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HomeMy WebLinkAboutMinutes - City Council - 04/28/2014CITY COUNCIL 28 APRIL 2014 The South Burlington City Council held a regular meeting on Monday, 28 April 2014, at 7:00 p.m., in the Conference Room, City Hall, 575 Dorset St. Members Present: P. Mackenzie, Chair; H. Riehle, P. Nowak, C. Shaw, M. Emery Also Present: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of Planning & Zoning; Chief D. Brent, Fire Department; I. Blanchard, Program Manager; J. louisos, T. Harrington, Planning Commission; P. Taylor, Board of Civil Authority; M. Simoneau, R. Greco, B. Nowak, J. Dinklage, R. Eustace 1. Agenda Review: No changes were made to the agenda. 2. Comments & Questions from the Public not related to agenda items: Ms. Greco noted that the Burlington Free Press reported that the City of South Burlington had held illegal meetings by warning an "emergency" meeting. She also asked when the special meeting on a Thursday was warned. Mr. Dorn said the Free Press was incorrect and that the City followed the letter of the law in warning the emergency meeting related to tax issues with the Airport. The meeting on Thursday, 17 April, was also properly warned as a special meeting the previous Friday for liquor Control Board action so that South Burlington businesses could have their liquor license approvals in a timely manner from both the City and State. 3. Announcements and City Manager's Report: Mr. Dorn: Regarding Council training, the State legislature is considering legislation that will alter the open meeting law. He suggested training regarding issues relating to the open meeting law be held after that action. Other training can be held sooner. The Committee on Committees is going well, and the hope is to present something to the City Council at the first or second meeting in May. This may result in extending terms that expire in June and then making appointments with the new structure. Council members reported on meetings and events they had attended. 4. Consent Agenda: A. Sign Disbursement B. Approve Minutes for 2 April 2014, 5 April 2014, 7 April 2014, and 17 April 2014 C. Award Dumont Park design and engineering contract D. Approve the following entertainment/special events permits: 1. Vt. Association for the Blind 2. South Burlington Little League 3. Lund 4. Infinity Brewing 5. Venue Mr. Shaw asked that the Dumont Park contract, Infinity Brewing and Venue be removed from the Consent Agenda. Ms. Nowak moved to approve the Consent Agenda with the deletion of the items requested by Mr. Shaw. Ms. Emery seconded. Motion passed unanimously. 5. Financial Review -March: Mr. Hubbard noted that 75% through the fiscal year, expenditures are at 65% of the budget. Revenue projections are up at 86%. Pension payments will be made this spring and will be a lower amount than had been anticipated. Police and Fire Department overtime is up. Both of these will be mitigated when new staff comes on board. Highway salaries and expenses are also up due to the bad winter (salt is $40,000 over the budget as are repairs to equipment from heavy use). Planning & Zoning revenues are exceeding projections. Legal costs are more in line. The only outside legal fees concern the Airport and some planning issues. A new phone system has been installed in City Hall. Building repairs are continuing including outside painting, landscaping (in partnership with the Rotary), and elevator repair. Ms. Nowak asked about possibly refinancing the pension fund loan. Mr. Hubbard noted there is a penalty for pre-payment in the first 5 years. There will be a meeting on this very complicated issues. 6. Appoint Ray Belair as Code Officer and Telecommunications Officer, Doug Brent, Fire Chief, as Emergency Management Director and designate Justin Rabidoux, Director of Public Works, to enforce the Ordinance Relating to the Use of Public and Private Sanitary Sewerage and Stormwater Systems as an issuing Municipal Official: Ms. Emery moved to make all the appointments as prsented. Ms. Riehle seconded. Motion passed unamimously. 7. Report from the Planning Commission: Ms. Emery moved to make all the appointments as presented. Ms. Riehle seconded. Motion passed unanimously. Ms. Louisos noted that all Commission members have served on other committees and have updated the Commission on those committee activities. She then reviewed the major activities of the Commission during the year including: LDR changes, review of public requests for LDR changes, joint meeting with the City Council and other committees, work with Public Works on changes to stormwater regulations in the LDRs, review of Public Service Board applications, work on City Center form based codes (including public outreach), review of recommendations from Affordable Housing Committee including inclusionary zoning, and review of recommendations from Sustainable Agriculture sub-committee. 8. Interview Candidates for open seat, remainder of term (July 2014) of Development Review Board: The Council interviewed David Crawford, Shima Fakine, John Wilking and Nicholas Jaramille for the open seat on the Development Review Board. Applicants reviewed their interest in the position and responded to the standards questions asked of committee applicants. 9. City Center Update: Ms. Blanchard noted there have been 4 major changes since her last report. These are in the areas of: financial, operational, legislative, and affordable housing designation. With regard to financing, a cost of $74,000,000 is now estimated of which the TIF would pick up 28.5% of the costs. The increase is driven by the zero- base budget which resulted in less money going into the reserve fund. There will be a larger request for next year. Costs could be offset in part by impact fees so there is not so much of a burden on taxpayers. Operationally, a borrowing plan needs to be approved. In order to do that, there must be a determination of what will be built. There must be a financial plan by 2015 in order to build in 2017. There will be a meeting this summer to reach out to investors, property owners, etc. The goal will be to get a 10- year timeline in a letter of interest from investors. There are three bills working their way through the State Legislature: (1) The City now has a IInew town center" designation which will allow for form based codes. (2) There is a bill related to priority housing projects forI/workforce housing" which makes the definition of lIaffordable housing" more palatable to developers by loosening some requirements and potentially eliminating the Act 250 process. (3) A bill related to prime agriculture designation and the reserving of on-site and off-site mitigation. (4) A bill related to housing and the applying for exemptions for affordable housing. Market Street is progressing. The next step will be for the City Council to sign off to go for permits. Mr. Dorn said the Council will get more detailed projections at a special meeting in late Mayor early June. 10. Consideration of Road Impact Fee Ordinance Amendment for Child Care; first reading of draft and consideration of public hearing warning for 19 May 2014 or another date as directed: Mr. Conner provided background information on the amendment. He noted that the process for calculating how childcare facilities are assessed impact fees didn't match up as well as fees for other land uses. With data provided by child care providers, information was sent to a traffic consultant who felt there was reasonable backup for the proposed amendment. The amendment provides that child care facilities receive a 30% "passby// reduction. This allows the administrative officer to determine impact fees. This would be retroactive to January, 2011. Mr. Conner said he would provide exact figure to the Council at the public hearing. Ms. Mackenzie noted she had a conversation a year ago with representatives from child care facilities and will recuse herself from voting on this issue. Ms. Riehle moved to warn a public hearing on the Road Impact Fee Ordinance Amendment for Child Care for Monday, 19 May 2014, at 7 p.m. Ms. Emery seconded. Motion passed 4-0 with Ms. Mackenzie abstaining. 11. Discussion and possible decision regarding the penalty on taxpayers who fail to file the State-required Homestead Declaration in a timely fashion: Mr. Dorn said that a review of state regulations indicate that a community can impose a penalty if it chooses. South Burlington residents were charged 8% because of a quirk in which residential rates were higher than commercial. Had the situation been reversed, late filers would have been charged 3%. Mr. Dorn said the city does not have an option with regard to the amount to charge; it was 8% or nothing. It is up to the Council to decide whether to charge the penalty. The City Assessor feels the Council should make that decision by mid-June. Mr. Taylor noted a recent bill which has passed the House would change the law to read "up to 3%// or "up to 8%.// The question is whether that would apply to this year. Ms. Nowak noted that 50% of Vermont communities charge the penalty. The problem this year was that people were confused with the process because of poor communication from the State. This made it very difficult for the Board of Civil Authority. She hoped communities would be allowed some flexibility. Mr. Eustace said he had been hit with the penalty and asked who had agreed to charging it. Ms. Mackenzie said research indicated it was an administrative decision. Mr. Eustace said taxpayers were never notified there was a possibility of such a penalty, and he felt the city owed the money back to the taxpayers. Ms. Mackenzie said the money does not go to the city; it goes to the School District. Ms. Nowak said she wanted to see something that was fair to everyone going forward. Members agreed to delay action to see what the Legislature is going to enact. 12. Liquor Control Board: Ms. Nowak moved the Council convene as Liquor Control Board. Ms. Riehle seconded. Motion passed unanimously. Members were presented with liquor license renewals from Green Mountain Suites (for outside consumption-revised) and Pizza Putt (1st class license). Ms. Emery moved to approve the liquor licenses as presented. Ms. Riehle seconded. Motion passed unanimously. Ms. Riehle then moved to reconvene as City Council. Ms. Emery seconded. Motion passed unanimously. 13. Other Business: a. Items held from Consent Agenda: Mr. Shaw said that there was no opportunity for the Planning Commission or Recreation and Leisure Arts Committee to participate in the process. Mr. Dorn said the public will have a chance to participate in the design of Dumont Park, but there are times when the project team will have to make decisions. He felt that choosing a contractor is different from choosing a design. He added that there will be 100 or more of these types of decisions in the next 5 years, and they will have to move forward in a timely manner. He also added that you can't take a legal document into a public forum. Ms. Emery moved to authorize staff to negotiate with Landworks for design and engineering contract for Dumont Park. Mr. Shaw seconded. Motion passed unanimously. With regard to the Infinity Brewing event, Mr. Shaw asked about security on site. Mr. Dorn said Chief Whipple didn't feel additional security was needed. He suggested asking the Chief to have someone run by and check the event. With regard to the Venue application, Mr. Shaw noted their list of events seemed incomplete as he has seen advertisements for additional events. Ms. Nowak moved to approve the entertainment/special events permit for Infinity Brewing as presented. Ms. Riehle seconded. Motion passed unanimously. Mr. Dorn suggested approving the Venue application and then asking them to amend it and come back with a completed description. Ms. Nowak moved to grant a one-week approve for Venue subject to review of an amended application with a more complete listing of shows and events for the coming year. Ms. Emery seconded. Motion passed unanimously. 