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HomeMy WebLinkAboutAgenda - City Council - 06/16/2014 4 gt SOUt burl ino ton VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Regular Session 6:30 P.M. Monday, June 16, 2014 1. Agenda Review: Additions, deletions or changes in order of agenda items. (6:30) 2. Examination of the Premises for the proposed extension of Holmes Road (Town Highway 112)to be held at intersection of Holmes Road and the railroad right-of-way. (7:00—7:15) 3. Necessity Hearing for the proposed extension of Holmes Road (Town Highway 112)to be held at City Hall (7:30—8:00) 4. Comments and questions from the public not related to the agenda. (8:00—8:10 PM) 5. Announcements and City Manager's Report. (8:10—8:20 PM) 6. Consent Agenda: (8:20—8:22 PM) A. ***Sign Disbursement B. ***Approve Minutes from the June 2, 2014 meeting C. 'Appointment of Assistant Zoning Administrator D. ***Approval submittal of the GUEP application. E. *** Entertainment permits: • Shelburne Vineyard-special events (2) June 28, 2014, August 29, 2014 • Chase Away 5 K(entertainment)October 12, 2014 • Magic Hat(6 Permits) • Magic Hat(outside consumption permit) 7. *** Financial Report-May(Tom Hubbard) (8:22—8:32 PM) 8. *** Formal expression of thanks to the Open Space Committee, receipt of South Burlington Open Space Report, and Conclusion of Committee service (Cathyann LaRose)(8:32—8:37 PM) 9. *** Update from Representative to CCTA Board, and interview for appointment(Steve Magowan) (8:37—8:57 PM) 10. *** Public hearing on report of Committee Task Force (8:57—9:17 PM) 11. Update on MS4 Permit(Justin Rabidoux) (9:17—9:27 PM) 12. ***Consideration of Ordinance Regarding Licensure and Regulation of Circuses, Carnivals and Shows; first reading of draft and consideration of public hearing warning for July 21, 2014 or another date as directed. (Kevin Dorn) (9:27—9:29 PM) 13. *** Discussion and possible appointment of a representative to the Chittenden County Regional Planning Commission. (Kevin Dorn) (9:29—9:39 PM) 14. .*** Convene as the South Burlington Liquor Control Board to approve the following 1st class license: (9:39—9:41 PM) • Tilt, LLC(7 Fayette Dr) 15. Other Business: (9:41 PM—9:43 PM) A. Items held from the Consent Agenda 16. Adjourn (9:43 PM) Respectfully Submitted: KevLvv Do-ryv Kevin Dorn, City Manager ***Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Policy regarding landscaping City-owned land and request from Hadley Road. 2. Encouraging litter removal by businesses and the public 3. Cost of development/cost of open space 4. Litter and trash receptacles Issues that have been discussed by the Council where further action is pending: 1. Transferring FY'14 surplus funds into paving budget 2. FY'15 and '16 paving budget 3. East Terrace neighborhood conversion of housing into rental units 4. Electronic distribution of South Burlington City/School budget and Annual Report 5. Street light policy 6. Laying out of Holmes Road as a public road South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members,staff,and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public,staff,or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others,except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Public Sign-In June 16, 2014, City Council Meeting Please Print Name Name Name 1 79.0/0 L ,401V6 S 18 5 2 � e(� '441n 1 36 3 �-j - 2 ., ,- 37 430 aUt.s 21v►v)7 0� �1C1h5 38 5 1 .. , S6/fr.\ 22 - 1-loffa r 39 6 �gt ' '. 23 40 7J{�� � W,c, 12{17 24 41 8 a l.Gee-t2c— 25 42 9 26 43 10 --ce-‘;11-----)('Ac3°,_ 27 44 11 1o,.-) Cot 1i9 28 45 / 12 I f C'4ne`/ 29 46 13,J A,OtAa 30 47 141- t.1JJG G2Cj 31 48 15 &G/46,1z, 32 49 16 n 33 50 i Th )YnOckr34 51 17 � �hh t I 06/13/14 City of South Burlington Accounts Payable Page 1 12:12 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/16/14 To 06/16/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date A 6 I A & I CLEANING SERVICE INC 3761 PW CLEANING - MAY 1080.00 0.00 A & I A & I CLEANING SERVICE INC 3762 WQD - MAY CLEANING 600.00 0.00 /--/-- A C S AFFILIATED COMPUTER SERVICES 11038047 LICENSES - CLERK & ASSES 1600.00 0.00 ACORNREC ACORN RECORDING SOLUTIONS, INC 14180 ANNUAL MAINT. RECORDER 1425.00 0.00 ADAMSN ADAMSON INDUSTRIES CORPORATION 122233 VEHICLE PARTS 181.80 0.00 ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128741507 CAR QUEST BLUE 14.59 0.00 /__/__ ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128741490 FILTERS 16.36 0.00 /--/-_ ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128741502 FILTERS - BUS 24.19 0.00 /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128741412 BATTERY 41.99 0.00 /__/_- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128741577 LURE GREASE 5.56 0.00 /_-/__ ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128741602 VEHICLE PARTS 28.73 0.00 /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128741627 OIL 29.97 0.00 /--/-- AIRGAS AIRGAS USA, LLC 9027970315 ARGON, OXYGEN & ACETYLEN 361.12 0.00 /--/-- ALDRICH ALDRICH & ELLIOTT, PC 74929 MAY PERMITTING ASSISTANC 390.00 0.00 ALL ALL CYCLE WASTE INC 2289409 BARTLETT BAY-TRASH REMOV 134.76 0.00 /--/_- ALL ALL CYCLE WASTE INC 2289518 AIRPORT PKW-TRASH REMOVA 240.85 0.00 /--/-- ALL ALL CYCLE WASTE INC 2289700 CITY HALL TRASH REMOVAL 288.38 0.00 ALL ALL CYCLE WASTE INC 2289798 DUMPSTER - LANDFILL 843.99 0.00 . /--/_- AMAZON AMAZON.COM CORPORATE CREDIT 012661645796 BOOKS 14.99 0.00 /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 151552848112 BOOKS 35.91 0.00 . /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 001701641865 BOOKS 38.29 0.00 /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 080445052875 BOOKS 26.99 0.00 /-_/-- AMAZON AMAZON.COM CORPORATE CREDIT 012662361056 BOOKS 14.96 0.00 AMAZON AMAZON.COM CORPORATE CREDIT 143073970225 BOOKS 84.93 0.00 /-_/-- AMAZON AMAZON.COM CORPORATE CREDIT 185648373675 BOOKS 10.69 0.00 /__/-_ AQUASOL AQUA SOLUTIONS INC. IN-14-055 PUMP SEAL CARTRIDGE KITS 3582.88 0.00 AT&T AT&T MOBILITY 973X05242014 FD MOBILE PHONES 182.39 0.00 AUTO AUTO ELECTRIC INC. 24106 REPAIR ALTERNATOR 144.00 0.00 /--/__ AUTO AUTO ELECTRIC INC. 24227 ALTERNATOR 165.00 0.00 BARRAS BARRAS, BARBARA 62896 REFUND - GARDEN PLOT 25.00 0.00 /-_/-_ BCN TELE BCN TELECOM INC 21600781 CITY HALL PHONES 1154.64 0.00 /--/_- BCN TELE BCN TELECOM INC 21598215 PD TELEPHONE 143.87 0.00 . /--/-_ BELIV BELIVEAU, CHANTAL 63044 REFUND - JR. ADVENTURE 36.00 0.00 /__/-_ SIRENS BIBENS ACE 775196/3 BLADE RECIP 35.98 0.00 /-_/-- BIBENS BIBENS ACE 775070/3 SPRAYER - PAVING 17.98 0.00 /--/-- BIBENS BIBENS ACE 775234/3 HOSE & MISC. - GARDENS 26.91 0.00 /-_/-- BIBENS BIBENS ACE 775263/3 HARDWARE 8.38 0.00 /--/-_ BIBENS BIBENS ACE 774985/3 PUTTY KNIFE & SCRAPER 14.35 0.00 /_-/-- BIBENS BIBENS ACE 775128/3 PUSHBROOM & TRASH BAGS 34.77 0.00 /__/-- BIBENS BIBENS ACE 775339/3 RAINSUIT 23.99 0.00 /--/-- BIBENS BIBENS ACE 775341/3 KEY MASTER -3.98 0.00 /--/_- BIBENS BIBENS ACE 775319/3 KEYS - PARKS 21.90 0.00 /--/-_ BIBENS BIBENS ACE 774924/3 SWITCH 6.98 0.00 . /--/-- BIBENS BIBENS ACE 774929/3 SWITCH 6.49 0.00 /__/-- BIBENS BIBENS ACE 775375/3 DRILL BITS 51.96 0.00 /-_/-- BIBENS BIBENS ACE 775398/3 BATTERIES 27.46 0.00 /__/-_ BLUEPR BLUEPRINTS ETC, INC 188003 PRINTS - MAYFAIR PK 97.92 0.00 /--/-- BONAMICOP BONAMICO, PIERO 06062014 CHORUS DIRECTOR 1800.00 0.00 . /--/-_ BOUND BOUND TREE MEDICAL, LLC 81439173 MEDICAL SUPPLIES 111.84 0.00 /--/-- BROOKEP PANTON, BROOKE 06102014 LACROSSE COACH 300.00 0.00 /-_/-- 06/13/14 City of South Burlington Accounts Payable Page 2 12:12 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/16/14 To 06/16/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date CARQUE CARQUEST AUTO PARTS 11138-58668 COPPER WASHER KIT 6.99 0.14 /--/-- CARQUE CARQUEST AUTO PARTS 11138-58639 MISC. SHOP SUPPLIES 18.79 0.38 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-58805 OIL 74.61 1.49 /--/-- CARQUE CARQUEST AUTO PARTS 11138-58797 OIL FILTERS 7.88 0.16 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-58894 FILTERS 99.62 1.99 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-58969 OIL 74.61 1.49 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-58892 OIL 62.76 1.26 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-59094 BUS PARTS 82.97 1.66 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-59097 SHOP SUPPLIES 99.30 1.99 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-59253 OIL 179.40 3.59 . /--/-- CCP INDUS CCP INDUSTRIES INC IN01287225 WIPES FOR LAB 115.63 0.00 . /--/-- CENTERMD CENTER FOR MEDIA & DEMOCRACY SB052014 MEDIA COVERAGE 2500.00 0.00 . /--/-- CGLIC CHLIC 1676664 JUN 2014- HEALTH INS. PR 131151.55 0.00 . /--/-- CHAMOI CHAMPLAIN OIL COMPANY INC CL145944 GAS 5373.20 0.00 /--/-- CHARLEL CHARLEBOIS, LISA - 62904 REFUND - GARDEN PLOT 25.00 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1241530051 SHOP AIR HOSE REPAIR 4.68 0.00 /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1241500045 BUS HOSE ASSEMBLY 38.48 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1241550033 CHROME BALL 59.60 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1241540023 SPRING - HWY 8 1010.90 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1241570039 SPRING PIN -112.72 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1241560038 FILTER 113.45 0.00 . /--/-- CHITRE CHITTENDEN COUNTY REGIONAL PLA 14-04-111 KROHN HOURS - APRIL 1612.50 0.00 . /--/-- CHITRS CHITTENDEN COUNTY REGIONAL SOL IVCO20671 BIOSOLIDS - APRIL 8502.19 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 341143 BELT 90.97 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 340260 DRIVE - BUS 385.67 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER CM340260 CREDIT - DRIVE -370.67 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 341394 BUS PARTS 137.08 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 341390 LIGHT 32.72 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 341297 BELT 43.65 0.00 . /--/-- CLAUSS CLAUSSEN ENTERPRISES INC 151375 FLOWERS - PARKS 94.00 0.00 . /--/-- CLEAN WAT CLEAN WATER, INC. 6392 POLYMER 7834.93 0.00 . /--/-- COLCTW COLCHESTER, TOWN OF 05282014 REIMBURSED MILEAGE 125.44 0.00 . /--/-- COLLIERW COLLIER, WILLIS 62894 REFUND - GARDEN PLOT 35.00 0.00 . /--/-- COMCAST COMCAST 06010630PW14 HIGHWAY/DPW 109.95 0.00 . /--/-- COMCAST COMCAST 06070706C14 CITY HALL INTERNET 139.85 0.00 . /--/-- COMCAST COMCAST 06010630F14 STATION #1 INTERNET/CABL 238.78 0.00 . /--/-- COMCAST COMCAST 06080707F14 EMERGENCY CTR @ LANDFILL 80.76 0.00 . /--/-- COMCAST COMCAST 06010630H014 STATION#2 CABLE 128.21 0.00 . /--/-- COMCAST COMCAST 06110710P14 P/D COVERT 75.51 0.00 . /--/-- CRYSTAL CRYSTAL ROCK LLC 05312014 CITY HALL BOTTLED WATER 49.85 0.00 . /--/-- DE LAGE DE LAGE LANDEN FINANCIAL SERVI 41699174 LIBRARY COPIER 168.46 0.00 . /--/-- DECKER DECKER, ANDREA 63082 REFUND - JR. REC 60.00 0.00 . /--/-- DECKER DECKER, ANDREA 63083 REFUND - JR. REC. 60.00 0.00 . /--/-- DIONS DION SECURITY, INC 49813 KEY DUPLICATES 8.70 0.00 . /--/-- DUELLG DUELL, DAVID P. & GRETCHEN S. 63113 REFUND - SELF EXPRESSION 140.00 0.00 . /--/-- ELECTR ELECTRONIC BUSINESS PRODUCTS I ARIN034834 STAPLE REFILL 59.66 0.00 . /--/-- ELECTR ELECTRONIC BUSINESS PRODUCTS I CNIN130214 CM OFFICE COPIER CONTRAC 1650.00 0.00 . /--/-- ELECTR ELECTRONIC BUSINESS PRODUCTS I CNIN130201 CLERK COPIER MAINT. COST 605.00 0.00 . /--/-- ELECTR ELECTRONIC BUSINESS PRODUCTS I CNIN130155 ' CLERK COPIER MAINT. COST 797.12 0.00 . /--/-- ENDYNE ENDYNE INC 146412 SLUDGE ANALYSIS 320.00 0.00 . /--/-- 06/13/14 City of South Burlington Accounts Payable Page 3 12:12 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/16/14 To 06/16/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date ENDYNE ENDYNE INC 146411 AIRPORT - DIGESTER SLUDG 334.60 0.00 . /--/-- ENDYNE ENDYNE INC 146410 AIRPORT PKWY - TKN 25.00 0.00 . /__/_- ENDYNE ENDYNE INC 146413 AIRPORT PKWY - TKN 25.00 0.00 /__/__ ENVSYS ENVIRONMENTAL SYSTEMS RESEARCH 92824469 ARCGIS MAI NT. CONTRACT 1200.00 0.00 . /_-/__ ESSEQI ESSEX EQUIPMENT INC 10542219-1 STAKES 50.50 0.00 . /__/-_ FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 3-2625MAY14 ELEVATOR PHONE - MAY 17.05 0.00 . /__/__ FARMER FARMER, ANN-MARIE 06102014 LACROSSE COACH 280.00 0.00 . /__/-_ FASTEN FASTENAL COMPANY VTBUR186193 SHOP UNIFORMS 270.79 0.00 . /-_/-- FINAL FINAL CONNECTION 12446 REPLACE LOBBY PHONE 375.25 0.00 /_-/__ FLETCH FLETCHER ALLEN HEALTH CARE 13937 SUPPLIES 55.92 0.00 . /--/-- FORM FORMULA FORD 42333 FIRE INSPECTOR CAR 26654.00 0.00 /__/-_ FRONTPCP FRONT PORCH COMMUNITY PLANNING 112 OPEN SPACE STRATEGY 7230.64 0.00 /__/__ FRONTPCP FRONT PORCH COMMUNITY PLANNING 113 TJ BOYLE-OPEN SPACE STRA 5688.50 0.00 /--/__ FRONTPF FRONT PORCH FORUM 7916 ANNUAL ACCESS FEE 3960.00 0.00 . /__/__ rar,F GALE GROUP 52194678 BOOKS 96.98 0.00 . /--/-- GALLS GALLS, LLC 002011070 UNIFORMS 821.76 0.00 . /__/__ GALLS GALLS, LLC 002007311 UNIFORMS 134.03 0.00 . - /__/__ GALLS GALLS, LLC 001991971 UNIFORMS 172.61 0.00 . /__/__ GALLS GALLS, LLC 001993613 UNIFORMS 10.35 0.00 . /--/-- GALLS PATLS, LLC 002001262 UNIFORMS 690.59 0.00 . /__/-_ GALLS GALLS, LLC 002003686 UNIFORMS 103.40 0.00 . /--/-- GALLS GALLS, LLC 002016020 UNIFORMS 101.00 0.00 . /-_/__ GALLS GALLS, LLC 002021371 UNIFORMS 47.95 0.00 /__/__ GARDENERS GARDENERS SUPPLY WILLISTON 196677 VET. MEM. REPLACE TREES 1255.00 0.00 . /__/-- GARDENERS GARDENERS SUPPLY WILLISTON 198596 GARDENING MIX 153.00 0.00 . /__/__ GILROY GILROY, SARAH 06102014 LACROSSE COACH 600.00 0.00 . /--/-- GOT THAT GOT THAT RENTAL S SALES, INC. W1241 REPAIR STUMP GRINDER 139.24 0.00 . /__/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 006961APR14 ALLEN RD/SPEAR ST T/L 2164.49 0.00 /-_/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 006961MAY14 ALLEN RD/SPEAR ST T/L 2206.92 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 785961MAY14 STREETLIGHTS 10647.97 0.00 . /__/-_ GREEPW GREEN MOUNTAIN POWER CORPORATI 455140MAY14 LAUREL HILL DR STORM STA 24.21 0.00 . /__/-_ GREEPW GREEN MOUNTAIN POWER CORPORATI 106961MAY14 REC DEPARTMENT 263.72 0.00 . /__/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 27931JUN14 1100 DORSET ST, 118.77 0.00 . /__/-_ GREEPW GREEN MOUNTAIN POWER CORPORATI 579310JUN14 RADIO TOWER 27.52 0.00 . /-_/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 51995JUN14 HOLMES ROAD 322.79 0.00 . /__/_- GREEPW GREEN MOUNTAIN POWER CORPORATI 05995MAY14 BARTLETT BAY 9477.33 0.00 . /__/-_ GREEPW GREEN MOUNTAIN POWER CORPORATI 885961JUN14 PUMP STATIONS 2505.33 0.00 . /__/_- GSM GSM ENTERPRISES, INC. 240603001 VEHICLE REPAIR 1291.72 0.00 . /__/-- GSM GSM ENTERPRISES, INC. 240603007 WIPERS 41.49 0.00 . /--/__ GSM GSM ENTERPRISES, INC. 240604002 VEHICLE REPAIRS 88.73 0.00 /_-/-_ GSM GSM ENTERPRISES, INC. 240603004 VEHICLE REPAIRS 102.44 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 240605001 OIL CHANGE 53.71 0.00 . /--/-_ GSM GSM ENTERPRISES, INC. 240605003 VEHICLE REPAIRS 83.06 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 240606004 VEHICLE REPAIR 58.65 0.00 . /-_/__ GUAYJ GUAY, JOE 06102014 FACILITY MAINT. CONTRACT 1248.00 0.00 . /--/-- HACH HACH COMPANY 8814571 r.AR SUPPLIES 363.12 0.00 . /-_/__ HANEYA HANEY, ANDREA 62897 REFUND - GARDEN PLOT 25.00 0.00 . /--/__ HANNAFD HANNAFORD CHARGE SALES 5590 DISTILLED WATER 24.51 0.00 . /__/-_ HANNAFD HANNAFORD CHARGE SALES 6857 ICE - CUPS 17.98 0.00 . /__/-- HARTFORD HARTFORD-PRIORITY ACCOUNTS 6759256-8 JUNE 2014 LIFE/STD INS. 3999.78 0.00 . /--/-- 06/13/14 City of South Burlington Accounts Payable Page 4 12:12 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/16/14 To 06/16/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date HARVARD HARVARD ASSOCIATES POLICE SCIE 06092014 ADVANCED CONFERENCE 150.00 0.00 . /--/-- RAUN HAUN SPECIALTY GASES, INC N050983 OXYGEN 114.08 0.00 . /--/-- HAUN HAUN SPECIALTY GASES, INC 3405439 OXYGEN 34.87 0.00 . /--/-- HEBERTC HEBERT, CHRIS 62976 REFUND - BABYSITTING 85.00 0.00 /--/-- HERITAGEF HERITAGE FORD 913040 SENSOR ASSEMBLY 23.75 0.00 . /--/-- HINESC HINES, CYNTHIA 62839 REFUND - DOG TRAINING 114.00 0.00 . /--/-- HOLTON HOLTON, NICOLE 62903 REFUND - GARDEN PLOT 25.00 0.00 . /--/-- HOMEDEPO HOME DEPOT CREDIT SERVICES 9030495 MASON MIX 233.52 0.00 . /--/-- HOMEDEPO HOME DEPOT CREDIT SERVICES 7091890 SPRINKLER HEAD 39.97 0.00 . /--/"- HORSFD HORSFORD GARDENS & NURSERY 236780301 SHRUBS 339.90 0.00 . /--/-- HULBER HULBERT SUPPLY COMPANY INC 51555277.001 PLUMBING SUPPLIES 26.76 0.00 . /--/-- HULBER HULBERT SUPPLY COMPANY INC S1555552.001 PLUMBING SUPPLIES-RED RO 13.32 0.00 . /--/-- IACP IACP NET 23354 PD-ANNUAL FEE TO IACP NE 800.00 0.00 . /--/-- IDENTI IDENTI-KIT SOLUTIONS 104378 MONTHLY LICENSE 34.00 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60707558 BOOKS 24.43 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705559 BOOKS 24.75 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705558 BOOKS 21.99 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66490717 BOOKS 5.30 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66490716 BOOKS 183.81 0.00 . /--/ INGRAM INGRAM LIBRARY SERVICES 60705085 BOOKS 14.82 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705556 BOOKS 134.14 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60709699 BOOKS 9.34 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60709698 BOOKS 22.80 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60709597 BOOKS 8.24 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60709696 BOOKS 19.25 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60709695 BOOKS 64.34 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60709700 BOOKS 285.88 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705086 BOOKS 549.31 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66491577 BOOKS 39.83 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705560 BOOKS 7.69 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705698 BOOKS 9.34 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705087 BOOKS 433.60 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66491576 BOOKS 10.42 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705561 BOOKS 9.34 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705699 BOOKS 7.05 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66491579 BOOKS 5.29 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705088 BOOKS 245.65 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705089 BOOKS 65.99 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705557 BOOKS 232.12 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60705700 BOOKS 233.16 0.00 . /--/-- INTSTB INTERSTATE BATTERIES 903201003266 FASTON 27.90 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 330056 GRADE RINGS 896.76 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 330020 GRADE RINGS 488.75 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 330199 GRADE RING - PAVING 554.54 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 40878 CONCRETE - VICTORY DR. 398.50 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 330155 GRADE RING 61.62 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T322947 VEHICLE PARTS 782.62 0.00 /--/-- J B J & B INTERNATIONAL TRUCKS INC T323335 BUS PARTS 207.01 0.00 . /"'-/-- J B J & B INTERNATIONAL TRUCKS INC T323287 LINK - BUS PART 96.98 0.00 . /--/-- J C J C IMAGE, INC. 00016922 EMBROIDERY 264.94 0.00 . /--/-- 06 13 14 / / City of South Burlington Accounts Payable Page 5 12:12 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/16/14 To 06/16/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date JANITECH JANITECH INC 32140 CH CLEANING - JUNE 1650.00 0.00 JANITECH JANITECH INC 32096 PD CLEANING - JUNE 2014 3372.17 0.00 /-_/__ JAZ JAZZERCISE MAY 2014 JAZZERCISE INSTRUCTOR 695.00 0.00 /__/-_ KOKOPEL KOKOPELLI TRADERS, INC. 112724 2014 COMMENDATIONS 329.65 0.00 KONE KONE INC 221480904 MAINTENANCE CONTRACT 1058.46 0.00 . /--/_- KONE KONE INC 221480905 MAINTENANCE AGMT-LANDFIL 787.83 0.00 /--/__ LANGC LANG, CASSIDY 06102014 LACROSSE COACH 550.00 0.00 /-_/_- LASER LASER TECHNOLOGY INC 137929 TRUANGLE ENCODER 4982.25 0.00 /--/__ LEVELS 1 LEVEL (3) COMMUNICATIONS LLC 34989947 PD TELEPHONES 1334.52 0.00 . /_-/__ LOWER LOWE'S 902556X SHELVING & HINGES 83.16 0.00 . /__/__ LOWES LOWE'S 910965 IRRIGATION PARTS 27.30 0.00 . /--/__ LOWES LOWE'S 902674 DORSET PK BATH SUPPLIES 68.87 0.00 . /--/__ LOWES LOWE'S 901823 PAINT 67.93 0.00 . /__/-_ LOWES LOWE'S 902339 SUPPLIES GARDEN SHED 15.16 0.00 . /__/__ LOWES LOWE'S 916820 CREDIT ON SHED SUPPLIES -25.72 0.00 . /--/__ LOWES LOWE'S 911475 GARDEN CENTER 38.98 0.00 /__/__ LOWES LOWE'S 919433 OFFICE SHELF 32.09 0.00 . /-_/-_ LOWES LOWE'S 910189 TRIMMER HEAD 20.87 0.00 . /__/_- MAC MACINTYRE SERVICES LLC 87339 PETROV BLUE NAG CARDS 276.40 0.00 . /__/__ MAREKD MAREK, DEBBY 63097 REFUND - CSI CAMP 75.00 0.00 . /_-/__ MAZOWITA MAZOWITA, SOPHIE 06062014 RED ROCKS MGMT PLAN 900.00 0.00 /--/-_ MCLAUGHE MCLAUGHLIN, ELISE 63114 REFUND - SELF EXPRESSION 140.00 0.00 /_-/__ MERCH1 MERCHANTS BANK LOAN06052014 MUNICIPAL ACCT 116009535 151709.24 0.00 . /--/_- NEINTER NEW ENGLAND INTERSTATE 006171 WHITE WATER TRAINING 95.00 0.00 . /__/__ NEMUNI NEW ENGLAND MUNICIPAL RESOURCE 32568 ANNUAL SUPPORT AGMT 1253.75 0.00 /--/__ NEMUNI NEW ENGLAND MUNICIPAL RESOURCE 32608 ANNUAL DISASTER REC. '15 614.93 0.00 /__/__ NENURSE NEW ENGLAND NURSERY SALES INC 34635 TREES 1544.00 0.00 /__/-_ NEW YRK NEW YORK TIMES, THE 06-083014 SUNDAY - ACCT #856305727 55.25 0.00 /__/_- NORCHEAL NORTH COUNTRY HEALTH & SAFETY 06072014 BABYSITTER CERT. PROGRAM 900.00 0.00 NORRIS NORRIS, LINDA JOHNSON 62899 REFUND - GARDEN PLOT 25.00 0.00 /-_/__ NORTHNSF NORTHERN SAFETY CO INC 900908273 BUILDING SUPPLIES 112.96 0.00 . /_-/__ NY CLEAN NEW YORK CLEANERS 05312014 MAY CLEANING 1253.25 0.00 /-_/-- OFFERS OFFICE ESSENTIALS OF VERMONT 29837 TONER & FILE FOLDER 170.43 0.00 /__/__ OFFMAX OFFICE MAX INCORPORATED 181258 GAS CARDS 122.14 0.00 . /_-/__ ORCHARD ORCHARD VETERINARY HOSPITAL 29625 KAISER MEDS 272.00 0.00 /__/-_ OTHER OTHER PAPER 5242 ADS - DRB, HOLMES & VOLU 540.00 0.00 . /__/-- OTHER OTHER PAPER 5261 AD - CAMPS 176.00 0.00 . /--/-- OTHER OTHER PAPER 5252 VOLUNTEER AD 350.00 0.00 /__/-- PAPINEAU PAPINEAU, ALLIE 62898 REFUND - GARDEN PLOT 25.00 0.00 PAVEL PAVEL DVORAK, 802 TIMING 453 WEBSITE & DATABASE MGMT 1250.00 0.00 /-_/__ PEOPLES PEOPLE'S UNITED BANK AR1-070 2014 LOAN AR1-070 22628.39 0.00 . /__/-- PEOPLES PEOPLE'S UNITED BANK AR1-071 2014 LOAN AR1-071 20449.63 0.00 /-_/__ PEOPLES PEOPLE'S UNITED BANK AR1-072 2014 LOAN AR1-072 9580.09 0.00 . /__/_- PEOPLES PEOPLE'S UNITED BANK AR1-073 2014 LOAN AR1-073 11032.23 0.00 . /__/-_ PERMA PERMA-LINE CORP OF NEW ENGLAND 144883 TRAFFIC SIGNS 143.30 0.00 . /__/__ PIKE PIKE INDUSTRIES INC 752062 ASPHALT 186.00 0.00 /-_/__ PIKE PIKE INDUSTRIES INC 753702 ASPHALT 97.96 0.00 . /__/_- PIKE PIKE INDUSTRIES INC 753114 ASPHALT 169.10 0.00 /_-/__ PRO-TECH PRO-TECH SECURITY SALES 22092 RECORDER KIT 309.00 0.00 /-_/_- PRZYBY PRZYBYLOWICZ, LAURA 06102014 LACROSSE COACH 320.00 0.00 /__/__ 06/13/14 City of South Burlington Accounts Payable Page 6 12:12 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/16/14 To 06/16/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date PUB PUB RETIREMENT SERVICES 20155 RETIRE. BENEFIT CALCULAT 4297.40 0.00 . /--/-- QCSTEE QUEEN CITY STEEL COMPANY 206239 METAL 345.90 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24132925 RADIO REPAIR 270.00 0.00 . /--/ RAYBEANE RAY BEANE INC 187958 32 TIRES 4008.96 0.00 /--/-- RAYBEANE RAY BEANE INC 187973 TIRES 751.68 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3225101 BATTERY ASSEMBLY 164.36 0.00 . /--/-- RICKST RICK'S TOWING & REPAIR INC 06012014 TOWING CASE #14SB-144501 250.00 0.00 . /--/-- RUTRUN RUTLAND'S UNITED NEIGHBORHOODS 05282014 VT CoSA TRAINING 30.00 0.00 . /--/ RYANJ RYAN, JULIE 62901 REFUND - GARDEN PLOT 25.00 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13BB3895 DIESEL FLUID 25.16 0.00 /--/-- SANEL SANEL AUTO PARTS INC 13BB3886 DIESEL FLUID 25.16 0.00 /--/-- SANEL SANEL AUTO PARTS INC 13AX3685 SHOP TOWELS 28.77 0.00 /--/-- SBCOLLINS SBCOLLINS, INC 229866 KEY PAD - GAS PUMPS 327.50 0.00 /--/-- SECU SECURSHRED 166420 CH SHREDDING 22.50 0.00 . /--/-- SELIGMAN SELIGMAN, JULIA 62902 REFUND - GARDEN PLOT 25.00 0.00 . /--/-- SENTINEL SENTINEL ALARM COMPANY 6854 MONITERING CONTRACT 180.00 0.00 . /--/- SEVEN SEVEN DAYS 140156 LEGAL NOTICES ACT 250 216.30 0.00 . /--/-- SHEARE SHEARER CHEVROLET COMPANY 445588P SENSOR 128.34 0.00 . /--/- SHI SHI INTERNATIONAL CORP B02O50829 ACCESS 2013 SOFTWARE 127.00 0.00 . /--/-- SIG SIGN A RAMA 28767 WHEEL FOR DISPLAY CASE 51.00 0.00 . /--/-- SIG SIGN A RAMA 28120 POLICE STATION SIGN 1020.76 0.00 . /--/-- SIG SIGN A RAMA 28119 OFFICE SIGNS 847.34 0.00 . /--/-- SIG SIGN A RAMA 28646 VETERAN'S PARK SIGNS 1924.99 0.00 . /--/-- SIGNAL SIGNALS RYG,INC 595 STREET LIGHT REPAIRS 1207.81 0.00 . /--/-- SIGNAL SIGNALS RYG,INC 596 TRAFIC SIGNAL REPAIR 1086.85 0.00 . /--/-- SMALL SMALL ENGINE CO. INC. 058738 HARDWARE 4.65 0.00 . /--/-- SMITHAL SMITH, ALLIE 06102014 LACROSSE COACH 700.00 0.00 . /--/-- SMITHKS MICHAEL K. SMITH 5 CONSULTING CITY BUDGET 2550.00 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 108241 HYDRANT SET UP FEE 50.00 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 108250 SW SERVICE JAN-JUN 2014 17200.00 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 13781 MOWER TIRE 159.00 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 13759 WEED WACKER HEAD 31.99 0.00 /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 14009 FILTER 69.01 0.00 . /--/-- SPORTS SPORTS & FITNESS EDGE 6714 SWIM LESSONS-JUNE 2014 350.00 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8029338266 OFFICE SUPPLIES 61.28 0.00 /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8030015251 LASER PRINTER 179.99 0.00 /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8029940295 WALL SIGN HOLDER 30.97 0.00 /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8030111672 OFFICE SUPPLIES 57.97 0.00 . /--/- STRATEGICSTRATEGIC TECHNOLOGY SERVICES 06042014 MANAGEDCARE BASIC 490.00 0.00 . /--/-- SURPASS SURPASS CHEMICAL COMPANY, INC 270172 SODIUM 5489.13 0.00 /--/-- TARVER TARVER, SARAH 62977 REFUND - BABYSITTING 95.00 0.00 /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4802334 PIPE FOR BIKE PATH 192.60 0.00 . /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4806093 CMP PLAIN 529.91 0.00 . /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4804950 COUPLER 5.84 0.00 . /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4806636 MATERIALS - VICTORY DR. 50.95 0.00 . /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4807044 CREDIT - MATERIALS -255.40 0.00 . /--/-- TECHGROUP TECH GROUP 64398 6 DESKTOPS 5550.00 0.00 . /--/-- TECHGROUP TECH GROUP 64662 CONNECTIVITY ISSUE 101.25 0.00 /--/-- TECHGROUP TECH GROUP 64388 WINDOWS LICENSES 710.00 0.00 . /--/-- TECHGROUP TECH GROUP 64387 BARRACUDA SPAM FIREWALL 2775.00 0.00 . /--/-- 06/13/14 City of South Burlington Accounts Payable Page 7 12:12 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/16/14 To 06/16/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date TECHGROUP TECH GROUP 64370 FTP SETUP & TESTED 135.00 0.00 /-_/-- THOMREUT THOMSON REUTERS - WEST 829712304 ATTORNEY SUBSCRIPTION 225.60 0.00 /--/-- THOMSONW THOMSON, WHITNEY 06102014 LACROSSE COACH 220.00 0.00 . /-_/-- TOPNOT TOPNOTCH PAINTING 06052014 REPAIR HOLE & PAINT 85.00 0.00 . /--/-- TRACTORSU TRACTOR SUPPLY CREDIT PLAN 200141235 TRACTOR PINS 56.27 0.00 TROMBLEY TROMBLEY, SARAH 62956 REFUND - CSI CAMP 75.00 0.00 • /--/-- TRUEXS TRUEX, SARAH 62840 REFUND - DOG TRAINING 95.00 0.00 /__/-- • UNIFIRST UNIFIRST CORPORATION 036 1616130 MAT CLEANING 89.55 0.00 UNIFIRST UNIFIRST CORPORATION 036 1618641 MAT CLEANING 89.55 0.00 • /-_/-- UPS UPS STORE #1107 13059 SHIPPING 30.76 0.00 • /--/_- UPS UPS STORE #1107 13067 SHIPPING 9.92 0.00 /__/-_ • VER IZON VERIZON WIRELESS 9725349414 FD PHONES 308.87 0.00 • /__/-- VERASSLIS VERMONT ASSESSORS AND LISTERS LEBLANC/15 MEMBERSHIP RENEWAL '15 50.00 0.00 . /--/_- VERCHA VERMONT CHAPTER OF IAAI 06062014 2 DAY SEMINAR - FRANCIS 30.00 0.00 . /-_/-- VERCHA VERMONT CHAPTER OF IAAI 06052014 ANNUAL DUES - FRANCIS 25.00 0.00 . /__/__ VERGOV VERMONT GOVERNMENT DOREY 2015 MEMBERSHIP-DOREY 30.00 0.00 . /--/_- VERGOV VERMONT GOVERNMENT HUBBARD 15 MEMBERSHIP-HUBBARD 20.00 0.00 • /--/-- VERLG1 VERMONT LEAGUE OF CITIES & TOW 15-RD185 ANNUAL DUES14/15 19420.00 0.00 /_-/-_ VERLG2 VERMONT LEAGUE OF CITIES & TOW 2014-14917 ANIMAL CONTROL WORKSHOP 60.00 0.00 /_-/-- VERLG4 VERMONT LEAGUES UNEMPLOYMENT T 17014-Q3 ID#500620; UIP5006202014 2838.00 0.00 . /-_/__ VERSDX VERMONT DEPARTMENT OF TAXES 06022014 CAMA SERVICES 238.81 0.00 . /-_/__ VERTIR VERMONT TIRE & SERVICE INC 170079 TIRE TUBES 22.05 0.00 . /--/-- VHB VANAS VHS - VANASSE HANGEN BRUSTLIN 0182392 USACE SW IMPROVEMENTS 8276.11 0.00 . /__/-_ VIKING VIKING-CIVES (USA) 4457891 PTO PARTS 186.80 0.00 . /--/-_ VLCT PACI VLCT PACIF 2014 QTR3 FIN.#0660 PROP & CASUALT 239651.00 0.00 . /_-/-- VMF VMF FABRICATING AND MACHINING 402 MACHINE TWO WEIGHTS 225.00 0.00 . /--/-- W B MASON W B MASON CO INC I18312221 OFFICE SUPPLIES 194.59 0.00 . /--/_- W B MASON W B MASON CO INC I18466173 OFFICE SUPPLIES 4.09 0.00 . /--/_- W B MASON W B MASON CO INC I18494820 TONER 257.97 0.00 . /__/-- WATERSH WATERSHED CONSULTING ASSOC. 1219 BARTLETT BROOK RFP 4048.75 0.00 /--/-_ WHITCO WHITCOMB CONSTRUCTION CORPORAT 00652389 SHUR PAC 117.02 0.00 . /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00652534 PAVING -BUTLER & WORCEST 85741.81 0.00 • /--/__ WINOOS WINOOSKI PRESS 11986 BUSINESS CARDS 172.00 0.00 . /--/-- WINOOS WINOOSKI PRESS 11999 WARNING TICKETS 567.00 0.00 . /__/-- YANGZ YANG, ZIBIN 62895 REFUND - GARDEN PLOT 25.00 0.00 /--/-_ ZAGER ZAGER, MOLLY 06102014 LACROSSE COACH 165.00 0.00 . /--/_- ZEPMAN ZEP SALES & SERVICE 9000128766 TRUCK MATERIALS 219.83 0.00 . /--/-- 06/13/2014 City of South Burlington Accounts Payable Page 8 of 8 12:12 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 06/16/14 To 06/16/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date Report Total 934,342.70 14.15 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ ***934,328.55 Let this be your order for the payments of these amounts. Meaghan Emery Chris Shaw Pat Nowak Helen Riehle Pam Mackenzie South Burlington Water Dept. Accounts Payable Check Register Date: 06/17/14 Date Check No. Paid To Memo Amount Paid 6/17/2014 2566 Champlain Water District 51,412.19 Date Voucher Number Reference Voucher Total Amount Paid 5/31/2014 VI-13383 SBWD-289 51,412.19 51,412.19 6/17/2014 2567 Champlain Water District 127,653.57 Date Voucher Number Reference Voucher Total Amount Paid 5/31/2014 VI-13377 SBWD-281 410.07 410.07 5/31/2014 VI-13378 MAY CONSUMPTION 127,243.50 127,243.50 6/17/2014 2568 E.J.Prescott, Inc. 6,460.07 Date Voucher Number Reference Voucher Total Amount Paid 5/27/2014 VI-13379 4803074 37.09 37.09 5/28/2014 VI-13380 4803491 217.42 217.42 5/29/2014 VI-13385 4796543 4,930.47 4,930.47 5/27/2014 VI-13386 4803247 1,275.09 1,275.09 6/17/2014 2569 City Of South Burlington 158.23 Date Voucher Number Reference Voucher Total Amount Paid 6/10/2014 VI-13387 MAY SEWER 158.23 158.23 6/17/2014 2570 City Of South Burlington 1,878.56 Date Voucher Number Reference Voucher Total Amount Paid 6/10/2014 VI-13388 MAY STORMWATER 1,878.56 1,878.56 6/17/2014 2571 Ti-Sales Inc. 6,953.00 Date Voucher Number Reference Voucher Total Amount Paid 5/28/2014 VI-13381 INV0037464 3,143.00 3,143.00 5/28/2014 VI-13382 INV0037463 952.50 952.50 6/2/2014 VI-13384 INV0037672 2,857.50 2,857.50 Total Amount Paid: 194,515.62 SOUTH BURLINGTON CITY COUNCIL Printed: June 12, 2014 Page 1 of I CITY COUNCIL JUNE 2,2014 The South Burlington City Council held a regular meeting on Monday,2 June 2014,at 6:30 p.m., in the Conference Room, City Hall,575 Dorset Street. Members Present: P. Mackenzie, Chair; H. Riehle, P. Nowak, C. Shaw, M. Emery Also Present: K. Dorn, City Manager;T. Hubbard, Deputy City Manager;J. Simson, S. Dooley, E. Farrell, R. Farnham, G. Calcagni,J. Knapp, L. Michaels, R. Greco, M. Holt 1.Agenda Review: Ms. Emery asked to add a discussion of a proposal for the Underwood property to Other Business. 2.Comments and Questions from the public, not related to Agenda items: Ms. Dooley and some of her neighbors noted they had met twice with the City Manager, Director of Planning& Zoning and Police Chief regarding neighborhood concerns. They focused on a proposal regarding possible changes to the number of unrelated adults living in a house. They asked to hold this discussion with the Council on 16 June. Ms. Mackenzie asked that the Council be given a paragraph of the neighbors' expectations prior to the Council meeting. She also noted that 16 June may not be ideal and suggested the next meeting after that. 3.Announcements&City Manager's Report: Mr. Dorn: Community Gardens have been plowed and made available to the public. The new playground at Dorset Park is going up today. On 19 June, the city will host a meeting with potential investors for City Center. This will include a short bus tour of the area. He attended the DARE graduation at Orchard School Council members reported on meetings and events they had attended. Ms. Mackenzie also noted that the state is doing emergency exercises this week including some at the Airport. 4. Consent Agenda: A. Sign Disbursements B.Approve Minutes of 19 May 2014 C. Receive Unlicensed Dog&Cat Report D. Approve Amendment to South Village Communities, LLC, Development Escrow Agreement E. Entertainment permit:American Cancer Society, October 19,2014 Mr. Shaw asked to remove the Unlicensed Dog& Cat Report from the Consent Agenda. CITY COUNCIL,JUNE 2,2014, PAGE 2 Ms. Nowak moved to approve the Consent Agenda minus the Unlicensed Dog&Cat Report. Ms. Emery seconded. Motion passed unanimously. 5. Consider and Accept Report of the Affordable Housing Trust Fund Feasibility Committee: Mr. Simson introduced committee members Eric Farrell,Sandy Dooley, Gretchen Calcagni, Larry Michaels,Jim Knapp,and Helen Riehle. Ken Schatz was not present. He also thanked Mr. Dorn and staff for their support and wise counsel. The Committee is recommending that the City Council adopt a resolution to create an Affordable Housing Trust Fund. Mr.Simson noted that finding a funding source will take effort and commitment. In this regard, it is important to understand the linkage of affordable housing to jobs, etc. Mr. Simson stressed that this needs to become a public effort. Mr. Simson then outlined some suggestions for funding, including a one cent property tax,which would be a reliable and constant source that could produce$290,000 a year. There might also be a Charter change to add one cent to the Rooms and Meals or Sales tax. The preference here would be the Rooms and Meals Tax as this is collected in large part from "people from away." Mr. Farrell noted that Burlington has a "payment in lieu" element, but the rate is so prohibitive that nobody uses it. It also needs DRB approval. It was also noted that Charlotte collects money from developers and Montpelier has a%cent on the property tax. Burlington also does one cent on the property tax and has some funding from block grants. Ms. Nowak asked about the cost of administering the fund. Mr. Simson said it would be minimal,just covering the time of the City Manager and another staff person. Ms. Emery asked what Champlain Housing would do. Ms. Dooley said they would propose a project and identify potential funding sources,tax credits, etc. If the Council approved it,Champlain Housing would go forward with the proposal. Ms. Riehle directed attention to the"next steps"section of the report and the need for a good educational outreach as to what affordable housing is and isn't. Mr.Simson suggested a "gathering/event"with people who could participate and then form an organization to make it happen. Ms. Nowak asked about other funding sources. Mr. Farrell said he felt it was important to create the trust fund even without funding. The conversation should be about the goal. Ms. Mackenzie said she would like to see a job description for trust fund people. The Council asked the City Manager to prepare a Resolution to create a South Burlington Affordable Housing Trust and to create a citizen committee to review and research potential funding options and an educational outreach plan and then report back to the Council. CITY COUNCIL,JUNE 2, 2014, PAGE 3 6. Consider and possibly approve Roman Catholic Diocese of Burlington/Rice Memorial High School Bond Allocation Request: Mr. Holt noted that Rice High School is beginning a significant renovation of the building including heating, electric system, windows,ADA compliance, etc. They have had a good capital campaign but have not raised enough money. They are now securing funding through VIDA and are asking for the city's cooperation regarding bonding authority. There would be no cost to the city, but it would reduce the interest rate for the school. The bonding amount would be$8,500,000. Ms. Riehle asked about any implications for city bonding in 2015. Mr. Holt said they would use all the bonding in 2014. Mr. Dorn said he would like to run this by the City Attorney. He will come back with a response at the next meeting (16 June). 7. Public Comment Session on changing the name of Dorset Park to Veterans Memorial Park: Mr. Farnham apologized to the Village at Dorset Park and other citizens for not previously publishing this idea. He said the concept is to have a place to honor citizens of the community. Renaming the park would enhance the tribute to veterans. There are other such parks including one in Brattleboro,VT. There would be signs to direct people to other park uses. Ms. Nowak, Ms. Riehle and Ms. Mackenzie supported the idea. Ms. Emery felt veterans deserve more funding to the VA Hospitals rather than a park. Mr. Shaw suggested a name such as Dorset Veterans Park as "Dorset" is an identifying name for the city. After a brief discussion, Mr. Shaw moved to change the name of Dorset Park to Veterans Memorial Park. Ms. Riehle seconded. Motion passed unanimously. 8.Authorize the City Manager to sign Georgetown University Energy Prize Letter of Support: Mr. Dorn said the letter specifies where the money will go when the city wins. Ms. Emery moved to authorize the City Manager to sign the Georgetown University Energy Prize Letter of Support as presented. Ms. Riehle seconded. Motion passed unanimously. 9. Other Business: A. Item held from Consent Agenda: Mr. Shaw suggested the Council accept the report. He didn't accept that it would now be in the City Council's hands to deal with it. He felt there should be more effort to get to those who haven't registered animals, possibly a post card asking the status of the animal. Ms. Mackenzie agreed. She suggested that next year the city get email addresses in order to save money. She also noted that one person told her that the fee was too high. This was set by the Council a few years ago. CITY COUNCIL,JUNE 2, 2014, PAGE 4 Mr. Dorn will take this guidance back to the City Clerk. Ms. Nowak moved to accept the Unlicensed Dog and Cat Report as presented. Ms. Emery seconded. Motion passed unanimously. B. Underwood planting proposal: Ms. Emery noted that Robert Mack has offered to plant sunflowers on the Underwood property to help keep the soil rich. This needs to be done before June 12. Mr. Dorn suggested a special meeting on this as it is not warned for tonight's meeting. Members agreed to this. A date will be set. As there was no further business to come before the City Council, Ms. Nowak moved to adjourn. Ms. Emery seconded. Motion passed unanimously. The meeting was adjourned at 8:35 p.m. , Clerk 0k4011 southburtingtort PLANNING & ZONING MEMORANDUM TO: Kevin Dorn, City Manager FROM: Paul Conner, Director of Planning&Zoning SUBJECT: Appointment of Jen Le as an Assistant Zoning Administrator pursuant to City Charter, Chapter 13, Section 301 (2) DATE: June 9, 2014 Annually in March the City Council considers and appoints individuals to a series of positions listed within the City Charter.This year, as with the past few, Ray Belair was appointed as Zoning Administrator and Cathyann LaRose was appointed as Assistant Zoning Administrator. Respectfully, I am requesting Jen Le also be appointed as an Assistant Zoning Administrator by the City Council for the remainder of this the current one-year term. Ms. Le has demonstrated the abilities to undertake this role. She would work closely with and under the guidance of Mr. Belair and department staff. The appointment of a second Assistant Zoning Administrator is not new to the City. In the past, the person serving as Planning &Zoning Assistant had the same authority. Thank you for your consideration.This appointment would be a help to the internal workload within our department as well as enhancing customer service to the community. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com i Complete Application Form http://guep.org/application STARTED FOLLOW US: TWITTER I ERCE010N I LINkEOIN WHO CAN COMPETE? RULES a TIMELINE RESOURCES FOR COMPETITORS FAQS MEDIA ROOM SPONSORS ABOUT US MORE . PPLI . ION INFO Before you submit an application,please familiarize yourself with To apply for the Georgetown University Energy Prize(GUEP),your community the following pages on our website: must submit detailed information to confirm your eligibility and begin preparing your community to compete. • Eligiblity Requriements- Any community(or communities)with populations between 5,000 and 250,000 Who Can Compete? may apply until June 30,2014.Your community does not need to have previously • Competition submitted a Letter of Intent in order to apply Guidelines-Rules and Timeline To apply,you must submit the information in the form below,along with the • Additional following additional documents: Information- Frequently Asked •Document 1:Brief biographies of key community and municipal leaders of Questions the GUEP prize effort. •Document 2:Brief description,history,and current status of existing If you have questions or need more immediate community energy-savings programs,if any. help,do not hesitate to •Document 3:Description of the process your community will use to develop email our team at the energy-savings Program Plan if your community is selected to energyprize@georgetown.edu participate in the Stage 2 Quarterfinals. The description of your planning or leave a message at process can address both existing efforts that you will focus on as well how (202)687-5286. you intend to determine new approaches.(Consider using the ACEEE Local Energy Efficiency Self Scoring Tool to assess opportunities for your community to save energy) •Document 4(Not Required from Communities that Submitted an LOI):Brief description of your community •Document 5(Required only of Combined Communities):Description of 1) Evidence that the communities can work together successfully(ideally by citing previous cooperation);2)An explanation of how the local governments,utilities,and relevant community organizations will work together on GUEP;and 3)A description of how the purse would be shared or jointly-used,if won. Finally,your community must also submit letters of commitment from municipal leaders,utility officials,and(optionally)other community organizations that will support the effort. •Utilities-Standard form agreeing to provide timely,accurate,aggregate 1 of 4 06/11/2014 09:13 PM Complete Application Form http://guep.org/application effort in the competition. •Community Organizations(at least one Community support letter is required,additional letters of support are optional):Additional letters from community organizations,businesses,and other organizations that will support the community's effort in the competition. After a review by the Prize team,all credible applications from eligible communities will be accepted as Quarterfinalists and invited to compete in Stage 2. *Indicates a required field Community Information Fields Community South Burlington Name* 2010 US Census Not Sure?Click Here Official 17904 Population* Not Sure?Click Here FIPS Code* 66175 List of US Not Sure?Click Here Postal 05403 Service Zip Codes In the Community * Contact Person for GUEP Effort First Name* Keith Last Name* Epstein Title* GUEP Co-Coordinator Organization * South Burlington Energy Committ Street 575 Dorset Street Address* City* South Burlington State* Vermont Phone* 802-777-0158 Email* keithepstein@gmail.com Each Community is required to have one authorized spokesperson,if the person above Authorized is not authorized to speak to the press,we will contact you to get the name and contact information of your Community's spokesperson. to speak to 0 yes the press?