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VERMONT
AGENDA
SOUTH BURLINGTON CITY COUNCIL
City Hall Conference Room
575 Dorset Street
SOUTH BURLINGTON, VERMONT
Reqular Session 7:00P.M. Monday, February 3, 2014
1. Agenda Review: Additions, deletions or changes in order of agenda items. (7:00—7:02 PM)
2. Comments and questions from the public not related to the agenda. (7:02—7:12 PM)
3. Announcements and City Manager's Report. (7:12—7:22 PM)
4. Consent Agenda: (7:22—7:24 PM)
A. ***Sign Disbursements
B. **"Approve Minutes for January 27, 2014.
C. ***Approve Investment Policy Statement for Pension
D. ***Review December 2013 Financials and Narrative
5. Presentation of FY13 Audit. (Ron Smith,Auditor)(7:24—7:54P PM)
6. ***Approve updated allocation of sewer capacity to City Center. (Paul Conner)(7:54—8:09 PM)
7. Consider preliminary outline of work plan for Chamberlin Neighborhood/BTV Municipal Planning Grant. (Paul
Conner)(8:09—8:24 PM)
8. Report from Eugene Palombo, South Burlington representative on the Airport Commission(8:24—8:39 PM)
9. Discussion of request to Mayor of Burlington and BIA Director of Aviation to speak at SB Council meeting. (8:39
—8:44 PM)
10. ***Discuss extending the Interim Zoning bylaw and possibly warn public hearing. Kevin Dorn (8:44—8:59 PM)
11. Approve legal settlement: Melo v. South Burlington. (8:59—9:00 PM)
12. Other Business: (9:00—9:05 PM)
A. Items held from the Consent Agenda
B. Bike Rack—items Council may wish to place on a future agenda:
i. East Terrace Ordinance
ii. Policy regarding landscaping City-owned land and Request from Hadley Road.
iii. Cost of development and open space
C. Other?
13. Adjourn (9:05 PM)
Respectfully Submitted:
Kevin'Do-rw
Kevin Dorn, City Manager
***Attachments Included
South Burlington City Council Meeting Participation Guidelines
City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and
informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,
we kindly request your cooperation and compliance with the following guidelines.
1. Please be respectful of each other(Council members, staff, and the public).
2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address.
3. Please address the Chair and not other members of the public, staff, or presenters.
4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is
sufficient time for the Council to conduct all the business on the agenda.
5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a
second time.
6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard.
7. Please do not interrupt when others are speaking.
8. Please do not repeat the points made by others,except to briefly say whether you agree or disagree with others
views.
9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other
conversations occurring.
Public Sign-In
February 3, 2014 City Council Meeting
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01/31/2014 City of South Burlington Accounts Payable Page 1 of 6
10:46 am Check Warrant Report # cingalls
Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/03/2014
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
ALL ALL CYCLE WASTE INC 2238431 CITY HALL TRASH REMOVAL 285.75 0.00 . /--/--
ALL ALL CYCLE WASTE INC 2238135 BARTLETT BAY-TRASH REMOV 133.53 0.00 . /--/--
ALL ALL CYCLE WASTE INC 2238245 AIRPORT PKW-TRASH REMOVA 238.65 0.00 . /--/--
ALL ALL CYCLE WASTE INC 2245254 DUMPSTER - LANDFILL 933.92 0.00 . /--/--
ALL ALL CYCLE WASTE INC 2238550 HOLMES - TRASH REMOVAL 84.64 0.00 . /--/--
ALL SEA ALL SEASONS EXCAVATING & 27954 AIRPORT PKWY RENTALS 11025.72 0.00 . /--/-
AMELIB AMERICAN LIBRARY ASSOCIATION SBURL2014 LIBRARY BOARD MEMBERSHIP 50.00 0.00 . /--/--
AMEPL1 AMERICAN PLANNING ASSOCIATION 136665-13106 Member ID#136665 429.00 0.00 . /--/--
AMERROCK AMERICAN ROCK SALT COMPANY LLC 0383502 ICE CONTROL SALT 1375.13 0.00 . /--/--
AMERROCK AMERICAN ROCK SALT COMPANY LLC 0382932 ICE CONTROL SALT 1306.55 0.00 . /--/--
AMERROCK AMERICAN ROCK SALT COMPANY LLC 0381675 ICE CONTROL SALT 1339.61 0.00 . /--/--
AMERROCK AMERICAN ROCK SALT COMPANY LLC 0386845 ICE SALT 2521.47 0.00 . /--/-
ARBORWEAR ARBORWEAR 156767 SWEATSHIRTS 140.00 0.00 . /--/-
AT&T AT&T MOBILITY 973X01242014 FD MOBILE PHONES 181.88 0.00 . /--/-
AUTO AUTO ELECTRIC INC. 23890 PLOW MOTOR 135.00 0.00 . /--/-
AUTO AUTO ELECTRIC INC. 23903 REPAIR ALTERNATOR 135.00 0.00 . /--/--
BARTOL BARTOL, PH.D., CURT R 01192014 EVALUATION 25.00 0.00 . /--/--
BENNETT BENNETT, CAROL 61165 YOGA INSTRUCTOR 324.00 0.00 . /--/--
BIBENS BIBENS ACE 772267/3 TORCH TRIGGER 17.99 0.00 . /--/-_
BIBENS BIBENS ACE 772134/3 CLEANING SUPPLIES 10.57 0.00 . /--/--
BIBENS BIBENS ACE 772383/3 FITTINGS 16.76 0.00 . /--/--
BIBENS BIBENS ACE 771569/3 GRILLE SIDEWALL & BRUSH 17.97 0.00 . /--/--
BIBENS BIBENS ACE 772232/3 KIT FOR LADDER 26.94 0.00 . /--/--
BIBENS BIBENS ACE 772355/3 GRILLE SIDEWALL 34.27 0.00 . /--/--
BIBENS BIBENS ACE 772231/3 SEAT TILT 18.89 0.00 . /--/--
BIBENS BIBENS ACE 772118/3 TARP, BULB & KEY RING 27.69 0.00 . /--/--
BIBENS BIBENS ACE 772411/3 CORD - KENNEDY DR. ROOM 33.97 0.00 . /--/--
BIBENS BIBENS ACE 772402/3 SEWER CAP REPAIR 19.97 0.00 . /--/-- i
BLUE BLUE CROSS - BLUE SHIELD 11786 GREG HILL #Z1D810682330 616.60 0.00 . /--/--
BOLTON BOLTON VALLEY SKI RESORT INC 01242014 AFTER SCHOOL SKI PROGRAM 2615.00 0.00 . /--/--
BOLTON BOLTON VALLEY SKI RESORT INC 01242014(2) AFTER SCHOOL SKI PROGRAM 5445.00 0.00 . /--/--
BRISTOL BRISTOL HARBOR INN 1142014 HOTEL - POPE 334.48 0.00 . /--/--
BORLCO BURLINGTON COMMUNCIATIONS 20140107 REPAIRED DATABASE SCADA 1120.75 0.00 . /--/--
BURLDI BURLINGTON DIESEL FUEL PUMP SV W 14017 MISC. PARTS T-20 197.84 0.00 . /--/--
BUS BUS PARTS WAREHOUSE IN16785 SHAFT SEAL & 0 RING 56.72 0.00 . /--/--
CANONSOL CANON SOLUTIONS AMERICA 663161 QUARTERLY MAINT.-COPIER 195.12 0.00 . /--/--
CARGIL CARGILL INC - SALT DIVISION 2901533800 DEICER SALT 1743.11 0.00 . /--/--
CARGIL CARGILL INC - SALT DIVISION 2901530525 DEICER SALT 1781.28 0.00 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52669 OIL FILTER 7.95 0.16 . /--/--
CARQUE CARQUEST AUTO PARTS 11138-50943 OIL FILTER 3.87 0.08 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52546 OIL 91.87 1.84 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52511 WIPER BLADES 20.98 0.42 . /--/--
CARQUE CARQUEST AUTO PARTS 11138-50756 MARKER LAMP 4.24 0.08 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52457 MARKER LAMP 4.24 0.08 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52493 CABLE CLAMP 8.89 0.18 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52144 MINI BULB 7.60 0.15 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52112 LED LIGHT 59.84 1.20 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52153 WORKLIGHT -66.48 -1.33 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52195 OIL FILTER 10.88 0.22 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52132 WASHER SOLVENT 16.74 0.33 . /--/--
01/31/14 City of South Burlington Accounts Payable Page 2
10:46 am Check Warrant Report # cingalls
Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/03/2014
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
CARQUE CARQUEST AUTO PARTS 11141-51929 GREASE GUN & OIL 56.98 1.14 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-52771 OIL STABILIZER 59.75 1.20 /--/--
CARQUE CARQUEST AUTO PARTS 11141-52896 OIL FILTER 55.25 1.11 . /--/--
CARQUE CARQUEST AUTO PARTS 11138-51105 HALOGEN BEAM 16.78 0.34 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-53074 OIL FILTER 2.58 0.05 . /--/--
CARQUE CARQUEST AUTO PARTS 11141-53083 OIL 62.76 1.26 . /--/--
CENTERMD CENTER FOR MEDIA & DEMOCRACY 647 C.C. TAPE 1/21/14 20.00 0.00 . /--/--
CERTIF CERTIFIED LABORATORIES 1358555 GAS - DIESEL - OIL 701.34 0.00 . /--/--
CHAMPDOOR CHAMPLAIN DOOR CO INC. 1-22-2014 REPLACE DOOR CABLES 210.43 0.00 . /--/--
CHARLE CHARLEBOIS INC IC74698 ENGINE BLOCK HEATER • 107.12 0.00 . /--/--
CHARLE CHARLEBOIS INC IC74124 TRUCK PARTS 199.72 0.00 . /--/-
CHARLI CHARLEBOIS TRUCK PARTS INC 1240230020 DIESEL - ANTI GEL 79.95 0.00 . /--/--
CHARLI CHARLEBOIS TRUCK PARTS INC 1240220021 BRACKET - GRADER 255.00 0.00 . /--/--
CHARLI CHARLEBOIS TRUCK PARTS INC 1240160066 AIR LINE FITTINGS 128.70 0.00 . /--/--
CHARLI CHARLEBOIS TRUCK PARTS INC 1240240031 HEATER 75.70 0.00 . /--/--
CHARLI CHARLEBOIS TRUCK PARTS INC 1240280026 FUEL FILTER 23.72 0.00 . /--/--
• CHARLI CHARLEBOIS TRUCK PARTS INC 1240280030 FUEL FILTER RETURN -23.72 0.00 . /--/--
CHARLI CHARLEBOIS TRUCK PARTS INC 1240280023 MASTER SWITCH 74.59 0.00 . /--/--
CHARLI CHARLEBOIS TRUCK PARTS INC 1240290011 BATTERY CABLE 39.54 0.00 . /--/--
CHITRS CHITTENDEN COUNTY REGIONAL SOL 18075 PARK PAINTS 38.78 0.00 . /--/--
CHITRS CHITTENDEN COUNTY REGIONAL SOL IVCO20387 BIOSOLIDS 6226.35 0.00 . /--/--
CLARKS CLARK'S TRUCK CENTER CM333160 CREDIT- CYLINDERS & ROTO -748.84 0.00 . /--/--
CLARKS CLARK'S TRUCK CENTER 333632 PUMP - BUS 373.46 0.00 . /--/--
CLARKS CLARK'S TRUCK CENTER 333849 MOTOR 62.00 0.00 . /--/--
CLARKS CLARK'S TRUCK CENTER 335059 MOTOR HEATER - BUS 53.92 0.00 . /--/--
COLLIERR COLLIER, REN 61166 BOOTCAMP LITE INSTRUCTOR 567.00 0.00 . /--/--
COMCAST COMCAST 02010228PW14 HIGHWAY/DPW 109.95 0.00 . /--/--
COMCAST COMCAST 02010228H014 STATION#2 CABLE 124.48 0.00 . /--/--
COMCAST COMCAST 02010228F14 STATION #1 INTERNET/CABL 179.88 0.00 /--/--
COMCAST COMCAST 01200219P14 P/D INTERNET 194.85 0.00 . /--/--
COMCAST COMCAST 01210220PD14 P/D INTERNET 56.86 0.00 . /--/--
CONSOLID CONSOLIDATED ELECTRICAL DISTRI 8124-782353 OVERLOAD RELAY 210.46 0.00 . /--/--
CVCPAGING CENTRAL VERMONT COMMUNICATIONS 10290704 AIRTIME & EXTRA LINE 12.75 0.00 . /--/--
DANFORM DANFORM SHOES 2739 SHOES - JOHNSON 135.00 0.00 . /--/--
DE LAGE DE LAGE LANDEN FINANCIAL SERVI 40059869 2ND FLOOR COPIER 356.07 0.00 . /--/--
DELL DELL MARKETING L.P. XJ9F883D4 MONITERS & E-PORTS 815.94 0.00 . /--/--
DIONS DION SECURITY, INC 48387 KEY DUPLICATES 8.85 0.00 . /--/--
DPW DPW - WASTEWATER 01242014 SEMI-ANNUAL BILLING 111677.76 0.00 . /--/--
DUBOIS DUBOIS & KING INC. 114043 BBN LAUREL HILL 3420.00 0.00 . /--/--
DUBOIS DUBOIS & KING INC. 114042 BBN STONEHENDGE 3713.00 0.00 . /--/--
EASTERN EASTERN SYSTEMS INC 00152886 DEPOSIT SLIPS 68.61 0.00 . /--/--
EASTERN EASTERN SYSTEMS INC 00152899 REORDER CHECKS 480.03 0.00 . /--/--
ESSEQI ESSEX EQUIPMENT INC 10532123-1 PLANT SUPPLIES-COUPLERS 46.30 0.00 . /--/--
EYE EYE MED VISION CARE 7081742 FEB 2014 VISION PREMIUM 1084.88 0.00 . /--/--
FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 4-78819JAN14 DSL STAND ALONE 49.99 0.00 . /--/--
FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 2-6503JAN14 STATION #1 #2 INTERCOM 54.82 0.00 . /--/--
FARM THE FARM AT SOUTH VILLAGE, INC 371 JANUARY 2014 - SOLAR 520.61 0.00 . /--/--
FASTEN FASTENAL COMPANY VTBUR182246 UNIFORMS / SHOP SUPPLIES 45.42 0.00 . /--/--
FINAL, FINAL CONNECTION 12282 PHONE MAINTENANCE 1066.25 0.00 /--/--
FINAL FINAL CONNECTION 12298 PHONE UPDATES 538.45 0.00 . /--/--
01/31/14 City of South Burlington Accounts Payable
Page 3
10:46 am Check Warrant Report #
cingalls
Unpaid Invoices For Check Acct l(GENERAL FUND) From / / To 02/03/2014
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
FIREETC FIRE TECH & SAFETY OF NEW ENGL 135931 WESCODYNE & SWITCH LEVER 71.65 0.00
FISCHER FISCHER, HANK 01232014 MATERIALS FOR MAILBOX 5.25 0.00
FISHER FISHER SCIENTIFIC COMPANY 3781400 LAB SUPPLIES 407.62 0.00
FISHER FISHER SCIENTIFIC COMPANY 3971895 LAB SUPPLIES 58.94 0.00
FISHER FISHER SCIENTIFIC COMPANY 3873140 LAB SUPPLIES 159.60 0.00
G & K SER G & K SERVICES 1295828512 UNIFORMS 97.35 0.00
G & K SER G & K SERVICES 1295831723 UNIFORMS 97.35 0.00
GALLS GALLS, LLC 001445133 PANTS 350.00 0.00
GALLS GALLS, LLC 001456662 NARCO TEST KITS 14.01 0.00
GALLS GALLS, LLC 001470935 NAME TAGS 21.34 0.00
GRAIN GRAINGER INC 9332890103 SPACE HEATER 170.80 0.00
GRAIN GRAINGER INC 9345112024 SAFETLY GLASSES 80.52 0.00
GRAIN GRAINGER INC 9342408037 DISPOSABLE GLOVES 386.40 0.00
GRAIN GRAINGER INC 9335142759 SQUEEGEE & SAFETY CAN 364.72 0.00
GRAIN GRAINGER INC 9335070083 EAR PLUGS 29.80 0.00
GRAIN GRAINGER INC 9340757567 BRACKET 7.65 0.00
GREEPW GREEN MOUNTAIN POWER CORPORATI 80476JAN14 T/L SWIFT ST/FARRELL ST 8.98 0.00
GREEPW GREEN MOUNTAIN POWER CORPORATI 75731JAN14 702 T/L U MALL/ DORSET S 288.64 0.00
GREEPW GREEN MOUNTAIN POWER CORPORATI 11830JAN14 T/L DORSET/SWIFT-SOLAR 190.71 0.00 /--/--
GREEPW GREEN MOUNTAIN POWER CORPORATI 18931JAN14 T/L DORSET/KENNEDY-SOLAR 595.68 0.00
GREEPW GREEN MOUNTAIN POWER CORPORATI 31855JAN14 MILL POND LN PUMP 307.74 0.00
