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Home My WebLink AboutAgenda - City Council - 03/06/2014 SO t ;IntrtingAiii. VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Organizational & Special Meeting 7:00P.M. Thursday, March 06, 2014 1. Election of City Council officers (City Manager presiding): • Chair • Vice Chair • Clerk 2. ***Set dates & time for regular meeting being held March 2014- Feb. 2015. Please come prepared to discuss dates/times and date unavailability. 3. ***Annual appointments,( motion to specify length of appointment), to be made by majority vote of City Council pursuant to City Charter, Chapter 13, Section 301 (2).[A list to be appointed is attached. Any Officer/position you choose not to appoint will continue as a "holdover" until re-appointment or replaced.] 4. Designate Official Paper of Record (Currently The Other Paper). 5. Designate Official Depositories (Currently Merchants Bank). 6. ***Appoint Council Rep to Pension Advisory Committee (see Council approved PAC Resolution). 7. Other Business 8. Adjourn Respectfully Submitted: KeAviwDorn/ Kevin Dorn, City Manager ***Attachments Included South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other (Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Aoki southburlington a► VERMONT ^\� 4 fj AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Organizational &Special Meeting 7:00P.M. `rsday, March 06, 2014 1. Election of City Council officers (City Manager presiding): MP • Chair • Vice Chair /49 • Clerk Or 2. ***Set dates&time for regular meeting bei -"• arch 2014-Feb. 2015. Please come prepared to discuss dates/times and date unavailw:.i 3. ***Annual appointments,(motion to •e length of appointment), to be made by majority vote of City Council pursuant to City Chart . `. hapter 13, Section 301 (2).[A list to be appointed is attached. Any Officer/position you choos .a ;• appoint will continue as a"holdover" until re-appointment or replaced.] 4. Designate Official Pa•er of -cord (Currently The Other Paper). isk 5. Designate Official I °'itories(Currently Merchants Bank). 6. ***Appoint Ce• ep to Pension Advisory Committee(see Council approved PAC Resolution). 7. Other B s 8. A• .$6,14, Reny Submitted: (Ai/Darn/ Kevin Dorn, City Manager ***Attachments Included South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be n open and informal as possible; but Council meetings are not town meetings. In an effort to conduct or..re and efficient meetings, we kindly request your cooperation and compliance with the following guideli °{W • 1. Please be respectful of each other(Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please stat 3.• ' name and address. 3. Please address the Chair and not other members of the public, staff, or pres 4. Please abide by any time limits that have been set. Time limits will be Mo insure everyone is heard and there is sufficient time for the Council to conduct all the business on agenda. 5. The Chair will make a reasonable effort to allow everyone to s•, . e before speakers address the Council a second time. N.. 6. The Chair may ask that discussion be limited to the Cou •" once the public input has been heard. 7. Please do not interrupt when others are speaking dir 8. Please do not repeat the points made by of ` - p ;,ept to briefly say whether you agree or disagree with others views. •'_. 9. Please use the outside hallway for sid= ,•_ versations. It is difficult to hear speaker remarks when there are other conversations occurring. <44t* n�a,4'1 2014 Calendar January 2014 February 2014 March 2014 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 30 31 April 2014 May 2014 June 2014 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 27 28 29 30 25 26 27 28 29 30 31 29 30 July 2014 August 2014 September 2014 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 1 2 3 4 5 6 6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13 13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30 31 October 2014 November 2014 December 2014 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 1 2 3 4 5 6 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 30 www.Printab1e2014Calendars.com •www.FreePrintable.net Oril hu 1-011 2015 Calendar January 2015 February 2015 March 2015 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 April 2015 May 2015 June 2015 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 July 20'15 August 2015 September 2015 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30 30 31 October 2015 November 2015 December 2015 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 13 14 15 16 17 18 19 15 16 17 18 19 20 21 13 14 15 16 17 18 19 20 21 22 23 24 25 26 22 23 24 25 26 27 28 20 21 22 23 24 25 26 27 28 29 30 31 29 30 27 28 29 30 31 www.Printable2015Calendars.com•www.FreePrintable.net 04 iiL oe, 0 southburlington VERMONT March 06, 2014 MEMO TO: South Burlington City Council FROM: Kevin Dorn, City Manager RE: Re: Annual appointments to be made by majority vote of City Council pursuant to City Charter, Charpter 13, Section 301 (2). The City Charter, Chapter 13, Section 301 (2) requires that certain appointments be made annually by the City Council. A list of those appointments and proposed appointees is listed below. All proposed appointees have agreed to serve for a one year term. Please specifically note that under this proposed slate James Barlow will become the City Attorney in place of Stitzel, Page & Fletcher. Position Incumbent and Proposed City Treasurer Tom Hubbard City Attorney James Barlow Zoning Administrator Ray Belair Asst. Zoning Administrator Cathyann LaRose First Constable Deputy Captain Paul Edwards Second Constable Sgt. Andrew Chaulk Grand Juror Kevin Dorn City Agent & Trustee of Public Funds Kevin Dorn Thank you for considering and making these appointments as required by City Charter. A RESOLUTION OF THE CITY OF SOUTH BURLINGTON R-2011-08 ESTABLISHING A CITY PENSION FUND INVESTMENT STRATEGY PROCESS } WHEREAS,the City of South Burlington Retirement Income Plan establishes a Pension Advisory Committee with membership including a representative of each of the four City collective bargaining units,a member of the City Council,the City and Assistant City Manager (or designees),the City Treasurer and one South Burlington property owner with financial or pension experience;and WHEREAS,it is in the best interest of the City of South Burlington to have a pension fund investment strategy designed to achieve the long-term health and stability of the City's pension fund and for the City Council to establish a decision-making process on how best to invest ow pension funds;and, WHEREAS,the City Manager recommends the following provisions of such a process be approved by City Council; • The Pension Advisory Committee will be trained to be sufficiently knowledgeable to appropriately advise on a pension fund investment strategy designed to achieve the long-term health and stability of the pension fund;and, • The Pension Advisory Committee will meet with the City's Pension Investment Manager as needed to have up-to-date and relevant information upon which to make reasoned investment strategy recommendations; and • The Retirement Income Plan identifies the need for a Pension Administrator who shall be the City Manager and who shall also fulfill all the Plan's requirement of the Board of Trustees; { and, 1' • The Pension Administrator is also a member of the Pension Advisory Committee; and • The best practice is to have a collaborative and transparent decision-making process for determining the pension investment strategy. BE IT RESOLVED,City Council hereby determines that the Pension Advisory Committee will recommend to the Pension Administrator, based on information supplied by the Pension Investment Manager,a strategy as to pension fund investments. If the Pension Advisory Committee and the Administrator can not agree on an investment strategy,representatives of the Committee,chosen by the Committee,and the Administrator will meet with City Council who will then make a final decision as to the investment strategy. Dated this 2aay of February,20I1. Ma k Boucher,C air Sandra Dooley,Vice Chair James Kn pp rk • Meaghan nzery Frank Murray