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Agenda - City Council - 09/02/2014
of southburiingumi EF:`?t;n7T AGENDA SOUTH BURLINGTON CITY COUNCIL Police Department Conference Room 19 Gregory Drive SOUTH BURLINGTON, VERMONT Regular Session 6:30 P.M. Tuesday, September 2, 2014 1. Agenda Review: Additions, deletions or changes in order of agenda items. (6:30—6:32 PM) 2. Comments and questions from the public not related to the agenda. (6:32—6:42 PM) 3. Announcements and City Manager's Report. (6:42—6:52 PM) 4. Consent Agenda: (6:52—6:57 PM) A. '**Sign Disbursement B. ***Approve Minutes for August 18th and August 26th. C. ***Acceptance of new city streets. • Finch Court • Portion of O'Brien Drive 5. ***Adoption of Town Road and Bridge Standards(6:57—7:07 PM) 6. Unaudited FY14 end of year report(as of June 30, 2014) (Tom Hubbard) (7:07—7:17 PM) 7. *** Proposed FY 16 Budget Schedule (Tom Hubbard) (7:17—7:27 PM) 8. *** Capital Plan and Operations Analysis. (Mike Smith) (7:27—8:27 PM) 9. *** Interview applicants for South Burlington Boards, Commissions and Committees (8:27—9:07 PM) 10. *** Discussion and possible action on Education Property Tax resolution. (9:07—9:27 PM) 11. Resolution authorizing City Manager to execute lease for 19 Gregory Drive. (9:27—9:33 PM) 12. Make appointment to South Burlington Community Library Board of Trustees (9:33—9:38 PM) 13. Convene as South Burlington Liquor Control Board to approve: (9:38—9:43 PM) A.*** Infinity Brewing Co.LLC. 9 events (Sept-Oct) B.—infinity Brewing Co LLC (9/11/2014) C.***Humane Society 4 ent. events (Sept) D.***Zero Gravity(cater for 9/4-Humane Society event) 14. Other Business: (9:43—9:48 PM) A. Items held from the Consent Agenda 15. Adjourn (9:48 PM) Respectfully Submitted: Kevin Dorn, City Manager ***Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Policy regarding landscaping City-owned land and request from Hadley Road. 2. Encouraging litter removal by businesses and the public 3. Cost of development/cost of open space Issues that have been discussed by the Council where further action is pending: 1. Transferring FY'14 surplus funds into paving budget 2. FY'15 and '16 paving budget 3. East Terrace neighborhood conversion of housing into rental units 4. Electronic distribution of South Burlington City/School budget and Annual Report 5. Street light policy 6. Laying out of Holmes Road as a public road South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members,staff,and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public,staff,or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others,except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Public Sign-In September 2, 2014, City Council Meeting Please Print Name Name Name 1 fi6\A J- 18 35 2 19 36 3 o y` 20 37 6 ; 21 38 5 -48-01/) .‘./ANSd49 22 39 6 KS ikc\XJ -t S !1(`-5 ON 23 40 7 24 41 8 25 42 9 26 43 10 27 44 11 28 45 12 29 46 13 30 47 14 31 48 15 32 49 16 33 50 17 34 51 4Ak 08/28/14 City of South Burlington Accounts Payable Page 1 04:02 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 09/02/14 To 09/02/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date AAA AAA POLICE SUPPLY 35751 UNIFORMS 1540.00 0.00 . /--/-- AAA AAA POLICE SUPPLY 36067 FD UNIFORMS 1896.00 0.00 . /--/-- AAA AAA POLICE SUPPLY 36417 AMMO 9472.00 0.00 . /--/-- ADAMSN ADAMSON INDUSTRIES CORPORATION 123230 VEHICLE FIT-UP 672.80 0.00 . /--/-- ADAMSN ADAMSON INDUSTRIES CORPORATION 123366 LED LIGHT 211.20 0.00 . /--/-- ADAMSN ADAMSON INDUSTRIES CORPORATION 123367 VEHICLE FIT-UP 1877.00 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742249 FILTER 3.11 0.00 . /--/-- ADVANCE? ADVANCE AUTO PARTS PROFESSIONA 128742247 OIL 57.36 0.00 . /--/-- ADVANCE? ADVANCE AUTO PARTS PROFESSIONA 128742247X FILTER 9.33 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742200 CREDIT -9.41 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742252 GLOW PLUG 18.92 0.00 . /--/-- ADVANCE? ADVANCE AUTO PARTS PROFESSIONA 128742257 NUT 3.04 0.00 . /--/-- ADVANCER ADVANCE AUTO PARTS PROFESSIONA 128742257X FILTERS 12.44 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742267 AIR FILTER 19.20 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742250 AIR FILTERS 37.50 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742250X CREDIT -23.38 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742259 AIR FILTER 12.50 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742257Y TRAILER CONNECTOR 23.38 0.00 . /--/-- ADVANCE? ADVANCE AUTO PARTS PROFESSIONA 128742307 TRAILER CONNECTOR 19.48 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742237 VEHICLE PART 257.99 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742317 BRAKE PADS 37.99 0.00 . /--/- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742313 UNDERCOAT 9.68 0.00 . /--/-- ADVANCER ADVANCE AUTO PARTS PROFESSIONA 128742317X DISC CALIPER 51.86 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742329 FUEL FILTER 61.51 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742327 HI-TEMP 79.20 0.00 . /--/-- ADVANCE? ADVANCE AUTO PARTS PROFESSIONA 128742319 SPARK PLUGS 11.66 0.00. . /--/-- ADVANCER ADVANCE AUTO PARTS PROFESSIONA 128742277 FUEL INJECTOR 18.06 0.00 . /--/-- ADVANCER ADVANCE AUTO PARTS PROFESSIONA 126742327X SPARK PLUG 5.70 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742327Y HI TEMP 15.84 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742270 CREDIT -18.06 0.00 . /--/-- ADVANCER ADVANCE AUTO PARTS PROFESSIONA 128742327Z MOWER PART 14.20 0.00 . /--/-- ADVANCER ADVANCE AUTO PARTS PROFESSIONA 128742337 SPARK PLUG 1.57 0.00 . /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 128742347 AIR FILTER 13.48 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 128742320 CREDIT -9.76 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2312217 BARTLETT BAY-TRASH REMOV 133.84 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2312326 AIRPORT PKW-TRASH REMOVA 249.22 0.00 . /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 298762321707 BOOK 30.94 0.00 . /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 290520147011 BOOK 22.44 0.00 . /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 290521066722 BOOKS 106.41 0.00 . /--/-- AT&T AT&T MOBILITY 623X08152014 PW MOBILE PHONES 197.59 0.00 . /--/-- AT&T AT&T MOBILITY 292X08152014 WQD MOBILE PHONES 214.95 0.00 . /--/-- AT&T AT&T MOBILITY 973X08242014 FD MOBILE PHONES 185.78 0.00 . /--/-- AUTO AUTO ELECTRIC INC. 24461 ALTERNATOR - BUS 325.00 0.00 . /--/-- BARTOL BARTOL, PH.D., CURT R 08222014 -EVALUATIONS 50.00 0.00 . /--/-- BEARIN BEARINGS SPECIALTY COMPANY INC 3426521 BELTS - SIFTER MACHINE 62.78 0.00 . /--/-- BEARIN BEARINGS SPECIALTY COMPANY INC 3427044 BOLT SPREADER 76.80 0.00 . /--/-- BEAUDO BEAUDOIN'S AUTO RADIATOR & 32430 RADIATOR SWEEPER 400.00 0.00 . /--/-- BIBENS BIBENS ACE 776831/3 KEY - BUS 2.49 0.00 . /--/-- BIBENS BIBENS ACE 777039/3 LETTER KIT & SNAP RING 39.89 0.00 . /--/-- BIBENS BIBENS ACE 777076/3 CLOTHING - SHEFFER 81.97 0.00 . /--/-- 08/28/14 City of South Burlington Accounts Payable Page 2 04:02 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 09/02/14 To 09/02/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date BIBENS BIBENS ACE 777102/3 SHOWER SPRAY WAND 9.99 0.00 . /--/-- BURLVET BURLINGTON VETERINARY SPECIALI 185699 PD DOG - VET 3264.15 0.00 . /--/-- _ BURLVET BURLINGTON VETERINARY SPECIALI 185945 PA DOG - VET 85.00 0.00 /--/-- CARQUE CARQUEST AUTO PARTS 11138-63389 GEAR OIL 114.06 2.28 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63452 GAS TANK STRAP 10.48 0.21 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63631 FULL LINE 12.96 0.26 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63687 VEHICLE PARTS 124.58 2.49 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63711 CREDIT -67.31 -1.35 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63765 FILTERS 172.B7 3.46 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63794 FUEL FILTER 9.01 0.18 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63355 MATERIALS - BUS 85.30 1.71 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-64098 CUT OFF WHEEL 8.54 0.17 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63981 ANTI-FREEZE 56.36 1.13 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63969 BUS PARTS 53.43 1.07 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63988 SHOP SUPPLIES 34.00 0.68 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63922 REAR LAMP 10.70 0.21 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-64146 CUT OFF WHEELS 25.62 0.51 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-63995 CREDIT -154.41 -3.09 /--/- CCP INDUS CCP INDUSTRIES INC IN01329254 GLOVES 191.67 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 3242200004 CYLINDER 306.09 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242340014 RADIATOR CAP 3.90 0.00 . /--/-- CHASTE CHASTENAY PLUMBING & HEATING 8694 MAIN FLOOR BATHROOMS 993.50 0.00 . /--/-- CIVIL CIVIL ENGINEERING ASSOCIATES I 14191 HOLMES ROAD EXT. 1060.20 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 344786 LIGHT 32.72 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 343722 AIR FILTER - BUS 175.56 0.00 . /-/-- CLARKS CLARK'S TRUCK CENTER 344912 GLASS - BUS 137.86 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 344953 GLASS - BUS 63.90 0.00 . /-/-- CLARKS CLARK'S TRUCK CENTER 344410 GLASS - BUS 275.72 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 345036 SOLENOID 135.72 0.00 . /--/-- COMCAST COMCAST 08150914HF14 HOLMES RD OFC 135.55 0.00 . /--/-- COMCAST COMCAST 08200919P14 P/D INTERNET 197.85 0.00 . /--/-- COMCAST COMCAST 08210920PD14 P/D INTERNET 70.49 0.00 . /--/-- CONTIN CONTINENTAL RESEARCH CORPORATI 406404-CRC-1 SHOP SUPPLIES 428.70 0.00 . /--/-- CROSSWIND CROSSWIND TECHNOLOGIES 73 VALCOUR HOSTING SERVICES 6400.00 0.00 . /--/-- CVCPAGING CENTRAL VERMONT COMMUNICATIONS 10298461 EXTRA PHONE LINE 12.75 0.00 . /--/-- DELARICHP DELARICHELIERE, PHIL ,08262014 ELECTION POLLS 75.00 0.00 . /--/-- DESLAURIE DESLAURIER, MARGARET 08262014 ELECTION POLLS 37.50 0.00 . /--/-- DIONS DION SECURITY, INC 31271 VAULT DOOR REPAIRS 1064.00 0.00 . /--/-- ECC ECC TECHNOLOGIES 2014-09-613 ANNUAL NETWORK SERVICE 741.00 0.00 . /--/-- ELECTR ELECTRONIC BUSINESS PRODUCTS I ARIN035613 REC. TONER 63.62 0.00 . /--/-- ELECTR ELECTRONIC BUSINESS PRODUCTS I CNIN132895 FIRE COPIER CLICKS 81.56 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10548019-1 SAW CART 605.00 0.00 . /--/-- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 4-78819AUG14 DSL STAND ALONE 51.99 0.00 . /--/-- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 2-6503AUG14 STATION #1 #2 INTERCOM 54.93 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR189054 CHOP SAW WHEEL 4.19 0.00 . /--/-- FIREETC FIRE TECH & SAFETY OF NEW ENGL 142998 "KNOCKDOWN" FOAM 1080.00 0.00 . /--/-- FIREHOUSE FIREHOUSE SOFTWARE 1073562 FIREHOUSE SOFTWARE 1340.00 0.00 . /--/-- FISHER FISHER SCIENTIFIC COMPANY 5680335 LAB SUPPLIES 379.54 0.00 . /--/-- GAUTHIERM GAUTHIER, MARY 08262014 ELECTION POLLS 37.50 0.00 . /--/- GORDON GORDON STAMP & ENGRAVING 72551 NAME TAG 10.28 0.00 . /--/-- 08/28/14 City of South Burlington Accounts Payable Page 3 04:02 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 09/02/14 To 09/02/14 Purchase Discount Amount -Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date GREEPW GREEN MOUNTAIN POWER CORPORATI 07961AUG14 LANDFILL PUMP STATION 609.81 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 72761AUG14 AIRPORT PARKWAY 17722.83 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 75731AUG14 702 T/L U MALL/ DORSET S 299.18 0.00 /__/-_ GREEPW GREEN MOUNTAIN POWER CORPORATI 18931AUG14 T/L DORSET/KENNEDY-SOLAR 531.88 0.00 . /__/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 80476AUG14 T/L SWIFT ST/FARRELL ST 71.98 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 84290AUG14 T/L SPEAR ST / SWIFT ST 62.49 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 73761AUG14 T/L LIMEKILN /AIRPORT PK 49.48 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 11830AUG14 T/L DORSET/SWIFT-SOLAR 201.05 0.00 . /__/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 21855AUG14 I-89 RT 2 T/L 43.21 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 08310AUG14 T/L KIMBALL /KENNEDY DR 46.41 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 46332AUG14 T/L WILLISTON RD/MIDAS R 117.46 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 11094AUG14 100 KENNEDY DR T/L 69.84 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 47532AUG14 T/L WHITE ST/PATCHEN RD 53.46 0.00 . /--/_- GREEPW GREEN MOUNTAIN POWER CORPORATI 61476AUG14 T/L CLARION/WILLISTON RD 39.84 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 10432AUG14 T/L WILLISTON /HINESBURG - 54.23 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 90476AUG14 T/L WILLISTON RD/DORSET 102.15 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 62761AUG14 VAN SICKLEN RD PUMP STAT 35.40 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 00040AUG14 911 DORSET ST PUMP STAT 85.15 0.00 . /--/_- GREEPW GREEN MOUNTAIN POWER CORPORATI 21094AUG14 DORSET ST PUMP STATION 313.88 0.00 . /--/_- GREEPW GREEN MOUNTAIN POWER CORPORATI 11855AUG14 SPEAR ST PUMP STATION 26.67 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 90268AUG14 HINESBURG PUMP STATION 1126.61 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 31855AUG14 MILL POND LN PUMP 250.49 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 47931AUG14 19 GREGORY DRIVE-POLICE 1859.87 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 37931AUG14 MUNICIPAL COMPLEX 608.13 0.00 /--/-- GSM GSM ENTERPRISES, INC. - 240812005 VEHICLE MAINTENANCE 154.01 0.00 . /__/-- GSM GSM ENTERPRISES, INC. 240820003 VEHICLE REPAIRS 310.51 0.00- /--/-- GSM GSM ENTERPRISES, INC. 240820005 VEHICLE REPAIR 290.76 0.00 . /__/__ GUAYJ GUAY, JOE 08222014 FIELD MAINTENANCE 1280.00 0.00 . /--/__ HAMLIN HAMLIN, DONALD CONSULTING ENGI 12-200-6 STP 5200(18) US2 WIDENIN 20619.06 0.00 . /--/-- HERITAGEF HERITAGE FORD 917867 MIRROR ASSEMBLY 313.00 0.00 /--/-- HESSLER HESSLER, KATHY 08262014 ELECTION POLLS 37.50 0.00 . /--/-- HOOKS HOOKS, TIMOTHY 64378 REFUND - GYMNASKICK 75.00 0.00 /--/-- HOYLE HOYLE, TANNER & ASSOCIATES INC 0053351 HINESBURG RD WTR&SEWER 2040.00 0.00 . /__/__ HOYLE HOYLE, TANNER & ASSOCIATES INC 0053354 LANDFILL GROUNDWATER 490.52 0.00 /__/__ HOYLE HOYLE, TANNER & ASSOCIATES INC 0053356 CUL-DE-SAC SPECS 267.00 0.00 /__/__ HOYLE HOYLE, TANNER & ASSOCIATES INC 0053355 CITY OFFICES SW IMPROVE 260.00 0.00 . /--/-- HOYLE HOYLE, TANNER & ASSOCIATES INC 0053352 MAYFAIR PARK 1726.00 0.00 /__/__ HOYLE HOYLE, TANNER & ASSOCIATES INC 0053353 GENERAL CONSULTING 288.00 0.00 . /--/-- HOYLE HOYLE, TANNER & ASSOCIATES INC 0053350 HADLEY ROAD SEWER 1188.00 0.00 . /--/-- HOYLE HOYLE, TANNER & ASSOCIATES INC 0053357 CITY OFFICES SW 3800.51 0.00 /__/__ INDPROTEC INDUSTRIAL PROTECTION SERVICES 122067-00 HOLMATRO REPAIR 75.00 0.00 /__/-- INGRAM INGRAM LIBRARY SERVICES 60735264 BOOKS 114.84 0.00 INGRAM INGRAM LIBRARY SERVICES 60735265 BOOKS 38.50 0.00 /__/__ INGRAM INGRAM LIBRARY SERVICES 66514104 BOOKS 19.24 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60735266 BOOKS 16.47 0.00 /--/-- IRELAND IRELAND COMPANIES, S.D. 42975 CONCRETE AIRPORT PKWY 218.00 0.00 . /__/__ IRELAND IRELAND COMPANIES, S.D. 331288 PAVING RISERS 5520.50 0.00 /--/_- IRELAND IRELAND COMPANIES, S.D. 331394 SEWER GASKET 1792.00 0.00 . /__/__ IRELAND IRELAND COMPANIES, S.D. 331443 GRADE RING 129.62 0.00 . /--/-- IRELAND IRELAND COMPANIES, S.D. 331490 GRADE RINGS 1051.88 0.00 /_-/-_ 08/28/14 City of South Burlington Accounts Payable Page 4 04:02 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 09/02/14 To 09/02/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date IRISHANN IRISH, ANN P 08262014 ELECTION POLLS 75.00 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T326762 TURBO CLEANER KIT -129.25 0.00 . /--/-- J B J & B INTERNATIONAL TRUCKS INC T327148 FILTERS 97.17 0.00 . /--/-- KRUPP KRUPP, RONALD M 4243 BOOK 18.00 0.00 . /--/-- LCS LCS CONTROLS, INC. 12727 REPLACED MSA CONTROLLER 750.00 0.00 . /--/-- LCS LCS CONTROLS, INC. 12734 OXGYEN SENSORS REPLACED 3487.