* No Municipality Information Type of Cityrrown Municipality 2 of 4 06/11/2014 09:13 PM Complete Application Form http://guep.org/application Name of Top (Mayor,Manager,Supervisor,Chair,etc) Municipal Pam Mackenzie Official Title of Official City Council Chair Municipality www.sburl.com Website If this is a Combined Community,please provide names and titles of relevant municipal officials in Document 5(attached) Uploads Please upload a.pdf with brief biographies of key community and municipal leaders of the GUEP prize eort. Doc 1:Bios* ( " Browse.. No file selected. Please upload a.pdf with a brief description,history,and current status of existing Doc 2: community energy-savings programs,if any Programs* Browse... No file selected. Please upload a.pdf with a description of the process your community will go through Doc 3:Next to determine the design of the energy-savings program. Steps* Browse... No file selected. Please upload a.pdf with a brief description of the community Not Required from Doc 4: Communities that Submitted an LOI. Description I Browse... No file selected. Doc 5: Please upload a.pdf with additional details required of combined communities(see above) Combined Comm. Browse... j'No file selected. Letters of Commitment Municipal Please attach a standard form.pdf with letters of support from your top municipal official. Leader Browse... ' No file selected. Letter(s)* ) Please attach a standard form.pdf with letters of support from all utilities providing electric and natural gas to residential and municipal customers serving your Utility community. Letter(s)* Browse... 1 No file selected. Please attach a.pdf with one or more letters from community organizations, Community businesses,and other entities supporting your community's Prize efforts. Letter(s)* Browse... No file selected. Image C k Verification * Please type the phrase above into the box below [a Continue 3 of 4 06/11/2014 09:13 PM Complete Application Form http://guep.org/application WHO CAN COMPETE? RULES 5 TIMELINE RESOURCES FOR COMPETITORS FADS MEDIA ROOM SPONSORS PROJECT BY qkDklY15FINZINNERS/TY Site design by Sisarina.Powered by picoCMS. 4 of 4 06/11/2014 09:13 PM South Burlington Energy Committee 575 Dorset South Burlington, VT 05403 (802) 846-4106 southbudington www.sburl.com Georgetown University Energy Prize Document 1: Brief Biographies of key community and municipal leaders of the GUEP prize effort Keith Epstein, South Burlington GUEP co-coordinator Keith is a founding member of the South Burlington Energy Committee, a volunteer citizen advisory committee to the City Council on energy matters. He has worked on many of the energy efficiency, conservation, and renewable energy projects the the committee has tackled. Prior to moving to South Burlington, he was a member of the Energy Committee of the Tompkins County Environmental Management Council in Ithaca, NY. He has a bachelor's degree in Mechanical Engineering from Cornell University, and works as a Mechanical Design Engineer at AllEarth Renewables and as Assistant Lab Manager at Aeolus Labs. Prior positions include Applications Engineer and MEMS Design Engineer at Kionix. He enjoys bicycling to work year-round, is passionate about the need to reduce our energy consumption, and is excited about the possibilities that the GUEP brings. Don Cummings, South Burlington GUEP co-coordinator Don is a consultant with Decision Support specializing in project management and business process improvement. He worked 30 Years at IBM, with over 20 years as a systems analyst and project manager in software development for manufacturing, planning, production control and administrative systems. Since 2001, he has been a project management consultant for Decision Support with clients in manufacturing, education and health care. His experience includes working with client management to develop project management culture change programs, developing and providing project management training, and providing direct project management services for specific client projects. His experience includes work in business process analysis& improvement. He was an in-house consultant at IBM working with executive management to structure and manage effective improvement teams. These teams focused on reducing costs of their business areas, improving cycle times and reducing problems and errors in their business processes, and increasing the output and quality of their work areas. For the last 5 years Don has been a member of the S. Burlington Energy Committee. He has worked on projects to improve lighting efficiency, weatherize buildings, develop renewable energy projects and to raise awareness of economic benefits of reducing fossil fuel use and the dangers of climate change. GUEP Application Document 1 South Burlington,Vermont Page 1 of 3 Pam Mackenzie, City Council Chair A South Burlington resident since 2009, Pam has served as the Chair of the South Burlington City Council since 2013. In 2011, she was appointed by Governor Shumlin to serve as Chair of the Vermont Telecommunications Authority. Pam also serves as Chair of Vermont Public Television, and on the Board of Directors of the Chittenden County United Way and Mercy Connections. Pam has over 25 years of leadership experience with a strong track record developing and implementing strategic direction for public and private sector organizations. Prior to serving on the City Council, Pam served as Area Vice President for Comcast Communications in Vermont and Connecticut. Before joining Comcast, she held senior level positions within the cable telecommunications industry in California, Arizona, West Virginia, Pennsylvania, Ohio, and New York. She entered the cable telecommunications industry after holding several posts at the White House during the Carter Administration. Throughout her career, Pam has been involved in professional industry and community organizations. She served on the Board of Directors and Executive Committee for Women in Cable &Telecommunications; served as the Chapter Development Chair and as the New England Chapter Advisor for them as well. Mackenzie was selected as a Betsy Magness Leadership Institute Fellow, and served on the Vermont Business Roundtable Home Visiting Alliance Task Force, and Vermont Works for Women Financial Literacy Task Force. She served as the President of the United Way of Monongalia and Preston Counties, and on the Board of Directors of the Cable Telecommunications Association of Arizona. Patricia Nowak,City Council Vice-Chair Pat was elected to the South Burlington City Council in 2013 and serves as Vice Chair of the council. With her husband she is co owner of Nowak& Nowak Financial Services, in Williston, VT. Their 31 year old firm specializes in financial and estate planning, risk management and investments for business owners and individuals. She grew up in a town north of Boston and graduated from Salem State University with a BS in education and taught for a year before moving to Vermont. In Vermont she established a private school and taught for the next 10 years before changing careers to the financial service industry. In 2003, VT Governor James Douglas appointed Pat to the State Environmental Board, a quasi-judicial board of 9 that hear appeals to the state's Act 250 law. Act 250 (Vermont Law),Vermont's Land Use and Development Act, is a law passed in 1970 by the Vermont legislature, designed to mitigate the effects of development through an application process that addresses the environmental and community impacts of projects that exceed a threshold in size. This E Board became VT Natural Resources Board in 2005 and she continued to serve until the end of her term in 2007. She has taught continuing education classes for the financial service industry for over for 25 years , has served on many Vermont and National boards, has received numerous industry awards and is currently is vice chair of the VT Tax Seminar. Pat resides in South Burlington with her husband Bob and has 5 adult children and 13 grandchildren. Kevin Dorn,City Manager GUEP Application Document 1 South Burlington, Vermont Page 2 of 3 Kevin currently serves as City Manager of the City of South Burlington having been appointed to that position by the South Burlington City Council in October 2013. Kevin was raised in the small rural town of Springfield Minnesota, received a primary education from the Springfield Public School and graduated Magna Cum Laude from Minnesota State University with a BA in Political Science and minor in Economics. Kevin served two United States Congressmen and a United States Senator in staff positions in their Washington, DC offices before moving on to government relations positions with Fairchild Industries and the General Aviation Manufacturers Association. Upon moving to Vermont in 1988 Kevin became Government Affairs Director for the Vermont Association of REALTORS®and then Executive Officer of the Home Builders and Remodelers Association of Northern Vermont. In 2003 Kevin joined the administration of incoming Governor James Douglas and served the State as Secretary of the Agency of Commerce and Community Development throughout the Governor's' eight year tenure in office. Kevin is married, has two adult daughters and resides in Essex Junction, Vermont. Ara Hagan, Hagan Associates President/Creative Strategist Ara provides the strategic leadership as well as the lead role in bringing projects and campaigns to fruition for the firm. She provides the connectivity between clients, the creative side, and the strategic side of marketing.After graduating from Rochester Institute of Technology, she managed interactive projects for KelliherSametsVolk in Burlington before moving on to Paul Kaza Associates in 2007. She became a partner in 2012 and is now the lead at the agency. She has worked on a variety of social projects over the years, including TurnOffTexting.com in 2010, when the state of VT wanted to decrease the number of teens driving and texting, and the Champlain Mini Maker Faire, which is now in it's third year at Shelburne Farms, VT. The event is designed to foster innovative thinking and inspire youths. Ara resides in Essex Junction with her husband and two small children. Kristan Hatfield, Efficiency Vermont Project Manager Kristan has more than 10 years experience in energy efficiency program implementation and support for the commercial, municipal and school market sectors. He currently leads programs that support the company's strategic vision and meet organizational goals. During his time at VEIC he has helped 2,400 customers avoid 33,000 MWhs in energy costs. Kristan has specialized in the program management of lighting and refrigeration retrofit programs. Kristan works within the Program Management Team to incorporate lessons learned and best practices into Efficiency Vermont's business processes.At home Kristan enjoys coaching the Morgan Street Youth Baseball Team, and gardening. Kristan is passionate about exploring the potential power of community involvement that this competition has already begun to promote. GUEP Application Document 1 South Burlington, Vermont Page 3 of 3 South Burlington Energy Committee 575 Dorset South Burlington, VT 05403 (802) 846-4106 .sburl.cam , uth t r . Georgetown University Energy Prize Document 2: Brief description, history, and current status of existing community energy-savings programs, if any South Burlington Energy Committee (SBEC) The Energy Committee was formed in 2008 by the City Council with a mission"to promote energy efficiency, affordable energy, and lessen our reliance(per capita) on non-renewable energy resources." Our role has been to develop and implement programs that promote conservation, efficiency, and renewable energy resources among the city's residents, businesses, and in municipal operations. We have 10 members,who apply to the City Council for 3-year terms.As we have completed projects that save residents, businesses, and municipal operations energy and money,we have developed a trusting,working relationship with City staff, City Council, residents, and businesses. Here are highlights of the projects and programs that the South Burlington Energy Committee has undertaken recently. • Incandescent Bulb Project-Worked with Efficiency Vermont, our local newspaper and 3 local businesses to develop and implement a program to increase replacement of incandescent bulbs with Compact Fluorescent(CFL) bulbs that resulted in 40,000 CFLs sold in 10 months. • LED Streetlight Replacement—Worked with the City, Green Mountain Power and Efficiency Vermont to replace current streetlight with LEDs.This resulted in replacement of 80% of the lights with a 56% reduction in the total kwh for street lighting. • Condo Weatherization Project—Obtained a grant and worked with a consultant and Vermont Gas on a program to weatherize condominiums. 24 condos were weatherized. Vermont Gas has continued the weatherization program. • Municipal Building Lighting Upgrade-Worked with Efficiency Vermont and a local contractor to upgrade the office lighting in all the municipal buildings resulting in a$17,000 reduction in the city's power bill. • Renewable Energy Projects—Supported City solar projects including the development of the Dorset Park Solar Array (60 kW City-owned) and the Claire Solar project(2.2 MW private ownership). • Building Energy Code Compliance—Worked with the City to develop a process to improve communication to builders and owners about the State's energy code. As a result,the City now hands out Energy Code Compliance brochures with an explanatory letter when building permits are issued for applicable construction. Met with Chittenden County Regional Planning Commission and Efficiency Vermont concerning strengthening compliance throughout the state. • Energy Ambassador Program -Worked on an Efficiency Vermont program that offered lighting upgrade assessments to small businesses throughout South Burlington. The city received a$3,000 GUEP Application Document 2 South Burlington,Vermont Page of 1 of 3 performance award from Efficiency Vermont for the electricity savings experienced by businesses that had taken SBEC-Ambassador-initiated efficiency actions. • Vermont Home Energy Challenge—Developed a residential weatherization campaign, (as part of Efficiency Vermont's 2013 statewide Energy Challenge), distributed weatherization pamphlets to neighborhoods, and hosted energy efficiency open houses. Promoted program at the South Burlington Farmer's Market, in the local newspaper and in a local web service call Front Porch Forum. http://efficiencyvermont.com/homeeneraychallenge • Municipal Capital Program—Supported the development and approval of the City's capital program items related to municipal energy efficiency improvements. • Draft Comprehensive Plan—Provided detailed energy efficiency and renewable-energy-related recommendations to all sections of the Plan. Worked with the Form Based Code Committee to try to ensure that the new Form Based Code framework serves Plan energy goals. • Interim Zoning (IZ)Committees—Attended IZ committee meetings to increase awareness and collaboration regarding important energy issues. Collaborated and advocated for change in the draft Form Based Code street typologies to promote better cycling and pedestrian infrastructure. Made recommendations to the Affordable Housing Committee to include stronger energy efficiency requirements. • New City Center primary thoroughfare, Market Street—Worked with other City committees to try to guarantee public transit best practices and energy efficient transportation options (e.g., bicycles)that would safely accommodate all users of all abilities and ages along Market Street. • Go Vermont Commuter Challenge Grant—Applied for and completed the requirements for the Go Vermont Commuter Challenge Grant($500 for promoting alternative transportation) http://www.connectingcommuters.ora • Button Up workshop- Hosted Home Weatherization Button Up workshops in South Burlington. http://buttonupvermont.orq • Traffic light timing-Worked with an interested resident and Public Works Director to explore changing some traffic signal timings to improve traffic flow and reduce idling time. • Park and Ride-Advocated for Shelburne Road corridor park and ride lot during the Shelburne Road corridor study that was organized by the Regional Planning Commission. • Vermontivate! - Promoted participation in (and won)Vermontivate!, an award-winning community sustainability game that brings fun, imagination, and collaborative competition to the serious work of addressing the global climate crisis. Because it's designed to appeal to a wide range of both ages and experience levels, Vermontivate! is a powerful tool for raising public awareness about climate change and sustainable living, and helps strengthen and unify communities in their journey to a healthy and just post-carbon world. http://www.veic.org/ou r-results/success-stories/vermontivate-a-game-based-approach-to-addressi ng- climate-change and http:l/vimeo.com/63563386 • Energy Efficiency Policy-Worked with City Manager to develop an energy efficiency policy for the city, that was unanimously approved by the City Council. The policy directs the City Manager to develop and periodically update a plan to identify cost-effective energy efficiency and conservation measures that can be implemented throughout City government, and requires the City Manager to report annually to City Council on progress towards improving energy efficiency and conservation. The complete resolution can be found in the 3-17-2014 City Council minutes on the City's web site http://www.sburl.com GUEP Application Document 2 South Burlington,Vermont Page of 2 of 3 Efficiency Vermont Efficiency Vermont(EVT) has a mission to improve Energy Efficiency throughout the State of Vermont. Efficiency Vermont provides technical assistance, rebates, and other financial incentives to help Vermont households and businesses reduce their energy costs with energy efficient equipment, lighting, and approaches to construction and major renovation. Additionally, they partner extensively with contractors, suppliers, and retailers of efficient products and services throughout the state. EVT is operated by a private nonprofit organization, the Vermont Energy Investment Corporation (VEIC), under an appointment issued by the Vermont Public Service Board. Residential offerings include: • Maintains a list of certified home energy auditors and qualified weatherization contractors. • Offers substantial home weatherization incentives. • Technical assistance for energy efficient new construction. • Incentives for upgrading to more energy efficient lighting and appliances, and equipment. Details of Efficiency Vermont's programs can be found at http://efficiencyvermont.com Vermont Gas Systems Vermont Gas is the Natural Gas utility in South Burlington. As part of its commitment to the efficient use of energy, Vermont Gas has offered "Demand-Side Management" (DSM) programs to both residential and commercial customers since 1992. In 2013, Vermont Gas invested over$1,884,000 in energy-efficiency projects. Residential offerings include: • Free home energy audits for houses that use at least 0.5 CCF per square foot annually, plus rebates of of the retrofit cost and interest rate reductions. Currently, customers are offered loans at 0% interest for up to 3 years, 2% interest for up to 5 years, or 4°/o interest for up to 10 years. • New construction incentives for highly efficient new homes in their service territory. • Equipment replacement program,that helps pay for efficient equipment replacement including furnaces, boilers, hot water heaters, and drain water heat recovery. Details of Vermont Gas residential programs can be found at: http://www.vermontgas.com/efficiency_programs/res_programs.html 2013 Vermont Gas Demand Side Management(DSM) annual report: http://www.vermontgas.com/pdf/VGS 2013 Annual report.pdf GUEP Application Document 2 South Burlington,Vermont Page of 3 of 3 South Burlington Energy Committee 41 575 Dorset South Burlington, VT 05403 (802) 846-4106 www.sburl.com southr Georgetown University Energy Prize Document 3: Description of the process your community will use to develop the energy-savings Program Plan Background The South Burlington Energy Committee has implemented many projects that have made our residents, businesses, and our municipality more energy efficient. We have learned that this is not as easy as we thought when we first started. Changing behaviors is challenging, especially if the change involves a lot of time or money. When we became aware of the GUEP, we immediately recognized the opportunity to focus our efforts and engage our entire community to become more energy efficient and to move away from fossil fuels. The prospect of the$5 million prize to improve South Burlington's energy efficiency was tantalizing! Building Partnerships/Developing Strategic Focus Areas It was clear to us from the beginning that strong partnerships with people and organizations that can help us execute would be essential. Since that time we have had conversations with and received commitments of support from our gas and electric utilities (Vermont Gas and Green Mountain Power) and from Efficiency Vermont, our statewide Energy Efficiency Utility(see document 2 for information on Efficiency Vermont and their programs). Our conversations have helped us form several of our Strategic Focus Areas and these utilities will be instrumental in helping us implement them. We have fully engaged our city government with the City Council having unanimously approved two key steps: commitments to participate in "The Prize"and to implement a formal Energy Efficiency Policy to help drive conservation and efficiency within city operations. Further, our in-process City Comprehensive Plan spells out energy goals and strategies to help meet them. Our City Manager has been extremely helpful in discussions with our utilities. We envision continuing to work with our City Councilors and City Manager to build more partnerships and to drive implementation of municipal efficiency improvements. Last winter,we began talking with the South Burlington School District Superintendent, facilities staff, the director of learning, and teachers. Although the district has made strides in reducing the energy use, there are a lot more opportunities ahead that we are identifying. In addition,we plan to engage our students by integrating energy issues into the curriculum and by involving them in hands-on energy projects that will give firsthand experience in problem analysis, research of potential solutions, project planning, and implementation. Other programs will be developed where students can bring home messages about conservation, efficiency and renewable energy to engage their whole family. We have held "Win the Prize" pizza parties and brainstorming sessions in our community. From these sessions we gathered over 200 ideas that we are integrating into our 9 Strategic Focus Areas. We will reach GUEP Application Document 3 South Burlington,Vermont Page 1 of 7 out to our list of potential citizen volunteers for planning, organizing, leading, and implementing projects.We plan to continue these types of outreach to raise awareness of"The Prize", our activities to reach our goals, and to engage more members of the community. Getting people to stop, contemplate, and then act to reduce energy waste may be the most crucial issue of the project. We have developed a unique partnership with a local marketing firm and a University of Vermont professor of Behavioral Psychology. The common approach of explaining financial benefits and offering financial incentives for energy efficiency projects seems to have its limits. Vermont has had good incentives for a number of years but the response has been relatively low.We need to find better ways to make the case to our residents, so we plan to work with the professor and others to use the most current research about motivating people to act and our marketing partner to develop clever, funny, bright, emotional, quirky, engaging messages across many media platforms to engage a broad audience. There are other areas that we are investigating and partners in the business community that we are planning to engage. Although we have a list of what we believe to be strong initiatives, this list will continue to evolve as new ideas arise and partnerships develop. Developing our Program Plan We are forming a Steering Committee to oversee our GUEP efforts that will be comprised of the South Burlington Energy Committee, community volunteers, and key community members(like members of the City Council, representatives of sponsoring businesses, etc.). One of the Steering Committee members will take on the role of Volunteer Coordinator, recruiting and managing community volunteers. There are clear partners with an established track record for most of the Strategic Focus Areas. These partners will take a strong role in developing and implementing their section of the Program Plan. Project teams will be comprised of community volunteers, Energy Committee members, and employees of partners. A member of the S. Burlington Energy Committee or a community volunteer will lead each of the Strategic Focus Areas providing overall guidance to their team. Each team leader will work closely with the project partner and their team members to define specific projects, develop project charters, plans, timelines, budgets, and tasks. The team leader will coordinate activities within their team and with project partners. Each of the Strategic Focus Areas may encompass several projects. Each of these projects will be managed with a proven Project Management Methodology and with assistance of GUEP co-coordinator Don Cummings, a professional Project Manager. This methodology will take us through the following steps for each of those projects: • Project Definition (Project Charter) o Description-what we need to do o Objectives to be achieved o Major milestones/deliverables to be met o Key stakeholders o Project team members • Project Plan Development o Detailed tasks to be accomplished o Expected durations o Team member responsible o Dependencies with tasks and on other projects GUEP Application Document 3 South Burlington,Vermont Page 2 of 7 Managing Implementation Each project that will be defined during our Program Planning phase needs to be monitored to ensure that it is progressing smoothly. We will use another element of Project Management to do this. • Project Tracking and Reporting o Regular status meetings for each project will be held o Simple fixed reporting format for reporting status of each project o Problems will be identified and corrective actions developed at those meetings o Monthly summary reporting of status to Steering Committee GUEP Application Document 3 South Burlington, Vermont Page 3of7 Currently Identified Strategic Focus Areas, Objectives, and Partners To be refined over the next 5 months Strategic Focus Areas Objective Partner 1 An overall Awareness/Marketing Outreach /Education Residential Ara Hagan Project to raise understanding, commitment and participation Electric& Gas marketing & Diann within the community to conserve energy, implement Gaalema UVM upgrades to become more efficient and to seek out sources Behavioral of renewable energy. Multifaceted program with traditional Psychologist, media, social media, face-to-face communication, and neighborhood-based events. Potentially EVT, GMP, VT Gas, other local businesses 2 Opower project for sample of residents comparing their Residential EVT & GMP electrical usage neighbors and providing help to drive it down. Electric Providing special focus on top 20% residential electric users and reach out with special offers of help. Reaching out to the remaining residents to promote conservation and efficiency. Develop special promotions for high efficiency equipment replacements. 3 Opower like project for S.B. Gas residential customers. Residential VT Gas Provide special focus on top 20% residential gas users. Gas Outreach/Support-to identify highest use customers and reach out with special offers of help. Develop special promotions for high efficiency equipment replacements. 4 Project to Reduce Municipal Electricity Use—Work with staff Municipal EVT, S.B. Staff, and department heads to identify top uses, seek support from Electric Department Heads, EVT and elsewhere for fixes Potentially GMP 5 Project to Reduce Municipal Gas Use—Work with staff and Municipal Gas VT Gas, S.B. Staff, department heads to identify top uses, seek support from VT Department Heads, Gas, EVT and elsewhere for fixes Potentially VT Gas 6 School Project: Work with Teachers &Admin to integrate School S.B. School energy into the curriculum. Identify top energy uses (Gas & Electric&Gas Admin, Staff, Electric) and opportunities for improvement as well as identify Teachers, VEEP potential solar opportunities. Implement all projects using (see VEEP.org), students, teachers and facility staff and partners. EVT, VT Gas, Potentially GMP GUEP Application Document 3 South Burlington, Vermont Page 4 of 7 7 Municipal planning: Ensure energy policy(s) are developed Residential & Planning and department. and committees are aware. Ensure that the Commercial Commission, City Comprehensive Plan and Land Development Regulations are Electric&Gas Council, Experts in developed to encourage future energy conservation, efficiency the field and renewable generation. 8 Continue to develop municipal Solar Generation capabilities Municipal S.B. Staff, Encore to offset municipal electric usage: Landfill 1+VUW Solar Array Electric Renewables, and other projects. School Admin 9 Residential Solar projects: develop a consortium of installers Residential Solar Developers& that will develop an intensive cooperative marketing program Electric Installers for residential solar. Investigate the development of a Community Solar Array where residents who cannot host an array themselves can sign-up for solar electricity. GUEP Application Document 3 South Burlington, Vermont Page 5 of 7 Project Charter Form -to be completed for each project Project Name: Project Manager: Project Sponsor: Creation Date: Project Description: [Briefly describe the project and why it is important to the community] Project Objectives: [State the objectives of the project] Key Milestones and Deliverables: [Define the specific and measurable milestones. Milestones are usually associated with completion of a major phase/project step or deliverable. Each phase or step usually has major deliverables that are expected.] Milestones Deliverables Expected Completion Date Major Risks: [Project risks are circumstances or events that exist outside of the control of the project team and may have an adverse impact on the project if they occur.] • • • • Other Projects/Initiatives Dependent on this Project [This project may be a prerequisite for other Key Projects.] • • • • GUEP Application Document 3 South Burlington, Vermont Page 6 of 7 Project Stakeholders: [Identify the major stakeholders for the project.] Name Position Project Team: [Identify the key roles that exist for the project and who is assigned to the roles.] Name Role Description Project Budget: [Identify the budget line items (e.g. resources, equipment, vendors, computers, software) and total. ] Project Budget Item Amount Total GUEP Application Document 3 South Burlington, Vermont Page 7 of 7 gEORC , C r zERSITY ESIZE LETTER OF SUPPORT MUNICIPAL OFFICIAL Ojji/ (name of"Municipal Official"), through this letter of commitment, express my support of .rr Qvn..,Arau_i VT 's (name of"Community") effort to compete in the Georgetown University Energy Prize ("GUEP"). I will, to the extent possible, support other municipal officials and staff, work with stakeholders, speak to the public and the press, and otherwise engage our residents in energy savings efforts. I understand that, if our community receives a monetary award from the GUEP, Taff Cs7 ,' of 3'orfia a v►tuwt sew/ (name of"Entity")will be the recipient of the funds and will be required to use those funds to the benefit of the whole community, as described in the Competition Guidelines. 7;; Ple `2 by By: (date) /(evM' t 0R,/ (Name of Official) CO'y I"Imo 4 7/2 (Title) C FT 7 Of Sovv./ 3vll.tro476A/ (Organization) 5 7 S' Dos( STn EE 7 (Street Address) vtgl 4/11LAv ?dN j V oS.yo 3 (City, State Zipcode) guep.georgetown.edu GJEORGETO WA`ZQVIVERSITY ENERGY PRIZE LETTER OF SUPPORT UTILITY ��FIC/CNl r� v o.NJ7 (name of"Utility"),through this letter of commitment, expresses its support of CX H C-13C. t r.k' S 's(name of"Community") effort to compete in the Georgetown University Energy Prize ("GUEP") and its commitment to provide timely, accurate, energy data as required by the Competition Guidelines (see quep.georgetown.edu/rules-timeline). Utility provides the following energy services to the below types of customers within the Community check all that apply): Electric esidential Customers [ ] Natural Gas 71 Municipal Customers Utility will support Community's GUEP effort by providing the Georgetown University Energy Prize, quarterly, with the total (aggregate) monthly energy directly supplied by natural gas and electric utilities to all of their residential and municipal customers in the community, as well as the current number of residential accounts.Aggregate data will be reported separately for the residential and municipal sectors. Utility will work with Community to comply with all current and future energy data requirements in the Competition Guidelines. Georgetown University is working with our partners and communities in the Letter of Intent Program to ensure that data requirements are as simple as possible, however, it is ultimately the Community and the Utility's responsibility to ensure that data is supplied Utility understands that Georgetown University will use the energy to: (1)administer the GUEP Competition and select the Finalists in accordance with the Competition Guidelines; (2) educate the public through our Competition Dashboard, as well as other media outlets; (3) conduct research directly and in conjunction with collaborating organizations; and (4)conduct all other activities consistent with the Master Team Agreement signed by Community during Phase 1 and Phase 2 of the Competition. Utility may provide additional support for the Community's GUEP effort, consistent with the Commu ' 's Energy E icier Program Plan, submitted in Phase 2 of the Competition. _ . , d (d te) _E. (Name of Representative),,Dititsy t (Title) 'y 1/�- rganzation) PP) VE-5 Vic- A_t c.;,J otr (Street Address) 1-St--) ) t/ (City, State Zipcode) guep.georgetown.edu ORgETOIWWVIVERSITY ENERGY PRIZE LITTER OF SUPPORT UTILITY �( ‘('S ' S $M S (na of"Utility"), through� this letter of commitment, expresses its support oft14 �tiJti i,T's (name of "Community") effort to compete in the Georgetown University Energy Prize("GUEP") and its commitment to provide timely, accurate, energy data as required by the Competition Guidelines (see guep.geometown.edu/rules-timeline). Utility provides the following energy services to the below types of customers within the Community (check all that apply): E Electric g Residential Customers (g Natural Gas S(I Municipal Customers Utility will support Community's GUEP effort by providing the Georgetown University Energy Prize, quarterly, with the total (aggregate) monthly energy directly supplied by natural gas and electric utilities to all of their residential and municipal customers in the community, as well as the current number of residential accounts. Aggregate data will be reported separately for the residential and municipal sectors. Using the optional Attachment A, Utility may describe their prospective data collection capabilities and provide feedback to GUEP. Utility will work with Community to comply with all current and future energy data requirements in the Competition Guidelines. Georgetown University will continue working with our partners and with interested communities to ensure that data requirements are as simple as possible, however, it is ultimately the Community and the Utility's responsibility to ensure that data is supplied. Utility understands that Georgetown University will use the energy to: (1) administer the GUEP Competition and select the Finalists in accordance with the Competition Guidelines; (2) educate the public through our Competition Dashboard, as well as other media outlets; (3) conduct research directly and in conjunction with collaborating organizations; and (4) conduct all other activities consistent with the Master Team Agreement signed by Community during Phase 1 and Phase 2 of the Competition. Utility may provide additional support for the Community's GUEP effort, consistent with the Community's Energy E ' 'i<enc Program Plan, submitted in Phase 2 of the Competition. Z„ . ' (date) .53. ...::....ti `INS-Itra• (Name of Representative)_...__ _ __1"I '+ 100ei (Title) hil..€ _�. _ (Organization) 9, - win" ` t` _ �._� .__w (Street Address) tiViw � tr) fob .._„p_ t' O5 0 _, (City, State Zipcode) on or)Qrnroetrnnm en,, gEOR . o trNrv..sITY EN FLRGYTRIZE LCTTIR OP SUPPORT UTILITY Attachment A- Description of Data Methods (Optional) Utility understands that, during the two-year energy competition (Quarterinals), Utility will need to report at least quarterly to GUEP the total (aggregate) monthly energy directly supplied by natural gas and electric utilities to all of their residential and municipal customers in the community. Aggregate data will be reported separately for the residential and municipal sectors. A given month's aggregate energy use is defined as the total of the energy billed or metered during that month. 1 Identifying Contributors to the Residential and Municipal Aggregate Energy Usage 1.1 Identifying Accounts or Addresses within the Municipality Utility would be able to identify properties served in the municipality, with at least 95% accuracy, by these methods [check all that could be used]: ❑ Identify by selecting for municipality name in addresses 1 Identify by Zip Codes ❑ Identify by Tax Districts ❑ Other Identification Method(s) '[please describe] Comments: [insert any comments, e.g., about concerns regarding difficulty or reliability] 1.2 Identifying Residential Accounts or Addresses Given the properties selected via 1.1 (above), Utility would be able identify residential properties by these methods [check all that could be used]: 'id Identify by billing rate class El Identify by other database field [describe] ❑ Other identification method(s)- [describe] If multi-unit apartment buildings are problematic, please explain: [insert description of any problems, and propose a possible solution] Additional Comments: [insert any other comments, e.g., about concerns regarding difficulty or reliability] GNI.1 ILLS t'D 7tf . t-tut-)l c l Pf-t pt-CC 64)- ' Qilen arnrarrnwn PCI,, gEoRqmoncuivivERsiTY ENERGY PRIZE LITTCR OF SUPPORT UTILITY 1.3 Identifying Municipal Accounts or Addresses Given the GUEP's definition of municipal energy use, as described in the Competition Guidelines(guep.georget wn e ulrules timel►ne)or;subsegyent information that;may..have been provided by GUEP, Utility would be able to identify all contributors to the municipal energy use by these methods [check all that could be used]: Identify by enumeration - of relevant accounts, addresses, or meters, given that the community provides a reliable list of contributors El Identify by billing rate class Other identification method(s)- [describe] 2 Computing Aggregate Energy Usage Utility will need to report to GUEP the aggregate residential and (separately)the aggregate municipal energy uses, as well as the number of contributors to the aggregates. Given the residential and municipal property identification methods discussed above in 1.0, Utility would be able to compute the aggregates based on information from [check all that could be used]: ❑ Energy use meters Energy use bills ❑ Energy use accounts ❑ Energy use service agreements(SAIDs) Other Identification Methods)-[please describe) Comments: [insert any comments, e.g., about concerns regarding difficulty or reliability] omen ornrort-awn eau Efficiency Vermont May 21, 2014 Dear South Burlington Energy Committee, Efficiency Vermont is pleased to offer this letter in support of your energy efficiency and conservation efforts as you compete in the Georgetown University Energy Prize. We have already learned from your proposed strategies and envision this project providing learning opportunities,in the application of community efforts in energy reduction,which will benefit all Vermont cities and towns. We are excited to offer the following services to support South Burlington: We will provide you energy data points that we have in our system for tracking against energy reduction goals. We will assist with the prioritization of your extensive potential project list Through the standard custom project process Efficiency Vermont will provide energy and financial analysis for investments in improving the efficiency of your municipal buildings. We look forward to discussing additional ways to partner and support your efforts. Sincerely, 0, V Jim Merriam Efficiency Vermont Director 128 Lakeside Avenue 802-860-4095 www.efficiencyvermont.com Suite 401 888-921-5990 Burlington,VT 05401-5095 fax: 802-658-1643 L. �/��► City of South Burlington 4,0, 40 1. j® 4 City Clerk's Office VOTE Donna Klnvllle, City Clerk June 16, 2014 The following entertainment, special event and outside consumption permits were approved by the South Burlington City Council after review by the city fire, police, zoning, recreation and health departments. Name Description Shelburne Vineyard LLC June 28, 2014 (Crate Escape) Shelburne Vineyard LLC Aug 29,2014 (Magic Hat) Chase Away 5k Oct 12,'14 (Veterans park) Magic Hat Brewery 6 permits Magic Hat Brewery Outside consumption permit Pam Mackenzie Chair Pat Nowak Vice Chair Chris Shaw Meaghan Emery Helen Riehle { 575 Dorset Street South Burlington,VT 05403 802-846-4105 dkinville@sburl.com - r��sa:y i���� City •©f South Burlington 410.04g City Clerk's Office V OT4°EEO= Donna Kinville, City Clerk 141 r6 al l°2 SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: .44 byIr��V%r1 are GAG CONTACT PHONE NUMBER OR E-MAIL: lip ADDRESS: DATE RECEIVED BY CLERK'S OFFICE: 0-Cl Yes. f4Le . POLICE APPROVED: DATE: APPROVED: 04 . DATE: 6 • FIRE APPRO ' !' ZONING APPROVED: OK-' DATE: RECREATION APPROVED: DATE: HIGHWAY/HEALTH DEPT APPROVED: t'! 1 DATE: 6 .I/ 'I 4 CITY COUNCIL DATE: dO { I A MO DATE SENT TO MONTPELIER: STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name S\ i 11 w tak, \)cN 4 ) LL.0 d/b/a ‘Ir4Urkffra Address: 3O R)t-t1 tSN IZN C 2 Town/City: 12) OPE Zip OIL c0 Manufacturer's License No: liybci-b01- lvi4k)Ct Email: MI/0-f I�x►ynpU Oc, i l �yln U 1. Describe the special event: % (UM C:i r 0 pa) S e 2. Location(specify defined area, include address of event): 5 afeart. M1/44tn4 . S * eul VT 1 n c �,k — Pout-,I , ��..t. ,� (� tkiaL Se j 1 , --Y4 64-. 3. Date of event: d,LY1t 201-\ 4. Hours of operation: Beginning I -L O? N\ Ending '•00 9 Signed: �� Date cD\ \)� (manufacturer) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. Laura From: Terry Francis Sent Wednesday,June 04, 2014 3:46 PM To: Laura Subject: RE: permits OK from FMO From: Laura Sent: Wednesday, June 04, 2014 9:59 AM To: Terry Francis; Trevor Whipple; ray; Justin Rabidoux; Todd Goodwin Subject: permits Attached find special event,entertainment and street permits. Please let me know if they are ok. Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 ?I<it-Eh. #_i?` sbdrr.coo Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 Laura From: Justin Rabidoux Sent: Wednesday,June 04, 2014 3:21 PM To: Laura Subject: RE: permits All ok w/me From: Laura Sent:Wednesday,June 04, 2014 9:59 AM To:Terry Francis;Trevor Whipple; ray;Justin Rabidoux;Todd Goodwin Subject:permits Attached find special event, entertainment and street permits. Please let me know if they are ok. Laura off' Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a Ciry official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon,request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email. Thank you for your cooperation. 1 Laura From: ray Sent: Thursday,June 05, 2014 8:51 AM To: Laura Subject: RE: permits No zoning issues. Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington, VT 05403 802-846-4106 www.sburl.com www.sbpathtosustainabilitv.com Notice- Under J'ernwnt's Public Records.let,all e-mail,e-mail attachments as well as paper copies€f documents received or prepared far use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by lama, liven host received this message in error,please nottfj us immediately hs return c3mail. Thank Toil Or your cooperation. From: Laura Sent:Wednesday,June 04, 2014 9:59 AM To:Terry Francis;Trevor Whipple; ray;Justin Rabidoux;Todd Goodwin Subject: permits Attached find special event, entertainment and street permits. Please let me know if they are ok. Laura r m Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkir balitOsbur,_com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 • City of South Burlington 4r-400 City Clerk's Office "orF ?4 o Donna Kinville, City Clerk a ' I ' c....4k 661 A SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT • FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: 41 IbL'rr1Ef V ar OR E-MAIL: tyetetrvieve61-4-T--) ADDRESS: gyai151-4-e_61.