HomeMy WebLinkAboutAgenda - City Council - 06/06/2022AGENDA
SOUTH BURLINGTON CITY COUNCIL South Burlington City Hall 180 Market Street SOUTH BURLINGTON, VERMONT
Participation Options In Person: 180 Market Street - Auditorium - Main Floor Assistive Listening Service Devices Available upon request Electronically: https://meet.goto.com/SouthBurlingtonVT/city-council-06-06-2022 You can also dial in using your phone. +1 (571) 317-3112 Access Code: 118-783-485
Regular Session 6:30 P.M. Monday, June 06, 2022
1.Pledge of Allegiance (6:30 PM)
2.Instructions on exiting building in case of emergency and review of technology options –Jessie Baker, City Manager (6:31 – 6:32 PM)
3.Agenda Review: Additions, deletions or changes in order of agenda items (6:33 – 6:34 PM)
4.Comments and questions from the public not related to the agenda (6:35 – 6:45 PM)
5.Announcements and City Manager’s Report (6:45 – 6:55 PM)
6.Consent Agenda: (6:55 – 7:00 PM)
A.*** Consider and Sign DisbursementsB.*** Stormwater System Improvement Agreement with Burlington Country ClubC.***Accept and approve for recording in the South Burlington Land Records theWarranty Deed of Easement from South Burlington City Center, LLC for a multi-usepath
7.*** Public Hearing on proposed amendment to Official Map, #OM-22-01. Warned for 7:00PM – Paul Conner, Director of Planning and Zoning (7:00 – 7:10 PM)
8.Possible action to approve proposed amendment to Official Map #OM-22-01 – Paul Conner,Director of Planning and Zoning (7:10 – 7:15 PM)
9.Interviews with applicants for appointment to City Boards and Committees (7:15 – 8:45 PM)
10.***Review and Approve a Declaration of Inclusion – Jessie Baker, City Manager (8:45 – 9:00PM)
11.***Receive a presentation on Chittenden Solid Waste District's FY23 Budget – SarahReeves, Executive Director (9:00 – 9:20 PM)
12. ***Award the Preliminary Engineering contract for the East West Crossing (Bike and Pedestrian Bridge over I-89) – Ilona Blanchard, Community Development Director (9:20 –
9:30 PM) 13. ***Review and approval the final survey for public outreach on the use of ARPA funds –
Jessie Baker, City Manager (9:30 – 9:40 PM) 14. *** Appoint Council Liaisons to Committees – Jessie Baker, City Manager (9:40 – 9:50 PM) 15. Consider entering executive session for the purposes of discussing labor relations agreements with Police Department, Fire Department and City Hall/Public Works employees (9:50 – 10:15 PM) 16. Consider and possible approval of collective bargaining agreement between City and South Burlington Police Officers Association – Colin McNeil, City Attorney (10:15 – 10:20 PM) 17. Consider and possible approval of collective bargaining agreement between City and South Burlington Career Firefighters Association – Colin McNeil, City Attorney (10:20 – 10:25 PM)
18. Consider and possible approval of collective bargaining agreement between City and South Burlington City Hall and Public Works Employees Association – Colin McNeil, City Attorney (10:25 – 10:30 PM) 19. Reports from Councilors on Committee assignments (10:30 – 10:40 PM) 20. Other Business (10:40 – 10:45 PM) 21. Consider entering executive session for the purposes of: (10:45 – 11:15 PM) A. Discussing the appeal of the Burton Corporation/Higher Ground Act 250 Permit at the Environmental Court to which the City is a party B. Considering applications for appointment to South Burlington Boards, Commissions and Committees and deliberative session. 22. Adjourn (11:15 PM) Respectfully Submitted:
Jessie Baker City Manager *** Attachments Included
06/02/2022 City of South Burlington Accounts Payable Page 1 of 1
11:54 am Check Warrant Report # Current Prior Next FY Invoices mmachar
Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/06/2022 To 06/06/2022
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
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CBA CBA BLUE 05.12.2022 HEALTH INS. #5243410222 20103.46 0.00 --------.-- -------- --/--/--
CBA CBA BLUE 05.19.2022 HEALTH INS. #5243410222 23156.02 0.00 --------.-- -------- --/--/--
CBA CBA BLUE 05.26.2022 HEALTH INS. #5243410222 7148.17 0.00 --------.-- -------- --/--/--
INTASCP INTERNATIONAL ASSOCIATION OF 0227980 RENEWAL-BURKE ID#0212331 875.00 0.00 --------.-- -------- --/--/--
VERASCP VERMONT ASSOC CHIEFS POLICE BURKE 2022 ANNUAL MEMBERSHIP 600.00 0.00 --------.-- -------- --/--/--
VTCMA VTCMA SPRING22-BAK SPRING 2022 CONFERENCE 183.00 0.00 --------.-- -------- --/--/--
VTCMA VTCMA SPRING22-BOL SPRING 2022 CONFERENCE 55.00 0.00 --------.-- -------- --/--/--
----------- ----------- -----------
Report Total 52,120.65 0.00 0.00
=========== =========== ===========
SOUTH BURLINGTON CITY COUNCIL
To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify
that there is due to the several persons whose names are
listed hereon the sum against each name and that there
are good and sufficient vouchers supporting the payments
aggregating $ ****52,120.65 __________________________________
Let this be your order for the payments of these amounts. Meaghan Emery
__________________________________
Tim Barritt
__________________________________
Helen Riehle
__________________________________
Tom Chittenden
__________________________________
Matt Cota
06/02/2022 City of South Burlington Accounts Payable Page 1 of 10
11:56 am Check Warrant Report # Current Prior Next FY Invoices mmachar
Unpaid Invoices For Check Acct 3(GENERAL FUND) From 06/06/2022 To 06/06/2022
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
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2INSPIRE 2INSPIRE DANCE LLC 2022-SCY4Y YOGA INSTRUCTOR 300.00 0.00 --------.-- -------- --/--/--
600 600 SPEAR EBT LLC 05.10.2022 REFUND - OVERPAID TAXES 408.38 0.00 --------.-- -------- --/--/--
A.C A. COOPER MECHANICAL, INC. 22180-1 GATE VALVE 4407.59 0.00 --------.-- -------- --/--/--
A.C A. COOPER MECHANICAL, INC. 22103-1 REPAIRS 172.32 0.00 --------.-- -------- --/--/--
ADCOCK ADCOCK, DOUGLAS B 05.10.2022 REFUND-OVERPAID TAXES 173.27 0.00 --------.-- -------- --/--/--
ADVANCEP ADVANCE AUTO PARTS 266211966110 CREDIT -7.80 0.00 --------.-- -------- --/--/--
ADVANCEP ADVANCE AUTO PARTS 287213236493 CREDIT -5.73 0.00 --------.-- -------- --/--/--
ADVANCEP ADVANCE AUTO PARTS 266209164866 BRAKE PADS 44.19 0.00 --------.-- -------- --/--/--
ADVANCEP ADVANCE AUTO PARTS 266213166610 STOCK PARTS 6.98 0.00 --------.-- -------- --/--/--
AHMED AHMED, OSMAN 05.10.2022 REFUND - OVERPAID TAXES 111.09 0.00 --------.-- -------- --/--/--
AIRGAS AIRGAS USA, LLC 9987778792 CYLINDER RENTAL 92.68 0.00 --------.-- -------- --/--/--
ALBEEK ALBEE, KYLE K 0510.2022 REFUND - OVERPAID TAXES 452.01 0.00 --------.-- -------- --/--/--
ALDRICH ALDRICH + ELLIOTT, PC 80603 COMMERCE & AIRPORT 1600.00 0.00 --------.-- -------- --/--/--
ALDRICH ALDRICH + ELLIOTT, PC 80589 RED RIDES TRAIL 307.53 0.00 --------.-- -------- --/--/--
ALLEG ALLEGIANCE TRUCKS X401015855.1 STOCK PARTS 71.48 0.00 --------.-- -------- --/--/--
ALLEG ALLEGIANCE TRUCKS X401015822.1 BUS PARTS 714.06 0.00 --------.-- -------- --/--/--
ALLIANCE ALLIANCE MECHANICAL INC. M211295 HVAC - PW MAINTENANCE 921.00 0.00 --------.-- -------- --/--/--
ALLIANCE ALLIANCE MECHANICAL INC. 056177 HVAC - WQ REPAIR 1294.00 0.00 --------.-- -------- --/--/--
AMAZONCAP AMAZON CAPITAL SERVICES 1VPNF1LJ1VRL Monitor Stand 171.46 0.00 --------.-- -------- --/--/--
AMAZONCAP AMAZON CAPITAL SERVICES 1RFRYGCVHHDF Hardware 165.00 0.00 --------.-- -------- --/--/--
AMAZONCAP AMAZON CAPITAL SERVICES 149CKTHTRLR7 Hardware 135.00 0.00 --------.-- -------- --/--/--
AMAZONCAP AMAZON CAPITAL SERVICES 1TF61VJ4TNPY USBC Cable 10.59 0.00 --------.-- -------- --/--/--
AMAZONCAP AMAZON CAPITAL SERVICES 1MJ9XDLHQR3D Toner - Welcome Center 67.49 0.00 --------.-- -------- --/--/--
AMAZONCAP AMAZON CAPITAL SERVICES 11NWHM97D3XF IT SWITCH 29.99 0.00 --------.-- -------- --/--/--
AMAZONCAP AMAZON CAPITAL SERVICES 1KWNTKXF3DRV PRINTER CABLE 8.62 0.00 --------.-- -------- --/--/--
AMAZONCAP AMAZON CAPITAL SERVICES 16999KHQKTNP OFFICE SUPPLIES 26.99 0.00 --------.-- -------- --/--/--
ANGUS 1 KENNEDY DRIVE, LLC JUN2022RENT HEALTH CENTER RENT 2474.00 0.00 --------.-- -------- --/--/--
ARNOLDT ARNOLD TRUST 05.10.2022 REFUND - OVERPAID TAXES 1562.83 0.00 --------.-- -------- --/--/--
ASCAP ASCAP 05.16.2022 LICENSE FEES - #50058046 53.92 0.00 --------.-- -------- --/--/--
AVENU AVENU INSIGHTS & ANALYTICS, LL INVB-035717 RECORDS MANAGEMENT-APR 2271.19 0.00 --------.-- -------- --/--/--
BACHOFEN BACHOFEN, LUZ MARINA 05.10.2022 REFUND - OVERPAID TAXES 1222.41 0.00 --------.-- -------- --/--/--
BAILEY BAILEY SPRING & CHASSIS W 18925 VEHICLE REPAIR 482.78 0.00 --------.-- -------- --/--/--
BAU BAU/HOPKINS 22-14349 PLANT SUPPLIES 2032.18 0.00 --------.-- -------- --/--/--
BENOIT BENOIT ELECTRIC INC 6393 FIRE ALARM REPLACEMENT 8470.00 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842025/3 TOOL POUCH 10.91 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842002/3 PARK SUPPLIES 16.81 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 841980/3 TRASH BAGS/REACHER 39.64 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 841973/3 HOSE ADAPTER 11.45 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842239/3 GARDEN SUPPLIES 11.82 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842337/3 PAINT 5.39 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842197/3 SAW 27.28 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842263/3 TOOLS 20.92 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842278/3 LIGHT SUPPLIES 36.20 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842279/3 REC AREA MARKERS 20.66 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842065/3 SAW BLADES 45.48 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842059/3 MARKER FLAGS 23.64 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842204/3 HANDSAW & POLE SAW 77.37 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842408/3 GLUE 9.88 0.00 --------.-- -------- --/--/--
BIBENS BIBENS ACE 842563/3 BUILDING SUPPLIES 18.99 0.00 --------.-- -------- --/--/--
BLAKELY BLAKELY, JUDITH E 05.10.2022 REFUND-OVERPAID TAXES 357.67 0.00 --------.-- -------- --/--/--
06/02/22 City of South Burlington Accounts Payable Page 2
11:56 am Check Warrant Report # Current Prior Next FY Invoices mmachar
Unpaid Invoices For Check Acct 3(GENERAL FUND) From 06/06/2022 To 06/06/2022
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
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BLEILL BLEILL, CHRISTOPHER M 05.10.2022 REFUND- OVERPAID TAXES 5172.59 0.00 --------.-- -------- --/--/--
BOUND BOUND TREE MEDICAL, LLC 84527584 MEDICAL SUPPLIES 166.65 0.00 --------.-- -------- --/--/--
BOUND BOUND TREE MEDICAL, LLC 84523213 MEDICAL SUPPLIES 5.98 0.00 --------.-- -------- --/--/--
BOUND BOUND TREE MEDICAL, LLC 84510794 MEDICAL SUPPLIES 314.70 0.00 --------.-- -------- --/--/--
BRADLEYJ BRADLEY, JUDITH 05.10.2022 REFUND - OVERPAID TAXES 3419.32 0.00 --------.-- -------- --/--/--
BUCKHUR BUCKHURST FISH & JACQUEMART IN 03055.00B-25 TRAFFIC REVIEWS-KENNEDY 1072.50 0.00 --------.-- -------- --/--/--
BUCKHUR BUCKHURST FISH & JACQUEMART IN 03055.00B-26 TRAFFIC REVIEWS-KENNEDY 1175.00 0.00 --------.-- -------- --/--/--
CARE CAREOPERATIVE, LLC 127380 HEALTHCARE SERVICES -MAY 281.25 0.00 --------.-- -------- --/--/--
CARE CAREOPERATIVE, LLC 117498 HEALTHCARE SERVICES-DEC2 281.25 0.00 --------.-- -------- --/--/--
CARE CAREOPERATIVE, LLC 123318 HEALTHCARE SERVICES -MAR 281.25 0.00 --------.-- -------- --/--/--
CARMICHAE CARMICHAEL, CHELSEA M 05.09.2022 REFUND- OVERPAID TAXES 166.94 0.00 --------.-- -------- --/--/--
CARNEYP CARNEY, PETER & JANE 05.09.2022 REFUND - OVERPAID TAXES 83.46 0.00 --------.-- -------- --/--/--
CARPEN CARPENTER, NORMAN & COX DELORE 05.09.2022 REFUND- OVERPAID TAXES 500.00 0.00 --------.-- -------- --/--/--
CASELLA CASELLA WASTE SYSTEMS INC. 3291977 180 MARKET -TRASH REMOVA 348.40 0.00 --------.-- -------- --/--/--
CASELLA CASELLA WASTE SYSTEMS INC. 3290835 BARTLETT BAY TRASH REMOV 292.02 0.00 --------.-- -------- --/--/--
CASELLA CASELLA WASTE SYSTEMS INC. 3291047 AIRPORT PKWY TRASH REMOV 381.97 0.00 --------.-- -------- --/--/--
CASELLA CASELLA WASTE SYSTEMS INC. 3291877 PD TRASH REMOVAL 308.11 0.00 --------.-- -------- --/--/--
CASELLA CASELLA WASTE SYSTEMS INC. 3291206 575 DORSET-TRASH REMOVAL 393.42 0.00 --------.-- -------- --/--/--
CASELLA CASELLA WASTE SYSTEMS INC. 3291549 3 HOLMES - TRASH REMOVAL 110.09 0.00 --------.-- -------- --/--/--
CBA CBA BLUE 075606012022 GROUP #50756 42257.90 0.00 --------.-- -------- --/--/--
CDCARINS C.D. CAIRNS IRROVOCABLE TRUSTS 05.09.2022 REFUND - OVERPAID TAXES 4373.68 0.00 --------.-- -------- --/--/--
CHAMWA CHAMPLAIN WATER DISTRICT 10-138ANT22 ANTENNAE TOWER 4600.00 0.00 --------.-- -------- --/--/--
CHATTER CHATTERJEE, SOMDEB & SHREYA 05.09.2022 REFUND- OVERPAID TAXES 163.60 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 20200942 CONSULTING- NRC 2975.00 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 20201073 FEASIBILITY STUDY-MARY S 269.00 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 20201074 SWIFT/SPEAR INTERSECTION 171.60 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 20201072 POTASH BK/KIMBALL X-ING 464.00 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 2022-418 POTASH BK/KIMBALL X-ING 647.50 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 2022-419 MARY ST SIDEWALK 12.50 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 2022-425 CONSULT - CLIMATE ACTION 2220.00 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 2022-441 MARY ST SIDEWALK 57.50 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 2022-442 POTASH BK/ KIMBALL AVE 657.50 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 2022-450 CONSULT -CLIMATE ACTION 3000.00 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 20201055 MARY ST SIDEWALK 533.50 0.00 --------.-- -------- --/--/--
CHITRE CHITTENDEN COUNTY REGIONAL PLA 20201061 CONSULT -NAT'L RESOURCE 900.00 0.00 --------.-- -------- --/--/--
CHITRS CHITTENDEN SOLID WASTE DISTRIC 3342704 WOOD DISPOSAL 10.00 0.00 --------.-- -------- --/--/--
CLARKAN CLARK, ANGELA MARIE 05.09.2022 REFUND - OVERPAID TAXES 142.48 0.00 --------.-- -------- --/--/--
CLAUSS CLAUSSENS 26671 PARK SUPPLIES-FLOWERS 200.81 0.00 --------.-- -------- --/--/--
COATES COATES, DENNING 05252022 LACROSSE COACH 400.00 0.00 --------.-- -------- --/--/--
COMCAST COMCAST 511-610P22 P/D COVERT 98.93 0.00 --------.-- -------- --/--/--
ACCT #8773 50 023 0235506
COMCAST COMCAST 0515-0614H22 3 HOLMES RD 153.25 0.00 --------.-- -------- --/--/--
ACCT #8773 50 023 0267764
COMCAST COMCAST 0517-0616W22 WHEELER - SECURITY ALARM 83.85 0.00 --------.-- -------- --/--/--
ACCT #8773 50 023 0279892
COMCAST COMCAST 0521-0620P22 P/D INTERNET 87.81 0.00 --------.-- -------- --/--/--
ACCT #8773 50 023 0188119
COMCAST COMCAST 0520-0619P22 PD INTERNET 204.85 0.00 --------.-- -------- --/--/--
ACCT #8773 50 023 0188044
COMCAST COMCAST 0526-0625M22 180 MARKET STREET 390.47 0.00 --------.-- -------- --/--/--
ACCT #8773 50 023 0588227
06/02/22 City of South Burlington Accounts Payable Page 3
11:56 am Check Warrant Report # Current Prior Next FY Invoices mmachar
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Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
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COMCAST COMCAST 0527-0626K22 1 KENNEDY DR, U1 270.49 0.00 --------.-- -------- --/--/--
ACCT #8773 50 023 0476746
COMCAST COMCAST 0601-0630P22 HIGHWAY/DPW 129.90 0.00 --------.-- -------- --/--/--
COMP COMPETITIVE COMPUTING, INC SIN006720 PD Computerization 576.00 0.00 --------.-- -------- --/--/--
CONSOLID CONSOLIDATED ELECTRICAL DISTRI 8124-1077634 VEHICLE PARTS 37.03 0.00 --------.-- -------- --/--/--
CONSOLIDA CONSOLIDATED COMMUNICATIONS IN 3-2825APR22 ELEVATOR PHONE 27.40 0.00 --------.-- -------- --/--/--
ACCT #802 203 2825 474
CONSOLIDA CONSOLIDATED COMMUNICATIONS IN 2-6503APR22 PD TELEPHONE 932.43 0.00 --------.-- -------- --/--/--
ACCT #802 202 6503 664
CONSOLIDA CONSOLIDATED COMMUNICATIONS IN 1-48855APR22 180 MARKET STREET 210.96 0.00 --------.-- -------- --/--/--
ACCT #118 501 4855 31
COOKEE COOKE, EMILY A 05.09.2022 REFUND - OVERPAID TAXES 21.80 0.00 --------.-- -------- --/--/--
COVERT COVERT, GABRIEL T 05.09.2022 REFUND- OVERPAID TAXES 363.00 0.00 --------.-- -------- --/--/--
CURRAN CURRAN, CHRIS 38819192 REFUND - REC PROGRAM 25.00 0.00 --------.-- -------- --/--/--
DALYE DALY, ELSIE R 05.09.2022 REFUND - OVERPAID TAXES 201.38 0.00 --------.-- -------- --/--/--
DE LAGE DE LAGE LANDEN FINANCIAL SERVI 76296889 PD COPIER LEASE 197.86 0.00 --------.-- -------- --/--/--
DEARTH DEARTH, KATELYN & HUTCHINSON, 05.10.2022 REFUND - OVERPAID TAXES 1129.33 0.00 --------.-- -------- --/--/--
DELL DELL MARKETING L.P. 10557507124 POLICE COMPUTERIZATION 7527.59 0.00 --------.-- -------- --/--/--
DEO DEO, POKHREL 05.10.2022 REFUND - OVERPAID TAXES 507.00 0.00 --------.-- -------- --/--/--
DIGUIL DIGUILIAN, DAMIAN 05092022 REFUND - OVER PAID TAXES 97.87 0.00 --------.-- -------- --/--/--
DRIVERH DRIVER, HAROLD D IV & JEAN M 05.10.2022 REFUND - OVERPAID TAXES 277.96 0.00 --------.-- -------- --/--/--
DUNCAN DUNCAN, MARY SUSAN 05.09.2022 REFUND - OVERPAID TAXES 50.08 0.00 --------.-- -------- --/--/--
EASTER EASTERN INDUSTRIAL AUTOMATION 5070870 VEHICLE PARTS 16.50 0.00 --------.-- -------- --/--/--
EASTER EASTERN INDUSTRIAL AUTOMATION 5070896 LAWNMOWER PARTS 40.56 0.00 --------.-- -------- --/--/--
ENDYNE ENDYNE INC 404949 LAB TESTING 185.00 0.00 --------.-- -------- --/--/--
EYE EYE MED VISION CARE 165296053 JUNE GROUP #9805094/1001 1125.56 0.00 --------.-- -------- --/--/--
FACE FACE MANIA 2022-743 REC PROGRAM 275.00 0.00 --------.-- -------- --/--/--
FASTEN FASTENAL COMPANY VTBUR309119 VEHICLE PARTS 56.86 0.00 --------.-- -------- --/--/--
FASTEN FASTENAL COMPANY VTBUR308867 VEHICLE PARTS 3.50 0.00 --------.-- -------- --/--/--
FILTEAU FILTEAU, MARTIN 05.10.2022 REFUND - OVERPAID TAXES 58.28 0.00 --------.-- -------- --/--/--
FINAL FINAL CONNECTION, LLC 373487 VoIP Phones 811.00 0.00 --------.-- -------- --/--/--
FINAL FINAL CONNECTION, LLC 373328 Annual Phone Charges 5400.00 0.00 --------.-- -------- --/--/--
FIRST FIRSTLIGHT FIBER 11314655 DARK FIBER - MAY 452.50 0.00 --------.-- -------- --/--/--
FISHER FISHER SCIENTIFIC COMPANY 2303269 LAB SUPPLIES 67.89 0.00 --------.-- -------- --/--/--
FITZGERAE FITZGERALD, ELIZABETH E TRUST 05.10.2022 REFUND - OVERPAID TAXES 50.00 0.00 --------.-- -------- --/--/--
FITZGERLE FITZGERALD ENVIRONMENTAL ASSOC 22004-2 FLOW MONITORING 4284.61 0.00 --------.-- -------- --/--/--
FOSTERC FOSTER, CAROLINE 05.10.2022 REFUND - OVERPAID TAX 108.06 0.00 --------.-- -------- --/--/--
FUTI GUTIERREZ, ANDRES & ELIZA FITZ 05.10.2022 REFUND - OVERPAID TAXES 3025.85 0.00 --------.-- -------- --/--/--
GALLS GALLS, LLC 21194322 UNIFORM SUPPLIES 189.83 0.00 --------.-- -------- --/--/--
GALLS GALLS, LLC 21194486 UNIFORM SUPPLIES 180.53 0.00 --------.-- -------- --/--/--
GALLS GALLS, LLC 21220056 UNIFORM SUPPLIES 159.33 0.00 --------.-- -------- --/--/--
GARDENERS GARDENERS SUPPLY WILLISTON TW-32611 MULCH- VET MEM PARK 307.00 0.00 --------.-- -------- --/--/--
GARDENERS GARDENERS SUPPLY WILLISTON TW-28729 PLANTS & COMPOST 399.29 0.00 --------.-- -------- --/--/--
GARDENERS GARDENERS SUPPLY WILLISTON TW-30926 MULCH 420.00 0.00 --------.-- -------- --/--/--
GERHARDT GERHARDT, DAVID 05.10.2022 REFUND - OVERPAID TAXES 2927.89 0.00 --------.-- -------- --/--/--
GIROUXC GIROUX, CORI / WILLIAMS CLAIRE 05.10.2022 REFUND - OVERPAID TAXES 1465.23 0.00 --------.-- -------- --/--/--
GLAZIER GLAZIER, MARGARET M TRUST 05.10.2022 REFUND - OVERPAID TAXES 28.27 0.00 --------.-- -------- --/--/--
GOLIVER GOLIVER, KATHRYN 05.10.2022 REFUND - OVERPAID TAXES 702.26 0.00 --------.-- -------- --/--/--
GRAIN GRAINGER INC 9316147249 PUMP STATION REPAIR 17.57 0.00 --------.-- -------- --/--/--
GRAIN GRAINGER INC 9317518620 PS REPAIR 35.14 0.00 --------.-- -------- --/--/--
06/02/22 City of South Burlington Accounts Payable Page 4
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Vendor Invoice Invoice Description Amount Amount Paid Number Date
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GRAIN GRAINGER INC 9314464729 TRUCK PARTS 41.11 0.00 --------.-- -------- --/--/--
GREENFIEL GREENFIELD, ELAINE 05.10.2022 REFUND - OVERPAID TAXES 1319.00 0.00 --------.-- -------- --/--/--
GREENINT GREEN INTERNATIONAL AFFILIATES 23372-21096 DESIGN - WILLISTON XWAL 5224.00 0.00 --------.-- -------- --/--/--
GREENWALD GREENWALD, JOSEPH & BARBARA LI 05.10.2022 REFUND - OVERPAID TAXES 59.63 0.00 --------.-- -------- --/--/--
GREEPW GREEN MOUNTAIN POWER CORPORATI 37931MAY22 575 DORSET St 2665.13 0.00 --------.-- -------- --/--/--
ACCT #37931000006
GREEPW GREEN MOUNTAIN POWER CORPORATI 47931MAY22 19 GREGORY DRIVE-POLICE 1428.94 0.00 --------.-- -------- --/--/--
ACCT #47931000005
GREEPW GREEN MOUNTAIN POWER CORPORATI 60881MAY22 19 GREGORY DR G 134.46 0.00 --------.-- -------- --/--/--
ACCT #60881889053
GREEPW GREEN MOUNTAIN POWER CORPORATI 39387MAY22 19 GREGORY DR H 27.32 0.00 --------.-- -------- --/--/--
GREEPW GREEN MOUNTAIN POWER CORPORATI 20610MAY22 DORSET PARK-SOLAR SYSTEM 43.69 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320517005 VEHICLE REPAIR 427.55 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320517004 VEHICLE REPAIR 88.20 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320517001 VEHICLE REPAIR 154.57 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320516002 VEHICLE REPAIR 1559.90 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320513005 VEHICLE REPAIR 1561.30 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320513001 VEHICLE REPAIR 107.80 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320512001 VEHICLE REPAIR 30.11 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320512005 VEHICLE REPAIR 735.18 0.00 --------.-- -------- --/--/--
GSM GSM ENTERPRISES, INC. 320520002 VEHICLE REPAIR 351.96 0.00 --------.-- -------- --/--/--
HARRINGTH HARRINGTON, THOMAS & NINA 05.10.2022 REFUND - OVERPAID TAXES 470.94 0.00 --------.-- -------- --/--/--
HARTWELLD HARTWELL, DAVID R 05.10.2022 REFUND - OVERPAID TAXES 40.00 0.00 --------.-- -------- --/--/--
HELMSSTE HELMSTETTER 05.10.2022 REFUND - OVERPAID TAXES 119.14 0.00 --------.-- -------- --/--/--
HERITAGEF HERITAGE FORD 295407 VEHICLE PARTS 89.87 0.00 --------.-- -------- --/--/--
HERITAGEF HERITAGE FORD 295336 BRACKET 67.25 0.00 --------.-- -------- --/--/--
HERITAGEF HERITAGE FORD 294447CM CREDIT -28.33 0.00 --------.-- -------- --/--/--
HICKOK HICKOK & BOARDMAN INC 23861 INS. CYBER/INTERNET SECU 25542.97 0.00 --------.-- -------- --/--/--
HILLL HILL , LAURA TRUST 05.10.2022 REFUND - OVERPAID TAXES 99.78 0.00 --------.-- -------- --/--/--
HINE HINE, DOUGLAS MARC 05.10.2022 REFUND - OVERPAID TAXES 129.48 0.00 --------.-- -------- --/--/--
HOWARD HOWARD CENTER, INC. 221958 OUTREACH FY22- QTR 4 9259.00 0.00 --------.-- -------- --/--/--
HOYLE HOYLE, TANNER & ASSOCIATES INC 066912 WASTEWATER CONSULTING 53903.28 0.00 --------.-- -------- --/--/--
HUMANE HUMANE SOCIETY OF CHITTENDEN C SB-05162022 ANIMAL CONTROL CONTRACT 125.00 0.00 --------.-- -------- --/--/--
IMS INTERACTIVE MAINTENANCE SERVIC 17516 BUILDING COMMON AREA FEE 2845.50 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081200 BOOK 14.81 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60077510 BOOKS 18.51 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60085002 BOOKS 109.49 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67470790 BOOKS 101.44 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60085001 BOOKS 4.76 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67470789 BOOKS 7.92 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60085000 BOOKS 23.43 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081198 BOOKS 28.30 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081199 BOOKS 55.80 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67463509 SUPPLIES & CD 27.64 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60082210 CD & SUPPLIES 84.32 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60087444 CD & SUPPLIES 35.44 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60082209 CD & SUPPLIES 151.06 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60084231 CD & SUPPLIES 28.50 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60087443 CD & SUPPLIES 83.03 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60086203 BOOKS 9.49 0.00 --------.-- -------- --/--/--
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INGRAM INGRAM LIBRARY SERVICES 59296456 CREDIT -8.53 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60085006 BOOKS 10.05 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60088619 BOOKS 37.52 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60088622 BOOKS 50.76 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67474407 BOOKS 12.90 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60078229 BOOKS 9.52 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67463932 BOOKS 18.83 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081197 BOOKS 8.44 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081524 BOOKS 7.92 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081525 BOOKS 97.65 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081523 BOOKS 78.00 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081820 BOOKS 12.99 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67474405 BOOKS 69.39 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60088621 BOOKS 78.29 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081196 BOOKS 304.43 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081819 BOOKS 163.44 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081842 BOOKS 287.96 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60081822 BOOKS 123.83 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60084998 BOOKS 43.88 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60087768 BOOKS 7.90 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67470787 BOOKS 36.87 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67470788 BOOKS 7.92 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60086200 BOOKS 14.28 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60084999 BOOKS 236.16 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60087770 BOOKS 201.55 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60088616 BOOKS 14.81 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67474403 BOOKS 14.28 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60088618 BOOKS 177.15 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60088617 BOOKS 68.76 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67474408 BOOKS 14.26 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 67466228 BOOKS 20.12 0.00 --------.-- -------- --/--/--
INGRAM INGRAM LIBRARY SERVICES 60086201 BOOKS 20.12 0.00 --------.-- -------- --/--/--
IPMAHR INTERNATIONAL PUBLIC MANAGEMEN 68295-G9J6Q3 MEMBERSHIP 2023 - HELD 156.00 0.00 --------.-- -------- --/--/--
J C J C IMAGE, INC. 38753 CLOTHING 40.00 0.00 --------.-- -------- --/--/--
J DPINE J & D PINE TREE LLC 05.10.2022 REFUND - OVERPAID TAXES 68.64 0.00 --------.-- -------- --/--/--
JAB JAB PROPERTIES LLC 05.10.2022 REFUND - OVERPAID TAXES 5530.50 0.00 --------.-- -------- --/--/--
JACKSONC JACKSON, CARL M & MONICA M 05.10.2022 REFUND - OVERPAID TAXES 237.95 0.00 --------.-- -------- --/--/--
JANITECH JANITECH INC 47792 19 GREGORY COMMON-MAY 217.00 0.00 --------.-- -------- --/--/--
JEWETTJ JEWETT, JOHN G & SUSAN R 05.10.2022 REFUND - OVERPAID TAXES 4439.22 0.00 --------.-- -------- --/--/--
JOANN JOANN'S UNIFORMS 19197 POLO SHIRTS 222.00 0.00 --------.-- -------- --/--/--
JOHNSONEL JOHNSON, ELAINE K LIFE ESTATE 05.10.2022 REFUND- OVERPAID TAXES 125.66 0.00 --------.-- -------- --/--/--
KEMIRA KEMIRA WATER SOLUTIONS INC 9017753205 ALUM 3234.69 0.00 --------.-- -------- --/--/--
KENNEDYDE KENNEDY, DEBORAH 05.10.2022 REFUND- OVERPAID TAXES 1589.69 0.00 --------.-- -------- --/--/--
KEVINSPO KEVIN SMITH SPORTS 277919 LACROSSE BALLS 40.00 0.00 --------.-- -------- --/--/--
KEY KEY CHEVROLET BUICK GMC CADILL 22826P LIGHT ASSEMBLY 529.94 0.00 --------.-- -------- --/--/--
KINGDOM KINGDOM COUNTRY PRODUCTIONS 02.22.2022 LISTEN UP PROGRAM FEE 300.00 0.00 --------.-- -------- --/--/--
KRONCKE KRONCKE, ERIK SPRING 2022 CHORUS DIRECTOR 2000.00 0.00 --------.-- -------- --/--/--
L.D. L.D. OLIVER SEED CO., INC 26190 LIME & TACKIFIER 414.23 0.00 --------.-- -------- --/--/--
LABOY LABOY, ZULMA R 05.10.2022 REFUND- OVERPAID TAXES 3031.13 0.00 --------.-- -------- --/--/--
LANDSH LANDSHAPES REQ #1 180 MARKET ST - MARCH 6150.00 0.00 --------.-- -------- --/--/--
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LAWSON LAWSON PRODUCTS INC. 9309537654 FUSES 101.41 0.00 --------.-- -------- --/--/--
LEAF LEAF CAPITAL FUNDING LLC 13251751 SW COPIER CONTRACT 154.24 0.00 --------.-- -------- --/--/--
LEAF LEAF CAPITAL FUNDING LLC 13251750 PW COPIER CONTRACT 121.18 0.00 --------.-- -------- --/--/--
LESTEPHEN LE STEPHEN S & VICKIE L 05.10.2022 REFUND- OVERPAID TAXES 1294.98 0.00 --------.-- -------- --/--/--
LEWISC LEWIS, CHRISTOPHER 05.11.2022 REIMBURSE -SAFE DRIVING 47.91 0.00 --------.-- -------- --/--/--
LINDEE LINDE, ELIZABETH 05.12.2022 REFUND-OVERPAID TAXES 1006.17 0.00 --------.-- -------- --/--/--
LINSHU LIN, SHU-CHEN 05.10.2022 REFUND - OVERPAID TAXES 2213.70 0.00 --------.-- -------- --/--/--
LOESCH LOESCH, B DALE 05.10.2022 REFUND-OVERPAID TAXES 2329.18 0.00 --------.-- -------- --/--/--
LOOFT LOOFT, FRED & LINDA 05.10.2022 REFUND - OVERPAID TAXES 1905.13 0.00 --------.-- -------- --/--/--
LUCKY LUCKY'S TRAILER SALES, INC PC68551 VEHICLE PARTS 94.00 0.00 --------.-- -------- --/--/--
LUCKY LUCKY'S TRAILER SALES, INC PC68607 VEHICLE PARTS 65.85 0.00 --------.-- -------- --/--/--
LUCKY LUCKY'S TRAILER SALES, INC PC68732 VEHICLE PARTS 64.20 0.00 --------.-- -------- --/--/--
LUCKY LUCKY'S TRAILER SALES, INC PC68451 VEHICLE PARTS 30.03 0.00 --------.-- -------- --/--/--
LUCKYPUP LUCKY PUPPIES DOG DAYCARE & BO 3422 ANIMAL CONTROL CONTRACT 120.00 0.00 --------.-- -------- --/--/--
LUCKYPUP LUCKY PUPPIES DOG DAYCARE & BO 3425 ANIMAL CONTROL SERVICES 3600.00 0.00 --------.-- -------- --/--/--
MARATHON MARATHON HEALTH, LLC 16313 MARCH - HEALTH CENTER 41273.52 0.00 --------.-- -------- --/--/--
MARTANIUK MARTANIUK, JOSEPH A 05.10.2022 REFUND- OVERPAID TAXES 2548.50 0.00 --------.-- -------- --/--/--
MCCAFFREY MCCAFFREY, FRANCIS J & PAULINE 05.10.2022 REFUND- OVERPAID TAXES 392.69 0.00 --------.-- -------- --/--/--
MCKINNY MCKINNEY, ANNE 38790151 REFUND - REC PROGRAM 130.00 0.00 --------.-- -------- --/--/--
MCMANUSL MCMANUS, LORETTA & KIMBERLY 05.10.2022 REFUND - OVERPAID TAXES 45.87 0.00 --------.-- -------- --/--/--
MEDIA MEDIA FACTORY SBPL052022 MEDIA SERVICES 450.00 0.00 --------.-- -------- --/--/--
MEDICALBU MEDICAL BUSINESS SERVICES, LLC 05.17.2022 AMBULANCE BILLING #2192 4333.63 0.00 --------.-- -------- --/--/--
