, Solid Waste District, etc., rather than pushing all appointments back to August. Members saw no reason to delay. Mr. Dorn said he will provide a resolution to extend the terms of those on other committees. 14. Other Business: a. Items held from Consent Agenda: Mr. Shaw noted that in the minutes of 28 ApriV under Comments and Questions, the sentence should read: "...the Burlington Free Press reported that South Burlington held.... Ms. Riehle moved to approve the Minutes of 28 April as amended. Mr. Shaw seconded. Motion passed 3-0. As there was no further business to come before the Council, Ms. Riehle moved to adjourn. Mr. Shaw seconded. Motion passed 3-0. The meeting was adjourned at 8:40 p.m. , Clerk Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 05/20/14 Date Check No. Paid To Memo Amount Paid 5/20/2014 2541 All Seasons Excavating 4,318.84 Date Voucher Number Reference Voucher Total Amount Paid 4/24/2014 VI-13342 28141 4,318.84 4,318.84 5/20/2014 2542 Chittenden Solid Waste District 1,453.00 Date Voucher Number Reference Voucher Total Amount Paid 5/14/2014 VI-13350 18434 1,453.00 1,453.00 5/20/2014 2543 Champlain Water District 2,878.47 Date Voucher Number Reference Voucher Total Amount Paid 5/14/2014 VI-13346 MISC-4690L 2,878.47 2,878.47 5/20/2014 2544 Champlain Water District 449.09 Date Voucher Number Reference Voucher Total Amount Paid 5/14/2014 VI-13347 MISC-615D(1) 449.09 449.09 5/20/2014 2545 Ferguson Waterworks #590 444.13 Date Voucher Number Reference Voucher Total Amount Paid 5/2/2014 VI-13349 0354883-1 444.13 444.13 5/20/2014 2546 Stiles Company Inc. 1,220.00 Date Voucher Number Reference Voucher Total Amount Paid 4/28/2014 VI-13345 214469 1,220.00 1,220.00 5/20/2014 2547 Ti-Sales Inc. 2,092.00 Date Voucher Number Reference Voucher Total Amount Paid 4/30/2014 VI-13343 INV0036293 46.00 46.00 4/30/2014 VI-13348 INV0036293 46.00 46.00 5/14/2014 VI-13351 INV0036944 2,000.00 2,000.00 Total Amount Paid: 12,855.53 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: May 15, 2014 Page 1 of 1 CITY COUNCIL 28 APRIL 2014 The South Burlington City Council held a regular meeting on Monday, 28 April 2014, at 7:00 p.m., in the Conference Room, City Hall, 575 Dorset St. Members Present: P. Mackenzie, Chair; H. Riehle, P. Nowak, C. Shaw, M. Emery Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of Planning & Zoning; Chief D. Brent, Fire Department; I. Blanchard, Program Manager; J. Louisos, T. Harrington, Planning Commission; P. Taylor, Board of Civil Authority; M. Simoneau, R. Greco, B. Nowak, J. Dinklage, R. Eustace 1. Agenda Review: No changes were made to the agenda. 2. Comments & Questions from the Public not related to agenda items: Ms. Greco noted that the Burlington Free Press had held illegal meetings by warning an “emergency” meeting. She also asked when the special meeting on a Thursday was warned. Mr. Dorn said the Free Press was incorrect and that the City followed the letter of the law in warning the emergency meeting related to tax issues with the Airport. The meeting on Thursday, 17 April, was also properly warned as a special meeting the previous Friday for Liquor Control Board action so that South Burlington businesses could have their liquor license approvals in a timely manner from both the City and State. 3. Announcements and City Manager’s Report: Mr. Dorn: Regarding Council training, the State Legislature is considering legislation that will alter the open meeting law. He suggested training regarding issues relating to the open meeting law be held after that action. Other training can be held sooner. The Committee on Committees is going well, and the hope is to present something to the City Council at the first or second meeting in May. This may result in extending terms that expire in June and then making appointments with the new structure. Council members reported on meetings and events they had attended. 4. Consent Agenda: A. Sing Disbursement B. Approve Minutes for 2 April 2014, 5 April 2014, 7 April 2014, and 17 April 2014 C. Award Dumont Park design and engineering contract CITY COUNCIL, 28 APRIL 2014, PAGE 2 D. Approve the following entertainment/special events permits: 1. Vt. Association for the Blind 2. South Burlington Little League 3. Lund 4. Infinity Brewing 5. Venue Mr. Shaw asked that the Dumont Park contract, Infinity Brewing and Venue be removed from the Consent Agenda. Ms. Nowak moved to approve the Consent Agenda with the deletion of the items requested by Mr. Shaw. Ms. Emery seconded. Motion passed unanimously. 5. Financial Review – March: Mr. Hubbard noted that 75% through the fiscal year, expenditures are at 65% of the budget. Revenue projections are up at 86%. Pension payments will be made this spring and will be a lower amount than had been anticipated. Police and Fire Department overtime is up. Both of these will be mitigated when new staff comes on board. Highway salaries and expenses are also up due to the bad winter (salt is $40,000 over the budget as are repairs to equipment from heavy use). Planning & Zoning revenues are exceeding projections. Legal costs are more in line. The only outside legal fees concern the Airport and some planning issues. A new phone system has been installed in City Hall. Building repairs are continuing including outside painting, landscaping (in partnership with the Rotary), and elevator repair. Ms. Nowak asked about possibly refinancing the pension fund loan. Mr. Hubbard noted there is a penalty for pre‐payment in the first 5 years. There will be a meeting on this very complicated issues. 6. Appoint Ray Belair as Code Officer and Telecommunications Officer, Doug Brent, Fire Chief, as Emergency Management Director and designate Justin Rabidoux, Director of Public Works, to enforce the Ordinance Relating to the Use of Public and Private Sanitary Sewerage and Stormwater Systems as an issuing Municipal Official: Ms. Emery moved to make all the appointments as presented. Ms. Riehle seconded. Motion passed unanimously. CITY COUNCIL, 28 APRIL 2014, PAGE 3 7. Report from the Planning Commission: Ms. Louisos noted that all Commission members have served on other committees and have updated the Commission on those committee activities. She then reviewed the major activities of the Commission during the year including: LDR changes, review of public requests for LDR changes, joint meeting with the City Council and other committees, work with Public Works on changes to stormwater regulations in the LDRs, review of Public Service Board applications, work on City Center form based codes (including public outreach), review of recommendations from Affordable Housing Committee including inclusionary zoning, and review of recommendations from Sustainable Agriculture sub‐committee. 8. Interview Candidates for open seat, remainder of term (July 2014) of Development Review Board: The Council interviewed David Crawford, Shima Fakine, John Wilking and Nicholas Jaramille for the open seat on the Development Review Board. Applicants reviewed their interest in the position and responded to the standards questions asked of committee applicants. 9. City Center Update: Ms. Blanchard noted there have been 4 major changes since her last report. These are in the areas of: financial, operational, legislative, and affordable housing designation. With regard to financing, a cost of $74,000,000 is now estimated of which the TIF would pick up 28.5% of the costs. The increase is driven by the zero‐base budget which resulted in less money going into the reserve fund. There will be a larger request for next year. Costs could be offset in part by impact fees so there is not so much of a burden on taxpayers. Operationally, a borrowing plan needs to be approved. In order to do that, there must be a determination of what will be built. There must be a financial plan by 2015 in order to build in 2017. There will be a meeting this summer to reach out to investors, property owners, etc. The goal will be to get a 10‐year timeline in a letter of interest from investors. There are three bills working their way through the State Legislature: (1) The City now has a “new town center” designation which will allow for form based codes. (2) There is a bill related to priority housing projects for “workforce housing” which makes the definition of “affordable housing” more palatable to developers by loosening some requirements and potentially eliminating the Act 250 process. (3) A bill related to prime agriculture designation and the reserving of on‐site and off‐site mitigation. (4) A bill related to housing and the applying for exemptions for affordable housing. CITY COUNCIL, 28 APRIL 2014, PAGE 4 Market Street is progressing. The next step will be for the City Council to sign off to go for permits. Mr. Dorn said the Council will get more detailed projections at a special meeting in late May or early June. 10. Consideration of Road Impact Fee Ordinance Amendment for Child Care; first reading of draft and consideration of public hearing warning for 19 May 2014 or another date as directed: Mr. Conner provided background information on the amendment. He noted that the process for calculating how childcare facilities are assessed impact fees didn’t match up as well as fees for other land uses. With data provided by child care providers, information was sent to a traffic consultant who felt there was reasonable backup for the proposed amendment. The amendment provides that child care facilities receive a 30% “passby” reduction. This allows the administrative officer to determine impact fees. This would be retroactive to January, 2011. Mr. Conner said he would provide exact figure to the Council at the public hearing. Ms. Mackenzie noted she had a conversation a year ago with representatives from child care facilities and will recuse herself from voting on this issue. Ms. Riehle moved to warn a public hearing on the Road Impact Fee Ordinance Amendment for Child Care for Monday, 19 May 2014, at 7 p.m. Ms. Emery seconded. Motion passed 4‐0 with Ms. Mackenzie abstaining. 11. Discussion and possible decision regarding the penalty on taxpayers who fail to file the State‐required Homestead Declaration in a timely fashion: Mr. Dorn said that a review of state regulations indicate that a community can impose a penalty if it chooses. South Burlington residents were charged 8% because of a quirk in which residential rates were higher than commercial. Had the situation been reversed, late filers would have been charged 3%. Mr. Dorn said the city does not have an option with regard to the amount to charge; it was 8% or nothing. It is up to the Council to decide whether to charge the penalty. The City Assessor feels the Council should make that decision by mid‐June. Mr. Taylor noted a recent bill which has passed the House would change the law to read “up to 3%” or “up to 8%.” The question is whether that would apply to this year. CITY COUNCIL, 28 APRIL 2014, PAGE 5 Ms. Nowak noted that 50% of Vermont communities charge the penalty. The problem this year was that people were confused with the process because of poor communication from the State. This made it very difficult for the Board of Civil Authority. She hoped communities would be allowed some flexibility. Mr. Eustace said he had been hit with the penalty and asked who had agreed to charging it. Ms. Mackenzie said research indicated it was an administrative decision. Mr. Eustace said taxpayers were never notified there was a possibility of such a penalty, and he felt the city owed the money back to the taxpayers. Ms. Mackenzie said the money does not go to the city; it goes to the School District. Ms. Nowak said she wanted to see something that was fair to everyone going forward. Members agreed to delay action to see what the Legislature is going to enact. 12. Liquor Control Board: Ms. Nowak moved the Council convene as Liquor Control Board. Ms. Riehle seconded. Motion passed unanimously. Members were presented with liquor license renewals from Green Mountain Suites (for outside consumption‐revised) and Pizza Putt (1st class license). Ms. Emery moved to approve the liquor licenses as presented. Ms. Riehle seconded. Motion passed unanimously. Ms. Riehle then moved to reconvene as City Council. Ms. Emery seconded. Motion passed unanimously. 13. Other Business: a. Items held from Consent Agenda: Mr. Shaw said that there was no opportunity for the Planning Commission or Recreation and Leisure Arts Committee to participate in the process. Mr. Dorn said the public will have a chance to participate in the design of Dumont Park, but there are times when the project team will have to make decisions. He felt that choosing a contractor is different from choosing a design. He added that there will be 100 or more of these types of decisions in the next 5 years, and they will have to move forward in a timely manner. He also added that you can’t take a legal document into a public forum. CITY COUNCIL, 28 APRIL 2014, PAGE 6 Ms. Emery moved to authorize staff to negotiate with Landworks for design and engineering contract for Dumont Park. Mr. Shaw seconded. Motion passed unanimously. With regard to the Infinity Brewing event, Mr. Shaw asked about security on site. Mr. Dorn said Chief Whipple didn’t feel additional security was needed. He suggested asking the Chief to have someone run by and check the event. With regard to the Venue application, Mr. Shaw noted their list of events seemed incomplete as he has seen advertisements for additional events. Ms. Nowak moved to approve the entertainment/special events permit for Infinity Brewing as presented. Ms. Riehle seconded. Motion passed unanimously. Mr. Dorn suggested approving the Venue application and then asking them to amend it and come back with a completed description. Ms. Nowak moved to grant a one‐week approve for Venue subject to review of an amended application with a more complete listing of shows and events for the coming year. Ms. Emery seconded. Motion passed unanimously. 