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Agenda - City Council - 08/18/2014
; as sout hat-lit-10-ton VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Regular Session 6:30 P.M. Monday, August 18, 2014 1. Agenda Review: Additions, deletions or changes in order of agenda items. (6:30—6:32 PM) 2. Comments and questions from the public not related to the agenda. (6:32—6:42 PM) 3. Announcements and City Manager's Report. (6:42—6:57 PM) 4. Consent Agenda: (6:57—7:00 PM) A. *** Sign Disbursement B. ***Approve Minutes for July 21st&August 4tn 5. Introduction of our new Community Library Director, Jennifer Murray. (7:00—7:10 PM) 6. PACT Presentation (Susie Merrick). (7:10—7:30 PM) 7. Open Meeting Law Training. (Jim Barlow) (7:30—8:30 PM) 8. *** Capital Plan and Operations Analysis. (Mike Smith) (8:30—9:30 PM) 9. Convene as the South Burlington Liquor Control Board to approve the following: (9:30—9:35 PM) A. ***Growler Garage B. ***Vermont Sports Grill 10. Other Business: (9:35—9:40 PM) A. Items held from the Consent Agenda 11. Adjourn (9:40 PM) Respectfully Submitted: K.eNiwDarw Kevin Dorn, City Manager ***Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Issues involving litter in the community, encouraging litter removal by businesses and the public 2. Policy regarding landscaping City-owned land and request from Hadley Road. 3. Cost of development/cost of open space Issues that have been discussed by the Council where further action is pending: 1. Transferring FY'14 surplus funds into paving budget 2. FY '15 and '16 paving budget 3. East Terrace neighborhood conversion of housing into rental units 4. Electronic distribution of South Burlington City/School budget and Annual Report 5. Street light policy 6. Laying out of Holmes Road as a public road South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members,staff,and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public,staff,or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others,except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Public Sign-In August 18, 2014, City Council Meeting Please Print Name Name Name 1 e4pri9G-t-r Z.-kJ, S 18 35 2 57 .i . . Ile( 19 36 3 n , 20 37 4 '- 21 38 5 POSAki?JE GP ) 22 39 6 -, 1,n cnr, ,L�,v 23 40 7gLAZATiVi IAA tc_t� i9 24 41 8 ( '1 LcV 25 42 9 l 1 m 1 -re th 26 43 10 aS'I cq 0:faS 27 44 r 11 28 45 12 - �6�if 1/1- 29 46 13 30 47 14 31 48 15 32 49 16 33 50 17 34 51 08/13/14 City of South Burlington Accounts Payable Page 1 03:38 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 08/18/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date A & I A & I CLEANING SERVICE INC 3838 PW CLEANING - JUly 1080.00 0.00 . /--/-- A & I A & I CLEANING SERVICE INC 3839 WQD - JULY CLEANING 480.00 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742167 WINDSHIELD REPAIR 20.65 0.00 . /--/-- ADVANCE? ADVANCE AUTO PARTS PROFESSIONA 128742172 FILTERS 77.78 0.00 . /--/-- ADVANCE? ADVANCE AUTO PARTS PROFESSIONA 128742162 FILTERS 34.91 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742167X FILTERS 33.97 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742121 FILTERS 5.95 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742127 LUBE 9.00 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742137 FUSE 6.82 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 1287416274 VEHICLE PARTS 77.34 0.00 . /--/-- AGWAY AGWAY INC 13482 FINANCE CHARGE 0.75 0.00 . /--/-- AIRGAS AIRGAS USA, LLC 9920150658 CYLINDER RENTAL 110.51 0.00 . /--/-- AIRGAS AIRGAS USA, LLC 9920242729 CYLINDER LEASE 82.89 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2312503 CITY HALL TRASH REMOVAL 286.41 0.00 /--/-- ALL ALL CYCLE WASTE INC 2312615 HOLMES - TRASH REMOVAL 87.83 0.00 . /--/-- ALLAHOUT ALL ABOUT LEARNING 8423 COLLISION CARS CAMP 1729.00 0.00 . /--/-- AUTOSM AUTOSMITH SALES & SERVICE 0041 TOWING 125.00 0.00 . /--/-- AW DIRECT AW DIRECT 1020234143 COMPARTMENT LIGHT VACTOR 97.98 0.00 . /--/-- BARTOL BARTOL, PH.D., CURT R 07162014 EVALUATIONS 75.00 0.00 . /--/-- BCN TELE BCN TELECOM INC 21637195 CITY HALL PHONES 1147.63 0.00 . /--/-- BCN TELE BCN TELECOM INC 21637723 PD TELEPHONES 143.77 0.00 . /--/-- BERGE BERGERON PROTECTIVE CLOTHING L 166053 UNIFORMS 2624.81 0.00 . /--/-- BIBENS BIBENS ACE 776648/3 LADDER 159.99 0.00 . /--/-- BIBENS BIBENS ACE 776200/3 FLANGE 5.99 0.00 . /--/-- BIBENS BIBENS ACE 776540/3 GARDEN SPRAYER 15.99 0.00 . /--/-- BIBENS BIBENS ACE 776541/3 CREDIT -6.00 0.00 . /--/-- BIBENS BIBENS ACE 776343/3 LUNCH BAG 5.49 0.00 . /--/-- BIBENS BIBENS ACE 776354/3 CONNECTOR/BUSHING 51.90 0.00 . /--/-- BIBENS BIBENS ACE 776399/3 SNAP BOLT 9.99 0.00 . /--/-- BIBENS BIBENS ACE 776761/3 FASTENERS 11.08 0.00 . /--/-- BIBENS BIBENS ACE 776565/3 FASTENERS 0.68 0.00 . /--/-- BIBENS BIBENS ACE 773651/3 BATTERY 13.99 0.00 . /--/-- BIBENS BIBENS ACE 776772/3 LOCK FOR LOCKER 18.99 0.00 . /--/-- BIBENS BIBENS ACE 776784/3 CABLE 11.77 0.00 . /--/-- BORDEN BORDEN & REMINGTON CORP. 214549 SODIUM HYDROXIDE 5062.08 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81502557 MEDICAL SUPPLIES 66.00 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81499730 MEDICAL SUPPLIES 2268.62 0.00 . /--/-- BRADBURY BRADBURY, NATE 64301 RUNNING CAMP 1105.00 0.00 . /--/-- BURAK BURAK ANDERSON & MELLONI TRUST UNDERWOOD 2 UNDERWOOD LAND PURCHASE 220000.00 0.00 . /--/-- BUSINESS BUSINESS CARD 0708-080714 BOA CREDIT CARD 2971.00 0.00 . /--/-- C & C C & C PAINTING 2163 BUILDING TOUCH-UPS 1552.10 0.00 . /--/-- CAIRNS CAIRNS ARENA 08122014 DAY CAMP FIELD TRIP 175.00 0.00 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63074 MIXING CUP 7.40 0.15 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-61616 SHOP SUPPLIES 5.69 0.11 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-59603 CALIPER W/ BRACKET -55.00 -1.10 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-62783 VENTSHADE - SEATCOVER 200.68 4.01 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-62497 REDUCER PAINT 116.02 2.32 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63123 SHOP SUPPLIES 54.11 1.08 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63289 SHOP SUPPLIES 14.05 0.28 . /--/-- CCR SALES CCR SALES AND SERVICE LLC 12949 FILTERS 315.84 0.00 . /--/-- 08/13/14 City of South Burlington Accounts Payable Page 2 03:38 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 08/18/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date CGLIC CHLIC 1701531 AUG. 2014- HEALTH INS. P 125183.38 0.00 . /--/-- CHAMOI CHAMPLAIN OIL COMPANY INC CL148607 GASOLINE 6129.05 0.00 /--/-- CHAMWA CHAMPLAIN WATER DISTRICT 08112014 85 STONEHEDGE WATER 261.27 0.00 . /--/-- CHARLE CHARLEBOIS INC IC82493 LEVELING VALVE 59.03 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242180037 U-BOLTS 105.28 0.00 . /--/-- CHITRE CHITTENDEN COUNTY REGIONAL PLA 14-06-132 JUNE HOURS - P & Z 2325.00 0.00 . /--/-- CHITTA CHITTENDEN COUNTY TRANSPORTATI 2015-0035 F/Y 2015-1ST INSTALLMENT 147068.67 0.00 . /--/-- CISSE CISSE, IBRAHIMA 64328 DRUMMING INSTRUCTOR 48.00 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 342415 BUS PARTS 90.97 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 54610 BUS PARTS 480.88 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 343721 BUS PARTS 359.33 0.00 . /--/-- CLEAN WAT CLEAN WATER, INC. 6544 PRAESTOL 3966.57 0.00 /--/-- CLEAN WAT CLEAN WATER, INC. 6558 POLYMER 7834.93 0.00 . /--/-- COLCRESQ COLCHESTER RESCUE ASSOCIATION 07182014 HCP BLS CARDS RENEWAL 35.00 0.00 . /--/-- COMCAST COMCAST 08070906C14 CITY HALL INTERNET 252.80 0.00 /--/-- COMCAST COMCAST 08110910P14 P/D COVERT 75.51 0.00 /--/-- COMCAST COMCAST 08080907F14 EMERGENCY CTR @ LANDFILL 80.76 0.00 /--/-- COMMSAIL COMMUNITY SAILING CENTER 6670 1/2 DAY DINGHY PROGRAM 1080.00 0.00 . /--/-- CONTACT CONTACT COMMUNICATIONS 10577843 PW PAGERS - ANNUAL WIDE 171.17 0.00 /--/-- CRYSTAL CRYSTAL ROCK LLC 07312014 CITY HALL BOTTLED WATER 42.85 0.00 /--/-- CRYSTAL CRYSTAL ROCK LLC 07312014FD F/D BOTTLED WATER 107.90 0.00 . /--/-- D MFIR D & M FIRE & SAFETY EQUIPMENT 33728 20# ABC 60.00 0.00 /--/-- DE LAGE DE LAGE LANDEN FINANCIAL SERVI 42403882 LIBRARY COPIER 163.87 0.00 . /--/-- DEMCO DEMCO INC 5360661 BOOK PROCESSING SUPPLIES 552.96 0.00 . /--/-- DEPOT DEPOT HOME AND GARDEN 038954 GRASS SEED -PICARD CIRCL 332.80 0.00 . /--/- DESARNO DESARNO, JAN 08112014 REIMBURSE - WHEELER PK 271.17 0.00 . /--/-- DISCOUNT DISCOUNT SCHOOL SUPPLY P31711410001 KIDS PROGRAM SUPPLIES 147.72 0.00 . /--/- DORE DORE AND WHITTIER ARCHITECTS 100002 PROJECT #14-0686 - JULY 8246.75 0.00 . /--/-- DOUBLE DOUBLE TREE HOTEL 06262014 CATERING-CITY CTR EVENT 201.26 0.00 . /--/-- E & S E & S ELECTRIC 2190 FIBER CABLE INSTALLATION 6760.20 0.00 /--/-- ENDYNE ENDYNE INC 151529 AIRPORT PKWY DIGESTER 720.00 0.00 . /--/- ENDYNE ENDYNE INC 151530 AIRPORT PKWY RAW SLUDGE 720.00 0.00 . /--/-- ENDYNE ENDYNE INC 151531 WEEKLY ANALYSIS 185.00 0.00 . /--/-- ENDYNE ENDYNE INC 151534 AIRPORT PKWY DIGESTER 334.60 0.00 . /--/-- ENDYNE ENDYNE INC 151532 AIRPORT PKWY TKN 25.00 0.00 . /--/-- ENDYNE ENDYNE INC 151533 AIRPORT PKWY TKN 25.00 0.00 /--/-- ENDYNE ENDYNE INC 151535 AIRPORT PKWY TKN 25.00 0.00 . /--/-- ENDYNE ENDYNE INC 151536 AIRPORT PEW TKN 25.00 0.00 . /--/-- ENGINE ENGINEERS CONSTRUCTION INC 23364 PAVING PROGRAM - VARIOUS 88632.64 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10549958-1 CONES FOR TRAFFIC 1044.90 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10549990-1 PUMP EQUIPMENT 305.90 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10550182-1 SMALL TOOLS 562.41 0.00 . /--/-- EYE EYE MED VISION CARE 8423100 AUG 2014 VISION PREMIUM 1110.71 0.00 . /--/-- FAIR FAIRFIELD LLC, HOWARD P 210508 NOZZLE 1095.00 0.00 . /--/-- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 