GREEPW GREEN MOUNTAIN POWER CORPORATI 00040JAN14 911 DORSET ST PUMP STAT 3.00 0.00 /_-/--
GRIFFINS GRIFFIN, STEPHANIE 61153 REFUND - DRIVERS ED 90.00 0.00
GSM GSM ENTERPRISES, INC. 240113003 OIL CHANGE 58.78 0.00
GSM GSM ENTERPRISES, INC. 240114003 OIL CHANGE 56.08 0.00
GSM GSM ENTERPRISES, INC. 240115003 BRAKE REPAIRS 985.10 0.00
GSM GSM ENTERPRISES, INC. 240127003 OIL CHANGE 58.78 0.00
GSM GSM ENTERPRISES, INC. 240128004 OIL CHANGE 52.30 0.00
HARTFORD HARTFORD-PRIORITY ACCOUNTS 6624203-3 FEB 2014 LIFE/STD INS. P 4096.50 0.00 /--/-- li
HARVEYK HARVEY, KAREN 61157 REFUND - DRIVER'S ED 690.00 0.00
HAUN HAUN SPECIALTY GASES, INC 3261316 ROLLS OF WIRE 80.60 0.00
/--/--
HAUN HAUN SPECIALTY GASES, INC 3266581 OXYGEN 34.92 0.00
HERITAGEF HERITAGE FORD 901819 CABLE 27.34 0.00
HINESC HINES, CYNTHIA 61098 REFUND - DOG TUNE UP 65.00 0.00
HOLLAN HOLLAND COMPANY INC 89731 COAGULANT 4506.75 0.00
HONEST HONEST YOGA FALL/WIN 14 HIP HOP CAMPS 1150.00 0.00
HOYLE HOYLE, TANNER & ASSOCIATES INC 0052535 BFOCV DRAINAGE IMPROVE 165.00 0.00
HOYLE HOYLE, TANNER & ASSOCIATES INC 0052520 MAYFAIR PARK SW 6590.00 0.00
HOYLE HOYLE, TANNER & ASSOCIATES INC 0052534 GEN. CONSULTING-DEC SW 110.00 0.00
HOYLE HOYLE, TANNER & ASSOCIATES INC 0052521 HADLEY RD SEWER STUDY 2805.00 0.00
IACP IACP 1001082284 MEMBER #1554264 RENEWAL 120.00 0.00
INDEPP INDEPENDENT PIPE AND SUPPLY CO 095123 SUPPLIES 39.85 0.00
INGRAM INGRAM LIBRARY SERVICES 66451349 BOOKS 17.67 0.00
IROQUOIS IROQUOIS MANUFACTURING COMPANY 132514 BLADES H-28 271.80 0.00
J C J C IMAGE, INC. 00019385 UNIFORM EMBROIDERY 369.84 0.00
JANITECH JANITECH INC 31349 CH CLEANING - DECEMBER 1672.95 0.00
JANITECH JANITECH INC 31234 CH CLEANING - NOVEMBER 1388.84 0.00
JANITECH JANITECH INC 31090 CH CLEANING - OCTOBER 1464.42 0.00
KELLY KELLY ASSOCIATES DEC. 2013 DECEMBER 2013 - CLINICAL 567.00 0.00
KUSTOM KUSTOM SIGNALS INC 492899 BATTERY BACKUP KIT 517.81 0.00
01/31/14 City of South Burlington Accounts Payable Page 4
10:46 am
Check Warrant Report # cingalls
Unpaid Invoices For Check Acct l(GENERAL FUND) From / / To 02/03/2014
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
LASER LASER TECHNOLOGY INC 135630 LABOR 68.00 0.00 . /--/--
LIMOGE LIMOGE & SONS GARAGE DOORS INC 43713TE MAIN SHAFT REPAIR 240.00 0.00 . /--/--
LIMOGE LIMOGE & SONS GARAGE DOORS INC 43694TE FD BAY 2 DOOR REPAIR 120.00 0.00 - /--/--
NAACO NAACO COLLISION REPAIR & AUTO 6325 PD FENDER/BUMPER REPAIR 674.80 0.00 . /--/--
MANNM MANN, MEREDITH 61148 REFUND - DRIVERS ED 665.00 0.00 . /--/--
MCBRIDE MCBRIDE, MAEVE 61167 YOGA INSTRUCTOR 594.00 0.00 . /--/--
MINUTEM MINUTEMAN TRUCKS, INC 997748 SEAT 1880.00 0.00 . /--/--
MINUTEM MINUTEMAN TRUCKS, INC 996683 GAUGE 312.23 0.00 . /--/-
MYERSSUE MYERS, SUSANNAH 61169 TAE KWON DO INSTRUCTOR 420.00 0.00 . /--/--
NEMUNI NEW ENGLAND MUNICIPAL RESOURCE 31403 2013 TAX FORMS 117.25 0.00 . /--/--
NEMUNI NEW ENGLAND MUNICIPAL RESOURCE 31803 NEMRC CAMA SEMINAR-TODD 125.00 0.00 . /--/--
NEWENGFLR NEW ENGLAND FLOOR COVERING, IN 016933 CARPET & STAIR TREADS 6395.00 0.00 . /--/--
NORRCNTL NORTH CENTRAL LABORATORIES 332923 WPC LAB SUPPLIES 135.35 0.00 . /--/--
NORTHD NORTHEAST DELTA DENTAL DENTALFEB14 FEB 2014 DENTAL PREMIUM 10819.46 0.00 . /--/--
O'BRIENS O'BRIEN, STEPHANIE 01292014 MAILBOX REPLACEMENT 64.14 0.00 . /--/--
OFFENV OFFICE ENVIRONMENTS INC 44338 PD - REPLACED CUSHION 100.00 0.00 . /--/--
OFFESS OFFICE ESSENTIALS OF VERMONT 29638 AIR GUN DUSTERS 9.90 0.00 . /--/--
OFFMAX OFFICE MAX INCORPORATED 974117 OFFICE SUPPLIES 100.24 0.00 . /--/--
OFFMAX OFFICE MAX INCORPORATED 974812 OFFICE SUPPLIES 109.98 0.00 . /--/--
OTHER OTHER PAPER 4926 HR ADVERTISEMENT 126.00 0.00 . /--/--
OTHER OTHER PAPER 4947 DRB LEGAL NOTICE 75.60 0.00 - /--/--
PEPPER PEPPER, J W & SON INC 01M40337 SHEET MUSIC 158.39 0.00 . /--/--
PEPPER PEPPER, J W & SON INC 01M40783 SHEET MUSIC 2.30 0.00 . /--/--
PEPPER PEPPER, J W & SON INC 01M41452 MUSIC SHEET 423.92 0.00 . /--/--
PEPPER PEPPER, J W & SON INC 01M57250 RETURN SHEET MUSIC -249.16 0.00 . /--/--
PEPPER PEPPER, J W & SON INC 01M57254 RETURNED SHEET MUSIC -34.50 0.00 . /--/--
PEPPER PEPPER, J W & SON INC 01M57256 RETURNED SHEET MUSIC -19.00 0.00 . /--/--
PIKE PIKE INDUSTRIES INC 740920 ASPHALT 338.75 0.00 . /--/--
PIKE PIKE INDUSTRIES INC 741272 ASPHALT 428.75 0.00 . /--/--
PITNY PITNEY BOWES PURCHASE POWER 01172014 PD POSTAGE METER 200.00 0.00 . /--/--
QCSTEE QUEEN CITY STEEL COMPANY 203022 STRAPPING SHELVES 16.50 0.00 . /--/--
QCSTEE QUEEN CITY STEEL COMPANY 203002 STEEL - HWY 5 28.29 0.00 . /--/--
RADION RADIO NORTH GROUP INC 24132270 LIGHTS/SIRENS REPAIR 90.00 0.00 . /--/--
RADION RADIO NORTH GROUP INC 24132268 REPAIR WIRELESS HEADSET 90.00 0.00 . /--/--
RADION RADIO NORTH GROUP INC 24132233 REPLACED CABLE 284.00 0.00 . /--/--
RADION RADIO NORTH GROUP INC 24132289 RADIO REPAIR CAR #16 270.00 0.00 . /--/--
REM R.E.M. DEVELOPMENT COMPANY, LL 01142014 DEC. 2013 COMMON FEES 4093.10 0.00 . /--/--
REYNOL REYNOLDS AND SON INC 3216887 HYDROGEN CYANIDE 401.00 0.00 /--/--
SANEL SANEL AUTO PARTS INC 13YG4760 FLUID FILM 75.24 0.00 . /--/--
SANEL SANEL AUTO PARTS INC 13YE7767 SILICONE 22.75 0.00 . /--/--
SBCOLLINS SBCOLLINS, INC 225925 GAS HOSE & BREAKAWAY 154.64 0.00 /--/--
SBCOLLINS SBCOLLINS, INC 225833 DIESEL FUEL 17250.35 0.00 . /--/--
SECU SECURSHRED 160658 CITY HALL SHREDDING 22.50 0.00 . /--/--
SECU SECURSHRED 160016 PD SHREDDING 22.50 0.00 . /--/--
SHARPER SHARPE, BROOKE 61168 ZUMBA INSTRUCTOR 260.00 0.00 . /--/--
SHARPED SHARPE, DONNA 61168(2) ZUMBA INSTRUCTOR 260.00 0.00 . /--/-
SIGNAL SIGNALS RYG,INC 537 STREET LITE REPAIRS 1137.24 0.00 . /--/--
SIGNAL SIGNALS RYG,INC 543 TRAFFIC SIGNAL REPAIR 1105.80 0.00 . /--/--
SOTWAT SOUTH BURLINGTON WATER DEPARTM 1278N-J14 WATER/STORMWATER 555.67 0.00 . /--/
SOTWAT SOUTH BURLINGTON WATER DEPARTM 7660N-J14 HOLMES ROAD 91.35 0.00 . /--/--
01/31/14 City of South Burlington Accounts Payable
Page 5
10:46 am Check Warrant Report #
cingalls
Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/03/2014
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description P Amount Amount Paid Number Date
SPILL SPILLANE'S TOWING & RECOVERY P-98533 TOWING 98.25 0.00
SPILL SPILLANE'S TOWING & RECOVERY P-99700 TOWING 103.75 0.00
STA STATE OF VERMONT 4113-INDS.R STORMWATER RUNOFF 75.28 0.00
STAPL STAPLES BUSINESS ADVANTAGE 8028394653 LAMINATOR 119.99 0.00
STAPL STAPLES BUSINESS ADVANTAGE 8028305775 MOBILE FILE CABINET 562.42 0.00
STAPL STAPLES BUSINESS ADVANTAGE 8028305774 OFFICE SUPPLIES 113.92 0.00
STAPL STAPLES BUSINESS ADVANTAGE 8028217611 KEYBOARDS 82.33 0.00
STAPL STAPLES BUSINESS ADVANTAGE 8028305776 OFFICE SUPPLIES 34.98 0.00
STAPL STAPLES BUSINESS ADVANTAGE 8028394654 OFFICE SUPPLIES 12.16 0.00
SYMBOL SYMBOLARTS, LLC 0205628-IN BADGES 362.00 0.00
SYMBOL SYMBOLARTS, LLC 0206309-IN BADGES 165.00 0.00
TEAM EJP TEAM EJP SO BURLINGTON 4764036 ADAPTORS 20.46 0.00
TEAM EJP TEAM EJP SO BURLINGTON 4666536 CREDIT -6.15 0.00
TECHGROUP TECH GROUP 63424 ACRONIS BACKUP FAILURE 1107.50 0.00
TECHGROUP TECH GROUP 63315 PD EXCHANGE SERVER 112.50 0.00
TECHGROUP TECH GROUP 63359 VIPRE ANNUAL RENEWALS 846.50 0.00
TECHGROUP TECH GROUP 63406 COMPUTER SUPPORT 225.00 0.00
TIFCO TIFCO INDUSTRIES INC 70918214 NUTS & BOLTS 390.12 0.00
TILLIS TILLIS, MARCUS 61143 REFUND - SKI PROGRAM 90.00 0.00
UNIFIRST UNIFIRST CORPORATION 036 1593456 MAT CLFaNING 82.30 0.00
UNITPS UNITED STATES POSTAL SERVICE 01292014 POSTAGE -BUDGET BOOKS 2639.56 0.00
USA BLUE USA BLUE BOOK 246162 HIP BOOTS 289.80 0.00
USTA USIA 2014 TENNIS ASSOC #920172431 35.00 0.00
VER IZON VERIZON WIRELESS 9718494351 FD PHONES 284.93 0.00
VER IZON VERIZON WIRELESS 3025590670 CELL PHONE - JUSTIN 96.81 0.00
VER IZON VERIZON WIRELESS 9718553747 PD PHONES 1275.38 0.00
VER IZON VERIZON WIRELESS 9718572409 REC PHONES 134.69 0.00
VERENG VERMONT ENGINE SERVICE INC S 100403 GASKETS JOINT 28.65 0.00
VERGAS VERMONT GAS SYSTEMS INC 190008-3J14 LANDFILL RD. - OFFICE 2461.79 0.00
VERGAS VERMONT GAS SYSTEMS INC 190006-7J14 208 LANDFILL - GARAGE 2119.48 0.00
VERGAS VERMONT GAS SYSTEMS INC 40515-9JAN14 GROUP INV. #12153 16611.55 0.00
VERPET VERMONT PET FOOD & SUPPLY 3-139577 DOG FOOD 56.54 0.00
VERPET VERMONT PET FOOD & SUPPLY 3-151423 DOG FOOD 60.40 0.00 . /--/--
VERREC VERMONT RECREATION & PARKS ASS PLAYGR. 2014 PLAYGROUND SAFETY SEMINA 535.00 0.00 . /--/--
VHV VERMONT HEATING & VENTILATING 44646 WWTP OPERATION MAINT. 2322.76 0.00 /--/--
VIDACARE VIDACARE CORPORATION 116503 NEEDLES 929.18 0.00
VLCT PACI VLCT PACIF 17760 2014 POLICY #P6632013 40.00 0.00
W B MASON W B MASON CO INC 115814576 OFFICE SUPPLIES 365.18 0.00 /--/--
W B MASON W B MASON CO INC I15845266 TONER 92.01 0.00
WILLIWW WILLISTON WORKWEAR 921 JEANS - JACOBS 107.80 0.00 . /--/--
WINOOS WINOOSKI PRESS 11715 BUSINESS CARDS-DEMORE 288.00 0.00 /--/--
WINOOS WINOOSKI PRESS 11726 WARNING TICKETS 315.00 0.00 . /--/_-
WUJ WU, JUNRU MAILBOX 14 MAILBOX REIMBURSEMENT 64.17 0.00
ZOLL ZOLL MEDICAL CORPORATION 2087242 MEDICAL SUPPLIES 108.75 0.00
01/31/2014 City of South Burlington Accounts Payable Page 6 of 6
10:46 am
Check Warrant Report # cingalls
Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/03/2014
Purchase Discount Amount Check Check
Vendor Invoice Invoice Description Amount Amount Paid Number Date
Report Total 287,119.61 8.51 0.00
SOUTH BURLINGTON CITY COUNCIL
To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify
that there is due to the several persons whose names are
listed hereon the sum against each name and that there
are good and sufficient vouchers supporting the payments
aggregating $ ***287,111.10
Let this be your order for the payments of these amounts. Rosanne Greco
Chris Shaw
Pat Nowak
Helen Riehle
Pam Mackenzie
1{ A2-
South Burlington Water Dept.
Accounts Payable Check Register
Date: 02/04/14
Date Check No. Paid To Memo Amount Paid
2/4/2014 2473 E.J. Prescott, Inc. 120.96
Date Voucher Number Reference Voucher Total Amount Paid
1/15/2014 VI-13255 4764632 120.96 120.96
2/4/2014 2474 Office Essentials 139.96
Date Voucher Number Reference Voucher Total Amount Paid
1/19/2014 VI-13253 29631 139.96 139.96
2/4/2014 2475 Cash 88.00
Date Voucher Number Reference Voucher Total Amount Paid
1/27/2014 VI-13259 REPLENISH 88.00 88.00
2/4/2014 2476 City Of South Burlington 254,546.90
Date Voucher Number Reference Voucher Total Amount Paid
1/27/2014 VI-13257 JANUARY SEWER 254,546.90 254,546.90
2/4/2014 2477 City Of South Burlington 161,624.58
Date Voucher Number Reference Voucher Total Amount Paid
1/27/2014 VI-13258 JANUARY STORMWATER 161,624.58 161,624.58
2/4/2014 2478 SoVerNet, Inc. 81.45
Date Voucher Number Reference Voucher Total Amount Paid
1/15/2014 VI-13254 3336328 81.45 81.45
2/4/2014 2479 Ti-Sales Inc. 9,280.58
Date Voucher Number Reference Voucher Total Amount Paid
1/22/2014 VI-13251 INV0033097 5,715.00 5,715.00
1/22/2014 VI-13252 INV0033070 136.58 136.58
1/15/2014 VI-13256 INV0032853 3,429.00 3,429.00
Total Amount Paid: 425,882.43
SOUTH BURLINGTON CITY COUNCIL
Printed: January 27, 2014 Page 1 of I
1/ . s
CITY COUNCIL 27 January,2014
The South Burlington City Council held a special meeting on Monday,27 January 6:30 PM at City Hall,
575 Dorset Street.
Members Present: P. Mackenzie, C. Shaw, H. Riehle, P. Nowak, R. Greco
Also Present: K. Dorn, City Manager,T. Hubbard, Deputy City Manager,J. Barlow, Legal Counsel, Donna
Kinville,City Clerk
Executive Session:
Ms. Riehle moved that the Council meet in executive session to discuss legal issues. Ms. Nowak
seconded. Motion passed unanimously.
Regular Session
1. Consent Agenda
Ms. Nowak moved to approve the Consent Agenda as presented. Ms. Riehle seconded. Motion passed
unanimously.
2. Approve warning for Annual City Meeting
Ms. Riehle moved to approve the warning as presented. Ms. Nowak seconded.
Mr. Shaw inquired about the process used to ensure public notice of surplus funds carried into the next
fiscal year citing a resent communication by Secretary of State Condos. Mr. Barlow stated that there is
no statutory requirement to provide this level of oversight and approval by the voters but that it does
represent best practice. Mr. Barlow and Mr. Hubbard noted that the process used by the City of South
Burlington meets the requirement through notification provided the public through the annual audit
and by showing any surplus on the balance sheet. Furthermore, armed with this information the public
then has an opportunity to approve or disapprove the use of these funds during their annual vote on the
budget.