14. Executive Session: Ms. Nowak moved that the Council meet in executive session to deliberate on an appointment to the Development Review Board. Ms. Riehle seconded. Motion passed unanimously. 15. Appoint candidate to fill open seat, remainder of term (July, 2014), Development Review Board: Ms. Nowak moved to appoint John Wilking to fill the remainder of the term of the open seat on the Development Review Board. Mr. Shaw seconded the motion. The motion passed by a vote of 3‐2. As there was no further business to come before the Council, the meeting was adjourned at 10:40 p.m. _____________________________, Clerk Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Total CITY COUNCIL $177,050.00 $226,390.10 127.87% ($49,340.10) $173.54 Total ADMINISTRATIVE INSURANCE $3,740,890.00 $2,566,562.02 68.61% $1,174,327.98 $729,400.50 Total CITY MANAGER $526,609.00 $383,673.10 72.86% $142,935.90 $37,515.48 Total LEGAL, ACCOUNTING, ACTUARY $310,500.00 $230,770.31 74.32% $79,729.69 $30,333.44 Total ADMINISTRATIVE SERVICES $957,990.00 $583,887.47 60.95% $374,102.53 $160,629.06 Total INFORMATION TECHNOLOGY $181,000.00 $100,182.24 55.35% $80,817.76 $20,452.19 Total CITY CLERK $196,916.00 $162,040.63 82.29% $34,875.37 $15,357.50 Total GENERAL LEDGER/PAYROLL $71,502.00 $65,140.48 91.10% $6,361.52 $6,252.38 Total ASSESSING/TAX $128,075.00 $112,843.86 88.11% $15,231.14 $10,020.27 Total PLANNING/DESIGN REVIEW $318,427.00 $241,770.63 75.93% $76,656.37 $30,249.17 Total NATURAL RESOURCES $2,900.00 $762.27 26.29% $2,137.73 $0.00 Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $0.00 Total GENERAL GOVERNMENT EXP. $7,155,559.00 $5,217,723.11 72.92% $1,937,835.89 $1,040,383.53 Total FIRE DEPARTMENT $2,152,702.00 $1,990,471.70 92.46% $162,230.30 $233,896.67 Total AMBULANCE $855,228.00 $610,662.08 71.40% $244,565.92 $52,275.13 Total POLICE DEPARTMENT $4,116,532.00 $3,277,170.83 79.61% $839,361.17 $323,251.08 Total PUBLIC SAFETY $7,124,462.00 $5,878,304.61 82.51% $1,246,157.39 $609,422.88 Total OPERATING TRANSFERS OUT $1,388,000.00 $335,000.00 24.14% $1,053,000.00 ($22,800.00) Total HIGHWAY DEPARTMENT $2,356,605.00 $2,214,381.44 93.96% $142,223.56 $243,505.51 Total RECREATION ADMINISTRATION $241,698.00 $173,576.41 71.82% $68,121.59 $19,172.85 Total PROGRAMS $16,857.00 $9,933.91 58.93% $6,923.09 $649.95 Total RED ROCKS PARK $15,800.00 $8,875.95 56.18% $6,924.05 $21.92 Total FACILITIES $147,148.00 $81,954.74 55.70% $65,193.26 $1,918.99 Total LEISURE ARTS $16,159.00 $10,149.63 62.81% $6,009.37 $3,078.17 Total SPECIAL ACTIVITIES $114,136.00 $122,717.58 107.52% ($8,581.58) $11,445.32 Total COMMUNITY LIBRARY $432,645.00 $306,964.98 70.95% $125,680.02 $40,108.66 Total CAPITAL/PARK MAINTENANCE $199,431.00 $153,064.56 76.75% $46,366.44 $21,229.49 Total CULTURE AND RECREATION $1,183,874.00 $867,237.76 73.25% $316,636.24 $97,625.35 Total OTHER OPERATING ENTITIES $642,525.00 $643,042.34 100.08% ($517.34) $0.00 Total CURRENT PRINCIPAL, BONDS $966,512.00 $703,589.00 72.80% $262,923.00 $0.00 Total CURRENT INTEREST, BONDS $751,768.00 $352,221.90 46.85% $399,546.10 $164,988.80 Total All Funds $21,569,305.00 $16,211,500.16 75.16% $5,357,804.84 $2,133,126.07 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,743.00 $4,300.83 156.79% ($1,557.83) $159.04 Interim Zoning $95,230.00 $57,770.27 60.66% $37,459.73 $14.50 Contractual Expenses $0.00 $89,242.00 100.00% ($89,242.00) $0.00 G.B.I.C. $5,000.00 $5,000.00 100.00% $0.00 $0.00 V.L.C.T. $19,037.00 $19,037.00 100.00% $0.00 $0.00 Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00 Social Services $36,300.00 $36,300.00 100.00% $0.00 $0.00 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00 Councilors $5,480.00 $5,480.00 100.00% $0.00 $0.00 Liquor Control $300.00 $300.00 100.00% $0.00 $0.00 Front Porch Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 Total CITY COUNCIL $177,050.00 $226,390.10 127.87% ($49,340.10) $173.54 ADMINISTRATIVE INSURANCE Payment to Sickbank Fund $200,000.00 $200,000.00 100.00% $0.00 $200,000.00 Fringe Benefits $33,000.00 $7,236.36 21.93% $25,763.64 $584.73 FICA/Medicare $12,000.00 $0.00 0.00% $12,000.00 $0.00 Non-Taxable Fringe Benefi $10,000.00 $80.00 0.80% $9,920.00 $0.00 Vision Plan $12,000.00 $0.00 0.00% $12,000.00 $0.00 Vision Plan Sick Bank $350.00 $0.00 0.00% $350.00 $0.00 Short Term Disability Pla $19,000.00 $12,404.80 65.29% $6,595.20 $1,247.48 Long Term Disability $10,000.00 $0.00 0.00% $10,000.00 $0.00 Group Health Insurance $1,420,000.00 $1,204,759.63 84.84% $215,240.37 $262,398.63 Health Sick Bank $70,000.00 $50,782.32 72.55% $19,217.68 $5,347.90 Group Life Insurance $17,000.00 $23,517.42 138.34% ($6,517.42) $2,470.13 Group Dental Insurance $120,000.00 $103,888.64 86.57% $16,111.36 $18,377.32 Dental Sick Bank $6,000.00 $3,488.44 58.14% $2,511.56 $615.84 Pension $822,000.00 $33,822.86 4.11% $788,177.14 $16,910.70 ICMA Match $80,000.00 $46,956.63 58.70% $33,043.37 $5,159.88 Workers Comp Insurance $448,470.00 $428,373.98 95.52% $20,096.02 $115,456.99 Property Insurance $408,950.00 $395,297.15 96.66% $13,652.85 $98,330.90 VLCT Unemployment Insuran $15,000.00 $11,788.42 78.59% $3,211.58 $0.00 Deductibles/Coinsurance $10,000.00 $21,045.93 210.46% ($11,045.93) $2,500.00 Employee Payouts $17,120.00 $23,119.44 135.04% ($5,999.44) $0.00 COBRA $10,000.00 $0.00 0.00% $10,000.00 $0.00 Total ADMINISTRATIVE INSURANCE $3,740,890.00 $2,566,562.02 68.61% $1,174,327.98 $729,400.50 CITY MANAGER City Mgr.Salaries-Perm. $430,284.00 $321,968.90 74.83% $108,315.10 $32,474.77 City Mgr.Salaries-Other $2,500.00 $0.00 0.00% $2,500.00 $0.00 FICA/Medicare $34,200.00 $32,318.09 94.50% $1,881.91 $2,656.57 Office Supplies $4,000.00 $3,239.12 80.98% $760.88 $801.99 Advertising $8,000.00 $9,651.10 120.64% ($1,651.10) $622.00 Telephone $3,625.00 $3,439.87 94.89% $185.13 $337.51 Postage $3,500.00 $3,039.56 86.84% $460.44 $0.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Dues and Subscriptions $3,500.00 $2,611.22 74.61% $888.78 $241.60 Printing $8,000.00 $4,869.80 60.87% $3,130.20 $0.00 Consulting Fees $2,000.00 $238.81 11.94% $1,761.19 $0.00 Travel & Training $15,000.00 $2,296.63 15.31% $12,703.37 $381.04 Harvard Kennedy School $12,000.00 $0.00 0.00% $12,000.00 $0.00 Total CITY MANAGER $526,609.00 $383,673.10 72.86% $142,935.90 $37,515.48 LEGAL, ACCOUNTING, ACTUARY Hiring-required testing $1,000.00 ($63.00) -6.30% $1,063.00 $0.00 Payroll Processing Fees $10,500.00 $11,137.09 106.07% ($637.09) $1,366.14 Appeals/Abatements $7,000.00 $54,705.86 781.51% ($47,705.86) $6,844.00 Gen Govt. Actuaries/Pensi $95,000.00 $13,226.00 13.92% $81,774.00 $0.00 Gen Govt. Audit/Accountin $22,500.00 $18,200.00 80.89% $4,300.00 $0.00 Background Checks $3,000.00 $0.00 0.00% $3,000.00 $0.00 Legal Costs $171,500.00 $133,564.36 77.88% $37,935.64 $22,123.30 Total LEGAL, ACCOUNTING, ACTUARY $310,500.00 $230,770.31 74.32% $79,729.69 $30,333.44 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,750.00 $1,015.83 58.05% $734.17 $0.00 Natural Gas Car-Parts $100.00 $333.70 333.70% ($233.70) $68.71 2nd Floor Copier $8,000.00 $7,990.64 99.88% $9.36 $4,206.07 Muni Bld Cleaning Service $15,000.00 $17,317.58 115.45% ($2,317.58) $619.55 City Hall Maintenance $60,000.00 $51,457.20 85.76% $8,542.80 $5,336.25 Contingency Fund-Infrastr $200,000.00 $102,325.80 51.16% $97,674.20 $64,663.36 Energy Efficiency $36,000.00 $9,389.00 26.08% $26,611.00 $0.00 Facilty Signage $18,000.00 $5,121.95 28.46% $12,878.05 ($23.72) Facilities Assessment $40,000.00 $6,907.60 17.27% $33,092.40 $0.00 Positive Pay Fee $1,440.00 $498.83 34.64% $941.17 $0.00 Training Fees-Boards $1,000.00 $0.00 0.00% $1,000.00 $0.00 Electricity-City Hall $43,000.00 $17,075.74 39.71% $25,924.26 $1,539.42 Utilities-City Hall $21,000.00 $20,785.14 98.98% $214.86 $6,124.31 Utilities-Wheeler Park $0.00 $0.00 0.00% $0.00 ($3,127.60) Street Lights $170,000.00 $111,932.57 65.84% $58,067.43 $13,137.64 Stormwater User Rent $287,000.00 $212,808.96 74.15% $74,191.04 $65,497.95 Urban Art Project Park $3,500.00 $0.00 0.00% $3,500.00 $0.00 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 Emergency Mgmt Center $8,000.00 $1,431.00 17.89% $6,569.00 $0.00 Generator Prevent Maint. $1,100.00 $525.00 47.73% $575.00 $0.00 Council/Board Secretary $8,000.00 $10,281.15 128.51% ($2,281.15) $1,280.26 Possible Additional Staff $35,000.00 $6,689.78 19.11% $28,310.22 $1,306.86 Total ADMINSTRATIVE SERVICES $957,990.00 $583,887.47 60.95% $374,102.53 $160,629.06 INFORMATION TECHNOLOGY IT Staff $80,000.00 $18,165.01 22.71% $61,834.99 $4,164.00 IT-Overtime $0.00 $46.01 100.00% ($46.01) $0.00 FICA/Medicare $0.00 $2,046.06 100.00% ($2,046.06) $473.60 Health Insurance $0.00 $4,505.98 100.00% ($4,505.98) $0.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Computer Software $25,000.00 $22,271.11 89.08% $2,728.89 $3,999.88 Assess digital integratio $20,000.00 $5,080.36 25.40% $14,919.64 $2,872.72 Computer Hardware $41,000.00 $37,303.05 90.98% $3,696.95 $4,219.99 IT Service $15,000.00 $10,764.66 71.76% $4,235.34 $4,722.00 Total INFORMATION TECHNOLOGY $181,000.00 $100,182.24 55.35% $80,817.76 $20,452.19 CITY CLERK City Clerk Salaries-Perm. $149,605.00 $132,895.49 88.83% $16,709.51 $12,848.49 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 Overtime $1,000.00 $737.38 73.74% $262.62 $135.64 FICA/Medicare $12,500.00 $14,024.74 112.20% ($1,524.74) $1,343.98 General Supplies $2,500.00 $1,758.24 70.33% $741.76 $288.59 Animal Control $6,400.00 $3,525.03 55.08% $2,874.97 $266.86 Election Expenses $3,200.00 $1,742.43 54.45% $1,457.57 $20.99 School Election Expenses $1,000.00 $0.00 0.00% $1,000.00 $0.00 Telephone $650.00 $250.65 38.56% $399.35 $25.21 Postage $2,300.00 ($2.28) -0.10% $2,302.28 $0.00 Dues and Subscriptions $300.00 $125.00 41.67% $175.00 $0.00 Printing $375.00 $0.00 0.00% $375.00 $0.00 Board of Civil Authority $1,045.00 $684.25 65.48% $360.75 $0.00 Election Workers $1,200.00 $755.75 62.98% $444.25 $0.00 BCA Appeals/Abatements $1,500.00 $1,141.06 76.07% $358.94 $0.00 Office Equip Maintenance $3,749.00 $154.37 4.12% $3,594.63 $23.68 Travel & Training $4,700.00 $2,997.56 63.78% $1,702.44 $155.12 Photocopier Lease Prin $1,392.00 $1,250.96 89.87% $141.04 $248.94 Total CITY CLERK $196,916.00 $162,040.63 82.29% $34,875.37 $15,357.50 GENERAL LEDGER/PAYROLL G.L./Pyrl.Salaries-Perm. $61,802.00 $57,741.85 93.43% $4,060.15 $5,636.80 FICA/Medicare $4,900.00 $5,344.54 109.07% ($444.54) $415.92 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Office Supplies $800.00 $854.28 106.79% ($54.28) $191.13 Telephone $220.00 $84.81 38.55% $135.19 $8.53 Postage $2,305.00 $0.00 0.00% $2,305.00 $0.00 Dues & Memberships $250.00 $190.00 76.00% $60.00 $0.00 Printing $425.00 $425.00 100.00% $0.00 $0.00 Travel & Training $500.00 $500.00 100.00% $0.00 $0.00 Total GENERAL LEDGER/PAYROLL $71,502.00 $65,140.48 91.10% $6,361.52 $6,252.38 ASSESSING/TAX Assessing/Tax Sal.-Perm. $106,625.00 $92,610.36 86.86% $14,014.64 $8,972.80 Overtime $500.00 $167.55 33.51% $332.45 $0.00 FICA/Medicare $8,410.00 $9,907.47 117.81% ($1,497.47) $847.24 Office Supplies $1,000.00 $850.77 85.08% $149.23 $183.16 Tax Sales Advertising $1,000.00 $1,936.50 193.65% ($936.50) $0.00 Telephone $440.00 $169.71 38.57% $270.29 $17.07 Postage $4,200.00 $2,787.00 66.36% $1,413.00 $0.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Dues and Memberships $600.00 $50.00 8.33% $550.00 $0.00 Printing $2,000.00 $2,778.76 138.94% ($778.76) $0.00 NEMRC/APEX $1,300.00 $991.88 76.30% $308.12 $0.00 Travel & Training $2,000.00 $593.86 29.69% $1,406.14 $0.00 Total ASSESSING/TAX $128,075.00 $112,843.86 88.11% $15,231.14 $10,020.27 PLANNING/DESIGN REVIEW Planning Salaries-Perm. $227,027.00 $194,708.21 85.76% $32,318.79 $22,174.95 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Overtime $4,500.00 $4,782.71 106.28% ($282.71) $489.22 Fringe Benefits $750.00 $300.00 40.00% $450.00 $0.00 FICA/Medicare $18,500.00 $16,339.17 88.32% $2,160.83 $1,285.84 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Office Supplies $4,000.00 $1,671.41 41.79% $2,328.59 $598.75 Public Meeting Advertisin $3,500.00 $3,380.70 96.59% $119.30 $195.20 Telephone $650.00 $250.65 38.56% $399.35 $25.21 Postage $1,500.00 $24.51 1.63% $1,475.49 $0.00 Dues and Subscriptions $1,200.00 $620.00 51.67% $580.00 $0.00 Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00 Maps $2,500.00 $0.00 0.00% $2,500.00 $0.00 Consultants $5,000.00 $6,045.16 120.90% ($1,045.16) $2,643.00 Payment for GIS Services $2,500.00 $2,500.00 100.00% $0.00 $2,500.00 PC/DRB Stipends $9,000.00 $8,322.96 92.48% $677.04 $0.00 Travel & Training $4,500.00 $2,825.15 62.78% $1,674.85 $337.00 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 Independent Technical Rev $10,000.00 $0.00 0.00% $10,000.00 $0.00 Reimbursable grant expend $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total PLANNING/DESIGN REVIEW $318,427.00 $241,770.63 75.93% $76,656.37 $30,249.17 NATURAL RESOURCES Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 Educational Programs $200.00 $0.00 0.00% $200.00 $0.00 Special Projects Material $1,700.00 $622.27 36.60% $1,077.73 $0.00 Printing $100.00 $0.00 0.00% $100.00 $0.00 Travel & Training $200.00 $140.00 70.00% $60.00 $0.00 Total NATURAL RESOURCES $2,900.00 $762.27 26.29% $2,137.73 $0.00 OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $155,000.00 100.00% $0.