3-2825JUL14 ELEVATOR PHONE - JULY 17.09 0.00 /--/-- FASTEN FASTENAL COMPANY VTBUR188262 UNIFORMS & SUPPLIES 233.18 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR188331 REELCRAFT 100.75 0.00 /--/-- FINAL FINAL CONNECTION 12427 PHONE SYSTEM INSTALL 1998.80 0.00 . /--/-- FINAL FINAL CONNECTION 12534 INSTALL NETWORK CAMERAS 3720.00 0.00 /--/-- FINAL FINAL CONNECTION 12533 NEW PHONE SYSTEM 6548.28 0.00 . /--/-- 08/13/14 City of South Burlington Accounts Payable Page 3 03:38 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 08/18/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date FINAL FINAL CONNECTION 12429 EMERG. CALL BOXES 1655.00 0.00 . /--/-- FIREMAT FIREMATIC SUPPLY CO INC. 313441 RESCUE SAW 2072.95 0.00 - /--/-- FLETCH FLETCHER ALLEN HEALTH CARE 14481 MEDICATIONS 266.25 0.00 . /--/-- FLETCH FLETCHER ALLEN HEALTH CARE 14476 MEDICAL SUPPLIES 376.17 0.00 /--/-- FOLLETT FOLLETT SOFTWARE COMPANY 1139873 BARCODE LABELS 129.75 0.00 /--/-- FRANKLINP FRANKLIN PAINT CO., INC. 128524 ROAD PAINT 638.67 0.00 . /--/-- GALE GALE GROUP 52496433 BOOKS 55.00 0.00 . /--/-- GATE GATE GROUP 52575783 BOOKS 86.09 0.00 . /--/-- GALE GALE GROUP 52575781 BOOKS 103.00 0.00 /--/-- GALLS GALLS, LLC 002237698 BATTERIES 132.80 0.00 . /--/-- GALLS GALLS, LLC 002278131 UNIFORMS 612.00 0.00 . /--/-- GAYLOR GAYLORD BROTHERS INC 2303117 BOOKPLATES 144.40 0.00 . /--/-- GRAYROCK GRAY ROCK QUARRY LLC 3864 STONE FILL 251.82 0.00 . /--/-- GREEHAR GREEN MOUNTAIN HARLEY 206918 KEY 29.70 0.00 . /--/-- GREENLIGH GREEN LIGHTS ENERGY, INC. 9560 HOT WATER TANK ELECTRIC 540.00 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 006961JUL14 ALLEN RD/SPEAR ST T/L - 2501.25 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 45514JUL14 LAUREL HILL DR STORM STA 24.23 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 05995JUL14 BARTLETT BAY 9677.70 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 885961AUG14 PUMP STATIONS 2223.06 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 57931AUG14 RADIO TOWER 28.47 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 106961JUL14 REC DEPARTMENT 322.75 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 27931AUG14 1100 DORSET ST. 71.58 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 51995AUG14 HOLMES ROAD 439.88 0.00 . /--/-- GRERRS GREERS 08072014 STRETCHER REPAIR 20.00 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 240729003 VEHICLE REPAIRS 1492.28 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 240731004 VEHICLE REPAIR 280.50 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 240730005 VEHICLE REPAIR 161.85 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 240811004 TIRE REPAIR 16.00 0.00 /--/-- GSM GSM ENTERPRISES, INC. 240805002 VEHICLE MAINTENANCE 60.54 0.00 /--/-- GSM GSM ENTERPRISES, INC. 240808005 OIL CHANGE 60.54 0.00 /--/-- GUAYJ GUAY, JOE 08082014 FIELD MAINTENANCE 1296.00 0.00 . /--/-- HANNAFD HANNAFORD CHARGE SALES 0030 DISTILLED WATER 30.96 0.00 /--/-- HARTFORD HARTFORD-PRIORITY ACCOUNTS 6829148-3 AUG. 2014 LIFE/STD INS. 4206.82 0.00 /--/-- HARTHOT HART HOTELS 08012014 REIMBURSEMENT-STATE FEE 20.00 0.00 . /--/-- HAUN HAUN SPECIALTY GASES, INC N116713 OXYGEN / RENTAL 114.08 0.00 . --/--/-- HAUN HAUN SPECIALTY GASES, INC 3487177 OXYGEN 33.18 0.00 . /--/-- HERITAGEF HERITAGE FORD 8464110 PARTS 13.66 0.00 . /--/-- HINES HINESBURG SAND & GRAVEL COMPAN 499943 WASHED STONE 113.08 0.00 . /--/-- HINES HINESBURG SAND & GRAVEL COMPAN 499967 WASHED STONE 114.87 0.00 /--/-- HINES HINESBURG SAND & GRAVEL COMPAN 501898 WASHED STONE 121.92 0.00 /--/-- HINES HINESBURG SAND & GRAVEL COMPAN 501910 WASHED STONE 124.46 0.00 . /--/-- HOLLAN HOLLAND COMPANY INC 92773 COAGULANT. 4500.00 0.00 . /--/-- HOMEDEPO HOME DEPOT CREDIT SERVICES 280847 CEMENT 221.76 0.00 . /--/-- HOMEDEPO HOME DEPOT CREDIT SERVICES 4032481 TABLE REPAIR PARTS 56.01 0.00 /--/-- IALEFI IALEFI 15348 MASTER INSTR. DEV. PROGR 305.00 0.00 . /--/-- IDENTI IDENTI-KIT SOLUTIONS 104506 SOFTWARE- MONTHLY LICENS 34.00 0.00 . /--/-- IDEXX IDEXX DISTRIBUTION INC 280043837 LAB SUPPLIES - 191.75 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60731302 BOOKS 24.74 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66510119 HOOKS 19.22 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60727609 BOOKS 19.22 0.00 . /--/-- 08/13/14 City of South Burlington Accounts Payable Page 4 03:38 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 08/16/14 Purchase Discount Amount Check Check Vendor invoice Invoice Description Amount Amount Paid Number Date INGRAM INGRAM LIBRARY SERVICES 60727610 BOOKS 11.77 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60730227 BOOKS 39.87 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60731304 BOOKS - 279.42 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66510226 BOOKS 40.21 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60733044 BOOKS 51.36 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60730228 BOOKS 2.94 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60730226 BOOKS 74.67 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60727608 BOOKS 77.52 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60731300 BOOKS 115.96 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60733043 BOOKS 14.30 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60731301 BOOKS 11.20 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 665100120 BOOKS 24.23 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60733045 BOOKS 8.24 0.00 . /--/-- INTSTB INTERSTATE BATTERIES 903201003577 12 V FASTON 88.18 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 331121 GRADE RINGS 493.00 0.00 . /--/-- J A PUMP J & A PUMP AND MOTOR SERVICES, 8433 REPAIRS-CIRCULATOR PUMP 2301.92 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T326221 PUMP 447.36 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T326151 CORE CREDIT -140.00 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T326023 BUS PART 548.22 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T326762UM TURBO CLEANER KIT -129.25 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T326544 TURBO CLEANER KIT 129.25 0.00 -. . /-/-- JAZ JAZZERCISE JULY 2014 JULY JAZZERCISE CLASSES - 600.00 0.00 . /--/-- KABUSK KABUSK, SYLVIA 64302 GIRL SPIRIT CAMP 945.00 0.00 . /--/-- KANSAS KANSAS STATE BANK GOV CONTRACT 11 IN-CAR CAMERAS 17733.39 0.00 . /--/-- KELLY KELLY ASSOCIATES 14-7114 JUNE CONSULTATIONS 567.00 - 0.00 . /--/-- KELLY KELLY ASSOCIATES 14-7114X JULY 2014 CONSULTATIONS 567.00 0.00 . /--/-- LACEYS LACEY'S INC 119560 SHAMPOO AREA RUGS 63.76 0.00 . /--/-- LAMOUR LAMOUREUX & DICKINSON 39517 US2 WIDENING PROJ. 839.47 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 126538 CLOTHING - GARRISON 298.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 126722 STEEL TOE BOOTS - METHOT 200.00 0.00 . /--/-- LOWES LOWE'S 901072 CAUTION TAPE 23.10 0.00 . /--/-- LOWES LOWE'S 910739 TRAYS FOR TOOL BOX 56.94 0.00 . /--/-- LOWES LOWE'S 912987 NOODLES - SW P OND 22.68 0.00 . /--/-- LOWES LOWE'S 902844X HAND TOOLS 37.96 0.00 . /--/-- LOBES LOWE'S 911426 SPRING-DOOR LOCKER ROOM 51.30 0.00 . /--/-- LOBES LOWE'S 902777X FACILITIES SUPPLIES 3.78 0.00 . /--/-- LOBES LOWE'S 902382X SIGN CAPS - DORSET PARK 81.19 0.00 . /--/-- MARSH MARSHALL TIRE GROUP INC 32238 MOUNT 2 RIMS 55.90 0.00 . /--/-- MINUTEM MINUTEMAN TRUCKS, INC 189494 REPAIR PARTS 400.00 -0.00 . /--/-- NEWPORT NEWPORT COMMUNITY JUSTICE CENT 08052014 CoSA TRAINING - ZELIGER 30.00 0.00 . /--/-- NORTHD NORTHEAST DELTA DENTAL DENTALAUG14 AUG 2014 DENTAL PREMIUM 10856.58 0.00 . /--/-- NORTRAX NORTRAX EQUIPMENT COMPANY - 1078681 VEHICLE REPAIRS 197.65 0.00 . /--/-- NY CLEAN NEW YORK CLEANERS 07312014 JULY CLEANING 1264.75 0.00 . /--/-- OCC OCCUPATIONAL HEALTH CENTERS 1203121253 EMPLOYMENT TESTING 134.00 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 30367 LEGAL PADS 9.49 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 30366 PAPER 34.99 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 30368 PAPER 51.03 0.00 . /--/-- ORKIN ORKIN EXTERMINATING COMPANY IN 95316422 CITY HALL AUGUST SERVICE 154.57 0.00 . /--/-- OTHER OTHER PAPER 5026 COMMITTEES AD 248.00 0.00 . /--/-- PERMAMARK PERMANENT MARK INC. 14778 PAVERS - VET MEMORIAL 1858.00 0.00 . /--/-- 08/13/14 City of South Burlington Accounts Payable Page 5 03:38 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 08/18/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date PETE'S PETE'S RV CENTER 259228 PARTSB - STEP 112.20 0.00 . _ /_-/__ PIKE PIKE INDUSTRIES INC 765643 ASPHALT 340.48 0.00 . /--/-- PIKE PIKE INDUSTRIES INC 765155 ASPHALT 857.30 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24133243 RADIO EQUIPMENT MAINT. 