Ms. MacKenzie asked about the potential electronic distribution of the annual report and budget. Mr.
Dorn noted that the Charter does not specify that these documents be mailed to the residents.
However, any decision to change the method of distribution or making the documents available would
be made jointly with the South Burlington School Board as this is a shared responsibility. Mr. Dorn
stated that he will work with the Superintendent of Schools on this matter but that time did not allow to
make any changes for the 2014 Annual Meeting.
The motion passed unanimously.
As there was no further business to come before the Council, Ms. Greco moved to adjourn. Ms. Riehle
seconded. Motion passed unanimously. The meeting was adjourned at 7:25 p.m.
City of South Burlington
South Burlington Retirement Income Plan
INVESTMENT POLICY STATEMENT
January 2014
TABLE OF CONTENTS
Introduction 1
Duties and Responsibilities 1
Pension Advisory Committee 1
Investment Manager 2
Statement of Objectives 2
ERISA Compliance 2
Primary Plan Objective 2
Plan Financial Objectives 2
Statement of Investment Policy 2
Asset Allocation Targets 2
Adherence to Policy Targets 3
Investment Securities and Diversification 3
Proxy Statements 4
Execution of Security Trades 4
Control Procedures 4
Review of Liabilities 4
Review of Investment Objectives 4
Review of Investment Manager and Investments 4
Performance Expectations 4
INTRODUCTION
This document establishes the Investment Policy Statement("Investment Policy")for the City of South Burlington
Retirement Income Plan(the"Plan"). The City of South Burlington Pension Advisory Committee("Committee")is
responsible for managing the investment process of the Plan in a prudent manner on behalf of the City Council with
regard to preserving principal while providing reasonable returns.
The City of South Burlington Pension Advisory Committee has arrived at this Investment Policy through careful
study of the returns and risks associated with alternative investment strategies in relation to the current and
projected liabilities of the Plan, after consulting with such outside Investment Manager (as defined below) as is
deemed appropriate. This Investment Policy has been chosen as the most appropriate policy for achieving the
financial objectives of the Plan which are described in the "Statement of Objectives" section of this document;
however, the City of South Burlington Pension Advisory Committee shall be free to deviate from this Investment
Policy when it concludes that it is prudent and in the interest of the Plan to do so and may amend the Investment
Policy at any time,with approval from the City Council.
The City of South Burlington Pension Advisory Committee has adopted a long-term investment horizon such that
the chances and duration of investment losses are carefully weighed against the long term potential for appreciation
of assets.
In addition to the Investment Policy defined herein, the management of the Plan will be in compliance with all
provisions of the Employee Retirement Income Security Act of 1974, as amended ("ERISA"), the Investment
Managers Act of 1940 and other applicable laws.
DUTIES AND RESPONSIBILITIES
The City of South Burlington Pension Advisory Committee is responsible for managing the investment process in a
prudent manner with regard to preserving principal while providing reasonable returns. In carrying out these duties,
the City of South Burlington has retained an Investment Manager, SEI Investments Management Corporation (the
"Investment Manager"), to assist in managing the assets of the Plan. The Investment Manager's role is to provide
guidance to the City of South Burlington on matters pertaining to the investment of Plan assets including Investment
Policy, investment selection, monitoring the Plan's performance and compliance with the Investment Policy. All
decisions pertaining to the Investment Policy and guidelines for the Investment Policy's implementation will be
made by the City of South Burlington Pension Advisory Committee, with approval from the City Council. The
Investment Manager, in carrying out the Investment Policy defined in this document, has authority and
responsibility to select appropriate investments in the specific asset classes mandated by this Investment Policy, in
accordance with (and subject to) the terms of the investment management agreement dated July 2, 2013 executed
between the Investment Manager and the Plan(the"Investment Management Agreement").
Duties and responsibilities are described in detail below.
City of South Burlington Pension Advisory Committee
The City of South Burlington will retain a qualified Investment Manager to assist in the development and
implementation of the Investment Policy and guidelines.
The City of South Burlington Pension Advisory Committee will establish the Investment Policy of the Plan, with
approval from the City Council. This includes, but is not limited to, allocation between equity and fixed income
assets, selection of acceptable asset classes and investment performance expectations. The committee will
periodically review the Investment Policy.
The City of South Burlington Pension Advisory Committee will regularly review the investment performance of the
Plan including the performance of the Investment Manager to assure the Investment Policy is being followed and
progress is being made toward achieving the objectives.
Investment Manager
Rev. 11-10
The Investment Manager retained by the City of South Burlington will assist the City of South Burlington Pension
Advisory Committee in establishing the Investment Policy and guidelines contained in this Investment Policy.
In accordance with the terms of the Investment Management Agreement, the Investment Manager will be
responsible for managing the asset allocation,determining investment strategy and implementing security selection
decisions through the investment sub-advisers for the mutual funds managed by the Investment Manager,within the
Investment Policy and as otherwise provided by the City of South Burlington Pension Advisory Committee. The
Investment Manager will monitor asset allocation across and among asset classes.
The Investment Manager will monitor investment performance of the Plan. Performance reports will be provided to
the City of South Burlington Pension Advisory Committee quarterly, and additionally, an annual presentation and
review with the City Council at a regular public meeting. The Investment Manager will report in a timely manner
any substantive developments that may affect the management of Plan assets.
STATEMENT OF OBJECTIVES
ERISA Compliance
The assets of the Plan will be invested in accordance with all applicable laws in a manner consistent with fiduciary
standards including ERISA(if applicable). Specifically:
1. The safeguards and diversity that a prudent investor would adhere to must be present in the investment
program.
2. All transactions undertaken on behalf of the Plan must be in the best interest of plan participants and
their beneficiaries.
Primary Plan Objective
The primary objective of the Plan is to provide a source of retirement income for its participants and beneficiaries.
The financial objectives of the Plan have been established in conjunction with a comprehensive review of the
current and projected financial requirements.
Plan Financial Objectives
The primary financial objective of the Plan is to improve the funded status of the Plan. A secondary financial
objective is, where possible, to minimize pension expense volatility. The objective is based on a long-term
investment horizon,so that interim fluctuations should be viewed with appropriate perspective.
There can be no assurance that these objectives will be met. The City of South Burlington and the Pension
Advisory Committee also realize and agree that historical performance is no guarantee of future performance.
STATEMENT OF INVESTMENT POLICY
Asset Allocation Targets
It will be the policy of the Plan to invest assets with an allocation as shown below:
Asset Class Target Allocation Permitted Variance
+/-5%
60%
Equity +/-5%
Fixed Income 40%
Within each asset class,assets will be invested in accordance with the Guidelines set out below.
In accordance with the terms of the Investment Management Agreement,Manager will retain discretion with respect
to the SEI mutual funds utilized by Manager to implement the Strategy. Additionally, Investment Manager will
retain discretion with respect to modifications required to the asset allocation identified above. In the event the
Investment Manager exercises its discretion as noted in this paragraph,Investment Manager will develop and adopt
a revised draft Investment Policy Statement on behalf of the Plan. Investment Manager shall notify the Pension
Rev.11-10
Advisory Committee, and likewise, the City Council as soon as practicable after implementing any change to the
asset allocation or the SEI Funds used to implement the asset allocation as soon as practicable.
Adherence to Policy Targets
The asset allocation established by this Investment Policy Statement represents a long-term perspective. As such,
rapid unanticipated market shifts or changes in economic conditions may cause the asset mix to fall outside of the
policy range. These divergences should be of a short-term nature.
To ensure divergence from the target policy is within acceptable limits, rebalancing of assets may be necessary.
Rebalancing procedures are authorized in accordance with the Investment Management Agreement and are
implemented by the Investment Manager.
Notwithstanding the foregoing, under certain circumstances, the Investment Manager may (i) make active
investment decisions for the Plan in accordance with the terms of the target variance noted above, (ii) modify the
target variance(s) applicable to the strategy, (iii)modify its standard rebalancing operating procedures, and/or(iv)
suspend some or all of the rebalancing procedures affecting the strategy. Investment Manager shall only modify or
suspend its rebalancing procedures as outlined in this paragraph if it has prudently determined that such suspension
is in the best interest of the Plan,its participants and beneficiaries in its reasonable sole discretion. If the Investment
Manager has suspended its rebalancing procedures applicable to the Plan, the Investment Manager shall seek to
notify City of South Burlington as promptly as possible of such decision.
Investment Securities,Strategies and Diversification
As described in the Investment Management Agreement, the Investment Manager implements this Investment
Policy through investments in mutual funds and other pooled asset portfolios. It is the responsibility of the
Investment Manager to provide a prospectus for each investment and the responsibility of the committee and the
City to read and understand the information contained in the prospectus.
Mutual funds may utilize shorting strategies as outlined in the prospectus. Further, certain mutual funds may
participate in securities lending as determined by the prospectus. Such investments are acceptable investments
provided they conform to the diversification restrictions set forth by the Investment Company Act of 1940, as
amended(the"1940 Act")below.
Additionally, the funds may invest in derivative instruments within a portion of their portfolios. Portfolios may
purchase derivatives, generally using only a fraction of the assets that would be needed to purchase equity or fixed
income securities directly. As a result the derivatives could be backed by a wide range of asset classes including
but not limited to: U.S, and foreign equities, U.S. and foreign fixed income securities of different types and
maturities, mortgage-backed or other asset-backed securities, securities rated below investment grade, non-U.S.
equities, limited partnerships, currencies, commodities, and repurchase or reverse repurchase agreements. The
investment goal of such a strategy would be to add diversifying alpha sources within that fund, while maintaining
the beta exposure to the asset class.
Investments will be diversified within asset classes with the intent to minimize the risk of large losses to the Plan.
The portfolio is comprised of mutual funds that are managed in accordance with the diversification and industry
concentration restrictions set forth in the Investment Company Act of 1940,as amended(the"1940 Act"). Pursuant
to the provisions of the 1940 Act,a mutual fund may not,with respect to 75%of its assets,(i)purchase securities of
any issuer (except securities issued or guaranteed by the United States Government, its agencies or
instrumentalities)if,as a result,more than 5%of its total assets would be invested in the securities of such issuer;or
(ii)acquire more than 10%of the outstanding voting securities of any one issuer. This restriction does not apply to
the International Fixed Income Fund or the Emerging Markets Debt Fund.
No mutual fund may purchase any securities which would cause more than 25%of its total assets to be invested in
the securities of one or more issuers conducting their principal business activities in the same industry,provided that
this limitation does not apply to investments in securities issued or guaranteed by the United States Government,its
agencies or instrumentalities.
Rev.11-10
Volatility
Consistent with the desire for adequate diversification, the investment policy is based on the assumption that the
volatility of the combined equity investment will be similar to that of the market opportunity available to
institutional investors with similar return objectives. The volatility of fixed income portfolios may be greater than
the market during periods when the portfolio duration exceeds that of the market.
Proxy Statements
Proxies, tender offers and the like will be voted in accordance with the terms of the Investment Management
Agreement.
Execution of Security Trades
The Plan expects the purchase and sale of its securities to be made in a manner designed to receive the combination
of best price and execution. The City of South Burlington Pension Advisory Committee recognizes that mutual
fund shares are purchased and sold at the net asset value next determined after receipt of the order and that
accordingly,best price and execution may not be applicable to such transactions.
CONTROL PROCEDURES
Review of Liabilities
All major liability assumptions regarding number of participants, compensation, benefit levels and actuarial
assumptions will be subject to an annual review by the City of South Burlington and its Pension Advisory
Committee. This review will focus on an analysis of major differences between the Plan's assumptions and actual
experience.
Review of Investment Objectives
Investment performance will be reviewed annually to determine the continued feasibility of achieving the
investment objectives and the appropriateness of the Investment Policy for achieving these objectives. In addition,
the validity of the stated objective will be reviewed annually.
It is not expected that the Investment Policy will change frequently. In particular, short-term changes in the
financial markets should not require an adjustment to the Investment Policy.
Review of Investment Manager and Investments
The Investment Manager will report on a quarterly basis to review the total Plan investment performance, and
annually before the City Council at a regularly scheduled public meeting.
The Investment Manager will be responsible for keeping the City of South Burlington and the Pension Advisory
Committee advised of any material change in its personnel,the investment strategy, or other pertinent information
potentially affecting performance of all investments.
Performance reviews will focus on:
• Comparison of investment results to appropriate benchmarks, as well as market index returns in both
equity and debt markets.
• Investment adherence to this Investment Policy and guidelines.
• Material changes in the investment organizations,such as in investment philosophy and personnel,etc.
Performance Expectations
The most important performance expectation is the achievement of long-term investment results that are consistent
with the Plan's Investment Policy. Implementation of the policy will be directed toward achieving this return and
not toward maximizing return without regard to risk.
The City of South Burlington and its Pension Advisory Committee recognize that this real return objective may not
be meaningful during some time periods. In order to ensure that investment opportunities available over a specific
time period are fairly evaluated, comparative performance statistics (including benchmark indices)will be used to
evaluate investment results.
Rev. 11-10
ADOPTION OF INVESTMENT POLICY STATEMENT
The City of South Burlington Pension Advisory Committee and City Council has reviewed, approved and adopted
this Investment Policy Statement,prepared with the assistance of SEI Investments Management Corporation.
Signature (Chair, South Burlington City Council) Date
Rev. 11-10
From: Tom Hubbard, Deputy City Manager
Sue Dorey, Finance Officer
To: City Council
Subjects: Analysis of FY14,Mid-Year Ended December 31, 2013 Unaudited
Financials
Date: January 31,2014
City wide expenses as an aggregate at mid-year are at 46.63%attainment vs.47.03%for same period FY
2013. Total General Fund revenues are 63.00%attainment FY 2014 vs. 61.40%FY 2013.
Please find comments below from Department Heads that have responded to our monthly query and as
reviewed by Finance.
City Clerk
Revenues: The majority of the revenues received in the clerk's office are seasonal and the first half of
the year's total revenue is behind the 50%of budget we should be at for the first 6 months. However the
majority of the revenue,outside of recording and photocopies,occurs in the 3rd quarter of the fiscal year.
Recording fees and Photocopy fees: The second quarter for recording fees is historically lower than the
other 3 quarters of the year due to the cold winter months and holidays. I still expect the recording fees
and photocopy fees to be at least at budget.
Pet Control Fees: Are at a normal range for this time of the year due to new registrations beginning
January 1 Sl. When we set the budget for this revenue line we kept it high as a goal to try to reach. As an
incentive to register your pets I am working on a promotion that will increase registrations. We are
beginning an annual"Top Dog"and"First Feline"contest in which a dog and cat's name is drawn from
the registered pets of the City. The luck winners will get tag#1 or tag#2,their picture up at City Hall,
and a prize basket with goodies donated by local businesses. This should increase revenue but it is still
continguent on the performance of the Animal Control Officer.
Beverage/Cabaret License :the renewals have gone out and this revenue should be reached near the end
of the 3rd quarter.
Motor Vehicle Renewal—I expect will be down from budget at the end of the fiscal year as the state is
now allowing on-line registrations and it is growing in popularity. Most of those people in the past would
have come into City Hall and paid their registration here along with the$3.00 fee we collect.
Interest on Investments and Credit Card Cash Back: are functions of the City Treasurer so therefore I
cannot comment on their figures.
Expenditures: Expenditures for the Clerk's office are less than budgeted for the first quarter due mostly
to timing of expenses. This is a fiscal year in which there are no fall elections which keeps the BCA,
election supplies and Election workers expenditure lines almost expense free until the 3th quarter of the
fiscal year.
General Supplies—is slightly over budget due to the timing of a few projects that the Clerk's office is
working on.
Public Safety
Police—
Revenue
1. District Court—continues to be under budget due to reduced staffing resulting in less ticket
writing time. We continue to see lower fines and more dismissed tickets from the court.
2. Drug Task Force—Requests for payment are in process and this should come up to,or ahead,of
budget by next month.
3. Alarm permits—Permits are due in April. Revenue should be at projection by year's end.
Expenses
1. Overtime—This line is well above budget due to staffing shortages. Overall the cumulative
payroll lines are 1.1%ahead of budget(approx.$16,336). This results from one funded position
being vacant for several months.
2. Range supplies—The bulk of purchases were made in the first few months.
3. Generator maintenance—Completed at the start of the year.
4. In-service Training—More expensive training took place in the first half of the year.
5. Vehicles and Equipment—New vehicles and equipment were purchased in the first quarter.
6. Taser—New Tasers were purchased in the first quarter.
Fire—
Revenue
I am very encouraged by our revenue numbers. Fire Inspections are bringing in better than anticipated
amounts. This is obviously driven by several large projects which are currently taking place or on the
drawing board. I am cautiously optimistic that this will level off some but should continue to be strong.
I am also pleased to see that our ambulance revenues and the billing services revenues are slightly over
projected budget. As revenue received amounts are usually 60 days behind I am again cautiously
optimistic about where this year will end up.
Expenditures
Overtime expenses remain high as we are still working to get back to full staffing. We have just hired our
"floater position" which is the position which we funded to keep overtime under control. He will be
starting mid-March and should be up and running by May. Firefighter Follensbee returned from his
military deployment in late November so it is no longer necessary to fill in for his position.
After looking over the budget figures as reported many of the high percentage expenditures are due to
once a year/early in the year expenditures examples are uniforms, fire clothing, vehicle tools, and
furniture/equipment.