14. Executive Session: Ms. Nowak moved that the Council meet in executive session to deliberate on an appointment to the Development Review Board. Ms. Riehle seconded. Motion passed unanimously. 15. Appoint candidate to fill open seat, remainder of term (July, 2014), Development Review Board: Ms.• Nowak moved to appoint John Wilking to fill the remainder of the term of the open seat on the Development Review Board. Mr. Shaw seconded the motion. The motion passed by a vote of 3-2. As there was no further business to come before the Council, the meeting was adjourned at 10:40 p.m. Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works. South Burlington Water Dept. Accounts Payable Check Register Date: 04/29/14 Date Check No. Paid To Memo Amount Paid 4/29/2014 2528 E.J. Prescott, Inc. 61.20 Date Voucher Number Reference Voucher Total Amount Paid 4/10/2014 VI-13329 4782691 11.31 11.31 4/9/2014 VI-13330 4782365 49.89 49.89 4/29/2014 2529 Office Essentials 298.40 Date Voucher Number Reference Voucher Total Amount Paid 4/14/2014 VI-13327 29915 -38.31 -38.31 4/13/2014 VI-13328 29906 336.71 336.71 4/29/2014 2530 SoVerNet, Inc. 40.45 Date Voucher Number Reference Voucher Total Amount Paid 4/15/2014 VI-13332 3367982 40.45 40.45 4/29/2014 2531 Joyce E. Stutler 188.76 Date Voucher Number Reference Voucher Total Amount Paid 4/18/2014 VI-13331 355172 188.76 188.76 4/29/2014 2532 Ti-Sales Inc. 561.00 Date Voucher Number Reference Voucher Total Amount Paid 4/17/2014 VI-13326 INV0035881 561.00 561.00 Total Amount Paid: 1,149.81 SOUTH BURLINGTON CITY COUNCIL _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ Printed: April 24, 2014 Page 1 of 1 CITY COUNCIL 2 APRIL 2014 The South Burlington City Council held a special meeting on Wednesday, 2 April 2014, at 6:00 p.m., at Orchard School, Baldwin Avenue, and in the Laurel Hill neighborhood. MEMBERS PRESENT: P. Nowak, Acting Chair; H. Riehle, C. Shaw, M. Emery ALSO PRESENT: K.Dorn, City Manager; J. Rabidoux, Public Works Director; M. Henderer, Mr. Looby, S. Bradeen, B. Wilkie, K. Epstein, K. Doherty, C. Richman, L. Pelletier, N. & A. Carpenter, K. Morganstein, D. Jacobowitz, L. Price, J. Selfridge, P. & A. Miller, G. Caglione, M. Gleason, other community members 1. Meet one block east of intersection of Laurel Hill Drive and Shelburne Road: Members toured the Laurel Hill area with community members to review conditions of paving. The meeting then resumed at Orchard School. 2. Agenda Review: No changes were made to the agenda. 3. Comments & Questions from the Public not related to the Agenda: No non-Agenda issues were raised. 4. Input from the Public and Discussion of Area Road Conditions and Planned Paving Projects: Ms. Nowak asked for audience input. The following responses were made: Mr. Looby: Recommended a 3-way stop at Tanglewood and Laurel Hill. Ms. Henderer: Much of the traffic for all of Laurel Hill comes up their block because of the timing of lights on Shelburne Rd. Suggested better sequencing or CITY COUNCIL, 2 APRIL 2014, PAGE 2 a blinking light turn signal so you don’t have to sit and wait for the light when there is no traffic. Mr. Bradeen: Has called the state about that light. They will double-check it. Mr. Wilkie: There are lights at all entrances to Laurel Hill except at Imperial. People take all the streets where there are no lights. Resident: Moved to Laurel Hill Drive in 1964, and they were talking about speeders then. Only a little something has been done. Ms. Nowak asked for a show of hands of those favoring a 3-way stop. Numerous hands were raised. Mr. Epstein: Suggested speed bumps instead of a 3-way stop. Ms. Doherty: The “straightaway” is used as a thruway between Black Lantern and Andrews Ave. Mr. Richman: Going south on Shelburne Road, he likes to exit Laurel Hill at a light, but at certain hours you can’t go anywhere from Imperial Dr. Resident: Favors speed bumps. Also noted problems with sight lines which makes it bad for walkers and drivers trying to pull out of driveways. L. Pelletier: Likes the 3-way stop idea. Mr. Carpenter: Thinks there are options for slowing people down (e.g., rumble strips). Doesn’t like speed bumps as a first option. A light is needed at Imperial Drive. Mr. Morganstern: Concerned with safety. Asked that the road be refurbished with any traffic calming that is effective. Mr. Jacobowitz: Likes traffic calming ideas. Suggested a possible bike lane. Mr. Price: Would like options other than speed bumps. CITY COUNCIL, 2 APRIL 2014, PAGE 3 Ms. Nowak suggested having Public Works come up with a plan and bring it to the Council to “balance it out.” She stressed that the city doesn’t want to repair a road and then have people drive faster on it. A show of hands showed a 50-50 split between a 3-way stop and speed bumps. Mr. Looby - Cars go so fast they end up on his lawn. Resident: Favor whatever works. Was concerned with the spacing of speed bumps with a long “runway” followed by 3 speed bumps. Was also concerned with the pooling of water at the upper part of the street. Ms. Selfridge – A big pond in front of her house causes the road to deteriorate. Mr. Miller – Favored a 3-way stop and reducing the speed limit. Mr. Rabidoux explained that State Statute doesn’t allow speed limits below 25 mph. Mrs. Miller – Concerned with people coming down the hill. They have had a tree taken out on their lawn. Would like to see sidewalks. Ms. Gleason – Favored the 3-way stop sign. Mr. Rabidoux explained the problems that happened with the July storms. The plan is to rebuild the road at the top, restoring the sub-base to a proper level and adding 2 courses of pavement on top. The road would be properly crowned and graded. Mr. Rabidoux noted that when the road is done, there will still be times when the snow melt from yards gets on to the road. He also noted that now the road drains toward the middle. They look to pave the road as early in July as possible. Work should take 2-3 weeks, weather dependent. With regard to speeding, Mr. Rabidoux suggested that some landscaping and/or a sidewalk could have an impact on speeds. CITY COUNCIL, 2 APRIL 2014, PAGE 4 Mr. Shaw said there should be a decision soon as to a stop sign or speed bumps. Mr. Rabidoux stressed the importance of getting neighborhood consensus. Ms. Riehle asked the latest time to rebuild/resurface the road. Mr. Rabidoux said that with state and federal money a special permit would be needed after the end of October. Ms. Riehle asked if starting in September would provide enough time to reach a consensus. Mr. Rabidoux cited the need to have the right kind of information. Ms. Emery asked what the budget would allow. Mr. Rabidoux said they have a paving budget. There is no other money for consideration. Ms. Emery asked about a possible median. Mr. Rabidoux said it depends on the length. They could do one of nominal size, but that would take away some parking. He cited the need to induce “behavioral changes” as soon as people enter the neighborhood and noted the success of the small islands at the entrance to Mayfair Park. The Council asked Mr. Rabidoux to come back with details on a 3-way stop and speed bumps in appropriate places (possible a 4th speed bump with a visual deterrent at the end). Mr. Dorn suggested that he and Mr. Rabidoux work on this. 5. Review of Planned Stormwater Treatment Projects in Greater Orchard School Neighborhood and Discussion: Mr. Rabidoux noted that Bartlett Brook between IDX and Spear Street is one of 5 impaired watersheds. The city has to put together a restoration plan and has just signed a contract with a consultant to do upgrades. This may involve a unique opportunity with the UVM Hort Farm. Mr. Rabidoux noted that the delay in doing the stormwater project has nothing to do with money. The key is the involvement of the Army Corps of Engineers in the project out of their New York office. A lot of their people were re-assigned because of Hurricane Sandy, and the city’s plans sat on a shelf for a long time. There are now approved plans for 90% of the project, and they are trying to CITY COUNCIL, 2 APRIL 2014, PAGE 5 resolve the last right-of-way issues. Mr. Rabidoux felt it may be possible to be under contract by summer. Plans for the project are on the city’s website. Mr. Rabidoux said that during the project, streets will be under very heavy construction. A resident expressed concern with how the project is being handled. She noted they will be losing a lot of trees. Mr. DiPietro had said he would come and mark out what will be disturbed. She then got mail that said the city wants her to sign a right-of-way with an additional 10 feet before Mr. DiPietro comes. An addendum said the city can take this by eminent domain. This makes her uncomfortable. She wants to be sure her patio isn’t disturbed. Mr. Rabidoux acknowledged the documents are not “warm and friendly, but the city doesn’t have much leeway on the language. A resident asked if there are plans to deal with stormwater in the Orchard area. Mr. Rabidoux said it is not one of the ongoing projects citywide at the present time. It could become a project with appropriate scoping, etc. He encouraged residents to let him know about issues. Mr. Therien showed pictures of his yard with flooding conditions on 4 July caused by water rushing out of Szymanski Park. He sent a letter to the Council but got no reply. Mr. Dorn said the hope is to address some of that problem with the current project. Mr. Rabidoux said there was just so much the city could do in that situation. He noted that from Memorial Day through August, most of what they did was to insure that pipes were flowing for the next day’s rain. He reminded people that there were 2 FEMA disasters in 6 weeks. 