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00% $0.00 $0.00 Open Space Reserve Fund $285,000.00 $285,000.00 100.00% $0.00 $0.00 Reappraisal Fund $95,500.00 $95,500.00 100.00% $0.00 $0.00 Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $0.00 Total GENERAL GOVERNMENT EXP. $7,155,559.00 $5,217,723.11 72.92% $1,937,835.89 $1,040,383.53 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $1,096,326.00 $973,867.61 88.83% $122,458.39 $117,419.63 Fire Salaries-On Call $7,500.00 $0.00 0.00% $7,500.00 $0.00 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 Holiday Pay $133,364.00 $129,835.86 97.35% $3,528.14 $7,467.97 Fair Labor Standard O/T $87,284.00 $49,369.37 56.56% $37,914.63 $0.00 F/D Overtime - Fill-In $50,000.00 $107,184.32 214.37% ($57,184.32) $16,259.59 F/D Overtime - Training $25,000.00 $39,514.55 158.06% ($14,514.55) $3,922.80 F/D Overtime - Emerg Call $15,000.00 $8,024.72 53.50% $6,975.28 $283.20 Wellness/Fitness $9,500.00 $0.00 0.00% $9,500.00 $0.00 Fire-Off Duty Outside Emp $3,000.00 $1,850.00 61.67% $1,150.00 $500.00 Swing Fire Fighter $45,000.00 $45,000.00 100.00% $0.00 $0.00 Fringe Benefits $30,000.00 $0.00 0.00% $30,000.00 $0.00 FICA/Medicare $113,500.00 $132,491.11 116.73% ($18,991.11) $11,111.04 Office Supplies $2,000.00 $2,567.71 128.39% ($567.71) $138.73 Vaccinations-HEP $1,000.00 $988.50 98.85% $11.50 $0.00 REHAB Supplies $300.00 $271.51 90.50% $28.49 $0.00 Station Operating Supply $4,500.00 $2,978.33 66.19% $1,521.67 $177.55 Maintenance Tools $420.00 $240.07 57.16% $179.93 $0.00 Uniforms-Career $11,150.00 $10,768.88 96.58% $381.12 $0.00 Firefighting Clothing $5,000.00 $4,434.05 88.68% $565.95 $0.00 Vehicle Tools $1,000.00 $823.42 82.34% $176.58 $0.00 Gas Chief's vehicle & rei $2,800.00 $4,434.71 158.38% ($1,634.71) $2,530.72 Diesel Fuel $28,000.00 $24,408.14 87.17% $3,591.86 $306.27 Oil $600.00 $155.56 25.93% $444.44 $0.00 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 Fire Prevention Materials $3,000.00 $2,759.17 91.97% $240.83 $0.00 Fire Extinguishers $600.00 $256.50 42.75% $343.50 $0.00 Airpacks Maintenance $8,000.00 $2,392.42 29.91% $5,607.58 $192.37 Telephone $13,000.00 $10,704.20 82.34% $2,295.80 $929.49 Postage-Tool Shipping $400.00 $98.89 24.72% $301.11 $0.00 Dues and Subscriptions $1,350.00 $475.00 35.19% $875.00 $211.00 Fire Station Maintenance $14,000.00 $16,038.38 114.56% ($2,038.38) $223.00 Laundry and Bedding $900.00 $229.42 25.49% $670.58 $0.00 Radio Repair $2,500.00 $2,025.39 81.02% $474.61 $1,467.39 Vehicle Maintenance $8,000.00 $5,225.63 65.32% $2,774.37 $1,093.09 Vehicle Repair $15,000.00 $18,640.01 124.27% ($3,640.01) $1,520.26 Equipment R & M $4,000.00 $4,615.96 115.40% ($615.96) $0.00 Computers Contract ACS $2,500.00 $1,588.28 63.53% $911.72 $0.00 Conferences $1,500.00 $81.36 5.42% $1,418.64 $0.00 Training Schools $4,000.00 $3,339.57 83.49% $660.43 $17.02 Training Equipment $750.00 $474.19 63.23% $275.81 $0.00 Recruiting & Testing $500.00 $870.00 174.00% ($370.00) $0.00 Fire Station #2 Heat/Elec $12,500.00 $8,564.88 68.52% $3,935.12 $1,363.63 Fire Safety Equipment $109,500.00 $105,301.09 96.17% $4,198.91 $66,761.92 F/D Furniture/Equipment $2,500.00 $2,399.00 95.96% $101.00 $0.00 Firefighting Equipment-ho $10,000.00 $8,410.74 84.11% $1,589.26 $0.00 Note on Quint Fire Truck $152,658.00 $152,645.60 99.99% $12.40 $0.00 Copier $4,200.00 $4,127.60 98.28% $72.40 $0.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April F/D Equipment Trsf Out $100,000.00 $100,000.00 100.00% $0.00 $0.00 Total FIRE DEPARTMENT $2,152,702.00 $1,990,471.70 92.46% $162,230.30 $233,896.67 AMBULANCE Permanent Salaries $504,025.00 $331,194.65 65.71% $172,830.35 $32,182.72 EMT Pay $65,003.00 $57,643.12 88.68% $7,359.88 $5,655.32 Holiday Pay $50,936.00 $30,773.98 60.42% $20,162.02 $0.00 Fair Labor Standard OT $45,614.00 $23,605.34 51.75% $22,008.66 $2,585.60 Overtime Fill-In $20,000.00 $29,024.91 145.12% ($9,024.91) $3,294.35 Overtime - Training $12,900.00 $8,376.77 64.94% $4,523.23 $1,666.66 Overtime - Emergency Call $5,000.00 $1,995.11 39.90% $3,004.89 $59.49 Wellness $1,500.00 $120.00 8.00% $1,380.00 $0.00 FICA/MEDI $52,500.00 $43,591.07 83.03% $8,908.93 $3,334.56 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00 Office Supplies $2,000.00 $1,434.63 71.73% $565.37 $330.11 Medical Supplies-Disposab $19,000.00 $21,664.45 114.02% ($2,664.45) $1,668.91 Medical Supplies-Oxygen $4,000.00 $1,508.97 37.72% $2,491.03 $203.99 Medical Equipment Replace $3,500.00 $6,861.69 196.05% ($3,361.69) $0.00 Uniforms-Career $6,000.00 $4,517.43 75.29% $1,482.57 $0.00 Diesel Fuel $7,500.00 $6,279.66 83.73% $1,220.34 $471.45 Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00 Telephone $3,250.00 $1,400.11 43.08% $1,849.89 $181.84 Billing Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues & Subscriptions $500.00 $15.00 3.00% $485.00 $15.00 Radio Repair $1,750.00 $357.00 20.40% $1,393.00 $71.00 Vehicle Maintenance $2,500.00 $888.29 35.53% $1,611.71 $144.28 Vehicle Repair $3,000.00 $4,352.73 145.09% ($1,352.73) $119.85 Equipment R&M $1,250.00 $1,235.16 98.81% $14.84 $0.00 Billing Software/Upgrades $4,000.00 $3,449.53 86.24% $550.47 $0.00 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Training Programs $5,850.00 $5,806.00 99.25% $44.00 $15.00 Training Equipment $500.00 $132.68 26.54% $367.32 $0.00 To Reserve Fund-Training $10,000.00 $10,000.00 100.00% $0.00 $0.00 EMS Patient Care Discript $16,000.00 $14,433.80 90.21% $1,566.20 $275.00 Total AMBULANCE $855,228.00 $610,662.08 71.40% $244,565.92 $52,275.13 POLICE DEPARTMENT Police Salaries-Permanent $2,456,961.00 $2,031,886.74 82.70% $425,074.26 $222,701.35 Police Salaries-Other $15,000.00 $11,862.21 79.08% $3,137.79 $2,775.91 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 Police Salaries-Overtime $220,000.00 $264,363.15 120.17% ($44,363.15) $22,280.34 Holiday Pay $223,539.00 $147,908.52 66.17% $75,630.48 $0.00 Automatic Corporal $12,419.00 $1,364.80 10.99% $11,054.20 $0.00 Shift Differential $36,480.00 $18,321.78 50.22% $18,158.22 $2,147.14 Drug Task Force Personnel $45,000.00 $0.00 0.00% $45,000.00 $0.00 Off-Duty Police Salary $22,000.00 $3,358.75 15.27% $18,641.25 $120.00 Fitness $24,000.00 $0.00 0.00% $24,000.00 $0.00 Reparative Board Grant Ac $100,000.00 $0.00 0.00% $100,000.00 $0.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April FICA/Medicare $225,500.00 $242,763.54 107.66% ($17,263.54) $22,899.75 Office Supplies $10,500.00 $8,622.70 82.12% $1,877.30 $942.43 Range Supplies $11,500.00 $11,283.22 98.11% $216.78 $585.00 Radio Equipment-Supplies $800.00 $0.00 0.00% $800.00 $0.00 Investigative Supplies $8,000.00 $1,657.41 20.72% $6,342.59 $159.75 Youth Services Supplies $6,000.00 $2,824.66 47.08% $3,175.34 $0.00 Traffic Unit Supplies $2,000.00 $2,258.47 112.92% ($258.47) $0.00 K-9 Supplies $3,000.00 $1,880.48 62.68% $1,119.52 $888.00 Janitorial Supplies $3,000.00 $2,322.40 77.41% $677.60 $226.70 Uniform Supplies $34,000.00 $29,459.95 86.65% $4,540.05 $7,004.23 Tires $10,200.00 $4,820.12 47.26% $5,379.88 $0.00 Gas and Oil $77,500.00 $64,577.19 83.33% $12,922.81 $7,195.69 Telephone $27,500.00 $25,212.79 91.68% $2,287.21 $4,229.83 Postage $2,800.00 $1,428.42 51.02% $1,371.58 $359.09 Dues and Subscriptions $2,774.00 $897.76 32.36% $1,876.24 $50.00 Towing Services $1,000.00 $670.50 67.05% $329.50 $208.50 Crime Prevention Supplies $4,500.00 $2,734.82 60.77% $1,765.18 $0.00 Building Repairs $3,500.00 $0.00 0.00% $3,500.00 $0.00 Building Maintenance $12,000.00 $2,714.86 22.62% $9,285.14 $64.00 Uniform Cleaning $15,000.00 $12,261.15 81.74% $2,738.85 $1,579.00 Office Equip. Contract $5,000.00 $3,582.95 71.66% $1,417.05 $487.56 Generator Prevent Maint $700.00 $635.00 90.71% $65.00 $0.00 Radio Equip. Maintenance $10,000.00 $7,539.50 75.40% $2,460.50 $3,789.50 Vehicle Repair $40,800.00 $35,380.61 86.72% $5,419.39 $3,720.18 Computer Connections Syst $18,339.00 $16,437.00 89.63% $1,902.00 $0.00 Equipment Maintenance $3,000.00 $442.20 14.74% $2,557.80 $0.00 Records Management System $10,000.00 $2,770.00 27.70% $7,230.00 $0.00 Consulting Services $6,840.00 $5,371.00 78.52% $1,469.00 $1,134.00 Tower Lease $300.00 $300.00 100.00% $0.00 $0.00 Animal Control Contracts $21,000.00 $5,383.11 25.63% $15,616.89 $3,519.37 Conferences $6,600.00 $2,314.71 35.07% $4,285.29 $0.00 In-Service Training $28,380.00 $25,517.51 89.91% $2,862.49 $1,765.70 Recruiting & Testing $2,500.00 $2,382.55 95.30% $117.45 $0.00 Tuition Reimbursement $6,800.00 $0.00 0.00% $6,800.00 $0.00 Electric-Police Dept. $56,000.00 $35,473.70 63.35% $20,526.30 $0.00 Heat/Hot Water $13,000.00 $4,672.86 35.95% $8,327.14 $2,377.22 Radio Installation Utilit $500.00 $327.40 65.48% $172.60 $0.00 Building Common Area Fees $43,000.00 $48,045.02 111.73% ($5,045.02) $7,552.84 Cleaning/Building Service $34,200.00 $26,746.00 78.20% $7,454.00 $2,488.00 Vehicles and Equipment $148,000.00 $149,231.71 100.83% ($1,231.71) $0.00 Office Equipment $6,300.00 $219.99 3.49% $6,080.01 $0.00 Radio Equipment $21,000.00 $1,380.00 6.57% $19,620.00 $0.00 Taser Replacement $5,800.00 $5,561.62 95.89% $238.38 $0.00 Total POLICE DEPARTMENT $4,116,532.00 $3,277,170.83 79.61% $839,361.17 $323,251.08 Total PUBLIC SAFETY $7,124,462.00 $5,878,304.61 82.51% $1,246,157.39 $609,422.88 OPERATING TRANSFERS OUT To undesignated reserve f $75,000.00 $0.00 0.00% $75,000.00 $0.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Market St./City Center $978,000.00 $0.00 0.00% $978,000.00 ($22,800.00) To Capital Improvements $335,000.00 $335,000.00 100.00% $0.00 $0.00 Total OPERATING TRANSFERS OUT $1,388,000.00 $335,000.00 24.14% $1,053,000.00 ($22,800.00) STREETS & HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm. $640,575.00 $600,383.81 93.73% $40,191.19 $59,234.56 Leave Time Turn-In $8,500.00 $0.00 0.00% $8,500.00 $0.00 Highway Salaries-Overtime $30,000.00 $21,118.28 70.39% $8,881.72 $656.08 On-Call Pay $18,700.00 $325.00 1.74% $18,375.00 $0.00 FICA/Medicare $55,000.00 $64,492.80 117.26% ($9,492.80) $6,326.95 Drug/Alcohol/Phys.Testing $500.00 $0.00 0.00% $500.00 $0.00 Office Supplies $2,500.00 $2,272.63 90.91% $227.37 $208.97 Traffic Light Supplies $25,000.00 $21,365.36 85.46% $3,634.64 $4,692.06 Sign Supplies $6,000.00 $5,903.13 98.39% $96.87 $588.37 City Highways Material $21,000.00 $24,678.43 117.52% ($3,678.43) $5,379.90 Road Striping $15,000.00 $7,005.78 46.71% $7,994.22 $0.00 Winter Salt $86,000.00 $121,861.83 141.70% ($35,861.83) $10,656.56 Winter Sand $1,500.00 $742.72 49.51% $757.28 $0.00 Winter Liquid Deicer Addi $14,000.00 $18,066.76 129.05% ($4,066.76) $115.88 Building Supplies $2,500.00 $1,421.23 56.85% $1,078.77 $100.45 Uniforms $13,000.00 $12,674.62 97.50% $325.38 $1,242.91 Vehicle Repair Parts $85,000.00 $92,059.52 108.31% ($7,059.52) $6,403.42 School Bus Parts $32,500.00 $31,099.48 95.69% $1,400.52 $17,301.75 Gasoline $21,000.00 $29,183.22 138.97% ($8,183.22) $8,280.92 Oil $5,000.00 $7,124.26 142.49% ($2,124.26) $79.86 Diesel Fuel $68,500.00 $40,903.60 59.71% $27,596.40 $11,810.21 Diesel/Gasoline Non City $130,000.00 $170,732.65 131.33% ($40,732.65) $16,729.64 Advertising $0.00 $1,500.00 100.00% ($1,500.00) $0.00 Telephone/Internet $8,800.00 $7,785.69 88.47% $1,014.31 $1,057.29 Building Maintenance $30,000.00 $22,766.01 75.89% $7,233.99 $1,906.94 Generator Prevent Maint $630.00 $630.00 100.00% $0.00 $0.00 Tree Care $8,000.00 $3,202.71 40.03% $4,797.29 $130.97 Equipment Rental/Purchase $3,500.00 $311.37 8.90% $3,188.63 $0.00 Office Equipment Maintnce $3,500.00 $1,945.35 55.58% $1,554.65 $931.80 Travel & Training $5,400.00 $5,724.99 106.02% ($324.99) $820.71 Utilities - Garage $16,000.00 $12,745.07 79.66% $3,254.93 $1,420.15 Utilities-Garage Heat $15,000.00 $13,753.12 91.69% $1,246.88 $4,212.66 Traffic Lights $34,000.00 $26,836.02 78.93% $7,163.98 $4,216.94 Vehicle Replacement $360,000.00 $352,324.51 97.87% $7,675.49 $77,063.60 Highway Paving $575,000.00 $487,187.39 84.73% $87,812.61 $1,935.96 Curbs and Sidewalks $15,000.00 $4,254.10 28.36% $10,745.90 $0.00 Total HIGHWAY DEPARTMENT $2,356,605.00 $2,214,381.44 93.96% $142,223.56 $243,505.51 Total STREETS & HIGHWAYS $2,356,605.00 $2,214,381.44 93.96% $142,223.56 $243,505.51 CULTURE AND RECREATION RECREATION ADMINISTRATION Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Rec.Admin.Salaries-Perm. $198,891.00 $140,784.16 70.78% $58,106.84 $16,345.96 Leave Time Turn-In $9,279.00 $2,672.40 28.80% $6,606.60 $0.00 Taxable Fringe Benefits $603.00 $0.00 0.00% $603.00 $0.00 FICA/Medicare $16,000.00 $15,774.70 98.59% $225.30 $2,010.17 Office Supplies $2,900.00 $2,581.33 89.01% $318.67 $782.79 Telephone $875.00 $652.25 74.54% $222.75 $33.93 Postage $600.00 $23.68 3.95% $576.32 $0.00 Dues and Subscriptions $650.00 $673.33 103.59% ($23.33) $0.00 Scholarships $1,000.00 $500.00 50.00% $500.00 $0.00 Printing $3,600.00 $3,600.00 100.00% $0.00 $0.00 Software/Printer Contract $3,900.00 $3,898.18 99.95% $1.82 $0.00 Travel & Training $3,400.00 $2,416.38 71.07% $983.62 $0.00 Total RECREATION ADMINISTRATION $241,698.00 $173,576.41 71.82% $68,121.59 $19,172.85 PROGRAMS Salaries-Programs $9,900.00 $5,639.41 56.96% $4,260.59 $0.00 FICA/Medicare $757.00 $1,073.93 141.87% ($316.93) $0.00 General Supplies $3,000.00 $1,097.57 36.59% $1,902.43 $519.95 Advertising $2,200.00 $2,123.00 96.50% $77.00 $130.00 School Wage Reimbursement $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total PROGRAMS $16,857.00 $9,933.91 58.93% $6,923.09 $649.95 RED ROCKS PARK Red Rocks Park Salaries $10,400.00 $7,900.00 75.96% $2,500.00 $0.00 FICA/Medicare $800.00 $604.35 75.54% $195.65 $0.00 General Supplies $3,500.00 $129.80 3.71% $3,370.20 $0.00 Printing $400.00 $0.00 0.00% $400.00 $0.00 Utilities $700.00 $241.80 34.54% $458.20 $21.92 Total RED ROCKS PARK $15,800.00 $8,875.95 56.18% $6,924.05 $21.92 FACILITIES Park Salaries $3,900.00 $4,914.00 126.00% ($1,014.00) $0.00 FICA/Medicare $298.00 $760.24 255.11% ($462.24) $0.00 Supplies $5,500.00 $2,268.62 41.25% $3,231.38 $814.30 Fuel-Gas $2,700.00 $2,665.88 98.74% $34.12 $828.47 Recreation Path Committee $500.00 $0.00 0.00% $500.00 $0.00 Electric-Jaycee Park $1,400.00 $1,229.08 87.79% $170.92 $115.44 Electric-Dorset Park $3,200.00 $1,516.24 47.38% $1,683.76 $136.14 Electric-Overlook Park $500.00 $237.39 47.48% $262.61 $24.64 Electric-Tennis Courts $650.00 $363.29 55.89% $286.71 $0.00 Facilities Improvements $32,500.00 $25,000.00 76.92% $7,500.00 $0.00 Capital Items $96,000.00 $43,000.00 44.79% $53,000.00 $0.00 Total FACILITIES $147,148.00 $81,954.74 55.70% $65,193.26 $1,918.99 LEISURE ARTS Playground Director $2,000.00 $2,000.00 100.00% $0.00 $0.