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 61341 BOOTS - NOONAN 190.00 0.00 . /--/-- LEVEL3 1 LEVEL (3) COMMUNICATIONS LLC 36343670 PD TELEPHONE-AUG. 664.62 0.00 . /--/-- LEVINEL LEVINE, LISA 08192014 REFUND PET REGISTRATIONS 76.00 0.00 . /--/-- LIMBCORP LIMB CORPORATION 1361 REPAIR VERTICAL BLINDS 445.50 0.00 . /--/-- LINDE LINDE, DAN 64498 GYMNASKICK CAMP 2600.00 0.00 . /--/-- LOZON LOZON, BARBARA 08262014 ELECTION POLLS 37.50 0.00 . /--/-- MACHIA MACHIA, MARILYN 08262014 ELECTION POLLS 37.50 0.00 . /--/-- MAGEEOP MAGEE OFFICE PLUS 629359 FURNITURE & INSTALL 11534.64 0.00 . /--/-- MAZOWITA MAZOWITA, SOPHIE 64497 RED ROCKS NATURE CAMP 2400.00 0.00 . /--/-- MILTON MILTON RENTAL & SALES CENTER I 01-325381-02 LEAF BLOWER 138.80 0.00 . /--/-- MINUTEM MINUTEMAN TRUCKS, INC 190470 VEHICLE REPAIR 110.00 0.00 . /--/-- MITCHELLT MITCHELL'S 45798 PD ACADEMY CLOTHING 274.00 0.00 /--/-- MURRAYMA MURRAY, MARY ANNE 08262014 ELECTION POLLS 37.50 0.00 . /--/-- MYERSF MYERS, FLORENCE 8270 OVERPAID INSURANCE 92.29 0.00 . /--/-- NEACTC NEACTC CONFERENCE KINVILLE 14 ANNUAL MEMBERSHIP 2014 25.00 0.00 /--/-- NEC-ISA NEW ENGLAND CHAPTER ISA NEC-ISA 2014 ANNUAL CONFERNCE (2) 400.00 0.00 . /--/-- NEW HORIZ NEW HORIZONS EMBROIDERY & E 12690 UNIFORMS 348.30 0.00 . /--/-- NRA NATIONAL RIFLE ASSOCIATION BRUNELLE 14 FIREARM INSTRUCT. SCHOOL 595.00 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 30369 PAPER 69.98 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 30421 OFFICE SUPPLIES 84.07 0.00 . /--/-- ORFES ORFE, CAROL 08262014 ELECTION POLLS 75.00 0.00 . /--/-- OTHER OTHER PAPER. 5044X COMMITTEES AD 248.00 0.00 . /--/-- OTHER OTHER PAPER 5045 REC PROGRAM GUIDE INSERT 920.00 0.00 . /--/-- OTHER OTHER PAPER 5054 UNDERWOOD AD 126.00 0.00 . /--/-- P P P & P SEPTIC SERVICE INC T-106504 TOILET RENTALS 300.00 0.00 . /--/-- PIKE PIKE INDUSTRIES INC 766670 ASPHALT 434.00 0.00 /--/-- PIKE PIKE INDUSTRIES INC 767915 ASPHALT 642.00 0.00 . /--/-- POLSINELL POLSINELLO FUELS INC 485266 ATF OIL 880.90 0.00 /-/-- POS POS GUYS.COM PG347994 RECEIPT PRINTER & SUPPLI 483.00 0.00 . /--/-- PRECINV PRECOURT INVESTMENT COMPANY LL SP-13-18 REFUND PERMIT APP. FEE 153.00 0.00 . /--/-- QCSTEE QUEEN CITY STEEL COMPANY 208435 STEEL / HITCH 47.10 0.00 /--/-- QUIZNOS QUIZNOS 01442 ELECTION LUNCHES 194.20 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24133294 RADIO REPAIR 137.00 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24133253 SERVICE TO RADIOS 90.00 0.00 . /--/-- REM R.E.M. DEVELOPMENT COMPANY, LL 08122014 JULY 2014 COMMON FEES 12294.39 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3231231 MSA 225.90 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3231838 DRILLING HAMMER 91.87 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3231837 DRI-DEK TILE 82.10 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3231836 HOOK SLING CLEVIS 199.20 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3231835 GLOVE DISPENSER 42.20 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3231834 OPENER PLASTIC PAIL 55.25 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3231524 FIRST AID SUPPLIES 9.58 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3232028 SLINGS 55.30 0.00 . /--/-- SAINTGERM ST. GERMAIN, MICHEL 08262014 ELECTION POLLS 75.00 0.00 . /--/-- 08/28/14 City of South Burlington Accounts Payable Page 5 04:02 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 09/02/14 To 09/02/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date SANEL SANEL AUTO PARTS INC 13CV0235 FLUID FILM 175.40 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13CS0333 DIESEL FLUID 21.98 0.00 /-_/_- SANEL SANEL AUTO PARTS INC 13CR8956 FLUID 53.58 0.00 . /-_/-- SANEL SANEL AUTO PARTS INC 13CS1695 SHRINK TUBE 27.66 0.00 /-_/-_ SANEL SANEL AUTO PARTS INC 13CR7320 FUSE HOLDER 7.51 0.00 /__/-- SANEL SANEL AUTO PARTS INC 13CU3719 WIRE 23.96 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13CY4889 WIRE TIES & SPLIT LOOM 13.15 0.00 . /--/-- SEARS1 SEARS COMMERCIAL ONE T585310 TOASTER 69.99 0.00 . /__/-- SECUR SECURITY & SURVEILLANCE, LLC 420912 ANNUAL MONITERING 260.00 0.00 . /--/-- SENTRY SENTRY UNIFORMS & EQUIPMENT IN 709654 UNIFORMS 369.80 0.00 /--/-- SHERAT SHERATON BURLINGTON HOTEL AND F&D DANCE 15 DEPOSIT-FATHER/DAUGHTER 500.00 0.00 . /--/__ SIGNAL SIGNALS RYG,INC 620 TRAFFIC SIGNAL REPAIR 2637.42 0.00 . /--/-- SIMSONN SIMSON, NANCY 08262014 ELECTION POLLS 37.50 0.00 /-_/__ SMALL SMALL ENGINE CO. INC. 060656 WEED WACKER PARTS 26.58 0.00 . /-_/__ SMALL SMALL ENGINE CO. INC. 060609 TRIMMER 127.96 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 4359J-A14 O'BRIEN CENTER 318.24 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 4412J-A14 HIGHWAY GARAGE 1984.32 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 7721J-A14 AIRPORT PKWY 2246.40 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 7638J-A14 4 CENTRAL AVENUE 318.24 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 8215J-AG14 WWTP - HEADWORKS 26.25 0.00 . /--/__ SOTWAT SOUTH BURLINGTON WATER DEPARTM 8214J-AG14 WWTP - FILTER 26.25 0.00 . /--/- SOTWAT SOUTH BURLINGTON WATER DEPARTM 8194J-AG14 AIRPORT PKWY 26.25 0.00 . /__/__ SOTWAT SOUTH BURLINGTON WATER DEPARTM 8189J-AG14 AIRPORT PKWY 34.12 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 3713J-AG14 AIRPORT PARKWAY 26.25 0.00 /-_/_- SOTWAT SOUTH BURLINGTON WATER DEPARTM 3712J-AG14 AIRPORT PARKWAY 662.73 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 4360J-AG14 WILLISTON RD PMPNG STAT' 63.69 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 15377 SAFETY KNOBS 20.12 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 15825 PARTS FOR TORO 81.76 0.00 . /-_/__ SPEAR SPEAR STREET MOWER SPECIALTIES 15698 BELT FOR MOWER 69.95 0.00 . /--/-- STA STATE OF VERMONT 08122014 TANK ASSESSMENT FUND 100.00 0.00 . /__/-_ STA STATE OF VERMONT 6627-9015-14 SW RUNOFF-NAT'L GUARD AV 135.20 0.00 /_-/-- STAPLES STAPLES CREDIT PLAN 1115633441 OFFICE SUPPLIES 375.07 0.00 . /--/-- STAPLES STAPLES CREDIT PLAN 1115637321 OFFICE SUPPLIES 242.62 0.00 . /--/-- STAPLES STAPLES CREDIT PLAN 1115741331 SCOTCH TAPE 24.99 0.00 . /--/-- STAPLES STAPLES CREDIT PLAN 1116223741 OFFICE SUPPLIES 39.69 0.00 . /--/-- STAPLES STAPLES CREDIT PLAN 1117014071 RETURN CREDIT -6.69 0.00 . /--/-_ TARCO TARCO INDUSTRIES, INC. 34312 AIR HOSE 329.95 0.00 . /--/__ TEAM EJP TEAM EJP SO BURLINGTON 4842038 SILK FENCE BUNKER 49.35 0.00 . /--/-- TECHGROUP TECH GROUP 65249 TROUBLESHOOT ISSUES 123.75 0.00 . /__/-_ THOMREUT THOMSON REUTERS - WEST 830091186 ATTORNEY SUBSCRIPTION 225.60 .0.00 . /--/-- TIFCO TIFCO INDUSTRIES INC 70976729 HARDWARE SUPPLIES 627.00 0.00 . /--/_- TREGID TREGIDGO, HENRY 140850 OVERPAID INSURANCE 70.85 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1630422 PW CLEANING 61.59 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1630703 CH MAT CLEANING 89.55 0.00 . /--/_- UNIFIRST UNIFIRST CORPORATION 036 1631637 PW CLEANING 65.22 0.00 . /--/-- UPPERVAL UPPER VALLEY PRESS INC 33670 FALL/WINTER PROGRAM GUID 2340.17 0.00 /-_/_- UPS UPS STORE #1107 5324 SHIPPING PARTS 12.73 0.00 . /__/__ USA BLUE USA BLUE BOOK 417055 STENNER PUMP 466.79 0.00 . /--/-- VCJTC VCJTC - VERMONT CRIMINAL JUSTI 140810463 DOCUMENTING TRAINING 313.50 0.00 . /--/-- VCR IZON VERIZON WIRELESS 9730361391 I-PAD WIRELESS SERVICE 296.60 0.00 . /_-/-- 08/28/14 City of South Burlington Accounts Payable Page 6 04:02 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 09/02/14 To 09/02/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Data VER IZON VERIZON WIRELESS 9730483184 FD PHONES 317.54 0.00 . /--/-- VER IZON VERIZON WIRELESS 3122881009 CELL PHONE - JUSTIN 99.08 0.00 /--/-- VERCUS VERMONT CUSTOM SHEET METAL COM 17585 SHEET METAL BEND 30.00 0.00 . /--/-- VERGAS VERMONT (BAR SYSTEMS INC 64931-9AUG14 BARTLETT BAY RD - WW 40.37 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 40402-OSEP14 HOLMES RD 65.1B 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 40515-9AUG14 GROUP INV. #12792 2008.36 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 190008-3AG14 LANDFILL RD. - OFFICE 122.57 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 190006-7AG14 208 LANDFILL - GARAGE 117.32 0.00 . /--/-- VERLG4 VERMONT LEAGUES UNEMPLOYMENT T 17014-Q4 ID#500620; UIP5006202014 2838.00 0.00 . /--/-- VERREC VERMONT RECREATION & PARKS ASS 08212014 PARK TICKET SALES 4866.00 0.00 . /--/-- VERSDL VERMONT DEPARTMENT OF LIBRARIE 30002241 CAT EXPRESS 129.00 0.00 . /--/-- VIKING VIKING-CIVES (USA) 4458342 BEACON 48.90 0.00 . /--/-- VLCT PACI VLCT PACIF 20140872-GO1 SEWER BACKUP DEDUCTIBLE 2500.00 0.00 /--/-- VMCTA VMCTA MEMBERS 2015 ANNUAL MEMBERSHIP '15 125.00 0.00 . /--/-- W B MASON W B MASON CO INC I19951362 OFFICE SUPPLIES 31.73 0.00 . /--/-- W B MASON W B MASON CO INC I19967036 OFFICE SUPPLIES 22.79 0.00 . /--/-- WATERFRNT WATERFRONT DIVING CENTER 50432 LATEX NECK SEAL 72.00 0.00 . /--/ WES WESSPUR TREE EQUIPMENT IN-85583 CLIMBING HELMETS & MISC 455.05 0.00 . /--/-- WESTON WESTON EXCAVATING INC, DON 5X US2 ROAD WIDENING PROJ 107756.20 0.00 /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00655008 CRUSHED STONE 15.00 0.00 . /--/-- WILLIWW WILLISTON WORKWEAR 1222 JACKETS 44.95 0.00 . /--/-- WILLIWW WILLISTON WORKWEAR 1229 RAIN JACKET & PANTS 85.45 0.00 . /--/- WINDWORK WINDSHIELD WORKS LLC I006431 WINDSHIELD REPAIR 246.37 0.00 /--/-- WITHEY WITHEY, BRENDA 08262014 ELECTION POLLS 37.50 0.00 . /--/-- WOOD CR WOOD'S CRW CORPORATION S63456 BACKHOE MANUAL 374.42 0.00 . /--/-- ZOLL ZOLL MEDICAL CORPORATION 2151858 SERVICE 285.00 0.00 . /--/-- ZOLL ROLL MEDICAL CORPORATION 2153263 SEALED BATTERY 315.00 0.00 /--/-- 08/28/2014 City of South Burlington Accounts Payable Page 7 of 7 04:02 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 09/02/14 To 09/02/14 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date Report Total 286,795.51 9.92 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ ***286,785.59 Let this be your order for the payments of these amounts. Meaghan Emery Chris Shaw Pat Nowak Helen Riehle Pam Mackenzie i South Burlington Water Dept. Accounts Payable Check Register Date: 09/03/14 Date Check No. Paid To Memo Amount Paid 9/3/2014 2613 Champlain Water District 160.00 Date Voucher Number Reference Voucher Total Amount Paid 8/19/2014 VI-13457 REIMBURSE POSTAGE 160.00 160.00 9/3/2014 2614 E.J. Prescott, Inc. 108.08 Date Voucher Number Reference Voucher Total Amount Paid 8/1/2014 VI-13455 4834814 60.24 60.24 8/7/2014 VI-13461 4837571 47.84 47.84 9/3/2014 2615 Office Essentials 154.75 Date Voucher Number Reference Voucher Total Amount Paid 8/18/2014 VI-13459 30412 154.75 154.75 9/3/2014 2616 SoVerNet, Inc. 40.92 Date Voucher Number Reference Voucher Total Amount Paid 8/15/2014 VI-13454 3409224 40.92 40.92 9/3/2014 2617 Joyce E.Stutler 191.90 Date Voucher Number Reference Voucher Total Amount Paid 8/18/2014 VI-13460 355183 191.90 191.90 9/3/2014 2618 Ti-Sales Inc. 990.35 Date Voucher Number Reference Voucher Total Amount Paid 8/11/2014 VI-13456 INV0040536 990.35 990.35 9/3/2014 2619 U.S. Postal Service 1,500.00 Date Voucher Number Reference Voucher Total Amount Paid 8/19/2014 VI-13458 PERMIT#706 1,500.00 1,500.00 Total Amount Paid: 3,146.00 SOUTH BURLINGTON CITY COUNCIL Printed: August 28, 2014 Page 1 of 1 CITY COUNCIL 18 AUGUST 2014 The South Burlington City Council held a regular meeting on Monday, 18 August 2014, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset St. MEMBERS PRESENT: P. Nowak, Acting Chair; C. Shaw, M. Emery ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; P. Conner, Director of Planning &Zoning; J. Barlow, City Attorney; T. Barritt, B. Miller, M. Behr, Development Review Board; J. Louisos, Planning Commission; P. Taylor, Board of Civil Authority; T. Goodwin, Recreation Department;J. Murray, Library Director; C. Sargent, S. Merick, B. Bull, B. Nowak, R. Greco, S. Dooley, S. Loyer 1. Agenda Review: Members agreed to postpone item #8 so that it can be discussed when all members are present as it relates to development of the budget. Ms. Emery moved to delay discussion of Agenda#8 until all Council members are present. Mr. Shaw seconded. Motion passed unanimously. 2. Comments & Questions from the Audience, not related to agenda items: Ms. Greco asked what had happened to the "path to sustainability" that used to be on the city's website. Mr. Dorn said he would look into that. 3. Announcements and City Manager's Report: Mr. Dorn: Last Thursday, South Burlington hosted a statewide conference on property tax reform. He thanked Superintendent of Schools David Young for the use of school facilities. Mr. Dorn said 180 municipal leaders from across the state attended. The idea is for them to go back to their communities with ideas for those communities. Attended the Airport Commission meeting to talk about the planning project for the Chamberlin neighborhood. The City is very close to a Memorandum of Understanding with Commons Energy for a plan for energy saving in public buildings. Represented the City of South Burlington at a reception for the President of Senegal. Council members reported on meetings and events they had attended. CITY COUNCIL, 18 AUGUST 2014, PAGE 2 4. Consent Agenda: a. Sign Disbursements b. Minutes of 21 July and 4 August 2014 Ms. Emery moved to approve the Consent Agenda as presented. Mr. Shaw seconded. Motion passed unanimously. 