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Agenda - City Council - 11/03/2014
south t t o AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Regular Session 6:30 P.M. Monday, November 3, 2014 1. Agenda Review: Additions, deletions or changes in order of agenda items. (6:30—6:32 PM) 2. Comments and questions from the public not related to the agenda. (6:32—6:42 PM) 3. Announcements and City Manager's Report. (6:42—6:52 PM) 4. Consent Agenda: (6:52 -6:54 PM) A. ***Sign Disbursement B. ***Approve Minutes for October 17th and October 20th C. ***Approve SIWRF (Stormwater Impaired Waters Restoration Fund) stormwater grant 5. Review of Special Meeting Agenda 11/8 for Social Service requests — (Tom Hubbard) (6:52 — 7:02 PM) 6. "** Interview applicants for South Burlington Boards, Commissions and Committees. (2 Applicants) (7:02—7:22 PM) 7 ""* Discuss and possibly take action on a proposal to make City and School District proposed Annual I3udgets and Reports available to the public utilizing electronic distribution methods. (7:22—7:32 PM) 8. Convene as the South Burlington Liquor Control Board to approve the following: (7:32—7:35 PM) A. ***Special event permit: • Magic Hat special events (11/28/2014 and 2/28/2015) B. ***Liquor License approval: • Junior's Rustico first class license/outside consumption permit 2014 9. Other Business: (7:35—7:40 PM) A. Items held from the Consent Agenda 10. Consider entering executive session to discuss appointments to South Burlington Boards, Commission and Committees and to discuss contract issues where premature disclosure would put the City in a competitive disadvantage. (7:40—8:10 PM) 11. Make appointments to South Burlington Boards, Commissions and Committees (8:10—8:15 PM) 12. Adjourn (8:15 PM) Respectfully Submitted: K A/UrV DorvV Kevin Dorn, City Manager ***Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Policy regarding landscaping City-owned land and request from Hadley Road. 2. Encouraging litter removal by businesses and the public 3. Cost of development/cost of open space Issues that have been discussed by the Council where further action is pending: 1. Transferring FY '14 surplus funds into paving budget 2. IFY'15 and '16 paving budget 3. lEast Terrace neighborhood conversion of housing into rental units 4. (Electronic distribution of South Burlington City/School budget and Annual Report 5. Street light policy 6. Laying out of Holmes Road as a public road South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members,staff,and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public,staff,or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others,except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Public Sign-In November 3, 2014, Special City Council Meeting Please Print Name Name Name 1 ecitty olliTh 18 35 2 ROS4tJIJE- G� 19 36 3 `r1Ct, j � z 20 37 1 � 4 � J ) l - 21 38 5 h. ,re,.. ..-- 22 39 6 .a PONSEZ1 23 40 7 24 41 8 25 42 -g- _-- _-- 26 43 10 ? 27 44 11 ' `a v. P14• roteil a 28 45 12 29 46 13 30 47 14 31 48 15 32 49 16 33 50 17 34 51 of� south VERMONT November 3, 2014 GUEP Team Georgetown University Energy Prize Georgetown University Washington, DC 20057 Dear GUEP Team, We are proud to submit the following South Burlington Program Plan for the Georgetown University Energy Prize. It represents over a year of work by our volunteer Energy Committee,the School District leadership, and_ our Municipal staff. The City Council enthusiastically and unanimously supports its plans and actions. We have already begun implementing some of the innovative energy efficiency policies and programs in this plan, and we will provide the Energy Committee the support and direction it needs to carry out the rest. The Georgetown University Energy Prize has been a galvanizing force in our efforts towards energy efficiency,and we are looking forward to leading the way during the competition and beyond. The groundbreaking work included in this plan will set our community on a path to a much more financially and energy sustainable future and we look forward to sharing the lessons learned from our experience with others. Sincerely, City of South Burlington City Council (;)‘, .,_29az fee, Pat Nowak,Vice Chair Meaghan Emery, Clerk Chris Shaw Helen Riehle .',John 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com 10/30/2014 City of South Burlington Accounts Payable Page 1 of 8 03:14 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 11/03/2014 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date ADAMSN ADAMSON INDUSTRIES CORPORATION 124243 SWIVEL MOTION DEVICE 519.65 0.00 . /--/- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 428905431 MINI BULB 11.75 0.00 . /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 428314413 CREDIT -8.86 0.00 /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 429378073 LINER KIT 110.00 0.00 . /--/- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 429378072 BUS PARTS 19.02 0.00 . /--/- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 425496854 FUEL REPAIR KIT 24.78 0.00 • /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 426797139 SHOP SUPPLIES 66.75 0.00 • /--/- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 422376039 VEHICLE PART 257.99 0.00 • /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 429478098 OIL - SHOP SUPPLIES 114.13 0.00 • /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 429325684 BUILDING SUPPLIES 39.90 0.00 • /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 429478101 SILICONE ADHESIVE 10.31 0.00 • /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 429597560 BULB 24.49 0.00 • /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 429578148 BULB - 24.49 0.00 • /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 429597559 CREDIT -48.98 0.00 • /--/-- ADVANCEP ADVANCE AUTO PARTS PROFESSIONA 429678191 PLUG HOSE FITTING 13.74 0.00 /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 429725741 HEADLIGHT 23.46 0.00 • /--/-- ADVANCED ADVANCE AUTO PARTS PROFESSIONA 427341332 TARGET SUPPLIES 97.45 0.00 /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 056239648948 BOOK 8.60 0.00 • /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 260868970606 BOOKS 11.66 0.00 • /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 056239579119 BOOKS 56.49 0.00 . /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 043763449914 BOOK 10.69 0.00 . /--/-- AMEPL1 AMERICAN PLANNING ASSOCIATION 136665-14105 RENEWAL MEMBER ID#136665 441.00 0.00 . /--/-- ARBORWEAR ARBORWE.AR 173976 CLOTHING - LAMBERT 147.95 0.00 . /--/-- AT&T AT&T MOBILITY 623X10152014 PW MOBILE PHONES 367.95 0.00 . /--/ AT&T AT&T MOBILITY 292X10152014 WQD MOBILE PHONES 215.19 0.00 • /--/-- AT&T AT&T MO,BILITY 973X10242014 FD MOBILE PHONES 185.93 0.00 . /--/-- BANGOR BANGOR, CITY OF 10172014 RAD TRAINING COURSE 300.00 0.00 . /--/-- BARTOL BARTOL, PH.D., CURT R 10072014 EVALUATIONS 25.00 0.00 . /--/-- BATTERYPL BATTERY'S PLUS 2821 CROWN BATTERY 130.95 0.00 . /--/-- BATTERYPL BATTERY'S PLUS 2815 SURVIVOR BATTERY -79.95 0.00 . /--/-- BAY BAY CORPORATION 2934 BOOTS 111.85 0.00 . /--/-- HEARIN BEARINGS SPECIALTY COMPANY INC 1373323 BEARINGS 46.16 0.00 . /--/-- BERGE BERGERON PROTECTIVE CLOTHING L 171367 UNIFORM REPAIR 1313.01 0.00 . /--/-- BIBENS BIBENS ACE 778380/3 ANTI-FREEZE 35.88 0.00 . /--/-- BIBENS SIRENS ACE 778350/3 SUPPLIES 50.97 0.00 . /--/-- BIBENS BIBENS ACE 778294/3 PIPE FITTING 6.99 0.00 . /--/-- BIBENS BIBENS ACE 778401/3 NAILS 5.98 0.00 . /--/-- BIBENS BIBENS ACE 778433/3 ANTI-FREEZE 11,96 0.00 . /--/-- BIBENS SIRENS ACE 778470/3 PAINT BALLARDS - CH 61.91 0.00 . /--/-- BIBENS BIBENS ACE 778544/3 FILM - POLY 21.58 0.00 . /--/-- BIBENS BIBENS ACE 778541/3 POLY SHADE 58.59 0.00 . /--/-- BIBENS BIBENS ACE 778423/3 BULB & REFLECTOR 29.68 0.00 . /--/- BIBENS BIBENS ACE 778531/3 PLANT SUPPLIES 58.31 0.00 . /--/- BIBENS BIBENS ACE 778573/3 FELT ROOFING PAPER 25.99 0.00 . /--/-- SIRENS BIBENS ACE 778575/3 DRILL BIT 7.99 0.00 . /--/-- BJORN BJORNSON, GERHILD 65419 REFUND - YOGA 46.00 0.00 . /--/-- BLACKR BLACKROCK CONSTRUCTION 1692 REIMBURSE ROW PERMIT 1917.50 0.00 . /--/-- BLACKR BLACKROCK CONSTRUCTION 1693 REIMBURSE ROW PERMIT 1917.50 0.00 . /--/-- BORDEN BORDEN & REMINGTON CORP. 216650 SODIUM HYDROXIDE 5207.94 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81579767 MEDICAL SUPPLIES 842.57 0.00 . /--/-- 10/30/14 City of South Burlington Accounts Payable Page 2 03:14 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 11/03/2014 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date BOUND BOUND TREE MEDICAL, LLC 81574427 MEDICAL SUPPLIES 137.94 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81564831 MEDICAL SUPPLIES 82.44 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81566264 MEDICAL SUPPLIES 2369.63 0.00 . /--/-- BOYAJIAN BOYAJIAN, LUCY 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- BSN BSN SPORTS INC 96431480 VOLLEYBALL & B-BALL SUPP 134.85 0.00 /--/-- CARGIL CARGILL INC - SALT DIVISION 2901939355 DEICER SALT 2329.97 0.00 . /--/-- CARGIL CARGILL INC - SALT DIVISION 2901946296 DEICER SALT 4719.85 0.00 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67198 FUEL STABILIZER 36.36 0.73 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67266 SHOP SUPPLIES 160.92 3.22 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67308 WINDSHIELD WASHER FLUID 133.26 2.67 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67332 ELECTRICAL CONNECTORS 