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HomeMy WebLinkAboutMinutes - City Council - 01/11/2014CITY COUNCIL 11 JANUARY 2014 The South Burlington City Council held a regular meeting on Saturday, 11 Saturday 2014, at 9:00 a.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: P. Mackenzie, Chair; R. Greco, H. Riehle, P. Nowak, C. Shaw Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director ofPlanning & Zoning; I. Blanchard, Project Manager; S. Dorey, Finance Officer; Chief T. Whipple, Lt. J. Martel, Police Department; Chief D. Brent, Fire Department; R. & B. Maynes, B. Paquette, L. Bresee, G. Sproul, E. Dates, E. Robinson, D. Cummings, B. Nowak, S. Dooley, J. Crane 1. Executive Session: Ms. Nowak moved that the Council meet in executive session to discuss litigation and pending real estate matters. Ms. Riehle seconded. Motion passed unanimously. Regular Session: The meeting began with a moment of silence in memory of State Senator Sally Fox who passed away on Friday. 1. Agenda Review: No changes were made to the Agenda. 2. Comments & Questions from the Audience, not related to Agenda items: No issues were raised. 3. Announcements and City Manager's Report: Mr. Dorn: The StaffReview Committee has been meeting regarding the organization ofcommittees andwhetherthe committee structurerepresents all ofthe issues in the city today. They are asking for one or two Council members to be involved in this discussion before a report is brought back to a future Council meeting. Ms. Nowak and Ms. Greco volunteered. Because the C.I.P. numbers are so big, a municipal planning expert will be brought in to do an audit ofthe C.I.P. to be sure the numbers fit together and nothing has been omitted. It will fall under the 2014 consulting budget at a maximum of$12,000. Members were OK with this. Council members then reviewed meetings and events they had attended. 4. Consent Agenda: A. Sign Disbursements B. Approve Minutes of December 14 and December 16 Council meetings C. Accept letter of resignation from Jim Duncan, Natural Resources Committee Ms. Nowak: moved to approve the Consent Agenda as presented. Ms. Riehle seconded. Motion passed unanimously. 5. Discussion on 3-year term for City Clerk: Mr. Dom and Ms. Kinville reviewed the history ofthe discrepancy in the term ofthe City Clerk. Mr. Dorn said there is no authority "to just fIX it." The city either has to pass a Charter amendment or have a public vote to confirm the 3-year term. He proposed that a one-year term be warned on the March ballot and to also have a vote to re-establish the 3year term. Ms. Kinville was OK with the proposal. Mr. Dornnoted that one ofthe city's legislators is going to try to get the city's previous Charter change amendment through the Legislature and have the Governor sign it before 27 January, but there is no assurance this will happen. Ifit did, it would solve the problem. Mr. Paquette suggested doing this on 2 separate ballots (March and either September or November) to avoid confusing the public. 6. Presentation of City Center Public Facilities Task Force Recommendation: Ms.MaYnesreviewed thehistoryoftheCommitteeandintroduceditsmembers. She noted that their final recommendation was by unanimous vote ofthe committee. The recommendation is to locate the Library, City Hall and Recreation Center in the City Center TIF district in one building and as a single project. Ms. Maynes then outlined the 6 considerations they used to make their decisions: 1. South Burlington needs a sense ofplace/identity 2. Sustainability ofCity Center requires local usage 3. These facilities will inspire private development 4. TIP money is available only in City Center 5. Residents will have more sense ofcommunity ownership. 6. Co-location ofthe 3 facilities will be convenient for families and individuals ofall ages. The estimated construction cost for a 101,350 sq. ft. facility is $25,025,355 with an •estimatedprojectcost of$30,030,426. Thisrepresentsasquarefootcost of$296. These costs do not include site acquisition or parking. The committee also felt the City and School District should discuss a School District component in the combined City Center facility. Endorsements from the Recreation/Leisure Arts committee and Library Board ofTrustees followed. 7. Consider and Possibly Approve Draft FY2015 City Budget: The Chair asked for public comment. Three representatives from the Winooski Valley Park District urged the Council to reinstate funding given in previous years. They noted the District maintains 4 parks in South Burlington and also provides environmental education in schools and other groups. Mr. Cummings, representing the Energy Committee, urged support ofenergy upgrades of approximately $43,000. Ms. Mackenzie noted there will be an effort to fmance this by another means. She also noted the Energy Committee is drafting an energy policy for the city. Mr. Hubbard reviewed some ofthe open issues and areas that staffwas asked to look into, including: 1-Assistance to the Planning Department 2-The energy request of$45,000 3-Holding off on an economic development person and possibly using that money for the Planning and energy needs 4-Possibly funding the energy request through a loan program at 2.75% (they fund 90%, the city 10%) CITY COUNCIL 5. Whether Open Space Fund money can be used for maintenance. Mr. Hubbard advised that 5% ofthe fund (about $14,000) can be used for maintenance. This could fund a seasonal person for DPW.. 6. Police staffing: a possible I/2-year position at $48,000. ChiefWhipple said theyarerunning6officersbelowwhatis"optimum." Mr. Shawasked ifthereisan advantage to having a full year rather than I/2-year person. The Chiefsaid they would get the person sooner. The Chief also noted their request for a truck ($37,000, completely fit up with lights, sirens, etc.). This would be on a 6-7 year replacement cycle. The Chiefthen explained the "internal efficiencies" that the additional officer would allow for. Having two full teams on duty allows then to run speed enforc~ment, address hotel drug situations, etc. He noted that at present traffic ticket revenue is way below half ofwhat itused to be. . The additional officer would also provide more presence "on the street." 7. The Winooski Valley Park District request. Mr. Hubbard asked that the Council consider any ofthese as additions to the budget and not require cuts elsewhere. Members considered a possible reduction in the CCTA appropriation (an 8% increase over last year) but agreed not to do this without consulting CCTA. Ms. Nowak was reluctant to increase the budget because of what is coming with the school budget due to state increases. Ms. Greco said she could not support the mammoth amounts ofmoney that were cut in order to level fund the budget. She felt it does not reflect reality and is not sustainable. She added that taxpayers should be given a rough estimate ofwhat it will cost next year. Mr. Hubbard said a 1/2-cent increase in the budget could fund the full police officer, the police vehicle and $33,000 ofthe Winooski Valley Park District request. The city could also ask CCTA ifthey could accept level funding and use the $11,000 proposed increase to bring Winooski Valley closer to their request. Ms. Riehle then moved to approve a half cent increase to the proposed budget as outlined by Mr. Hubbard. Mr. Shaw seconded. Motion passed 4-1 with Ms. Greco voting against. Ms. Riehle moved to approve the FY2015 budget as amended. Mr. Shaw seconded. Motion passed 4-1 with Ms. Greco voting against. Members then discussed Mr. Paquette's request to look into fmding a way to partially cut back on budget printing by doing more electronically. 8. Other Business: Mr. Shaw made 2 suggestions: 1. A possible ballot item to allow more electronic formatting ofthe budget, with mailing provided on request. 2. Discussion ofdata retention for license plate readers. Ms. Mackenzie suggested that Mr. Shaw, Mr. Paquette and Jim Barlow work on language for the March ballot regarding electronic distribution ofthe budget. Language would be needed for the next Council meeting. Ms. Greco reminded members they had talked ofinviting the Airport Director, BurlingtonMayorWeinbergerandotherstoadiscussion ofAirportissues. Ms. Mackenzie said she will check schedules to set up that meeting. Ms. Greco also asked to add the cost ofdevelopment to the "bike rack." Ms. Nowak added discussion ofthe cost when something is put into open space and the city loses income from it. Mr. Dom said there is not staff capacity to do this now. As there was no further business to come before the Council, Ms. Nowak moved to adjourn. Ms. Riehle seconded. Motion passed unanimously. The meeting was adjourned at 1:40 p.m. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 01/07/14 Date Check No. Paid To Memo Amount Paid 1/7/2014 2450 Thomas Chastenay 54.21 Date Voucher Number Reference Voucher Total Amount Paid 12/13/2013 VI-13229 REFUND 54.21 54.21 1/7/2014 2451 E.J. Prescott, Inc. 293.07 Date Voucher Number Reference Voucher Total Amount Paid 12/13/2013 VI-13225 4759134 126.31 126.31 12/12/2013 VI-13226 4758845 29.23 29.23 12/2/2013 VI-13227 4754931 137.53 137.53 1/7/2014 2452 Ferguson Waterworks #590 28.44 Date Voucher Number Reference Voucher Total Amount Paid 12/19/2013 VI-13232 0351706 28.44 28.44 1/7/2014 2453 City Of South Burlington 327,175.74 Date Voucher Number Reference Voucher Total Amount Paid 12/31/2013 VI-13233 DECEMBER SEWER 327,175.74 327,175.74 1/7/2014 2454 City Of South Burlington 157,744.85 Date Voucher Number Reference Voucher Total Amount Paid 12/31/2013 VI-13234 DECEMBER STORMWATER 157,744.85 157,744.85 1/7/2014 2455 SoVerNet, Inc. 40.96 Date Voucher Number Reference Voucher Total Amount Paid 12/15/2013 VI-13231 3324304 40.96 40.96 1/7/2014 2456 Joyce E. Stutler 302.08 Date Voucher Number Reference Voucher Total Amount Paid 12/19/2013 VI-13223 355162 302.08 302.08 1/7/2014 2457 The Other Paper 53.60 Date Voucher Number Reference Voucher Total Amount Paid 12/19/2013 VI-13230 4907 53.60 53.60 1/7/2014 2458 Ti-Sales Inc. 150.25 Date Voucher Number Reference Voucher Total Amount Paid 10/18/2013 VI-13228 INV0030181 150.25 150.25 1/7/2014 2459 U.S. Postal Service 1,800.00 Date Voucher Number Reference Voucher Total Amount Paid 12/19/2013 VI-13224 BULK MAIL PERMIT #706 1,800.00 1,800.00 1/7/2014 2460 E.J. Prescott, Inc. 7.48 Date Voucher Number Reference Voucher Total Amount Paid 12/11/2013 VI-13235 4758448 7.48 7.48 Printed: December 31, 2013 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 01/07/14 Date Check No. Paid To Memo Amount Paid 1/7/2014 2461 Office Essentials 606.93 Date Voucher Number Reference Voucher Total Amount Paid 12/15/2013 VI-13236 29489 298.40 298.40 12/29/2013 VI-13237 29539 308.53 308.53 Total Amount Paid: 488,257.61 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: December 31, 2013 Page 2 of 2 From: Jim Duncan [mailto:jimduncan4@gmail.com] Sent: Wednesday, December 04, 2013 11:32 AM To: Cathyann LaRose; Laurel Williams Subject: Cannot make tonight's meeting Hello Cathy and Laurel, My apologies for giving you such late notice, but December has totally crept up on me and we've been in a whirlwind. I am going out of town tonight, and won't make the meeting. Speaking of whirlwinds, we've bought a house, but not in South Burlington. We're vacating our rental on January 15 and moving to Winooski, which means I'll have to give up my seat on the committee. We had really hoped to find a place in South Burlington, and didn't start looking till after I had applied to the committee, but it didn't work out. I don't know what, if anything, I need to do (e-mail to the larger group? to City Council), and whether I should attend the early January meeting. It's been a great if brief pleasure to work with the group, it really is a fantastic collection of individuals, and I'm sad to miss out on all the exciting work you have ahead of you. Let me know what you need from me. Thank you! Sincerely, Jim From: Jim Barlow   Sent: Tuesday, December 31, 2013 2:36 PM  To: Kevin Dorn  Subject: City Clerk Term Follow Up     Kevin,     As we have discussed, in 2009 the Legislature repealed paragraph (3) of Section 301 of the city  charter.  Prior to this repeal, paragraph (3) of Section 301 provided, “The council by majority  vote of all its members shall appoint the city clerk, whose office shall no longer be elective, and  whose term of office shall be for three years with the first term commencing in 1978.”   Repeal of  the clause setting a three year term appears to have been a drafting error by the Legislature.   Nevertheless, the city charter is presently silent on the city clerk’s term and a question has  arisen regarding the 2014 city clerk election and whether the term should be three years.      The statutory default for a municipal clerk’s term is one year.  17 V.S.A. §2646(2).  That statute  also allows a municipality to vote to set a clerk’s term at three years.  In my opinion, in the  absence of a city charter provision affording the city clerk a three year term and in the absence  of a vote under 17 V.S.A. §2646(2) to set the clerk’s term at three years, the city clerk should be  elected to a one year term in 2014.       The deadline for submission of nomination petitions for the 2014 city clerk election is January  27, 2014.  17 V.S.A. §2681(a).   If, prior to that date, the Legislature amends the city charter to  correct the 2009 error and return the three year clerk term to the city charter, the 2014 city  clerk election can be warned for a three year term.   If the Legislature does not correct the city  charter by that date, then the 2014 city clerk election should be warned for one year term.   A  Legislative fix could still be pursued after January 27th, but if the Legislature does not correct  the problem by the end of its 2014 session, then I recommend that the city hold a vote under 17  V.S.A. §2646(2) to set the clerk’s term at three years.        If you have any questions on this, please let me know.     Thanks.    Jim    James W. Barlow  Legal Counsel  City of South Burlington  575 Dorset St, South Burlington, VT 05403  jbarlow@sburl.com  (P) 802‐383‐1781    (F) 802‐846‐4101    575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com REGULAR MEETING To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director Subject: City Center Public Facilities Task Force Presentation Date: January 6, 2014 Background: In October of 2013 the City Council appointed nine community members to serve on a City Center Public Facilities Task Force. The Task Force was charged with developing a recommendation regarding which public facility functions should be located in City Center. This Task Force met throughout November and early December with the support of a consultant team. They completed their work by December 20, 2013, taking into consideration public, committee and department head input, future programming needs, the benefits of such functions to creating a downtown, financial considerations and the overall benefit to the City. They are now ready to present a recommendation to the City Council. In 2012 the City applied for TIF District financing to build a Library, City Hall, and a Recreation Center in City Center in order to create a sense of place, bring a steady stream of people to support new downtown development and establish a recognizable civic identity. Vermont Economic Progress Council (VEPC) approved public facilities on the basis of economic impact at the rate of 30% for Library and Recreation Center functions and 10% for City office functions. Attachments: City Center Public Facilities Feasibility Study - includes City Center Public Facilities Task Force Recommendation Recommendation Listen to the Task Force Presentation and ask questions FEASIBILITY STUDY City Center Public Facilities SOUTH BURLINGTON, VERMONT December 18, 2013 1795 Williston Road, Suite 200 • South Burlington • Vermont Phone: 802.863.1428 • Fax: 802.863.6955 260 Merrimac St. Bldg 7, 2nd Flr • Newburyport • Massachusetts Phone: 978-499-2999 • Fax: 978-499-2944 www.doreandwhittier.com DORE & WHITTIER ARCHITECTS, INC. • Architects Project Managers • 1795 Williston Road, Suite 200, South Burlington, Vermont • 260 Merrimac Street, Bldg 7, 2nd Flr, Newburyport, Massachusetts Feasibility Study D&W Project # 13-665 City Center Public Facilities South Burlington, Vermont Task Force Bobbe Maynes, Chair Mary Heinrich Aloi, Appointee Lou Bresee, Appointee Sandy Dooley, Appointee Tim Duff, Appointee Christine Forde, Appointee Bernie Gagnon, Appointee Chuck Hafter, Appointee Holly Rouelle, Appointee City Manager’s Office Kevin Dorn, City Manager Tom Hubbard, Deputy City Manager Ilona Blanchard, Project Director Consulting Team Architect/Project Manager Dore & Whittier Architects, Inc. Cost Estimator PC Construction Dore & Whittier Architects, Inc. would also like to acknowledge the time and effort of all the department heads and staff from the Community Library, Recreation and Parks and City Hall that participated in this study. City Center Public Facilities 12.18.2013 TABLE OF CONTENTS ACKNOWLEDGEMENTS A. EXECUTIVE SUMMARY RECOMMENDATION A-1 INTRODUCTION A-1 THE PROCESS A-2 B. PROGRAM ASSESSMENT PROGRAM NARRATIVE B-1 C. PROGRAMMING SPACE SUMMARY C-1 ARCHITECTURAL SPACE SUMMARY PROGRAM – OPTION 3 C-3 D. REVIEW OF OPTIONS OPTIONS OVERVIEW D-1 CONCEPTUAL BUBBLE DIAGRAMS - OPTION 3 D-3 E. PRELIMINARY COST ESTIMATE COST ESTIMATE SUMMARY E-1 APPENDIX APPENDIX A: MAP OF TIF DISTRICT APPENDIX B: MINUTES FROM PROGRAMMING MEETINGS APPENDIX C: FLOOR PLAN OF