465.00 0.00 . /__/__ RADION RADIO NORTH GROUP INC 24133252 BOARD/UNIT REPLACED 284.00 0.00 . /--/__ RECKORDC RECKORD, COURTNEY 64251 PAINT & DRAW & CARTOONIN 2214.00 0.00 . /_-/_- REYNOL REYNOLDS AND SON INC 3230959 SLINGS 54.93 0.00 . /__/__ REYNOL REYNOLDS AND SON INC 3230960 CHAIN SLING 137.37 0.00 . /--/-- REYNOL REYNOLDS AND SON INC - 3230961 SAFETY LATCH KIT 13.50 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13CL5822 FUEL FILTER 38.06 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13CM1156 OIL UNDERCOATING 175.40 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13CM2155 RELAY CONNECTOR 11.78 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13CMM2149 SPEEDY DRY BAGS 290.80 0.00 . /--/-- SECU SECURSHRED 170107 PD SHREDDING 22.50 0.00 . /--/-- SECU SECURSHRED 170472 CH - SHREDDING 22.50 0.00 . /--/-- SENTRY SENTRY UNIFORMS & EQUIPMENT IN 708940 UNIFORMS & ACCESSORIES 88.95 0.00 . /--/-- SERVPRO SERVPRO 4239543 WATER DAMAGE RESTORE 7959.04 0.00 . /__/__ SHEARE SHEARER CHEVROLET COMPANY 84360 2015 CHEVY SILVERADO 28884.00 0.00 . /--/-- SHI SHI INTERNATIONAL CORP B02299153 MS OFFICE PRO 3141.00 0.00 . /--/-- SHI SHI INTERNATIONAL CORP B02303316 GLOBAL GPS 684.00 0.00 . /--/-- SIGNAL SIGNALS RYG,INC 616 TRAFFIC SIGNAL REPAIR 2392.76 0.00 . /--/-- SOSDIS SOUTH BURLINGTON SCHOOL DISTRI 08.11.2014 1ST INSTALL F/Y 2015 11742281.67 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 15466 WW WEEDWACKER 13.30 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 15368 V-BELT 69.95 0.00 . /--/-- STANTEC STANTEC CONSULTING SERVICES IN 814480 GARDEN ST. 2350.24 0.00 . /--/-- STANTEC STANTEC CONSULTING SERVICES IN 813608 STP 5200 - US2 WIDENING 6429.71 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8030707554 OFFICE SUPPLIES 39.54 0.00 /-_/__ STAPL STAPLES BUSINESS ADVANTAGE 8030707553 OFFICE SUPPLIES 35.64 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8030789710 COLORED PAPER FOR VMCTA 22.58 0.00 . /__/__ STITZ STITZEL, PAGE & FLETCHER, P.C. 23930 LEGAL FEES - JUNE 2014 20888.28 0.00 . /--/-- TASER TASER INTERNATIONAL INC SI1366746 TASERS 5985.41 0.00 /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4830730 RISER - LAUREL HILL 108.47 0.00 . /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4827165 STRAW MATTING DORSET PK 992.00 0.00 . /--/-- TECHGROUP TECH GROUP 65105 PD TECH SUPPORT 150.00 0.00 . /--/-- TECHGROUP TECH GROUP 65142 TECH SUPPORT 675.00 0.00 . /--/-- TECHGROUP TECH GROUP 65142X WW TECH SUPPORT 200.00 0.00 . /--/-- THERRIEN THERRIEN'S BOILER & MECHANICAL 11346 REPAIRS TO PUMP 707.33 0.00 . /--/-- TIFCO TIFCO INDUSTRIES INC 70971778 SPRAY PAINT & CONNECTORS 631.51 0.00 . /--/-- TOMASI TOMASI, DAVID 07312014 TRANSLATION - UVM CONF. 75.00 0.00 . /--/-- TRACTORSU TRACTOR SUPPLY CREDIT PLAN 200338557 TILLER 1999.99 0.00 . /--/-- TRACTORSU TRACTOR SUPPLY CREDIT PLAN 100095579 SMALL TOOLS 234.89 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1628023 PW CLEANING 65.51 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1629220 PW CLEANING 63.36 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1628301 CH MAT CLEANING 89.55 0.00 . /--/-- UPS UPS STORE #1107 13313 SHIPPING 24.77 0.00 . /--/-- UPS UPS STORE #1107 13233 SHIPPING 13.37 0.00 . /--/-- UPS UPS STORE #1107 13310 SHIPPING 9.36 0.00 . /--/-- UPS UPS STORE #1107 13311 SHIPPING 31.80 0.00 /--/-- US SPORTS US SPORTS INSTITUTE__ R2746 CAMPS 2880.00 0.00 . /--/-- US SPORTS US SPORTS INSTITUTE R2695 CAMPS 4485.00 0.00 . /--/-- 08/13/14 City of South Burlington Accounts Payable Page 6 03:38 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 08/18/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date USA TRACK USA TRACK AND FIELD 08112014 HERSHEY FINALS DVD'S 105.00 0.00 . /--/-- VANASSE VANASSE HANGEN BRUSTLIN, INC. 0184570 MARKET ST. 19751.19 0.00 . /--/-- VAUGHNS VAUGHN, SUE 08082014 TENNIS PROGRAM 1565.00 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 190006-7JL14 208 LANDFILL - GARAGE 37.96 0.00 . /--/-- VERPET VERMONT PET FOOD & SUPPLY 3-217515 DOG FOOD & COLLAR 59.70 0.00 . /--/-- VERPET VERMONT PET FOOD & SUPPLY 3-206833 DOG FOOD 56.54 0.00 . /--/-- VERREC VERMONT RECREATION & PARKS ASS 08122014 VRPA GOV. CONF. (2) 220.00 0.00 . /--/-- VERTIR VERMONT TIRE & SERVICE INC 180213 TUBES 48.46 0.00 . /--/-- VIP VIP SEALING 10340 BOILER REPAIRS 173.50 0.00 /--/-- VLCT PACI VLCT PACIF 18309 ADJ - ADDING TWO VEHICLE 871.00 0.00 . /--/-- VMERS VMERS DB 2014-MAKEUP MAKE-UP CONTRIBUTION 30610.18 0.00 /--/-- W B MASON W B MASON CO INC I19633471 OFFICE SUPPLIES 89.51 0.00 . /--/-- WATERSH WATERSHED CONSULTING ASSOC. 1259 BARTLETT BROOK FRP - 7552.50 0.00 . /--/-- WESTON WESTON EXCAVATING INC, DON 3 US2 ROAD WIDENING PROJ 143583.85 0.00 . /--/-- WESTON WESTON EXCAVATING INC, DON 4 US2 ROAD WIDENING PROJ 316676.74 0.00 . /--/-- WINDWORK WINDSHIELD WORKS LLC I006374 REPLACE WINDOW ADHESIVE 475.00 0.00 . /--/-- WOOD CN C.N. WOOD CO., INC. 1472452CM CREDIT 90.41 0.00 /--/-- ZOLL ZOLL MEDICAL CORPORATION 2149440 MEDICAL EQUIPMENT 843.75 0.00 . /--/-- Report Total 13,102,884.74 6.85 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ 13,102,877.89 Let this be your order for the payments of these amounts. Meaghan Emery Chris Shaw Pat Nowak Helen Riehle Pam Mackenzie South Burlington Water Dept. Accounts Payable Check Register Date: 08/19/14 Date Check No. Paid To Memo Amount Paid 8/19/2014 2598 All Seasons Excavating 7,759.77 Date Voucher Number Reference Voucher Total Amount Paid 8/3/2014 VI-13442 28231 7,759.77 7,759.77 8/19/2014 2599 Saffaa Alsaffar 20.00 Date Voucher Number Reference Voucher Total Amount Paid 8/7/2014 VI-13450 REFUND 20.00 20.00 8/19/2014 2600 Victoria Bruegel 21.45 Date Voucher Number Reference Voucher Total Amount Paid 8/7/2014 VI-13451 REFUND 21.45 21.45 8/19/2014 2601 Cheryl Coates 207.96 Date Voucher Number Reference Voucher Total Amount Paid 8/7/2014 VI-13447 REFUND 207.96 207.96 8/19/2014 2602 Champlain Water District 41,846.81 Date Voucher Number Reference Voucher Total Amount Paid 7/31/2014 VI-13439 SBWD-291 41,846.81 41,846.81 8/19/2014 2603 Champlain Water District 116,727.25 Date Voucher Number Reference Voucher Total Amount Paid 7/31/2014 VI-13437 JULY CONSUMPTION 116,664.62 116,664.62 7/31/2014 VI-13438 SBWD-283 62.63 62.63 8/19/2014 2604 Dean Draayer 176.95 Date Voucher Number Reference Voucher Total Amount Paid 8/7/2014 VI-13453 REFUND 176.95 176.95 8/19/2014 2605 Mark Fagan 175.30 Date Voucher Number Reference Voucher Total Amount Paid 8/7/2014 VI-13449 REFUND 175.30 175.30 8/19/2014 2606 Alexey Knyazhitskiy 165.00 Date Voucher Number Reference Voucher Total Amount Paid 8/7/2014 VI-13448 REFUND 165.00 165.00 8/19/2014 2607 New England Municipal Resource Center, LTD 62.50 Date Voucher Number Reference Voucher Total Amount Paid 7/24/2014 VI-13440 32799 62.50 62.50 8/19/2014 2608 William Oakes 40.66 Date Voucher Number Reference Voucher Total Amount Paid 8/7/2014 VI-13452 REFUND 40.66 40.66 Printed: August 14, 2014 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 08/19/14 Date Check No. Paid To Memo Amount Paid 8/19/2014 2609 City Of South Burlington 269,052.60 Date Voucher Number Reference Voucher Total Amount Paid 8/8/2014 VI-13445 JULY SEWER 269,052.60 269,052.60 8/19/2014 2610 City Of South Burlington 193,990.45 Date Voucher Number Reference Voucher Total Amount Paid 8/8/2014 VI-13446 JULY STORMWATER 193,990.45 193,990.45 8/19/2014 2611 Ti-Sales Inc. 34,500.00 Date Voucher Number Reference Voucher Total Amount Paid 8/7/2014 VI-13443 INV0040392 34,500.00 34,500.00 8/19/2014 2612 USA Blue Book 620.38 Date Voucher Number Reference Voucher Total Amount Paid 8/1/2014 VI-13444 413405 620.38 620.38 Total Amount Paid: 665,367.08 SOUTH BURLINGTON CITY COUNCIL Printed: August 14, 2014 Page 2 of 2 CITY COUNCIL 21 JULY 2014 The South Burlington City Council held a regular meeting on Monday, 21 July 2014, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: P. Mackenzie, Chair; H. Riehle, P. Nowak, C. Shaw, M. Emery ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; S. Dooley, A. Johnston, C. Sargent, J. Louisos, M. Beaudin, G. Beaudoin, T. McKenzie, D. Girard, G. Palumbo, T. Barritt, A. Roberts 1. Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made to the Agenda. 2. Comments & Questions from the public not related to the Agenda: Mr. Roberts: Expressed concern that illegal aliens may be coming to Vermont and asked the Council to contact the Governor's administration to say "we don't want any illegals here." He asked that this issue be put on a Council agenda. Ms. Johnston: Asked why Ms. Nowak met alone with Gene Richards. Ms. Nowak responded said that she spoke with him for about 15 minutes because she lives in the neighborhood and wanted an overview. She had been left out of other neighborhood meetings. Ms. Sargent: Asked why the Airport neighborhood isn't hearing about the planning grant. She noted how great it was that there were no F-16s flying this weekend and there was quiet. Ms. Johnston: Stressed that Mr. Roberts' opinion is not the opinion of everyone. 3. Announcements and City Manager's Report: Mr. Hubbard: The Pension Advisory Committee (PAC) will meet tomorrow. They will be looking at the RFP for actuarial services. Council members reported on meetings and events they had attended. 4. Consent Agenda: a. Sign Disbursement b. Approve Minutes for 7 July and 14 July c. Correct prior notice of terms of two appointment to the Development Review Board (David Parsons and Jennifer Smith) d. Accept the resignations of Michelle Conner(Bicycle & Pedestrian Committee) and Susan DuCharme (Recreation & Leisure Arts Committee) CITY COUNCIL, 21 JULY 2014, PAGE 2 Ms. Nowak moved to approve the Consent Agenda as presented. Ms. Riehle seconded. Motion passed unanimously. 5. Volunteer Committee, Board, and Commission Interviews: The Council interviewed the following people for appointment to city boards, committees and commissions: Marcel Beaudin— Planning Commission Sandra Dooley—Chittenden County Regional Planning Commission (alternate) Daniel Girard —Airport Commission Jessica Louisos— Planning Commission Pam Mackenzie—Chittenden County Regional Planning Commission (representative) Gene Palumbo—Airport Commission Chris Shaw—Chittenden County Regional Planning Commission (first alternate) 6. Consideration of Amendments to the Ordinance Regarding Licensure and Regulation of Circuses, Carnivals and other shows; public hearing and second reading of draft and possible action to adopt amendment: Ms. Emery moved to open the public hearing. Ms. Riehle seconded. Motion passed unanimously. Public comment was solicited. None was forthcoming. Ms. Nowak moved to close the public hearing. Ms. Riehle seconded. Motion passed unanimously. Ms. Riehle moved to adopt the Amendments to the Ordinance Regarding Licensure and Regulations of circuses, Carnivals and other shows as presented. Ms. Nowak seconded. Motion passed unanimously. 