5. Introduction of New Community Library Director Jennifer Murray: Ms. Murray said she has come from North Carolina, from a Library twice the size of South Burlington's. She chose South Burlington because of the "energy" she felt in the Library. 6. PACT Presentation: Ms. Merick and Mr. Loyer reviewed the mission of PACT, to listen to voices of teens, children and adults and to respond with respect. PACT will hold 9 events this year including their annual Retreat on 14 September and a Community Welcome Dinner on 25 September. There will also be monthly meetings/meals and a celebration on Martin Luther King Day. Mr. Loyer stressed that they are trying to create an environment where meaningful dialog can be led by the city's teens. Ms. Merick said that this year, Jason Kushner was invited to partner on neighborhood learning opportunities. Data was collected and passed on to Patrick Burke. Ms. Merick said that about 25 teens participate in the Retreat and 50-100 may participate at any dialog night when there is a topic of interest. Monthly dinners usually draw 20-50, more if there is a theme. Dinners are held at the High School. Mr. Loyer drew attention to their balance sheet. 7. Open Meeting Law Training: City Attorney Barlow presented a training session on old and new aspects of the state's Open Meeting Law. He directed attention to "frequently asked questions" put out by the Vermont League of Cities and Towns. Mr. Barlow stressed that any member of a public body is the government. There is no "small town exception" to the Constitution. The Vermont Open Meeting Law applies to all public bodies, and compliance is an individual responsibility. Boards, cities, or municipalities don't get penalized for violations. Individuals do. City staff has procedures for compliance in the areas of agendas, meetings, minutes, etc. CITY COUNCIL, 18 AUGUST 2014, PAGE 3 There are 21 public bodies (boards, council, commissions or committees of a board, council or commission) in South Burlington which are subject to the Open Meeting Law. Mr. Barlow reminded people that if a committee is thinking of forming a sub-committee, they should talk to their staff person about compliance. Mr. Barlow then defined a "meeting" as a gathering of a quorum of a public body to discuss the business of that body or to take action. Members need to be in the same location at the same time. You can attend a meeting by telephone, conference or skype if you identify yourself and can be heard. In the case of members attending a meeting in that way, there must be roll call vote. A quorum can participate remotely if there has been a public announcement of a place for public participation, with 24-hour public notice. At least one member of the public body or a staff member must be present. Mr. Barlow issued a caution about the use of e-mail. If a quorum of a body is discussing an issue by e-mail, they are probably violating the Open Meeting Law. Information can, however, be sent out via e-mail. Fewer members than a quorum is OK. The exceptions to this are the use of e-mail to create an agenda or to schedule a meeting. You can also use e-mail when discussing or voting on a quasi-judicial proceeding. That e-mail is, however, a public record. With regard to meeting notice requirements, Mr. Barlow defined 3 types of meetings: regular, special and emergency. Notice of regular meetings requires only the designation of a time and place for regular meetings. For a special meeting, the time, place and purpose must be announced 24 hours before and posted in places designated by the City Council for all meeting notices. An emergency meeting may be held without public announcement, provided some announcement is made as soon as possible, for an unforeseen occurrence that requires immediate attention. Prior to 1 July 2014, there was no requirement for an agenda. Now, an agenda must be posted 48 hours in advance of a regular meeting and 24 hours before a special meeting. Additions and deletions from the Agenda must be the first item on the agenda. To add an item to an agenda requires consideration of the public's right to know about it. Minutes must be taken at all meetings and must provide a true reflection of the business transacted. Minutes must include the names of all members present and all other participants and the business transacted. All actions must be recorded along with the result of all votes. Minutes must be available 5 days after the meeting. A member of the audience asked if the public can require a roll call vote. Mr. Barlow said they cannot. CITY COUNCIL, 18 AUGUST 2014, PAGE 4 Mr. Barlow then outlined some exceptions to the Open Meeting Law as follows: a. When the public body is conducting a site inspection b. When the public body is performing routine day-to-day administrative matters c. When the public body is conducting deliberations in connection with a quasi-judicial proceeding (e.g., DRB, BCA, employment termination hearing, etc., or deliberating after taking evidence) d. When there is an executive session: Executive sessions can be used for the following: 1. Negotiations regarding a real estate purchase or option 2. Consideration of appointment or employment of an employee (the final decision must be made in a public session) 3. Consideration of disciplinary action against an officer or employee (although the officer or employee can request an open session hearing) 4. When there is clear and immanent peril to the community 5. For consideration of records or documents that are exempt 6. For municipal or school security issues. An executive session must be approved by a majority of members present at the meeting. 7. Contract discussions 8. Labor relations discussion 9. Arbitration 10. Grievances 11. Pending or probable litigation 12. Attorney-client relations Entering executive session should require two motions, one to find that premature general public knowledge would put the municipality or individual at a substantial disadvantage and one to enter executive session. Executive sessions don't have to be warned, but it would be good to say"executive session anticipated." Ms. Greco asked if there is any obligation to stick to a time-line. Mr. Barlow said not legally. 8. Liquor Control Board: Mr. Shaw moved that the Council convene as Liquor Control Board. Ms. Emery seconded. Motion passed unanimously. CITY COUNCIL, 18 AUGUST 2014, PAGE 5 Members considered liquor/tobacco licenses for: a. Growler Garage/Bruise Brothers b. Vermont Sports Grill (new owner) Ms. Emery moved to approve the liquor/tobacco licenses for Growler Garage and Vermont Sports Grill as presented. Mr. Shaw seconded. Motion passed unanimously. Mr. Shaw moved to reconvene as City Council. Ms. Emery seconded. Motion passed unanimously. 9. Other Business a. Items held from Consent Agenda: No items were held from the Consent Agenda. b. Other: Ms. Emery asked about the adequacy of the Airport Parkway Sewage Plant with regard to City Center. Mr. Dorn said if all anticipated buildout occurred in the Southeast Quadrant and City Center, there would not be enough capacity; however, this is not anticipated in the near future. Mr. Dorn advised that Paul Conner is preparing a report on this for the Planning Commission. Mr. Shaw drew attention to some issues that have been raised but not placed on an agenda. He noted it has been a year since residents raised the issue of private landscaping of public land. He suggested inviting residents to discuss this. Members also discussed a public recognition of volunteers and suggested adding this to a future agenda. Ms. Emery asked if there was feedback from the Airport Commission regarding the Chamberlin area planning grant. Mr. Dorn said they asked questions about the purpose, the definition of the "Chamberlin neighborhood,"the funding amounts. They would like Mr. Dorn to come back to the Commission when projects start to get off the ground. They also noted a legal document regarding use of the Airport owned land. As there was no further business to come before the Council, Ms. Emery moved to adjourn. Mr. Shaw seconded. Motion passed unanimously, and the meeting was adjourned at 8:35 p.m. Clerk 471 62. CITY COUNCIL 26 AUGUST 2014 The South Burlington City Council held a special meeting via telephone on Tuesday, 26 August 2014, at 12:10 PM and coordinated from the Medium Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT via telephone: P. Mackenzie, Chair, H Riehle, C. Shaw ALSO PRESENT: K. Dorn, City Manager; 1. Agenda Review. There were no changes made to the agenda 2. Comments and questions from the public not related to the agenda. There were no comments or questions from the public. 3. Resolution authorizing City Manager to execute lease for 19 Gregory Drive. Mr. Dorn explained to the Council that there was a technical issue related to executing the lease that needed to be resolved prior the resolution being passed. The Council agreed to delay action on this item until the technical issue is resolved. 4. Convene as the Liquor Control Board Ms. Riehle moved to convene as the South Burlington Liquor Control Board. Mr. Shaw seconded the motion. The motion passed 3-0. Mr. Shaw moved to approve the catering permit for Bevo, LLC. Ms. Riehle seconded the motion. The motion passed 3-0. Mr. Shaw moved to adjourn the Liquor Control Board. Ms. Riehle seconded the motion. The motion passed 3-0. 5. Other business There was no other business to come before the Council. Ms. Riehle moved to adjourn. Mr. Shaw seconded. The motion passed 3-0.The meeting was adjourned at 12.15 PM. , Clerk r • south;varlinuton PLANNING & ZONING MEMORANDUM To: Kevin Dorn, City Manager From: Raymond J. Belair, Administrative Officer Date: August 21, 2014 Re: Finch Court Street Acceptance The City is being requested to accept Finch Court (highlighted in yellow on the attached subdivision plat), as a new City Street. City Attorney David Rugh conducted a title search of the property to be acquired by the City and indicated in an email dated 8/21/14 that the City has clean title to the roadway area. Public Works Director Justin Rabidoux on 08/01/14 indicated in an email that he found the street to be acceptable. Therefore, would you please ask the City Council to accept Finch Court as a new City street. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com ray From: Justin Rabidoux Sent: Friday,August 01, 2014 8:32 AM To: ray Subject: RE: Finch Ct Yes From: ray Sent: Friday, August 01, 2014 8:25 AM To:Justin Rabidoux Subject: RE: Finch Ct Justin, I take it you are OK with the City accepting the street? Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington, VT 05403 802-846-4106 www.sburl.com www.sbpathtosustainability.corn Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. From:Justin Rabidoux Sent: Friday, August 01, 2014 7:55 AM To:Jeffrey Feussner Cc: ray Subject: FW: Finch Ct Good Morning Jeff, First, apologies for the delay. The guys have reviewed and approve of your recently completed repair work on Finch Court. Justin From:Adam Cate Sent: Friday, August 01, 2014 7:54 AM To:Justin Rabidoux Subject: RE: Finch Ct 1 This is all set. Looks fine. Adam Cate Operations Manager Department of Public Works City of South Burlington,VT 802-658-7961 ext.102 www.sburl.com Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email.Thank you for your cooperation. From: Justin Rabidoux Sent: Wednesday, July 23, 2014 11:47 AM To: Jeffrey Feussner; Adam Cate; Todd Gregory Cc: ray Subject: RE: Finch Ct Hi Jeff, I have received your voicemails and I am waiting on staff to do a final inspection of the work.This week is particularly busy for us with a couple of ongoing big projects, but I hope to get back to you sooner than later. Justin From:Jeffrey Feussner [mailto:ieff@homestead-design.com] Sent: Friday,July 18, 2014 12:18 PM To:Justin Rabidoux;Adam Cate;Todd Gregory Cc: ray Subject: Finch Ct Gentlemen— All of the work to button up warranty issues on Finch Ct at Alder Hill has been completed. The swale adjacent to the rec path has been re-graded, seeded and mulched with straw matting. Check dams have been re-worked. Sidewalks have been repaired and trees replaced. I believe that everything has been well done, and looks terrific. I think that some of you have been checking in as the work progressed. This has been a while coming, so I am very hopeful you will agree, and make the necessary arrangements to accept ownership of the public ROW. I look forward to hearing back from you. Thanks,Jeff Jeffrey Feussner President Homestead Design, Inc 2 lei • O VtIAW' r wr.�Iti �i ��, I i�j� 'I. SOFT _ ,�f�=1 ,,,`! �1 GBIRD i,� ... �! 68.8' '!' / I r C� SI lii, I'•o ' .��'/' /I 1 N817746 E ,�j�1_����i► __ 30.02' 37. � 0� kI- •' 1,VERMRNTOM GRID NORTH vacartinniii - 1 USED FROM KREBS SURVEY = ,.. W h 4) b h CO1VD0 CREEK b a DECLARATION FOR1 N.w VOL 181 PG.295 SEE SURVEY DATED ry Pe. I JUNE 1982 PLAN VOL.173 PG.53 co 2 III I PARCEL TO BE DEDICATED TO L_ I CITY OF SOUTH BURLINGTON AREA = 0.29 ACRES W n !n PROPOSED 8' RECREATION PATH o H 30.0 LEGEND • IRON PIPE FOUND (IPF) • IRON ROD FOUND (/RF) 9, 0 IRON PIPE T D BE SET 47.17•y A CALCULATED POINT ^565 o CONCRETE MONUMENT TO BE SET b bLkiPI ki RECEIVED DEED REFERENCES• FEB u .? 2OaO 1.FAITH METHODIST CHURCH OF SOUTH BURLINGTON, VERMONT, INC CONFERENCE IN WARRANTY DEED VOL 78 PG.392 DATED 5/24/66 VOL 66 PG.415 AS 300FT. BY 726.41FT. 2./N W.D.VOL 180 PG 27 DATED 2 12 82 FAITH METHODIST CHURCh Cityof So. Bu�in9 n VT FEDERAL SAVINGS AND LOAN ASSOC. A PARCEL 45X300'OR3.1N W.D.VOL.176 PG.446 VT FINAL PLAT FEDERAL SA NNGS AND LOAN ASSOC PROPOSED M BURLINGTON, VT., INC. A 60'EASEMENT FROM CORSET STREET Al AND NORTH ALONG THEIR NEST BOUNDARY TO ECONOMOU FARM! UL II FAMILY PUD ESTATES PHASE III RIGHTS OF WAY TO ADJOINING PARCELS RECC FOR 4.IN W.D. VOL 773PHASE RI GH DATED 1/25/07 ADJOINING NG DEN TRUST FAITH UNITED PARCEL AND REMAINING G.55 LAND OF VT FEDERAL7CH SAVINGS AND LOO SOUTH BUR WTHIDIVE CONTCH OF 5.1N W.O. VOL 830 PG.586 DATED 11/6/08 RECORDED 12/29/08 I I.IN�rT0]`' R ONT AS SHOWN ON SURVEY REFERED TO IN NOTE/9 TO FAITH UNITE1C SURVEY PLAT REFERENCES 899 DORSET STREET ).FINAL PLAT HEATHERF7ECD BY KREBS&LANSING SOUTH BURLINGTON, G E 2.5/7F PLAN HEATHERFTELD BY KREBS&LANSYNG LATEST RENSI( �RMONT VE O 3.BOUNDARY SURVEY JAM PROPER77ES, INC BY KREBS&LANSIN 4.RIDGEWOOD ESTATES PHASE III ANAL PLAT BY FTTZPATRICK GULLISTON 405E LAND SURVEYORS, INC. S.INDIAN CREEK FINAL PLAT BY FITZPATRICK LL SOUTH ROAD, SUITE 112 EWEZLYN DATED A BURLINGTON, VERMONT.. 05403— 6.RIDGEWOOD ESTATES DEVELOPMENT INC. BY FRED KOERNER NO 6063 (802) 852-5661 7.BOUNDARY AND TOPOGRAPHIC SURVEY FOR FAITH UNITED MET),- DATED AUG.15, 1995 JOB/9540 NOT RECORDED.BALDER HILL PROPOSED MULTI FAMILY PUD BY NOV. 18, 2008, F DATED HILL PR 2008. KREBS& L9NSI/VEYED EB.2, .201E 9.BOUNDARY SURVEY FOR FAITH UNITED ME M.W. & B.H. LAND SURVEYORS, INC. DATED OCT. 22, 200E FOR ACOU(R,/ OF WN MARK V. SCALE 1"_40' WARD PROJECT EKED MARK V. WARD 2807E southm n.