MES MUNICIPAL EMERGENCY SERVICES IN1709637 STRUCTURAL FOAM 610.00 0.00 --------.-- -------- --/--/--
METZ METZ, GABRIELLE 05.10.2022 REFUND - OVERPAID TAXES 780.44 0.00 --------.-- -------- --/--/--
MILLERBR MILLER, BRIAN 05.14.2022 SAFE DRIVER 200.00 0.00 --------.-- -------- --/--/--
MILLERJE MILLER, JENNIFER WESTING 05.10.2022 REFUND - OVERPAID TAXES 855.38 0.00 --------.-- -------- --/--/--
MOORBY MOORBY, SUZANNE 05.10.2022 REFUND - OVERPAID TAXES 1214.97 0.00 --------.-- -------- --/--/--
NARAS NARASIMHAN, SUKANYA 05.09.2022 REFUND- OVERPAID TAXES 1511.61 0.00 --------.-- -------- --/--/--
NEA NEW ENGLAND AIR SYSTEMS 183065 BUILDING REPAIR 8775.00 0.00 --------.-- -------- --/--/--
NEA NEW ENGLAND AIR SYSTEMS 183109 3RD FLOOR LEASE EXPENSE 268.00 0.00 --------.-- -------- --/--/--
NEALY NEALY, JONATHAN & MARIANNE TRU 05.10.2022 REFUND-OVERPAID TAXES 74.92 0.00 --------.-- -------- --/--/--
NEMUNI NEW ENGLAND MUNICIPAL RESOURCE 50349 PERMIT CONSULTING 2850.00 0.00 --------.-- -------- --/--/--
NEMUNI NEW ENGLAND MUNICIPAL RESOURCE 50367 CONSULTING- ASSESSMENT 1885.00 0.00 --------.-- -------- --/--/--
NEMUNI NEW ENGLAND MUNICIPAL RESOURCE 50394 CONSULT - ASSESSMENT 665.00 0.00 --------.-- -------- --/--/--
NETRUCK NEW ENGLAND TRUCK TIRE CENTERS 127325-09 TIRES 1395.00 0.00 --------.-- -------- --/--/--
NEVINZ NEVIN, ZACADIA 05.10.2022 REFUND-OVERPAID TAXES 136.77 0.00 --------.-- -------- --/--/--
NH DOT NHDOT E-ZPASS PROCESSING CTR V1918466663 E-Z PASS 4.00 0.00 --------.-- -------- --/--/--
NITCO NITCO, LLC SS5/77830 VEHICLE REPAIR 3438.37 0.00 --------.-- -------- --/--/--
NORTHD NORTHEAST DELTA DENTAL DENTALJUN22 JUNE 2022 - GROUP 943 11117.10 0.00 --------.-- -------- --/--/--
O'BRIENMA O'BRIEN, MARY B & JOHN M 05.10.2022 REFUND-OVERPAID TAXES 48.07 0.00 --------.-- -------- --/--/--
O'FARRE O'FARRELL, LIAM 05.10.2022 REFUND - OVERPAID TAXES 1762.71 0.00 --------.-- -------- --/--/--
OCC OCCUPATIONAL HEALTH CENTERS 1207392905 PRE-EMPLOYMENT PHYSICAL 101.00 0.00 --------.-- -------- --/--/--
OCEANST OCEAN STATE SIGNAL CO. 23560 FARRELL STREET LIGHT 8800.00 0.00 --------.-- -------- --/--/--
OFFESS OFFICE ESSENTIALS OF VERMONT 38709 OFFICE SUPPLIES 93.15 0.00 --------.-- -------- --/--/--
OFFICE OFFICE SYSTEMS OF VERMONT 24AR503039 COLOR COPIES 37.73 0.00 --------.-- -------- --/--/--
ORKIN ORKIN EXTERMINATING COMPANY IN 224085218 575 DORSET ST 176.00 0.00 --------.-- -------- --/--/--
ACCT #1858913
OVERDR OVERDRIVE, INC. 145922152428 EBOOKS - ID: 1459-1011 1000.00 0.00 --------.-- -------- --/--/--
P P P & P SEPTIC SERVICE INC T-182507 TOILET RENTAL 120.00 0.00 --------.-- -------- --/--/--
P P P & P SEPTIC SERVICE INC T-575998 TOILET RENTAL 120.00 0.00 --------.-- -------- --/--/--
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P P P & P SEPTIC SERVICE INC T-576924 TOILET RENTAL 120.00 0.00 --------.-- -------- --/--/--
P P P & P SEPTIC SERVICE INC T-576923 TOILET RENTAL 240.00 0.00 --------.-- -------- --/--/--
P P P & P SEPTIC SERVICE INC T-576922 TOILET RENTAL 120.00 0.00 --------.-- -------- --/--/--
PAGEM PAGE, MATTHEW 05.10.2022 REFUND - OVERPAID TAXES 35.78 0.00 --------.-- -------- --/--/--
PAGER PAGE, ROBERT 05.10.2022 REFUND- OVERPAID TAXES 21.43 0.00 --------.-- -------- --/--/--
PALMLANE PALMER LANE MAPLE 7296 STAFF EVENT FOR 6/17/22 290.00 0.00 --------.-- -------- --/--/--
PARROS PARRO'S GUN SHOP & POLICE SUPP 31625 RANGE SUPPLIES 57.98 0.00 --------.-- -------- --/--/--
PARROS PARRO'S GUN SHOP & POLICE SUPP 31624 RANGE SUPPLIES 1000.00 0.00 --------.-- -------- --/--/--
PARROS PARRO'S GUN SHOP & POLICE SUPP 31623 RANGE SUPPLIES 54.99 0.00 --------.-- -------- --/--/--
PARROS PARRO'S GUN SHOP & POLICE SUPP 32124 UNIFORM SUPPLIES 1252.00 0.00 --------.-- -------- --/--/--
PARVANOV PARVANOV, DRAGOMIR 05182022 SOCCER CAMP INSTRUCTOR 2650.00 0.00 --------.-- -------- --/--/--
PASTORE PASTORE, WAYNE & ANN 05.10.2022 REFUND - OVERPAID TAXES 2064.37 0.00 --------.-- -------- --/--/--
PAWPRINT PAW PRINT & MAIL 68274 NAME PLATES (3) 59.70 0.00 --------.-- -------- --/--/--
PEETLAW PEET LAW GROUP, TRUSTEE 05.10.2022 REFUND-OVERPAID TAXES 609.12 0.00 --------.-- -------- --/--/--
PET PET FOOD WAREHOUSE LTD 4-206625 K9 SUPPLIES 57.09 0.00 --------.-- -------- --/--/--
PET PET FOOD WAREHOUSE LTD 4-207585 K9 SUPPLIES 38.07 0.00 --------.-- -------- --/--/--
PHILO PHILO SECURITY SYSTEMS 61869 ELECTRIC SECURITY LOCKS 2288.20 0.00 --------.-- -------- --/--/--
PICHON PICHON, JEAN - JACQUES 05.10.2022 REFUND - OVERPAID TAXES 1544.72 0.00 --------.-- -------- --/--/--
PIKE PIKE INDUSTRIES, INC. 1179083 ASPHALT 311.85 0.00 --------.-- -------- --/--/--
PIKE PIKE INDUSTRIES, INC. 1180641 ASPHALT 565.72 0.00 --------.-- -------- --/--/--
PIKE PIKE INDUSTRIES, INC. 1180316 ASPHALT 233.31 0.00 --------.-- -------- --/--/--
PITNRESER PITNEY BOWES - RESERVE ACCOUNT 06.01.2022 RESERVE ACCT #31183049 2000.00 0.00 --------.-- -------- --/--/--
PLACE PLACE SENSE 911 AIRPORT REZONING 1360.00 0.00 --------.-- -------- --/--/--
PLACE PLACE SENSE 915 AIRPORT RE-ZONING 935.00 0.00 --------.-- -------- --/--/--
PLACE PLACE SENSE 898 AIRPORT RE-ZONING 2890.00 0.00 --------.-- -------- --/--/--
POKHRELP POKHREL, PRABIN 05.10.2022 REFUND- OVERPAID TAXES 91.46 0.00 --------.-- -------- --/--/--
POKHRELT POKHREL, TULASA & KRISHNA 05.10.2022 REFUND - OVERPAID TAXES 892.03 0.00 --------.-- -------- --/--/--
POWER POWER DMS, INC. INV-19791 POLICE COMPUTERIZATION 6518.42 0.00 --------.-- -------- --/--/--
PRADH PRADHAN, MON & ROSHAN 05.10.2022 REFUND - OVERPAID TAXES 1844.07 0.00 --------.-- -------- --/--/--
PRATTSMIT PRATT & SMITH, INC 9773 VALVE INSTALL 593.14 0.00 --------.-- -------- --/--/--
PRATTSMIT PRATT & SMITH, INC 9744 ELECTRICAL REPAIRS 252.00 0.00 --------.-- -------- --/--/--
PRIEST PRIEST, SHELBY ANNE 05.10.2022 REFUND-OVERPAID TAXES 315.14 0.00 --------.-- -------- --/--/--
PRIORITY PRIORITY EXPRESS INC 81452218 LIBRARY COURIER 176.24 0.00 --------.-- -------- --/--/--
RADION RADIO NORTH GROUP INC 24144136 VEHICLE PARTS 64.00 0.00 --------.-- -------- --/--/--
RADION RADIO NORTH GROUP INC 24144117 EQUIPMENT MAINTENANCE 110.00 0.00 --------.-- -------- --/--/--
RADION RADIO NORTH GROUP INC 24144112 VEHICLE EQUIPMENT 55.00 0.00 --------.-- -------- --/--/--
RADION RADIO NORTH GROUP INC 24144098 RADIO REPAIR 220.00 0.00 --------.-- -------- --/--/--
REPRO REPROGRAPHICS OF NEW ENGLAND I 123071 OUTREACH MATERIAL - CCP 163.00 0.00 --------.-- -------- --/--/--
RESO RESOURCE MANAGEMENT, INC. 111322 BIOSOLIDS MANAGEMENT 2614.24 0.00 --------.-- -------- --/--/--
RESO RESOURCE MANAGEMENT, INC. 111328 BIO SOLID MANAGEMENT 1273.55 0.00 --------.-- -------- --/--/--
RESO RESOURCE MANAGEMENT, INC. 6589 CREDIT -356.49 0.00 --------.-- -------- --/--/--
REYNOL REYNOLDS AND SON INC 3407724 SIGN STANDS 1203.66 0.00 --------.-- -------- --/--/--
RHR SMITH RHR SMITH & COMPANY 2022-2568 FY 22 AUDIT 3000.00 0.00 --------.-- -------- --/--/--
ROWLES ROWLES, DAVID B 05.10.2022 REFUND- OVERPAID TAXES 200.00 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 184974 BUS PARTS 78.19 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 185407 BUS PARTS 21.44 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 185026 PARTS FOR H62 16.50 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 184724 CORE CREDIT -36.00 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 184957 STOCK TUBING 16.35 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186781 CREDIT -129.28 0.00 --------.-- -------- --/--/--
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SANEL SANEL AUTO PARTS INC 186915 BUS PARTS 28.20 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 187018 SUPPLIES FOR BANNERS 26.74 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186671 CREDIT -18.00 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 187019 SUPPLIES FOR BANNERS 15.18 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186921 BANNER PARTS 14.30 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 185779 BUS PARTS 161.81 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186237 BUS PARTS 281.80 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186452 BATTERY 164.87 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186641 BUS PARTS 17.28 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186113 CREDIT -18.56 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186607 BUS PARTS 147.64 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186837 BUS PARTS 73.83 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 185655 VEHICLE PARTS 327.86 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186068 CREDIT -72.00 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 185520 STOCK SUPPLIES 19.91 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186114 FUSES STOCK 8.50 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 185706 VEHICLE PARTS 9.84 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186107 VEHICLE PARTS 61.72 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 185450 CREDIT -18.00 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186591 BATTERY CHARGER 50.99 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 186590 BATTERY 48.31 0.00 --------.-- -------- --/--/--
SANEL SANEL AUTO PARTS INC 183022 AIR FILTER 41.94 0.00 --------.-- -------- --/--/--
SBCOLLINS S.B. COLLINS, INC 355316 DIESEL FUEL 19572.89 0.00 --------.-- -------- --/--/--
SECU SECURSHRED 393365 OFFICE SUPPLIES 30.00 0.00 --------.-- -------- --/--/--
SELMY SELMY, ABDELRAHMAN 05.10.2022 REFUND - OVERPAID TAXES 1931.36 0.00 --------.-- -------- --/--/--
SELMY SELMY, ABDELRAHMAN 05.10.2022-2 OVERPAID TAXES - 23 1687.42 0.00 --------.-- -------- --/--/--
SENKAND SENKANDWA, JEMBA & JACKIE 05.10.2022 REFUND - OVERPAID TAXES 1860.65 0.00 --------.-- -------- --/--/--
SEVEN SEVEN DAYS 220809 Employment Ad 297.00 0.00 --------.-- -------- --/--/--
SHAWAN SHAW, ANDREW & DEBORAH 05.10.2022 REFUND - OVERPAID TAXES 198.53 0.00 --------.-- -------- --/--/--
SIMAN SIMANSKAS, ANTHONY 05.15.2022 FIRE SHEILD 85.00 0.00 --------.-- -------- --/--/--
SKIPCO SKIPCO INC 05.10.2022 REFUND - OVERPAID TAXES 144.28 0.00 --------.-- -------- --/--/--
SOSDIS SOUTH BURLINGTON SCHOOL DISTRI 3822 GYM USE 2075.00 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 7638F-M22 4 CENTRAL AVENUE 367.20 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 7721F-M22 AIRPORT PKWY 2592.00 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 3726J-A22 19 GREGORY DRIVE 604.80 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 4359F-A22 JC PARK - 113 PATCHEN RD 367.20 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 4412F-A22 HIGHWAY GARAGE -LANDFILL 2289.60 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 3713 F-A22 1015 AIRPORT PARKWAY 32.40 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 3712 F-A22 1015 AIRPORT PARKWAY 766.80 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 8215 F-A22 1015 AIRPORT PKWY 32.40 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 8214 F-A22 1015 AIRPORT PKWY 32.40 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 8194 F-A22 AIRPORT PKWY 32.40 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 8189 F-A22 1015 AIRPORT PKWY 35.64 0.00 --------.-- -------- --/--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 4360 F-A22 1850 WILLISTON RD 75.60 0.00 --------.-- -------- --/--/--
SPEAR SPEAR STREET MOWER SPECIALTIES 54130 MOWER PARTS 214.21 0.00 --------.-- -------- --/--/--
SPEARE SPEAR EBT LLC 05.10.2022 REFUND- OVERPAID TAXES 408.38 0.00 --------.-- -------- --/--/--
SPRANOR SPRANO, ROBERTA 05.10.2022 REFUND - OVERPAID TAXES 2010.64 0.00 --------.-- -------- --/--/--
STANTEC STANTEC CONSULTING SERVICES IN 1895438 GARDEN STREET CONSULTING 8388.48 0.00 --------.-- -------- --/--/--
STAPL STAPLES BUSINESS ADVANTAGE 8066238087 ELECTION SUPPLIES 36.19 0.00 --------.-- -------- --/--/--
STAPLESCR STAPLES CREDIT PLAN 3053202791 Supplies 60.53 0.00 --------.-- -------- --/--/--
06/02/22 City of South Burlington Accounts Payable Page 9
11:56 am Check Warrant Report # Current Prior Next FY Invoices mmachar
Unpaid Invoices For Check Acct 3(GENERAL FUND) From 06/06/2022 To 06/06/2022
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
------------------------------------------------------------------------------------------------------------------------------------
STAPLESCR STAPLES CREDIT PLAN 3055282871 Supplies 39.86 0.00 --------.-- -------- --/--/--
STAPLESCR STAPLES CREDIT PLAN 3061473551 Program Supplies 54.36 0.00 --------.-- -------- --/--/--
STARRM STARR, MICHELLE & WARNOCK, WIL 05.10.2022 REFUND - OVERPAID TAXES 2926.12 0.00 --------.-- -------- --/--/--
STEVENSA STEVENS, ANN 05.10.2022 REFUND -OVERPAID TAXES 2890.34 0.00 --------.-- -------- --/--/--
STITZ STITZEL, PAGE & FLETCHER, P.C. 66827 LEGAL SERVICES- APRIL 2483.52 0.00 --------.-- -------- --/--/--
STOCK STOCKBRIDGE, ELIZABETH 052522 LACROSSE COACH 950.00 0.00 --------.-- -------- --/--/--
STOWE STOWE REPORTER LLC 262957 ADVERTISING 298.00 0.00 --------.-- -------- --/--/--
STRYKER STRYKER SALES CORPORATION 3768219M BATTERY PACK 686.74 0.00 --------.-- -------- --/--/--
STURGEO STURGEON, MILES D & BRIANNA J 05.10.2022 REFUND - OVERPAID TAXES 856.16 0.00 --------.-- -------- --/--/--
SWIFTSP SWIFT & SPEAR ASSOCIATES, LLC 05.10.2022 REFUND - OVERPAID TAXES 3344.26 0.00 --------.-- -------- --/--/--
SWISHQUA SWISH WHITE RIVER LTD W501540 GARBAGE BAGS 399.00 0.00 --------.-- -------- --/--/--
SYMQUEST SYMQUEST GROUP INC 1683836 365 Migration 875.00 0.00 --------.-- -------- --/--/--
SYMQUEST SYMQUEST GROUP INC 1685482 M365 MIGRATION 525.00 0.00 --------.-- -------- --/--/--
TABER TABER, MARCUS B & PURMINA 05.10.2022 REFUND - OVERPAID TAXES 28.00 0.00 --------.-- -------- --/--/--
TAMANG TAMANG, BUDDHI M & HISLI 05.10.2022 REFUND - OVERPAID TAXES 2064.72 0.00 --------.-- -------- --/--/--
TEAM EJP TEAM EJP SO BURLINGTON 6012780 PIPE 3128.22 0.00 --------.-- -------- --/--/--
THOMREUT THOMSON REUTERS - WEST 846313783 SUBSCRIPTION 615.84 0.00 --------.-- -------- --/--/--
TRAVELERS TRAVELERS 611116 DEDUCTIBLE - FNU7266 65.00 0.00 --------.-- -------- --/--/--
TRONOP TRONO, PETER LLC 05.10.2022 REFUND - OVERPAID TAXES 1185.50 0.00 --------.-- -------- --/--/--
UNIFIRST UNIFIRST CORPORATION 1080081536 PW - CLEANING & SUPPLIES 37.36 0.00 --------.-- -------- --/--/--
UNIFIRST UNIFIRST CORPORATION 1080083935 PW - CLEANING & SUPPLIES 77.56 0.00 --------.-- -------- --/--/--
UNIFIRST UNIFIRST CORPORATION 1080082745 PW - CLEANING & SUPPLIES 37.36 0.00 --------.-- -------- --/--/--
UNITEDRE UNITED RENTALS (NORTH AMERICA) 199402126-8 Container Rental 110.00 0.00 --------.-- -------- --/--/--
VAN LIEW VAN LIEW, ANDREA 05.14.2022 SAFE DRIVING COORDINATOR 37.50 0.00 --------.-- -------- --/--/--
VER IZON VERIZON WIRELESS 9906503354 I-PAD WIRELESS SERVICE 302.88 0.00 --------.-- -------- --/--/--
VER IZON VERIZON WIRELESS 9906816828 BATCH CITY-WIDE PHONES 2805.45 0.00 --------.-- -------- --/--/--
ACCT #781419960-00001
VERBLACK VERMONT BLACKTOP CORPORATION 50000872 BLACKTOP 924.00 0.00 --------.-- -------- --/--/--
VERGAS VERMONT GAS SYSTEMS INC 22227 GROUP CUST. #40515-9 9457.45 0.00 --------.-- -------- --/--/--
VERLG2 VERMONT LEAGUE OF CITIES & TOW 05.27.2022 CONSULTING - TIF ANALYSI 5000.00 0.00 --------.-- -------- --/--/--
VERMCTR VERMONT CENTER FOR RESPONDER W 1272 FD CONSULTING - MAY 708.33 0.00 --------.-- -------- --/--/--
VERMCTR VERMONT CENTER FOR RESPONDER W 1273 PD CONSULTING - MAY 1250.00 0.00 --------.-- -------- --/--/--
VHB VANAS VANASSE HANGEN BRUSTLIN INC 0375140 CITY CENTER PARK II 8186.16 0.00 --------.-- -------- --/--/--
VIKING VIKING-CIVES USA 4516282 SWEEFER PARTS 233.34 0.00 --------.-- -------- --/--/--
VIKING VIKING-CIVES USA 4516276 VEHICLE PARTS 41.53 0.00 --------.-- -------- --/--/--
VINAL VINAL, SHELLY R 05.10.2022 REFUND- OVERPAID TAXES 161.25 0.00 --------.-- -------- --/--/--
VINAL VINAL, SHELLY R 05.10.200224 REFUND- OVERPAID TAXES 600.00 0.00 --------.-- -------- --/--/--
24 HAYES AVE
VLCT PACI VLCT PACIF 20180067-G01 INS. DEDUCTIBLE 2500.00 0.00 --------.-- -------- --/--/--
VLCTEMPL VLCT EMPLOYMENT RESOURCE & BEN REN033776-Q3 QUARTERLY CONTRIBUTION-Q 4184.00 0.00 --------.-- -------- --/--/--
W B MASON W. B. MASON CO., INC. 229786511 OFFICE SUPPLIES 109.98 0.00 --------.-- -------- --/--/--
W B MASON W. B. MASON CO., INC. 229899590 OFFICE SUPPLIES 171.52 0.00 --------.-- -------- --/--/--
W B MASON W. B. MASON CO., INC. 229659647 CLEANING/OFFICE SUPPLIES 82.66 0.00 --------.-- -------- --/--/--
W B MASON W. B. MASON CO., INC. 229450696 LAUNDRY SUPPLIES 401.26 0.00 --------.-- -------- --/--/--
W B MASON W. B. MASON CO., INC. 229817830 OFFICE SUPPLIES 24.98 0.00 --------.-- -------- --/--/--
WARNERA WARNER, AARON 05.10.2022 REFUND - OVERPAID TAXES 677.30 0.00 --------.-- -------- --/--/--
WEBB F.W. WEBB COMPANY 76205418 VEHICLE PARTS 110.13 0.00 --------.-- -------- --/--/--
WES WESSPUR TREE EQUIPMENT INC IN-2696013 TREE SUPPLIES 166.25 0.00 --------.-- -------- --/--/--
WHITCO WHITCOMB CONSTRUCTION CORPORAT 90023-7476 SHUR-PAC 67.10 0.00 --------.-- -------- --/--/--
WILLETTEM WILLETTE, MELISSA 05.10.2022 REFUND - OVERPAID TAXES 203.43 0.00 --------.-- -------- --/--/--
06/02/22 City of South Burlington Accounts Payable Page 10
11:56 am Check Warrant Report # Current Prior Next FY Invoices mmachar
Unpaid Invoices For Check Acct 3(GENERAL FUND) From 06/06/2022 To 06/06/2022
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
------------------------------------------------------------------------------------------------------------------------------------
WILLIAMKA WILLIAMS, KATHLEEN M & THOMAS 05.10.2022 REFUND - OVERPAID TAXES 1581.07 0.00 --------.-- -------- --/--/--
WILLIST WILLISTON, TOWN OF 20220004 CCPSA 67194.00 0.00 --------.-- -------- --/--/--
WOELP WOEL, PATRICIA 05.10.2022 REFUND - OVERPAID TAXES 732.54 0.00 --------.-- -------- --/--/--
WOLBACH WOLBACH, ROBERT A & LUCILLE G 05.10.2022 REFUND - OVERPAID TAXES 1584.70 0.00 --------.-- -------- --/--/--
YASUDA YASUDA, LUKAS 05.10.2022 REFUND - OVERPAID TAXES 366.72 0.00 --------.-- -------- --/--/--
YERSEL YERSEL, AYLA 05.10.2022 REFUND - OVERPAID TAXES 563.16 0.00 --------.-- -------- --/--/--
YOUNGA YOUNG, ANDREW 05.20.2022 CJC - VICTIM FUND 150.00 0.00 --------.-- -------- --/--/--
ZEESE ZEESE, DANIEL 05.04.2022 CITY CURATOR HONORARIAN 600.00 0.00 --------.-- -------- --/--/--
ZHAOH ZHAO, HONGXIA 05.10.2022 REFUND - OVERPAID TAXES 663.36 0.00 --------.-- -------- --/--/--
ZIVIT ZIVITSKI, GLEN & KIMBERLY 05.10.2022 REFUND- OVERPAID TAXES 1006.72 0.00 --------.-- -------- --/--/--
ZUCCA ZUCCARENO, WILLIAM B & KAREN M 05.10.2022 REFUND - OVERPAID TAXES 1966.96 0.00 --------.-- -------- --/--/--
----------- ----------- -----------
Report Total 622,619.81 0.00 0.00
=========== =========== ===========
SOUTH BURLINGTON CITY COUNCIL
To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify
that there is due to the several persons whose names are
listed hereon the sum against each name and that there
are good and sufficient vouchers supporting the payments
aggregating $ ***622,619.81 __________________________________
Let this be your order for the payments of these amounts. Meaghan Emery
__________________________________
Tim Barritt
__________________________________
Helen Riehle
__________________________________
Tom Chittenden
__________________________________
Matt Cota
Champlain Water District
Check/Voucher Register - Check Report by Fund
From 6/7/2022 Through 6/7/2022
Check Date Check Number Vendor Name Invoice Description Check Amount Invoice Number
6/7/2022 4409 Hale Cochran Refund Overpymt on Account 8438 129.06 REFUND-COCHRAN
6/7/2022 4410 E.J. Prescott Blue Spray Paint 86.59 6014161
6/7/2022 E.J. Prescott Blue Spray Paint 240.68 6015420
6/7/2022 E.J. Prescott Replacement Valve at Laurel Hill Rd 1,488.86 6018912
6/7/2022 4411 Engineers Construction Inc.Williston Road Water Break 14,117.02 4764
6/7/2022 4412 Ferguson Waterworks #576 New Valve at Laurel Hill Rd 1,978.29 1094788
6/7/2022 Ferguson Waterworks #576 Repairs at Laurel Hill Rd 355.68 1094856
6/7/2022 4413 FirstLight Fiber Account 101167 20.86 11431660
6/7/2022 4414 F.W. Webb Company SBWD Invoices 33.66 76058545
6/7/2022 4415 Raymond & Cindy Morin Refund overpayment on account 4857 60.25 REFUND-MORIN
6/7/2022 4416 Ferguson Enterprises LLC #3326 Hydrant Gates 718.50 WW027844
6/7/2022 4417 South Burlington Ace, Inc.Seed for lawn repair 19.99 842056/3
6/7/2022 4418 City of South Burlington Audit and Admin Fee Paid to City of SB 49,600.00 AUDIT/ADMIN 051122
6/7/2022 City of South Burlington U.S. Bank Interest and Principal Pymt to
City of SB
105,353.62 SBCITY DEBT-051122
6/7/2022 4419 Ti-Sales, Inc.Meters 13,679.00 INV0143776
Total 70 - South Burlington Water
Department
187,882.06
Report Total 187,882.06
70 - South Burlington Water Department
SOUTH BURLINGTON CITY COUNCIL
Page: 1
South Burlington Stormwater Services
Dept of Public Works
104 Landfill Rd
South Burlington, VT 05403
Memo
To: South Burlington City Council
From: Christine Gingras, Public Works Project Manager
CC: Tom DiPietro, Director of Public Works
Date: May 24, 2022
Re: Stormwater System Improvement Agreement with Burlington Country Club
The South Burlington Department of Public Works has secured final engineering plans in partnership
with the Burlington Country Club (BCC), and both parties would like to construct the mutually beneficial
stormwater treatment project. The proposed project is located along Spear Street approximately 1,700
feet south of Quarry Hill Road (across from the UVM Paul Miller Research Complex) and will treat
stormwater runoff from impervious surfaces owned by the City (Spear Street) and BCC.
Included with this memo is a proposed agreement that defines the roles and responsibilities for each
party during the construction phase of the project. The agreement authorizes the expenditure of up to
$665,000 for construction related work. The City has applied for and received grant funding that totals
$375,000 to be applied toward construction related work. The remaining amount would be shared by
the City and BCC based on the pro-rata share of impervious surface that is to be treated by the proposed
stormwater treatment system (64% City and 36% BCC). Among other topics, the agreement defines
how change orders and contract termination would be handled during the construction phase of the
project. This agreement has been developed in coordination with the City’s legal counsel.
Based on the above, I am requesting that City Council authorize staff to execute the Stormwater System
Improvement Agreement with Burlington Country Club. If you would like additional information on this
project, please contact Christine Gingras at (802) 658 -7961 x 6111 or cgingras@southburlingtonvt.gov.
1
STORMWATER SYSTEM IMPROVEMENT AGREEMENT
This Stormwater System Improvement Agreement, dated this ____ day of
_______________, 2022, is by and between the Burlington Country Club Corporation,
a Vermont nonprofit corporation with its principal place of business in City of
Burlington, County of Chittenden and State of Vermont, hereinafter referred to as
the “BCC,” and the City of South Burlington, a Vermont municipality in the County
of Chittenden and State of Vermont, hereinafter referred to as the “City”.
W I T N E S S E T H:
WHEREAS, BCC is an organization that owns and operates a golf course,
pool, clubhouse and ancillary facilities on property located in both the City of
Burlington and City of South Burlington, as described on Exhibit A hereto (the
“Property”); and
WHEREAS, the City has adopted an ordinance entitled “Ordinance
Regulating the Use of Public and Private Sanitary Sewerage and Stormwater
Systems,” which regulates the discharge of stormwater in the City, and has
initiated programs to manage stormwater discharges throughout the City; and
WHEREAS, in connection with implementation of the above-mentioned
programs, the City desires that existing stormwater systems be constructed to meet
or exceed the recharge, water quality and channel protection treatment standards
in either the 2017 Vermont Stormwater Management Manual Treatment Standards
(“2017 Standards”) or the so-called “Three-Acre General Permit” (Stormwater
General Permit 3-9050), or an appropriate “best fix” standard; and
2
WHEREAS, to meet such standards, the components of the stormwater
system that serve BCC and the City and are located on BCC’s and the City’s
property must be reconstructed in accordance with plans entitled, “City of South
Burlington, Vermont, Contract Drawings for Burlington Country Club Gravel
Wetland,” Sheets 1-7, prepared by Aldrich + Elliott Water Resource Engineers,
dated March 2021, last revised June 15, 2021 (the “Stormwater Improvements”),
which is on file with the City’s Department of Public Works; and
WHEREAS, the Stormwater Improvements will address surface water
drainage for an area containing approximately 5.3 acres, more or less, of impervious
surface, +/-2.38 acres of which is owned by the City; and
WHEREAS, BCC desires to have the City assume responsibility for
constructing the Stormwater Improvements; and
WHEREAS, the City is willing to assume responsibility for constructing the
Stormwater Improvements, provided it receives adequate funding from BCC to
cover a portion of the costs for such work, and subject to certain terms and
conditions; and
WHEREAS, the City anticipates that construction of the Stormwater
Improvements will cost Six Hundred and Twenty-Five Thousand Dollars
($625,000); and
WHEREAS, the City has applied for and received grant funding from the
Mount Ascutney Regional Commission (MARC) and Lake Champlain Basin
Program to pay $250,000 and $125,000, respectively, towards the cost of the
3
Stormwater Improvements, which amounts to approximately sixty percent (60%) of
the costs for the Stormwater Improvements (the “Construction Grant”); and
WHEREAS, the City will pay a sixty-four percent (64%) share and BCC will
pay a thirty-six percent (36%) share of the remaining forty percent (40%) of the
costs of the Stormwater Improvements after receipt of the Construction Grant
subject to certain terms and conditions.
NOW THEREFORE, in consideration of these mutual premises, BCC’s
payment to the City of Nine Thousand Dollars ($9,000) receipt of which is hereby
acknowledged, and other good and valuable consideration, BCC, acting by and
through its Board of Directors and duly authorized representative, and the City,
acting through its City Council, covenant and agree as follows:
1. BCC hereby:
A. Authorizes the City to enter into a contract with a construction
contractor selected through a competitive bid process to perform the work required
to construct the Stormwater Improvements in an amount not to exceed Six Hundred
and Fifty Thousand Dollars ($650,000), subject to Section 2(B), below, (the
“Construction Contract”) and to take any and all actions which it, in the reasonable
exercise of its discretion, deems necessary and appropriate to oversee the diligent
performance of the Construction Contract; and
B. Grants the City and the Contractor for the Construction
Contract such limited rights of access to property owned by BCC as is reasonably
necessary to construct the Stormwater Improvements. Such right of access shall
4
require that the City through its authorized and approved construction contractor
construct the Stormwater Improvements and preserve the playability of BCC’s golf
course hole #6, including BCC’s installation of temporary tee box(es);
C. Agrees that it will indemnify and hold the City harmless for
Thirty-Six Percent (36%) of all costs reasonably incurred by the City in its
performance of its obligations under this Agreement and the Construction Contract,
which costs shall be limited to the costs related to the Construction Contract and
the costs to perform the work required to construct the Stormwater Improvements.
BCC’s foregoing payment obligation shall be in effect regardless of whether the
Construction Contract is fully performed or is terminated prior to final completion,
including, without limitation, interest costs;
D. Will oversee and pay the costs to replace tee boxes and irrigation
equipment that are being removed or relocated to construct the Stormwater
Improvements, subject to the City’s financial contribution described in Section 2(I),
below, as stated in a Proposal from Country Golf, Inc., dated April 15, 2022, which
is incorporated herein by reference and made a part hereof as if more fully set forth
herein; and
E. Will be responsible for the maintenance of the Stormwater
Improvements on its property, including but not limited to the gravel wetland, stone
inlets, vegetation and outlet structure.
2. The City hereby agrees that it will:
5
A. Review with BCC’s president or duly authorized agent all
responses to the Notice to Bidders issued by the City for construction of the
Stormwater Improvements; and
B. On or before December 31, 2022, enter into a contract with a
contractor to perform the work required to construct the Stormwater
Improvements, provided that it receives a bid that does not exceed the authorized
limit of Six Hundred and Fifty Thousand Dollars ($650,000) and is, in the
reasonable exercise of its discretion, acceptable to the City; provided, however, that
if the lowest acceptable bid (in the City’s sole discretion) exceeds said authorized
limit, the City may proceed and enter into the Construction Contract upon written
notice to and prior approval of BCC; and
C. Not issue to the Contractor a Notice to Proceed with
construction of the Stormwater Improvements prior to June 1, 2022 ; and
D. Take any and all actions which it, in the reasonable exercise of
its discretion, deems necessary and appropriate to oversee the diligent performance
of the Construction Contract; and
E. Pay all sums due under the Construction Contract; and
F. Obtain consent of BCC’s General Manager before agreeing to an
individual change order to the Construction Contract that involves an increase in
the contract price of Ten Thousand Dollars ($10,000) or more;
6
G. Promptly terminate the Construction Contract in accordance
with its terms upon receipt of a written request of BCC, which request will be
deemed to acknowledge BCC’s payment obligation under Section 1(D) above;
H. Upon final completion of the Construction Contract take those
actions necessary to obtain the Construction Grant funds;
I. Will make a contribution of up to fifty percent (50%), or $15,000
whichever is less, to BCC for the costs to replace the tee boxes and irrigation
equipment that are being removed or relocated to construct the Stormwater
Improvements, as stated in a Proposal from Country Golf, Inc., dated April 15,
2022; and
J. Will be responsible for the maintenance of the Stormwater
Improvements on its property and within its rights-of-way, including but not
limited to maintenance of the hydro-separator, drainage structures, weirwall, pipes
and ditches.