33.00 0.66 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67319 BRAKE FLUID 30.51 0.61 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67321 PUMP DISPENSER 53.67 1.07 /--/-- CARQUE CARQUEST AUTO PARTS 11138-67505 SHOCKS 81.88 1.64 . /--/--. CARQUE CARQUEST AUTO PARTS 11138-67510 GREASE GUN 24.62 0.49 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67470 SUPERCLEAN 97.98 1.96 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67476 SHOP TOOL 11.07 0.22 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67489 BRACKET 19.56 0.39 /--/-- CARQUE CARQUEST AUTO PARTS 11138-67621 TRACTOR LAMP 71.34 1.43 /--/-- CARQUE CARQUEST AUTO PARTS 11138-67667 ALUMINUM RIVET 22.76 0.46 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67684 TERMINAL PAK 5.74 0.11 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-67771 RED ABRASIVE DISC 10.75 0.22 . /--/-- CHAMWA CHAMPLAIN WATER DISTRICT 331-652CRE RADIO TOWER ENGINEERING 2142.68 0.00 . /--/-- CHARLE CHARLEBOIS INC IC85105 BUS PARTS 6.00 0.00 . /--/-- CHARLE CHARLEBOIS INC IC84769 SEAT HIT 27.11 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242900033 E-CHANNEL 61.60 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242930043 RATCHET STRAPS 38.96 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242890053 TARPS 321.71 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242890036 AIR BRAKE VALVE 142.41 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242930053 FITTINGS - LADDER 53.84 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242940024 ROLL PIN 3.90 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242940023 BATTERY TERMINALS 51.71 0.00 /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242950024 BACKUP ALARMS - TRUCKS 89.58 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1242970036 MUD FLAP - 10.00 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1243000035 RATCHET STRAPS & TARP 172.28 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1243010013 LOCK NUTS 9.60 0.00 . /--/-- CHICOINES CHICOINE'S PLUMBING & HEATING 10152014 HEATER REPAIR 1183.00 0.00 . /--/-- CHITRS CHITTENDEN COUNTY REGIONAL SOL IVCO21120 ELECTRICAL - LANDFILL 1197.85 0.00 . /--/-- CHUCKS CHUCK'S HEATING & AIR CONDITIO W13538 O'BRIEN CTR FURNACE 200.00 0.00 . /--/-- CJNVT CJNVT 1514 DUES FY 2015 750.00 0.00 /--/-- CLARKS CLARK'S TRUCK CENTER 347331 HOSE 92.90 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 347964 PULLEY 55.82 0.00 . /--/-- CLEAN WAT CLEAN WATER, INC. 6736 POLYMER 7834.11 0.00 . /--/-- COLLIERR COLLIER, REN 65525 BOOTCAMP INSTRUCTOR 819.00 0.00 . /--/-- COMCAST COMCAST 11011130PW14 HIGHWAY/DPW 84.90 0.00 . /--/-- COMCAST COMCAST 10151114HF14 HOLMES RD OFC 134.85 0.00 . /--/- COMCAST COMCAST 11011130HO14 STATION#2 CABLE 120.19 0.00 /--/-- COMCAST COMCAST 11011130F14 STATION #1 INTERNET/CABL 254.14 0.00 . /--/-- COMCAST COMCAST 10211120PD14 P/D INTERNET 70.48 0.00 . /--/-- COMCAST COMCAST 10111110P14 P/D COVERT 75.51 0.00 . /--/-- 10/30/14 City of South Burlington Accounts Payable Page 3 03:14 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 11/03/2014 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date COMCAST COMCAST 10201119P14 P/D INTERNET 197.85 0.00 /--/-- CRETA-M CRETA-MERRILL, FRANCESCO 65527 ITALIAN COURSE INSTRUCTO 510.00 0.00 . /--/-- CRIMERES CRIME RESEARCH GROUP INC. 10272014 CRIME ANALYSIS SERVICES 2079.00 0.00 . /--/-- CUMMINGS CUMMINGS, LYNN 65528 WATERCOLOR INSTRUCTOR 688.00 0.00 . /--/-- CVCPAGING CENTRAL VERMONT COMMUNICATIONS 10300742 EXTRA PHONE LINE 12.75 0.00 . /--/-- DAUMW DAUM, WES 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- DE LAGE DE LAGS LANDEN FINANCIAL SERVI 43011982 CLERK COPIER 127.64 0.00 . /--/-- DE LAGE DE LADE LANDEN FINANCIAL SERVI 43280120 REC. COPIER 356.07 0.00 . /--/-- DELARICH DELARICHELIERE, LINDA L 11042014 ELECTIONS 11.4.14 75.00 0.00 . /--/-- DELARICHP DELARIC:HELIERE, PHIL 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- DEPOT DEPOT HOME AND GARDEN 1142 GRASS SEED 65.06 0.00 . /--/-- DESLAURIE DESLAUFIER, MARGARET 11042014 ELECTIONS 11.4.14 37.50 0.00 /--/-- DIONS DION SEICURITY, INC 31791 BATHROOM LOCKS AT MEMORI 1572.00 0.00 . /--/-- EASTER EASTERN INDUSTRIAL AUTOMATION 4033538 BELT 11.96 0.00 . /--/-- EASTER EASTERN INDUSTRIAL AUTOMATION 4033856 LOBE 27.96 0.00 . /--/-- ENVIROPRO ENVIRONMENTAL PROTECTION AGENC 4028 ID: KM 83234901 EPA AGMT 95833.27 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10556378-1 SW - PARTS 92.07 0.00 . /--/- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 4-788190CT14 DSL STAND ALONE 51.99 0.00 . /--/- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 2-65030CT14 STATION #1 #2 INTERCOM 54.93 0.00 /--/-- FASTEN FASTENAL COMPANY VTBUR190706 BUS PART 3.00 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR190853 SHOP SUPPLIES 305.63 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR190852 SHOP SUPPLIES 92.42 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR190944 SHOP SUPPLIES 42.52 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR190940 SHOP SUPPLIES 39.42 0.00 /--/-- FINAL FINAL CIONNECTION 12571 NEW IP ADDRESS 240.00 0.00 . /--/- FINAL FINAL CONNECTION 12572 PHONE CHANGES FIRE DEPT. 160.00 0.00 /--/-- FINAL FINAL CONNECTION 12599 HEADSET 105.35 0.00 . /--/-- FINNIGANB FINNIGAN, BARBARA 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/- FISHER FISHER SCIENTIFIC COMPANY 0895158 LAB SUPPLIES 360.76 0.00 /--/-- FLETCH FLETCHER ALLEN RFATTH CARE 14966 SODIUM & MISC. DRUGS 67.72 0.00 . /--/- FOLEY FOLEY DISTRIBUTING CORP 158270 DISINFECTANT 118.77 0.00 . /--/-- GALE GALE GROUP 53535055 BOOK 22.94 0.00 . /--/- GALE GALE GROUP 53527358 BOOK 7.50 0.00 /--/-- GALE GALE GROUP 53511369 BOOKS 220.09 0.00 . /--/- GALLS GALLS, LLC 002581728 UNIFORMS 327.94 0.00 /--/-- GALLS GALLS, LLC 002438073 UNIFORMS 330.75 0.00 /--/-- GARDENERS GARDENERS SUPPLY WILLISTON 229097 SUPPLIES -VET MEMORIAL 302.78 0.00 /--/-- GAUTHIERM GAUTHIER, MARY 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- GLUCK GLUCK, BRENDA 65495 REFUND - BOOTCAMP 63.00 0.00 /--/-- GOT THAT GOT THAT RENTAL & SALES, INC. 9991 GRADE STAKES & VESTS 110.23 0.00 . /--/-- GRANGIEN GRANGIEN, CHRISTINE 65460 REFUND - YOGA 60.00 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 379310CT14 MUNICIPAL COMPLEX 799.54 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 118550CT14 SPEAR ST PUMP STATION 26.09 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 000400CT14 911 DORSET ST PUMP STAT 62.37 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 318550CT14 MILL POND LN PUMP 229.36 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 210940CT14 DORSET ST PUMP STATION 351.96 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 627610CT14 VAN SICKLEN RD PUMP STAT 36.11 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 902680CT14 HINESBURG PUMP STATION 1116.81 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 189310CT14 T/L DORSET/KENNEDY-SOLAR 561.59 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 118300CT14 T/L DORSET/SWIFT-SOLAR 209.45 0.00 . /--/-- 10/30/14 City of South Burlington Accounts Payable Page 4 03:14 pm Check Warrant Report 4 cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 11/03/2014 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date GREEPW GREEN MOUNTAIN POWER CORPORATI 904760CT14 T/L WILLISTON RD/DORSET 115.03 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 110940C114 100 KENNEDY DR T/L 75.21 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 218550CT14 I-89 RT 2 T/L 48.35 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 804760CT14 T/L SWIFT ST/FARRELL ST 77.12 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 614760CT14 T/L CLARION/WILLISTON RD 38.63 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 757310CT14 702 T/L U MALL/ DORSET S 308.59 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 842900CT14 T/L SPEAR ST / SWIFT ST 65.76 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 083100CT14 T/L KIMBALL /KENNEDY DR 49.24 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 475320CT14 T/L WHITE ST/PATCHEN RD 55.29 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 737610CT14 T/L LIMEKILN /AIRPORT PK 48.06 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 104320CT14 T/L WILLISTON /HINESBURG 53.22 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 463320CT14 T/L WILLISTON RD/MIDAS R 116.07 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 0727440CT14 ANDREWS AVE PARK 59.16 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 479310CT14 19 GREGORY DRIVE-POLICE 1834.44 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 241006001 VEHICLE MAINTENANCE 56.35 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 241006003 VEHICLE MAINTENANCE 100.54 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 241009004 VEHICLE MAINTENANCE 225.47 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 241010002 VEHICLE REPAIR 216.35 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 241010003 VEHICLE MAINTENANCE 136.35 0.00 . /--/-- GUAYJ GUAY, JOE 10272014 FIELD MAINTENANCE CONTRA 1184.00 0.00 . /--/-- HALEYK HALEY, KIM 65421 REFUND - 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GERMAIN, MICHEL 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13DZ7029 V BELT 43.92 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13EC0662 CREDIT -46.17 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13EF9865 FLUID FILM 