` ; . PLANNING & ZONING MEMORANDUM To: Kevin Dorn, City Manager From: Raymond J. Belair, Administrative Officer Date: August 21, 2014 Re: Portion of O'Brien Drive Street Acceptance The City is being requested to accept the remaining portion of O'Brien Drive (highlighted in yellow on the attached subdivision plat), which was not constructed nor accepted by the City in 1971 when the rest of the street was accepted. City Attorney David Rugh conducted a title search of the property to be acquired by the City and indicated in an email dated 8/21/14 that the City has clean title to the roadway area. Public Works Director Justin Rabidoux on 08/19/14 indicated in an email that he found the street to be acceptable. Therefore, would you please ask the City Council to accept the remaining portion of O'Brien Drive as a new City street. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com ray From: Justin Rabidoux Sent: Tuesday,August 19, 2014 10:41 AM To: ray Subject: RE: O'Brien Drive Street Acceptance Yes From: ray Sent:Tuesday,August 19, 2014 10:40 AM To:Justin Rabidoux Subject: O'Brien Drive Street Acceptance Justin, Are you OK with accepting the remaining portion of O'Brien Drive? Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington, VT 05403 802-846-4106 www.sburl.com www.sbpathtosustainability.com Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email. Thank you for your cooperation. 1 ; SOUTH BUR LINGTON HIGH SCHOOL N 65' 01. 50• N _ z N 134 31' 40' w �._.__n-O:. IOd 03 ----�����••cccc����oo0ooI 105 0005 0r_.' z. 1Q5 DO l, -_ i9i.a 3' .n 135.57' tiiz F. nto ; _ o_ P.v Im _1. . N d. N co ,a u 0_1�. ,c „. .O, 88;° - m - 1w m m ` U 5 o m 1 .,,z 100.00.' G J cs l m ` O a. 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N w �oo f~ s.,:NPE sez'si' 1c 1 s az 5,' o"E eT�: 5 es 41 oc'.E �;; �u m I p s�- ay BARRETT STREET J q -O _1 2, 65. a y � _ - � a y`r n � cq��82, oC 5 1 2' S a 1 O E F'T �_ u �y` l 40. ry�a 3u' 100 0L. )•]44* O - iCG 0„. 0 ,10 w 1 OS 38. q .8bc a. L. W. g6. 1}29 •,'S a,Or ®� .Z4 ‘- y e_ 1 z 1 m �\ a 1D 'F :.1Y' 15.T2 .' ° _ r Cf' �- _I--- ,,. ., 5 -n m ... • N ti gv c �I J. .Ql ;� CT. v - ,c, a Z ar; `4/y`' ! 2v•c,-i,i.. 6 F f (� a. •• rl ``9k 4 4614' 100 .'.0 0 .'n0 co ..c' �'.. Z E[l'�J1 ...1‘) J'i D - s > --c ,� i✓0 5 e 2" ..`4 ' E �3 may/ 2H• \ t, Ji 1j kp) ',V• ' ,4' ''' .C. (P‘ y am c _ . 7 � •_� MEMO PUBLIC WORKS To: Kevin Dorn,City Manager From: Justin Rabidoux,Director Date: August 28,2014 Re: Preparing for Federal and State Disaster Relief Funding Changes SUMMARY Recently,Governor Peter Shumlin urged communities to prepare for new criteria related to state disaster relief funding that will go into effect in October. Flooding is the most common and costly hazard faced by Vermont towns.After a federally- declared disaster,which we have had four in recent years,75%of qualified public losses may be reimbursed by FEMA.'s federal Public Assistance program. In Vermont,the Emergency Relief& Assistance Fund(ERAF)contributes a portion toward the remaining 25%to help cover costs. Communities that take four specific actions to prepare for and mitigate flood damage will qualify for higher percentages of State ERAF support after declared disasters.The four basic municipal actions needed to qualify for a 12.5%State share are: Participate in the National Flood Insurance Program—or have applied. 2 Adopt 2013 Road and Bridge standards—annually certify adopted standards that meet or exceed the standards in the current handbook for local officials. 3 Update the Local Emergency Operations Plan(annually). 4 Prepare a Local Hazard Mitigation Plan—adopt a FEMA-approved local plan,or draft a plan and submit for FEMA review. Communities that are not adequately prepared will see reductions in the percentage of disaster recovery funding contributed by the State.A majority of Vermont communities have yet to meet all four criteria,and therefore would receive only a 7.5% State share. However,90 communities have only one more step to take to qualify for 12.5%State funding for public disaster costs,and South Burlington is one of these 90. Attached is a copy of the State of Vermont Town Road and Bridge Standards for the Council to consider for adoption.Our construction practices already meet or exceed these standards so all that remains is for the City to codify this fact and sign and adopt the Standards, FISCAL IMPACT If these Standards are adopted, South Burlington would be eligible for the maximum combined amount of reimbursement of 87,5%from the Federal(75%)and State (12.5%)governments in the event of a future federally-declared disaster. RECOMMENDATION Staff recommends the City Council adopt and sign the State of Vermont Town Road and Bridge Standards as part of its consent agenda review at their September 2,2014 meeting. 575 Dorset Street South Burt,ngton, VT 05403 tel 802.658 7961 fax 802 658 7970 www.sburl.corn Physical Address. 104 Landfill Road South Burlington January 23,2013 TOWN ROAD AND BRIDGE STANDARDS TOWN OF ., , VERMONT Th of 1 tAk 1- }t� r hereby adopts the following Town Road and Bridge Standards which shall apply to the constructionepalr,and maintenance of all town roads and bridges. The standards listed here are considered minimum and apply to construction projects and repair and maintenance activities.The standards include management practices and are designed to:ensure the safety of the traveling public,minimize damage to road infrastructure during flood events,and enhance water quality protections by minimizing sediment delivery to surface waters and/or wetlands. The select board reserves the right to modify the standards for a particular project or repair or maintenance activities where,because of unique physical circumstances or conditions,there is no possibility that the project or activities can be completed in strict conformance with these provisions.Any modifications to the standards must be done in a manner that serves the underlying intent of the management practice,be it public safety,flood hazard avoidance,or water quality protection. Fiscal reasons are not a basis for modification of the standards. Questions about modifications to the standards should be directed to the VTrans District Office. Municipalities must comply with all applicable state and federal approvals,permits and duly adopted standards when undertaking road and bridge activities and projects. Any new road regulated by and/or to be conveyed to the municipality shall be constructed according to the minimums of these standards. If any federal and/or state funding is involved in a project,the VTrans district office must be notified prior to any field changes taking place that would alter the original scope of work. Roadways • All new or substantially reconstructed gravel roads shall have at least a 12-inches thick processed gravel sub-base,with an additional 3 inches(minimum)top course of crushed gravel. • All new or substantially reconstructed paved roads shall have at least al 5 inches thick processed gravel sub-base. • All roadways shall be graded so water does not remain on the road surface. For roadways that are not super-elevated,this generally means a 2-4%(1/4"- 1/2"per ft)crown for gravel roads and a 1-2% (t/8"- 1/4"per ft)crown for paved roads to promote sheeting of water. • Proper grading techniques for gravel roadways must be used to avoid creating a ridge or berm between the crown and the ditch. • Any berm along the roadway shoulder that prevents the proper sheeting of water must be removed. Ditches and Slopes Soil exposed during ditch and slope construction,repair or maintenance must be treated immediately following the operation and temporary erosion prevention and sediment control practices must be installed and maintained during construction activities and until the ditch or slope is permanently stabilized. The following are minimum erosion control measures. Careful attention must be given to areas vulnerable to erosion and immediately adjacent or discharging to surface waters and/or roadway drainage facilities: 2 • Seed and mulch all ditches with grades less than 5%when undertaking projects or repairs or maintenance activities that result in exposed soil. Vegetation must be established and monitored.If vegetation is not established within 10 days of placement,install biodegradable non-welded matting with seed. • Stone line all new or reconstructed ditches or whenever soils are disturbed by maintenance activities with grades equal to and greater than 5%;alternatively,install stone check dams. The check dams must meet criteria outlined in the "Standards and Specifications for Check Dams,"from the Vermont Standards and Specifications for Erosion Prevention and Sediment Control.Specifically,dams must be placed so that the crest of the downstream check dam is at the same elevation as the base of the upstream dam. * Create parabolic(wide"U"shaped)ditches when constructing new or substantially reconstructing ditches,rather than narrow"V"shaped ditches wherever lateral space allows. Ditches with gradual side slopes(maximum of 1:2,vertical to horizontal ratio)and a wide bottom(at least 2 feet)are preferred. Use biodegradable,non-welded matting to stabilize side-slopes where slopes are greater than 1:2 and less than I:1 ''/z; apply seed and mulch to any raw or exposed side-slope if slopes are less than 1:2. • All ditches must be turned out to avoid direct outlet into surface waters. There must be adequate outlet protection at the end of the turnout,either a structural(rock)or vegetative filtering area. • If in the best professional engineering judgment effective ditch treatment thatwill meet the tent ofthe management practices Division, described above,but represents a departure from these standards,the municipality may implement the more cost effective ditch treatment alternative with the professional recommendation submitted in written form by VTrans prior to the municipality executing the work. • When constructing new or substantially reconstructing side slopes,use appropriately sized stone armament on slopes that are I:1%z or greater.If perennial streams are affected by the toe of slope the project must conform to the statewide Stream Alteration standards. Culverts and Bridges * Replacement of existing culverts and any new culvert must have a minimum culvert diameter of 18 inches. • Replacement of existing bridges and culverts and any new bridges and culverts must be designed in accordance with the VTrans Hydraulics Manual,and,in the case of perennial streams,conform to the statewide Stream Alteration standards. • All new driveway culverts must have a minimum diameter of 15 inches. • When installing or replacing culverts, use appropriate techniques such as headwalls and win where there is erosion or undermining or where it is expected to occur. $Falls, • Install a splash pad or plunge pool at the outlet of new or repaired drainage culverts where there is erosion or where erosion may occur. Splash pads and plunge pools are not appropriate for use in streams supporting aquatic life. Guardrails When roadway,culvert, bridge,or retaining wall construction or reconstruction projects result in hazards such as foreslopes,drop offs,or fixed obstacles within the designated clear-zone,a roadside barrier such as guardrail must be installed. The most current version of the AASHTO Roadside Design Guide will govern the analysis of the hazard and the subsequent treatment of that hazard. 2 Access Management The town must have a process in place,formal or informal,to review all new drive accesses and development roads where they intersect Town roads,as authorized under 19 V.S.A.Section 1111.Towns may reference VTrans A-76 Standards for Town&Development Roads and B-71 Standards for Residential and Commercial Drives;and the VTrans Access Management Program Guidelines for other design standards and specifications. Training Town highway maintenance crews must collectively attend a minimum total of 6 hours of training per year on best road management practices. The town must keep documentation of their attendance for a period of three years. Passed and adopted by the Selectboard of the Untie of tkitrfA ,State of Vermont on ,20I . Select Buxm& tw 1 7r • DRAFT FY16 BUDGET SCHEDULE September 15 City Council provides budget guidance for City Management&Dept. Managers September 17 Memo to Department Managers to begin formulating FY16 Budget October 24 First Draft of FY16 Budget due from Dept. Managers November 5-12 Initial review of Draft Budget with Dept. Managers November 8 Special Saturday Session- Social Services presentations to City Council& approved allocations December 1-5 Final Review of budget with Dept. Managers December 12 Council receives Draft FY16 Budget December 15 Presentation of FY14 Audit FY16 Budget Overview January 10 Saturday Session-Dept. Manager Budget Presentations and possible City Council approval January 12 Special follow-up Budget Meeting if needed&City Council Approval January 12-16 Budget book preparation January 16 Council approved budget sent to Steering Committee January 19-23 Budget book finalized and delivered to printer January 21 Steering Committee Meeting January 30 Budget books available Post Warnings and Public Hearing Notices for March 2 Pre-Town Mtg. &Public Hearing and March 3 Town Meeting February 10 Council approved budget available to voters (min. 20 days before Town Mtg.) March 2 Pre-Town Meeting&Public Hearing on City&School District Budgets March 3 Annual Meeting-Vote on budgets and any other warned articles March 28, 2014 Kevin Dom, City Manager City of South Burlington 575 Dorset Street South Burlington, Vermont Dear Mr. Dorn: I appreciate the opportunity to provide consulting services to the City of South Burlington. The City's efforts to plan for the future are exciting and being a part of this effort is a privilege. The City of South Burlington is fortunate to have a dedicated and highly motivated management team guiding the operations of various departments. Their work product, both individually and collectively, is highly professional. They were gracious with their time and tremendously helpful with providing information for this report. Introduction: This report examines the City of South Burlington's Capital Improvement Plan. The report's objective is to determine the feasibility of the plan. The report's goal is to enhance the viability of the plan by making suggestions for its successful implementation. Interviews were conducted with the city manager's office, finance and planning personnel and some department heads. Material that was publicly available was reviewed and then corroborated with more detailed information