3. The City shall have the right to terminate the Construction Contract
if:
A. BCC objects to any contract change order which the City
considers necessary for the proper completion of the Stormwater Improvements; or
B. The City determines, in its sole discretion, that termination is
necessary for the best interests of the City. Prior to such termination, the City shall
provide BCC five (5) business days to accept an assignment of the Construction
Contract under which BCC will assume all of the City’s obligations and
7
responsibilities under the Construction Contract. The City’s termination of the
Construction Contract on either basis set forth above shall not relieve BCC of its
payment obligations under Section 1(C) above.
4. Within forty-five (45) days of the City’s issuance of an invoice to BCC,
BCC shall pay to the City the full amount owed. Any amount unpaid at the end of
sixty (60) days shall be subject to interest at the statutory judgment rate. If the
City is required to initiate collection proceedings to obtain full payment, it shall be
entitled to recover interests, its court costs and reasonable attorneys’ fees.
5. BCC hereby delivers to the City, and the City hereby accepts, a
payment from BCC in the amount of ten percent (10%) of its share of the
construction cost estimate, to be held by the City in an interest bearing account
until full repayment of the Construction Contract. Said payment may be expended
in part or in its entirety by the City, without further authorization of BCC, to
reimburse the City for any costs for which BCC is responsible under Section 1(C),
above, which BCC has failed to pay. Any funds, including accumulated interest,
which are not expended by the City shall be returned to BCC within thirty (30) days
of the date the City completes payment of the Construction Contract.
6. Prior to the City’s receipt of the full amount of the Construction Grant
funds, BCC may terminate the Construction Contract and this Agreement by
providing written notice to the City. Termination shall be effective no earlier than
ten (10) calendar days following mailing of the notice by First Class mail to the
City. Such termination shall not relieve BCC of its obligations pursuant to Section
8
1(C) with regard to payment of Thirty-Six Percent (36%) of all costs incurred by the
City up to the date of termination and Thirty-Six Percent (36%) of those costs
incurred by the City after the date of termination which are necessary for the City
to conclude activities pursued under the Construction Contract and this Agreement
in accordance with contractual, legal or other obligations.
7. If the Construction Contract is terminated prior to final completion,
this Agreement shall automatically terminate. Within thirty (30) days of such
termination, City shall submit an invoice to BCC for all amounts payable by BCC
pursuant to Section 1(C) above. Unless otherwise agreed between the parties, BCC
shall pay the full amount owed within forty-five (45) days. Any amount unpaid at
the end of sixty (60) days shall be subject to interest at the statutory judgment rate.
If the City is required to initiate collection proceedings to obtain full payment, it
shall be entitled to recover interest, its court costs and reasonable attorneys’ fees.
8. BCC shall have no right to terminate this Agreement once the
Construction Grant funds are paid to the City.
9. If not earlier terminated, this Agreement will have been fully
performed and shall terminate upon BCC’s payment to the City of all amounts due
under Section 4.
10. Upon completion of construction of the Stormwater Improvements:
A. BCC and the City shall each operate, maintain, repair, improve
and replace the portion of the Stormwater Improvements on each party’s respective
property.
9
B. BCC shall be solely responsible for compliance with the
requirements of any stormwater discharge permit associated with the Stormwater
Improvements on its property, including but not limited to the requirements of
Stormwater General Permit 3-9050, as issued or amended.
C. For the purposes of stormwater treatment credits, each party
shall have and retain credits for the amount of their own respective impervious
surface area being treated by the Stormwater Improvements.
D. With advanced written notice to the other party of their exercise
thereof, each party shall have a license for access to the other party’s portion of the
Stormwater Improvements as reasonably necessary for the purposes of operation,
maintenance, repair, improvement, replacement and stormwater credit purposes in
a manner consistent with the rights of access outlined herein.
11. This Agreement may only be amended by written agreement of the
parties.
12. The Recitals to this Agreement are incorporated herein.
13. This Agreement shall be binding upon the parties hereto and their
respective successors and assigns.
14. This Agreement may be executed in one or more counterparts, each of
which will be deemed an original, but together will constitute one and the same
instrument.
[Intentionally Left Blank. Signature Page Follows.]
180 Market Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.SouthBurlingtonVT.gov
To: Jessie Baker, City Manager
From: Ilona Blanchard, Community Development Director
Cc: Amanda Lafferty, Deputy City Attorney
Subject: Proposed Acceptance of South Burlington City Center, LLC Easement for a Pedestrian and Bicycle Recreation Path
For: June 6, 2022 City Council meeting
Background:
South Burlington City Center, LLC has provided an easement as described in the attached Warranty Deed of Easement for a future pedestrian and bicycle recreation path connecting City Center Park, Market Street and Garden Street, as shown on the subdivision plat PL-1, approved by the Development Review
Board on August 19, 2021 and recorded in Map Slide 646 at page 3 of the City
of South Burlington Land Records.
The City is in the process of designing this City Center Park pedestrian and bicycle connection for the purpose of constructing a recreation (shared multi-use) path. The City also must obtain permits from the State Department of
Environmental Conservation approving the path design before the City may
construct the path.
Amanda Lafferty, Deputy City Attorney, conducted a title search of the property rights to be acquired by the City and indicated in an e-mail dated 6/1/2022 that the City may now accept the recreation path easement. Tom
DiPietro, Public Works Director, has reviewed the Warranty Deed of Easement
and found it to be acceptable in an e-mail dated 4/21/2022.
Therefore, the easement is ready for the Council to accept.
Attachments: • Warranty Deed of Easement
• Subdivision Plat highlighted with the location of the easement
Recommendation: Accept and approve for recording in the City Land Records the Warranty Deed of Easement from South Burlington City Center, LLC dated October 19, 2021
CITY OF SOUTH BURLINGTON
WARRANTY DEED OF' EASEMENT
KNOW ALL TO WHOM T}MSE PRESENTS COME:
THAT SOUTH BURLINGTON CITY CENTE& LLC,a Vermont limited liability
company with its pnncipal place of business in the City of Burlingtoru in the County of
Chittenden and the State of Vermong Grantor, in the consideration of Ten and more Dollars
($10.00) paid to its tull satisfaction by the CITY oF souTII BIIRLINGToN, a vermont
municipality in the County of Chittenden and State of Vermont Grantee, does hereby give,
grant, bargarn, sell and convey unto the Grantee, CITY OF SOUTH BURLINGTON, its
successom and assigns, rights or easements over certain pieces of land located in the City of
South Burlington, in the County of Chittenden and State of Vermont, and described as follows,
viz;
Being part of the same land and prcmises conveyed to SOUTH BURLINGTON CITY
CENTER, LLC by Quit Claim Deed of Randall G. Munson dibla South Burlington Realty
Company dated January 30,2009 and recorded in Book 853 at Page222 of the City of South
Burlington Land Records and being more particularly described as follows:
Berng temporary and permanent easements as firther described herein-beloq on Parcel L,
Parcel M2 and Parcel M3 shown on SheetNo. PL-l of the Subdivision Plat prepared by
Lamoureux & Dickinson Consulting Engineers, tnc. entitled'T-ands of South Burlington City
Center, LLC, Market Steet, South Burlinglon, VT', recorded in Map Slide
Page _ ofthe City of South Burlington Land Records (the *Plaf).at
The following easements are conveyed:
l) Permanent Easement for Pedestrian and Bicycle Recreation Path
Being a permanent easement and right-of-way for a pedeshian and bicycle recreation
path fifteen (15) feet in width beginning at the southerly boundary of Garden Steet and
proceeding in a southerly direction across Lot L, then easterly across Lot L, Lot M2 and Lot
M3 to the southerly-most boundary of Lot M3, identified and depicted on the Plat as (G) and as
described on the Plat in (G) of the Schedule of Easements;
Being a permanent easeme,nt and right-of-way for a pedestian and bicycle recreation
path twenty (20) feet in width beginning at the southerly-most boundary of Lot M3, extending
from the easement identified and depicted on the Plat as (G), proceeding southeasterly then
easterly across Lot L to the southerly botrndary of the easement identified and dcpictcd on the
Plat as (D) (Storm Water Detention Basin) identified and depicted on the Plat as (H) and
desuibed on the Plat in (fI) of the Schedule of Easements (easements (G) and (H) are referred
to collectively as the *Path Easement").
The Path Easement shall be used by the public as a receational, bicycle and pedestrian
pathway, subject to the condition that no motorized vehicles, including but not limited to
motorcycles, trail bikes, and snowmobiles, shall be allowed to use said parhway, excqtt
motorized vehicles used by the Grantee, or its agents, for purposes of constructing, maintaining
or patrolling the pathway or the storm water detention basin refereirced above. Grantee, by the
recording of this V/arranty Deed of Easemenf acknowledges that the Path Easement has been
donated to the City, at no cost to the City, with the intent that Grantor shall receive the full
benefit and protection of 19 V.S.A. $2309.
Grantee shall have the right to construct, reconstruct operate, r€pair, maintain, replace,
patrol, pave, level, fill and drain saidpathway, including all necessary bridges, culverts, cuts
and ramps. Grantee shall be solely responsible, at its own sole cost and expeili€, for conducting
any required feasibility, desisn, or construction analysis priorto constnrcting any pathway
improvernents within the Path Easement, and the cost of such constnrction, repair and
replacement, Notwithstanding the location of the Path Easement depictd on the Plat, upon the
firther mutual agree,mentofthe Grantor and the Grantee, which agre€ment shnll asl b€
unreasonalty withhel4 the location of the Path Easement may be adjusted in response to
topographic featues, and design and permit requirerrents. The final location of the permane,nt
easement shall be centered upon the pathway location as designed and constructed by Grantee.
2) Temlpra{v Constnrction Easement
Berng a temporary easeme,nt during the pedod of pathway constructiorl to enter upon the
land offte Grantor for constnrction puposes, including the right to exterd slopes and
embankments, ctf and dispose of shrbs, brush, bushes and dehis, install msion contol barriers
and barrier fencing as necessary, and to undertake general construction firnstions.
In locations u&ere &e permanent €as€,meNrt described above is fifte€n (15) feet in width
the temporary consilruction easem€,nt shall be five (5) feet wide on wh side of the p€rmanent
ease,lnelrl In locations where the peemaneirt easemelrt d€scribed above is trventy (20) feet in
widtlL the ternporary constnrction easement sball be five (5) feet wide on each side ofthe
p€nnanent easernent
The temporary easement shall terminate and eryire upon tbe finished consruction of the
pathway which stnll be the day the pathway is first available for public usage, as determined by
Grantee.
3) Gencral Terms of Easeme, ts
Crrantee agrces ftat all consEuction wort on Grantor's property prsuant to this Warranty
Deed of Fromed sball be made by or performed at Grantee's sole cost nnd srrp€nsc and shall bc
in aworkmanlike mamer in accordance with the requirements of all governmurt
agencies having jruisdiction Grantee shgll be responsible for obtaining and mainaining all
necessary pemits and/or pemrit amendments for Crrantee's us€ of Grantor's property and the
constnrction of Grantee's project. Grantor shall reasonably cooperate with Grantee in
obtaining all necessary approvals, permis or permit amendments, including signing any permit
applications as "landowner" at Grantee's request and within a reasonable time.
Grantee, for itself and its successors and signs, agrees that any property of Grantor
located outside of the boundaries of the easements conveyed herein, which is damaged by
Grantee's entry and construction activities pursuant to this Warranty Deed of Easement shall
be promptly restored as near as reasonably practical to its original condition, reasonable wear
and tear excepted, at Grantee's own cost and expense.
Grantee, and its successors and assigns, shall indemnify and hold Grantor, and its
successon and assigns, harmless to the full limis of liability insurance that it customarily
maintains, from and against any and all liabitity, loss, damage, clainn" cost, e)ipense or fee,
including court costs and reasonable atlomeys' fees and disbursements, of any kind or nafure,
resulting from personal injury and/or property demnge and/or any claim, p€nalty or enforce,rnent
action imposed by any govemmental authority having or asserting jurisdiction over the property,
due to or arising out of the public use of the easement arsas as described herein, and not
attributable to acts or omissions of the Grantor.
Except as otherwise set forthherein, Cirantor and its successorc and assigns shall have
the right to make use of the surface of the rights of way and easements as is encurnbered he,reby,
such as strall not be inconsistent with Grantee's use of said easements and dghts of way, but
shall place no structures, landscaping or other improvements, nor discharge water, nor place
snow or other material for storage within said easements and rights of way which shall prevent
or interfere with the Grantee's ability to use said easements ad rights of way. Grantor shall not
damage, modiS, obstnrct or in any way interfere withthe easements and rights of way.
The easements conveyed h€rein arc subject to: (a) the provisions of municipal
ordinances, public larvs, and special acb; and O) all eas€rn€Nts and rights of way of record or as
slrown on the Plat, not meaning to reinstate any olaims bsrred by operation ofthe Vermort
lvtarketable Record Title Act, 27 V.S.A $$ 601-611, both inolusive.
Reference is hereby made to the above-meirtioned d€eds and plans and the records
thereof and the references therein made, all in firrther aid of this description-
TI{E GRANTOR, having been fully informed of its right to receive just compensation
for the acquisition of its property, hereby acknowledges, waives and releases the City of South
Burlinglon from the Crrantor's right to receive just compensation determined by an appraisal as
well as the City of Sorft Burlington's obligation (if applicable) to perform and provide an
epraisal.
TO HAVE AI{D TO HOLD said granted rights and easeinents, with all the privileges and
appurtenances thoeof to the said Crantee, the City of South Burlingtoq and its successors and
assigns, to its own use and behoof forever; and said Grantor, Sodh Burlington City Center, LLC,
for itself and its successors and assigns, do€s covenant wilh the said City of South Burlingto4 and
its successors and assigns, that until the ensealing ofthese presents, it is well seized ofthe
premises, as a good indefeasible estate in fee simple, and has good right to grant and convey the
said rights and easements in manner and forrr as uritten above and thatthe same are free from
every e,ncumbrance, whatsoever.
Al.lD FLJRTHERMORE, Grantor South Burlington City Center, LLC, does by these
presents bind itself and its successors and assigns, forever, to WARRANT and DEFEND the
above rights and easements to said Grantec City of South Burlinglon, and its successors and
assigns, against all claims and demands whatsoever.
TN WITNESS WHEREOF, Vwe hereunto set my/ow band(s) this
202t.
/?'4 day of
SOUTH BURLINGTON CITY CENTER. LLC
By:
Duly
STATE OF VERMONT
Chittenden Cormty, ss.
At wrura s.ra,st !-trihis I 1r:''l day of (1cf?.raeQ- 2021, personally appeare4-Ttrr,tot'r.r-, [.1"c-t<.cr.rz ]{,Duly Authorized Agent of SOUTH BURLINGTON CITY
CENTE& LI,b anO acl'irowledged this instnlnent, by subscribed to be his/her free act
and deed and the free act and deed of CENTER. LLC.
Before me,
My rfsr(zl
2oflflt0.1
Sl8\c
180 Market Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sbvt.gov
MEMORANDUM
TO: Jessie Baker, City Manager & South Burlington City Council
FROM: Paul Conner, Director of Planning & Zoning
SUBJECT: Proposed Official Map Amendment #OM-22-01; Public Hearing and possible action
DATE: June 6, 2022 Council meeting
Enclosed please find a proposed amendment to the City’s Official Map, as unanimously approved by the
Planning Commission and warned for Council hearing.
The amendment is to add bike/pedestrian connections between the planned I-89 bike/pedestrian
bridge and Dorset Street, Williston Road, and Quarry Hill Road.
These additions to the Official Map would hold the locations of these connections and prevent
development that would impede these connections, until the actual location, size, and layout of the
path connections is determined. The City has submitted a funding request to the Chittenden County
Regional Planning Commission to develop a design and plan for the specific location of these
connections; this is anticipated to be undertaken in FY ’23.
Council hearing. The Council is invited
to hold its public hearing. No comments
have been submitted to staff as of the
time of writing this memo.
Hearing Recommended Motion: “I
move to open the public hearing for
Official Map amendment #OM-22-01”
Council Action. Following the close of
the hearing, the Council is invited to
adopt the amendment (or to make
changes and warn a second hearing.
Adoption Recommended Motion: “I
move to adopt Official Map #OM-22-01
as presented.”
Resources:
• Interactive map of the
proposed change
• Draft Official Map [enclosed]
• Planning Commission Report [enclosed]
DETAIL OF PROPOSED AMENDMENT TO OFFICIAL MAP
§¨¦89
§¨¦89
§¨¦189
¬«116
£¤2
£¤7
Jaycee
Park
City
Center
Park
Veterans
Memorial
ParkRed Rocks
Park Farrell Park
Wheeler
Nature Park
Szymanski
Park
Muddy Brook
Wetland
Reserve
Block StandardApplicabilityNon-Exempt
#2
#5
#1
#3
#4
#6
#7
#8
#9
Vermont
National
Country Club LIMEKILNRDSWIFT ST
WHITE
S
T
WILLISTON RDAIRPORT
P
K
WY
CENTRALAVEP
AT
CHENRDSPEARSTDORSET STKI
MB
ALL AVEKENNEDYDRAIRPORT
DR
C HEE S E F A C T O R Y R DOL DFARMRDLegend
Commuter Rail Station
Planned Street Right of Way
Proposed Road
New/Changed Road Network
Common Open Land
Golf Course
Institutional & Agricultural Lands
Proposed Park & Open Space
Existing Park and Open Space
Tax Parcel Boundary-2021
Form Based Code Area (346 acres)
Municipal Boundary
Recreation Paths
Easement
Existing Trail
Existing Recreation Path
Planned Rec Path or Trail
New or new location of rec path
Rec path to be moved
The following notations are hereby incorporated into the Official Map:
1. Blue circle #1 refers to the proposed realignment and reconstructionof Airport Parkway to facilitate circulation between Lime Kiln Road and the
Airport.
2. Blue circle #2 refers to provision of a northbound on-ramp at Exit 13.
3. Blue circle #3 refers to creation of an appropriate internal roadwaynetwork for development of the O’Brien farm property and provision of
between five and ten acres of public parkland within the property or an
immediately adjacent area.
4. Blue circle #4 refers to development of Exit 12B at Hinesburg Road anda dead-end at Old Farm Road.
5. Blue circle #5, along with blue circle #4, refers to the development of
an appropriate roadway network to service Exit 12B and facilitate
connections to Williston Road, Kennedy Drive and Kimball Avenue.
6. Blue circle #6 refers to development of an internal roadway networklinking Queen City Park Road with Fayette Drive through the Martin’sFoods and Southland properties.
7. Blue circle #7 refers to development of an appropriate roadway system
between Hinesburg Road and Dorset Street through the Marceau andChittenden properties.
8. Blue circle #8 refers to acquisition of right-of-way and completion of areconfigured intersection at Spear Street and Swift Street.
9. Blue circle #9 refers to proposed recreation paths within 20’ planned
City rights of way.
0 0.5 10.25
Miles F
City of South Burlington
Official Map (Citywide)
Map Prepared by: M.Needle, CCRPC, using ArcGIS Pro
Approved by Planning Commission April 12, 2022
Block StandardApplicability
Non-Exempt
180 Market Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sbvt.gov
South Burlington Planning Commission
Proposed Official Map
Amendment & Adoption Report
Planning Commission Public Hearing April 12, 2022, 7:00 PM
In accordance with 24 V.S.A. §4441, the South Burlington Planning Commission has prepared the
following report regarding the proposed amendments and adoption of the City’s Official Map.
Outline of the Proposed Overall Amendments
The South Burlington Planning Commission will hold a public hearing on Tuesday, April 12th at 7:00 pm,
in person and via electronic platform, to consider the following amendments to the South Burlington
Official Map:
A. OM-22-01: Add bike/pedestrian connections between planned I-89 bike/pedestrian bridge and
Dorset Street, Williston Road, and Quarry Hill Road
Brief Description and Findings Concerning the Proposed Amendments
The proposed amendments have been considered by the Planning Commission for their consistency
with the text, goals, and objectives of the City of South Burlington’s Comprehensive Plan, adopted
February 1, 2016. For each of the amendments, the Commission has addressed the following as
enumerated under 24 VSA 4441(c):
“…The report shall provide a brief explanation of the proposed bylaw, amendment, or repeal and shall
include a statement of purpose as required for notice under section 4444 of this title, and shall include
findings regarding how the proposal:
(1) Conforms with or furthers the goals and policies contained in the municipal plan, including the
effect of the proposal on the availability of safe and affordable housing.
(2) Is compatible with the proposed future land uses and densities of the municipal plan.
(3) Carries out, as applicable, any specific proposals for any planned community facilities.”
2
A. OM-22-01: Add bike/pedestrian connections between planned I-89 bike/pedestrian bridge and
Dorset Street, Williston Road, and Quarry Hill Road
Brief explanation of the proposed amendment:
On the east side of I-89, this amendment would establish a connection from the planned
bicycle/pedestrian bridge across I-89, south of Exit 14, to Dorset Street and to Williston Road.
On the west side of I-89, this amendment would relocate the planned recreation path south of Exit
14, from within the I-89 right-of-way to adjacent private property. A 20’ recreation path easement
has previously been provided by the involved landowners for portions of this area. In addition, the
planned street connection from Quarry Hill Road to Williston Road is clarified to include a planned
recreation path as a continuation of the path along Quarry Hill Road and the adjacent stub road.
(1) Conforms with or furthers the goals and policies contained in the municipal plan, including the
effect of the proposal on the availability of safe and affordable housing.
The 2016 Comprehensive Plan includes several goals and policies that relate to transportation
infrastructure in this area:
Maps & Analysis
Map 10, Planned Infrastructure Improvements, and Map 6, Planned Rec Lanes and Paths, shows
a planned bicycle and pedestrian bridge crossing I-89 south of Exit 14. The project purpose is
described as “To provide safe and efficient connectivity for walkers and cyclists between the City
Center are and housing, University of Vermont, and City of Burlington on the west side of the
Interstate” (p. 2-68).
The proposed improvements are also directly and indirectly supported by several objectives and
strategies within the 2016 Comprehensive Plan:
Comprehensive Plan Goals:
• Develop a safe and efficient transportation system that supports pedestrian, bicycle, and transit
options while accommodating the automobile;
• Promote conservation of identified important natural areas, open spaces, aquatic resources, air
quality, arable land and other agricultural resources, historic sites and structures, and recreational
assets;
Comprehensive Plan Objectives:
• Objective 18. Connect neighborhoods with one another via road segments and with commercial
areas for local, slow speed circulation.
• Objective 20. Reduce the percentage of trips taken by single-occupancy vehicles in the City.
• Objective 47. Promote interconnectivity and integration of public facilities including schools and
school facilities open to the public with surrounding neighborhoods, to include safe routes for
children and neighborhood residents to walk and bicycle to school, a public library, recreation
services, and other city services.
3
Comprehensive Plan Strategies:
• Strategy 45. Develop and build a city-wide sidewalk and recreation path plan that identifies and
prioritizes gaps, to link various neighborhood and community focal points.
• Strategy 103. Regularly update the City’s Official Map to include the most up-to-date plans for
streets, parks, recreation paths, other civic spaces and utility infrastructure, including public paths,
greenways and civic spaces planned for public acquisition and development within the City Center.
Pursue public acquisition of mapped facilities through public dedication, and as available funding
allows.
• Strategy 105. Develop an efficient, convenient and attractive transportation and parking plan to
serve the center area and fund and maintain public parking facilities and walking, biking, and transit
amenities.
(2) Is compatible with the proposed future land uses and densities of the municipal plan.
The proposed facility will support the development of infrastructure to serve a compact, mixed
use, higher density City Center area.
(3) Carries out, as applicable, any specific proposals for any planned community facilities.
The proposed facility will support the City’s plans to construct a bicycle/pedestrian bridge over I-
89 that would serve and connect neighborhoods and mixed use areas to the east and west of
the Interstate in the vicinity of Exit 14..
MEMORANDUM
TO: South Burlington City Council
FROM: Andrew Bolduc, Deputy City Manager
DATE: June 6, 2022
RE: South Burlington Declaration of Inclusion Draft
______________________________________________________________________________
Background
At the April 4, 2022 regular council meeting, Bob Harnish of Pittsford and Al Wakefield of
Mendon provided an overview of their Declaration of Inclusion Project and inquired whether the
City was interested in passing the same or a similar declaration in South Burlington. A number of
communities throughout Vermont have adopted either the Project’s form declaration statement, or
tailored the statement for their communities.
Since Council’s discussion, Jessie and I have met with a cross-department group of city employees
who earlier this year expressed interest in discussing the role we as public employees play in
addressing equity, bias, and systemic racism in our government systems. Rather than adopting the
form document outright, this group felt that attempting to tailor the document to the priorities and
values of the community we serve made for a much stronger declaration. These discussions led to
the attached draft declaration for your review and consideration.
South Burlington City Council
Declaration of Inclusion
The South Burlington City Council recognizes that our community is strongest, most connected,
and best served when trust is held between city government and the community; when all feel
they can participate in policy making and municipal programming; when all have equitable
access to city services; and when all believe that their leaders are actively working to breakdown
hundreds of years of systematic racism. More civic engagement, community connection, and
mutual trust is critical as we rise to the challenges South Burlington, Vermont, our nation, and
the world face today.
To that end, the South Burlington City Council condemns racism, sexism, classism, ableism,
ageism, religious intolerance, and homophobia, in all its forms. We welcome all persons,
regardless of race, color, religion, national origin, sex, gender identity or expression, age, or
physical and/or mental capabilities, to participate in governance, and we will make every effort
to provide a safe and welcoming community for all.
The South Burlington City Council stands with our community and commits to being more
visible, vocal, and supportive in our efforts to ensure equity and racial justice, and to directly
address systemic and overt racism and implicit bias. We will work together with the City
Manager and City staff, to ensure all of our actions, policies, and operation procedures reflect
this commitment.
As leaders, the South Burlington City Council commits to strengthen the trust in our community
by employing City staff team members who reflect the community we serve as well as bring
values of integrity, compassion and respect for all individuals, and demonstrate these values
every day.
The City Council recognizes that a Declaration of Inclusion is only the first step towards
addressing the impacts from centuries of historic systems that have marginalized many members
of our community. This work will take dedicated anti-racist initiatives that we bring into our
everyday decision making. What follows are concrete ways that we are addressing these issues
in the coming months and years. We will continue to add to this list in the future.
DEDICATED STAFF. The City Manager has formed a cross-departmental working group of
city staff members who will provide input, vet initiatives, and provide recommendations to both
the City Manager and City Council.
PARTNERSHIPS. The Council commits to forming new partnerships that will amplify all of
our efforts and help effect real change.
REPRESENTATION. The Council strongly encourages all persons, regardless of race, color,
religion, national origin, sex, gender identity or expression, age, or physical and/or mental
capabilities, to apply for staff, committee, and elected positions. We will work to implement
new ways to broaden and enhance our recruitment.
EDUCATION. The Council commits to investing in additional staff and Council/committee
training around topics related to implicit bias, racism, and equity at the municipal level. We will
share these resources with the public as available.
COMMUNICATIONS. The Council commits to including all voices, perspectives, languages,
and imagery in our messaging and publications.
Dated this ______ day of June, 2022.
SOUTH BURLINGTON CITY COUNCIL
___________________________ _____________________________
Helen Riehle, Chair Tom Chittenden
___________________________ _____________________________
Meaghan Emery, Vice-Chair Matt Cota
___________________________
Tim Barritt, Clerk
May 12, 2022
Jessie Baker
City of South Burlington
575 Dorset Street
South Burlington, VT 05403
Dear Jessie:
Attached please find copies of the Chittenden Solid Waste District Proposed FY 23 Budget. CSWD is
scheduled to meet with the City of South Burlington on Monday, June 6, 2022 at 8:30 p.m. or later. Please
forward the attached copies to your City Council for their review.
On Wednesday, April 27, 2022 CSWD’s Board of Commissioners approved sending the Proposed FY 23
Budget to member cities and towns for their approval. Below is Section 4. (b) of the Chittenden Solid Waste
District Charter.
Within 45 days of the approval of the budget by the Board of Commissioners, the legislative body of each
member municipality shall act to approve or disapprove the budget.
The budget shall be approved if approved by the legislative bodies of a majority of the member
municipalities. (For such purposes, each member municipality shall be entitled to one vote.) A legislative body
that disapproves the budget must file with the Board of Commissioners a written statement of objections to
the budget identifying those specific items to be changed, and failure to file such statement of objections
within the forty-five (45) day period shall constitute approval by such municipality. A legislative body that
fails to act to approve or disapprove the budget within the forty-five (45) day period shall likewise be deemed
to have approved the budget.
As stated above, each member municipality may choose to approve or disapprove the budget prior to June
11, 2022. Please feel free to contact me should you have any questions. Thank you.
Sincerely,
Amy Jewell
Director, Administration
Cc: Paul Stabler – Board Rep.
April 28, 2022
FISCAL YEAR 2023 BUDGET
Dear Board of Commissioners and Citizens of Chittenden County,
am pleased to present to you Chittenden Solid Waste District's Fiscal Year 2023 Budget proposal. It
provides necessary funding for facilities, operations, public programs, and capital programs to meet the Board's strategic goals over the coming year. It also lays the foundation to continue to advance
those goals towards the future. I am happy to tell you that the financial condition of CSWD is sound,
therefore I do not see a need for any municipal assessments or per capita fees. We continue to be
self-sufficient, relying on revenue from facility user fees, material sales, and fees charged to haulers
when disposing Chittenden County trash at the landfill to cover the costs of the services we provide.
Adjusting to New Realities
Fiscal Year 2022 began where FY2021 ended, still in the midst of a global pandemic. Major
infrastructure projects resumed and we continued our focus on reconfiguring our public-facing
facilities to ensure the health and safety of our employees and customers and continue to improve
efficiency. As that new work progressed, the identified efficiencies and areas of improvement are
being carried forward. Having said this, CSWD is not immune to material delays, steep increases in the
cost of materials, and difficulty filling open positions. Early project cost estimates have needed to be
revised, sometimes multiple times, and project start/completion dates are now simply a best guess.
Not surprisingly, costs are also increasing for CSWD in several key areas, specifically hauling services,
fuel costs, waste disposal fees we pay at the transfer station, and processing fees we pay our MRF
operator. We also provided a mid-year 3% cost of living adjustment to District employees in light of the
steep rise in inflation in calendar year 2021. We are closely monitoring the US Bureau of Labor
Statistics’ consumer price index for the Northeast in the event that inflation continues to rise steadily.
This budget does propose a 2% COLA for July 1.
MATERIALS RECOVERY FACILITY:
Market Resurgence
FY 2022 saw continued strong pricing in the recycling markets, particularly paper markets. The initial
resurgence was a COVID-related effect. Mixed paper was in demand as recycled content in paper
towels, toilet paper, and sanitizing wipes, and cardboard was in high demand as more and more
consumers shopped online. The demand remains strong heading into FY 2023, putting us in a strong
materials sales position as fiber products represent 75-80% of the materials sorted at the MRF. The
markets for other "blue bin" materials such as plastic bottles, aluminum cans, and cardboard have
also begun rebounding, due in part to increased demand by major brands like Coca-Cola to include
recycled material in their packaging. This budget assumes a conservative average commodity revenue
of $80/ton, but I expect we will surpass that average.
Modern Facility
In April 2022 the Board of Commissioners voted to ask the voters of Chittenden County to approve
issuance of municipal bonds by CSWD to fund the construction of a new Materials Recovery Facility
on Redmond Road in Williston. The Board approved a not-to-exceed bond amount of $22,000,000.
We are working to reduce this burden through a combination of grants and zero-interest loans. CSWD
will not be assessing our member cities and towns for the debt-service. We are proposing a state-of-
the-art facility, complete with high-tech sorting equipment and an education center. Advanced
sorting capability will mean that we’ll finally have the space and flexibility to expand what can be
recycled in our blue bins/blue carts, allowing more to be diverted from the landfill and directed to
processors as raw materials.
ORGANICS DIVERSION FACILITY:
Organics Diversion Facility tip fees are increasing from $60/ton to $65/ton starting July 1. The
increase reflects the goal of bringing the ODF closer to self-sufficiency. This goal took a significant hit
in FY21-22 as Casella began diverting most of their collected food scraps to their new depackaging
facility. This reduction represented approximately 30% of the inbound compost feedstock and, while
welcomed at the time to help alleviate processing concerns, the reduction places downward pressure
on the FY23 tip fee revenue forecast. Food scraps brought to the Drop-Off Centers (DOCs) by smaller,
niche haulers continue to grow. We’ve budgeted anticipated food scraps tons inbound to 4,400 tons.
This is approximately 77% of our operational comfort level of between 5,500-6,000 tons of food
scraps each year.
In FY23 we will complete the build-out of the facility. The build-out includes a new scale, new
residential food scrap drop-off area, new entrance to the ODF, and a new traffic flow through the
facility. We will also be able to accept clean wood for drop-off, adding convenience for residential and
small business customers. This final phase of construction at the ODF increases site safety, allows us
to accept up to 7,000 tons of food scraps annually for composting, and allows us to add real-time
contamination checks which will lead to greater quality control and customer education
opportunities.
We are not expecting pandemic-level product sales in FY23 and instead have budgeted a normalized
(to FY18-19 levels) sales expectation. Having a local to Chittenden County resource able and willing to
accept the county’s food scraps means that county residents and businesses can feel good about
complying with the state’s mandate to keep food scraps out of the landfill because the food scraps
are becoming compost, and that the cost to manage those food scraps remains affordable.
DROP OFF CENTERS:
The Drop-Off Center (DOC) system review is ongoing and in many ways is the most challenging of the
systems reviews we’ve undertaken. We are not raising bag prices in FY 2023, however part of the
system review is to obtain a truer understanding of the costs of managing waste materials through
the system, particularly those materials for which we currently do not charge a fee. These no-fee
materials are subsidized by the CSWD general fund, and the subsidy required by the DOC system is
growing.
Friendly Neighborhood DOC
Even though the DOCs are District facilities, they are very much seen as “local”. This capital budget
includes long-awaited improvements to the Milton DOC. The remaining DOCs will receive updates in
successive out-years. Our six DOCs serve 25% of Chittenden County as a primary source of waste
disposal, recycling, and management of special materials not accepted elsewhere. More than 70% of
Chittenden County residents use the DOCs to manage waste materials each year. We recognize that
we perform a vital function in the community, and the challenge is to do so safely, efficiently,
economically, and in an environmentally responsible manner.
SOLID WASTE MANAGEMENT FEE:
I am recommending that the Solid Waste Management Fee remain at $27.00 per ton of trash
disposed. This is the fee charged to haulers when they dispose trash in the landfill in Coventry. The
fee has not risen in nine years. Our model estimates the SWMF to be 0.5% higher than FY22
estimates and 2.1% higher than CY21 actuals resulting in revenue slightly higher than FY20 actuals.
Trash generation did not fall off as precipitously as feared that it might due to COVID-related
shutdowns.
As the economy recovers and grows, as it is forecast to do through 2023, waste reduction
education will be even more important. Our team of solid waste professionals is dedicated to
ensuring our members’ solid waste is managed in an environmentally sound, efficient, effective and
economical manner. I continue to work with our team positioning CSWD to make sure we remain a
stable and predictable service provider to the citizens of Chittenden County.
Sincerely,
Sarah Reeves, Executive Director
FY 2023 BUDGET
PROPOSAL
TO VIEW BUDGET DETAIL VISIT
CSWD Financial Information
1021 REDMOND ROAD
WILLISTON, VT 05495
802-872-8100
CHITTENDEN SOLID WASTE DISTRICT
FY 2023 BUDGET PROPOSAL
TABLE OF CONTENTS
A. Budget Memo to Board of Commissioners
B. Who We Are/What We Do/How We’re doing
C. Administrative Descriptions
D. Operations Descriptions
E. Self-Funded Descriptions
F. FY23 Summary Budget
G. Administrative Programs and Solid Waste Management Fee
H. Operating Programs
I. Self-Funded and Allocated Programs
J. Capital Budget Highlights
K. Capital Plan
L. Solid Waste Management Fee Projection
M. Projected Reserves Narrative
N. Projected Reserves
O. Schedule of Program Tipping Fees
P. Organizational Chart
Individual Program Budgets with Details and Comparisons to previous years are available on line
at https://cswd.net/about-cswd/financial-information/
A.