175.40 0.00 /--/-- SANEL SANEL AUTO PARTS INC 13EF4609 WIPER BLADE 26.94 0.00 . /--/-- 10/30/14 City of South Burlington Accounts Payable Page 7 03:14 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 11/03/2014 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date SCOTTL SCOTT'S LINE STRIPING, INC. 14154 DORSET ST. ROAD PAINTING 225.60 0.00 . /--/-- SECU SECURSHRED 176483 CH - SHREDDING 20.00 0.00 . /--/-- SECU SECURSHRED 176099 PD SHREDDING 20.00 0.00 . /--/-- SENTINEL SENTINEL ALARM COMPANY 6958 MONITERING ALARMS 300.00 0.00 . /--/-- SEWLY SEWLY TAILORING 10282014 INV #3188,1189, 1466,318 133.00 0.00 . /--/-- SEWLY SEWLY TAILORING 10292014 PD TAYLORING & CLEANING 408.00 0.00 . /--/-- SHARPER SHARPE, BROOKE 65524 ZUMBA INSTRUCTOR 280.00 0.00 . /--/-- SHARPED SHARPE, DONNA 65524X ZUMBA INSTRUCTOR 280.00 0.00 . /--/-- SIMSONN SIMSON, NANCY 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 1278A-014 WATER/STORMWATER 569.13 0.00 . /--/- SOTWAT SOUTH BURLINGTON WATER DEPARTM 7660A-014 HOLMES ROAD 93.60 0.00 . /--/-- SOUCFF SOUTH BURLINGTON CAREER FIREFI 10142014 REIMBURSE FOOD - FIRE DA 243.48 0.00 . /--/- SPIRITUSA SPIRIT USA ARCHERY 1080 ARCHERY SUPPLIES 417.49 0.00 . /--/- STANTEC STANTEC CONSULTING SERVICES IN 834237 US2 WIDENING PROJECT 2066.20 0.00 . /--/-- STANTEC STANTEC CONSULTING SERVICES IN 818106 GARDEN ST. PHASE A 7674.47 0.00 . /--/- STANTEC STANTEC CONSULTING SERVICES IN 828572 GARDEN ST. 11427.43 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8031659472 PHOTO MAILERS 19.98 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8031659471 OFFICE SUPPLIES 103.38 0.00 . /--/-- STEINMANP STEINMAN, PAUL 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- SUI SUI INTERNATIONAL LTD 75487 PLASTIC HATS 896.94 0.00 . /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4867905 PAVING RISERS 250.43 0.00 /--/-- TEAM EJP TEAM EJP SO BURLINGTON 4872953 STRAW BLANKET 224.00 0.00 . /--/-- THORPEB THORPE, BETH 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- TROWEL TROWEL TRADES SUPPLY INC 221168 MORTAR MUD PAN 116.00 0.00 . /--/-- TWINST CED - TWIN STATE 8124-420068 LAMP 418.56 0.00 . /--/-- TWINST CED - TWIN STATE 8124-418860 PULL GRIPS 57.50 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1641328 PW CLEANING 53.71 0.00 . /--/-- UNIFIRST UNIFIRST CORPORATION 036 1642561 PW CLEANING 68.71 0.00 . /--/-- UPS UPS STORE #1107 8232 SHIPPING 11.20 0.00 . /--/__ US BANK U.S. BANK BOND 2014(2) VMBBSOU219-Debra Rucker 837425.77 0.00 . /__/__ VANASSE VANASSE RANGES BRUSTLIN, INC. 0188693 MARKET STREET PHASE B 2873.02 0.00 . /--/-- VER IZON VERIZON WIRELESS 9733758118 I-PAD WIRELESS SERVICE 327.47 0.00 . /--/-- VER IZON VERIZON WIRELESS 3150715184 CELL PHONE - JUSTIN 96.86 0.00 . /--/-- VER IZON VERIZON WIRELESS 9733880471 FD PHONES 306.64 0.00 . /--/-- VER IZON VERIZON WIRELESS 9733939905 PD PHONES 1337.38 0.00 . /--/-- VER IZON VERIZON WIRELESS 9733956492 REC PHONES 169.93 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 64931-9SEP14 BARTLETT BAY RD - WW 38.11 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 190008-3014 LANDFILL RD. - OFFICE 202.65 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 190006-7014 208 LANDFILL - GARAGE 128.12 0.00 . /--/__ VERGAS VERMONT GAS SYSTEMS INC 40515-90CT14 GROUP INV. #12972 2072.94 0.00 . /--/-- VERGAS VERMONT GAS SYSTEMS INC 40402-OOCT14 HOLMES RD 92.44 0.00 . /--/-- VERTIR VERMONT TIRE & SERVICE INC 185779 TUBES 38.46 0.00 . /--/-- W B MASON W B MASON CO INC I20669479 OFFICE SUPPLIES 101.71 0.00 . /--/-- W B MASON W B MASON CO INC I20699553 TONER 171.98 0.00 . /--/-- W B MASON W B MASON CO INC I20958025 PRINTED ENVELOPES 44.10 0.00 . /--/-- W B MASON W B MASON CO INC I20776479 PAPER & BATTERIES 189.96 0.00 . /--/-- W B MASON W B MASON CO INC I20935903 CALENDAR 17.75 0.00 . /--/-- W B MASON W B MASON CO INC I21112464 MAGAZINE RACK 71.53 0.00 . /--/-- WANGYAR WANG, YAHSIA 65413 REFUND - SUCH A VOICE 30.00 0.00 . /--/-- WESTON WESTON EXCAVATING INC, DON 08 US2 ROAD WIDENING PROJEC 286283.02 0.00 . /--/__ i 10/30/14 City of South Burlington Accounts Payable Page 8 03:14 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 11/03/2014 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657679 CRUSHED GRAVEL 91.60 0.00 . /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657493 DENSE STONE 184.58 0.00 . /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657584 SHUR PAC 113.24 0.00 . /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657536 SHUR PAC 116.10 0.00 /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657491 DENSE STONE 107.29 0.00 . /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657492 GRAVEL 50.84 0.00 . /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657583 DENSE STONE 454.11 0.00 . /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657535 DENSE STONE 56.68 0.00 . /--/-- WHITCO WHITCOMB CONSTRUCTION CORPORAT 00657633 DENSE STONE 158.93 0.00 . /--/-- WHITER WHITE RIVER LTD. W012247/S PAPER PRODUCTS - PARKS 279.64 0.00 . /--/-- WHITER WHITE RIVER LTD. B079559/S BUILDING'SUPPLIES 278.82 0.00 . /--/-- WHITER WHITE RIVER LTD. 9021116 CREDIT -57.95 0.00 . /--/-- WOODE WOOD, ELIZABETH 11042014 ELECTIONS 11.4.14 37.50 0.00 . /--/-- XEROX XEROX BUSINESS SERVICES LLC 1090498 MONTHLY ACS FEE 2177.70 0.00 . /--/- Report Total 1,528,249.44 15.88 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ *1,528,233.56 Let this be your order for the payments of these amounts. Meaghan Emery Chris Shaw Pat Nowak Helen Riehle Pam Mackenzie South Burlington Water Dept. Accounts Payable Check Register Date: 11/04/14 Date Check No. Paid To Memo Amount Paid 11/4/2014 2652 Avonda Air Systems 1,029.47 Date Voucher Number Reference Voucher Total Amount Paid 10/28/2014 VI-13510 REFUND 1,029.47 1,029.47 11/4/2014 2653 Champlain Water District 574.51 Date Voucher Number Reference Voucher Total Amount Paid 10/28/2014 VI-13511 REFUND RETAIL 574.51 574.51 11/4/2014 2654 Dorset Street Associates 107.10 Date Voucher Number Reference Voucher Total Amount Paid 10/28/2014 VI-13513 REFUND 107.10 107.10 11/4/2014 2655 E.J. Prescott, Inc. 539.82 Date Voucher Number Reference Voucher Total Amount Paid 10/20/2014 VI-13505 4872372 15.92 15.92 9/26/2014 VI-13506 4862101 523.90 523.90 11/4/2014 2656 Group Five Investors LLC 84.24 Date Voucher Number Reference Voucher Total Amount Paid 10/28/2014 VI-13509 REFUND 84.24 84.24 11/4/2014 2657 Joseph Miragali 177.47 Date Voucher Number Reference Voucher Total Amount Paid 10/28/2014 VI-13512 REFUND 177.47 177.47 11/4/2014 2658 Cary Moore 162.73 Date Voucher Number Reference Voucher Total Amount Paid 10/30/2014 VI-13518 REFUND OVERPYMT 162.73 162.73 11/4/2014 2659 Office Essentials 179.40 Date Voucher Number Reference Voucher Total Amount Paid 10/26/2014 VI-13504 30696 179.40 179.40 11/4/2014 2660 City Of South Burlington 277,254.47 Date Voucher Number Reference Voucher Total Amount Paid 10/30/2014 VI-13515 OCT SEWER 277,254.47 277,254.47 11/4/2014 2661 City Of South Burlington 167,581.48 Date Voucher Number Reference Voucher Total Amount Paid 10/30/2014 VI-13516 OCT STORMWATER 167,581.48 167,581.48 11/4/2014 2662 SoVerNet, Inc. 41.28 Date Voucher Number Reference Voucher Total Amount Paid 10/15/2014 VI-13508 3430318 41.28 41.28 Printed: October 30, 2014 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 11/04/14 Date Check No. Paid To Memo Amount Paid 11/4/2014 2663 Joyce E.Stutter 183.32 Date Voucher Number Reference Voucher Total Amount Paid 10/21/2014 VI-13507 355189 183.32 183.32 11/4/2014 2664 Timothy Terrien 440.33 Date Voucher Number Reference Voucher Total Amount Paid 10/30/2014 VI-13519 REFUND SEWER 440.33 440.33 11/4/2014 2665 U.S.Postal Service 3,000.00 Date Voucher Number Reference Voucher Total Amount Paid 10/28/2014 VI-13514 REPLENISH BULK MAIL 3,000.00 3,000.00 Total Amount Paid: 451,355.62 SOUTH BURLINGTON CITY COUNCIL Printed: October 30, 2014 Page 2 of 2 SPECIAL CITY COUNCIL 17 OCTOBER 2014 The South Burlington City Council held a special meeting on Friday, 17 October 2014, at 6:30 p.m. in the Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT— P. Nowak, Acting Chair; H. Riehle, C. Shaw, M. Emery ALSO PRESENT— K. Dorn, City Manager; T. Hubbard, Deputy City Manager; B. Nowak, T. Riehle, S. Dooley, J. Kearns Prior to addressing the agenda, Ms. Nowak thanked departing City Council Chair Pam Mackenzie for her years of service and wished her well in her new venture. 1. Agenda Review: Additions, deletions or changes in order of agenda items: No changes were made to the agenda. 2. Comments and questions from the public not related to the Agenda: No issues were raised. 