gathered through additional requests. At strategic points along the information gathering process meetings were held with the city manager's office and finance and planning personnel to review initial observations and to gather feedback on these observations. The purpose of these 1 meetings was to ensure that the report did not overlook information or interrupt data incorrectly. The conclusions reached are based on information available at the time this report was written. Changes in future circumstances may alter some of the conclusions. Background In the last two years the City of South Burlington has embarked on an effort to update its Capital improvement Plan (CIP) on a yearly basis and integrate it into its annual budgeting process. Prior to this effort the plan was upgraded only periodically, sometimes by an outside consultant, and was not fully integrated into the budget process. In addition, a major portion of the City's CIP is the planned development of 106-acres called, City Center. Over a 20-year period there are plans to develop approximately 1.35 million square feet of residential, retail, and office space in multiple parcels within this 106-arces. This area has been designated a Tax Incremental Financing District (TIF) by the State of Vermont. Succinctly, this means that a portion of the school and municipal property taxes generated in the district as a result of new construction can be used to offset debt service needed for approved capital improvements in the district for 20 years. According to the City an increase of approximately $202,354,482 million in incremental assessed valuation over the course of the next 20 years is needed to generate the $75 million in property taxes of which $56 million is available to the City to be used to pay debt service on eligible projects within the tax incentive financing district. In addition, the city will need to divert some future anticipated impact fee revenue, increase existing property taxes to fund a portion of the those projects where TIF money 2 cannot be used, and commit to reprogramming the decrease in annual debt payments on existing capital debt to the CIP Reserve Fund. Observations and Suggestions Observation 1: The Overall Plan There has been significant improvement in the CIP process. In fact, in reviewing the plan in its entirety (with City Center included) the plan is well thought out and includes most of the necessary components to make it successful. City officials obviously take this planning process seriously. The plan is probably more sophisticated than most communities in Vermont and when compared to more fully developed plans elsewhere in the country it has only a few shortcomings. Suggestion: Department heads need to be more integrated into the CIP planning process. The City's CIP process does a good job at capturing the current needs of individual departments but additional work is needed in gaining a more thorough understanding regarding the financial impacts of future development on departmental capital needs (as well as future operational needs). Currently neither the CIP nor the operating budget account for these costs. For example, will another fire truck be needed to handle additional development? Does that require more personnel? These conversations need to take place to get a clearer picture of the overall cost of the CIP and the impact to the operating budget. Having the department heads fully informed about planned projects, anticipated growth, and estimating the capital needs and operating costs will only enhance the CIP and the City budget process. Conducting departmental meetings with the purpose of going into detail future planned projects and time schedules will surely enhance and strengthen the process. 3 Suggestion: With respect to City Center the City needs to begin moving from a planning phase into an operational phase. Most major construction projects usually have four phases: designing a plan, making the plan operational, financing the plan, and lastly, constructing the project(s). Many entities have designed great plans for projects but never had anything come to fruition with their plans because they never figured out how to operationalize them. The operations phase is perhaps the most difficult of all phases because it is here that the entity reaches a major decision point in determining whether the project moves forward. South Burlington has done an excellent job in the planning phase for the City Center project and has received approval for a TIF (tax incremental financing) district. There has been tremendous effort put into this plan, but ironically for all this effort the next phase will determine whether this project will get off the ground in the manner that it is planned. So what is the operational phase? In 2016 the first phases of the City Center project will begin. In fact, absent an extension, the city is obligated to begin its debt financing for projects within the TIF district by 2017. In order to meet this schedule several significant events need to take place: (1) developer agreements, (2) an approved TIF District Financial Plan, (3) political acceptance (by both the political leadership and the voters) and (4) permit approvals. There are numerous steps and milestones in between each of these events that will take significant time. In order to meet the City's schedule it must be aggressive in getting out of the planning phase and into the operational phase. Not doing so poses significant risk to City Center's project plan. The City, in the FY15 draft CIP is projected to be borrowing heavily for the City Center project in the fiscal years 2016, 2017, 2018, 2019, and 2020; and yet there are no development agreements in place and no permit applications submitted for approval. Typically this process of getting developer agreements and then obtaining approvals for permits can take at a minimum of 24 months; but, more typically longer, even if events 4 go smoothly. In the case of other development projects where litigation slowed down the schedule the process lingered for years before the planned project was built. Moving forward on the plan—as it is currently conceived and in the timeframe outlined—carries significant risk to the City in light of the lack of development agreements and/or applications for permits. This is particularly risky because an expensive project (the municipal facilities) are only two to three fiscal years away from when the City proposes in the FY15 draft CIP to initiate construction. Just to pinpoint the risk if the district never generates the projected revenues then the city property taxpayers are liable for the shortfall on the TIF District financed portion of the debt. Any deficit in TIF district revenues falls directly on the property tax base to supplant that shortfall if all projects are built and development does not occur. Total exposure to the city could be over $100 million (with debt service) if the city built the planned infrastructure without the anticipated revenues. Realistically, it is highly unlikely this amount of financial liability would occur because it is unlikely the city would move forward with projects without sufficient revenues. In addition, some costs can be offset by developer contributions. There will be incremental growth in the district and revenues will be generated as a result of this growth. In fact, the district is already seeing growth with stores such as Trader Joe's and Pier 1 Imports. The question that still remains is how much growth over what timeframe? Both are uncertain and without any answers to these questions the city is assuming a higher degree of risk than is advisable. These questions need to be better fleshed out in this operational phase. Suggestion: To mitigate risk it might be to the benefit of the City to partner with developers and/or landowners that demonstrate the relevant experience, capital resources, and site control that will enable them to move forward within a workable timeframe. The lack of development agreements and permits is a significant risk to the City with regards to the City Center project. There is sufficient evidence to suggest that the city can obtain its target increase in property tax revenue of$75 million as projected in the plan 5 over the course of 20 years if it has the right development partners with the experience and capital to make the investment at the level the City needs and within the appointed time frame. Obviously, this is critical because repayment of debt with these future funds is necessary. Certainly the landowners within the district are sophisticated and successful developers. The question is: are they able to invest at the levels and within the timeframe that the city may need to generate the needed revenue to complete the project as planned? Just as important are they able to sustain development over a period of time that will probably have at least one,possible two, recessions based on historical trends? Suggestion: In succeeding years add levels of sophistication to the City CIP The City has developed a solid foundation for updating and implementing the components of its CIP. It is appropriate for the City to continue what it has been doing for the next one or two years so that the process becomes better integrated into the budgeting process. City departments still need to develop more sophistication in the submittal of costs to the plan and it needs to be uniform in how they project those costs. One way to ensure this uniformity is to issue more specific instructions regarding departmental cost estimates. Within three years the City should start adding degrees of sophistication to the CIP process. One of those tools is the introduction of an objective point value system in evaluating project priorities. This system awards points based on various criteria and sets the project priorities based on the number of points a project has received. Observation 2: Revenues for City Center The City relied on a very reputable firm (Allen & Brooks) in calculating estimates of the TIF district's revenue generation potential for its City Center project. It is highly likely 6 that the TIF district will experience growth. Whether the needed development will be built in a size and scope to generate the $75 million in new property tax revenues over the planned time period is where more certainty is needed and where development agreements, securing of site control by experienced developers, and the application for permits could provide that certainty. Plans for City Center include additional funding of the Capital Reserve Fund for the payment of the City's share of debt and some design costs. Currently the reserve is funded at 1 1/4 cents of the tax rate. According to the City anticipated debt would require this to be supplemented with an additional 1 to 1 3/4 cent property tax increase levied against the existing tax base to pay down debt (2 to 3 cents total). Additionally, dollars gained by the reduction of debt service payments need to be diverted to the Capital Reserve Fund. City Center is also funded with property taxes, impact fees, stormwater fees and federal grants. Suggestion: Update impact fee ordinances to better reflect current needs and costs. Currently, if the City went forward with the City Center project and kept the other capital projects that are planned the recreation fund would be in a deficit position within four years because the impact fees are insufficient to fund the planned projects. In addition, in some cases, existing impact fees will need to be revised or a new one developed in order to be used on City Center projects. This has yet to occur. The FY 15 City Center CIP projects that $3.2 million in impact fees will be used to help fund project costs over the next ten years. According to the City an additional $5.8 million will be needed to fund the City share of debt over the course of an additional 24 years. Impact fees used prior to March 2017 (the date TIF debt will be incurred) will cover design costs for projects. After March 2017, the City's impact fees are slated to be 7 used to defray debt payments on the City share of project costs (costs that are not TIF eligible). Yet, to use the impact fees in the manner anticipated several things need to happen: 1)the impact fee ordinances need to be revised to address current infrastructure expectations; 2) they need to be updated to reflect current costs; and 3) a new impact fee for public facilities will have to be developed. None of these have yet to occur. Suggestion: Explore the possibility of expanding the TIF district to generate more incremental revenue. Admittedly, this is a tricky proposition because VEPC may require the reset of the base assessment rate of the new and expanded district. If the City resets the base of the taxable value in the existing district, it might lose the already credited incremental growth of approximately $4 million. In essence, the City would forfeit the incremental growth credit of $4 million. Obviously this suggestion of expanding the district needs to be calculated very carefully. The City needs to ensure that it has a net gain and this suggestion should only be considered if there is a strong likelihood of incremental growth in the expanded district that surpasses the "money already in the bank" from the base rate of the existing TIF. Another approach is to see if VEPC will allow the existing $4 million in new development to stay in the incremental growth calculation. Lastly, it is likely that by earmarking incremental tax growth in an expanded district only for debt service in that district on approved projects for 20 years the City's ability to meet future operational needs will be hindered. Suggestion: If the City wishes to stay on schedule with project build out and to smooth out the property tax impact of its future borrowing cost then the City needs to begin funding its CIP reserve fund to appropriate levels. 