7. General Discussion of City Center TIF District Proposal from Saxon Partners: Ms. Mackenzie noted she had talked with the Superintendent of Schools and Chair of the School Board about the steps they are taking (e.g., an appraisal of the property). Mr. Dorn said the city was well into the visioning of the partnership with the schools when the Saxon proposal came in. There will be consultant on board next week. Mr. Dorn noted that a lot of this discussion relates to the CIP for the city and the visioning process for the schools. CITY COUNCIL, 21 JULY 2014, PAGE 3 One aim is to keep up with who is going into and coming out of debt. Ms. Mackenzie said it behooves everyone to be very respectful of those who want to invest in the community as they feel it is a community worth investing in. There will be discussions about educational funding statewide, and Ms. Mackenzie said if there is talk of consolidation outside of South Burlington, that discussion should also happen in South Burlington. Mr. Dorn stressed that tonight's discussion is just general and is not warned as an action item. It is to give advice and guidance to the staff. He then said it is an exciting concept that 20%of City Center would be built in this project with a huge chunk of housing near services and transportation. He added that the volume and pace of discussions have increased significantly since the Saxon presentation. Ms. Riehle questioned where the School Board is with regard to new schools, moving schools, consolidation, etc. She said this issue is clearly related to new debt and added that with the noise issues at Chamberlin, that may not be the best place to send more children. Ms. Mackenzie said this is a clean slate and the opportunity to work with the community to do something special for students. Ms. Nowak said she has heard interesting comments, none of the negative. People wanted a vision of Market Street beyond this project. The public is asking "what else?" Specifically where is a City Hall and Recreation Center that were part of a previous study. People also felt the proposed development would help others in the area, specifically University Mall. Ms. Riehle felt it was good that the school district was willing to look at this. Ms. Emery said the proposal has caused a lot of excitement. She asked if Phase 2 can happen without Phase 1. Mr. Beaudoin of Saxon Partners said he had seen no negative comments from Front Porch Forum or from the information on the websites. He noted there was a lot of discussion regarding the need for an anchor to make City Center work. At present, the code does not allow an anchor. He then cited failures of other developments where there was no anchor; small stores remain unoccupied below the residential units on upper floors. Mr. Beaudoin noted that the proposed project has only a small portion on Williston Rd. and Garden Street, and those are the only streets covered by Form Based Codes. He added that the only access to Central School would be on Midas Road. CITY COUNCIL, 21 JULY 2014, PAGE 4 Ms. Emery said she always felt there would be an anchor store but questioned why 3 are needed. Mr. Beaudoin said that they are leaning toward are all upscale tenants, which will help with apartment rentals. They are not very large anchors (100,000 sq. ft.), more like "junior anchors." They would make the stores on Market Street more viable. Ms. Emery said she would like to see more families in the area. Ms. Louisos noted that in this section, the only thing allowed on the first floor is commercial use. Upper floors can have residential. Mr. Mckenzie added that this is a T-5 district which doesn't lend itself to families. Mr. Shaw felt the Library is very attractive, but he didn't see a "town green" (although this could be made up for by the Library). He saw the need for the scale of parking that is proposed as the development will attract people from the rest of Vermont and places like Plattsburgh. He did not want to abandon the idea of a community center in this process. Mr. Shaw also noted that closing Central School is not a new idea; it was talked about as far back as 1987. Mr. Beaudoin noted they are in a very long term contract with South Burlington Realty. He suggested the city look at City Center and where a town green might be located. Council members were OK with continuing to do due diligence with the School Board. Ms. Louisos felt it was exciting to see a proposal and it was good to keep the bigger picture in mind. The Library would be a good draw to get people to the area. She also felt the city should look at its need for additional property. Mr. Mckenzie said there should be consideration given to the safety of the school as City Center is built out. He reminded people that there is a 10-year deal to give the school access across South Burlington Realty property for safety reasons. The school district also proposed a list of uses in City Center that should be prohibited because of the school's presence. He stressed the city is considering a lot of urban activity in the area of an elementary school. Mr. Beaudoin noted that the school district had asked for T-4 zoning. Saxon Partners is asking for that to be changed to T-5. 8. Discuss and Develop Plan for Second Round of Committee, Board and Commission Appointments: CITY COUNCIL, 21 JULY 2014, PAGE 5 Ms. Mackenzie reminded the Council that appointments to other committees have been held in abeyance because of the proposed new committee structure. She suggested the Council move forward with the understanding that appointment terms may be shortened if there is a new structure. Ms. Mackenzie also informed the Council that the Energy Committee feels they have a lot to do and they would not mind if there were not represented on the Underwood Property Task Force. Members were OK with appointing another member of the public to the Task Force. 9. Liquor Control Board: Ms. Riehle moved that the Council convene as Liquor Control Board. Mr. Shaw seconded. Motion passed unanimously. Members considered the following applications: Monkey Hospitality, LLC—cater party on 1 August 2014 McKee Enterprises—cater wedding on 8 and 9 August 2014 Ms. Emery moved to approve the applications of Monkey Hospitality, LLC, and McKee Enterprises as presented. Ms. Riehle seconded. Motion passed unanimously. Ms. Riehle moved to reconvene as City Council. Ms. Emery seconded. Motion passed unanimously. 10. Other Business: Re: Request of Allan Roberts: Ms. Mackenzie said the Council could hold a special meeting if the need arises. She said her guess is that the Governor is working through United Way. She also advised that there is federal funding involved. Mr. Dorn said he would try to find out what is happening at the state level. Re: Update on Planning Grant: Ms. Mackenzie suggested putting this on the agenda for the second meeting in August. Members agreed. CITY COUNCIL, 21 JULY 2014, PAGE 6 11. Executive Session: Ms. Riehle moved that the Council meet in executive session to discuss appointments to volunteer committees, commissions and boards and to resume regular session only for the purpose of making such appointments and/or adjourning. Ms. Nowak seconded. Motion passed unanimously. The Council entered executive session at 9:50 p.m. 12. Take Action on public appointments to volunteer committees, boards and commissions: The Council came out of executive session at 10:34 p.m. Ms. Emery moved to make the following appointments: CCTA—Steve Magowan, representative;Jackie Weinstock, Alternate City Charter Committee—Agnes Clift Design Review Committee— Marcel Beaudin and Sheema Fahim Development Review Board —Mark Behr (3 year term) and John Wilking (4 year term) Library Board of Trustees—Bonnie Finnigan, Mark Coel, Jake Jurmain Pension Advisory Committee—Spencer Baker Planning Commission —Jessica Louisos Chittenden County Regional Planning Commission —Pam Mackenzie, representative; Chris Shaw, first alternate; Sandra Dooley, second alternate. Ms. Riehle seconded the motion which was then passed unanimously. The Council decided that they would appoint a member of Council to be the South Burlington representative to the BTV Airport Commission. The Council sited the need to improve communications between BTV and the City of South Burlington, particularly given the upcoming joint planning project focused on the noise abatement properties purchased by the airport. Council members interested in serving as the appointee must complete an application and go through the same interview process as applicants for other Council appointments. As there was no further business to come before the Council, Ms. Emery moved to adjourn. Ms. Riehle seconded. Motion passed unanimously, and the meeting was adjourned at 10:36 p.m. , Clerk CITY COUNCIL 4 AUGUST 2014 The South Burlington City Council held a regular meeting on Monday, 4 August 2014, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset St. MEMBERS PRESENT: P. Mackenzie, Chair; H. Riehle, P. Nowak, C. Shaw, M. Emery ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; D. Rugh and J. Barlow, attorneys for the City; B. Nowak, S. Dooley, A. Johnston, C. Sargent, L. Michaels, K. Robinson, G. Maille, R. Greco 1. Agenda Review: Additions, deletions or changes in order of agenda items: Members agreed to adjust the order of Agenda items to correspond with times printed on the agenda for items that were anticipated to draw public interest and comment. 