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Minutes - City Council - 02/03/2014 (2)
CITY COUNCIL 3 FEBRUARY 2014 The South Burlington City Council held a regular meeting on Monday, 3 February 2014, at 7:00 p.m., in the Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: P. Mackenzie, Chair; R. Greco, H. Riehle, P. Nowak, C. Shaw ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of Planning & Zoning; S. Dory, Finance; M. Simoneau, B. Cimonetti, B. Goldberg, G. Maille, B. Nowak, L. Michaels, R. Smith, M. Emery, J. Simson, T. Harrington, E. Farrell 1. Agenda Review: Mr. Dorn noted that due to the illness of Gene Polombo, item #4 on the agenda will be postponed. 2. Comments & Questions from the public not related to the agenda: No issues were raised. 3. Announcements & City Manager's Report: Mr. Dorn: Reported on a meeting with representatives from the Airport neighborhood and city staff regarding parking and traffic issues on Elizabeth and Mill Streets. There will be a follow-up discussion later this month. City Council members reported on meetings and events they had attended. 4. Consent Agenda: a. Sign Disbursements b. Approve Minutes of 27 January 2014 c. Approve Investment Policy Statement for Pension d. Review December 2013 Financials and Narrative Ms. Nowak moved to approve the Consent Agenda as presented. Ms. Riehle seconded. Motion passed unanimously. 5. Presentation of 2013 Audit: Mr. Smith reported the city has $7,400,000 in assets, $5,300,000 in obligations and a fund equity of $2,100,000. Of that, the city has obligations of $400,000 (insurance) and unfinished paving ($430,000). This leaves a total of $1,175,000. Mr. Smith also noted that $400,000 was taken to balance the FY13 budget and earlier reconciled a lot of "history" in the amount of $686,000. Mr. Smith said the city has made tremendous progress/ but he cautioned that they have used a lot of the carry-over budget through 2015 and doesn/t have the 30‐day funding the auditors would like to see.• It is more like 10 days at this time. Mr. Smith added that if the trend continues/ there would be a downward spiral and the city wouldn/t have the money to stabilize taxes. He felt a policy is needed to establish what is going to be done to continue to provide and maintain city services. Mr. Smith noted that keeping the tax rate down by using your own money is not good for the future. He felt a tax increase was looming for 2015-16. He said the city needs something that really makes sense/ other than raising taxes. Ms. Nowak noted the city has raised taxes in past years but also had some extraordinary expenses in FY14. Mr. Smith said thafs the nature of government. He added that if the city hadn/t had a surplus/ they would have had to have a higher tax increase. If that surplus doesn/t exist after the 2015 budget/ the city is looking at a larger tax increase/ and he didn/t want to see that as the only option. Another obligation that hasn/t been addressed is the sick time cash in ($3/000/000 last year and $3/200/000 this year). Mr. Smith said it is time to put a plan in place to address that. Ms. Nowak asked what to look at when there are increases mandated by contracts and the major source of revenue is taxes. She asked if the grand list should be higher. Mr. Smith said that in Vermont what he sees are revenue problems/ not spending problems. He felt there are options. He also felt there needs to be a conversation with the School District. Mr. Smith noted other municipalities are having the same problems. He stressed that it is time to consolidate services and “rip down boundary signs.” In closing/ Mr. Smith said he is not preaching IIgloom and doom// but there will be challenges after 2015. Now is the time to develop a blueprint. 6. Approve Updated Allocation of Sewer Capacity to City Center: Mr. Dorn said this will be a discussion/ not an approval. Mr. Conner then reviewed current capacity. 50/000 gpd has been allocated for City Center of which 10/000 gpd has been used. The total capacity of the Airport Parkway facility is 3/300/000 gpd of which 1/000/000 gpd belongs to Colchester. Of the remaining 2/300/000/ South Burlington has used 1/700/000 to date/ leaving 600/000 gpd for South Burlington. Mr. Conner said staff ran some numbers regarding potential City Center/form based codes use in the future and came up with a figure of 470,000 gpd. The estimated demand outside of City Center was 350,000 over a 20 year, period. This leaves a shortfall of about 220,000. The question is whether the Council would like to amend the sewer ordinance to change to 50,000 City Center allocation to another number. Ms. Nowak felt that 20 years is a long time to wait for an upgrade. Mr. Conner noted that they usually begin to plan for an upgrade when they are at 70- 80% capacity. Ms. Mackenzie noted they would have to upgrade the Capital Improvement Plan to coincide with any change. Ms. Nowak added that if the current expansion is paid off in 2030, they would be looking at starting another expansion. Mr. Dorn noted this contemplates a total build-out. Ms. Greco said the consultant to the Sustainable Ag Committee said the pace of development in the Southeast Quadrant should be slowed. Mr. Conner said he and the Public Works Director have some other "mechanical" options as well. Ms. Greco said the consultant was also concerned that the sewer capacity could be used up because of the time it takes to build out the City Center. He suggested limiting the pace of development in other areas of the city to preserve capacity for City Center. Mr. Shaw said it looks like there would have to be an increase of 30% in population to use up the capacity. Mr. Conner replied that it depends on the kind of use as commercial development doesn't use as much capacity and a restaurant uses a lot. Ms. Mackenzie felt they need more information before making a decision, including options for upgrading and costs and when the shortfall is likely to happen. Ms. Nowak asked if the deal with Colchester is amendable and whether some of their capacity can come back to South Burlington. Mr. Shaw felt it was time to bump up the 50,000 reserve for City Center. The question is by how much. Mr. Dorn said that since this is not an immanent issue, he felt it should be done later in the year because of the already heavy burden on the Planning staff. 7. Consider Preliminary Outline of Work Plan for Chamberlin Neighborhood/ BTV Municipal Planning Grant: Mr. Conner noted the city received $17/000 from the State. A grantapplication has also been submitted to the Regional Planning Commission for $150/000 to help with this project/ and other possibilities are being pursued as well. The top objective of the project is to build a good relationship with the neighborhood and all stakeholders. Other objectives include: strengthening the neighborhood/ future use of land (what the city wants to see thereL a basic transportation plan for the neighborhood/area, improvement of the area including parks and amenities, and developing a vision that will help inform products the Airport needs. Ms. Mackenzie said they also need to include the schools as a stakeholder in the neighborhood. Ms. Nowak said businesses should be included as well. Mr. Conner noted the number of home businesses in the area. Mr. Conner said the plan is to start work in late spring/early summer. There will be time-lines for finishing phases of the project. It is anticipated they should hear from the Regional Planning Commission in the next few months. Members felt this was a strong outline which needs to be communicated to the community. Mr. Conner said they have already begun to work on a structure that makes participants feel this is a collaborative project. Mr. Maille said they need to engage the Airport regarding their Master Plan and their time-line for pursuing that plan. They also need input from surrounding communities. He added they will have to look at a new noise exposure map with the coming of the F-35s as there may be more land involved. Ms. Emery noted the Airport has tools at its disposal and can obtain grants for soundproofing/ etc. She felt the community should know what the funds will be used for (e.g., paying staff, specific projects). 8. Request from Mayor of Burlington and BIA Director of Aviation to speak at South Burlington Council Meeting: Ms. Mackenzie asked what this would be for. Ms. Greco said it would give residents to ask questions about Airport plans. Ms. Mackenzie said there are no dates established as yet/ but she will reach out again next week. 9. Discuss Extending the Interim Zoning Bylaw and Possibly Warning a Public Hearing: Mr. Dorn directed attention to a memo from the City Attorney which indicates that any action regarding the Interim Zoning Bylaw would have to be warned for public hearing 15 days in advance. This means that notice would have to be in the paper on Thursday. Ms. Greco cited possibly confusion to developers until form based codes are solidified. She felt it made sense to continue IZ until all the work is done. Ms. Riehle felt IZ should be extended until all recommendations are vetted/approved or rejected. Ms. Nowak didnJt see the need to continue IZ as form based codes are moving along well. She also cited the drain on staff time since there are a lot of new things on the table for them. Mr. Shaw opposed extending IZ and didnJt feel it should have been used for things such as Open SpaceJSustainable Ag and Affordable housing. He was comfortable where the city is in the form based codes process. He also didnJt feel the City Council was qualified to look at projects as the DRB is. Ms. Greco then moved to warn a public hearing to extend interim zoning for 21 February 2014. Ms. Riehle seconded. Mr. Simson, Chair of the Affordable Housing Committee, felt the city is in good shape now. He noted the statute talks about an "emergency measure JJ and said the “emergency” is over. He said the community deserves to be told “we’re ready to go back to normal.” Ms. Harrington felt there should be a public hearing to hear from the public. Ms. Emery agreed with this. Mr. Farrell felt there never was an emergency since the bursting of the economic bubble took the pressure off development. He felt there were some good outcomes but opposed continuing IZ. Mr. Simoneau didnJt feel listening to the opinions of the few people who show up at a public hearing represented the wishes of the community. He noted that if the Council had listened to the opinions of the public, there would never have been interim zoning. Ms. Goldberg asked the Council to defeat the motion and felt this item on tonight’s agenda was an invitation for public opinion. She also noted that if the public had been listened to when IZ was initiatedJit wouldn’t have happened. Ms. Greco said she handled interim zoning incorrectly and wouldn’t do it that way again. But she felt it was up to the Council to listen to the public. In the vote that followed, the motion was defeated 2-3, with Ms. Nowak, Ms. Mackenzie and Mr. Shaw voting against. 10. Approve Legal Settlement: Melo v. South Burlington: Ms. Nowak moved to consent to the settlement of the Melo lawsuit. Mr. Shaw seconded. Motion passed unanimously. 11. Other Business: a. Items held from Consent Agenda No items were withheld. b. Bike Rack 1. East Terrace Ordinance 2. Policy regarding landscaping City-owned land and Request from Hadley Road 3. Cost of development and open space Mr. Shaw asked to add an item to the Bike Rack regarding the Water Department minimum charge on water bills. As there was no further business to come before the Council} Ms. Nowak moved to adjourn. Mr. Shaw seconded. Motion passed unanimously. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 02/04/14 Date Check No. Paid To Memo Amount Paid 2/4/2014 2473 E.J. Prescott, Inc. 120.96 Date Voucher Number Reference Voucher Total Amount Paid 1/15/2014 VI-13255 4764632 120.96 120.96 2/4/2014 2474 Office Essentials 139.96 Date Voucher Number Reference Voucher Total Amount Paid 1/19/2014 VI-13253 29631 139.96 139.96 2/4/2014 2475 Cash 88.00 Date Voucher Number Reference Voucher Total Amount Paid 1/27/2014 VI-13259 REPLENISH 88.00 88.00 2/4/2014 2476 City Of South Burlington 254,546.90 Date Voucher Number Reference Voucher Total Amount Paid 1/27/2014 VI-13257 JANUARY SEWER 254,546.90 254,546.90 2/4/2014 2477 City Of South Burlington 161,624.58 Date Voucher Number Reference Voucher Total Amount Paid 1/27/2014 VI-13258 JANUARY STORMWATER 161,624.58 161,624.58 2/4/2014 2478 SoVerNet, Inc. 81.45 Date Voucher Number Reference Voucher Total Amount Paid 1/15/2014 VI-13254 3336328 81.45 81.45 2/4/2014 2479 Ti-Sales Inc. 9,280.58 Date Voucher Number Reference Voucher Total Amount Paid 1/22/2014 VI-13251 INV0033097 5,715.00 5,715.00 1/22/2014 VI-13252 INV0033070 136.58 136.58 1/15/2014 VI-13256 INV0032853 3,429.00 3,429.00 Total Amount Paid: 425,882.43 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: January 27, 2014 Page 1 of 1 CITY COUNCIL 27 January, 2014 The South Burlington City Council held a special meeting on Monday, 27 January 6:30 PM at City Hall, 575 Dorset Street. Members Present: P. Mackenzie, C. Shaw, H. Riehle, P. Nowak, R. Greco Also Present: K. Dorn, City Manager, T. Hubbard, Deputy City Manager, J. Barlow, Legal Counsel, Donna Kinville, City Clerk Executive Session: Ms. Riehle moved that the Council meet in executive session to discuss legal issues. Ms. Nowak seconded. Motion passed unanimously. Regular Session 1. Consent Agenda Ms. Nowak moved to approve the Consent Agenda as presented. Ms. Riehle seconded. Motion passed unanimously. 