EXISTING LIBRARY SPACE APPENDIX D: OPTION 2 SPACE SUMMARY APPENDIX E: OPTION 4 SPACE SUMMARY APPENDIX F: OPTION 5 SPACE SUMMARY APPENDIX G: OPTIONS NARRATIVE AND DIAGRAMS APPENDIX H: PRELIMINARY COST ESTIMATE APPENDIX I: OUTLINE SPECIFICATIONS APPENDIX J: TASK FORCE MEETING MINUTES APPENDIX K: TASK FORCE PRESENTATIONS Section A City Center Public Facilities | EXECUTIVE SUMMARY 12.18.2013 Dore & Whittier Architects, Inc. A-1 EXECUTIVE SUMMARY THE RECOMMENDATION It is the recommendation of the Task Force to the South Burlington City Council that all three facilities (City Hall, the Library, and Recreation Department) belong in the TIF District. Further, the Task Force believes there are beneficial synergies and efficiencies in combining all three facilities in one building and strongly feels that the project should be advanced as a single project. Additionally, while not within the original charge, and based on discussions during this process on what can provide the greatest benefit to the City in the long term, the Task Force recommends that City management and the South Burlington School District engage in discussions regarding the suitability and feasibility of including a School District administration component in a new, combined Community Center to best serve the residents of South Burlington. INTRODUCTION In June of 2013, the South Burlington City Council directed the City Manager to initiate a pre- construction phase for City Center, a walkable downtown core for South Burlington. City Center is defined by the land south of Williston Road, east of Dorset Street and west of Hinesburg Road. To stimulate economic development, the State of Vermont provides the opportunity for communities to apply for Tax Increment Financing (TIF) District designation through the Vermont Economic Progress Council (VEPC). TIF District financing allows approved communities to keep 75% of the growth in State Education property tax revenue within the area of designation over 20 years to pay down costs to build projects. In 2013 the City of South Burlington received approval of the South Burlington TIF District within City Center. The TIF District financing approval also requires that South Burlington retain 75% of the growth in municipal property tax revenue within the area of designation over the same term to pay down costs to build projects. This provides South Burlington with an essential catalyst to develop City Center into a downtown core for the City, meet existing and future needs, enhance prospects for the success of the TIF District, and create a destination for residents and City Center Public Facilities | EXECUTIVE SUMMARY A-2 Dore & Whittier Architects, Inc. visitors alike. Questions surrounding this notion include “What defines City Center?” and “What functions are appropriate to be located within City Center?” The City is at a point now to decide what functions are appropriate to locate in City Center. TIF District financing is approved at 30% for the library and recreation center facilities and 10% for the City offices if constructed within the City Center. Although the value these functions would provide is undeniable, the significant financial commitment by the City is recognized. Therefore the City Council established the City Center Public Facilities Task Force (Task Force) to re-validate the significance and capacity of the City to locate these functions within City Center. The Task Force has been charged with developing a recommendation to the City Council by December 20, 2013 on which public facility functions should be located within the City Center. The City of South Burlington has engaged Dore & Whittier Architects, Inc. (D&W) to assist the Task Force in providing this recommendation by conducting an assessment and developing diagrammatic options for evaluation to determine the viability of relocating public facilities within the future City Center Development. Over the past few months The Task Force reviewed the programmatic needs of the Community Library, Recreation Department and City Hall, evaluated the proposed programs, diagrams and associated costs addressing the desired adjacencies and relationships of the facilities, and discussed pros and cons of each in preparation for making a recommendation to the City Council. This report documents the process undertaken and all information evaluated by the Task Force to put forth their recommendation. THE PROCESS D&W reviewed previous studies, reports and concurrent draft studies including but not limited to: South Burlington TIF District Application – August 28, 2012 Community Library Feasibility Studies – Phase 1 and Phase II Vermont Population Projections, 2010-2030 – August 2013 South Burlington City Hall Building Survey – May 27, 2007 South Burlington Energy Audit, June 2010 Community Center and Indoor Aquatic Center Feasibility Study- December 2003 South Burlington Community Library Feasibility Study – 2004 and 2006 City Center Form Based Codes – working draft document Department heads and staff were interviewed to gain a better understanding of the current facilities and programs offered and the benefits and shortcomings for each. After gathering the existing information, D&W worked with the groups to determine proposed space programs for a new facility to City Center Public Facilities | EXECUTIVE SUMMARY 12.18.2013 Dore & Whittier Architects, Inc. A-3 accommodate the needs of the departments and the programs offered. The programs were vetted with each department and then again with the all of the other departments together to identify synergies between the groups. This led to the development of five options: Option 1: No New Build Option 2: Stand Alone Facilities Option 3: Combined Facility (Recreation Center, Library, and City Hall) Option 4: Combined Recreation Center and Library; Stand Alone City Hall Option 5: Combined City Hall and Library, Stand Alone Recreation Center The options and their cost estimates were reviewed by the Task Force. The Task Force discussed at length the future identity of City Center and listened to comments from the public and departments for consideration while evaluating the options. Factors considered while evaluating the options included: • South Burlington needs a sense of place, an identity that makes our community unique for activity and vibrancy – not solely another commercial shopping area with a green space. • Co-locating would provide efficient access and convenience for individuals of all ages and families. • The viability and sustainability of a City Center requires local support and usage. • The development of public facilities in City Center will act as a catalyst to private development. • South Burlington residents will have increased opportunities for public engagement within City Center and a sense of ownership. It was determined that Option 1 was not considered a viable option due to the deficiencies in the existing square footages and structure, and that developing estimates related to curing deficiencies was outside the charge of this Task Force. Option 2 was the least desirable of the remaining options as it offered the least efficiencies between the functions. Minimal synergies existed between the Library and City Hall therefore the group determined Option 3 and Option 4 were the more desirable options. After further analysis, the Task Force concluded that a multi-generational community center with all three entities - Recreation Center, Community Library and City Hall – would provide the greatest opportunity to create a sense of place, a destination for residents and serve as the initial catalyst for future development in City Center. City Center Public Facilities | EXECUTIVE SUMMARY A-4 Dore & Whittier Architects, Inc. Section B City Center Public Facilities | PROGRAM ASSESSMENT 12.18.2013 Dore & Whittier Architects, Inc. B-1 PROGRAM ASSESSMENT INTRODUCTION Dore & Whittier Architects, Inc. toured existing facilities housing the Community Library, Recreation Department, and City Hall, and interviewed the Department Heads and Staff in October and early November 2013. A summary of the discussions is included below. Please refer to Appendix B for detailed minutes from each of the meetings. LIBRARY The Community Library is housed within the South Burlington High School Library. It occupies approximately 6,000 square feet of the total 12,000 square feet space (Refer to floor plan in Appendix C). The Community Library occupies a circulation desk, office and work spaces, children’s room and adult reading room and shares the collection stacks, reading area, meeting room, technology and storage. Although initially the Community Library/High School shared space enabled the fledging Community Library to grow, it has now outgrown this arrangement. The high school use