2. Comments & Questions from the public not related to the agenda: No issues were raised. 3. Announcements and City Manager's Report: Mr. Dorn: Building exterior improvements to City Hall are underway under the supervision of the Deputy City Manager. Stormwater work began today. There will also be a new entry to the building, new hardscape and plantings, and replacement of the flagpole. In September, the building exterior will be cleaned and painted. Ms. Mackenzie noted that The Rotary will be providing the landscaping. Mr. Hubbard said side lighting on the building will be replaced as will the light pole at the end of the parking lot. A statewide property tax meeting will be held on 14 August at the South Burlington High School auditorium. A meeting was held with the School Superintendent, other school officials and city officials with Frank Locker, consultant for master planning and visioning. An excellent meeting was held with Energy Investment Corp. regarding a new organization they are forming to do energy efficiency and improvements for municipalities. Work will include auditing, planning, financing, purchasing of equipment, monitoring, etc. South Burlington will be the first municipality to do this. Services will be paid for out of energy savings. A meeting was held with the Housing Commissioner regarding planning grants and City Center planning. CITY COUNCIL, 4 AUGUST 2014, PAGE 2 The Pier 1 ribbon cutting was held in City Center. Staff and some City Center people met with a branding consultant for a preliminary discussion regarding branding for City Center and ultimately for the rest of the city. Council members then reported on meeting and events they had attended. 4. Consent Agenda: A. Sign Disbursement B. Approve Minutes of 1 July and 21 July Ms. Mackenzie asked that the Minutes of 21 July be removed from the Consent Agenda for addition of a discussion that followed the executive session. Ms. Emery then moved to approve the Consent Agenda minus the Minutes of 21 July. Mr. Shaw seconded. Motion passed unanimously. 5. Liquor Control Board: Mr. Shaw moved that the Council convene as Liquor Control Board. Ms. Emery seconded. Motion passed unanimously. The following liquor licenses were presented for approval: A. Green Mountain Suites (outside consumption permit) B. Nectars (Burlington Tennis Center, 8/9/14) C. Vermont Retail Grocers (sampling @ Doubletree 9/9/14) Ms. Emery moved to approve the liquor license requests as presented. Ms. Nowak seconded. Motion passed unanimously. Ms. Nowak moved to reconvene as City Council. Mr. Shaw seconded. Motion passed unanimously. 6. Candidate Interviews for appointment of City representative to the Burlington Airport Commission: Ms. Mackenzie reviewed the history and noted that the Council had decided to have a City Council member serve as representative to the Burlington Airport Commission. This will make it easier to have information brought back to the Council. The Council then interviewed Ms. Emery and Ms. Nowak for this position. Both candidates CITY COUNCIL, 4 AUGUST 2014, PAGE 3 reviewed their interest and qualifications for the position. 7. Consideration and possible approval of the City Council order laying out an extension of Holmes Road (TH 112): Attorney Rugh reviewed the history. He noted that surveying of the property was completed 4 or 5 weeks ago. There is now an order to lay out a right-of-way. This will go for approval by the State Board of Transportation. After that approval, there will be an order for anyone with structures, trees, etc., in the right-of-way to remove them. Ms. Nowak asked about city liability. Mr. Rugh said there is no responsibility for maintenance as the state handles all of that. Ms. Emery then moved to approve the order laying out an extension of Holmes Road (TH 112) as presented. Ms. Riehle seconded. Motion passed unanimously. 8. Consideration and possible approval of Irrevocable Offer of Dedication of 60'x30' portion westerly extension of Holmes Road (TH 112) from David M. Farrell Trust, subject to review by the City's attorneys: Mr. Rugh said this action will allow for a continuous right-of-way. The Farrell Trust will deed a right-of-way which the city will accept. When there is approval by the Transportation Board, Farrell will give the deed to the city. This will probably happen in mid-October. Mr. Rugh noted that all previous discussions have indicated that the Farrell Trust will do this. Ms. Nowak moved to approve the Irrevocable Offer of Dedication of 60'x30' portion westerly extension of Holmes Road (TH 112) from David M. Farrell Trust, subject to review by the City's attorneys. Ms. Riehle seconded. Motion passed unanimously. 9. Update on the Chamberlin/BTV Planning Grant—moving forward: Ms. Mackenzie reviewed the history and read the vision statement for the planning grant. She then explained oversight of the project including a Project Oversight Committee which will report to the City Council. Membership of the Committee will include a South Burlington and Burlington Airport Commissioner, a School District appointee, and neighborhood residents from within the 65 db area and north and south of White Street. Community members felt there should be more community representation and asked that the word "oversight" be removed from the committee name (Project Committee). Members agreed to have only one City Council appointee from outside the Chamberlin district and to add CITY COUNCIL, 4 AUGUST 2014, PAGE 4 another local resident. They also agreed that the Committee will choose its own chair, subject to City Council approval. 10. Consider Affordable Housing Trust Fund feasibility Committee recommendation and possibly establish follow-on committee to evaluate potential funding sources: Mr. Dorn reviewed the history. Ms. Dooley said she had spoken with Mr. Simson who could not be present tonight. They have drafted a resolution which she presented to the Council. The resolution asked for the establishment of a task force to look into the money issues. Ms. Nowak suggested having as many people as possible from the original committee serve on this task force including those who may not be South Burlington residents but who can provide the expertise needed. Members agreed to have Mr. Simson report back to Council on the organization of the task force. Mr. Dorn stressed that he could not promise staff support for the task force because of all the other things going on. Mr. Michaels felt they could handle this without much staff support. He suggested Mr. Dorn might "drop in from time to time" and be available as a "sounding board." Ms. Riehle moved to support the Committee's recommendation to establish a South Burlington Housing Trust Fund and, at the same time,take the position that the City Council should not place on a City ballot a proposal for the establishment of a Housing Trust Fund that does not include one or more recommended sources of funding for this Fund. The purpose of this Housing Trust Fund would be "to provide an ongoing stream of funds to support strategic participation in development that will increase the City's stock of housing that is affordable households with income below 80 percent of median"; and concurs in the Committee's assessment that, in addition to a Housing Trust Fund, other tools are essential "to make progress in developing additional affordable housing." Further,the Council shall (1) establish a committee or task force whose purpose shall be to identify and research options for funding a South Burlington Housing Trust Fund and make recommendations to the City Council regarding which it deems most appropriate for South Burlington; (2) seek recommendations for persons to serve on this committee or task force from the Affordable Housing Trust Fund Feasibility Committee; the Planning Commission; city staff; and, in its discretion, other individuals and/or entities; and (3) request the committee or task force, once appointed, to complete its work and CITY COUNCIL, 4 AUGUST 2014, PAGE 5 make recommendations to the City Council no later than October 31, 2014. Ms. Emery seconded. Motion passed unanimously. Ms. Riehle volunteered to be the City Council representative to the task force. 11. Executive Session: Ms. Riehle moved that the City Council meet in executive session to discuss the appointment of a City Councilor to the Airport commission. Mr. Shaw seconded. Motion passed unanimously. 12. Regular Session: The Council returned to regular session at 8:41. By a vote of 4 — 1 the Council appointed Pat Nowak to represent the City of South Burlington on the BTV Airport Commission. The Council discussed 13. Other Business: The Council discussed future agenda items and agreed that the issue of litter in the community should be discussed. Ms. Mackenzie asked each member of the Council to come up with three ideas on what can be done to address litter throughout the community. 14.Adjourn: Ms. Emery moved to adjourn. Ms. Nowak seconded the motion. The motion passed unanimously. The Council adjourned at 8:52 PM. Clerk March 28. 