6. Other Neighborhood Issues: No issues were raised. CITY COUNCIL, 2 APRIL 2014, PAGE 6 Ms. Nowak said the city will keep residents informed as things move forward. As there was no further business to come before the Council, Mr. Shaw moved to adjourn. Ms. Riehle seconded. Motion passed unanimously. The meeting was adjourned at 8:25 p.m. _______________________________, Clerk CITY COUNCIL MEETING APRIL 5, 2014 The South Burlington City Council held a Special Meeting on Saturday, April 5, 2014 at 8:00 AM in the Main Conference Room, City Hall, 575 Dorset Street, South Burlington, Vermont. MEMBERS PRESENT: P. MacKenzie, C. Shaw, M. Emery, P. Nowak ALSO PRESENT: K. Dorn, City Manager, T. Hubbard, Deputy City Manager 1) Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made. 2) The Council heard reports from representatives of the following committees: Bike and Pedestrian Committee --- Matt Boulanger Board of Civil Authority --- Patrick Benner City Charter Committee --- Dan Fleming Design Review Committee --- Jean-Sebastien Chaulot Development Review Board --- Tim Barrett Energy Committee --- Peter Tousley Form Based Code Committee --- Mike Simoneau Library Board of Trustees --- Elaine Dates Pension Advisory Committee --- Pat Nowak, Tom Hubbard Recreation and Leisure Arts Committee --- Laura DeMaroney Red Rocks Committee --- Lisa Yankowski 3) Report on status of negotiations between CCTA and drivers: The Council received a report from Steve Magowan, South Burlington representative to the CCTA Board regarding the negotiations between CCTA management and the bus drivers’ union. Ms. Nowak left the meeting at 11:40 A.M. 4) Liquor Control Board: Ms. Emery moved to convene as the Liquor Control Board to consider applications for Liquor Licenses. Mr. Shaw seconded the motion. The motion passed unanimously. Mr. Shaw moved to remove the application for the “Venue” Liquor License from the slate of Liquor Licenses to be considered. Ms. Emery seconded the motion. The motion passed unanimously. Mr. Shaw moved to approve the slate as amended. Ms. Emery seconded the motion. The following list of Liquor Licenses was approved unanimously. Convene as the Liquor Control Board to approve the following Liquor Licenses: : Champlain Farms, Skinny Pancake, Klinger’s Bread, Koto, Doubletree Hotel, Shelburne Rd Variety, Uno’s, Vt National CC(2),Leisure World, Franny O’s, Outback, Green Mtn. Suites, Bourne’s, Cheese Traders, Kinney Drugs #55,Chicken Charlie’s, Hannafords (Dorset St),Guild, Sheraton(2) Lakeview Bar & Grill, Aviation Deli,Jolley#107, U Save, Vermont Sportsgrill, Waterfront Catering, Shaw’s, Hannafords(Hannaford dr), Gracey’s, Pulcinellas Jiffy Mart, Applebee’s, Gracey’s Liquor Store,Short Stop #105,Kmart #7039,Simon’s Store, Zen Garden, Van Phan Billiards, Moose Lodge#1618,Mill Market deli, Osaka Hana, Champlain School Apts, Magic Hat, Champlain Farms(2),Eagles Club, Short Stop#104,Sugarsnap Ms. Emery moved to adjourn the Liquor Control Board and resume regular session. Mr. Shaw seconded the motion. The motion passed unanimously 5) Comments and questions from the public not related to the agenda: There were no comments from the public. 6) Other Business: As there was no further business to come before the Council, Ms. Emery moved to adjourn. Mr. Shaw seconded the motion. The motion passed unanimously. CITY COUNCIL 17 APRIL 2014 The South Burlington City Council held a special meeting on Thursday, 17 April 2014, at 2:00 PM, in the Medium Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: P. Mackenzie, Chair; P. Nowak, Vice-Chair; C. Shaw ALSO PRESENT: K. Dorn, City Manager; T. Whipple, Chief of Police, D. Brent, Fire Chief, Mike Couture, Venue. 1. Agenda Review. Mr. Shaw moved to pull consideration of the liquor license application for the Venue under the Liquor Control Board from the slate of license applications to be considered separately. Ms. Nowak seconded the motion. The motion passed 3-0. 2. Comments and questions from the public not related to the agenda. There were no comments or questions from the public. 3. Consider, approve and sign disbursements. Ms. Nowak moved to approve the disbursements. Mr. Shaw seconded the motion. The motion passed 3-0. 4. Convene as the Liquor Control Board Mr. Shaw moved to convene as the South Burlington Liquor Control Board. Ms. Nowak seconded the motion. The motion passed 3-0. Mr. Shaw moved to pull Marco’s Pizza from the slate of license applications to be considered separately. Ms. Nowak seconded the motion. The motion passed 3-0. The Board took up consideration of the application of Venue for a liquor license. Mr. Couture was invited to make a presentation to the Council on the application. There was a dialog between the Council and Mr. Couture regarding concerns raised over activities at Venue since the initial license was granted including alleged violations of State law and local ordinance. Chief Whipple and Chief Brent also provided context to the Council. Mr. Couture represented that he and the other owners would make changes so that they would be in compliance with all applicable laws and ordinances. CITY COUNCIL, 17 APRIL 2014, PAGE 2 Mr. Couture further stated that the City Manager had briefed him in advance of the meeting that the staff recommendation would be to approve the license conditioned on a quarterly review of performance and with the recognition that further conditions could be placed on the license at that time or at any time during the intervening period. Mr. Couture stated that he thought this was fair. Councilors Shaw, Nowak and Mackenzie each noted that they wanted South Burlington businesses to be successful but they had little tolerance for businesses that are out of compliance with the law. Ms. Nowak moved to approve issuance of a first class liquor license for M & K Enterprises LLC doing business as Venue, subject to the condition that the license holder shall be required to appear before the City of South Burlington Liquor Control Commissioners every ninety days for review of the licensee’s operation and determination whether additional license conditions should be imposed. Mr. Shaw seconded the motion. The motion passed 3-0. Mr. Shaw expressed concern over an incident he witnessed at Marco’s Pizza where an altercation broke out that was not handled well by the manager on duty. The Council discussed the need for licensees to have better training for their staff. Chief Whipple said that he would have an officer stop by the establishment to encourage such training. Mr. Shaw moved to approve the liquor license for Marco’s Pizza. Ms. Nowak seconded the motion. The motion passed 3-0. Mr. Nowak moved to approve the liquor license for the Rotisserie and the Wooden Spoon. Mr. Shaw seconded the motion. The motion passed 3-0. Ms. Nowak moved to adjourn the Liquor Control Board. Mr. Shaw seconded the motion. The motion passed 3-0. Ms. Nowak then moved to adjourn. Mr. Shaw seconded. The motion passed 3-0. The meeting was adjourned at 3:00 PM. __________________________, Clerk 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com REGULAR SESSION To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director Subject: Authorization to Negotiate and Contract for Dumont Park Consultant Services Date: April 28, 2014 Background: In January the City issued a Request for Qualifications (RFQ) for consultant services to support the City’s selection of alternatives and conduct design and permitting for the Dumont Park project. The sought services will result in a set of bid plans and documents that will position the City or City partners to build a new park (Dumont Park) that will provide a publically accessible nature area for City Center. This project is budgeted to be funded with the Recreation Impact Fee funds this year. This source has the anticipated capacity to similarly fund this project through fiscal year 2017, with construction undertaken by the private sector or by the City with TIF District financing. Portions of this project may also be eligible for various grant programs through the State or other contributing sources. Under the TIF District Determination Letter from the State, this project is 95% eligible for TIF District financing. Sixteen firms requested the RFQ package over the four week solicitation. Five sealed sets of qualifications were received on February 28 and were reviewed by a panel consisting of Justin Rabidoux, Director of Public Works, Paul Conner, Director of Planning and Zoning, Todd Goodwin, Director of Recreation and Parks, and Ilona Blanchard, Project Director. The review criteria established by the RFQ and used by the panel included the following: • Demonstrated experience and success with similar projects in required areas of a) expertise and b) sustainability leadership (projects located in Vermont, comparable size, publically accessible natural areas that attract people, parks with a “wow” factor, designing places that attract and support people while protecting wooded, stormwater treatment and wetland areas, using Vermont and Federal permit review processes and compliant with Federal requirements, broad public outreach and providing project management) …………………...………..50% • Demonstrated ability to collaborate as a team and with clients to produce quality work on time and as budgeted.......................10% • Approach to and understanding of the project (process, outreach, schedule, philosophy, availability, project management). ...…30% • Inclusion of Federally qualified DBE in the project team ……..5% • Quality of the submittal (completeness, organization, clarity)...5% Combined scoring for each response received was as follows: Respondent Main Subconsultants Score (100 max) Landworks Jackie Brookner, Engineering Ventures, North Woods Ecological Consulting, Hartgen Archeological Associates, Inc. 86.3 White & Burke Real Estate Investment Advisors Wagner Hodgson Landscape Architecture, Hoyle, Tanner & Associates, Inc. 82.5 ORW Bioengineering Group, Stantec Consulting 81.9 Milone & MacBroom GeoDesign, UVM Consulting Archaeological Program, North Woods Ecological Consulting 75 Vanasse Hangen Brustlin, Inc. SE Group/Hartgen Archaeological Associates, Whole Systems Design, GeoDesign 67.4 The three highest rated firms were invited to an interview. Landworks received more points than the other two interviewed teams by small margins over multiple categories, including scoring higher in demonstrated experience and approach to and understanding of the project. Upon discussion following the interviews, this was the consensus top selection of the review panel. The City has checked the client references provided by Landworks for similar projects and they were rated outstanding in their performance and well qualified for the services sought. The attached resolution authorizes the City to enter into negotiations with and sign an agreement with the recommended consultant – Landworks – for a contract to support the City in the development of a purpose and needs statement, selection of park alternatives, design and permitting and support during the bid and construction process for Dumont Park. Attachments: • Resolution • Request for Qualifications Recommendation: Review and vote on resolution 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director Subject: City Center Update Date: April 28, 2014 Background: The attached, updated documents provide an overview of the work program underway in the City Manager’s Office, with the support of Public Works and Planning & Zoning primarily to implement City Center. This work is subject to the contracting authority of the City Council and budgetary authority of the voters. This is an update on the first quarter of 2014. Our work program includes the Work Plan (City Center specific tasks indicating primary department responsibility, required resources),Schedule with major Council decision points through 2018, and the draft CIP for City Center. All capital City Center projects follow the Project Implementation Process (with project related decision points). The work program implements the South Burlington TIF District planned public improvements and more importantly, leverages them to develop a true downtown - City Center - a concept that the City has been investing time and funds into for almost thirty years. We are squarely in the multi-year pre-development stage that is required prior to expending construction funds. This is a multi-year process due to the nature of the projects and the added complexity of private-public partnerships and the many funding sources. This update focuses on changes related to finances, operationalizing the plan, legislative activity, and facilitating more affordable (work force level of income) housing. Financial