impacts the feel of the library, making it much more of a student-oriented atmosphere and less of an atmosphere that feels appropriate for adults, seniors, and parents with small children. Limited space for collections, programs, activities, reading areas, meeting rooms, storage, performances and parking are the primary shortcomings of the current library’s ability to fully meet the needs of the community. The current community library collection is 46,977 volumes, which includes print and media formats. This is an increase of almost 20% from 10 years ago when D&W initially did a study for the Library in 2004. Based on recommendations from Wisconsin Public Library Standards for South Burlington’s population of 17,904 (from 2010 Census), the collection size should be approximately 91,000 volumes. The current collection is less than half the recommended amount for a population of this size. However if the Library wanted to increase the collection size, it could not due to space limitations. The Director and head librarian indicated in our interview that for every new book that comes in, an old book must be retired. There is simply no further shelf space available, and some volumes were observed to be stored on the floor under shelf units. The shared use of the library space can be intimidating to some patrons, due to noise transmission though the open space, especially when large high school classes or study halls occupy the room. The students can be noisy and disruptive, even if unintended. Although the children’s area is widely used throughout the day, extended use by the public seems to occur primarily after school hours. The site conditions contribute to this as well, with limited parking and—depending on the time-inability to exit the parking lot due to bus/parent pick-up traffic. Also worth noting is that 10-12% of borrowers are non-residents. City Center Public Facilities | PROGRAM ASSESSMENT B-2 Dore & Whittier Architects, Inc. Despite these limitations, the library continues to do exceptional outreach to the public with a variety of programs and events offered. Book discussions, family nights, concerts, music series, teas, brunches, poetry slams, knitting groups, and family story time are a few of the activities offered with groups sizes ranging from 15-140 people. Meetings for the Library Board of Trustees, Friends of the Library and staff also take place in a meeting room shared with the high school. The Library is a destination for all ages. To continue to serve the public to the level desired, adequate space is needed. Louise Murphy, Director of the Community Library, has shared her vision for the Community Library as an economic catalyst and community destination that serves as a social gathering space and resource for all ages. Spaces desired to transform this vision to a reality include the following: Collection Space • Accommodate approximately 94,000 volume collection based on 22,000 projected South Burlington population in 2030 • Flexibility of space to adapt to shift from print to digital formats • Low stack for openness and better supervision Reader Seating Space • Comfortable seating for leisure readers and laptop users (tablet seating) • Cozy reading nooks and casual seating for small groups scattered throughout • Coffee shop/tables and chairs run serviced by a 3rd party vendor Computer/Access to Technology • Library catalogs dispersed throughout • Computer tables and chairs / Laptop trays • Wireless laptop areas where laptops can be secured under glass or to the table • Situate staff desk in computer area to assist patrons with technology Circulation Area • Circulation desk located adjacent to library entrance and foyer • Circulation Supervisor, Library Director, Public Service Librarian’s Offices, Acquisition processing area, volunteer work space should be near Circulation Area • Circulation desk should be away from quiet areas of the library • Circulation desk should not have backdrop of open windows or if windows, should have capacity to have blinds for security • Circulation desk should have hearing loop (speech reinforcement technology) • Circulation desk needs to be large enough for multiple carts of books and should have a half swinging door to delineate that it is not a public area City Center Public Facilities | PROGRAM ASSESSMENT 12.18.2013 Dore & Whittier Architects, Inc. B-3 Library Director’s Office: • Include space for a meeting table to seat four • Desk space, file space and shelf space • Not accessible from Main Library; instead located adjacent to Circulation Supervisor and Director’s Assistant’s Office for monitoring appointments for Director Book Processing area • Large worktable dedicated to book processing • 4 rows of 36 inch shelves, 72 inches high Main Office Space • Locate near the Circulation Desk • Locate office spaces on each level (if multiple levels) for supervision purposes Children’s Collection Room/Area: • Shelf space • Reading corners and nooks • Comfortable leisure reading seating • Children seating • Computer space • Space for exploratory tables • Easily washable floors, not carpeted • Natural lighting • Access to an outdoor area – children’s garden Children’s Program Room/Area: • Adjacent to children’s room for story times - allows story times to occur without hindering others from accessing the Children’s collection • Accommodate up to 40 adults and 40 children for story time; locate away from quiet areas of the Library. • Plentiful storage space for arts and crafts supplies, toys, and seasonal collections adjacent to Children’s Room and Children’s Program room • Sink in closet; ideally a small kitchen • Separate restroom facility for parents and children, with changing facilities Children’s Librarian Office space: • Located in the area of the Children’s Room and the Children’s Program Space • Large storage space areas adjacent to Children’s Room and Children’s Librarian’s Office City Center Public Facilities | PROGRAM ASSESSMENT B-4 Dore & Whittier Architects, Inc. • Space needs to accommodate large table for craft planning in addition to Librarian’s Desk, chair, files and shelf space Quiet reading room: • Libraries have become community meeting places and are no longer quiet in every area - provide separate quiet reading and work areas for reading, writing, reflection, creative thinking, and relaxation Teen Space: • Computer games, programs, comfy for hanging out, collaborative space with supervision; could use medium or large meetings rooms for teen activities; adjacent to Young Adult Area Maker spaces: Current trend in libraries is to offer opportunities for “transliteracy” which extends beyond traditional literacy into digital literacy and visual literacy. Maker spaces provide an area for discovery and creation. These spaces provide flexible space where people can tinker, create, and explore technology. Maker spaces might include a 3D printer, workstations where students could take apart a sewing machine to learn about the mechanics, and a space where children might create a lego town that does not need to be taken down immediately. Maker spaces in libraries that have them are heavily scheduled and used for a wide variety of purposes. The ability to leave a project for a period of time to be able to work on such as the creation of a lego town or taking apart a machine is an important component of this space. Access to technology is also a key component of maker spaces. • Multi-age use space; built-in storage; garage doors Friends Book sale/Gift shop space: • Locate near Circulation Desk and Main entrance – shop would not be staffed so it needs supervision • Possibly locate near coffee shop area if one is included in the library design Community Space • A location where groups can meet • A location for a large workspace for sorting books, repairing books and other projects • Lockable storage for Trustees / Friends of the Library /Volunteers Small meeting spaces: The library will need to meet an increasing demand for meeting space. Meeting rooms will be needed for two-person use. The library is currently a popular meeting space for tutoring and other City Center Public Facilities | PROGRAM ASSESSMENT 12.18.2013 Dore & Whittier Architects, Inc. B-5 two-person meetings. These meetings must be in sound-insulated rooms so that conversations cannot be overheard. Staff will need to have 100 % visibility into the rooms. • (3) 2-3 person small rooms and (2) 4-6 person rooms with windows and acoustically treated. Medium size meeting room • Accommodation of 12-40 people required • Projection screen and projection system • Storage space for putting away tables and chairs; flexible seating storage area should be close to the room to ease frequent set-ups and break-downs and accommodate a variety of needs and scheduling