2014 Kevin Dorn, City Manager City of South Burlington 575 Dorset Street South Burlington, Vermont Dear Mr. Dorn: I appreciate the opportunity to provide consulting services to the City of South Burlington. The City's efforts to plan for the future are exciting and being a part of this effort is a privilege. The City of South Burlington is fortunate to have a dedicated and highly motivated management team guiding the operations of various departments. Their work product, both individually and collectively, is highly professional. They were gracious with their time and tremendously helpful with providing information for this report. Introduction: This report examines the City of South Burlington's Capital Improvement Plan. The report's objective is to determine the feasibility of the plan. The report's goal is to enhance the viability of the plan by making suggestions for its successful implementation. Interviews were conducted with the city manager's office, finance and planning personnel and some department heads. Material that was publicly available was reviewed and then corroborated with more detailed information gathered through additional requests. At strategic points along the information gathering process meetings were held with the city manager's office and finance and planning personnel to review initial observations and to gather feedback on these observations. The purpose of these 1 meetings was to ensure that the report did not overlook information or interrupt data incorrectly. The conclusions reached are based on information available at the time this report was written. Changes in future circumstances may alter some of the conclusions. Background In the last two years the City of South Burlington has embarked on an effort to update its Capital improvement Plan (CIP) on a yearly basis and integrate it into its annual budgeting process. Prior to this effort the plan was upgraded only periodically, sometimes by an outside consultant, and was not fully integrated into the budget process. In addition, a major portion of the City's CIP is the planned development of 106-acres called, City Center. Over a 20-year period there are plans to develop approximately 1.35 million square feet of residential, retail, and office space in multiple parcels within this 106-arces. This area has been designated a Tax Incremental Financing District (TIF) by the State of Vermont. Succinctly, this means that a portion of the school and municipal property taxes generated in the district as a result of new construction can be used to offset debt service needed for approved capital improvements in the district for 20 years. According to the City an increase of approximately $202,354,482 million in incremental assessed valuation over the course of the next 20 years is needed to generate the $75 million in property taxes of which $56 million is available to the City to be used to pay debt service on eligible projects within the tax incentive financing district. In addition, the city will need to divert some future anticipated impact fee revenue, increase existing property taxes to fund a portion of the those projects where TIF money 2 cannot be used, and commit to reprogramming the decrease in annual debt payments on existing capital debt to the CIP Reserve Fund. Observations and Suggestions Observation 1: The Overall Plan There has been significant improvement in the CIP process. In fact, in reviewing the plan in its entirety (with City Center included) the plan is well thought out and includes most of the necessary components to make it successful. City officials obviously take this planning process seriously. The plan is probably more sophisticated than most communities in Vermont and when compared to more fully developed plans elsewhere in the country it has only a few shortcomings. Suggestion: Department heads need to be more integrated into the CIP planning process. The City's CIP process does a good job at capturing the current needs of individual departments but additional work is needed in gaining a more thorough understanding regarding the financial impacts of future development on departmental capital needs (as well as future operational needs). Currently neither the CIP nor the operating budget account for these costs. For example, will another fire truck be needed to handle additional development? Does that require more personnel? These conversations need to take place to get a clearer picture of the overall cost of the CIP and the impact to the operating budget. Having the department heads fully informed about planned projects, anticipated growth, and estimating the capital needs and operating costs will only enhance the CIP and the City budget process. Conducting departmental meetings with the purpose of going into detail future planned projects and time schedules will surely enhance and strengthen the process. 3 Suggestion: With respect to City Center the City needs to begin moving from a planning phase into an operational phase. Most major construction projects usually have four phases: designing a plan, making the plan operational, financing the plan, and lastly, constructing the project(s). Many entities have designed great plans for projects but never had anything come to fruition with their plans because they never figured out how to operationalize them. The operations phase is perhaps the most difficult of all phases because it is here that the entity reaches a major decision point in determining whether the project moves forward. South Burlington has done an excellent job in the planning phase for the City Center project and has received approval for a TIF (tax incremental financing) district. There has been tremendous effort put into this plan, but ironically for all this effort the next phase will determine whether this project will get off the ground in the manner that it is planned. So what is the operational phase? In 2016 the first phases of the City Center project will begin. In fact, absent an extension, the city is obligated to begin its debt financing for projects within the TIF district by 2017. In order to meet this schedule several significant events need to take place: (1) developer agreements, (2) an approved TIF District Financial Plan, (3) political acceptance (by both the political leadership and the voters) and (4) permit approvals. There are numerous steps and milestones in between each of these events that will take significant time. In order to meet the City's schedule it must be aggressive in getting out of the planning phase and into the operational phase. Not doing so poses significant risk to City Center's project plan. The City, in the FY15 draft CIP is projected to be borrowing heavily for the City Center project in the fiscal years 2016, 2017, 2018, 2019, and 2020; and yet there are no development agreements in place and no permit applications submitted for approval. Typically this process of getting developer agreements and then obtaining approvals for permits can take at a minimum of 24 months; but, more typically longer, even if events 4 go smoothly. In the case of other development projects where litigation slowed down the schedule the process lingered for years before the planned project was built. Moving forward on the plan—as it is currently conceived and in the timeframe outlined—carries significant risk to the City in light of the lack of development agreements and/or applications for permits. This is particularly risky because an expensive project (the municipal facilities) are only two to three fiscal years away from when the City proposes in the FY15 draft CIP to initiate construction. Just to pinpoint the risk if the district never generates the projected revenues then the city property taxpayers are liable for the shortfall on the TIF District financed portion of the debt. Any deficit in TIF district revenues falls directly on the property tax base to supplant that shortfall if all projects are built and development does not occur. Total exposure to the city could be over $100 million (with debt service) if the city built the planned infrastructure without the anticipated revenues. Realistically, it is highly unlikely this amount of financial liability would occur because it is unlikely the city would move forward with projects without sufficient revenues. In addition, some costs can be offset by developer contributions. There will be incremental growth in the district and revenues will be generated as a result of this growth. In fact, the district is already seeing growth with stores such as Trader Joe's and Pier 1 Imports. The question that still remains is how much growth over what timeframe? Both are uncertain and without any answers to these questions the city is assuming a higher degree of risk than is advisable. These questions need to be better fleshed out in this operational phase. Suggestion: To mitigate risk it might be to the benefit of the City to partner with developers and/or landowners that demonstrate the relevant experience, capital resources, and site control that will enable them to move forward within a workable timeframe. The lack of development agreements and permits is a significant risk to the City with regards to the City Center project. There is sufficient evidence to suggest that the city can obtain its target increase in property tax revenue of$75 million as projected in the plan 5 over the course of 20 years if it has the right development partners with the experience and capital to make the investment at the level the City needs and within the appointed time frame. Obviously, this is critical because repayment of debt with these future funds is necessary. Certainly the landowners within the district are sophisticated and successful developers. The question is: are they able to invest at the levels and within the timeframe that the city may need to generate the needed revenue to complete the project as planned? Just as important are they able to sustain development over a period of time that will probably have at least one,possible two,recessions based on historical trends? Suggestion: In succeeding years add levels of sophistication to the City CIP The City has developed a solid foundation for updating and implementing the components of its CIP. It is appropriate for the