Two items in the past year had an impact on the projected capital portion of implementing the public projects. These have increased the cost to taxpayers each year from what was previously reflected in the draft CIP for FY15, but still within a few cents plus the year over year reduction of debt payments. This is driven by two factors. The first is the Council request for a 0% increase in the budget. In order to achieve this, funds resulting from a reduction in year over year bond payments were used to cover increases in City-wide operating expenses in lieu of funding the CIP Reserve Fund. The second factor is that the City Center Public Facilities Task Force completed their recommendation on programming for public facilities in City Center. The recommendation included a detailed cost estimate for the proposed program and a combined Library – Recreation - City Hall facility: a Community Center. The estimated cost is 30 million dollars, an increase of five million dollars over the 25 million previously projected. Note that these facilities are eligible for 30% TIF District Financing (Library & Recreation) and 10% for the City Hall. Overall the recommended Community Center program is 28.5% TIF District Financing eligible. The bulk of the CIP Reserve Fund is planned to cover costs related to the City share of Public Facilities (the other project being a Williston Road Streetscape). The total City contribution to City Center capital project cost is now estimated at 23 million over four years between FY16-19. To compensate for this increase, the draft CIP FY15-24 has been updated to include a projected impact fee for the public facility cost related to population growth. This impact fee does not exist today; however the City has other established impact fees are that contribute to City facilities. The rate that taxpayers would contribute to City Center infrastructure projects in addition to the reduction in bond payments (since 2013) in the FY15 budget had been 1.25 cents per year (from 3 cents), and the draft CIP now reflects a 2.25 cents, an increase of one cent. Such a facility would typically include a capital campaign which would offset taxpayer costs, but this is not estimated or reflected in the draft CIP. Operational Staff has refined the work plan and timeline to add a major outreach to potential City Center investors this summer. Backing up from a 2016 public TIF Financing bond vote, the City will need the State Vermont Economic Progress Council to approve a TIF Financial Plan in 2015. This Financial Plan will include debt tools, approximate debt amounts and timing, revenue amounts and sources for both TIF financed and non-TIF financed portions, etc. It is critical to have development agreements in place prior to development of the Financial Plan. The development agreements will provide necessary information related to revenue streams and timing of public projects. The financial plan and development agreements will also need to be vetted legally and fiscally for cost benefit and risk. This summer’s outreach will be twofold: 1) to solicit letters of interest in order to identify the most viable development projects partners as well as 2) to remind investors that City Center is an unparalleled market/locational opportunity. Viable partners will need site control, capital access, a relevant development track record, and conformance with the City Center community vision as adopted/approved by Council. The only agreement the City has in place is with the State of Vermont: to build Market Street. Legislative Earlier this year the City provided testimony on H. 823 - Encouraging growth in designated centers and protecting natural resources. The City has also been tracking, commenting on, and coordinating with our representatives and senators on the following bills: H. 809 - Designation of new town centers and growth centers and H.448 - Act 250 and primary agricultural soils. H. 809 has been reported favorably with amendments by two committees back to the Senate. This bill includes language changes which will allow the City to retain the New Town Center designation if the Council chooses to adopt form based codes style of zoning. H. 823 currently includes language that would no longer require developers within “Neighborhood Development Area” designated areas of City Center to go through the Act 250 process if they include “more affordable” (workforce) housing in their projects. Much of the language will make this program more applicable to local developers. Projects would still need all local, federal and other state permits such as for subdivision, zoning, wetlands, and stormwater. H. 823 and H. 448 currently include language which would allow properties within the City Center New Town Center/TIF District to develop land with a 1:1 off-site mitigation of prime agricultural lands. These last two bills, if passed and signed into law would provide incentives to developers within the TIF District that would not exist in other parts of the City. More Affordable (Workforce) Housing The City is requesting the “Neighborhood Development Area” designation from the VT Downtown Board for the area within the New Town Center/TIF District. We are eligible for this program because we have an existing Design Review District. This review provides a higher level of scrutiny regarding quality outcomes. If the state provides this designation, developers would no longer be required to go through the Act 250 process if they include “more affordable” (workforce) housing in their projects. These projects would still need all local, federal and other state permits such as subdivision, zoning, wetlands, stormwater, and Army Corp of Engineers. This is a regulatory incentive to developers that include affordable housing in their projects to develop in City Center; and to developers in City Center to include affordable housing. Essex has this designation already and Burlington has requested it. Ongoing Separately from this work the City has: • Progressed on Market Street (see update online), • Collected market related data and begun analysis, • Updated the Congressional Delegation and Noelle MacKay, Commissioner of the VT Department of Housing and Community Development, • Worked with an outside financial consultant to evaluate the TIF District fiscal impact, • Supported the Planning Commission in transforming the working draft of the Form Based Codes into a draft Land Development Regulation update for City Center, • Held a competitive process to identify a recommended consultant to design Dumont Park and potentially the entire City Center natural area park, • Met with potential investors on a variety of potential collaborations, • Participated in the TIF District rulemaking process. Attachments: • City Work Plan • Schedule • CIP • The Project Development Process, TIF District Plan, City Comprehensive Plan and Official Map are available on www.sburl.com. Recommendation: Listen to the presentation and ask questions. Additional consideration: The State requires that if the City is to incur debt financed by the TIF District, South Burlington will need to do so prior to March of 2017, and will only have five subsequent years during which to use this financing tool. 1 City Center Work Plan – March 25, 2014 South Burlington City Center Work Plan March 25, 2014 The Work Plan indicates the main areas of work required to implement the TIF District as a public- private partnership resulting in a new downtown, the department with primary responsibility based on current capacity and organization of departments, a description of the work, and additional resources where they are anticipated. Also noted are related or project future reimbursements for staffing or support costs where applicable. Tax Increment Financing District Management - City Manager’s Office Maintain TIF District/New Town Center (ongoing): Paperwork, tracking (expenditures, jobs, taxable value and construction firms), reporting and audits are required by the State. Participate in regulatory/ statutory changes to represent City interests. Additional Resources Needed: Intern. Development Agreements (ongoing): A series of agreements between the City and private sector partners will be used to determine amount of public investment that will be covered by TIF District Revenues. Additional Resources Needed: Legal Support (may be provided by in-house attorney), Financial Analysis. These related costs are reimbursable in out years by TIF District Revenues. TIF District Financial Plan (FY15): Detailed projection of financial viability of projects and debt instruments. VEPC must approve prior to City vote on TIF Debt. Amendments/updates to the Approved TIF Plan will be submitted with the Financial Plan. Additional Resources Needed: Legal Support (Bond Counsel), Financial Analysis. Costs are reimbursable in out years by TIF District Revenues. Substantial amendments to TIF District will also include analysis (a cost) by VEPC consultants. These are related costs reimbursable in out years by TIF District Revenues. Secure City Share Financing (FY15 Prepare/Vote, FY16 - 18 Incur): A combination of City and TIF Debt will be needed for certain projects if they are authorized to proceed. Other projects are delayed until 2017 in order to draw only on TIF District funding. Additional Resources Needed: Legal Support, Financing Structure Development. Incur TIF District Debt (FY16 Vote, FY17 - 23 Incur): Research available options, and based on refined project cost estimates, model debt payments, workload, and potential revenues for options based on developer agreements, regulatory environment, etc. Educate public on TIF District Financing/City Center, hold vote(s) on financing mechanism(s) and incur debt. Additional Resources Needed: Legal Support (Bond Counsel), Financial Analysis. Costs are reimbursable in out years by TIF District Revenues. Team Development (ongoing): The City Manager’s Office has identified needs related to current staff, workload, and supplemental skills. Some of these will be met by the City Attorney. Many, such as specialized legal and financial analysis services (similar to engineering and design services) will be contracted for on an as needed basis. Others may be contracted for yearly, such as an intern to assist 2 City Center Work Plan – March 25, 2014 with data collection or special projects. As of yet, new FTEs have not been identified, but will be included in budget discussions as they are identified in the development of upcoming year work plans. Public Information – City Manager’s Office Public Updates (ongoing): Use a variety of media, including a web presence, e-newsletters and press releases to ensure that the public is informed of initiative progress. Council Updates (FY14): Provide quarterly reports to the Council on progress of the project and schedule January, April, July, and October. City Center Outreach (ongoing): Develop a City Center website, marketing materials, booth and table events and other opportunities including with neighborhoods, and other diverse groups to share information, answer questions, and generally network with the public, potential partners and investors. Additional Resources Needed: Consultant services related to website and material development; miscellaneous costs related to tabling and attending events. Some costs to be shared by or taken over in whole by private sector partners. Project Authorizations – City Manager’s Office City Center Projects Timeline (ongoing): Ensure financial feasibility, develop order & timing of projects within the TIF District, mobilize resources. Capital Project Budgets (ongoing): Ensure funding appropriations and contract authorizations are in place, keep Council apprised of budgetary needs, track expenditures and funding, research and secure sources of revenue (supported by Departments), manage costs to stay within allocations, alert Council to anticipated changes. Project Design, Permitting & Bid – City Manager’s Office Project Management (ongoing): Issue requests for consultant services and calls for art, support Council authorizations, negotiate contracts, conduct project outreach with public, committees, and stakeholders, manage consultants, track expenditures, obtain authorizations as dictated by the project development process schedule, ensure timely creation of plan set. Resources: Public Works, Planning & Zoning, Recreation & Parks. Outside Resources: Engineering, architectural, landscape architecture, artist services etc. as determined by project. Depending upon the number of projects at any given time, additional project managers may be needed. Consultant services will be funded as detailed in the Capital Improvement Program. Bid Out Project & Award Contracts (FY17 onward): Obtain authorization to bid, contract for inspection services, create bid documents, issue bid notice, analyze bids, support Council in awarding contract for construction of all components. Resources: Public Works. Additional Resources: Consultant Engineering 3 City Center Work Plan – March 25, 2014 Services, Inspection Services, General Contractors, Contractors, Artist. These costs are estimated to be funded as detailed in the Capital Improvement Program. Project Construction – Public Works Project Management (FY17 forward): Manage contractors, review inspection reports, troubleshoot issues, ensure design issues are reviewed by the plan set development consultant in a timely fashion, provide regular updates to Council and stakeholders. Resources: Inspection Services, Project Engineer, General Contractor/ Contractor, architectural, landscape architecture, artist services etc. as determined by project. Will be funded as detailed in the Capital Improvement Program. City Regulation Updates – Planning & Zoning Land Development Regulations (ongoing): Includes facilitating the incorporation of the Form Based Codes, Housing Affordability, Traffic Overlay Zone, and Stormwater related updates to the Land Development Regulations. Additional Resources: Consultant services for Traffic Overlay Zone. Impact Fee Ordinance (FY14-15): Update the Impact Fee Ordinance to accommodate coordination between the Capital Improvement Program and the Ordinance and reflect the priority of City Center. Additional Resources: Consultant Services. Sign Ordinance (FY14, 15): Update the Sign Ordinance to reflect the urban character and downtown objectives for City Center. City Regulation Updates – Public Works Wastewater (FY14): Ensure that the Wastewater Ordinance appropriately reserves capacity for the development of City Center. Transportation Demand Management – City Manager’s Office/P&Z/PW Support CATMA (FY14): At the City’s request, CATMA has been investigating TDM strategies for City Center to manage parking, traffic and augment the share of multi-modal travel. Develop Working Stakeholders Group (FY14 or 15): Work with Stakeholders to develop the regulatory and incentive structure of City Center Transportation Demand District. Regulatory Change (FY15) (Planning & Zoning): Facilitate any updates to the Land Development Regulations, Comprehensive Plan, or other regulatory documents needed. Umbrella Permits – City Manager’s Office Wetland Master Plan Permits (FY15): This will be accomplished through the Market Street Project after Development Agreements are complete. 4 City Center Work Plan – March 25, 2014 Economic Development/Downtown Maintenance Support - Partnership Small Business Support (FY16): Collect contact information, establish a cycle of networking opportunities, provide resources to grow and support small businesses in creating a City Center identity and using it as a self-promotion/marketing tool. Additional Resources: Intern, seed funding or business district executive director. Costs may be shared by partners and/or a special assessment district or other fair share vehicle. Economic Development (FY15): Create an identity for City Center and market it to potential investors. Additional Resources. Branding and materials development. Costs may be shared by partners and/or special assessment district or other fair share vehicle. Maintenance District (FY17-19): Ensure that City Center is clean, green, and infrastructure is in top working order and events are well supported through a higher level of maintenance then the rest of the City. Additional resources. To be determined as infrastructure is developed. Typically costs are carried by a special assessment district or other fair share vehicle. City Center Schedule (significant Council Actions have a white background) March 18, 2014 Work Plan Jan-June 2014 Jul-Dec 2014 (FY15) Jan-June 2015 (FY15) Jul-Dec 2015 (FY16) Jan-Jun 2016 (FY16) Jul-Dec 2016 (FY17) Jan-June 2017 (FY17) Jul-Dec 2017 (FY18) Jan-June 2018 (FY18) TIF/ Management TIF Rule Making TIF Rule Making Update NTC boundary Apply for VT Neighborhood Development Agreements Outreach to potential partners Letters of Intent Sign MOUs Sign MOUs Sign Agreements TIF District Financial Plan Research debt options Re-model TIF Debt Structure/ Costs City & VEPC Approval Secure City Share of Financing Update cost estimates Potential non- TIF bond vote: March Incur debt for project design Incur debt for project design/ permitting Incur debt for construction Incur TIF District Financing Research Options Research Options Assess potential debt First Potential TIF Vote March 2016 If required, vote Aug, or Nov Incur First Debt (by 3/30/2017) Incur second construction season debt Team Development Attorney on board Pub/Private Partnership Feasibility & Financing Analysis (consultant) Branding & Financial (consultant) Branding & Financial (consultant), assess PM capacity Branding, Financial, legal (consultant) Branding & Financial, legal, assess PM capacity Data Development Marketing Marketing Public Information Establish public update schedule Establish Protocols/ schedule, cost sharing with partners Develop plan Develop outreach material Calendar of Events, develop website Table ICSC Calendar of Events, website online Table ICSC City Center Schedule (significant Council Actions have a white background) March 18, 2014 Work Plan Jan-June 2014 Jul-Dec 2014 (FY15) Jan-June 2015 (FY15) Jul-Dec 2015 (FY16) Jan-Jun 2016 (FY16) Jul-Dec 2016 (FY17) Jan-June 2017 (FY17) Jul-Dec 2017 (FY18) Jan-June 2018 (FY18) Project Implementation1 Vote on Budget Update cost estimates Vote on Budget Update cost estimates Vote on Budget Update cost estimates Vote on Budget Update cost estimates Vote on Budget Conceptual Garden ST CC Park Stormwater ParkGarage CC Green Engineering; Call for Public Art Market Street Garden ST CC Park Stormwater Buildings Garden ST CC Park Stormwater Buildings ParkGarage CC Green CC Green Permitting & ROW & Public Art Integration Market ST Market St Market St Garden ST Market ST Garden ST CC Park Stormwater Market ST Buildings CC Park Stormwater Market ST CC Park Stormwater ParkGarage Bid out, award Contract & Garden ST2 Market ST CC Park Buildings Construction Market ST Garden ST Buildings Market ST Garden ST Buildings CC Park Market ST Garden ST Buildings CC Park 1 See Project Development Process for additional City Council decision points. 2 If developer constructed City Center Schedule (significant Council Actions have a white background) March 18, 2014 Regulatory Land Development Regulations Draft LDRs Update LDRs Draft Traffic Overlay Zone Update Update Traffic Overlay Zone Wastewater Ordinance Update Ordinance Sign Ordinance Research Options Update Sign Ordinance Impact Fee Ordinance Draft Update Update Transportation Demand Management Research TDM Research TDM W/stakeholders develop vision, framework Establish TDM tool Umbrella Permitting Wetlands (ACOE/ANR) Economic Development/ Downtown Maintenance Support Advertise for intern Collect info re: existing businesses/ provide updates Reach out to partners Develop vision Establish stakeholder working group Develop framework Maintenance Funding Mechanism, agreements in Place DRAFTGENERAL FUND CITY CENTER OVERVIEW BY EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 CITY CENTER PROJECTS OVERVIEW:Total Estimated Revenues: Total Estimated Savings: Department Contact: Ilona Blanchard Changes from FY 2014-2023 CIP: SUMMARY CIP EXPENDITURES (in $1,000)Previous FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Total: Market Street 1,112 279 185 103 4,912 651 - - - - - 7,242 Garden Street 162 374 200 1,969 2,828 - - - - - - 5,533 Dumont - City Center Park - 134 182 737 737 - - - - - - 1,790 Community Recreation Center 9 80 914 6,673 6,247 3,123 - - - - - 17,046 City Hall - 57 259 1,323 1,208 604 - - - - - 3,450 Library 7 67 318 2,465 4,454 2,239 - - - - - 9,551 Williston Road - 73 366 73 3,204 - - - - - - 3,717 City Center - Parking Garage - - - 485 1,114 9,661 - - - - - 11,260 Central Green & Streets - - - - 99 331 3,545 - - - - 3,976 Pedestrian/Bicycle Bridge over I-89 - - - - 250 500 300 300 300 8,900 - 10,550 TOTAL ESTIMATED CIP PROJECT EXPENDITURES:1,290 1,064 2,424 13,828 25,053 17,109 3,845 300 300 8,900 - 74,114 See City Center Grand Total For Reserve Fund Transfers from the General Fund ($650,000 transfer plus the debt capacity due to the yearly reduction in bond payments). 0 CITY CENTER: Funding is proposed for design in FY2015 for Market Street (only project committed for construction), Garden Street, Public Facilities, Williston Road, and Dumont (City Center) Park. Funding is a mixture of reserve funds, capacity from reduction in debt obligations, impact fees, grants, bonds and TIF District Financing (see Grand Total for fund source breakdown). Additional environmental protection related projects are located in the Stormwater Enterprise Fund portion of the CIP. These are accounted for seperately from General Fund expenditures. This overview represents project costs only, additional cash flows include future obligations for anticipated financing. 