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Arts & Crafts Instructors $1,000.00 $765.00 76.50% $235.00 $765.00 Adult Programs Supplies/I $3,000.00 $2,328.07 77.60% $671.93 $828.07 FICA/Medicare $459.00 $130.00 28.32% $329.00 $0.00 Kids Playground Supplies $500.00 $0.00 0.00% $500.00 $0.00 Kids Arts & Crarts Materi $400.00 $399.62 99.91% $0.38 $215.00 Senior Club Contract $3,800.00 $2,326.94 61.24% $1,473.06 $870.10 Reimbursement-Bus Drivers $1,000.00 $0.00 0.00% $1,000.00 $0.00 Artists-Contracts $400.00 $400.00 100.00% $0.00 $400.00 Chorus Directors $3,600.00 $1,800.00 50.00% $1,800.00 $0.00 Total LEISURE ARTS $16,159.00 $10,149.63 62.81% $6,009.37 $3,078.17 SPECIAL ACTIVITIES Adult Programs $32,000.00 $22,884.85 71.52% $9,115.15 $5,259.00 Jazzercise of Shelburne $4,200.00 $2,896.00 68.95% $1,304.00 $580.00 Special Events $5,500.00 $5,490.84 99.83% $9.16 $0.00 Swim Lessons-Sport/Fit Ed $7,700.00 $1,210.00 15.71% $6,490.00 $490.00 Youth Programs $21,000.00 $48,753.75 232.16% ($27,753.75) $3,651.00 Great Escape Tickets $15,000.00 $12,452.00 83.01% $2,548.00 $0.00 Afternoon Skiing-Middle S $6,000.00 $9,645.00 160.75% ($3,645.00) $0.00 Afternoon Skiing-Orchard $6,200.00 $2,705.00 43.63% $3,495.00 $0.00 Spec.Activities Salaries $7,000.00 $5,223.50 74.62% $1,776.50 $0.00 FICA/Medicare $536.00 $402.36 75.07% $133.64 $0.00 Supplies $7,500.00 $7,179.20 95.72% $320.80 $1,109.60 Track Meet (VRPA) $0.00 $2,205.04 100.00% ($2,205.04) $0.00 Telephone $1,500.00 $1,670.04 111.34% ($170.04) $355.72 Total SPECIAL ACTIVITIES $114,136.00 $122,717.58 107.52% ($8,581.58) $11,445.32 COMMUNITY LIBRARY Library Salaries $271,909.00 $226,043.16 83.13% $45,865.84 $30,896.70 FICA/Medicare $21,500.00 $23,739.63 110.42% ($2,239.63) $2,912.73 Library Supplies $5,500.00 $5,001.64 90.94% $498.36 $433.57 Books - Adult $13,686.00 $12,135.18 88.67% $1,550.82 $1,183.25 Books - Children $7,550.00 $5,163.93 68.40% $2,386.07 $426.80 DVDs/CDs-Adult $4,500.00 $3,738.70 83.08% $761.30 $463.40 DVDs/CDs-Children $1,800.00 $1,582.58 87.92% $217.42 $184.45 Program Supplies-Arts/Cra $1,450.00 $773.67 53.36% $676.33 $358.46 Blanchette Expenditures $10,000.00 $6,732.15 67.32% $3,267.85 $876.90 Blanchette/Subscriptions- $6,000.00 $4,851.46 80.86% $1,148.54 $0.00 Bookmobile Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Postage $1,779.00 $160.98 9.05% $1,618.02 $14.73 Dues and Subscriptions $400.00 $100.00 25.00% $300.00 $0.00 Online & Print Subscripti $3,000.00 $1,632.81 54.43% $1,367.19 $0.00 School Use $56,287.00 $0.00 0.00% $56,287.00 $0.00 Community Programs $5,265.00 $4,830.00 91.74% $435.00 $120.00 Bookmobile $1,500.00 $41.31 2.75% $1,458.69 $0.00 Computer Operations $3,092.00 $408.88 13.22% $2,683.12 $0.00 Travel & Training $2,500.00 $2,575.60 103.02% ($75.60) $1,965.60 Furniture $4,400.00 $5,949.60 135.22% ($1,549.60) $100.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Computer Improvements $7,560.00 $0.00 0.00% $7,560.00 $0.00 C/L Photocopier Lease Pri $1,967.00 $1,503.70 76.45% $463.30 $172.07 Total COMMUNITY LIBRARY $432,645.00 $306,964.98 70.95% $125,680.02 $40,108.66 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm. $150,381.00 $123,734.76 82.28% $26,646.24 $12,845.59 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 Park Maint.Sal.-Overtime $8,000.00 $2,260.36 28.25% $5,739.64 $0.00 Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00 FICA/Medicare $12,750.00 $14,042.14 110.13% ($1,292.14) $1,785.08 Park Supplies $12,000.00 $7,571.73 63.10% $4,428.27 $2,330.63 Cemetery Supplies $300.00 $300.00 100.00% $0.00 $300.00 Recreation Path Supplies $1,500.00 $35.19 2.35% $1,464.81 $35.19 Recreation Path Imprvmnts $7,500.00 $1,187.38 15.83% $6,312.62 $0.00 Homestead at Wheeler Park $5,000.00 $3,933.00 78.66% $1,067.00 $3,933.00 Total CAPITAL/PARK MAINTENANCE $199,431.00 $153,064.56 76.75% $46,366.44 $21,229.49 Total CULTURE AND RECREATION $1,183,874.00 $867,237.76 73.25% $316,636.24 $97,625.35 OTHER OPERATING ENTITIES County Court $123,700.00 $124,220.34 100.42% ($520.34) $0.00 Winooski Valley Park $54,000.00 $54,000.00 100.00% $0.00 $0.00 C.C.T.A. $429,347.00 $429,347.00 100.00% $0.00 $0.00 Regional Planning $18,325.00 $18,322.00 99.98% $3.00 $0.00 Metropolitan Planning $17,153.00 $17,153.00 100.00% $0.00 $0.00 Total OTHER OPERATING ENTITIES $642,525.00 $643,042.34 100.08% ($517.34) $0.00 Total OTHER ENTITIES $642,525.00 $643,042.34 100.08% ($517.34) $0.00 CURRENT PRINCIPAL, BONDS Public Works Facility $98,568.00 $98,568.00 100.00% $0.00 $0.00 Kennedy Dr Reconstrction $22,440.00 $22,508.00 100.30% ($68.00) $0.00 Lime Kiln Bridge $22,440.00 $22,508.00 100.30% ($68.00) $0.00 PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00 F/D Building Improvements $30,090.00 $30,005.00 99.72% $85.00 $0.00 Emergency Center $130,000.00 $130,000.00 100.00% $0.00 $0.00 Police Headquarters $360,000.00 $360,000.00 100.00% $0.00 $0.00 Parkland/Brand Farm $40,000.00 $40,000.00 100.00% $0.00 $0.00 Total CURRENT PRINCIPAL, BONDS $966,512.00 $703,589.00 72.80% $262,923.00 $0.00 CURRENT INTEREST, BONDS Public Works Facility $40,670.00 $40,669.14 100.00% $0.86 $19,042.34 Kennedy Dr Recnstrction $11,955.00 $11,988.78 100.28% ($33.78) $5,838.58 Lime Kiln Bridge $11,955.00 $11,988.78 100.28% ($33.78) $5,838.58 PENSION LIABILITY-INTERES $397,975.00 $0.00 0.00% $397,975.00 $0.00 Sewer Fund Note $13,000.00 $12,004.68 92.34% $995.32 $0.00 Expenditure Report-April, 2014 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April F/D Building Improvements $16,030.00 $15,982.02 99.70% $47.98 $7,783.30 Emergency Center $2,405.00 $1,811.30 75.31% $593.70 $0.00 Police Headquarters $256,644.00 $256,644.00 100.00% $0.00 $126,486.00 Parkland/Brand Farm $1,134.00 $1,133.20 99.93% $0.80 $0.00 Total CURRENT INTEREST, BONDS $751,768.00 $352,221.90 46.85% $399,546.10 $164,988.80 Total GENERAL FUND $21,569,305.00 $16,211,500.16 75.16% $5,357,804.84 $2,133,126.07 Total All Funds $21,569,305.00 $16,211,500.16 75.16% $5,357,804.84 $2,133,126.07 Expenditure Report-April, 2014 Sewer Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April W/POLLUTION CONTROL EXPS. Salaries-Permanent $369,000.00 $316,849.19 85.87% $52,150.81 $37,094.53 Payment to Highway-wages $257,434.00 $263,007.21 102.16% ($5,573.21) $692.28 Leave Time Turn-In $5,000.00 $0.00 0.00% $5,000.00 $0.00 Salaries-Overtime $45,000.00 $29,579.19 65.73% $15,420.81 $2,747.63 Payment to Sick Bank Fund $4,000.00 $4,000.00 100.00% $0.00 $4,000.00 Payroll Svc & Testing to $700.00 $700.00 100.00% $0.00 $700.00 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 Sick Bank Payouts $13,500.00 $9,106.30 67.45% $4,393.70 $9,106.30 Fringe Benefits $600.00 $540.40 90.07% $59.60 $40.40 FICA/Medicare $33,750.00 $32,619.91 96.65% $1,130.09 $2,966.63 Payment to Highway-FICA/M $21,070.00 $21,070.00 100.00% $0.00 $0.00 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Vision Plan $800.00 $0.00 0.00% $800.00 $0.00 Disability Income $1,600.00 $958.30 59.89% $641.70 $95.83 Long Term Disability Insu $2,000.00 $1,666.10 83.31% $333.90 $166.61 Group Health Insurance $82,500.00 $81,908.65 99.28% $591.35 $21,835.21 Benefit Reimbursed to Hig $70,431.00 $70,431.00 100.00% $0.00 $0.00 Group Life Insurance $1,300.00 $955.50 73.50% $344.50 $95.55 Group Dental Insurance $7,000.00 $6,220.29 88.86% $779.71 $1,085.66 Pension $65,000.00 $24,137.70 37.13% $40,862.30 $8,958.27 ICMA Match $7,850.00 $3,260.04 41.53% $4,589.96 $310.48 Pension Payment to Highwa $81,640.00 $81,640.00 100.00% $0.00 $0.00 Pension Note Payment $38,675.00 $38,675.00 100.00% $0.00 $38,675.00 Office Supplies $2,000.00 $954.34 47.72% $1,045.66 $99.95 Plant Supplies-lights $60,000.00 $71,196.53 118.66% ($11,196.53) $3,196.96 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 Polymer $76,000.00 $66,236.77 87.15% $9,763.23 $15,669.86 Sewer Line Maint/Supplies $15,000.00 $28,965.49 193.10% ($13,965.49) $602.40 Pumping Station Supplies $25,000.00 $15,580.15 62.32% $9,419.85 $4,457.91 Laboratory Supplies $10,000.00 $10,986.59 109.87% ($986.59) $1,361.68 Paint and Hardware $100.00 $0.00 0.00% $100.00 $0.00 Caustic Soda and Lime $36,000.00 $51,193.72 142.20% ($15,193.72) $5,734.16 Alum $18,000.00 $39,600.61 220.00% ($21,600.61) $8,087.33 Water-Airport-B/B-Pump $2,000.00 $2,095.62 104.78% ($95.62) $85.27 Generator Preventive Main $3,000.00 $4,174.45 139.15% ($1,174.45) $663.67 Clothing Supplies $2,500.00 $2,026.30 81.05% $473.70 $159.60 Truck Parts $8,000.00 $5,065.58 63.32% $2,934.42 $359.17 Gas - Diesel Fuel - Oil $20,000.00 $14,149.27 70.75% $5,850.73 $1,686.97 Fuel - Airport Parkway $40,000.00 $43,759.36 109.40% ($3,759.36) $10,910.49 Fuel - Bartlett Bay $6,000.00 $5,561.74 92.70% $438.26 $1,746.73 Advertising $0.00 $600.00 100.00% ($600.00) $0.00 Telephone and Alarms $5,700.00 $6,705.47 117.64% ($1,005.47) $817.37 Postage $100.00 $34.16 34.16% $65.84 $0.00 Memberships/Dues $300.00 $417.00 139.00% ($117.00) $70.00 Expenditure Report-April, 2014 Sewer Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Discharge Permits $7,500.00 $8,384.51 111.79% ($884.51) $0.00 Workers Comp Insurance $16,000.00 $15,017.73 93.86% $982.27 $4,064.05 Property Insurance $46,700.00 $45,500.75 97.43% $1,199.25 $11,861.95 Unemployment Insurance $2,000.00 $1,571.79 78.59% $428.21 $0.00 Safety $10,000.00 $8,362.54 83.63% $1,637.46 $0.00 Billing Payment to CWD $33,880.00 $17,200.00 50.77% $16,680.00 $0.00 Soil/Sludge Management $150,000.00 $105,979.79 70.65% $44,020.21 $22,369.97 Discharge Water Testing $3,000.00 $498.00 16.60% $2,502.00 $74.00 Landfill Fees $5,000.00 $3,472.79 69.46% $1,527.21 $378.17 To GF-Audit/Actuary $5,315.00 $0.00 0.00% $5,315.00 $0.00 Auditing $6,214.00 $6,214.00 100.00% $0.00 $0.00 Engineering/Consulting $7,500.00 $3,295.04 43.93% $4,204.96 $2,471.00 Landfill Engineering $10,000.00 $1,199.80 12.00% $8,800.20 $0.00 PMT TO STORMWATER-GIS $4,000.00 $4,000.00 100.00% $0.00 $4,000.00 Office Equipment Contract $1,000.00 $83.34 8.33% $916.66 $0.00 Wireless Communication $1,000.00 $503.90 50.39% $496.10 $103.98 Administrative Services $142,771.00 $143,800.00 100.72% ($1,029.00) $0.00 IT Service $0.00 $443.75 100.00% ($443.75) $0.00 Burlington Sewer Lines $208,532.00 $162,965.22 78.15% $45,566.78 $0.00 Travel & Training $3,000.00 $1,559.10 51.97% $1,440.90 $48.00 Utilities-Pumping Station $65,000.00 $41,618.34 64.03% $23,381.66 $7,669.96 Utilities--L/Fill Station $4,500.00 $8,697.16 193.27% ($4,197.16) $1,036.48 Electric-Airport Parkway $200,000.00 $167,448.55 83.72% $32,551.45 $18,299.89 Electric-Bartlett Bay $120,000.00 $82,031.85 68.36% $37,968.15 $8,240.12 Replacement-Vehicles $41,000.00 $26,872.00 65.54% $14,128.00 $0.00 Building Improvements $5,000.00 $3,986.50 79.73% $1,013.50 $0.00 Pumps Replacements $50,000.00 ($394.00) -0.79% $50,394.00 $0.00 Pump Repairs $50,000.00 $8,818.02 17.64% $41,181.98 $0.00 Landfill Leachate $0.00 $165.00 100.00% ($165.00) $0.00 Bartlett Bay Upgrades $0.00 $64,125.61 100.00% ($64,125.61) $0.00 Loan for Airport Parkway $1,272,060.00 $0.00 0.00% $1,272,060.00 $0.00 Bartlett Bay Bond Replace $245,000.00 $245,000.00 100.00% $0.00 $0.00 Scope BTV/SB Sewer $15,000.00 $12,133.54 80.89% $2,866.46 $0.00 Total W/POLLUTION CONTROL EXPS. $4,180,822.00 $2,547,182.55 60.93% $1,633,639.45 $264,897.47 Total ENTERPRISE FUND/W.P.C. $4,180,822.00 $2,547,182.55 60.93% $1,633,639.45 $264,897.47 Total All Funds $4,180,822.00 $2,547,182.55 60.93% $1,633,639.45 $264,897.47 Expenditure Report-April, 2014 Stormwater Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April S/WATER UTILITIES EXPS Salaries-Permanent $211,750.00 $187,597.42 88.59% $24,152.58 $20,396.74 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Salaries-Overtime $11,000.00 $23,338.97 212.17% ($12,338.97) $137.16 Payment to Sick Bank Fund $5,555.00 $5,555.00 100.00% $0.00 $5,555.00 Payroll Svc & Testing to $480.00 $480.00 100.00% $0.00 $480.00 GIS Employee-PT $25,000.00 $0.00 0.00% $25,000.00 $0.00 Fringe Benefits $200.00 $63.97 31.99% $136.03 $0.00 FICA/Medicare $17,200.00 $22,322.43 129.78% ($5,122.43) $1,813.20 Nontaxable Fringe Benefit $600.00 $0.00 0.00% $600.00 $0.00 Vision Plan $500.00 $0.00 0.00% $500.00 $0.00 Disability Income Insuran $1,000.00 $781.60 78.16% $218.40 $78.16 Group Health Insurance $43,500.00 $36,571.15 84.07% $6,928.85 $7,462.86 Reimburse to Highway Bene $9,125.00 $9,125.00 100.00% $0.00 $0.00 Health Insurance FICA $500.00 $0.00 0.00% $500.00 $0.00 Group Life Insurance $800.00 $808.50 101.06% ($8.50) $80.85 Group Dental Insurance $4,200.00 $3,157.16 75.17% $1,042.84 $557.36 Pension $22,000.00 $0.00 0.00% $22,000.00 $0.00 ICMA Match $8,600.00 $5,562.31 64.68% $3,037.69 $557.64 Pension Note Payment $26,510.00 $26,510.00 100.00% $0.00 $26,510.00 Office Supplies $3,000.00 $1,407.92 46.93% $1,592.08 $144.00 Small Equipment/Tools $4,000.00 $4,218.35 105.46% ($218.35) $224.39 