-vilvort-KY)t- n kir\ • DATE RECEIVED BY CLERK'S OFFICE: 4'2 n e� aD l POLICE APPROVED: DATE: FIRE APPROVED: D • DATE: CD ' ' 1 ZONING APPROVED: 61.K. DATE: 6-,_.3b RECREATION APPROVED: DATE: HIGHWAY/HEALTH DEPT APPROVED: DATE: O . 3D• 1 14 CITY COUNCIL DATE: ' - DATE SENT TO MONTPELIER: ,00 CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION Type of Application 2 Special Event ermit cial Event Permit Date of Application: May2.7, 2014 Name of Establishment: . -13(-1.r!lt ‘111a.0 Address of Establishment: (-z tott c-AK0 ,ta/41.\44,--kk----",-4 5 if Name and Address of Owner: (J � � �//14 iitRtr _ i kr Name and Address of Operator: k. 1# ke Complete Description of Show: - Need to add the Shelburne Vineyard to the August 29th special event permit for the Magic Hat Artifactory's private wedding party. Representatives from the Shelburne Vineyard will be comming down to sell glasses of their wine to guests. Date(s) of Show and Hour(s) of Operator: Date(s) August 29th, 2014 Hours) 6:30PM- 12:00AM Security 'Pro Visions: Te will have ample DLC certified staff on to facilitate the event and pour As applicant, I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows. I also understand that 'only the specific type of entertainment applied for in this license is permitted and that additional ype7of entertainment will require an additional application. ° ' 7'LT Signature yalhertg Ski I CI-PM Laura From: Justin Rabidoux Sent: Friday, May 30, 2014 9:04 AM To: Laura Subject: RE: Magic Hat entertainment permit OK w/me From: Laura Sent: Friday, May 30,2014 9:02 AM To:Trevor Whipple;Justin Rabidoux; ray;Terry Francis Subject: Magic Hat entertainment permit Hello- Permit for Aug 29,2014. Thanks. Let me know if ok. Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 ikinina1i"= .rl.corn Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 Laura From: ray Sent: Friday, May 30, 2014 11:22 AM To: Laura Subject: RE: Magic Hat entertainment permit No zoning issues. Ray Belau- Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington, VT 05403 802-846-4106 www.sburi.com www.sbpathtosustainability.com Notice- Under Vermont's Public Records let,all e-mail,e-mail attachments as well as paper copies to documents received or prepared for use in matters concert€ini,C'itt'business.concerning a City official or staff,or Loiltaitting information relating to City business are likely to he regarded as public records which may he inspected by any person upon request,unless otherwise made confidential hj law. IfiV(In have received ed this message in error,phase notify us immediately hi return email. Tiwnl; t°cni for your cooperation. From: Laura Sent: Friday, May 30, 2014 9:02 AM To:Trevor Whipple;Justin Rabidoux; ray;Terry Francis Subject: Magic Hat entertainment permit Hello- Permit for Aug 29,2014. Thanks. Let me know if ok. Laura NM" i Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkiniball ,s uri.corn Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 Laura From: Terry Francis Sent: Monday,June 02, 2014 10:33 AM To: Laura Subject: RE: Magic Hat entertainment permit Ok from FM0 From: Laura Sent: Friday, May 30, 2014 9:02 AM To: Trevor Whipple; Justin Rabidoux; ray; Terry Francis Subject: Magic Hat entertainment permit Hello- Permit for Aug 29, 2014. Thanks. Let me know if ok. Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkirr ball;sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a Ciry official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return emaiL Thank you for your cooperation. 2 2 :� › City .of South Burlington 0 City Clerk's Office ;,lit..454.??# Donna Kinville, City Clerk SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT r i t, rr► i a - FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: diiiet_ gilli,Dr- ,..6,1iL-- CONTACT PHONE NUMBER OR E-MAIL: , i&;` ,.aP Ka Y-- , ADDRESS: DATE RECEIVED BY CLERK'S OFFICE: POLICE APPROVED: DATE: FIRE APPROVED: 04' DATE: ' '/ ' - ZONING APPROVED: 04?---7---- DATE: C.Y - g,J z t 641 ' l RECREATION APPROVED: ay�t . DATE: ` ' 1�J HIGHWAY/HEALTH DEPT APPROVED: D4LDATE: 6 '4" * CITY COUNCIL DATE: ' DATE SENT TO MONTPELIER: - CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION Type of Application Q Annual Permit i Special Event Permit Date of Application: c ft( 14 Name of Establishment: C-`W W�! `; Address of Establishment: J11Y1 hR CO 7 Name and Address of Owner: '" J /1.{) J1 Name and Address of Operator: Complete Description of Show: V.,05 . ,VAUtOir, fq10, OA W1-7, pr(x TaO_Pi I f to fityA, ta,,, r, Date(s)of Show and Hour(s)of Operation: Date(s): NA-- 12 61 Arrl ' l 2.(7ill FA r ct P4TIS Hours(s): Security Provisions: V) (6\ As applicant, I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows. I also understand that only the specific type of entertainment applied for in this license is permitted,and that additional types of entertainment will require an additional application. ,L Si; - ure Laura From: Todd Goodwin Sent: Wednesday, June 04, 2014 10:11 AM To: Laura; Terry Francis;Trevor Whipple; ray;Justin Rabidoux Subject: RE: permits We are good with the Chase Away permits in Dorset Park. They have done this event in the past. Todd v4YtlZk, a a'z y 4 14 SYf ftCp R tA{[S Todd Goodwin,CYSA Director of Recreation & Parks South Burlington Recreation & Parks 575 Dorset St, South Burlington,VT 05403 (P) 802-846-4108 (F)802-846-4101 Stay Connected with Us! www.sburlrecdept.com bttps://twitter.com/sburlrec www.facebook.com/SouthBurlingtonRec www.sburlrecdept.com/erec_newsletter.php https://www.youtube.com/user/southburlrec "ream, Believe,Dare, Do"— Wall Disney Notice-Under Vermont's Public Records Act.all/�e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a Cite official or staff,or containing,information relating to City business are likely to be regarded UN public records which mar he inspected by any person upon request.unless otherwise made confidential by law. If you have received this massage in error,please notify us immediately by return email. Thank you for your cooperation. From: Laura Sent: Wednesday, June 04, 2014 9:59 AM To:Terry Francis;Trevor Whipple; ray; Justin Rabidoux; Todd Goodwin Subject: permits Attached find special event,entertainment and street permits. Please let me know if they are ok. • Laura dAr Laura Kimball 1 Laura From: Justin Rabidoux Sent: Wednesday,June 04, 2014 3:21 PM To: Laura Subject: RE: permits All ok w/me From: Laura Sent:Wednesday,June 04, 2014 9:59 AM To:Terry Francis;Trevor Whipple; ray;Justin Rabidoux;Todd Goodwin Subject: permits Attached find special event, entertainment and street permits. Please let me know if they are ok. Laura Odikc tifIr ' ef Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lk rbal sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 Laura From: Terry Francis Sent: Wednesday, June 04, 2014 3:46 PM To: Laura Subject: RE: permits OK from FM0 From: Laura Sent: Wednesday, June 04, 2014 9:59 AM To: Terry Francis; Trevor Whipple; ray; Justin Rabidoux; Todd Goodwin Subject: permits Attached find special event,entertainment and street permits. Please let me know if they are ok. Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 .-�--, 0 City .of South Burlington •-440 City Clerk's Office aaTE 10 �r Donna Kinville, City Clerk SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT r 6....erf o U� l` 40-; OrL- FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: D r � 4 44,, ` a--1- r •1,06_r t� ir ill CONTACT PHONE NUMBER OR E-MAIL: , ADDRESS: 1 DATE RECEIVED BY CLERK'S OFFICE: . j)rie/ D/4/ . POLICE APPROVED: DATE: FIRE APPROVED: DATE: ZONING APPROVED: PK, DATE: 6•6 'it 1-1 . RECREATION APPROVED: �- DATE: IGHWAY HEALTH DEPT APPROVED: , DATE: 6 . 5 .14 H / I,, I CITY COUNCIL DATE: 5U 01 I & ap/# . DATE SENT TO MONTPELIER: 1 Laura From: Justin Rabidoux Sent: Thursday,June 05, 2014 2:56 PM To: Laura Subject: RE: Magic Hat Brewery OK w/me From: Laura Sent:Thursday,June 05,2014 2:37 PM To:Trevor Whipple;Terry Francis; ray;Justin Rabidoux Subject: Magic Hat Brewery Attached find permits&outside consumption permit. Let me know if they are all ok. Laura 1 Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 ikiniball@ buri.c r Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 DEPARTMENT OF LIQUOR CONTROL OUTSIDE CONSUMPTION PERMIT Fee$20.00 Name of Licensed Premise (Corporation/Partnership/Individual, d/b/a) Independent Brewers United d/b/a Magic Hat Brewery and Artifactory Address 5 Bartlett Bay Road Town/City South Burlington License Number 6858-001 Email or Fax# dgleason@nabreweries.com Outside consumption would be in the area described below: (describe fully, including size, physical barriers, etc.) 100 feet of grassy area along the side of the brewery. We have outdoor stantions and chains to mark the perimeter. See attached map for a visual of the area. People would be able to walk from the brewery right into this area using a side door Please remember that this outside consumption permit is an extenson of your Iicenseto serve alcohol beverages, and that the same rules apply in this area as do in the regularly licensed premise area. Outside Consumption time period(hours) from 10:00 AM to 10:00 PM .)i,, Permanent Use (Peiinanent use will be considered year round use) Occasional Use 10 Day(s)Requested Hours Requested Signature of Licensee Mit L4'WO PI/V ) ,,,_ Lu " 2b • - OUTSIDE CONSUMPTION PERM I tS M UST FIRST BE APPROVED BY YOUR TOWN/CITY CLERK APPROVED BY LOCAL CONTROL COMMISSIONERS Town/City Clerk Signature Date ' ' 2 ' , ' . • -. 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Z -40minom -,- ,.Ht: , ,... g 0 . g2 I. T (1), .5‘. g• g cit,_ 2 -RI 2. ci, — F.,' a,- R . . i,-, F,, :aa ,-., 07 , = m.. 0— :a c o w. = = 5' a) -4', CD ° 0) gl) Z rn u) ir) CI Cr 0 CD 73 o 0 — cr u a) CT ,- --• _ C CD < ,-4- • C /./.../ •Ei ; ,„.-,-__, ---—---,--, 07., , '-',;', '-;--. i ,,,z-mt--- = 3 CD 0 Cr) ismilmiz -- r...i a) c co cri 4 o a) iii = E Ch 0 ,MI o ra cn cn = (1) (1) • fe)C - CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION Type of Application 0 Annual Permit j' Special Event PeLialt Date of Application: ,U. 0"--b1. 4 Name of Establishment: Magic Hat Brewery and Artifactory Address of Establishment: 5 Bartlett Bay Road • South Burlington VT 05403 Name and Address of Owner: North American Breweries 445 Saint Paul Street • Rochester,NY 14605 Name and Address of Operator: DaniGleason 627 Woods Hollow Road Westford,VT 05494 Complete Description of Show: - Food Truck Sunday's in July. We wish to sell pints inside and we will be hosting a food truck to serve food on site for the entire day. We.will have a designated area setup outside in the grassy area in front of the brewery for people to sit and eat and drink Note: We have recently applied for an • • Date(s) of Show and Hour(s) of Operator: outside consumption permit. Date(s) .Sunday July6, 2014 • Hour(s) 12:00 PM- 5:30 PM • Security Provisions: We will have ample DLC certified staff on hand for the event As applicant, I have read and understand the provision of the - South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows . I also understand that -only the specific type of entertainment applied for in this license is permitted and that additional ypes of en' rtai ent will require an additional application. to '� Signature e;7‘26,DO CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION Type of Application ��} Annual Permit ! ° Special Event Permit Date of Application: ciLUn r t -tip' Name of Establishment : Magic Hat Brewery and Artifactory Address of Establishment: 5 Bartlett Bay Road South Burlington VT 05403 • Name and Address of Owner: North American Breweries 445 Saint Paul Street • Rochester,NY 14605 Name and Address of Operator: DaniGleason 627 Woods Hollow Road Westford,VT 05494 Complete Description of Show: Food Truck Sunday's in July. We wish to sell pints inside and we will be hosting a food truck to serve food on site for the entire day. We will have a designated area setup outside in the grassy area in front of the brewery for people to sit and eat and drink Note: We have recently applied for an Date(s) of Show and Hour(s) of Operator: outside consumptionpermit. Date( s) Sunday July 13, 2014 Hour( s) 12:00 PM- 5:30 PM Security Provisions : . We will have ample DLC certified staff on hand for the event As applicant, I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows . I also understand that 'only the specific type of entertainment applied for in this license is permitted and that additions ypes of entertainment will require an additional application. LAIL WICLt ignature CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION • Type of Application 0, Annual Permit Special F vent Permit Date of Application: i,Y Name of Establishment: Magic Hat Brewery and Artifactory Address of Establishment: 5BartlettBayRoad South Burlington VT 05403 Name and Address of Owner: North American Breweries 445 Saint Paul Street Rochester,NY 14605 Name and Address of Operator: DaniGleason 627 Woods Hollow Road Westford.,VT 05494 Complete Description of Show: Food Truck Sundays in July. We wish to sell pints inside and we will be hosting a food truck to serve food on site for the entire day. We will have a designated area setup outside in the grassy area in front of the brewery for people to sit and eat and drink Note: We have recently applied for an • Date(s) of Show and Hour(s ) of Operator: outside consumption permit. Date(s) Sunday July 20, 2014 Hours) �;' '�} !ii►1'A tO,:'.0'• 10 - 5 o04 Security Provisions : We will have ample DLC certified staff on hand for the event As applicant, I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows . I also understand that 'only the specific type of entertainment applied for in this license is permitted and that additions ypes of en' ertainme t will require - an additional application. 4 ) Sinature CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION Type of Application LC_ Annual Permit JM�( Special Event Peiziiit Date of Application: \ILLIU a- / Name of Establishment: Magic Hat Brewery and Artifactory Address of Establishment: 5 Bartlett Bay Road South Burlington VT 05403 • Name and Address of Owner: North American Breweries 445 Saint Paul Street • Rochester,NY 14605 Name and Address of Operator: Dani Gleason 627 Woods Hollow Road Westford,VT 05494 Complete Description of Show: - Food Truck Sunday's in July. We wish to sell pints inside and we will be hosting a food truck to serve food on site for the entire day. We will have a designated area setup outside in the grassy area in front of the brewery for people to sit and eat an d drink Note: We have recently applied for an Date(s) of Show and Hour(s) of Operator: outside consumption permit. Date(s) Sunday July 27, 2014 Hour(s) 12:00 PM- 5:30 PM • Security Provisions : . We will have ample DLC certified staff on hand for the event As applicant, I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows . I also understand that 'only the specific type of entertainment applied for in this license is permitted and that additiona types of entertainment will require an additional application. cutt_p„,t( „o_a Signature -4,ei126.V° CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION • Type of Application 0� Annual Permit ?Pi, Special Event Pe it Date of Application: �_ � �4 jU3, bI Name of Establishment: Magic Hat Brewery and Artifactory Address of- Establishment: 5 Bartlett Bay Road • South Burlington VT 05403 Name and Address of Owner: North American Breweries 445 Saint Paul Street • Rochester,NY 14605 Name and Address of Operator: Dani Gleason . • 627 Woods Hollow Road Westford,VT 05494 Complete Description of Show: - The 3rd Annual Oktoberfeast event. Food sampling event with an outdoor beer garden See attached outline and map for more - • • Date(s) of Show and Hour(s ) of Operator: Date(s) Saturday October 4, 2014 Hour(s) 10:00 AM- 6:00 PM Security Provisions : We will have 8 hired security guards from GMCS and ample staff on duty for crowd control and parking purposes. As applicant, I have read and understand the provision of the - South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows . I also understand that -only the specific type of entertainment applied for in this license is permitted and that additional types of entertainment will require an additional application. Wirit6Y1 ignature [ The Magic Hat Artifactory Presents,The Third Annual Oktoberfeast A unique event featuring Vermont specialty food purveyors sampling and selling their wares. The event will also feature free live music and an outdoor beer garden. Proceeds from this event will benefit the Vermont Foodbank. Date: Saturday October 4,2014 Time: 10:00 AM—6:00 PM Location: Magic Hat Artifactory and Brewery Parking Lot We will be reaching out to local Vermont specialty food producers to setup booths where they will sample and sell their products. Some examples of products would be cheese, jams, coffee,and ice cream. There will be a live band that will perform outside. Sound check will be from 10:00 am- 12:00 pm with the actual performances from 12:00 pm-5:00 pm The Artifactory will be open for our normal business hours, 10:00 AM-6:00 PM for sampling, shopping,and self guided tours. Specifics ID's There will be one central location for people to get their ID's checked, at the information booth in the front of the parking lot. Once ID's are validated people will be instructed to put on a wristband. Those under the age of 21 will have their hands X'ed with black marker. Beer Garden We are planning to use cold plates to sell pints of Magic Hat beer in our parking lot. This area will be double fenced with a moat in the middle. The beer garden area will encompass a majority of the parking lot including the entryway into the Artifactory and the grassy area in front of the brewery. There will be one public point of entry into both the beer garden and the Artifactory. Wristbands or X's will have to be presented at this time to be granted access into the event area. We will have four security personnel managing the beer garden; one at the public point of entry, one backstage, and two patrolling throughout. In addition,we will have ample in house staff that will be working the event. Bathrooms There will be at least two Porto-potty located outside. In addition there are 6 male toilets and 4 female toilets inside the Factory Store for public use. Parking There will be overflow parking at GE with a free shuttle service provided during the entire length of the event. Tents/Infrastructure We will have a large 40 x 120 foot tent provided by Avalon Tent who will also provide all necessary permits. There will be a 10x10 stage and tent for the band and a few miscellaneous 10x10 tents around the event site. t• t a t" �, I h?-• ,' F ' ,,• ._- ," , 4 t 1`& , �� , '' ' c.i ' fff" \, g a t xn I ' f t 1p t i` t a; CO (t N I �� t i I T ut )-g eI ; ""`� � ` r a - i ` . {0 ( >+thy 11 °! . ' # _ I :\::.n I::CI 1 1:',,.9.6),,...,': C \ 1 o : . 2 z 0. a1 r. __ 7.4 $iiii a �� po >p& o Fm�i ' € $ii A m $ i f Ii: .I }aza gso R§ms€ - Jip111' m 11i, _-11 a m a a s � �x = 3 z w,1 at , v a € $$s R�y$`e 3m z ,. ▪ e - a 'e 11: s' i Gc ;;n & s' s R -. yAs ' u 2 1 z�z o R "gym ? $ F La }'y oR d la 4 123 8S # 0 1#D C o a s a I O • J i ` 1rtt 'l /� m m a oao-®vie-yeti. �I f /Yaa �O I ��� Es.;„y uvsx�tisats�'sk 8 s , "loco "`" v'}. asa "s'a§� sxgu; `g� /' • p >a$aa69%giaaava '- i o� = v� vaI # 3 r. 2 .. smaa �l'O y H r m I z � z 0 m° ' r • 1. o 1 mz Magic Hat Brewing Company October 4th, 2014 Special event permit In addition to the information provided in the application attached we are requesting permission to allow The Shelburne Vineyard to provide samples and glasses of wine during the Oktoberfeast event at the Magic Hat Brewery. The wine will be distributed inside the designated beer garden area outside by Shelburne Vineyard representatives. If you have any questions or concerns please reach out to: Dani Gleason Magic Hat Brewery 802-658-2739 Ext 2049 DGleason:ciNabreweries.com __ __ _ ___ _ 4., „26,1)0 • CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION Type of Application 0 Annual Permit p ll Event �Pej��ij��itt S Date of App rJ lication: t „ikit 2_t.,.I L{ ' Name of Establishment: Magic Hat Brewery and Artifactory Address of Establishment: 5 Bartlett Bay Road South Burlington VT 05403 Name and Address of Owner: North American Breweries 445 Saint Paul Street • Rochester,NY 14605 Name and Address of Operator: DaniGleason 627 Woods Hollow Road Westford,VT 05494 Complete Description of Show: - Live art event presented by SEABA. We will be selling 40 tickets to participate in an interactive art experience. We wish to serve pints during the event. Snacks will be served Date(s) of Show and Hour(s) of Operator: Date(s) Thursday October 30,2014 Hour(s) 6:00 PM- 9:00 PM . Security Provisions : We will have extra DLC certified staff on site to manage event and pour pints As applicant, I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of _ Circuses, Carnivals and Other Shows . I also understand that 'only the specific type of entertainment applied for in this license is permitted and that additional types of en rta' ent will require an additional application. Iupt� Zgnature Laura From: ray Sent: Friday,June 06, 2014 8:04 AM To: Laura Subject: RE: Magic Hat Brewery No zoning issues. Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington, VT 05403 802-846-4106 www.sburl.com www.sbpathtosustainability.corn `vtice- Linder Vermont's Public Records let,all e-mail,e-mail attachments as well as paper copies of received o Prepared for use in matters concerning City business,concealing a City official or staff,or containing information rLlaati€€g to City business are likely to he regarded as public records which may he inspected by any person upon request,unless otherwise made confidential by law. If you have received this message in error,please notifY us immediately by return email. Thank you jar your cooperation, From: Laura Sent:Thursday,June 05, 2014 2:37 PM To:Trevor Whipple;Terry Francis; ray;Justin Rabidoux Subject: Magic Hat Brewery Attached find permits&outside consumption permit. Let me know if they are all ok. Laura HE _ At Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikinn allyi'Lsb€url.cor Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please nok;fy us immediately by return email Thank you for your cooperation. 1 1 Expenditure Report-May 2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Total CITY COUNCIL $177,050.00 $229,990.10 129.90% ($52,940.10) $3,600.00 Total ADMINISTRATIVE INSURANCE $3,740,890.00 $2,720,066.86 72.71% $1,020,823.14 $153,504.84 Total CITY MANAGER $526,609.00 $434,137.67 82.44% $92,471.33 $50,464.57 Total LEGAL,ACCOUNTING,ACTUARY $310,500.00 $244,106.46 78.62% $66,393.54 $13,336.15 Total ADMINISTRATIVE SERVICES $957,990.00 $634,800.33 66.26% $323,189.67 $50,912.86 Total INFORMATION TECHNOLOGY $181,000.00 $110,925.16 61.28% $70,074.84 $10,742.92 Total CITY CLERK $196,916.00 $181,762.21 92.30% $15,153.79 $19,721.58 Total GENERAL LEDGER/PAYROLL $71,502.00 $74,443.47 104.11% ($2,941.47) $9,302.99 Total ASSESSING/TAX $128,075.00 $126,115.80 98.47% $1,959.20 $13,271.94 Total PLANNING/DESIGN REVIEW $318,427.00 $270,242.11 84.87% $48,184.89 $28,471.48 Total NATURAL RESOURCES $2,900.00 $1,125.47 38.81% $1,774.53 $363.20 Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $0.00 Total GENERAL GOVERNMENT EXP. $7,155,559.00 $5,571,415.64 77.86% $1,584,143.36 $353,692.53 Total FIRE DEPARTMENT $2,152,702.00 $2,196,526.35 102.04% ($43,824.35) $206,054.65 Total AMBULANCE $855,228.00 $673,782.87 78.78% $181,445.13 $63,120.79 Total POLICE DEPARTMENT $4,116,532.00 $3,631,134.62 88.21% $485,397.38 $353,963.79 Total PUBLIC SAFETY $7,124,462.00 $6,501,443.84 91.26% $623,018.16 $623,139.23 Total OPERATING TRANSFERS OUT $1,388,000.00 $335,000.00 24.14% $1,053,000.00 $0.00 Total HIGHWAY DEPARTMENT $2,356,605.00 $2,342,276.42 99.39% $14,328.58 $127,894.98 Total RECREATION ADMINISTRATION $241,698.00 $197,473.63 81.70% $44,224.37 $23,897.22 Total PROGRAMS $16,857.00 $12,826.35 76.09% $4,030.65 $2,892.44 Total RED ROCKS PARK $15,800.00 $10,444.56 66.10% $5,355.44 $1,568.61 Total FACILITIES $147,148.00 $90,136.03 61.26% $57,011.97 $8,181.29 Total LEISURE ARTS $16,159.00 $10,591.38 65.54% $5,567.62 $441.75 Total SPECIAL ACTIVITIES $114,136.00 $126,936.29 111.21% ($12,800.29) $4,218.71 Total COMMUNITY LIBRARY $432,645.00 $349,379.77 80.75% $83,265.23 $42,414.79 Total CAPITAL/PARK MAINTENANCE $199,431.00 $172,825.71 86.66% $26,605.29 $19,761.15 Total CULTURE AND RECREATION $1,183,874.00 $970,613.72 81.99% $213,260.28 $103,375.96 Total OTHER OPERATING ENTITIES $642,525.00 $643,042.34 100.08% ($517.34) $0.00 Total CURRENT PRINCIPAL,BONDS $966,512.00 $966,563.00 100.01% ($51.00) $262,974.00 Total CURRENT INTEREST,BONDS $751,768.00 $750,196.03 99.79% $1,571.97 $397,974.13 Total All Funds - $21,569,305.00 $18,080,550.99 83.83% $3,488,754.01 $1,869,050.83 R Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May GENERAL GOVERNMENT EXP. CITY COUNCIL General Expenses $2,743.00 $4,300.83 156.79% ($1,557.83) $0.00 Interim Zoning $95,230.00 $57,770.27 60.66% $37,459.73 $0.00 Contractual Expenses $0.00 $89,242.00 100.00% ($89,242.00) $0.00 G.B.I.C. $5,000.00 $5,000.00 100.00% $0.00 $0.00 V.L.C.T. $19,037.00 $19,037.00 100.00% $0.00 $0.00 Chamber of Commerce $4,000.00 $3,600.00 90.00% $400.00 $3,600.00 Social Services $36,300.00 $36,300.00 100.00% $0.00 $0.00 CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00 Councilors $5,480.00 $5,480.00 100.00% $0.00 $0.00 Liquor Control $300.00 $300.00 100.00% $0.00 $0.00 Front Porch Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 Total CITY COUNCIL $177,050.00 $229,990.10 129.90% ($52,940.10) $3,600.00 ADMINISTRATIVE INSURANCE Payment to Sickbank Fund $200,000.00 $200,000.00 100.00% $0.00 $0.00 Fringe Benefits $33,000.00 $7,591.23 23.00% $25,408.77 $354.87 FICA/Medicare $12,000.00 $0.00 0.00% $12,000.00 $0.00 Non-Taxable Fringe Benefi $10,000.00 $80.00 0.80% $9,920.00 $0.00 Vision Plan $12,000.00 $0.00 0.00% $12,000.00 $0.00 Vision Plan Sick Bank $350.00 $0.00 0.00% $350.00 $0.00 Short Term Disability Pla $19,000.00 $13,652.28 71.85% $5,347.72 $1,247.48 Long Term Disability $10,000.00 $0.00 0.00% $10,000.00 $0.00 Group Health Insurance $1,420,000.00 $1,330,348.43 93.69% $89,651.57 $125,588.80 Health Sick Bank $70,000.00 $56,155.57 80.22% $13,844.43 $5,373.25 Group Life Insurance $17,000.00 $25,987.55 152.87% ($8,987.55) $2,470.13 Group Dental Insurance $120,000.00 $113,443.70 94.54% $6,556.30 $9,555.06 Dental Sick Bank $6,000.00 $3,796.36 63.27% $2,203.64 $307.92 Pension $822,000.00 $33,867.85 4.12% $788,132.15 $44.99 ICMA Match $80,000.00 $55,518.97 69.40% $24,481.03 $8,562.34 Workers Comp Insurance $448,470.00 $428,373.98 95.52% $20,096.02 $0.00 Property Insurance $408,950.00 $395,297.15 96.66% $13,652.85 $0.00 VLCT Unemployment Insuran $15,000.00 $11,788.42 78.59% $3,211.58 $0.00 Deductibles/Coinsurance $10,000.00 $21,045.93 210.46% ($11,045.93) $0.00 Employee Payouts $17,120.00 $23,119.44 135.04% ($5,999.44) $0.00 COBRA $10,000.00 $0.00 0.00% $10,000.00 $0.00 Total ADMINISTRATIVE INSURANCE $3,740,890.00 $2,720,066.86 72.71% $1,020,823.14 $153,504.84 CITY MANAGER City Mgr.Salaries-Perm. $430,284.00 $364,218.91 84.65% $66,065.09 $42,250.01 City Mgr.Salaries-Other $2,500.00 $0.00 0.00% $2,500.00 $0.00 FICA/Medicare $34,200.00 $37,412.35 109.39% ($3,212.35) $5,094.26 Office Supplies $4,000.00 $3,806.35 95.16% $193.65 $567.23 Advertising $8,000.00 $10,391.26 129.89% ($2,391.26) $740.16 Telephone $3,625.00 $3,818.84 105.35% ($193.84) $378.97 Postage $3,500.00 $3,039.56 86.84% $460.44 $0.00 1 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Dues and Subscriptions $3,500.00 $2,852.82 81.51% $647.18 $241.60 Printing $8,000.00 $4,869.80 60.87% $3,130.20 $0.00 Consulting Fees $2,000.00 $238.81 11.94% $1,761.19 $0.00 Travel&Training $15,000.00 $3,488.97 23.26% $11,511.03 $1,192.34 Harvard Kennedy School $12,000.00 $0.00 0.00% $12,000.00 $0.00 Total CITY MANAGER $526,609.00 $434,137.67 82.44% $92,471.33 $50,464.57 LEGAL,ACCOUNTING,ACTUARY Hiring-required testing $1,000.00 ($63.00) -6.30% $1,063.00 $0.00 Payroll Processing Fees $10,500.00 $12,606.06 120.06% ($2,106.06) $1,468.97 Appeals/Abatements $7,000.00 $54,705.86 781.51% ($47,705.86) $0.00 Gen Govt.Actuaries/Pensi $95,000.00 $13,226.00 13.92% $81,774.00 $0.00 Gen Govt.Audit/Accountin $22,500.00 $18,200.00 80.89% $4,300.00 $0.00 Background Checks $3,000.00 $0.00 0.00% $3,000.00 $0.00 Legal Costs $171,500.00 $145,431.54 84.80% $26,068.46 $11,867.18 Total LEGAL,ACCOUNTING,ACTUAR" $310,500.00 $244,106.46 78.62% $66,393.54 $13,336.15 ADMINISTRATIVE SERVICES Muni Bld Cleaning Supplie $1,750.00 $1,015.83 58.05% $734.17 $0.00 Natural Gas Car-Parts $100.00 $333.70 333.70% ($233.70) $0.00 2nd Floor Copier $8,000.00 $7,990.64 99.88% $9.36 $0.00 Muni Bld Cleaning Service $15,000.00 $17,690.23 117.93% ($2,690.23) $372.65 City Hall Maintenance $60,000.00 $56,128.78 93.55% $3,871.22 $4,671.58 Contingency Fund-Infrastr $200,000.00 $122,493.29 61.25% $77,506.71 $20,167.49 Energy Efficiency $36,000.00 $9,389.00 26.08% $26,611.00 $0.00 Facilty Signage $18,000.00 $5,121.95 28.46% $12,878.05 $0.00 Facilities Assessment $40,000.00 $6,907.60 17.27% $33,092.40 $0.00 Positive Pay Fee $1,440.00 $498.83 34.64% $941.17 $0.00 Training Fees-Boards $1,000.00 $0.00 0.00% $1,000.00 $0.00 Electricity-City Hall $43,000.00 $17,243.22 40.10% $25,756.78 $167.48 Utilities-City Hall $21,000.00 $22,591.13 107.58% ($1,591.13) $1,805.99 Street Lights $170,000.00 $123,710.08 72.77% $46,289.92 $11,777.51 Stormwater User Rent $287,000.00 $218,216.88 76.03% $68,783.12 $5,407.92 Urban Art Project Park $3,500.00 $0.00 0.00% $3,500.00 $0.00 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 Emergency Mgmt Center $8,000.00 $1,431.00 17.89% $6,569.00 $0.00 Generator Prevent Maint. $1,100.00 $1,354.30 123.12% ($254.30) $829.30 Council/Board Secretary $8,000.00 $11,925.61 149.07% ($3,925.61) $1,644.46 Possible Additional Staff $35,000.00 $10,758.26 30.74% $24,241.74 $4,068.48 Total ADMINSTRATIVE SERVICES $957,990.00 $634,800.33 66.26% $323,189.67 $50,912.86 INFORMATION TECHNOLOGY IT Staff $80,000.00 $22,368.02 27.96% $57,631.98 $4,203.01 IT-Overtime $0.00 $46.01 100.00% ($46.01) $0.00 FICA/Medicare $0.00 $2,351.03 100.00% ($2,351.03) $304.97 Health Insurance $0.00 $4,505.98 100.00% ($4,505.98) $0.00 2 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Computer Software $25,000.00 $25,315.96 101.26% ($315.96) $3,044.85 Assess digital integratio $20,000.00 $5,080.36 25.40% $14,919.64 $0.00 Computer Hardware $41,000.00 $38,977.65 95.07% $2,022.35 $1,674.60 IT Service $15,000.00 $12,280.15 81.87% $2,719.85 $1,515.49 Total INFORMATION TECHNOLOGY $181,000.00 $110,925.16 61.28% $70,074.84 $10,742.92 CITY CLERK City Clerk Salaries-Perm. $149,605.00 $149,463.52 99.91% $141.48 $16,568.03 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 Overtime $1,000.00 $749.72 74.97% $250.28 $12.34 FICA/Medicare $12,500.00 $16,123.89 128.99% ($3,623.89) $2,099.15 General Supplies $2,500.00 $2,048.96 81.96% $451.04 $290.72 Animal Control $6,400.00 $3,577.45 55.90% $2,822.55 $52.42 Election Expenses $3,200.00 $1,742.43 54.45% $1,457.57 $0.00 School Election Expenses $1,000.00 $0.00 0.00% $1,000.00 ' $0.00 Telephone $650.00 $276.12 42.48% $373.88 $25.47 Postage $2,300.00 ($2.28) -0.10% $2,302.28 $0.00 Dues and Subscriptions $300.00 $125.00 41.67% $175.00 $0.00 Printing $375.00 $72.89 19.44% $302.11 $72.89 Board of Civil Authority $1,045.00 $684.25 65.48% $360.75 $0.00 Election Workers $1,200.00 $755.75 62.98% $444.25 $0.00 BCAAppeals/Abatements $1,500.00 $1,381.06 92.07% $118.94 $240.00 Office Equip Maintenance $3,749.00 $161.01 4.29% $3,587.99 $6.64 Travel&Training $4,700.00 $3,223.97 68.60% $1,476.03 $226.41 Photocopier Lease Prin $1,392.00 $1,378.47 99.03% $13.53 $127.51 Total CITY CLERK $196,916.00 $181,762.21 92.30% $15,153.79 $19,721.58 GENERAL LEDGER/PAYROLL G.L./Pyrl.Salaries-Perm. $61,802.00 $66,197.05 107.11% ($4,395.05) $8,455.20 FICA/Medicare $4,900.00 $6,177.07 126.06% ($1,277.07) $832.53 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Office Supplies $800.00 $854.28 106.79% ($54.28) $0.00 Telephone $220.00 $93.43 42.47% $126.57 $8.62 Postage $2,305.00 $0.00 0.00% $2,305.00 $0.00 Dues&Memberships $250.00 $190.00 76.00% $60.00 $0.00 Printing $425.00 $425.00 100.00% $0.00 $0.00 Equipment Contracts $0.00 $6.64 100.00% ($6.64) $6.64 Travel&Training $500.00 $500.00 100.00% $0.00 $0.00 Total GENERAL LEDGER/PAYROLL $71,502.00 $74,443.47 104.11% ($2,941.47) $9,302.99 ASSESSING/TAX Assessing/Tax Sal.-Perm. $106,625.00 $103,826.36 97.38% $2,798.64 $11,216.00 Overtime $500.00 $167.55 33.51% $332.45 $0.00 FICA/Medicare $8,410.00 $11,259.99 133.89% ($2,849.99) $1,352.52 Office Supplies $1,000.00 $905.30 90.53% $94.70 $54.53 Tax Sales Advertising $1,000.00 $1,936.50 193.65% ($936.50) $0.00 3 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Telephone $440.00 $186.96 42.49% $253.04 $17.25 Postage $4,200.00 $2,787.00 66.36% $1,413.00 $0.00 Dues and Memberships $600.00 $400.00 66.67% $200.00 $350.00 Printing $2,000.00 $2,778.76 138.94% ($778.76) $0.00 Equipment Maintenance $0.00 $6.64 100.00% ($6.64) $6.64 NEMRC/APEX $1,300.00 $1,266.88 97.45% $33.12 $275.00 Travel&Training $2,000.00 $593.86 29.69% $1,406.14 $0.00 Total ASSESSING/TAX $128,075.00 $126,115.80 98.47% $1,959.20 $13,271.94 PLANNING/DESIGN REVIEW Planning Salaries-Perm. $227,027.00 $219,939.96 96.88% $7,087.04 $25,231.75 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Overtime $4,500.00 $5,194.63 115.44% ($694.63) $411.92 Fringe Benefits $750.00 $300.00 40.00% $450.00 $0.00 FICA/Medicare $18,500.00 $18,660.70 100.87% ($160.70) $2,321.53 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Office Supplies $4,000.00 $1,471.82 36.80% $2,528.18 ($199.59) Public Meeting Advertisin _ $3,500.00 $3,476.30 99.32% $23.70 $95.60 Telephone $650.00 $276.12 42.48% $373.88 $25.47 Postage $1,500.00 $24.51 1.63% $1,475.49 $0.00 Dues and Subscriptions $1,200.00 $960.00 80.00% $240.00 $340.00 Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00 Maps $2,500.00 $0.00 0.00% $2,500.00 $0.00 Consultants $5,000.00 $6,045.16 120.90% ($1,045.16) $0.00 Payment for GIS Services $2,500.00 $2,500.00 100.00% $0.00 $0.00 PC/DRB Stipends $9,000.00 $8,322.96 92.48% $677.04 $0.00 Travel&Training $4,500.00 $3,069.95 68.22% $1,430.05 $244.80 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 Independent Technical Rev $10,000.00 $0.00 0.00% $10,000.00 $0.00 Reimbursable grant expend $15,000.00 $0.00 0.00% $15,000.00 $0.00 Total PLANNING/DESIGN REVIEW $318,427.00 $270,242.11 84.87% $48,184.89 $28,471.48 NATURAL RESOURCES Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 Educational Programs $200.00 $176.00 88.00% $24.00 $176.00 Special Projects Material $1,700.00 $809.47 47.62% $890.53 $187.20 Printing $100.00 $0.00 0.00% $100.00 $0.00 Travel&Training $200.00 $140.00 70.00% $60.00 $0.00 Total NATURAL RESOURCES $2,900.00 $1,125.47 38.81%I $1.774.53 $363.20 OPERATING TRANSFERS OUT Ambulance Department $155,000.00 $155,000.00 100.00% $0.00 $0.00 Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00% $0.00 $0.00 Open Space Reserve Fund $285,000.00 $285,000.00 100.00% $0.00 $0.00 Reappraisal Fund $95,500.00 $95,500.00 100.00% $0.00 $0.00 4 Expenditure Report-May,2014 j General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $0.00 Total GENERAL GOVERNMENT EXP. $7,155,559.00 $5,571,415.64 77.86% $1,584,143.36 $353,692.53 PUBLIC SAFETY FIRE DEPARTMENT Fire Salaries-Permanent $1,096,326.00 $1,095,564.61 99.93% $761.39 $121,697.00 Fire Salaries-On Call $7,500.00 $0.00 0.00% $7,500.00 $0.00 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 Holiday Pay $133,364.00 $139,364.30 104.50% ($6,000.30) $9,528.44 Fair Labor Standard O/T $87,284.00 $49,369.37 56.56% $37,914.63 $0.00 F/D Overtime-Fill-In $50,000.00 $129,055.75 258.11% ($79,055.75) $21,871.43 F/D Overtime-Training $25,000.00 $47,141.94 188.57% ($22,141.94) $7,627.39 F/D Overtime-Emerg Call $15,000.00 $8,830.03 58.87% $6,169.97 $805.31 Wellness/Fitness $9,500.00 $6,575.00 69.21% $2,925.00 $6,575.00 Fire-Off Duty Outside Emp $3,000.00 $2,130.00 71.00% $870.00 $280.00 Swing Fire Fighter $45,000.00 $45,000.00 100.00% $0.00 $0.00 Fringe Benefits $30,000.00 $0.00 0.00% $30,000.00 $0.00 FICA/Medicare $113,500.00 $148,126.16 130.51% ($34,626.16) $15,635.05 Office Supplies $2,000.00 $2,517.72 125.89% ($517.72) ($49.99) Vaccinations-HEP $1,000.00 $988.50 98.85% $11.50 $0.00 REHAB Supplies $300.00 $271.51 90.50% $28.49 $0.00 Station Operating Supply $4,500.00 $3,025.25 67.23% $1,474.75 $46.92 Maintenance Tools $420.00 $277.32 66.03% $142.68 $37.25 Uniforms-Career $11,150.00 $10,792.98 96.80% $357.02 $24.10 Firefighting Clothing $5,000.00 $6,173.58 123.47% ($1,173.58) $1,739.53 Vehicle Tools $1,000.00 $823.42 . 82.34% $176.58 $0.00 Gas Chiefs vehicle&rei $2,800.00 $6,730.96 240.39% ($3,930.96) $2,296.25 Diesel Fuel $28,000.00 $24,877.26 88.85% $3,122.74 $469.12 Oil $600.00 $155.56 25.93% $444.44 $0.00 Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00 Fire Prevention Materials $3,000.00 $2,759.17 91.97% $240.83 $0.00 Fire Extinguishers $600.00 $316.50 52.75% $283.50 $60.00 Airpacks Maintenance $8,000.00 $3,079.30 38.49% $4,920.70 $686.88 Telephone $13,000.00 $11,540.39 88.77% $1,459.61 $836.19 Postage-Tool Shipping $400.00 $158.03 39.51% $241.97 $59.14 Dues and Subscriptions $1,350.00 $854.00 63.26% $496.00 $379.00 Fire Station Maintenance $14,000.00 $17,610.12 125.79% ($3,610.12) $1,571.74 Laundry and Bedding $900.00 $229.42 25.49% $670.58 $0.00 Radio Repair $2,500.00 $2,230.39 89.22% $269.61 $205.00 Vehicle Maintenance $8,000.00 $7,537.07 94.21% $462.93 $2,311.44 Vehicle Repair $15,000.00 $20,594.01 137.29% ($5,594.01) $1,954.00 Equipment R&M $4,000.00 $4,615.96 115.40% ($615.96) $0.00 Computers Contract ACS $2,500.00 $1,594.92 63.80% $905.08 $6.64 Conferences $1,500.00 $194.56 12.97% $1,305.44 $113.20 Training Schools $4,000.00' $3,439.57 85.99% $560.43 $100.00 Training Equipment $750.00 $474.19 63.23% $275.81 $0.00 Recruiting&Testing $500.00 $870.00 174.00% ($370.00) $0.00 Fire Station#2 Heat/Elec $12,500.00 $9,555.70 76.45% $2,944.30 $990.82 5 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Fire Safety Equipment $109,500.00 $113,498.89 103.65% ($3,998.89) $8,197.80 F/D Furniture/Equipment $2,500.00 $2,399.00 95.96% $101.00 $0.00 Firefighting Equipment-ho $10,000.00 $8,410.74 84.11% $1,589.26 $0.00 Note on Quint Fire Truck $152,658.00 $152,645.60 99.99% $12.40 $0.00 Copier $4,200.00 $4,127.60 98.28% $72.40 $0.00 F/D Equipment Trsf Out $100,000.00 $100,000.00 100.00% $0.00 $0.00 Total FIRE DEPARTMENT $2,152,702.00 $2,196,526.35 102.04% ($43,824.35) $206,054.65 AMBULANCE Permanent Salaries $504,025.00 $369,132.27 73.24% $134,892.73 $37,937.62 EMT Pay $65,003.00 $64,507.67 99.24% $495.33 $6,864.55 Holiday Pay $50,936.00 $30,773.98 60.42% $20,162.02 $0.00 Fair Labor Standard OT $45,614.00 $26,837.34 58.84% $18,776.66 $3,232.00 Overtime Fill-In $20,000.00 $31,502.29 157.51% ($11,502.29) $2,477.38 Overtime-Training $12,900.00 $8,880.22 68.84% $4,019.78 $503.45 Overtime-Emergency Call $5,000.00 $2,416.24 48.32% $2,583.76 $421.13 Wellness $1,500.00 $120.00 8.00% $1,380.00 $0.00 FICA/MEDI $52,500.00 $49,113.91 93.55% $3,386.09 $5,522.84 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00 Office Supplies $2,000.00 $1,482.61 74.13% $517.39 $47.98 Medical Supplies-Disposab $19,000.00 $25,404.53 133.71% ° ($6,404.53) $3,740.08 Medical Supplies-Oxygen $4,000.00 $1,673.30 41.83% $2,326.70 $164.33 Medical Equipment Replace $3,500.00 $6,861.69 196.05% ($3,361.69) $0.00 Uniforms-Career $6,000.00 $4,903.43 81.72% $1,096.57 $386.00 Diesel Fuel $7,500.00 $6,947.72 92.64% $552.28 $668.06 Training Films and Books $750.00 $341.20 45.49% $408.80 $341.20 Telephone $3,250.00 $1,621.72 49.90% $1,628.28 $221.61 Billing Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00 Dues&Subscriptions $500.00 $135.00 27.00% $365.00 $120.00 Radio Repair $1,750.00 $357.00 20.40% $1,393.00 $0.00 Vehicle Maintenance $2,500.00 $890.99 35.64% $1,609.01 $2.70 Vehicle Repair $3,000.00 $4,822.59 160.75% ($1,822.59) $469.86 Equipment R&M $1,250.00 $1,235.16 98.81% $14.84 $0.00 Billing Software/Upgrades $4,000.00 $3,449.53 86.24% $550.47 $0.00 Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Training Programs $5,850.00 $5,806.00 99.25% $44.00 $0.00 Training Equipment $500.00 $132.68 26.54% $367.32 $0.00 To Reserve Fund-Training $10,000.00 $10,000.00 100.00% $0.00 $0.00 EMS Patient Care Discript $16,000.00 $14,433.80 90.21% $1,566.20 $0.00 Total AMBULANCE $855,228.00 $673.782.87 78.78% $181.445.13 $63,120.79 POLICE DEPARTMENT Police Salaries-Permanent $2,456,961.00 $2,288,757.90 93.15% $168,203.10 $256,871.16 Police Salaries-Other $15,000.00 $14,760.53 98.40% $239.47 $2,898.32 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 Police Salaries-Overtime $220,000.00 $286,703.73 130.32% ($66,703.73) $22,340.58 Holiday Pay $223,539.00 $149,884.26 67.05% $73,654.74 $1,975.74 6 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Automatic Corporal $12,419.00 $1,364.80 10.99% $11,054.20 $0.00 Shift Differential $36,480.00 $21,231.34 58.20% $15,248.66 $2,909.56 Drug Task Force Personnel $45,000.00 $0.00 0.00% $45,000.00 $0.00 Off-Duty Police Salary $22,000.00 $4,298.75 19.54% $17,701.25 $940.00 Fitness $24,000.00 $0.00 0.00% $24,000.00 $0.00 Reparative Board Grant Ac $100,000.00 $0.00 0.00% $100,000.00 $0.00 FICA/Medicare $225,500.00 $278,940.69 123.70% ($53,440.69) $36,177.15 Office Supplies $10,500.00 $8,986.61 85.59% $1,513.39 $363.91 Range Supplies $11,500.00 $11,283.22 98.11% $216.78 $0.00 Radio Equipment-Supplies $800.00 $0.00 0.00% $800.00 $0.00 Investigative Supplies $8,000.00 $1,766.92 22.09% $6,233.08 $109.51 Youth Services Supplies $6,000.00 $2,824.66 47.08% $3,175.34 $0.00 Traffic Unit Supplies $2,000.00 $2,258.47 112.92% ($258.47) $0.00 K-9 Supplies $3,000.00 $2,021.44 67.38% $978.56 $140.96 Janitorial Supplies $3,000.00 $2,544.20 84.81% $455.80 $221.80 Uniform Supplies $34,000.00 $34,262.90 100.77% ($262.90) $4,802.95 Tires $10,200.00 $4,820.12 47.26% $5,379.88 $0.00 Gas and Oil $77,500.00 $71,393.68 92.12% $6,106.32 $6,816.49 Telephone $27,500.00 $26,930.54 97.93% $569.46 $1,717.75 Postage $2,800.00 $1,428.42 51.02% $1,371.58 $0.00 Dues and Subscriptions $2,774.00 $996.76 35.93% $1,777.24 $99.00 Towing Services $1,000.00 $996.62 99.66% $3.38 $326.12 Crime Prevention Supplies $4,500.00 $2,734.82 60.77% $1,765.18 $0.00 Building Repairs $3,500.00 $0.00 0.00% $3,500.00 $0.00 Building Maintenance $12,000.00 $3,003.86 25.03% $8,996.14 $289.00 Uniform Cleaning $15,000.00 $13,347.90 88.99% $1,652.10 $1,086.75 Office Equip.Contract $5,000.00 $3,589.59 71.79% $1,410.41 $6.64 Generator Prevent Maint $700.00 $635.00 90.71% $65.00 $0.00 Radio Equip.Maintenance $10,000.00 $12,869.50 128.70% ($2,869.50) $5,330.00 Vehicle Repair $40,800.00 $33,246.03 81.49% $7,553.97 ($2,134.58) Computer Connections Syst $18,339.00 $16,437.00 89.63% $1,902.00 $0.00 Equipment Maintenance $3,000.00 $2,682.26 89.41% $317.74 $2,240.06 Records Management System $10,000.00 $2,770.00 27.70% $7,230.00 $0.00 Consulting Services $6,840.00 $5,371.00 78.52% $1,469.00 $0.00 Tower Lease $300.00 $300.00 100.00% $0.00 $0.00 Animal Control Contracts $21,000.00 $5,816.56 27.70% $15,183.44 $433.45 Conferences $6,600.00 $2,314.71 35.07% $4,285.29 $0.00 In-Service Training $28,380.00 $25,910.95 91.30% $2,469.05 $393.44 Recruiting&Testing $2,500.00 $2,571.05 102.84% ($71.05) $188.50 Tuition Reimbursement $6,800.00 $0.00 0.00% $6,800.00 $0.00 Electric-Police Dept. $56,000.00 $35,473.70 63.35% $20,526.30 $0.00 Heat/Hot Water $13,000.00 $5,311.64 40.86% $7,688.36 $638.78 Radio Installation Utilit $500.00 $327.40 65.48% $172.60 $0.00 Building Common Area Fees $43,000.00 $52,337.77 121.72% ($9,337.77) $4,292.75 Cleaning/Building Service $34,200.00 $29,234.00 85.48% $4,966.00 $2,488.00 Vehicles and Equipment $148,000.00 $149,231.71 100.83% ($1,231.71) $0.00 Office Equipment $6,300.00 $219.99 3.49% $6,080.01 $0.00 Radio Equipment $21,000.00 $1,380.00 6.57% $19,620.00 $0.00 Taser Replacement $5,800.00 $5,561.62 95.89% $238.38 $0.00 7 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Total POLICE DEPARTMENT $4,116,532.00 $3,631,134.62 88.21% $485,397.38 $353,963.79 Total PUBLIC SAFETY $7,124,462.00 $6,501,443.84 91.26% $623,018.16 $623,139.23 OPERATING TRANSFERS OUT To undesignated reserve f $75,000.00 $0.00 0.00% $75,000.00 $0.00 Market St./City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00 To Capital Improvements $335,000.00 $335,000.00 100.00% $0.00 $0.00 Total OPERATING TRANSFERS OUT $1,388,000.00 $335,000.00 24.14% $1,053,000.00 $0.00 STREETS&HIGHWAYS HIGHWAY DEPARTMENT Highway Salaries-Perm. $640,575.00 $670,461.20 104.67% ($29,886.20) $70,077.39 Leave Time Turn-In $8,500.00 $0.00 0.00% $8,500.00 $0.00 Highway Salaries-Overtime $30,000.00 $21,513.49 71.71% $8,486.51 $395.21 On-Call Pay $18,700.00 $325.00 1.74% $18,375.00 $0.00 FICA/Medicare $55,000.00 $73,413.35 133.48% ($18,413.35) $8,920.55 Drug/Alcohol/Phys.Testing $500.00 $0.00 0.00% $500.00 $0.00 Office Supplies $2,500.00 $2,436.51 97.46% $63.49 $163.88 Traffic Light Supplies $25,000.00 $22,472.06 89.89% $2,527.94 $1,106.70 Sign Supplies $6,000.00 $6,399.90 106.67% ($399.90) $496.77 City Highways Material $21,000.00 $26,188.80 124.71% ($5,188.80) $1,510.37 Road Striping $15,000.00 $7,261.18 48.41% $7,738.82 $255.40 Winter Salt $86,000.00 $121,861.83 141.70% ($35,861.83) $0.00 Winter Sand $1,500.00 $742.72 49.51% $757.28 $0.00 Winter Liquid Deicer Addi $14,000.00 $18,066.76 129.05% ($4,066.76) $0.00 Building Supplies $2,500.00 $1,434.21 57.37% $1,065.79 $12.98 Uniforms $13,000.00 $13,211.18 101.62% ($211.18) $536.56 Vehicle Repair Parts $85,000.00 $91,782.25 107.98% ($6,782.25) ) ($277.27) School Bus Parts $32,500.00 $32,155.44 98.94% $344.56 $1,055.96 Gasoline $21,000.00 $24,848.72 118.33% ($3,848.72) ($4,334.50) Oil $5,000.00 $7,111.93 142.24% ($2,111.93) ($12.33) Diesel Fuel $68,500.00 $49,116.28 71.70% $19,383.72 $8,212.68 Diesel/Gasoline Non City $130,000.00 $190,810.74 146.78% ($60,810.74) $20,078.09 Advertising $0.00 $1,500.00 100.00% ($1,500.00) $0.00 Telephone/Internet $8,800.00 $8,428.58 95.78% $371.42 $642.89 Building Maintenance $30,000.00 $24,061.90 80.21% $5,938.10 $1,295.89 Generator Prevent Maint $630.00 $630.00 100.00% $0.00 $0.00 Tree Care $8,000.00 $5,129.34 64.12% $2,870.66 $1,926.63 Equipment Rental/Purchase $3,500.00 $549.27 15.69% $2,950.73 $237.90 Office Equipment Maintnce $3,500.00 $2,444.35 69.84% $1,055.65 $499.00 Travel&Training $5,400.00 $5,777.02 106.98% ($377.02) $52.03 Utilities-Garage $16,000.00 $12,745.07 79.66% $3,254.93 $0.00 Utilities-Garage Heat $15,000.00 $15,365.21 102.43% ($365.21) $1,612.09 Traffic Lights $34,000.00 $28,598.84 84.11% $5,401.16 $1,762.82 Vehicle Replacement $360,000.00 $352,324.51 97.87% $7,675.49 $0.00 Highway Paving $575,000.00 $498,621.16 86.72% $76,378.84 $11,433.77 8 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Curbs and Sidewalks $15,000.00 $4,487.62 29.92% $10,512.38 $233.52 Total HIGHWAY DEPARTMENT $2,356,605.00 $2,342,276.42 99.39% $14,328.58 $127,894.98 Total STREETS&HIGHWAYS $2,356,605.00 $2,342,276.42 99.39% $14,328.58 $127,894.98 CULTURE AND RECREATION RECREATION ADMINISTRATION Rec.Admin.Salaries-Perm. $198,891.00 $159,793.50 80.34% $39,097.50 $19,009.34 Leave Time Turn-In $9,279.00 $2,672.40 28.80% $6,606.60 $0.00 Taxable Fringe Benefits $603.00 $0.00 0.00% $603.00 $0.00 FICA/Medicare $16,000.00 $18,299.18 114.37% ($2,299.18) $2,524.48 Office Supplies $2,900.00 $2,888.40 99.60% $11.60 $307.07 Telephone $875.00 $1,033.40 118.10% ($158.40) $381.15 Postage $600.00 $23.68 3.95% $576.32 $0.00 Dues and Subscriptions $650.00 $923.33 142.05% ($273.33) $250.00 Scholarships $1,000.00 $1,000.00 100.00% $0.00 $500.00 Printing $3,600.00 $3,600.00 100.00% $0.00 $0.00 Software/Printer Contract $3,900.00 $3,904.82 100.12% ($4.82) $6.64 Travel&Training $3,400.00 $3,334.92 98.09% $65.08 $918.54 Total RECREATION ADMINISTRATION $241,698.00 $197,473.63 81.70% $44,224.37 $23,897.22 PROGRAMS Salaries-Programs $9,900.00 $7,052.63 71.24% $2,847.37 $1,413.22 FICA/Medicare $757.00 $1,234.85 163.12% ($477.85) $160.92 General Supplies $3,000.00 $2,415.87 80.53% $584.13 $1,318.30 Advertising $2,200.00 $2,123.00 96.50% $77.00 $0.00 School Wage Reimbursement $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total PROGRAMS $16,857.00 $12,826.35 76.09% $4,030.65 $2,892.44 RED ROCKS PARK Red Rocks Park Salaries $10,400.00 $9,247.60 88.92% $1,152.40 $1,347.60 FICA/Medicare $800.00 $803.28 100.41% ($3.28) $198.93 General Supplies $3,500.00 $129.80 3.71% $3,370.20 $0.00 Printing $400.00 $0.00 0.00% $400.00 $0.00 Utilities $700.00 $263.88 37.70% $436.12 $22.08 Total RED ROCKS PARK $15,800.00 $10,444.56 66.10% $5,355.44 $1,568.61 FACILITIES Park Salaries $3,900.00 $4,914.00 126.00% ($1,014.00) $0.00 FICA/Medicare $298.00 $760.24 255.11% ($462.24) $0.00 Supplies $5,500.00 $2,510.68 45.65% $2,989.32 $242.06 Fuel-Gas $2,700.00 $2,810.17 104.08% ($110.17) $144.29 Recreation Path Committee $500.00 $0.00 0.00% $500.00 $0.00 Electric-Jaycee Park $1,400.00 $1,325.36 94.67% $74.64 $96.28 Electric-Dorset Park $3,200.00 $1,656.49 51.77% $1,543.51 $140.25 9 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Electric-Overlook Park $500.00 $262.50 52.50% $237.50 $25.11 Electric-Tennis Courts $650.00 $396.59 61.01% $253.41 $33.30 Facilities Improvements $32,500.00 $32,500.00 100.00% $0.00 $7,500.00 Capital Items $96,000.00 $43,000.00 44.79% $53,000.00 $0.00 Total FACILITIES $147,148.00 $90,136.03 61.26% $57,011.97 $8,181.29 LEISURE ARTS Playground Director $2,000.00 $2,000.00 100.00% $0.00 $0.00 Arts&Crafts Instructors $1,000.00 $765.00 76.50% $235.00 $0.00 Adult Programs Supplies/I $3,000.00 $2,769.82 92.33% $230.18 $441.75 FICA/Medicare $459.00 $130.00 28.32% $329.00 $0.00 Kids Playground Supplies $500.00 $0.00 0.00% $500.00 $0.00 Kids Arts&Crafts Materi $400.00 $399.62 99.91% $0.38 $0.00 Senior Club Contract $3,800.00 $2,326.94 61.24% $1,473.06 $0.00 Reimbursement-Bus Drivers $1,000.00 $0.00 0.00% $1,000.00 $0.00 Artists-Contracts $400.00 $400.00 100.00% $0.00 $0.00 Chorus Directors $3,600.00 $1,800.00 50.00% $1,800.00 $0.00 Total LEISURE ARTS $16,159.00 $10,591.38 65.54% $5,567.62 $441.75 SPECIAL ACTIVITIES Adult Programs $32,000.00 $26,592.85 83.10% $5,407.15 $3,708.00 Jazzercise of Shelburne $4,200.00 $2,896.00 68.95% $1,304.00 $0.00 Special Events $5,500.00 $5,490.84 99.83% $9.16 $0.00 Swim Lessons-Sport/Fit Ed $7,700.00 $2,280.00 29.61% $5,420.00 $1,070.00 Youth Programs $21,000.00 $48,333.75 230.16% ($27,333.75) ($420.00) Great Escape Tickets $15,000.00 $12,452.00 83.01% $2,548.00 $0.00 Afternoon Skiing-Middle S $6,000.00 $9,645.00 160.75% ($3,645.00) $0.00 Afternoon Skiing-Orchard $6,200.00 $2,705.00 43.63% $3,495.00 $0.00 Spec.Activities Salaries $7,000.00 $5,223.50 74.62% $1,776.50 $0.00 FICA/Medicare $536.00 $402.36 75.07% $133.64 $0.00 Supplies $7,500.00 $7,179.20 95.72% $320.80 $0.00 Track Meet(VRPA) $0.00 $2,205.04 100.00% Telephone $1,500.00 $1,530.75 102.05% ($30.75) ($139.29) Total SPECIAL ACTIVITIES $114,136.00 $126,936.29 111.21% ($12,800.29) $4,218.71 COMMUNITY LIBRARY Library Salaries $271,909.00 $258,763.85 95.17% $13,145.15 $32,720.69 FICAlMedicare $21,500.00 $28,967.09 134.73% ($7,467.09) $5,227.46 Library Supplies $5,500.00 $5,399.12 98.17% $100.88 $397.48 Books-Adult $13,686.00 $13,452.87 98.30% $233.13 $1,317.69 Books-Children $7,550.00 $5,169.81 68.47% $2,380.19 $5.88 DVDs/CDs-Adult $4,500.00 $3,947.54 87.72% $552.46 $208.84 DVDs/CDs-Children $1,800.00 $1,608.94 89.39% $191.06 $26.36 Program Supplies-Arts/Cra $1,450.00 $815.16 56.22% $634.84 $41.49 Blanchette Expenditures $10,000.00 $8,012.07 80.12% $1,987.93 $1,279.92 Blanchette/Subscriptions- $6,000.00 $4,851.46 80.86% $1,148.54 $0.00 10 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Bookmobile Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00 Postage $1,779.00 $192.76 10.84% $1,586.24 $31.78 Dues and Subscriptions $400.00 $100.00 25.00% $300.00 $0.00 Online&Print Subscripti $3,000.00 $1,632.81 54.43% $1,367.19 $0.00 School Use $56,287.00 $0.00 0.00% $56,287.00 $0.00 Community Programs $5,265.00 $5,134.99 97.53% $130.01 $304.99 Repair/Maintenance Librar $0.00 $390.62 100.00% ($390.62) $390.62 Bookmobile $1,500.00 $41.31 2.75% $1,458.69 $0.00 Computer Operations $3,092.00 $408.88 13.22% $2,683.12 $0.00 Travel&Training $2,500.00 $2,650.60 106.02% ($150.60) $75.00 Furniture $4,400.00 $6,172.32 140.28% ($1,772.32) $222.72 Computer Improvements $7,560.00 $0.00 0.00% $7,560.00 $0.00 C/L Photocopier Lease Pri $1,967.00 $1,667.57 84.78% $299.43 $163.87 Total COMMUNITY LIBRARY $432,645.00 $349,379.77 80.75% $83,265.23 $42,414.79 CAPITAL/PARK MAINTENANCE Park Maint.Salaries-Perm. $150,381.00 $138,827.01 92.32% $11,553.99 $15,092.25 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 Park Maint.Sal.-Overtime $8,000.00 $2,552.75 31.91% $5,447.25 $292.39 Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00 FICA/Medicare $12,750.00 $16,509.11 129.48% ($3,759.11) $2,466.97 Park Supplies $12,000.00 $8,711.56 72.60% $3,288.44 $1,139.83 Cemetery Supplies $300.00 $605.97 201.99% ($305.97) $305.97 Recreation Path Supplies $1,500.00 $35.19 2.35% $1,464.81 $0.00 Recreation Path Imprvmnts $7,500.00 $1,651.12 22.01% $5,848.88 $463.74 Homestead at Wheeler Park $5,000.00 $3,933.00 78.66% $1,067.00 $0.00 Total CAPITAL/PARK MAINTENANCE $199,431.00 $172,825.71 86.66% $26,605.29 $19,761.15 Total CULTURE AND RECREATION $1,183,874.00 $970,613.72 81.99% $213,260.28 $103,375.96 OTHER OPERATING ENTITIES County Court $123,700.00 $124,220.34 100.42% ($520.34) $0.00 Winooski Valley Park $54,000.00 $54,000.00 100.00% $0.00 $0.00 C.C.T.A. $429,347.00 $429,347.00 100.00% $0.00 $0.00 Regional Planning $18,325.00 $18,322.00 99.98% $3.00 $0.00 Metropolitan Planning $17,153.00 $17,153.00 100.00% $0.00 $0.00 Total OTHER OPERATING ENTITIES $642,525.00 $643,042.34 100.08% ($517.34) $0.00 Total OTHER ENTITIES $642,525.00 $643,042.34 100.08% ($517.34) $0.00 CURRENT PRINCIPAL,BONDS Public Works Facility $98,568.00 $98,568.00 100.00% $0.00 $0.00 Kennedy Dr Reconstrction $22,440.00 $22,508.00 100.30% ($68.00) $0.00 Lime Kiln Bridge $22,440.00 $22,508.00 100.30% ($68.00) $0.00 PENSION LIABILITY-PRINCIP $262,974.00 $262,974.00 100.00% $0.00 $262,974.00 F/D Building Improvements $30,090.00 $30,005.00 99.72% $85.00 $0.00 11 Expenditure Report-May,2014 General Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Emergency Center $130,000.00 $130,000.00 100.00% $0.00 $0.00 Police Headquarters $360,000.00 $360,000.00 100.00% $0.00 $0.00 Parkland/Brand Farm $40,000.00 $40,000.00 100.00% $0.00 $0.00 Total CURRENT PRINCIPAL,BONDS $966,512.00 $966,563.00 100.01% ($51.00) $262,974.00 CURRENT INTEREST,BONDS Public Works Facility $40,670.00 $40,669.14 100.00% $0.86 $0.00 Kennedy Dr Recnstrction $11,955.00 $11,988.78 100.28% ($33.78) $0.00 Lime Kiln Bridge $11,955.00 $11,988.78 100.28% ($33.78) $0.00 PENSION LIABILITY-INTERES $397,975.00 $397,974.13 100.00% $0.87 $397,974.13 Sewer Fund Note $13,000.00 $12,004.68 92.34% $995.32 $0.00 F/D Building Improvements $16,030.00 $15,982.02 99.70% $47.98 $0.00 Emergency Center $2,405.00 $1,811.30 75.31% $593.70 $0.00 Police Headquarters $256,644.00 $256,644.00 100.00% $0.00 $0.00 Parkland/Brand Farm $1,134.00 $1,133.20 99.93% $0.80 $0.00 Total CURRENT INTEREST,BONDS $751,768.00 $750,196.03 99.79% $1,571.97 $397,974.13 Total GENERAL FUND $21,569,305.00 $18,080,550.99 83.83% $3,488,754.01 $1,869,050.83 Total All Funds $21,569,305.00 $18,080,550.99 83.83% $3,488,754.01 $1,869,050.83 12 Expenditure Report-May,2014 Sewer Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May W/POLLUTION CONTROL EXPS. Salaries-Permanent $369,000.00 $354,031.56 95.94% $14,968.44 $37,182.37 Payment to Highway-wages $257,434.00 $263,918.71 102.52% ($6,484.71) $911.50 Leave Time Turn-In $5,000.00 $0.00 0.00% $5,000.00 $0.00 Salaries-Overtime $45,000.00 $32,619.89 72.49% $12,380.11 $3,040.70 Payment to Sick Bank Fund $4,000.00 $4,000.00 100.00% $0.00 $0.00 Payroll Svc&Testing to $700.00 $700.00 100.00% $0.00 $0.00 PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00 Sick Bank Payouts $13,500.00 $9,106.30 67.45% $4,393.70 $0.00 Fringe Benefits $600.00 $540.40 90.07% $59.60 $0.00 FICA/Medicare $33,750.00 $37,553.55 111.27% ($3,803.55) $4,933.64 Payment to Highway-FICA/M $21,070.00 $21,070.00 100.00% $0.00 $0.00 Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00 Vision Plan $800.00 $0.00 0.00% $800.00 $0.00 Disability Income $1,600.00 $1,054.13 65.88% $545.87 $95.83 Long Term Disability Insu $2,000.00 $1,832.71 91.64% $167.29 $166.61 Group Health Insurance $82,500.00 $89,444.53 108.42% ($6,944.53) $7,535.88 Benefit Reimbursed to Hig $70,431.00 $70,431.00 100.00% $0.00 $0.00 Group Life Insurance $1,300.00 $1,051.05 80.85% $248.95 $95.55 Group Dental Insurance $7,000.00 $6,763.12 96.62% $236.88 $542.83 Pension $65,000.00 $24,137.70 37.13% $40,862.30 $0.00 ICMA Match $7,850.00 $3,648.14 46.47% $4,201.86 $388.10 Pension Payment to Highwa $81,640.00 $81,640.00 100.00% $0.00 $0.00 Pension Note Payment $38,675.00 $38,675.00 100.00% $0.00 $0.00 Office Supplies $2,000.00 $1,168.49 58.42% $831.51 $214.15 Plant Supplies-lights $60,000.00 $77,825.70 129.71% ($17,825.70) $6,629.17 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 Polymer $76,000.00 $66,236.77 87.15% $9,763.23 $0.00 Sewer Line MaintlSupplies $15,000.00 $28,965.49 193.10% ($13,965.49) $0.00 Pumping Station Supplies $25,000.00 $18,812.06 75.25% $6,187.94 $3,231.91 Laboratory Supplies $10,000.00 $11,068.75 110.69% ($1,068.75) $82.16 Paint and Hardware $100.00 $0.00 0.00% $100.00 $0.00 Caustic Soda and Lime $36,000.00 $56,705.75 157.52% ($20,705.75) $5,512.03 Alum $18,000.00 $39,600.61 220.00% ($21,600.61) $0.00 Water-Airport-BB-Pump $2,000.00 $2,552.99 127.65% ($552.99) $457.37 Generator Preventive Main $3,000.00 $4,785.24 159.51% ($1,785.24) $610.79 Clothing Supplies $2,500.00 $2,404.28 96.17% $95.72 $377.98 Truck Parts $8,000.00 $5,718.14 71.48% $2,281.86 $652.56 Gas-Diesel Fuel-Oil $20,000.00 $15,649.08 78.25% $4,350.92 $1,499.81 Fuel-Airport Parkway $40,000.00 $46,236.87 115.59% ($6,236.87) $2,477.51 Fuel-Bartlett Bay $6,000.00 $5,693.92 94.90% $306.08 $132.18 Advertising $0.00 $600.00 100.00% ($600.00) $0.00 Telephone and Alarms $5,700.00 $7,272.50 127.59% ($1,572.50) $567.03 Postage $100.00 $51.68 51.68% $48.32 $17.52 Memberships/Dues $300.00 $613.00 204.33% ($313.00) $196.00 1 Expenditure Report-May,2014 Sewer Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May Discharge Permits $7,500.00 $8,384.51 111.79% ($884.51) $0.00 Workers Comp Insurance $16,000.00 $15,017.73 93.86% $982.27 $0.00 Property Insurance $46,700.00 $45,500.75 97.43% $1,199.25 $0.00 Unemployment Insurance $2,000.00 $1,571.79 78.59% $428.21 $0.00 Safety $10,000.00 $8,362.54 83.63% $1,637.46 $0.00 Billing Payment to CWD $33,880.00 $17,200.00 50.77% $16,680.00 $0.00 Soil/Sludge Management $150,000.00 $117,882.00 78.59% $32,118.00 $11,902.21 Discharge Water Testing $3,000.00 $547.00 18.23% $2,453.00 $49.00 Landfill Fees $5,000.00 $3,896.68 77.93% $1,103.32 $423.89 To GF-Audit/Actuary $5,315.00 $0.00 0.00% $5,315.00 $0.00 Auditing $6,214.00 $6,214.00 100.00% $0.00 $0.00 Engineering/Consulting $7,500.00 $9,151.76 122.02% ($1,651.76) $5,856.72 Landfill Engineering $10,000.00 $2,814.80 28.15% $7,185.20 $1,615.00 PMT TO STORMWATER-GIS $4,000.00 $4,000.00 100.00% $0.00 $0.00 Office Equipment Contract $1,000.00 $361.49 36.15% $638.51 $278.15 Wireless Communication $1,000.00 $555.89 55.59% $444.11 $51.99 Administrative Services $142,771.00 $143,800.00 100.72% ($1,029.00) $0.00 IT Service $0.00 $443.75 100.00% ($443.75) $0.00 Burlington Sewer Lines $208,532.00 $162,965.22 78.15% $45,566.78 $0.00 Travel&Training $3,000.00 $1,559.10 51.97% $1,440.90 $0.00 Utilities-Pumping Station $65,000.00 $47,268.80 72.72% $17,731.20 $5,650.46 Utilities--L/Fill Station $4,500.00 $10,404.63 231.21% ($5,904.63) $1,707.47 Electric-Airport Parkway $200,000.00 $188,013.93 94.01% $11,986.07 $20,565.38 Electric-Bartlett Bay $120,000.00 $91,269.72 76.06% $28,730.28 $9,237.87 Replacement-Vehicles $41,000.00 $26,872.00 65.54% $14,128.00 $0.00 Building Improvements $5,000.00 $3,986.50 79.73% $1,013.50 $0.00 Pumps Replacements $50,000.00 ($394.00) -0.79% $50,394.00 $0.00 Pump Repairs $50,000.00 $8,818.02 17.64% $41,181.98 $0.00 Landfill Leachate $0.00 $165.00 100.00% ($165.00) $0.00 Bartlett Bay Upgrades $0.00 $64,125.61 100.00% ($64,125.61) $0.00 Loan for Airport Parkway $1,272,060.00 $1,272,059.74 100.00% $0.26 $1,272,059.74 Bartlett Bay Bond Replace $245,000.00 $245,000.00 100.00% $0.00 $0.00 Scope BTV/SB Sewer $15,000.00 $12,133.54 80.89% $2,866.46 $0.00 Total W/POLLUTION CONTROL EXPS. $4,180,822.00 $3,954,131.61 94.58% $226,690.39 $1,406,949.06 Total ENTERPRISE FUND/W.P.C. _$4,180,822.00 $3,954,131.61 94.58% $226,690.39 $1,406,949.06 Total All Funds $4,180,822.00 $3,954,131.61 94.58% $226,690.39 $1,406,949.06 2 Expenditure Report-May,2014 Stormwater Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May S/WA 1ER UTILITIES EXPS Salaries-Permanent $211,750.00 $212,549.46 100.38% ($799.46) $24,952.04 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 Salaries-Overtime $11,000.00 $23,439.36 213.09% ($12,439.36) $100.39 Payment to Sick Bank Fund $5,555.00 $5,555.00 100.00% $0.00 $0.00 Payroll Svc&Testing to $480.00 $480.00 100.00% $0.00 $0.00 GIS Employee-PT $25,000.00 $0.00 0.00% $25,000.00 $0.00 Fringe Benefits $200.00 $63.97 31.99% $136.03 $0.00 FICA/Medicare $17,200.00 $25,601.62 148.85% ($8,401.62) $3,279.19 Nontaxable Fringe Benefit $600.00 $0.00 0.00% $600.00 $0.00 Vision Plan $500.00 $0.00 0.00% $500.00 $0.00 Disability Income Insuran $1,000.00 $859.76 85.98% $140.24 $78.16 Group Health Insurance $43,500.00 $40,271.51 92.58% $3,228.49 $3,700.36 Reimburse to Highway Bene $9,125.00 $9,125.00 100.00% $0.00 $0.00 Health Insurance FICA $500.00 $0.00 0.00% $500.00 $0.00 Group Life Insurance $800.00 $889.35 111.17% ($89.35) $80.85 Group Dental Insurance $4,200.00 $3,435.84 81.81% $764.16 $278.68 Pension $22,000.00 $0.00 0.00% $22,000.00 $0.00 ICMA Match $8,600.00 $6,271.15 72.92% $2,328.85 $708.84 Pension Note Payment $26,510.00 $26,510.00 100.00% $0.00 $0.00 Office Supplies $3,000.00 $1,566.22 52.21% $1,433.78 $158.30 Small Equipment/Tools $4,000.00 $4,218.35 105.46% ($218.35) $0.00 Uniforms/Supplies $3,885.00 $2,610.86 67.20% $1,274.14 $127.90 Gasoline $4,500.00 $3,475.29 77.23% $1,024.71 $299.96 Oil $350.00 $234.85 67.10% $115.15 $104.96 Diesel Fuel $8,500.00 $8,328.68 97.98% $171.32 $1,170.76 Permit Requirement-Educat $7,800.00 $8,542.00 109.51% ($742.00) $200.00 Telephone $2,850.00 $1,944.01 68.21% $905.99 $68.73 Postage $300.00 $60.85 20.28% $239.15 $54.21 Membership/Dues $500.00 $374.00 74.80% $126.00 $0.00 Discharge Permits Renewal $4,770.00 $1,789.22 37.51% $2,980.78 $0.00 Workers Comp Insurance $5,386.00 $7,874.13 146.20% ($2,488.13) $0.00 Property Insurance $17,990.00 $14,526.55 80.75% $3,463.45 $0.00 Unemployment Insurance $2,000.00 $1,571.79 78.59% $428.21 $0.00 GIS-Fees/Software $8,000.00 $5,243.00 65.54% $2,757.00 $843.00 Sediment&Depris Disposa $750.00 $304.00 40.53% $446.00 $304.00 Water Quality Monitoring $30,000.00 $6,032.24 20.11% $23,967.76 $0.00 Building/Grounds Maint $1,500.00 $1,000.00 66.67% $500.00 $0.00 Vehicle Maintenance $8,500.00 $7,217.44 84.91% $1,282.56 $1,494.20 Storm System Maint Materi $65,000.00 $18,478.51 28.43% $46,521.49 $2,500.00 Printing $100.00 $147.00 147.00% ($47.00) $45.00 Legal Services $15,000.00 $8,917.44 59.45% $6,082.56 $0.00 1 Expenditure Report-May,2014 Stormwater Fund Year-to-Date %Budget FY 2014 Account Budget Expenditures Expended $(+/-) Paid May To GF-Audit and Actuary $3,555.00 $3,555.00 100.00% $0.00 $0.00 Engineering-Watershed $28,000.00 $8,532.45 30.47% $19,467.55 $1,490.96 Engineering-Nghbrhd Asst $22,000.00 $37,868.26 172.13% ($15,868.26) $0.00 Billing Payment CWD $33,800.00 $17,200.00 50.89% $16,600.00 $0.00 IT/Computer Support $13,300.00 $3,272.00 24.60% $10,028.00 $0.00 Office Equipment Maintena $1,000.00 $83.34 8.33% $916.66 $0.00 Equipment Rental $2,000.00 $2,346.01 117.30% ($346.01) $0.00 Administrative Services $128,549.00 $128,549.00 100.00% $0.00 $0.00 Conference/Training Expen $3,000.00 $1,624.34 54.14% $1,375.66 $58.47 S/W Bldg Utilities $3,500.00 $3,054.81 87.28% $445.19 $174.28 Stormwater Pumps Electric $480.00 $244.14 50.86% $235.86 $0.00 Vehicles/Equipment $200,000.00 $0.00 0.00% $200,000.00 $0.00 Stormwater Capital Projec $531,000.00 $369,720.44 69.63% $161,279.56 $21,002.33 Office Furniture/Equipmen $1,000.00 $0.00 0.00% $1,000.00 $0.00 Project Notes Princ/Inter $103,420.00 $101,758.09 98.39% $1,661.91 $0.00 Flow Restoration Plan Ana $256,000.00 $14,169.23 5.53% $241,830.77 $5,988.75 Reimbursement to Highway $16,341.00 $16,341.00 100.00% $0.00 $0.00 Total S/WATER UTILITIES EXPS $1,933,146.00 $1,167,826.56 60.41% $765,319.44 $69,264.32 Total STORM WATER UTILITIES $1,933,146.00 $1,167,826.56 60.41% $765,319.44 $69,264.32 Total All Funds $1,933,146.00 $1,167,826.56 60.41% $765,319.44 $69,264.32 2 Revenue Report-May,2014 General Fund Estimated Received %Budget FY 2014 Account Revenue To Date Received $(+/-) Received-May Total PROPERTY TAX REVENUE $11,980,219.00 ($12,153,954.25) 101.45% ($173,735.25) $0.00 Total LOCAL OPTION TAXES $3,550,000.00 ($3,074,296.02) 86.60% $475,703.98 ($795,447.94) Total TAX REVENUE $15,530,219.00 ($15,228,250.27) 98.06% $301,968.73 ($795,447.94) Total INTEREST/PENALTY ON TAX $236,500.00 ($178,824.48) 75.61% $57,675.52 ($2,625.47) Total CITY MANAGER $1,536,915.00 ($1,523,945.46) 99.16% $12,969.54 ($427.68) Total CITY CLERK $307,850.00 ($201,580.07) 65.48% $106,269.93 ($14,750.38) Total PLANNING&ZONING $303,000.00 ($386,268.58) 127.48% ($83,268.58) ($84,634.71) Total MARKET STREET&DORSET PARI $983,000.00 $0.00 0.00% $983,000.00 $0.00 Total FIRE DEPARTMENT $260,000.00 ($467,311.94) 179.74% ($207,311.94) ($20,158.71) Total AMBULANCE $704,000.00 ($664,282.61) 94.36% $39,717.39 ($37,143.21) Total POLICE DEPARTMENT $447,280.00 ($182,066.70) 40.71% $265,213.30 ($6,854.50) Total PUBLIC SAFETY $1,411,280.00 ($1,313,661.25) 93.08% $97,618.75 ($64,156.42) Total HIGHWAY DEPARTMENT $1,025,841.00 ($1,140,578.65) 111.18% ($114,737.65) ($171,131.47) Total RED ROCKS PARK $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 Total FACILITIES $450.00 ($3,190.00) 708.89% ($2,740.00) ($240.00) Total SPECIAL ACTIVITIES $204,900.00 ($186,751.34) 91.14% $18,148.66 ($5,317.57) Total RECREATION $210,550.00 ($193,781.34) 92.04% $16,768.66 ($5,557.57) Total COMMUNITY LIBRARY $24,150.00 ($25,895.12) 107.23% ($1,745.12) ($17,200.00) Total GENERAL FUND $21,569,305.00 ($20,192,785.22) 93.62% $1,376,519.78 ($1,155,931.64) Revenue Report-May,2014 General Fund Estimated Received %Budget FY 2014 Account Revenue To Date Received $(+/-) Received-May TAX REVENUE Tax,Current Budget $11,875,719.00 ($12,047,619.25) 101.45% ($171,900.25) $0.00 VT Payment in Lieu of Tax $33,500.00 ($35,636.00) 106.38% ($2,136.00) $0.00 Taxes,Reappraisal/ACT 60 $71,000.00 ($70,699.00) 99.58% $301.00 $0.00 Total TAX REVENUE $11,980,219.00 ($12,153,954.25) 101.45% ($173,735.25) $0.00 LOCAL OPTION TAXES Local Option Tax-Sales $2,650,000.00 ($1,924,149.03) 72.61% $725,850.97 ($596,184.41) Local Option Tax-Rooms/Me $187,342.00 ($437,488.99) 233.52% ($250,146.99) ($199,263.53) Rooms/Meals-Fire Vehicl $352,658.00 ($352,658.00) 100.00% $0.00 $0.00 Rooms/Meals-P/D Hdqtrs $360,000.00 ($360,000.00) 100.00%, $0.00 $0.00 Total LOCAL OPTION TAXES $3,550,000.00 ($3,074,296.02) 86.60% $475,703.98 ($795,447.94) Total TAX REVENUE $15,530,219.00 ($15,228,250.27) 98.06% $301,968.73 ($795,447.94) INTEREST/PENALTY ON TAX Penalty,Current&Prior $108,000.00 ($125,229.41) 115.95% ($17,229.41) $0.00 Interest,Current&Prior $35,000.00 ($36,976.28) 105.65% ($1,976.28) ($2,625.47) Abatements/Write-offs $0.00 $1,696.32 100.00% $1,696.32 $0.00 Attorney Fees $2,500.00 ($2,260.03) 90.40% $239.97 $0.00 Fee to Collect State Educ $76,000.00 $0.00 0.00% $76,000.00 $0.00 Current Use $15,000.00 ($15,598.00) 103.99% ($598.00) $0.00 Per Parcel Payment Traini $0.00 ($457.08) 100.00% ($457.08) $0.00 Total INTEREST/PENALTY ON TAX $236,500.00 ($178,824.48) 75.61% $57,675.52 ($2,625.47) CITY MANAGER Administrative Services-W $44,665.00 ($44,665.00) 100.00% $0.00 $0.00 Administrative Services-S $128,549.00 ($123,106.88) 95.77% $5,442.12 $0.00 Administrative Services-W $143,800.00 ($143,800.00) 100.00% $0.00 $0.00 From Sewer-Audit&Actuar $6,214.00 ($6,214.00) 100.00% $0.00 $0.00 From SW-Audit&Actuary $3,555.00 ($3,555.00) 100.00% $0.00 $0.00 COBRA Repayment $10,000.00 $0.00 0.00% $10,000.00 $0.00 Pension Liab Note-WPC $38,675.00 ($38,675.00) 100.00% $0.00 $0.00 Pension Liab Note-SW $26,510.00 ($26,510.00) 100.00% $0.00 $0.00 From Water-Audit $2,100.00 ($2,100.00) 100.00% $0.00 $0.00 DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00 Admin Svc Fee Fund 240 $31,424.00 ($31,424.00) 100.00% $0.00 $0.00 From WPC-Payroll,Testing $700.00 ($700.00) 100.00% $0.00 $0.00 From SW-Payroll,Testing $480.00 ($480.00) 100.00% $0.00 $0.00 Adminstrative Services-CJ $5,000.00 $0.00 0.00% $5,000.00 $0.00 CIGNA/VLCT Insur Rebate $0.00 ($4,783.43) 100.00% ($4,783.43) $0.00 Miscellaneous $4,000.00 ($11,689.15) 292.23% ($7,689.15) ($427.68) Applied Surplus-Gen.Fund $400,000.00 ($400,000.00) 100.00% $0.00 $0.00 Transfer In-Criminal Just $686,243.00 ($686,243.00) 100.00% $0.00 $0.00 1 Revenue Report-May,2014 General Fund Estimated Received %Budget FY 2014 Account Revenue To Date Received $(+/-) Received-May Total CITY MANAGER $1,536,915.00 ($1,523,945.46) 99.16% $12,969.54 ($427.68) CITY CLERK Returned Check Fees $50.00 $0.00 0.00% $50.00 $0.00 Recording Fees $150,000.00 ($107,528.00) 71.69% $42,472.00 ($7,991.00) Photocopy Fees $22,000.00 ($23,524.00) 106.93% ($1,524.00) ($1,877.50) Photocopies-Vital Records $5,500.00 ($4,347.00) 79.04% $1,153.00 ($288.00) Pet Licenses $35,000.00 ($19,860.00) 56.74% $15,140.00 ($864.00) Pet Control Fees $4,000.00 ($4,169.00) 104.23% ($169.00) ($779.00) Beverage/Cabaret License $6,000.00 ($6,910.00) 115.17% ($910.00) $0.00 Entertainment Permits $100.00 ($995.00) 995.00% ($895.00) ($25.00) Fish&Game Licenses $0.00 ($37.50) 100.00% ($37.50) $0.00 Marriage Licenses $1,500.00 ($1,490.00) 99.33% $10.00 ($210.00) Green Mountain Passports $200.00 ($238.00) 119.00% ($38.00) ($42.00) Motor Vehicle Renewals $1,500.00 ($684.00) 45.60% $816.00 ($105.00) Election Expenses Reimbur $0.00 ($1,200.00) 100.00% ($1,200.00) $0.00 School Reimburse-Election $1,000.00 $0.00 0.00% $1,000.00 $0.00 Interest on Investments $80,000.00 ($30,597.57) 38.25% $49,402.43 ($2,568.88) Credit Card Cash Back $1,000.00 $0.00 0.00% $1,000.00 $0.00 Total CITY CLERK $307,850.00 ($201,580.07) 65.48% $106,269.93 ($14,750.38) PLANNING Building&Sign Permits $190,000.00 ($278,240.37) 146.44% ($88,240.37) ($65,433.21) Bianchi Ruling $6,000.00 ($8,169.00) 136.15% ($2,169.00) ($771.00) Zoning and Planning $60,000.00 ($82,949.21) 138.25% ($22,949.21) ($17,830.50) Sewer Inspection Fees $0.00 ($2,550.00) 100.00% ($2,550.00) ($250.00) Peddlers'Permits $1,000.00 ($1,060.00) 106.00% ($60.00) ($350.00) Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 Market Street Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 MPG 11 Grant Revenue $15,000.00 ($12,800.00) 85.33% $2,200.00 $0.00 Independent Techincal Rev $10,500.00 $0.00 0.00% $10,500.00 $0.00 Grant Revenue-EECBG $0.00 ($500.00) 100.00% ($500.00) $0.00 Zoning Violations $2,500.00 $0.00 0.00% $2,500.00 $0.00 Total PLANNING $303,000.00 ($386,268.58) 127.48% ($83,268.58) ($84,634.71) Market Street/City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00 Dorset Park Solar Array $5,000.00 $0.00 0.00% $5,000.00 $0.00 Total MARKET ST.&DORSET SOLAR $983,000.00 $0.00 0.00% $983,000.00 $0.00 FIRE DEPARTMENT Engine Trade In $2,000.00 $0.00 0.00% $2,000.00 $0.00 Outside Employment $4,000.00 ($138.50) 3.46% $3,861.50 $0.00 Misc.Revenue-Fire Dept. $4,000.00 $0.00 0.00% $4,000.00 $0.00 Fire Inspection Revenue $200,000.00 ($417,173.44) 208.59% ($217,173.44) ($20,158.71) Fire Impact Fees-Fund Tru $50,000.00 ($50,000.00) 100.00% $0.00 $0.00 2 Revenue Report-May,2014 General Fund Estimated Received %Budget FY 2014 Account Revenue To Date Received $(+/-) Received-May Total FIRE DEPARTMENT $260,000.00 ($467,311.94) 179.74% ($207,311.94) ($20,158.71) AMBULANCE Tax Revenues $155,000.00 ($155,000.00) 100.00% $0.00 $0.00 Ambulance Service Billing $525,000.00 ($490,565.47) 93.44% $34,434.53 ($38,770.30) Williston Billing $18,000.00 ($13,255.08) 73.64% $4,744.92 $1,884.68 Grand Isle Billing $6,000.00 ($5,462.06) 91.03% $537.94 ($257.59) Total AMBULANCE $704,000.00 ($664,282.61) 94.36% $39,717.39 ($37,143.21) POLICE DEPARTMENT Vermont District Court $110,000.00 ($44,475.02) 40.43% $65,524.98 ($4,916.00) Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 Sale of Cruisers/Bequest $4,000.00 ($3,355.00) 83.88% $645.00 $0.00 Police Reports $7,500.00 ($6,813.13) 90.84% $686.87 ($540.00) I.C.A.C. $0.00 ($1,603.88) 100.00% ($1,603.88) ($143.50 )SHARP $0.00 ($418.96) 100.00% ($418.96) $0.00 Drug Task Force Grant $78,000.00 ($93,497.09) 119.87% ($15,497.09) $0.00 Asset Forfeiture for Trai $8,380.00 ($8,380.00) 100.00% $0.00 ($8,380.00) Parking Tickets $300.00 ($255.00) 85.00% $45.00 $8,380.00 Alarm Registrations $11,000.00 ($9,850.00) 89.55% $1,150.00 ($1,180.00) Alarm Fines $4,500.00 ($1,805.00) 40.11% $2,695.00 $0.00 Off Duty Police $30,000.00 ($6,040.00) 20.13% $23,960.00 $0.00 Bullet Proof Vest Grant $3,600.00 ($413.75) 11.49% $3,186.25 $0.00 Reparative Board Grant $100,000.00 $0.00 0.00% $100,000.00 $0.00 Police Impact Fees $75,000.00 $0.00 0.00% $75,000.00 $0.00 Miscellaneous-Police $0.00 ($5,159.87) 100.00% ($5,159.87) ($75.00) Total POLICE DEPARTMENT $447,280.00 ($182,066.70) 40.71% $265,213.30 ($6,854.50) HIGHWAY DEPARTMENT Road Opening Permits $132,400.00 ($44,108.00) 33.31% $88,292.00 ($1,800.00) Overweight truck permits $1,200.00 ($1,535.00) 127.92% ($335.00) ($130.00) Highway State Aid $212,000.00 ($222,330.99) 104.87% ($10,330.99) $0.00 Fuel Pump Surcharge $1,000.00 ($5,571.85) 557.19% ($4,571.85) ($610.49) HazMat Facility Lease $18,000.00 ($20,272.72) 112.63% ($2,272.72) ($287.87) School Bus Parts Reimbure $32,500.00 ($20,923.84) 64.38% $11,576.16 ($376.45) School gas/diesel reimbur $130,000.00 ($144,004.09) 110.77% ($14,004.09) ($17,215.42) School vehicle repair pay $17,700.00 ($14,939.63) 84.40% $2,760.37 $0.00 Salary Reimbursement-WPC $257,434.00 ($257,434.00) 100.00% $0.00 $0.00 FICA Reimbursement-WPC $21,070.00 ($21,070.00) 100.00% $0.00 $0.00 Pension Reimbursement-WPC $81,640.00 ($81,640.00) 100.00% $0.00 $0.00 Benefits Reimbursement-WP $70,431.00 ($70,431.00) 100.00% $0.00 $0.00 Salary Reimbursement-SW $16,341.00 ($16,341.00) 100.00% $0.00 $0.00 Benefits Reimbursement-SW $9,125.00 ($9,125.00) 100.00% $0.00 $0.00 Reimburse from Fund 265 $8,000.00 ($8,000.00) 100.00% $0.00 $0.00 Vehicle Trade In $12,500.00 ($1,000.00) 8.00% $11,500.00 $0.00 3 Revenue Report-May,2014 General Fund Estimated Received %Budget FY 2014 Account Revenue To Date Received $(+/-) Received-May Sewer Inspection Fee $500.00 $0.00 0.00% $500.00 $0.00 Hgwy Misc Revenue $4,000.00 ($201,851.53) 5046.29% ($197,851.53) ($150,711.24) Total HIGHWAY DEPARTMENT $1,025,841.00 ($1,140,578.65) 111.18% ($114,737.65) ($171,131.47) RECREATION RED ROCKS PARK Red Rocks Gate Receipts $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 Total RED ROCKS PARK $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00 FACILITIES J/C Park Rentals $450.00 ($3,190.00) 708.89% ($2,740.00) ($240.00) Total FACILITIES $450.00 ($3,190.00) 708.89% ($2,740.00) ($240.00) SPECIAL ACTIVITIES Great Escape Ticket Sales $15,000.00 ($12,711.00) 84.74% $2,289.00 ($255.00) Aternoon Skiing/Middle Sc $6,600.00 ($10,745.00) 162.80% ($4,145.00) $0.00 Afternoon Skiing/Orchard $6,700.00 ($2,885.00) 43.06% $3,815.00 $0.00 Tennis Class Receipts $4,600.00 ($4,126.00) 89.70% $474.00 $0.00 Youth Programs $75,000.00 ($111,984.34) 149.31% ($36,984.34) ($2,553.57) Adult Evening Classes $44,000.00 ($41,900.00) 95.23% $2,100.00 ($2,509.00) Vermont Track Meet-VRPA $0.00 ($2,400.00) 100.00% ($2,400.00) $0.00 Recreation Impact Fees $6,000.00 $0.00 0.00% $6,000.00 $0.00 Hinesburg Road Grant $47,000.00 $0.00 0.00% $47,000.00 $0.00 Total SPECIAL ACTIVITIES $204,900.00 ($186,751.34) 91.14% $18,148.66 ($5,317.57) Total RECREATION $210,550.00 ($193,781.34) 92.04% $16,768.66 ($5,557.57) COMMUNITY LIBRARY Grants and Donations $0.00 ($4,136.56) 100.00% ($4,136.56) $0.00 Late Book Charges/Fines $3,200.00 ($2,254.00) 70.44% $946.00 $0.00 Non-Resident Fees $750.00 ($561.00) 74.80% $189.00 $0.00 Blanchette Gift $17,200.00 ($17,200.00) 100.00% $0.00 ($17,200.00) C/L Photocopies $1,500.00 ($190.00) 12.67% $1,310.00 $0.00 Bookmobile Donations $1,500.00 $390.48 -26.03% $1,890.48 $0.00 LIBRARY MISCELLANEOUS $0.00 ($1,944.04) 100.00% ($1,944.04) $0.00 Total COMMUNITY LIBRARY $24,150.00 ($25,895.12) 107.23% ($1,745.12) ($17,200.00) Total GENERAL FUND $21,569,305.00 ($20,192,785.22) 93.62% $1,376,519.78 ($1,155,931.64) Total All Funds $21,569,305.00 ($20,192,785.22) 93.62% $1,376,519.78 ($1,155,931.64) 4 Revenue Report-May,2014 Sewer Fund Estimated Received %Budget FY 2014 MTD Account Revenue To Date Received $(+/-) Received-May WATER POLLUTION CONTROL CHARGES FOR SERVICES W.P.C.User Fees $3,207,304.00 ($3,013,629.12) 93.96% $193,674.88 ($230,890.64) W.P.C.Truck Charges $50,000.00 ($32,115.50) 64.23% $17,884.50 ($3,315.00) Connection Fees $133,907.00 ($261,125.85) 195.01% ($127,218.85) ($12,147.29) Enviromental Impact $50,000.00 ($10,319.04) 20.64% $39,680.96 $0.00 Total CHARGES FOR SERVICES $3,441,211.00 ($3,317,189.51) 96.40% $124,021.49 ($246,352.93) BOND AND LOAN PROCEEDS Colchester A/P Pkwy Pmt $742,310.00 ($742,310.00) 100.00% $0.00 $0.00 W.P.C.Reserves $13,000.00 $0.00 0.00% $13,000.00 $0.00 Total BOND AND LOAN PROCEEDS $755,310.00 ($742,310.00) 98.28% $13,000.00 $0.00 Total OPERATING TRANSFERS IN $4,196,521.00 ($4,059,499.51) 96.73% $137,021.49 ($246,352.93) Total ENTERPRISE FUND/W.P.C. $4,196,521.00 ($4,059,499.51) 96.73% $137,021.49 ($246,352.93) Total All Funds $4,196,521.00 ($4,059,499.51) 96.73% $137,021.49 ($246,352.93) Revenue Report-May,2014 Stormwater Fund -- Estimated Received %Budget FY 2014 MTD Account Revenue To Date Received $(+/-) Received-May S/WATER UTILITIES REVENUE Intergovernmental Revenue $0.00 ($201,257.93) 100.00% ($201,257.93) $0.00 S/W User Fees-Water Bil $1,835,306.00 ($1,535,741.06) 83.68% $299,564.94 ($83,042.64) Payment from GF re:GIS $9,500.00 ($6,500.00) 68.42% $3,000.00 $0.00 State of VT Fee for Servi $50,000.00 ($50,000.00) 100.00% $0.00 $0.00 SW Grants $25,000.00 ($68,000.00) 272.00% ($43,000.00) $0.00 Land Owner Payments $44,815.00 ($4,328.72) 9.66% $40,486.28 ($3,809.27) Stormwater Miscellaneous $1,000.00 $0.00 0.00% $1,000.00 $0.00 Reserve Transfer In $100,000.00 $0.00 0.00% $100,000.00 $0.00 Miscellaneous Income $0.00 $2,783.04 100.00% $2,783.04 $0.00 Total S/WATER UTILITIES REVENUE $2,065,621.00 ($1,863,044.67) 90.19% $202,576.33 ($86,851.91) Total STORM WATER UTILITIES $2,065,621.00 ($1,863,044.67) 90.19% $202,576.33 ($86,851.91) Total All Funds $2,065,621.00 ($1,863,044.67) 90.19% $202,576.33 ($86,851.91) sw `l! south urlington PLANNING & ZONING MEMORANDUM TO: Kevin Dorn, City Manager FROM: Cathyann LaRose, City Planner SUBJECT: Formal expression of thanks to the Open Space IZ Committee and Conclusion of Committee service DATE: June 12, 2014 In October 2012, the City Council asked the South Burlington Natural Resources Committee (NRC) to serve as one of the four Committees working towards changes during the Interim Zoning period. As staff liaison to the NRC, I have continued as primary staff liaison to the group. The group began discussions in October 2012 with a dialogue of the goals of their work and the City Council made appointments to the committee and formally approved the work plan that same December.The City signed a contract with a consultant in June of 2013 and worked twice monthly towards an Open Space report. I am pleased to report that the Open Space Interim Zoning Committee voted on May 14, 2014 to approve the South Burlington Open Space Report. This report is available to the public, posted prominently on the City's website under the Natural Resource/Open Space page. The chair will be presenting the report to the Planning Commission at an upcoming meeting, as took place with the other IZ committees. This report concludes the service of the Open Space Committee and I hope you will join me in a formal expression of gratitude for this group of volunteers. I can attest to their strong ethic, enthusiasm, critical thinking, and most of all, their passion for South Burlington. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com May 30,2014 Kevin Dom City Manager City of South Burlington 575 Dorset St. South Burlington,VT 05403 Re: Board of Commissioners of CCTA Dear Kevin, I am applying for reappointment to the Board of Commissioners of CCTA. I have served on that board from 2000 to approximately 2003 and again from 2007 to now. I have been the Treasurer,Vice- Chair and Chair of the Board and am currently the immediate Past Chair on the Board of Commissioners. I was a member of City Council from 2000—2009 and prior to that helped form the South Burlington Community Education Fund to mitigate the immediate fallout we suffered from Act 60. Notwithstanding the recent strike,I wish to continue to serve because public transit is the most effective tool we have to combat greenhouse gas emissions and to create an environment where people from all walks and classes of life can have a connection with each other. CCTA has undergone many changes in the last 5+years and has expanded at a rate that has been challenging. In addition,resources for public transit are hard to come by. While the recent strike was often characterized as one where a predatory management was taking advantage of workers,it is my view that in reality it represented the inevitable outgrowth of expansion where the resources(i.e.,taxes)to fund the growth were outstripped by the cost. Unless there is considerable growth of support for transit,the strike we have seen will not be the last,and fewer and fewer people will end up on buses. If I am reappointed,I hope to work with the Board,all employees,riders,member communities and others to create a strategic planning process through Appreciative Inquiry to determine what is working with transit and how we can improve. I would welcome more employee engagement in governance of CCTA and more employee education about the available resources and how the budget works. If we could create a viable and respectful partnership,we would be more likely to succeed in attracting taxpayer support for transit initiatives which would benefit not only ridership but all the residents of the affected areas,including South Burlington. I look forward to meeting with you,the Council and the public on June 16. Very truly yo s, Ste# agowan 1 ' H roo Road i ?e(.eivel (-S-I'i '.,r.e /4,t t�ir_. ,-., 0 City of South Burlington,575 Dorset Street,VT 05403 802-846-4107 Website:sburl.corn Commission. Boards and Committee Application Form Note to applicants, including incumbents: After submitting a completed application to the City Manager's Office you will be required to attend a City Council meeting to be interviewed. You will be advised of the date and approximate time of the Council meeting when you will be interviewed and your application considered. phi, paint clearly Legal Full Name: 6t'1 phi,0 M l�j a b')t cJ Date of Birth - Other Names/Nicknames Used: Present Mailing Address: /'17 //b/ritk /2A How long at this Address? iif ce 11- a D 6 Legal residence:(if different from above) Home Phone: (s1 Q40I1-Business Phone: PiF'IL 13 Cell Phone: $ 1'ZZ(Y E-mail cn1VOWAWO fg4tlfr M sire..Crin Current Employer: 514 kink /141141 f Se v t.(a. Years of Service: o - ' Employer Contact Person and Phone: +'14A 11.42 J fn t aH 1 ' i 'Tr a cAb r. oc- (-- 7 ;3 8-- Jr 7- 3 Are you a legally registered voter In the City of South Burlington? /� Yes/� No Position(Commission,Board or Committee)applying for:1)- C.,C.:1`f 2) ..._ 3) ..K. Term 3�rS (Please provide your 1st,2nd,&ail d choices) y ta h . .44 1It1 n * i � f . Do you have any violations other than minor traffic violations? Have you ever been charged with,or convicted of,a criminal offense? If so,provide complete details(use back of form or attach additional sheets as needed). By signing here you acknowledge:All information provided is accurate and complete to the best of your ability;and,you understand the City Council has the authority to re : rs appointed by them n accordance with the City Charter and Vermont State Statue,as applicable,for misrepresentation of any eon this on. Please sign her Date: 0Se) -3d u/ 1 7 By signing here you understand a Criminal Convictions Records History will be obtained by the City of South Burlington Duly Authorized Agent from the Vermont Criminal Information C-nter,as permitted by law.Any and all confidential information(birth date,etc)will not be shared with any outside party and will be s+ Lhe City Manager's.1:. 1� Signature: __.. ._ Date: / 30/ 1 l Manager's Office Use•,A Application has been r.q1,-d by(phone, 1-tc) G.L.-it. to attend Council meeting on / / 4Y_ (date) Notification made by(staff person) Term of appointment(to-from) Voter registration verified by(staff person) C$1-1 ., Dated A For incumbents-attendance during the past year has been(provide numerical information) From:Catherine Frank[mailto:clfrank2@gmail.com] Sent:Thursday, May 15, 2014 1:51 PM To: Kevin Dorn Cc: Matt Boulanger Subject: Proposed reorganization of South Burlington Committees Thank you for spending time with the Bike-Ped Committee last night explaining the the proposed restructuring of South Burlington's committees. The following comments are mine alone and do not represent the Bike-Ped Committee. I like the proposed changes. It makes so much more sense to have each committee be charged with taking a broader view amongst related interests and subject areas when considering solutions or enlightened design going forward. Street lighting,traffic lights,roads and what we choose to have run parallel to our roads, and the public transportation that the community needs, effects drivers, walkers and cyclists alike, as well as people who do not drive,walk or bike. Having a task force working to come up with the best solution for all concerned parties will produce a solution a lot faster working together than the current system of back and forth and back again. From a volunteer perspecitve it will be a much more worthwhile experience as well. It will probably take some time and trial and error to work out lines of communication and the most efficient use of volunteers time and how best to report to the City Council but that's OK. I would suggest adding to the procedures that are spelled out, as a way to introduce all committee members to the principles behind what that are being called to give volunteer advice on,that all new committee members be given an introduction to the city's Comprehensive Plan before they assume their responsibilities. It should be the ultimate standard that committees use to guide their deliberations and conclusions. Cathy Frank RICK HUBBARD 12 Woodbine Street South Burlington, VT 05403-6621 Rick's cell: 802-999-3905 E-Mail: rick a►,rickhubbard.org TO: All City Counselors plus Kevin Dorn, Ilona Blanchard, Todd Goodwin, Justin Rabidoux, Cathyann LaRose, Paul Conner& Tom Hubbard. RE: Comment about Report of the Committee on Committees Task Force Greetings: It's important to periodically review how to maximize the effectiveness of committees and I support you for initiating this effort. The objectives of enhancing volunteerism,reducing committee burnout, clarifying jurisdiction, focusing attention on completing policy recommendations,and enhancing staff efficiency in meeting city objectives are commendable. The question is: how well does the existing committee structure and level of interaction and staff support work in accomplishing these goals, and will these goals actually be enhanced if changed to the proposed structure? I will limit my comments and observations to issues I've personally observed during my 7 years as a member of the (now renamed) Bicycle and Pedestrian Committee, including my last year as its Chair, as well as to what I've learned about effective management, collaboration and coordination in connection with my advanced degrees in both business and law and subsequent lifetime experience. 