2. Approve warning for Annual City Meeting Ms. Riehle moved to approve the warning as presented. Ms. Nowak seconded. Mr. Shaw inquired about the process used to ensure public notice of surplus funds carried into the next fiscal year citing a resent communication by Secretary of State Condos. Mr. Barlow stated that there is no statutory requirement to provide this level of oversight and approval by the voters but that it does represent best practice. Mr. Barlow and Mr. Hubbard noted that the process used by the City of South Burlington meets the requirement through notification provided the public through the annual audit and by showing any surplus on the balance sheet. Furthermore, armed with this information the public then has an opportunity to approve or disapprove the use of these funds during their annual vote on the budget. Ms. MacKenzie asked about the potential electronic distribution of the annual report and budget. Mr. Dorn noted that the Charter does not specify that these documents be mailed to the residents. However, any decision to change the method of distribution or making the documents available would be made jointly with the South Burlington School Board as this is a shared responsibility. Mr. Dorn stated that he will work with the Superintendent of Schools on this matter but that time did not allow to make any changes for the 2014 Annual Meeting. The motion passed unanimously. As there was no further business to come before the Council, Ms. Greco moved to adjourn. Ms. Riehle seconded. Motion passed unanimously. The meeting was adjourned at 7:25 p.m. City of South Burlington South Burlington Retirement Income Plan INVESTMENT POLICY STATEMENT January 2014 TABLE OF CONTENTS Introduction............................................................................................................................................................1 Duties and Responsibilities ....................................................................................................................................1 Pension Advisory Committee...............................................................................................................1 Investment Manager.............................................................................................................................2 Statement of Objectives..........................................................................................................................................2 ERISA Compliance ..............................................................................................................................2 Primary Plan Objective.........................................................................................................................2 Plan Financial Objectives.....................................................................................................................2 Statement of Investment Policy..............................................................................................................................2 Asset Allocation Targets.......................................................................................................................2 Adherence to Policy Targets ................................................................................................................3 Investment Securities and Diversification............................................................................................3 Proxy Statements..................................................................................................................................4 Execution of Security Trades................................................................................................................4 Control Procedures.................................................................................................................................................4 Review of Liabilities.............................................................................................................................4 Review of Investment Objectives.........................................................................................................4 Review of Investment Manager and Investments.................................................................................4 Performance Expectations....................................................................................................................4 Rev. 11-10 INTRODUCTION This document establishes the Investment Policy Statement (“Investment Policy”) for the City of South Burlington Retirement Income Plan (the “Plan”). The City of South Burlington Pension Advisory Committee (“Committee”) is responsible for managing the investment process of the Plan in a prudent manner on behalf of the City Council with regard to preserving principal while providing reasonable returns. The City of South Burlington Pension Advisory Committee has arrived at this Investment Policy through careful study of the returns and risks associated with alternative investment strategies in relation to the current and projected liabilities of the Plan, after consulting with such outside Investment Manager (as defined below) as is deemed appropriate. This Investment Policy has been chosen as the most appropriate policy for achieving the financial objectives of the Plan which are described in the “Statement of Objectives” section of this document; however, the City of South Burlington Pension Advisory Committee shall be free to deviate from this Investment Policy when it concludes that it is prudent and in the interest of the Plan to do so and may amend the Investment Policy at any time, with approval from the City Council. The City of South Burlington Pension Advisory Committee has adopted a long-term investment horizon such that the chances and duration of investment losses are carefully weighed against the long term potential for appreciation of assets. In addition to the Investment Policy defined herein, the management of the Plan will be in compliance with all provisions of the Employee Retirement Income Security Act of 1974, as amended (“ERISA”), the Investment Managers Act of 1940 and other applicable laws. DUTIES AND RESPONSIBILITIES The City of South Burlington Pension Advisory Committee is responsible for managing the investment process in a prudent manner with regard to preserving principal while providing reasonable returns. In carrying out these duties, the City of South Burlington has retained an Investment Manager, SEI Investments Management Corporation (the “Investment Manager”), to assist in managing the assets of the Plan. The Investment Manager’s role is to provide guidance to the City of South Burlington on matters pertaining to the investment of Plan assets including Investment Policy, investment selection, monitoring the Plan’s performance and compliance with the Investment Policy. All decisions pertaining to the Investment Policy and guidelines for the Investment Policy’s implementation will be made by the City of South Burlington Pension Advisory Committee, with approval from the City Council. The Investment Manager, in carrying out the Investment Policy defined in this document, has authority and responsibility to select appropriate investments in the specific asset classes mandated by this Investment Policy, in accordance with (and subject to) the terms of the investment management agreement dated July 2, 2013 executed between the Investment Manager and the Plan (the “Investment Management Agreement”). Duties and responsibilities are described in detail below. City of South Burlington Pension Advisory Committee The City of South Burlington will retain a qualified Investment Manager to assist in the development and implementation of the Investment Policy and guidelines. The City of South Burlington Pension Advisory Committee will establish the Investment Policy of the Plan, with approval from the City Council. This includes, but is not limited to, allocation between equity and fixed income assets, selection of acceptable asset classes and investment performance expectations. The committee will periodically review the Investment Policy. The City of South Burlington Pension Advisory Committee will regularly review the investment performance of the Plan including the performance of the Investment Manager to assure the Investment Policy is being followed and progress is being made toward achieving the objectives. Investment Manager Rev. 11-10 The Investment Manager retained by the City of South Burlington will assist the City of South Burlington Pension Advisory Committee in establishing the Investment Policy and guidelines contained in this Investment Policy. In accordance with the terms of the Investment Management Agreement, the Investment Manager will be responsible for managing the asset allocation, determining investment strategy and implementing security selection decisions through the investment sub-advisers for the mutual funds managed by the Investment Manager, within the Investment Policy and as otherwise provided by the City of South Burlington Pension Advisory Committee. The Investment Manager will monitor asset allocation across and among asset classes. The Investment Manager will monitor investment performance of the Plan. Performance reports will be provided to the City of South Burlington Pension Advisory Committee quarterly, and additionally, an annual presentation and review with the City Council at a regular public meeting. The Investment Manager will report in a timely manner any substantive developments that may affect the management of Plan assets. STATEMENT OF OBJECTIVES ERISA Compliance The assets of the Plan will be invested in accordance with all applicable laws in a manner consistent with fiduciary standards including ERISA (if applicable). Specifically: 1. The safeguards and diversity that a prudent investor would adhere to must be present in the investment program. 2. All transactions undertaken on behalf of the Plan must be in the best interest of plan participants and their beneficiaries. Primary Plan Objective The primary objective of the Plan is to provide a source of retirement income for its participants and beneficiaries. The financial objectives of the Plan have been established in conjunction with a comprehensive review of the current and projected financial requirements. Plan Financial Objectives The primary financial objective of the Plan is to improve the funded status of the Plan. A secondary financial objective is, where possible, to minimize pension expense volatility. The objective is based on a long-term investment horizon, so that interim fluctuations should be viewed with appropriate perspective. There can be no assurance that these objectives will be met. The City of South Burlington and the Pension Advisory Committee also realize and agree that historical performance is no guarantee of future performance. STATEMENT OF INVESTMENT POLICY Asset Allocation Targets It will be the policy of the Plan to invest assets with an allocation as shown below: Asset Class Target Allocation Permitted Variance Equity 60% +/- 5% Fixed Income 40% +/- 5% Within each asset class, assets will be invested in accordance with the Guidelines set out below. In accordance with the terms of the Investment Management Agreement, Manager will retain discretion with respect to the SEI mutual funds utilized by Manager to implement the Strategy. Additionally, Investment Manager will retain discretion with respect to modifications required to the asset allocation identified above. In the event the Investment Manager exercises its discretion as noted in this paragraph, Investment Manager will develop and adopt a revised draft Investment Policy Statement on behalf of the Plan. Investment Manager shall notify the Pension Rev. 11-10 Advisory Committee, and likewise, the City Council as soon as practicable after implementing any change to the asset allocation or the SEI Funds used to implement the asset allocation as soon as practicable. Adherence to Policy Targets The asset allocation established by this Investment Policy Statement represents a long-term perspective. As such, rapid unanticipated market shifts or changes in economic conditions may cause the asset mix to fall outside of the policy range. These divergences should be of a short-term nature. To ensure divergence from the target policy is within acceptable limits, rebalancing of assets may be necessary. Rebalancing procedures are authorized in accordance with the Investment Management Agreement and are implemented by the Investment Manager. Notwithstanding the foregoing, under certain circumstances, the Investment Manager may (i) make active investment decisions for the Plan in accordance with the terms of the target variance noted above, (ii) modify the target variance(s) applicable to the strategy, (iii) modify its standard rebalancing operating procedures, and/or (iv) suspend some or all of the rebalancing procedures affecting the strategy. Investment Manager shall