I will be meeting with the Deputy City Manager and Finance Director to try to even out the regular
personnel expenditures. It is obvious that the wrong numbers of employees are being charged to the fire
budget as the numbers are higher than they should be.
Conversely, the ambulance budget is under spent in those same areas. This says to me that the wrong
employees or the wrong number of employees are being charged to each budget.
Fire Salaries- On Call is still puzzling to me and should not be overspent based on the personnel who
should be paid out of this account. I will follow up as before to see why.
Many of the line items which are a little higher than normal all seem to focus on fixing stuff that's
broken. Examples are;vehicle repair,equipment repair,building repair.
I will be looking at several lines to "fine tune" them and chasing down a couple of expenditures which
may have been charged to the wrong accounts.
Highway,Stormwater,Sewer and Water
Sewer
1. Plant Supplies Lights—70%;Purchased a full bank of replacement UV bulbs for AP,one-time
expense and this should be OK by year end.
2. Sewer Line Maintenance/Supplies— 115%; We experienced two force main breaks,on
Commerce Avenue and Airport Parkway. In a normal year we have zero.Hopefully we're all
done with this type of emergency for the year.
3. Lab Supplies—73%;Purchased a new drying oven,one-time expense.
4. Caustic Soda and Lime—80%; Still not getting designed alkalinity credit with new BNR
system at AP. Staff is looking at software modeling to optimize phosphorous and ammonia
reduction.
5. Alum— 107%; Trying to keep effluent Total P down for both plants. Looking at modeling for
Total P reduction as well.New TMDL rules in the works will require even lower effluent limits
for P.
6. Generator Prey Maintenance— 101%; Issues with both the Lane Press and Hinesburg Rd PS
generators and the BB plant generator.
7. Safety—79%; Mandatory safety requirements. VOSHA is inspecting municipalities and we are
working towards compliance.
8. Utilities Landfill Pump Station— 119%;The station pumps the groundwater leachate from the
landfill to the APWWTF for treatment.The volume of leachate is directly proportional to the
amount of rain and as such this past summer we had to pump a lot of leachate,increasing
expenses.
9. Overall—Despite the above, Sewer is only at 35.95%spent to date and is in good fiscal health.
Having a good year on the revenue front,forecast to come in well above 100%by year end.
Stormwater
• GIS Employee—PT—We've had a GIS employee for a number of weeks now, so this line item
should not be at 0%spent. It may be worthwhile to investigate how our PT GIS person has been
getting paid.
• Reimbursement to Highway Benefits—Spent at 100%. One time annual cost for stormwater.
Will not have any additional charges this fiscal year.
• Small Equipment/Tools—Spent to 99.85%. We will endeavor to keep this line item under budget
going forward.
• Permit Requirement Education—Spent to 107%due to an unexpected expenditure to
SeeClickFix. We do not anticipate any additional billing to this line item this fiscal year.
• Workers comp insurance—Spent to 120%.Employees utilizing this line item have spent it to
120%.
• Printing—Spent to 102%. There is only$100 in this line item and print outs costing$102 were
needed early in the fiscal year. It is possible that we will spend more in this line item,but efforts
are always made to print using in-house resources.
• To GF—Audit and Actuary—Spent to 100%. One time annual fee. We do not anticipate further
expenditures this fiscal year.
• Engineering Neighborhood Assistance—Spent to 152%. Unexpected additional engineering
work is being completed in the BFOCV neighborhood following flooding in spring 2013.
• Administrative Services—Spent to 100%. One time annual cost for stormwater. Will not have
any additional charges this fiscal year.
• Reimbursement to highway—Spent to 100%.One time annual cost for stormwater. Will not have
any additional charges this fiscal year.
Even with the line items described above being overspent,the Stormwater division has done an excellent
job staying within its overall budget and has only expended 35%of the total budget to date.
Notes on stormwater revenue are below:
• Payment from GF re: GIS—0%collected.Annual fee paid to stormwater from other
departments. This transfer can happen at any time.
• State of VT Fee for Services—0%collected. SW staff has completed the services outlined in our
contract. We anticipate billing VTrans in the third quarter of the fiscal year,which is the norm.
• Land Owner Payments—0%collected. Work related to stormwater improvements in the BFOCV
neighborhood is complete,but we have not begun billing residents. This can begin at any time,
but has been delayed while ongoing concerns about flooding are addressed. Work related to
stormwater improvements in the Stonehedge neighborhood was originally planned for Fall 2013,
but will not get underway until the summer of 2014. We are unlikely to begin billing residents
for this work until the winter of 2014,so this portion of the revenue will not be collected in
FY14. Similarly,expenditures associated with this project will also be delayed.
• Reserve Transfer In—0%collected. This transfer can occur at any time.
Highway
The following items are spent above their anticipated levels(50%)and it is exclusively due to the effects
of this hard winter.
1. Highway Materials—74.3%
2. Salt—We are currently showing(25.15%).Once purchases hit in January,we will exceed plan.
3. Repair Parts—79.6%
4. Gas(70.5%)and oil(124.8%)
We also had a spate of very bad drivers banging around town and knocking over road signs,causing us to
replace a lot which is why that's 83.3%spent.
We will continue to make the roads safe and incur related expenses as winter drags on,but the good news
is Highway is only at 40.8%of its total budget.Hopefully we can continue to offset the cost of winter
elsewhere and into the spring.
On the revenue side Highway is tracking positively at 71.5%.
Water
1. Water Sales-Expected to finish 2%lower than budget amount+/-$43,000. This line is highly
weather dependent.
2. Services-Expected to finish slightly lower due to reduced commercial water meter sales.
3. Connection Fees-Expected to be+/-$10,000 more than budgeted amount.
4. Investment Interest-Expected to be less than half of the budgeted amount of$3,500 due to lower
market rates.
5. CWD Labor-Expected to finish slightly lower than budgeted amount due to staffing changes that
occurred after the budget was approved,perhaps+/-$15,000 lower.
6. Water Supply Permit Fees-Expected to finish the year+/-3,000 less than budget amount due to
lower quantities of purchased water. (the"tax"is based on water purchases,not sales.)
7. Water Purchases-Expected to finish lower than budgeted amount by+/-$50,000 due to a decrease
in the"non-revenue"water amounts(water loss)and decreased water sales.
8. System Improvements-Line item appears low at this time however the bulk of the work funded by
this line item occurs in the last quarter of the fiscal year and is expected to end near the budgeted
amount.
9. Materials-Line item appears low at this time however is highly dependent on the magnitude of
routine and emergency operations and is expected to end near the budgeted amount.
Culture and Recreation
Recreation& Parks-The Recreation and Parks Department is off to a great start in the new fiscal year.
We had a successful summer offering over 50 different camps this summer with a total of 169 sessions.
We averaged 215 campers a week, serving over 655 individual campers and over 480 different families.
We also had successful track and Youth and Adult Tennis programs.
This Fall started off with a variety of new offerings for adults and seniors,as well as a very successful
youth soccer season. We were also busy with a number of events in our parks from outside groups
holding events at Dorset Park. We had a special walk or run event each Sunday from Sept. 1-Nov.3.
We were very pleased with our Autumn Fest Event on Saturday,Sept.28th at Dorset Park. We estimate
over 600 people attended an afternoon of games,activities,Touch-A-Truck,concert by Dave Grippo
Band and ended with our movie in the park.
4
As far as the department budget goes we are on track from previous years in our revenues and spending
and see no outstanding expenses at this time. As far as capital items that have been completed this
summer- a new basketball court at JC Park and resurfaced tennis courts at Szymanski Park.
Community Library
Expenditures
The Library budget is positioned perfectly for the six month mark. We expect all budget lines to be fully
expended by the end of the year. We are not anticipating any over expenditures for FY14.
NOTEWORTHY:
• Computer Improvements shows zero expenditures,but in fact,we just have not yet received the
bill yet from the South Burlington School District for the new computers that we budgeted for
and have received. We expect this budget line to be fully expended by the end of the year.
• Postage invoices are not received from the School District until the end of the fiscal year,so this
budget line reflects low for the six month period.
• Travel and training is low at this time but will be fully expended after our staff attend scheduled
conferences for FY14.
Revenue
Photocopier revenue has been decreasing in the past few years. We have just moved the photocopier
closer to the front entrance and hope that it will get more use. The increasing use of scanning documents
may be part of the reason for this decrease.
The Library will receive a$1500 donation from the South Burlington Rotary Club for the Bookmobile
this year as the Bookmobile season gets closer.
The decrease in late charges, library fines,and non-resident fees reflects a normal fluctuation pattern.
Planning and Zoning
Revenues: The two principal revenue sources—zoning permits&development review fees—are both
significantly above the budgeted amounts due to high activity on both fronts in the first half of the year.
Typically,midwinter is a slower period for zoning permits especially,and so the next quarterly report will
likely be a little closer to the budgeted amount.Having said that,the revenues for the year are in good
shape,having brought in—$205,000 of the—$260,000 for the full year on these two items,which are the
principal outside revenue sources.
Expenses:Expenses for the year are at 41%overall and below 50%on items that are direct expenses(ie,
those which exclude grant expenditures,etc.). The only line litem running above the budget at this time is
overtime due to significant planning&development review work involving evening meetings. It is
expected that this item will be above budget for the full year,but that it can be managed within other lines
in the overall expenditures.
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
GENERAL GOVERNMENT EXP.
CITY COUNCIL
General Expenses $2,743.00 $3,182.64 116.03% ($439.64) $99.95
Interim Zoning $95,230.00 $42,235.34 44.35% $52,994.66 $23,106.66
G.B.I.C. $5,000.00 $5,000.00 100.00% $0.00 $0.00
V.L.C.T. $19,037.00 $19,037.00 100.00% $0.00 $0.00
Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00
Social Services $36,300.00 $36,300.00 100.00% $0.00 $0.00
CCTV-Clickable Meetings $5,000.00 $5,000.00 100.00% $0.00 $0.00
Councilors $5,480.00 $5,480.00 100.00% $0.00 $1,050.00
Liquor Control $300.00 $300.00 100.00% $0.00 $60.00
Front Page Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00
Total CITY COUNCIL $177,050.00 $120,494.98 68.06% $56,555.02 $24.316.61
ADMINISTRATIVE INSURANCE
Payment to Sickbank Fund $200,000.00 $0.00 0.00% $200,000.00 $0.00
Fringe Benefits $33,000.00 $4,327.07 13.11% $28,672.93 $2,090.38
FICA/Medicare $12,000.00 $0.00 0.00% $12,000.00 $0.00
Non-Taxable Fringe Benefi $10,000.00 $80.00 0.80% $9,920.00 $0.00
Vision Plan $12,000.00 $0.00 0.00% $12,000.00 $0.00
Vision Plan Sick Bank $350.00 $0.00 0.00% $350.00 $0.00
Short Term Disability Pla $19,000.00 $7,432.38 39.12% $11,567.62 $1,238.73
Long Term Disability $10,000.00 $0.00 0.00% $10,000.00 $0.00
Group Health Insurance $1,420,000.00 $580,624.32 40.89% $839,375.68 $98,941.80
Health Sick Bank $70,000.00 $29,182.02 41.69% $40,817.98 $4,863.67
Group Life Insurance $17,000.00 $13,799.40 81.17% $3,200.60 $2,298.88
Group Dental Insurance $120,000.00 $61,352.32 51.13% $58,647.68 $9,245.34
Dental Sick Bank $6,000.00 $1,948.84 32.48% $4,051.16 $307.92
Pension $822,000.00 $14,627.16 1.78% $807,372.84 $0.00
ICMA Match $80,000.00 $32,947.12 41.18% $47,052.88 $4,333.38
Workers Comp Insurance $448,470.00 $312,916.99 69.77% $135,553.01 $113,912.81
Property Insurance $408,950.00 $296,926.25 72.61% $112,023.75 $104,072.61
VLCT Unemployment Insuran $15,000.00 $9,547.89 63.65% $5,452.11 $2,437.89
Deductibles/Coinsurance $10,000.00 $8,540.93 85.41% $1,459.07 $6,401.32
Employee Payouts $17,120.00 $0.00 0.00% $17,120.00 $0.00
COBRA $10,000.00 $0.00 0.00% $10,000.00 $0.00
Total ADMINISTRATIVE INSURANCE $3,740,890.00 $1,374,252.69 36.74% $2,366,637.31 $350,144.73
CITY MANAGER
City Mgr.Salaries-Perm. $430,284.00 $274,462.09 63.79% $155,821.91 $62,722.10
City Mgr.Salaries-Other $2,500.00 $0.00 0.00% $2,500.00 $0.00
FICA/Medicare $34,200.00 $21,842.42 63.87% $12,357.58 $5,380.12
Office Supplies $4,000.00 $1,738.46 43.46% $2,261.54 $620.60
Advertising $8,000.00 $5,801.10 72.51% $2,198.90 $298.00
Telephone $3,625.00 $3,300.49 91.05% $324.51 $945.43
Postage $3,500.00 $400.00 11.43% $3,100.00 $400.00
1
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Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Dues and Subscriptions $3,500.00 $516.02 14.74% $2,983.98 $17.26
Printing $8,000.00 $771.30 9.64% $7,228.70 $214.70
Consulting Fees $2,000.00 $0.00 0.00% $2,000.00 $0.00
Equip/Mntnce Contracts-So $0.00 $0.00 0.00% $0.00 ($107.01)
Travel&Training $15,000.00 $636.76 4.25% $14,363.24 $225.55
Harvard Kennedy School $12,000.00 $0.00 0.00% $12,000.00 $0.00