1. Effective City Staff and Committee Coordination:Most everything the Bicycle and Pedestrian Committee and the newly proposed Transportation Committee focus on, (paths, sidewalks, sufficiently wide shoulders for on road cycling,new construction,maintenance,public transportation, complete streets, etc.)relates to and is carried out by our SB Dept of Public Works. Yet a direct staff link between them does not exist. Despite the great efforts of first Tom and now Todd,the recreation department is simply not directly involved in the substance of this committee. This should be changed and a direct linkage established. The Bicycle and Pedestrian Committee has previously supported Justin's need for an additional employee to prepare bike/ped infrastructure grant requests,to monitor ongoing projects, and to strengthen coordination with the committee. 2. Attracting and Maintaining Skilled and Effective Volunteers: Committee efforts by volunteers need to be respected, and their work products and recommendations seriously considered by both staff and city council as appropriate. Our committee collectively had advanced degrees and decades of experience in engineering, business, law,planning, architecture and bike/ped knowledge and advocacy This doesn't mean committee advice and work product should be automatically accepted, but when a great deal of thought and professional work has gone into their proposals and recommendations, committee members should be clearly involved and/or responded to as their proposals and work product are considered by city council and staff.Nothing is more damaging to maintaining volunteer involvement than to have their work and presentations not opened, and/or not responded to by city staff as has sometimes happened over the past few years. South Burlington has lost a few of its most committed,most professional, most effective and longest serving committee members in the past few years due, in major part,to this issue. That's a shame. So as you consider the Report of the Committee on Committees Task Force I ask you to consider how any recommendations you ultimately make would improve outcomes in the following four examples,two of which,though not all, relate to the recent Williston Road Complete Streets project. 1. How did the scope of the initial complete streets study by CCRPC come to focus on the parts of Williston Road between the Dorset Street and Kennedy Drive intersections, rather than between the Hinesburg Road intersection and Millham Court as it was ultimately built? Comment: I subsequently spoke to both the Executive Director and key Project Manager of CCRPC and learned that when CCRPC asked SB what should be considered for a complete streets study,they were advised by the City of SB that Williston Road from Dorset St to Kennedy Drive was SB's preference. I further learned that the CCRPC request came to the Planning Dept.,which forwarded it to the Planning Committee which made the recommendation. The Bicycle and Pedestrian Path Committee was never consulted. Had the Bicycle and Pedestrian Committee been consulted, our strong recommendation would likely have been to only consider a complete streets study between Hinesburg Road and Millham Court where the former 4 lanes narrows to 2 a bit before Earl's Bike Shop. This is because there's a generally accepted rule of thumb that a complete streets approach will not work if total daily traffic volumes exceed about 20,000 vehicles. Everything west of Hinesburg Road greatly exceeds this. It's in the mid 30,000 range by the Dorset Street intersection. This is why, after the draft study was produced showing the higher traffic volumes, CCRPC's consultant recommended doing nothing. The consultant"averaged"the traffic volumes between Dorset Street and Kennedy Drive and the "average"exceeded 20,000.At this time the Bicycle and Pedestrian Committee recommended to staff and city council that a trial complete streets demonstration be done only between Hinesburg Rd. and Millham Court after old pavement was removed and before a final layer of new pavement was added. All of that area was within or below the 20,000 limit. It's also the reason why,when City Council voted to do the Williston Road trial between Hinesburg Rd and Millham Court, some Council members were very surprised when subsequent consultant drawings were produced only for half of the trial area,between Hinesburg Rd and Kennedy Drive. That's because the CCRPC study, as initially scoped, only paid the consultant to work on that part of the project. After the trial,when City Council voted to extend the final paving over the entire distance from Hinesburg Road to Millham Court,the city had to pay many thousands of extra dollars of city funds to cover the additional cost of consultant drawings and related costs to cover the extension between Kennedy Drive and Millham Court. Had the entire project been properly scoped,these costs would have been included as part of the original CCRPC study. How would a revised committee structure have improved this outcome? 2. Why was the "before"vs. "during"trial traffic study never forwarded to the CCRPC consultant? The Bicycle and Pedestrian committee also knew that a"before"vs"during"traffic count study during peak driving hours morning and evening was essential to accurately document the effects of the complete streets trial and offered to assist Justin with this. Many weeks later when our committee learned the state would, in 2 more weeks,begin grinding up pavement over the complete streets study area,there still had not been any effort by Justin to initiate a comprehensive traffic count. For this reason our committee organized a comprehensive traffic count study over 3 days just before and 3 days during the complete streets trial. The results of this study showed actual traffic counts at peak AM and PM periods to be significantly lower than the computer"projected" counts by the consultant. This study was completed on our behalf by Lou Bresee and forwarded to Justin. In addition, on behalf of the Bike and Pedestrian Committee,Lou was also designated to coordinate with Justin and convey our thinking and recommendations about carrying the single lane approach,with turning lanes, through the Kennedy Drive intersection. Lou sent more than one email to Justin explaining the Committee's recommendation and requesting a response if Justin or the consultants had any different opinions about this approach. Lou and the committee never received a reply to these requests. Subsequently, as City Council prepared for its August vote to make the complete streets approach permanent,Lou prepared, on behalf of the Committee, an extensive Power Point presentation outlining our recommendations and including all the traffic count data. This all was sent to every City Council member and to Justin a week ahead of the August meeting where City Council voted approval. The email and Power Point presentation were received but never opened by Justin prior to or subsequent to City Council giving its approval. I subsequently spoke with him about this and he told me because he was so busy he never opened this or more than one hundred other backed up emails from SB citizens about the project that arrived shortly before City Council made its decision. When I learned of this almost 4 weeks later I arranged for Lou to again resend Justithe email and PowerPoint presentation. Justin also related to me that, after the August decision,he and the consultant put their heads together and collaborated on the final concept that the consultant then produced in their drawings. These drawings did not include any of the Committee's recommendations for a single lane plus turning lanes through the Kennedy intersection. The drawings also were not forwarded to the Committee for our review and input prior to implementation. Safe bicycle lanes through the intersection were not provided for and,when built,the white lines were ground into the pavement,which is more expensive but longer lasting. This leaves SB with an intersection that doesn't match safety standards and markings recommended by certain influential national organizations for bicycle and vehicle travel through such an intersection and an intersection that is less safe for both bicyclists and motorists. This issue is ongoing and will likely cost many thousands of dollars to redo if/when the issue is ever addressed. I subsequently spoke with the manager of the consultant's office who told me they never received our Power Point recommendations or any of our traffic count data showing the difference with their assumptions. He also said their office was"on the fence"about how to handle the Kennedy Drive intersection design and that it"might"have made a difference. How would a revised committee structure have improved this outcome? 3. How would the Committee continue its long standing, and very effective,practice of meeting with developers to discuss their proposed project a month or so ahead of appearing before the DRB, and then having a Committee member (or members)present at each DRB meeting to be sure that all Committee recommendations, as forwarded to the DRB by staff are actually considered by the DRB and, as appropriate, required in connection with any DRB approval of the project? For most of the 20+years since its inception the Committee has followed the above described procedure. It has been very effective. Lou Bresee and/or Bill Cimonetti generally covered each DRB meeting.Advance Committee planning of bike and pedestrian infrastructure which is then incorporated into our city plan and map at each update cycle ensures that bike and pedestrian considerations must be considered as part of DRB review of each developer project. Over the years this has resulted in significant, albeit often not interconnected beyond the project, additions to our bicycle and pedestrian infrastructure. How would a revised committee structure meeting quarterly ensure these great outcomes continue? 4. Why has South Burlington lagged behind its much smaller Shelburne and Williston neighbors in expanding bicycle and pedestrian infrastructure during the past 10 years or so? During the past several years our neighboring towns of Shelburne and Williston have made good progress in addressing similar issues. Shelburne,with a population of only about 7,200 and a municipal budget of only about$6.8 million (2 years ago)voted a bond of$1.1 million in 2008 and has since 2009 completed 4,600 linear feet of new sidewalks, 5,500 linear feet of paved recreation paths, and added 32,000 linear feet(16,000 feet x 2 sides) of additional road width for wider paved bicycle lanes. Within the last 2 years another 850 feet of additional paved path have been completed with remaining bond funds. Williston, with a population of only about 8,700 and a municipal budget of only about$8.3 million(2 years ago)voted a bond of$3.2 million in 2003 for the construction of multi-user paths. Since then a multitude of such paths have been constructed and more are in the works. South Burlington,with a population of about 17,900 and a municipal budget of about$25.4 million (2 years ago)has voted no bond issue for bicycle and pedestrian infrastructure since phase one of our path system 20 years ago. Aside from Lou's Crossing Bridge and the state's repaving and restriping of Williston Road, relatively few significant bike ped infrastructure projects have been initiated, aside from those by developers in connection with DRB review. Because Justin with his current level of DPW staff have so much to do,they've been unable to initiate grant requests for many of the potential opportunities available to SB. The Bike and Pedestrian Committee has in the past offered to help,but largely have not been requested to do so. As previously mentioned,the Committee has previously supported Justin's need for an additional employee to prepare bike/ped infrastructure grant requests,to monitor ongoing projects and to strengthen coordination with the committee but so far this has not happened. How would a revised committee structure have improved this outcome? I hope these observations, comments and questions help you evaluate how any proposed changes will actually result in maximizing the effectiveness of our SB committees. Sincerely, jo 7u66arei South Burlington Committee Restructuring Proposal May 21,2014 The proposed recommendations contained in the "Report of the Committee on Committees Task Force"dated May 5, 2014, from Kevin Dorn, City Manager appear to be logical and perhaps appropriate for the growth of the city. They are also challenging and will require a period of time to understand and to implement. My interest and considerations, as a member of the Bicycle and Pedestrian Committee, apply generally to the proposed "Transportation Committee". Clearly the involvement of the B/P Committee has often been intimately connected to motor vehicle infrastructure. However the jurisdiction of the Transportation Committee vastly increases its responsibility with respect to motor vehicle issues. Perhaps item e., Complete Streets, as described in the Vermont Department of Health document available at: http://healthvermont.gov/family/fit/documents/Complete streets guide for VT communities.pdf; (reference also: H. 198,Act 34)provides significant rational for such all-inclusive responsibility. To have the present membership of the B/P C understand their new responsibilities it is advisable that the DPW Staff provide us with a description of their expectations of support from the Transportation Committee (especially with respect to items b, c, d, f, i, &j). Given these additional motor vehicle responsibilities at least one of the City Staff support personnel should be from the DPW. If the Transportation Committee is to address "policy"issues with respect to motor vehicle travel then it must also be in a position to review and comment on pending road construction and traffic management projects, i.e. "practice". I anticipate that DPW would regularly have the committee review key projects in the early planning stages similar to the way they presently comment on projects from the DRB. Would this be acceptable to the DPW—is this the intent of the City Council? Regarding item k,the relationship with the DRB with respect to the review of proposed development plans this should be mandatory and must occur routinely and in a timely manner; "Upon request"does not reflect the importance of these reviews!. These reviews are one of the primary ways that the Bicycle/Pedestrian Committee have been able to establish new bikeways, multi-use paths,sidewalks or right-of-ways for these facilities. It would be helpful to the Transportation Committee if copies of well-organized resource materials were readily available on site at City Hall and/or on-line (e.g. City Guidelines,new member training info, membership history, resolutions and committee communications to the City Council, Open Meeting Law information,copies of Master Plans, etc.). There is no specific mention of Transportation Comm. responsibilities for hiking and walking trails. Is this implied under pedestrian support or will they be handled as open space issues by the Public Lands Committee? It is stated that the new Committees will meet quarterly. Presently the B/P C meets monthly and the agendas are seldom sparse.Perhaps the meeting schedules should be determined by each committee with the caveat that they meet at least quarterly. I t appears that with the additional responsibilities the Transportation Committee may need to meet even more often than monthly. Frankly I do question the intent of this restructuring if quarterly meetings of the committees are considered sufficient. Is the intent that the committees merely deal with "policy",providing some nice sounding goals and Page 1# South Burlington Committee Restructuring Proposal May 21, 2014 assume that city projects will conform without any detailed oversight or follow through?Perhaps the City Staff and City Council consider the present activities as too much meddling with city responsibilities. When will the twice a year meeting of committee leadership and staff occur and who will be responsible for the publication of the public warning and the minutes of these meetings? A second City Staff support person from the City Planning Office would provide the committee with some broader insight to overall city projects and the schedules for their implementation. Will the Planning Office also request oversight and comment on projects that fall within the responsibilities of the Transportation Committee? The formation of"Task Forces"to achieve specific objectives will be an interesting challenge.How will community participants be solicited: by public notices,word of mouth, Staff or City Council recommendations? Can it be assumed that The Transportation Committee will be responsible for providing a written description of any Task Force's charge and having a least one member on that sub-committee?Who will produce the minutes, if required, for the Task Force meetings?Is there any limitation to the size of task forces?May non-residents serve on task forces?Must task force members serve for a specific duration?At what point will a task force be determined to be full to establish what a quorum will be?Would a Task Force consisting of one person be allowable? Who will be responsible for training temporary volunteers about Open Meeting Law requirements? Personally, at this level of voluntary service to the City,I believe that the requirements of the Open Meeting Law may dampen the enthusiasm and spontaneity of interactions between individuals to get project work done. It is suggested that the restructuring will encourage the formation of more"Community Based Organizations" (i.e. locally based NGOs). It is not clear to me how this will happen unless the City instigates sponsorship. Recall that much of the resident participation regarding Interim Zoning and the City Center was kicked off by fairly professionally conducted City events/meetings. An advantage of CBOs is that they are not subject to the Open Meeting Laws and can discuss anything at any time without disclosure. In a sense wouldn't they be "silos"? How will they interact with the City, City Council and city Staff?What responsibilities will the City have to them?Perhaps the Veterans Memorial Committee may serve as a model of how a CBO can function. I understand that since the City Council does not use Roberts Rules of Order that his requirement will not be imposed on the new committees. I noted that there is no mention of budgets. Will the committees be required to submit and justify budget requests or will funding support be determined some other way? The proposed committee restructuring plan may be necessary; however the increased level of responsibilities and focus on"policy" seem up raise the level competence of members by an order of magnitude.Personally I question whether I am capable of contributing at an appropriate level of effort given the scope of responsibilities of the new Transportation Committee. Sincerely, Roy Neuer 13 Deane Street. S.B. 05403; 802 863 5750; email: rnsw1313c ,yahoo.com Page 2# From: Paul Conner Sent: Monday,June 02, 2014 11:22 AM To: Kevin Dorn Cc:Cathyann LaRose;Jessica Louisos Subject: Planning Commission input on Committee structure Kevin, The Planning Commission at their last meeting(May 20) held a warned discussion and passed a motion to provide feedback to the City Council on the draft Committee structure. Below please find the draft minutes from that portion meeting, including the motion: 4. Discussion and consideration of providing feedback on concepts for City Committee structure under consideration by City Council: Mr. Riehle said efficiency in government makes sense and it is important to consider staff time, but he was concerned the three "mega-committees" won't have as much input. He would ask that the Council structure committee so as to get as much diversity as possible. Mr. Gagnon understood where staff is headed. He felt the ability for the system to work depends on who is involved in the committees. He also liked the idea of more citizen-related committees that aren't "officially recognized." Ms. Louisos noted the current system has worked well for the Planning Commission which can give a project to a committee and have it worked on. Mr. Gagnon said that can still happen. Ms. LaRose explained that it took 2-1/2 years to do a Tree Ordinance3 and years to do other projects. The Market Street "shopping around" took 5 months. If committees had gotten together in the first place, it could have been a better process. She felt it is important to start prioritizing. People with different interests need to be brought together at the beginning of a discussion. Mr. Riehle suggested the following possible language for a response to the City Council: As we have found the work of the various 12 citizens' committees an important resource to our work, and we understand the need for efficiency and staff time, we encourage the City Council to find a happy balance between efficiency and the need for diverse citizen input which we think is critical. Ms. Quest moved that Mr. Riehle's language be sent to the City Council as an expression of the opinion of the Planning Commission. Ms. Calcagni seconded. Motion passed unanimously. Paul Conner, AICP, MCIP Director of Planning&Zoning City of South Burlington South Burlington,VT 05403 pconner@sburl.com www.sburl.com (802) 846-4106 Comments from Sustainable Agriculture Subcommittee of the Planning Commission in regard to the Proposal from the Committee on Committees to disband present committees in favor of a new plan. May 26, 2014 PURPOSE OF THE EFFORT (TO "ENHANCE VOLUNTEERISM"): 1. Rather than continue citizen involvement,this proposal dis-empowers the citizenry by abolishing the methods by which they participate,and thereby reduces their input and access to the city council. 2. The proposal does the opposite of encouraging more volunteer work. Standing committees of dedicated people are being dissolved. Perhaps one or two of them will be asked to work on the three umbrella committees. Perhaps some will work on the time-limited task forces. The regular monthly contact that encourages consistent volunteer work is halted in this proposal. 3. By dissolving the committees,the present proposal actually reduces the amount of hours that the public has a chance to take part in city affairs. The actual work now performed by dedicated committees might easily lose any focus as too many issues are taken up. 4. The proposal includes developing and closing down a number of time-limited task forces. Most volunteers are committed to certain issues and want to work consistently on them. This increases their expertise on these issues. It is quite possible that many dedicated volunteers would not be willing to work with time-limited task forces. 5. Volunteers are people who want improvements in city functioning. Does the City Council listen to the ideas of outside organizations (CBOs) as carefully as they do to inner City Committees at the present time? How will political influence change with this proposal? Does the City Council want more input or less input by this organizational change? Will the members chosen for the umbrella committees be the people who are politically in tune with the City Council? RATIONALE FOR THE PROPOSAL: 6. Appears to fix a minor issue by overhauling a successful city committee structure. One committee's problem does not necessarily extend to other committees. A committee,which does not know its mission, only need ask for guidance, or create its own mission and ask for endorsement. Reviewing agendas of other committees,and/or having the chairs talk with each other on their respective workloads can easily remedy any lack of communications. 7. If the proposal is driven by the lack of staff,there is a simple solution: allow the committees to be unstaffed. In the past (and even currently) city committees perform very well on their own without a city staff person in attendance. 8. Staff has clearly been overworked in the past year. One option is for city committees to staff themselves. In SusAg we have found that this enhances the development of leadership and initiative among committee members. 9. The idea that this proposal reduces volunteer"Peak Loading Burnout/Boredom Frustration"has come from the Committee on Committees--a group that included no volunteers' input. Independent volunteers might suffer from burnout if they feel the city is not listening to them; boredom does not happen when volunteers are committed to a project that interests them. 10. Collaboration has always been an option between committees,and many committees have taken advantage of this option. Three committees have been working together on a plan for Underwood. 11. If some city issues have not attracted volunteer workers,perhaps they never will, even if it is an option for an umbrella committee. 12.How many committees expressed problems with their committees besides the Recreation and Leisure Arts committee? UMBRELLA STANDING COMMITTEES: 13. The three umbrella groupings are an appealing construct,from a purely organizational point of view. De-siloing our work is also a worthy goal,though I believe that could be accomplished without dismantling all of the existing committees.A more conscious focus on communication and periodic joint meetings across disciplines could be used as an alternative. 14. From a practical point of view,there are too many disciplines grouped together in some cases (especially the Public Lands Committee).The same individuals may not be equally devoted to spending committee time on Sustainability AND Agriculture AND Recreation AND Natural Resource Preservation etc.,nor are they necessarily knowledgeable about these varied topics or willing to spend personal time to become knowledgeable. 15. I'm not clear on the mechanics which would assure that the various interest areas encompassed under one umbrella would be represented in the future,when replacement appointments are needed.Would someone remember that the person retiring from the umbrella was there to "represent" parks and so the new appointee needs to be a parks-focused person? If this is not maintained,the umbrella group will quickly become unbalanced and forget some of its charge. 16.Having so many different areas contained in one umbrella group will dilute at best,and ignore at worst, many of the areas now being worked exclusively and deliberately by existing city committees. 17.This proposal eliminates the proponents and champions of long-term issues, e.g.,bike paths,open space,affordable housing, SusAg, energy conservation, park maintenance, etc. 18.The task forces appear to be "ad hoc" committees with a short duration to accomplish a specific task. However, many of the issues being worked on by city committees are long-term issues; and some are related to policy recommendations. The new structure does not have any method to address or work on long-term issues. 19.The umbrella groups appear to add another layer of bureaucracy. Moreover, it appears that they will do little,if any,work. The task forces will do all the work,and their recommendations will be filtered through another city layer of individuals who may have little or less expertise than those in the task forces. Will the umbrella committee's role be to comment on the task force's work,and pass it up to the council? Given that the umbrella committees meet only four times a year,the work of the task forces will be delayed by having to wait for the umbrella committee's quarterly meetings. 20. It is not clear to me how the ongoing concerns of the current individual committees could be overseen in an ongoing fashion,with the focus diluted and the meetings only quarterly.As things are now with monthly meetings, the committees often feel they are time-constrained to accomplish their goals. This will not improve with less time. 21.Umbrella committees are so loose,so multi-directed, and meet so seldom, that it is unlikely that there will develop in them the passionate commitment that has always been evident in the present standing committees. The most active volunteers choose themselves by attending meetings and taking part, even if they are not appointed to a committee. An umbrella committee appointed by the City Council and covering a wide number of issues is less likely to attract these active volunteers,who usually have a particular interest that is attracting them. 22.Are the umbrella committees expected to be"bottom up"think tanks for the City Council or will the City Council be telling them what to do. Volunteers are motivated by their own interests; their passion evolves from this, not from instructions from"above." 23.How would the nine members of the umbrella committees be selected? Would they come from the existing committees that are being abolished? And,if so,how many members from each committee would be selected? What would happen to those members of the abolished committees who are not selected for membership on one of the umbrella committees? 24. How would nine people meeting quarterly do the work of 20-30 people who meet monthly? TASK FORCES: 25. I see no reason for limiting the individual project task forces to only two per year per umbrella group if different citizens are expected to sign up for those just one at a time for a finite time. If personnel could be found to staff four project task forces in a year,for example,and the work needed doing,why not permit that? 26. I am concerned that the Council not be put in the position of appointing the task forces by themselves.The umbrella groups should have at least a co-equal role in interviews and appointments. 27. I am concerned that ALL the task force projects not arise from the Council,but that the process would also continue to allow new ideas to bubble up from below,from the umbrellas and from the citizens at large. 28. Professionals in their field of expertise will be encouraged to volunteer and chair the task forces. 29. Having only six activities going on at a time considerably reduces the work currently being done by the existing committees. CBOs: 30.Community Based Organizations (CBOs) are in direct service to the community. They have particular missions. It has been expressed that sometimes the city will allow the CBO to do the work that should be part of the city work as the city expands its resilience and sustainability. (Note: Vermont has more non-profits per capita than any other state. Is this good? Or does it indicate that city and town governments need to be doing more work.) 31.CBOs are a good way to involve citizens for more long-range and ongoing agendas. Suggestions generated from CBO's can be brought before the Council for deliberation with possible action or Task Force assignment. 32. What standing, if any,will the proposed CBOs have? GENERAL: 33. There are four major committees being affected here: Energy, Natural Resources, Bicycle Pedestrian, Recreation and Leisure Arts. Apparently they all have different opinions about being laid down. In order to continue their volunteer energy, each committee may have an optimal different path. For instance, Energy,because of their initiative in becoming part of the Georgetown University Energy Prize,which is officially a city entry,may have to continue as a city entity for at least the next two years of the program. It is their work that has brought them this far and their work that we are counting on to continue and, ideally,win such a lucrative prize. 34.For many years,these city committees have been doing free work for the city. How will that work be accomplished now? 35. It was very insightful for Kevin Dorn, Councilors,and City staff to recognize the need for this reorganization. 36. Committees endorsed by the City should have oversight by the City with staff presence, reports back to manager or mother committee. 37.Goals and deadlines are reasonable and necessary. 38.Result may be the elimination of biased based committees who attempt to stifle differing points of view. Hopefully,all input will be encouraged 39. Since the city council dissolved the IZ committees against the near unanimous recommendations from three city committees urging they be kept,this recent proposal,seems to be yet another effort on the part of the council to eliminate the current citizen involvement and input into the city. There appears to be a connection between the council's decision to abolish the successful IZ committees and this effort to abolish the city committees. 40. Abolishing city committees,which are the key way that residents contribute to the city and make their views known,seems to indicate that the city council is not interested in the contributions or views of the public. May 23, 2014 Dear Kevin, I am writing on behalf of the Recreation and Leisure Arts Committee (R&LA) to thank you and the Committee on Committees Task Force for having produced such a thoughtful set of recommendations, and to let you know that our committee is unanimous in its support for the general ideas in your draft proposal of May 5, 2014. As one committee member put it, "It makes a great deal of sense for City Management and City Council to have looked at the whole landscape of committees to determine gaps and overlap in committee work."The proposal seems to offer a way for City Council to oversee and manage its committees more effectively,while simplifying and clarifying jurisdictions of the various committees and giving City staff better protection against burnout. I am sending this to you in advance of the Open Hearing scheduled for June 16 so that you can share it with members of the Council if that seems appropriate. I plan to be present at the Hearing, and expect that I will be joined by some others from our committee. The R&LA meeting of May 19 did produce some questions and concerns about implementation of the draft proposal,which included: • How will members of the three umbrella committees be selected,and when? • Will there be attempts to balance differing interests and personal priorities in the membership of each committee? • Which of the five "statutorily based" committees exist because of State Statutes? • It would be helpful for the charges to those five committees to be described briefly in the proposal, as information for interested citizens. • Will nine members on each umbrella committee be enough? (It was noted that a committee could request additional members as needed.) • Will four meetings a year for the umbrella committees be sufficient, especially in the early stages,when the committees and their Task Forces are being organized? • Will current roles played by R&LA not directly concerning Public Lands have a place in the proposed structure? (The answer would seem to be "Yes"; for instance,a Friends of Recreation group could be formed,and could assist the Recreation and Parks Department by reviewing programs AND by conducting fund-raising,which a city committee cannot do.) • We presume there will eventually be a Task Force to establish design specifications for a Recreation Center or Community Center; would interested citizens be invited to be members of such a Task Force? As you can see,these are mainly attempts to foresee how implementation of the draft proposal or something like it might proceed, and how current interests and concerns of R&LA could be folded into a new structure. In general,however, our committee was very favorably impressed with the proposal, and we unanimously recommend that City Council endorse such a proposal. If no such proposal is adopted by the Council,we have a request and a few recommendations to share: • We would ask the Council to act in the near future on the proposed ByLaws our committee submitted last November 1. • We would recommend that the Council find a way to support sensible limits on staff responsibilities to City Committees,to prevent staff burnout. • We would recommend that the Council devise a sensible way to allocate tasks and responsibilities to all City Committees. • We would recommend that the Council devise a plan to keep abreast of the activities of all its committees. • In particular,we would recommend that members of City Council regularly read minutes of the meetings of its committees. • We would recommend that all committees have a clear charge,a set of By- Laws and orientation for new members. In closing,we thank you and the Committee on Committees Task Force again for the careful attention you have obviously given to the present committee structure and for the positive and creative vision your proposal provides. Thank you! Best regards, Glenn Sproul, Chair Recreation and Leisure Arts Committee 1 SBEC Response to the Committee on Committees Proposal The members of the South Burlington Energy Committee(SBEC) appreciate the Committee on Committees' (COC)effort to explore ways to improve citizen volunteerism and committee effectiveness. We also appreciate having the opportunity to comment on the COC's proposal given our continuous commitment to work in the best interests of our city and its citizens. It is important to note that, as explained below, implementing the COC's recommendation to dissolve SBEC at this time would likely end our participation in the Energy Prize initiative. Response to the Proposal Rationale In the case of the South Burlington Energy Committee,the Committee on Committees' proposal would likely: • Not Enhance Volunteerism—City Council public invitations for SBEC volunteers have never yielded more candidates than could be accommodated by the current committee structure. Result: even if three members choose to serve on umbrella committees, a net decrease of seven volunteers would result; and the city would lose access to a dedicated and passionate group of energy experts and supporters. • Reduce Oversight of Energy-related Issues & Cost-saving Results—At a time when forward-thinking communities are taking responsibility for[1] reducing energy- related costs to taxpayers; and [2] minimizing or eliminating their reliance on unsustainable,non-renewable forms of energy; the broad focus of the COC's proposed umbrella committees would result in a significant reduction in the number of future energy initiatives and in the people available to facilitate and monitor them. • Potentially Break Down Silos But Reduce Substance& Initiative—Umbrella committees could facilitate the sharing of ideas on a quarterly basis;but the supporting expertise,initiative, and passionate dedication to steadily moving city energy policy and practice forward would be lost without the backing of a camaraderie-fueled standing committee. Result: fewer cost-and energy-saving projects proposed, fewer grant funds won, and less carbon-footprint progress made. In addition, if an umbrella committee chairperson did not agree with or appreciate the energy representative's recommendation,the potentially beneficial input would be lost. • Not Affect Committee Burnout—SBEC has been good at managing burnout. • Not Further Clarify Jurisdiction—Since shortly after its creation in 2008, SBEC has clearly understood its unique role and mission of saving taxpayers money while encouraging the analysis-based policy, operational, and awareness-related changes that will be needed to help: [1] increase South Burlington's economic vitality, [2] reduce its energy-related expenditures, [3] reverse climate change, and [4] elevate the future wellbeing of the whole community above the special interest influence that benefits relatively few. • Not Encourage an Energy-focused Community-based Organization (CBO)— Given SBEC volunteers' motivation to help affect meaningful policy, operational, and awareness changes within the city; a CBO could be less effective. Without having been vetted by the City Council,members of an SBEC CBO would likely have less 2 influence with the City Council, department heads, commissions, and other city committees—especially if SBEC recommendations would require additional staff work and/or a challenge to the status quo. In addition, a CBO would need to divert significant time from core energy work to raise funds for overhead and project work. Because current SBEC members are unlikely to be able to commit the additional time necessary to start a CBO from the ground up, the city risks losing the type of valuable expertise and cost-saving solutions that are critical to a healthy city budget. • Lighten Staff Workload But Result in a Disservice to Taxpayers—Since its creation in 2008, SBEC has: [1] brought over$131,500 in grants and other income to the city despite a one-time city-budget-related project freeze; [2] initiated carbon- reducing projects with estimated savings of well over$28,000/year for the city and over$300,000/year for residents1; [3] provided sound analysis-based advice to staff; and [4] offered time-saving expert help to assist staff on various projects. In short, SBEC provides significant value that is worthy of staff time—time that would largely still be required if the city were to pursue a CBO-recommended project. Another Unintended Consequence • Georgetown University Energy Prize—The disbanding of the South Burlington Energy Committee and the potential subsequent creation of an SBEC CBO would make achievement of the city-approved Energy Prize($5 million)work difficult if not impossible. o The effort required to create a new CBO would require many person-hours and elapsed months to determine a governance structure and to then build it from the ground up. This effort would draw significant resources away from the critical planning,partnership-building and project implementation work that is currently underway for"the Prize." o South Burlington citizens and Energy Prize judges and partners would likely interpret the dissolution of SBEC as the city's lack of understanding of and commitment to energy-related opportunities and threats. Consequently,Prize- related collaboration,participation, and success would likely be negatively affected. 1 SBEC planned and implemented a program that resulted in the sale of over 40,000 energy- efficient compact fluorescent light bulbs as replacements for inefficient incandescent bulbs in homes throughout South Burlington. The resulting efficiency improvements are providing residents with electric bill savings of over$300,000 annually(assuming an average per-bulb savings of 60 watts and per-bulb daily usage of 2.5 hours). 