Uniforms/Supplies $3,885.00 $2,482.96 63.91% $1,402.04 $236.28 Gasoline $4,500.00 $3,175.33 70.56% $1,324.67 $287.55 Oil $350.00 $129.89 37.11% $220.11 $0.00 Diesel Fuel $8,500.00 $7,157.92 84.21% $1,342.08 $1,897.96 Permit Requirement-Educat $7,800.00 $8,342.00 106.95% ($542.00) $0.00 Telephone $2,850.00 $1,875.28 65.80% $974.72 $192.45 Postage $300.00 $6.64 2.21% $293.36 $0.00 Membership/Dues $500.00 $374.00 74.80% $126.00 $0.00 Discharge Permits Renewal $4,770.00 $1,789.22 37.51% $2,980.78 $815.20 Workers Comp Insurance $5,386.00 $7,874.13 146.20% ($2,488.13) $1,368.06 Property Insurance $17,990.00 $14,526.55 80.75% $3,463.45 $4,569.52 Unemployment Insurance $2,000.00 $1,571.79 78.59% $428.21 $0.00 GIS-Fees/Software $8,000.00 $4,400.00 55.00% $3,600.00 $4,400.00 Sediment & Depris Disposa $750.00 $0.00 0.00% $750.00 $0.00 Water Quality Monitoring $30,000.00 $6,032.24 20.11% $23,967.76 $0.00 Building/Grounds Maint $1,500.00 $1,000.00 66.67% $500.00 $0.00 Vehicle Maintenance $8,500.00 $5,723.24 67.33% $2,776.76 $1,198.13 Storm System Maint Materi $65,000.00 $15,978.51 24.58% $49,021.49 $1,107.46 Printing $100.00 $102.00 102.00% ($2.00) $0.00 Legal Services $15,000.00 $8,917.44 59.45% $6,082.56 $3,691.25 To GF-Audit and Actuary $3,555.00 $3,555.00 100.00% $0.00 $0.00 Engineering-Watershed $28,000.00 $7,041.49 25.15% $20,958.51 $2,150.74 Engineering-Nghbrhd Asst $22,000.00 $37,868.26 172.13% ($15,868.26) $0.00 Expenditure Report-April, 2014 Stormwater Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid April Billing Payment CWD $33,800.00 $17,200.00 50.89% $16,600.00 $0.00 IT/Computer Support $13,300.00 $3,272.00 24.60% $10,028.00 $0.00 Office Equipment Maintena $1,000.00 $83.34 8.33% $916.66 $0.00 Equipment Rental $2,000.00 $2,346.01 117.30% ($346.01) $0.00 Administrative Services $128,549.00 $128,549.00 100.00% $0.00 $0.00 Conference/Training Expen $3,000.00 $1,565.87 52.20% $1,434.13 $415.00 S/W Bldg Utilities $3,500.00 $2,880.53 82.30% $619.47 $612.00 Stormwater Pumps Electric $480.00 $244.14 50.86% $235.86 $44.15 Vehicles/Equipment $200,000.00 $0.00 0.00% $200,000.00 $0.00 Stormwater Capital Projec $531,000.00 $348,718.11 65.67% $182,281.89 $9,676.10 Office Furniture/Equipmen $1,000.00 $0.00 0.00% $1,000.00 $0.00 Project Notes Princ/Inter $103,420.00 $101,758.09 98.39% $1,661.91 $0.00 Flow Restoration Plan Ana $256,000.00 $8,180.48 3.20% $247,819.52 $0.00 Reimbursement to Highway $16,341.00 $16,341.00 100.00% $0.00 $0.00 Total S/WATER UTILITIES EXPS $1,933,146.00 $1,098,562.24 56.83% $834,583.76 $96,659.21 Total STORM WATER UTILITIES $1,933,146.00 $1,098,562.24 56.83% $834,583.76 $96,659.21 Total All Funds $1,933,146.00 $1,098,562.24 56.83% $834,583.76 $96,659.21 Revenue Report-April, 2014 General Fund Estimated Received % Budget FY 2014 Account Revenue To Date Received $ (+/-)Received-April Total PROPERTY TAX REVENUE $11,980,219.00 ($12,153,954.25) 101.45% ($173,735.25) ($21,247.59) Total LOCAL OPTION TAXES $3,550,000.00 ($2,278,848.08) 64.19% $1,271,151.92 $0.00 Total TAX REVENUE $15,530,219.00 ($14,432,802.33) 92.93% $1,097,416.67 ($21,247.59) Total INTEREST/PENALTY ON TAX $236,500.00 ($176,199.01) 74.50% $60,300.99 ($17,791.55) Total CITY MANAGER $1,536,915.00 ($1,523,517.78) 99.13% $13,397.22 ($57,750.12) Total CITY CLERK $307,850.00 ($186,829.69) 60.69% $121,020.31 ($23,037.75) Total PLANNING & ZONING $303,000.00 ($301,633.87) 99.55% $1,366.13 ($19,534.50) Total MARKET STREET & DORSET PARK $983,000.00 $0.00 0.00% $983,000.00 $0.00 Total FIRE DEPARTMENT $260,000.00 ($447,153.23) 171.98% ($187,153.23) ($125,272.31) Total AMBULANCE $704,000.00 ($627,139.40) 89.08% $76,860.60 ($48,309.12) Total POLICE DEPARTMENT $447,280.00 ($175,212.20) 39.17% $272,067.80 ($15,607.00) Total PUBLIC SAFETY $1,411,280.00 ($1,249,504.83) 88.54% $161,775.17 ($189,188.43) Total HIGHWAY DEPARTMENT $1,025,841.00 ($969,447.18) 94.50% $56,393.82 ($119,731.53) Total RED ROCKS PARK $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 Total FACILITIES $450.00 ($2,950.00) 655.56% ($2,500.00) ($485.00) Total SPECIAL ACTIVITIES $204,900.00 ($181,433.77) 88.55% $23,466.23 ($12,009.00) Total RECREATION $210,550.00 ($188,223.77) 89.40% $22,326.23 ($12,494.00) Total COMMUNITY LIBRARY $24,150.00 ($8,695.12) 36.00% $15,454.88 $0.00 Total GENERAL FUND $21,569,305.00 ($19,036,853.58) 88.26% $2,532,451.42 ($460,775.47) Revenue Report-April, 2014 General Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-April TAX REVENUE Tax, Current Budget $11,875,719.00 ($12,047,619.25) 101.45% ($171,900.25) ($21,247.59) VT Payment in Lieu of Tax $33,500.00 ($35,636.00) 106.38% ($2,136.00) $0.00 Taxes, Reappraisal/ACT 60 $71,000.00 ($70,699.00) 99.58% $301.00 $0.00 Total TAX REVENUE $11,980,219.00 ($12,153,954.25) 101.45% ($173,735.25) ($21,247.59) LOCAL OPTION TAXES Local Option Tax-Sales $2,650,000.00 ($1,327,964.62) 50.11% $1,322,035.38 $360,000.00 Local Option Tax-Rooms/Me $187,342.00 ($238,225.46) 127.16% ($50,883.46) $352,658.00 Rooms/Meals - Fire Vehicl $352,658.00 ($352,658.00) 100.00% $0.00 ($352,658.00) Rooms/Meals - P/D Hdqtrs $360,000.00 ($360,000.00) 100.00% $0.00 ($360,000.00) Total LOCAL OPTION TAXES $3,550,000.00 ($2,278,848.08) 64.19% $1,271,151.92 $0.00 Total TAX REVENUE $15,530,219.00 ($14,432,802.33) 92.93% $1,097,416.67 ($21,247.59) INTEREST/PENALTY ON TAX Penalty, Current & Prior $108,000.00 ($125,229.41) 115.95% ($17,229.41) $561.05 Interest, Current & Prior $35,000.00 ($34,350.81) 98.15% $649.19 ($2,754.60) Abatements/Write-offs $0.00 $1,696.32 100.00% $1,696.32 $0.00 Attorney Fees $2,500.00 ($2,260.03) 90.40% $239.97 $0.00 Fee to Collect State Educ $76,000.00 $0.00 0.00% $76,000.00 $0.00 Current Use $15,000.00 ($15,598.00) 103.99% ($598.00) ($15,598.00) Per Parcel Payment Traini $0.00 ($457.08) 100.00% ($457.08) $0.00 Total INTEREST/PENALTY ON TAX $236,500.00 ($176,199.01) 74.50% $60,300.99 ($17,791.55) CITY MANAGER Administrative Services-W $44,665.00 ($44,665.00) 100.00% $0.00 $0.00 Administrative Services-S $128,549.00 ($123,106.88) 95.77% $5,442.12 $5,442.12 Administrative Services-W $143,800.00 ($143,800.00) 100.00% $0.00 $0.00 From Sewer-Audit & Actuar $6,214.00 ($6,214.00) 100.00% $0.00 $0.00 From SW-Audit & Actuary $3,555.00 ($3,555.00) 100.00% $0.00 $0.00 COBRA Repayment $10,000.00 $0.00 0.00% $10,000.00 $0.00 Pension Liab Note-WPC $38,675.00 ($38,675.00) 100.00% $0.00 ($38,675.00) Pension Liab Note-SW $26,510.00 ($26,510.00) 100.00% $0.00 ($26,510.00) From Water-Audit $2,100.00 ($2,100.00) 100.00% $0.00 ($2,100.00) DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 ($31,424.00) 100.00% $0.00 $0.00 From WPC-Payroll, Testing $700.00 ($700.00) 100.00% $0.00 ($700.00) From SW-Payroll, Testing $480.00 ($480.00) 100.00% $0.00 ($480.00) Adminstrative Services-CJ $5,000.00 $0.00 0.00% $5,000.00 $0.00 CIGNA/VLCT Insur Rebate $0.00 ($4,783.43) 100.00% ($4,783.43) $0.00 Miscellaneous $4,000.00 ($11,261.47) 281.54% ($7,261.47) $5,272.76 Applied Surplus-Gen.Fund $400,000.00 ($400,000.00) 100.00% $0.00 $0.00 Transfer In-Criminal Just $686,243.00 ($686,243.00) 100.00% $0.00 $0.00 Revenue Report-April, 2014 General Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-April Total CITY MANAGER $1,536,915.00 ($1,523,517.78) 99.13% $13,397.22 ($57,750.12) CITY CLERK Returned Check Fees $50.00 $0.00 0.00% $50.00 $0.00 Recording Fees $150,000.00 ($99,537.00) 66.36% $50,463.00 ($9,231.00) Photocopy Fees $22,000.00 ($21,646.50) 98.39% $353.50 ($2,390.00) Photocopies-Vital Records $5,500.00 ($4,059.00) 73.80% $1,441.00 ($198.00) Pet Licenses $35,000.00 ($18,996.00) 54.27% $16,004.00 ($5,518.00) Pet Control Fees $4,000.00 ($3,390.00) 84.75% $610.00 ($2,065.00) Beverage/Cabaret License $6,000.00 ($6,910.00) 115.17% ($910.00) ($530.00) Entertainment Permits $100.00 ($970.00) 970.00% ($870.00) ($175.00) Fish & Game Licenses $0.00 ($37.50) 100.00% ($37.50) $0.00 Marriage Licenses $1,500.00 ($1,280.00) 85.33% $220.00 ($100.00) Green Mountain Passports $200.00 ($196.00) 98.00% $4.00 ($4.00) Motor Vehicle Renewals $1,500.00 ($579.00) 38.60% $921.00 ($63.00) Election Expenses Reimbur $0.00 ($1,200.00) 100.00% ($1,200.00) $0.00 School Reimburse-Election $1,000.00 $0.00 0.00% $1,000.00 $0.00 Interest on Investments $80,000.00 ($28,028.69) 35.04% $51,971.31 ($2,763.75) Credit Card Cash Back $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total CITY CLERK $307,850.00 ($186,829.69) 60.69% $121,020.31 ($23,037.75) PLANNING Building & Sign Permits $190,000.00 ($212,807.16) 112.00% ($22,807.16) ($9,728.50) Bianchi Ruling $6,000.00 ($7,398.00) 123.30% ($1,398.00) ($891.00) Zoning and Planning $60,000.00 ($65,118.71) 108.53% ($5,118.71) ($2,435.00) Sewer Inspection Fees $0.00 ($2,300.00) 100.00% ($2,300.00) ($400.00) Peddlers' Permits $1,000.00 ($710.00) 71.00% $290.00 ($80.00) Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 Market Street Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 MPG 11 Grant Revenue $15,000.00 ($12,800.00) 85.33% $2,200.00 ($6,000.00) Independent Techincal Rev $10,500.00 $0.00 0.00% $10,500.00 $0.00 Grant Revenue-EECBG $0.00 ($500.00) 100.00% ($500.00) $0.00 Zoning Violations $2,500.00 $0.00 0.00% $2,500.00 $0.00 Total PLANNING $303,000.00 ($301,633.87) 99.55% $1,366.13 ($19,534.50) Market Street/City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00 Dorset Park Solar Array $5,000.00 $0.00 0.00% $5,000.00 $0.00 Total MARKET ST. & DORSET SOLAR $983,000.00 $0.00 0.00% $983,000.00 $0.00 FIRE DEPARTMENT Engine Trade In $2,000.00 $0.00 0.00% $2,000.00 $0.00 Outside Employment $4,000.00 ($138.50) 3.46% $3,861.50 $0.00 Misc.Revenue-Fire Dept. $4,000.00 $0.00 0.00% $4,000.00 $0.00 Fire Inspection Revenue $200,000.00 ($397,014.73) 198.51% ($197,014.73) ($125,272.31) Fire Impact Fees-Fund Tru $50,000.00 ($50,000.00) 100.00% $0.00 $0.00 Revenue Report-April, 2014 General Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-April Total FIRE DEPARTMENT $260,000.00 ($447,153.23) 171.98% ($187,153.23) ($125,272.31) AMBULANCE Tax Revenues $155,000.00 ($155,000.00) 100.00% $0.00 $0.00 Ambulance Service Billing $525,000.00 ($451,795.17) 86.06% $73,204.83 ($46,903.72) Williston Billing $18,000.00 ($15,139.76) 84.11% $2,860.24 ($1,023.85) Grand Isle Billing $6,000.00 ($5,204.47) 86.74% $795.53 ($381.55) Total AMBULANCE $704,000.00 ($627,139.40) 89.08% $76,860.60 ($48,309.12) POLICE DEPARTMENT Vermont District Court $110,000.00 ($39,559.02) 35.96% $70,440.98 ($4,244.02) Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Sale of Cruisers/Bequest $4,000.00 ($3,355.00) 83.88% $645.00 $0.00 Police Reports $7,500.00 ($6,273.13) 83.64% $1,226.87 ($752.98) I.C.A.C. $0.00 ($1,460.38) 100.00% ($1,460.38) $0.00 SHARP $0.00 ($418.96) 100.00% ($418.96) $0.00 Drug Task Force Grant $78,000.00 ($93,497.09) 119.87% ($15,497.09) $0.00 Asset Forfeiture for Trai $8,380.00 $0.00 0.00% $8,380.00 $0.00 Parking Tickets $300.00 ($8,635.00) 2878.33% ($8,335.00) ($8,405.00) Alarm Registrations $11,000.00 ($8,670.00) 78.82% $2,330.00 ($1,950.00) Alarm Fines $4,500.00 ($1,805.00) 40.11% $2,695.00 ($180.00) Off Duty Police $30,000.00 ($6,040.00) 20.13% $23,960.00 $0.00 Bullet Proof Vest Grant $3,600.00 ($413.75) 11.49% $3,186.25 $0.00 Reparative Board Grant $100,000.00 $0.00 0.00% $100,000.00 $0.00 Police Impact Fees $75,000.00 $0.00 0.00% $75,000.00 $0.00 Miscellaneous - Police $0.00 ($5,084.87) 100.00% ($5,084.87) ($75.00) Total POLICE DEPARTMENT $447,280.00 ($175,212.20) 39.17% $272,067.80 ($15,607.00) HIGHWAY DEPARTMENT Road Opening Permits $132,400.00 ($42,308.00) 31.95% $90,092.00 ($707.50) Overweight truck permits $1,200.00 ($1,405.00) 117.08% ($205.00) ($410.00) Highway State Aid $212,000.00 ($222,330.99) 104.87% ($10,330.99) ($96,361.58) Fuel Pump Surcharge $1,000.00 ($4,961.36) 496.14% ($3,961.36) ($485.68) HazMat Facility Lease $18,000.00 ($19,984.85) 111.03% ($1,984.85) ($4,771.58) School Bus Parts Reimbure $32,500.00 ($20,547.39) 63.22% $11,952.61 ($282.65) School gas/diesel reimbur $130,000.00 ($126,788.67) 97.53% $3,211.33 ($14,470.93) School vehicle repair pay $17,700.00 ($14,939.63) 84.40% $2,760.37 $0.00 Salary Reimbursement-WPC $257,434.00 ($257,434.00) 100.00% $0.00 $0.00 FICA Reimbursement-WPC $21,070.00 ($21,070.00) 100.00% $0.00 $0.00 Pension Reimbursement-WPC $81,640.00 ($81,640.00) 100.00% $0.00 $0.00 Benefits Reimbursement-WP $70,431.00 ($70,431.00) 100.00% $0.00 $0.00 Salary Reimbursement-SW $16,341.00 ($16,341.00) 100.00% $0.00 $0.00 Benefits Reimbursement-SW $9,125.00 ($9,125.00) 100.00% $0.00 $0.00 Reimburse from Fund 265 $8,000.00 ($8,000.00) 100.00% $0.00 $0.00 Vehicle Trade In $12,500.00 ($1,000.00) 8.00% $11,500.00 $0.00 Sewer Inspection Fee $500.00 $0.00 0.00% $500.00 $0.00 Hgwy Misc Revenue $4,000.00 ($51,140.29) 1278.51% ($47,140.29) ($2,241.61) Revenue Report-April, 2014 General Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-April Total HIGHWAY DEPARTMENT $1,025,841.00 ($969,447.18) 94.50% $56,393.82 ($119,731.53) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 Total RED ROCKS PARK $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 FACILITIES J/C Park Rentals $450.00 ($2,950.00) 655.56% ($2,500.00) ($485.00) Total FACILITIES $450.00 ($2,950.00) 655.56% ($2,500.00) ($485.00) SPECIAL ACTIVITIES Great Escape Ticket Sales $15,000.00 ($12,456.00) 83.04% $2,544.00 $0.00 Aternoon Skiing/Middle Sc $6,600.00 ($10,745.00) 162.80% ($4,145.00) $0.00 Afternoon Skiing/Orchard $6,700.00 ($2,885.00) 43.06% $3,815.00 $0.00 Tennis Class Receipts $4,600.00 ($4,126.00) 89.70% $474.00 $0.00 Youth Programs $75,000.00 ($109,430.77) 145.91% ($34,430.77) ($8,079.00) Adult Evening Classes $44,000.00 ($39,391.00) 89.53% $4,609.00 ($3,930.00) Vermont Track Meet-VRPA $0.00 ($2,400.00) 100.00% ($2,400.00) $0.00 Recreation Impact Fees $6,000.00 $0.00 0.00% $6,000.00 $0.00 Hinesburg Road Grant $47,000.00 $0.00 0.00% $47,000.00 $0.00 Total SPECIAL ACTIVITIES $204,900.00 ($181,433.77) 88.55% $23,466.23 ($12,009.00) Total RECREATION $210,550.00 ($188,223.77) 89.40% $22,326.23 ($12,494.00) COMMUNITY LIBRARY Grants and Donations $0.00 ($4,136.56) 100.00% ($4,136.56) $0.00 Late Book Charges/Fines $3,200.00 ($2,254.00) 70.44% $946.00 $0.00 Non-Resident Fees $750.00 ($561.00) 74.80% $189.00 $0.00 Blanchette Gift $17,200.00 $0.00 0.00% $17,200.00 $0.00 C/L Photocopies $1,500.00 ($190.00) 12.67% $1,310.00 $0.00 Bookmobile Donations $1,500.00 $390.48 -26.03% $1,890.48 $0.00 LIBRARY MISCELLANEOUS $0.00 ($1,944.04) 100.00% ($1,944.04) $0.00 Total COMMUNITY LIBRARY $24,150.00 ($8,695.12) 36.00% $15,454.88 $0.00 Total GENERAL FUND $21,569,305.00 ($19,036,853.58) 88.26% $2,532,451.42 ($460,775.47) Total All Funds $21,569,305.00 ($19,036,853.58) 88.26% $2,532,451.42 ($460,775.47) Revenue Report-April, 2014 Sewer Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-April WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C. User Fees $3,207,304.00 ($2,782,738.48) 86.76% $424,565.52 ($269,334.33) W.P.C. Truck Charges $50,000.00 ($28,800.50) 57.60% $21,199.50 $0.00 Connection Fees $133,907.00 ($248,978.56) 185.93% ($115,071.56) ($16,679.11) Enviromental Impact $50,000.00 ($10,319.04) 20.64% $39,680.96 $0.00 Total CHARGES FOR SERVICES $3,441,211.00 ($3,070,836.58) 89.24% $370,374.42 ($286,013.44) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 ($742,310.00) 100.00% $0.00 ($742,310.00) W.P.C. Reserves $13,000.00 $0.00 0.00% $13,000.00 $0.00 Total BOND AND LOAN PROCEEDS $755,310.00 ($742,310.00) 98.28% $13,000.00 ($742,310.00) Total OPERATING TRANSFERS IN $4,196,521.00 ($3,813,146.58) 90.86% $383,374.42 ($1,028,323.44) Total ENTERPRISE FUND/W.P.C. $4,196,521.00 ($3,813,146.58) 90.86% $383,374.42 ($1,028,323.44) Total All Funds $4,196,521.00 ($3,813,146.58) 90.86% $383,374.42 ($1,028,323.44) Revenue Report-April, 2014 Stormwater Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-April S/WATER UTILITIES REVENUE Intergovernmental Revenue $0.00 ($201,257.93) 100.00% ($201,257.93) $0.00 S/W User Fees - Water Bil $1,835,306.00 ($1,452,698.42) 79.15% $382,607.58 ($195,912.75) Payment from GF re: GIS $9,500.00 ($6,500.00) 68.42% $3,000.00 ($6,500.00) State of VT Fee for Servi $50,000.00 ($50,000.00) 100.00% $0.00 $0.00 SW Grants $25,000.00 ($68,000.00) 272.00% ($43,000.00) $0.00 Land Owner Payments $44,815.00 ($519.45) 1.16% $44,295.55 ($519.45) Stormwater Miscellaneous $1,000.00 $0.00 0.00% $1,000.00 $0.00 Reserve Transfer In $100,000.00 $0.00 0.00% $100,000.00 $0.00 Miscellaneous Income $0.00 $2,783.04 100.00% $2,783.04 $3,924.70 Total S/WATER UTILITIES REVENUE $2,065,621.00 ($1,778,975.80) 86.12% $286,645.20 ($202,932.20) Total STORM WATER UTILITIES $2,065,621.00 ($1,776,192.76) 85.99% $289,428.24 ($199,007.50) Total All Funds $2,065,621.00 ($1,776,192.76) 85.99% $289,428.24 ($199,007.50) CITY OF SOUTH BURLINGTON CONFLICT OF INTEREST AND ETHICS POLICY WHEREAS, the South Burlington City Council, through Section 7.2 of the City of South Burlington Personnel Rules and Regulations, has established a conflict of interest and ethics policy; and WHEREAS, Section 7.2 of the City of South Burlington Personnel Rules and Regulations, by its terms, applies not only to city employees, but also to all city officers and to all members of city boards and commissions, whether compensated or not; and WHEREAS, the City Council wishes to emphasize the importance of the city’s conflict of interest and ethics policy and its application not only to city employees but also to city officers and members of city boards and commissions; NOW THEREFORE, be it resolved by the City Council of the City of South Burlington that under authority granted in 24 V.S.A. §2291(20) and Sections 1702 and 1703 of the South Burlington City Charter, the city’s conflict of interest and ethics policy is hereby adopted as a separate, stand-alone city policy, as set forth below: SECTION 1. PURPOSE. The purpose of this policy is to ensure that the business of the City of South Burlington will be conducted in such a way that no city employee, officer, or member of a city board or commission (hereinafter referred to as city agents), whether compensated or not, will gain a personal or financial advantage from his or her work for the city and that the public trust will be preserved. It is also the intent of this policy ensure that all decisions made by city agents are based on the best interest of the community at large. SECTION 2. APPLICATION. All city agents shall comply with this policy. In order that public confidence in the effective operation of city government is maintained through the equal and impartial treatment of all citizens, and the avoidance of actual and potential conflicts of interest, compliance with this policy is mandatory. SECTION 3. FAVORITISM. No city agent shall provide to any person consideration, treatment, or advantage, which is distinct from the treatment normally accorded to members of the public at large. SECTION 4. FINANCIAL OR PERSONAL INTEREST. With the exception noted below, no city agent shall have any personal interest or financial interest in a transaction in which the city is a participant. Whenever the performance of a city agent’s official duties requires that individual to take action in respect to any matter in which the individual has a personal or financial interest, he/she shall disclose the nature and extent of such interest and shall be disqualified from in any manner participating in the city’s consideration or disposition of that matter. A city agent may be authorized to engage in a transaction with the city, if by affirmative vote the City Council determines, subsequent to a full disclosure of the nature and extent of the agent’s personal and financial interest, that the health, safety, and welfare of the city requires the transaction to be pursued despite the conflict of interest. SECTION 5. INCOMPATIBLE EMPLOYMENT. No agent of the city shall engage in private employment with, or render services for, any entity that has business transactions with the city, unless he/she fully discloses to the city the nature and extent of his/her relationship to the employer. No city agent shall appear on behalf of any private person, before any city board, commission, council, or other public body. SECTION 6. GIFTS. No agent of the city shall accept any gift, money, thing, favor, loan, or promise that is intended, or could be considered as payment for special treatment of an effort to affect the agent’s discharge of official duties. SECTION 7. CONFIDENTIALITY. No agent of the city, without prior authorization from the city manager, shall disclose any confidential information relating to the officers, employees, transactions, property, or affairs of the city, nor shall any city agent use or assist in the use of any such confidential matter to advance the financial or personal interest of said agent or other individual. SECTION 8. NEPOTISM. No agent of the city shall appoint or attempt to influence the appointment of any person related to that agent by blood or marriage to any position for which compensation is received from the city. No person shall work under the administrative control of any member of his/her immediate family. Immediate family is defined as mother, father, sister, brother, mother-in-law, father-in-law, sister-in-law, or brother-in-law. The city manager may approve temporary job assignments regardless of relationship is such assignments are in the city’s interest. This conflict of interest and ethics policy shall replace Section 7.2 of the City of South Burlington Personnel Rules and Regulations. Dated this 19th day of May, 2014. SOUTH BURLINGTON CITY COUNCIL _______________________ ______________________ Pam Mackenzie, Chair Chris Shaw _______________________ _______________________ Pat Nowak, Vice Chair Helen Riehle _______________________ Meaghan Emery, Clerk 2005 2006 2007 2008 2009 2010 2011 2012 2013 110 94 87 175 150 144 59 34 225 Homestead Declaration Late Filers 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: South Burlington City Council & City Manager FROM: Paul Conner, Director of Planning & Zoning SUBJECT: Second Reading and Public Hearing on Impact Fees related to Child Care Facilities; consideration of adoption of amendments DATE: May 19, 2014 City Council meeting Last month, the City Council warned a public hearing for May 19th on proposed amendments to the roads impact fee ordinance. As discussed at the first reading, there are two proposed amendments to the Ordinance. The first establishes a 30% adjustment to the figures established in the ITE Trip Generation manual to all child care centers in South Burlington, retroactive to January 2011. This would affect three (3) such providers, who would have the opportunity to apply to amend their Development Review Board (DRB) approval to take advantage of this change to the Ordinance. The second would extend the authority to determine vehicle “trips” in the calculation of Road Impact Fees to the Administrative Officer. At present, only the DRB can make such determinations. As discussed at the first reading, this would allow for projects that presently are required to go before the DRB only because of this item (ie, otherwise would be eligible for administrative review) to be reviewed by the Administrative Officer. Financial implications of Child Care change Each of the three affected child care facilities will have the option to apply to the DRB to increase the number of students on site (assuming the ability to do so within their State permits) and/or seek a retroactive reduction in their impact fee. Should all three (3) decide to seek the full reduction, the total reimbursement would be $43,393.92. The current balance in the Road Impact Fee fund is a little over $920,000 (including the Malone properties obligation approved by Council last summer). Recommendation If the Council wishes to adopt the draft Ordinance amendment, it may do so at this meeting. Should the Council wish to make any changes to the draft Ordinance, it must warn a new hearing on the revised amendment. Possible motion: “I move the City Council adopt the proposed amendments to the Impact Fee Ordinance as presented.” SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 1 CITY OF SOUTH BURLINGTON IMPACT FEE ORDINANCE Adopted: January 9, 1995 Amended: April 17, 1995 December 2, 1996 February 2, 1998 September 7, 1999 July 16, 2001 December 3, 2007 October 19, 2009 July 1, 2013 (Effective October 15, 2013) May 19, 20, 2014 SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 2 SOUTH BURLINGTON IMPACT FEE ORDINANCE Section 1. Authority. This ordinance is enacted pursuant to the specific authority granted municipalities to establish impact fees contained in 24 V.S.A., Chapter 131 and the authority granted the City of South Burlington to enact ordinances set forth in its Charter and 24 V.S.A. Chapter 59. This ordinance shall be a civil ordinance within the meaning of 24 V.S.A. Chapter 59. Section 2. Purpose. It is the purpose of this ordinance to establish impact fees to pay portions of the cost of constructing capital facilities for new development in the City that will be served by such facilities. To the extent that new capital facilities are necessitated by new development and such facilities benefit the new development, it is appropriate that the new residents and owners bear an appropriate portion of the costs of constructing the new facilities. Section 3. Establishment of Fees. A. Road Improvement Impact Fee: Except as provided in subparagraph (5), any land development as described in subparagraph (1) which is issued a permit under the City of South Burlington Zoning Regulations after the date this Impact Fee Ordinance provision becomes effective shall pay an impact fee determined in accordance with the formula set forth in subparagraph (2). (1) (1) This impact fee shall apply to any land development that results in an increase in dwelling units or, in the case of non-residential development, an increase in PM peak hour vehicle trip ends (vehicle trips occurring between the hours of 4:00 PM and 6:00 PM on weekdays), as determined by the Development Review Board / Administrative Officer as appropriate. a. In making the determination required by subparagraph (1), the Development Review Board or Administrative Officer shall use the methodology set forth in Appendix B.2 of the applicable South Burlington Land Development Regulations. b. In determining the trip generation rate for Child Care Centers, as defined within the latest version of the ITE Trip Generation manual (i.e. “Licensed non-residential child care facilities” as defined in the applicable South Burlington Land Development Regulations), the Development Review Board SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 3 or the Administrative Officer shall apply a pass-by rate of 30%. This pass-by rate shall apply to all Child Care Centers for which the City already has issued a zoning permit since January 1, 2011, upon (re)submission of an application and to all future applications for Child Care Centers. (2) Formula for determination of impact fees: (a) Single Family Dwelling: $1,009.86 per unit less appropriate credits as shown in column 5 (net fee, single-family dwellings) of Table RD-4. (b) Multi-Family Dwelling (fee per unit): $669.91 per unit, less appropriate credits as shown in column 9 (net fee, multi-family dwellings) of