City to continue what it has been doing for the next one or two years so that the process becomes better integrated into the budgeting process. City departments still need to develop more sophistication in the submittal of costs to the plan and it needs to be uniform in how they project those costs. One way to ensure this uniformity is to issue more specific instructions regarding departmental cost estimates. Within three years the City should start adding degrees of sophistication to the CIP process. One of those tools is the introduction of an objective point value system in evaluating project priorities. This system awards points based on various criteria and sets the project priorities based on the number of points a project has received. Observation 2: Revenues for City Center The City relied on a very reputable firm (Allen & Brooks) in calculating estimates of the TIF district's revenue generation potential for its City Center project. It is highly likely 6 that the TIF district will experience growth. Whether the needed development will be built in a size and scope to generate the $75 million in new property tax revenues over the planned time period is where more certainty is needed and where development agreements, securing of site control by experienced developers, and the application for permits could provide that certainty. Plans for City Center include additional funding of the Capital Reserve Fund for the payment of the City's share of debt and some design costs. Currently the reserve is funded at 1 '/4 cents of the tax rate. According to the City anticipated debt would require this to be supplemented with an additional 1 to 1 3/4 cent property tax increase levied against the existing tax base to pay down debt (2 to 3 cents total). Additionally, dollars gained by the reduction of debt service payments need to be diverted to the Capital Reserve Fund. City Center is also funded with property taxes, impact fees, stormwater fees and federal grants. Suggestion: Update impact fee ordinances to better reflect current needs and costs. Currently, if the City went forward with the City Center project and kept the other capital projects that are planned the recreation fund would be in a deficit position within four years because the impact fees are insufficient to fund the planned projects. In addition, in some cases, existing impact fees will need to be revised or a new one developed in order to be used on City Center projects. This has yet to occur. The FY 15 City Center CIP projects that $3.2 million in impact fees will be used to help fund project costs over the next ten years. According to the City an additional $5.8 million will be needed to fund the City share of debt over the course of an additional 24 years. Impact fees used prior to March 2017 (the date TIF debt will be incurred) will cover design costs for projects. After March 2017, the City's impact fees are slated to be 7 used to defray debt payments on the City share of project costs (costs that are not TIF eligible). Yet, to use the impact fees in the manner anticipated several things need to happen: 1)the impact fee ordinances need to be revised to address current infrastructure expectations; 2) they need to be updated to reflect current costs; and 3) a new impact fee for public facilities will have to be developed. None of these have yet to occur. Suggestion: Explore the possibility of expanding the TIF district to generate more incremental revenue. Admittedly, this is a tricky proposition because VEPC may require the reset of the base assessment rate of the new and expanded district. If the City resets the base of the taxable value in the existing district, it might lose the already credited incremental growth of approximately $4 million. In essence, the City would forfeit the incremental growth credit of $4 million. Obviously this suggestion of expanding the district needs to be calculated very carefully. The City needs to ensure that it has a net gain and this suggestion should only be considered if there is a strong likelihood of incremental growth in the expanded district that surpasses the "money already in the bank" from the base rate of the existing TIF. Another approach is to see if VEPC will allow the existing $4 million in new development to stay in the incremental growth calculation. Lastly, it is likely that by earmarking incremental tax growth in an expanded district only for debt service in that district on approved projects for 20 years the City's ability to meet future operational needs will be hindered. Suggestion: If the City wishes to stay on schedule with project build out and to smooth out the property tax impact of its future borrowing cost then the City needs to begin funding its CIP reserve fund to appropriate levels. 8 The City is currently funding the CIP Reserve Fund at $335,000 annually or approximately 11/4 cents. The CIP reserve fund will need to be funded at approximately 2 to 3 cents annually in property taxes and then dedicate those funds every year to the CIP Reserve Fund over the life of the debt obligation. In addition, the City plans to reprogram and deposit certain monies into the CIP Reserve Fund that are now going to debt service in the capital budget but will no longer be needed for that particular payment because of the retirement of that debt. This has yet to happen. A substantial reserve fund balance is essential to not only pay the portion of debt service on a project that is not eligible for TIF funding (i.e., mostly the city portion of the planned new City Hall, Library, and Recreation Center, and the Williston Road Streetscape) but more importantly pay during the peak period of the City's debt obligation payments without requiring a spike in taxes due to City Center. These increased fund deposits as described above were slated to begin in FY 2015 but were not funded in the FY 2015 approved budget. The more these funds are delayed the greater of an increase in property taxes is needed to make up for those years not funded. Observation 3: City Center Expenditures The City has either used standard methodology to best project expenditures for City Center projects or has hired firms to provide these calculations (As is the case for the proposed municipal buildings—City Hall, Library, and Recreation Center). Total projected costs for the City Center project including debt service are projected to be over $100 million. At this point the standard methodology used to calculate estimated expenditures seems appropriate but these costs need to be continually updated and refined as the projects move forward. Suggestion: Reduce the City's risk by reprograming the municipal building projects (new City Hall, Library, Recreation Center). 9 The total cost of these municipal building projects (a new City Hall, Library, and Recreation Center) is estimated to be approximately $30 million (this price tag does not include the millions needed to finance this project). Construction of these new facilities is slated to begin 2018. The existing property tax base will fund these building projects with 10 to 30% (depending on the building) of the cost picked up by future TIF revenues. Yet the City has not signed a development agreement with a developer nor has a developer applied for permits. This means that if the TIF revenues are not generated in the amount and within the time period projected then the existing taxpayer will pick up the difference. Since these are major expenditures slated to begin at the front end of the project plan it seems prudent to reduce risk by separating the construction of these new buildings into individual projects and reprogram the construction dates to spread out the cost of these buildings. For example, start with the construction of the Library in 2018 and over the course of the next 18 years program in the Recreation and City Hall projects at different intervals to ensure needed revenues are being generated, thereby reducing the City's risk. Suggestion: Ensure that contingencies allotted are adequate and the fund is easily recognizable. As professional and knowledgeable as City personnel are in calculating project costs there are always surprises. For example, the cost of the municipal buildings came in more than estimated. This is not unusual. Although there are some contingencies built into some of the budgets for City Center they are hard to find and analyze. Specifically, with regard to City Center there should be a contingency fund established and segregated as a line item in the specific project budget or as a separate fund within the CIP. This contingency fund needs to be constantly updated with allocations that are appropriate depending on the phase of the project. In some cases this could be up to 30% in the planning phase of a project that would reduce to 10% as more specific construction plans are approved. The segregated itemization of a contingency fund will make it easier for those reviewing the project to ensure that proper contingencies have been retained. 