3 Recommendations At a time when many local governments are acknowledging the role that energy-related decisions can play in both saving taxpayers money and reversing scientifically proven climate change,the City of South Burlington would be taking a step backward by dissolving the energy committee that it created in 2008. Consequently,we recommend the following: • Give approval for SBEC to continue to work in the best interests of the city and its citizens by allowing it to remain a standing committee with a representative on each of the umbrella committees (Rationale: the aforementioned concerns; the value that SBEC contributes to the city and its community; and SBEC's inability to participate in the SBEC-initiated, city-approved Georgetown University Energy Prize competition if members must first take time to consider and potentially create a new CBO organization). • Transfer the Open Meeting Law meeting preparation tasks from SBEC's city staff liaison to either a city administrative assistant or an SBEC volunteer so that the staff liaison can focus on more demanding work. • Create a process that allows qualified SBEC members to help staff implement SBEC project tasks in a timelier manner when needed. Staff would have oversight. NOTE: If the first recommendation listed above is not approved, an alternative could be for SBEC to remain a standing committee until at least three months following the completion of the city's participation in the Energy Prize competition. During that post- competition time period, SBEC members would explore alternative committee structure options, i.e., connected to or separated from the city. ATTACHMENT: Examples of SBEC Value to South Burlington since its 2008 Creation 4 Examples of SBEC Value to South Burlington since its 2008 Creation The mission of the South Burlington Energy Committee(SBEC) is to maximize the energy efficiency, energy conservation, and renewable energy in the city's municipal operations and Comprehensive Plan. The following include examples of value-added work done by SBEC while pursuing this mission. Grant funds won • $80,000 for municipal energy audits and weatherization($70,000 diverted to new energy- and money-saving HVAC system) • $40,000 to encourage energy audits for and weatherization of South Burlington condominiums • $8,000 solar education grant(SBEC facilitated transfer to SBSD during city budget freeze;resulted in cost-saving solar panels on SBHS turf field and curriculum tools) • $500 for meeting requirements of the Vermont Agency of Transportation Commuter Challenge Savings examples (most were implemented with significant SBEC volunteer hours) • Over$17,000/year from municipal building lighting upgrades • Over$11,000/year(and a 56%reduction in streetlight-related greenhouse gases)to convert GMP-owned streetlights to LED lamps • Over$300,000/year estimated savings for residents participating in the promotion targeting the replacement of over 40,000 incandescent light bulbs with CFL bulbs • Future efficiency and weatherization capital plan items will result in significant savings when implemented • Numerous hours donated for research, facilitation, and implementation by SBEC members have saved staff time and costs on various projects. One example: o SBEC member Peter Tousley(CEM, CSDP, CBCP) of TCorp, Inc., and his staff donated hours valued at$1,220 to fulfill a prerequisite of Energy Prize participation, i.e.,reviewing two years of municipal energy bills,clarifying meter locations and related account numbers, and entering all relevant data into the Portfolio Manager program. Note: ongoing updates are on hold pending the City Council's decision on SBEC's future. Example of incentive income earned • $3,000 incentive money from Efficiency Vermont for municipal building lighting upgrades Examples of donated expertise& services provided • Produced the baseline estimate of the city's carbon footprint by enlisting volunteer assistance from the University of Vermont • Represented the city on the CCRPC task force responsible for preparing the Creating a Climate for Resilience: A Chittenden County Climate Action Plan. SBEC contributed technical assistance that the CCRPC depended upon to complete the electricity component of the Plan. 5 • Represented the city on the CCRPC Shelburne Road Corridor Study task force, advocating improvements that address improvements in transportation efficiency including, for example,new park&ride capacity,pedestrian pathway improvements, and bicycle transportation safety and efficiency improvements • Developed an Energy Ambassador Program for Efficiency Vermont that offered lighting upgrade assessments to small businesses throughout South Burlington. The city received a$3,000 performance award from Efficiency Vermont for the electricity savings experienced by businesses that had taken SBEC-Ambassador-initiated efficiency actions. A key element of the program was the ability of SBEC Ambassador volunteers to introduce themselves to business owners as members of the city's energy committee. • Provided technical assistance to the city in evaluating the potential value of using performance contractors to achieve energy savings in municipal buildings • Provided the city with technical assistance in developing an energy efficiency plan to optimize the funds from the ARRA energy efficiency block grant • Worked with staff to select a solar developer to work with the city • Worked with the city and its solar developer on the 60kW solar array at Dorset Park, now producing low-cost power for the city(exact savings not yet estimated) • Worked with the city and its solar developer to create a large-scale solar array on the landfill. Lobbied legislators to raise the limit on the allowable net-metered array size. (The city and the developer are moving forward with a 1.5+MW array that could save $500,000 to$1,000,000 over the next 20 years.) • Worked with a local contractor to facilitate the condominium weatherization project • Presented at the annual Vermont Energy& Climate Action Network(VECAN) conferences to inform, inspire and learn from the other 119 energy committees in Vermont Examples of other value-added SBEC contributions to the community • Has advocated policies that look beyond the interests of short-term-focused,well- funded commercial interest groups to consider economically sound practices that will support a sustainable energy future for the benefit of the whole community—not just a powerful few, e.g., energy efficient and renewable-energy-ready new buildings,and ubiquitous commuter bikeways • For years,has written well-researched energy-related monthly articles in The Other Paper to inform the public about practices that can improve our collective future • Has provided educational opportunities for businesses (e.g.,Ambassador Program) and residents(e.g., sponsoring weatherization and net-zero-renovation workshops and renewable energy/weatherization open houses, and staffing an SBEC table at weekly farmers' markets) • Has supported SBSD energy efforts by sharing money-saving opportunities (e.g., landfill solar and GMP's EverGreen Fund program) and educational tools (e.g., solar grant transfer, field trips and news opportunities for SBNN student media correspondents,VEEP presentations, energy activities at FHTMS Family Fun Night, process and script input for an FHTMS energy play targeting elementary school students, and an invitation for an SBHS student to join SBEC) 6 • Provided context, solar-ready definition, and outside expert with commercial solar- ready-roof cost information to Planning Commission and recommended stakeholder types necessary for follow-up task force • Publicly supported the creation of local solar farm projects • Has contributed numerous volunteer hours to identify, gain city approval for, enter, plan for,and facilitate the Georgetown University Energy Prize competition effort. June 6, 2014 4.1 0. __ o _ 1, MEMORANDUM TO: South Burlington City Council and City Manager FROM: Jim Barlow, City Attorney SUBJECT: First Reading of South Burlington Ordinance Regarding Licensure and Regulation of Circuses, Carnivals and Other Shows DATE: June 16, 2014 Background At the May 19, 2014 meeting, the City Council discussed giving the City Manager authority to issue entertainment permits under the South Burlington Ordinance Regarding Licensure and Regulation of Circuses, Carnivals and Other Shows (the "Entertainment Ordinance"). The Entertainment Ordinance requires a license from the City Council for any circus, carnival, menagerie, street show, itinerant show, or for any form of live entertainment or performance open to the public, such as concerts, plays, dances with live music or a disc jockey, dance reviews, clowns, magician, or comedians. The ordinance sets forth certain standards for license approval and authorizes the imposition of conditions to mitigate impacts under these approval standards. Entertainment licenses expire April 30th of each year unless the license has an earlier expiration date or unless the license has been revoked by the City Council after a hearing. The cost of a license is$25.00. Fines for violation of the Entertainment Ordinance range from $50 to$500. Proposed Amendments Staff proposes the following amendments to the Entertainment Ordinance: • Granting the City Manager authority to grant licenses. See Sections 2(a) and (b), Section 4, and Section 5. 575 Dorset Street South Burlington,VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com • Updating reference to South Burlington Land Development Regulations. See Section 4(a). • Clarifying that a person who violates a condition of an entertainment license will be subject to a penalty. See Section 8. • Increasing the wavier fees and penalties to reflect current statutory maximums for civil ordinance violations. See Sections 8, 9 and 10. • Updating reference to the Vermont Judicial Bureau. See Sections 8 and 11. • Including a standard severability clause. See Section 13. • In order to avoid the existence of multiple amendments to the Entertainment Ordinance, repealing and replacing the existing Entertainment Ordinance in its entirety. Existing licenses granted by the City Council will remain in effect until April 30, 2015 or an earlier expiration date or the license is revoked by the City Council under Section 2(c). See Section 14. Recommendation Staff recommend the City Council warn a second reading and public hearing on the draft amendments for July 21, 2014. Possible motion: "I move the City Council warn a public hearing on the proposed amendments to the Ordinance Regarding Licensure and Regulation of Circuses, Carnivals and Other Shows as presented at this meeting for Monday July 21, 2014, 7 pm, at City Hall." 575 Dorset Street South Burlington,VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com AMENDMENT OF SOUTH BURLINGTON ORDINANCE REGARDING LICENSURE AND REGULATION OF CIRCUSES, CARNIVALS AND OTHER SHOWS The Council of the City of South Burlington hereby ordains: SECTION 1. Definitions "Show" as used herein shall mean any circus, carnival, menagerie, street show or itinerant show. "Show" shall also mean any form of live entertainment or performance open to the public such as, but not limited to, concerts, plays, dances with live music or a disc jockey, dance reviews, clowns, magicians, or comedians. SECTION 2. Regulation of Shows (a) No show shall be conducted in the City of South Burlington unless a license has been obtained from the City Council Manager, nor shall any show be conducted in violation of the provisions of this Ordinance. (b) A license issued under this Ordinance shall be effective on issuance and shall remain in effect until midnight on the next occurring April 30th unless the City Council Manager provides for expiration on an earlier date. A license which expires on April 30 shall remain in effect beyond April 30 if the holder of the license applies for a new license before April 30 and the application for new license is pending before the City Council on April 30. (c) Any license issued under this Ordinance may be revoked by the City Council, for just cause, after notice to the license holder and provision of an opportunity for a hearing before the City Council. SECTION 3. Application for License (a) An application for a license under the provisions of this Ordinance shall be filed with the City Manager at least twenty-one (21) days before the date set for the opening of the show. (b) Such application shall include: (1) The name of the owner and operator. 1 (2) A site plan indicating: location, and distance from the nearest residences, fire hydrants, state and local highways, overhead electrical and telephone wires, entrances and exits to shopping centers and other public places. (3) The intended hours of operation, and the number of days that the show will be conducted. (4) Description of the show, including a list of each item of proposed exhibit or entertainment. (5) Any other information required by the City Council or the City Manager. SECTION 4. Approval Standards Prior to the issuance of any license under this ordinance,the City Council Manager shall determine that the proposed show satisfies the following standards: (a) The proposed show is in conformance with any applicable City ordinances including the South Burlington Zoning Regulations and Subdivision Regulations Land Development Regulations; (b) The proposed show will not result in undue adverse traffic congestion and unsafe conditions regarding the use of public roads. (c) The proposed show will not present or create a threat to the safety of persons or property because of fire, explosion or other hazard. (d) The proposed show will not create unhealthy conditions regarding water supply, sewage disposal or solid waste disposal. (e) The proposed show will not interfere with the use of neighboring property for its customary use by the creation of noise, dust, noxious odors, lighting or other activities which extend beyond the boundary of the activity. (f) The proposed show will not overburden the public infrastructure of the City. Special attention shall be given to the cumulative impacts of other activities which may be occurring at the same time. (g) The proposed show will not have an adverse effect on public health, safety, welfare and convenience of the inhabitants of the City. 2 SECTION 5. Approval Conditions When issuing a license under this ordinance, the City Council Manager may attach such reasonable conditions as they Manager may deem appropriate to mitigate or eliminate any impacts reviewable under the Approval Standards set forth above. Such conditions may include but are not limited to: (a) establishing specific hours for the proposed show; (b) establishing noise limits; (c) requiring the provision of traffic control personnel at no cost to the City; (d) requiring the provision of crowd control and medical personnel at no cost to the city; (e) requiring the provision of fire fighting equipment and personnel at no cost to the city; (f) requiring the posting of security bonds or escrow accounts to ensure compliance with applicable ordinances and license conditions; (g) requiring that trash and litter on public streets attributable to the proposed activity be collected and removed at no cost to the city; (h) restricting or prohibiting the consumption of alcoholic beverages in connection with any regulated activity; (i) prohibiting the sale of admission or seating tickets in excess of the established capacity of the event area. SECTION 6. License Fee The fee for any license shall be $25.00 which shall be paid at the time of filing the application. SECTION 7. Exemptions 3 Activities conducted by schools licensed by the State Department of Education and/or churches, on school or church grounds, are exempt from the requirement to obtain a license and pay a permit fee. SECTION 8. Enforcement Any person who violates a provision of this civil ordinance or who violates any condition of a license issued hereunder shall be subject to a civil penalty of up to $5800 per day for each day that such violation continues. Police Officers of the City of South Burlington shall be authorized to act as Issuing Municipal Officials to issue and pursue before the Traffic and Municipal Ordinance Judicial Bureau a municipal complaint. SECTION 9. Waiver Fee An Issuing Municipal Official is authorized to recover a waiver fee, in lieu of a civil penalty, in the following amount, for any person who declines to contest a municipal complaint and pays the waiver fee: First offense $58100 Second offense $125250 Third offense $289400 Fourth offense $275550 Fifth and subsequent Offenses $350700 Offenses shall be counted on a calendar year basis. SECTION 10. Civil Penalties An Issuing Municipal Official is authorized to recover civil penalties in the following amounts for each violation: First offense $4-80160 Second offense $2-08320 Third offense $300480 Fourth offense $400640 Fifth and subsequent Offenses $500800 4 Offenses shall be counted on a calendar year basis. SECTION 11. Other Relief In addition to the enforcement procedures available before the Traffic and Municipal Ordinance Judicial Bureau, the City Manager is authorized to commence a civil action to obtain injunctive and other appropriate relief, to request revocation of a license by the City Council,or to pursue any other remedy authorized by law. Section 12. Authority This ordinance is enacted by the City Council to promote the public health, safety and welfare of the City under the authority it is granted to regulate public entertainment activities set forth in 24 V.S.A. Section 2291 and Section 104 of the South Burlington City Charter. This ordinance shall constitute a civil ordinance within the meaning of 24 V.S.A. Chapter 59. Section 13. Severability Any part or provision of this ordinance shall be considered severable and the invalidity of any part or section will not be held to invalidate any other part or provision of the ordinance. Section 14. Repeal of Prior Ordinances, Existing Licenses This ordinance repeals and replaces any prior.Ordinance Regarding Licensure and Regulation of Circuses, Carnivals and Other Shows, and any amendment thereto, in force at the time this ordinance takes effect. However, any existing license issued by the City Council under the Ordinance Regarding Licensure and Regulation of Circuses, Carnivals and Other Shows repealed hereby,shall remain in force and effect until April 30, 2015, unless the City Council has provided for expiration of the license on an earlier date under Section 2(b) or unless said license is revoked by the City Council under Section 2(c). Adopted at South Burlington, Vermont this day of , 1995 2014, and to be effective upon adoption. SOUTH BURLINGTON CITY COUNCIL Michael D. Flaherty_Pam Mackenzie, Chair 5 James C. Condos Pat Nowak,Vice Chair William J. Cimonetti Meaghan Emery, Clerk Robert B. Chittcnden Chris Shaw David MacLaughlin Helen Riehle Received and Recorded This day of , 1995 2014. Margaret Picard Donna Kinville, City Clerk 6 June 16, 2014 MEMO TO: City Council FROM: Kevin Dorn RE: Appointment to the Chittenden County Regional Planning Commission The term of South Burlington's current representative to the CCRPC, Sandy Dooley,will expire on June 30, 2014. As indicated in the text below drawn from the bylaws of the CCRPC it is "desirable that the representative be a current or past member of the locally elected legislative body." That being said we did not advertise for applicants for this particular position as this should be a discussion held by the Council and a decision that you make. This item is on your agenda for discussion and possible action at the June 16th Council meeting. B. Each member municipality's locally elected legislative body shall appoint a representative to the Chittenden County Regional Planning Commission and that representative's alternate, with the alternate having voting privileges in the absence of the representative. It is desirable that the representative be a current or past member of the locally elected legislative body. Representatives and alternates shall serve at the pleasure of their respective locally elected legislative bodies and may be removed during their term.The term of the representatives and alternates will be for two years beginning July 1st with the exception of fiscal year 2012 as follows in this section. Communities whose beginning letter falls between A through K shall appoint a representative for even numbered fiscal years; and, communities whose beginning letter falls from L through Z shall appoint a representative for odd numbered fiscal years. For fiscal year 2012 only (July 1, 2011 through June 30, 2012) appointments from communities whose beginning letter falls between L through Z shall be appointed to a one year term. Appointments by locally elected legislative bodies to fill a vacancy shall be for the unexpired term. I L i .► City of South Burlington 4441 City Clerk's Office ;r*4 Donna Kinville, City Clerk Q' June 16, 2014 The following first class license was approved by the South Burlington Liquor Control Board after approval by the City fire, police, zoning & health departments. NAME DESCRIPTION Tilt, LLC first class (PENDING APPROVAL FROM FIRE INSPECTION AS OF JUNE 11, 2014) Pam Mackenzie Chair Pat Nowak Vice Chair Chris Shaw Meaghan Emery Helen Riehle 410 City of South Burlington 0So® SI City Clerk's Office Q Donna Kinville, City Clerk FIRST, SECOND CLASS AND CABARET LICENSE APPLICATION FULL NAME OF PERSON, PARTNERSHIP, CORPORATION GLc DOING BUSINESS AS/ TRADENAME rC0146 ADDRESS FIRST CLASS SECOND CLASS CABARET DATE RECEIVED BY CLERK'S OFFICE ( SO. BURLINGTON POLICE DEPT Chief Trevor S. Whipple Date SO. BURLINGTON FIRE DEPT t.vtS c 0-LYN C 5tg rrlei; Irtril ilt)- - )--t_ s1/44,0-4ctAin16-__ * P(4 Ch f.. Douglas S. Brent Date `, SO. BURLINGTON TAX DEPT C� .- �, � tl�:^rL 1 �D sa� ,C � GL�rLL iSS�/J 121/ 1 / 6/3/ill Fp. Mart a Lyons, DeputTax Collector �¢j/J 7.ip �- {a,� L. t w �r el► .� lK Zi7t3-Zit t 0 Date sent to Montpelier: r�r. n,..... o..,.... r_..,i_ n....i:_...,._ i- nrer.n nnn n„r• .onr _ii. _.. u_�.. ..i f 20 ril FIRST/SECOND CLASS LIQUOR LICENSE AND TOBACCO APPLICATION - LICENSE YEAR IS MAY lST THROUGH APRIL 30TH OF THE FOLLOWING YEAR 1it / Print Full Name of PeeEan,Partnership,Corporation,Club or LLC Doing Butnr-s.its-1,U-rade Name fi k Z. Ate `-off- la i it asSlL; rf�� �,., c Street andreet number of premises covered by this application -3' fJ 4 City li_.ttt i—ANL Ted a 1tL, bArt 1 r\ Telephone Number �y 7 -, erj., { Mailing Address(if Jdifferant from above) {,J Email address - f1„`1 LQ i 1 1 V + 0,0 VI Please circle appropriate categories FEES: IRST CLASS SECOND CLASS TOBACCO FIRST CLASS LICENSE-$115.00 to DLC and$115.00 to Town/City Restaurant Hotel SECOND CLASS LICENSE-$70.00 to DLC and$70.00 to Townicity Club TOBACCO LICENSE-(there is no fee for tobacco if applying for second Commercial Kitchen(a Liquor Control Commercial Caterer's License class) is needed with this license) If applying for Tobacco only license please use the Tobacco Only form. Fee for this license is$100.00 payable to DEC TO THE CONTROL COMMISSIONERS OF THE TOWN/CITY OF �.di4" . 'tin CAbin VERMONT Application is hereby made for a license to sell malt and vinous beverages under and in accordance 1.4 Title 7,Vermont Statutes Annotated, as amended, and certify that all statements, information and answers to questions herein contained are true; and in consideration of such license being granted do promise and agree to comply with all local and state laws; and to comply with all regulations made and promulgated by the Liquor Control Board. Upon hearing, the Liquor Control Board may, in its discretion, suspend or revoke such license whenever it may determine that the law or any regulations of the Liquor Control Board have been violated,or that any statement,information or answers herein contained are false. MISREPRESENTATION OF A MATERIAL FACT ON ANY LICENSE APPLICATION SHALL BE GROUNDS FOR SUSPENSION OR REVOCATION OF THE LICENSE,AFTER NOTICE AND HEARING. If this premise was previously licensed,please indicate name N A I/we are applying as: (please circle one) • INDIVIDUAL IIITED LIABILITY COMPA LY PARTNERSHIP CORPORATION Please fill in name and address of individuall,ppartners,directorsto � or members. LEG NAME I 6i 93 i l�✓ % l + IllbIr s j ku >sc ,r 4v 2q(c, L-)vv. Ski btArteuti \JT• PSLI Are all of the above citizens of the UNITED STATES? lities No (Note:Resident Alien is not considered a U.S.Citize If naturalized citizen,please complete the following: NJ Name Court where naturaliz d(City/State./Zip) Date CORPORATE INFORMATION: If you have checked the box.marked CORPORATION,please fill out this information for stockholders(attach sheet if necessary). LEGAL.NAME STREET/CITY/STATE J • Date of incorporation Is corporate charter now valid? Corporate Federal Identification Number Have you registered your corporation and/or trade name with the Tow-n/City Clerk? and/or Secretary of State? (as required by VSA Title 11 41621,1623&zt 1625). ALL APPLICANTS HAVE ANY OF THE APPLICANTS EVER BEEN CONVICrEl)OR PLED GUILTY TO ANY CRIM,INAL OR MOTOR VEHICLE OFFENSE IN ANY COURT OF LAW(INCLUDING TRAFFIC TICKETS)AT ANY TIME? X. YES NO If yes,please complete the following information:(attached sheet if necessary) -:e ours raffleB. eau I •ffense Date • 'A it its/�� tl Ei .�1 �y ).rt '.;E 1 J • • A - MA Lt 1 t Do any of the applicants hold any elective or appointive state,county,city,village/town office in Vermont?(See VSA,T.7,Ch.9,4223) YES NO If yes,please complete the following information: Name N A Office Jurisdiction Please give name,title and date attended of manager,director,partner or individual who has attended a Liquor Control Licensee Education Seminar,as required by . Education Regulation No.3: NAME: OVY1'r.,�� TITLE: DATE: I cyc i�l (If you have not attended an Education Seminar prior to making application,please visit www.1iquorcontrol vermontgov and click on Seminar Schedule for a list of Seminars in your area) FOR ALL APPLICAN IS:DESCRIPTION/LOCATION OF PREMISES(Section 4) Description of the premises to be licensed. Does applicant own the premises described? NO If not owned,�does. pliclint lease th remises? If leased,name ancd address of lessor who holds title to property CPI' t' r T 1 i-Y'S O. 199 4 J e-i L c a e j VT- c f..tco j Are you making this application for the benefit of any other party? t4 0 FIRST CLASS APPLICANTS ONLY: No first class license may be issued without the following information. "Ur'r_.i HEALTH LICENSE#: Food Lodging 1U 1,L t (if licensed as a Hater Q -04-1-kt VERMONT TAX DEPARTMENT: Meals&Rooms Certificate/Business Account# t C) C9 4' CBI`2-J C) F- 0 1 amines o rimarily to: (Circle one) • FOOD(restaurant) HOTEL CLUB COMMERCIAL CATERING BAR If you are considering Outside Consumption service on decks,porches,cabanas,etc.you must complete an Outside Consumption Permit. This form can be found on our website at www.liquorcontrol veimont.gov and then click on licensing and then forms ALL APPLICANTS MUST COMPIETE AND SIGN BELOW • The applicant(s)understands and agrees that the Liquor Control Board may obtain criminal history record information from State and Federal repositories prior to acting on this application. 1.We hereby certify,under pains and penalties of perjury,that I/We are in good standing with respect to or in full compliance with a plan approved by the . Commissioner of Taxes to pay any and all taxes due the State of Vermont as of the date of this application. (VSA,Title 32,43113). • .In accordance with 21 VSA,41373(b)I/Vi e certify,under pains and penalties of perjury,that I/We are in good standing with respect to or in full compliance with a plan to pay any and all contributions or payments in lieu of contributions due to the Department of Employment and Training. If applicant is applying as an individual: I hereby certify that IIWe are not under an obligation to pay child support or that I/We are in good standing with respect to Please complete and include with your liquor license application Please fill in for Individual,Partners,or Directors Applicant/s Personal Information Legal Name: I i';O►MDS LAogq9e, Address: ItOt ��t Gili.v% 1261 IAloiLSkI' ; 1t Date of Birth!O/c 31 i`( Place of Birth 0 t itrarcz Sex Wit. SS#228 Legal Name:J°St U 1 V t elaf- Address: 2(36 t— tY�s'' 1.-721",-L �Jv .i W�i✓c; VT 6 5" Date of Birth O1 7 i` 13 Place of Birth 1-Vn'YHi'3"GYs Mr. Sex rA SS# . CV-2- Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# child support or am in full compliance with a plan to pay any and all child support payable under a support order. (VSA,Title 15,4795). Dated at in the County of and State of this day of .20 • Corporations/Clubs:Signature of Authorized Agent Individuals/Partners:(All partners must sign) 1 - r'a 1 r; --n Q.. Ov,iwe (Title) TOWN/CITY APPROVAL/DISAPPROVAL Upon being satisfied that the conditions precedent to the granting of this license as provided.in Title,7 of the Vermont Statutes Annotated,as amended,have been fully met by the applicant,the commissioners will endorse their recommendation on the back of the applications and transmit both copies to the Liquor Control Board for suitable action thereon,before any license maybe granted. For the information of the Liquor Control Board,all applications shall carry the signature of each individual commissioner registering either approval or disapproval. Lease or title must be recorded in town or c"ty before issuance of license. :�` [f� Lf 0�,Vermont, './ To Date APPROVED DISAPPROVED Approved/Disapproved by Bo d of Control Commissioners. +t' tty or own(circl ne)of D.4�[ -1 p� ` .. 4 37r). ben present Total Membership • I 3 t ' Attest, City or Town Clerk TOWN OR CITY CLERK SHALL MAIL ONE APPLICATION DIRECTLY TO THE DEPARTMENT OF LIQUOR CONTROL,13 Green Mountain Drive, Montpelier,VT 05602. If application is disapproved,local control commissioners shall notify the applicant by letter. No formal action taken by any agency or authority of any town board of selectmen or city board of aldermen on a first or second class application shall be considered binding except as taken or made at an open public meeting VSA Title 14312. SECTION 5111 AND 5121 OF THE INTERNAL REVENUE CODE OF 1954 REQUIRE EVERY RETAIL DEALER IN ALCOHOLIC BEVERAGES TO FILE A • FORM ANNUALLY AND PAY A SPECIAL TAX IN CONNECTION WITH SUCH SALES ACTIVITY. FOR FURTHER INFORMATION,CONTACT: THE BUREAU OF ALCOHOL,TOBACCO&FIREARMS(TTB) (513)684-2979 DEPARTMENT OF THE TREASURY 550 MAIN STREET,CINCINNATI,OH 45202 • NOTICE All new applications are investigated by the Enforcement and Licensing Division prior to approval/disapproval of the license by the Liquor Control Board. Please note that this process can take anywhere from 2 weeks to 6 weeks to complete once Liquor Control receives the application. Laura From: Terry Francis Sent: Tuesday,June 03, 2014 12:05 PM To: Laura Subject: RE: new first class license Yeah, they will be awhile as the construction permit is just going out. From: Laura Sent: Tuesday, June 03, 2014 8:58 AM To:Terry Francis Subject: new first class license Tilt LLC arcade&ale house—7 fayette drive not sure what the status of construction is.Owner-Thomas Dodge @802- 383-8458 have a nice day... LauraLoa l Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 ikimbafla1 sburi.corn Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 SANDRA DOOLEY 44 East Terrace South Burlington, Vermont 05403 Memorandum TO: South Burlington City Council FROM: Sandy Dooley DATE: June 16, 2014 SUBJECT: Report of the Committee on Committees Task Force First of all, congratulations and thank you to the members of this Task Force for carrying out this important work. Second,thank you to the City Council for establishing the Task Force, setting forth its charge, and holding this public hearing. 1. Regarding the proposed three new standing committees: the committees have broad responsibilities. For these committees to be effective,they must set priorities. Prioritization is a challenging but necessary task if these Committees are to be effective. In addition, the committees' work is very much connected to the Comprehensive Plan and the goals and objectives defined therein. So my question is how would these priorities be established? I suggest that the Planning Commission (the authors of the Comprehensive Plan) and the City Council should have major, if not deciding, roles in the prioritization process. 2. The report places a strong emphasis on having committees develop policy and general recommendations and seems to imply less committee effort and talent directed to hands-on types of projects. To some people, development of policy is very dull stuff. Is this how our City's volunteers want to contribute their efforts to the betterment of our City? I agree with the need for more policy in the identified areas but the proposed structure and duties may not, in the end, enhance volunteerism. I suggest more exploration in this area. 3. Regarding the proposed Transportation Committee. I would suggest a more descriptive name; for example, "Movement of People and Goods within and through our City While Maintaining and Enhancing our Quality of Life." There has been and will continue to be tension between efforts to enable people and goods to move through and within South Burlington quickly and safely, (regrettably) usually via single-occupancy vehicles, and efforts to promote use of other forms of transportation and walk-ability. I expect this tension to increase as efforts to decrease our carbon footprint grow due to expanded recognition of the adverse effects of global warming. I concur in the need for more coordinated volunteer effort in this area 4. I suggest that the Council consider tying the three committees to specific chapters in the Comprehensive Plan because so much about the path we want the City to break is already articulated there. 5. I suggest that the proposal to have these three committees meet only quarterly be revisited. If sustained effort and continuity is to be achieved, I believe more frequent meetings will be necessary. 6. I recommend that the Public Lands and Transportation Committees be required to preview development applications as described and report their assessment to the Development Review Board, instead of carrying out this responsibility "Upon request." 7. I fully support the need for every City committee to have clear operating principles and assignment of jurisdiction. 8. I must share my reservations relative to the proposed disbanding of the Pedestrian/Bike Path and Energy Committees. South Burlington's extensive network of recreation paths is, in my view, the closest thing to a"brand" that we have and the lion's share of the credit goes to the Pedestrian/Bike Path Committee. In addition, the Energy Committee has distinguished itself in devising and carrying out prudent and cost-saving projects on behalf of the City and its residents. Witness the Committee's recent initiative to have the City participate in the Georgetown University Energy Prize competition. It does not seem consistent with the goals and identity of the City to disband these committees. 9. The report did not address the subject of communication between members of our volunteer committees, their assigned City staff, other relevant City staff, and the City Council. This area needs attention if we are to maximize volunteer productivity and satisfaction in their work and the efficient achievement of desired objectives. Some suggestions for work that is likely to be of benefit in this area are: (1) Clearly delineated responsibilities for City staff with reference to their work with committees, including timely and constructive responses to Committee communications; (2) Once per month, attaching the minutes of all committees that met in the prior 30 days to the City Council's meeting package (I serve on two boards [one of which is the Chittenden County Regional Planning Commission] where this is a longstanding practice); (3) Once per month providing all City department heads with the minutes of all committees that met in the prior 30 days and, at least once per month, discussing the work of committees and areas of overlap among departments and needed coordination associated with committee work at a department heads' meeting. The City Manager would report on areas of overlap, coordination, achievements, and/or areas needing attention in his weekly report to the City Council. 10. I am haunted by the concern that we are not being as future-oriented as would behoove us. Would all of us be well served by directing the more of our volunteer effort to minimizing the adverse effects of Global Warming, preparing for our increasingly aged population, increasing the diversity of our residents, and finding ways to attract more families with young children to the City. 11. I have for as long as I can remember believed that this nation, state, and county have too many community-based organizations so I have a great deal of trouble supporting this proposal in the report. I will do my best to listen with an open mind. 12. I believe this report and its subject would benefit from a joint meeting of the Committee on Committees Task Force, the City Council, the Planning Commission, and the chairs and vice chairs of the affected committees. This report would be the sole subject of the meeting. There would be time provided for public input. Also, members of the public could be asked to submit comments/recommendations in advance of the meeting. Sandy Dooley's comments on Committee Organization Report Page 2 of 2 June 16, 2014 Jim Barlow From: Justin Rabidoux Sent: Thursday,June 12, 2014 11:13 AM To: Jim Barlow Subject: FW: Holmes Rd. RR Crossing, special update From: Bob Rust Sent:Thursday April 25, 2013 9:35 AM To: 'Thomas R. a n' Cc: adam glaser; Dave Boardman;Jane Boisvert (&Dana); Karen Wolff; Lynne Dapice; marjorie lipson; mike weismann; tkryaninc@gmail.com; acckatie@myfairpoint.net; genrinvt@yahoo.com; Michele Ferland Kupersmith; rrushford@gravelshea.com; David W. Rugh;Justin Rabidoux; michael lipson; Kevin Dorn;janderson@vtlawl.com Subject: Holmes Rd. RR Crossing, special update Dear Neighbors, Below is an update of activity since January related to the Holmes Road Railroad Crossing and related issues. 1. Since our last update to you of January 14, 2013, it has become apparent that the paths pursued by the City and other interested parties would be unable to convince the State that an easy solution to changing the status of the Holmes Road railroad crossing to public.existed. 2. Rather than continue to be stonewalled by unwilling partners, the City administration and staff concluded that a return to the original path, while time consuming, provides the best path to success. 3. At the April 1, 2013 City Council meeting both staff and the public expressed the above to the City Council. 4. At the April 15, 2013 City Council meeting the Council unanimously passed a motion directing staff to resume the Holmes Road original path. That path is municipal ownership/easement of the roadway under and to the west of the railroad tracks. 5. Staff has resumed talks with our attorneys to outline a path going forward. Below are the major steps and associated timelines. a. Dedication and Acceptance of Town Highway Rights-of-Way over the State of Vermont's railroad parcel and the David M. Farrell Trust property: i. Step 1 — Revise Survey to depict Town Highway Rights-of-Way over David M. Farrell Trust Parcel (60' x 30') (the"Farrell Trust Parcel") and State of Vermont Parcel (60' x —100') (the "State Parcel")with metes and bounds descriptions of each; monument each Parcel's boundaries. Estimated Time: Approximately two weeks. ii. Step 2 — Prepare Irrevocable Offers of Dedication, draft Town Highway Right-of- Way Deeds and Property Tax Transfer Returns for the Farrell Trust Parcel and the State Parcel; Execute Irrevocable Offers of Dedication, Town Highway Right-of-Way Deeds and PTTRs. Estimated Time: Approximately one month. iii. Step 3 —City Council accepts Irrevocable Offers of Dedication of Town Highway Right-of-Way over the Farrell Trust Parcel and the State Parcel. Estimated Time: Approximately two weeks. iv. Step 4— Direct State and Vermont Railway to seek Transportation Board approval of Town Highway crossing of railroad; attend Transportation Board hearing if necessary. Estimated Time: Approximately two months. v. Step 5 —City Council accepts Town Highway Right-of-Way Deeds over Farrell Trust Parcel and State Parcel, thereby completing the laying out of a westerly extension of the Holmes Road across the railroad tracks. Estimated Time: As soon as practicable after Transportation Board approval becomes final, which occurs thirty days after issuance of Transportation Board order. vi. Total time: Estimated Time: 4 to 6 months. 6. We shared the above proposal with VTrans Secretary Brian Searles for his review. To date he has not responded but we expect him to be in concurrence with what we have outlined. 1 7. Our attorney is also looking at the Agreement between the City and the State regarding who has responsibility for what re: upgrades and maintenance to the crossing itself. Our primary focus however has been on establishing and then initiating the process to layout the road. 8. As we had discussed at a previous meeting, we expect the cost of the above process, and what we have done already, to be around $20,000. At that meeting we had discussed the option of creating a Special Assessment District. Once the process is complete we will hold another meeting with you and your neighbors to discuss the easiest and best way for the property owners to reimburse the City. But, let's first resolve the problem. 9. While legislative and other remedies pursued by the Vermont Leagues of Cities and Towns continue to be discussed, the City is proceeding per the City Council's direction and will initiate the steps outline in #5 above shortly. Again, I want to reassure you that it is the City's goal to get this resolved as quickly and as efficiently as possible. I, or Interim City Manager Kevin Dorn, will update you as the process progresses. Bob Rusten Deputy City Manager City of South Burlington Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error,please notes us immediately by return email. Thank you for your cooperation. 2 Jim Barlow From: Justin Rabidoux Sent: Thursday,June 12, 2014 11:14 AM To: Jim Barlow Subject: FW: RR crossing From: Bob Rusten Sent: Wednesday, pril 24, 2013 7:13 AM' To: 'Michele Ferland Kupe Cc: Kevin Dorn;Justin Rabidoux Subject: RE: RR crossing Good morning Michele. I hope things are going well. Our primary focus has been working on the process for the City to layout the road over the railroad crossing. We do have a tentative process which we are currently reviewing with AOT. Kevin also plans to send out an update this week to all of the Holmes Road residents that lays out that process. We will certainly include you in that e-mail. Dave Rugh (Stitzel, Page and Fletcher) has also been reviewing the agreement. I know one area we want more clarity is in regards to responsibility for future upgrades to the crossing. Brian Searles suggested some language which we will incorporate. If you can let me know the sections in the agreement you found problematic, I will be happy to pass this onto Dave for him to take a special look. As I said,our primary emphasis has been looking at the easiest and fastest process to complete this task; a process that will meet everyone's needs with the least impact on the residents and the City. Thanks so much. Bob Rusten Deputy City Manager City of South Burlington Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error,please not us immediately by return email. Thank you for your cooperation. From: Michele Ferland Kupersmith [mailto:michelevt99@gmail.com] Sent: Tuesday, April 23, 2013 5:55 PM To: Bob Rusten; Kevin Dorn Subject: RR crossing 1 Bob and Kevin It was my understanding that Steve Stitzel's office was reviewing the agreement provided by AOT for the Holmes Rd crossing. It is important to know asap if there are any concerns on his part—there is still time during this session to put pressure on them if there are. I can say that I wasn't impressed by the language of the agreement and urge Steve to read it carefully. Thanks Michele Michele Ferland Kupersmith (802)863-1814 (802)238-5144(cell) michelevt99@qmail.com 2 CITY COUNCIL GPRIL 2013 The South Burlington City Council held a regular meeting on Monday, 1 April 2013, at 6:00 p.m.,in the Conference Room,City Hall, 575 Dorset St. Members Present: P. Mackenzie, Chair; R. Greco, H. Riehle, P.Nowak, C. Shaw Also Present: R. Rusten, Interim City Manager; D. Kinville,City Clerk; P. Conner, Director of Planning &Zoning; J. Rabideau, Public Works Director; R. Fletcher, City Attorney; M. Lyons,Assessor's Office; J. Louisos,T. Harrington, S. Quest,Planning Commission; T. Barritt, DRB; M. Simoneau, S. Dopp, L. Ventriss, D. Goldsmith 1. Executive Session: Mr. Shaw moved the Council meet in executive session to discuss personnel, contract negotiations, and litigation. Ms. Riehle seconded. Motion passed unanimously. Regular Session: Ms. Riehle moved the Council exit executive session. Ms. Greco seconded. Motion passed unanimously. 1.Agenda Review: Mr. Rusten advised that item#8 has been withdrawn from the Agenda. 2. Comments & Questions from the Audience, not related to Agenda items; Ms. Dopp: Praised the new City Hall entrance and asked about the agendas that used to be posted on the window. Mr. Rusten said they are looking at using a bulletin board behind the window, which will look nicer. Ms. Mackenzie noted there will be a"ribbon cutting"ceremony for the new entrance on 13 April, 8:30 a.m.. Secretary of State Jim Condos will be there. 3.Announcements and City Manager's Report: Mr. Rusten: Announced the resignation of William Tegmaier from the Chittenden Correctional Facility Liaison Committee. Council members reported on meetings they had attended. 4. Consent Agenda: A. Sign Disbursement B. Approve Minutes of 14, 16,and 18 March 2013 CITY COUNCIL 1 APRIL 2013 PAGE 2 C. Approve the Chittenden County Regional Stormwater Education Program Memorandum of Understanding for the Period 10 March 2013-9 March 2018 D. Approve for this year haying and growing corn plan at City-owned property known as Underwood Mr. Shaw moved to approve the Consent Agenda as presented. Ms.Nowak seconded. Motion passed unanimously. 5. Discuss and possibly approve the Collective Bargaining Agreement between the City and the City of South Burlington City Hall/Public Works Employee Association: Mr. Rusten advised that the new tentative agreement provides for a 2% increase in FY2013, 2.5% in FY2014, and 3% in FY2015. The agreement contains the same language regarding health insurance as the other recently signed agreements. Ms. Greco moved to support the collective bargaining agreement between the City and the City of South Burlington City Hall/Public Works Employee Association as presented and to authorize the Interim City Manager to sign the agreement. Ms. Riehle seconded. Motion passed unanimously. 