Table RD-4. (c) Non-residential Development: $999.86 multiplied by the number of PM peak hour vehicle trip ends and reduced by the amount of any credit due from Tables RD-5 and RD-6. Estimate of post-construction assessed value of non-residential development shall be calculated as described in the Road Impact Fee section of the City of South Burlington 2007 Impact Fee Analysis Report referenced below. (3) The impact fee formula set forth in subparagraph (2) above is based on a study and report entitled, “CITY OF SOUTH BURLINGTON 2007 IMPACT FEE ANALYSIS REPORTS”, prepared by Michael J. Munson, Ph.D., FAICP, dated October 12, 2007, which report is incorporated into this ordinance by reference. The pass-by rate in subparagraph (1)(b) is based on a study and report entitled, “Adjustment to Traffic Impact Fees for Child care Centers” prepared by BFJ Planning, dated February 21, 2014, which report is incorporated into this ordinance by reference. (4) Impact fees collected pursuant to this ordinance provision shall be used to pay costs associated with the following road improvement projects which are described in the above referenced report: (a) Hinesburg Road/Van Sicklen Road Intersection Improvements (b) Williston Road Reconstruction (c) Airport Drive Extension (d) Airport Parkway/Ethan Allen Road Intersection Improvements (e) Tilley to Community Drive Connector (f) City Center Road Network (5) This impact fee shall not apply to land development as described in subparagraph (1) which: SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 4 (a) is for development within a subdivision that received final plat approval under the South Burlington Subdivision Regulations prior to January 9, 1995, which subdivision approval contained a condition requiring payment of fees to the City for the purpose of funding road improvements; and (b) the fees specified in the subdivision approval were paid to the City in accordance with the terms of the approval; and (c) a permit is issued for the development under the South Burlington Zoning Regulations on or before January 9, 2005. (6) A development that includes a Traffic Demand Management Plan approved by the Development Review Board / Administrative Officer may be granted a credit not to exceed 25 percent of the original number of trips generated multiplied by the fee per PM Peak Hour Trip ($999.86), provided that the applicant agrees to provide the post development verification study and security described in the above referenced Impact Fee Analysis report. SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 5 B. Recreation Impact Fee: Except as provided in Subparagraph (5), any land development as described in subparagraph (1) which is issued a permit under the City of South Burlington Land Development Regulations after the date this Impact Fee Ordinance provision becomes effective shall pay an impact fee determined in accordance with the formula set forth in subparagraph (2). (1) This impact fee shall apply to any land development resulting in an increase in dwelling units. (2) Formula for determination of impact fees: (a) Dwellings in structures containing three or fewer units: $1,685.67 per unit, less appropriate credits, as shown in column 4 of Table REC-4. (b) Dwellings in structures containing four or more units: $1,179.97 per unit, less appropriate credits as shown in column 7 of Table REC-4. (3) The impact fee formula set forth in subparagraph (2) above is based on a study and report entitled, “CITY OF SOUTH BURLINGTON IMPACT FEE ANALYSIS UPDATED” prepared by Michael J. Munson, Ph.D., FAICP, dated May 28, 2013, which report is incorporated into this ordinance by reference. (4) Impact fees collected pursuant to this ordinance provision shall be used to pay costs associated with the following recreation improvement projects which are described in the above referenced reports: (a) Develop Soccer Field on land in South Village (b) Land acquisition for “Marceau Meadows” recreation fields property in the vicinity of Hinesburg Road and Van Sicklen Road (c) Development of “Marceau Meadows” recreation fields (d) Development of Old Farm Road area recreation fields (e) Development of Dumont Park recreation area in the vicinity of Iby Street and Market Street (f) Development of recreation paths and bicycle lanes as described in the above referenced Impact Fee Analysis, including: i. Dorset Street/Hoehn connection along Dorset Street ii. Spear Street bicycle lane iii. Shelburne Rd/Queen City Park Rd improvements SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 6 iv. Connection from Tilley Drive to Marshall Avenue, including bridging v. Vale Drive to Spear & Swift recreation path connection vi. Recreation path extension along Airport Drive extension to Lime Kiln Road vii. Recreation path connection from the Williston Road Holiday Inn to Patchen Road viii. Extension along Hinesburg Road to Tilley Drive (5) This impact fee shall not apply to land development as described in subparagraph (1) which: (a) is for development within a subdivision that received final plat approval under the South Burlington Subdivision Regulations prior to January 9, 1995, which subdivision approval contained a condition requiring payment of fees to the City for the purpose of funding recreation improvements; and (b) the fees specified in the subdivision approval were paid to the City in accordance with the terms of the approval; and (c) a permit is issued for the development under the South Burlington Zoning Regulations on or before January 9, 2005. C. Dorset Street Waterline Fee: Any dwelling unit as described in subparagraph (1) which connects to the Dorset Street waterline referred to in subparagraph (3), after February 2, 1998, shall pay an impact fee set forth in subparagraph (2). (1) This impact fee shall apply to any dwelling unit in the Dorset Street Waterline Service Area as delineated on a plan dated January 30, 1998, which is incorporated herein by reference. (2) The impact fee shall be $187.25 per dwelling unit, which amount shall be increased on January 1, 1999, and each year thereafter by 4%. (3) The impact fee in subparagraph (2) above is based on cost in excess of $141,932 to construct approximately 5180 feet of waterline and related improvements within the Dorset Street right-of-way. (4) Impact fees collected pursuant to this ordinance provision shall be used to pay the cost of the waterline improvements described in subparagraph (3) above. D Fire Protection Fee: Except as provided in subparagraph (5), any land development as described in subparagraph (1) which is issued a permit under the City of South Burlington SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 7 Zoning Regulations after the date this Impact Fee Ordinance provision becomes effective shall pay an impact fee determined in accordance with the formula set forth in subparagraph (2). (1) This impact fee shall apply to any land development that results in an increase in total value of property at risk in the City (including structures and contents), as described in the report entitled “CITY OF SOUTH BURLINGTON 2007 IMPACT FEE ANALYSIS REPORTS” prepared by Michael J. Munson, Ph.D., FAICP, and dated October 12, 2007, which is incorporated into this ordinance by reference. (2) Formula for determination of impact fees: (a) Single Family Dwelling: $304.85 per unit less appropriate credits as shown in column 5 (net fee, single-family dwellings) of Table FP-7. (b) Multi-Family Dwelling (fee per unit): $192.96 per unit less appropriate credits as shown in column 9 (net fee, multi-family dwellings) of Table FP-7. (c) Non-residential Development: $0.67 per $1,000 estimated value of all structures and contents. Estimate of post-construction assessed value of non- residential structures shall be based on estimated improvement values for new structures contained in Table FP-8, multiplied by a factor of 2.5 to provide the total estimated value of the structure, site improvements and contents, reduced by the amount of any credits due using the procedure described in the above referenced Fire Protection Impact Fee Analysis report and Tables FP-9 and FP-10. (3) Impact fees collected pursuant to this ordinance provision shall be used to pay costs associated with the following fire protection improvement projects which are described in the above referenced report: (a) Renovations to Fire Station #2 (b) New Heavy Vehicles (c) New Light Vehicles (d) New Equipment (4) A credit of up to ten percent of the base impact fee may be awarded to non- residential developments that include installation of a sprinkler system designed to meet the guidelines of the Insurance Rating Organization with no more than 25 deficiency points. E. Police Impact Fee: Any land development which is issued a permit under the City of South Burlington Land Development Regulations after the date these amendments to the Impact Fee Ordinance become effective shall pay an impact fee determined in accordance SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 8 with the formula set forth in subparagraph (1). This impact fee shall be based on the report entitled POLICE IMPACT FEE ANALYSIS: CITY OF SOUTH BURLINGTON, prepared by Michael J. Munson, Ph.D., FAICP, and dated May 28, 2013. (1) Formula for determination of Police impact fees (a) Dwellings in structures containing three or fewer units: $503.88 per unit less appropriate credits as shown in column 5 of Table PD-4. (b) Dwellings in structures containing four or more units: $352.72 per unit less appropriate credits as shown in column 9 of Table PD-4. (c) Non-Residential Development: $237.76 per 1,000 square feet of floor area, less appropriate credits as described in the above referenced Police Impact Fee Analysis, making use of Tables PD-5, PD-6, and PD-7. (2) Impact fees collected pursuant to this ordinance provision shall only be used to pay capital costs associated with the new police station, as described in the above referenced report. Section 4. Payment of Fees Impact fees levied under this ordinance shall be paid to the City Treasurer prior to the issuance of any permits under the Zoning Regulations of the City of South Burlington for the construction of any development subject to the payment of impact fees. The Zoning Administrator shall not issue any zoning permit for the construction of such developments without first receiving proof of payment of the required impact fees from the City Treasurer. Section 5. Accounting and Register of Payment. A. Impact fees collected pursuant to this Ordinance shall be placed by the City Treasurer in separate interest bearing accounts for each type of impact fee established. B. The City Treasurer shall maintain a register for each account indicting the date of payment of each fee, the amount paid, and the name of the payer. C. The City Treasurer shall prepare an annual accounting of all fees paid into and withdrawn from each account, showing the source and amounts collected, and the amounts expended and the projects for which such expenditures were made. Section 6. Refunds. A. If the actual expense to the City or School District of a project to be funded at least in part by impact fees is less than the fees collected or to be collected, the City shall refund to the then owner of the property for which the fee was paid, that portion of any impact fee, SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 9 with accrued interest, which is in excess of the appropriate amount due to the City. The City shall provide this refund within one year of the date it completes or terminates construction of the project. B. If the City reduces the amount of an impact fee after some fees have been collected, the City shall refund to the then owner of the property for which a fee was paid, that portion of any impact fee, with accrued interest, which is in excess of the appropriate amount due to the City. The City shall provide this refund within one year of the date it reduces the impact fee. C. If the City does not expend an impact fee within six years of the date it is paid, the then owner of the property for which the fee was paid may apply for and receive a refund of the fee, provided the request for refund is filed within one year of the expiration of the six year time period. D. A person who pays an impact fee established under this ordinance and subsequently abandons the project without commencing construction of the land development on which the impact fee was based, may request and receive from the City a refund of the impact fee in full. Any accrued interest shall be retained by the City to offset administrative costs. A person who receives a refund under this provision shall not commence construction of the land development for which the refund was made without repaying the required impact fees. Section 7. Expenditure Restrictions. A. All impact fees collected pursuant to this ordinance, and accrued interest, shall be expended only for the specifically identified projects which were the basis for the fees. Such fees and accrued interest shall be expended within six years of the date they are received by the City Treasurer. B. The City Treasurer shall pay, from the appropriate account, expenses associated with the designated projects as they become due and upon receipt of appropriate documentation regarding such expense. Section 8. Credits for "In-Kind" Contributions. A. "In-Kind" contribution shall mean provision, by a person subject to payment of an impact fee, of land or equipment or construction of facilities that are included in the impact fee analyses and computations, and which are included in