1
To: Board of Commissioners
From: Sarah Reeves, Executive Director
Nola Ricci, Director of Finance
Date: April 21, 2022
RE: Fiscal Year 2023 Budget Proposal
OVERVIEW
In Fiscal Year 2022 (FY22) CSWD transitioned into a more robust financial system that allows us to
better support decision making as we consider the future of our operations. Updates to the
accounting, payroll and budgeting software now provide managers with better access to system data.
The system also improves transparency, enables true comparison with previous years’ finances, and
provides a clear picture of the financial position of CSWD in an easy-to-read format.
Programs are grouped into three categories:
Administrative: this collection of programs includes departments needed to manage State
requirements and are financed by the Solid Waste Management Fee. This category includes
Administration, Compliance & Safety, Engineering, Finance, Outreach & Communications, and
houses the Solid Waste Management Fee.
Operating: this collection of programs is comprised of what we call our “facilities”, or those
programs that actively receive, manage, and/or process municipal solid waste. This category
includes the Organics Diversion Facility, the Materials Recovery Facility, the Environmental
Depot and Rover, and six Drop-Off Centers.
Self-Funded: this collection of program consists of non-active reception or management of
municipal solid waste. This category includes the Closed Landfills, Biosolids, and the allocated
cost of Maintenance and Roll-Off.
The proposed budget for FY23 remains conservative and acknowledges some of the increases we’ve
experienced, and those we anticipate, as costs rise. The first and second quarters of Fiscal Year 2022
(FY22) are maintaining a similar trend we observed in Fiscal Year 2021 (FY21): by the end of December
2021, revenue reached over 80% of projections. This increase in excess income has encouraged us to
rethink how we distribute excess income. Our redistribution procedure is described in more detail
under the Reserve Highlights. Capital construction projects at the Organics Diversion Facility will be
completed by the end of the second quarter of FY23, while construction of a new Administration
building is anticipated to begin as early as Q2.
2
Materials Recovery Facility Highlight
In April 2022 the Board of Commissioners voted to ask the voters of Chittenden County to approve
issuance of municipal bonds by CSWD to fund the construction of a new Materials Recovery Facility on
Redmond Road in Williston. The Board approved a not-to-exceed bond amount of $22,000,000. We are
working to reduce this burden through a combination of grants and zero-interest loans. CSWD will not
be assessing our member cities and towns for the debt-service. If the request is voter approved,
permitting for a new MRF would commence in Q3 of FY23 with potential ground-breaking in late Q4.
Preliminary engineering and design work for the new MRF is budgeted in FY23 as a capital expense and
would be reimbursable through bond proceeds. Due to ongoing global supply chain disruptions and
demands, completion of the new MRF may not occur until FY25.
Debt service is unknown as of the date of this memo because the financing package is still being
developed, however a revenue sufficiency study performed for the project shows tip fees and
commodity sales revenue generated by the facility to be sufficient to pay annual operating costs + debt
service of $1,200,000. The District is gathering data on the likely sources and costs of financing which
will be integrated into our cash flow forecasting model for this project. The District’s goal is to
maintain a 5:4 debt service coverage ratio to assure the financial sustainability of the project and the
health of the District as a whole.
CSWD SOURCES OF REVENUE
CSWD’s revenue has three main components: Solid Waste Management Fees (SWMF), User Fees (tip
fees), and Material Sales. The remaining revenue comes from rental income, license fees, bin sales,
grants, and Extended Producer Responsibility program reimbursements. CSWD receives no municipal
payments (assessments, per capita fees, tax payments, etc.) from our member communities.
Solid Waste Management Fees: $27/ton charged on each ton destined for disposal. Four
material types make up the tons subject to the SWMF-municipal solid waste, construction &
demolition debris (C&D), construction & demolition debris fines, and material eligible to be
used as alternate daily landfill cover (ADC). C&D fines and ADC are charged 25% of the SWMF,
or $6.75/ton. In FY23, SWMF are 26% of the revenue budget.
Tipping/User Fees: Fees charged for material disposal at Drop-Off Centers (DOCs), the Materials
Recovery Facility (MRF), the Organics Diversion Facility (ODF), and the Environmental Depot. In
FY23, Tip/User Fees are 54% of the revenue budget.
Material Sales: Revenue generated from the sale of products we make—compost products,
Local Color paint, baled recyclables—or products we purchase on behalf of the public and then
resell, like compost bins. In FY23, Materials Sales are 17% of the revenue budget.
3
REVENUE SNAPSHOT
Revenue (in
thousands)
FY20
Actual
FY22
Budget
FY23
Budget
Change from
FY22 Budget
Change from
FY20 Actual
% of Overall
Revenue
Tip Fees 6,930 7,045 7,724 8.80% 10.28% 53.6
Material Sales 1,777 2,175 2,541 14.38% 30.06% 16.6
SWMF 3,328 3,372 3,382 .30% 1.60% 25.7
All Other 611 541 386 -61.14% -58.6% 4.1
TOTAL 12,646 13,132 14,032 6.41% 9.88% 100%
Cost of Goods Sold 329 177 172 -3.01% -91.04%
Gross Profit 12,317 12,955 13,860 6.53% 11.13%
Tip Fees, User Fees, and Material Sales Assumptions:
MRF tip fees were raised in March 2020 to $80/ton and we are not proposing raising the tip
fee in FY23. The fiscal year average commodity revenue (ACR) value from material sales
through February 2022 was $134/ton, up from approximately $84/ton average through the
same period in FY21. Cardboard and mixed paper pricing increased due to high demand from
domestic paper mills. This increased demand is expected to continue through at least the 2nd
quarter of FY23. Plastics pricing is stable, with high demand for HDPE-Natural (milk jugs) and for
PET. We have budgeted MRF materials sales very conservatively at $80/ACR and will likely
exceed budget expectations. The rationale for not budgeting higher sales is because the ACR is
highly dependent upon the paper mills to which Casella markets our materials. Fiber products
represent 75% of our MRF material stream and paper pricing, while stabilizing, is still variable.
We are assuming 47,500 tons of inbound recycling, and marketing 38,000 of those tons.
The MRF Operating contract with Casella expires on June 30, 2022 and is currently in
renegotiation. MRF expenses will rise as a result of the new terms (an increase in the
processing fee is anticipated).
Organics Diversion Facility tip fees are increasing from $60/ton to $65/ton starting July 1. Food
scraps brought to the Drop-Off Centers (DOCs) by smaller, niche haulers continue to grow. We
saw a significant reduction in food scraps from Casella in FY22 as they diverted most of their
collected food scraps to their depackaging facility. This reduction represents approximately 30%
of the inbound compost feedstock and, while welcomed at the time to help alleviate processing
concerns, the reduction places downward pressure on the FY23 revenue forecast. We’ve
budgeted anticipated food scraps tons inbound to 4,400 tons. This is approximately 77% of our
operational comfort level of between 5,500-6,000 tons of food scraps each year.
We are not expecting pandemic-level product sales in FY23 and instead have budgeted a
normalized (to FY18-19 levels) sales expectation. The increase to the Cost of Goods Sold is due
largely to a need to purchase sand for incorporation into a product blend.
4
Revenue is down at the DOCs in large part due to the loss of the Richmond facility and the
continued limited use at the Burlington site. There is not yet an agreement to construct a
permanent facility in Burlington, however discussions with the City continue in earnest. The
new goal is to have a facility constructed by FY26. Additional DOC revenue pressure is due to
the many items managed at the DOCs that do not have adequate (or any) revenue associated
with them, meaning we are subsidizing the collection and management of certain materials
such as universal waste, some electronics, and leaf and yard debris. Recycling and food scraps
are bundled in the pricing of trash when brought together as a unit, and we are currently not
recovering the full cost of all three of those material streams. When the tip fees increase at the
MRF and ODF, we do not always adjust DOC pricing to accommodate the increases. The DOC
pricing structure will be analyzed in FY23 for potential changes in FY24.
Solid Waste Management Fee:
Solid Waste Management Fee revenue is projected to be slightly higher than FY22 budgeted amounts,
representing a continued return to “normal”. We used the Solid Waste Disposal and Diversion Trends
Model developed for CSWD by SERA, Inc to generate our projections for FY23. The model estimates the
SWMF to be 0.5% higher than FY22 estimates and 2.1% higher than CY21 actuals resulting in revenue
slightly higher than FY20 actuals levels. Supporting the model’s output, the state’s Joint Fiscal Office is
projecting favorable economic conditions in FY23 as new infrastructure spending begins.
EXPENSES SNAPSHOT
Expenses (in
thousands)
FY20 Actual FY22
Budget
FY23
Budget
Change from
FY22 Budget
Change from
FY20 Actual
% of Overall
Expenses
Salary/Wages 2,644 3,286 3,345 1.76% 20.97% 25%
Benefits 1,106 1,411 1,455 2.95% 23.99% 10.7%
Travel/Training 58 96 97 .58% 40.36% .7%
Administrative 472 173 123 -39.93% -282.68% 1.3%
Professional Services 312 208 268 22.59% 16.15% 1.6%
Equip/Fleet 370 664 773 14.02% 52.17% 5.1%
Gen. Supplies 67 95 120 20.73% 43.64% .7%
Mat’l Management 5,575 5,020 6,151 18.38% 9.36% 38.2%
Property Management 417 507 490 -3.38% 14.81% 3.9%
Promotion & Education 93 155 163 5.11% 43.02% 1.2%
Community Support 39 26 106 75.73% 63.41% .2%
Maintenance 509 681 718 5.11% 29.07% 5.2%
TOTAL* 11,662 12,322 13,809 10.76% 15.55%
*Expenses shown are before capital contributions and contributions to overhead.
5
Key Points:
Expenses in FY23 are reflecting a “return to normal” with a few notable exceptions. Materials
management expenses (hauling, MRF processing) are increasing significantly. Just over $1M of
the increase is in the MRF budget, reflecting an increase in the contract cost with the facility
operator and an increase in the cost to transport recycled glass to market. Even with a return to
normal activities and this one very large increase, our overall expenses have only slightly
increased.
Salaries and wages increased slightly in this budget. Although a 2% COLA is budgeted, the
increase was moderated in part due to recent retirements, the elimination of some seasonal
positions, and a decrease in on-call staff hours. A Total Compensation Study was completed in
FY22, but this budget does not include the recommendations of the study and the subsequent
Ad Hoc Committee. The Finance Committee felt additional study on the long-term
ramifications of the recommending changes to the CSWD Pay Grade and Step Schedule was
warranted. The impact of the Ad Hoc Committee recommendations are presented in an
additional memo allowing the full Board to determine if the step changes should be put into
practice beginning FY23.
In January 2022, a mid-year COLA of 3% was provided to District employees in response to the
staggering increase in inflation over the course of calendar year 2021. CSWD utilizes the US
Bureau of Labor Statistics’ index for the Northeast to generate a suggested annual COLA for
employees. This year we also referenced the Social Security Administration’s annual COLA when
developing the recommended COLA for FY23. We are keeping a close watch on the CPI and will
be reporting back to the Board in October regarding the forecasted COLA for calendar year
2023.
Administrative costs are lower now that the new budgeting, accounting and payroll software
systems have been implemented.
General Supplies are higher, corresponding to a physical return to the office.
The Community Clean Up Fund (CCUF) is budgeted at the full liability balance as an expense per
recommendation of the FY20 Auditors and is a new primary expense account under Community
Support. The expense is housed in the Finance Department instead of in Outreach &
Communications. Management is recommending changing the District CCUF Policy to eliminate
banking and/or carrying over unused funds, and instead fully fund the CCUF each year with five
years’ worth of allotment. The goal is to facilitate member communities’ use of the funds each
year, instead of waiting 3-5 years to build up enough money to fund meaningful community-
wide projects. If a member community doesn’t use their allotment within a fiscal year, the
allotment is retained by the CCUF Reserve. The CCUF Reserve would not exceed $95,000 unless
the per-community allotment is adjusted by the Board of Commissioners. The amount
budgeted, $95,000, represents the maximum total of all District member communities’ five-
year funds carried over and “banked” as currently allowed by the CCUF Policy.
6
Travel and Training assumes a return to attending conferences, workshops, and trainings in
person; How much will occur remains to be seen. Where we can continue to attend events
remotely, we will do so. We have promoted several employees to new leadership positions and
will be providing training to them to support their growth and success.
Materials Management is up significantly. Materials management is how we refer to hauling
services we use to move materials we produce (compost, recyclables) to market, and move
materials we collect (MSW from Drop-Off Centers, trash we generate, etc.) to disposal. Most of
the expenses are at the MRF where we are anticipating increased costs to move processed glass
aggregate to markets outside the Northeast and increased operating costs with a new operator
contract.
7
RESERVE FUNDS
In FY22, the District revised the Reserve Fund policy and structure. The new structure establishes a
priority funding mechanism, minimum and maximum balances, and proposes to restrict certain funds
(Closed Landfill, Facility Closure, and Biosolids). As each priority reserve reaches its maximum,
remaining excess revenue flows (“waterfalls”) to the next priority reserve fund in order, as illustrated
below:
Reserve Type Reserve Name Minimum Carry Value Maximum Carry Value
Restricted Biosolids Reserve Current depreciation of
Biosolids Trailers, as
contracted
$650,000 or cost of
replacing Biosolids trailers
Restricted Landfill Post Closure
Reserve
Original cost of calculated
closure less operating
reduction
Original cost of calculated
closure
Restricted Facilities Solid Waste
Termination Reserve
Calculated cost of facility
solid waste termination
Highest past calculated cost
of facility solid waste
termination
Assigned Facilities
Decommission
Reserve
Calculated cost of facilities
decommissions
Highest past calculated cost
of facilities decommissions
Assigned General Fund 3 months of budgeted
administrative expenses
6 months of budgeted
administrative expenses, or
highest past calculated cost
Assigned Community Clean Up
Fund
Current balance due to
communities
Maximum carry over
allowed to communities
Assigned Operating Reserve 3 months of budgeted
operating expenses
6 months of budgeted
operating expenses, or
highest past calculated cost
Assigned Capital Reserve Current value of fully
depreciated assets
Current value of total asset
depreciation
Unrestricted Undesignated Fund 5% of budgeted revenue 10% of budgeted revenue
Assigned FUNDS
Capital Reserve
In FY21 we moved to a single Capital Reserve fund rather than separate capital reserves for each
program. This was done to reflect the reality of our accounting and banking system, to improve
strategic planning efficiency, and to eliminate proprietary feelings over capital funds. CSWD is one
singular fund, and as such all “reserve funds” exist merely on paper – although some long-term reserve
dollars are held in interest-bearing accounts, in general funds are not deposited into separate bank
accounts. There are no separate pots of money destined for use in particular programs. The District
8
formerly budgeted individual capital reserve fund contributions and tracked each program’s
contribution and total, albeit not precisely. This practice gave the impression that separate funds
existed.
The single Capital Reserve remedies the past practice of programs internally subsidizing each other.
When a program generates revenue in excess of expenses, it contributed that excess to “their” capital
reserve. Occasionally those contributions exceed the program’s need, such as in the case of the MRF in
most years. Because we had internally separated the capital reserves of each facility, if the DOCs or
ODF had capital needs that exceeded their funds’ balance, they would “borrow” capital funds from the
MRF and then would “reimburse” that reserve account. This practice was unnecessarily burdensome,
required extensive tracking and caused internal resentment among managers reluctant to let go of
“their” capital funds. We no longer silo our operations; We have one District capital plan. We will
continue to track each program’s ability to contribute, and the amount, as a check on the program’s
economic health. Each program’s capital needs will be analyzed and evaluated in the context of the
needs of the entire District. In FY23, the MRF is the primary program contributing to the capital
reserve; however we are anticipating that in FY25 the ODF will begin to contribute to capital.
Beginning in FY22 we no longer budgeted for programs to contribute to the capital reserve if the
program is being subsidized by the District’s Undesignated Fund. In previous budgets, each program
that used capital funds would budget a capital fund contribution. This would occur as an expense.
When the revenues, expenses, and allocations were tallied, nearly every operating program would be
“in the red” and require subsidized support from the Undesignated Fund, which is funded through solid
waste management fees. This practice did not support transparent accounting of the individual
operations programs’ relative economic health. Subsidies are now accounted for “below the line” so
that the operating health of each program is clear.
Operating Reserve
Related to recognizing one capital reserve for the District, new in this budget is the addition of an
Operating Reserve. This new reserve is necessary to provide a buffer against unexpected events (such
as we experienced with COVID-19) or large unbudgeted but necessary operating expenses, such as if
outside vendor contracts that are deemed necessary change without notice. This reserve will allow us
to weather the unanticipated and provide time to discuss and implement a new direction without
resorting to snap decisions. In FY23, the Operating Reserve is being seeded with excess MRF revenue.
Solid Waste Management Fee Rate Stabilization Reserve proposed name change to General Fund
CSWD hasn’t raised the Solid Waste Management Fee (SWMF) in nearly 10 years and continues to
contribute excess SWMF revenue to this reserve. The SWMF reserve has functioned as a de facto
Operating Reserve, but this will change with the implementation of a true Operating Reserve. The
CSWD Charter states that the District may establish a “management fee structure” for the purpose of
generating revenues from sources other than assessments to member municipalities. The Charter is
less clear on the specific uses of the management fees but the District has in practice used the fees to
fund administrative program costs, state mandated education and outreach program costs, and to
9
subsidize certain operational expenses, such as those associated with the Environmental Depot.
Renaming this reserve “General Fund” brings it in line with standard Municipal naming conventions
used to describe an unrestricted and undesignated fund used for routine business activities.
Facilities Closure Reserve proposed to split into Facilities Solid Waste Management Termination
Reserve and Facilities Decommission Reserve
Initially established to provide funding in the event the District may need to decommission facilities. In
FY23 we have created two distinct funds to account for the State mandated solid waste management
termination and the cost of decommissioning a facility. Due to its requirement by the State of
Vermont, the Facilities Solid Waste Management Termination Reserve will be considered restricted.
The Facilities Decommission Reserve will remain assigned as it is intended primarily for internal costing
in event a facility closes.
RESTRICTED FUNDS
The Biosolids, Closed Landfill, and Facilities Closure reserve funds will be considered Restricted Funds,
beginning with the FY23 budget. They currently are not formally restricted, but this is not considered a
best practice. We manage the Biosolids Reserve as a restricted fund, but it is unrestricted. Restricting
these reserves means that the funds attributed to these programs may be used only for the expenses
of these programs. Excess funds after their restricted use may be redistributed as deemed appropriate
by management.
BOTTOM LINE
Each year, we need to “get to zero”. In FY23, we are projecting $768,607 in income after capital and
allocations needing to be transferred to reserves.
Revenue $14,031,725
Cost of Goods Sold $172,197
Gross Profit $13,859,528
Expenses $13,808,706
Income from Operations $50,822
Capital Contribution -
Maintenance Allocations $717,785
Income After Capital & Allocations $768,607
Transfer from (to) Closed Landfill Reserve $188,919
Transfer from (to) SWMF Reserve ($429,225)
Transfer from (to) Biosolids Reserve ($46,375)
Transfer from (to) Operating Reserve ($30,617)
Transfer from (to) Capital Reserve ($451,309)
Net -
Excerpted from the CSWD FY21 Annual Report available at cswd.net/forms-publications/
OUR MISSION
The Chittenden Solid Waste District’s mission is to reduce
and manage the solid waste generated within Chittenden
County in an environmentally sound, efficient, effective and
economical manner.
OUR VISION
Products are designed to be reused or recycled and our
community fully participates in minimizing disposal and
maximizing reuse and recycling.
HOW WE’RE FUNDED
Our revenue comes from three primary sources:
›User fees on incoming material at our facilities;
›The Solid Waste Management Fee (SWMF), a
per-ton fee on material sent to the landfill;
›Material and product sales from material we collect
and process at our facilities and sell;
› A small, variable percentage of our funding comes
from State grants for hazardous waste and other
materials management.
We are not funded by Income, Sales and
Property tax dollars.
who we are We are a municipal district created in 1987 to oversee and
manage solid waste in Chittenden County.
CSWD serves about a quarter of the population of Vermont
(169,681 residents and 7,333 businesses)* with facilities,
programs, and expertise developed over our 34-year history.
*2020 data. Sources: U.S Census and VT Dept. Of Labor
169,681
residents
7,333
businesses
2020 data. Sources: U.S. Census and
VT Dept. of Labor
Income, Sales, or Property Taxes 0%
Other 7%
User fees
51%
SWMF
22%
Material & Product
Sales 20%
FY21 REVENUE $15.1M
(unaudited)
B.
Excerpted from the CSWD FY21 Annual Report available at cswd.net/forms-publications/
what we do
REDUCE WASTE
›Educate residents, businesses, schools, and
event leaders on waste prevention and diversion
›Promote community reuse options
›Process leftover paint from residents and businesses
into Local Color Paint
›Maintain and enforce our Ordinance , which includes
waste prevention and diversion requirements
›Help our members comply with federal and state solid
waste laws
›Provide facilities and tools to help members prevent
waste and maximize diversion from the landfill to
recycling, composting, and other resource recovery
›Advocate for state-wide policies that will reduce waste
MANAGE MATERIALS
Our facilities:
›The only municipally owned Materials Recovery
Facility (blue-bin recyclables sorting center) in Vermont
›Six regional Drop-Off Centers for household trash,
recycling, organics, and special recycling
›A comprehensive hazardous waste program for
households and small businesses that includes a
permanent year-‘round collection facility and a seasonal
mobile collection unit
›The state’s largest Organics Diversion Facility (home
of Green Mountain Compost) turning food scraps
and yard trimmings into compost and soil blends
supporting local soils
CSWD LOCATIONS
Q Drop-Off Centers
Q Environmental Depot
Q Materials Recovery Facility
Q Organics Diversion Facility (Green Mountain Compost)
SUPPORT OUR MEMBERS
›Technical expertise and support for waste-related
RFPs and studies
›Grant funding
› Community Cleanup Fund for all member towns
› Waste Reduction Container and Project Grants
›Provide waste-reduction containers
› Recycling bins
› Containers for food-scrap drop-off at
CSWD facilities
›Brokering and investigation of beneficial use
options for biosolids
›Green Up Vermont donation on behalf of all
member towns;
Excerpted from the CSWD FY21 Annual Report available at cswd.net/forms-publications/
how we’re
doing
46,982
TONS
“BLUE BIN”RECYCLINGPaper, cardboard & clean containers
67,658
TONSC&DConstruction & demolition debris 33,619
TONS
ORGANICSFood scraps & yard debris 6,082
TONSSPECIAL
RECYCLING
E-waste, bulbs,
scrap metal, etc.
8,956
TONSCould have been recovered
9,779
TONSCould have been recovered
25,964
TONSCould have been recovered
7,090
TONSCould have been recovered
64,077
TONS
TRASH
51,789
TONS
COULD HAVE
BEEN
RECOVERED
51,789
TONS
COULD HAVE
BEEN
RECOVERED
100% MATERIALS GENERATED (270,207 tons)
57% RECYCLED/DIVERTED + 43% LANDFILLED
57%
RECYCLED/DIVERTED (154,342 tons)
43%
LANDFILLED (115,865 tons)
This graphic shows three key measurements of all the
materials that individuals and businesses in Chittenden
County, VT generated in 2020:
1. An estimate of how much “stuff” we all generated and
needed to manage as solid waste in 2020.
2. Which stream all that stuff went to -- landfill or recovery
via recycling or composting.
3. How much recoverable material our community chose
to send to the landfill instead of keeping it out of the
trash by using a currently available program or facility.
Full details are available in the 2020 CSWD Diversion Report.
Chittenden Solid Waste District
Administrative Descriptions
Administration Program
The Administrative program encompasses the expenses of human resources, the Executive Director, risk
management, information and technology, infrastructure and general support services.
Compliance Program
The Compliance program oversees the Solid Waste Management Ordinance and ensures the regulated
community maintains compliance. Additionally, the Compliance program oversees the District Safety
program.
Engineering Program
The Engineering program provides resources for compliance, design, project management, and
applicable permitting. Additionally, this program oversees capital projects through the lifecycle of
feasibility, design, and construction management.
Finance Program
The Finance program provides management, oversight, and control of CSWD financial assets, as well as
accurate and timely financial information to facilitate sound management decisions.
Outreach and Communications (O&C)
The Outreach and Communications program manages statutory mandates for raising awareness of
CSWD services and educating residents, businesses, and institutions in reducing and properly managing
the waste they generate.
c.
Chittenden Solid Waste District
Operating Descriptions
Drop Off Centers (DOCs)
CSWD Drop Off Centers provide residents and small businesses with economical options for the
management of their trash, recycling, food scraps, compostable yard debris, and certain special
recyclables.
Hazardous Waste
The Hazardous Waste program includes both the Environmental Depot and Paint Depot. The
Environmental Depot manages the hazardous waste of the residents and small businesses of Chittenden
County. The Paint Depot manages discarded paint and produces recycled paint for the CSWD Local Color
Program.
Materials Recovery Facility (MRF)
The Materials Recovery Facility manages single stream recycling from Chittenden County and Northern
Vermont through sorting and preparing recyclables for domestic commodity sales.
Organics Diversion Facility (ODF)
The Organics Diversion Facility manages the acceptance, processing, and transfer of organics for use in
compost and anaerobic digestion.
Property Management
The Property Management department maintains and protects CSWD’s investment in residential and
business tenant property.
D.
Chittenden Solid Waste District
Self-Funded Descriptions
Biosolids Program
The Biosolids program provides efficient and effective residuals management for participating
community members. This program is developed to be self-funding.
Closed Landfill Program
The Closed Landfill program oversees the 30-year post closure period through responsible maintenance,
reporting and monitoring according to the safety standards of applicable governing bodies. This program
is funded through monies reserved at the launch of the closing project.
Maintenance & Roll-off
The Maintenance department provides material hauling and supports facility operations through
ongoing maintenance of CSWD assets.
E.
FY20 FY21 FY21 FY22 FY23
Actual Budget Actual Budget Budget $%
REVENUE
Solid Waste Management 3,327,711$ 2,575,125$ 3,263,750$ 3,371,625$ 3,381,750$ 10,125 0.30%
Tipping Fees 6,929,937 7,706,159 7,772,544 7,044,455 7,723,784 679,329 8.80%
Material Sales 1,777,042 1,419,960 3,039,400 2,175,258 2,540,711 365,453 14.38%
License Fees, Fines & Penalities 14,827 21,055 15,917 16,395 14,910 (1,485) -9.96%
Rent 87,446 88,200 74,183 71,400 71,400 - 0.00%
Product Stewardship & Reimbursements 231,799 285,516 252,321 273,993 190,700 (83,293) -43.68%
Interest & Dividends 94,730 30,000 16,856 2,150 2,000 (150) -7.50%
Grants 108,673 106,470 661,336 106,470 106,470 - 0.00%
Other Income 73,779 - 11,592 70,428 - (70,428)
REVENUE TOTAL 12,645,944 12,232,485 15,107,899 13,132,174 14,031,725 899,551 6.41%
COST OF GOODS SOLD 328,959 143,310 156,718 177,380 172,197 (5,183) -3.01%
GROSS PROFIT 12,316,985 12,089,175 14,951,180 12,954,794 13,859,528 904,734 6.53%
EXPENSES
Salaries and Wages 2,643,707 2,872,220 3,068,147 3,286,170 3,349,221 63,051 1.88%
Benefits 1,105,630 1,228,156 1,206,229 1,411,654 1,455,106 43,452 2.99%
Travel & Training 57,597 61,221 30,250 96,005 96,568 563 0.58%
Administrative Costs 472,509 117,074 43,424 172,771 123,474 (49,297) -39.93%
Professional Fees 311,675 180,235 202,391 207,725 318,330 110,605 34.75%
Equiment & Fleet 369,690 556,317 548,092 664,565 772,967 108,402 14.02%
Supplies 67,415 84,012 64,745 94,826 119,623 24,797 20.73%
Materials Management 5,574,870 6,127,858 5,192,050 5,020,145 6,150,788 1,130,643 18.38%
Property Management 417,631 497,531 482,664 506,852 490,262 (16,590) -3.38%
Promotion & Education 92,903 87,670 50,215 154,713 213,052 58,339 27.38%
Community Support 38,899 24,644 18,704 25,800 106,300 80,500 75.73%
Maintenance & Rolloff 509,156 571,772 522,091 681,099 698,196 17,097 2.45%
EXPENSES TOTAL 11,661,682 12,408,710 11,429,002 12,322,325 13,893,886 1,571,561 11.31%
ALLOCATIONS
Maintenance 509,156 571,772 522,091 681,099 698,196 17,097 2.45%
Support (468,295) (371,800) (371,800) - - -
Capital Contribution (619,968) (249,172) (249,172) (450,000) (450,000) -
Capital Investment Adjustment - - (367,757) - - -
ALLOCATIONS INCOME TOTAL (579,107) (49,200) (466,638) 231,099 248,196 17,097 6.89%
NET INCOME 76,196 (368,735) 3,055,540 863,568 213,838 (649,730) -303.84%
TRANSFER FROM RESERVES
from Landfill Post Closure Reserve 73,340 83,561 60,374 102,599 188,919
from Operating Reserve - - 70,630
from Solid Waste Management Fee Reserve 58,363 452,298 - - -
TRANSFERS FROM RESERVES TOTAL 131,703 535,859 60,374 102,599 259,549
TRANSFER TO RESERVES
to Solid Waste Management Fee Reserve - - 624,655 603,068 425,703
to Biosolids Restricted Reserve 45,500 45,000 63,651 45,517 46,375
to Capital Reserves - 122,124 414,956 - 1,309
to Operating Reserves - - - 317,582 -
TRANSERS TO RESERVES TOTAL 45,500 167,124 1,103,262 966,167 473,387
Transfer to Undesignated 162,399 - 2,012,652 (0) (0)
Net District - - --(0)
Chittenden Solid Waste District
Summary
FY23 Budget Proposal
Change from FY22 Budget
F.
Administration Compliance Engineering Finance
Outreach &
Communication
Solid Waste
Management Fee
Total
Administrative
REVENUE
Solid Waste Management -$ -$ -$ -$ -$ 3,381,750$ 3,381,750$
License Fees, Fines & Penalities - 14,910 - - - - 14,910
REVENUE TOTAL - 14,910 - - - 3,381,750 3,396,660
COST OF GOODS SOLD - - - - - - -
GROSS PROFIT - 14,910 - - - 3,381,750 3,396,660
EXPENSES
Salaries and Wages 435,900 107,895 84,190 297,701 581,731 - 1,507,418
Benefits 140,519 27,324 11,029 141,659 254,977 - 575,507
Travel & Training 34,075 5,460 1,500 15,068 11,900 - 68,003
Administrative Costs 26,950 1,850 70 2,500 21,700 - 53,070
Professional Fees 26,800 8,500 11,500 55,000 31,975 - 133,775
Equiment & Fleet 168,535 5,200 - 81,600 5,253 - 260,588
Supplies 5,700 800 - 9,000 10,650 - 26,150
Materials Management 300 - - 50 - - 350
Property Management 44,245 - 1,500 2,027 - - 47,772
Promotion & Education - - - - 156,732 - 156,732
Community Support - - - 95,000 4,700 - 99,700
Maintenance & Rolloff 41,892 - - - - - 41,892
EXPENSES TOTAL 924,916 157,029 109,789 699,605 1,079,618 - 2,970,957
NET INCOME FROM ADMINISTRATIVE (924,916) (142,119) (109,789) (699,605) (1,079,618) 3,381,750 425,703
Administrative Subsidy 924,916 142,119 109,789 699,605 1,079,618 (2,956,047) -
Transfer to Solid Waste Management Fee Reserve 425,703 425,703
Net Program - - - - - - -
Chittenden Solid Waste District
Administrative Programs
FY23 Budget Proposal
G.
Drop Off Centers
Materials Recovery
Facility
Organics Diversion
Facility Property Management Hazardous Waste Total Operating
REVENUE
Tipping Fees 2,289,450$ 3,800,000$ 286,897$ -$ 68,000$ 6,444,347$
Material Sales 172,450 1,534,400 783,061 - 50,800 2,540,711$
Rent - - - 71,400 - 71,400$
Product Stewardship & Reimbursements 41,200 - - - 149,500 190,700$
Grants - - - - 106,470 106,470$
REVENUE TOTAL 2,503,100 5,334,400 1,069,958 71,400 374,770 9,353,628$
COST OF GOODS SOLD - - 153,197 - 19,000 172,197$
GROSS PROFIT 2,503,100 5,334,400 916,761 71,400 355,770 9,181,431$
EXPENSES
Salaries and Wages 681,563 80,869 380,799 4,839 342,755 1,490,825
Benefits 362,254 20,111 192,851 637 145,746 721,599
Travel & Training 2,700 8,100 11,305 - 2,500 24,605
Administrative Costs 30,653 29,543 8,162 - - 68,358
Professional Fees 180 53,375 2,200 - 2,500 58,255
Equiment & Fleet 19,500 38,680 285,469 - 22,550 366,199
Supplies 26,614 1,350 31,079 - 20,300 79,343
Materials Management 1,135,889 3,302,250 109,413 - 340,700 4,888,252
Property Management 48,828 120,220 83,121 64,266 71,150 387,585
Promotion & Education - 50,000 6,320 - - 56,320
Community Support 6,600 - - - - 6,600
Maintenance & Rolloff 610,572 6,982 17,455 349 17,455 652,813
EXPENSES TOTAL 2,925,353 3,711,480 1,128,174 70,091 965,656 8,800,754
NET INCOME FROM OPERATING (422,253) 1,622,920 (211,413) 1,309 (609,886) 380,677
Operating Subsidy 422,253 (1,243,552) 211,413 - 609,886 -
Transfer to Capital Reserve 450,000 1,309 451,309
Transfer from Operating Reserve (70,632) (70,632)
Net Program - - - -- -
Chittenden Solid Waste District
Operating Programs
FY23 Budget Proposal
H.
Biosolids Closed Landfill Maintenance & RollOff
REVENUE
Tipping fees 1,279,437$ -$ -$
Interest & Dividends - 2,000 -
TOTAL REVENUE 1,279,437 2,000 -
COST OF GOODS - - -
GROSS PROFIT 1,279,437 2,000 -
EXPENSES
Salaries and Wages 1,190 12,335 337,455
Benefits 186 1,278 156,536
Travel & Training 2,960 - 1,000
Administrative Costs 1,946 100 -
Professional Fees 2,300 124,000 -
Equiment & Fleet - - 146,180
Supplies 80 250 13,800
Materials Management 1,224,401 37,785 -
Property Management - 11,680 43,224
Maintenance & Rolloff - 3,491 -
EXPENSES TOTAL 1,233,062 190,919 698,196
NET INCOME FROM SELF FUNDING & ALLOCATIONS 46,375 (188,919) (698,196)
Transfer to Administrative & Operating Programs 698,196
Transfer from Landfill Post Closure Reserve 188,919
Transfer to Biosolids Restricted Reserve 46,375
Net Program - - -
Chittenden Solid Waste District
Self Funded and Allocated Programs
FY23 Budget Proposal
I.
CHITTENDEN SOLID WASTE DISTRICT
Fiscal Year 2023 Proposed Budget
HIGHLIGHTS - CAPITAL PROGRAM BUDGET
Staff has developed a capital plan and timeline for the next three fiscal years, and staff is
presenting FY23 costs that will be included in the FY23 budget packet. The following
assumptions were made to develop the plan:
The capital reserve is a singular account and shall universally cover all programs
The capital reserve will not be segmented into specific programs
The capital reserve will be approximately $5,451,765 starting FY23
The Materials Recovery Facility (MRF) will contribute a fixed amount to the Capital
Reserve. Staff anticipates the Organics Diversion Facility (ODF) will begin to
contribute to the Capital Reserve in FY 2025
Bonding will be required, in part or in full, for the construction of a new MRF
General upgrade of the Milton DOC will take place in FY23
Construction of an Administrative Building in late fall/winter FY23
Scheduled capital infrastructure replacement of the Environmental Depot
CSWD Capital Plan Fiscal Year 2023
Materials Recovery Facility $302,600
Organics Diversion Facility $543,000
Roll-Off and Maintenance $320,000
Drop Off Centers $380,000
Hazardous Waste and Latex Paint $260,000
Administrative infrastructure $2,610,000
FY 23 Capital Projects $4,465,600
MRF input $(450,000)
ODF input DOC input Total Capital $4,015,600
District staff has made significant efforts to generate accurate capital costs in developing the
capital budget as well as following through with capital purchases, upgrades and projects as
planned. Approval of the budget does not mean work will proceed without a proper bidding
process and associated Board approval according to CSWD financial policies. Please note that
this is a Plan and is inclusive of all potential capital costs for FY23. All major capital projects
greater than $100,000 will require approval from the Board of Commissioners. Staff will also
bring updates of facility projects that are under the $100,000 threshold.
J.