3. Discuss and possibly decide process to appoint an interim City Council members to serve until such time as the voters elect a permanent replacement to complete the unexpired remainder of the term for the current open seat on the Council: a. Legal requirements from Charter b. Role of Council c. Process Mr. Dorn directed attention to a copy of a section from the City Charter indicating that when a vacancy occurs on the Council, the remaining Council members may fill that vacancy until the next election when the voters shall fill the vacancy. He said the decision on how to proceed is up to the Council Ms. Nowak asked each Councilor how they feel about the situation. Ms. Emery: Felt that there are important issues coming up (e.g., budget, legal action with the City of Burlington, etc.) would benefit from a full Council. She also felt the replacement should be someone who has previously been on the Council and could quickly come up to speed. She also preferred someone who would not be interested in running for the position in the next election. Mr. Shaw : Felt pretty much the same except that he felt he wouldn't discount a State Representative filling the temporary position. SPECIAL CITY COUNCIL, 17 OCTOBER 2014 Ms. Riehle: Was comfortable with the 4 remaining Councilors going forward but agreed with the opinions of Ms. Emery and Mr. Shaw about any temporary replacement. Ms. Nowak: Felt there are people in the community who would be reliable, credible candidates that the remaining Council members would be comfortable with. She was also not opposed to the 4 remaining Councilors going forward. Ms. Nowak noted that Ms. Mackenzie was also the city's representative to the Regional Planning Commission. She suggested Mr. Shaw, who was 1st alternate, assume that role and Ms. Dooley, who was 2nd alternate become 1st alternate. Members agreed to this arrangement. Ms. Nowak then suggested that members come to Monday night's meeting with names that they would consider for the open seat. Mr. Dorn said there is an item on the Agenda that will allow for that. Ms. Nowak stressed that she felt the 4 remaining Councilors all have the best interests of the city at heart and would want someone with the skills, talents, integrity and fairness to fill the open position. Members agreed not to talk with any potential candidate before Monday's meeting. They also agreed to send to Mr. Dorn a list of questions/criteria that any candidate would have to respond to (e.g., willingness not to run in the March election, not being out of town for any significant time during the winter, etc.). The list of questions/criteria decided upon will be shared with the community. Members also said they would decide on Monday whether there would be an interview of the potential candidate by the entire Council. Members then addressed the issue of who would serve as Chair if Ms. Nowak could not attend a meeting. Mr. Dorn will check on this with the City Attorney. 4. Other Business: No issues were raised. As there was no further business to come before the Council, Mr. Shaw moved to adjourn. Ms. Riehle seconded. Motion passed unanimously.The meeting was adjourned at 7:30 p.m. , Clerk CITY COUNCIL 20 OCTOBER 2014 The South Burlington City Council held a regular meeting on Monday, 20 October 2014, at 6:30 p.m., in the Conference Room, City Hall, 575 Dorset Street. MEMBERS PRESENT: P. Nowak, Chair; H. Riehle, C. Shaw, M. Emery ALSO PRESENT: K. Dorn, City Manager; T. Hubbard, Deputy City Manager; Baker, Chittenden County Regional Planning Commission; L. Michaels, K. Epstein, D. Cummings, T. Ryan, R. Greco, S. Fahim, E. Tufano, M. Gruppi, other residents of 16 Harbor View Road 1. Agenda Review: Additions, deletions, or changes in order of agenda items: No changes were made to the Agenda. 2. Comments & Questions from the public not related to the Agenda: Ms. Tufano and Ms. Gruppi addressed the Council on behalf of residents of 16 Harbor View Road. They are concerned with a safety issue as they pull out of the residence onto the road. Because of the curve in the road and the hill, the visibility is not good, and other drivers come up the hill too fast. They suggested prohibiting on-street parking to allow for a clear view of the road and also possible speed bumps, signage and/or painted lines on the road. Mr. Ryan addressed the Council on the issue of the penalty for late filing of the homestead declaration. Ms. Nowak noted that state legislation allowed the Council to reduce the automatic 8% penalty to 2%. Mr. Shaw added that it wasn't in the Council's power to refund money people had already paid as a penalty because that money does not come to the city. Mr. Ryan said the state was charging only$15.00. He felt 2%was still way out of line. Mr. Ryan also felt that 8% penalty per quarter was too high for late filing of taxes when some towns charge only 8% at the end of the year. Ms. Greco asked that public comment regarding the City Center sewer allocation be included the next time this issue is heard by the Council. 3. Announcements and City Manager's Report: Mr. Dorn: About 20 more communities have signed onto the same property tax resolution that the City Council passed, and at least 10 more have it on their agendas. Work is progressing on the Master Planning charge, task force, etc. CITY COUNCIL, 20 OCTOBER 2014, PAGE 2 A couple of community-based organizations are interested in leasing the Wheeler building. It is important to have someone in there in the winter. The tenants would pay utility costs. Council members reported on meetings and events they had attended. 4. Consent Agenda: a. Sign Disbursement b. Approve Minutes for 6 October Council meeting c. Accept Quarry Hill Road as a City street Mr. Shaw noted a correction to the spelling of a speaker's name to Ms. Damm. Ms. Emery moved to approve the Consent Agenda with the above correction. Ms. Riehle seconded. Motion passed unanimously. 5. September Financial Report: Mr. Hubbard noted that revenues from both fire inspection and building and sign permits are up. Overtime for Police and Fire continues to be high. The hope is that Fire Department overtime will level off with the hiring of the new swing person. The Police Department has just graduated one person from the Academy and two more will finish up in the spring. Enterprise funds are in good shape. The cost for stormwater improvements at City Hall was $227,000. 6. Report from Chittenden County Regional Planning Commission: Mr. Baker reviewed the history of the CCRPC. He thanked the city for the representative it sense to their Board. He also provided a brief review of funding. Mr. Baker then directed attention to a list of local projects that have gone through the CCRPC and also some regional projects. He noted that the Exit 14 project is almost done for this year. Federal funding requires a "public participation plan," and Mr. Baker said CCRPC is getting mor organized for this. Mr. Baker noted that as part of the contract with the Agency of Commerce, they were asked to discuss with communities expenses/purchases whose costs might be shared.There will be a questionnaire on this in the near future. CITY COUNCIL, 20 OCTOBER 2014, PAGE 3 CCRPC is working on river maps to deal with the issue of erosion. They will be encouraging municipalities to adhere to these maps. CCRPC will also be trying something new to engage with legislators at a legislative breakfast. Ms. Riehle asked if there has been any conversation about dealing with ebola. Mr. Baker said there has not. There is an emergency management planner, and the Department of Health is the lead on that. CCRPC can do outreach, if asked. Ms. Nowak thanked Mr. Baker for the project planning grants it they have provided for the city. Mr. Dorn noted that his team works almost daily with CCRPC, and he thanked them for the "collaborative tone." Mr. Baker said the staff is great to work with. 7. Georgetown University Energy Prize Program Plan: Mr. Cummings said the goal of the plan is to promote: conservation, energy efficiency, and the use of renewable energy, which is exactly what the Georgetown prize wants to accomplish. He stressed that it is up to the whole city to win the prize. Mr. Cummings then outlined the structure for the program, including "champions" for each program area, team leaders for specific program, a volunteer coordinator, fundraising coordinator, and treasurer. He explained that the most important criteria for the prize is competition performance; other criteria include innovation, potential for replication, and likely future performance. There are 8 program areas: 1) overall awareness (outreach, marketing, education); 2) reducing residential electricity use; 3) reducing residential natural gas use; 4) reducing municipal electricity and natural gas use; 5) schools; 6) municipal planning & energy efficiency; 7) municipal photovoltaic generation; 8) residential photovoltaic generation. The next steps will include final details, recruitment of more volunteers and project leaders, beginning to implement projects, updating the Comprehensive Plan and Land Development Regulations, encouraging energy-smart habits, etc. Ms. Riehle asked what the Council can do to support this application. Mr. Cummings asked that the Council approve the plan and continue with its energy efficiency projects (LED lights, HVAC upgrades, etc.). Ms. Nowak asked how they would engage renters. Mr. Cummings said that is a challenging area, but they have started talking with one large landlord as to how the program could help CITY COUNCIL, 20 OCTOBER 2014, PAGE 4 him. He added that the real question is how to make the building of buildings more energy efficient and to make people interested in doing this. Ms. Riehle moved to approve the submission as presented with the understanding that there will be some typographical corrections and one addition. Ms. Emery seconded. Motion passed unanimously. Mr. Epstein asked for 10 minutes or so on Council agendas once a month. Members were OK with this. 8. Interview Applicants for South Burlington Boards, Commissions and Committees: The Council interviewed Shima Fahim for appointment to the Development Review Board. 