6. Discuss Council's Position on the three components of the voters approved Clerk's Office Charter changes in preparation of testimony before the House Government Operations Committee. Discuss and possibly approve the Resolution regarding keys to the City Clerk's Office and changes to City Personnel Rules and Regulations: Mr. Rusten reviewed the components of the Charter change and the modifications to the city Personnel Rules and Regulations which will be presented to the House Government Operations Committee tomorrow. He asked the Council to support the Resolution regarding keys to the Clerk's office and the amendments to the Personnel Rules and Regulations. Ms. Riehle moved to approve the amendments to the Personnel Rules and Regulations and the Resolution regarding keys and changes to after hours access to the City Clerk's office. Mr. Shaw seconded. Motion passed unanimously. Ms. Greco moved to authorize the Interim City Manager to represent to the House Government Operations Committee that the Resolution and Amendment cannot be changed without the approval of everyone concerned. Mr. Shaw seconded. Motion CITY COUNCIL I APRIL 2013 PAGE 3 passed unanimously. 7.Discuss and possibly direct staff on how to proceed with ownership of railroad crossing at Holmes Road in order to resolve title concerns: Mr. Rusten reviewed the history of the issue. He advised that attempts to resolve this with the state have failed and the city's alternative is to go back to the original plan. The total cost will be less than $20,000. Ms.Nowak moved to redirect staff to go back to the original Holmes Road railroad crossing plan. Ms. Riehle seconded. Motion passed unanimously. 9.Review Blue Ribbon Committee strategy for City Manager Search: Members reviewed the strategy presented by Lisa Ventriss and asked that she and the Interim City Manager work together to compare and contrast at least two other methods. 10L Hear Overview of the Claire Solar Memo and Files: Ms. Riehle advised that her property abuts the property on which this project is proposed. Mr. Conner presented an overview of the Claire Solar Partners proposed project which is not subject to local zoning regulations. He then outlined the Council's options with regard to Public Service Board hearings. The City Attorney advised that"Intervenor Status"will give the city all it needs. Ms.Nowak moved to secure Intervenor Status with regard to the Claire Solar Partners proposed project and to seek input from the Planning Commission, Energy Committee, Natural Resources Committee and others in this regard. Ms. Greco seconded. Motion passed unanimously. 11. Consider Approval of a Resolution regarding DRB Membership: Mr. Conner reviewed the present situation with regard to DRB membership, including a request from the DRB Chair that in the very short term the DRB become a 5-member board with a quorum of 3. Ms. Greco moved to adopt the Resolution for a 5-member Development Review Board until further notice, effective immediately. Mr. Shaw seconded. Motion passed unanimously. ' y CITY COUNCIL 1 APRIL 2013 PAGE 4 12. Review and Possibly Approve Planning Commission/Energy Committee's Joint Letter,or the letter itself, to the Governor's Commission on Renewable Energy Siting: Mr. Conner reviewed the history and noted the letter would have greater strength if it comes from the City Council. Ms. Greco moved to support the letter to the Governor's Commission on Renewable Energy Siting and to authorize the City Council Chair to sign the letter along with the Chairs of the Planning Commission and Energy Committee. Mr. Shaw seconded. Motion passed unanimously. 13. Discuss Process and Data Council Needs for it to Review and Then Determine the Best Method for the City to Receive Legal Representation: Members reviewed the information they would like to receive prior to a discussion of the city's future legal representation. 14. Approve a City Policy on Charging for Public Records Request: Mr. Rusten said the policy would not charge for the first 30 minutes of staff time. A charge for 30 minutes to an hour of staff time would be at the discretion of the department head. After an hour, state fees would apply. Ms.Nowak moved to adopt the policy as presented, using amounts suggested by the Vermont Secretary of State's Office. Ms. Greco seconded. Motion passed unanimously. 15. Review previous Council's Priority List and determine next steps in regarding to setting priorities and initiating actions to meeting those priorities: Members reviewed the previous Council's Priority List. 16. Liquor Control Board: Mr. Shaw moved the Council meet as Liquor Control Board. Ms.Nowak seconded. Motion passed unanimously. Members reviewed Liquor License renewals for the following: Franny O's The Rotisserie Short Stop#104 Uno's CITY COUNCIL 1 APRIL 2013 PAGE 5 Zachary's Pizza Shaw's Price Chopper#228 Koto Jolley#146 Grand Buffet Waterfront Catering Group Leisure World Cheese Traders U Save Beverage Aviation Deli & Fine Foods LLC Mill &Market Deli Ms.Nowak moved to approve the liquor licenses as presented. Mr. Shaw seconded. Motion passed unanimously. Ms. Greco moved to reconvene as City Council. Mr. Shaw seconded. Motion passed unanimously. 17. Other Business: A. Items Held from the Consent agenda No items were withheld. b. Bike Rack: 1. Traffic Lights and Sequencing 2. City Street Lights (adequacy/number) at various locations 3. Dorset Park Solar Array 4. Advertising logos or names on City Property 5. Taser Policy 6. East Terrace Ordinance 7. Policy Regarding Landscaping City-owned land and request from Hadley Road No action was taken on these items. c. Other: Ms. Greco raised the question of going back to more detailed minutes. Members agreed to discuss this at the next meeting. 18.Executive Session: Ms.Nowak moved to meet in executive session to continue personnel discussion with no action to be taken. Ms. Riehle seconded. Motion passed unanimously. Jim Barlow From: Justin Rabidoux Sent: Thursday, June 12, 2014 11:14 AM To: Jim Barlow Subject: FW: Holmes Road Update for December-January From: Sandy Mi — Sent: Monday, anuary 14, 2013 1:07 PM,, To: Helen Riehle (hrie e siert-67r, Pam Mackenzie (pmackenzie@sburl.com); Paul Engels (pengels@sburl.com); Rosanne Greco (rgreco@sburl.com); Sandra Dooley (sdooley@sburl.com) Subject: FW: Holmes Road Update for December-January Councilors: FYI S44074 "S " €Z From: Sandy Miller Sent: Monday, January 14, 2013 12:51 PM To: Bob Rusten Subject: Holmes Road Update for December-January Bob, as you have the distribution list, please forward the following update to the Holmes Road neighbors. Thank you. January 14, 2013 Dear Neighbors: Below is the update for December and January regarding the Holmes Road Railroad Crossing and related issues. 1. As you are aware the October 31 Meeting was cancelled by AOT due to anticipation of Superstorm Sandy. 2. On December 4, South Burlington City Council and School District held their first of what are usually two or three legislative breakfasts with the South Burlington legislative delegation. At that meeting City Council asked Rep. Kupersmith to consider introducing legislation requiring AOT to resolve this issue in favor of giving permanent easements or licenses to the residents on Holmes Road,with no annual fees, and throughout the State. 3. Efforts by Rep. Kupersmith and me resulted in the meeting finally being rescheduled for December 18th. That meeting was attended by AOT officials,VLCT staff, representatives of the State railroad, private railroads, and representatives from banking, realtors and title insurance. Representative Kupersmith attended as did Rep. Brennan (Chair of the House Transportation Committee). I also attended. At that meeting: a. Railroard and AOT officials deny mortgages are being held up and any issues could be (and have been elsewhere—in other states), handled on case-by-case bases. 1 b. Banker and title insurance representatives indicate that may or may not be the case elsewhere, but Vermont banks are now being made aware of this issue and such problems may begin to emerge. 4. A number of attendees (bankers,title insurers and me) expressed frustration with AOT's position and lack of progress. I stated that City Council had asked Rep. Kupersmith to consider legislations. Rep. Brennan indicated he would like to see the parties resolve the issue as AOT might not like the legislation that might be introduced if a settlement were not forthcoming. 5. We received an e-mail communication from Chris Cole of AOT(dated January 4, 2013), which we believe is not responsive to our or your needs. 6. Following the January 7th Chamber/GBIC Legislative Breakfast I asked Representatives Kupersmith and Brennan, separately,about whether it was time to consider introducing legislation as referred to above. 7. On January 10, 2013, I asked the Vermont League of Cities and Towns (VLCT) Board of Directors to consider introducing such legislation. Staff will be drafting something(related to a proposal put forth by title insurers earlier), for Board consideration. 8. We have been discussing, with other stakeholders, a legislative strategy that might resolve this issue under the principles outlined in item 2 above. Sa4ond"Seoul?Wien ICMA - Credentialed Manager City Manager City of South Burlington 575 Dorset Street South Burlington,VT 05403 Tel: 802-846-4107 Fax: 802-846-4101 E-mail: smiller@sburl.com Website: www.sburl.com 2 Jim Barlow From: Justin Rabidoux Sent: Thursday,June 12, 2014 11:14 AM To: Jim Barlow Subject: FW: September Monthly Report - Holmes Road Railroad Crossing From: Bob Rus Sent: Friday, ovember 02, 2012 11:17 AM To: Sandy Miller; 'adam glaser'; 'Dave 13o.r an'; 'Jane Boisvert (&Dana)'; 'Karen Wolff'; 'Lynne Dapice'; 'marjorie lipson'; 'mike weismann'; 'Thomas/Kathleen Easton'; 'tkryaninc@gmail.com'; 'acckatie@myfairpoint.net'; 'genrinvt@yahoo.com'; 'Michele Ferland Kupersmith'; 'rrushford@gravelshea.com'; 'David W. Rugh';Justin Rabidoux; 'michael lipson' Subject: RE: September Monthly Report- Holmes Road Railroad Crossing Good morning everyone. City Manager Miller asked me to send you this special update. The next meeting of the VTrans"railroad group" (please see below)was scheduled for this past Wednesday. VTrans cancelled that meeting in anticipation of this week's storm. The meeting is to be rescheduled but as of this writing we do not yet have the new meeting date. When the meeting is rescheduled City Manager Miller and I will attend and then report back to the Council on any progress regarding the proposal outlined below in Manager Miller's 9/14/12 e-mail. Thanks. Bob Rusten Deputy City Manager From: Sandy Miller Sent: Friday, September 14, 2012 2:14 PM To: 'adam glaser'; 'Dave Boardman'; 'Jane Boisvert(&Dana)'; 'Karen Wolff; 'Lynne Dapice'; 'marjorie lipson'; 'mike weismann'; 'Thomas/Kathleen Easton'; 'tkryaninc@gmail.com'; 'acckatie@myfairpoint.net'; 'genrinvt@yahoo.com'; 'Michele Ferland Kupersmith'; 'rrushford@gravelshea.com'; 'David W. Rugh'; Justin Rabidoux; michael lipson; Bob Rusten Subject: September Monthly Report - Holmes Road Railroad Crossing Dear Neighbors: This Wednesday Deputy City Manager Bob Rusten and I attended a meeting at VTrans. A representative of realtors and Representative Kupersmith were also in attendance. This was the second meeting that included representatives of title insurers, banks, VLCT, the Vermont Railroad and VTrans. The goal of the discussion was to consider how to provide adequate access to homeowners at railroad crossings and the potential impacts on property owners. The banker representative reviewed how the current one year lease proposal from VTrans creates significant issues for those that would lend money for mortgages and therefore the latest VTrans proposal does not solve the problems of 1 the property owners. In particular he emphasized that Fannie Mae would not find that approach acceptable in much the same manner as they weighed in on the issue of"ancient/private" roads last year. The title insurer representative outlined a compromise proposal whose three main components are: 1. The State would give each property owner a permanent easement over the railroad crossing if in the easement there is language making clear that property owners could not sue the State if an incident occurred while the property owner crossed the tracks. 2. Municipalities would ensure that there would be appropriate liability insurance protecting the state from any incident at the railroad crossing for a person other than the property owner. This insurance was estimated to be $1,500 per crossing annually. The municipality could pay the insurance cost or pass the cost along to homeowners through a special assessment district. A benefit of this approach is that the cost of the insurance is per the Insured per crossing, so the cost could be$1,500 for the municipality to have the insurance instead of $1,500 per insured household. 3. The State would be responsible for all railroad crossing repairs. This proposal would apply whether the road on the other side of the crossing is and continued to be a private road. After much discussion about this proposal none of the meeting attendees expressed any immediate disagreement with its content. Attendees agreed to continue to assess the draft proposal and meet again in late October to further discuss it as well as hear from some of the other railroads. One other key draft proposal question for further discussion is whether the State could grant permanent easements without Legislative authorization, or if a bill must be introduced and ultimately approved by the legislative for this process to occur. That will be looked into by VTrans legal counsel. Since our meeting with residents in July, I have provided two monthly updates as promised (roughly in the middle of the month) as well as at least one special update. This is the September update. Administrative staff continues to spend considerable time on this issue. In addition, we have received a number of individual inquiries from residents of Holmes Road for additional information. Following this update, (to Councilors and residents), we will continue provide updates to Councilors as appropriate and the monthly update to residents. We will continue to provide special updates as appropriate. Staff has done exactly what Councilors have asked us to do and will continue to do so keeping in mind we are accountable to City Council. We do not expect to be able to address individual homeowners' ongoing inquiries. Bob Rusten and I will discuss this at the South Burlington City Council meeting on September 18 h in open session as agenda item#6. We are putting this item toward the beginning of the agenda as there is a DRB application being discussed at the DRB meeting at the SBPD that some Holmes Road residents have indicated they are interested in learning about—the DRB agenda item will be toward the end of that meeting to allow interested individuals to be at both discussions should they so desire. s °s "'2ItieeeZ ICMA - Credentialed Manager City Manager City of South Burlington 575 Dorset Street South Burlington,VT 05403 Tel: 802-846-4107 Fax: 802-846-4101 E-mail: smilleOsburl.com Website: www.sburl.com 2 From: Bob Rusten Sent: Friday, August 24, 2012 9:35 AM To: Bob Rusten; 'michael lipson' Cc: 'adam glaser'; 'Dave Boardman'; 'Jane Boisvert (&Dana)'; 'Karen Wolff; 'Lynne Dapice'; 'marjorie lipson'; 'mike weismann'; 'Thomas/Kathleen Easton'; 'tkryaninc@gmail.com'; 'acckatie@myfairpoint.net'; 'genrinvt@yahoo.com'; 'Michele Ferland Kupersmith'; 'rrushford@gravelshea.com'; 'David W. Rugh'; Justin Rabidoux; Sandy Miller Subject: Holmes Rd. RR Crossing, special update Dear Neighbors: I am writing to give you an update on the current status of our work regarding Holmes Road. I first, however, apologize for the unfortunate and inaccurate characterization of Mr. Rugh, who indicated—incorrectly—that he is no longer working on the project in case some of you have heard this. Perhaps it would help to give you a chronology of recent and upcoming events. 1. Late last week I learned that a meeting had been held on August 8, 2012 indicating that VTrans appears to have changed their position in some way regarding the takeover of these crossings. In addition, there appears, too, to have been a change in position from banks and insurance companies (presumably title insurers), regarding the need for municipal takeover of such crossings. Until that time we were unaware of such discussions and I must emphasize that VTrans did not inform us (South Burlington) of anything in this regard. 2. We have also heard a rumor that a Holmes Road home has been sold. While the inability to sell a home was a concern of City officials, including City Council,the sale, if indeed it is happening, in no way diminishes our concern for making sure everyone on Holmes Road has clear title. The primary reason for the City to engage in the takeover of that section of Holmes Road was to allow residents now and in the future to get clear title and have the ability to obtain title insurance now and in the future and to be able to engage in traditional property transactions. If this is no longer an issue the reason for the City to take over Holmes Road may become moot. 3. On Friday of last week I provided City Council with a copy of meeting notes I received from the Vermont League Cities and Towns (of which I am a board member). A copy of this document is attached. 4. Monday night City Councilors and I discussed the matter in executive session—which is appropriate since this involves property acquisition. Wednesday morning I instituted a temporarily pause in our legal efforts while we attempted to figure out what VTrans' actual position is. 5. I wrote the following in to Brian Searles, Secretary of the Agency of Transportation, inquiring about the matter (please note I incorrectly referred to the meeting being August 15—it was August 81: I am reaching out to you because at the most recent VLCT Board meeting it was mentioned AOT (and maybe banks, title insurers, etc.), may have changed its (their) position regarding the need for communities to take over private rail crossings such as Holmes Rd. Apparently, this change in position may have been discussed at a meeting on or about August 15th - I believe Chris and some other AOT officials may have been in attendance. Not having been at the meeting and not having heard from AOT I am curious as to whether or not there is such a change in position and what efforts are being made to keep municipalities, especially those like South Burlington that are involved in this effort, informed about the issue and any developments regarding this issue. I would very much appreciate a call at your early convenience to discuss this so I can better understand the issues and whether they have changed so I can keep my City Council and residents informed. 6. I also asked Justin Rabidoux to contact Mr. Rugh to indicate that we would temporarily cease legal work while City Staff continued to work to try to get VTrans to clarify what their latest position is. 7. It was, and is, our intention to persist in our inquiries to get to a point—quickly—where we can make a determination as to whether or not we need to resume legal work on the matter to protect the Holmes Road property owners. Our intent is to try to get an answer from VTrans quickly. Whether or not this happens we 3 have asked VTrans will attempt to attend the Sept. 12 meeting (see the notes referred to in the item 3 above and attached). 8. Following Sept. 12 (or sooner),we will inform City Council and, subsequently, apprise Holmes Road property owners of any(or no)developments. 9. We will update you as information develops. 10. If, at any time, circumstances are such that we believe it prudent to resume legal work, we will do so and inform you immediately. If we believe it is not necessary to resume legal work we will call a meeting to discuss our thinking with property owners prior to making a final decision. 11. Again, I apologize to all of you for Mr. Rugh's remarks. He is not the spokesperson for the City and he spoke out of turn. Finally, I want to reassure you that it is the City's goal to get this resolved as quickly and as efficiently as possible. PS—As is our practice, I am asking Bob Rusten to transmit this on my behalf. S' °s "Wks ICMA - Credentialed Manager City Manager City of South Burlington 575 Dorset Street South Burlington, VT 05403 Tel: 802-846-4107 Fax: 802-846-4101 E-mail: smiller@sburl.com Website: www.sburl.com From: Bob Rusten Sent: Tuesday, August 14, 2012 2:22 PM To: Bob Rusten; 'michael lipson' Cc: 'adam glaser'; 'Dave Boardman'; 'Jane Boisvert(&Dana)'; 'Karen Wolff; 'Lynne Dapice'; 'marjorie lipson'; 'mike weismann'; 'Thomas/Kathleen Easton'; 'tkryaninc@gmail.com'; 'acckatie@myfairpoint.net'; 'genrinvt©yahoo.com'; 'Michele Ferland Kupersmith'; 'rrushford@gravelshea.com'; 'David W. Rugh' Subject: Holmes Rd. RR Crossing, August update Good afternoon everyone. Please see attached for the August update from Sandy. Thanks. Bob From: Bob Rusten Sent: Friday, July 13, 2012 12:44 PM To: Bob Rusten; 'michael lipson' Cc: 'adam glaser'; 'Dave Boardman'; 'Jane Boisvert (&Dana)'; 'Karen Wolff; 'Lynne Dapice'; 'marjorie lipson'; 'mike weismann'; 'Thomas/Kathleen Easton'; 'tkryaninc@gmail.com'; 'acckatie@myfairpoint.net; 'genrinvt@yahoo.com'; 'Michele Ferland Kupersmith'; 'rrushford©gravelshea.com' Subject: Holmes Rd. RR Crossing, Monthly update July Update to Holmes Rd. Residents July 13, 2012 Sandy Miller,City Manager 4 As we discussed at our June meeting and subsequent e-mail we are writing to make you aware of the latest developments in our efforts to assist residents in obtaining access and clear title to your properties. Bob Rusten, Deputy City Manager,Justin Rabidoux, Public Works Director and I are working on your behalf as is David Rugh, Attorney,from the firm of Stitzel, Page and Fletcher. Soil Boring on Holmes Rd.: As you may be aware,we obtained permission from Mr. Farrell to conduct the street borings to enable us to determine the condition of street. This was an essential step to determine what, if anything, needs to be done in the short or long term to make sure the road is at an acceptable condition at the time of takeover or could be rehabilitated to such an acceptable level in the future. While the borings indicate the road is not up to the precise standards required by new construction,the road conditions do not display any significant defects and we have determined the road is in a condition such that we would recommend acceptance of the road by the City Council in its current condition. The acceptance of the road condition is based on the current number of homes utilizing Holmes Road. Any permit to increase in the number of homes on Homes Road may require the builder to pay for road upgrades. That Holmes Rd. is at an acceptable condition also means that City Staff will recommend to City Council that any "special assessment district" should not contain any additional costs(now or over the lifetime of the district) related to road conditions. Determining the Portion of Holmes Rd.to take over: Justin had a very productive conversation with Mr. Farrell. We are rapidly approaching the point where we are comfortable and there is mutual agreement about the portion of the road to be taken over by the City. From these conversations it appears that Mr. Farrell is willing to donate the portion of road. Surveying the Portion of Holmes Rd.,to take over: As we finalize the exact amount of road to be taken over by the City the next required step is to have that portion of the road surveyed. Justin Rabidoux is working to get a surveyor on board. We will need a formal plat plan prepared to present to both the City Council and the State Transportation Board at the appropriate times. Title Search—Partial Releases or Deeds from Property Owners to the City: Simultaneously with the above, David Rugh is also work with us to design the process by which we'll work with residents to secure any release needed from property owners' lenders. This is a relatively complicated process which has to be somewhat customized for each homeowner. We hope to have this process developed within the next week or so and are striving to devise a process that is both expeditious and as simple as possible. Special Assessment District: As we discussed we will be pursuing a special assessment district,or other mechanism,to reimburse the city for the cost of legal services, soil borings, etc. (keeping in mind the City is contributing all internal staff time for this effort). Based on the good news we've received regarding the soil borings, we think it prudent to wait until we have identified all costs(toward the very end of this effort) and then move forward with the special assessment district charges. The City will put up all these costs up front and seek reimbursement over time through the special assessment district mechanism. We recommend we work toward the goal of completing the project as soon as possible. Then, after that work is complete,we expect to put the Holmes Rd. Special Assessment District proposal forward on the March 2013 ballot. Sa4, d"Sammy"Mien ICMA - Credentialed Manager City Manager City of South Burlington 575 Dorset Street South Burlington,VT 05403 Tel: 802-846-4107 Fax: 802-846-4101 E-mail: smiller sburl.com 5 Website: www.sburl.com 6 CITY COUNCIL 18 SEPTEMBER 2012 `, The South Burlington City Council held a regular meeting on Tuesday, 18 September 2012, at 5:00 p.m., in the Conference Room, City Hall, 575 Dorset Street. Members Present: R. Greco, Chair; P. Engels, P. Mackenzie, H. Riehle Also Present: S. Miller, City Manager; R. Rusten, Deputy City Manager; J. Rabidoux, Public Works Director; K. Murray, Planning Department; G. Maille, M. Emery, G. Palumbo, K. Easton 1. Executive Session: Ms. Riehie moved that the Council meet in executive session to discuss personnel, contract negotiations and litigation and to continue deliberative session on interim zoning applications. Mr. Engels seconded. Motion passed 4-0. Following the executive session, Mr. Engels moved to exit executive session. Ms. Riehie seconded. Motion passed 4-0. Regular Session: 1. Agenda Review: Mr. Miller asked to add an additional warrant to the consent agenda to cover the Comcast payment. Members had no objection. 2. Comments & Questions from the public not related to the agenda: An audience member asked if there is a plan to repaint Williston Road where you exit Midas Drive. Mr. Rabidoux said that will be done following the final course of paving. 3. Announcements and City Manager's Report: Mr. Miller: Attended the Managers/Administrators luncheon. At the meeting there was a comparison of what various municipalities are being charged by Front Porch Forum. There is a wide variance,with some paying nothing. Mr. Miller noted the city has agreed to what it is being charged, and Front Porch Forum has a very high • penetration rate in the neighborhoods. He suggested the possibility of a discussion with them. Also attended the 9/11 Memorial event at Overlook Park. Ms. Mackenzie: At the invitation of Sen. Leahy, met with Federal Communication Commission people. It was noted that Vermont is the only state where you can text a 911 call. Mr. Engels: The Form Based Codes Subcommittee walked the City Center area and had a good informal discussion. They meet again this Thursday. They will start looking at city-wide form based codes. Ms. Greco: Also attended the 9/11 memorial. • Had a Sustainable Agriculture Subcommittee meeting. CITY COUNCIL 18 SEPTEMBER 2012 PAGE 2 Received an e-mail from Attorney James A. Dumont who represents citizens regarding F-35 issues. He has filed a "freedom of information act" request and is also seeking information regarding compensation to homeowners for loss of value, scoring sheets, etc. 4. Consent Agenda: a. Approve Minutes of 6 and 27 August 2012 b. Sign Disbursements c. Review Financial Statements for August 2012 d. Approve Entertainment Permits for the following: Carrie Premasagar Foundation - 30 September 2012 Magic Hat - 6 October 2012 Making Strides (American Cancer Society) -21 October 2012 e. Appointment of Paul Conner, Director of Planning &Zoning, to the Chittenden County Regional Planning Commission Planning Advisory Committee f. Monthly Comcast payment (added by consent) Mr. Engels moved to approve the Consent Agenda as presented. Ms. Mackenzie seconded. Motion passed 4-0. 5. Update on Airport Strategic Planning Committee and the Airport Commission: Mr. Miller advised that the Committee met last Thursday. It was noted that the Burlington City Council is considering amending their action to include a voting representative for South Burlington and for Winooski. The city will be getting a power point presentation regarding the Airport. It was reported that the Airport does well in some respects, not so well in others. The next Committee meeting is on 27 September. Mr. Palumbo,the city's representative to the Airport Commission, said he has attended 2 meetings since being appointed. He noted that the FAA has reallocated,a sum of money so 12 more homes can be purchased. These are part of the originally stated 200 homes. The City Council has been sent a legal brief which lists 124 homes; there still does not appear to be a list of the full200. Mr. Miller commented that the numbers don't seem to add up. The city is trying to figure out what has been bought, what has been demolished, etc. It is estimated that purchase of a home costs about$330,000 plus relocation expenses. Members asked Mr. Palumbo to get whatever information he can get. Mr. Palumbo noted that Jeff Munger is now the Airport Commission Chair. Ms. Greco said she would like to know how many homes the Airport is intending to purchase under �,. . the current purchase program; how may have been purchased; how many have been demolished; how many are waiting to be demolished; how many more will they purchase. Mr. Maille noted that the Airport has been purchasing homes since 1990, some of which have been razed (e.g., the park and ride area). These may not be included in the count, which may account for the disparity. Mr. Maille also noted that he appealed the demolition of 54 homes, and this is in the Environmental • Court. There will be a meeting to decide on mediation. Public perception is that the court proceedings are holding up the demolition. Mr. Maille said it costs about$10,000 per CITY COUNCIL 18 SEPTEMBER 2012 PAGE 3 home to demolish a house. Information indicates that all of the money has already been expended for the purchase of homes. Mr. Miller said there is a question of whether the Airport has acknowledged this. Ms. Emery said she would like to know more about the Strategic Planning Committee: who votes? how often they meet?what are their powers? etc. Mr. Miller said there are 9 representatives appointed by the City of Burlington, and the City Manager/or Mayor of Winooski and South Burlington. It is his understanding that each will have one vote. Ms. Emery asked if anyone else is present at the meetings. Mr. Miller said 3 Congressional representatives, a representative of Jet Blue, an Air National Guard representative and possibly Airport Commission members. Mr. Maille spoke to the possibility of forming a board/commission under Title 5. This would give the city authority to regulate lands within 2 miles of the Airport. Mr. Miller said he is expecting to hear from the City Attorney on that soon. Mr. Miller said that one issue that will be dealt with is governance. This will also form the basis for the hiring of a permanent Airport Director. Mr. Palumbo cited the need to follow up on the City Council's meeting with Burlington Mayor Weinberger. 6. Update on Discussion Regarding Railroad Crossings: Mr. Miller noted that he and Mr. Rusten attended a meeting last week with V-Trans, Vermont Railroad, Rep. Kupersmith, and representatives from financial institutions. One thing that was clear is that banks feel there are significant issues with a one-year license agreement. The title insurer outlined a potential compromise which entails the following: 1. An easement to each property owner to cross 2. Liability insurance protecting the state (could be a $1500 cost to the municipality) 3. State responsibility for repairs to the railroad crossing Discussion will continue at a meeting in October. • Mr. Miller asked if the Council wants to continue to investigate permanent easements. Members felt this makes sense. Ms. Easton thanked the city for helping their community. The said the situation is increasingly complex. She felt the city's takeover of the crossing is the best solution for the community. She noted there is a homeowner willing to donate land to create a public crossing. Ms. Easton said their fear is that the 12 September meeting included everyone except the homeowners. They want to be at the table, too, and want to take an active part. They don't want anyone else to be "held hostage." 7. Interim Zoning -Continued Public Hearings: • CITY COUNCIL 18 SEPTEMBER 2012 PAGE 4 A. Continued Public Hearing for Interim Zoning Application #IZ-12-06, John Larkin, 40 unit PUD (phase 1 of 71 unit project), 201 Allen Road: No one was present to represent the applicant: There were no questions from the Council to the applicant. Ms. Riehle moved to continue IZ-12-06 until 22 October 2012 with deliberation to be held in the interim. Ms. Mackenzie seconded. Motion passed 4-0. 8. Introductory Discussion Regarding Reviewing and Possible Revision of City Council Priorities: Members agreed to add the Airport as a priority (to include all Airport issues). Members also agreed to delete the Library from the priority list as that has been addressed. The priority list was revised as follows: 1. Interim Zoning 2. Communication 3. Airport 4 Traffic/Congestion 5. Traffic and Other Ordinances 6. Code Enforcement 7. Holmes Road With regard to sub-headings, the Council deleted #b, c, i, I, and n under Interim Zoning. Mr. Rusten suggested making the list"goal-oriented" and then listing the tasks that go with the goals. Mr. Miller said staff can restructure this with the tasks. Under the Airport heading, subheadings will include: noise, communication, F-35s, traffic, land, LDRs, etc. Under Traffic/Congestion, #d was deleted; b & g were combined as were a & h. 9. Other Business: Members agreed to revisit priorities on 29 October. Mr. Miller noted he will be gone between 29 September and 11 October; Mr. Rusten will be gone from 7 October to 21 October. During the time both are away, Mr. Rabidoux will be available to address issues that may arise. Future Council meetings are scheduled for 1 October, 22 October and possibly 29 October. As there was no further business to come before the Council, Ms. Mackenzie moved to adjourn. Ms. Riehle seconded. Motion passed 4-0. The meeting was adjourned at 7:50 p.m. Clerk Summary of Agency of Transpor tion 08-08-12 Mee -ng on Private Railroad Crossings. In Attendance: • Dan Delabruere,Rail Programs Director,VTrans • Mary Anne Michaels, Chief Financial Officer, Vermont Rail System • Eric R. Benson Esq., House Counsel, Vermont Rail System • Chris D'Elia President,Vermont Bankers Association • Chris Cole,Policy,Planning and Intermodal Development Director, VTrans • Andrew Mikell,Vermont Attorney's Title Corp. • Jonathan Williams,Vermont League of Cities and Towns The Meeting began with a review of the"Private Crossing Agreement"document in its current incarnation. It was noted that the caveat of the discussion today was that this meeting only pertains to private rail crossings with the State of Vermont/Vermont Rail System. The private rail companies (NECR/Rail America, etc.)cannot be forced to modify their protocols/agreements/license costs, etc. Dan Delabruere suggested that"if we can figure out an agreement that works, we can(later)bring it to the private railroads." The catalysts for this discussion at the State House, Representative Kupersmith's short form bill H.783 and the events in South Burlington,were discussed at length as was their potential impending resolution. The concepts of license agreements versus permanent easements were discussed. The insurance companies are okay with the license agreements as they are currently written. It was noted that the banks are okay with the concepts of license agreements as they exist at present,with a few exceptions (the length/term of the agreement and the assignment value). It was also noted that most other U.S. states issue license agreements like the state of Vermont currently does. Mary Anne Michaels mentioned that she had heard from a number of private homeowners that insurance for private rail crossings is available and that it is not too expensive ($1500 per year). She noted that she had heard this even from homeowners in representative Kupersmith's district. It was noted that the railroad is not actively looking at closing private crossings. The idea of marking all private/public/farm crossings on Town Highway maps was discussed; it was agreed that this would be very helpful to numerous parties and that VTrans could work with municipalities and possibly the VLCT on accomplishing such a project. The concept of municipalities taking over crossings was discussed. Jonathan Williams of the VLCT noted that the municipalities/VLCT was opposed to any legislation that would require their assuming any/all liability and costs for private rail crossings across the state of Vermont. Mary Anne Michaels and Chris Cole noted that their organizations (the railroad and VTrans) were also opposed to this. Chris Cole and Dan Delabruere noted that there was only one example of a private rail crossing utilized for access to a municipal property in the entire state.All other crossings taken over by the municipality are considered `public.' Chris Cole noted that if a municipality were, in specific instance,to take over a crossing, the state(VTrans)and the railroad are willing to work with the municipality extensively in order to acquire access to state/federal funding for the project and to bring it up to requisite standards. The issue of the state needing to define private, farm, and public crossings with statutory language (as recommended by the 2007 report)was brought up by Jonathan Williams. This was discussed by the group but it was agreed that this was a"hornet's nest"as it had previously been attempted before (and had failed). It was mentioned that it was up to the Vermont Transportation Board to adjudicate this issue of defining farm/private/public crossings. Conclusions: The agreement between private homeowners and the railroad and the State of Vermont seems to be working effectively. The insurance agencies are okay with the agreement. The banks seem okay with the agreement except with regards to the term and assignment values. The Vermont Bankers association will confer on those items and will come back with recommendations at the next meeting. The opinions of Vermont realtors on the issue of private rail crossings will also be heard at the next meeting. VTrans will work on marking all Town Highway maps with private/public/farm crossings possibly with the help of the VLCT and the municipalities. The next meeting is scheduled for the afternoon of September 12,2012. Jim Barlow From: Justin Rabidoux Sent: Thursday,June 12, 2014 11:15 AM To: Jim Barlow Subject: FW: Holmes Rd. RR Crossing, special update From:Thomas R. a ailtoarekhe@comcast.net] Sent:Tuesday,S ptember 04, 2012 2:04 PM ) To:Sandy Miller Cc:adam glaser; Dave Boardman;Jane Boisvert(&Dana); Karen Wolff; Lynne Dapice; marjorie lipson; mike weismann; tkryaninc@gmail.com; acckatie@myfairpoint.net;genrinvt@yahoo.com; Michele Ferland Kupersmith; rrushford@gravelshea.com; David W. Rugh;Justin Rabidoux; Bob Rusten; michael lipson Subject: Re: Holmes Rd. RR Crossing,special update Good afternoon, Sandy, Thank you for your Emails today regarding City Council meetings and the issue of the RR crossing at Holmes Road. Available property owners will no doubt do their best to be present at the meeting Sept. 18. However, several residents may be in travel status while others may be attending another meeting on that same date. In the event attendance is limited due to schedule conflicts, please do not presume a lack of interest on the part of residents regarding this very important matter. Should you receive relevant materials prior to Sept. 18, it would be appreciated that you share the information with interested parties for review in advance of the Council meeting. In that way, stakeholders may be better informed and more involved participants in the deliberative process. Thank you and best regards, Kathy Easton Thomas R. and Kathleen H. Easton 101 Holmes Road South Burlington,VT 05403-7726 Home: (802) 497-0425 Kathy's Cell: (703) 475-0227 Tom's Cell: (703)472-3236 Email: trekhe@comcast.net From: "Sandy Miller" <smiller@sburl.com> To: "Bob Rusten" <brusten@sburl.com>, "michael lipson" <mlip2@yahoo.com> Cc: "adam glaser" <adamglaser@hotmail.com>, "Dave Boardman" <davebrdmn@aol.com>, "Jane Boisvert (&Dana)" <ianeboisvert@gmail.com>, "Karen Wolff' <karen41750@hotmail.com>, "Lynne Dapice" i <vtladap(cr�,myfairpoint.net>, "marjorie lipson" <mylipson@gmail.com>, "mike weismann" <mweissman(ahotmail.com>, "Thomas/Kathleen Easton" <trekhe@comcast.net>, tkryaninc@gmail.com, acckatie,@a,myfairpoint.net,genrinvt@yahoo.com, "Michele Ferland Kupersmith" <michelevt99@gmail.com>, rrushford@gravelshea.com, "David W. Rugh" <DRugh@firmsp£com>, "Justin Rabidoux" <j rabidoux@ sburl.com> Sent: Tuesday, September 4, 2012 10:37:46 AM Subject: RE: Holmes Rd. RR Crossing, special update Good Morning: I regret the late notice about tonight's Council meeting you received this morning. We had intended to notify you Friday, but we got our signals crossed and made the mistake of not sending the notice out to you this past Friday. I take responsibility for that and I apologize. Based on the late notice, I spoke with Rosanne Greco and we agreed it would be better to have a update and discussion on Sept. 18th so the Holmes Road residents could have better notice. Therefore, I have just sent an e-mail to City Councilors letting them know that we will not be discussing Holmes Road at tonight's Council meeting. I also apologize for the inconvenience this morning's e-mails may have caused you. .Sasjo'd"Sandi,"Mien ICMA-Credentialed Manager City Manager City of South Burlington 575 Dorset Street South Burlington,VT 05403 Tel: 802-846-4107 Fax: 802-846-4101 E-mail: smiller@sburl.com Website: www.sburl.com From: Bob Rusten Sent: Tuesday, September 04, 2012 9:14 AM To: Bob Rusten; michael lipson Cc: adam glaser; Dave Boardman; Jane Boisvert (&Dana); Karen Wolff; Lynne Dapice; marjorie lipson; mike weismann; Thomas/Kathleen Easton; tkryaninc@gmail.com; acckatie@myfairpoint.net; genrinvt©yahoo.com; Michele Ferland Kupersmith; rrushford@gravelshea.com; David W. Rugh; Justin Rabidoux; Sandy Miller Subject: RE: Holmes Rd. RR Crossing, special update Good morning everyone. I am sorry for the short notice of this e-mail. City Manager Miller has been gathering more information regarding whether, or not, VTrans has altered its position regarding the taking over of railroad crossings. Sandy will be updating the Council at tonight's meeting, see attached. Sandy wanted to make sure all of you were made aware of this agenda item. Thanks. Bob 2 August Update to Holmes Rd. Residents 'August 15, 2012 � Sandy Miller, City Manager This is the second update following our June meeting. As a reminder,the City's team working on your behalf consists of Bob Rusten, Deputy City Manager,Justin Rabidoux, Public Works Director and I, as well as David Rugh, Attorney, from the firm of Stitzel, Page and Fletcher. We have a positive and brief update for you this month. Attorney Contact with Landowners Regarding Mortgage Accounts: Our attorney, David Rugh, has been in touch with every property owner either via e-mail or by phone regarding the mortgage accounts. Once property owners provide the releases to David he can then work directly with lenders to obtain the information needed to make the necessary modifications to any existing mortgage. Surveying the portion of Holmes Rd. which the City will take over: The City engaged Civil Engineering Associates, Inc. (South Burlington) to perform the survey work. We received the draft survey for technical review Monday and are also sharing this with Mr. Farrell as the individual from whom we need to acquire the property. This step is crucial to assure that we (the City and Mr. Farrell) are in total agreement on the property to be conveyed. As soon as the draft is approved and we have a final version we will be pleased to share with everyone. Potential Costs Associated with Extending Holmes Road as a Public Highway 1. Soil Borings&Analysis—Knight's Consulting Engineers(KCE),$3,450. 2. Legal—TBD,use a placeholder of$7,500. 3. Boundary Survey—TBD,use a placeholder of$4,500. 4. Potential Road Upgrades—Unknown at this time,possibly no costs;pending KCE's final report. 