Significant items included in the FY23 capital budget are as follows:
$100,000 MRF BOND communication and education campaign
$420,000 Trommel screener, plastics removal.1
$255,000 Purchase new Roll-Off Truck (replacing Truck #31).
$331,500 Expanding, regrading, repaving, and constructing a special waste building at
MDOC.
$145,000 General facility maintenance at the Environmental Depot.2
$115,000 New Rover for the Environmental Depot and Paint Program.3
$85,000 Updating and upgrading the District website
$2,400,000 Constructing a new Administrative Building.
1) Directly manage contamination of inbound Source Separated Organics (SSO).
2) Replacing the existing waste oil heater and replacing the existing paved parking lot (5-foot drop).
3) Replacing existing rover 23 years old.
There are expected to be sufficient cash reserves available to finance the $4,015,600 cash-funded
capital expenditures budgeted for FY 23.
FY23 FY24 FY25 FY26
MATERIALS RECOVERY FACILITY
Site Work
General Repave lot $225,000
Replace Stormwater System (1993)$85,000
New Roof $225,000
Building Structure upgrades $250,000
Full Tip Floor $110,000
HVAC $950,000
Replace Septic system (1993)$125,000
contingency $250,000
cost to transfer material while down $330,000
Sub Total $0 $2,550,000 $0 $0
Building & Building Repair
General Refurbish Tip Floor
Building Roof (1993)
Presort Enclosure (2003)
Refurbish bathroom $60,000
Refurbish Tip Floor Steel Side wall
Sprinkler System Modifications
Sub Total $60,000 $0 $0 $0
Capital Equipment
Fiber Line Sorting Conveyor
MSW compactor $25,000
Single Stream System MC 1
Sub Total $25,000 $0 $0 $0
Rolling Stock
general 2 c.y. Compactor & 35 c.y. Roll-Off
Forklift #1 (2021) $35,000
Forklift #2 (2021) $35,000
#1 Skid Steer (approved FY22, received FY23)$59,000
#2 Skid Steer $58,600
Front End Bucket Loader
SCISSORS LIFT $35,000
Sub Total $117,600 $35,000 $0 $70,000
New MRF Project
Site and design plan development (full)
Bond Attorney
BOND Communication Education Campaign $100,000
Sub Total $100,000 $0 $0 $0
Total MRF $302,600 $2,585,000 $0 $70,000
CHITTENDEN SOLID WASTE DISTRICT
CAPITAL PROJECTS 4 YEAR PLAN
K.
ORGANICS DIVERSION FACILITY
Site Work
electrical and water for pressure washer at windrow turner location
Sub Total $0 $0 $0 $0
Building & Building Repair
Widen road ASP to Buzzi $8500
Poll Barn $45,000
Concrete patching (wear abatement)$78,000
Concrete Pad Replacement (mixing bay)
Sub Total $123,000 $0 $0 $0
Capital Equipment
Komptech L3 Screener (2012)$750,000
ASP Trommel screener $420,000
ASP BLOWER SYSTEM (AERATED STATIC PILE)
Sub Total $420,000 $0 $750,000 $0
FY23 FY24 FY25 FY26
Rolling Stock
2003 MACK PUMP TRUCK (4500 GAL TANK)$120,000
Loader #1 (2021)
Loader #2 (2018)$260,000
Loader #3 (2021) JD 524
Used Triaxle Dump truck (ADT)
stacking conveyor 20 years of life purchased in 2021
Sub Total $0 $120,000 $260,000 $0
ODF Expansion
Phase I
Site Expansion
Transfer modifications (stop gap)
State of Vermont Grant - $500K
Sub Total $0 $0 $0 $0
Phase II
site work
ODF Admin/scalehouse
scale
water line
Misc.
Sub Total $0 $0 $0 $0
Phase III
site work
Paving
booth
solar (?)
Sub Total $0 $0 $0 $0
Total ODF $543,000 $120,000 $1,010,000 $0
Roll-OFF and Maintenance
Building & Building Repair
Overhead door
Lean-to on Maintenance Building 65,000$
Sub Total 65,000$ -$ -$ -$
Capital Equipment
new roll-off containers -$ -$ 100,000$ -$
Sub Total -$ -$ 100,000$ -$
Rolling Stock
2004 EQUIPMENT TRAILER
2005 KENWORTH ROLL OFF TRUCK T800 #1
2012 KENWORTH ROLL OFF TRUCK T800 #31 255,000$
2017 KENWORTH ROLL OFF TRUCK T800 #2
2005 JD 644G Loader EDOC 30,000$
2011 FORD F350 PICKUP TRUCK - Rack Truck
2014 JD 644K Loader Maint 250,000$
2014 JD 544 MRF loader - rehab
2014 Volvo L30GS mini-loader (maybe tracked skid steer)110,000$
2015 enclosed trailer HH/lawnmower 12,000$
Used Oil Trailer 25,000$
Sub Total 255,000$ 360,000$ 55,000$ 12,000$
Total Roll-Off and Maintenance $320,000 $360,000 $155,000 $12,000
Drop Off Centers
Site Work
Flynn Ave
site development
Sub Total -$ -$ -$ -$
Design for Expansion 30,000$
Concrete pads under containers
Overlay lot and road 60,000$
COMPACTOR 4-yd Recycling
COMPACTOR 2-yd MSW 2008 18,500$
Sub Total 18,500$ 30,000$ 60,000$
Design for Expansion 30,000$
Special waste building 60,000$
regrind/regrade road and lot 125,000$
expansion misc. (fence/electric/solar)100,000$
COMPACTOR 2yd MSW 2012 16,500$
COMPACTOR 2yd Recycling move RDOC up
Sub Total 331,500$ -$ -$ -$
Design for Expansion 30,000$
misc.
electric
Concrete pads under containers
COMPACTOR - WASTEQUIP MOD 245HD
COMPACTOR - WASTEQUIP MOD 245HD
Sub Total 30,000$ -$ -$ -$
Capital Equipment
Oil Tank replacement projects (2 each )
Sub Total -$ -$ -$ -$
Total Drop Off Centers 380,000$ 30,000$ 60,000$ -$
MDOC
SOB
BDOC
EDOC
HAZARDOUS WASTE AND LATEX PAINT
Building & Building Repair
Roof Replacement (25 yrs. old)
bring working floor to grade and bring back paint (grant dependent)
Waste oil heater replacement and HVAC upgrade ($45K for heater/$20K for HVAC)65,000$
Paving (sloping parking area about a 6' drop)80,000$
Solar Project (district discussion)
Refurbish outdoor haz store bldgs. (2) added to ops budget 80,000$
Sub Total 145,000$ -$ 80,000$ -$
Rolling Stock
ROVER truck (1999) 115,000$
Sub Total 115,000$
Total HAZARDOUS WASTE AND LATEX PAINT 260,000$ -$ 80,000$ -$
Administration
Site Work
Repave parking Lot -$
Sub Total -$ -$ -$ -$
Capital Equipment
New Server, routers switches, - every 5 yrs.
POS upgrade consultant 45,000$
NetSuite upgrades
Full District Revenue Sufficiency Analysis 55,000$
website upgrades 85,000$
New Phone System - (every 5 years)25,000$
Sub Total 210,000$ -$ -$ -$
FY23 FY24 FY25 FY26
New Admin Building
site design and permitting
construction 2,400,000$
Sub Total 2,400,000$ -$ -$ -$
Total Administration 2,610,000$ -$ -$ -$
Bulky Waste Facility (old MRF)
Total BWF $0 $0 $0 $0
Contingency 50,000$ 50,000$ 50,000$ 50,000$
Total Cap Cost 4,465,600$ 3,145,000$ 1,355,000$ 132,000$
MRF input (450,000)$ (450,000)$ (450,000)$ (450,000)$
ODF input -$ -$ (15,000)$ (15,000)$
DOC input -$ -$ -$ -$
Cap Reserve Net Cost 4,015,600$ 2,695,000$ 890,000$ (333,000)$
MEMORANDUM
TO: Sarah Reeves
FROM: Jon Dorwart & Nancy Plunkett
DATE: November 10, 2021
RE: FY 2023 Projected SWMF Revenue
As you know, CSWD’s Solid Waste Management Fee (SWMF or Fee) is imposed on all solid waste generated in
the District as established in Article VIII of CSWD’s Solid Waste Management Ordinance. Certain materials are
exempt from the SWMF or are subject to a reduced Fee. Generally, the Fee is assessed at disposal sites, such as
transfer stations and the landfill in Coventry. Haulers, including CSWD, which hauls waste from the District’s
Drop-Off Centers, recover the cost from their customers (the waste generators) through the rates they charge.
The SWMF was originally set at $17.61 in 1993. It was raised to $22.06 in 2009 and to $27.00 in 2013.
Estimated SWMF revenue for FY 2023 is $3,381,750. The estimate is based on projections of waste generation
and diversion from the Solid Waste Disposal and Diversion Trends Model prepared for CSWD by Skumatz
Economic Research Associates. Variables impacting projections in the Model were updated including the
expected economic growth rate for the coming year.
SWMF revenues dropped 2.4% from FY 2020 to FY 2021, when the impact of the COVID-19 pandemic was more
fully felt. The CY 2020 receipts are in line with those of CY 2017. Though this is significantly lower than the two
previous calendar years, it is significantly better than the anticipated drop staff projected in April 2020 at the
beginning of the pandemic. Calendar year disposed tons for 2020 were 126,045, a 6.5% drop from CY 2019. The
difference between disposed tons and SWMF tons is that some tons disposed are charged a discounted SWMF
rate. For example, certain materials used for road building in the landfill (e.g., fines from C&D processing) or
alternative daily landfill cover (ADC) are charged 25% of the full rate under the CSWD ordinance, and some tons
are not charged at all (Green Up Day litter collected). To illustrate the difference, 100 disposed tons of ADC
equals 25 SWMF tons. Consequently, the total tons disposed is always greater than the total SWMF tons.
L.
2
Projections in such an unusual time continue to be extremely difficult to prepare. Severe reductions in waste
generation in FY21 did not occur. Looking at three quarters of data, tons projected to be disposed in CY21 are
expected to exceed FY21 by 2.4%. It is not expected that waste generation will return to pre-pandemic levels in
FY23, but economic activity has improved and federal investment in recovery is significant. This latter point is
underscored as a key driver in economic recovery for the State in the July 2021 economic review and revenue
forecast update by economist Tom Kavet for the state Emergency Board and Legislative Joint Fiscal Office
(https://ljfo.vermont.gov/subjects/revenue-and-tax/state-forecasts/consensus-revenue-forecasts-legislative-
economic-outlook). Regarding the overall state economic outlook, Kavet concluded, “As the pandemic recedes,
federal disbursements and spending intensifies in FY22, and likely new infrastructure spending begins in FY23,
favorable economic conditions will persist . . . .” Regarding the outlook in the construction industry specifically,
Kavet stated in his report, “Going forward, residential single family building will continue to be the largest near-
term growth area for those in the building trades, with nonbuilding construction benefitting from more recent
pandemic and longer-term infrastructure spending.”
Given Kavet’s Vermont economic forecast and using the Skumatz model, the SWMF is projected to be 0.5%
higher than the FY 2022 estimate and 2.1% higher than projected for CY 2021 resulting in a baseline of 125,250
tons at $3,381,750 in revenue for FY 2023.
Disposal data from recent calendar and fiscal years and SWMF projections are shown in the following table:
C&D Road
TONS DISPOSED MSW C&D Build* ADC* TOTAL SWMF TONS
CY 2019 actual 98,392 29,276 773 6,318 134,759 129,441
CY 2020 actual 87,357 30,819 707 7,162 126,045 120,143
FY 2021 actual 87,902 31,195 2,643 4,251 125,991 120,821
CY 2021 - actual thru 3Q 65,897 24,551 1,416 6,313 98,176 92,380
CY 2021 - actual + projected 4Q 88,397 32,125 1,626 6,913 129,061 122,657
FY 2022 budget projection 94,300 29,500 700 600 125,100 124,600
FY 2023 budget projection 88,800 36,000 800 1,000 126,600 125,250
25% of SWMF FY 2023 200 250
SWMF Tons Projection 125,250
SWMF Revenue Projection $3,381,750
*These are regular C&D fines from the C&D recycling facility plus painted concrete from demolition projects in FY21 &
beginning of FY22 used in landfill road building. The SWMF rate for these and ADC is 25% of the full rate.
CHITTENDEN SOLID WASTE DISTRICT
Fiscal Year 2023 Proposed Budget
RESERVE FUNDS BUDGET - ASSUMPTIONS AND HIGHLIGHTS
Excess income is allocated to specified reserve accounts based on their established priority and reserve
type.
Reserve Types include:
Restricted Reserves: resources subject to constraints. Due to the nature of their restriction, expenses
must be tracked to prove the funds are used as the granting agency authorized. In accordance with the
rules of terms of the funder, these reserves shall be accounted for monthly in a cash reconciliation
statement prepared for the Board.
Committed Reserves: include encumbrances not otherwise reflected in Restricted Reserves. Limitations
on spending imposed by the annual operating budget naturally lapse with the passage of time and thus
do not remain binding indefinitely. Committed Reserves allows for the inclusion of encumbrances
committed to, but not yet obtained.
Assigned Reserves: may be established by the Board from time to time to meet the future needs of
CSWD. These reserves are established and may be changed by resolution of the Board in accordance
with the Open Meeting Law requirements.
Undesignated Funds: not considered special revenue fund and include the unrestricted surplus funds
not accounted for and reported in another fund
In FY23, CSWD will manage the following Restricted Reserves:
Biosolids Reserve – established by the contract with the wastewater treatment plants for the
disposal of sludge. Reserves are often designated to reduce the impact of market conditions on
the fees assessed from biosolids or to collect funds for the purchase of capital equipment.
Budget projections for FY23 indicate an increase of $46,375.
Landfill Post Closure Reserve – designated to assure funding exists to meet the requirements of
the 30-year process of closing the landfill that began in 1996. Members of the operations team
perform an annual audit to review the current closing cost and adjust for inflation and
alterations, as necessary. Excess funds will remain in this fund until CSWD reaches custodial
care through resolution with the state, expected no sooner than Fiscal Year 2025. A portion of
the reserve earns interest through interest-bearing accounts. Interest earned is included in the
annual budget, as well as, expected expenditures. Budget projections for FY23 indicate a
reduction of $188,919.
Facilities Solid Waste Termination Reserve – mandated to safely remove solid waste from
closed operating facilities as required by state law. Members of the operations team perform an
annual review of the current termination cost adjusting for inflation and alterations, as
necessary. Budget projections for FY23 indicate this fund will incur no changes to the balance.
In FY23 CSWD will manage the following Assigned Reserves:
Facilities Decommission – established to preserve funding for the closing of a facility no longer
in operation by CSWD. Members of the operations team perform an annual review of the
current decommissioning cost adjusting for inflation, alterations and potential sale of CSWD
own facilities. Budget projections for FY23 indicate this fund will incur no changes to the
balance.
M.
Solid Waste Management Fee Reserve – formerly designated to preserve the solid waste
management fee from substantial changes year over year due to uncertain market conditions.
However, in practice it has functioned as a de facto Operating Reserve. With the
implementation of the Operating Reserve in FY22 direct operation subsidies will no longer be
budgeted. The reserve will continue to provide support to management services as described in
the Charter through a management fee structure. Budget projections for FY23 indicate this fund
will increase by $429,225.
Operating Reserve – designated to provide funds to operating programs and reduce the reliance
on the solid waste management fee to meet the operational finances. It is assumed
contributions are made in years when operation allocations balances are in excess; withdraws
are made when operational allocations balances are insufficient. In the event operating reserves
are depleted, funding will be withdrawn from the Solid Waste Management Fee Rate
Stabilization Reserve. Budget projections for FY23 indicate a decrease of $70,630.
Capital Reserves – established to preserve funding for future capital projects, asset upgrades
and replacement of depreciated or disposed assets. Budget projections for FY23 will increase by
$451,309
Community Clean Up Fund – designated to member communities for local permissible projects.
Currently this reserve is funded by an annual expense included in the Outreach and
Communication budget. Budget projections for FY23 indicate this fund will incur no changes to
the balance.
Biosolid Reserve
FY22 Projected Reserve Balance 263,254
FY23 Budgeted Transfer 46,375
FY23 Projected Reserve Balance 309,628
Landfill Post Closure Reserve
FY22 Projected Reserve Balance 572,814
FY23 Budgeted Transfer (188,919)
FY23 Projected Reserve Balance 383,895
Facilities Solid Waste Termination Reserve
FY22 Projected Reserve Balance 549,365
FY23 Budgeted Transfer -
FY23 Projected Reserve Balance 549,365
Facilities Decommission Reserve
FY22 Projected Reserve Balance 782,844
FY23 Budgeted Transfer -
FY23 Projected Reserve Balance 782,844
Solid Waste Management Fee Reserve
FY22 Projected Reserve Balance 875,000
FY23 Budgeted Transfer 425,703
FY23 Projected Reserve Balance 1,300,703
Operating Reserve
FY22 Projected Reserve Balance 1,750,000
FY23 Budgeted Transfer (70,630)
FY23 Projected Reserve Balance 1,679,370
Capital Reserve
FY22 Projected Reserve Balance 4,550,456
FY23 Budgeted Transfer 451,309
FY23 Projected Reserve Balance 5,001,765
Community Clean Up Reserve
FY22 Projected Reserve Balance 95,000
FY23 Budgeted Transfer -
FY23 Projected Reserve Balance 95,000
Chittenden Solid Waste District
FY23 Projected Reserve Balances
N.
FY 23 FY 22 FY 21 Change
4) MATERIALS RECOVERY FACILITY (FY 23
compared
Tipping fees and/or materials purchased price fluctuate with market price. to FY 22)
Budgeted rates are:
In District materials, per Ton $80.00 $80.00 $80.00 $0.00
Out-of-District materials, per Ton $80.00 $80.00 $80.00 $0.00
6) SPECIAL WASTE PROGRAM
Special Waste Facility (at the Williston Drop-Off Center)
Non-covered Electronics ~ per pound (by appt. only)$0.18 $0.18 $0.18 $0.00
Gypsum wallboard (clean, new scrap):
Small loads (up to 2 cy), per cubic yard $22.50 $22.50 $22.50 $0.00
Large loads, per ton $90.00 $90.00 $90.00 $0.00
Tires ~ up to 16”$3.00 $2.25 $2.25 $0.75
Tires ~ 16.5” to 19”$3.00 $3.75 $3.75 ($0.75)
Tires ~ per ton $225.00 $200.00 $200.00 $25.00
Tree limbs, trunks, clean stumps, & brush:
Up to 3 cubic yards No charge No charge No charge
Each cubic yard in excess of 3 cy $5.00 $5.00 $5.00 $0.00
Pallets & clean lumber:
Per ton $50.00 $50.00 $50.00 $0.00
Propane cylinders over 20 lbs $5.00 $5.00 $5.00 $0.00
7) DROP-OFF CENTERS
Items accepted vary by facility.
Household Trash
Small - up to 13 gallons $2.00 $2.75 $2.75 ($0.75)
Medium - 14 to 35 gallons $6.00 $5.25 $5.25 $0.75
Large - 36 to 45 gallons $8.00 $7.50 $7.50 $0.50
per cubic yard $42.00 $41.25 $41.25 $0.75
at Burlington Drop-Off Center, per pound n/a $0.21 $0.21
up to 13-gallon bag/barrel $5.00 $5.50 $5.50 ($0.50)
up to 33-gallon bag/barrel $10.00 $10.50 $10.50 ($0.50)
(*heavy/dense materials)up to 45-gallon bag/barrel $15.00 $15.00 $15.00 $0.00
per cubic yard $82.00 $82.50 $82.50 ($0.50)
Other Items (* indicates that limits apply)
All-In-One Recyclables ONLY $2.00 $2.00 $2.00 $0.00
All-In-One Recyclables, with paid trash items No charge No charge No charge
Appliances without Refrigerants $5 $5 $5 $0.00
Appliances with Refrigerants $10-$15 $10-$15 $10-$15
Batteries (household and lead acid)*No charge No charge No charge
Electronics -non-covered No charge $1-$15 $1-$15 ($1-$15)
Electronics - items covered by new State program No charge No charge No charge
Fluorescent lamps*No charge No charge No charge
Food Scraps, with paid trash items No charge No charge No charge
Food Scraps (per 5 gallons), without paid trash items $1.00 $1.50 $1.50 ($0.50)
Small Furniture item $4-11 $11 $11
Large Furniture item $16- 22 $22 $22
Twin BoxSpring $20.00 $18.75 $18.75 $1.25
Twin Mattress $20.00 $18.75 $18.75 $1.25
Full/ Double/ Queen Mattress $25 $11 $11 $14.00
Full/ Double/ Queen BoxSpring $25 $11 $11 $14.00
King Mattress $30 $22 $22 $8.00
King BoxSpring $30 $22 $22 $8.00
Crib Mattress $6 $6 $6 $0.00
Hard cover books* (accepted as trash)$2-8; $42 (Cubic Yard) No charge No charge
Mercury-containing products*No charge No charge No charge
Propane cylinders 20 lbs & under*No charge No charge No charge
CHITTENDEN SOLID WASTE DISTRICT
FY 23 SCHEDULE OF PROGRAM TIPPING FEES
Construction &
Demolition
Page 1 of 2 PROGRAM FEES J -1
O.
7) DROP-OFF CENTERS, Continued FY23 FY 22 FY 21 Change
Other Items (Continued)
Scrap metal No charge No charge No charge
Textiles*No charge No charge No charge
Tires $3.00 $2.75 $2.75 $0.25
Tires ~ Up to 19”$3.00 $5.25 $5.25 ($2.25)
Tires ~ 20” to 24.5”$15.00 $14.00 $14.00 $1.00
Tires ~ Lq Equipment Tires $56.00 $56.00 $56.00 $0.00
Tree limbs, trunks, clean stumps, & brush:
Up to 3 cubic yards (Williston) No charge No charge No charge
Up to 1 Cubic Yard (Milton & Essex) No charge
Each cubic yard in excess of 3 cy $5.00 $10.00 $10.00 ($5.00)
Pallets & clean lumber:
Up to 1 Cubic Yard (Milton & Essex) No charge No charge No charge
Up to 3 cubic yards (Williston) No charge
Each cubic yard in excess of 1 cy $5.00 $5.00 $5.00 $0.00
Used oil*No charge No charge No charge
Used oil filters*No charge No charge No charge
Ashes (accepted as trash)$2-8; $42 (Cubic Yard)
Yard debris No Charge
8) HAZARDOUS WASTE - ENVIRONMENTAL DEPOT & ROVER
Environmental Depot
Household hazardous waste No Charge
Call For Pricing Call For Pricing
Rover
Household hazardous waste No Charge
10) BIOSOLIDS
Sludge per wet ton for disposal (average projected blended rate, opt out)NA NA NA
Sludge per wet ton for disposal (average projected blended rate)$91.30 $87.40 $86.72 $3.90
Sludge per wet ton for land application (average projected blended rate)NA NA NA
Sludge per wet ton for alkaline treatment (average projected blended rate)$99.01 $92.87 $92.02 $6.14
11) COMPOST
Per-ton tip fee for post-consumer food waste 65.00$ 60.00$ 60.00$ $5.00
15) FINANCE
Solid Waste Management Fee per ton 27.00$ 27.00$ 27.00$ $0.00
NOTE: Sales prices are established by market conditions and are subject to change.
Business hazardous waste ~ Conditionally Exempt Generators
CHITTENDEN SOLID WASTE DISTRICT
FY 23 SCHEDULE OF PROGRAM TIPPING FEES, Continued
Page 2 of 2 PROGRAM FEES J -2
FY 23 CSWD ORGANIZATIONAL CHART
FY 23 - 49.45 FTE'SBoard of
Commissioners
ExecutiveBoard
(5)
Executive Director (1)
Finance Committee
(3)
Finance
(1)
Finance Staff
(3)
Information
Systems
(1.05)
Administration
(1)
Organics Diversion
Facility Staff (6)
Compliance
Staff (1)
Public Policy &
Communications
(1)
Operations
(1)
Marketing &
Communications
(3)
Maintenance
Staff (5)
Admin
Staff
(1)
Property
Mgmnt
Drop-Off Center
Staff (13.25)
Hazardous
Waste Staff
(5.15)
Compliance
(1)
MRF
Biosolids
Engineering & Project
Management Staff
(1)
Landfill
Outreach Staff
(4)
P.
180 Market Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.SouthBurlingtonVT.gov
Summary Score
DESIGN TEAM sbp Stantec VHB
Rank 2.0 2.0 1.0
Total Score 82.6 82.6 84.9
DESIGN EXCELLANCE AND PROJECT
UNDERSTANDING 13.8 11.5 12.5
PUBLIC QUALITY OF WORK 13.1 11.1 12.5
TEAMWORK AND MANAGEMENT APPROACH 15.4 18.8 16.8
TEAM IS QUALIFIED WITH DEMONSTRATED
RELEVANT TECHNICAL AND FUNCTIONAL DESIGN
EXPERIENCE
16.9 16.3 16.9
TEAM IS QUALIFIED WITH DEMONSTRATED
RELEVANT PLACEMAKING/CREATIVE DESIGN
EXPERIENCE
9.3 7.5 8.2
AVAILABILITY AND ABILTY TO MEET SCHEDULES
AND BUDGETS
6.5 9.3 9.3
EXPERIENCE WITH STATE STANDARDS AND
PROCEDURES, CLIMATE, LOCAL PRESENCE 4.4 4.9 4.9
STATE CERTIFIED MBE or WBE 3.3 3.3 3.8
•
•
•
•
•
R-2022-
RESOLUTION
A RESOLUTION AWARDING A CONTRACT FOR PRELIMINARY ENGINEERING FOR THE
EAST WEST CROSSING (RAIZ) PEDESTRIAN BICYCLE BRIDGE PROJECT
WHEREAS, I-89 and Exit 14 at Williston Road have long been identified as a barrier to walking
and bicycling in the City and region; and,
WHEREAS, the City has an approved Purpose and Need and Preferred Alignment for a bridge
south of Exit 14 connected by shared use paths to Williston Road; and
WHEREAS, the City has received a RAISE grant in the amount of $9.8 million dollars and tax
increment financing has been identified as a match source; and
WHEREAS, a request for qualifications has been issued to competitively select the most qualified
consultant to lead a team to develop contract documents; and
WHEREAS, at the conclusion of a joint qualification review by the City and the Vermont Agency
of Transportation VHB was identified as the most qualified respondent; and
WHEREAS, a scope of work and pricing is successfully in negotiation and VHB is ready and able
to complete the work.
NOW, THEREFORE, BE IT RESOLVED that the South Burlington City Council authorizes the City
Manager to complete negotiations and execute a contract with VHB for preliminary engineering for the
East West Crossing Project - South Burlington RAIZ(1) to create a bicycle and pedestrian connection
over I-89 at Exit 14.
APPROVED this _____ day of June, 2022.
SOUTH BURLINGTON CITY COUNCIL
__________________________________ ________________________________
Helen Riehle, Chair Meaghan Emery, Vice Chair
__________________________________ ________________________________
Tim Barritt, Clerk Tom Chittenden
__________________________________
Matt Cota
Rebuilding America Infrastructure with Sustainablity and Equity
RAISE Grants
Rebuilding America Infrastructure with Sustainable and Equity
RAISEGrants
Rural
Urban
Award Locations
www.transportation.gov/RAISEgrants
CAPITAL AWARDS
FY 2021
The Rebuilding American Infrastructure with Sustainability and Equity, or RAISE Discretionary Grant program, provides a unique opportunity
for the DOT to invest in road, rail, transit and port projects that promise to achieve national objectives. Previously known as BUILD and TIGER,
Congress has dedicated nearly $10.1 billion for 13 rounds of National Infrastructure Investments to fund projects that have a significant local
or regional impact. The President’s Bipartisan Infrastructure Bill will add $1.5 billion per year to this program.
62www.transportation.gov/RAISEgrants
Rebuilding America Infrastructure with Sustainablity and Equity
RAISE Grants
Rebuilding America Infrastructure with Sustainable and Equity
RAISEGrants
Rural, Capital
East-West Alternative Transportation Crossing
City of South Burlington
South Burlington, Vermont
Grant Funding: $9,768,834
Estimated Total Project Costs: $14,555,970
Description:
This project will construct a bicycle
and pedestrian bridge over Interstate
89 between South Burlington and
Burlington.
Benefits:
To cross Interstate 89 on US Route
2, Vermont’s busiest intersection in
terms of vehicles per day, pedestrians
and bicyclists must cross a six-lane
principal arterial highway with eight
cloverleaf entrance/exit ramps, poor
sight distances, inconsistent bike
lanes, and narrow sidewalks with no
separation from the roadway. The project advances safety by creating a dedicated bicycle and pedestrian crossing
over Interstate 89 and creating a more hospitable environment for walking and cycling. The project increases
transportation choices for rural residents living and working in the vicinity of the interchange as it expands safe, non-
motorized access to essential services and promotes active transportation.
Agreement with VHB for South Burlington RAIZ (1) East West Crossing Consultant Engineering Services Page 1of 8
CITY OF SOUTH BURLINGTON
AGREEMENT FOR SOUTH BURLINGTON RAIZ (1) EAST WEST CROSSING
CONSULTANT ENGINEERING SERVICES WITH VANASSE HANGEN BRUSTLIN, INC.
THIS AGREEMENT is made this 7th day of June 2022, by and between the City of South Burlington, a
Vermont municipality, hereinafter referred to as the MUNICIPALITY and Vanasse Hangen Brustlin, Inc., a
foreign Profit Corporation registered to do business in the State of Vermont with its principal place of
business located at 101 Walnut St., Watertown, MA, 01472, hereinafter referred to as the CONSULTANT.
The MUNICIPALITY requires the services of a qualified CONSULTANT for the purpose of providing
services to conduct engineering investigations, recommend a design concept, develop construction plans,
specifications, and estimates, and provide design engineering services during the construction phase for
the construction of a pedestrian bicycle bridge over Interstate 89 at Exit 14 and shared use paths to
Williston Road/US Route 2 as well as adjoining properties referred to as the PROJECT.
WHEREAS state and federal funds may participate in the cost of the services described in this Agreement
pursuant to the provisions of Title 23, United States Code; and 23 Code of Federal Regulations which are
incorporated herein by reference; and
WHEREAS the CONSULTANT has the expertise and is qualified to perform the services required by the
MUNICIPALITY; and
WHEREAS the CONSULTANT is ready, willing, and able to perform the required services.
NOW THEREFORE, in consideration of these premises and the mutual covenants herein set forth, it is
agreed by the parties hereto as follows:
1. SCOPE OF WORK
The CONSULTANT shall provide services necessary to ensure the successful completion of the of the
PROJECT as set forth in the Exhibit A, the RFQ (the MUNICIPALITY’s Request for Qualifications for the
I-89 Bicycle/Pedestrian Bridge East West Alternative Transportation Crossing due March 25), Exhibit B, the
Scope the (CONSULTANT’s Scope of Work and Budget Estimate dated _________________), and Exhibit
C: the “Specifications for Contractor Services” dated June 2014 (updated May 2019); all of which are
incorporated herein and made a part of this Agreement. In the case of any inconsistency between this
document and the attachments, the stricter shall control.
Selection of all sub-consultant services will be subject to approval. It is expected that any solicitations by
the CONSULTANT will include reference to the Vermont Agency of Transportation’s Disadvantaged
Business Enterprises Policy.
2. BEGINNING OF WORK AND TERMINATION
This Agreement shall be effective upon execution and terminate upon completion of the Project.
Agreement with VHB for South Burlington RAIZ (1) East West Crossing Consultant Engineering Services Page 2of 8
3. THE AGREEMENT FEE
A. General. The MUNICIPALITY agrees to pay the CONSULTANT and the CONSULTANT
agrees to accept as full compensation for performance of all services and expenses encompassed
under this Agreement, the (actual cost, firm fixed price, labor hour, etc.) to the CONSULTANT
in accordance with the proposed (rates, etc.) as stated in Exhibit B.
B. Maximum Limiting Amount. The total amount to be paid to the CONSULTANT for all services
shall not exceed a maximum limiting amount of $ ___________.
4. PAYMENT PROCEDURES
Invoices shall be submitted to the Municipal Project Manager.
CONSULTANT shall not be compensated for services outside the scope of the Scope of Work and Budget
Estimate unless prior to the commencement of such services: (a) CONSULTANT specifically identifies
the services that it believes are outside the scope of Exhibit A and notifies MUNICIPALITY in writing
regarding the same, and MUNICIPALITY agrees that such services are outside the scope as detailed in
Exhibit B; (b) CONSULTANT estimates the additional compensation required for these additional
services; and (c) MUNICIPALITY, after receiving notice from CONSULTANT, approves in writing a
modification, amendment or change to the Agreement specifying the additional services and amount of
compensation. MUNICIPALITY shall have no obligations whatsoever under this Agreement or any
Supplemental Agreement unless and until this Agreement or any Supplemental Agreement is approved
by the MUNICIPALITY in accordance with the Specifications for Contractor Services.
5. STANDARD OF PERFORMANCE
CONSULTANT shall perform all services required under this Agreement according to the standards
currently observed by a competent practitioner of CONSULTANT’s profession. All products of
whatever nature that CONSULTANT delivers to MUNICIPALITY pursuant to this Agreement shall be
prepared in a professional manner and conform to the standards of quality normally observed by a
competent person currently practicing in CONSULTANT’s profession and such products shall be
provided in accordance with the Project Schedules specified in CONSULTANT’s Scope of Work and
Budget Estimate.
6. CONFLICTS OF INTEREST
While this Agreement is in force and effect, the CONSULTANT, including any of its employees,
agents, and sub-consultants, shall accept no services nor perform any services that would constitute or
have the appearance of constituting a conflict of interest for or with the MUNICIPALITY.
CONSULTANT shall immediately notify the MUNICIPALITY whenever the CONSULTANT,
including any of its employees, agents, and its sub-consultants, discovers a situation which may
constitute or appear to constitute such a conflict of interest for or with the MUNICIPALITY.
7. DESIGN STANDARDS
Unless otherwise specifically provided for in this Agreement, or as directed by the MUNICIPALITY in
writing, any CONSULTANT or sub-consultant services, studies or designs, that include or make
Agreement with VHB for South Burlington RAIZ (1) East West Crossing Consultant Engineering Services Page 3of 8
reference to plans, specifications, special provisions, computations, estimates, or other data necessary
for any part of the Project, shall be in conformance with all applicable specifications, guidelines,
manuals, codes, statutes, rules or regulations, and any supplements, amendments or revisions thereof,
including, but not limited to the following:
A. Vermont Agency of Transportation (“VTrans”) plans, standards, specifications, policies, guides,
and manuals;
B. American Association of State Highway and Transportation Officials (“AASHTO”) roadway,
pavement, traffic, bridge, bicycle and pedestrian policies, guides, and manuals.
C. AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaries and
Traffic Signals.
D. The ANSI/AASHTO/AWS D-1.5, Bridge Welding code.
E. Federal Highway Administration (“FHWA”) Manual on Uniform Traffic Control Devices
(“MUTCD”) and any Vermont supplemental requirements.
F. Americans with Disabilities Act Standards for Accessible Design; Public right-of-way
Accessibility Guidelines (PROWAG); Independent rights-of-way Accessibility Guidelines for
Shared Use Paths.
G. National Association of City Transportation Officials (NATCO) design guidance.
H. Institute of Transportation Engineers (ITE) Designing Walkable Urban Thoroughfares.
I. Transportation Research Board Highway Capacity Manual.
J. Approved project environmental document(s).
K. 19 V.S.A. § 309d relating to the implementation of “complete street” principles for municipal
transportation projects.
L. Other City of South Burlington codes, standards, regulations, plans, directives and guidelines
current at the time of the Agreement and as adopted or amended by the MUNICIPALITY during
the term of this Agreement.
In the case of any conflict between or within any applicable specifications, guidelines, manuals, codes,
rules or regulations, the CONSULTANT shall identify the conflict and notify the MUNICIPALITY and
follow any course of direction provided by the MUNICIPALITY.
8. RELATIONSHIP TO THE MUNICIPALITY
The CONSULTANT shall act as an independent contractor and not as an employee of the
MUNICIPALITY. The CONSULTANT shall have responsibility for general supervision of
CONSULTANT’s employees and its sub-consultants and shall be solely responsible for all procedures,
methods of analysis, interpretation, conclusions and contents of work performed under this Agreement.
The CONSULTANT shall be responsible for all costs and expenses incurred relative to the
CONSULTANT, employees of the CONSULTANT, and sub-consultants, in connection with this
Agreement, including, without limitation, payment of salaries, fringe benefit contributions, payroll
taxes, withholding taxes and other taxes or levies, office overhead expenses, travel expenses, telephone
and other telecommunication expenses, and document reproduction expenses.