9. Convene as the South Burlington Liquor Control Board to approve the following: a. Special Event Permit: Whistle Pig Whiskey(Sheraton, 5 November 2014): Ms. Riehle moved that the Council convene as Liquor Control Board. Ms. Emery seconded. Motion passed unanimously. Ms. Riehle moved to approve the Special Event Permit for Whistle Pig Whiskey at the Sheraton on 5 November 2014 as presented. Ms. Emery seconded. Motion passed unanimously. 10.Act as Liquor Control Board to Consider and Possibly Approve a Resolution Authorizing the City Manager to Review and Approve DLC Request to Cater Permits: Mr. Dorn explained that sometimes the requests come in at the last minute for an event before the next City Council meeting (this could involve catering for a funeral, for example). It is a "customer service thing." The application would still get the same review from fire, police, etc. The Resolution would just allow the City Manager to give an approval. Ms. Emery moved to approve the Resolution authorizing the City Manager to review and approve DLC Request to Cater permits. Ms. Riehle seconded. Motion passed unanimously. Ms. Riehle then moved to reconvene as City Council. Mr. Shaw seconded. Motion passed unanimously. 11. Other Business: No issues were raised. CITY COUNCIL, 20 OOCTOBER 2014, PAGE 5 12. Possible Executive Session to Consider Appointment to fill the open seat on the South Burlington City Council and other City Boards, Commissions and Committees: Members agreed to consider in open session the questions to be asked of a potential candidate for the City Council seat. They then reviewed the list of potential questions submitted by members. The final agreed upon list of question areas was as follows: 1. Interest 2. Time to devote to the position 3. Agreement not to run for the position in the March election 4. What the candidate feels the major issues are 5. Any conflict of interest 6. Candidate's assessment of his/her strengths 7. Familiarity with budgeting 8. Familiarity with basic information regarding Airport issues 9. Knowledge of how the City Council functions 10. Familiarity with form based codes 11. Familiarity with energy issues 12. Familiarity with affordable housing issues Mr. Shaw then moved that the Council meet in executive session to discuss appointments to the City Council and other City Boards, Commissions and Committees, premature disclosure of which could put the city at a disadvantage. Further that the City Manager and Deputy City Manager be invited to attend the executive session, and that the only business to follow the executive session will be to adjourn the meeting. Ms. Riehle seconded. Motion passed unanimously. As there was no further business to come before the Council, Mr. Shaw moved to adjourn. Ms. Riehle Seconded. Motion passed unanimously. The meeting was adjourned at 9:30 p.m. , Clerk South rlin ton Stormwater Services Office 575 Dorset Street • South Burlington, VT O5403 Dept. of Public Works Tel: (802) 658-7961 • Fax: (802) 658-7976 104 Landfill Road Memo To: South Burlington City Council From: Tom DiPietro, Deputy Director of Public Works CC: Kevin Dorn, City Manager Justin Rabidoux, Director of Public Works Date: October 30, 2014 Re: SWIRF Grant Funding for Mayfair Park Drainage Improvements The City recently completed construction of drainage improvements in the Mayfair Park neighborhood. These improvements included installation of an underground stormwater treatment device (a swirl separator)and perforated drainage pipe. Prior to the start of construction, South Burlington Department of Public Works(DPW)staff discussed the project with State of Vermont Department of Environmental Conservation (DEC) staff. It was agreed that the project would qualify for the DEC's Stormwater Impaired Restoration Fund (SWIRF) program and receive the $36,024.42 in grant funding that is available for the Potash Brook watershed. At the time, DEC staff indicted that no application materials were necessary and that only staff approval was necessary for the City to access these funds. It was later determined that an application would in fact be necessary for the City to access this funding source. Included with this memo, please find a copy of the SWIRF application to be submitted to DEC so that the City can obtain $36,024.42 in grant funding for the Mayfair Park Drainage Improvements that were completed this summer. The application requires City Council to approve the submission of this application at public hearing and sign the application. Included with this memo, please find a copy of the aforementioned application for your review,approval,and signature.The application also authorizes Tom DiPietro, Deputy Director of Public Works,to act as the City's authorized representative regarding the grant funding. If you have any questions, please contact me at(802)658—7961 x108 or tdipietrosburl.com. STATE OF VERMONT AGENCY OF NATURAL RESOURCES DEPARTMENT OF ENVIRONMENTAL CONSERVATION FINANCIAL ASSISTANCE PROGRAM FOR STORMWA 1'ER MANAGEMENT STORMWATER IMPAIRED RESTORATION FUND Title 10 V.S.A.,Chapter 47, Section 1264b APPLICATION FOR FINANCIAL ASSISTANCE-CONSTRUCTION SECTION I: Request for Construction Grant Project No. STW-017 (For State Use) The City of South Burlington(municipality name)in accord with the provisions of Vermont Statutes Annotated hereby makes application to the Vermont Department of Environmental Conservation for State financial assistance in the amount of$36,024.42 under the provisions of Title 10 V.S.A.,Chapter 47, Sections 1264b. The above funds are requested to assist in the cost of the planning and/or construction of a stormwater swirl separator and associated drainage pipe described in detail in Section IV of this application. The City of South Burlington City Council as governing body of the applicant hereby agrees: (a) That if a State grant or loan is made,the applicant will pay the remaining costs of the approved project less Federal grants/loans and/or other funds,if any; (b) That the project will be constructed in strict accord with the drawings and specifications approved by the Department of Environmental Conservation; (c) To provide and maintain competent and adequate engineering supervision and inspection of the project to insure that the construction conforms with the approved drawings and specifications; (d) That it will submit to the Department of Environmental Conservation such documents and information related to this project as it may require; (e) That the construction contract will provide that the representatives of the Department of Environmental Conservation will have access to the work wherever it is in preparation or progress and that the contractor and/or municipality will provide proper facilities for such access and inspection; (f) That adequate accounting and fiscal records shall be maintained to reflect the receipt and expenditure of funds for the purpose of this project and all funds,however provided,for the payment of the cost of the project,shall be deposited promptly upon receipt thereof in a separate checking account,and these funds shall be expended only for costs of the project; (g) To provide regular,proper,and efficient operation and maintenance of the approved project in accord with standards established by the Department after completion thereof; (h) That it will comply with all state requirements for construction management, including,but not limited to, approval from the Department prior to advertising for bids for construction, approval prior to award of bids,approval of change orders,and performance of a final inspection by the Department; and (i) That it will submit to the Department for audit documentation of all project costs and expenditures when requested. The City of South Burlington City Council as governing body of the applicant hereby authorizes Thomas J. DiPietor Jr.,Deputy Director of Public Works to act as the authorized representative of the applicant for the purpose of furnishing to the State of Vermont such information,data and documents pertaining to the application for a grant as may be required, and otherwise to act as the authorized representative of the applicant in connection with this project. The engineering consultant CANNOT function as the Authorized Representative. Done this day of ,20 Signature of Governing Body: I,the undersigned,the duly qualified and acting of the hereby certify that the above action was formally taken by the governing body at a meeting held on the day of ,20 ,and is duly recorded in my office. Signature of Officer (Print or Type Name and Title of Officer) SECTION II: Site and Permits A. Authority to Construct and to Bond 1) Attach or include the following documents: A copy of a legal warning for the meeting called to vote on the authorization to bond for and/or construct this stormwater management project, as applicable. 2) A copy of the recorded vote on the articles pertinent to the project. 3) A certification by the municipal clerk that the documents in the above sections are true copies. B. Site Information 1) If the project site(s)has/have been acquired,provide the following information if such data has not been previously submitted. (a) Attach a legal description of the site(s). (b) Attach a legal opinion as to the precise interest in the site(s)which has/have been acquired. 2) If all lands, easements and rights-of-way required for project construction have been acquired, attach a legal opinion to that extent. 