10 • Suggestion: Establish a priority system to reduce risk for funding projects. In the ongoing effort to reduce risk in the absence of a development agreement or permits yet keep the City Center project from floundering the City should concentrate funding on those projects in the following priority: 1) those that have federal or state grant funding sources or available impact fees; 2) those that enhance the likelihood of attracting investment or enhance existing private investment; and 3) those that maximizes TIF funding. Observation 4: Impact of CIP on Operating Budget As mentioned in earlier sections the CIP will have an impact on the City's operating budget, especially when it comes to future personnel costs. These costs have yet to be calculated, but are unlikely to be absorbed by increases in property valuation alone. In fact, the City has expended surplus funds to fund the 2015 budget on salaries and other inflation items, as necessary expenses surpass the amount of revenue generated by new growth. If sufficient development growth does not occur,the City will have two choices in the near future: cut spending or increase revenues. Suggestion: The City should convene a working session with political leaders and management personnel to discuss the future of the operating budget well before the budget process for 2016 begins. The CIP will likely add to the needed expenditures to operate the city, not reduce them. Those impacts have yet to be calculated. 11 CONCLUSION The City of South Burlington is an exciting and dynamic community with much growth potential ahead. It is apparent that City leaders take their responsibility seriously: to plan for the future with the best interest of its residents at heart. The suggestions presented in this report are to enhance the success of this planning effort. Again, thank you for the opportunity to serve the City of South Burlington. Sincerely, , 'i i' e4,4 F 4 Michael K. Smith 12 Appendix: Non- TIF Revenue Sources for City Center City Center—Stormwater Fees Over the course of the project about $750,000 of stormwater fees are dedicated to the City Center project. This amount seems appropriate and did not require detailed analysis. However, this money is dependent on the City raising stormwater fees to fund these future revenues and ongoing operations. Given that this revenue source is within the realm of past and planned future increases these revenues are considered likely to be available. City Center—Federal Grants The City has obtained federal grants for approximately$5.5 million for the reconstruction of Market Street. This federal money has already been committed to this project. Therefore this revenue source for this particular project is strong. The CIP also proposes future federal money to build a pedestrian/bike bridge. This revenue source is uncertain. City Center—CIP Reserve Fund This fund is used to pay non-impact fee eligible design costs and will be used to pay future debt service. The plan is to supplant any existing money in the fund with additional revenues as a result of a one-time 1 to 1 3A cents increase on the property tax and dedicating that particular increase every year to the CIP Reserve Fund and also to dedicate the revenue resulting from the reduction in year over year debt payments. The hope is to generate sufficient revenues to help pay the portion of debt service on projects that are not eligible for TIF funding (i.e, mostly the city portion of the planned new City Hall, Library, and Recreation Center). These funds were slated to begin in 2015 but only 1 1/4 cents is funded in the 2015 budget and the difference due to the reduction in debt payments was not allocated to the CIP Reserve Fund. Because the City has not committed to neither the additional taxes needed nor the reallocation of debt service this funding source is classified as uncertain given the pressures on the operating budget. 13 City Center—Impact Fees Currently, if the City went forward with the City Center project and kept the other capital projects that are planned the recreation fund would be in a deficit position within four years because the impact fees are insufficient to fund the planned projects. In addition, in some cases, existing impact fees will need to be revised or a new one developed in order to be used on City Center projects. This has yet to occur. The FY 15 City Center CIP projects that $3.2 million in impact fees will be used to help fund project costs over the next ten years. According to the City an additional $5.8 million will be needed to fund the City share of debt over the course of an additional 24 years. Impact fees used prior to March 2017 (the date TIF debt will be incurred) will cover design costs for projects. After March 2017, impact fees are projected to be used solely to defray debt payments on the City share of project costs (costs that are not TIF eligible). 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X i .— L. 4� Q L LL O C •— = 4- c13 a) C +-J U v '� > cu CD la)X w (D O a LU • _c E ,..., W C g V)otu O O L--, a) 4— U tin .},,, Li_ X COCD co O U cu U Co >` 80 -J 6-5 E a) 0 cu — 0_ a) c 2 (1) L •O eL C) +.) + ) uo L— 4- +-) CO C O a) +�-� Q) (o _ U c co a--+ a Q .c 0 v) (1-1)- 0 •— a� U C +-) V) c—I = U 03 U O E > E0 _ N CID) 0 -0 bo -0 � a� N O •— = v) LL 0_ 4-) v) v) E S— co c 4) O +' O a_ b E 0 U ci Q ®► City of outs Burlington .46 City Clerk's Office Donna Kinville, City Clerk August 18, 2014 The following first class license was approved by The South Burlington Liquor Control Board after review by the city fire, police and tax departments. Name Description The Growler Garage/ first/second class license & Brews Brothers LLC tobacco Vermont Sportsgrill first class license (new owner) Pam Mackenzie Chair Pat Nowak Vice Chair Chris Shaw Meaghan Emery Helen Riehle 575 Dorset Street South Burlington,VT 05403 802-846-4105 dkinviile@sburl.com , _.., Akfivt(p).„ ilir. PACT --.<. _ Pemnts end Adrdt,Celebreung Children end Teen.. You Are PACT: Parents and Adults Celebrating Children and Teens! "PACT's mission is to bring the community closer together, and the first step in that is getting to know those around us."— SBHS Student If you live,work, or go to school in South Burlington,you are a member of PACT. Our events are free and open to the public. PACT is a South Burlington not-for-profit organization with the vision of building and sustaining a community of respect,compassion, and equality. PACT is fully committed to listening to the voices of children, teenagers,and adults and empowering those voices with respect and sincerity through dialogue and action. We welcome you at any and all of our 2014-2015 events: • September 14,2014: PACT Retreat,2:00-4:30 p.m. To take part,please contact Susie at merrick@champlain.edu or 238-1054. • September 25,2014: Welcome to PACT Community Dinner,South Burlington High School (SBHS),5:30-7:00 p.m. • November 6,2014: PACT Community Dinner,SBHS, 5:30-7:00 p.m. • December 4,2014: PACT Dessert/Dialogue at Allenwood, 6:30-7:30 p.m. • January 8,2015: Welcome Back PACT Alumni Community Dinner,SBHS, 5:30-7:00 p.m. • January 19,2015: Martin Luther King,Jr. Day Community Celebration, Time TBA • February 16,2015: PACT Dialogue Night at SBHS, 6:30-8:30 p.m. • March 19,2015: PACT Community Dinner,SBHS,5:30-7:00 p.m. • April 9,2015: PACT Community Awards Dinner, 5:30-7:30 p.m. • May 13,2015: PACT Thank You Community Dinner, SBHS, 5:30-7:00 p.m. To find out more about PACT activities and how to get involved in PACT,please • Go to www.pactvt.com; • Contact PACT Co-Chairs Susie Merrick (merrick@champlain.edu; 238- 1054) and Steve Loyer (sloyer@tgvt.net); • Contact PACTeens advisor and South Burlington School District Prevention Counselor Mariah Larkin (mlarkin@sbschools.net; 652-7017). ,,,\A0(,),,,, T A. ,, , - Parents and Adults Celebrating Children and Teens What: PACT Retreat! When: Sunday, Sept. 14, 2:00-4:30 p.m. Bus leaves at 1:30 p.m. in front of the high school! Where: All Souls Interfaith Gathering in Shelburne GREAT FOOD! GREAT DISCUSSIONS! NEW FRIENDS! Please join us to plan PACT activities for the year/ We welcome new and returning PACT participants to this event. This event is free and open to the public. More information available at wwwpactvt.com. Please RSVP to 238-1054 or stop by to see Mariah Larkin in Room 220! Everyone who lives, works, and/or goes to school in South Burlington is a member of PACT. ,4,Acr Parents and Adults Celebrating Children and Teens What: PACT Community Dinner! Theme: Welcome, New and Returning PACT Friends! When: Thursday, September 25, 5:30-7:00 p.m. Where: South Burlington High School Please come after activities, sports, or work, and join us for good food and good dialogue at our first PACT Community Dinner of the school year! Our theme is "Welcome, New and Returning PACT Friends!" and there's much to share with one another. This event is free and open to the public. All those who live, work, or go to school in South Burlington are members of PACT. For more information, please contact co-chairs Susie Merrick (660.3189; merricW,champlain.edu) and Steve Loyer (slower@tgvt.net), and/or PACTeens advisor Mariah Larkin in SBHS room 220 (652.7017; markin@sbschools.net) PACT www.pactvt.com 3:16 PM PACT 08/13/14 Balance Sheet Accrual Basis As of June 30, 2014 Jun 30,14 ASSETS Current Assets Checking/Savings City of S Burlington Account 2,887.86 Total Checking/Savings 2,887.86 Other Current Assets Cash on Hand 142.95 Total Other Current Assets 142.95 Total Current Assets 3,030.81 TOTAL ASSETS 3,030.81 LIABILITIES&EQUITY Equity Unrestricted Net Assets 3,098.58 Net Income -67.77 Total Equity 3,030.81 TOTAL LIABILITIES&EQUITY 3,030.81 Page 1 3:17 PM PACT 08/13/14 Profit & Loss Accrual Basis July 2013 through June 2014 Jul'13-Jun 14 Ordinary Income/Expense Income Direct Public Support Corporate Contributions 1,000.00 Individ,Business Contributions 1,200.00 Total Direct Public Support 2,200.00 Other Types of Income Miscellaneous Revenue 1,500.00 Total Other Types of Income 1,500.00 Total Income 3,700.00 Expense Event Expenses Food 1,917.28 Supplies 377.07 Total Event Expenses 2,294.35 Other Types of Expenses Insurance-Liability,D and 0 1,473.42 Total Other Types of Expenses 1,473.42 Total Expense 3,767.77 Net Ordinary Income -67.77 Net Income -67.77 Page 1