Furthermore, except as the MUNICIPALITY may otherwise specify in writing, CONSULTANT and
Agreement with VHB for South Burlington RAIZ (1) East West Crossing Consultant Engineering Services Page 4of 8
CONSULTANT’s personnel and sub-consultants, shall have NO AUTHORITY, express or implied, to
act on behalf of the MUNICIPALITY in any capacity whatsoever as agent. CONSULTANT and
CONSULTANT’s personnel and sub-consultants shall have NO AUTHORITY, express or implied, to
bind the MUNICIPALITY to any obligations whatsoever.
9. EQUIPMENT AND FACILITIES
CONSULTANT shall, at its own cost and expense, furnish all equipment and facilities that may be
required in providing services pursuant to this Agreement.
10. INSURANCE
The CONSULTANT shall procure and maintain insurance against claims for injuries to persons or
damage to property which may arise from or in connection with performance of the services under this
Agreement by the CONSULTANT, its agents, representatives, employees, or sub-consultants. The
certificate(s) of insurance coverage shall be documented on forms acceptable to the Municipality.
A. Coverage Limits. At a minimum, CONSULTANT shall acquire and maintain the following types of
insurance coverage in the amounts indicated:
(1) Commercial General Liability (CGL) Insurance on an “occurrence” basis, including, but not limited
to, products and completed operations, property damage, bodily injury and death, and personal and
advertising injury with limits of no less than $2,000,000 per occurrence. If a general aggregate limit
applies, the general aggregate limit shall $4,000,000.
(2) Automobile Liability Insurance with limits of no less than $2,000,000 Combined Single Limit for
each occurrence.
(3) Workers’ Compensation Insurance as required by the State of Vermont with Statutory Limits, and
Employer’s Liability Insurance with limits of no less than $1,000,000 per accident for bodily injury
or disease.
(4) Professional Liability (Errors and Omissions) Insurance appropriate to the CONSULTANT’s
profession, with limits of no less than $2,000,000 per occurrence or claim and $4,000,000 general
aggregate.
(5) Valuable Papers Insurance in a form and amount sufficient to ensure the restoration or replacement
of any plans, studies, data sheets, surveys, survey notes, subsoil information, drawings, tracings,
estimates, specifications, proposals, diagrams, calculations, electronic data media (“EDM”) and
other materials relating to the Project, whether supplied by the MUNICIPALITY or developed by
the CONSULTANT, or any sub-consultant, employee or agent of CONSULTANT, in the event of
loss, impairment or destruction of such documents and materials. Such coverage shall remain in
force until the final plans, and all related materials, have been delivered by the CONSULTANT to,
and accepted by, the MUNICIPALITY. The policy shall provide coverage on an each occurrence
basis with limits not less than $150,000 for Valuable Papers/EDM when the insured items are in the
CONSULTANT’S possession, and in the amount of forty thousand dollars ($40,000) regardless of
the physical location of the insured items.
Agreement with VHB for South Burlington RAIZ (1) East West Crossing Consultant Engineering Services Page 5of 8
If the CONSULTANT maintains higher limits than the minimums shown above, the MUNICIPALITY
requires and shall be entitled to coverage for the higher limits maintained. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage shall be available to
MUNICIPALITY.
B. Endorsements. The insurance policies required under this Agreement are to contain, or be
endorsed to contain, the following provisions:
(1) Additional Insured Status. The MUNICIPALITY, its officers, officials, employees and
volunteers as well as the State of Vermont are to be covered as additional insureds on the CGL
policy with respect to any liability arising out of work or operations, errors and/or omissions by
or on behalf of the CONSULTANT its agents, representatives, employees, or sub-consultants
including materials, parts, or equipment furnished in connection with such work or operations.
(2) Primary Coverage. For any claims related to this Agreement, the CONSULTANT’s coverage
shall be the primary insurance in respect to the MUNICIPALITY, its officers, officials,
employees and volunteers and the State of Vermont. Any insurance or self-insurance
maintained by the MUNICIPALITY and the State of Vermont shall be excess of the
CONSULTANT’s insurance and shall not contribute with CONSULTANT’s insurance.
C. Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not
be canceled, except with thirty (30) days’ notice to the MUNICIPALITY.
D. Waiver of Subrogation. The CONSULTANT hereby grants to the MUNICIPALITY a waiver of
any right to subrogation which any insurer of the CONSULTANT may acquire against the
MUNICIPALITY by virtue of the payment of any loss under such insurance. This provision applies
regardless of whether or not the MUNICIPALITY has received a waiver of subrogation endorsement
from the insurer.
E. Acceptability of Insurers. Any insurance required by this Agreement is to be placed with insurers
with a current A.M. Best’s rating of no less than A-VII.
F. Deductibles and Self-Insurance Retentions. Any deductibles or self-insurance retentions must be
declared to and approved by the MUNICIPALITY.
G. Verification of Coverage. The CONSULTANT shall furnish MUNICIPALITY with original
certificates and amendatory endorsements or copies of the applicable policy language memorializing
the insurance coverages required above for the CONSULTANT and all sub-consultants. All certificates
and endorsements must be received and approved by the MUNICIPALITY before this Agreement
commences and annually thereafter. The MUNICIPALITY reserves the right to require complete,
certified copies of all required insurance policies, including endorsements, required under this
Agreement, at any time.
H. Sub-consultants. The CONSULTANT shall require and verify that all sub-consultants maintain
insurance meeting all the requirements stated herein, and the CONSULTANT shall ensure that the
MUNICIPALITY and the State are an additional insured on insurance required from sub-consultants.
The CONSULTANT shall maintain current certificates of coverage for all subcontractors, agents,
and/or workers.
I. Claims Made Policies. If any of the required policies provide coverage on a claims-made basis: (1)
The retroactive date must be shown and must be before the date of this Agreement; (2) Insurance must
be maintained and evidence of insurance must be provided for at least five (5) years after completion
Agreement with VHB for South Burlington RAIZ (1) East West Crossing Consultant Engineering Services Page 6of 8
or termination of this Agreement, and; (3) If coverage is canceled or non-renewed, and not replaced
with another claims-made policy with a retroactive date prior to the date of this Agreement, the
CONSULTANT must purchase “extended reporting” coverage for a minimum of five (5) years after
the completion or termination of this Agreement.
J. Special Risks or Circumstances. The MUNICIPALITY reserves the right to modify these
requirements at any time, including required liability limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
11. INDEMNIFICATION
The CONSULTANT agrees, to the fullest extent permitted by the law, that it shall indemnify and hold
harmless the MUNICIPALITY, its officers, agents and employees, from liability for damages to third
parties, together with costs and expenses, including attorney’s fees and expert witness fees, incurred in
defending claims by third parties, to the extent such liability is caused by the negligent or intentional acts,
errors, or omissions of the CONSULTANT, its agents, employees or sub-consultants, in the performance
of the professional services to be provided under this Agreement.
12. DISPUTE RESOLUTION
In order to prevent misunderstandings and litigation, it is mutually agreed by all parties that the City
Manager shall act as referee on all questions arising under the terms of this Agreement and that the
decision of the City Manager shall be binding upon both parties. Pending final resolution of a dispute,
the CONSULTANT must proceed diligently with its performance under this Agreement.
The CONSULTANT must notify the Municipal Project Manager of any dispute in writing and must
attempt to resolve any claims with the Municipal Project Manager prior to filing a notice of appeal with
the City Manager.
A dispute must be in writing, for specific relief, and any requested relief must be fully supported by
affidavit of all relevant calculations, including cost and pricing information, records, and other
information.
Within seven (7) calendar days of the notice of appeal the CONSULTANT must file with the Municipality
a detailed statement of the grounds, legal authorities and facts, including all documents and evidentiary
statements, in support of the appeal. Evidentiary statements, if any, shall be submitted under penalty of
perjury. The CONSULTANT shall have the burden of proving its appeal by clear and convincing
evidence.
Failure to file a notice of appeal or a detailed statement within the applicable period shall constitute an
unconditional waiver of the right to appeal the evaluation or qualified process and decisions thereunder.
The CONSULTANT waives any dispute not made in writing and received by the Municipal Project
Manager within ten (10) calendar days of the event giving rise to the dispute.
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13. CONTRACT ADMINISTRATION
The City Manager shall designate a Municipal Project Manager, who is authorized to:
A. serve as liaison between the MUNICIPALITY and the CONSULTANT;
B. give direction to the CONSULTANT to ensure satisfactory and complete performance;
C. monitor and inspect the CONSULTANT's performance to ensure acceptable timeliness and quality
of any services provided;
D. serve as records custodian for this Agreement;
E. accept or reject the CONSULTANT's performance;
F. furnish timely written notice of the CONSULTANT's performance failures to the City Manager, as
appropriate;
G. prepare required reports;
H. approve or reject invoices for payment;
I. recommend contract modifications, suspensions or terminations to the City Manager; and
J. issue notices to proceed.
The Municipal Project Manager shall not have authority to alter, modify, or terminate the Agreement or
waive the MUNICIPALITY's rights under the Agreement.
14. NOTICES
Notices and other communications are to be mailed or hand delivered to
The Municipal Project Manager:
Ilona Blanchard, Community Development Director
South Burlington City Hall
180 Market Street
South Burlington, VT 05401
Phone: (802) 846-4123
iblanchard@southburlingtonvt.gov
The CONSULTANT’s Project Manager:
Aaron P. Guyette, PE, DBIA
Transportation Market Lead - Vermont
40 IDX Drive
Building 100, Suite 200
South Burlington, VT 05403
Phone: 802-497-6119 or Mobile 802-922-0551
aguyette@vhb.com
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day
and year first written above.
CITY OF SOUTH BURLINGTON
SOUTH BURLINGTON, VERMONT
Witness:_______________ BY:_______________________________
JESSIE BAKER, CITY MANAGER
DATE:_____________________________
VANASSE HANGEN BRUSTLIN, INC.
SOUTH BURLINGTON, VERMONT
Witness: _______________ BY:_______________________________
TITLE:____________________________
DATE:_____________________________
Agreement Exhibits:
A: Request for Proposals
B: Scope of Work and Budget Estimate
C: Certificate of Insurance
D: Specifications for Contractor Services
E: Conflict of Interest Form
F: Debarment and Non-Collusion Form
G: Certification for Federal-Aid Contracts (DOT Form 272-040 EF)
H: Certification Regarding Lobbying
I: Contractor’s EEO Certification Form (CA-109)
J: Worker Classification Compliance Requirements (Self-Reporting and Subcontractor Reporting)
Engineering Design Services
Scope of Work and Budget Estimate
East-West Alternative Transportation
Crossing Project over I-89
South Burlington, Vermont
SOUTH BURLINGTON RAIZ(1) 22F100
June 2, 2022
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Background
Vanasse Hangen Brustlin (VHB) has been asked by the City of South Burlington (the City) to submit a scope and budget to assist in the development of the South Burlington RAIZ(1) Project in South Burlington, Vermont. The project involves the concept development, design, and construction of a new alternative transportation crossing adjacent to interchange 14 over Interstate 89.
VHB will provide services to support the City of South Burlington Project Manager under the direction of Aaron Guyette, PE – Project Manager and David Saladino, PE – Principal in Charge.
This project was preceded by scoping studies led by the Chittenden Country Regional Planning Commission (CCRPC). As part of the studies the City approved a purpose and need for the project as well as a preferred alignment for the new pathway and bridge crossing. The studies ultimately completed a portion of Phase A – Project Definition.
The current project is partially funded by a US Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant administered by the Federal Highway Administration (FHWA).
The project itself is administered by the City and the Vermont Agency of Transportation (VTrans) Municipal Assistance Section (MAS). It is anticipated that VTrans and FHWA will be both process and technical resources for the City and will be stakeholders throughout project development.
The project will follow the VTrans MAS Project Development Process. VHB’s scope of services will include the remaining portions of Phase A – Project Definition, Phase B – Project Design, and Phase C – Construction Phase Services. All work will be accomplished in accordance with the following:
• MAS Guidebook for Municipally Managed Projects (found on the VTrans MAS website: https://vtrans.vermont.gov/highway/local-projects)
• MAS Project Development Process (found on the VTrans MAS website)
• Specifications for Contractor Services (found on the VTrans MAS website)
• VTrans CADD Manual/MicroStation format
VHB has made assumptions to define a scope and budget and will discuss the progress of the scope and budget with the City’s Project Manager throughout the project. VHB will provide monthly labor hour updates with each invoice directly to the City’s Project Manager.
Sub-Consultant Team
The services of this Agreement will be performed by VHB and our team of subconsultant partners as follows:
• Construction Expert Consulting (CXC) – Construction Scheduling, Construction Cost Estimating, Alternative Technical Concept Review
• Frederick Gottemoeller – Independent Bridge Architecture Consultant
• Inframap – Subsurface Utility Exploration (SUE) services
• Lincoln Brown Illustration (LBI) – Concept modeling and visualizations
• LN Consulting (LNC) – Electricial Engineering design services
• Modjeski and Masters (M&M) – Structural bridge design and aesthetic lighting design services
• Peace and Justice Center of Vermont – Public outreach and equity stakeholder engagement services
• Sanborn, Head, & Associates (SHA) – Geotechnical exploration and engineering
• Urban Idea Lab (UIL) – Bridge architecture and urban design services
• Vendituoli Limited Company (VLC) – Project artist
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Each of these team members will enter into a sub-agreement with VHB for their professional services and their subsequent scope of services and budgets will be under this Agreement. Subconsultant services will be used as needed under the direction of VHB and tasks will not be initiated until they have been coordinated with the City Project Manager.
1.0 Phase A – Project Definition
1.1 Project Management and Correspondence
1.1.1 Correspondence and Communication with Project Owner and Stakeholders
VHB will record notes for correspondence and communication, resolutions, and decisions, and incorporate them into the Project’s OneNote File. Stakeholders could include:
• Project Owner (City of South Burlington Staff)
• VTrans
• FHWA
• CCRPC
• Regulators
• Property Owners
• Tenants
• Community
As part of the coordination task, VHB will coordinate directly with VTrans personnel for gaining access to the limited access Interstate 89 ROW for the purpose of site walks, investigation, and information gathering. Field activities that require an 1111 permit will be coordinated through the task for 1111 permitting. Stakeholder communication will be at the direction of the City.
1.1.2 Internal Management of the VHB Project Team
This task involves coordination of the entire design team throughout the project definition process including the following elements:
• Resource and workload coordination
• Management and coordination of internal action items and deliverables
• Interdisciplinary design coordination
• Subconsultants
1.1.3 Project Invoicing
This task involves record keeping for project invoices, preparation of the invoices, and review of the invoices prior to submission to the City. VHB will record the time spent on each task by employee and will include this information with each invoice.
1.2 Project Kickoff Meeting and Site Visit
1.2.1 Project Kickoff Meeting
VHB will organize, attend, and document a virtual project kickoff meeting between VHB and the City Project Team (City of South Burlington, VTrans, and FHWA). The purpose of the meeting will be to review the project scope, schedule, and communication protocols.
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1.2.2 Project Site Visit
VHB will organize and attend an initial site visit meeting with local design team members to review the project conditions, constraints, and to identify potential alternatives in the field. The site visit will be coordinated with the City Project Team. VHB will photo document existing conditions and confirm measurements of key project components.
1.3 Sustainability Workshop
1.3.1 Sustainability Workshop
VHB’s corporate sustainability leader will lead the VHB team through a two-hour sustainability workshop. The workshop will be part of the project initiation. The sustainability workshop is a tool to help sharpen our focus on sustainability and explore a wide range of options in advance of the Design Charrette. In addition to sustainable design and construction, VHB will also be exploring sustainability from a bridge durability and maintenance perspective. The City Project Team will be invited to participate in the workshop.
1.4 Weekly Coordination Meetings
1.4.1 Weekly Coordination Meetings
Throughout the development of the project, VHB and the City Project Team will meet for check-in meetings on a weekly basis. The meetings are intended to be ½ hour in length and will be for the purpose of identifying, documenting, and advancing action items. VHB will use a rolling agenda to prepare for and to document the meetings in a Microsoft OneNote file which will be shared with the City Project Team.
1.5 Project Branding
1.5.1 Project Branding
VHB will use existing City of South Burlington branding materials that were developed for the City Center Project. The name will be changed to be consistent with the East-West Crossing Project, however the logo, fonts, and color palate are all existing work products.
1.6 Project Schedule and Updates
1.6.1 Project Schedule
VHB will develop a comprehensive project schedule using Microsoft Project. The schedule will contain milestone tasks and subtasks for all three phases of project development. VHB will display the schedule in a Gantt chart format with the critical path defined. Incorporated into the schedule will be milestone dates defined within the RFQ document including:
• Presentation of the City Council’s accepted conceptual design, including project visualizations, to the voters of the City of South Burlington in the fall of 2022 to allow for a public vote in March of 2023 on using TIF District Financing for this project.
• Preparation of Contract Plans, Specifications, and Estimate (PS&E) documents for approval of FHWA by June of 2024. PS&E documents include the complete contract documents package ready for bidding the project and the required environmental all-clear, utility all-clear, and right-of-way all clear.
VHB will coordinate the project development design schedule with the VTrans Artemis schedule. The milestone schedule submitted as part of the VHB statement of qualifications has been attached to this scope of work for reference.
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1.6.2 Monthly Updates
VHB will update the project schedule on a weekly basis with actual durations and begin/end dates for tasks and subtasks. VHB will provide schedule updates to the City on a monthly basis during the first weekly coordination meeting of the month to compare the baseline schedule with the real-time updated project schedule. As the schedule is updated this will allow VHB to understand the current critical path and if there is a need to accelerate tasks to meet the critical path timeframes.
1.7 Existing Conditions Information Collection
Through a previous study phase of the project, the City has gathered information related to existing conditions. As part of the effort to develop this scope of work, VHB has reviewed the available information. In order to fully develop the project and its intended connection points, it is necessary to expand the area of study. VHB will coordinate the expanded project area with the City’s Project Manager in advance of starting field work.
1.7.1 Existing ROW and Property Lines
Through a previous study phase of the project, the City has documented existing ROW and Property Lines for a portion of the project area, consistent with the area of survey. VHB will perform land record research to confirm the existing right-of-way limits and approximate property lines within the project area. The following is a breakdown of tasks required to conduct the right-of-way and property survey:
• Land Record Research - Available lister information, roadway plans, and deed copies will be obtained by VHB from the City to assist in the determination of property lines and existing rights-of-way.
• Field Reconnaissance – The previous study phase of the project included field survey to locate monuments within the project area and abutting properties. It is assumed that no additional field reconnaissance is required to determine existing right-of-way and property lines.
• Data Analysis and Deed Interpretation – Based on the data gathered above, VHB will analyze existing record property line data and compare the results with the field located boundary evidence to plot the right-of-way lines. The right-of-way and property lines will be shown on the base plan.
1.7.2 Topographic Survey and Base Mapping
VHB understands that through a previous study phase of the project, the City has completed a field survey for most of the project area. Through the design charrette process, VHB will work with the City to determine if additional survey is required for the full scope of the preferred alternative.
If it is determined through the design charette process that the preferred concept for design will require additional survey information, VHB will conduct a topographic survey of the expanded project area to produce a topographic map showing one-foot contour intervals within the expanded project limits. VHB will use the existing horizontal and vertical control established during the previous study. The survey will result in a single three-dimensional base plan of the project area’s current conditions including horizontal and vertical control points.
1.7.3 Drone Photography
In addition to topographic survey, VHB will capture aerial photography through a drone flight. The drone flight will be completed to capture both top-down aerial photography that we will tie
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to the state plane grid and also to capture isometric views of the project area to be used for photo-realistic visualizations.
1.7.4 Existing Utilities
Through a previous study phase of the project, the City has documented locations of existing utilities within the project area. VHB will review the aerial utility locations for accuracy and if needed modify utility locations within the existing conditions base plan.
VHB will work with our subconsultant to advance a Subsurface Utility Exploration program to identify and locate buried utilities within the project area. Utility exploration is intended to be a combination of non-invasive methods for the horizontal location and vacuum truck excavation to determine the vertical elevations of the utilities that are present. VHB will make any updates necessary to the existing conditions map to reflect the findings of the Subsurface Utility Exploration.
1.7.5 Natural Resource Identification
Through a previous study phase of the project, the City has conducted initial natural resource identification throughout the preferred alignment of the new pathway and bridge facilities. For the purpose of this scope of work it is assumed that no additional natural resource identification will be required with the exception database research for the potential presence of protected bat species.
• Rare/Threatened/Endangered (RTE) Species:
o Protected Bats – VHB will conduct a NHI database review and generally review onsite habitat conditions for protected forest dwelling bats known from the vicinity but assumes that detailed habitat or bat presence/absence surveys will not be necessary.
VHB will prepare a brief natural resources technical memorandum to document database results from the IPaC review within the Study Area.
1.7.6 Cultural Resource Identification
Based on work completed during a previous study phase, there were no historical or archeological resources identified. VHB assumes that no additional resource identification or studies will need to be performed as part of this scope of work.
1.7.7 Preliminary Stormwater Analysis
VHB will develop a preliminary stormwater analysis to determine the options for stormwater collection, treatment, and conveyance. In performing the preliminary stormwater analysis, VHB will take into account the stormwater treatment project that we are currently developing at the Exit 14 Interchange as well as existing stormwater ponds located on private property with which the City may combine.
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1.8 Design Charrette
The VHB Team will lead a design charrette process aimed at receiving input from the community and using that input to develop a concept to carry forward into project design. For the Design Charrette Process, Etty Padmodipoetro of Urban Idea Lab will be the lead facilitator and lead for the development of alternative project concepts. The design charrette will be an integrated design process, bringing together design experts with the community. The process includes identifying issues, opportunities, and brainstorming in a creative environment to define common themes and to form those themes into a singular vision.
Each public meeting during this phase of the project is anticipated to be a hybrid event where attendance and participation will be available both in person and virtually. VHB will host the virtual portion of the meeting through the Zoom platform. VHB IT staff will prepare the design charrette team with Zoom training for the entire meeting process including the larger group setting, the breakout focus groups, and the use of virtual engagement software such as Miro or Mural. It is assumed that the South Burlington City Hall is equipped to allow for the virtual participation.
In advance of the Design Charrette Process, members of the creative team will tour parts of the City of South Burlington, including the Market Street area and project site, to gain insight into the current atmosphere, vibrance, and ideals reflected across represented areas of the City. This tour of the City will also give our creative team a fresh understanding of the existing conditions, project constraints, and current multimodal operations.
As part of the design charrette process, the VHB Team will seek input through community engagement events consisting of public meetings, pop-up open house events, and focus group meetings. Stakeholder and community engagement events will be coordinated with the City and with our public engagement subconsultant partners at the Vermont Peace and Justice Center and WholeHeart.
1.8.1 Charrette Preparation
As part of the kickoff for community engagement and concept design, VHB will spend time preparing for the design charrette process. This phase will include the following key tasks:
• Define the Design Charrette Team—The design charrette team will consist of representation from the City, VTrans, VHB, and members of our subconsultant team. The Design Charrette Team will steer the process and be participants through each meeting and event. The Design Charrette Team is preliminarily anticipated to consist of the following people:
o Aaron Guyette – Project Manager
o Wayne Symonds – Senior Technical Advisor
o Ilona Blanchard (City of South Burlington) – City Project Manager
o Peter Pochop (VTrans) – VTrans Project MAS Project Manager
o Ande DeForge (VTrans) – VTrans MAS
o Etty Padmodipoetro (UIL) – Lead Architect and Lead Facilitator
o Chris Smith (M&M) – Structural Bridge Design
o Frederick Gottemoeller (Bridgescape) – Bridge Architecture
o Tyler Venditouli (VLC) – Local Artist
o Don Kindsvatter (UIL) – Landscape Architect / Urban Designer
o Mark Hamelin – Landscape Architect / Urban Designer
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o Rick Plenge – Active Transportation Design
o Zoraya Hightower (PJC) – Public Engagement
o Mike Willard – Landscape Architect
o Natanya Vanderlaan (WH) – Public Engagement
o Brad Ketterling – Environmental Regulations
o Tom DiPietro (City of South Burlington) – Public Works Director
• Develop Charrette Goals—The Design Charrette Team will meet virtually to define goals for the charrette process without determining an overall outcome.
• Background Information—The Design Charrette Team will review baseline project information including the survey, resource IDs, planning documents, and past study phase documents.
• Review the lists of project stakeholders, community groups, and special interests.
• Develop a schedule for the design charrette process including all public engagement activities.
1.8.2 Community Engagement – Round 1
In advance of Public Meeting No. 1, VHB and UIL will partner with our public engagement subconsultants to solicit input from the community in the week prior to the public meeting. The community outreach during this phase of the design charrette is anticipated to consist of the following events:
One open house style pop-up event: VHB, UIL, and our public outreach subconsultants will plan and attend one open house style pop up event within the community. The event will be planned for a common gathering area such as the University Mall, University of Vermont, or other densely populated location. At the event, project materials will be available for viewing and our project team will help to spur on an open conversation to gather input from members of the public that are in attendance and willing to share their thoughts.
Focus group events: VHB will work with our public outreach subconsultants to identify, organize, and attend a minimum of three and up to six total focus group public engagement events. The focus group events will be aimed at equitable public engagement opportunities across the community. Focus group events will be geared toward underrepresented communities to ensure engagement and input, such as lower wage hotel and grocery store employees, people of color, people of low-income, people without private vehicles, people with disabilities, people that are transit dependent, LGBTQ+, and youth.
Stakeholder Meetings: VHB will coordinate stakeholder meetings with major property owners and VTrans to explain the intent of the project, review the preferred pathway and bridge alignments, and to solicit input for the design charrette and initial concept development.
The intent of this community engagement will be to bring awareness about the project and to encourage and gather input from the community ahead of the public meeting.
1.8.3 Public Meeting No. 1
In advance of Public Meeting No. 1, the design charrette team will prepare an agenda and short presentation for the public meeting. The presentation will review the purpose and need for the project, identify the process for project development, explain the process that will be used for the
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design charrette, provide background information based on past studies of the project area, and identify milestone dates for the project development as well as next steps that can be expected.
The presentation material will be posted online in a virtual space that can be accessed by the public and the address and link information will be advertised along with the public meeting. In addition, meeting materials will be posted at South Burlington City Hall for viewing by the public. The virtual space and information displayed at City Hall will be available for the public to review the meeting materials in advance of the public meeting and to provide comments, brainstorming ideas, and general input related to the project.
Public Meeting No. 1 is anticipated to be a hybrid event where participants can attend in person or virtually and will focus on listening and brainstorming. The meeting will be split into four distinctive parts:
• Part 1 includes an informal open house for approximately one hour before the formal workshop kicks off. The informal open house will be a chance to review the workshop contents, discuss ideas, and get to know the workshop participants. The design charrette team will be present to intermingle and be ready to engage with those that wish to participate.
• Part 2 begins the formal public meeting and includes a short presentation on the goals of the project and the design charrette process as well as any project parameters. As part of the presentation, the design charrette process will be defined. In addition to the presentation, our design charrette team will prepare other visual materials to display.
• Part 3 includes splitting the participants into workshop focus groups and assembling into different areas of the main room or into separate rooms. Each group will be assigned a facilitator, scribe, and some groups will be assigned a sketch artist. The focus groups are anticipated to be the following:
o Pathway and Experience
o Bridge Structure and Aesthetics
o Project Connections and Mobility (focused on Quarry Hill and University Mall)
o Sustainability / Environmental Concerns
Part 3 starts with listening where the facilitators ask for ideas and thought-provoking questions. Ideas and responses will be recorded in a tabular format on flip charts and in sketch format by the sketch artist as appropriate. It is anticipated that there will be some crossover in discussion between topic areas. There may be several concept sketches which encompass different parts of the project and / or focus group topic. After about 15 minutes, the groups will rotate. This process will continue until each group attends each of the focus groups.
• Part 4 includes bringing everyone back together and asking each group facilitator to provide a high-level overview of the brainstorming ideas that were generated and the draft sketches. Following recap of the group discussions there will be time provided for questions and general discussion among the larger group.
1.8.4 Design Charrette Team Workshop No. 1
Following the public engagement effort and Public Meeting No. 1, the design charrette team will meet the following day for a group workshop to discuss input that was received during community engagement efforts, the public meeting, review the ideas that had been recorded,
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review the sketches from the breakout groups, and to determine the three Alternative Concepts that will be developed further.
During this workshop the design charrette team will rely on the input from the community, the architectural and urban design expertise of Urban Idea Lab, the bridge architecture expertise of Frederick Gottemoeller, the landscape architecture, active transportation, and environmental expertise of VHB, the structural expertise of Modjeski and Masters, and the artistic expertise of Tyler Venditouli.
1.8.5 Initial Concept Development
Following the Design Charrette Team Workshop No. 1, the design charrette team will work to develop the three distinct project concepts. Each concept will be developed along the preferred alignment with a focus on fulfilling the project’s purpose and need while being inclusive of the public input that is received.
Concepts will be initially developed in sketch format to identify special constraints and element layout. From there, concepts will be three dimensionally modeled. The models will be used to understand the approximate limits of disturbance and spatial impacts of each concept. In addition, the models can also be used to create visualizations of all three concepts. Each concept will be portrayed in a variety of views and include at least two views during the nighttime when the project lighting will be illuminated. Each concept will be reviewed from a design and constructability point of view to be sure that concepts are capable of being designed and ultimately constructed.
As part of the concept development, each concept will also be evaluated against several criteria including but not limited to meeting the purpose and need, anticipated construction cost, impacts to resources, impacts to traffic, impacts to utilities, long term inspection and maintenance needs, consistency with planning documents, and total embodied energy.
1.8.6 Community Engagement – Round 2
In advance of Public Meeting No. 2, VHB and UIL will partner with our public engagement subconsultants to solicit input from the community in the week prior to the public meeting. Round 2 of community engagement will be focused on presenting the three concepts and gathering thoughts and input about each concept from the community. The community outreach during this phase of the design charrette is anticipated to consist of the following events:
Two open house style pop-up events: VHB, UIL, and our public outreach subconsultants will plan and attend up to two open house style pop up events within the community. The events will be planned for a common gathering area such as the University Mall, University of Vermont, or other densely populated location. At the events, concept sketches and project materials will be available for viewing and our project team will help to spur on an open conversation to gather input from members of the public that are in attendance and willing to share their thoughts about each of the concepts
Focus group events: VHB will work with our public outreach subconsultants to identify, organize, and attend a minimum of three and up to six total focus group public engagement events. Each of the focus group events will be geared toward sharing the three concepts and engaging in a conversation about the likes, dislikes, and opportunities associated with each concept. The focus group events will be aimed at equitable public engagement opportunities across the community. Focus group events will be geared toward underrepresented communities to ensure engagement and input, such as lower wage hotel and grocery store
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employees, people of color, people of low-income, people without private vehicles, people with disabilities, people that are transit dependent, LGBTQ+, and youth.
City Hall Display: VHB will provide materials to display at the South Burlington City Hall to solicit input from the public. A week in advance of the public meeting, the concept design materials will be displayed at City Hall with information requesting public input. Accompanying the materials will be QR codes which will link to an online form for input as well as directions on how to leave comments directly on the graphical materials using sticky notes.
Stakeholder Meetings: VHB will coordinate stakeholder meetings with major property owners and VTrans to share the three concepts and obtain feedback on each concept. At the meetings, the VHB representatives will solicit input for the design charrette and refined development of the project concepts.
The intent of this community engagement will be to bring awareness about the project and to encourage and gather input from the community ahead of the public meeting.
1.8.7 Public Meeting No. 2
In advance of Public Meeting No. 2, the design charrette team will prepare an agenda and short presentation for the public meeting for review and approval by the City Project Team. The presentation will review the purpose and need for the project, identify the process for project development, explain the process that will be used for the design charrette, summarize the results from Public Meeting No. 1, and present the three concepts that have been developed based on community input.
The presentation material will be posted online in a virtual space that can be accessed by the public and the address and link information will be advertised along with the public meeting. The virtual space will be available for the public to review the meeting materials in advance of the public meeting and to provide comments, thoughts on concepts that have been developed, and general input related to the project.
Public Meeting No. 2 is anticipated to be a hybrid event where participants can attend in person or virtually and will focus on listening and brainstorming. The meeting will be split into four distinctive parts:
• Part 1 includes an informal open house for approximately one hour before the formal workshop kicks off. The informal open house will be a chance to review the workshop contents, discuss concept ideas, get personal feedback from participants, and get to know the workshop participants. The design charrette team will be present to intermingle and be ready to engage with those that wish to participate.
• Part 2 includes a short presentation to review the design charrette process goals, the project parameters, and the design charrette process. The presentation will also succinctly recap public meeting No. 1 by identifying the brainstorming ideas that were recorded and showing the initial sketches that were developed. At the end of the presentation, we’ll show each of the developed concepts and explain their contents. We’ll also explain how the design charrette team has evaluated each concept.
• Part 3 includes splitting the participants into workshop groups and assembling into different areas of the main room or into separate rooms. Each group will be assigned a facilitator, scribe, and some groups will be assigned a sketch artist. The focus groups are anticipated to be the following:
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o Pathway and Experience
o Bridge Structure and Aesthetics
o Project Connections and Mobility (focused on Quarry Hill and University Mall)
o Sustainability / Environmental Concerns
Part 3 starts with the facilitators presenting the three individual concepts, reviewing the components of each concept, reviewing how the concept encompasses the input from the community, and identifying what differentiates each concept. The facilitators will then solicit feedback based on the topic area of the focus group. It is anticipated that there will be some crossover in discussion between topic areas. There may be opportunity to sketch over the concepts adding detail or modifications based on the conversation. After about 15 minutes, the groups will rotate. This process will continue until each group attends each of the focus groups.
• Part 4 includes bringing the groups back together with each group facilitator giving a high-level summary of the feedback received in each group and any sketches that were developed. Following recap of the group discussions there will be time provided for questions and general discussion among the larger group.
1.8.8 Design Charrette Team Workshop No. 2
Following the Public Meeting No. 2, the design charrette team will meet the following day for a group workshop to discuss input that was received during the community engagement efforts, the public meeting, review the comments, ideas that had been recorded, and review the sketches from the focus groups and to narrow the vision into a single concept for the project
During this workshop the design charrette team will rely on the input from the community, the architectural and urban design expertise of Urban Idea Lab, the bridge architecture expertise of Frederick Gottemoeller, the landscape architecture, active transportation, and environmental expertise of VHB, the structural expertise of Modjeski and Masters, and the artistic expertise of Tyler Venditouli.
1.8.9 Concept Development Refinement
Based on input received from the second public meeting and community engagement efforts, the design charrette team will work to fully develop the single project concept. The concept will initially be developed in sketch format to identify constraints, overall layout, defined landscaping, bridge configuration, and project lighting. During the sketch development the single concept will undergo a design and constructability review to be sure that the concept is capable of being designed and constructed. The concept will then be three dimensionally modeled and used to develop project visualizations. The visualizations will include a variety of views including at least two nighttime views with the project lighting illuminated.
1.8.10 Community Engagement – Round 3
In advance of Public Meeting No. 3, VHB and UIL will partner with our public engagement subconsultants to present the final concept back to the community and to gather any final input from the community in the week prior to the public meeting. The community outreach during this phase of the design charrette is anticipated to consist of the following events:
Focus group events: VHB will work with our public outreach subconsultants to check-in with focus group organizations that we had previously engaged with to present the draft final concept and to obtain any final feedback. The focus group events will be aimed at equitable
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public engagement opportunities across the community. Focus group events will be geared toward underrepresented communities to ensure engagement and input, such as lower wage hotel and grocery store employees, people of color, people of low-income, people without private vehicles, people with disabilities, people that are transit dependent, LGBTQ+, and youth.
City Hall Display: VHB will provide materials to display at the South Burlington City Hall to solicit input from the public. A week in advance of the public meeting, graphical meeting materials will be displayed at City Hall with information requesting public input. Accompanying the materials will be QR codes which will link to an online form for input as well as directions on how to leave comments directly on the graphical materials using sticky notes.
Stakeholder Meetings: VHB will support City meetings with stakeholders to review the concept including VTrans, regulators, utilities, and property owners.
1.8.11 Public Meeting No. 3
In advance of Public Meeting No. 3, the design charrette team will prepare an agenda and short presentation for the public meeting. The presentation will review the purpose and need for the project, identify the process for project development, explain the process used for the design charrette, summarize community input, identify the three project concepts from design charrette workshop no. 1, and then to walk people through the final project concept that has been developed including presentation of concept visualizations.