factors • Utilize as a Technology Training Room - well equipped with power, internet connections, wireless internet access; table and chair space for computers with desk top and additional desk top space for papers • Accessible from the vestibule or foyer area of the Library for after-hours access Large multipurpose space: • Accommodate 120 - 200 people • Moveable seating and tables and an adjacent storage area for convenient storage of tables and chairs • Accommodate programs that require open areas such as a children’s program or an exercise class or seating for programs such as concerts and lectures • Accessible from the vestibule or foyer area of the Library for after-hours access Foyer/Lobby: • Provide a sizeable foyer/lobby space with a large area for public notices, community events and library program display space • Locate meeting rooms and restrooms adjacent to the foyer/lobby for access when library is closed • Dedicated cell phone usage area, pay phone, and water fountain Exterior of Library • Located near public transportation • Curbless ADA-compliant accessible entry into the library • Located in an area where there are sidewalks • Well marked signage • Well-lit with appropriate fixtures • Children’s reading garden, game space, accessible from the Children’s Room and far away from the Adult Reading Garden, garden space etc. • Adult Reading Garden or porch, veranda, terrace • Library should be located near the Senior Center if possible • Ideally library would be located near affordable housing • Attached book drop to building if possible • Abundant and convenient parking dedicated for library patrons • Heated walkway leading to library to eliminate ice build up City Center Public Facilities | PROGRAM ASSESSMENT B-6 Dore & Whittier Architects, Inc. • Drop off area in front of library to accommodate senior center buses and people dropping off and picking up; ideally this area would be covered, and with benches • Bike rack in well-lit and sheltered area. • If book drop is on the exterior of the building it should also be in a sheltered area • Display case location City Center Public Facilities | PROGRAM ASSESSMENT 12.18.2013 Dore & Whittier Architects, Inc. B-7 RECREATION DEPARTMENT The Recreation Department offices are housed in the City Hall Building. The current space of approximately 5,000 square feet includes four offices, a waiting area, conference room, display space, storage and some shared functions with the rest of the building. The total area includes 2,000 S square feet of additional storage space made available after the Police Department was relocated. The Recreation Department offers a wide array of programs, including sports, art, hobby and educational programs, play groups and fitness, and serves community members from pre-school age to senior citizen. In 2012 over 420 programs were offered. However these programs are offered in various town, school, or privately owned facilities. The major obstacle this department faces is that there is no program space assigned solely to the Recreation Department to schedule throughout the day. The Rec Department is dependent on availability of spaces within the schools to offer the majority of its programs. This limits their ability to offer many programs during the school day/afterschool program hours that could otherwise serve the pre-school age children and seniors in the community. The large meeting room located in City Hall is another space that is often used; however, programs must work around the various meetings scheduled in the space, not to mention the less than ideal conditions for athletic activities. The Recreation Department also coordinates a summer camp program with an average of 190 campers each week. Over 50 different programs are offered and three school sites are used to house them. Also during the summer months, the Recreation Department is unable to offer evening programs at the schools due to limited schedules of custodial staff during the summer months. Once again, the programs offered by the Recreation Department are dependent on and limited to the available spaces within outside entities. In order to support the current programs offered by the Recreation Department the following spaces are desired: Reception/ Entry / Administration • Walk-in reception/registration person needed, sitting at a desk at the entrance to the building (or department). • Displays for information / Exhibit space Staff Offices • Seven offices identified to house Director, Assistant Director, Program Coordinators, and Interns Program Spaces • Seniors activity space – “Family Room”—or day room. Generally this is an 80+ year old age group who see the programs as a chance to get out of the house and be active. Typical attendance is presently 20-25 once per week, and the Recreation Dept. is looking to increase participation once available space is secured. Needs comfortable, soft furniture. Typical hours of use 8:00 AM – 4:00 PM. City Center Public Facilities | PROGRAM ASSESSMENT B-8 Dore & Whittier Architects, Inc. • Teen Center – needs a fresh look, youthful, attractive to the demographic. • Child Supervision Room - Drop-in for parents who are working out. Does not need to be a large space. • Tykes/Youth Program Space - Typical equipment for this age group: toys, story area, storage, kids play furniture setup. Need for sink in the room. Ages 1-5 typical population. Activities include: baking, art, music, dance. Outdoor programs - sports readiness (throwing, kicking, catching). • Teen/Adult Program Space – Maker lab (“Dirty Lab”) for arts and crafts and adult education; flexible furniture and integrated storage; Kiln to allow for ceramics • Kitchen – discussed as the central space that potentially needs to serve multiple spaces. Ideally directly adjacent to Senior Space. Equipment needs to be mainly warming functions, but with cooking capability. Full commercial kitchen not necessary. Must serve catering function for activities. There are senior functions 2-3X /year where full cooking is required, maybe more. Physical Activity Spaces Currently court-based programs are spread across the school buildings, and often get “bumped” by school programs. Recreation Department needs its own court space in a centralized location. It is hoped that the wellness facilities will be utilized by people living in City Center as an early morning, lunchtime, or afternoon/evening resource. • Provide full size gym lined for (2) cross-court basketball practice courts. Both men’s and women’s leagues need full-size court. • Need bleachers – up to 500 seats. • Simulated Outdoor Area (SOA) – Artificial turf to allow programs during inclement weather such as soccer, archery, lacrosse, general fitness, etc. • Multi-purpose Rooms – provide two spaces – one “favoring” quiet for yoga, and the other for louder activities like aerobics, jazzercise, and zumba • Lockers: full lockers for adult use with toilet rooms and showers; security required. Auditorium • A desired program element for a drama camp, presentations, plays, etc. • Also a rentable resource to the general public Storage • Storage including ball room (basketballs, soccer, footballs, etc.), hard items (floor hockey sticks, tennis, bats, small balls, etc.), summer camp supplies, special events (seasonal decorations mostly), paper products (cups & plates, plastic ware, etc.) Other: (Program functions were discussed but not included in space planning) • Aquatics Center • Child-friendly/family friendly water park/ indoor splash park / “sprayground” • Playground there would be a small fenced in grass field and/or playground City Center Public Facilities | PROGRAM ASSESSMENT 12.18.2013 Dore & Whittier Architects, Inc. B-9 CITY HALL Multiple departments make up the entity referred to as City Hall: City Clerk, Finance (Tax Collector and Assessor), Human Resources, Planning and Zoning, and City Manager’s Office. City Clerk The City Clerk’s Office houses the city records including but not limited to land records, mortgage deeds, vital records, birth and death certificates, tax forms, grand lists, plat records, meeting minutes and voting applications. Many records are required by the state to be maintained in paper format, even though digital copies are also allowed. Most of these records are stored in a 370 square feet vault for security. The vault is undersized for future needs and already utilizes rolling shelves as a space saving measure. There are three full-time staff members and one part-time staff person in an open office set-up of approximately 775 square feet. Although it would be ideal for the Clerk to have an acoustically separated office space, all staff desires visibility of the entire office since the public also accesses the space to do research at computer terminals or review