3) If the required interests in the necessary lands have not been acquired, state the nature and extent of interests in lands, easements and rights-of-way which will be acquired, and indicate the proposed method and the time required for acquisition. Also refer to applicable legal requirements and authority. C. Compliance with the Land Use and Development Act, Title 10 V.S.A., Chapter 151. Submit if not previously submitted. 1) If the municipality has received the necessary permit for the project,attach a copy. 2) If a"write-off' letter advising that no permit is required has been received,attach a copy. 3) If procedures to acquire a permit have been initiated,note here the date the request was filed with the Environmental District Commission SECTION III: Project Financing A. Funds to be made available for project Date Available Cash $179,350 July 1,2014 General Obligation Bonds Revenue Bonds State Aid Under $36,024.42 July 1,2014 Under Federal Aid Under Under Other(Specify) TOTAL $215,374.42 C. Funds to be made available annually for operation and maintenance of the proposed system. Maintenance $65,000(The stormwater utility budget has a line item for maintenance of the City's stormwater infrastructure. $65,000 is the value for the current fiscal year). TOTAL $65,000 SECTION IV. Engineering Information A. Description of the Project The project includes installation of a stormwater swirl separator and approximately 1,300 linear feet of associated perforated drainage pipe. B.1. Construction Cost Estimates Attach engineer's estimates consistent with the following construction costs including a line item breakdown of units eligible and ineligible for Federal and State aid. If previously submitted, additional copies are not required. B.2. Project Cost Summary—A separate project cost summary may be attached in lieu of this form: PROJECT COST SUMMARY Total Cost Eligible Cost Eligible Cost for Federal Aid for State Aid A. Construction Contract#1 $ 179,350 $36.024.42 Contract#2 Equipment Small Purchases Subtotal $ 179.350 $36.024.42 B. Preliminary Technical Services* Preliminary Eng $ 15,450 Environmental Assessment Testing/Survey/Boring Other Subtotal $ 15,450 *Preliminary engineering costs should be submitted to the Division of Facilities and Engineering under a separate stormwater impaired waters restoration fund preliminary planning application. C. Final Design Technical Services Final Design Eng $ 30.400 Testing/Survey/Boring Easements Other(permitting) $5,000 Subtotal $35,400 D. Construction Phase Technical Services Basic Engineering $ Resident Inspection Testing/Survey/Boring O&M Manual* Record Drawings Other Subtotal $0 * The Water Quality Division,Stormwater Section will determine if an O&M Manual is required for the specific project. E. Land/Legal/Miscellaneous Legal Expenses $ Fiscal(Interest) Administrative Land Acquisition Miscellaneous Other Contingency Subtotal $ 0 TOTAL $230.200 $36,024.42 Date of This Estimate: October 14,2014 Prepared by Tom DiPietro ENR Index D. Project Construction Schedule 1. Project will be advertised for bid in July 2014 2. Contracts will be awarded within 14 days after bid openings. 3. Project will be completed within 90 days after contract award. E. Engineering Services 1. Name and Address of Applicant's Consulting Engineer. Hoyle,Tanner,and Associates(Attn: Mike Schramm), 125 College Street,Burlington,Vt 05401. Phone: (802) 860-1331 2. Proposed Staffmg for Resident Engineering and Inspection.Hoyle,Tanner,and Associates, Mike Schramm. 3. Submit draft copies of agreements for all engineering services during the construction phase. I,Thomas J.DiPietro Jr,Deputy Director of Public Works,Authorized Representative on behalf of the South Burlington City Council,the governing body of the City of South Burlington,hereby certify that the foregoing information is true and correct to the best of my knowledge. Authorized Representative Date Address: 104 Landfill Road, South Burlington,VT 05403 Phone: (802)658-7961 Fax: (802)658-7976 (Department Use Only) The project as described in this application is eligible for the subject funding The project is located in the following watershed Additional notes to FED WQD Reviewers Initials Date: STITZEL, PAGE & FLETCHER, P.C. ATTORNEYS AT LAW 171 BATTERY STREET P.O.BOX 1507 BURLINGTON,VERMONT 05402-1507 TELEPHONE(802 660-2555) STEVEN F.STITZEL FAX(802-660-2552) DAVID W.RUGH* PATTI R.PAGE W W W.FIRMSPF.COM ERIC G.DERRY** ROBERT E.FLETCHER DRUGH@FIRMSPF.COM DIANE M.SHERMAN JOSEPH S.MCLEAN .(ALSO ADMITTED IN MD) AMANDA S.E.LAFFERTY '*(ALSO ADMITTED IN NH) JOHN H.KLESCH DINA L.ATWOOD October 20, 2014 VIA ELECTRONIC AND REGULAR U.S. MAIL Tom DiPietro Deputy Director, Public Works City of South Burlington 575 Dorset Street South Burlington, VT 05403 Re: Right of Way Certification —Mayfair Park SIWRF Construction Grant, South Burlington, Vermont Dear Tom: With regard to the stormwater improvement project known as the Mayfair Park Stormwater Collection System Improvements (the "Project"), we hereby certify that, as shown on the Project plans entitled "City of South Burlington, Vermont, Mayfair Park Stormwater Collection System Improvements," prepared by Hoyle, Tanner & Associates, Inc., dated April 30, 2014, (collectively, the "Project Plans"), Drawing No. C-2.1 of which is recorded in the City of South Burlington Land Records at Map Slide 576, Page 3, all necessary rights-of-way have been acquired including the right of legal and physical possession. The City of South Burlington, or its assigns, has the right to enter on all lands within the rights-of-way identified on the Project Plans. No further acquisition of real property interests is necessary for the City of South Burlington to proceed with the improvements referenced in the Project Plans. The City of South Burlington has obtained easements for stormwater lines and appurtenances thereto over, upon and through the lands and premises known as 7 Mayfair Street by Easement Deed of Gilberte C. Myers, dated June 2, 2014, and recorded in Volume 1218, Page 138 of the City of South Burlington Land Records, and over, upon and through the lands and premises commonly known as 11 Mayfair Street by Easement Deed of Ann-Marie Soutiere and Alan L. Brusoe, Tom DiPietro October 20, 2014 Page 2 dated May 28, 2014, and recorded in Volume 1218, Page 84 of the City of South Burlington Land Records. Although no work on, or entry upon lands and premises outside the rights-of-way for Elsom Parkway and Mayfair Street is contemplated other than work on the lands and premises known as 7 and 11 Mayfair Street, the Project contractor should use caution so as to not perform any work, or enter on any lands or premises, outside of the easement limits on the lands and premises at 7 and 11 Mayfair Street and the rights-of-way for Elsom Parkway and Mayfair Street without prior approval of the landowner. Please contact me with any questions. Sincerely, CITY OF SOUTH BURLINGTON By: STITZEL, PAGE & FLETCHER, P.C. Its Attorneys ,4/ p € David W. Rugh aon14-004 Mayfair Stormwater Project ROW FINAL opn.docx 4► I l City of South Burlington, 575 Dorset Street,VT 05403 802-846-4107 Website:sburl.com Commission, Boards and Committee Application Form Note to applicants, including incumbents: After submitting a completed application to the City Manager's Office you will be required to attend a City Council meeting to be interviewed. You will be advised of the date and approximate time of the Council meeting when you will be interviewed and your application considered. Please print clearly Legal Full Name: Louis B. Bresee,Jr. Date of Birth: Other Names/Nicknames Used: Lou Present Mailing Address: 21 Cranwell Ave. How long at this Address? 44 years Legal residence:(if different from above) Home Phone:658-0597 Business Phone: Cell Phone: E-mail Lakelou@comcast.net Current Employer:Retired Years of Service: Employer Contact Person and Phone: Are you a legally registered voter in the City of South Burlington? Yes X No Position(Commission,Board or Committee)applying for:1) DRB 2) 3) Term (Please provide your 1st,2nd,&3rd choices) Please give detail stating why you want to serve in this capacity and list qualifications you have which you believe may be beneficial to the commission,committee or board to which you are applying(please use back of form or attach additional sheets as needed). Do you have any violations other than minor traffic violations? Have you ever been charged with,or convicted of,a criminal offense? If so,provide complete details(use back of form or attach additional sheets as needed). ,f 0 By signing here you acknowledge:All information provided is accurate and complete to the best of your ability;and,you understand the City Council has the authority to remove members appointed by them in accordance with the City Charter and Vermont State Statue,as applicable,for misrepresentation of any statement made on this application. Please sign here: Date: / / By signing here you understand a Criminal Convictions Records History will be obtained by the City of South Burlington Duly Authorized Agent from the Vermont Criminal Information Center,as permitted by law. Any and all confidential information(birth date,etc)will not bp shared with any outside party and will be solely used by the City Manager's office. Signature: Date: / / City Manager's Office Use Only