The presentation material will be posted online in a virtual space that can be accessed by the public and the address and link information will be advertised along with the public meeting. The virtual space will be available for the public to review the meeting materials in advance of the public meeting and to provide comments, thoughts on concepts that have been developed, and general input related to the project.
Public Meeting No. 3 is anticipated to be a hybrid event where participants can attend in person or virtually and will focus on listening and providing draft final concept feedback. The meeting will be split into two distinctive parts:
• Part 1 includes an informal open house for approximately one hour before the formal public meeting kicks off. The informal open house will be a chance to review the workshop contents, discuss finalized concept, get personal feedback from participants. The design charrette team should be present to intermingle and be ready to engage with those that wish to participate.
• Part 2 of the public meeting will be presentation format. The design charrette team will present the design charrette goals, process that was followed, results from the public workshops, and the resulting final concept design. We’ll provide a general forum for public questions and comments and will record any final input related to the final project concept.
Following the conclusion of community engagement events and Public Meeting No. 3, the design charrette team will meet to perform a final review of feedback as it relates to the final project concept. At this meeting the design charrette team will prepare any final recommendations for modification to the final concept. After the meeting, VHB will draft a memorandum documenting the results of the design charrette process identifying the recommended concept and conceptual cost estimate. The memo will include project visualizations of the selected alternative.
1.9 City of South Burlington Preferred Alternative
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1.9.1 City of South Burlington Preferred Alternative
VHB will present the results of the design charrette process along with the recommended alternative to City of South Burlington Officials for their review and approval. The presentation and collateral materials will be prepared by November 1, 2022 for presentation at the City Council Meeting on November 7, 2022. As part of the presentation, VHB will ask the City to confirm the recommended alternative as their Preferred Alternative that will be advanced into the design phase for the project.
The City will be required to identify their preferred alternative to VTrans and FHWA in writing before proceeding with project design.
1.10 Design Criteria Documentation
1.10.1 Design Criteria Documentation
VHB will develop a document to formalize design criteria for the project. The design criteria document is for all project disciplines to define the design approach for the project as it progresses. The document will also note any necessary design exceptions.
1.11 Conceptual Design and Plan Development (30%)
1.11.1 Conceptual Design and Plan Development
The VHB team will use the concept selected through the design charette process to develop the conceptual design and to develop conceptual level plans. The plans will be developed in accordance with VTrans plan development standards and will include the horizontal and vertical alignments of the pathways and bridge, pathway and bridge typical sections, bridge type, and span configuration.
It is assumed that a formal conceptual plan submittal will not be required, however conceptual plans will be prepared to use by the City to coordinate with project stakeholders and abutting property owners.
As part of the Conceptual Design Coordination, VHB will coordinate with the City Project Team regarding alternatives for relocation of the existing overhead sign structure over the northbound lanes of Interstate 89 at the Exit 14 off ramp. If the sign assembly were to remain in place or if the signs were to be mounted to the fascia of the new bridge structure, the design would be completed as part of the scope and budget described in this document. If the entire sign assembly were to be relocated, VHB would submit an amendment for additional services for that design work including geotechnical investigation, structural design services, sign design services, and coordination with VTrans.
2.0 Phase B – Project Design
2.1 Project Management and Correspondence
2.1.1 Correspondence and Communication with Project Owner and Stakeholders
VHB will record notes for correspondence and communication and incorporate them into the Project’s OneNote File. Stakeholders could include:
• Project Owner
• VTrans
• FHWA
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• CCRPC
• Regulators
• Property Owners
• Tenants
• Community
As part of the coordination task, VHB will coordinate directly with VTrans district personnel for gaining access to the limited access Interstate 89 ROW for the purpose of site walks, investigation, and information gathering. Field activities that require an 1111 permit will be coordinated through the task for 1111 permitting. Stakeholder communication will be at the direction of the City.
2.1.2 Internal Management of the VHB Project Team
This task involves coordination of the entire design team throughout the project design including the following elements:
• Resource and workload coordination
• Management and coordination of internal action items
• Interdisciplinary design coordination
• Subconsultants
2.1.3 Project Invoicing
This task involves record keeping for project invoices, preparation of the invoices, and review of the invoices prior to submission to the City. VHB will record the time spent on each task by employee and will include this information with each invoice.
2.2 Weekly Coordination Meetings
2.2.1 Weekly Coordination Meetings
Throughout the development of the project, VHB, the City, and VTrans will meet for check-in meetings on a weekly basis. The meetings are intended to be ½ hour in length and will be for the purpose of identifying, documenting, and advancing action items. VHB will document the meetings in a Microsoft OneNote file which will be shared with the City Project Team.
2.3 Project Schedule Updates
2.3.1 Monthly Updates
VHB will update the project schedule on a weekly basis with actual durations and begin/end dates for tasks and subtasks. VHB will provide schedule updates to the City on a monthly basis comparing the baseline schedule with the real-time updated project schedule. As the schedule is updated this will allow VHB to understand the current critical path and if there is a need to accelerate tasks to meet the critical path timeframes.
2.4 Preliminary Design Services
As part of this task, VHB will advance project design to fully define the limits of disturbance for permitting, right-of-way, and utility coordination tasks.
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2.4.1 Preliminary Pathway Multi-Modal Design
VHB will advance the conceptual design into a full preliminary design of the pathway, including complete subbase and pavement design section and three-dimensional modeling of the pathway approaches to the bridge structures. The design at this stage of the project will determine impacts to existing ROW fencing, drainage infrastructure, and to private properties outside of the existing public ROW. The preliminary pathway design will include design for the new pathway ends to tie into the existing sidewalks as well as design for anticipated pathway connections to the Quarry Hill development and the University Mall property.
Included with preliminary design will also be the development of pavement markings, wayfinding sign language and locations, lighting locations, electrical conduit layout, drainage design, and erosion prevention & sediment control details.
2.4.2 Preliminary Landscape Design
Preliminary landscape design will include further development of the conceptual design. All refined grading will take place at this stage of design including analysis for accessibility. Landscaping planting plans will be developed, and pathway and bridge lighting designed by Modjeski and Masters will be incorporated to include fixture locations, preliminary fixture types, illumination, and conduit layout.
2.4.3 Preliminary Structural Design
Preliminary structural design will define the global structure geometry including span lengths, centerlines of bearing, bridge widths, railing types, substructure locations and geometry, foundation types, and grading around substructures. In addition to the structure, both aesthetic and security lighting will be further developed at this stage.
2.4.4 Preliminary Plans Development
Throughout preliminary design, VHB will develop a three-dimensional model of the project, building on the efforts of the conceptual design to further define the project. The three-dimensional model will be used as the basis of the civil design to ensure consistency with grading, to check for conflicts in the design, and to confirm the proposed design is constructible. The three-dimensional model will then be used for development of traditional two-dimensional preliminary plans in accordance with VTrans Plan Generation Standards.
2.4.5 Quantity Calculations
VHB will use the preliminary three-dimensional model to develop quantities for the project. Quantities will be calculated directly from the three-dimensional shapes within the model and documented within a quantity workbook.
2.4.6 Preliminary Construction Cost Estimate
An itemized engineer’s construction cost estimate based on the preliminary model quantity calculations will be prepared using bid regressions from VTrans iPD and tabulated for a completed construction cost estimate.
2.4.7 Transportation Management Plan
VHB will develop a draft Transportation Management Plan (TMP) based on the preliminary design model and discussions with the City Project Team. The draft TMP at this stage of the project development includes completion of the VTrans TMP checklist. The TMP checklist will be completed and included with the Preliminary Plans Submission.
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2.4.8 Risk Registry
Throughout the development of the preliminary design model, VHB will establish a risk registry. The risk registry will be a working document to record any perceived risk to the project. As the project progresses, each risk will be evaluated to further decision making related to which party is best suited to assume the risk. The risk registry is intended to stay with the project and be updated throughout the life of the project.
2.4.9 Constructability Review Meeting
Following development of the Preliminary Plans, VHB will work with the City Project Team to schedule a constructability review meeting to review comments and gather input related to how the project is likely to be constructed. Our subconsultant Construction Expert Consulting will also perform a constructability review at this time.
2.4.10 Revised Preliminary Plans
Any changes in preliminary design as a result of property owner meetings or in response to comments received from the Preliminary Plan review will be incorporated into the Revised Preliminary Plans. VHB will update the TMP and Risk Registry based on comments that were received during the review of the Preliminary Plans and submit the TMP and Risk Registry with the Revised Preliminary Plans submission.
2.5 Environmental Services
VHB will coordinate required environmental tasks with the City Project Team including preparation of permit applications, and regulator communications. For the purposes of this scope of work it is assumed that the NEPA process has been completed and that no re-evaluation will be necessary.
2.5.1 Environmental Permitting
2.5.1.1 Construction Phase Stormwater Discharge Permitting
It is our understanding that the Project will result in one acre or more of earth disturbance and therefore DEC construction-phase stormwater discharge permitting will be required. For the purposes of this proposal, VHB has assumed DEC will require VTrans to obtain coverage under General Permit (“GP”) 3-9020 (assumed moderate risk) or obtain an Individual permit. In accordance with VTrans standard procedures, VHB will prepare an application to consist of a Notice of Intent (“NOI”) form, risk evaluation, site map, cover letter, EPSC (“Erosion Prevention and Sediment Control”) Plan Narrative, Existing Conditions EPSC Site Plan, Construction Phase EPSC Site Plan, Final Conditions EPSC Site Plan, EPSC Details, and EPSC Plan Summary Form. This task includes one round of edits to client-furnished comments prior to application submission and one round of responses to DEC comments on the submitted application.
2.5.1.2 Operational Phase Stormwater Discharge Design and Permitting
For the purposes of this scope of work, VHB has assumed that an operational phase stormwater discharge permit will be required. As part of the initial work for this project, VHB will work to confirm this assumption. Our assumption is that the Project will require operational phase stormwater discharge treatment and permitting as a result of the amount of existing, redeveloped, and expanded impervious surface in the Project site. Under the 2017 Vermont Stormwater Management Manual (“VSMM”) the Project is classified as a “Public Transportation Project”. VHB will analyze the site to determine the appropriate classification prior to advancing operational phase stormwater permitting.
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VHB will develop an operational phase stormwater treatment system design in conformance with the VSMM. The design will be incorporated into the Preliminary Design. The operational phase stormwater design will generally include:
• Development of pre- and post-development sub-watershed mapping and hydrologic modeling to include existing and proposed site conditions as required.
• Confirming the applicable criteria of the VSMM with VTrans and DEC.
• Providing recommended stormwater treatment practices, sizes, and locations for both
expanded impervious surfaces and redeveloped surfaces, as required by the 2017 VSMM.
Once the stormwater treatment system design is complete, VHB will prepare an application for an operational phase stormwater discharge authorization. It is assumed that the Project will meet the requirements for coverage under General Permit 3-9050 and that the application materials will include:
• Cover Letter
• NOI
• GIS-based landuse/landcover and project drainage area mapping
• Hydrologic modeling as needed (using HydroCAD)
• Stormwater management narrative and figures
• DEC workbooks and worksheets
• Stormwater treatment plans and details
This task includes preparation and attendance at a pre-application meeting and two rounds of edits to client-furnished comments prior to application submission and one round of responses to DEC comments on the submitted application.
In addition to the development of a stormwater treatment design and compiling a permit application, VHB will also develop a simplified maintenance plan document specific to the stormwater treatment features. The maintenance plan is intended for use by the City to provide a framework for ongoing post construction inspection and maintenance activities.
2.5.1.3 United States Army Corps of Engineers (“USACE”) Section 404 Permit
The project may impact wetlands under the jurisdiction of the USACE. Based on documentation from the previous study phase of the project, it is anticipated that the impact area for wetlands will be above the threshold for a Pre-Construction Notification (“PCN”) and thus not eligible for Self-Verification (SV). For the purpose of this scope, VHB assumes that a PCN and Section 404 authorization is required to allow for the enhanced flexibility afforded with respect to the construction timeframe relative to SV. VHB assumes that the project can be authorized under the Department of the Army Vermont General Permit 18 for linear transportation projects and stream/wetland crossings. If necessary, VHB will carry out pre-application coordination with the USACE, including a site visit.
VHB will prepare an application requesting authorization and preliminary jurisdictional determination from USACE pursuant to Section 404 of the Clean Water Act for cumulative impacts (permanent and temporary) to jurisdictional wetlands and waters resulting from the project. The application package will include the completed ENG Form 4345, a brief project narrative, supporting design plans, impact summary table and exhibits, and supporting documentation which will include, but may not be limited to, documentation regarding
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wetland/waters delineation, rare, threatened, and endangered species, and Section 106 compliance (provided by VTrans).
Included in this task will be modifications to draft application materials from one round of comments and response to one set of comments from the USACE (assumed to be minor, text-based revisions). VHB assumes that no compensatory mitigation or detailed alternatives analysis will be required. VHB assumes that because the Project should be eligible for GP 18, a Section 401 Water Quality Certification will not be required.
2.5.1.4 Coordination with U.S. Fish & Wildlife Service (“USFWS”)
VHB will review and assess prior work done for the project in the context of potential effects for the northern long-eared bat (Myotis septentrionalis) habitat. Following better definition of the proposed limits of disturbance (“LOD”) associated with project, VHB will conduct a desk-top habitat assessment of the entire LOD area. The objectives of this assessment are to determine whether known critical habitats, such as hibernacula or maternity roosts, occur within the project LOD and vicinity; whether suitable bat habitat exists in the project LOD; and to confirm the percentage of suitable northern long-eared bat habitat that is proposed for clearing relative to forested cover within a one-mile radius of the project. VHB’s FWD-approved bat surveyor will perform a field evaluation to confirm the results of the desk-top assessment. VHB assumes that a detailed survey of potential roost trees and presence/absence surveys (including visual exit surveys, acoustic surveys, and mist-netting) will not be required.
VHB will provide the results of the analysis to the FWD as a brief memorandum with an accompanying map showing the LOD and forested area within a one-mile radius of the project. VHB will request concurrence that the project will have no effect on the northern long-eared bat. VHB will provide the response from the FWD to the USACE to assist the USACE’s consultation with the USFWS. Consultation (if necessary) with the USFWS. VHB assumes that output from the USFWS IPaC system will be sufficient for this Project.
2.5.2 VTrans 1111 Permitting
VHB assumes that two VTrans 1111 permits will be required for the project, one for gathering project information and one for the bridge/pathway over the interstate.
2.5.2.1 Information Gathering 1111 Permit
VHB will coordinate with our subconsultants to compile information for the development of an 1111 Permit Application for the purpose of working within the Interstate 89 ROW to perform geotechnical borings and subsurface utility exploration. The permit information will be coordinated with the City and will be submitted to VTrans for review and processing. It is anticipated that this will be a routine permit authorization for work within the ROW.
2.5.2.2 Bridge / Pathway 1111 Permit
VHB will coordinate with the City Project Team for the development of an 1111 permit to allow for the construction of the new bridge / pathway and for the continued existence of the bridge structure over Interstate 89. It is anticipated that along with the submission of this permit application, there will need to be additional coordination with VTrans regarding the conditions of the permit as well as with FHWA to allow for the break in the limited access ROW and for airspace rights over the interstate. It is anticipated that the permit will have conditions related to construction, operations, inspection, and maintenance of the structure as well as requirements to notify VTrans ahead of any work within the Interstate ROW following construction. Information for
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this permit will be coordinated with the City, VTrans, and FHWA and will be submitted to VTrans for review and processing.
2.5.3 Act 250 Permitting – Jurisdictional Opinion Support
VHB will support the City in their request for an Act 250 Jurisdictional Opinion. The support is intended to include review of existing Act 250 permits on abutting properties and preparation of supportive project exhibits to show that the project doesn’t have a material impact on existing permit conditions. This task may also include preparing supporting materials for Act 250 permit amendments.
2.5.4 Environmental Commitments Matrix
VHB will prepare and maintain an Environmental Commitments Matrix suitable for reference throughout the project development and into project construction. VHB understands that the matrix will remain a living document and will be used for reference by the City, VTrans, and VHB during development of the project.
2.6 Utility Coordination
VHB anticipates the need for coordination with utility companies to understand existing facilities within and near to the project area as well as to coordinate electricity connections for the project lighting. In addition, contacts for all utilities will be required for the Utility Special Provisions.
2.6.1 General Utility Coordination
During Conceptual and Preliminary Design, VHB will coordinate with utility companies that have existing facilities within the project area. The coordination will be for the purpose of communicating the design intent of the project and confirming that there are no conflicts with existing utility infrastructure.
VHB understands that there is a Champlain Water District water main that runs through the project area and that it should be considered that the pipe is not intended to be relocated as part of this project.
VHB also understands that there is a Vermont Gas Systems gas line that runs through the project area. Although there may be slightly more flexibility with the re-location of the gas line, it is preferred that it is left untouched as part of this project.
VHB will provide technical information related to project design intent and Right of Way (“ROW”) limits and will provide conceptual layout views generated from the three-dimensional model to the utility companies. Using this information, it is assumed that the utility owners will be able to develop utility potential impacts to the utility infrastructure and if there are concerns related to the design concept and potential conflicts.
For the purposes of this scope of work, it is assumed that utility relocations will not be required.
2.6.2 Green Mountain Power Coordination
As part of the conceptual and preliminary design efforts, VHB will coordinate with the City and Green Mountain Power to determine electric power requirements for the project. VHB, the City, and our subconsultant LN Consulting will meet with Green Mountain Power to walk the project site and determine the best location for an electric connection to the project. It is anticipated that the electric connection would be for powering project lighting along the pathway and for the bridge structure.
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2.7 Geotechnical Coordination
2.7.1 Geotechnical Investigation
The VHB and Modjeski and Master’s (M&M) structural designers will work to develop a request for geotechnical investigations that will be presented to our geotechnical subconsultant Sanborn Head & Associates (SHA). As part of the request, VHB will develop an investigation plan generated from the three-dimensional model and will then review the plan with the City Project Team. The plan will then be used by SHA to perform the geotechnical field investigations anticipated to include a mix of borings for the anticipated locations of bridge substructures and hand auger investigations along the new pathway. The results of the geotechnical investigation will then be documented in a geotechnical data report.
2.7.2 Geotechnical Engineering Analysis
Following the completion of the geotechnical investigation and the compilation of the geotechnical data report, SHA will use the results of the investigation combined with the bridge substructure locations, foundation loading, and foundation type to perform design analysis for the selected bridge foundations. VHB and M&M will provide foundation loads to SHA to use in their analysis. SHA will also make recommendations for depth of pathway subbase to provide a free draining material. VHB will incorporate the geotechnical design into the plans and specifications for the project.
2.8 Right-of-Way Services
VHB will lead the Right of way plans and titles activity. The ROW easements and acquisitions process will follow the Uniform Relocation Assistance and Real Property Acquisition Polices Act (“Uniform Act”). The City will complete all agreements for ROW acquisitions as well as all documentation for temporary and permanent easements. The City will also complete all required appraisals, waiver evaluations, or valuation of the impacted property, the development of ROW acquisition offers, and if necessary, will lead the municipal condemnation process to acquire the needed lands.
2.8.1 Parcel File Preparation
VHB will establish a property owner file for each of the affected properties, for the purpose of this scope of work it is assumed that there will be six affected property owners. This file will contain all pertinent property information, plats, abstracts of title, property owner report, and change orders. The title activities for this task will consist of the thorough review and examination of each deed in the chain of title as recorded in the town land records to verify the true owner(s) and any encumbrances that may burden the property.
2.8.2 Property Owner Visits
VHB will attend property owner visits for all impacted owners upon request of the City to explain the project and its impact on individual properties. VHB will prepare for and attend each individual property owner meeting with the intent of being able to explain the broad scope at the request of the City in support of ROW acquisition. For the purpose of this scope of work, it is assumed that there will be six property owner visits required.
2.8.3 Right-of-Way Plan Development
VHB will complete all ROW plan development for the project. Right of way plans will be produced in a manner that is consistent with the plan preparation requirements, criteria outlined in the current version of the VTrans right-of-way manual, and consistent with VTrans ROW section current practices. VHB will produce two sets of ROW Plans – 1) which are colored by easement
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type and can be used for property owner coordination and 2) which will be developed for used as legal document preparation and filing in the land records. It is anticipated that VHB will work closely with the City Project Team throughout the development of the right of way plans.
2.8.4 Right-of-Way Acquisition Support
ROW document preparation, valuation, appraisal, negation, and any necessity proceedings will be led by the City Project Team. VHB will be available to provide technical support to the City during ROW acquisition. The support is anticipated to consist of preparing figures, answering technical questions related to the design and property impacts, and providing assistance related to ROW process.
2.9 Final Design Services
Following completion of preliminary design services, VHB will initiate development of the final design phase.
2.9.1 Pathway Final Design
The majority of the pathway design will have been completed as part of the Preliminary Plans development including definition of pavement sections, subbase, embankment slopes, and overall limits of disturbance. In addition, the final design will incorporate proposed ROW fencing locations, new drainage infrastructure, and any amenities along the pathway. As part of Final Design, VHB will completely review the pathway layouts and detailing to finalize slope treatments, wayfinding sign locations, and pavement markings.
2.9.2 Stormwater Drainage Final Design
VHB will finalize all drainage design including detailing of structures, piping, and outlets associated with the stormwater collection and conveyance.
2.9.3 Landscape Final Design
The majority of landscape design will be incorporated into the Preliminary Plans. During final design, VHB and UIL will finalize the landscape design including all final grading, plantings, surface treatments, and amenities to be included as part of the final design.
2.9.4 Lighting and Electrical Design
As part of the final design, M&M will finalize the lighting locations and fixture types for project lighting (security and aesthetic). The final design will include illumination plans to determine the anticipated footcandles of illumination along the pathways and bridge. Following the finalization of the project lighting components, LN Consulting (LNC) will perform an electrical engineering design to specify the power source, electrical requirement, wire types, circuits, and control equipment. The final lighting layout, lighting fixture details, and electrical engineering design will be incorporated into the final plans.
2.9.5 Structural Final Design
As part of the scope of work for this project, VHB and M&M will perform the final design tasks associated with the bridge structures. VHB will lead the structural design tasks for approach bridge spans that carry the pathway to the main bridge span over Interstate 89. M&M will lead the structural design tasks for the main span bridge over Interstate 89. During this phase of design, both VHB and M&M will coordinate with CXC regarding constructability of the project, but primarily the main span bridge superstructure over the Interstate.
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2.9.5.1 Superstructure Geometry and Structural Design
VHB and M&M will develop a complete structural design for the type of superstructures that are chosen. Following design of the structures, we’ll refine geometry and update the model as necessary. All structural elements are intended to be modeled for analysis with both inputs and outputs from the model reviewed from a quality standpoint.
2.9.5.2 Substructure Geometry and Structural Design
VHB and M&M will refine the substructure geometry for both bridge abutments and piers as may be necessary based on the chosen concept and the Preliminary Design. During this task, VHB and M&M will develop refined external geometry for the substructures. We’ll coordinate with SHA on the specific geometry related to foundations and will look to strike a balance between quantity of material, constructability, and low maintenance.
2.9.6 Final Plans Development
VHB and M&M will advance the plan development from the Preliminary Plans to the Final Plans milestone. Final Plans will incorporate all comments and conditions received from permitting agencies and the City Team. The fully developed structural design will be incorporated into plans and structural detailing will be developed along with any final details related to the pathway, roadways, utility infrastructure, and landscape design.
2.9.7 Draft Bid Documents and Technical Special Provisions
VHB will compile draft bid documents based on the Municipal Assistance Section boiler plate documents along with each section of technical special provisions into a draft bid documents package. The draft bid documents package will accompany the Final Plans with submission to the City. VHB anticipates that most special provisions will use existing VTrans special provisions but will edit them to be appropriate for this project.
2.9.8 Quantity Calculations
VHB will update quantity calculations that were developed during the preliminary design. Quantities will be updated based on the final plans.
2.9.9 Final Construction Cost Estimate
VHB will develop an engineer’s estimate based on the final plan quantity calculations. The estimate will be developed using VTrans iPD bid history regressions.
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2.9.10 Risk Registry
VHB will update the draft risk registry with design and construction related risks that have been identified throughout the project design development, project meetings, and public meetings. The risks will be reviewed with the City Project Team and evaluated for assignment to the party that is best suited to handle the risk.
2.9.11 Transportation Management Plan
VHB will update the draft transportation management plan with design and construction related details that have been identified throughout the project design development, project meetings, and public meetings.
2.9.12 Specification Review Meeting
Following the submission of the Final Plans, Cost Estimate, and Draft Bid Documents and a review period, VHB will attend a specifications review meeting. The meeting is intended to solicit input regarding the specification package for the project.
2.10 Contract Plans
Following Final Plans review by the City Project Team and the specification review meeting, it is anticipated that the City will provide any remaining questions and comments for the Final Plans and Draft Special Provisions. Based on the comments, VHB will prepare comment responses, Contract Plans, and Special Provisions. The following tasks are anticipated:
2.10.1 Contract Plans Development
VHB will incorporate the review comment revisions into a Contract Plans set. Information developed as part of the Final Plans will be carried forward and refined based on comments received. The development of Contract Plans will also include revised quantity calculations and unit price cost estimating.
2.10.2 Bid Documents and Special Provisions
VHB will address review comments from the Draft Bid Documents and Special Provisions and develop a Bid Documents and Special Provisions package to accompany the Contract Plans. The Bid Documents and Special Provisions will accompany the Contract Plans with submission to VTrans.
2.10.3 Quantity Calculations
VHB will update quantity calculations that were developed during final design. Quantities will be updated based on comments received during the Final Plans review.
2.10.4 Contract Construction Cost Estimate
VHB will update the engineer’s estimate based on comments received during the Final Plans review.
2.10.5 Risk Registry
VHB will update the risk registry with any minor revisions due to document changes and meetings resulting from the Final Plans review.
2.10.6 Transportation Management Plan
VHB will update the transportation management plan with any minor revisions related to comments received during review of the Final Plans.
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2.11 Bid Phase Services
VHB will provide bid phase services to the City to support the construction bidding process for this project.
2.11.1 Pre-Bid Meeting
VHB will prepare for and participate in a non-mandatory pre-bid meeting. The meeting is intended to provide a general overview of the project, any special permitting requirements, project schedule, and any unique aspects of the technical project design. VHB will also be available to answer technical questions at the Pre-Bid Meeting.
2.11.2 Response to Technical Questions
VHB will provide responses to technical questions that are received from potential contractors during the bid phase for the project. Reponses will be typed into Microsoft Word and provided to the City for use in completing a bid addenda. VHB assumes one round of questions and answers during the bidding of this project.
2.11.3 Bid Analysis
After receipt of bids, VHB will perform a bid analysis in accordance with the VTrans procedures to assure that identified bid variations will not result in an unfair advantage to the contractor. The results of the bid analysis will be summarized in a memorandum containing VHB’s recommendations.
3.0 Phase C – Construction
3.1 Construction Phase Project Management and Correspondence
3.1.1 Correspondence and Communication with Project Owner and Stakeholders
VHB will record notes for correspondence and communication and incorporate them into the Project’s OneNote File. Stakeholders could include:
• Project Owner
• VTrans
• FHWA
• Regulators
3.1.2 Internal Management of the VHB Project Team
This task involves coordination of the entire design team throughout the construction process including the following elements:
• Resource and workload coordination
• Management and coordination of internal action items and deliverables
• Interdisciplinary design coordination
• Subconsultants
3.1.3 Project Invoicing
This task involves record keeping for project invoices, preparation of the invoices, and review of the invoices prior to submission to the City. VHB will record the time spent on each task by employee and will include this information with each invoice.
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3.2 Construction Phase Meetings
VHB will attend and participate in the following formal meetings:
3.2.1 Pre-Construction Conference (PCC)
VHB will prepare for and attend the Pre-Construction Conference.
3.2.2 Weekly Construction Progress Meetings
It is anticipated that there will be weekly construction progress meetings. VHB has assumed attendance at weekly construction progress meeting an average of once every other week over the course of the construction. It is likely that VHB will attend every meeting at first, then reduce attendance over the duration of the construction phase.
3.2.3 Field Meetings
It is anticipated that VHB will be requested to attend a number of field meetings during construction of the project. For the purposes of this scope, VHB has assumed attendance at 10 field meetings.
3.2.4 Traffic Coordination Meeting (single meeting)
As part of the development and implantation of the contractor’s traffic control plans, VHB has assumed one traffic coordination meeting to review the implementation of the traffic control devices and to offer any recommendations to the City for modifications that may be needed from a safety and operations perspective.
3.2.5 Final Inspection Meeting (single meeting)
VHB will prepare for and attend the Final Inspection meeting for the construction phase. As part of this meeting, VHB will provide a field inspection punchlist to identify modifications or adjustments that will need to be made before the scope of work is considered complete and acceptable to the City Project Team. The punchlist will be provided to the City for use in coordinating final field tasks with the construction contractor.
3.3 Construction Coordination Support
VHB will support the City through the construction phase of the project by providing technical support and assistance with responding to questions or clarifications.
3.3.1 Technical Construction Questions/Plan Clarifications/RFIs
VHB will be available to answer design related questions to clarify the intent of the plans during the construction phase. It is anticipated that plan details will need clarifications or modifications due to the nature of the project, requests from the City, and other project stakeholders.
Official questions from the Construction Contractor are anticipated to be documented through a formal Request for Information (RFI) and VHB will work with the City. VTrans, and construction inspection personnel on responses to RFIs. For the purpose of this scope of work, VHB assumes there will be the need for 20 RFI responses.
3.3.2 Operational Stormwater Designer’s Initial Statement of Compliance
In accordance with standard practice of Vermont Department of Environmental Conservation, VHB anticipates that there will be a permit condition for the observation of the installation of the stormwater treatment system as well as an Initial Statement of Compliance to be documented by
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the designer of the system. VHB has included time for site observation as well as for the preparation of the statement of compliance.
3.4 Fabrication Drawing and Submittal Review
The Construction Contractor is contractually required to make a number of submittals to the City as part of the construction phase of the project. As part of this task, VHB will review the following fabrication drawings and submittals:
3.4.1 Baseline Schedule 3.4.2 EPSC Plan 3.4.3 Traffic Control Plan 3.4.4 Schedule Updates 3.4.5 Lighting Plan 3.4.6 Foundation Fabrication Drawings 3.4.7 Substructure Fabrication Drawings 3.4.8 Superstructure Fabrication Drawings 3.4.9 Reinforcing Steel Fabrication Drawings 3.4.10 Erection Plans 3.4.11 Drainage Submittals (pipes and structures) 3.4.12 Temporary Shoring 3.4.13 Bridge / Decorative Railing 3.4.14 Landscape Submittals 3.4.15 Lighting Fabrication Drawings 3.4.16 Electrical Conduit Layout
VHB’s review and approval of submittals such as shop drawings, product data, samples, and other data, will be for the limited purpose of checking for conformance with the design concept and the information in the design documents. This review will not include review of the accuracy or completeness of details, such as quantities, dimensions, weights or gauges, fabrication processes, construction means or methods, coordination of the work with other trades, or construction safety precautions, all of which are the sole responsibility of the contractor and other unrelated parties. Review of a specific item will not indicate that VHB has reviewed the entire assembly of which the item is a component. VHB will not be responsible for any deviations from the design documents or other documents which are not brought to the attention of VHB in writing by the contractor. VHB will not be required to review partial submissions or those for which submission of correlated items have not been received.
3.5 Landscape Support Services
VHB will provide specialized construction observation support during the landscape construction activities.
3.5.1 Landscape Coordination Meeting (single meeting)
Prior to starting landscaping tasks, VHB will prepare for an attend a landscape coordination meeting to review the landscape plans and specifications with the contractor or specialty subcontractor. Part of the intent of the meeting will be to establish contracts to coordinate with as the landscape construction proceeds.
3.5.2 Mockup Field Reviews
VHB landscape professionals will provide field review of mockups related to the landscape construction. Mockups will at a minimum be related to planting locations, retaining walls, seating,
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areas for hardscape, and lighting locations. Up to 4 site visits have been assumed for budgeting purposes.
3.5.3 Critical Installation Items
VHB landscape professionals will provide field review for critical installation items during landscape construction. These reviews will be related to grading, ADA compliance, material tolerances, final location of landscape elements, subbase preparation, material interfaces, and landscaping material upon delivery to the project site prior to installation. These tasks include first tree installation to review planting depth, bark condition, tags, training tape, staking, and pruning. For this task, VHB has assumed up to 8 site visits.
Assumptions
VHB has included the following assumptions in the formation of the scope and estimated budget:
• All relevant work products from previous studies will be provided to VHB including survey files, property record research, resource ID, and utility locations including all native CAD and GIS files.
• All work that was completed during previous studies is relevant and accurate and is able to be used to develop the current project.
• All wetlands that have been identified through a previous study phase of the project were identified to be Class III. Due to the presence of only Class III wetlands, it is assumed that a Vermont State Wetland Permit will not be required.
• It is assumed that the City will advertise and post local notices for all public meeting (newspapers and other means of social media) at various locations and gathering areas within the City. VHB will provide collateral material. VHB will provide translation services as may be appropriate based on coordination with our public engagement subconsultants.
• The City is responsible for all permit application fees, mitigation fees, and fees associated with public notices, if applicable.
• If it is requested or anticipated that additional services will be required beyond this scope of services VHB will coordinate additional services closely with the City’s Project Manager and prepare an amended scope and budget.
• VHB shall have no responsibility for the overall construction, means, methods, sequence, techniques, or safety related to or arising out of construction or post-construction activities.
• The scope of work and budget assumes a low complexity bridge structure.
Schedule
The services for this scope of work will begin immediately upon authorization from the City. It is anticipated that the services will continue in accordance with the general milestone schedule (attached) developed as part of the Statement of Qualifications to fulfill the timing requirement of section 1.6.1 and 1.9 above. Once a complete project baseline schedule is developed, VHB will provide updates monthly and will coordinate any foreseen changes with the City Project Team.
BUDGET ESTIMATE SUMMARY SHEET
Task Description Total Hours Direct Labor Overhead (163.13%)Fee (10%)TOTAL
1.1 Project Management and Correspondence 82 $5,628.88 $9,182.39 $1,481.13 $16,292.40
1.2 Project Kickoff Meeting and Site Visit 31 $2,000.26 $3,263.02 $526.33 $5,789.61
1.3 Sustainability Workshop 26 $1,811.40 $2,954.94 $476.63 $5,242.97
1.4 Weekly Coordination Meetings52$3,516.00 $5,735.65 $925.17 $10,176.82
1.5 Project Branding 7 $452.66 $738.42 $119.11 $1,310.19
1.6 Project Schedule and Updates 27 $1,857.17 $3,029.60 $488.68 $5,375.45
1.7 Existing Conditions Information Collection 235 $9,609.02 $15,675.19 $2,528.42 $27,812.63
1.8 Design Charrette 799 $45,261.22 $73,834.63 $11,909.59 $131,005.44
1.9 City of South Burlington Preferred Alternative 15 $978.57 $1,596.34 $257.49 $2,832.40
1.10 Design Criteria Documentation 14 $866.28 $1,413.16 $227.94 $2,507.38
1.11 Conceptual Design and Plan Development 256 $13,799.48 $22,511.09 $3,631.06 $39,941.63
Phase A Tasks - VHB Labor Sub-Total: 1544 $85,780.94 $139,934.43 $22,571.55 $248,286.92
Task Description Total Hours Direct Labor Overhead (163.13%)Fee (10%)TOTAL
2.1 Project Management and Correspondence 218 $14,992.80 $24,457.75 $3,945.06 $43,395.61
2.2 Weekly Coordination Meetings 110 $7,383.82 $12,045.23 $1,942.91 $21,371.96
2.3 Project Schedule Updates 26 $1,821.94 $2,972.13 $479.41 $5,273.48
2.4 Preliminary Design Services 891 $47,446.34 $77,399.21 $12,484.56 $137,330.11
2.5 Environmental Services 420 $20,321.68 $33,150.76 $5,347.24 $58,819.68
2.6 Utility Coordination 56 $3,322.88 $5,420.61 $874.35 $9,617.84
2.7 Geotechnical Coordination 75 $4,246.14 $6,926.73 $1,117.29 $12,290.16
2.8 Right-of-Way Services 235 $9,350.92 $15,254.16 $2,460.51 $27,065.59
2.90 Final Design Services 789 $42,774.03 $69,777.28 $11,255.13 $123,806.44
2.10 Contract Plans 137 $7,517.54 $12,263.36 $1,978.09 $21,758.99
2.11 Bid Phase Services 56 $3,386.32 $5,524.10 $891.04 $9,801.46
Phase B Tasks - VHB Labor Sub-Total: 3013 $162,564.41 $265,191.32 $42,775.59 $470,531.32
Task Description Total Hours Direct Labor Overhead (163.13%)Fee (10%)TOTAL
3.1 Project Management and Correspondence 86 $5,940.76 $9,691.16 $1,563.19 $17,195.11
3.2 Construction Phase Meetings 168 $10,131.98 $16,528.30 $2,666.03 $29,326.31
3.3 Construction Coordination Support 156 $9,709.52 $15,839.14 $2,554.87 $28,103.53
3.4 Fabrication Drawing and Submittal Review 177 $9,514.03 $15,520.24 $2,503.43 $27,537.70
3.5 Landscape Support Services 71 $3,502.71 $5,713.97 $921.67 $10,138.35
Phase C Tasks - VHB Labor Sub-Total: 658 $38,799.00 $63,292.81 $10,209.19 $112,301.00
VHB Labor Sub-Total: 5215 $287,144.35 $468,418.56 $75,556.33 $831,119.24
VHB Subconsultants & Direct Expenses:
Subconsultants
Construction Expert Consulting $78,090.00
Frederick Gottemoeller $38,000.00
Inframap $63,700.00
Lincoln Brown Illustration $7,000.00
LN Consulting $9,520.00
Modjeski and Masters $732,699.07
Peace & Justice Center $84,750.00
Sanborn, Head, & Associates $79,820.00
Urban Idea Lab $288,201.60
Venditouli Limited Co $50,000.00
Subconsultants Sub-Total:$1,431,780.67
VHB Direct Expenses (see separate sheet breakdown) $23,785.00
Total Budget:$2,286,684.91
Engineering Design Services
Budget Summary
VHB
City of South Burlington, Vermont
South Burlington RAIZ(1) - 22F100
East-West Alternative Crossing
Phase C - Project Construction Tasks
Phase A - Project Definition Tasks
Phase B - Project Design Tasks
2022-06-02_South Burlington RAIZ(1) - East-West Alternative Crossing - Budget.xlsx 6/2/2022
NOTICE
REQUEST FOR QUALIFICATIONS
EAST-WEST ALTERNATIVE TRANSPORTATION CROSSING
DESIGN ENGINEERING SERVICES FOR THE CITY OF SOUTH BURLINGTON, VT
Qualification submittals must be received by Friday, March 25, 4:30 PM EST.