8 The City is currently funding the CIP Reserve Fund at $335,000 annually or approximately 11/4 cents. The CIP reserve fund will need to be funded at approximately 2 to 3 cents annually in property taxes and then dedicate those funds every year to the CIP Reserve Fund over the life of the debt obligation. In addition, the City plans to reprogram and deposit certain monies into the CIP Reserve Fund that are now going to debt service in the capital budget but will no longer be needed for that particular payment because of the retirement of that debt. This has yet to happen. A substantial reserve fund balance is essential to not only pay the portion of debt service on a project that is not eligible for TIF funding (i.e., mostly the city portion of the planned new City Hall, Library, and Recreation Center, and the Williston Road Streetscape) but more importantly pay during the peak period of the City's debt obligation payments without requiring a spike in taxes due to City Center. These increased fund deposits as described above were slated to begin in FY 2015 but were not funded in the FY 2015 approved budget. The more these funds are delayed the greater of an increase in property taxes is needed to make up for those years not funded. Observation 3: City Center Expenditures The City has either used standard methodology to best project expenditures for City Center projects or has hired firms to provide these calculations (As is the case for the proposed municipal buildings—City Hall, Library, and Recreation Center). Total projected costs for the City Center project including debt service are projected to be over $100 million. At this point the standard methodology used to calculate estimated expenditures seems appropriate but these costs need to be continually updated and refined as the projects move forward. Suggestion: Reduce the City's risk by reprograming the municipal building projects (new City Hall, Library, Recreation Center). 9 The total cost of these municipal building projects (a new City Hall, Library, and Recreation Center) is estimated to be approximately $30 million (this price tag does not include the millions needed to finance this project). Construction of these new facilities is slated to begin 2018. The existing property tax base will fund these building projects with 10 to 30% (depending on the building) of the cost picked up by future TIF revenues. Yet the City has not signed a development agreement with a developer nor has a developer applied for permits. This means that if the TIF revenues are not generated in the amount and within the time period projected then the existing taxpayer will pick up the difference. Since these are major expenditures slated to begin at the front end of the project plan it seems prudent to reduce risk by separating the construction of these new buildings into individual projects and reprogram the construction dates to spread out the cost of these buildings. For example, start with the construction of the Library in 2018 and over the course of the next 18 years program in the Recreation and City Hall projects at different intervals to ensure needed revenues are being generated, thereby reducing the City's risk. Suggestion: Ensure that contingencies allotted are adequate and the fund is easily recognizable. As professional and knowledgeable as City personnel are in calculating project costs there are always surprises. For example, the cost of the municipal buildings came in more than estimated. This is not unusual. Although there are some contingencies built into some of the budgets for City Center they are hard to find and analyze. Specifically, with regard to City Center there should be a contingency fund established and segregated as a line item in the specific project budget or as a separate fund within the CIP. This contingency fund needs to be constantly updated with allocations that are appropriate depending on the phase of the project. In some cases this could be up to 30% in the planning phase of a project that would reduce to 10% as more specific construction plans are approved. The segregated itemization of a contingency fund will make it easier for those reviewing the project to ensure that proper contingencies have been retained. 10 Suggestion: Establish a priority system to reduce risk for funding projects. In the ongoing effort to reduce risk in the absence of a development agreement or permits yet keep the City Center project from floundering the City should concentrate funding on those projects in the following priority: 1) those that have federal or state grant funding sources or available impact fees; 2) those that enhance the likelihood of attracting investment or enhance existing private investment; and 3) those that maximizes TIP funding. Observation 4: Impact of CIP on Operating Budget As mentioned in earlier sections the CIP will have an impact on the City's operating budget, especially when it comes to future personnel costs. These costs have yet to be calculated, but are unlikely to be absorbed by increases in property valuation alone. In fact, the City has expended surplus funds to fund the 2015 budget on salaries and other inflation items, as necessary expenses surpass the amount of revenue generated by new growth. If sufficient development growth does not occur, the City will have two choices in the near future: cut spending or increase revenues. Suggestion: The City should convene a working session with political leaders and management personnel to discuss the future of the operating budget well before the budget process for 2016 begins. The CIP will likely add to the needed expenditures to operate the city, not reduce them. Those impacts have yet to be calculated. 11 CONCLUSION The City of South Burlington is an exciting and dynamic community with much growth potential ahead. It is apparent that City leaders take their responsibility seriously: to plan for the future with the best interest of its residents at heart. The suggestions presented in this report are to enhance the success of this planning effort. Again, thank you for the opportunity to serve the City of South Burlington. Sincerely, / /) if it Michael K. Smith 12 Appendix: Non-TIF Revenue Sources for City Center City Center—Stormwater Fees Over the course of the project about $750,000 of stormwater fees are dedicated to the City Center project. This amount seems appropriate and did not require detailed analysis. However, this money is dependent on the City raising stormwater fees to fund these future revenues and ongoing operations. Given that this revenue source is within the realm of past and planned future increases these revenues are considered likely to be available. City Center—Federal Grants The City has obtained federal grants for approximately $5.5 million for the reconstruction of Market Street. This federal money has already been committed to this project. Therefore this revenue source for this particular project is strong. The CIP also proposes future federal money to build a pedestrian/bike bridge. This revenue source is uncertain. City Center—CIP Reserve Fund This fund is used to pay non-impact fee eligible design costs and will be used to pay future debt service. The plan is to supplant any existing money in the fund with additional revenues as a result of a one-time 1 to 1 3/4 cents increase on the property tax and dedicating that particular increase every year to the CIP Reserve Fund and also to dedicate the revenue resulting from the reduction in year over year debt payments. The hope is to generate sufficient revenues to help pay the portion of debt service on projects that are not eligible for TIF funding (i.e, mostly the city portion of the planned new City Hall,Library, and Recreation Center). These funds were slated to begin in 2015 but only 1 '/4 cents is funded in the 2015 budget and the difference due to the reduction in debt payments was not allocated to the CIP Reserve Fund. Because the City has not committed to neither the additional taxes needed nor the reallocation of debt service this funding source is classified as uncertain given the pressures on the operating budget. 13 City Center—Impact Fees Currently, if the City went forward with the City Center project and kept the other capital projects that are planned the recreation fund would be in a deficit position within four years because the impact fees are insufficient to fund the planned projects. In addition, in some cases, existing impact fees will need to be revised or a new one developed in order to be used on City Center projects. This has yet to occur. The FY 15 City Center CIP projects that $3.2 million in impact fees will be used to help fund project costs over the next ten years. According to the City an additional $5.8 million will be needed to fund the City share of debt over the course of an additional 24 years. 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You will be advised of the date and approximate time of the Council meeting when you will be interviewed and your application considered. Please print clearly Legal Full Name: J4 M •�c17G44.6-a'J Date of Birth: Other Names/Nicknames Used: Present Mailing Address: la C(2(cis& 7r6 a e How long at this Address? 7 ectr5' Legal residence:(if different from above) �/ clxswr V� ��'s Home Phone: 6 ` Business Phone: Cell Phone: E-mail Current Employer: ig-C'P oVt 1,,4 p�P fit YearsService: -R Employer Contact Person and Phone: Vat/t ial\R-4t(.3 ) e-Y..e t 3 i u4 b d 1 , qi q file 4101'2.. Are you a legally registered voter in the City of South Burlington? Yes V No • Position(Commission,Board or Committee)applying for: 1) 6ne�)( 2) 3) Term Z Xt.. (Please provide your 1st,2nd,&3`d choices) Please give detail stating why you want to serve in this capacity and list qualifications you have which you believe may be beneficial to the commission,committee or board to which you are applying(please use back of form or attach additional sheets as needed). Do you have any violations other than minor traffic violations? Have you ever been charged with,or convicted of,a criminal offense? If so,provide complete details(use back of form or attach additional sheets as needed). By signing here you acknowledge:All information provided is accurate and complete to the best of your ability;and,you understand the City Council has the authority to remove members appointed by them in accordance with the City Charter and Vermont State Statue,as applicable,for misrepresentation of a emery made on ication. M�/'�� Please sign here: a Date: va i - By signing here you understand a Criminal Convictions Records History will be obtained by the City of South Burlington Duly Authorized Agent from the Vermont Criminal Information Center,as permitted by law. Any and all confidential information(birth date,etc)will not be shared with any outside party an ill b solely use the City Manager's office. Signature: Date: 20 I 4 ch./Manages Office USG Only Application has been notified by(phone, -mail etc) P-33,-t' to attend Council meeting on 9 /, /pi (date) Notification made by(staff person) � Term of appointment(to-from) Voter registration verified by(staff person) ($' Date$/2$/19 For incumbents-attendance during the past year has been(provide numerical information) • Sam Swanson-Application for Energy Committee,City of South Burlington. August 2014 Energy Committee mission: to promote energy conservation,energy efficiency,and the use of renewable energy resources among the City's residents,businesses,and in municipal affairs. I request the opportunity to continue serving on the South Burlington Energy Committee. I seek the opportunity to apply my knowledge and experience as an energy program planner and public policy development professional to serve South Burlington,my home for the last 16 years. I applied to join the Energy Committee several years ago because I wanted to help our community exploit the many opportunities to reduce the cost to taxpayers of operating our City government facilities through very cost-effective energy efficiency,to protect our community's environment by decreasing the use of polluting fossil fuels,and to improve the local economy by substituting locally available renewable energy sources and energy efficiency improvements for fossil fuel energy sources I seek to continue serving on the Energy Committee because I believe there are several important new initiatives launched by the Energy Committee that may accelerate the progress the City is making toward many of the long term goals and objectives described in the latest draft Community Plan: first, the implementation of the recently adopted City energy efficiency policy and, second,the several actions that are planned to reduce energy costs for city residents and city government that will be carried out under the umbrella of the City's participation in the Georgetown University Energy Prize competition. Following is a summary of relevant experience. Vermont Experience • Energy Committee,City of South Burlington,2009 to present • Vermont Clean Energy Development Board,2009 to present, serving as Vice Chair and Co- Chair at times during my 6 year tenure • Board of Directors,Renewable Energy Vermont,2003 -2011, serving as Secretary and Chair at times during my tenure,receiving their 2011 Vermont Energy Champion Award • President Board of Directors,Vermont Interfaith Power and Light,2005 to present • Consultant to Vermont Electric Company, advising on the potential for energy efficiency to defer transmission investments serving the Northwest region of Vermont,2003 • Consultant to the Vermont Public Service Board-conducting an evaluation of Green Mountain Power's energy efficiency programs, 1998. • Ascension Lutheran Church, South Burlington, serving as Chair of the Care for Creation Committee that has cut the church's energy cost and carbon footprint in half Overall Experience • Senior Policy Analyst,Pace Energy and Climate Center,Pace University, since 1995 • Consultant author of"Global Review of Regulatory Mechanisms to Enable Energy Provider Delivered Energy Efficiency"for the Regulatory Assistance Project,April 2012 • Office of Energy Efficiency and Environment,New York State Public Service Commission, serving as Chief of Energy Efficiency and Environment Planning and Deputy Director,20 yrs • Visiting Energy Fellow,Land and Water Fund of the Rockies,Boulder,Colorado 1994-5 • Chairman,National Association of Regulatory Commissioners Staff Subcommittee on Energy Conservation,3 years • education-BA Economics, Stony Brook University; MPIA in economic and social development,Graduate School of Public and International Affairs,University of Pittsburgh * Ash. City of South Burlington,575 Dorset Street,VT 05403 802-846-4107 Website:sburl.com Commission, Boards and Committee Application Form Note to applicants, including incumbents: After submitting a completed application to the City Manager's Office you will be required to attend a City Council meeting to be interviewed. You will be advised of the date and approximate time of the Council meeting when you will be interviewed and your application considered. Please print clearly Legal Full Name: FhOL • IA/A6Z/v,41aFE/ Date of Birth: Other Names/Nicknames Used: Present Mailing Address: j412. C ..GF CGUi2SEi6), DS4103 How long at this Address? 