only modify or suspend its rebalancing procedures as outlined in this paragraph if it has prudently determined that such suspension is in the best interest of the Plan, its participants and beneficiaries in its reasonable sole discretion. If the Investment Manager has suspended its rebalancing procedures applicable to the Plan, the Investment Manager shall seek to notify City of South Burlington as promptly as possible of such decision. Investment Securities, Strategies and Diversification As described in the Investment Management Agreement, the Investment Manager implements this Investment Policy through investments in mutual funds and other pooled asset portfolios. It is the responsibility of the Investment Manager to provide a prospectus for each investment and the responsibility of the committee and the City to read and understand the information contained in the prospectus. Mutual funds may utilize shorting strategies as outlined in the prospectus. Further, certain mutual funds may participate in securities lending as determined by the prospectus. Such investments are acceptable investments provided they conform to the diversification restrictions set forth by the Investment Company Act of 1940, as amended (the “1940 Act”) below. Additionally, the funds may invest in derivative instruments within a portion of their portfolios. Portfolios may purchase derivatives, generally using only a fraction of the assets that would be needed to purchase equity or fixed income securities directly. As a result the derivatives could be backed by a wide range of asset classes including but not limited to: U.S, and foreign equities, U.S. and foreign fixed income securities of different types and maturities, mortgage-backed or other asset-backed securities, securities rated below investment grade, non-U.S. equities, limited partnerships, currencies, commodities, and repurchase or reverse repurchase agreements. The investment goal of such a strategy would be to add diversifying alpha sources within that fund, while maintaining the beta exposure to the asset class. Investments will be diversified within asset classes with the intent to minimize the risk of large losses to the Plan. The portfolio is comprised of mutual funds that are managed in accordance with the diversification and industry concentration restrictions set forth in the Investment Company Act of 1940, as amended (the “1940 Act”). Pursuant to the provisions of the 1940 Act, a mutual fund may not, with respect to 75% of its assets, (i) purchase securities of any issuer (except securities issued or guaranteed by the United States Government, its agencies or instrumentalities) if, as a result, more than 5% of its total assets would be invested in the securities of such issuer; or (ii) acquire more than 10% of the outstanding voting securities of any one issuer. This restriction does not apply to the International Fixed Income Fund or the Emerging Markets Debt Fund. No mutual fund may purchase any securities which would cause more than 25% of its total assets to be invested in the securities of one or more issuers conducting their principal business activities in the same industry, provided that this limitation does not apply to investments in securities issued or guaranteed by the United States Government, its agencies or instrumentalities. Rev. 11-10 Volatility Consistent with the desire for adequate diversification, the investment policy is based on the assumption that the volatility of the combined equity investment will be similar to that of the market opportunity available to institutional investors with similar return objectives. The volatility of fixed income portfolios may be greater than the market during periods when the portfolio duration exceeds that of the market. Proxy Statements Proxies, tender offers and the like will be voted in accordance with the terms of the Investment Management Agreement. Execution of Security Trades The Plan expects the purchase and sale of its securities to be made in a manner designed to receive the combination of best price and execution. The City of South Burlington Pension Advisory Committee recognizes that mutual fund shares are purchased and sold at the net asset value next determined after receipt of the order and that accordingly, best price and execution may not be applicable to such transactions. CONTROL PROCEDURES Review of Liabilities All major liability assumptions regarding number of participants, compensation, benefit levels and actuarial assumptions will be subject to an annual review by the City of South Burlington and its Pension Advisory Committee. This review will focus on an analysis of major differences between the Plan’s assumptions and actual experience. Review of Investment Objectives Investment performance will be reviewed annually to determine the continued feasibility of achieving the investment objectives and the appropriateness of the Investment Policy for achieving these objectives. In addition, the validity of the stated objective will be reviewed annually. It is not expected that the Investment Policy will change frequently. In particular, short-term changes in the financial markets should not require an adjustment to the Investment Policy. Review of Investment Manager and Investments The Investment Manager will report on a quarterly basis to review the total Plan investment performance, and annually before the City Council at a regularly scheduled public meeting. The Investment Manager will be responsible for keeping the City of South Burlington and the Pension Advisory Committee advised of any material change in its personnel, the investment strategy, or other pertinent information potentially affecting performance of all investments. Performance reviews will focus on: Comparison of investment results to appropriate benchmarks, as well as market index returns in both equity and debt markets. Investment adherence to this Investment Policy and guidelines. Material changes in the investment organizations, such as in investment philosophy and personnel, etc. Performance Expectations The most important performance expectation is the achievement of long-term investment results that are consistent with the Plan’s Investment Policy. Implementation of the policy will be directed toward achieving this return and not toward maximizing return without regard to risk. The City of South Burlington and its Pension Advisory Committee recognize that this real return objective may not be meaningful during some time periods. In order to ensure that investment opportunities available over a specific time period are fairly evaluated, comparative performance statistics (including benchmark indices) will be used to evaluate investment results. Rev. 11-10 ADOPTION OF INVESTMENT POLICY STATEMENT The City of South Burlington Pension Advisory Committee and City Council has reviewed, approved and adopted this Investment Policy Statement, prepared with the assistance of SEI Investments Management Corporation. ____________________________________________ _______________________ Signature (Chair, South Burlington City Council) Date From: Tom Hubbard, Deputy City Manager Sue Dorey, Finance Officer To: City Council Subjects: Analysis of FY14, Mid-Year Ended December 31, 2013 Unaudited Financials Date: January 31, 2014 City wide expenses as an aggregate at mid-year are at 46.63% attainment vs. 47.03% for same period FY 2013. Total General Fund revenues are 63.00% attainment FY 2014 vs. 61.40% FY 2013. Please find comments below from Department Heads that have responded to our monthly query and as reviewed by Finance. City Clerk Revenues: The majority of the revenues received in the clerk’s office are seasonal and the first half of the year’s total revenue is behind the 50% of budget we should be at for the first 6 months. However the majority of the revenue, outside of recording and photocopies, occurs in the 3rd quarter of the fiscal year. Recording fees and Photocopy fees: The second quarter for recording fees is historically lower than the other 3 quarters of the year due to the cold winter months and holidays. I still expect the recording fees and photocopy fees to be at least at budget. Pet Control Fees: Are at a normal range for this time of the year due to new registrations beginning January 1st. When we set the budget for this revenue line we kept it high as a goal to try to reach. As an incentive to register your pets I am working on a promotion that will increase registrations. We are beginning an annual “Top Dog” and “First Feline” contest in which a dog and cat’s name is drawn from the registered pets of the City. The luck winners will get tag #1 or tag #2, their picture up at City Hall, and a prize basket with goodies donated by local businesses. This should increase revenue but it is still continguent on the performance of the Animal Control Officer. Beverage/Cabaret License : the renewals have gone out and this revenue should be reached near the end of the 3rd quarter. Motor Vehicle Renewal – I expect will be down from budget at the end of the fiscal year as the state is now allowing on-line registrations and it is growing in popularity. Most of those people in the past would have come into City Hall and paid their registration here along with the $3.00 fee we collect. Interest on Investments and Credit Card Cash Back: are functions of the City Treasurer so therefore I cannot comment on their figures. Expenditures: Expenditures for the Clerk’s office are less than budgeted for the first quarter due mostly to timing of expenses. This is a fiscal year in which there are no fall elections which keeps the BCA, election supplies and Election workers expenditure lines almost expense free until the 3rd quarter of the fiscal year. General Supplies – is slightly over budget due to the timing of a few projects that the Clerk’s office is working on. Public Safety Police – Revenue 1. District Court – continues to be under budget due to reduced staffing resulting in less ticket writing time. We continue to see lower fines and more dismissed tickets from the court. 2. Drug Task Force – Requests for payment are in process and this should come up to, or ahead, of budget by next month. 3. Alarm permits – Permits are due in April. Revenue should be at projection by year’s end. Expenses 1. Overtime – This line is well above budget due to staffing shortages. Overall the cumulative payroll lines are 1.1% ahead of budget (approx. $16,336). This results from one funded position being vacant for several months. 2. Range supplies – The bulk of purchases were made in the first few months. 3. Generator maintenance – Completed at the start of the year. 4. In-service Training – More expensive training took place in the first half of the year. 5. Vehicles and Equipment – New vehicles and equipment were purchased in the first quarter. 6. Taser – New Tasers were purchased in the first quarter. Fire – Revenue I am very encouraged by our revenue numbers. Fire Inspections are bringing in better than anticipated amounts. This is obviously driven by several large projects which are currently taking place or on the drawing board. I am cautiously optimistic that this will level off some but should continue to be strong. I am also pleased to see that our ambulance revenues and the billing services revenues are slightly over projected budget. As revenue received amounts are usually 60 days behind I am again cautiously optimistic about where this year will end up. Expenditures Overtime expenses remain high as we are still working to get back to full staffing. We have just hired our “floater position” which is the position which we funded to keep overtime under control. He will be starting mid-March and should be up and running by May. Firefighter Follensbee returned from his military deployment in late November so it is no longer necessary to fill in for his position. After looking over the budget figures as reported many of the high percentage expenditures are due to once a year/early in the year expenditures examples are uniforms, fire clothing, vehicle tools, and furniture/equipment. I will be meeting with the Deputy City Manager and Finance Director to try to even out the regular personnel expenditures. It is obvious that the wrong numbers of employees are being charged to the fire budget as the numbers are higher than they should be. Conversely, the ambulance budget is under spent in those same areas. This says to me that the wrong employees or the wrong number of employees are being charged to each budget. Fire Salaries- On Call is still puzzling to me and should not be overspent based on the personnel who should be paid out of this account. I will follow up as before to see why. Many of the line items which are a little higher than normal all seem to focus on fixing stuff that’s broken. Examples are; vehicle repair, equipment repair, building repair. I will be looking at several lines to “fine tune” them and chasing down a couple of expenditures which may have been charged to the wrong accounts. Highway, Stormwater, Sewer and Water Sewer 1. Plant Supplies Lights – 70%; Purchased a full bank of replacement UV bulbs for AP, one-time expense and this should be OK by year end. 2. Sewer Line Maintenance/Supplies – 115%; We experienced two force main breaks, on Commerce Avenue and Airport Parkway. In a normal year we have zero. Hopefully we’re all done with this type of emergency for the year. 3. Lab Supplies – 73%; Purchased a new drying oven, one-time expense. 