Total CITY MANAGER $526,609.00 $309,468.64 58.77% $217,140.36 $70,716.75
LEGAL,ACCOUTING,ACTUARY
Hiring-required testing $1,000.00 ($63.00) -6.30% $1,063.00 $0.00
Payroll Processing Fees $10,500.00 $5,366.85 51.11% $5,133.15 $1,153.33
Appeals/Abatements $7,000.00 $26,343.36 376.33% ($19,343.36) $20,233.86
Gen Govt.Actuaries/Pensi $95,000.00 $35.00 0.04% $94,965.00 $0.00
Gen Govt.AuditlAccountin $22,500.00 $17,800.00 79.11% $4,700.00 $600.00
Background Checks $3,000.00 $0.00 0.00% $3,000.00 $0.00
Legal Costs $171,500.00 $65,695.56 38.31% $105,804.44 $19,807.08
Total LEGAL,ACCOUTING,ACTUAR' $310,500.00 $115,177.77 37.09% $195,322.23 $41,794.27
ADMINISTRATIVE SERVICES
Muni Bld Cleaning Supplie $1,750.00 $194.22 11.10% $1,555.78 $0.00
Natural Gas Car-Parts $100.00 $21.18 21.18% $78.82 $0.00
2nd Floor Copier $8,000.00 $2,136.42 26.71% $5,863.58 ($6,551.53)
Muni Bld Cleaning Service $15,000.00 $6,474.97 43.17% $8,525.03 $164.60
City Hall Maintenance $60,000.00 $20,805.68 34.68% $39,194.32 $9,942.50
Contingency Fund-Infrastr $200,000.00 $13,159.02 6.58% $186,840.98 $7,149.74
Energy Efficiency $36,000.00 $9,389.00 26.08% $26,611.00 $0.00
Facilty Signage $18,000.00 $4,409.22 24.50% $13,590.78 $0.00
Facilities Assessment $40,000.00 $6,907.60 17.27% $33,092.40 $6,907.60
Positive Pay Fee $1,440.00 $0.00 0.00% $1,440.00 $0.00
Training Fees-Boards $1,000.00 $0.00 0.00% $1,000.00 $0.00
Electricity-City Hall $43,000.00 $12,887.68 29.97% $30,112.32 $268.53
Utilities-City Hall $21,000.00 $3,623.20 17.25% $17,376.80 $1,184.26
Street Lights $170,000.00 $62,341.51 36.67% $107,658.49 $13,195.07
Stormwater User Rent $287,000.00 $76,313.79 26.59% $210,686.21 $5,407.92
Urban Art Project Park $3,500.00 $0.00 0.00% $3,500.00 $0.00
Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00
Emergency Mgmt Center $8,000.00 $1,147.00 14.34% $6,853.00 $0.00
Generator Prevent Maint. $1,100.00 $525.00 47.73% $575.00 $525.00
Council/Board Secretary $8,000.00 $5,237.07 65.46% $2,762.93 $1,343.31
Possible Additional Staff $35,000.00 $0.00 0.00% $35,000.00 $0.00
Total ADMINISTRATIVE SERVICES $957,990.00 $225,572.56 23.55% $732,417.44 $39,537.00
INFORMATION TECHNOLOGY
IT Staff $80,000.00 $0.00 0.00% $80,000.00 $0.00
Computer Software $25,000.00 $9,047.90 36.19% $15,952.10 $3,164.86
Assess digital integratio $20,000.00 $0.00 0.00% $20,000.00 $0.00
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Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Computer Hardware $41,000.00 $17,741.57 43.27% $23,258.43 $9,819.94
IT Service $15,000.00 $6,042.66 40.28% $8,957.34 $0.00
Total INFORMATION TECHNOLOGY $181,000.00 $32,832.13 18.14% $148,167.87 $12,984.80
CITY CLERK
City Clerk Salaries-Perm. $149,605.00 $80,010.36 53.48% $69,594.64 $14,439.62
Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00
Overtime $1,000.00 $441.43 44.14% $558.57 $130.72
FICA/Medicare $12,500.00 $6,619.45 52.96% $5,880.55 $1,236.55
General Supplies $2,500.00 $1,340.82 53.63% $1,159.18 $131.77
Animal Control $6,400.00 $1,001.64 15.65% $5,398.36 $1,001.64
Election Expenses $3,200.00 $52.96 1.66% $3,147.04 $0.00
School Election Expenses $1,000.00 $0.00 0.00% $1,000.00 $0.00
Telephone $650.00 $151.09 23.24% $498.91 $24.84
Postage $2,300.00 ($2.28) -0.10% $2,302.28 $0.00
Dues and Subscriptions $300.00 $125.00 41.67% $175.00 $0.00
Printing $375.00 $0.00 0.00% $375.00 $0.00
Board of Civil Authority $1,045.00 $0.00 0.00% $1,045.00 $0.00
Election Workers $1,200.00 $0.00 0.00% $1,200.00 $0.00
BCA Appeals/Abatements $1,500.00 $632.31 42.15% $867.69 $626.00
Office Equip Maintenance $3,749.00 $107.01 2.85% $3,641.99 $0.00
Travel&Training $4,700.00 $1,713.53 36.46% $2,986.47 $54.58
Photocopier Lease Prin $1,392.00 $625.57 44.94% $766.43 $121.61
Total CITY CLERK $196,916.00 $92,818.89 47.14% $104,097.11 $17,767.33
GENERAL LEDGER/PAYROLL
G.L./Pyrl.Salaries-Perm. $61,802.00 $35,194.63 56.95% $26,607.37 $5,636.80
FICA/Medicare $4,900.00 $2,596.79 53.00% $2,303.21 $415.92
Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00
Office Supplies $800.00 $381.34 47.67% $418.66 $0.00
Telephone $220.00 $51.13 23.24% $168.87 $8.40
Postage $2,305.00 $0.00 0.00% $2,305.00 $0.00
Dues&Memberships $250.00 $190.00 76.00% $60.00 $0.00
Printing $425.00 $0.00 0.00% $425.00 $0.00
Travel&Training $500.00 $1,090.98 218.20% ($590.98) $0.00
1
Total GENERAL LEDGER/PAYROLL $71,502.00 $39,504.87 55.25% $31,997.13 $6,061.12
ASSESSING/TAX
Assessing/Tax Sal.-Perm. $106,625.00 $53,600.00 50.27% $53,025.00 $8,576.00
I Overtime $500.00 $167.55 33.51% $332.45 $0.00
` FICA/Medicare $8,410.00 $4,488.82 53.37% $3,921.18 $716.16
Office Supplies $1,000.00 $592.30 59.23% $407.70 $0.00
Tax Sales Advertising $1,000.00 $0.00 0.00% $1,000.00 $0.00
Telephone $440.00 $102.29 23.25% $337.71 $16.82
Postage $4,200.00 $2,787.00 66.36% $1,413.00 $0.00
Dues and Memberships $600.00 $50.00 8.33% $550.00 $0.00
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Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Printing $2,000.00 $2,778.76 138.94% ($778.76) $0.00
NEMRC/APEX $1,300.00 $991.88 76.30% $308.12 $0.00
Travel&Training $2,000.00 $468.86 23.44% $1,531.14 $0.00
Total ASSESSING/TAX $128,075.00 $66,027.46 51.55% $62,047.54 $9,308.98
PLANNING/DESIGN REVIEW
Planning Salaries-Perm. $227,027.00 $107,271.14 47.25% $119,755.86 $20,630.62
Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00
Overtime $4,500.00 $3,494.48 77.66% $1,005.52 $196.68
Fringe Benefits $750.00 $300.00 40.00% $450.00 $0.00 `
FICA/Medicare $18,500.00 $7,932.45 42.88% $10,567.55 $1,200.24
Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00
Office Supplies $4,000.00 $735.42 18.39% $3,264.58 $40.14
Public Meeting Advertisin $3,500.00 $1,826.41 52.18% $1,673.59 $499.16
Telephone $650.00 $151.09 23.24% $498.91 $24.84
Postage $1,500.00 $6.11 0.41% $1,493.89 $0.00
Dues and Subscriptions $1,200.00 $620.00 51.67% $580.00 $150.00
Document Printing $2,000.00 $0.00 0.00% $2,000.00 $0.00
Maps $2,500.00 $0.00 0.00% $2,500.00 $0.00
Consultants $5,000.00 $334.66 6.69% $4,665.34 $0.00
Payment for GIS Services $2,500.00 $0.00 0.00% $2,500.00 $0.00
PC/DRB Stipends $9,000.00 $8,322.96 92.48% $677.04 $8,322.96
Travel&Training $4,500.00 $546.55 12.15% $3,953.45 $415.00
Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00
Independent Technical Rev $10,000.00 $0.00 0.00% $10,000.00 $0.00
Reimbursable grant expend $15,000.00 $0.00 0.00% $15,000.00 $0.00
Total PLANNING/DESIGN REVIEW $318,427.00 $131,541.27 41.31% $186,885.73 $31,479.64
NATURAL RESOURCES
Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00
Educational Programs $200.00 $0.00 0.00% $200.00 $0.00
Special Projects Material $1,700.00 $30.29 1.78% $1,669.71 $0.00
Printing $100.00 $0.00 0.00% $100.00 $0.00
Travel&Training $200.00 $140.00 70.00% $60.00 $40.00
Total NATURAL RESOURCES $2,900.00 $170.29 5.87% $2,729.71 $40.00
OPERATING TRANSFERS OUT
Ambulance Department $155,000.00 $155,000.00 100.00% $0.00 $0.00
Fuel Pump Reserve Fund $8,200.00 $8,200.00 100.00% $0.00 $8,200.00
Open Space Reserve Fund $285,000.00 $285,000.00 100.00% $0.00 $285,000.00
Reappraisal Fund $95,500.00 $95,500.00 100.00% $0.00 $95,500.00
Total OPERATING TRANSFERS OUT $543,700.00 $543,700.00 100.00% $0.00 $388,700.00
Total GENERAL GOVERNMENT EXP. $7,155,559.00 $3,051,561.55 42.65% $4,103,997.45 $992,851.23
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1
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
PUBLIC SAFETY
FIRE DEPARTMENT
Fire Salaries-Permanent $1,096,326.00 $608,444.97 55.50% $487,881.03 $92,492.55
Fire Salaries-On Call $7,500.00 $10,602.93 141.37% ($3,102.93) $0.00
Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00
Holiday Pay $133,364.00 $73,237.49 54.92% $60,126.51 $19,140.84
Fair Labor Standard O/T $87,284.00 $45,611.61 52.26% $41,672.39 $7,504.59
F/D Overtime-Fill-In $50,000.00 $109,337.77 218.68% ($59,337.77) $9,489.48
F/D Overtime-Training $25,000.00 $35,322.18 141.29% ($10,322.18) $971.69
F/D Overtime-Emerg Call $15,000.00 $5,328.67 35.52% $9,671.33 $561.88
Wellness/Fitness $9,500.00 $0.00 0.00% $9,500.00 $0.00
Fire-Off Duty Outside Emp $3,000.00 $970.00 32.33% $2,030.00 $0.00
Swing Fire Fighter $45,000.00 $0.00 0.00% $45,000.00 $0.00
Fringe Benefits $30,000.00 $0.00 0.00% $30,000.00 $0.00
FICA/Medicare $113,500.00 $71,488.43 62.99% $42,011.57 $10,713.21
Office Supplies $2,000.00 $2,174.89 108.74%
° ($174.89) ($183.45)
Vaccinations-HEP
$1,000.00 $524.00 52.40% $476.00 $0.00
REHAB Supplies $300.00 $185.56 61.85% $114.44 $0.00
Station Operating Supply $4,500.00 $2,086.47 46.37% $2,413.53 $47.96
Maintenance Tools $420.00 $80.95 19.27% $339.05 $80.95
Uniforms-Career $11,150.00 $9,468.43 84.92% $1,681.57 $114.00
Firefighting Clothing $5,000.00 $2,947.34 58.95% $2,052.66 $431.00
Vehicle Tools $1,000.00 $733.09 73.31% $266.91 $0.00
Gas Chiefs vehicle&rei $2,800.00 $748.84 26.74% $2,051.16 $250.33
Diesel Fuel $28,000.00 $16,499.65 58.93% $11,500.35 $2,576.95
Oil $600.00 $103.56 17.26% $496.44 $0.00
Films and Books $1,100.00 $0.00 0.00% $1,100.00 $0.00
Fire Prevention Materials $3,000.00 $1,993.50 66.45% $1,006.50 $40.16
Fire Extinguishers $600.00 $0.00 0.00% $600.00 $0.00
Airpacks Maintenance $8,000.00 $1,718.91 21.49% $6,281.09 $67.28
Telephone $13,000.00 $4,221.03 32.47% $8,778.97 $731.25
Postage-Tool Shipping $400.00 $68.98 17.25% $331.02 $0.00
Dues and Subscriptions $1,350.00 $214.00 15.85% $1,136.00 $0.00
Fire Station Maintenance $14,000.00 $10,950.96 78.22% $3,049.04 $1,236.29
Laundry and Bedding $900.00 $156.43 17.38% $743.57 $0.00
Radio Repair $2,500.00 $558.00 22.32% $1,942.00 $0.00
Vehicle Maintenance $8,000.00 $1,564.94 19.56% $6,435.06 $304.98
Vehicle Repair $15,000.00 $11,508.65 76.72% $3,491.35 $359.62
Equipment R&M $4,000.00 $2,956.21 73.91% $1,043.79 $112.00
Computers Contract ACS $2,500.00 $1,529.61 61.18% $970.39 $0.00
Conferences $1,500.00 $81.36 5.42% $1,418.64 $0.00
Training Schools $4,000.00 $2,154.55 53.86% $1,845.45 $470.00
Training Equipment $750.00 $474.19 63.23% $275.81 $402.44
Recruiting&Testing $500.00 $870.00 174.00% ($370.00) $0.00
Fire Station#1 HeatlElec $0.00 $179.88 100.00% ($179.88) $179.88
Fire Station#2 Heat/Elec $12,500.00 $2,809.39 22.48% $9,690.61 $664.30
Fire Safety Equipment $109,500.00 $298.24 0.27% $109,201.76 $298.24
F/D Furniture/Equipment $2,500.00 $2,399.00 95.96% $101.00 $1,200.00
Firefighting Equipment-ho $10,000.00 $6,484.72 64.85% $3,515.28 $5,958.81
5
I
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Note on Quint Fire Truck $152,658.00 $152,645.60 99.99% $12.40 $0.00
Copier $4,200.00 $4,127.60 98.28% $72.40 $0.00
F/D Equipment Trsf Out $100,000.00 $0.00 0.00% $100,000.00 $0.00
Total FIRE DEPARTMENT $2,152,702.00 $1,205,862.58 56.02% $946,839.42 $156,217.23
AMBULANCE
Permanent Salaries $504,025.00 $150,565.98 29.87% $353,459.02 $30,474.68
EMT Pay $65,003.00 $23,248.17 35.76% $41,754.83 $5,522.12
Holiday Pay $50,936.00 $21,646.06 42.50% $29,289.94 $7,206.33
Fair Labor Standard OT $45,614.00 $12,616.54 27.66% $32,997.46 $2,464.41
Overtime Fill-In $20,000.00 $21,408.78 107.04% ($1,408.78) $1,465.88
Overtime-Training $12,900.00 $5,210.93 40.39% $7,689.07 $0.00
Overtime-Emergency Call $5,000.00 $1,024.20 20.48% $3,975.80 $334.72
Wellness $1,500.00 $120.00 8.00% $1,380.00 $0.00
FICA/MEDI $52,500.00 $17,052.24 32.48% $35,447.76 $3,378.43
Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00
Office Supplies $2,000.00 $823.85 41.19% $1,176.15 $34.98
Medical Supplies-Disposab $19,000.00 $13,496.94 71.04% $5,503.06 $141.88
Medical Supplies-Oxygen $4,000.00 $992.60 24.82% $3,007.40 $211.95
Medical Equipment Replace $3,500.00 $6,120.84 174.88% ($2,620.84) $860.14
Uniforms-Career $6,000.00 $3,570.78 59.51% $2,429.22 $813.95
Diesel Fuel $7,500.00 $3,792.66 50.57% $3,707.34 $699.06
Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00
Telephone $3,250.00 $698.97 21.51% $2,551.03 $113.05
Billing Postage $3,000.00 $0.00 0.00% $3,000.00 $0.00
Dues&Subscriptions $500.00 $0.00 0.00% $500.00 $0.00
Radio Repair $1,750.00 $286.00 16.34% $1,464.00 $286.00
Vehicle Maintenance $2,500.00 $679.33 27.17% $1,820.67 $467.41
Vehicle Repair $3,000.00 $2,550.37 85.01% $449.63 $2,469.81
Equipment R&M $1,250.00 $1,235.16 98.81% $14.84 $706.13
Billing Software/Upgrades $4,000.00 $3,205.57 80.14% $794.43 $0.00
Med Equipment Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00
Training Programs $5,850.00 $5,096.00 87.11% $754.00 $950.00
Training Equipment $500.00 $0.00 0.00% $500.00 $0.00
To Reserve Fund-Training $10,000.00 $10,000.00 100.00% $0.00 $10,000.00
EMS Patient Care Discript $16,000.00 $0.00 0.00% $16,000.00 $0.00
Total AMBULANCE $855,228.00 $305,441.97 35.71% $549,786.03 $68,600.93
POLICE DEPARTMENT
Police Salaries-Permanent $2,456,961.00 $1,205,588.92 49.07% $1,251,372.08 $188,342.52
Police Salaries-Other $15,000.00 $3,006.87 20.05% $11,993.13 $2,062.14
Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00
Police Salaries-Overtime $220,000.00 $178,321.87 81.06% $41,678.13 $18,246.36
Holiday Pay $223,539.00 $87,836.28 39.29% $135,702.72 $14,065.09
Automatic Corporal $12,419.00 $1,364.80 10.99% $11,054.20 $0.00
Shift Differential $36,480.00 $8,933.21 24.49% $27,546.79 $2,194.22
Drug Task Force Personnel $45,000.00 $0.00 0.00% $45,000.00 $0.00
6
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Off-Duty Police Salary $22,000.00 $1,318.75 5.99% $20,681.25 $380.00
Fitness $24,000.00 $0.00 0.00% $24,000.00 $0.00
Reparative Board Grant Ac $100,000.00 $0.00 0.00% $100,000.00 $0.00
FICA/Medicare $225,500.00 $115,076.49 51.03% $110,423.51 $17,272.48
Office Supplies $10,500.00 $5,351.64 50.97% $5,148.36 $468.41
Range Supplies $11,500.00 $10,348.40 89.99% $1,151.60 $0.00
Radio Equipment-Supplies $800.00 $0.00 0.00% $800.00 $0.00
Investigative Supplies $8,000.00 $768.52 9.61% $7,231.48 $90.86
Youth Services Supplies $6,000.00 $957.64 15.96% $5,042.36 $160.00
Traffic Unit Supplies $2,000.00 $152.66 7.63% $1,847.34 $0.00
K-9 Supplies $3,000.00 $555.40 18.51% $2,444.60 $0.00