4)//PS. Legal residence:(if different from above) Home Phone:4t9S6736 Business Phone: Cell Phone:3S'bAir E-mail fJS[veVQ Ai"eCohrc4st, hv Current Employer: ,ET/QED Years of Service: 410 Employer Contact Person and Phone: Are you a legally registered voter in the City of South Burlington? Yes X No Position(Commission,Board or Committee)applying for:1) L lies - NHT erzi c c� (Please provide your 1st,2nd, &3rd choices) 2) 5�� 3) Term 3Y.F, Please give detail stating why you want to serve in this capacity and list qualifications you have which you believe may be beneficial to the commission,committee or board to which you are applying(please use back of form or attach additional sheets as needed). Do you have any violations other than minor traffic violations? Have you ever been charged with,or convicted of,a criminal offense? If so,provide complete details(use back of form or attach additional sheets as needed). i(J0, By signing here you acknowledge:A nformation provided is accurate and complete to the best of your ability;and,you understand the City Council has the authority to remo embers .,:pointed .y them in accordance with the City Charter and Vermont State Statue,as applicable,for misrepresentation of any state ma on :appli :tion. 1 Please sign here: Date:45///t/ By signing here you understa d a Cri al .evictions cords Historywill be the Vermont Criminal Informatio a er,as obtained by the City of South Burlington Duly Authorized Agent mitted by law. Any and all confidential informationit from outside partyand will be (birth date,etc)will solely y t Ci anag is office. not be shared with any Signature: Date:6k/e/ -ZQ//V City Manager's Office Use Only Application has been notified by(phon a-mai etc) 8 j3gy nt(to-from) attend Council meeting on ? /,,,1 / /Y(date) Notification made by(staff person) Term of appointme nt Voter registration verified,by(staff person) For incumbents-attendance during the past year has beenbeen(provide numerical information) a i�/,y mation) Paul Wagenhofer Energy Committee application Why I want to serve in this capacity. I am a recently retired geophysicist having spent the past 40 years in various capacities in the upstream sector(exploration&production)of the oil and gas industry. Having lived and worked in both old world and developing countries,each with various energy issues impacting their economic,environmental,and social development,I feel I can bring unique insight and wisdom to the table in South Burlington to help address its goals of promoting energy efficiency, affordable energy,and developing alternate energy resources. During the course of my career,I have worked largely in multi-discipline asset teams composed of engineers,economists, accountants, and HSE(health,safety, and environment)personnel. I have had to synthesize large amounts of technical data into concise summaries and present my findings,ideas,and recomme aats to find tod bothhe my peers,my management, and corporate partners. Ourgoal ost pragmatic and cost-effective solution to the issue at hand whether it be a new exploration well, an offshore production platform,a pipeline project,or various concerns raised by the local population. I would look forward to serving on the Energy Committee over the next three years and feel that my experience will enable me to make a tangible contribution to the continued development of South Burlington's growth. • III R.e..:,rea 41100044 Alk401 City of South Burlington,575 Dorset Street, VT 05403 802-846-4107 Website:sburl.com Commission, Boards and Committee Application Form Note to applicants, including incumbents: After submitting a completed application to the City Manager's Office you will be required to attend a City Council meeting to be interviewed. You will be advised of the date and approximate time of the Council meeting when you will be interviewed and your application considered. Please print clearly Legal Full Name: Nicolas Jaramillo Date of Birth: Other Names/Nicknames Used: Present Mailing Address: 77 Winding Brook Drive How long at this Address? 2 years Legal residence:(if different from above) Home Phone:802-497-181- j Business Phone: Cell Phone:802-777-2805 ni aramillo@hotmail.coi E-mail ) Current Employer: Years of Service: Employer Contact Person and Phone: Are you a legally registered voter in the City of South Burlington? Yes Yes No Position(Commission,Board or Committee)applying for:1) Design Review2)provide your 1st, 2nd, &3`d choices) 3)--_Term Please give detail stating why you want to serve in this capacity and list qualifications you have which yau'believe may be beneficial to the commission,committee or board to which you are applying(please use back of form or attach additional sheets as needed). Do you have any violations other than minor traffic violations? Have you ever been charged with,or convicted of,a criminal offense? If so,provide complete details(use back of form or attach additional sheets as needed). 1 By signing here you acknowledge:All information provided is accurate and complete to the best of your ability;and,you understand the City Council has the aut ritx to re ovejrwember ointed by them in accordance with the City Charter and Vermont State Statue,as applicable,for misrepresentation o tat nt m a Please sign here: �s p ` ation. Date: _ � By signing here you understand a Criminal Convictions Records History will be obtained by the City of South Burlington Duly Authorized Agent from the Vermont Cr' inal Inforrperkion Cent r s permitted by law. Any and all confidential information(birth date,etc)will not be shared with any outside party a vyll k�sa ely ysfcoi�y�Manager's office. Signature: ��� vl►M 6 2 t� Date: / City Manager's Office Use Only Application has been notified by(phone,e-mail,etc) trato.. nt a oend Council meeting on /) /(date) Notification made by(staff person) Voter registration verified by(staff person)_ r r�Term of appointment(to-from) For incumbents-attendance during the past year has been(provide numerical ate n)/�Q/ information) II wooU pli‘w to?& k \P-c ill GrpA GoVOI\OonI k\i‘e- tp\A \o, ki �� IA->viv� ao 't � Pri� bG�� � (AM60A-t"e- x,;1 o w o r t4-- it4 Hyy `7 tv‘ 2,•iken:4 tc$A(A -k(,2 tom &goo &r.1- lite-012.-Vie.. vor,129-t 4•1 .6-i-iotek • \ 6\\&o, �6G ricl/ta' Ui,kti 1w`"oa\voll .671,16.1i6Wee A14;iso o,,14io►n • -111 ?la 101 nr-r- vt .4";vet \A'AU0 /11Vitt;13`A° RPee;one . f'-01.2-/ . 41,4 City of South Burlington,575 Dorset Street,VT 05403 802-846-4107 Website:sburl.com Commission, Boards and Committee Application Form Note to applicants, including incumbents: After submitting a completed application to the City Manager's Office you will be required to attend a City Council meeting to be interviewed. You will be advised of the date and approximate time of the Council meeting when you will be interviewed and your application considered. Please print clearly Legal Full Name: Trevor Michael Chase Date of Birth: Other Names/Nicknames Used: Present Mailing Address: 27 Clinton St., South Burlington How long at this Address? 8 yrs Legal residence:(if different from above) Home Phone:318-5055 Business Phone:660-1805 Cell Phone:318-5055 E-mail tchase01 @comcast.nei Current Employer:Burlington Free Press Years of Service:22 Employer Contact Person and Phone: Jim Fogler, Publisher 660-1800 Are you a legally registered voter in the City of South Burlington? Yes X No Position(Commission,Board or Committee)applying for:1) Design Review2)Planning Comn3)DevelopmeniTerm 3 (Please provide your 1st,2nd,&3rd choices) Please give detail stating why you want to serve in this capacity and list qualifications you have which you believe may be benefiaal to the commission,committee or board to which you are applying(please use back of form or attach additional sheets as neec[ed); Do you have any violations other than minor traffic violations? Have you ever been charged with,or convicted of,a criminal offense? If so,provide complete details(use back of form or attach additional sheets as needed). By signing here you acknowledge:All information provided is accurate and complete to the best of your ability;and,you understand the City Council has the authority to remove members appointed by them in accordance with the City Charter and Vermont State Statue,as applicable,for misrepresentation of any statement made on this application. Please sign here:Chase,Trevor ° °� 08 22 14 .. d au�.�® .,.w-.,�.a�, Date•-/_ / By signing here you understand a Criminal Convictions Records History will be obtained by the City of South Burlington Duly Authorized Agent from the Vermont Criminal Information Center,as permitted by law. Any and all confidential information(birth date,etc)will not be shared with any outside party and will be solely used by the City Manager's office. Signature:Chase,Trevor Date:08 /22 /14 City Manager's Office Use Only ' Application has been notified by(phone, -mail tc) to attend Council meeting on 9/a /,y (date) Notification made by(staff person) Term of appointment(to-from) Voter registration verified by(staff person) Cse Date, Alt/►t For incumbents-attendance during the past year has been(provide numerical information) Dear Sir/Madam, It would be a privilege to work on any one of the committees for the City of South Burlington. I currently live in South Burlington and have lived in Vermont most of my ►ife. I grew up in Swanton and moved to South Burlington sometime after College in 1994. I have seen the city grow and develop over the years and I think with my experience I can help continue to move the city forward. I am currently employed at the Burlington Free Press as the General Manager of Production and have been employed by the paper since 1993. I have grown up at the paper starting very low in the ranks when hired in 1993 and have been promoted several times. A few of the positions I have he►d include Information Technology Manager, Information Technology Director and my current position as General Manager. I have been involved with leadership training programs through the Burlington Free Press including Leadership Champlain. As the newspaper industry has needed to adapt to change, I have learned that we all need to evolve, in order to progress as individuals and as a company. I understand and work regularly with budgets, manufacturing, innovation, leadership and people. I think my diverse experience would prove an asset to the any of the committees. I also have three children, one that just graduated, one that is about to be a sophomore at SBHS and a toddler that will eventual►y be enrolled in the school system. This also motivates me to volunteer to the City of South Burlington. In conclusion, given my experience and dedication to Vermont I believe I'd be a good fit for any one of the committees. Thank you for your consideration, Trevor Chase ICI RESOLUTION FOR SUSTAINABLE EDUCATION FUNDING REFORM IN VERMONT: • Education Funding is a Statewide priority and needs to be addressed at the State level. • In the past io years the Vermont student population has declined by 10,618 (or io%) • In the past io years Vermont education spending has increased by$30o million (or 33%) • In the past io years Vermont per student spending has increased by$6,537 (or 6o%) • In the past io years reliance on education property taxes has increased nearly 7% • Nearly 70% of Education spending is funded by property taxes. Vermont has reached its maximum capacity to support education funding through the Statewide Education property tax. Vermont cannot ignore the current trends and the limitations of our property tax base. Without responsible funding system reforms, Vermont schools will be forced to undergo arbitrary and detrimental budget cuts that will affect the quality of education in Vermont. Vermont can achieve a sustainable Education future: • Create a more diverse education funding system, sharing the costs equally between all our tax resources (income, sales, rooms &meals, and property taxes) • Simplify the education funding system so it can be understood by the average taxpayer. Continued reliance on the education property tax will have a material impact on local government's ability to provide vital services (police, fire, roads etc.) to residents. Vermont Towns&School Districts support capping Education Property Tax rates at FY2015 levels for the next 2 years, to allow the Legislature to make the necessary funding reforms that will sustain our Education system into the future. (It is not the intent of this resolution to cap overall education spending). Be it resolved on this day of 2014, that the City/Town/Village/ School District of supports the Vermont legislature as they seek out the necessary reforms to the Education funding system. 102,000 Equalized Pupils Equalized Pupils 100,000 98,000 Since FY2oo5 94,000 Vermont has io,6i8 9 ,000 92,000 less students to 90,000 educate 88,000 86,000 84,000 005 y19 ti'6) ti00� ti000 OtiO Otiti Otiti 'LC) �� y y �y yL L yti y'L LO Cost per Equalized Pupils 20,000 18,000 16,000 14,000 12,000 111011111.111111 10,000 Since FY2oo5 per Equalized Vermont's per 8,000 Cost 6,000 Pupils student spending has 4,000 increased by$6,537 2,000 o per student o<" o0 Di\ o� o ti «y�0 Fy�O Fy� Fy�O y�O y1O Fy�O�y�0���0���0ki Equalized Education Spending 1,400,000,000 Since FY2oo5 1,200,000,000 1,000,000,000 Equalized Education 800,000,000 spending has 600,000,000 increased by Equalized Education $3o6,144,8471 400,000,000 -•--� _ Spending 200,000,000 0 0 0 0 0 00 o c`i- `-� ti .d- >- fV N Ni NO NO O O O O 1 Per pupil spending by School on.verm type,Vermont Dept.of Education:http://educati spending ont.gov/data/per-pupil- /3 ® ,� City SouthBurlingtonn 1® City Clerk" 0##icy VOFE� Donna i{inviJJe, City Clerk 4844,001.11* September 2, 2014 The following special event and entertainment licenses were approved by The South Burlington Liquor Control Board after review by the city fire, police, zoning and highway/health departments. Name Description Humane Society 4 events in September 2014 Infinity Brewing Co LLC 9 events in Sept/Oct 2014 Infinity Brewing Co LLC Sept. 11,2014 fund raiser Zero Gravity (cater) 9/4/2014 (Humane Society) Pam Mackenzie Chair Pat Nowak Vice Chair Chris Shaw Meaghan Emery Helen Riehle 575 Dorset Street South Burlington,VT 05403 802-846-4105 dkinville©sburl.corm ,► 0 City of South Burlington 44 ®`4 City Clerk's Office OTE � if' Donna Kinville, City Clerk h______&. (4.' .._ SPECIAL EV NT ENTERTAINMENT CATERING PERMITS -fP4.1 A6Di'lp D NAME OF PERSON, PARTNERSHIP OR CORPORATION: i v rYia . .od61- o-F cH ' , rou CONTACT PHONE NUMBER OR E-MAIL 161; ( 14461--k- t--) ku rr-nre,.. , rr DATE RECEIVED BY CLERK'S OFFICE: 01) ' e9sto1 ill- POLICE APPROVED: DATE: $ /Pik FIRE APPROVED: `� • ,w, DATE ZONING APPROVED: a' DATE: '5) 04- RECREATION APPROVED: - --- DATE: ' HIGHWAY/HEALTH DEPT APPROVED: ] DATE: J / CITY COUNCIL DATE: SENT TO MONTPELIER: 575 Dorset Street South Burlington,VT 05403 802-846-4105 cikinville©shurl.com ' } f z I, G 0n Arlf-N) # g t , . 1_,,,,,,,i„,,,m,til T„, ,,,,,,,„ „--(4,1-,,,,,,,,,,,-,, ,, ith,v,d so , E-, , ..