documents at a large conference table within the office. However, most transactions with the public occur at the cashier counter which separates the office from the main lobby. To meet future needs, the City Clerk’s Office should be easily accessible from the main lobby so that a voting booth, display board and information can be provided in the lobby. The main office should provide adequate space to accommodate two full time staff and one part time staff person. An area for public to complete electronic searches as well as layout space to review documents and drawings should be visible to staff for supervision. This could be part of a small conference room space. The Clerk’s office should be acoustically separate while providing a visual connection to the main office area. Additional secure storage should be provided and easily accessible. A work area including supply storage and copy/postage machines would be centrally located. Ideal adjacencies: Tax Collector and Assessors Office; Planning and Zoning. Finance The Tax Collector and Assessor’s office is a windowless room with two work stations and approximately 280 square feet total. It is intended to be an open concept however conveys itself like a private office to the public in that it is not directly accessed from the Lobby. The public is often in the space researching files for short periods of time. Some privacy for speaking with the public is desired however both the tax collector and assessor stated they prefer a larger, more comfortable and inviting space with natural light than closed offices so as to remain easily accessible to the public. The ideal space would be a larger, more comfortable and inviting space accessible from the lobby with natural light, two work areas for the staff, storage for files and layout space for public research and access. Ideal adjacencies: Finance Officer’s Office; City Clerk. City Center Public Facilities | PROGRAM ASSESSMENT B-10 Dore & Whittier Architects, Inc. Human Resources All personnel related files, budget books, annual reports and benefits are stored in wide, 4-drawer file cabinets and maintained by the Human Resource Director. More records are stored in fire-proof cabinets and in storage rooms. The office is space-constrained considering that people often visit to fill out forms and discuss confidential matters. Acoustical treatment will be required for this space. Ideally there would be adequate and lockable storage within the office as well as a small table for people to sit at/fill out forms. Preferred adjacencies include City Manager and Deputy City Manager. Planning and Zoning The Planning and Zoning Department consists of three offices and two plan and file rooms, approximately 1,000 square feet total. The department is visited often by the public who currently walk through the Recreation Department to access the Planning and Zoning Department. Ideally the department would have direct visual access to the hallway. The plan and file storage rooms are undersized and do not offer any layout space for review. The department shares three meeting rooms with the other departments in City Hall. To meet future needs and growth within the City, this department foresees adding future positions for Code Enforcement and a Planning. A larger plan/file storage room is needed with adequate storage and layout space. A public layout space for public research and filling out forms is also desired. City Manager’s Office The City Manager’s office consists of the City Manager, Deputy City Manager, Project Director, Finance Officer, and Office Administrator. There are two offices intended for the City Attorney and Economic Development staff person. The office spaces are reasonably sized however do not provide space for a small conference table which is desired. The group likes the close proximity to each other as it facilitates collaboration. Future positions are planned for to meet the growing needs of South Burlington, including a City Attorney and assistant, Economic Development office, Communications/Social Media Director, Administrative support and Information Tech position. A work area including supply storage, copy/postage machines and layout space would be centrally located. Meeting Rooms There are three meeting rooms in City Hall that are shared by all departments. The small meeting room is 160 square feet and seats 6-8 people. This space would be ideal if it had more space to spread out drawings/documents that could be reviewed by a group. The medium meeting room can host 30 people (per the fire code) comfortably and is 545 square feet. This room appears to have the greatest use for meetings but staff can be found rearranging the space multiple times a day to meet the needs of the various groups. City Center Public Facilities | PROGRAM ASSESSMENT 12.18.2013 Dore & Whittier Architects, Inc. B-11 The large meeting room can hold 100 people at 1,950 square feet and can be subdivided if needed. The room configuration is an “L” shape and the location of the partition wall divides the room at a diagonal creating an awkwardly shaped space on either side. Also the partition is not acoustically adequate for the various meetings that could be occurring simultaneously. This room is utilized by City Council, Planning Commission, Development Review Board, among many other committees as well as workshops and as a program space for the Recreation Department. Many of the groups are open to the public and need to accommodate space for community members to attend the meetings. Staff can be found rearranging the space multiple times a day to meet the needs of the various groups. It was noted that this is a large drain on staff time and productivity. After reviewing the meeting schedules for the various groups, it is clear more meeting spaces equipped with audio/visual (AV) systems and projection capabilities are needed to avoid the inefficiency of reconfiguring spaces. Ideally one room would maintain a public meeting set-up for 50-100 people, another as a board room for up to 20 persons. The smaller meeting spaces would accommodate between 4-10 people with layout space. An auditorium-like multi-purpose space is desired for intimate performances or large forums/workshops/meetings with comfortable seating. Ideally the space could accommodate up to 375 people and have a robust AV system, presentation and performance lighting capabilities. Other Spaces The main lobby serves as the connection to the various departments as well as a display space for public notices and other information. It should be inviting, provide information and opportunity for public feedback as well as promote social gathering. The lobby should also be the start of an intuitive way finder through the building for the public, and encourage use of an open, inviting stair to travel to upper levels along with appropriate elevator access. A kitchen and break room is currently shared by all departments located in City Hall, including the Recreation Department. Toilet rooms are off this space as well. Ideally, the space would be welcoming for employees to interact; toilets should be located off a hallway and not within the existing kitchen space as is the current condition. A small shared wellness center with shower is desired. Exterior of City Hall The exterior of the current building is an EIFS, or stucco-like finish, that has apparent water damage/intrusion issues. There are few windows and the entrance is set into the building. Ideally City Hall should be an identifiable and inviting civic building that residents can be proud of and easily access. Architecturally, it should be a memorable and a strong identifiable feature for any new proposed City Center. City Center Public Facilities | PROGRAM ASSESSMENT B-12 Dore & Whittier Architects, Inc. Section C City Center Public Facilities | SPACE SUMMARY 12.18.2013 Dore & Whittier Architects, Inc. C-1 SPACE SUMMARY The Program Space Summaries are the “roadmap” for design displaying how the program will be met in a new facility. D&W had discussed the vision of each department for programs and services offered in relation to their current facility or lack thereof, to enable us to have conversations about which programs will have an impact on the requirements of a new facility. We do this to enable staff to think beyond the confines of their existing spaces and situations and instead imagine a more ideal physical setting that will aid, not hinder, the delivery of programs and services to the South Burlington community. From these discussions, we generated Option 2 – Stand Alone Facilities for the Community Library, City Hall and Recreation Center. We then reviewed each of the programs with the other departments to identify potential synergies between departments. The predominant feature