Janitorial Supplies $3,000.00 $1,336.58 44.55% $1,663.42 $253.62
Uniform Supplies $34,000.00 $18,106.79 53.26% $15,893.21 $2,401.01
Tires $10,200.00 $0.00 0.00% $10,200.00 $0.00
Gas and Oil $77,500.00 $35,064.13 45.24% $42,435.87 $6,319.12
Telephone $27,500.00 $13,757.67 50.03% $13,742.33 $2,962.84
Postage $2,800.00 $672.39 24.01% $2,127.61 $271.09
Dues and Subscriptions $2,774.00 $431.76 15.56% $2,342.24 $136.00
Towing Services $1,000.00 $185.00 18.50% $815.00 $0.00
Crime Prevention Supplies $4,500.00 $2,734.82 60.77% $1,765.18 $1,391.00
Building Repairs $3,500.00 $0.00 0.00% $3,500.00 $0.00
Building Maintenance $12,000.00 $1,816.16 15.13% $10,183.84 $481.22
Uniform Cleaning $15,000.00 $6,809.10 45.39% $8,190.90 $1,070.75
Office Equip.Contract $5,000.00 $2,900.27 58.01% $2,099.73 $0.00
Generator Prevent Maint $700.00 $635.00 90.71% $65.00 $0.00
Radio Equip.Maintenance $10,000.00 $0.00 0.00% $10,000.00 $0.00
Vehicle Repair $40,800.00 $22,583.04 55.35% $18,216.96 $2,941.78
Computer Connections Syst $18,339.00 $0.00 0.00% $18,339.00 $0.00
Equipment Maintenance $3,000.00 $442.20 14.74% $2,557.80 $0.00
Records Management System $10,000.00 $2,770.00 27.70% $7,230.00 $1,200.00
Consulting Services $6,840.00 $2,268.00 33.16% $4,572.00 $1,134.00
Tower Lease $300.00 $300.00 100.00% $0.00 $0.00
Animal Control Contracts $21,000.00 $1,542.30 7.34% $19,457.70 $900.00
Conferences $6,600.00 $2,106.57 31.92% $4,493.43 ($135.73)
In-Service Training $28,380.00 $19,515.30 68.76% $8,864.70 $4,925.64
Recruiting&Testing $2,500.00 $791.81 31.67% $1,708.19 $75.00
Tuition Reimbursement $6,800.00 $0.00 0.00% $6,800.00 $0.00
Electric-Police Dept. $56,000.00 $25,906.31 46.26% $30,093.69 $4,516.17
Heat/Hot Water $13,000.00 $532.82 4.10% $12,467.18 $115.19
Radio Installation Utilit $500.00 $0.00 0.00% $500.00 $0.00
Building Common Area Fees $43,000.00 $27,829.83 64.72% $15,170.17 $5,702.73
Cleaning/Building Service $34,200.00 $16,172.00 47.29% $18,028.00 $3,110.00
Vehicles and Equipment $148,000.00 $157,360.83 106.32% ($9,360.83) $20,769.93
Vehicle Equipment $0.00 ($9,616.35) 100.00% $9,616.35 ($9,616.35)
Office Equipment $6,300.00 $0.00 0.00% $6,300.00 $0.00
Radio Equipment $21,000.00 $1,380.00 6.57% $19,620.00 $0.00
Taser Replacement $5,800.00 $5,561.62 95.89% $238.38 $0.00
Total POLICE DEPARTMENT $4,116,532.00 $1,981,477.40 48.13% $2,135,054.60 $294,207.09
7
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Total PUBLIC SAFETY $7,124,462.00 $3,492,781.95 49.03% $3,631,680.05 $519,025.25
OPERATING TRANSFERS OUT
To undesignated reserve f $75,000.00 $0.00 0.00% $75,000.00 $0.00
Market St./City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00
To Capital Improvements $335,000.00 $0.00 0.00% $335,000.00 $0.00
Total OPERATING TRANSFERS OUT $1,388,000.00 $0.00 0.00% $1,388,000.00 $0.00
STREETS&HIGHWAYS
HIGHWAY DEPARTMENT
Highway Salaries-Perm. $640,575.00 $344,054.17 53.71% $296,520.83 $56,541.41
Leave Time Turn-In $8,500.00 $0.00 0.00% $8,500.00 $0.00
Highway Salaries-Overtime $30,000.00 $10,110.29 33.70% $19,889.71 $5,067.52
On-Call Pay $18,700.00 $325.00 1.74% $18,375.00 $0.00
FICA/Medicare $55,000.00 $28,133.05 51.15% $26,866.95 $4,758.18
Drug/Alcohol/Phys.Testing $500.00 $0.00 0.00% $500.00 $0.00
Office Supplies $2,500.00 $1,504.87 60.19% $995.13 $23.06
Traffic Light Supplies $25,000.00 $13,209.64 52.84% $11,790.36 $1,321.00
Sign Supplies $6,000.00 $5,003.46 83.39% $996.54 $260.63
City Highways Material $21,000.00 $15,602.80 74.30% $5,397.20 $1,858.51
Road Striping $15,000.00 $6,812.34 45.42% $8,187.66 $4,727.43
Winter Salt $86,000.00 $21,626.07 25.15% $64,373.93 $15,630.91
Winter Sand $1,500.00 $54.30 3.62% $1,445.70 $54.30
Winter Liquid Deicer Addi $14,000.00 $4,582.03 32.73% $9,417.97 $4,582.03
Building Supplies $2,500.00 $1,158.26 46.33% $1,341.74 $296.00
Uniforms $13,000.00 $8,634.30 66.42% $4,365.70 $1,312.92
Vehicle Repair Parts $85,000.00 $67,691.08 79.64% $17,308.92 $7,344.63
School Bus Parts $32,500.00 $5,035.70 15.49% $27,464.30 $5,035.70
Gasoline $21,000.00 $14,815.66 70.55% $6,184.34 $8,001.89
Oil $5,000.00 $6,243.77 124.88% ($1,243.77) $1,861.06
Diesel Fuel $68,500.00 ($1,512.60) -2.21% $70,012.60 ($5,189.76)
Diesel/Gasoline Non City $130,000.00 $89,938.65 69.18% $40,061.35 $17,753.79
Advertising $0.00 $1,500.00 100.00% ($1,500.00) $1,500.00
Telephone/Internet $8,800.00 $4,628.00 52.59% $4,172.00 $795.37
Building Maintenance $30,000.00 $6,461.94 21.54% $23,538.06 $960.00
Generator Prevent Ma in_t $630.00 $630.00 100.00% $0.00 $0.00
Tree Care $8,000.00 $1,914.32 23.93% $6,085.68 $15.76
Equipment Rental/Purchase $3,500.00 $311.37 8.90% $3,188.63 $0.00
Office Equipment Maintnce $3,500.00 $0.00 0.00% $3,500.00 $0.00
Travel&Training $5,400.00 $2,326.08 43.08% $3,073.92 $565.50
Utilities-Garage $16,000.00 $6,842.77 42.77% $9,157.23 $1,104.25
Utilities-Garage Heat $15,000.00 $702.36 4.68% $14,297.64 $0.00
Traffic Lights $34,000.00 $15,682.73 46.13% $18,317.27 $2,702.60
Vehicle Replacement $360,000.00 $275,260.91 76.46% $84,739.09 $105,305.00
Highway Paving $575,000.00 ($1,761.26) -0.31% $576,761.26 ($12,500.00)
Curbs and Sidewalks $15,000.00 $4,254.10 28.36% $10,745.90 $474.99
8
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Total HIGHWAY DEPARTMENT $2,356,605.00 $961,776.16 40.81% $1,394,828.84 $232,164.68
Total STREETS&HIGHWAYS $2,356,605.00 $961,776.16 40.81% $1,394,828.84 $232,164.68
CULTURE AND RECREATION
RECREATION ADMINISTRATION
Rec.Admin.Salaries-Perm. $198,891.00 $80,491.90 40.47% $118,399.10 ($5,630.20)
Leave Time Turn-In $9,279.00 $1,592.00 17.16% $7,687.00 $1,592.00
Taxable Fringe Benefits $603.00 $640.00 106.14% ($37.00) $320.00
FICA/Medicare $16,000.00 $7,204.51 45.03% $8,795.49 ($81.73)
ICMA Match $0.00 $0.00 0.00% $0.00 ($80.00)
Office Supplies $2,900.00 $1,430.15 49.32% $1,469.85 $82.87
Telephone $875.00 $518.26 59.23% $356.74 $348.31
Postage $600.00 $23.68 3.95% $576.32 $23.68
Dues and Subscriptions $650.00 $648.33 99.74% $1.67 $0.00
Scholarships $1,000.00 ($500.00) -50.00% $1,500.00 ($500.00)
Printing $3,600.00 $2,270.50 63.07% $1,329.50 $0.00
Software/Printer Contract $3,900.00 $3,612.00 92.62% $288.00 $3,504.99
Travel&Training $3,400.00 $1,966.38 57.83% $1,433.62 $250.00
Total RECREATION ADMINISTRATIO $241,698.00 $99,897.71 41.33% $141,800.29 ($170.08)
PROGRAMS
Salaries-Fall/Winter $0.00 $0.00 0.00% $0.00 ($2,359.80)
Salaries-Programs $9,900.00 $3,254.65 32.88% $6,645.35 $800.00
FICA/Medicare $757.00 $721.86 95.36% $35.14 $116.84
General Supplies $3,000.00 $0.00 0.00% $3,000.00 $0.00
Advertising $2,200.00 $1,519.00 69.05% $681.00 $0.00
School Wage Reimbursement $1,000.00 $0.00 0.00% $1,000.00 $0.00
Total PROGRAMS $16,857.00 $5,495.51 32.60% $11,361.49 ($1,442.96)
RED ROCKS PARK
Red Rocks Park Salaries $10,400.00 $0.00 0.00% $10,400.00 $0.00
FICA/Medicare $800.00 $0.00 0.00% $800.00 $0.00
General Supplies $3,500.00 $129.80 3.71% $3,370.20 $0.00
Printing $400.00 $0.00 0.00% $400.00 $0.00
Utilities $700.00 $154.40 22.06% $545.60 $21.79
Total RED ROCKS PARK $15,800.00 $284.20 1.80% $15.515.80 $21.79
FACILITIES
Park Salaries $3,900.00 $4,357.00 111.72% ($457.00) $2,089.00
FICA/Medicare $298.00 $717.62 240.81% ($419.62) $307.17
Supplies $5,500.00 $1,316.52 23.94% $4,183.48 $706.60
Fuel-Gas $2,700.00 $512.57 18.98% $2,187.43 $167.73
Recreation Path Committee $500.00 $0.00 0.00% $500.00 $0.00
Electric-Jaycee Park $1,400.00 $750.24 53.59% $649.76 $164.00
Electric-Dorset Park $3,200.00 $921.43 28.79% $2,278.57 $139.98
9
1
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Electric-Overlook Park $500.00 $138.33 27.67% $361.67 $24.54
Electric-Tennis Courts $650.00 $363.29 55.89% $286.71 $0.00
Facilities Improvements $32,500.00 $25,000.00 76.92% $7,500.00 $0.00
Capital Items $96,000.00 $43,000.00 44.79% $53,000.00 $0.00
Total FACILITIES $147,148.00 $77,077.00 1 52.38% $70,071.00 $3,599.02
LEISURE ARTS
Playground Director $2,000.00 $2,000.00 100.00% $0.00 $0.00
Arts&Crafts Instructors $1,000.00 $0.00 0.00% $1,000.00 $0.00
Adult Programs Supplies/I $3,000.00 $0.00 0.00% $3,000.00 $0.00
FICA/Medicare $459.00 $130.00 28.32% $329.00 $0.00
Kids Playground Supplies $500.00 $0.00 0.00% $500.00 $0.00
Kids Arts&Crafts Materi $400.00 $184.62 46.16% $215.38 $0.00
Senior Club Contract $3,800.00 $1,329.99 35.00% $2,470.01 $800.00
Reimbursement-Bus Drivers $1,000.00 $0.00 0.00% $1,000.00 $0.00
Artists-Contracts $400.00 $0.00 0.00% $400.00 $0.00
Chorus Directors $3,600.00 $1,800.00 50.00% $1,800.00 $1,800.00
Total LEISURE ARTS $16,159.00 $5,444.61 33.69% $10,714.39 $2,600.00
SPECIAL ACTIVITIES
Adult Programs $32,000.00 $12,411.85 38.79% $19,588.15 $2,839.00
Jazzercise of Shelburne $4,200.00 $1,118.00 26.62% $3,082.00 $678.00
Special Events $5,500.00 $482.94 8.78% $5,017.06 $113.91
Swim Lessons-Sport/Fit Ed $7,700.00 $720.00 9.35% $6,980.00 $0.00
Youth Programs $21,000.00 $31,196.06 148.55% ($10,196.06) $20,647.00
Great Escape Tickets $15,000.00 $12,452.00 83.01% $2,548.00 $0.00
Afternoon Skiing-Middle S $6,000.00 $4,090.00 68.17% $1,910.00 $4,090.00
Afternoon Skiing-Orchard $6,200.00 $0.00 0.00% $6,200.00 $0.00
Spec.Activities Salaries $7,000.00 $5,223.50 74.62% $1,776.50 $0.00
FICA/Medicare $536.00 $402.36 75.07% $133.64 $0.00
Supplies $7,500.00 $2,794.39 37.26% $4,705.61 $104.54
Track Meet(VRPA) $0.00 $2,205.04 100.00% ($2,205.04) $0.00
Telephone $1,500.00 $859.31 57.29% $640.69 ($25.73)
Total SPECIAL ACTIVITIES $16,536.00 $11,484.60 69.45% $5,051.40 $78.81
COMMUNITY LIBRARY
Library Salaries $271,909.00 $130,745.76 48.08% $141,163.24 $20,532.07
FICA/Medicare $21,500.00 $11,286.05 52.49% $10,213.95 $1,771.15
Library Supplies $5,500.00 $3,382.82 61.51% $2,117.18 $599.25
Books-Adult $13,686.00 $8,159.88 59.62% $5,526.12 $525.54
Books-Children $7,550.00 $2,733.43 36.20% $4,816.57 $0.00
DVDs/CDs-Adult $4,500.00 $2,266.43 50.37% $2,233.57 $136.16
DVDs/CDs-Children $1,800.00 $361.66 20.09% $1,438.34 $100.40
Program Supplies-Arts/Cra $1,450.00 $237.20 16.36% $1,212.80 $237.20
Blanchette Expenditures $10,000.00 $3,803.47 38.03% $6,196.53 $331.45
Blanchette/Subscriptions- $6,000.00 $0.00 0.00% $6,000.00 $0.00
10
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Bookmobile Maintenance $1,000.00 $0.00 0.00% $1,000.00 $0.00
Postage $1,779.00 $116.59 6.55% $1,662.41 $72.57
Dues and Subscriptions $400.00 $0.00 0.00% $400.00 $0.00
Online&Print Subscripti $3,000.00 $2,699.00 89.97% $301.00 $2,647.00
School Use $56,287.00 $0.00 0.00% $56,287.00 $0.00
Community Programs $5,265.00 $2,520.00 47.86% $2,745.00 $1,200.00
Bookmobile $1,500.00 $41.31 2.75% $1,458.69 $41.31
Computer Operations $3,092.00 $325.00 10.51% $2,767.00 $75.00
Travel&Training $2,500.00 $30.00 1.20% $2,470.00 $30.00
Furniture $4,400.00 $1,117.96 25.41% $3,282.04 $0.00
Computer Improvements $7,560.00 $0.00 0.00% $7,560.00 $0.00
C/L Photocopier Lease Pri $1,967.00 $999.62 50.82% $967.38 $327.74
Total COMMUNITY LIBRARY $432,645.00 $170,826.18 39.48% $261,818.82 $28,626.84
CAPITAL/PARK MAINTENANCE
Park Maint.Salaries-Perm. $150,381.00 $70,024.46 46.56% $80,356.54 $12,614.63
Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00
Park Maint.Sal.-Overtime $8,000.00 $484.25 6.05% $7,515.75 $257.05
Parks On Call $1,000.00 $0.00 0.00% $1,000.00 $0.00
Taxable Fringe Benefits $0.00 $0.00 0.00% $0.00 ($105.00)
FICA/Medicare $12,750.00 $5,692.76 44.65% $7,057.24 $1,035.77
Park Supplies $12,000.00 $3,830.55 31.92% $8,169.45 $42.65
Cemetery Supplies $300.00 $0.00 0.00% $300.00 $0.00
Recreation Path Supplies $1,500.00 $0.00 0.00% $1,500.00 $0.00
Recreation Path Imprvmnts $7,500.00 $324.21 4.32% $7,175.79 $292.53
Homestead at Wheeler Park $5,000.00 $0.00 0.00% $5,000.00 $0.00
Total CAPITAL/PARK MAINTENANCE $199,431.00 $80,356.23 40.29% $119,074.77 $14,137.63
Total CULTURE AND RECREATION $1,183,874.00 $513,336.89 43.36% $670,537.11 $75,818.96
OTHER OPERATING ENTITIES
County Court $123,700.00 $124,220.34 100.42% ($520.34) $0.00
Winooski Valley Park $54,000.00 $54,000.00 100.00% $0.00 $0.00
C.C.T.A. $429,347.00 $286,232.00 66.67% $143,115.00 $0.00
Regional Planning $18,325.00 $18,322.00 99.98% $3.00 $0.00
Metropolitan Planning $17,153.00 $17,153.00 100.00% $0.00 $0.00
Total OTHER OPERATING ENTITIES $642,525.00 $499,927.34 77.81% $142,597.66 $0.00
Total OTHER ENTITIES $642,525.00 $499,927.34 77.81% $142,597.66 $0.00
CURRENT PRINCIPAL,BONDS
Public Works Facility $98,568.00 $98,568.00 100.00% $0.00 $0.00
Kennedy Dr Reconstrction $22,440.00 $22,508.00 100.30% ($68.00) $0.00
Lime Kiln Bridge $22,440.00 $22,508.00 100.30% ($68.00) $0.00
PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00
F/D Building Improvements $30,090.00 $30,005.00 99.72% $85.00 $0.00
11
I
Expenditure Report-December,2013
General Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Emergency Center $130,000.00 $130,000.00 100.00% $0.00 $0.00
Police Headquarters $360,000.00 $360,000.00 100.00% $0.00 $0.00
Parkland/Brand Farm $40,000.00 $40,000.00 100.00% $0.00 $0.00
Total CURRENT PRINCIPAL,BONDS $966,512.00 $703,589.00 72.80% $262,923.00 $0.00
CURRENT INTEREST,BONDS
Public Works Facility $40,670.00 $21,626.80 53.18% $19,043.20 $0.00
Kennedy Dr Recnstrction $11,955.00 $6,150.20 51.44% $5,804.80 $0.00
Lime Kiln Bridge $11,955.00 $6,150.20 51.44% $5,804.80 $0.00
PENSION LIABILITY-INTERES $397,975.00 $0.00 0.00% $397,975.00 $0.00
Sewer Fund Note $13,000.00 $12,004.68 92.34% $995.32 $0.00
F/D Building Improvements $16,030.00 $8,198.72 51.15% $7,831.28 $0.00
Emergency Center $2,405.00 $1,811.30 75.31% $593.70 $0.00
Police Headquarters $256,644.00 $130,158.00 50.72% $126,486.00 $0.00
ParklandBrandFarm $1,134.00 $1,133.20 99.93% $0.80 $0.00
Total CURRENT INTEREST,BONDS $751,768.00 $187,233.10 24.91% $564,534.90 $0.00
Total GENERAL FUND $21,569,305.00 $9,410,205.99 43.63% $12,159,099.01 $1,819,860.12
Total All Funds $21,569,305.00 $9,410,205.99 43.63% $12,159,099.01 $1,819,860.12
I
1
12
Expenditure Report-December,2013
Sewer Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+1-) Paid December
W/POLLUTION CONTROL EXPS.