5. Any costs associated with acquisition of land and access rights. 6. City staff time--to be paid by the City. Ways to pay costs(flat amount per residence or based on assessed value): 1. All property owners agree to reimburse City in Fiscal Year 2013. 2. All property owners agree that they will pay via a Special Assessment District.If this is method selected to reimburse the City then in November a city-wide Special Assessment District vote to cover all potential legal,technical,road upgrade and land acquisition costs would need to be held. Potential Roadblocks Outside of the City's Control 1. People do not agree to donate access rights or the negotiations to get the rights across the Farrell property take time. 2. Mortgage lenders prove difficult to work with and their releases take longer than expected. 3. Mr.Farrell puts additional conditions on his land donation or chooses not to donate his land,necessitating a fair market value appraisal by a commercial real estate appraiser and a City Council condemnation and damages hearing. 4. Legally required public notification deadlines are missed at the City Council and/or VTrans Transportation Board. 5. The City and VTrans cannot come to agreement on the terms of future maintenance of the railroad crossing and its associated infrastructure. 6. The Federal Railroad Administration either delays their decision or chooses not to changes the classification of the crossing to a public one. 7. The KCE report reveals that the Farrell roadway is inadequate and would require upgrades to meet municipal standards. Holmes Roa rop rty ner Meeting une 21, 2012 genda 1. Introductions 2. Goal of meeting—Strategy is to have city layout road west of crossing as mechanism to enable property owners to gain clear title. Review what we've learned as to how to accomplish this strategy.—Justin 3. Review Action Plan with steps and time frames.—David Rugh 4. Discuss issues we know and issues we still have to resolve.—David Rugh 5. Review possible costs and how to best address these.—Sandy 6. Discuss property owners' questions and concerns.—Sandy 7. Identify and resolve issues that may be hindering our ability to efficiently work to resolve situation.—Sandy 8. Discuss next steps and communication strategies.—Sandy Holmes Road —Railroad Crossing Action Plan and Tentative Timeline Estimated Completion Dates June 21 —Meet with property owners. June 26—Road borings to occur. June 24—City has requested to meet with Mr. Farrell to determine status of transferring of road. This is the date by which we hope to meet with Mr. Farrell. July 16—City receives boring test results and analysis. July 20—City Attorney and Agency of Transportation finalize draft Agreement. July 20—City Attorney completes title research for laying out the roadway.Road survey finalized. City Attorney to work on agreements with landowners'mortgage lenders to approve donation of their access rights to the City. September 17—City Council holds statutorily required hearing to formally lay out the Holmes Road extension and acquire all necessary legal rights to do so. Hearing has state statute public notice requirements. October 15—City Council issues a Final Order laying out the road. December—Statutorily required VTrans Transportation Board Hearing;the City Council's Final Order will be contingent upon approval of the Vermont Transportation Board and the Federal Railroad Administration's reclassification of the crossing's status, which are both state statute requirements.Timing of T-Board hearing TBD pending final Council Order and VTrans' schedule. TO THE SOUTH BURLINGTON CITY COUNCIL We are homeowners on Holmes Road Extension in South Burlington. We request the Council to ask City staff to resume efforts commenced last year, in accordance with Council's unanimous vote in late May or June 2012, to make the Holmes Road Ext. RR crossing "public". As we think you are aware, making the crossing public will put it on an equal footing with the RR crossing at Bartlett Bay Road. Doing so will resolve legal and other issues that have been raised and continue to affect us due to the stance of the Vermont AOT. AOT continues to claim without documentation that Holmes Road was a "farm crossing",1 that homeowners whose deeds provide for ingress and egress to Holmes Road do not have a legal right to cross the RR tracks, and that it will offer only non-permanent "license" agreements to those homeowners to give them legal access to their properties. The proposed "license" solution is not adequate because: • According to our information, access to insurance that the State requires is at best limited, even to groups of homeowners, and is likely to become more limited in the future 1 Please see the attached Jan. 9, 2013 email from Mr. DelaBruere of the Vermont AOT. • The Vermont Banking community has been consistent in its concerns about the legal access issue and its impact upon clear title, and many banks are likely to be unwilling to incur the risk of financing a resale or refinancing • We have come to understand that title insurance companies may offer insurance only to the extent that the agreement the State has offered. That is, once the agreement terminates, the title insurance coverage will not protect the homeowner. At least one of the title companies has taken the position that it will not issue a policy based on a license agreement, but only when the access is permanent and runs with the land • Many attorneys in Chittenden County will put an exception in a title policy, which may either scare off a buyer or provide leverage for a harder bargain; this problem would be eliminated if the Holmes Road crossing was public We also know from discussions with our representative in the General Assembly that a legislative response is complicated and problematic. Under the best of circumstances, it will take a substantial time to develop and will not offer us the same protections—either short or long term—that a "public" crossing provides. As things stood during the time the City was working towards a "public" crossing, the City Manager's office indicated that the City could add this crossing to the City's insurance policy at little or no cost. Further, based on engineering studies, there were no infrastructure (road) upgrades needed. And as we think you'll recall, the road's owner, Mr. Farrell, had indicated a willingness to donate the small portion of road to needed to make the crossing public to South Burlington. It is our understanding that all of the problems we have described above having to do with access and insurance go away when the crossing becomes public, just as they appear not to be problems for those who own properties on the west side of the rail crossing at Bartlett Bay Road. We would urge council to request City staff to continue the work on this simple and elegant solution to these problems. We ask that this subject be added to the upcoming Council meeting agenda as soon as possible, if necessary. By: /S/ , on behalf of: Michael H. Lipson Jane Boisvert Adam Glaser and Adrienne Slusky Thomas and Kathy Easton Michael Weissman Terry and Sally Ryan Jeanette Whiting John and Karen Wolff David and Joan Boardman Michael and Marjorie Lipson Art and Genevieve Rideout STATEMENT OF MICHAEL H. LIPSON, 125 HOLMES RD. EXT. FOR JUNE 21 MEETING The VT AOT made claims in early or mid 2011 that the provisions in homeowners' deeds on Holmes Road Extension do not provide a legal right to use the railroad crossing between Holmes Road Ext. and Holmes Road. The State asserted that owners' rights were ancient "farm crossings" which no longer provided valid rights of way. The State demanded various agreements and payments from us to obtain "legal" rights of way over the crossing. Some of us obtained counsel. After counsel extensively researched the State's claim, reviewing title records back to 1852, he wrote a long letter in response to the State's which concluded that there appeared to be no legal basis for the State's assertion and its demand that we enter into license and related agreements, and make financial payments and other arrangements involving insurance. The State never responded to his letter. Instead, it is relying on the unsupported assertion in its original communication concerning "farm crossing" rights (a phrase not found in any of the deeds in the chain of title to these properties) to maintain a cloud on our titles. The impact of the State's assertion is to make some of the properties on our road difficult or impossible to sell. We have worked with Representative Kupersmith and others to seek a solution that would enable some to sell and others to have peace of mind about their future prospects to sell, refinance or perhaps devise their homes to their children without having to worry about a title defect. A neat and simple solution emerged as an idea...why not make the Holmes Rd. Ext. RR crossing a "public crossing", accomplished by the City acquiring some of the roadway to the west of the RR? Doing so would seem to put this crossing on the exact footing as Bartlett Bay Rd., where the City street is to the east of the crossing and the City acquired as public street some of the roadway to the west of it. It is my understanding that to achieve that goal, some portion of the roadway west of the crossing would have to be acquired as a "public street" by the City. Some six weeks ago we asked the Council to request the City's staff to move forward to do so, and the Council voted unanimously to take that action. In order to accomplish this resolution, the City would acquire certain private property comprising a segment of Holmes Rd. Extension owned by David Farrell or his trust. Since I knew Mr. Farrell's attorney, I contacted him to see if he would be willing to offer to dedicate this portion of the road (the 70', as we've come to call it) to the City. I am pleased to report that Mr. Farrell is willing to cooperate in achieving this simple and elegant solution to the problems created by the AOT. As his counsel has related to me: Mr. Farrell or his Trust is the owner of the underlying fee of the 70 foot strip; he is willing to offer to dedicate the underlying fee to the City to become a public street, without charge, with two qualifications: first, conveyance would be by limited warranty deed/bargain and sale deed; second, the conveyance/dedication assumes that all other details, including any conditions proposed by the City or others are satisfactory to him and his professional advisors. I understand that the State AOT has proposed an agreement to the City that not only calls for the dedication of the 70'just noted, but also would permit the City to obtain ownership of the land underlying the RR crossing. This presumably would eliminate any question that the "street" is public all the way across the RR facilities. I strongly urge the City to enter into this agreement. My hope is that this modification of the proposal that the Council passed will not entail any significant delay in finalizing the arrangements to avoid the title issues that the State has created. Thank you for considering these comments. t. 10,41 0. South bu ° t t VERMONT Dear Holmes Road Resident, At its May 7th, 2012 meeting the City Council voted that city staff would take the necessary steps to lay out an extension to Holmes Road across the State of Vermont and Vermont Railway's railroad right-of-way to enable clear title for the property owners west of the crossing. Since that meeting the City Administration has been working with the Agency of Transportation and our attorneys to clarify what needs to be done to make this happen. We are inviting you and your neighbors to meet with the City Administration on June 21st at 6:00 pm in the City Hall2nd floor meeting room so that we can share with you the information we have garnered regarding the requirements to resolve this situation; as well as expected time frames and costs. We have sent this invitation to State Representative Kupersmith. At this first meeting we will explain what we have already done as well as review a time- lined action plan. By holding this meeting residents can hear the same information and we can all discuss the issues and questions still to be addressed. At this meeting we will also discuss a communications strategy so that all of the property owners west of the crossing can receive from us accurate and timely information. We realize that this is short notice for a meeting,but we wanted to hold this first meeting as soon as we felt we had concrete and clear information to share. We hope you can attend on the 21st. If you have any questions about the meeting please feel free to contact me via e-mail at brusten@sburl.com or at 846-4107. Sincer ly, ,,Z, Li Bob Rusten Deputy City Manager City of South Burlington 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com 1 I 1 i i !1 1 1 1 i CITY COUNCIL CMAY"..-5)2012 The South Burlington City Council held a regular meeting on Monday,7 May 2012, at 5:00 p.m., in the Conference Room, City Hall,575 Dorset St. Members Present: R. Greco, Chair; S.Dooley,P. Engels,P.Mackenzie,H. Riehle Also Present: S. Miller, City Manager;R. Rusten,Deputy City Manager; P. Conner, Director of Planning&Zoning; J. Rabidoux,Public Works Director; I. Blanchard, Project Director; B. Fletcher, City Attorney; Rep. M.Kupersmith; G. Maille, B. Stuono, J.Buck, M. Emery, M. Lipson, K. Gonyea, L.Dapis, A. &T. Ryan,A. Spell 1. Agenda Review: Members agreed to combine items 9& 10 and to talk about the economic impact issue related to interim zoning. 2. Comments & Questions from the Audience,not related to Agenda items: 1. Mr. Maille spoke in reference to the appeal he made to the DRB regarding the approved Airport demolition of homes. Mr. Conner noted that hearing has been closed, so no new information can be taken. Mr.Maille said he will petition the Council to take on the task of revising the Land Development Regulations(LDRs)with regard to demolition. He said his concerns during the appeal were lack of transparency, lack of trust and lack of due diligence. He said residents of the area have no confidence that their interests (health, safety, etc.)have been considered, and it is the City Council's responsibility to address issues of health and safety. Mr.Maille requested that the LDRs be amended(Section 14)to require adherence to the Comprehensive Plan, including a full DRB hearing for demolition requests,with penalties for violations. 2.Ms.Emery and Ms. Buck spoke to the issue of the recent EIS of the possibly basing of F35s in South Burlington. Ms. Emery urged the Council to discuss this in open session. She noted that a different 65 dbl line is identified in the EIS and now includes.the whole Chamberlin neighborhood, including Chamberlin School, a large portion of Mayfair Park and Country Club Estates, and these areas have been identified as "incompatible"with residential use. Ms..Buck said she has read the entire EIS, and the maps in it are useless. Her husband took images from the EIS and superimposed them on a city map, which she felt should be on the city's website so people can know where their homes fall. Ms. Emery noted that the EIS indicates that 6500 people will be affected by this, thousands more than any other site being considered. Ms. Greco noted that a response to the EIS is due by 4 June. CITY COUNCIL 7 MAY 2012 PAGE 2 Three members of the Council supported adding this to the 31 May agenda. Ms. Mackenzie and Mr. Engels did not support this. Ms. Mackenzie said her father was a career Air Force officer and felt the city should support bringing the F35s to South Burlington. Mr. Stuono felt Ms. Mackenzie should recuse herself on F35 issues as she has a bias not related to facts. Ms. Greco noted that the city was not planning a presentation at the 14 May EIS meeting. Ms. Dooley said she would attend that meeting and would ask questions. Mr. Stuono also felt that Ms. Buck's map was accurate. He noted a letter dated 14 March from the City Attorney regarding Airport noise issues and said he found it lacking in case law. He questioned what other communities do when they have airports that are owned by entities outside their cities. 3. A resident raised the issue of inefficient traffic lights which he said are wasting millions of dollars a year, including the wasting of fuel for idling cars. He felt that left turn arrows needlessly stop traffic at almost every light on Shelburne Road. He said this could be eliminated by signal timing. He also felt the light at Swift/Spear Streets should be blinking 22 hours a day. 4.Mr. Maille said he has been investigation the vetting and power of the South Burlington Police to regulate noise at the Airport. He cited U.S. Code Title 49. He asked if he should send his research directly to the City Attorney. Mr. Miller said to send it to the Council which can instruct him as to how to proceed. 3. Announcements & City Manager's Report: Mr. Miller: Attended the Police/Rotary Awards Dinner with Mr. Engels and Ms. Greco. Will attend the VLCT training regarding financial responsibility with Mr. Rusten and Ms. Kinville tomorrow. Noted receipt of a letter from the VNA thanking the city for its contribution. Mr. Engels: Attended the Police event. Had lunch with Ms. Mackenzie and Jim Knapp on Friday. Ms. Dooley: Attended the DARE event at Orchard School. Ms. Greco: Attended the Police event, the DRB meeting and Board of Abatement CITY COUNCIL 7 MAYR 2012 PAGE 3 meeting. 4. Consent Agenda; A. Approve Minutes of 16 April 2012 B. Sign Disbursements C. Consider approval of entertainment and Catering permits: 1. NGA permit request for catered event August 11,2012, from 5 to 9 p.m. on City property, for ticketed fundraiser for 75 people. Beer and wine are expected to be served. 2.Miller Amusements/Carnival,May 24-28,2012,University Mall Parking Lot. • Ms. Dooley asked to remove the Minutes and NGA permit from the Consent Agenda. Ms. Dooley then moved to approve the Consent Agenda minus the Minutes and NGA permit request. Mr. Engels seconded. Motion passed unanimously. 5.Deliberative Session on the US2 Widening/Sheraton 3rd Lane Project Necessity Hearing held on 16 April 2012; possible action by Council: Members were asked if the wanted to hold a deliberative session. Members were satisfied they could make a decision without a deliberative session. Ms. Mackenzie said she was not sure she could participate because she was not present for the meeting or site visit. Mr. Fletcher said the written report indicates Ms. Mackenzie did not participate. Ms. Riehle then moved to approve the Findings of Fact with regard to the US2 Widening Sheraton 31-11 Lane Project Necessity Hearing held on 16 April 2012. Mr. Engels seconded. Motion passed 4-0. Mr. Rabidoux said he will provide final documentation for the Council to review. 6.Discuss Railroad Crossing Issues and Costs: Mr. Miller asked Mr. Rusten to step up because he was present when the issue was raised and Mr. Miller was not. Mr. Rusten clarified that he had asked Mr. Rabidoux to look at the issue of the city CITY COUNCIL 7 MAY 2012 PAGE 4 possibly taking over the road beyond the railroad crossing. He indicated there is no technical or legal reason for the city to do so. Mr. Miller said the city has been working with Rep. Kupersmith to try to resolve this issue. It involves the ability of residents to get clear title to their property. The city has been trying to get the Agency of Transportation (AOT)to allow for this. Mr. Miller said he spoke with Brian Searles, head of AOT, and asked for a representative to be at this meeting. None is present. He also asked Mr. Searles if the AOT could provide this easement. Mr. Miller said Mr. Searles was "equivocal"but didn't say no. Mr. Miller felt it is clear the AOT does not want to provide this easement. He felt the best solution is to continue to work with the AOT,Rep. Kupersmith, and VLCT on the easement. Mr. Rusten noted the incredible amount of work being done by Rep. Kupersmith. He suggested a possible joint meeting of all communities throughout the state who are facing this same issue. Mr. Rusten said that one question that has arisen is: If the city takes of the right-of-way, are they taking over the responsibility for tracks, and if so, what would that responsibility entail? . Ms. Greco asked if it's not the entire road length,what is the dollar amount. Mr. Rabidoux said if the state were to allow the transfer of the right-of-way, the question is the width through the crossing. There is also a question of whether there is a finance and maintenance agreement in effect. He noted that every answer raises another question. Mr. Rabidoux estimated that the cost for the 50-70 feet of road involved would. be insignificant to the city budget. The real cost/potential costs is the upgrade of the tracks. He said the regulations get stricter and more expensive every day. There is also a question as to whether the city would also own all of the protection around the railroad crossing(gates, etc.) and the question of additional cost for insurance. It was noted there are many of these at-grade crossings in the state, and they are not included in the insurance coverage provided by VLCT. Mr. Rusten said another concern is one of precedent. This situation involves state-owned property problems being"dumped on the municipality." He questioned how this might play out in other situations not related to railroads. Ms. Mackenzie asked how many sales of property have been held up because of this and suggested possibly discussing this with lending institutions. Mr. Miller said the situation is very complicated. The most complicated cases are when there is new title insurance being required. If title insurance exists, it can be extended, it and can be extended in a sale to a buyer. The issue also involves trying to get the state to r • CITY COUNCIL • . 7 MAY 2012 PAGE 5 acknowledge this is their issue. They haven't said they can't address the issue,which leads the city to feel they just don't want to. Mr.Miller commented that this is not the "Vermont way to solve things." Mr. Rusten noted there had been a proposal for a one-year"license" at$200 a year. Mr. Miller said that was frankly insulting and was not a solution to anything. He added that the Board of Directors of VLCT took the position that the AOT should provide a full easement to property owners. He felt a coalition needs to be built on this issue. Mr.Engels said the problem becomes a run-around when nobody takes responsibility for it and no one finds a solution. He said someone will have to"break ranks" and do something. Ms.Dooley asked if there has been a request for the city to take over the whole road. Mr. Rabidoux said there has not. Ms.Dooley then asked about the situation with the Bartlett Bay railroad crossing and why there are no problems there. Mr. Rabidoux said the city street is inclusive of that crossing,which gives people clear title to their property. Ms. Dooley noted that the Shelburne Town Manager said they have 2 streets that are similarly affected and they will be making them town roads. He has indicated the state will pay for maintenance. Mr. Rabidoux said he spoke with his counterpart in Shelbume. Where it stands now,they are considering bringing those roads up to town standards at homeowner expense and then having the town take them over. Mr. Miller noted that nobody at VLCT had even heard of this issue until he brought it up. Now everyone knows. He felt it is"distasteful"that this is being passed off as something for the municipalities to solve. Mr. Lipson, a Holmes Rd. resident,said this has been a long-time concern that seems to be going nowhere. He felt the state is on shaky grounds with their position regarding the validity of crossing rights. He noted that in his deed there is a clear statement of a right- of-way. He asked the state to have their attorneys look at this and never received a response to his letter. Mr. Lipson encouraged the city and VLCT to "push back" since the state doesn't seem to want to do anything but make threats to homeowners. People are trying to sell or refinance their homes, and there needs to be a solution. He added that he knows the AOT lawyers have been in touch with the Legislature and won't back down on their position. He also noted that the AOT sent a letter to every home owner saying that since there are no longer any farms in the area this is no longer a"farm crossing." Ms. Dapis, also a local resident of the area, said she and her late husband tried to sell their home and were told they didn't have clear title. They called all over the country to try to get insurance but were told it would cost $3000. They were trying to sell their home CITY COUNCIL 7 MAY 2012 PAGE 6 because they were running out of money. She had to go back to work to avoid bankruptcy, but if the issue isn't cleared up, she will still have to declare bankruptcy. She suggested that if the Council isn't willing to do anything,maybe they would not have her pay taxes on her home. Mr. Gonyea, Ms. Dapis's mother, asked the city to take responsibility for the crossing up to 70 feet. She couldn't understand why the city is sitting back and waiting for someone else to tell them what to do. She said the maintenance at the Bartlett Bay crossing is next to nothing, so there wouldn't be a major expense. She felt the city should do this to help the 12 city taxpayers. Rep. Kupersmith, who represents this district,said she was grateful for this meeting. She cited the need for all parties to get involved as there is valid disagreement at every level. Rep. Kupersmith noted that Andy Michael, an attorney for an insurance company, testified at the Legislature and said this was the first time it was understood that there is a legal problem. He is now getting calls every day from around the State from people who can't sell their homes. Rep. Kupersmith said she appreciates that the city wants the state to take responsibility for the state's land,but in some places the railroad owns the land. Rep. Kupersmith said there are two potential solutions: 1. Clarification of the rights of access to the homeowners 2. Taking over of the road by the municipality. She said she has been told that in the State agreements with the railroad, once it is a public crossing, the liability and maintenance problems become clear and title issues go away. She added that it is very hard to get anyone to take responsibility for a solution as no one wants to bear the cost. She felt city pressure on the state is appropriate and said she will continue to work closely with everyone involved. Ms. Riehle asked if this will have to wait till next session. Rep. Kupersmith said she didn't know. She noted the state has a lease agreement with the railroad which may constrain the state. Ms. Riehle asked if it could constrain the city. Rep. Kupersmith said it could. Ms. Greco asked if the city took over the road,would it solve the problem. Rep. Kupersmith said the State says it would solve the legal problem. She said it"may" solve the legal problem, but there is a question of the burden it puts on the city. She stressed this is an issue of great magnitude. Ms. Kupersmith said the Legislature has determined it will not be able to act. But a fact fmding process has been put into place, and information from them is due on a month-to- CITY COUNCIL 7MAY2012 PAGE 7 month basis. She noted this is a technical as well as political issue. The urgency, she said,is Lynn Dapis's home, and she needs a solution soon. The city needs leverage to make this happen. Mr.Rusten questioned whether the Legislature needs to take action for the AOT to take action. If not,this is a process of getting enough attention. He felt the state needs to show they do not have the authority to do this, and they have not yet shown that. Mr. Miller added that since the State hasn't said they can't do this suggests they can, and there are reasons for them not doing it(e.g., liabilities the city doesn't know about, etc.). He indicated he is going to Montpelier to meet with the VLCT officials and can discuss this with them. • Mr. Engels asked if the city were to take over the Holmes Road crossing,would it preclude everything else. Mr. Miller said it would. Mr. Engels asked if the state could then take the road back. Mr. Miller said once the city owns it, it is the city's. It is not a quick process,but it presumes the State would make an offer for the city to take over the road. Ms. Mackenzie asked why the city can't continue to do both: continue to work for the common good throughout the state but also move the issue forward in South Burlington. Ms. Dooley agreed. Mr.Miller asked: if the state got an indication that the city wanted to take over the road, what incentive would they state have to provide easements to homeowners? Ms. Greco noted this can be very time consuming for staff and the Council has to decide how much of this to take on. Rep. Kupersmith felt the process now happening in the Legislature will take some of the time burden from staff as it is about asking questions and demanding answers. Mr. Lipson asked if there is a difference between Bartlett Bay Road and Homes Rd. regarding liability. Mr. Miller said there is not. Ms.Ryan, a Holmes Rd. resident, said a map of the west side of the railroad track showed the road going north with a park going there. She asked if South Burlington would be maintaining those roads. Mr. Conner said there is a parcel of land by the Lake where a future park is on the official map. There are no proposed roads at this time. The property is privately owned and there is no access to the potential park indicated on the map. Mr.Ryan, a local resident, said they built a house a few years ago and the bank carried CITY COUNCIL 7 MAY 2012 PAGE 8 the mortgage insurance. They also refinanced and got insurance again. He felt"hearsay" has caused all of this. Mr. Engels then moved that the City of South Burlington take over the railroad crossing to within 70 feet of the railroad tracks. Ms. Mackenzie seconded. Mr. Miller said he takes this motion as a"resolution of intent." There is a process to bring this to fruition. It means the city now has to convince the AOT to say they own the land so the city can begin to take it over, He also noted that 70 feet is an "intention." The city would have to accept an irrevocable offer of dedication from the State presuming it ever got one. In the vote that followed, the motion passed unanimously. 7. Market Street Project and City Commitment: discussion and possible action to proceed: Ms. Blanchard reviewed the history. She said at this point the city has $5.5 MM in funds earmarked for this project. The city has done a lot of work on this, and there has been a finding of"no significant environmental impact." This would be the "spine"of the future City Center. The city also has a contract through the design of the project. They are at the point of having to decide whether to continue or to stop the project. Ms. Blanchard noted there is a required 20%city match for the second"earmark." This could make the city responsible for$1.7MM. • Ms.Riehle asked if the extension of the road past Midas is still part of the plan. Ms. Blanchard said the bulk of the environmental study talks mostly about Market Street and not Midas. Ms. Dooley asked about"green streets." Ms. Blanchard said this has to do with the infiltration of water as opposed to piping it away. Mr. Engels asked about expiration of the permit. Ms. Blanchard said expirations no longer apply. The city can amend the permit. With regard to ownership of the land, Ms.Blanchard noted the city owns the 80-foot right-of-way from Hinesburg Road to Dorset Street. There is an alignment issue at Dorset Street which will be looked at in the design process to see if any land acquisition is required. Ms. Mackenzie asked if 80 feet is enough. Ms. Blanchard said it is. Ms. CITY COUNCIL 7 MAY 2012 PAGE 9 Mackenzie noted that landowners on either side of the road want this to go forward and are very excited about it. Ms. Greco asked if this would gibe with folio based codes, if they are adopted for this area: Ms. Blanchard said the form based codes consultant did not alter the Market Street alignment. There would have to be decisions on streets that intersect with Market Street . Ms. Greco asked if there is money for the city's share. Mr. Rusten explained that both impact fees and reserve funds would be used. There is already$268,000 in impact fees and$190,000 from reserve fund from FY2013. The remainder would come from additional impact fees and continuing funding of reserve funds in future budgets. Mr. Miller noted that if the Council decides to spend that money elsewhere, it will have to find the money elsewhere. He also noted that if in the future a Council decides not to do this,whatever is spent after the first earmark would have to be repaid to the federal government. He added that this is a"domino"that has to start at some point if the city is ever going to develop a City Center in any meaningful way or do a TIF district,etc. } Ms.Mackenzie asked what happens if the city doesn't get a TIF. Mr. Miller said they will have a hard time financing some of the City Center infrastructure. The city should know by the end of the year if the TIP is approved. He said if Market Street isn't done, the city might as well not do a TT as you can't have a City Center without Market St. Ms.Riehle moved to approve the Resolution regarding the Market Street Project as presented. Mr. Engels seconded. Motion passed unanimously. • 8. Other Business: A.NGA Permit Request: Ms.Dooley said she is not ready to act on this. She noted that Tony Cairns had said the hockey program wanted a lounge with alcoholic beverages and got a negative response from the Council. The Council felt it had the discretion to vote on this in the past. Ms. Dooley asked whether the city can have discretion on this when there are entities with long leases. Mr.Miller said the reason for the confusion is that the city ordinance regulating conduct in parks says drinking of alcohol in parks is not allowed unless a group has specifically been issued a permit. The Recreation Directors said he has never approved such a permit. That is why the issue has been brought to the City Council. CITY COUNCIL 7 MAY 2012 PAGE 10 Ms. Mackenzie said she felt it should be considered on a case by case basis. Ms. Greco asked if passing,this would create a precedent. Ms. Dooley said that is the question that leads her to want legal advice. The fact that NGA has a 20-year lease is an issue for her. Mr. Miller said there is also a question as to whether this property is part of a city park. Mr. Spell, caterer for the event, said they are not trying to do a"lounge." It is a simple party, a one-time event similar to what they have done in a number of municipalities. He felt there would probably be very light alcohol consumption. Their client is a fundraising group hired by NGA, and they want marketing(advertising) up in advance of the August event. Ms. Greco said the city has been told that NGA wants to do this on a continuing basis, so it is not a one-time event. Mr.Miller said they could have a clarification in time for the 21 May agenda. Members agreed to wait for this clarification before making a decision. 9. Continue Discussion about Rules of Procedure and Other Regular Expectations for City Council: Ms. Greco noted there is very little in Roberts Rules of Order that applies to a City Council of this size. She said 5 points that do relate are: 1. Raising hands to be recognized 2. Not interrupting another speaker 3.Not holding"side conversations" 4. Allowing everyone to speak once before someone speaks again 5. Requiring a motion before discussing anything. Members had a mixed response regarding the raising of hands. Mr. Engels said they could have rules as a"guideline." Mr. Miller said that is the key word. If the Council is flexible, there is an opportunity to get more formal order; if things get out of hand, there is something to fall back on. He suggested adding that if there is a question of how to apply the rules of procedure, the Chair would make a ruling but could be overruled by a majority of the Council. • CITY COUNCL 7 MAYR 2012 PAGE 11 Members also questioned whether there should be a motion before there is discussion on an issue. Ms. Riehle noted that a discussion item can lead to an action, as with the railroad crossing issue earlier. Mr. Engels felt a motion usually better frames a discussion. Ms. Greco felt a motion before discussion was better with some topics than with others. She felt discussion usually fames a motion. With regard to items on an agenda, Ms. Greco said if the item isn't in by the end of business on Friday preceding a meeting,it isn't on the agenda. Mr.Miller said staff tries to establish an agenda by mid-week, and it is unusual to add something on Friday unless it is something urgent,which can also be added on the day of the meeting. He also noted there is a difference between"good policy" and what is"legal." Mr.Rusten said the City Charter allows something to be added at a meeting by unanimous decision of the Council. Ms.Riehle suggested that when possible,if there are resolutions to vote on,these should be printed,particularly if the resolution is substantial. Mr. Miller noted that even a printed resolution can be amended. Members ultimately agreed to the raising of hands to be recognized by the Chair. Members then considered whether it is OK for Council members to confer out of session as in"serial conversations." Ms.Dooley said that all conversations outside of a meeting must be held in accordance with Vermont's Open Meeting Law. She felt serial discussions should not be discouraged. Ms. Greco said they are legal;the question is whether they are appropriate. Mr. Engels said the question for him is whether a Councilor is asking for agreement so he/she can come to a meeting knowing there is a majority for a vote. Ms. Riehle felt conversations were OK but"polling"was not. Ms. Mackenzie felt all conversations should happen at warned meetings. Mr.Engels felt it was better to have conversations at meetings but he won't give up talking to people.He would not,however, "count heads." It was agreed that members can contact the City Manager and Deputy City Manager with matters of clarification. They should not contact other staff members directly. With regard to contacting the City Attorney,Auditor or other consultants,Ms. Dooley said she didn't consider these people to be in the same category as staff. Ms.Riehle said these people shouldn't be called"willy nilly," and she was OK with not having Council members make these contacts but to work through the City Manager with issues and questions. A majority of the Council opposed members contacting the City Attorney, Auditor, etc., individually. Members favored continued joint meetings with groups such as the Planning CITY COTINCL 7 MAY 2012 PAGE 12 • Commission. Members felt meetings at alternate locations were impractical. The Charter"encourages" such meetings but does not require them. Town forums on issues relevant to a particular area of town could still occur. With regard to appointments to boards, etc., the question was raised as to whether members of such boards should be required to live in South Burlington. Ms. Dooley felt any decision on this should be made as part of a warned item. Members agreed to scratch the idea of"alternate"board members. Members also agreed to formulate a process for the evaluation of the City Manager. Ms. Mackenzie asked that the"pay as you go"concept be added to the procedures so nothing is passed without a means to pay for it. Joint Items 9 & 10: Ms. Greco noted that the Sustainable Agriculture and Affordable Housing Committees were created but had no ground rules or direction as to what they were supposed to do. The Interim Zoning by-law said these groups were to report back on 19 March with group goals,membership, etc. Ms. Greco suggested delaying this discussion due to the late hour. Other members suggested a special meeting for Interim Zoning issues. Members agreed to a special meeting on Tuesday, 15 May, 4 p.m. 11. Liquor Control Board: Mackenzie moved the Council adjourn and reconvene as Liquor Control Board. Ms. Riehle seconded. Motion passed unanimously. Mr.Miller presented a request from Klingers for a second class license to sell beer and wine. They had previously gotten a first class license to serve alcohol but forgot to apply for the second class license. Ms. Greco recused herself from this discussion due to a potential conflict of interest. Ms. Dooley moved to approve the Second Class License for Klingers as presented. Ms. Mackenzie seconded, Motion passed 4-0. CITY COUNCIL 7 MAY 2012 PAGE 13 Ms.Dooley moved to return to regular session. Ms. Riehle seconded. Motion passed unanimously. Ms. Greco then rejoined the Council. 12. Other Business: a. Minutes of 16 April 2012: It was noted that on p. 4, item#10, it was agreed to strike the line beginning"the AOT would like the railroad to give permanent easements..." On p. 5,it was noted that the temporary"takings"for the Route 2 upgrade included property of UVM. Ms. Riehle moved to approve the Minutes of 16 April 2012 as amended. Ms. Dooley seconded. Motion passed unanimously. b. Items raised by the public: Mr. Miller noted for the record that other people's work (e.g. maps) are not usually put on the city's website. Members agreed not to put Mr. Buck's map on the website. With regard to Mr. Maille's request regarding a change to the LDRs to address demolition issues,Mr. Miller suggested having Planning& Zoning look at this. Ms. Riehle asked what priority should be given to this. Mr, Miller said he would make copies of the pertinent documents and put the issue on a future agenda. Regarding the F35s issue,members considered the Council taking a formal position on the EIS and putting that issue on the 21 May agenda. Members agreed to do this by a vote of 3-2 with Ms. Mackenzie and Mr. Engels voting against. As there was no further business to come before the Council,Ms. Mackenzie moved to adjourn. Mr. Engels seconded. Motion passed unanimously. The meeting was adjourned at 9:45 p.m. Clerk 1 119 Holmes Road 'n ton. VT 05403-7726 une 29, 2011 Mr. Justin Rabidoux, Director of Public Works City of South Burlington, Highway Department 104 Landfill Road South Burlington,Vermont Dear Justin: It was a pleasure to meet you and Craig Plumb last month. Also,thank you for giving me a brief tutorial earlier this year on the different classes of town roads. The purpose of this letter is to request that the City of South Burlington extend the existing Class 3 Holmes Road (presently 1009 linear feet+/- from Shelburne Road)by 70 or more linear feet in a westerly direction (this measurement includes 9 feet across the railroad track). This additional section of road was paved with granite curbing in the 1999-2000 time period,prior to the Champlain Flyer commuter trains initial operation. The high tension power lines which provide electricity to the greater Burlington area from the south are directly overhead. Craig confirmed that your current practice is to plow this area, while simultaneously using it to turn the plows around. We believe the plows actually use most of the entire 160 feet of paved road on the western side of the railroad track for turning around. Two photos of the actual road involved in my request are included. The first, facing west, shows with a black dotted line where the class 3 road currently ends, and, indicates with the green line the additional 70 feet of road I am requesting that the town reclassify. We have also provided an eastern facing photo of the same road section. My understanding is that the City would receive a small amount of additional state aid if this change were made. This change would put us on an equal footing with our Bartlett's Bay neighbors, and, most importantly, eliminate the uncertainty which we, and our ten Holmes Road neighbors, presently face with regards to our right-of-way access to Shelburne Road. My wife Lynne and I have lived at our present address in South Burlington for over 25 years, and appreciate the work your entire Highway Department crew has done constructing, maintaining,plowing and repairing the infrastructure, while juggling constantly changing priorities and budgetary constraints. I only wish you were responsible for Shelburne Road from Imperial Drive to I-189. Thank you for your attention to this matter. I would appreciate your written response indicating the reasons for your decision, and if your decision is a positive one, what steps, if any, we should take to assist you in implementing this change. Sincerely, Lynne Ann Dapice Douglas O. Dapice • et tl • 4.1 -1