4. Caustic Soda and Lime – 80%; Still not getting designed alkalinity credit with new BNR system at AP. Staff is looking at software modeling to optimize phosphorous and ammonia reduction. 5. Alum – 107%; Trying to keep effluent Total P down for both plants. Looking at modeling for Total P reduction as well. New TMDL rules in the works will require even lower effluent limits for P. 6. Generator Prev Maintenance – 101%; Issues with both the Lane Press and Hinesburg Rd PS generators and the BB plant generator. 7. Safety – 79%; Mandatory safety requirements. VOSHA is inspecting municipalities and we are working towards compliance. 8. Utilities Landfill Pump Station – 119%; The station pumps the groundwater leachate from the landfill to the APWWTF for treatment. The volume of leachate is directly proportional to the amount of rain and as such this past summer we had to pump a lot of leachate, increasing expenses. 9. Overall – Despite the above, Sewer is only at 35.95% spent to date and is in good fiscal health. Having a good year on the revenue front, forecast to come in well above 100% by year end. Stormwater GIS Employee – PT – We’ve had a GIS employee for a number of weeks now, so this line item should not be at 0% spent. It may be worthwhile to investigate how our PT GIS person has been getting paid. Reimbursement to Highway Benefits – Spent at 100%. One time annual cost for stormwater. Will not have any additional charges this fiscal year. Small Equipment/Tools – Spent to 99.85%. We will endeavor to keep this line item under budget going forward. Permit Requirement Education – Spent to 107% due to an unexpected expenditure to SeeClickFix. We do not anticipate any additional billing to this line item this fiscal year. Workers comp insurance – Spent to 120%. Employees utilizing this line item have spent it to 120%. Printing – Spent to 102%. There is only $100 in this line item and print outs costing $102 were needed early in the fiscal year. It is possible that we will spend more in this line item, but efforts are always made to print using in-house resources. To GF – Audit and Actuary – Spent to 100%. One time annual fee. We do not anticipate further expenditures this fiscal year. Engineering Neighborhood Assistance – Spent to 152%. Unexpected additional engineering work is being completed in the BFOCV neighborhood following flooding in spring 2013. Administrative Services – Spent to 100%. One time annual cost for stormwater. Will not have any additional charges this fiscal year. Reimbursement to highway – Spent to 100%. One time annual cost for stormwater. Will not have any additional charges this fiscal year. Even with the line items described above being overspent, the Stormwater division has done an excellent job staying within its overall budget and has only expended 35% of the total budget to date. Notes on stormwater revenue are below: Payment from GF re: GIS – 0% collected. Annual fee paid to stormwater from other departments. This transfer can happen at any time. State of VT Fee for Services – 0% collected. SW staff has completed the services outlined in our contract. We anticipate billing VTrans in the third quarter of the fiscal year, which is the norm. Land Owner Payments – 0% collected. Work related to stormwater improvements in the BFOCV neighborhood is complete, but we have not begun billing residents. This can begin at any time, but has been delayed while ongoing concerns about flooding are addressed. Work related to stormwater improvements in the Stonehedge neighborhood was originally planned for Fall 2013, but will not get underway until the summer of 2014. We are unlikely to begin billing residents for this work until the winter of 2014, so this portion of the revenue will not be collected in FY14. Similarly, expenditures associated with this project will also be delayed. Reserve Transfer In – 0% collected. This transfer can occur at any time. Highway The following items are spent above their anticipated levels (50%) and it is exclusively due to the effects of this hard winter. 1. Highway Materials – 74.3% 2. Salt – We are currently showing (25.15%). Once purchases hit in January, we will exceed plan. 3. Repair Parts – 79.6% 4. Gas (70.5%) and oil (124.8%) We also had a spate of very bad drivers banging around town and knocking over road signs, causing us to replace a lot which is why that’s 83.3% spent. We will continue to make the roads safe and incur related expenses as winter drags on, but the good news is Highway is only at 40.8% of its total budget. Hopefully we can continue to offset the cost of winter elsewhere and into the spring. On the revenue side Highway is tracking positively at 71.5%. Water 1. Water Sales-Expected to finish 2% lower than budget amount +/- $43,000. This line is highly weather dependent. 2. Services-Expected to finish slightly lower due to reduced commercial water meter sales. 3. Connection Fees-Expected to be +/- $10,000 more than budgeted amount. 4. Investment Interest-Expected to be less than half of the budgeted amount of $3,500 due to lower market rates. 5. CWD Labor-Expected to finish slightly lower than budgeted amount due to staffing changes that occurred after the budget was approved, perhaps +/- $15,000 lower. 6. Water Supply Permit Fees-Expected to finish the year +/- 3,000 less than budget amount due to lower quantities of purchased water. (the “tax” is based on water purchases, not sales.) 7. Water Purchases-Expected to finish lower than budgeted amount by +/- $50,000 due to a decrease in the “non-revenue” water amounts (water loss) and decreased water sales. 8. System Improvements-Line item appears low at this time however the bulk of the work funded by this line item occurs in the last quarter of the fiscal year and is expected to end near the budgeted amount. 9. Materials-Line item appears low at this time however is highly dependent on the magnitude of routine and emergency operations and is expected to end near the budgeted amount. Culture and Recreation Recreation & Parks - The Recreation and Parks Department is off to a great start in the new fiscal year. We had a successful summer offering over 50 different camps this summer with a total of 169 sessions. We averaged 215 campers a week, serving over 655 individual campers and over 480 different families. We also had successful track and Youth and Adult Tennis programs. This Fall started off with a variety of new offerings for adults and seniors, as well as a very successful youth soccer season. We were also busy with a number of events in our parks from outside groups holding events at Dorset Park. We had a special walk or run event each Sunday from Sept. 1- Nov. 3. We were very pleased with our Autumn Fest Event on Saturday, Sept. 28th at Dorset Park. We estimate over 600 people attended an afternoon of games, activities, Touch-A-Truck, concert by Dave Grippo Band and ended with our movie in the park. As far as the department budget goes we are on track from previous years in our revenues and spending and see no outstanding expenses at this time. As far as capital items that have been completed this summer- a new basketball court at JC Park and resurfaced tennis courts at Szymanski Park. Community Library Expenditures The Library budget is positioned perfectly for the six month mark. We expect all budget lines to be fully expended by the end of the year. We are not anticipating any over expenditures for FY14. NOTEWORTHY: Computer Improvements shows zero expenditures, but in fact, we just have not yet received the bill yet from the South Burlington School District for the new computers that we budgeted for and have received. We expect this budget line to be fully expended by the end of the year. Postage invoices are not received from the School District until the end of the fiscal year, so this budget line reflects low for the six month period. Travel and training is low at this time but will be fully expended after our staff attend scheduled conferences for FY14. Revenue Photocopier revenue has been decreasing in the past few years. We have just moved the photocopier closer to the front entrance and hope that it will get more use. The increasing use of scanning documents may be part of the reason for this decrease. The Library will receive a $1500 donation from the South Burlington Rotary Club for the Bookmobile this year as the Bookmobile season gets closer. The decrease in late charges, library fines, and non-resident fees reflects a normal fluctuation pattern. Planning and Zoning Revenues: The two principal revenue sources – zoning permits & development review fees – are both significantly above the budgeted amounts due to high activity on both fronts in the first half of the year. Typically, midwinter is a slower period for zoning permits especially, and so the next quarterly report will likely be a little closer to the budgeted amount. Having said that, the revenues for the year are in good shape, having brought in ~$205,000 of the ~$260,000 for the full year on these two items, which are the principal outside revenue sources. Expenses: Expenses for the year are at 41% overall and below 50% on items that are direct expenses (ie, those which exclude grant expenditures, etc.). The only line litem running above the budget at this time is overtime due to significant planning & development review work involving evening meetings. It is expected that this item will be above budget for the full year, but that it can be managed within other lines in the overall expenditures. Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,743.00 $3,182.64 116.03% ($439.64) $99.95 Interim Zoning $95,230.00 $42,235.34 44.35% $52,994.66 $23,106.66 G.B.I.C. $5,000.00 $5,000.00 100.00% $0.00 $0.00 V.L.C.T. $19,037.00 $19,037.00 100.00% $0.00 $0.00 Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00 Social Services $36,300.00 $36,300.00 100.00% $0.00 $0.00 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00 Councilors $5,480.00 $5,480.00 100.00% $0.00 $1,050.00 Liquor Control $300.00 $300.00 100.00% $0.00 $60.00 Front Page Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 Total CITY COUNCIL $177,050.00 $120,494.98 68.06% $56,555.02 $24,316.61 ADMINISTRATIVE INSURANCE Payment to Sickbank Fund $200,000.00 $0.00 0.00% $200,000.00 $0.00 Fringe Benefits $33,000.00 $4,327.07 13.11% $28,672.93 $2,090.38 FICA/Medicare $12,000.00 $0.00 0.00% $12,000.00 $0.00 Non-Taxable Fringe Benefi $10,000.00 $80.00 0.80% $9,920.00 $0.00 Vision Plan $12,000.00 $0.00 0.00% $12,000.00 $0.00 Vision Plan Sick Bank $350.00 $0.00 0.00% $350.00 $0.00 Short Term Disability Pla $19,000.00 $7,432.38 39.12% $11,567.62 $1,238.73 Long Term Disability $10,000.00 $0.00 0.00% $10,000.00 $0.00 Group Health Insurance $1,420,000.00 $580,624.32 40.89% $839,375.68 $98,941.80 Health Sick Bank $70,000.00 $29,182.02 41.69% $40,817.98 $4,863.67 Group Life Insurance $17,000.00 $13,799.40 81.17% $3,200.60 $2,298.88 Group Dental Insurance $120,000.00 $61,352.32 51.13% $58,647.68 $9,245.34 Dental Sick Bank $6,000.00 $1,948.84 32.48% $4,051.16 $307.92 Pension $822,000.00 $14,627.16 1.78% $807,372.84 $0.00 ICMA Match $80,000.00 $32,947.12 41.18% $47,052.88 $4,333.38 Workers Comp Insurance $448,470.00 $312,916.99 69.77% $135,553.01 $113,912.81 Property Insurance $408,950.00 $296,926.25 72.61% $112,023.75 $104,072.61 VLCT Unemployment Insuran $15,000.00 $9,547.89 63.65% $5,452.11 $2,437.89 Deductibles/Coinsurance $10,000.00 $8,540.93 85.41% $1,459.07 $6,401.32 Employee Payouts $17,120.00 $0.00 0.00% $17,120.00 $0.00 COBRA $10,000.00 $0.00 0.00% $10,000.00 $0.00 Total ADMINISTRATIVE INSURANCE $3,740,890.00 $1,374,252.69 36.74% $2,366,637.31 $350,144.73 CITY MANAGER City Mgr.Salaries-Perm. $430,284.00 $274,462.09 63.79% $155,821.91 $62,722.10 City Mgr.Salaries-Other $2,500.00 $0.00 0.00% $2,500.00 $0.00 FICA/Medicare $34,200.00 $21,842.42 63.87% $12,357.58 $5,380.12 Office Supplies $4,000.00 $1,738.46 43.46% $2,261.54 $620.60 Advertising $8,000.00 $5,801.10 72.51% $2,198.90 $298.00 Telephone $3,625.00 $3,300.49 91.05% $324.51 $945.43 Postage $3,500.00 $400.00 11.43% $3,100.00 $400.00 1 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Dues and Subscriptions $3,500.00 $516.02 14.74% $2,983.98 $17.26 Printing $8,000.00 $771.30 9.64% $7,228.70 $214.70 Consulting Fees $2,000.00 $0.00 0.00% $2,000.00 $0.00 Equip/Mntnce Contracts-So $0.00 $0.00 0.00% $0.00 ($107.01) Travel & Training $15,000.00 $636.76 4.25% $14,363.24 $225.55 Harvard Kennedy School $12,000.00 $0.00 0.00% $12,000.00 $0.00 Total CITY MANAGER $526,609.00 $309,468.64 58.77% $217,140.36 $70,716.75 LEGAL, ACCOUTING, ACTUARY Hiring-required testing $1,000.00 ($63.00) -6.30% $1,063.00 $0.00 Payroll Processing Fees $10,500.00 $5,366.85 51.11% $5,133.15 $1,153.33 Appeals/Abatements $7,000.00 $26,343.36 376.33% ($19,343.36) $20,233.86 Gen Govt. Actuaries/Pensi $95,000.00 $35.00 0.04% $94,965.00 $0.00 Gen Govt. Audit/Accountin $22,500.00 $17,800.00 79.11% $4,700.00 $600.00 Background Checks $3,000.00 $0.00 0.00% $3,000.00 $0.00 Legal Costs $171,500.00 $65,695.56 38.31% $105,804.44 $19,807.08 Total LEGAL, ACCOUTING, ACTUARY $310,500.00 $115,177.77 37.09% $195,322.23 $41,794.27 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,750.00 $194.22 11.10% $1,555.78 $0.00 Natural Gas Car-Parts $100.00 $21.18 21.18% $78.82 $0.00 2nd Floor Copier $8,000.00 $2,136.42 26.71% $5,863.58 ($6,551.53) Muni Bld Cleaning Service $15,000.00 $6,474.97 43.17% $8,525.03 $164.60 City Hall Maintenance $60,000.00 $20,805.68 34.68% $39,194.32 $9,942.50 Contingency Fund-Infrastr $200,000.00 $13,159.02 6.58% $186,840.98 $7,149.74 Energy Efficiency $36,000.00 $9,389.00 26.08% $26,611.00 $0.00 Facilty Signage $18,000.00 $4,409.22 24.50% $13,590.78 $0.00 Facilities Assessment $40,000.00 $6,907.60 17.27% $33,092.40 $6,907.60 Positive Pay Fee $1,440.00 $0.00 0.00% $1,440.00 $0.00 Training Fees-Boards $1,000.00 $0.00 0.00% $1,000.00 $0.00 Electricity-City Hall $43,000.00 $12,887.68 29.97% $30,112.32 $268.53 Utilities-City Hall $21,000.00 $3,623.20 17.25% $17,376.80 $1,184.26 Street Lights $170,000.00 $62,341.51 36.67% $107,658.49 $13,195.07 Stormwater User Rent $287,000.00 $76,313.79 26.59% $210,686.21 $5,407.92 Urban Art Project Park $3,500.00 $0.00 0.00% $3,500.00 $0.00 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 Emergency Mgmt Center $8,000.00 $1,147.00 14.34% $6,853.00 $0.00 Generator Prevent Maint. $1,100.00 $525.00 47.73% $575.00 $525.00 Council/Board Secretary $8,000.00 $5,237.07 65.46% $2,762.93 $1,343.31 Possible Additional Staff $35,000.00 $0.00 0.00% $35,000.00 $0.00 Total ADMINISTRATIVE SERVICES $957,990.00 $225,572.56 23.55% $732,417.44 $39,537.00 INFORMATION TECHNOLOGY IT Staff $80,000.00 $0.00 0.00% $80,000.00 $0.00 Computer Software $25,000.00 $9,047.90 36.19% $15,952.10 $3,164.86 Assess digital integratio $20,000.00 $0.00 0.00% $20,000.00 $0.00 2 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Computer Hardware $41,000.00 $17,741.57 43.27% $23,258.43 $9,819.94 IT Service $15,000.00 $6,042.66 40.28% $8,957.34 $0.00 Total INFORMATION TECHNOLOGY $181,000.00 $32,832.13 18.14% $148,167.87 $12,984.80 CITY CLERK City Clerk Salaries-Perm. $149,605.00 $80,010.36 53.48% $69,594.64 $14,439.62 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 Overtime $1,000.00 $441.43 44.14% $558.57 $130.72 FICA/Medicare $12,500.00 $6,619.45 52.96% $5,880.55 $1,236.55 General Supplies $2,500.00 $1,340.82 53.63% $1,159.18 $131.77 Animal Control $6,400.00 $1,001.64 15.65% $5,398.36 $1,001.64 Election Expenses $3,200.00 $52.96 1.66% $3,147.04 $0.00 School Election Expenses $1,000.00 $0.00 0.00% $1,000.00 $0.00 Telephone $650.00 $151.09 23.24% $498.91 $24.84 Postage $2,300.00 ($2.28) -0.10% $2,302.28 $0.00 Dues and Subscriptions $300.00 $125.00 41.67% $175.00 $0.00 Printing $375.00 $0.00 0.00% $375.00 $0.00 Board of Civil Authority $1,045.00 $0.00 0.00% $1,045.00 $0.00 Election Workers $1,200.00 $0.00 0.00% $1,200.00 $0.00 BCA Appeals/Abatements $1,500.00 $632.31 42.15% $867.69 $626.00 Office Equip Maintenance $3,749.00 $107.01 2.85% $3,641.99 $0.00 Travel & Training $4,700.00 $1,713.53 36.46% $2,986.47 $54.58 Photocopier Lease Prin $1,392.00 $625.57 44.94% $766.43 $121.61 Total CITY CLERK $196,916.00 $92,818.89 47.14% $104,097.11 $17,767.33 GENERAL LEDGER/PAYROLL G.L./Pyrl.Salaries-Perm. $61,802.00 $35,194.63 56.95% $26,607.37 $5,636.80 FICA/Medicare $4,900.00 $2,596.79 53.00% $2,303.21 $415.92 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Office Supplies $800.00 $381.34 47.67% $418.66 $0.00 Telephone $220.00 $51.13 23.24% $168.87 $8.40 Postage $2,305.00 $0.00 0.00% $2,305.00 $0.00 Dues & Memberships $250.00 $190.00 76.00% $60.00 $0.00 Printing $425.00 $0.00 0.00% $425.00 $0.00 Travel & Training $500.00 $1,090.98 218.20% ($590.98) $0.00 Total GENERAL LEDGER/PAYROLL $71,502.00 $39,504.87 55.25% $31,997.13 $6,061.12 ASSESSING/TAX Assessing/Tax Sal.-Perm. $106,625.00 $53,600.00 50.27% $53,025.00 $8,576.00 Overtime $500.00 $167.55 33.51% $332.45 $0.00 FICA/Medicare $8,410.00 $4,488.82 53.37% $3,921.18 $716.16 Office Supplies $1,000.00 $592.30 59.23% $407.70 $0.00 Tax Sales Advertising $1,000.00 $0.00 0.00% $1,000.00 $0.00 Telephone $440.00 $102.29 23.25% $337.71 $16.82 Postage $4,200.00 $2,787.00 66.36% $1,413.00 $0.00 Dues and Memberships $600.00 $50.00 8.33% $550.00 $0.00 3 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Printing $2,000.00 $2,778.76 138.94% ($778.76) $0.00 NEMRC/APEX $1,300.00 $991.88 76.30% $308.12 $0.00 Travel & Training $2,000.00 $468.86 23.44% $1,531.14 $0.00 Total ASSESSING/TAX $128,075.00 $66,027.46 51.55% $62,047.54 $9,308.98 PLANNING/DESIGN REVIEW Planning Salaries-Perm. $227,027.00 $107,271.14 47.25% $119,755.86 $20,630.62 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Overtime $4,500.00 $3,494.48 77.66% $1,005.52 $196.68 Fringe Benefits $750.00 $300.00 40.00% $450.00 $0.00 FICA/Medicare $18,500.00 $7,932.45 42.88% $10,567.55 $1,200.24 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Office Supplies $4,000.00 $735.42 18.39% $3,264.58 $40.14 Public Meeting Advertisin $3,500.00 $1,826.41 52.18% $1,673.59 $499.16 Telephone $650.00 $151.09 23.24% $498.91 $24.84 Postage $1,500.00 $6.11 0.41% $1,493.89 $0.00 Dues and Subscriptions $1,200.00 $620.00 51.67% $580.00 $150.00 Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00 Maps $2,500.00 $0.00 0.00% $2,500.00 $0.00 Consultants $5,000.00 $334.66 6.69% $4,665.34 $0.00 Payment for GIS Services $2,500.00 $0.00 0.00% $2,500.00 $0.00 PC/DRB Stipends $9,000.00 $8,322.96 92.48% $677.04 $8,322.96 Travel & Training $4,500.00 $546.55 12.15% $3,953.45 $415.00 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 Independent Technical Rev $10,000.00 $0.00 0.00% $10,000.00 $0.00 Reimbursable grant expend $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total PLANNING/DESIGN REVIEW $318,427.00 $131,541.27 41.31% $186,885.73 $31,479.64 NATURAL RESOURCES Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 Educational Programs $200.00 $0.00 0.00% $200.00 $0.00 Special Projects Material $1,700.00 $30.29 1.78% $1,669.71 $0.00 Printing $100.00 $0.00 0.00% $100.00 $0.00 Travel & Training $200.00 $140.00 70.00% $60.00 $40.00 Total NATURAL RESOURCES $2,900.00 $170.29 5.87% $2,729.71 $40.00 OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $155,000.00 100.00% $0.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00% $0.00 $8,200.00 Open Space Reserve Fund $285,000.00 $285,000.00 100.00% $0.00 $285,000.00 Reappraisal Fund $95,500.00 $95,500.00 100.00% $0.00 $95,500.00 Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $388,700.00 Total GENERAL GOVERNMENT EXP. $7,155,559.00 $3,051,561.55 42.65% $4,103,997.45 $992,851.23 4 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $1,096,326.00 $608,444.97 55.50% $487,881.03 $92,492.55 Fire Salaries-On Call $7,500.00 $10,602.93 141.37% ($3,102.93) $0.00 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 Holiday Pay $133,364.00 $73,237.49 54.92% $60,126.51 $19,140.84 Fair Labor Standard O/T $87,284.00 $45,611.61 52.26% $41,672.39 $7,504.59 F/D Overtime - Fill-In $50,000.00 $109,337.77 218.68% ($59,337.77) $9,489.48 F/D Overtime - Training $25,000.00 $35,322.18 141.29% ($10,322.18) $971.69 F/D Overtime - Emerg Call $15,000.00 $5,328.67 35.52% $9,671.33 $561.88 Wellness/Fitness $9,500.00 $0.00 0.00% $9,500.00 $0.00 Fire-Off Duty Outside Emp $3,000.00 $970.00 32.33% $2,030.00 $0.00 Swing Fire Fighter $45,000.00 $0.00 0.00% $45,000.00 $0.00 Fringe Benefits $30,000.00 $0.00 0.00% $30,000.00 $0.00 FICA/Medicare $113,500.00 $71,488.43 62.99% $42,011.57 $10,713.21 Office Supplies $2,000.00 $2,174.89 108.74% ($174.89) ($183.45) Vaccinations-HEP $1,000.00 $524.00 52.40% $476.00 $0.00 REHAB Supplies $300.00 $185.56 61.85% $114.44 $0.00 Station Operating Supply $4,500.00 $2,086.47 46.37% $2,413.53 $47.96 Maintenance Tools $420.00 $80.95 19.27% $339.05 $80.95 Uniforms-Career $11,150.00 $9,468.43 84.92% $1,681.57 $114.00 Firefighting Clothing $5,000.00 $2,947.34 58.95% $2,052.66 $431.00 Vehicle Tools $1,000.00 $733.09 73.31% $266.91 $0.00 Gas Chief's vehicle & rei $2,800.00 $748.84 26.74% $2,051.16 $250.33 Diesel Fuel $28,000.00 $16,499.65 58.93% $11,500.35 $2,576.95 Oil $600.00 $103.56 17.26% $496.44 $0.00 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 Fire Prevention Materials $3,000.00 $1,993.50 66.45% $1,006.50 $40.16 Fire Extinguishers $600.00 $0.00 0.00% $600.00 $0.00 Airpacks Maintenance $8,000.00 $1,718.91 21.49% $6,281.09 $67.28 Telephone $13,000.00 $4,221.03 32.47% $8,778.97 $731.25 Postage-Tool Shipping $400.00 $68.98 17.25% $331.02 $0.00 Dues and Subscriptions $1,350.00 $214.00 15.85% $1,136.00 $0.00 Fire Station Maintenance $14,000.00 $10,950.96 78.22% $3,049.04 $1,236.29 Laundry and Bedding $900.00 $156.43 17.38% $743.57 $0.00 Radio Repair $2,500.00 $558.00 22.32% $1,942.00 $0.00 Vehicle Maintenance $8,000.00 $1,564.94 19.56% $6,435.06 $304.98 Vehicle Repair $15,000.00 $11,508.65 76.72% $3,491.35 $359.62 Equipment R & M $4,000.00 $2,956.21 73.91% $1,043.79 $112.00 Computers Contract ACS $2,500.00 $1,529.61 61.18% $970.39 $0.00 Conferences $1,500.00 $81.36 5.42% $1,418.64 $0.00 Training Schools $4,000.00 $2,154.55 53.86% $1,845.45 $470.00 Training Equipment $750.00 $474.19 63.23% $275.81 $402.44 Recruiting & Testing $500.00 $870.00 174.00% ($370.00) $0.00 Fire Station #1 Heat/Elec $0.00 $179.88 100.00% ($179.88) $179.88 Fire Station #2 Heat/Elec $12,500.00 $2,809.39 22.48% $9,690.61 $664.30 Fire Safety Equipment $109,500.00 $298.24 0.27% $109,201.76 $298.24 F/D Furniture/Equipment $2,500.00 $2,399.00 95.96% $101.00 $1,200.00 Firefighting Equipment-ho $10,000.00 $6,484.72 64.85% $3,515.28 $5,958.81 5 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Note on Quint Fire Truck $152,658.00 $152,645.60 99.99% $12.40 $0.00 Copier $4,200.00 $4,127.60 98.28% $72.40 $0.00 F/D Equipment Trsf Out $100,000.00 $0.00 0.00% $100,000.00 $0.00 Total FIRE DEPARTMENT $2,152,702.00 $1,205,862.58 56.02% $946,839.42 $156,217.23 AMBULANCE Permanent Salaries $504,025.00 $150,565.98 29.87% $353,459.02 $30,474.68 EMT Pay $65,003.00 $23,248.17 35.76% $41,754.83 $5,522.12 Holiday Pay $50,936.00 $21,646.06 42.50% $29,289.94 $7,206.33 Fair Labor Standard OT $45,614.00 $12,616.54 27.66% $32,997.46 $2,464.41 Overtime Fill-In $20,000.00 $21,408.78 107.04% ($1,408.78) $1,465.88 Overtime - Training $12,900.00 $5,210.93 40.39% $7,689.07 $0.00 Overtime - Emergency Call $5,000.00 $1,024.20 20.48% $3,975.80 $334.72 Wellness $1,500.00 $120.00 8.00% $1,380.00 $0.00 FICA/MEDI $52,500.00 $17,052.24 32.48% $35,447.76 $3,378.43 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00 Office Supplies $2,000.00 $823.85 41.19% $1,176.15 $34.98 Medical Supplies-Disposab $19,000.00 $13,496.94 71.04% $5,503.06 $141.88 Medical Supplies-Oxygen $4,000.00 $992.60 24.82% $3,007.40 $211.95 Medical Equipment Replace $3,500.00 $6,120.84 174.88% ($2,620.84) $860.14 Uniforms-Career $6,000.00 $3,570.78 59.51% $2,429.22 $813.95 Diesel Fuel $7,500.00 $3,792.66 50.57% $3,707.34 $699.06 Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00 Telephone $3,250.00 $698.97 21.51% $2,551.03 $113.05 Billing Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues & Subscriptions $500.00 $0.00 0.00% $500.00 $0.00 Radio Repair $1,750.00 $286.00 16.34% $1,464.00 $286.00 Vehicle Maintenance $2,500.00 $679.33 27.17% $1,820.67 $467.41 Vehicle Repair $3,000.00 $2,550.37 85.01% $449.63 $2,469.81 Equipment R&M $1,250.00 $1,235.16 98.81% $14.84 $706.13 Billing Software/Upgrades $4,000.00 $3,205.57 80.14% $794.43 $0.00 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Training Programs $5,850.00 $5,096.00 87.11% $754.00 $950.00 Training Equipment $500.00 $0.00 0.00% $500.00 $0.00 To Reserve Fund-Training $10,000.00 $10,000.00 100.00% $0.00 $10,000.00 EMS Patient Care Discript $16,000.00 $0.00 0.00% $16,000.00 $0.00 Total AMBULANCE $855,228.00 $305,441.97 35.71% $549,786.03 $68,600.93 POLICE DEPARTMENT Police Salaries-Permanent $2,456,961.00 $1,205,588.92 49.07% $1,251,372.08 $188,342.52 Police Salaries-Other $15,000.00 $3,006.87 20.05% $11,993.13 $2,062.14 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 Police Salaries-Overtime $220,000.00 $178,321.87 81.06% $41,678.13 $18,246.36 Holiday Pay $223,539.00 $87,836.28 39.29% $135,702.72 $14,065.09 Automatic Corporal $12,419.00 $1,364.80 10.99% $11,054.20 $0.00 Shift Differential $36,480.00 $8,933.21 24.49% $27,546.79 $2,194.22 Drug Task Force Personnel $45,000.00 $0.00 0.00% $45,000.00 $0.00 6 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Off-Duty Police Salary $22,000.00 $1,318.75 5.99% $20,681.25 $380.00 Fitness $24,000.00 $0.00 0.00% $24,000.00 $0.00 Reparative Board Grant Ac $100,000.00 $0.00 0.00% $100,000.00 $0.00 FICA/Medicare $225,500.00 $115,076.49 51.03% $110,423.51 $17,272.48 Office Supplies $10,500.00 $5,351.64 50.97% $5,148.36 $468.41 Range Supplies $11,500.00 $10,348.40 89.99% $1,151.60 $0.00 Radio Equipment-Supplies $800.00 $0.00 0.00% $800.00 $0.00 Investigative Supplies $8,000.00 $768.52 9.61% $7,231.48 $90.86 Youth Services Supplies $6,000.00 $957.64 15.96% $5,042.36 $160.00 Traffic Unit Supplies $2,000.00 $152.66 7.63% $1,847.34 $0.00 K-9 Supplies $3,000.00 $555.40 18.51% $2,444.60 $0.00 Janitorial Supplies $3,000.00 $1,336.58 44.55% $1,663.42 $253.62 Uniform Supplies $34,000.00 $18,106.79 53.26% $15,893.21 $2,401.01 Tires $10,200.00 $0.00 0.00% $10,200.00 $0.00 Gas and Oil $77,500.00 $35,064.13 45.24% $42,435.87 $6,319.12 Telephone $27,500.00 $13,757.67 50.03% $13,742.33 $2,962.84 Postage $2,800.00 $672.39 24.01% $2,127.61 $271.09 Dues and Subscriptions $2,774.00 $431.76 