0 Projects that are 100% TIF District financing eligible have been rescheduled to begin in 2017 when they may be entirely finance with TIF District revenues. DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURES TOTALED BY EXPENDITURE COSTS AND FUNDING SOURCE City of South Burlington Capital Improvement Program - DRAFT FY 2015-2024 4/24/2014 CITY CENTER CIP PROJECTS OVERVIEW: Department Contact: SUMMARY FINANCIALS (in $1,000)Prior FY15 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Reserve:Project:Financing: Estimated Costs Subtotaled: Studies, Design, Eng., Insp., GC, Legal - - - - 250 500 300 300 300 - - 1,650 Land/ROW/Easement Acquisition - - - - - - - - - - - - Construction - - - - - - - - - 8,900 - 8,900 Furniture & Equipment - - - - - - - - - - - - Current Bond Obligations - - City Center Bond repayment - - 49 325 893 1,401 1,559 1,559 1,545 1,531 1,525 10,387 TIF District Debt Repayment 188 780 1,590 2,162 2,287 2,257 2,246 2,221 13,731 To City Center CIP Reserve Fund 525 335 916 935 956 978 1,001 1,024 1,144 1,163 1,182 10,160 Totl Proj. & Reserve Costs (excl. Financing Payments):335 965 1,448 2,880 4,469 5,022 5,170 5,247 13,839 4,928 10,160 10,550 24,118 Funding Sources Subtotaled: General Fund 525 335 916 935 956 978 1,001 1,024 1,144 1,163 1,182 10,160 CIP (City Center) Reserve Fund - - - - - - - - - - - - - - Grant_Donation_Developer Contribution - - - - - - 250 300 300 8,900 - 9,750 Existing Bond - - - - - - - - - - - - Anticipated Bond - - - - - - - - - - - - Highway Impact Fee - - - - - - - - - - - - Recreation Impact Fee - - - - - - - - - - - - - Public Facility Impact Fee - - - - - - - - - - - - TIF District Financing - - - - 250 500 50 - - - - 800 Trade-In Generated Revenues Other - - - - - - - - - - - - TIF District Revenues TBD 2015 188 780 1,590 2,162 2,287 2,257 2,246 2,221 13,731 Total Project Funding:- - - - 250 500 50 300 300 8,900 10,550 Total Financing Payment Funding:7 - - - - - - - - 13,731 Total Reserve Funding Sourced From General Fund:335 916 935 956 978 1,001 1,024 1,144 1,163 1,182 10,160 All City Center TIF eligible projects, incl. Market Street, but excluding stormwater/wetland mitigation which are in the Stormwater Fund. FY15 Funding is for intial design impact fee eligible projects, with the exception of the City Hall, Library, Recreation Center and Williston Road Streetscape which are to be funded from the City Center CIP Reserve Fund. New this year, financing and related debt payment funding sources related to City costs that are not TIF-eligible have been shown, and an estimated payment schedule for TIF District Financing has been shown. No donations have been shown and grants are only shown for Market Street (secured) and the pedstrian bridge over I-89 (unsecured).Ilona Blanchard DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:Market Street DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)Prior FY15 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 1,112 279 185 103 50 1,729 Land/ROW/Easement Acquisition - Construction 4,912 601 5,513 Furniture & Equipment - City Center Bond Repayment TIF District Debt Repayment To CIP Reserve Fund (City Center) TOTAL ESTIMATED COSTS:1,112 279 185 103 4,912 651 - - - - - 7,242 Funding Sources: General Fund - Reserve Fund - Federal Earmarks 1,024 226 148 82 3,350 601 5,432 Bond_Existing - Bond_Future - Road Improvement Impact Fee 87 53 37 21 75 273 Recreation Impact Fee - Public Facilities Impact Fee TIF District Financing 1,487 50 1,537 Other Capacity from Reduced Debt Oblig.- TOTAL FUNDING SOURCES:1,112 279 185 103 4,912 651 - - - - - 7,242 STATUS: Concept Plan approved; Fed approved Environmental Assessment, engineering underway. 802K expended prior to FY14, FY14 expeditures estimated at 310K Insert Project Area Map/Illustration DESCRIPTION: Reconstruct Market Street from Dorset Street to Hinesburg Road. Street will be reconstructed with a streetscape, utility infrastructure, and street furniture. If feasible, stormwater infiltration will be accomplished within the right-of-way, additional stormwater facilities will be required as well as wetland mitigation.OPERATING BUDGET IMPACT: maintenance of additional commercial roadway features.JUSTIFICATION: This street provides a parallel route to Williston Road, relieving traffic conditions during busy periods. Once reconstructed, it will support additional development and the eventual build-out of City Center (envisioned as South Burlington's downtown).AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: City has secured Federal earmarks, 1M with no match, 4.4M a local 20% match, and amounts above 6.6M 100% local. 75% impact fee funding eligible/100% TIF eligible. Prior FY15 includes estimated FY 14 expenditures and is summed into the total. AVG ESTIMATED REVENUES PER YEAR: City Manager's Office/Ilona Blanchard DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:Garden Street DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)Prior FY15 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 83 374 200 294 350 1,300 Land/ROW/Easement Acquisition - Construction 79 1,676 2,478 4,233 Furniture & Equipment - City Center Bond Repayment TIF District Debt Repayment To CIP Reserve Fund (City Center) TOTAL ESTIMATED COSTS:162 374 200 1,969 2,828 - - - - - - 5,533 Funding Sources: General Fund - Reserve Fund - Grant/Donation/Developer Contribution - Bond_Existing - Bond_Future - Road Improvement Impact Fee 162 374 200 50 786 Recreation Impact Fee - Public Facilities Impact Fee TIF District Financing 1,919 2,828 4,747 Other Capacity from Reduced Debt Oblig.- TOTAL FUNDING SOURCES:162 374 200 1,969 2,828 - - - - - - 5,533 STATUS: Approved in the Federal Environmental Assessement. 83K in funds approved for studies and design in FY14. A portion will be built in conjunction with Trader Joe's in FY14 with City participation capped at $79,250. DESCRIPTION: Design, obtain right-of-way for and construct a street between Dorset Road at the Healthy Living access drive to Midas Drive, reconstruct Midas Street as needed as a commercial street and reconstruct the White Street/Williston Road intersection so that it functions as a standard cross intersection. May include Hinesburg Rd/Williston Rd Intersection.OPERATING BUDGET IMPACT: TBD JUSTIFICATION: Garden Street will support future City Center development and, combined with Williston Rd intersection reconfiguration will implement traffic improvements as committed to for mitigation for growth of City Center in the Environmental Assessment.AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: 100% of cost TIF eligible. It is 75% impact fee eligible. Some or all portions may be constructed by developers. May also be eligible for grant funding, especially portions on Williston Road. Prior FY15 is estimated FY 14 expenditures and included in the total. AVG ESTIMATED REVENUES PER YEAR: City Manager's Office/Ilona Blanchard DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:Dumont - City Center Park DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)Prior FY15 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 50 134 182 366 Land/ROW/Easement Acquisition - Construction 737 737 1,474 Furniture & Equipment - City Center Bond Repayment TIF District Debt Repayment To CIP Reserve Fund (City Center) TOTAL ESTIMATED COSTS:134 182 737 737 - - - - - - 1,840 Funding Sources: General Fund - Reserve Fund - Grant_Donation_Developer Contribution - Bond_Existing - Bond_Future - Road Improvement Impact Fee - Recreation Impact Fee 50 134 182 366 Public Facilities Impact Fee TIF District Financing 737 737 1,474 Other Capacity from Reduced Debt Oblig.- TOTAL FUNDING SOURCES:134 737 - - - - - - 1,840 STATUS: Included in the TIF District Application; Dumont property purchased.DESCRIPTION: Create a City Center park with entries and permeable and hardscape trails through the Dumont Park Property and potentially Tributary 3 vicinity serving City Center. Improve stream as necessary to utilize area within the 100 ft. conservation zone, and provide bridge crossings. Add landscaping and furniture to enhance and protect natural area and make park inviting.OPERATING BUDGET IMPACT: Would be added to the regular park maintenance schedule; not significant enough to require add'l personel. JUSTIFICATION: Improves the economic vitality and cultural, social, and aesthetic quality of life. Accessible green areas are important to health. Improves Potash Brook. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: 95% TIF eligible. Impact Fee eligible. Tributary 3 is privately owned - costs attributed to this area's improvements may relate to a development. Prior FY15 is estimated FY 14 expenditures and included in the total. AVG ESTIMATED REVENUES PER YEAR: CM/Ilona Blanchard_Rec & Park/Todd Goodwin DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:Community Recreation Center N/A N/A DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)Prior Costs FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Project Financing Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 9 80 914 994 568 284 2,848 Land/ROW/Easement Acquisition Construction 5,679 5,679 2,839 14,197 Furniture & Equipment City Center Bond Payment 27 191 489 721 801 802 795 788 786 5,401 TIF District Debt Payment - - - - - - - - - To City Center Reserve Fund TOTAL PROJECT ESTIMATED COSTS:9 80 914 6,673 6,247 3,123 - - - - - 17,046 5,401 Funding Sources: General Fund City Center Reserve Fund 9 80 27 0 204 371 420 408 335 318 306 89 2,390 Grant_Donation_Developer Contribution Bond_Existing Bond_Future 914 4,397 4,373 2,186 11,870 Road Improvement Impact Fee Recreation Impact Fee 0 28 111 164 182 182 180 179 178 1,204 Public Facility Impact Fee TIF District Financing Debt 2,276 1,874 937 5,087 Other Capacity due to Reduction in Debt Oblig.162 174 186 199 212 280 291 302 1,807 TOTAL PROJECT FUNDING SOURCES:9 80 914 6,673 6,247 17,046 TOTAL FINANCING PAYMENT FUNDING SOURCES:27 191 489 721 801 802 795 788 786 5,401 STATUS: Included in the TIF District Application DESCRIPTION: This center will provide an indoor multi-generational recreation facility for the community and surrounding area. The center will feature an indoor gymnasium, food prep, multi-purpose activity space, class and meeting rooms, locker rooms, storage, offices and separate program areas for preschool, teens, and senior citizens, and performance space.OPERATING BUDGET IMPACT: Recovery of all costs is estimated in study at 80%, current is 0% administration, 100% programs.JUSTIFICATION: There is currently no public space available for many residents in particular demographics. Schools are not able to provide facility space during the day; with after school and evening school activities, general public utilization of these spaces is very limited.AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: Local funding will be provided through a reserve fund mainly used for feasibility, design, engineering, and permitting. TIF Eligiblity for financing is 30% of costs. Prior FY15 is estimated FY 14 expenditures and included in the total. AVG ESTIMATED REVENUES PER YEAR: Recreation & Parks-Todd Goodwin DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:City Hall DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)Prior FY15 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Total:Financing Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 6 57 259 173 58 29 581 Land/ROW/Easement Acquisition - Construction 1,150 1,150 575 2,875 Furniture & Equipment - City Center Bond Payment 8 52 129 186 206 206 205 203 202 1,396 TIF District Debt Payment 11 25 25 24 24 24 24 23 To City Center Reserve Fund TOTAL ESTIMATED COSTS:57 259 1,323 1,208 604 - - - - - 3,457 1,396 Funding Sources: General Fund - City Center Reserve Fund 6 57 8 17 64 106 119 117 101 98 95 63 726 Grant_Donation_Developer Contribution - Bond_Existing - Bond_Future 259 1,164 1,087 543 3,054 Road Improvement Impact Fee - Recreation Impact Fee - Public Facility Impact Fee 12 29 42 47 47 46 46 46 315 TIF District Financing Debt 158 121 60 339 Other - Capacity due to Reduction in Debt Oblig.23 35 38 40 43 57 59 61 356 TOTAL PROJECT FUNDING SOURCES:6 57 259 1,323 1,087 3,457 TOTAL FINANCING PAYMENT FUNDING SOURCES:8 52 129 186 206 206 205 203 202 1,396 STATUS: Public Task Force determining with support of consultant if it is appropropriate to locate a City Hall in City Center.DESCRIPTION: Construct a downtown City Hall which includes City functions related to the City Manager's Office, City Clerk, Planning and Zoning, and the Tax Assessor's Office. OPERATING BUDGET IMPACT: TBD