Application has been notified by(phone,EiDetc) /0 a3 y to attend Council meeting on jJ I //y (date) Notification made by(staff person) Term of appointment(to-from) Voter registration verified by(staff person) t. Date JAW/►y For incumbents-attendance during the past year has been(provide numerical information) October 23,2014 South Burlington City Council 575 Dorset Street South Burlington,VT 05403 Subject: Vacancy on the Development Review Board Dear Councilors, I am applying to fulfill the current vacancy that exists on the Development Review Board with the understanding that the term will expire at the end of June 2015. At the present time I am not in a position to commit to serving beyond that date. If you have other applicants who may have interest for a longer period of time I would encourage you withdraw my application. I served on the Recreation Path Committee for many years and during that time I attended many DRB meetings. My role during those meetings was to advocate for the development of additional recreation paths within the City. While I continue to favor such development it is not any part of the reason for me to apply at this time and I would not lead in that cause as a board member. I believe that I have gained a good working knowledge of what the DRB does,what it cannot do and how it interacts with staff and the public. With that knowledge and experience I believe that I could come up to speed very quickly to be an active member of the board. If I can be of service please contact me at your convenience. Yours truly, Louis B. Bresee,Jr. eC-e r fit° 147(2.4(00i't • ,1400% ii1.0414 City of South Burlington,575 Dorset Street,VT 05403 802-846-4107 Website:sburicom Commission, Boards and Committee Application Form Note to applicants, including incumbents: After submitting a completed application to the City Manager's Office you will be required to attend a City Council meeting to be interviewed. You will be advised of the date and approximate time of the Council meeting when you will be interviewed and your application considered. please print clearly Brian M. Braslend Legal Full Name:. Date of Birth: Other Names/Nicknames Used: Present MailingAddress: 26 Charles Street S. Burlington,VT 05403 6 mo, How long at this Address? Legal residence:(if different..from above) 802.558-2209 bbreslencl( gmail.com Home Phone: Business Phone: Cell Phone: E-mail Current Employer:Dubois&King, Inc. 7 years Years of Service: Employer Contact Person and Phone: Jeffrey Tucker:802-728-3376 Are you a legallyregistered voter In the City of South Burlington? Yes No X DRB board Position(Commission,Board or Committee)applying for:1) 2) . .._... . 3) Term (Please provide your 1st,2nd,&3'd chokes) Please give detail titti �y u w erve Inntls capacitya list ificationsyou havewhich a believe maybe beneficial trr the commit +a mmlttee or°board to which you~ ap _{please useback of form or a ch edditional sheets as needed); Do you have any violations other than minor traffic violations? Have you ever been charged with,or convicted of,a criminal offense? if so,provide complete details(use back of form or attach additional sheets as needed). By signing here you acknowledge:Ail information provided is accurate and complete to the best of your ability;and,you understand the City Council has the authority to remove members appointed by them in accordance with the City Charter and Vermont State Statue,as applicable,for misrepresentation of y stateme ma on t s a lication. Please sign here: 02 Date;M /Z-/ By signing here you understand a Criminal Convictions Records History will be obtained by the City of South Burlington.Duly Authorized Agent from the Vermont Criminal Information Center,as permitte by law. Any and all confidential Information(birth date,etc)will not be shared with any outside party and% 1 be solely use by t ity an is office. r9s� Signature: L� Date.r �r r / ... city Manager's office Use Only Application has been notified by(phone, -mail etc) fo-3-7-.v _An attend Council meeting on iv1_44,.,,,,(date) Notification made by(staff person) h Term of appointment(to-from) Voter registration verified by(staff person) Al err G,,,-r ® Date/, For incumbents-attendance during the past year has been(provide numerical information) t Brian M.Breslend 26 Charles Street South Burlington,VT 05403 Dear City Council Members: I have been a member of Front Porch Forum a number of years and recently saw a post for an open position on the Development Review Board of South Burlington.I would like to express my interest In the position and provide information that may be relevant for applying for the Development Review Board. I believe that I am uniquely qualified for this position in that I have worked as a Professional Civil Engineer for the past seven years at Dubois&King in south Burlington.I have the training and experience to review any application,Right-of-Way easements,.construction plans and/or permits as well as make sound,rational decisions. I have recently purchased a house in South Burlington and feel a sense of ownership of this city. I am now at a stage in my life where I wish to start giving back to my community,but as of now have yet to find the right opportunity.Giving back to my community is of great importance to me and I think that joining this board would be agreat opportunity to do sq. Sincerely, eveZ2/341 &NU- From:Jim Barlow Sent: Friday, October 24, 2014 3:57 PM To: Kevin Dorn Cc:Tom Hubbard Subject:The annual reports and proposed budgets Kevin, Each year,the annual City and School District reports and proposed budgets are mailed to City residents. The City charter does not require mailing but allows notice to be give of the availability of the reports and proposed budgets. In this regard,section 1303 of the City Charter provides, "The proposed budgets of the City and School District shall be made available to the legal voters of the City and School District at least 20 days before the annual City and School District meeting. Not more than 40 nor less than 30 days prior to the annual City and School District meeting, notice shall be published in a newspaper having general circulation within the City, informing voters of the date of a public hearing on the budgets and availability of the warnings for the annual City and School District meetings,the proposed City and School District budgets, and the City and School District annual reports." Section 110 also provides, "The annual City report shall be made available to the legal voters of the City and School District not later than 20 days prior to the annual City and School District meeting." In my opinion, it would be legally sufficient for the City and School District to give notice of the availability of the annual reports and proposed budgets by the notice published in a newspaper under Section 1303 and by a postcard mailed to City voters. The annual reports and proposed budgets could then be "made available"to the voters in electronic form on the City website and in printed form at the City office (perhaps printed from the website or in the traditional, bound format), It could also be sent electronically to voters requesting an electronic copy via e-mail. I hope that this helps. Let me know if you have any additional questions. Jim James W. Barlow City Attorney City of South Burlington 575 Dorset St,South Burlington,VT 05403 jbarlow@sburl.com (P) 802-383-1781 (F) 802-846-4101 out r�. a'1 ); O ®► City of South Burlington Ittr"4 City Clerk's Office doTE� Donna Kinville, City Clerk November 3, 2014 The following special event permits and first class license were approved by The South Burlington Liquor Control Board after review by the city Fire, Police, Zoning, Tax and Highway/Health departments. NAME EVENT Magic Hat Brewery 11/28/2014 & 2/28/2015 (Black Friday sale & Mardi Gras) Junior's Rustico First class/outside consumption Permit (408 Shelburne Rd) Pat Nowak Chris Shaw Helen Riehle Meaghan Emery 575 Dorset Street South Burlington,VT 05403 802-846-4105 dkinviile©sburl.com 40 City of South Burlington �I�s ! City Clerks Office yWil Donna Kinville, City Clerk SPECIAL EVENT ENTERTAINMENT CATERING PERMITS NAME OF PERSON, PARTNERSHIP OR CORPORATION: '4/lite 114T+ -1p. r,q„,--- ll.