15.56% $2,342.24 $136.00 Towing Services $1,000.00 $185.00 18.50% $815.00 $0.00 Crime Prevention Supplies $4,500.00 $2,734.82 60.77% $1,765.18 $1,391.00 Building Repairs $3,500.00 $0.00 0.00% $3,500.00 $0.00 Building Maintenance $12,000.00 $1,816.16 15.13% $10,183.84 $481.22 Uniform Cleaning $15,000.00 $6,809.10 45.39% $8,190.90 $1,070.75 Office Equip. Contract $5,000.00 $2,900.27 58.01% $2,099.73 $0.00 Generator Prevent Maint $700.00 $635.00 90.71% $65.00 $0.00 Radio Equip. Maintenance $10,000.00 $0.00 0.00% $10,000.00 $0.00 Vehicle Repair $40,800.00 $22,583.04 55.35% $18,216.96 $2,941.78 Computer Connections Syst $18,339.00 $0.00 0.00% $18,339.00 $0.00 Equipment Maintenance $3,000.00 $442.20 14.74% $2,557.80 $0.00 Records Management System $10,000.00 $2,770.00 27.70% $7,230.00 $1,200.00 Consulting Services $6,840.00 $2,268.00 33.16% $4,572.00 $1,134.00 Tower Lease $300.00 $300.00 100.00% $0.00 $0.00 Animal Control Contracts $21,000.00 $1,542.30 7.34% $19,457.70 $900.00 Conferences $6,600.00 $2,106.57 31.92% $4,493.43 ($135.73) In-Service Training $28,380.00 $19,515.30 68.76% $8,864.70 $4,925.64 Recruiting & Testing $2,500.00 $791.81 31.67% $1,708.19 $75.00 Tuition Reimbursement $6,800.00 $0.00 0.00% $6,800.00 $0.00 Electric-Police Dept. $56,000.00 $25,906.31 46.26% $30,093.69 $4,516.17 Heat/Hot Water $13,000.00 $532.82 4.10% $12,467.18 $115.19 Radio Installation Utilit $500.00 $0.00 0.00% $500.00 $0.00 Building Common Area Fees $43,000.00 $27,829.83 64.72% $15,170.17 $5,702.73 Cleaning/Building Service $34,200.00 $16,172.00 47.29% $18,028.00 $3,110.00 Vehicles and Equipment $148,000.00 $157,360.83 106.32% ($9,360.83) $20,769.93 Vehicle Equipment $0.00 ($9,616.35) 100.00% $9,616.35 ($9,616.35) Office Equipment $6,300.00 $0.00 0.00% $6,300.00 $0.00 Radio Equipment $21,000.00 $1,380.00 6.57% $19,620.00 $0.00 Taser Replacement $5,800.00 $5,561.62 95.89% $238.38 $0.00 Total POLICE DEPARTMENT $4,116,532.00 $1,981,477.40 48.13% $2,135,054.60 $294,207.09 7 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Total PUBLIC SAFETY $7,124,462.00 $3,492,781.95 49.03% $3,631,680.05 $519,025.25 OPERATING TRANSFERS OUT To undesignated reserve f $75,000.00 $0.00 0.00% $75,000.00 $0.00 Market St./City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00 To Capital Improvements $335,000.00 $0.00 0.00% $335,000.00 $0.00 Total OPERATING TRANSFERS OUT $1,388,000.00 $0.00 0.00% $1,388,000.00 $0.00 STREETS & HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm. $640,575.00 $344,054.17 53.71% $296,520.83 $56,541.41 Leave Time Turn-In $8,500.00 $0.00 0.00% $8,500.00 $0.00 Highway Salaries-Overtime $30,000.00 $10,110.29 33.70% $19,889.71 $5,067.52 On-Call Pay $18,700.00 $325.00 1.74% $18,375.00 $0.00 FICA/Medicare $55,000.00 $28,133.05 51.15% $26,866.95 $4,758.18 Drug/Alcohol/Phys.Testing $500.00 $0.00 0.00% $500.00 $0.00 Office Supplies $2,500.00 $1,504.87 60.19% $995.13 $23.06 Traffic Light Supplies $25,000.00 $13,209.64 52.84% $11,790.36 $1,321.00 Sign Supplies $6,000.00 $5,003.46 83.39% $996.54 $260.63 City Highways Material $21,000.00 $15,602.80 74.30% $5,397.20 $1,858.51 Road Striping $15,000.00 $6,812.34 45.42% $8,187.66 $4,727.43 Winter Salt $86,000.00 $21,626.07 25.15% $64,373.93 $15,630.91 Winter Sand $1,500.00 $54.30 3.62% $1,445.70 $54.30 Winter Liquid Deicer Addi $14,000.00 $4,582.03 32.73% $9,417.97 $4,582.03 Building Supplies $2,500.00 $1,158.26 46.33% $1,341.74 $296.00 Uniforms $13,000.00 $8,634.30 66.42% $4,365.70 $1,312.92 Vehicle Repair Parts $85,000.00 $67,691.08 79.64% $17,308.92 $7,344.63 School Bus Parts $32,500.00 $5,035.70 15.49% $27,464.30 $5,035.70 Gasoline $21,000.00 $14,815.66 70.55% $6,184.34 $8,001.89 Oil $5,000.00 $6,243.77 124.88% ($1,243.77) $1,861.06 Diesel Fuel $68,500.00 ($1,512.60) -2.21% $70,012.60 ($5,189.76) Diesel/Gasoline Non City $130,000.00 $89,938.65 69.18% $40,061.35 $17,753.79 Advertising $0.00 $1,500.00 100.00% ($1,500.00) $1,500.00 Telephone/Internet $8,800.00 $4,628.00 52.59% $4,172.00 $795.37 Building Maintenance $30,000.00 $6,461.94 21.54% $23,538.06 $960.00 Generator Prevent Maint $630.00 $630.00 100.00% $0.00 $0.00 Tree Care $8,000.00 $1,914.32 23.93% $6,085.68 $15.76 Equipment Rental/Purchase $3,500.00 $311.37 8.90% $3,188.63 $0.00 Office Equipment Maintnce $3,500.00 $0.00 0.00% $3,500.00 $0.00 Travel & Training $5,400.00 $2,326.08 43.08% $3,073.92 $565.50 Utilities - Garage $16,000.00 $6,842.77 42.77% $9,157.23 $1,104.25 Utilities-Garage Heat $15,000.00 $702.36 4.68% $14,297.64 $0.00 Traffic Lights $34,000.00 $15,682.73 46.13% $18,317.27 $2,702.60 Vehicle Replacement $360,000.00 $275,260.91 76.46% $84,739.09 $105,305.00 Highway Paving $575,000.00 ($1,761.26) -0.31% $576,761.26 ($12,500.00) Curbs and Sidewalks $15,000.00 $4,254.10 28.36% $10,745.90 $474.99 8 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Total HIGHWAY DEPARTMENT $2,356,605.00 $961,776.16 40.81% $1,394,828.84 $232,164.68 Total STREETS & HIGHWAYS $2,356,605.00 $961,776.16 40.81% $1,394,828.84 $232,164.68 CULTURE AND RECREATION RECREATION ADMINISTRATION Rec.Admin.Salaries-Perm. $198,891.00 $80,491.90 40.47% $118,399.10 ($5,630.20) Leave Time Turn-In $9,279.00 $1,592.00 17.16% $7,687.00 $1,592.00 Taxable Fringe Benefits $603.00 $640.00 106.14% ($37.00) $320.00 FICA/Medicare $16,000.00 $7,204.51 45.03% $8,795.49 ($81.73) ICMA Match $0.00 $0.00 0.00% $0.00 ($80.00) Office Supplies $2,900.00 $1,430.15 49.32% $1,469.85 $82.87 Telephone $875.00 $518.26 59.23% $356.74 $348.31 Postage $600.00 $23.68 3.95% $576.32 $23.68 Dues and Subscriptions $650.00 $648.33 99.74% $1.67 $0.00 Scholarships $1,000.00 ($500.00) -50.00% $1,500.00 ($500.00) Printing $3,600.00 $2,270.50 63.07% $1,329.50 $0.00 Software/Printer Contract $3,900.00 $3,612.00 92.62% $288.00 $3,504.99 Travel & Training $3,400.00 $1,966.38 57.83% $1,433.62 $250.00 Total RECREATION ADMINISTRATION $241,698.00 $99,897.71 41.33% $141,800.29 ($170.08) PROGRAMS Salaries-Fall/Winter $0.00 $0.00 0.00% $0.00 ($2,359.80) Salaries-Programs $9,900.00 $3,254.65 32.88% $6,645.35 $800.00 FICA/Medicare $757.00 $721.86 95.36% $35.14 $116.84 General Supplies $3,000.00 $0.00 0.00% $3,000.00 $0.00 Advertising $2,200.00 $1,519.00 69.05% $681.00 $0.00 School Wage Reimbursement $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total PROGRAMS $16,857.00 $5,495.51 32.60% $11,361.49 ($1,442.96) RED ROCKS PARK Red Rocks Park Salaries $10,400.00 $0.00 0.00% $10,400.00 $0.00 FICA/Medicare $800.00 $0.00 0.00% $800.00 $0.00 General Supplies $3,500.00 $129.80 3.71% $3,370.20 $0.00 Printing $400.00 $0.00 0.00% $400.00 $0.00 Utilities $700.00 $154.40 22.06% $545.60 $21.79 Total RED ROCKS PARK $15,800.00 $284.20 1.80% $15,515.80 $21.79 FACILITIES Park Salaries $3,900.00 $4,357.00 111.72% ($457.00) $2,089.00 FICA/Medicare $298.00 $717.62 240.81% ($419.62) $307.17 Supplies $5,500.00 $1,316.52 23.94% $4,183.48 $706.60 Fuel-Gas $2,700.00 $512.57 18.98% $2,187.43 $167.73 Recreation Path Committee $500.00 $0.00 0.00% $500.00 $0.00 Electric-Jaycee Park $1,400.00 $750.24 53.59% $649.76 $164.00 Electric-Dorset Park $3,200.00 $921.43 28.79% $2,278.57 $139.98 9 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Electric-Overlook Park $500.00 $138.33 27.67% $361.67 $24.54 Electric-Tennis Courts $650.00 $363.29 55.89% $286.71 $0.00 Facilities Improvements $32,500.00 $25,000.00 76.92% $7,500.00 $0.00 Capital Items $96,000.00 $43,000.00 44.79% $53,000.00 $0.00 Total FACILITIES $147,148.00 $77,077.00 52.38% $70,071.00 $3,599.02 LEISURE ARTS Playground Director $2,000.00 $2,000.00 100.00% $0.00 $0.00 Arts & Crafts Instructors $1,000.00 $0.00 0.00% $1,000.00 $0.00 Adult Programs Supplies/I $3,000.00 $0.00 0.00% $3,000.00 $0.00 FICA/Medicare $459.00 $130.00 28.32% $329.00 $0.00 Kids Playground Supplies $500.00 $0.00 0.00% $500.00 $0.00 Kids Arts & Crarts Materi $400.00 $184.62 46.16% $215.38 $0.00 Senior Club Contract $3,800.00 $1,329.99 35.00% $2,470.01 $800.00 Reimbursement-Bus Drivers $1,000.00 $0.00 0.00% $1,000.00 $0.00 Artists-Contracts $400.00 $0.00 0.00% $400.00 $0.00 Chorus Directors $3,600.00 $1,800.00 50.00% $1,800.00 $1,800.00 Total LEISURE ARTS $16,159.00 $5,444.61 33.69% $10,714.39 $2,600.00 SPECIAL ACTIVITIES Adult Programs $32,000.00 $12,411.85 38.79% $19,588.15 $2,839.00 Jazzercise of Shelburne $4,200.00 $1,118.00 26.62% $3,082.00 $678.00 Special Events $5,500.00 $482.94 8.78% $5,017.06 $113.91 Swim Lessons-Sport/Fit Ed $7,700.00 $720.00 9.35% $6,980.00 $0.00 Youth Programs $21,000.00 $31,196.06 148.55% ($10,196.06) $20,647.00 Great Escape Tickets $15,000.00 $12,452.00 83.01% $2,548.00 $0.00 Afternoon Skiing-Middle S $6,000.00 $4,090.00 68.17% $1,910.00 $4,090.00 Afternoon Skiing-Orchard $6,200.00 $0.00 0.00% $6,200.00 $0.00 Spec.Activities Salaries $7,000.00 $5,223.50 74.62% $1,776.50 $0.00 FICA/Medicare $536.00 $402.36 75.07% $133.64 $0.00 Supplies $7,500.00 $2,794.39 37.26% $4,705.61 $104.54 Track Meet (VRPA) $0.00 $2,205.04 100.00% ($2,205.04) $0.00 Telephone $1,500.00 $859.31 57.29% $640.69 ($25.73) Total SPECIAL ACTIVITIES $16,536.00 $11,484.60 69.45% $5,051.40 $78.81 COMMUNITY LIBRARY Library Salaries $271,909.00 $130,745.76 48.08% $141,163.24 $20,532.07 FICA/Medicare $21,500.00 $11,286.05 52.49% $10,213.95 $1,771.15 Library Supplies $5,500.00 $3,382.82 61.51% $2,117.18 $599.25 Books - Adult $13,686.00 $8,159.88 59.62% $5,526.12 $525.54 Books - Children $7,550.00 $2,733.43 36.20% $4,816.57 $0.00 DVDs/CDs-Adult $4,500.00 $2,266.43 50.37% $2,233.57 $136.16 DVDs/CDs-Children $1,800.00 $361.66 20.09% $1,438.34 $100.40 Program Supplies-Arts/Cra $1,450.00 $237.20 16.36% $1,212.80 $237.20 Blanchette Expenditures $10,000.00 $3,803.47 38.03% $6,196.53 $331.45 Blanchette/Subscriptions- $6,000.00 $0.00 0.00% $6,000.00 $0.00 10 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Bookmobile Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Postage $1,779.00 $116.59 6.55% $1,662.41 $72.57 Dues and Subscriptions $400.00 $0.00 0.00% $400.00 $0.00 Online & Print Subscripti $3,000.00 $2,699.00 89.97% $301.00 $2,647.00 School Use $56,287.00 $0.00 0.00% $56,287.00 $0.00 Community Programs $5,265.00 $2,520.00 47.86% $2,745.00 $1,200.00 Bookmobile $1,500.00 $41.31 2.75% $1,458.69 $41.31 Computer Operations $3,092.00 $325.00 10.51% $2,767.00 $75.00 Travel & Training $2,500.00 $30.00 1.20% $2,470.00 $30.00 Furniture $4,400.00 $1,117.96 25.41% $3,282.04 $0.00 Computer Improvements $7,560.00 $0.00 0.00% $7,560.00 $0.00 C/L Photocopier Lease Pri $1,967.00 $999.62 50.82% $967.38 $327.74 Total COMMUNITY LIBRARY $432,645.00 $170,826.18 39.48% $261,818.82 $28,626.84 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm. $150,381.00 $70,024.46 46.56% $80,356.54 $12,614.63 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 Park Maint.Sal.-Overtime $8,000.00 $484.25 6.05% $7,515.75 $257.05 Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00 Taxable Fringe Benefits $0.00 $0.00 0.00% $0.00 ($105.00) FICA/Medicare $12,750.00 $5,692.76 44.65% $7,057.24 $1,035.77 Park Supplies $12,000.00 $3,830.55 31.92% $8,169.45 $42.65 Cemetery Supplies $300.00 $0.00 0.00% $300.00 $0.00 Recreation Path Supplies $1,500.00 $0.00 0.00% $1,500.00 $0.00 Recreation Path Imprvmnts $7,500.00 $324.21 4.32% $7,175.79 $292.53 Homestead at Wheeler Park $5,000.00 $0.00 0.00% $5,000.00 $0.00 Total CAPITAL/PARK MAINTENANCE $199,431.00 $80,356.23 40.29% $119,074.77 $14,137.63 Total CULTURE AND RECREATION $1,183,874.00 $513,336.89 43.36% $670,537.11 $75,818.96 OTHER OPERATING ENTITIES County Court $123,700.00 $124,220.34 100.42% ($520.34) $0.00 Winooski Valley Park $54,000.00 $54,000.00 100.00% $0.00 $0.00 C.C.T.A. $429,347.00 $286,232.00 66.67% $143,115.00 $0.00 Regional Planning $18,325.00 $18,322.00 99.98% $3.00 $0.00 Metropolitan Planning $17,153.00 $17,153.00 100.00% $0.00 $0.00 Total OTHER OPERATING ENTITIES $642,525.00 $499,927.34 77.81% $142,597.66 $0.00 Total OTHER ENTITIES $642,525.00 $499,927.34 77.81% $142,597.66 $0.00 CURRENT PRINCIPAL, BONDS Public Works Facility $98,568.00 $98,568.00 100.00% $0.00 $0.00 Kennedy Dr Reconstrction $22,440.00 $22,508.00 100.30% ($68.00) $0.00 Lime Kiln Bridge $22,440.00 $22,508.00 100.30% ($68.00) $0.00 PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00 F/D Building Improvements $30,090.00 $30,005.00 99.72% $85.00 $0.00 11 Expenditure Report-December, 2013 General Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Emergency Center $130,000.00 $130,000.00 100.00% $0.00 $0.00 Police Headquarters $360,000.00 $360,000.00 100.00% $0.00 $0.00 Parkland/Brand Farm $40,000.00 $40,000.00 100.00% $0.00 $0.00 Total CURRENT PRINCIPAL, BONDS $966,512.00 $703,589.00 72.80% $262,923.00 $0.00 CURRENT INTEREST, BONDS Public Works Facility $40,670.00 $21,626.80 53.18% $19,043.20 $0.00 Kennedy Dr Recnstrction $11,955.00 $6,150.20 51.44% $5,804.80 $0.00 Lime Kiln Bridge $11,955.00 $6,150.20 51.44% $5,804.80 $0.00 PENSION LIABILITY-INTERES $397,975.00 $0.00 0.00% $397,975.00 $0.00 Sewer Fund Note $13,000.00 $12,004.68 92.34% $995.32 $0.00 F/D Building Improvements $16,030.00 $8,198.72 51.15% $7,831.28 $0.00 Emergency Center $2,405.00 $1,811.30 75.31% $593.70 $0.00 Police Headquarters $256,644.00 $130,158.00 50.72% $126,486.00 $0.00 Parkland/Brand Farm $1,134.00 $1,133.20 99.93% $0.80 $0.00 Total CURRENT INTEREST, BONDS $751,768.00 $187,233.10 24.91% $564,534.90 $0.00 Total GENERAL FUND $21,569,305.00 $9,410,205.99 43.63% $12,159,099.01 $1,819,860.12 Total All Funds $21,569,305.00 $9,410,205.99 43.63% $12,159,099.01 $1,819,860.12 12 Expenditure Report-December, 2013 Sewer Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December W/POLLUTION CONTROL EXPS. Salaries-Permanent $369,000.00 $186,077.52 50.43% $182,922.48 $29,294.89 Payment to Highway-wages $257,434.00 $260,110.82 101.04% ($2,676.82) $692.28 Leave Time Turn-In $5,000.00 $0.00 0.00% $5,000.00 $0.00 Salaries-Overtime $45,000.00 $17,405.54 38.68% $27,594.46 $3,332.53 Payment to Sick Bank Fund $4,000.00 $0.00 0.00% $4,000.00 $0.00 Payroll Svc & Testing to $700.00 $0.00 0.00% $700.00 $0.00 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 Sick Bank Payouts $13,500.00 $0.00 0.00% $13,500.00 $0.00 Fringe Benefits $600.00 $300.00 50.00% $300.00 $0.00 FICA/Medicare $33,750.00 $15,417.79 45.68% $18,332.21 $2,492.83 Payment to Highway-FICA/M $21,070.00 $21,070.00 100.00% $0.00 $0.00 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Vision Plan $800.00 $0.00 0.00% $800.00 $0.00 Disability Income $1,600.00 $574.98 35.94% $1,025.02 $95.83 Long Term Disability Insu $2,000.00 $999.66 49.98% $1,000.34 $166.61 Group Health Insurance $82,500.00 $38,183.64 46.28% $44,316.36 $6,919.38 Benefit Reimbursed to Hig $70,431.00 $70,431.00 100.00% $0.00 $0.00 Group Life Insurance $1,300.00 $573.30 44.10% $726.70 $95.55 Group Dental Insurance $7,000.00 $3,506.14 50.09% $3,493.86 $542.83 Pension $65,000.00 $7,105.91 10.93% $57,894.09 $0.00 ICMA Match $7,850.00 $1,940.50 24.72% $5,909.50 $310.48 Pension Payment to Highwa $81,640.00 $81,640.00 100.00% $0.00 $0.00 Pension Note Payment $38,675.00 $0.00 0.00% $38,675.00 $0.00 Office Supplies $2,000.00 $636.16 31.81% $1,363.84 $67.70 Plant Supplies-lights $60,000.00 $42,287.31 70.48% $17,712.69 $5,659.05 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 Polymer $76,000.00 $31,201.42 41.05% $44,798.58 $7,799.96 Sewer Line Maint/Supplies $15,000.00 $17,323.06 115.49% ($2,323.06) $497.51 Pumping Station Supplies $25,000.00 $9,411.75 37.65% $15,588.25 $1,220.00 Laboratory Supplies $10,000.00 $7,263.00 72.63% $2,737.00 $340.83 Paint and Hardware $100.00 $0.00 0.00% $100.00 $0.00 Caustic Soda and Lime $36,000.00 $28,870.80 80.20% $7,129.20 $12,007.24 Alum $18,000.00 $19,294.36 107.19% ($1,294.36) $8,546.12 Water-Airport-B/B-Pump $2,000.00 $1,643.42 82.17% $356.58 $188.63 Generator Preventive Main $3,000.00 $3,035.00 101.17% ($35.00) $0.00 Clothing Supplies $2,500.00 $1,288.12 51.52% $1,211.88 $545.67 Truck Parts $8,000.00 $2,369.43 29.62% $5,630.57 $19.59 Gas - Diesel Fuel - Oil $20,000.00 $7,196.04 35.98% $12,803.96 $1,260.40 Fuel - Airport Parkway $40,000.00 $12,392.72 30.98% $27,607.28 $3,018.52 Fuel - Bartlett Bay $6,000.00 $289.71 4.83% $5,710.29 $137.63 Advertising $0.00 $600.00 100.00% ($600.00) $600.00 Telephone and Alarms $5,700.00 $2,808.80 49.28% $2,891.20 $441.00 Postage $100.00 $34.16 34.16% $65.84 $4.16 Memberships/Dues $300.00 $0.00 0.00% $300.00 $0.00 Discharge Permits $7,500.00 $2,368.76 31.58% $5,131.24 $0.00 Workers Comp Insurance $16,000.00 $10,953.68 68.46% $5,046.32 $4,064.05 Property Insurance $46,700.00 $33,638.80 72.03% $13,061.20 $11,861.95 1 Expenditure Report-December, 2013 Sewer Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Unemployment Insurance $2,000.00 $1,273.05 63.65% $726.95 $325.05 Safety $10,000.00 $7,976.14 79.76% $2,023.86 $0.00 Billing Payment to CWD $33,880.00 $17,200.00 50.77% $16,680.00 $0.00 Soil/Sludge Management $150,000.00 $55,373.89 36.92% $94,626.11 $11,879.89 Discharge Water Testing $3,000.00 $424.00 14.13% $2,576.00 $50.00 Landfill Fees $5,000.00 $1,596.75 31.94% $3,403.25 $0.00 To GF-Audit/Actuary $5,315.00 $0.00 0.00% $5,315.00 $0.00 Auditing $6,214.00 $6,214.00 100.00% $0.00 $0.00 Engineering/Consulting $7,500.00 $269.04 3.59% $7,230.96 $0.00 Landfill Engineering $10,000.00 $430.00 4.30% $9,570.00 $0.00 Payment to Stormwater-GIS $4,000.00 $0.00 0.00% $4,000.00 $0.00 Office Equipment Contract $1,000.00 $83.34 8.33% $916.66 $0.00 Wireless Communication $1,000.00 $249.95 25.00% $750.05 $49.99 Administrative Services $142,771.00 $143,800.00 100.72% ($1,029.00) $0.00 IT Service $0.00 $443.75 100.00% ($443.75) $443.75 Burlington Sewer Lines $208,532.00 $51,287.46 24.59% $157,244.54 $0.00 Travel & Training $3,000.00 $952.00 31.73% $2,048.00 $732.00 Utilities-Pumping Station $65,000.00 $20,460.36 31.48% $44,539.64 $3,249.15 Utilities--L/Fill Station $4,500.00 $5,363.19 119.18% ($863.19) $0.00 Electric-Airport Parkway $200,000.00 $94,308.40 47.15% $105,691.60 $16,251.55 Electric-Bartlett Bay $120,000.00 $45,839.69 38.20% $74,160.31 $8,314.20 Replacement-Vehicles $41,000.00 $26,872.00 65.54% $14,128.00 $0.00 Building Improvements $5,000.00 $3,986.50 79.73% $1,013.50 $0.00 Pumps Replacements $50,000.00 $0.00 0.00% $50,000.00 $0.00 Pump Repairs $50,000.00 $7,523.37 15.05% $42,476.63 $642.78 Landfill Leachate $0.00 $165.00 100.00% ($165.00) $165.00 Bartlett Bay Upgrades $0.00 $64,125.61 100.00% ($64,125.61) $0.00 Loan for Airport Parkway $1,272,060.00 $0.00 0.00% $1,272,060.00 $0.00 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00 Scope BTV/SB Sewer $15,000.00 $6,365.04 42.43% $8,634.96 $898.53 Total W/POLLUTION CONTROL EXPS. $4,180,822.00 $1,502,825.83 35.95% $2,677,996.17 $145,225.11 Total ENTERPRISE FUND/W.P.C. $4,180,822.00 $1,502,825.83 35.95% $2,677,996.17 $145,225.11 Total All Funds $4,180,822.00 $1,502,825.83 35.95% $2,677,996.17 $145,225.11 2 Expenditure Report-December, 2013 Stormwater Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December S/WATER UTILITIES EXPS Salaries-Permanent $211,750.00 $115,851.07 54.71% $95,898.93 $20,409.76 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Salaries-Overtime $11,000.00 $4,220.89 38.37% $6,779.11 $2,258.36 Payment to Sick Bank Fund $5,555.00 $0.00 0.00% $5,555.00 $0.00 Payroll Svc & Testing to $480.00 $0.00 0.00% $480.00 $0.00 GIS Employee-PT $25,000.00 $0.00 0.00% $25,000.00 $0.00 Fringe Benefits $200.00 $63.97 31.99% $136.03 $0.00 FICA/Medicare $17,200.00 $10,207.82 59.35% $6,992.18 $1,981.47 Nontaxable Fringe Benefit $600.00 $0.00 0.00% $600.00 $0.00 Vision Plan $500.00 $0.00 0.00% $500.00 $0.00 Disability Income Insuran $1,000.00 $468.96 46.90% $531.04 $78.16 Group Health Insurance $43,500.00 $18,290.86 42.05% $25,209.14 $3,013.86 Reimburse to Highway Bene $9,125.00 $9,125.00 100.00% $0.00 $0.00 Health Insurance FICA $500.00 $0.00 0.00% $500.00 $0.00 Group Life Insurance $800.00 $485.10 60.64% $314.90 $80.85 Group Dental Insurance $4,200.00 $1,763.76 41.99% $2,436.24 $278.68 Pension $22,000.00 $0.00 0.00% $22,000.00 $0.00 ICMA Match $8,600.00 $3,192.34 37.12% $5,407.66 $355.16 Pension Note Payment $26,510.00 $0.00 0.00% $26,510.00 $0.00 Office Supplies $3,000.00 $804.98 26.83% $2,195.02 ($1.32) Small Equipment/Tools $4,000.00 $3,993.96 99.85% $6.04 $484.30 Uniforms/Supplies $3,885.00 $1,140.50 29.36% $2,744.50 $58.89 Gasoline $4,500.00 $1,892.99 42.07% $2,607.01 $444.74 Oil $350.00 $14.28 4.08% $335.72 $0.00 Diesel Fuel $8,500.00 $5,183.85 60.99% $3,316.15 $107.55 Permit Requirement-Educat $7,800.00 $8,342.00 106.95% ($542.00) $1,542.00 Telephone $2,850.00 $1,399.96 49.12% $1,450.04 $94.33 Postage $300.00 $6.64 2.21% $293.36 $6.64 Membership/Dues $500.00 $374.00 74.80% $126.00 $0.00 Discharge Permits Renewal $4,770.00 $569.14 11.93% $4,200.86 $148.00 Workers Comp Insurance $5,386.00 $6,506.07 120.80% ($1,120.07) $1,368.06 Property Insurance $17,990.00 $9,957.03 55.35% $8,032.97 $4,569.52 Unemployment Insurance $2,000.00 $1,273.06 63.65% $726.94 $325.06 GIS-Fees/Software $8,000.00 $0.00 0.00% $8,000.00 $0.00 Sediment & Depris Disposa $750.00 $0.00 0.00% $750.00 $0.00 Water Quality Monitoring $30,000.00 $4,744.74 15.82% $25,255.26 $812.50 Building/Grounds Maint $1,500.00 $0.00 0.00% $1,500.00 $0.00 Vehicle Maintenance $8,500.00 $4,179.44 49.17% $4,320.56 $459.52 Storm System Maint Materi $65,000.00 $14,490.75 22.29% $50,509.25 $2,916.67 Printing $100.00 $102.00 102.00% ($2.00) $0.00 Legal Services $15,000.00 $2,816.19 18.77% $12,183.81 $1,755.00 To GF-Audit and Actuary $3,555.00 $3,555.00 100.00% $0.00 $0.00 Engineering-Watershed $28,000.00 $230.75 0.82% $27,769.25 $0.00 Engineering-Nghbrhd Asst $22,000.00 $33,468.26 152.13% ($11,468.26) $7,748.20 Billing Payment CWD $33,800.00 $17,200.00 50.89% $16,600.00 $0.00 IT/Computer Support $13,300.00 $1,800.00 13.53% $11,500.00 $0.00 Office Equipment Maintena $1,000.00 $83.34 8.33% $916.66 $0.00 1 Expenditure Report-December, 2013 Stormwater Fund Year-to-Date % Budget FY 2014 Account Budget Expenditures Expended $ (+/-) Paid December Equipment Rental $2,000.00 $2,346.01 117.30% ($346.01) $462.00 Administrative Services $128,549.00 $128,549.00 100.00% $0.00 $0.00 Conference/Training Expen $3,000.00 $657.04 21.90% $2,342.96 $375.99 S/W Bldg Utilities $3,500.00 $821.31 23.47% $2,678.69 $119.97 Stormwater Pumps Electric $480.00 $134.20 27.96% $345.80 $21.64 Vehicles/Equipment $200,000.00 $0.00 0.00% $200,000.00 $0.00 Stormwater Capital Projec $531,000.00 $236,436.65 44.53% $294,563.35 $27,174.84 Office Furniture/Equipmen $1,000.00 $0.00 0.00% $1,000.00 $0.00 Project Notes Princ/Inter $103,420.00 $0.00 0.00% $103,420.00 $0.00 Flow Restoration Plan Ana $256,000.00 $8,180.48 3.20% $247,819.52 $0.00 Reimbursement to Highway $16,341.00 $16,341.00 100.00% $0.00 $0.00 Total STORM WATER UTILITIES $1,933,146.00 $681,264.39 35.24% $1,251,881.61 $79,450.40 Total All Funds $1,933,146.00 $681,264.39 35.24% $1,251,881.61 $79,450.40 2 Revenue Report-December, 2013 General Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-December TAX REVENUE Tax, Current Budget $11,875,719.00 ($8,593,840.42) 72.36% $3,281,878.58 $40,883.86 VT Payment in Lieu of Tax $33,500.00 ($35,636.00) 106.38% ($2,136.00) $0.00 Taxes, Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 $0.00 Total TAX REVENUE $11,980,219.00 ($8,629,476.42) 72.03% $3,350,742.58 $40,883.86 LOCAL OPTION TAXES Local Option Tax-Sales $2,650,000.00 ($964,838.30) 36.41% $1,685,161.70 $0.00 Local Option Tax-Rooms/Me $187,342.00 ($367,768.91) 196.31% ($180,426.91) $0.00 Rooms/Meals - Fire Vehicl $352,658.00 $0.00 0.00% $352,658.00 $0.00 Rooms/Meals - P/D Hdqtrs $360,000.00 $0.00 0.00% $360,000.00 $0.00 Total LOCAL OPTION TAXES $3,550,000.00 ($1,332,607.21) 37.54% $2,217,392.79 $0.00 Total TAX REVENUE $15,530,219.00 ($9,962,083.63) 64.15% $5,568,135.37 $40,883.86 INTEREST/PENALTY ON TAX Penalty, Current & Prior $108,000.00 ($76,612.93) 70.94% $31,387.07 ($149.77) Interest, Current & Prior $35,000.00 ($19,894.08) 56.84% $15,105.92 ($2,741.04) Abatements/Write-offs $0.00 $1,696.32 100.00% $1,696.32 $517.88 Attorney Fees $2,500.00 ($2,260.03) 90.40% $239.97 $0.00 Fee to Collect State Educ $76,000.00 $0.00 0.00% $76,000.00 $0.00 Current Use $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total INTEREST/PENALTY ON TAX $236,500.00 ($97,070.72) 41.04% $139,429.28 ($2,372.93) CITY MANAGER Administrative Services-W $44,665.00 ($44,665.00) 100.00% $0.00 $0.00 Administrative Services-S $128,549.00 ($128,549.00) 100.00% $0.00 $0.00 Administrative Services-W $143,800.00 ($143,800.00) 100.00% $0.00 $0.00 From Sewer-Audit & Actuar $6,214.00 ($6,214.00) 100.00% $0.00 $0.00 From SW-Audit & Actuary $3,555.00 ($3,555.00) 100.00% $0.00 $0.00 COBRA Repayment $10,000.00 $0.00 0.00% $10,000.00 $0.00 Pension Liab Note-WPC $38,675.00 $0.00 0.00% $38,675.00 $0.00 Pension Liab Note-SW $26,510.00 $0.00 0.00% $26,510.00 $0.00 From Water-Audit $2,100.00 $0.00 0.00% $2,100.00 $0.00 DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 ($31,424.00) 100.00% $0.00 $0.00 From WPC-Payroll, Testing $700.00 $0.00 0.00% $700.00 $0.00 From SW-Payroll, Testing $480.00 $0.00 0.00% $480.00 $0.00 Adminstrative Services-CJ $5,000.00 $0.00 0.00% $5,000.00 $0.00 Insurance/Leadership $0.00 ($4,910.16) 100.00% ($4,910.16) ($126.73) Miscellaneous $4,000.00 ($3,901.95) 97.55% $98.05 $0.00 Applied Surplus-Gen.Fund $400,000.00 $0.00 0.00% $400,000.00 $0.00 Transfer In-Due To/Due From $686,243.00 $0.00 0.00% $686,243.00 $0.00 Total CITY MANAGER $1,536,915.00 ($367,019.11) 23.88% $1,169,895.89 ($126.73) CITY CLERK Returned Check Fees $50.00 $0.00 0.00% $50.00 $0.00 Recording Fees $150,000.00 ($69,667.00) 46.44% $80,333.00 ($9,269.00) 1 Revenue Report-December, 2013 General Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-December Photocopy Fees $22,000.00 ($14,173.25) 64.42% $7,826.75 ($1,370.75) Photocopies-Vital Records $5,500.00 ($2,853.00) 51.87% $2,647.00 ($414.00) Pet Licenses $35,000.00 ($1,151.00) 3.29% $33,849.00 $0.00 Pet Control Fees $4,000.00 ($1,801.00) 45.03% $2,199.00 ($775.00) Beverage/Cabaret License $6,000.00 $0.00 0.00% $6,000.00 $0.00 Entertainment Permits $100.00 ($345.00) 345.00% ($245.00) ($50.00) Fish & Game Licenses $0.00 ($37.50) 100.00% ($37.50) ($1.50) Marriage Licenses $1,500.00 ($1,010.00) 67.33% $490.00 ($110.00) Green Mountain Passports $200.00 ($180.00) 90.00% $20.00 ($2.00) Motor Vehicle Renewals $1,500.00 ($354.00) 23.60% $1,146.00 ($39.00) School Reimburse-Election $1,000.00 $0.00 0.00% $1,000.00 $0.00 Interest on Investments $80,000.00 ($16,404.07) 20.51% $63,595.93 ($2,724.69) Credit Card Cash Back $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total CITY CLERK $307,850.00 ($107,975.82) 35.07% $199,874.18 ($14,755.94) PLANNING Building & Sign Permits $190,000.00 ($159,458.20) 83.93% $30,541.80 ($49,428.66) Bianchi Ruling $6,000.00 ($4,797.00) 79.95% $1,203.00 ($483.00) Zoning and Planning $60,000.00 ($46,238.41) 77.06% $13,761.59 ($18,885.30) Sewer Inspection Fees $0.00 ($1,450.00) 100.00% ($1,450.00) ($150.00) Peddlers' Permits $1,000.00 ($630.00) 63.00% $370.00 $0.00 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 Market Street Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 MPG 11 Grant Revenue $15,000.00 $0.00 0.00% $15,000.00 $0.00 Independent Techincal Rev $10,500.00 $0.00 0.00% $10,500.00 $0.00 Grant Revenue-EECBG $0.00 ($500.00) 100.00% ($500.00) ($500.00) Zoning Violations $2,500.00 $0.00 0.00% $2,500.00 $0.00 Total PLANNING $303,000.00 ($213,073.61) 70.32% $89,926.39 ($69,446.96) Market Street/City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00 Dorset Park Solar Array $5,000.00 $0.00 0.00% $5,000.00 $0.00 TOTAL MARKET ST. & DORSET PARK $983,000.00 $0.00 0.00% $983,000.00 $0.00 FIRE DEPARTMENT Engine Trade In $2,000.00 $0.00 0.00% $2,000.00 $0.00 Outside Employment $4,000.00 ($138.50) 3.46% $3,861.50 ($138.50) Misc.Revenue-Fire Dept. $4,000.00 $0.00 0.00% $4,000.00 $0.00 Fire Inspection Revenue $200,000.00 ($173,959.24) 86.98% $26,040.76 ($92,055.85) Fire Impact Fees-Fund Tru $50,000.00 $0.00 0.00% $50,000.00 $0.00 Total FIRE DEPARTMENT $260,000.00 ($174,097.74) 66.96% $85,902.26 ($92,194.35) AMBULANCE Tax Revenues $155,000.00 ($155,000.00) 100.00% $0.00 $0.00 Ambulance Service Billing $525,000.00 ($271,184.18) 51.65% $253,815.82 ($43,071.68) Williston Billing $18,000.00 ($9,304.75) 51.69% $8,695.25 ($1,184.65) Grand Isle Billing $6,000.00 ($3,464.65) 57.74% $2,535.35 ($632.53) Total AMBULANCE $704,000.00 ($438,953.58) 62.35% $265,046.42 ($44,888.86) 2 Revenue Report-December, 2013 General Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-December POLICE DEPARTMENT Vermont District Court $110,000.00 ($22,918.00) 20.83% $87,082.00 ($4,141.00) Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Sale of Cruisers/Bequest $4,000.00 ($3,355.00) 83.88% $645.00 $0.00 Police Reports $7,500.00 ($3,976.00) 53.01% $3,524.00 ($1,057.00) I.C.A.C. $0.00 ($1,035.44) 100.00% ($1,035.44) ($148.40) SHARP $0.00 ($418.96) 100.00% ($418.96) ($418.96) Drug Task Force Grant $78,000.00 ($16,631.07) 21.32% $61,368.93 $0.00 Asset Forfeiture for Trai $8,380.00 $0.00 0.00% $8,380.00 $0.00 Parking Tickets $300.00 ($130.00) 43.33% $170.00 ($15.00) Alarm Registrations $11,000.00 ($3,000.00) 27.27% $8,000.00 ($450.00) Alarm Fines $4,500.00 ($1,505.00) 33.44% $2,995.00 ($100.00) Off Duty Police $30,000.00 ($5,055.81) 16.85% $24,944.19 ($171.48) Bullet Proof Vest Grant $3,600.00 ($413.75) 11.49% $3,186.25 $0.00 Reparative Board Grant $100,000.00 $0.00 0.00% $100,000.00 $0.00 Police Impact Fees $75,000.00 $0.00 0.00% $75,000.00 $0.00 Miscellaneous - Police $0.00 ($4,609.46) 100.00% ($4,609.46) ($275.00) Total POLICE DEPARTMENT $447,280.00 ($63,048.49) 14.10% $384,231.51 ($6,776.84) HIGHWAY DEPARTMENT Road Opening Permits $132,400.00 ($41,500.50) 31.34% $90,899.50 ($11,220.00) Overweight truck permits $1,200.00 ($120.00) 10.00% $1,080.00 ($10.00) Highway State Aid $212,000.00 ($77,788.62) 36.69% $134,211.38 $0.00 Fuel Pump Surcharge $1,000.00 ($2,700.62) 270.06% ($1,700.62) ($532.38) HazMat Facility Lease $18,000.00 ($14,314.74) 79.53% $3,685.26 ($4,771.58) School Bus Parts Reimbure $32,500.00 ($18,207.12) 56.02% $14,292.88 ($802.45) School gas/diesel reimbur $130,000.00 ($57,086.48) 43.91% $72,913.52 $0.00 School vehicle repair pay $17,700.00 ($14,939.63) 84.40% $2,760.37 ($14,939.63) Salary Reimbursement-WPC $257,434.00 ($257,434.00) 100.00% $0.00 $0.00 FICA Reimbursement-WPC $21,070.00 ($21,070.00) 100.00% $0.00 $0.00 Pension Reimbursement-WPC $81,640.00 ($81,640.00) 100.00% $0.00 $0.00 Benefits Reimbursement-WP $70,431.00 ($70,431.00) 100.00% $0.00 $0.00 Salary Reimbursement-SW $16,341.00 ($16,341.00) 100.00% $0.00 $0.00 Benefits Reimbursement-SW $9,125.00 ($9,125.00) 100.00% $0.00 $0.00 Reimburse from Fund 265 $8,000.00 ($8,000.00) 100.00% $0.00 $0.00 Vehicle Trade In $12,500.00 ($1,000.00) 8.00% $11,500.00 $0.00 Sewer Inspection Fee $500.00 $0.00 0.00% $500.00 $0.00 Hgwy Misc Fuel $4,000.00 ($41,840.64) 1046.02% ($37,840.64) ($21,677.74) Total HIGHWAY DEPARTMENT $1,025,841.00 ($733,539.35) 71.51% $292,301.65 ($53,953.78) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 Total RED ROCKS PARK $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 FACILITIES J/C Park Rentals $450.00 ($1,615.00) 358.89% ($1,165.00) ($460.00) 3 Revenue Report-December, 2013 General Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-December Total FACILITIES $450.00 ($1,615.00) 358.89% ($1,165.00) ($460.00) SPECIAL ACTIVITIES Great Escape Ticket Sales $15,000.00 ($12,456.00) 83.04% $2,544.00 $0.00 Aternoon Skiing/Middle Sc $6,600.00 ($10,465.00) 158.56% ($3,865.00) ($1,380.00) Afternoon Skiing/Orchard $6,700.00 ($1,255.00) 18.73% $5,445.00 ($1,255.00) Tennis Class Receipts $4,600.00 ($4,126.00) 89.70% $474.00 $0.00 Youth Programs $75,000.00 ($63,157.77) 84.21% $11,842.23 ($8,100.00) Adult Evening Classes $44,000.00 ($22,161.00) 50.37% $21,839.00 ($2,124.00) Vermont Track Meet-VRPA $0.00 ($2,400.00) 100.00% ($2,400.00) $0.00 Recreation Impact Fees $6,000.00 $0.00 0.00% $6,000.00 $0.00 Hinesburg Road Grant $47,000.00 $0.00 0.00% $47,000.00 $0.00 Total SPECIAL ACTIVITIES $204,900.00 ($116,020.77) 56.62% $88,879.23 ($12,859.00) Total RECREATION $210,550.00 ($121,475.77) 57.69% $89,074.23 ($13,319.00) COMMUNITY LIBRARY Grants and Donations $0.00 ($5,000.00) 100.00% ($5,000.00) $0.00 Late Book Charges/Fines $3,200.00 ($911.00) 28.47% $2,289.00 $0.00 Non-Resident Fees $750.00 ($250.00) 33.33% $500.00 $0.00 Blanchette Gift $17,200.00 $0.00 0.00% $17,200.00 $0.00 C/L Photocopies $1,500.00 ($80.00) 5.33% $1,420.00 $0.00 Bookmobile Donations $1,500.00 $0.00 0.00% $1,500.00 $0.00 LIBRARY MISCELLANEOUS $0.00 ($700.00) 100.00% ($700.00) $0.00 Total COMMUNITY LIBRARY $24,150.00 ($6,941.00) 28.74% $17,209.00 $0.00 Total GENERAL FUND $21,569,305.00 ($12,285,278.82) 56.96% $9,284,026.18 ($256,951.53) Total All Funds $21,569,305.00 ($12,285,278.82) 56.96% $9,284,026.18 ($256,951.53) 4 Revenue Report-December, 2013 Sewer Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-December WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C. User Fees $3,207,304.00 ($1,751,162.68) 54.60% $1,456,141.32 ($327,175.74) W.P.C. Truck Charges $50,000.00 ($22,955.50) 45.91% $27,044.50 ($1,800.00) Connection Fees $133,907.00 ($201,310.45) 150.34% ($67,403.45) ($67,380.80) Enviromental Impact $50,000.00 ($9,835.99) 19.67% $40,164.01 ($1,221.92) Total CHARGES FOR SERVICES $3,441,211.00 ($1,985,264.62) 57.69% $1,455,946.38 ($397,578.46) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00% $742,310.00 $0.00 W.P.C. Reserves $13,000.00 $0.00 0.00% $13,000.00 $0.00 Total BOND AND LOAN PROCEEDS $755,310.00 $0.00 0.00% $755,310.00 $0.00 Total OPERATING TRANSFERS IN $4,196,521.00 ($1,985,264.62) 47.31% $2,211,256.38 ($397,578.46) Total ENTERPRISE FUND/W.P.C. $4,196,521.00 ($1,985,264.62) 47.31% $2,211,256.38 ($397,578.46) Total All Funds $4,196,521.00 ($1,985,264.62) 47.31% $2,211,256.38 ($397,578.46) Revenue Report-December, 2013 Stormwater Fund Estimated Received % Budget FY 2014 MTD Account Revenue To Date Received $ (+/-)Received-December S/WATER UTILITIES REVENUE S/W User Fees - Water Bil $1,835,306.00 ($809,668.59) 44.12% $1,025,637.41 ($157,744.85) Payment from GF re: GIS $9,500.00 $0.00 0.00% $9,500.00 $0.00 State of VT Fee for Servi $50,000.00 $0.00 0.00% $50,000.00 $0.00 SW Grants $25,000.00 ($68,000.00) 272.00% ($43,000.00) $0.00 Land Owner Payments $44,815.00 $0.00 0.00% $44,815.00 $0.00 Stormwater Miscellaneous $1,000.00 $0.00 0.00% $1,000.00 $0.00 Reserve Transfer In $100,000.00 $0.00 0.00% $100,000.00 $0.00 Total S/WATER UTILITIES REVENUE $2,065,621.00 ($877,668.59) 42.49% $1,187,952.41 ($157,744.85) Total STORM WATER UTILITIES $2,065,621.00 ($877,668.59) 42.49% $1,187,952.41 ($157,744.85) Total All Funds $2,065,621.00 ($877,668.59) 42.49% $1,187,952.41 ($157,744.85) 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: South Burlington City Council FROM: Paul Conner, Director of Planning & Zoning Justin Rabidoux, Director of Public Works SUBJECT: City Center Wastewater Allocation Reserve Ordinance DATE: February 3, 2014 City Council meeting Council asked staff to provide a review of the city’s current “reserve” of wastewater capacity for the City Center area in relation to anticipated future demand for the capacity. Below please find a brief summary of the existing “reserve”, anticipated future demand in the City Center and beyond, and possible options for the Council. Wastewater Allocation in general The City owns and operates two wastewater treatment facilities. The Airport Parkway facility essentially serves all areas east of Spear Street, while the Bartlett Bay facility serves the Shelburne Road corridor and limited areas along Spear Street in the Southeast Quadrant. Both facilities have additional capacity at this time. New development and changes to existing buildings are reviewed in accordance with State regulations regarding average usage. Existing “Reserve” Capacity The City regulates the provision of additional wastewater usage (“wastewater allocation”) through the “Ordinance Regulating the Use of Public and Private Sanitary Sewage and Stormwater Systems”, last revised in 2005. The Ordinance includes a “City Center Uncommitted Reserve Capacity” which set aside 50,000 gallons per day (as of the date of adoption) for the exclusive future use within the City Center Sewer Service Area (see attached map). Available capacity and, future projections for Airport Parkway facility The figures below highlight current capacity and potential 20-year demand within the Airport Parkway Service Area based on the TIF applicable and very rough estimates outside of that area. In brief: Total available capacity 591,000 GPD Est. demand in the City Center FBC area 470,000 GPD Est. demand outside City Center FBC area 820,000 GPD Shortfall for Total Demand 229,000 GPD 2 Options for Future Wastewater Capacity Reserve: Council may consider several options regarding future allocation of wastewater capacity. These include: • Keep existing reserve of 50,000 GPD and have the rest be first-come first serve • Amend the Ordinance to increase the reserve or otherwise prioritize in City-Center area o Could reserve within existing Sewer Reserve District, full TIF area, or full CC FBC area o Could reserve some or all of potential demand for the selected area • Explore alternatives to expand total capacity Staff will be present at the meeting to respond to questions and any discussion on the above options. Should the Council wish to explore options / issues outside of the City Center area, staff can review this as well. -------------------------- Detailed Summary Tables 1- SB Available Capacity GPD 4- Outside "CC" Potential 20-yr demand GPD S Burlington Capacity 2,300,000 Preliminarily approved 60,000 - Present Usage 1,709,000 Potential Demand 200k - 400k SB Available Capacity 591,000 Potential Demand outside CC +/- 350,000 2- Unallocated City Center Reserve GPD 5- Total Potential AP Demand GPD Total Reserve 50,000 20-year "City Center"470,000 -Presently Used 10,000 + 20-year "Outside City Center"350,000 Unallocated City Center Res.40,000 Total Potential AP Demand 820,000 3- "City Center" Potential 20-yr demand GPD 6- Surplus/ Shortfall GPD TIF District area 330,000 SB Available Capacity 591,000 FBC area outside TIF 140,000 - Total Potential AP Demand 820,000 20-year "City Center" Demand 470,000 Total Surplus / Shortfall (229,000) MEMORANDUM TO: City Council FROM: Kevin Dorn DATE: January 30, 2014 RE: Discussion on extension of Interim Zoning bylaw – Item #10 on agenda Please see the following guidance from Amanda Lafferty regarding procedural issues associated with extending Interim Zoning beyond the February 22, 2103 expiration date – Item #10 on your agenda for the February 3, 2014 Council meeting. (Response from Amanda is to Jim Barlow). Jim, Pursuant to 24 V.S.A. section 4415(f), the City Council may “extend or reenact” the City’s Interim Bylaw for no more than one additional year beyond the initial two‐year period. The City Council adopted the Interim Bylaw on February 21, 2012. If no action is taken to extend or reenact the Interim Bylaw, it expires on February 22, 2014. The Interim Bylaw may be extended or reenacted through February 21, 2015. In order to extend or reenact the Interim Bylaw: No later than February 21, 2014, the City Council must hold a public hearing and at least a majority of the City Council must vote in favor of a motion to extend or reenact the Interim Bylaw for one additional year. See 24 V.S.A. section 4415(a), (f). The public hearing notice must be published and posted not less than 15 days prior to the date of the public hearing. See 24 V.S.A. section 4444(a), (b). To provide the required public notice for a public hearing on February 21, 2014, the required information must be published and posted no later than February 6, 2014. See id. I’ll call to discuss. Thank you. Amanda As a practical matter, if the Council decides to warn a public hearing on extending the bylaw we must post it in The Other Paper that comes out on Thursday the 6th to meet the deadline. So, an ad would have to be placed immediately on Tuesday morning as the deadline for such ads is around 2:00 PM.