Salaries-Permanent $369,000.00 $186,077.52 50.43% $182,922.48 $29,294.89
Payment to Highway-wages $257,434.00 $260,110.82 101.04% ($2,676.82) $692.28
Leave Time Turn-In $5,000.00 $0.00 0.00% $5,000.00 $0.00
Salaries-Overtime $45,000.00 $17,405.54 38.68% $27,594.46 $3,332.53
Payment to Sick Bank Fund $4,000.00 $0.00 0.00% $4,000.00 $0.00
Payroll Svc&Testing to $700.00 $0.00 0.00% $700.00 $0.00
PAFO Certification $9,000.00 $0.00 0.00% $9,000.00 $0.00
Sick Bank Payouts $13,500.00 $0.00 0.00% $13,500.00 $0.00
Fringe Benefits $600.00 $300.00 50.00% $300.00 $0.00
FICA/Medicare $33,750.00 $15,417.79 45.68% $18,332.21 $2,492.83
Payment to Highway-FICA/M $21,070.00 $21,070.00 100.00% $0.00 $0.00
Nontaxable Fringe Ben. $300.00 $0.00 0.00% $300.00 $0.00
Vision Plan $800.00 $0.00 0.00% $800.00 $0.00
Disability Income $1,600.00 $574.98 35.94% $1,025.02 $95.83
Long Term Disability Insu $2,000.00 $999.66 49.98% $1,000.34 $166.61
Group Health Insurance $82,500.00 $38,183.64 46.28% $44,316.36 $6,919.38
Benefit Reimbursed to Hig $70,431.00 $70,431.00 100.00% $0.00 $0.00
Group Life Insurance $1,300.00 $573.30 44.10% $726.70 $95.55
Group Dental Insurance $7,000.00 $3,506.14 50.09% $3,493.86 $542.83
Pension $65,000.00 $7,105.91 10.93% $57,894.09 $0.00
ICMA Match $7,850.00 $1,940.50 24.72% $5,909.50 $310.48
Pension Payment to Highwa $81,640.00 $81,640.00 100.00% $0.00 $0.00
Pension Note Payment $38,675.00 $0.00 0.00% $38,675.00 $0.00
Office Supplies $2,000.00 $636.16 31.81% $1,363.84 $67.70
Plant Supplies-lights $60,000.00 $42,287.31 70.48% $17,712.69 $5,659.05
Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00
Polymer $76,000.00 $31,201.42 41.05% $44,798.58 $7,799.96
Sewer Line Maint/Supplies $15,000.00 $17,323.06 115.49% ($2,323.06) $497.51
Pumping Station Supplies $25,000.00 $9,411.75 37.65% $15,588.25 $1,220.00
Laboratory Supplies $10,000.00 $7,263.00 72.63% $2,737.00 $340.83
Paint and Hardware $100.00 $0.00 0.00% $100.00 $0.00
Caustic Soda and Lime $36,000.00 $28,870.80 80.20% $7,129.20 $12,007.24
Alum $18,000.00 $19,294.36 107.19% ($1,294.36) $8,546.12
Water-Airport-BB-Pump $2,000.00 $1,643.42 82.17% $356.58 $188.63
Generator Preventive Main $3,000.00 $3,035.00 101.17% ($35.00) $0.00
Clothing Supplies $2,500.00 $1,288.12 51.52% $1,211.88 $545.67
Truck Parts $8,000.00 $2,369.43 29.62% $5,630.57 $19.59
Gas-Diesel Fuel-Oil $20,000.00 $7,196.04 35.98% $12,803.96 $1,260.40
Fuel-Airport Parkway $40,000.00 $12,392.72 30.98% $27,607.28 $3,018.52
Fuel-Bartlett Bay $6,000.00 $289.71 4.83% $5,710.29 $137.63
Advertising $0.00 $600.00 100.00% ($600.00) $600.00
Telephone and Alarms $5,700.00 $2,808.80 49.28% $2,891.20 $441.00
Postage $100.00 $34.16 34.16% $65.84 $4.16
Memberships/Dues $300.00 $0.00 0.00% $300.00 $0.00
Discharge Permits $7,500.00 $2,368.76 31.58% $5,131.24 $0.00
Workers Comp Insurance $16,000.00 $10,953.68 68.46% $5,046.32 $4,064.05
Property Insurance $46,700.00 $33,638.80 72.03% $13,061.20 $11,861.95
1
Expenditure Report-December,2013
Sewer Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Unemployment Insurance $2,000.00 $1,273.05 63.65% $726.95 $325.05
Safety $10,000.00 $7,976.14 79.76% $2,023.86 $0.00
Billing Payment to CWD $33,880.00 $17,200.00 50.77% $16,680.00 $0.00
Soil/Sludge Management $150,000.00 $55,373.89 36.92% $94,626.11 $11,879.89
Discharge Water Testing $3,000.00 $424.00 14.13% $2,576.00 $50.00
Landfill Fees $5,000.00 $1,596.75 31.94% $3,403.25 $0.00
To GF-Audit/Actuary $5,315.00 $0.00 0.00% $5,315.00 $0.00
Auditing $6,214.00 $6,214.00 100.00% $0.00 $0.00
Engineering/Consulting $7,500.00 $269.04 3.59% $7,230.96 $0.00
Landfill Engineering $10,000.00 $430.00 4.30% $9,570.00 $0.00
Payment to Stormwater-GIS $4,000.00 $0.00 0.00% $4,000.00 $0.00
Office Equipment Contract $1,000.00 $83.34 8.33% $916.66 $0.00
Wireless Communication $1,000.00 $249.95 25.00% $750.05 $49.99
Administrative Services $142,771.00 $143,800.00 100.72% ($1,029.00) $0.00
IT Service $0.00 $443.75 100.00% ($443.75) $443.75
Burlington Sewer Lines $208,532.00 $51,287.46 24.59% $157,244.54 $0.00
Travel&Training $3,000.00 $952.00 31.73% $2,048.00 $732.00
Utilities-Pumping Station $65,000.00 $20,460.36 31.48% $44,539.64 $3,249.15
Utilities--L/Fill Station $4,500.00 $5,363.19 119.18% ($863.19) $0.00
Electric-Airport Parkway $200,000.00 $94,308.40 47.15% $105,691.60 $16,251.55
Electric-Bartlett Bay $120,000.00 $45,839.69 38.20% $74,160.31 $8,314.20
Replacement-Vehicles $41,000.00 $26,872.00 65.54% $14,128.00 $0.00
Building Improvements $5,000.00 $3,986.50 79.73% $1,013.50 $0.00
Pumps Replacements $50,000.00 $0.00. 0.00% $50,000.00 $0.00
Pump Repairs $50,000.00 $7,523.37 15.05% $42,476.63 $642.78
Landfill Leachate $0.00 $165.00 100.00% ($165.00) $165.00
Bartlett Bay Upgrades $0.00 $64,125.61 100.00% ($64,125.61) $0.00
Loan for Airport Parkway $1,272,060.00 $0.00 0.00% $1,272,060.00 $0.00
Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00
Scope BTV/SB Sewer $15,000.00 $6,365.04 42.43% $8,634.96 $898.53
Total W/POLLUTION CONTROL EXPS. $4,180,822.00 $1,502,825.83 35.95% $2,677,996.17 $145,225.11
Total ENTERPRISE FUND/W.P.C. $4,180,822.00 $1,502,825.83 35.95% $2,677,996.17 $145,225.11
Total All Funds $4,180,822.00 $1,502,825.83 35.95% $2,677,996.17 $145,225.11
2 i
Expenditure Report-December,2013
Stormwater Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
S/WATER UTILITIES EXPS
Salaries-Permanent $211,750.00 $115,851.07 54.71% $95,898.93 $20,409.76
Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00
Salaries-Overtime $11,000.00 $4,220.89 38.37% $6,779.11 $2,258.36
Payment to Sick Bank Fund $5,555.00 $0.00 0.00% $5,555.00 $0.00
Payroll Svc&Testing to $480.00 $0.00 0.00% $480.00 $0.00
GIS Employee-PT $25,000.00 $0.00 0.00% $25,000.00 $0.00
Fringe Benefits $200.00 $63.97 31.99% $136.03 $0.00
FICA/Medicare $17,200.00 $10,207.82 59.35% $6,992.18 $1,981.47
Nontaxable Fringe Benefit $600.00 $0.00 0.00% $600.00 $0.00
Vision Plan $500.00 $0.00 0.00% $500.00 $0.00
Disability Income Insuran $1,000.00 $468.96 46.90% $531.04 $78.16
Group Health Insurance $43,500.00 $18,290.86 42.05% $25,209.14 $3,013.86
Reimburse to Highway Bene $9,125.00 $9,125.00 100.00% $0.00 $0.00
Health Insurance FICA $500.00 $0.00 0.00% $500.00 $0.00
Group Life Insurance $800.00 $485.10 60.64% $314.90 $80.85
Group Dental Insurance $4,200.00 $1,763.76 41.99% $2,436.24 $278.68
Pension $22,000.00 $0.00 0.00% $22,000.00 $0.00
ICMA Match $8,600.00 $3,192.34 37.12% $5,407.66 $355.16
Pension Note Payment $26,510.00 $0.00 0.00% $26,510.00 $0.00
Office Supplies $3,000.00 $804.98 26.83% $2,195.02 ($1.32)
Small Equipment/Tools $4,000.00 $3,993.96 99.85% $6.04 $484.30
Uniforms/Supplies $3,885.00 $1,140.50 29.36% $2,744.50 $58.89
Gasoline $4,500.00 $1,892.99 42.07% $2,607.01 $444.74
Oil $350.00 $14.28 4.08% $335.72 $0.00
Diesel Fuel $8,500.00 $5,183.85 60.99% $3,316.15 $107.55
Permit Requirement-Educat $7,800.00 $8,342.00 106.95% ($542.00) $1,542.00
Telephone $2,850.00 $1,399.96 49.12% $1,450.04 $94.33
Postage $300.00 $6.64 2.21% $293.36 $6.64
Membership/Dues $500.00 $374.00 74.80% $126.00 $0.00
Discharge Permits Renewal $4,770.00 $569.14 11.93% $4,200.86 $148.00
Workers Comp Insurance $5,386.00 $6,506.07 120.80% ($1,120.07) $1,368.06
Property Insurance $17,990.00 $9,957.03 55.35% $8,032.97 $4,569.52
Unemployment Insurance $2,000.00 $1,273.06 63.65% $726.94 $325.06
GIS-Fees/Sofware $8,000.00 $0.00 0.00% $8,000.00 $0.00
Sediment&Depris Disposa $750.00 $0.00 0.00% $750.00 $0.00
Water Quality Monitoring $30,000.00 $4,744.74 15.82% $25,255.26 $812.50
Building/Grounds Maint $1,500.00 $0.00 0.00% $1,500.00 $0.00
Vehicle Maintenance $8,500.00 $4,179.44 49.17% $4,320.56 $459.52
Storm System Maint Materi $65,000.00 $14,490.75 22.29% $50,509.25 $2,916.67
Printing $100.00 $102.00 102.00% ($2.00) $0.00
Legal Services $15,000.00 $2,816.19 18.77% $12,183.81 $1,755.00
To GF-Audit and Actuary $3,555.00 $3,555.00 100.00% $0.00 $0.00
Engineering-Watershed $28,000.00 $230.75 0.82% $27,769.25 $0.00
Engineering-Nghbrhd Asst $22,000.00 $33,468.26 152.13% ($11,468.26) $7,748.20
Billing Payment CWD $33,800.00 $17,200.00 50.89% $16,600.00 $0.00
IT/Computer Support $13,300.00 $1,800.00 13.53% $11,500.00 $0.00
Office Equipment Maintena $1.000.00 $83.34 8.33% $916.66 $0.00
1
i
I
Expenditure Report-December,2013
Stormwater Fund
Year-to-Date %Budget FY 2014
Account Budget Expenditures Expended $(+/-) Paid December
Equipment Rental $2,000.00 $2,346.01 117.30% ($346.01) $462.00
Administrative Services $128,549.00 $128,549.00 100.00% $0.00 $0.00
Conference/Training Expen $3,000.00 $657.04 21.90% $2,342.96 $375.99
S/W Bldg Utilities $3,500.00 $821.31 23.47% $2,678.69 $119.97
Stormwater Pumps Electric $480.00 $134.20 27.96% $345.80 $21.64
Vehicles/Equipment $200,000.00 $0.00 0.00% $200,000.00 $0.00
Stormwater Capital Projec $531,000.00 $236,436.65 44.53% $294,563.35 $27,174.84
Office Furniture/Equipmen $1,000.00 $0.00 0.00% $1,000.00 $0.00
Project Notes Princ/Inter $103,420.00 $0.00 0.00% $103,420.00 $0.00
Flow Restoration Plan Ana $256,000.00 $8,180.48 3.20% $247,819.52 $0.00
Reimbursement to Highway $16,341.00 $16,341.00 100.00% $0.00 $0.00
Total STORM WATER UTILITIES $1,933,146.00 $681,264.39 35.24% $1,251,881.61 $79,450.40
Total All Funds $1,933,146.00 $681,264.39 35.24% $1,251,881.61 $79,450.40
2
Revenue Report-December,2013
General Fund
Estimated Received %Budget FY 2014 MTD
Account Revenue To Date Received $(+/-) Received-December
TAX REVENUE
Tax,Current Budget $11,875,719.00 ($8,593,840.42) 72.36% $3,281,878.58 $40,883.86
VT Payment in Lieu of Tax $33,500.00 ($35,636.00) 106.38% ($2,136.00) $0.00
Taxes,Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 $0.00
Total TAX REVENUE $11,980,219.00 ($8,629,476.42) 72.03% $3,350,742.58 $40,883.86
LOCAL OPTION TAXES
Local Option Tax-Sales $2,650,000.00 ($964,838.30) 36.41% $1,685,161.70 $0.00
Local Option Tax-Rooms/Me $187,342.00 ($367,768.91) 196.31% ($180,426.91) $0.00
Rooms/Meals-Fire Vehicl $352,658.00 $0.00 0.00% $352,658.00 $0.00
Rooms/Meals-P/D Hdqtrs $360,000.00 $0.00 0.00% $360,000.00 $0.00
Total LOCAL OPTION TAXES $3,550,000.00 ($1,332,607.21) 37.54% $2,217,392.79 $0.00
Total TAX REVENUE $15,530,219.00 ($9,962,083.63) 64.15% $5,568,135.37 $40,883.86
INTEREST/PENALTY ON TAX
Penalty,Current&Prior $108,000.00 ($76,612.93) 70.94% $31,387.07 ($149.77)
Interest,Current&Prior $35,000.00 ($19,894.08) 56.84% $15,105.92 ($2,741.04)
Abatements/Write-offs $0.00 $1,696.32 100.00% $1,696.32 $517.88
Attorney Fees $2,500.00 ($2,260.03) 90.40% $239.97 $0.00
Fee to Collect State Educ $76,000.00 $0.00 0.00% $76,000.00 $0.00
Current Use $15,000.00 $0.00 0.00% $15,000.00 $0.00
Total INTEREST/PENALTY ON TAX $236,500.00 ($97,070.72) 41.04% $139,429.28 ($2,372.93)
CITY MANAGER
Administrative Services-W $44,665.00 ($44,665.00) .100 o00% $0.00 $0.00
Administrative Services-S
$128,549.00 ($128,549.00) 100.00% $0.00 $0.00
Administrative Services-W $143,800.00 ($143,800.00) .100 o00% $0.00 $0.00
From Sewer-Audit&Actuar
$6,214.00 ($6,214.00) 100.00% $0.00 $0.00
From SW-Audit&Actuary $3,555.00 ($3,555.00) 100.00% $0.00 $0.00
COBRA Repayment $10,000.00 $0.00 0.00% $10,000.00 $0.00
Pension Liab Note-WPC $38,675.00 $0.00 0.00% $38,675.00 $0.00
Pension Liab Note-SW $26,510.00 $0.00 0.00% $26,510.00 $0.00
From Water-Audit $2,100.00 $0.00 0.00% $2,100.00 $0.00
DPSA Insurance Reimb. $5,000.00 $0.00 0.00% $5,000.00 $0.00
Admin Svc Fee Fund 240 $31,424.00 ($31,424.00) 100.00%
$0.00 $0.00
From WPC-Payroll,Testing $700.00 $0.00 0.00% $700.00 $0.00
From SW-Payroll,Testing $480.00 $0.00 0.00% $480.00 $0.00
Adminstrative Services-CJ $5,000.00 $0.00 0.00% $5,000.00 $0.00
Insurance/Leadership $0.00 ($4,910.16) 100.00% ($4,910.16) ($126.73)
Miscellaneous $4,000.00 ($3,901.95) 97.55% $98.05 $0.00
Applied Surplus-Gen.Fund $400,000.00 $0.00 0.00% $400,000.00 $0.00
Transfer In-Due To/Due From $686,243.00 $0.00 0.00% $686,243.00 $0.00
Total CITY MANAGER $1,536,915.00 ($367,019.11) 23.88% $1,169,895.89 ($126.73)
CITY CLERK
Returned Check Fees $50.00 $0.00 0.00% $50.00 $0.00
Recording Fees $150,000.00 ($69,667.00) 46.44% $80,333.00 ($9,269.00)
1
Revenue Report-December,2013
General Fund
Estimated Received %Budget FY 2014 MTD
Account Revenue To Date Received $(+/-) Received-December
Photocopy Fees $22,000.00 ($14,173.25) 64.42% $7,826.75 ($1,370.75)
Photocopies-Vital Records $5,500.00 ($2,853.00) 51.87% $2,647.00 ($414.00)
Pet Licenses $35,000.00 ($1,151.00) 3.29% $33,849.00 $0.00
Pet Control Fees $4,000.00 ($1,801.00) 45.03% $2,199.00 ($775.00)
Beverage/Cabaret License $6,000.00 $0.00 0.00% $6,000.00 $0.00
Entertainment Permits $100.00 ($345.00) 345.00% ($245.00) ($50.00)
Fish&Game Licenses $0.00 ($37.50) 100.00% ($37.50) ($1.50)
Marriage Licenses $1,500.00 ($1,010.00) 67.33% $490.00 ($110.00)
Green Mountain Passports $200.00 ($180.00) 90.00% $20.00 ($2.00)
Motor Vehicle Renewals $1,500.00 ($354.00) 23.60% $1,146.00 ($39.00)
School Reimburse-Election $1,000.00 $0.00 0.00% $1,000.00 $0.00
Interest on Investments $80,000.00 ($16,404.07) 20.51% $63,595.93 ($2,724.69)
Credit Card Cash Back $1,000.00 $0.00 0.00% $1,000.00 $0.00
Total CITY CLERK $307,850.00 ($107,975.82) 35.07% $199,874.18 ($14,755.94)
PLANNING
Building&Sign Permits $190,000.00 ($159,458.20) 83.93% $30,541.80 ($49,428.66)
Bianchi Ruling $6,000.00 ($4,797.00) 79.95% $1,203.00 ($483.00)
Zoning and Planning $60,000.00 ($46,238.41) 77.06% $13,761.59 ($18,885.30)
Sewer Inspection Fees $0.00 ($1,450.00) 100.00% ($1,450.00) ($150.00)
Peddlers'Permits $1,000.00 ($630.00) 63.00% $370.00 $0.00
Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00
Market Street Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00
MPG 11 Grant Revenue $15,000.00 $0.00 0.00% $15,000.00 $0.00
Independent Techincal Rev $10,500.00 $0.00 0.00% $10,500.00 $0.00
Grant Revenue-EECBG $0.00 ($500.00) 100.00% ($500.00) ($500.00)
Zoning Violations $2,500.00 $0.00 0.00% $2,500.00 $0.00
Total PLANNING $303,000.00 ($213,073.61) 70.32% $89,926.39 ($69,446.96)
Market Street/City Center $978,000.00 $0.00 0.00% $978,000.00 $0.00
Dorset Park Solar Array $5,000.00 $0.00 0.00% $5,000.00 $0.00
TOTAL MARKET ST.&DORSET PARK $983,000.00 $0.00 0.00% $983,000.00 $0.00
FIRE DEPARTMENT
Engine Trade In $2,000.00 $0.00 0.00% $2,000.00 $0.00
Outside Employment $4,000.00 ($138.50) 3.46% $3,861.50 ($138.50)
Misc.Revenue-Fire Dept. $4,000.00 $0.00 0.00% $4,000.00 $0.00
Fire Inspection Revenue $200,000.00 ($173,959.24) 86.98% $26,040.76 ($92,055.85)
Fire Impact Fees-Fund Tru $50,000.00 $0.00 0.00% $50,000.00 $0.00
Total FIRE DEPARTMENT $260,000.00 ($174,097.74) 66.96% $85,902.26 ($92,194.35)
AMBULANCE
Tax Revenues $155,000.00 ($155,000.00) 100.00% $0.00 $0.00
Ambulance Service Billing $525,000.00 ($271,184.18) 51.65% $253,815.82 ($43,071.68)
Williston Billing $18,000.00 ($9,304.75) 51.69% $8,695.25 ($1,184.65)
Grand Isle Billing $6,000.00 ($3,464.65) 57.74% $2,535.35 ($632.53)
Total AMBULANCE $704,000.00 ($438,953.58) 62.35% $265,046.42 ($44,888.86)
2
Revenue Report-December,2013
General Fund
Estimated Received %Budget FY 2014 MTD
Account Revenue To Date Received $(+I-) Received-December
POLICE DEPARTMENT
Vermont District Court $110,000.00 ($22,918.00) 20.83% $87,082.00 ($4,141.00)
Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00
Sale of Cruisers/Bequest $4,000.00 ($3,355.00) 83.88% $645.00 $0.00
Police Reports $7,500.00 ($3,976.00) 53.01% $3,524.00 ($1,057.00)
I.C.A.C. $0.00 ($1,035.44) 100.00%
SHARP ($1,035.44) ($148.40)
$0.00 ($418.96) 100.00% ($418.96) ($418.96)
Drug Task Force Grant $78,000.00 ($16,631.07) 21.32% $61,368.93 $0.00
Asset Forfeiture for Trai $8,380.00 $0.00 0.00% $8,380.00 $0.00
Parking Tickets $300.00 ($130.00) 43.33% $170.00 ($15.00)
Alarm Registrations $11,000.00 ($3,000.00) 27.27% $8,000.00 ($450.00)
Alarm Fines
$4,500.00 ($1,505.00) 33.44% $2,995.00 ($100.00)
Off Duty Police $30,000.00 ($5,055.81) 16.85% $24,944.19 ($171.48)
Bullet Proof Vest Grant $3,600.00 ($413.75) 11.49% $3,186.25 $0.00
Reparative Board Grant $100,000.00 $0.00 0.00% $100,000.00 $0.00
Police Impact Fees $75,000.00 $0.00 0.00% $75,000.00 $0.00
Miscellaneous-Police $0.00 ($4,609.46) 100.00% ($4,609.46) ($275.00
Total POLICE DEPARTMENT $447,280.00 ($63,048.49) 14.10% $384,231.51 ($6,776.84)
HIGHWAY DEPARTMENT
Road Opening Permits $132,400.00 ($41,500.50) 31.34% $90,899.50 ($11,220.00)
Overweight truck pemuts $1,200.00 ($120.00) 10.00% $1,080.00 ($10.00)
Highway State Aid $212,000.00 ($77,788.62) 36.69% $134,211.38 $0.00
Fuel Pump Surcharge $1,000.00 ($2,700.62) 270.06% ($1,700.62) ($532.38)
HazMat Facility Lease $18,000.00 ($14,314.74) 79.53% $3,685.26 ($4,771.58)
School Bus Parts Reimbure $32,500.00 ($18,207.12) 56.02% $14,292.88 ($802.45)
School gas/diesel reimbur $130,000.00 ($57,086.48) 43.91% $72,913.52 $0.00
School vehicle repair pay $17,700.00 ($14,939.63) 84.40% $2,760.37 ($14,939.63)
Salary Reimbursement-WPC $257,434.00 ($257,434.00) 100.00% $0.00 $0.00
FICA Reimbursement-WPC $21,070.00 ($21,070.00) 100.00% $0.00 $0.00
Pension Reimbursement-WPC $81,640.00 ($81,640.00) 100.00% $0.00 $0.00
Benefits Reimbursement-WP $70,431.00 ($70,431.00) 100.00% $0.00 $0.00
Salary Reimbursement-SW $16,341.00 ($16,341.00) 100.00%
$0.00 $0.00
Benefits Reimbursement-SW $9,125.00 ($9,125.00) 100.00%
$0.00 $0.00
Reimburse from Fund 265 $8,000.00 ($8,000.00) 100.00%
$0.00 $0.00
Vehicle Trade In $12,500.00 ($1,000.00) 8.00% $11,500.00 $0.00
Sewer Inspection Fee $500.00 $0.00 0.00% $500.00 $0.00
Hgwy Misc Fuel $4,000.00 ($41,840.64) 1046.02% ($37,840.64) ($21,677.74)
Total HIGHWAY DEPARTMENT $1,025,841.00 ($733,539.35) 71.51% $292,301.65 ($53,953.78)
RECREATION
RED ROCKS PARK
Red Rocks Gate Receipts $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00
Total RED ROCKS PARK $5,200.00 ($3,840.00) 73.85% $1,360.00 $0.00
FACILITIES
J/C Park Rentals $450.00 ($1,615.00) 358.89% ($1,165.00) ($460.00)
3
Revenue Report-December,2013
General Fund
Estimated Received %Budget FY 2014 MTD
Account Revenue To Date Received $(+/-) Received-December
Total FACILITIES $450.00 ($1,615.00) 358.89% ($1,165.00) ($460.00)
SPECIAL ACTIVITIES
Great Escape Ticket Sales $15,000.00 ($12,456.00) 83.04% $2,544.00 $0.00
Atrnoon Skiing/Middle Sc $6,600.00 ($10,465.00) 158.56% ($3,865.00) ($1,380.00)
Afternoon Skiing/Orchard $6,700.00 ($1,255.00) 18.73% $5,445.00 ($1,255.00)
Tennis Class Receipts $4,600.00 ($4,126.00) 89.70% $474.00 $0.00
Youth Programs $75,000.00 ($63,157.77) 84.21% $11,842.23 ($8,100.00)
Adult Evening Classes $44,000.00 ($22,161.00) 50.37% $21,839.00 ($2,124.00)
Vermont Track Meet-VRPA $0.00 ($2,400.00) 100.00% ($2,400.00) $0.00
Recreation Impact Fees $6,000.00 $0.00 0.00% $6,000.00 $0.00
Hinesburg Road Grant $47,000.00 $0.00 0.00% $47,000.00 $0.00
Total SPECIAL ACTIVITIES $204,900.00 ($116,020.77) 56.62% $88,879.23 ($12,859.00)
Total RECREATION $210,550.00 ($121,475.77) 57.69% $89,074.23 ($13,319.00)
COMMUNITY LIBRARY
Grants and Donations $0.00 ($5,000.00) 100.00% ($5,000.00) $0.00
Late Book Charges/Fines $3,200.00 ($911.00) 28.47% $2,289.00 $0.00
Non-Resident Fees $750.00 ($250.00) 33.33% $500.00 $0.00
Blanchette Gift $17,200.00 $0.00 0.00% $17,200.00 $0.00
C/L Photocopies $1,500.00 ($80.00) 5.33% $1,420.00 $0.00
Bookmobile Donations $1,500.00 $0.00 0.00% $1,500.00 $0.00
LIBRARY MISCELLANEOUS $0.00 ($700.00) 100.00% ($700.00) $0.00
Total COMMUNITY LIBRARY $24,150.00 ($6,941.00) 28.74% $17,209.00 $0.00
Total GENERAL FUND $21,569,305.00 ($12,285,278.82) 56.96% $9,284,026.18 ($256,951.53)
Total All Funds $21,569,305.00 ($12,285,278.82) 56.96% $9,284,026.18 ($256,951.53)
4
Revenue Report-December,2013
Sewer Fund
Estimated Received %Budget FY 2014 MTD
Account Revenue To Date Received $(+/-) Received-December
WATER POLLUTION CONTROL
CHARGES FOR SERVICES
W.P.C.User Fees $3,207,304.00 ($1,751,162.68) 54.60% $1,456,141.32 ($327,175.74)
W.P.C.Truck Charges $50,000.00 ($22,955.50) 45.91% $27,044.50 ($1,800.00)
Connection Fees $133,907.00 ($201,310.45) 150.34% ($67,403.45) ($67,380.80)
Enviromental Impact $50,000.00 ($9,835.99) 19.67% $40,164.01 ($1,221.92)
Total CHARGES FOR SERVICES $3,441,211.00 ($1,985,264.62) 57.69% $1,455,946.38 ($397,578.46)
BOND AND LOAN PROCEEDS
Colchester A/P Pkwy Pmt $742,310.00 $0.00 0.00% $742,310.00 $0.00
W.P.C.Reserves $13,000.00 $0.00 0.00% $13,000.00 $0.00
Total BOND AND LOAN PROCEEDS $755,310.00 $0.00 0.00% $755,310.00 $0.00
Total OPERATING TRANSFERS IN $4,196,521.00 ($1,985,264.62) 47.31% $2,211,256.38 ($397,578.46)
Total ENTERPRISE FUND/W.P.C. $4,196,521.00 ($1,985,264.62), 47.31% $2,211,256.38 ($397,578.46)
Total All Funds $4,196,521.00 ($1,985,264.62) 47.31% $2,211,256.38 ($397,578.46)
Revenue Report-December,2013
Stormwater Fund
Estimated Received %Budget FY 2014 MTD
Account Revenue To Date Received $(+/-) Received-December
S/WATER UTILITIES REVENUE
S/W User Fees-Water Bil $1,835,306.00 ($809,668.59) 44.12% $1,025,637.41 ($157,744.85)
Payment from GF re:GIS $9,500.00 $0.00 0.00% $9,500.00 $0.00
State of VT Fee for Servi $50,000.00 $0.00 0.00% $50,000.00 $0.00
SW Grants $25,000.00 ($68,000.00) 272.00% ($43,000.00) $0.00
Land Owner Payments $44,815.00 $0.00 0.00% $44,815.00 $0.00
Stormwater Miscellaneous $1,000.00 $0.00 0.00% $1,000.00 $0.00
Reserve Transfer In $100,000.00 $0.00 0.00% $100,000.00 $0.00
Total S/WATER UTILITIES REVENUE $2,065,621.00 ($877,668.59) 42.49% $1,187,952.41 ($157,744.85)
Total STORM WATER UTILITIES $2,065,621.00 ($877,668.59) 42.49% $1,187,952.41 ($157,744.85)
Total All Funds _ $2,065,621.00 ($877,668.59) 42.49% $1,187,952.41
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southburti
PLANNING & ZONING
MEMORANDUM
TO: South Burlington City Council
FROM: Paul Conner, Director of Planning&Zoning
Justin Rabidoux, Director of Public Works
SUBJECT: City Center Wastewater Allocation Reserve Ordinance
DATE: February 3, 2014 City Council meeting
Council asked staff to provide a review of the city's current "reserve" of wastewater capacity for the
City Center area in relation to anticipated future demand for the capacity. Below please find a brief
summary of the existing "reserve", anticipated future demand in the City Center and beyond, and
possible options for the Council.
Wastewater Allocation in general
The City owns and operates two wastewater treatment facilities.The Airport Parkway facility
essentially serves all areas east of Spear Street, while the Bartlett Bay facility serves the Shelburne
Road corridor and limited areas along Spear Street in the Southeast Quadrant. Both facilities have
additional capacity at this time. New development and changes to existing buildings are reviewed in
accordance with State regulations regarding average usage.
Existing "Reserve"Capacity
The City regulates the provision of additional wastewater usage ("wastewater allocation") through
the "Ordinance Regulating the Use of Public and Private Sanitary Sewage and Stormwater Systems",
last revised in 2005. The Ordinance includes a "City Center Uncommitted Reserve Capacity" which
set aside 50,000 gallons per day(as of the date of adoption) for the exclusive future use within the
City Center Sewer Service Area (see attached map).
Available capacity and, future projections for Airport Parkway facility
The figures below highlight current capacity and potential 20-year demand within the Airport
Parkway Service Area based on the TIF applicable and very rough estimates outside of that area.
In brief:
Total available capacity 591,000 GPD
Est. demand in the City Center FBC area 470,000 GPD
Est. demand outside City Center FBC area 820,000 GPD
Shortfall for Total Demand 229,000 GPD
575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com
Options for Future Wastewater Capacity Reserve:
Council may consider several options regarding future allocation of wastewater capacity.These
include:
• Keep existing reserve of 50,000 GPD and have the rest be first-come first serve
• Amend the Ordinance to increase the reserve or otherwise prioritize in City-Center area
o Could reserve within existing Sewer Reserve District,full TIF area,or full CC FBC area
o Could reserve some or all of potential demand for the selected area
• Explore alternatives to expand total capacity
Staff will be present at the meeting to respond to questions and any discussion on the above
options. Should the Council wish to explore options/issues outside of the City Center area, staff
can review this as well.
Detailed Summary Tables
1-SB Available Capacity I GPD 4-Outside"CC"Potential 20-yr demand l GPD!
S Burlington Capacity ! 2,300,000 Preliminarily approved I 60,000
-Present Usage 1,709,000 Potential Demand 200k-400k
SB Available Capacity 591,000 Potential Demand outside CC 1 +/-350,000
2-Unallocated City Center Reserve 1 GPD 5-Total Potential AP Demand I GPD
Total Reserve 50,000 20-year"City Center" r 470,000
-Presently Used t 10,000 +20-year"Outside City Center" I 350,000
Unallocated City Center Res. i 40,000 Total Potential AP Demand I 820,000
t GPD 6 Surplus/Shortfall GPD
3-"City Center" Potential 20-yr demand — — — —
_TIF District area 'I 330,000 SB Available Capacity ^, �—591,000
FBC area outside TIF I 140,000 -Total Potential AP Demand I 820,000
20-year"City Center"Demand ! 470,000 Total Surplus/Shortfall I (229,000)
2
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MEMORANDUM
TO: City Council
FROM: Kevin Dorn
DATE: January 30, 2014
RE: Discussion on extension of Interim Zoning bylaw—Item #10 on agenda
Please see the following guidance from Amanda Lafferty regarding procedural issues associated
with extending Interim Zoning beyond the February 22, 2103 expiration date—Item #10 on
your agenda for the February 3, 2014 Council meeting. (Response from Amanda is to Jim
Barlow).
Jim,
Pursuant to 24 V.S.A. section 4415(f), the City Council may "extend or reenact"the
City's Interim Bylaw for no more than one additional year beyond the initial two-year period.
The City Council adopted the Interim Bylaw on February 21, 2012. If no action is taken to extend
or reenact the Interim Bylaw, it expires on February 22, 2014. The Interim Bylaw may be
extended or reenacted through February 21, 2015.
In order to extend or reenact the Interim Bylaw:
No later than February 21, 2014, the City Council must hold a public hearing and at least
a majority of the City Council must vote in favor of a motion to extend or reenact the interim
Bylaw for one additional year. See 24 V.S.A. section 4415(a), (f). The public hearing notice must
be published and posted not less than 15 days prior to the date of the public hearing. See 24
V.S.A. section 4444(a), (b). To provide the required public notice fora public hearing on
February 21, 2014, the required information must be published and posted no later than
February 6, 2014. See id.
I'll call to discuss. Thank you.
Amanda
As a practical matter, if the Council decides to warn a public hearing on extending the bylaw we
must post it in The Other Paper that comes out on Thursday the 6th to meet the deadline. So,
an ad would have to be placed immediately on Tuesday morning as the deadline for such ads is
around 2:00 PM.