-1 d 14 :-,:i. PI q 1 :N 1 .1:;,,,i 0 rl *A VERMONT G- , ENTERTAINMENT LICENSE APPLICATION •c LA Type of Application ❑ Annual Peziiiit Date of Application: F l:n i Special Event Permit / I PD 1 Name of Establishment: Ho rn o n f C f P f n C. k q eC(1 n / Address of Establishment: 7`1) ki n (1 (U p. C t $ g. , f1. L!7 ) `/0� • • Name Owner: (` f Address of Owner: 0 • r 1 t C '-or 04' 0 t) ru l j (lro h t ;CCt (677 S &) ( j O l 5- _p X 1- / T. Name of Operator: ��/ 24,..) Address of Operator: Complete Description of Show: G/ 6 .- e S Cu))t-e"( 1300 p l- b C ;'75 r1-25 S tO nICk. V r41C) .0ri r' N IoC' aI Fir . Date(s) of Show and Hours)of Operation: Date(s): C- �f y 1 ! / / / V { -7 \ Hours(s): : 36 - 7.` 30 �,'n l U Security Provisions: As applicant,I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows.I also understand that only the specific type of entertainment a lied for in t license is permitted and that additional types of entertainment will require an dditional ap rcation. cJ �j Applicant's Signature: �' 7 Date: 8/,20 /zj Request to Cater Malt,Vinous and/or Spirituous Liquors $20.00 Fee (must be included) i i E LSI-C. . Make fee payable to Liquor Control Caterer's License Number giND '" O(:) ( —`-''i 1 r rZ r 0 I Licensee Corporation Name: i Th �D ¶ . I K) L Doing Business as: /`p l ` ( / L r` om S.%.; L.- )N 3NJ -- Street: I t¶ S( Pit( 5r" Town/City 8, .Li N � h1•►4 Contact Name&Phone: glikrr (4_ 601- 98 , , I Email or Fax: � icy I' y 12 ir. cD�. `� BE SURE TO READ INSTRUCTIONS BELOW, BEFORE COMPLETING APPLICATION 1) Describe type of event to be catered: f '&J 24(i <`.g I-IVi1I4N& Sec,f Seav Gl f3 2) Street address of event /4 11l'J D k) S �7-, S'� ,..ON gt�`ZLI N6.i 3) Date of catered event: d� b3 4) Hours of operation from begit ni g to end: Sieopn— 8 tt, 5) ' •= b of persons expected: !t S .ned: ``'> Date: ! /1 catered event must have approval from the Town/City before submitting this application to Liquor Control. Towns Recommendation (please circle one) Approved Disapproved Town/City Clerks Signature(Catered location) Town/City Date SUBMIT THIS APPLICATION TO DLC AT LEAST 5 DAYS PRIOR TO EVENT DIRECTIONS: Submit to Town/City clerk for approval(Town/City Clerk will send to DLC). 1) Follow all liquor control laws and regulations(what applies to a first or first and third class license also applies to the caterer's license). 2) Must have a defined area for serving and consumption of alcohol with designated barriers. 3) Must have separate toilet and lavatory facilities available for both men and woman. 4) Provide sufficient number of employees for control purposes. THE LICENSE MUST BE POSTED ON PREMISE OF EVENT C 6`- t 0 0 --)1( Y- l t s P"---1 I-,o Laura From: ray Sent: Thursday,August 21, 2014 8:58 AM To: Laura Subject: RE: humane society events No zoning issues. Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington; VT 05403 802-846-4106 www.sburl.com www.sbbathtosustainabilitv.com Notice- Under Vermont's Public Records Act, all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning Cite business.concerning a City official or:staff,or containing information relating to City business are likely to he regarded as public records which may he inspected by any person upon request, unless otherwise made confidential by line. If cote have received this message in error,please notify-us immediately by return email. Thant,you for your cooperation. From: Laura Sent:Thursday,August 21,2014 8:49 AM To:Trevor Whipple;Terry Francis;Justin Rabidoux; ray Subject: humane society events Hello- Let me know if this is ok. Claire told me local breweries were supplying the beer so I am waiting on their permits as well. Laura L3 LSr, W T: Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Hdniball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.if you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 Laura From: Justin Rabidoux Sent: Thursday,August 21, 2014 9:17 AM To: Laura Subject: Re: humane society events Ok with me On Aug 21, 2014, at 8:49 AM, "Laura"<laurac sbur_? com>wrote: Hello- Let me know if this is ok.Claire told me local breweries were supplying the beer so I am waiting on their permits as well. Laura <image002.jpg> Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikirnball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. <20140821082948688.pdff i Laura From: Trevor Whipple <twhipple@sbpdvt.org> Sent: Thursday, August 21, 2014 9:38 AM To: Laura Subject: RE: humane society events No concerns. Thanks, Trevor Trevor S. Whipple Chief of Police,City of South Burlington 19 Gregory Drive, South Burlington,VT 05403-6047 802-846-4155 twhipple csbpdvt.org Motu e-tinder Vermont's s Public Records Act,ali e-;r a email attachments as well as paper vop es of documents received or prepared for use in matters concerning City business,concerning a City official or start or containing information rsiatiry to City business are likely to be regarded as public records which may be inspected by any person upon Ripest,unless otherwise Wade confident by taw.if you have received this message in error,p rrese notify us immediately by return on1A Thank you for your cooperation. From: Laura [mailto:laura@sburl.com] Sent: Thursday, August 21, 2014 8:49 AM To:Trevor Whipple; Terry Francis; Justin Rabidoux; ray Subject: humane society events Hello- Let me know if this is ok.Claire told me local breweries were supplying the beer so I am waiting on their permits as well. Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 ikirnball@sburi.com Notice-Under Vermont's Public Records Ad,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return emaiL Thank you for your cooperation. 1 y�=" ` A City of South Burlington ktiVOqg CityClerk's Office Donna Kinville, City Clerk rS SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT V;(1).0/4 :I:A) FULL (.(fl NAMEPERSON, PARTNERSHIP OR CORPORATION: M OFb.V 16- P CONTACT PHONE NUMBER OR E-MAIL: • • • ADDRESS: • DATE RECEIVED BY CLERK'S OFFICE: POLICE APPROVED: DATE: • FIRE c�..� T. [(6\j APPROVED: � ,., DATE: ZONING APPROVED: DATE: RECREATION APPROVED: ' DATE: • HIGHWAY/HEALTH DEPT APPROVED: DATE: CITY COUNCIL DATE: e9D/zol- `C� I DATE SENT TO MONTPELIER: } STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com 1. Describe the special event: Ft)Ltd R. S t c- 2. Location (specify defined area, include address of event): 110 ICIed n Y CI so ,11 r J i v 1 ,% V.1-- O 5(O>• cif' To 5 /I t),Jl/ 3 YI/fei f13''t - .S ,„ 'rV! t' t >'1 red t s" 1r eci k 3. Date of event: f - 1} 4k 4. Hours of operation: Beginnin -- } OD Ending I - 1 L(, Signed Date Y-12—1 7 (manufacturer) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. Laura From: kadd Sent: Thursday, August 14, 2014 2:35 PM To: Laura; Kevin Dorn;Tom Hubbard Subject: RE: 9/11/2014 event Just to clarify this... Burlington beer or Zero gravity have not turned in their part of the paperwork(Catering Permit)for this event yet. Infinity is on the Catering Permit as the business that will be providing the alcohol. The City can't move forward on this permit until we get the permit. Thanks! liCC Ladd City of South Burlington HR Director/Office Manager/Assist. City Treasurer 802-846-4118 Notice- Under Vermont's Public Records Act, till e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or:staff or containing information relating to City business are likely to he regarded as public records which may be inspected by anv person vim request, unless otherwise made confidential by law. .1Lvou have received this message in error,please notify us immediately by return email. .Thank you for your cooperation. From: Laura Sent: Thursday, August 14, 2014 2:24 PM To: Kevin Dorn; JLadd; Tom Hubbard Subject: FW: 9/11/2014 event Hello- E-mails from Glenn Cummings at Infinity brewing. He dropped off permit 8/13/2014 at 3:30.Just wanted to let you know. Thanks- Laura From: Laura Sent:Thursday,August 14, 2014 2:21 PM To: 'Glenn Cummings' Subject: RE:9/11/2014 event City .of South Burlington itto. City Clerk's Office V OTY°EFp -t' K' Donna Kin rille, City Clerk SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT • g\i'E(*)(1.° FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: inP;r71,48-- riotr2.9 6D r6 CONTACT PHrO�NE NUMBER OR E-MAIL: r)}1 C ADDRESS: Z41;e1-1 a) -61 fir DATE RECEIVED BY CLERK'S OFFICE: r 22 � POLICE APPROVED: DATE: '25+1J~/ FIRE APPROVED: ' - �iL 14, DATE: i ZONING APPROVE : � r : a RECREATION APPROVED: DATE: HIGHWAY/HEALTH DEPT APPROVED: DATE: /10 ,, CITY COUNCIL DATE: DATE SENT TO MONTPELIER: STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com 1. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room., . $ C , ;,t 1 T >Arl is i---i;h ,z. ;j cuNe . C L c ' .S(C ec to 3. Date of event: 9 `- 4. Hours of operation: Beginnin�;,12:00 pm Ending 8:00pm Signed: ;'' it � Date 71- (manufacturer) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com I. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room., :ti/ �,� t,� �t i,v- - a ,.y.) /' T�� 3. Date of event: / <J 4. Hours of operation: Beginning 12:00 pm Ending 8:00pm Date 7 �I V 1 (manufacturer) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com I. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room., ^LAN C.c:7)-2S ()in� - Zs�lL� t,1 I! z CU L /Ct- ` 1 t` .S(G L'C.r ( C 3. Date of event: t7 / 5 4. Hours of operation: Beginning 12:00 pm Ending 8:00pm r„ b Signed: Date - J (manufacturer) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com I. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room.; =tia C t Y2c5• U'v7 2 r, `t l 'I ;.i, Ct.Ch) 7 O-U-v• 10 01 14,A), 3. Date of event: 4. Hours of operation: Beginning 12:00 pm Ending 8:00pm { Lai Signed: ;,' r Date ?— I (manufacturer) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com 1. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room.; :.,-, [_ 01,S l 'd}7 , - y.� /®1 G LCV. to (V,A), 3. Date of event: j C 3 ( Y 4. Hours of operation: Beginning12:00 pm--; Ending 8:00pm Signed. / Date 5 1 V ;(manufactu r) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com I. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room.; ;.tia^.r) C C Y S 17) >11 6°L; *t S/ii , l t. .;� A.,, Ct. .. }t cL St cV c ,d NA —r1/s;,`3. " c J L& v otti L 3. Date of event: / C/ C 1 4. Hours of operation: Beginning 12:00 pm Ending 8:00pm j ' _ fi Signed: :11/1. L l �,,�.� Date (manufacturer) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com 1. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room., .ti C_���,� t)dl7 i, - y1 ill 6 inShi lit C 11 )i k,`k- CUN L ,Cam,)4 3. Date of event: ( I '7 _1 (i 4. Hours of operation: Beginning 12:00 pm Ending 8:00pm / /Signed: '`, ,- -^ � r,// Date - — l 11 (manufacturer) (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com 1. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room.; *_4 C t7IL t ,ri7�, - 1 �I Lv . Sfil 3. Date of event: / —/ 4. Hours of operation: Beginning 12:00 pm Ending 8:00pm Date f ✓' (manufactured (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. STATE OF VERMONT DEPARTMENT OF LIQUOR CONTROL 13 Green Mountain Drive Montpelier, VT 05602 APPLICATION FOR SPECIAL EVENT PERMIT Fee: $35.00 Check payable to Vermont Department of Liquor Control must accompany this application Licensee name Infinity Brewing Company LLC d/b/a Same Address: 80 Ethan alien Drive Town/City: South Burlington Zip 05403 Manufacturer's License No: 8273-001 Email: Glenn@infinitybrewing.com I. Describe the special event: Serve pints from the tasting room 2. Location (specify defined area, include address of event): 80 Ethan alien Drive South Burlington, Serve pints from our tasting room.; ,,-tip C. U)�S ()Al!, �� /r 1 C s..tV' _fri.5171 dz' 1.:1),1 CU'ea - J( Cl/� 9 (ice S(C � r I _ 3. Date of event: f C - -/ 4. Hours of operation: Beginning 12:00 pm Ending 8:00pm Signed: :>— v— '�� Date \7_ i. manufacture (circle one) APPROVED DISAPPROVED Town/City Clerk signature Town/City Date Submit to Town/City at location of special event. After action by local control commissioners, this application will be forwarded to the Vermont Liquor Control Board at least 5 days prior to the date of the event. Laura From: Justin Rabidoux Sent: Monday,August 11, 2014 9:58 AM To: Laura Subject: Re: infinity brewing special events (9) Ok with me On Aug 11, 2014,at 9:45 AM, "Laura"<laura@sbur-l-corn>wrote: Hello all- For your approval (or not) Thanks- Laura <image003.jpg> Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 ikirnball @sburl.cornn Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. <20140811091734389.pdf5 Laura From: ray Sent: Monday, August 11, 2014 12:46 PM To: Laura Subject: RE: infinity brewing special events (9) A peddler's permit is required for the food truck and none has been issued. Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington; VT 05403 802-846-4106 www.sburl.com www.sbpathtosustainability.com Notice-Linder kenning's Public Records Act, all e-mail,e-mail attachments as well as paper copies of documents received or prepared Jro use in mailers concerning City business.concerning a City official or staff,or containing information fcrnrtstr relating to City husi3ess are likely to be regarded as public records which attar be inspected by any person upon request,unless otherwise made confidential by law. if y°ou have received this message in error,please notify us immediately hl'return email. Thank von for your cooperation. _..... From: Laura Sent: Monday,August 11,2014 9:46 AM To:Terry Francis;Trevor Whipple; ray;Justin Rabidoux Subject: infinity brewing special events (9) Hello all- For your approval(or not) Thanks- Laura R°� e Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which 1 Laura From: Trevor Whipple <twhipple@sbpdvt.org> Sent: Tuesday,August 12, 2014 10:08 AM To: Laura Subject: RE: infinity brewing co inc We have had no issues with past permits. As long as they are complying with DLC regulations= approved by SBPD. Trevor S. Whipple Chief of Police,City of South Burlington 19 Gregory Drive, South Burlington,VT 05403-6047 802-846-4155 twhipple;utsbpdvt.org Notice•Under Vei motif s Public Records Act,all email.emnaib attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law if you have received this message in error,please notify us immediately by return email.Thank you tr your cooperation. From: Laura [mailto:Iaura@sburl.corn] Sent: Tuesday,August 12, 2014 10:03 AM To:Trevor Whipple Subject: infinity brewing co inc • Morning Trevor, For your viewing-this is a permit from the brewers over on Ethan Allen Drive. Ray is questioning they need Peddlar's permits for food trucks. Thanks- Laura fibb to , Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 ikim al€ sib 1rl,co Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return emaiL Thank you for your cooperation. 1