JUSTIFICATION: Will serve the City for the next forty years and serve as an attractor/anchor in City Center. It will bring the Civic culture of South Burlington to the new downtown. Some City Hall functions are scheduled to outgrow existing facilities.AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: This facility is eligible for 10% TIF District financing. This could be eligible for Impact Fees, but no impact fees exist at this moment. Prior FY15 is estimated FY 14 expenditures and included in the total. AVG ESTIMATED REVENUES PER YEAR: City Manager's Office/Ilona Blanchard DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:Library 56,287$ DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)Prior FY15 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Project:Financing Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 7 67 318 477 477 251 1,598 Land/ROW/Easement Acquisition - Construction 1,988 3,976 1,988 7,953 Furniture & Equipment - City Center Bond Payment 9 69 222 389 447 446 443 438 436 2,899 TIF District Debt Payment 90 205 8 201 201 199 197 195 To City Center Reserve Fund TOTAL ESTIMATED COSTS:7.0 67.0 318.1 2,465.4 4,453.7 2,239.4 - - - - - 9,551 2,899 Funding Sources: General Fund - City Center Reserve Fund 7 67 9 (0) 74 140 178 170 129 120 112 74 931 Grant_Donation_Developer Contribution - Bond_Existing - Bond_Future - - 318 1,608 3,118 1,568 6,611 Road Improvement Impact Fee - Recreation Impact Fee - Public Facility Impact Fee - 50 88 101 101 100 99 99 640 TIF District Financing Debt 857.41 1,336 672 2,865 No longer leasing school (Gen Fund reduction in spending)56 56 56 56 56 56 338 Capacity due to Reduction in Debt Obligation 69 97 104 112 119 157 163 169 990 TOTAL PROJECT FUNDING SOURCES:7 67 318 2,465 4,454 2,239 - - - - - 9,551 TOTAL FINANCING PAYMENT FUNDING SOURCES:- 69 222 389 447 446 443 438 436 2,890 STATUS: Space Planning Study completed in 2004; Phase II Feasibility Study completed in 2006.DESCRIPTION: Provide a downtown Public Library separate from the High School as an integral part of the community by providing informational resources for educational and recreational needs of the community in an atmosphere that is welcoming and accessible to all, where communication of ideas, enlightenment of its citizens and personal enrichment can occur. OPERATING BUDGET IMPACT: New staff TBD, as some have already been hired. JUSTIFICATION: Will serve as an attractor/anchor in City Center. The existing facility located in the High School has outgrown the combined model and a separate Library will allow both entities to meet the growing needs of the City and to pursue their separate missions.AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: 30% TIF District Financing eligible. Costs may be impact fee eligible. The remainder will be funded through public bonds, fundraising efforts, potential grants, and other sources as available. Prior FY15 is estimated FY 14 expenditures and included in the total. AVG ESTIMATED REVENUES PER YEAR: Library/ Louise Murphy, Dir.; Elaine Dates, Board Chair DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:Williston Road DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Project:Financing: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 73 366 73 219 732 Land/ROW/Easement Acquisition - Construction 2,985 2,985 Furniture & Equipment - City Center Bond Payment 6 14 53 105 104 104 103 102 100 690 TIF District Debt Payment To City Center Reserve Fund TOTAL PROJECT ESTIMATED COSTS:73 366 73 3,204 - - - - - - 3,717 690 Funding Sources: General Fund - City Center Reserve Fund 6 14 53 105 104 104 103 102 100 690 Grant_Donation_Developer Contribution - Bond_Existing - Bond_Future 200 - 1,346 1,546 Road Improvement Impact Fee 73 166 73 312 Recreation Impact Fee - Public Facility Impact Fee TIF District Financing Debt 1,858 1,858 Other Capacity due to Reduction in Debt Oblig.- TOTAL PROJECT FUNDING SOURCES:73 366 73 3,204 3,717 TOTAL FINANCING PAYMENT FUNDING SOURCES:- - 53 105 104 104 103 102 100 690 STATUS: Cars to People Study was completed in 2011. City may request an access management study from CCRPC as part of next years work plan. Part of TIF District Adopted Plan DESCRIPTION: Build streetscape on Williston Road from Dorset Street to Hinesburg Road, north and south side to reduce pedestrian/bicycle vehicular conflicts, reduce the number of access points, and make alternative mode facilities more comfortable and safe. In the future, this roadway will serve as a gateway to City Center. OPERATING BUDGET IMPACT: TBD/N/A JUSTIFICATION: A major East-West connector, Williston Rd faces increasing traffic pressure, acts as a ped/bike barrier, and is a high crash area. Access management, and pedestrian/bicycle facility improvements will increase capacity, comfort, safety, mobility, and transit accessability. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: Eligible for 50% TIF District Financing. Could be impact fee eligible for a portion if ordinance is updated. May also be a transportation grant candidate. AVG ESTIMATED REVENUES PER YEAR: City Manager's Office/Ilona Blanchard DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:Central Green & Streets DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 99 331 232 663 Land/ROW/Easement Acquisition - Construction 3,314 3,314 Furniture & Equipment - City Center Bond Payment TIF District Debt Payment To City Center Reserve Fund TOTAL ESTIMATED COSTS:- - - 99 331 3,545 - - - - 3,976 Funding Sources: General Fund - City Center Reserve Fund - Grant_Donation_Developer Contribution - Bond_Existing - Bond_Future - Road Improvement Impact Fee - Recreation Impact Fee - Public Facility Impact Fee TIF District Financing Debt 99 331 3,545 3,976 Other Capacity due to Reduction in Debt Oblig.- TOTAL FUNDING SOURCES:- - - 99 331 3,545 - - - - 3,976 STATUS: Part of the TIF District Adopted Plan, and 2011 City Center Concept Plan (not adopted). DESCRIPTION: Install a Central Green surrounded by Festival Streets on two sides of the Central Green that may be closed for events. Will include walkways, pedestrian oriented lighting, landscaping, and possibly an open air structure such as for markets. OPERATING BUDGET IMPACT: TBD JUSTIFICATION: Provides placemaking that will attract commercial business investors to City Center such as retail, restaurant, and commercial services that benefit from a downtown location. AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: This project is 100% TIF District financing eligible. The roadway portion of this is also 75% impact fee eligible, and the park portion could be 100% impact fee elible. AVG ESTIMATED REVENUES PER YEAR: City Manger's Office/Ilona Blanchard DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:City Center - Parking Garage DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY24 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 485 1,114 825 2,424 Land/ROW/Easement Acquisition - Construction 8,836 8,836 Furniture & Equipment - City Center Bond Payment TIF District Debt Payment To City Center Reserve Fund TOTAL ESTIMATED COSTS:- - 485 1,114 9,661 - - - - - 11,260 Funding Sources: General Fund - City Center Reserve Fund - Grant_Donation_Developer Contribution - Bond_Existing - Bond_Future - Road Improvement Impact Fee - Recreation Impact Fee - Public Facility Impact Fee TIF District Financing Debt 485 1,114 9,661 - 11,260 Other Capacity due to Reduction in Debt Oblig.- TOTAL FUNDING SOURCES:- - 485 1,114 9,661 - - - - - 11,260 STATUS: Conceptual; In adopted TIF District Plan. No specific need identified as of yet.DESCRIPTION: Build a public parking garage to serve parking needs in City Center. OPERATING BUDGET IMPACT: TBD JUSTIFICATION: Smaller properties would not redevelop without public and/or offsite parking. Inefficient use of land will result in a development pattern lacking buildings creating a street wall or "living room" effect along streets without shared structured public parking.AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: 100% TIF District financing eligible for 350 parking spaces.AVG ESTIMATED REVENUES PER YEAR: City Manager's Office/Ilona Blanchard DRAFTGENERAL FUND - CITY CENTER CAPITAL IMPROVEMENT PROGRAM EXPENDITURE City of South Burlington Capital Improvement Program - FY 2015-2024 4/24/2014 PROJECT:Pedestrian/Bicycle Bridge over I-89 DEPARTMENT/STAFF CONTACT: FINANCIALS (in $1,000)FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Total: Estimated Costs: Studies, Design, Engineering, Inspection, GC, Legal 250 500 300 300 300 1,650 Land/ROW/Easement Acquisition - Construction 8,900 8,900 Furniture & Equipment - City Center Bond Payment TIF District Debt Payment To City Center Reserve Fund TOTAL ESTIMATED COSTS:- - - 250 500 300 300 300 8,900 - 10,550 Funding Sources: General Fund - City Center Reserve Fund - Grant_Donation_Developer Contribution 250 300 300 8,900 9,750 Bond_Existing - Bond_Future - Road Improvement Impact Fee - Recreation Impact Fee - Public Facility Impact Fee TIF District Financing Debt 250 500 50 800 Other Capacity due to Reduction in Debt Oblig.- TOTAL FUNDING SOURCES:- - - 250 500 300 300 300 8,900 - 10,550 STATUS: In adopted Official Map; adopted TIF Plan. Insert Project Area Map/Illustration DESCRIPTION: Design and build a pedestrian/bicycle bridge over I-89 in the vicinity of Williston Road so that these alternative modes are not crossing four accesses to I-89 and traveling directly adjacent to traffic. OPERATING BUDGET IMPACT: TBD JUSTIFICATION: Increases alternative mode (bicycle, walking, scooter, skateboard) capacity on Williston Road for risk-adverse users by eliminating on and off ramp crossings. Makes alternative transportation more comfortable and safe (attractive to users).AVG ESTIMATED SAVINGS PER YEAR: FINANCIALS COMMENT: Project is 30% TIF eligible. The bulk of funding would be expected to come from outside sources (federal) as this serves the region and crosses a state transportation resource. Eligible for CCRPC funded alignment study. AVG ESTIMATED REVENUES PER YEAR: City Manager's Office/Ilona Blanchard 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com MEMORANDUM TO: South Burlington City Council & City Manager FROM: Paul Conner, Director of Planning & Zoning SUBJECT: First Reading Impact Fees related to Child Care Facilities DATE: April 28, 2014 City Council meeting Last fall, staff met with the City Council to discuss traffic impact fees related to child care facilities. An initial review at the time had indicated that the standard figures used to calculate the “trips” generated by this use may not be accurate, and that it may be appropriate to credit “pass by” or “diverted” trips to child care facilities in the traffic generation calculation. Similar calculation adjustments exist for many other land uses in the national Trip Generation manual, but not for child care facilities. Following the Council’s request, staff contacted local child care providers to gather basic “origin-destination” information about their current customers. This information was then tabulated by the city’s Geographic Information System analyst, and provided to the firm BJF, Inc. which has done several traffic analyses for the City in the past. The letter from Georges Jacquemart of BJF is attached. Mr. Jacquemart’s letter provides the foundation of the attached draft amendment to the Impact Fee Ordinance. Draft amendments to the Impact Fee Ordinance There are two proposed amendments to the Ordinance. The