desired by all was meeting rooms. Between the three programs there were seventeen meeting/gathering spaces totaling 8,650 square feet, not including the various multi-purpose program rooms in the Recreation Center. Typical meeting schedules for each of the committees/boards/community groups etc. were analyzed and it was determined that thirteen meeting rooms totaling 6,400 square feet would be feasible in a combined facility. Further, the program spaces requested by the library and recreation center had obvious synergies which led to additional efficiencies resulting in Option 3, which combined all three facilities into one. To better understand the potential relationships between the Recreation Center and Library program space needs, Option 4 was developed. The Task Force discussed in detail the appropriateness of locating the Recreation Center in the TIF District. The discussion revolved around the fact that locating it in City Center would not provide for adjacent field space and that Dorset Park or another field oriented area in South Burlington may be more appropriate. At Task Force meeting 2, Todd Goodwin, Director of Recreation and Parks Department addressed these concerns, stating that the department is more than just sports and parks. The adjacency of fields is not an issue to run outdoor programs; however, the lack of any dedicated indoor program space is. TIF funding is the Recreation Department’s greatest opportunity to provide a multi-generational Community Center for South Burlington, and serve workers/businesses in the area as well. Members of the Task Force did acknowledge that such a facility has the potential for a larger building footprint. The Task Force requested option 5 – City Hall and Library Facility, with a stand-alone Recreation Center for comparison to the other options. The following table provides a summary of the options developed. City Center Public Facilities | SPACE SUMMARY C-2 Dore & Whittier Architects, Inc. *Square footage of existing facilities is included for comparison purposes only. Library square footage is based on City rented space within SBHS Library. The Task Force reviewed all the options and considered feedback obtained during meetings from the department heads and the public. Although all the options are relatively close in overall square footage, it was determined that Option 3 – Combined Facilities offered maximum efficiencies between departments and the greatest opportunity for stimulating a vibrant and active civic facility in City Center and will require less real estate then multiple buildings. PREFERRED OPTION * * * * Proposed Space Summary- City of South Burlington City Center Public Facilities Option 3: Combined Facility Notes ROOM TYPE ROOM NFA1 # OF RMS area totals ROOM NFA1 # OF RMS area totals 2,930 16,370 Entry/ Lobby /Foyer/Cell phone areaToilet Rooms (M/F/GN/Family)0 inc. in GSF Display Areas 0 inc. in GSF Community Info Board 0 inc. in GSF LIB Community Room (Friends, Board of Trustees/ Volunteers) (up to 15 people)300 1 300 near public entrance, lock-off from library; provide access from Library and lobby LIB Friends lockable storage 75 1 75 files, supplies Trustees Lockale storage 25 1 25 LIB Large Meeting (12-40 People)800 1 800 near public entrance, provide access from Library and lobby LIB Kitchen Space 0 150 1 150 Central to meeting rooms; adjacent to Large meeting room LIB Tech Lab/ Adult Education 400 0 0 (up to 12 stations) Laptops cart in meeting spaces LIB Small Meeting (4-6 People)150 0 0 transparent Rec Medium Conference Room (up to 15 people) 190 1 190 250 1 250 CH Large Conference Room (50-100 people) 1,950 1 1,950 2,000 1 2,000 Current: inc. rec storageProposed for council meetings; P&Z, DRB, etc.; incl. mobile partition (60/40 split)Located directly off Lobby CH Medium Conference Room (8-30 people) 545 1 545 600 1 600 Locate on upper level; Board Room set-up CH Small Conference Room (8-10 people) 250 0 0 Locate on upper level CH Small Conference Room (4-6 people) 160 1 160 150 0 0 Locate on upper level CH Training Room 300 0 0 6 terminal capacity; potentially shared with depts. (Laptop carts in shared meeting rooms) Performace Space with Platform 0 1,400 1 1,400 Shared by all depts; based on 200 seats @ 7 SF pp; intimate space; cubic volume to include space for platform, rigging, sloped seating Platform 1,000 1 1,000 Storage 100 3 300 Backroom 300 1 300Control Room 100 1 100 LIB Maker Space 1,200 0 0 "Dirty Lab"; integrated storage; adult education; arts & crafts; locate near teen room (share with Rec Dept) REC Teen Room 0 850 1 850 relaxed, fun interior design REC Teen Room storage 0 100 1 100 REC Child Supervision Room 0 850 1 850 drop-off while exercising REC Child Toilet Room w/ changing area 0 60 1 60 REC Tykes/ Youth Program Space 0 1,000 1 1,000 Arts; crafts; cooking; playgroup; adult program in PM; furniture should be easily moveable REC Child Toilet Room w/ changing area 0 60 1 60 REC Teen/ Adult Program Space 0 2,000 1 2,000 Maker Lab - "Dirty Lab"; integrated storage; adult education; arts & crafts; furniture should be easily moveable REC Storage 0 100 1 100 REC Kiln Room and Storage 100 2 200 potentially provide access from Arts & Crafts space also REC Catering Kitchen 0 800 1 800 central located ; shared by all; provide storage, prep area, serving line REC Multi-purpose space (small)850 1 850 Adjacency to Kitchen; use for birthday parties, meetings REC Storage 325 2 650 storage for tables and chairs REC Senior Room 0 750 1 750 feel like a living room REC Senior Kitchen 85 1 85 0 utilize catering kitchen REC Senior Center storage 0 100 1 100 LIB Café-Barista/Juice Bar 300 1 300 3rd party leased area; SF incl. seating; located near "front" All Kitchenette/Break Room 400 1 400 centrally located to all departments 0 13,030 Office Needs 0 2,545 space for carts in all offices; does not need direct public access Entry/ Lobby /Foyer/Cell phone area Toilet Rooms (M/F/GN/Family)0 0 inc. in GSF Display Areas 0 inc. in GSF Community Info Board 0 inc. in GSF 0Circulation Desk with 2 checkout stations 0 200 1 200 near entrance but shielded Shelving 100 1 100 for reserve items / Cart space Book Processing Area & Tech Services /Catalogue 0 250 1 250 2 large tables + desk space Archiving 250 1 250 AV Storage 150 1 150 Back Issues of periodicals 100 1 100 Library Store 75 1 75 purchases at circ desk - must be nearby Small Meeting Room (up to 6 people)120 1 120 Tutoring Spaces (2-3 People)0 100 3 300 transparent; tutoring; spread throughout 00 Public Director 0 250 1 250 locate in "back" - less accessible; conference space for 4 persons Circulation Supervisor 0 200 1 200 near ciculation desk, adjacent to director Reference Librarian / Public Service 0 150 1 150 Very visible to public Overdue Librarian & Inter-library Loans 200 1 200 Shared office multi-media production room (printer/scanner/etc)0 200 1 200 0 Adult's spaces 0 3,981 Collections 0 3,696 1 3,696 66% of total collection (based on current collection % of total) Media (computer technology for public access)160 1 160 within Adult area, near circ desk for easy help Adult Services / Collections Development 125 1 125 Near adult area Seating 0 1,700 See Note 5 Soft seating 0 850 1 850 Also reading nooks Tables and chairs 0 850 1 850 Also tablet seating Young Adult Spaces 0 1,426 Teen Area 300 1 300 adjacent to YA collections and librarian; noisier space; separate but transparent YA Collections 896 1 896 16% of total collection (based on current collection % of total) Young Adult Librarian 150 1 150 near YA area Media (computer technology for public access)80 1 80 Children's spaces 0 3,378 Activity room/story telling/reading nooks 0 1,500 1 1,500 Up to 50 persons Collections 0 1,008 1 1,008 18% of total collection (based on current collection % of total) Child Toilet w/ Changing Area 0 60 1 60 Display Area 250 1 250 2d and 3d display ability Children's Librarian 0 250 1 250 Adjacent to Children's Library Assistant Children's Librarian /Volunteer workspace 0 150 1 150 Adjacent to Children's Librarian's office Media (computer technology for public access)160 1 160 00 0 1,595 29,025 Office Needs 920 975 Entry control desk 0 100 1 100 larger in a combined facility Lobby/ lounge area 00 inc. in GSF - potentially used to link together multi-gen spaces, transparent Vending 00inc. in GSF Exhibit/ display (hallway)120 1 120 0 inc. in GSF Admin Reception/ Waiting 305 1 305 100 1 100 Director's Office (Todd Goodwin)130 1 130 150 1 150 with City Manager if combined Assistant Director's Office (Holly Baker)130 1 130 125 1 125 with City Manager if combined Administration (Darla Champine)105 1 105 125 1 125 Program Coordinators 130 1 130 125 2 250 easily accessible to public areas Office - Interns 125 1 125 Future need Program Spaces 675 28,050 