or consistent with the City's Comprehensive Plan. SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 10 B. Upon recommendation of the Development Review Board or Administrative Officer, the City Council may approve a credit against any impact fee levied under this ordinance for the value of "In-Kind" contributions. The amount of credit for an "In-Kind" contribution shall be based on the actual cost to the person requesting the credit of providing or creating the facilities. The Development Review Board or Administrative Officer shall indicate the basis on which the amount of credit is determined. The amount of credit for an "In-Kind" contribution shall not exceed the total amount of the impact fee for that type of facility which would otherwise be levied on the proposed development. Section 9. Appeals. An individual or entity required to pay an impact fee under this ordinance may challenge the imposition of such fee, or the amount of the fee, by filing a written notice of appeal with the City Clerk, which appeal shall not be filed later than thirty days after payment of the impact fee. Said notice of appeal shall state the basis of the appellant's challenge to the fee. Within sixty days of the filing of a notice of appeal, the City Council shall hold a public hearing to receive oral and written evidence and argument from the appellant and City representatives. Within forty-five days after the conclusion of the hearing, the Council shall notify the appellant of its decision in writing. Section 10. Enforcement. A. Any individual or entity who undertakes land development in the City of South Burlington without first paying a required impact fee imposed pursuant to this ordinance shall be subject to a civil penalty of up to five hundred dollars per day for each day that such land development continues without payment of said fee. The Administrative Officer shall be authorized to act as the issuing municipal official to issue and pursue before the Traffic and Municipal Ordinance Bureau a municipal complaint. The Administrative Officer is authorized to recover a waiver fee of not less than $50 and not more than $150 for each violation and a civil penalty of not less than $100 and not more than $500 for each violation. B. In addition to the enforcement procedures set forth above, the Administrative Officer is authorized to commence a civil action to obtain injunctive and other appropriate relief Section 11. Severability. In the event any provision of this ordinance is for any reason invalid, such invalidity shall not affect the remaining provisions which can be given effect without the invalid provision. SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 Amended May 19, 2014 11 TABLES ROAD IMPACT FEES: RESIDENTIAL TABLE RD-4: NET RESIDENTIAL ROAD IMPACT FEES PER UNIT Dwelling Year Single Family Dwellings Multi-Family Dwellings Base Fee Credit for past taxes Credit for future taxes Net fee Base fee Credit for past taxes Credit for future taxes Net fee 2007 $1,009.86 $0.00 $439.81 $570.05 $669.91 $0.00 $278.36 $391.54 2008 $1,009.86 $0.70 $414.68 $594.48 $669.91 $0.40 $262.46 $407.05 2009 $1,009.86 $2.09 $345.40 $662.38 $669.91 $1.19 $218.61 $450.11 2010 $1,009.86 $3.14 $299.17 $707.56 $669.91 $1.79 $189.35 $478.77 2011 $1,009.86 $4.79 $214.14 $790.93 $669.91 $2.74 $135.53 $531.64 2012 $1,009.86 $5.44 $197.39 $807.03 $669.91 $3.11 $124.93 $541.87 2013 $1,009.86 $6.10 $181.31 $822.45 $669.91 $3.49 $114.75 $551.67 2014 $1,009.86 $6.77 $165.87 $837.21 $669.91 $3.87 $104.98 $561.05 2015 $1,009.86 $7.46 $151.06 $851.35 $669.91 $4.26 $95.61 $570.04 2016 $1,009.86 $8.16 $136.83 $864.88 $669.91 $4.66 $86.60 $578.65 2017 $1,009.86 $8.87 $123.16 $877.83 $669.91 $5.07 $77.95 $586.89 2018 $1,009.86 $9.60 $110.02 $890.24 $669.91 $5.49 $69.63 $594.79 2019 $1,009.86 $10.35 $97.39 $902.12 $669.91 $5.92 $61.64 $602.36 2020 $1,009.86 $11.13 $85.23 $913.50 $669.91 $6.36 $53.94 $609.61 2021 $1,009.86 $11.92 $73.53 $924.41 $669.91 $6.81 $46.54 $616.56 2022 $1,009.86 $12.74 $62.25 $934.87 $669.91 $7.28 $39.40 $623.23 2023 $1,009.86 $13.59 $51.38 $944.89 $669.91 $7.76 $32.52 $629.62 2024 $1,009.86 $14.46 $40.89 $954.51 $669.91 $8.26 $25.88 $635.76 2025 $1,009.86 $15.37 $30.76 $963.73 $669.91 $8.78 $19.47 $641.66 2026 $1,009.86 $16.30 $20.97 $972.59 $669.91 $9.32 $13.27 $647.32 2027 $1,009.86 $17.28 $11.48 $981.10 $669.91 $9.87 $7.27 $652.77 2028 $1,009.86 $18.29 $2.29 $989.28 $669.91 $10.45 $1.45 $658.01 12 ROAD IMPACT FEES: NON-RESIDENTIAL Table RD-5: Credit for Past Tax Payments Construction Year Annual Expense Tax Rate Needed Tax on $1,000 value Credit per $1,000 of assessed value 2007 $372,750 0.014913 $0.15 $0.00 2008 $733,375 0.02848632 $0.28 $0.16 2009 $532,875 0.02009548 $0.20 $0.46 2010 $864,163 0.03163963 $0.32 $0.70 2011 $244,500 0.00869115 $0.09 $1.06 2012 $237,938 0.00821155 $0.08 $1.21 2013 $231,375 0.00775248 $0.08 $1.36 2014 $224,813 0.00731321 $0.07 $1.51 2015 $218,250 0.00689293 $0.07 $1.66 2016 $211,688 0.00649096 $0.06 $1.81 2017 $205,125 0.00610652 $0.06 $1.97 2018 $198,563 0.005739 $0.06 $2.13 2019 $192,000 0.00538768 $0.05 $2.30 2020 $185,438 0.00505199 $0.05 $2.47 2021 $178,875 0.00473125 $0.05 $2.65 2022 $172,313 0.00442494 $0.04 $2.83 2023 $165,750 0.00413243 $0.04 $3.02 2024 $159,188 0.00385323 $0.04 $3.21 2025 $152,625 0.00358677 $0.04 $3.41 2026 $146,063 0.00333258 $0.03 $3.62 2027 $139,500 0.00309013 $0.03 $3.84 2028 $35,438 0.00076214 $0.01 $4.06 Table RD-6 Credit for Future Tax Payments Construction Year Annual Expense Tax Rate Needed Tax on $1,000 value Credit per $1,000 of assessed value 2007 $372,750 0.014913001 $0.15 $1.39 2008 $733,375 0.028486315 $0.28 $1.31 2009 $532,875 0.020095476 $0.20 $1.09 2010 $864,163 0.03163963 $0.32 $0.95 2011 $244,500 0.008691152 $0.09 $0.68 2012 $237,938 0.008211549 $0.08 $0.62 2013 $231,375 0.007752477 $0.08 $0.57 2014 $224,813 0.007313213 $0.07 $0.52 2015 $218,250 0.00689293 $0.07 $0.48 2016 $211,688 0.006490955 $0.06 $0.43 2017 $205,125 0.006106519 $0.06 $0.39 2018 $198,563 0.005739 $0.06 $0.35 2019 $192,000 0.005387682 $0.05 $0.31 2020 $185,438 0.005051987 $0.05 $0.27 2021 $178,875 0.00473125 $0.05 $0.23 2022 $172,313 0.004424937 $0.04 $0.20 2023 $165,750 0.004132428 $0.04 $0.16 2024 $159,188 0.00385323 $0.04 $0.13 2025 $152,625 0.003586766 $0.04 $0.10 2026 $146,063 0.003332578 $0.03 $0.07 2027 $139,500 0.003090133 $0.03 $0.04 2028 $35,438 0.00076214 $0.01 $0.01 Page 13 RECREATION FEES: RESIDENTIAL ONLY TABLE REC-4 NET IMPACT FEES PER UNIT . 1 THRU 3 UN IT STRUCTURES 4 + UNIT STRUCTURES DWELLING BASE TOTAL NET BASE TOTAL NET YEAR FEE CREDITS FEE FEE CREDITS FEE 2007 $1,685.67 $281.33 $1,404.34 $1,179.97 $178.06 $1,001.91 2008 $1,685.67 $295.40 $1,390.27 $1,179.97 $186.96 $993.01 2009 $1,685.67 $296.06 $1,389.61 $1,179.97 $187.35 $992.62 2010 $1,685.67 $254.96 $1,430.71 $1,179.97 $161.21 $1,018.76 2011 $1,685.67 $243.77 $1,441.90 $1,179.97 $154.07 $1,025.90 2012 $1,685.67 $183.17 $1,502.50 $1,179.97 $115.54 $1,064.43 2013 $1,685.67 $109.60 $1,576.07 $1,179.97 $68.77 $1,111.20 2014 $1,685.67 $72.38 $1,613.29 $1,179.97 $45.08 $1,134.89 2015 $1,685.67 $58.95 $1,626.72 $1,179.97 $36.51 $1,143.46 2016 $1,685.67 $45.86 $1,639.81 $1,179.97 $28.15 $1,151.82 2017 $1,685.67 $33.07 $1,652.60 $1,179.97 $19.98 $1,159.99 2018 $1,685.67 $20.59 $1,665.08 $1,179.97 $12.00 $1,167.97 Page 14 FIRE PROTECTION IMPACT FEES: RESIDENTIAL TABLE FP-7: NET RESIDENTIAL FIRE PROTECTION IMPACT FEES, PER UNIT Single Family Dwellings Multi-Family Dwellings Dwelling Year Base fee Credit for past taxes Credit for Future Taxes Net Fee Base Fee Credit for past taxes Credit for future taxes Net Fee 2007 $304.85 $0.00 $168.74 $136.11 $192.16 $0.00 $106.80 $85.36 2008 $304.85 $0.04 $174.27 $130.53 $192.16 $0.02 $110.30 $81.84 2009 $304.85 $0.78 $133.91 $170.16 $192.16 $0.45 $84.75 $106.96 2010 $304.85 $1.52 $93.42 $209.91 $192.16 $0.87 $59.13 $132.16 2011 $304.85 $2.37 $46.90 $255.58 $192.16 $1.35 $29.69 $161.12 2012 $304.85 $2.99 $15.14 $286.72 $192.16 $1.71 $9.58 $180.87 2013 $304.85 $3.34 $2.81 $298.71 $192.16 $1.91 $1.78 $188.48 2014 $304.85 $3.53 $1.68 $299.65 $192.16 $2.01 $1.06 $189.09 2015 $304.85 $3.72 $0.83 $300.30 $192.16 $2.12 $0.53 $189.51 2016 $304.85 $3.91 $0.28 $300.66 $192.16 $2.23 $0.18 $189.75 FIRE PROTECTION IMPACT FEES: NON-RESIDENTIAL TABLE FP-8 ESTIMATED POST-DEVELOPMENT VALUES PER SQUARE FOOT OF FLOOR SPACE Type of Use Type and Quality of Construction: Fireproofed Steel Skeleton or Reinforced Concrete Masonry or Concrete Bearing Wall Structure Wood Frame Structure Pre-Fabricated Steel Structure Industrial/Manufacturing $66 $49 $46 $45 Engineering & Research $88 $69 $65 $64 General Office $123 $96 $93 $88 Medical Office $133 $113 $110 $104 General Retail $84 $71 $69 $67 Auto Service Facility N/A $54 $51 $41 Elder Care Facility $102 $84 $81 $78 Motel N/A $74 $72 $72 Page 15 FIRE PROTECTION IMPACT FEES: NON-RESIDENTIAL (continued) TABLE FP-9: NON-RESIDENTIAL FIRE PROTECTION IMPACT FEE CREDIT FOR PAST TAX PAYMENTS Assume grand list has a 2006 value of $24,994,969, has grown at 3.0 %, and will continue to grow at 3.0% CONSTRUCTION YEAR ANNUAL EXPENSE TAX RATE NEEDED TAX ON $1000 VALUE CREDITS PER $1,000 OF ASSESSED VALUE 2007 $23,000 0.000920 $0.01 $0.00 2008 $399,800 0.015529 $0.16 $0.01 2009 $396,000 0.014934 $0.15 $0.17 2010 $442,400 0.016198 $0.16 $0.34 2011 $303,700 0.010796 $0.11 $0.53 2012 $120,000 0.004141 $0.04 $0.67 2013 $12,000 0.000402 $0.00 $0.74 2014 $9,000 0.000293 $0.00 $0.78 2015 $6,000 0.000189 $0.00 $0.83 2016 $3,000 0.000092 $0.00 $0.87 TABLE FP-10: NON-RESIDENTIAL FIRE PROTECTION IMPACT FEE CREDIT FOR FUTURE TAX PAYMENTS Assume grand list has a 2006 value of $24,994,969, has grown at 3.0 %, and will continue to grow at 3.0% CONSTRUCTION YEAR PAYMENT TAX RATE NEEDED TAX ON $1000 VALUE CREDITS PER $1,000 OF ASSESSED VALUE 2007 $23,000 0.000920 $0.01 $0.53 2008 $399,800 0.015529 $0.16 $0.55 2009 $396,000 0.014934 $0.15 $0.42 2010 $442,400 0.016198 $0.16 $0.30 2011 $303,700 0.010796 $0.11 $0.15 2012 $120,000 0.004141 $0.04 $0.05 2013 $12,000 0.000402 $0.00 $0.01 2014 $9,000 0.000293 $0.00 $0.01 2015 $6,000 0.000189 $0.00 $0.00 2016 $3,000 0.000092 $0.00 $0.00 Page 16 TABLE PD-4 NET RESIDENTIAL IMPACT FEES, PER UNIT 1 THRU 3 UNIT STRUCTURES 4 + UNIT STRUCTURES DWELLING Base Credit for Credit for Net Base Credit for Credit for Net YEAR Fee Past taxes Future taxes Fee Fee Past taxes Future taxes Fee 2010 $503.88 $0.00 $158.93 $344.95 $352.72 $0.00 $99.90 $252.82 2011 $503.88 $0.20 $153.60 $350.08 $352.72 $0.10 $96.55 $256.07 2012 $503.88 $0.73 $126.81 $376.34 $352.72 $0.36 $79.71 $272.65 2013 $503.88 $1.26 $100.03 $402.59 $352.72 $0.63 $62.88 $289.21 2014 $503.88 $1.71 $79.39 $422.78 $352.72 $0.85 $49.90 $301.96 2015 $503.88 $2.02 $68.07 $433.79 $352.72 $1.01 $42.79 $308.92 2016 $503.88 $2.33 $57.49 $444.05 $352.72 $1.17 $36.14 $315.42 2017 $503.88 $2.64 $47.81 $453.43 $352.72 $1.32 $30.05 $321.35 2018 $503.88 $2.93 $39.20 $461.74 $352.72 $1.47 $24.64 $326.61 2019 $503.88 $3.22 $31.77 $468.89 $352.72 $1.61 $19.97 $331.14 2020 $503.88 $3.50 $25.58 $474.80 $352.72 $1.75 $16.08 $334.89 2021 $503.88 $3.93 $10.10 $489.86 $352.72 $1.96 $6.35 $344.41 2022 $503.88 $4.19 $6.09 $493.60 $352.72 $2.10 $3.83 $346.80 2023 $503.88 $4.44 $3.50 $495.94 $352.72 $2.22 $2.20 $348.30 2024 $503.88 $4.68 $2.39 $496.80 $352.72 $2.34 $1.50 $348.87 2025 $503.88 $4.92 $2.51 $496.45 $352.72 $2.46 $1.58 $348.68 2026 $503.88 $5.16 $2.64 $496.08 $352.72 $2.58 $1.66 $348.48 2027 $503.88 $5.42 $2.77 $495.69 $352.72 $2.71 $1.74 $348.27 2028 $503.88 $5.69 $2.91 $495.28 $352.72 $2.85 $1.83 $348.05 2029 $503.88 $5.98 $3.05 $494.85 $352.72 $2.99 $1.92 $347.81 2030 $503.88 $6.33 $0.00 $497.55 $352.72 $3.16 $0.00 $349.56 Page 17 TABLE PD-5 NON-RESIDENTIAL IMPACT FEE CREDIT FOR PAST TAX PAYMENTS ASSUME 2006 MUNICIPAL GRAND LIST EQUALS $24,994,969 Grand List will continue to grow at 2.0% per year CONS- CREDITS TRUCTION ANNUAL TAX RATE TAX ON PER $1,000 OF YEAR EXPENSE NEEDED $1000 VALUE ASSESSED VALUE 2010 $102,666 0.003795 $0.04 $0.00 2011 $271,764 0.009848 $0.10 $0.04 2012 $266,400 0.009464 $0.09 $0.15 2013 $210,316 0.007325 $0.07 $0.25 2014 $127,972 0.004370 $0.04 $0.34 2015 $119,296 0.003994 $0.04 $0.40 2016 $109,288 0.003587 $0.04 $0.47 2017 $97,696 0.003144 $0.03 $0.53 2018 $85,096 0.002684 $0.03 $0.59 2019 $71,848 0.002222 $0.02 $0.64 2020 $157,916 0.004788 $0.05 $0.70 2021 $43,372 0.001289 $0.01 $0.79 2022 $28,360 0.000827 $0.01 $0.84 2023 $12,844 0.000367 $0.00 $0.89 2024 $0 0.000000 $0.00 $0.94 2025 $0 0.000000 $0.00 $0.98 2026 $0 0.000000 $0.00 $1.03 2027 $0 0.000000 $0.00 $1.08 2028 $0 0.000000 $0.00 $1.14 2029 $36,108 0.000916 $0.01 $1.20 2030 $0 0.000000 $0.00 $1.27 Page 18 TABLE PD-6 NON-RESIDENTIAL IMPACT FEE CREDIT FOR FUTURE TAX PAYMENTS ASSUME 2003 MUNICIPAL GRAND LIST EQUALS $24,994,969 Grand List will continue to grow at 2.0% per year CONS- CREDITS TRUCTION ANNUAL TAX RATE TAX ON PER $1,000 OF YEAR EXPENSE NEEDED $1000 VALUE ASSESSED VALUE 2010 $102,666 0.003795 $0.04 $0.45 2011 $271,764 0.009848 $0.10 $0.44 2012 $266,400 0.009464 $0.09 $0.36 2013 $210,316 0.007325 $0.07 $0.29 2014 $127,972 0.004370 $0.04 $0.23 2015 $119,296 0.003994 $0.04 $0.19 2016 $109,288 0.003587 $0.04 $0.16 2017 $97,696 0.003144 $0.03 $0.14 2018 $85,096 0.002684 $0.03 $0.11 2019 $71,848 0.002222 $0.02 $0.09 2020 $157,916 0.004788 $0.05 $0.07 2021 $43,372 0.001289 $0.01 $0.03 2022 $28,360 0.000827 $0.01 $0.02 2023 $12,844 0.000367 $0.00 $0.01 2024 $0 0.000000 $0.00 $0.01 2025 $0 0.000000 $0.00 $0.01 2026 $0 0.000000 $0.00 $0.01 2027 $0 0.000000 $0.00 $0.01 2028 $0 0.000000 $0.00 $0.01 2029 $36,108 0.000916 $0.01 $0.01 2030 $0 0.000000 $0.00 $0.00