Pre-Submittal Meeting: March 14, 2:30 PM, Online-https://meet.goto.com/SBCity/ewcrossing; Phone +1 (646)
749-3112, w/Access Code 800-130-565; Last date to submit questions: Monday, March 21, 2 PM
SUMMARY
The City of South Burlington (the “City”) is seeking creative, forward thinking design services that result in a
transformative, iconic, inviting and profoundly functional bicycle and pedestrian bridge across I-89 in South
Burlington at Williston Road (the “Project”). The City is requesting Statements of Qualifications (SOQs) from
engineering firms (Consultant[s]) with demonstrated experience in providing design, engineering and
landscaping, services including design alternative development, preliminary engineering, construction
documents, ROW Plans, permitting, bid document development, bidding administration, and design support
during construction. Project delivery method is design-bid-build.
The procurement process for selection of the Consultant will be a Qualifications Based Selection (QBS). We are
not seeking a detailed scope of work or cost proposal at this time. The successful Consultant will be selected
based upon their demonstrated ability to provide the highest qualified team to achieve the goals of the project
through their SOQ and possible interview with the selection committee.
The City has received a successful grant award notification by the Office of the Secretary of Transportation for
a Federal RAISE grant. The City has identified the City Center TIF District as a source of matching funds. To
receive these funds, the City must:
1) Present the City Council accepted conceptual design, including renderings, to the voters of the City
of South Burlington in late fall of 2022 for the lead up to a Town Meeting Day vote.
2) Obligate /authorize Federal Funds for construction (obtain NEPA clearance, right-of-way clearance,
and approved bid package) by June of 2024.
Project development must follow the VTrans Municipal Assistance Section (MAS) process.
TO RECEIVE THE RFQ
For a copy of the Request for Qualifications please send an e-mail to Andrea Leo with your complete contact
information including firm name.
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RFQ FOR THE I-89 BICYCLE/PEDESTRIAN BRIDGE
EAST WEST ALTERNATIVE TRANSPORTATION
CROSSING
CONTENTS
INTRODUCTION ......................................................................................................................... 2
Project Location .................................................................................................................... 2
East-West Crossing Project Description ................................................................................ 3
Project Funding ..................................................................................................................... 4
Project Team ........................................................................................................................ 5
SELECTION PROCESS .............................................................................................................. 5
Selection Criteria ................................................................................................................... 5
Selection Timeline ................................................................................................................. 7
STATEMENT OF QUALIFICATIONS ........................................................................................... 7
Submittal ............................................................................................................................... 7
Content Requirements .......................................................................................................... 8
PROJECT TASKS ..................................................................................................................... 10
CONTRACTING ......................................................................................................................... 13
QUESTIONS REGARDING THE RFQ ....................................................................................... 13
ADDITIONAL RFQ POLICIES .................................................................................................... 14
Page 2
INTRODUCTION
The City of South Burlington (the “City”) seeks a qualified team of design and engineering
consultants (the “Consultant”) to provide professional services to design a new bicycle/pedestrian
bridge and appurtenances over I-89 in South Burlington at Exit 14 – East-West Alternative
Transportation Crossing (“the project” or “East-West Crossing”).
The successful consultant team will create an attractive, safe, comfortable, appealing and
convenient year-round shared-use facility for bicyclists and pedestrians. The project will function
as an iconic gateway structure for South Burlington, providing identity to the City’s new downtown
and attracting users to the bridge. The project will link commercial districts, institutional campuses
and neighborhoods across the interstate.
The procurement process for selection of the Consultant is a Qualifications Based Selection (QBS).
We are not seeking a detailed scope of work or cost proposal at this time. The successful
Consultant will be selected based upon their demonstrated ability to provide the highest qualified
team to achieve the goals of the project through their SOQ and possible interview with the selection
committee.
The City has received a successful grant award notification for a Federal RAISE grant. The City
has identified the City Center TIF District as a source of matching funds. In order to access these
funding sources, the following must occur:
1) The City Council has approved the recommended conceptual design, including
renderings, and presented these to the voters of the City of South Burlington in fall of
2022 for the lead up to a Town Meeting Day vote.
2) FHWA must authorize the project for construction by June 2024; more specifically in
order to obligate/ have the Federal funds authorized, the City must have obtained all
project permits, NEPA clearance, right-of-way and utility clearances, as well as
approved bid documents by June of 2024.
The City’s MPM will be Ilona Blanchard with City of South Burlington.
Project development must follow the VTrans Municipal Assistance Section (MAS) process.
Questions related to the MAS project development process can be answered by the VTrans Project
Manager Peter Pochop, by phone at (802) 477-3123 or email at Peter.Pochop@Vermont.gov.
PROJECT LOCATION
This project is located in the Lake Champlain valley uplands between the Green Mountains and
the Adirondacks. The East-West Crossing will facilitate travel along the Williston Road/US Route 2
corridor, which links the City of Burlington downtown, the City of South Burlington City Center, and
the Town of Williston. In addition to US 2, the project is planned to connect to the Quarry Hill
development and the University Mall property.
This project is a keystone in a decades-long effort to develop a walkable downtown and a regional
bicycle network.
Page 3
The surrounding development is a cross-section of a growing community, including institutional
campuses, multi-family housing, existing and planned downtowns, mid-rise housing, compact
single-family neighborhoods, commercial entities and rural agricultural research facilities.
The Project site is within walking or biking distance of many of the State’s largest employers
including the University of Vermont and the UVM Medical Center. The surrounding regional
commercial center features 150 thriving retail enterprises, many hotels, the City of South
Burlington’s new library and city hall, an elementary school and is within walking distance of several
public schools. The US 2 Corridor is also served by transit.
The Project will provide an attractive, alternate, safer separated shared-use path around Exit 14,
the I-89/US Route 2 (Williston Road) intersection. This interchange is the busiest interchange in
the state as it serves South Burlington and downtown Burlington (Vermont’s largest city and hub
of the region), the University of Vermont, the UVM Medical Center and the airport. US Route 2 is
the main east-west route into Burlington, becoming Burlington’s Main Street, while I-89 is the main
north-south interstate serving this region. The next east-west crossing of I-89 is more than a mile
to the north or south of this interchange.
There are many compact walkable neighborhoods, including apartment buildings within a mile of
this facility. Over 20% of the region’s retail transactions take place in South Burlington’s City
Center, the district surrounding the interchange. South Burlington’s population is approximately
20,000 at night and 29,000 during the day. The City is host to many corporate headquarters,
Vermont’s largest airport, and hundreds of acres of conserved natural areas and farmland. The
community tagline is “South Burlington, a Different Place Altogether”.
EAST-WEST CROSSING PROJECT DESCRIPTION
For over a decade, a separate bridge crossing for pedestrians and bicyclists over I-89 has been
proposed at this location. In 2016, the project scoping began with an examination of existing
conditions. Following meetings with stakeholders, workshops, and online and onsite surveys, an
alignment was recommended to, and then approved by, the South Burlington City Council on April
16, 2018.
The approved alignment includes a bridge at the southernmost (narrowest) point of the cloverleaf
interchange, with a shared-use path connecting to sidewalks and bicycle facilities on US
Route 2/Williston Road at the eastern and western ends of the interchange and to shared use
pathways on the adjacent properties on the east (Quarry Hill) and west side (University Mall) of
the bridge.
The resulting project will:
• be open 24-7, 365 days per year, in all sorts of weather
• facilitate, encourage, and attract walkers and bicyclists to a network of paths, ramps and
bridges
• provide a safe, comfortable and inviting environment to users of all ages, abilities, genders,
and cultural backgrounds.
Page 4
• Be easily maintained by the City’s Public Works Department to be navigable in sun, rain,
sleet, wind and snow, day or night.
• Create identity for the location and the City of South Burlington.
See also the Purpose & Need Statement for the project (page 44-45 of the Final Report).
The recommended alignment is detailed in the Final Report for the I-89 Exit 14 Alternative
Transportation Crossing Scoping Study and the Scoping Study Appendices. A second phase of
scoping, the I-89 Exit 14 Alternative Transportation Crossing Supplemental Study, was completed,
including a site survey, wetland delineation, and archaeology review. The City may, working with
VTrans, complete the NEPA process as well as obtain Act 250 clearance independent of or with
support from this contract.
FIGURE 1: PREFERRED ALIGNMENT
PROJECT FUNDING
The City has received a RAISE Federal Grant to cover the bulk of costs. This project is 30% TIF
District Financing eligible. A public vote in March of 2023 will be required to access TIF District
Financing for this project.
Page 5
PROJECT TEAM
The City is looking to review proposals that include a complete team of experienced, professional,
practicing, and licensed engineers, architects, landscape architects, and a practicing artist working
either as one firm or as a team of firms. See Project Tasks for additional information.
SELECTION PROCESS
Design Engineering Services for this project are being procured through a qualifications-based
selection process (QBS) as determined by the Brooks Act (Public Law 92-582). This Request for
Qualifications (RFQ) is a solicitation for a Statement of Qualifications (SOQ) from qualified firms.
Qualifications will be reviewed by a team composed of the City, VTrans and FHWA. The City is
not seeking a scope of work or cost proposal at this time.
QUALIFICATION SUBMITTAL REVIEW
Consultant Qualification submittals (demonstrated experience) will be evaluated against the
Qualification Evaluation Criteria and ranked accordingly. Qualifications will be reviewed for
completeness and accuracy as well. Qualifications submitted after the deadline, Friday, March
25, 4:30 PM, will be discarded. The City may elect to interview the highest ranked, none, or all of
the teams to clarify the experience, qualifications and capabilities provided in the SOQ.
NEGOTIATION
Upon completion of interviews, if any, a scope of work and cost proposal will be requested from
the highest ranked firm and negotiations will begin. If a scope of work and fee cannot be agreed
upon within a reasonable time, negotiations with the top-ranked firm will be concluded and
negotiations with the second-ranked firm will be initiated. If a satisfactory contract is not worked
out with this firm, then this procedure will be continued until a mutually satisfactory contract is
negotiated.
SELECTION CRITERIA
Statements of Qualifications will be scored using the following review criteria.
1. Demonstrated Design Excellence & Project Understanding ........................................ 15%
a. Creative use of materials and site;
b. Coherent, impactful, or other desirable style and detailing trait/aesthetics demonstrating ability to create an iconic project;
c. High impact with limited budget/elegant solution to site constraints;
d. Project’s relationship to its surroundings/setting/environment; and
e. Balance and level of functionality to pedestrians and bicyclists.
2. Public Quality of Work ............................................................................................... 15%
a. Relationship and appeal to the public;
b. Expression of community/civic pride;
c. Accessible and easy to navigate;
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d. Creates a positive impact; and
e. Feels safe for diverse users.
3. Teamwork and Management Approach ...................................................................... 20%
a. Approach displays standard and effective project management practices;
b. Approach facilitates decision making, coordination, quality control and follow through;
c. Project team has worked together before or has a plan to facilitate collaboration; and
d. Appropriate Quality Controls are in place.
4. Team (consultant and any subconsultants) is Qualified (training, certification, degrees) with Demonstrated Relevant Technical and Functional Design Experience ....................... 20%
a. Pedestrian and bicycle facility design in an urban environment;
b. Bridge structural engineering;
c. Lighting Design;
d. LID Stormwater Design and Engineering in compliance with State of Vermont regulations;
e. Cost-Estimating;
f. Landscape Architects:
1. Ecological Landscape Design;
2. Material Specification.
g. Surveying;
h. Geotechnical Resources;
i. Subsurface Utility Location;
j. Utility/Electrical Design and Engineering;
k. Embedded Energy Analysis with respect to carbon and GHG emissions of
materials, construction phase and for the facility lifecycle;
l. Permitting; and
m. Any other discipline that may be needed in the design and engineering of the project.
5. Team (consultant and any subconsultants) is Qualified (training, certification, degrees) with Demonstrated Relevant Placemaking/Creative Design Experience ............................ 10%
a. Pedestrian and bicycle facility design in an urban environment;
b. Bridges;
c. Architectural (design collaboration during concept development or throughout the project);
d. Practicing Artist; and
e. Landscape Architect.
6. Availability and Ability to Meet Schedules and Budgets .............................................. 10%
7. Experience with State Standards and Procedures, Climate, and Local Presence .........5%
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8. Certified DBE ................................................................................................................5%
SELECTION TIMELINE
(dates subject to change)
Issue RFQ Friday, March 4, 2022
Pre-Submittal Meeting Q&A on RFQ
Online: https://meet.goto.com/SBCity/ewcrossing Phone: : +1 (646) 749-3112,
Access Code: 800-130-565);
Monday, March 14, 2:30 PM
Written Questions Due – 2 PM Monday, March 21, 2 PM
Last Addendum Issued Tuesday, March 22
Qualifications Due – 4:30 PM Friday, March 25, 4:30 PM
Interview Candidates (if not necessary, calendar
may be advanced)
Thursday, March 31
Proposal Due Thursday, April 14
Council Considers Awarding Design Contract Monday, May 2
Contract Signed Earliest, May 3
STATEMENT OF QUALIFICATIONS
Provide the Statement of Qualifications in strict accordance with the submission requirements
listed below. Consultants failing to provide or meet all of the following SOQ requirements may be
considered “not responsive” and their response may be rejected without further consideration.
SUBMITTAL
Submit Statement of Qualifications by Friday, March 25, 4:30 PM EST to iblanchard@southburlingtonvt.gov with “SOQ Design and Engineering – EW Crossing – Lead Firm
Name” in the subject line.
Submit all materials via email as a single PDF document of less than 24 MB with material in the
order listed below, with pages numbered. Please request confirmation of receipt via a separate e-
mail prior to submission to ensure proposal is not flagged as spam or relegated to a junk mail
folder. Material submitted is recommended to be in the range of 30 pages.
Statement of Qualifications received after the Friday, March 25, 3 PM EST deadline will not be
reviewed.
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CONTENT REQUIREMENTS
Cover Letter 1. Detail your interest in working on the project;
2. Introduce your team to the City and team’s collective strengths;
3. Specify that you and the members of your team have the capacity to
and will treat this project as a priority project and commit to providing the services as detailed in the RFQ; and
4. Sign the letter with a principal from the lead Consultant with the legal
authority to sign the final contract.
Demonstrated
Experience
1. Provide a one-to-two-page text overview introduction of team’s recent project history that describes the team’s approach to providing bicycle and pedestrian facilities, innovative design, separated grade crossings or other relevant experience in a way that demonstrates how the team’s design qualifications and demonstrated experience meet the Selection Criteria.
2. Showcase two to three relevant design-bid-build projects completed in the past ten years per lead consultant and significant sub-consultants/design engineering categories that demonstrate your
team’s experience including the following information (1-2 pages per project including pictures/illustrations):
A. Name and location
B. Primary Use
C. Client; whether project included federal funding; if a local Vermont project whether the project had VTrans Municipal
Assistance Section involvement.
D. Completion Date
E. Construction Award value
F. Any awards or recognition for design or engineering features
G. Consultant driven Unique Design Features/Process/other Aspects of the Project as relate to this RFQ (pedestrian/bicycle, civic, architectural, engineering or landscaping)
H. Names of members of your proposed project team that worked on the project and their role/title on the project. (this may be provided on a summary sheet)
3. Attach one example description of a charrette type public outreach process the lead creative designer has used successfully with the public and stakeholders for a project.
Proposed
Staffing
1. Provide a description and an organization chart showing the proposed in-house and sub-consultant staff resources for this project and describing the level and type of responsibility for specific individuals.
2. Provide up to one sheet for each of the key proposed in-house and sub-consultant staff resources that demonstrate the proposed
team’s qualifications as a whole meet those sought on this
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project. If one person will be providing the project management and
another person will be leading or providing the calculations/design for technical discipline, then provide both sets of qualifications.
Include:
A. Demonstrated experience in team role similar to proposed for this project on other projects (ideally those highlighted earlier)
B. List certificates, licenses and accreditations held
C. List specific experience working on projects with other members on the team
D. Resume summary (salient information)
E. Local experience as applicable
At a minimum include information for personnel responsible for the following: project management, creative design, civil site layout and design, stormwater (demonstrate local experience), landscaping (horticultural and materials - demonstrate local experience), State of
Vermont environmental and permitting (demonstrate local experience), lighting, electrical, structural engineering and design, survey and right-of-way (demonstrate local experience), and
geotechnical engineering.
The City policy is to include art in all City Center TIF projects. For this project, the Public Art Committee has directed that a practicing
artist experienced in community art/ art integration into public works projects be incorporated into the Design team for the project in lieu of commissioning a standalone piece for installation.
3. Disclose if any design work and calculations are to be provided by a product manufacturer or vendor and not by the design team (such as for lighting or pre-manufactured structures). Otherwise provide a statement that no design work or calculations will be provided by a vendor.
Additional
Attachments
Provide a copy of any State (not limited to VT) DBE/MBE/WBE certifications
Statement regarding any legal administrative proceedings to the Consultant
within the past five (5) years which relate to the Consultant’s performance of this type of work.
Project
Approach
1. Describe your Consultant Team’s approach to design assignments and how it is different if different from other consultants.
2. Discuss your methods of communicating with your clients and sub-consultants throughout a project.
3. Include a description of how a project artist is incorporated into and
treated as a key member of the design team.
4. Include any unique skills, specializations, resources, analysis that your team brings to the table relative to the scope of work.
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Project
Management
1. Describe your approach to project management, and the processes
and tools you use. 2. Attach a set of project team agenda and minutes from the design phase of a project. 3. Describe your QA/QC program and process and attach any internal documentation or examples of this process. 4. Discuss how you keep projects on track and attach examples of any tools you use.
Subconsultant
List
On a separate sheet, in a table format, provide a list of the services to be provided by Subconsultants (whether included as a core member of the team or providing a minor service at a to be determined level), to the
Consultant under this contract. For each service, provide the name of the firm to provide the service, the name of the principal, and the office address where the work will be performed.
References Provide a reference, including name, title, phone number, address, and e-
mail for each of the owners for the demonstrated experience projects provided (up to eight).
Capacity A list of current contracts held by the consultant’s office, size and current phase (A, B, or C based on the VTrans local project phasing), and which resources on this project are assigned to that contract. Provide for any major subconsultants.
Proposed
Schedule
Include a schedule to complete the work.
PROJECT TASKS
The following task list is not intended to be an exhaustive list; rather is to be read as including but
not limited to. It is not a detailed scope of work, and is provided in order to inform the consultant
in the formation of the team, evaluating team capacity, and otherwise provide project background
information.
VTRANS COORDINATION REQUIREMENTS
All work is required to be accomplished in accordance with the following:
• MAS Guidebook for Municipally Managed Projects (found on the VTrans MAS website
https://vtrans.vermont.gov/highway/local-projects).
• MAS Project Development Process flow chart (found on the VTrans MAS website).
• Specifications for Contractor Services (found on the VTrans MAS website).
• As per VTrans requirements for work to be completed in the ROW, draft plan set through
final construction documents will be in VTrans CADD Manual/MicroStation format.
In addition, the project is in a VTrans right-of-way over a State and Federal interstate resource.
Coordination of multiple VTrans stakeholder concerns will need to be understood, managed, and
addressed throughout the development process.
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MANAGEMENT
Develop and update project schedule, meeting agendas, prepare meeting minutes for review and
update minutes, track action steps, facilitate one to two project meetings per month and hybrid
meeting technology (City Hall is fully wired for hybrid meetings), schedule sub-consultant
attendance, delivery and quality control/review of materials, conduct and lead risk-analysis,
oversee and coordinate all submittals and generally keep the consultant team and project on track
and in coordination with the needs of the City and in compliance with VTrans/FHWA requirements.
PROJECT DESIGN REVIEW AND DOCUMENTATION
The City shall review all plans and materials, analysis, permit submittals, permits, correspondence
on behalf of the City, and shall be provided an opportunity (5 to 10 calendar days depending upon
item) to review and to provide comments. Comments shall be individually addressed by
incorporation, held for incorporation in a later set or responded to, which may include a discussion.
A deliverable shall not be deemed final until the project manager has signed off on it. 30%, 60%,
ROW, 85%, Final Set of Construction Documents, Bid Analysis will require one to three
stakeholder review and comment response. This is a Federalized project in a State Right of Way,
and the expectation is that all associated processes, steps, reviews, and supplemental products
shall be required.
SITE DOCUMENTATION AND INVESTIGATION
Review base information as collected in Scoping Study II regarding the site. Obtain supplemental
information including but not limited to documenting subsurface utility private and public horizontal
and vertical location and geotechnical investigations as necessary to develop public concept,
design, permit, and construct the project. Utility resources have been identified as a significant
design constraint. The City and State are also developing a set of supplemental information from
surrounding projects to assist the consultant.
CONCEPT DESIGN DEVELOPMENT/CHARRETTE
With the City and City separately contracted Facilitator, participate in a compressed schedule three
round process, including introductory listening sessions with BIPOC/underserved communities
(round 1). Consultant will develop a minimum of three responsive (to the Purpose and Need),
feasible, distinct, competing alternative concepts for the entire project, each of which meet the
project description as laid out in this RFQ and the Purpose and Need for presentation to the public
and stakeholders (round 2). Based on input, Consultant will develop a revised single concept for
the final outreach round for concept confirmation and to obtain any additional feedback from the
public and stakeholders prior to conceptual plans (round 3).
The City contracted public outreach and equity facilitator will be part of the project team through
the conceptual stage. The City facilitator will reach out to underserved communities and
supplement outreach through a variety of focus groups and other channels.
CONCEPTUAL PLANS
Obtain such supplemental site data as shall be required to complete the concept and project.
Refine the site layout, connections, and bridge structural concept that was presented to the public
to the 30% level including 1) a stormwater concept to a sufficient degree to determine that it is
feasible, 2) all utility work that may be required, 3) connections to Williston Road and adjoining
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properties, 4) preliminary grading, 5) a landscaping concept including a site lighting and electrical
concept. Attend meetings organized by the City to present the concept to the property owners,
agencies, utilities, other stakeholders, and the City Council.
60% PLANS
Prepare drainage analysis and develop a stormwater treatment analysis and design, details and
schedules that complies with State and City regulations, project typical sections, streetscape
design, lighting design plans and details, any utility relocation design and details, preliminary
bridge design and construction details, preliminary project striping and signage plans and
schedules, erosion prevention and sediment control plans, opinion of cost including detailed
quantities using state cost data, QA/QC review and revisions. Revisions will be made after
City/stakeholder comment submittal and review session, and the set will be presented for a Public
Hearing. Development of this set shall include meetings with private property owners, stormwater
permitting agencies, VTrans, and utilities (including City stormwater).
ROW AND UTILITY CLEARANCE
The City will work concurrently with project design to obtain right-of-way as required for the project.
Timing is of the essence to obtain Right of Way clearance for this project and the consultant, state
and City will work cooperatively to accelerate development of ROW plans, update plans as
required by the City or the State reviewers, provide information to stakeholders, and ensure
compliance through the acquisition process. Draft Right-of-Way plans will be incorporated for
review in the 60% preliminary plans. The City will also obtain Utility Clearance documents with
support from the Consultant.
PERMITTING
The City and State will complete NEPA documentation and submit all documentation for Act 250
opinions. Consultant will complete all other permitting including but not limited to 1111,
environmental (permits or clearances as applicable), stormwater (South Burlington and as
applicable, State Operational), General Conditions, etc.
85% DESIGN
To the extent feasible, the construction set, special provisions, and draft bid documents will be
developed and updated concurrent with other activities, with all review and coordination issues
resolved in a timely fashion to maintain the project on track.
FINAL DESIGN AND BIDDING
Final Design will include 100% construction documents, detailed construction estimate,
specifications and special provisions, bid documents, etc. All items as per VTrans Federal Aid
Project requirements (see Municipal Assistance Service website) will be in place in order for
Federal Obligation of construction funds to occur by June of 2024. Consultant will manage bid
process on behalf of the City including the bid opening and analysis.
CONSTRUCTION
Consultant shall provide design assistance/redlines throughout the project as required and field
reports supplemental to the Owners inspection/PE and staff to verify contract documents are met,
including on the following items: grading to comply with ADA, Installation/coordination of Artistic
Page 13
Elements, stormwater, installation of electrical & and other utility/services as appropriate,
landscaping (including inspection of live materials upon delivery and spot inspection of installation,
observation of hardscape installation and final inspection, structural, etc.).
CONTRACTING
AWARDING AUTHORITY
The contract awarding authority is the City Council.
SECRETARY OF STATE REGISTRATION
The Consultant, prior to being awarded a contract, shall apply for registration with the Vermont
Secretary of State's Office to do business in the State of Vermont, if not already so registered. The
registration form may be obtained from the Vermont Secretary of State, 128 State Street
Montpelier, VT 05633-1101, PH: 802-828-2363, Toll-free: 800-439-8683; Vermont Relay Service
– 711; web site: https://www.vtsosonline.com/online.
The contract will not be executed until the Consultant is registered with the Secretary of State's
Office.
DISADVANTAGED BUSINESS ENTERPRISES
Inclusion of a DBE in the leadership or as a sub-consultant member is considered in qualification
scoring. Consultants are advised that the federal funding for this project is a RAISE Award and
RAISE stands for Rebuilding American Infrastructure with Sustainability and Equity.
The Consultant’s attention is also directed to the VTrans’ Disadvantaged Business Enterprise
(DBE) Policy Requirements. These requirements outline the State’s and the consultant’s
responsibility with regard to the utilization of DBEs for the work covered in any resulting Contract.
APPEALS
If the award of the contract aggrieves any firms, they may appeal in writing to the City of South
Burlington City Manager at 180 Market Street. The appeal must be post-marked within seven (7)
calendar days following the date of written notice to award the contract. Any decision of the City
Manager is final.
QUESTIONS REGARDING THE RFQ
Send all questions regarding the RFQ in writing via e-mail to Ilona Blanchard, City’s Municipal
Project Manager (MPM), iblanchard@SouthBurlingtonVT.gov.
Questions related to the VTrans MAS project development process can be answered by the
VTrans Project Manager Peter Pochop, Municipal Assistance Section, by phone at (802) 477-3123
or email at Peter.Pochop@Vermont.gov.
Last date to submit questions: Monday, March 21, 2 PM. All questions and answers will be
distributed via e-mail to those that have requested the RFQ.
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ADDITIONAL RFQ POLICIES
All information contained herein does not constitute either an expressed or implied contract, and
these provisions are subject to change.
Respondents shall examine all information and materials contained in and with this RFQ and
addenda - failure to do so is at the Respondent’s risk.
The selection of the successful proposer shall be made without regard to race, color, sex, age,
religion, political affiliation, or national origin. Women, minority owned, and other disadvantaged
businesses are encouraged to respond.
The City reserves the right to not accept any submittals, to reject a consultant recommended by
the Project Team, to initiate an alternate Selection Process, or to reissue the RFQ.
Submittal materials will not be returned. The City of South Burlington shall not be liable for any costs incurred by the respondents to this Request in preparing, submitting, or presenting
proposals, or in satisfying or demonstrating qualifications.
The Statement of Qualifications, upon submission, becomes the property of the City of South Burlington. The expense of preparing and submitting a Statement of Qualifications and any subsequent proposal(s) is the sole responsibility of the consultant. The City of South Burlington reserves the right to reject the Statement of Qualifications received, to negotiate with any qualified source, or to cancel in part or in its entirety this RFQ as in the best interest of the City of South
Burlington. This solicitation in no way obligates the City of South Burlington to award a contract.
City of South Burlington ARPA Spending Survey Questions
The City has received about $5.6 million in federal economic relief funding through the American
Rescue Plan Act (ARPA) of 2021. The federal government gave us these dollars to:
• Fight the pandemic and support families and business struggling with the impacts
• Maintain public services
• Build a strong, resilient, and equitable recovery
To date, the City has allocated about $2.6m of these funds for capital needs in public safety,
improving cyber security, investing in affordable housing development, and returning the City’s
workforce. With a deadline to allocate the remaining $3m by the end of 2024 and spend by 2026,
the City is seeking your input on how best to use these dollars.
Question 1
COVID-19 has impacted our daily lives in many ways. In which of the following ways you have
been most impacted by the pandemic? (Mark all that apply.)
Financially [ ]
Socially - Loss of Social Connection [ ]
Personal Health [ ]
Access to services [ ]
Other: ______________
Question 2
In a few words, describe how the pandemic has most affected you and your family.
_________________________________
Question 3
COVID forced a number of changes in the way we live, work, and play. What, if any, of these
changes would you like to see continue into the future?
_________________________________
Question 4
ARPA identified six key purposes for use of this federal funding. How would you prioritize the
importance of these purposes for South Burlington? Please rank with “1” for the most important
and “5” for the least important.
Responding to Public Health Concerns Raised by the Pandemic [ ]
Responding to Negative Economic Impacts of the Pandemic [ ]
Providing Services to Communities Disproportionately Impacted by COVID [ ]
Providing Premium Pay to Essential Workers [ ]
Improving Water, Sewer, and Internet Infrastructure [ ]
Question 5
The City has identified a number of projects eligible for these once-in-a-generation federal funds.
How important do you consider each of these to be for our community?
Very
important
= 1
Somewhat
Important
= 2
Not at all
important
= 3
Improving transit services 1 2 3
Investing in child care centers to support
working residents
1 2 3
Public art projects 1 2 3
Funding support for a South Burlington indoor
recreational facility
1 2 3
Funding to support affordable housing
development
1 2 3
Addressing racial disparities 1 2 3
Addressing income disparities 1 2 3
Supporting local businesses 1 2 3
Water, sewer, or stormwater infrastructure 1 2 3
Highspeed Internet Infrastructure 1 2 3
Improving City sidewalks & recreation paths 1 2 3
Support growth in City’s “downtown” City
Center
1 2 3
Improve or build new City parks 1 2 3
Question 6
Do you have any other ideas on how YOU would like to see this once in-a-generation funding spent
to support the community? Please explain.
_________________________________
Question 7
Please rank the following options for spending the City’s ARPA funds.
Please rank 1 (highest) to 13 (lowest) priority.
Improving transit services ______
Investing in child care centers to support working residents ______
Public art project(s) ______
Funding support for a South Burlington indoor recreation facility ______
Funding to support affordable housing development ______
Addressing racial disparities ______
Addressing income disparities ______
Support to local businesses ______
Water, wastewater, and stormwater infrastructure ______
High speed internet infrastructure ______
Improving City sidewalks & recreation paths ______
Support growth in City’s “downtown” City Center ______
Improve or build new City parks ______
Intro to next section: Now we’d like to ask a few quetions looking further out into the future. The
City is preparing to update its long range Comprehensive Plan, which expires in 2024. This Plan
acts as the roadmap for what the City works on over the coming decade.
Question 8
In the current plan, it is stated that South Burlington is committed to the following four core values:
• Affordable & Community Strong
• Walkable
• Green & Clean
• Open to Opportunity
[For more specifics on these goals, click here]
Do you agree these continue to be our core values?
[ ] Yes
[ ] No
Question 9
What, if anything, would you change or include that is not reflected in this list?
___________________________________
Question 10
Over the past six years, how successful do you feel the City of South Burlington has been in
supporting those four core values? Please add any comments in the text box below.
Very
Successful
= 1
Somewhat
Successful
= 2
Not at all
Successful
= 3
Affordable & Community Strong 1 2 3
Walkable 1 2 3
Green & Clean 1 2 3
Open to Opportunity 1 2 3
Insert text box here
Question 11 (demographic questions)
Please identify your affiliation to South Burlington (can choose more than one)
Resident [ ]
Property Owner [ ]
Work in South Burlington [ ]
Business Owner [ ]
Visitor [ ]
Location: please select the area that most closely matches where you live
South East Quadrant [ ]
Kennedy Drive / City Center / Quarry Hill [ ]
Chamberlin/Mayfair Park/Lime Kiln [ ]
Shelburne Road / Lakeshore/Orchard [ ]
Outside South Burlington [ ]
Personal Identification
Gender
Male [ ]
Female [ ]
Non-binary [ ]
Prefer not to say [ ]
Ethnicity
Caucasian [ ]
Black/African-American [ ]
Latino or Hispanic [ ]
Asian [ ]
Native American [ ]
Pacific Islander [ ]
Two or More [ ]
Other/Unknown [ ]
Prefer not to say [ ]
Age
15-30 [ ]
31-45 [ ]
46-60 [ ]
61-75 [ ]
76+ [ ]
Prefer not to say [ ]
Education
Some high school [ ]
High school/GED [ ]
Bachelor’s degree [ ]
Graduate degree or higher [ ]
180 Market Street, South Burlington, Vermont 05403 | 802-846-4107 | www.southburlingtonvt.gov
To: South Burlington City Council
From: Jessie Baker, City Manager
Date: May 13, 2022 – Udpated June 2, 2022
Re: Appointing Council Liaisons to Committees
On May 2, 2022, the Council approved a set of “Bylaws for Committees Established by the South
Burlington City Council.” These included appointing Council Liaisons to each Policy Advisory Committee
and Task Force. As adopted, Council Liaisons shall:
• Be appointed by a majority vote of the Council to each Policy Advisory Committee and Task
Force established by the Council
o The only Statutory Committee supported by a Council Liaison is the Planning
Commission for which the Council Chair will always serve as the Council Liaison
• Not vote as part of the public body unless specifically appointed with that ability
• Work with the Staff Liaison and Chair to guide the body’s work to ensure it is aligned with the
Council policy goals and aligned to the annual Policy Priorities & Strategies
• Support the Chair in bringing items of the Committee to the Council
• The Council Liaisons are not expected to attend every public meeting. However, to the
extent they do, they are tasked with speaking on behalf of the Council and providing
direction in accordance with Council approved direction.
Committee or Board Type Staff Liaison Council Liaisons
(as discussed on May
16)
Affordable Housing Policy Advisory Jessie/Kelsey Meaghan
Bicycle & Pedestrian Policy Advisory TBD Matt
City Charter Policy Advisory Jessie/Colin Meaghan
Climate Action Plan Task Force Task Force Paul Helen
Common Area for Dogs Policy Advisory Holly Matt
Economic Development Policy Advisory Jessie/Ilona Tim
Energy Policy Advisory Ilona/Lou Tim
Housing Trust Fund Policy Advisory Jessie Meaghan
Natural Resource & Conservation Policy Advisory TBD Helen
Pension Advisory Policy Advisory Andrew Tim
Planning Commission Statutory Paul Helen
Public Art Policy Advisory Ilona Matt
Recreation & Park Policy Advisory Holly Matt Tom
Please discuss, and when ready, appoint Council Liaisons for FY23.