Shared Spaces Existing Conditions Proposed Community Library Recreation and Parks Department Dore & Whittier Architects Combined - all 3 Page 1 PREFERRED OPTION Proposed Space Summary- City of South Burlington City Center Public Facilities Option 3: Combined Facility Notes ROOM TYPE ROOM NFA1 # OF RMS area totals ROOM NFA1 # OF RMS area totals Existing Conditions Proposed Gymnasium 0 8,000 1 8,000 1 full court or 2 half-size courts; folding bleacher seating for 500 under elevated track Gym Storage 0 250 2 500 Elevated walking track 0 4,500 1 4,500 2nd level within gymnasium Simulated Outdoor Area (SOA) 0 4,000 1 4,000 Artificial turf surface - Soccer, Archery, Lacrosse Aerobics/ Movement/ Yoga Room 0 1,500 1 1,500 quiet practice; locate away from noisy areas Aerobics Storage 0 100 1 100 Multi-purpose space 0 1,500 2 3,000 exercise/movement studios Locker Rooms (M/ F)0 2,000 2 4,000 includes toilets/showers/locker/changing spaces Family Locker Area 400 2 800 Toilet Rooms (M/ F)00inc in LR total General Storage 290 1 290 300 3 900 Equipment Storage 385 1 385 500 1 500 Overhead door to exterior Laundry/ utility sink / hose bib / drying area 0 250 1 250 locate next to equipment storage room Summer Camp 0 offsite 6,265 8,450 00 City Hall Needs 680 0 2nd Level Entry/ Lobby 370 1 370 0 inc in GSF Display inc 0 inc in GSF Unisex Toilets (2)155 2 310 0 inc in GSF 00 City Manager Dept 2,240 3,450 2nd Level Admin/Waiting Area 485 1 485 200 1 200 City Manager Office - Kevin Dorn 185 1 185 250 1 250 inc. conference space within office Assistant City Manager Office - Tom Hubbard 110 1 110 150 1 150 Finance Officer - Sure Dorey 140 1 140 150 1 150 HR Director/Office Manager/Assist. Treasurer - Janice Ladd 140 1 140 250 1 250 4 file cabinets, storage space, area for people to fill out forms Secure Storage for HR Records 100 1 100 cold storage Project Director - Ilona Blanchard 120 1 120 150 1 150 City Attorney office 135 1 135 150 1 150 Future FT position Economic Development 120 1 120 150 1 150 Future position Communications Director - Social Media 125 1 125 150 1 150 Future position Work Room / supplies/ copy 55 1 55 150 1 150 Provide layout space Storage 625 1 625 400 2 800 Conference Room (up to 10 people)200 1 200 Administrative Support Area 100 6 600 Current: 1 adminFuture growth: 1 PT admin + 1 admin for attorney + 3 interns (open office area) 00 Clerk's Dept 1,710 2,380 Main Level; 4 person staff City Clerk's Office -Donna Kinville 96 1 96 150 1 150 Visible to Public; most traffic Lobby 335 1 335 400 1 400 sized for filling out forms; voting booth, public notices, display board Main Office 679 1 679 300 1 300 part of open office space; adjacent to lobby Deputy Clerk's Office -Laura Kimball inc 90 1 90 open office space Assistant City Clerk -Lori Pilus inc 90 1 90 open office space Part time staff person 90 1 90 open office space; fututre hire Public Search/access space 150 1 150 part of open office space; computer stations Conference Space (up to 8 people)160 1 160 transparent for visual access Supply Storage / work area / Copy inc 150 1 150 includes 2 full size coppiers, plotter, large postage machine and work area Circulation 230 1 230 0 Vault 370 1 370 800 1 800 Vault to be smoke-proof, fire-proof, water-proof 00 Planning and Zoning 1,355 2,120 Main Level Plan Layout Area 200 1 200 Public Area to fill out forms/ roll out drawings Director - Paul Conner 190 1 190 150 1 150 Administrative Officer - Raymond Belair 130 1 130 150 1 150 City Planner - Cathyann LaRose 135 1 135 150 1 150 Admin Assistant/ Front Desk 235 2 470 150 1 150 Future position if separated from Rec Dept. Storage/ Plan Room 215 2 430 900 1 900 some storage in Vault Code Enforcement & Planner 150 2 300 Future needs Conference Space (up to 6 people)120 1 120 00 Finance 280 500 Main Level or level above Tax Department - Martha Lyons 280 1 280 150 1 150 open office space Assessor - R. Todd LeBlanc inc 150 1 150 open office space Public Search/ Access space 100 1 100 open office space Storage 0 100 1 100 include a safe 00 4,865 685 Other (specify) Information Tech (IT)100 1 100 Kitchenette/ Break Room 355 1 355 400 1 400 locate on upper level; centrally located to all departments Custodial 00inc in GSF Mechanical/ Electrical 00inc in GSF Phone/ Data /Server 200 1 200 0 inc in GSF Elevator 40 1 40 inc in GSF Shower inc in GSF Nursing Room 60 1 60 Not a toilet room Facility Manager's Office 125 1 125 Future need Old Police headquarters 4,270 1 4,270 0 Total Building Net Floor Area (NFA)15,655 67,560 Total Building Gross Floor Area (GFA)2 25,099 101,340 Grossing factor (GFA/NFA)1.22 1.50 1 Individual Room Net Floor Area (NFA) 2 Total Building Gross Floor Area (GFA) 3 Outdoor considerations: carport 4 Library Collection Current collection is 43,223 print and 3,754 media. See calculation below for proposed; includes young adult, juvenile and childrens collections Includes the net square footage measured from the inside face of the perimeter walls and includes all specific spaces assigned to a particular program area including such spaces as non-communal toilets and storage rooms. Includes the entire building gross square footage measured from the outside face of exterior walls OTHER City Hall Dore & Whittier Architects Combined - all 3 Page 2 Section D City Center Public Facilities | OPTIONS NARRATIVE 12.18.2013 Dore & Whittier Architects, Inc. D-1 PREFERRED OPTION NARRATIVE The first step in translating the needs and requirements of the Program Space Summary into building form is to generate Conceptual Bubble Diagrams illustrating the adjacencies of critical program elements. It is worth noting that for the purposes of this study, the diagrams are intended to analyze the appropriateness of locating the proposed programs in City Center. Therefore the exact site is irrelevant and not taken into consideration at this time. Below is a brief summary of the pros and cons for the preferred option. Option 3 - Combined Facility – Preferred Option Pros: • Single stop access to programs and services • Greatest foot traffic – draws most people to City Center • TIF Funding available • Overlapping space needs provides greatest opportunity for shared meeting and program spaces • Multi-generational community served • Addresses programmatic needs • Minimized footprint (stacked option) • No need to exit building to visit other departments • Greater coordination between departments Cons: • No programmed outdoor fields adjacent to facility • Departments on multiple floors (stacked option) • Takes up potential tax generating real estate Note: Pros and Cons for Options 2, 4 and 5 are included in the Appendix. Option 3 : Combined Facility Stacked DiagramDispersed Diagramoptions overview Section E City Center Public Facilities | PRELIMINARY COST ESTIMATE SUMMARY 12.18.2013 Dore & Whittier Architects, Inc. E-1 PRELIMINARY COST ESTIMATE SUMMARY D&W generated Outline Specifications to provide PC Construction a basis of design in order to provide a conceptual cost estimate for the options developed. The intent of the document is to provide a level of quality appropriate to a public building: conservative, durable, low-maintenance both inside and out, but with some allowance for higher quality finishes in selected public areas to give the building (or buildings) a sense of importance and civic pride. Athletic spaces would be outfitted with appropriate floors and other specialized needs. The document also outlines mechanical, electrical, plumbing, fire protection, A/V and technology, and security scopes of work. The preliminary cost estimate indicate that the new build Options ranged from $30.0M (Option 3 – Combined Facility) to $32.2M (Option 2 – Stand Alone Facilities) project cost. Estimates do not include any site costs in the estimate as a specific site has yet to be determined and is outside the scope of this study. However an allowance for driven pile foundations is included, as there is a potential concern regarding the soil bearing capacity within the TIF District. Project costs account for soft costs which cover design, engineering, contingency and permitting fees as well as other project-related costs. The following table provides a summary of the Preliminary Cost Estimates. Although the “all-in-one” Option 3 is the most cost-efficient, all costs are relatively close. The committee was presented with an analysis of finances and we believe based on the analysis provided that the value of these facilities outweighs the impact on the taxpayers and is a prudent investment for the community. As this project progresses, the City Council will need to continue to evaluate the various funding sources and impact on the tax rate. City Center Public Facilities | PRELIMINARY COST ESTIMATE SUMMARY E-2 Dore & Whittier Architects, Inc. PREFERRED OPTION