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HomeMy WebLinkAboutMinutes - City Council - 06/29/1965BOARD OF SELECTMEN MEETING JUNE 29, 1965 A special meeting of the Board of Selectmen was called for June 29, 1965 at 12 o'clock at the Holiday Inn, Williston Road, South Burlington, Vermont. MEMBERS PRESENT Vincent J. D'Acuti, Chairman, Ralph B. Goodrich, Robert K. Ashley, Stephen M. Whittlesey. MEMBERS ABSENT Augustus T. Stannard OTHERS PRESENT Irving L. Douglas, Town Manager; Phillip J. Doherty and William J. Szymanski of Webster-Martin, Inc.; William Albert and Mr. Reginald LaRosa of the Water Resource Board, Montpelier, Vt., William E. Mikell, Town Attorney and Mr. Laforrest Thompson, C.P.A., Town Auditor. Mr. D'Acuti, chairman of the Board called the meeting to order at 12:20 P.M. and explained that the meeting had been called for the purpose of reviewing the next step and priorities on the Sewerage Bond Issue of $3,100,000.00. Mr. Doherty of Webster-Martin Engineering Firm presented an agenda to follow and advised that the items should be taken care of immediately. The agenda reads as follows: SUBJECT: State and Federal requirements for grants prior to awarding of construction contracts. State and Federal requirements in order of importance: 1. All land acquisitions and easements completed prior to acceptance of grant offer. A. Legal description of treatment plant and pumping station site. B. Attorney's certificate certifying acquisition of all sites and easements. An example certificate will be furnished by the Engineer. C. Where condemnation proceedings are necessary the following will be required. 1. A statement to the effect that a condemnation suit has been filed, giving the title and number of the case, the name and place of the court in which the case is filed, and the name and address of the attorneys for the Town. 2. A statement as to whether an order of possession has been made by the court, and if not, when such an order will be made and entered in the record of the court. 3. A statement that the Town will acquire a fee simple to the site and when such a fee simple will be acquired. 2. Prepare the applications and necessary attachments to U. S. Public Health Service and State. (Deadline for submittal is July 12, 1965.) A. The application is to include Phases 1 and 11. B. The following information will be required from the town. 1. Designation of a authorized representative of the applicant (town). Mr. Douglas is recommended due to the ease of locating if and when required. 2. Planning Commission Statement. A prepared statement signed by the Planning Commission Chairman which in effect states that there is no conflict between the proposed project and present and future planning. 3. A certified copy of the warning and vote of the June 15 bond vote. 4. A resolution approving the tentative construction schedule. This is required by P.H.S. to assure eligibility of Line "A". 5. Land acquisition statement. A statement describing the extent of land and easement acquisition, if not complete, the method of acquiring remaining sites and/or easements and date acquisition is anticipated. 3. Grant offer and acceptance from P.H.S. A. Site and easement requirements as described in (1) above have to be complete. B. Acceptance of offer requires a resolution by the Board of Selectmen. 4. Advertisement for construction bids. A. Advertising for bids for Phase 1 of the project will be in local papers, Gaineys' News Letter, Dodge Report, The Association of General Contractor's Magazine, Vermont Roadbuilders Association Publication and others. This will be done by the Engineers. B. The project will be advertised a minimum time of 3 weeks. C. All bids require review by the State and P. H. S. prior to acceptance. 5. General Comments. A. The Town should set up a separate bookkeeping system to facilitate auditing and prevent delay of payments. B. Legal cost invoices should be detailed so the eligible and non-eligible costs can be determined. They should include only the fees pertaining to the project. 6. Resolutions to be adopted at this meeting by the Board of Selectmen. A. A resolution designating Mr. Douglas the authorized representative of the applicant (Town). B. A resolution approving the tentative construction schedule. 7. Tentative Schedule A. July 12th Forward applications to P.H.S. and State B. Aug. 6 Complete all land acquisitions and easements C. Aug. 13 Submit requests for wage determination to P.H.S. D. Aug. 20 Accept grant offer and forward with attorney's land acquisition certificate to P.H.S. E. Sept. 3 Advertise project F. Sept. 28 Open bids and forward to P.H.S. for review G. Oct. 8 Award contracts for Phase 1 Mr. LaRosa and Mr. Albert of the Water Resources Board advised that all of the items on the agenda must be followed through at the earliest possible date. Mr. Doherty of Webster-Martin, Inc. explained that the resolutions would be available at the next Board of Selectmen's meeting to be held July 6, 1965. There being no further business the meeting adjourned at 2 P.M. APPROVED Published by ClerkBase ©2019 by Clerkbase. No Claim to Original Government Works.