first, as alluded to above, establishes a 30% adjustment to the figures established in the ITE Trip Generation manual to all child care centers in South Burlington, retroactive to January 2011. This would affect three (3) such providers, who would have the opportunity to apply to amend their Development Review Board (DRB) approval to take advantage of this change to the Ordinance. The second amendment would extend the authority to determine vehicle “trips” in the calculation of Road Impact Fees to the Administrative Officer. At present, only the DRB can make such determinations. The change is recommended for two reasons: (1) presently, the DRB receives multiple applications every year for minor development that, were it not for this 2 Ordinance requirement, could be reviewed and approved administratively, and (2), moving forward, under the future City Center Form Based Code, it is likely that some additional review & approval powers will be delegated to the Administrative Officer; this change would ensure that projects don’t need to go to the DRB ONLY for determining vehicle “trips.” Recommendation Staff recommends the City Council warn a second reading and public hearing on the draft amendments for Monday, May 19th. Possible motion: “I move the City Council warn a public hearing on the proposed amendments to the Impact Fee Ordinance as presented this evening for Monday, May 19th, 7 pm, at City Hall.” SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 1                       CITY OF SOUTH BURLINGTON    IMPACT FEE ORDINANCE                        Adopted: January 9, 1995    Amended:   April 17, 1995  December 2, 1996  February 2, 1998  September 7, 1999  July 16, 2001  December 3, 2007  October 19, 2009  July 1, 2013 (Effective October 15, 2013)  ****, 2014           DRAFT SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 2     SOUTH BURLINGTON IMPACT FEE ORDINANCE      Section 1. Authority.    This ordinance is enacted pursuant to the specific authority granted municipalities to  establish impact fees contained in 24 V.S.A., Chapter 131 and the authority granted the City of  South Burlington to enact ordinances set forth in its Charter and 24 V.S.A. Chapter 59. This  ordinance shall be a civil ordinance within the meaning of 24 V.S.A. Chapter 59.     Section 2. Purpose.      It is the purpose of this ordinance to establish impact fees to pay portions of the cost of  constructing capital facilities for new development in the City that will be served by such  facilities. To the extent that new capital facilities are necessitated by new development and  such facilities benefit the new development, it is appropriate that the new residents and  owners bear an appropriate portion of the costs of constructing the new facilities.     Section 3. Establishment of Fees.     A. Road Improvement Impact Fee:  Except as provided in subparagraph (5), any land  development as described in subparagraph (1) which is issued a permit under the City of  South Burlington Zoning Regulations after the date this Impact Fee Ordinance provision  becomes effective shall pay an impact fee determined in accordance with the formula set  forth in subparagraph (2).     (1) (1) This impact fee shall apply to any land development that results in an increase  in dwelling units or, in the case of non‐residential development, an increase in PM  peak hour vehicle trip ends (vehicle trips occurring between the hours of 4:00 PM  and 6:00 PM on weekdays), as determined by the Development Review Board /  Administrative Officer as appropriate.    a. In making the determination required by subparagraph (1), the  Development Review Board or Administrative Officer shall use the  methodology set forth in Appendix B.2 of the applicable South Burlington  Land Development Regulations.       b. In determining the trip generation rate for Child Care Centers, as defined  within the latest version of the ITE Trip Generation manual (i.e. “Licensed  non‐residential child care facilities” as defined in the applicable South  Burlington Land Development Regulations), the Development Review Board  or the Administrative Officer shall apply a pass‐by rate of 30%.  This pass‐by DRAFT SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 3 rate shall apply to all Child Care Centers for which the City already has  issued a zoning permit since January 1, 2011, upon (re)submission of an  application and to all future applications for Child Care Centers.           (2) Formula for determination of impact fees:     (a) Single Family Dwelling:  $1,009.86 per unit less appropriate credits as shown in  column 5 (net fee, single‐family dwellings) of Table RD‐4.      (b) Multi‐Family Dwelling (fee per unit):  $669.91 per unit, less appropriate credits  as shown in column 9 (net fee, multi‐family dwellings) of Table RD‐4.     (c) Non‐residential Development: $999.86 multiplied by the number of PM peak  hour vehicle trip ends and reduced by the amount of any credit due from Tables  RD‐5 and RD‐6. Estimate of post‐construction assessed value of non‐residential  development shall be calculated as described in the Road Impact Fee section of  the City of South Burlington 2007 Impact Fee Analysis Report referenced below.     (3) The impact fee formula set forth in subparagraph (2) above is based on a study and  report entitled,  “CITY OF SOUTH BURLINGTON 2007  IMPACT FEE ANALYSIS REPORTS”,  prepared by Michael J. Munson, Ph.D., FAICP, dated October 12, 2007, which report is  incorporated into this ordinance by reference. The pass‐by rate in subparagraph (1)(b)  is based on a study and report entitled, “Adjustment to Traffic Impact Fees for Child  care Centers” prepared by BFJ Planning, dated February 21, 2014, which report is  incorporated into this ordinance by reference.    (4) Impact fees collected pursuant to this ordinance provision shall be used to pay  costs associated with the following road improvement projects which are described in  the above referenced report:     (a)  Hinesburg Road/Van Sicklen Road Intersection Improvements  (b) Williston Road Reconstruction   (c) Airport Drive Extension  (d) Airport Parkway/Ethan Allen Road Intersection Improvements   (e) Tilley to Community Drive Connector  (f) City Center Road Network       (5) This impact fee shall not apply to land development as described in subparagraph  (1) which:     (a) is for development within a subdivision that received final plat approval under  the South Burlington Subdivision Regulations prior to January 9, 1995, which DRAFT SOUTH BURLINGTON IMPACT FEE ORDINANCE Amended July, 2013 Effective October 15, 2013 4 subdivision approval contained a condition requiring payment of fees to the City  for the purpose of funding road improvements; and     (b) the fees specified in the subdivision approval were paid to the City in  accordance with the terms of the approval; and     (c) a permit is issued for the development under the South Burlington Zoning  Regulations on or before January 9, 2005.     (6) A development that includes a Traffic Demand Management Plan approved by  the Development Review Board / Administrative Officer may be granted a credit not to  exceed 25 percent of the original number of trips generated multiplied by the fee per  PM Peak Hour Trip ($999.86), provided that the applicant agrees to provide the post  development verification study and security described in the above referenced Impact  Fee Analysis report.                                                           DRAFT February 21, 2014 Paul Conner, AICP, MCIP Director of Planning & Zoning City of South Burlington South Burlington, VT 05403 Subject: Adjustment to Traffic Impact Fees for Child care Centers Dear Paul: At your request we studied the travel pattern of the three child care centers for which you sent us travel data: Kid Logic Learning Locations, Leaps and Bounds Child Development on Shelburne Road and Leaps and Bounds Child Development on Williston Road. The purpose of our analysis was to determine an adjustment factor to be applied to the traffic generation of a child care center to take into consideration the fact that a large proportion of the vehicle trips made to a child care center are made as part of the home to work trip and involve a diversion from the home-to-work travel path. This adjustment factor can then be applied to the traffic generation rate to quantify more accurately the impacts of the childcare center on the city-wide road infrastructure. BFJ received the home and work locations for each kid in 3 child care centers. We geo-coded this information and then calculated for each kid the following information: 1. Home to work distance 2. Home to child care distance 3. Child care to work distance 4. Home to child care to work distance We calculated the diversion miles, i.e. the additional miles driven to bring the kid to childcare on the way from home to work (home-to-child care-to-work distance minus home-to-work distance). We then calculated the diversion factor, i.e. the proportion of the diversion miles in relation to the primary trip or home-to-child care-to-home length (twice the home-to-child care distance). These calculations are shown in the attached tables for each child care center. Whenever the diversion factor is 100% or greater we classified that trip as a primary trip. This occurs when the parents work at home, or when the child care center and work locations were on opposite sides from home, for example when the child care center was west of the home and the work place was east of the home. In those cases the diversion miles may be greater than the primary trip from home to child care and back home. This was then classified as a primary trip. As can be seen, the percentage of primary trips varies from a low of 4.2% for Leaps and Bounds in Shelburne to a high of 11.1% for Leaps and Bounds in Williston, with an average for the 3 centers of 9.5%. Paul Conner, City of South Burlington February 21, 2014 Page 2 The adjustment factor to be applied to the traffic generation takes into consideration the percentage of primary trips plus the diversion factor applied to the non-primary trips. For example, for the Kid Logic center the primary trips represented 10.5%, and the non-primary trips (i.e. diverted trips) 89.5%. The average diversion distance was 3.5 miles, which represents 21% of the average primary trip distance (home-to-child care-back to home). The adjustment factor was then calculated as 10.5% plus 21% of 89.5%, i.e. 29.6%. Please note that the spreadsheet calculations include multiple decimals even though we round off to only 1 decimal. We also attach the maps that show the pattern of homes and work places for each child care center. As can be seen, some of the home origins are relatively far from the child care center (as far as Montpelier in one case). Conclusions: This analysis has shown that the adjustment factors to be applied to the traffic generation rates range from a low of 16.2% to a high of 29.6%. The average adjustment factor for the 3 child care centers is 25.0%. The analysis does not seem to support the fact that the centers that are located on major commute routes (such as Shelburne Road or Williston Road) have the most favorable adjustment factors. Based on this analysis we would suggest applying a 30% adjustment to all child care centers in the City for the purpose of calculating traffic impact fees. Please let us know if you have any questions. Sincerely, Georges Jacquemart, P.E., AICP Principal