`4 /7____- CONTACT PHONE NUMBER OR E-MAIL t (--5 • 61r2i , DATE RECEIVED BY CLERK'S OFFICE: (06-F , 9),` ttpii-f POLICE APPROVED: &hi, DATE: Jb " 'MI' FIRE APPROVED: 1� DATE: ) D 'ill' ZONING APPROVED: 13 , DATE: /0 "eV 411* RECREATION APPROVED: --"----' DATE: HIGHWAY/HEALTH DEPT APPROVED: Off<1 • DATE: "e44'14' CITY COUNCIL DATE: AJOV• / 3 pl SENT TO MONTPELIER: ,D V . )4 l 575 Dorset Street South Burlington,VT 05403 802-846-4105 dkinville©sburl.com CITY OF SOUTH BU_RLINGTON ENTERTAINMENT LICENSE APPLICATION Type of Application Annual Permit x Special Event Peifflit Date of Application: ID ' O `J ' 1 LI Name of Establishment : Magic Hat Brewery and Artifactory Address of Establishment: 5 Bartlett Bay Road • South Burlington VT 05403 • Name and Address of Owner: North American Breweries 445 Saint Paul Street Rochester,NY 14605 Name and Address of Operator: Dani Gleason 627 Woods Hollow Road Westford,VT 05494 Complete Description of Show: Black Friday Sale,wish to pour pints and we will offer light snacks for free during the day. Date(s) of Show and Hour(s) of Operator: Date(s) Friday November 28, Ze 1 Hour(s) 10:00AM- 7:00PM • Security provisions: . We will have ample DLC certified staff on site for the event. As applicant, I have read and understand the provision of the - South Burlington Ordinance Regarding Licensure of Regulation of - Circuses, Carnivals and Other Shows . I also understand that -only the specific type of entertainment applied for in this license is permitted and that additional 3-ypes of ent rtainment will require an additional application. Signature • 4 c2?6,DO /d;0>- CITY OF SOUTH BURLINGTON ENTERTAINMENT LICENSE APPLICATION • Type of Application ❑ Annual Permit Sr Special Event Permit Date of Application: 104,34V Name of Establishment: Magic Hat Brewery and Artifactory Address of Establishment: 5 Bartlett Bay Road South Burlington VT 05403 Name and Address of Owner: North American Breweries 445 Saint Paul Street . Rochester,NY 14605 Name and Address of Operator: Dani Gleason 627 Woods Hollow Road Westford,VT 05494 Complete Description of Show: - . We will be hosting different groups through the day on Mardi Gras for tours. We want the ability to serve pints all throughout-the day. We will have snacks available. • Date(s) of Show and Hour(s) of Operator: Saturday February 28, 2015 Date(s) Hour(s) 8:30 AM- 7:00 PM • Security Provisions : We will have ample DLC certified staff on site for the event. As applicant, I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of _ Circuses, Carnivals and Other Shows . I also understand that 'only the specific type of entertainment applied for in this license is permitted and that additional types of entertainment will require an additional application. \..,- 'y�/� ) A s�� i ynature Laura From: Justin Rabidoux Sent: Friday, October 24,2014 9:53 AM To: Laura Subject: RE: Magic Hat events- 2014 &2015 OK with me From: Laura Sent: Friday, October 24, 2014 9:52 AM To:Trevor Whipple;Terry Francis;Justin Rabidoux; ray Subject: Magic Hat events-2014&2015 Attached please find special events for Magic Hat on 11/28/14 and 2/28/15 Thank you and let me know if they are ok. Laura h z ' Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikimball shurl.cor Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 Laura From: ray Sent: Friday, October 24, 2014 9:54 AM To: Laura Subject: RE: Magic Hat events- 2014 &2015 No zoning issues. Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington, VT 05403 802-846-4108 www.sburl.com www.sbpathtosustainabilitv.com Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or Prepared for ust'in matters concerning City business,concerning a City official or staff,or containing infrnation relating to City business are likely to he regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law. Tf von have received this message in error,please notify us inmretliately by return email. Thank vort for your cooperation. From: Laura Sent: Friday,October 24, 2014 9:52 AM To:Trevor Whipple;Terry Francis;Justin Rabidoux; ray Subject: Magic Hat events-2014&2015 Attached please find special events for Magic Hat on 11/28/14 and 2/28/15 Thank you and let me know if they are ok. Laura aMitAW- ffi Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 li<irrEl�a sburl_cflrll Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 Laura From: Trevor Whipple <twhipple@sbpdvt.org> Sent: Friday, October 24, 2014 10:01 AM To: Laura Subject: RE: Magic Hat events- 2014&2015 No concerns. Approved. Trevor S.Whipple Chief of Police,City of South Burlington 19 Gregory Drive, South Burlington,VT 05403-6047 802-846-4155 twhippleCit?sbpdvt.org sit �-Udder Vermont's R t;lc Records Am,all emali.e r€a€ attachments as well as paper copies of gocumenfs received or prepared for use in matters concerning Cit./ boo-Mess;concerning a'City official or staff;or containing information relating to City business are likely to be regarded as public records which may be inspected by any persona upon request,unless otherwise made confidential fay law if you have received bus message in error,ploasc notify us immediately by return email.Thank you tor your cooperation. From: Laura [mailto:laura@sburl.com] Sent: Friday, October 24, 2014 9:52 AM To: Trevor Whipple; Terry Francis; Justin Rabidoux; ray Subject: Magic Hat events- 2014 &2015 Attached please find special events for Magic Hat on 11/28/14 and 2/28/15 Thank you and let me know if they are ok. Laura fcnq ` s Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimall@sburl.cor Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 4.4 ` �® City of South Burlington 0044 0 City Clerk's Office Y°TE® V s Donna Kin villa, City Clerk Ca' 491444 - CIS1(10r11149 ). r: FIRST, SECOND CLASS AND CABARET LICENSE APPLICATION FULL NAME OF PERSON, PARTNERSHIP, CORPORATION DOING BUSINESS AS/ TRADE�tAME Cd ►ter i�r� /- t� l GO ADDRE SS S� �ff '' �g ibvr 6 FIRST CLASS SECOND CLASS CABARET DATE RECEIVED BY CLERK'S OFFICE dOT____SE9/ )14' SO. BURLINGTON POLICE DEPT 401r, /t O Chief Trevor S. Whipple , 1 Date SO. BURLINGT IRE DjPT I ; ILf1 Ch;L; Daugl s Brent Dat SO. BURLINGTON TAX DEPT 1 a-c v Martha Lyons, Deputy Collector Date sent to Montpelier: CDv1IL ria P 20 FIRST/SECOND CLASS LIQUOR LICENSE AND TOBACCO APPLICATION LICENSE YEAR IS MAY 1ST THROUGH APRIL 30m OF THE FOLLOWING YEAR 6E't C7 d o ` L L Print Full Name of Person,Partnership,Corporation,Club or LLC Doing Business As—Trade Name Street and street number of remises covered by this application •D • ' y48 ,S6r<l� ". *� 4 Town or City&t Zip Code /� SOvd2, ,7ur(%�►ir l its 05 S yo3 ! f1P Telephone Number s„O li3 1 t6a Mailing Address(if different from above) f Email address frG{nl�2J r( G!l>q-+ L L . e..m Please circle appropriate categories FEES: F sI T CLASS SECOND CLASS TOBACCO FIRST CLASS LICENSE-$115.00 to DLC and$115.00 to Town/City `Restauranti Hotel SECOND CLASS LICENSE-$70.00 to DLC and$70.00 to Town/City Club TOBACCO LICENSE-(there is no fee for tobacco if applying for second Commercial Kitchen(a Liquor Control Commercial Caterer's License class) is needed with this license) If applying for Tobacco only license please use the Tobacco Only form. Fee for this license is$100.00 payable to DLC TO THE CONTROL COMMISSIONERS OF THE TOWN/CITY OF &r `h f4,s'-d ,VERMONT Application is hereby made for a license to sell malt and vinous beverages under and in accordance with Title 7,Vermont Statutes Annotated, as amended, and certify that all statements, information and answers to questions herein contained are true; and in consideration of such license being granted do promise and agree to comply with all local and state laws; and to comply with all regulations made and promulgated by the Liquor Control Board. Upon hearing, the Liquor Control Board may, in its discretion, suspend or revoke such license whenever it may determine that the law or any regulations of the Liquor Control Board have been violated,or that any statement,information or answers herein contained are false. MISREPRESENTATION OF A MATERIAL FACT ON ANY LICENSE APPLICATION SHALL BE GROUNDS FOR SUSPENSION OR REVOCATION OF THE LICENSE,AFTER NOTICE AND HEARING. If this premise was previously licensed,please indicate name I/we are applying as: (please circle one) INDIVIDUAL LIMITED LIABILITY COMPANY PARTNERSHIP CORPZJRN Please fill in name and address of individual,partners,directors or members. LEGAL NAME STREET/CITY/STATE r v Se (eoce, 6//ft1 .S74- `( �,� .' ,�� Y74 Are all of the above citizens of the UNITED STATES? Yes Q No (Note:Resident Alien is not considered a U.S.Citizen) If naturalized citizen,please complete the following: Name Court where naturalized(City/State/Zip) Date 3 DEPARTMENT OF LIQUOR CONTROL OUTSIDE CONSUMPTION PERMIT Fee$20.00 (4,d;41.3,9.11-D Name of Licensed Premise(Corporation/Partnership/Individual, d/b/a) b f( L1 P c c LL-C d/b/a ©Ai.) cC Address'UK .9\(111)0 dAf e-d Town/City U i' J License Number Email or Fax# Outside consumption would be in the area described below: (describe fully, including size,physical barriers, etc.) r c K ' P 14d - tin') �'�`6 L d S � .,s, .:e • '11 c Please remember that this outside consumption permit is an extension of your license to serve alcohol beverages, and that the same rules apply in this area as do in the regularly licensed premise area. Outside Consumption time period(hours)from // k/9 to I fr Permanent Use (Permanent use will be considered year round use) Occasional Use II Day(s) Requested 'iwr Hours Requested Signature of Licensee ./IA7 OUTSIDE CONSUMPTION PERMITS MUST FIRST BE APPROVED BY YOUR TOWN/CITY CLERK APPROVED BY LOCAL CONTROL COMMISSIONERS Town/City Clerk Signature Date ct Laura From: Trevor Whipple <twhipple@sbpdvt.org> Sent: Monday, October 20, 2014 9:42 PM To: Laura Subject: RE:Junior's 1st class license No concerns. Trevor S.Whipple Chief of Police,City of South Burlington 19 Gregory Drive,South Burlington,VT 05403-6047 802-846-4155 twhippleasbpdvt.ore PublicAct,all e-mail. attachments aswellpaper:copies x documents nprepared Corr. Notice Under_r Vermont's �?£'ca�Yx."�.:;. e-mailittei&I as ..- £,��C€3r.3:.5:'�.€Cvf>.rYgc.4"e t�s tc.�.:.u-'.'�or� .:,.,A use in matters concerning City busine e concerning a City official or stall,or containing information relating to laity business are line.=j to be regarded as public records which may be inspected by any person upon request.unless otherwise made confidential by law,If you have received this massage in error,please notify us irn mediate:_a by return email.Thank you for your cooperation. From: Laura [mailto:laura@sburl.com] Sent: Thu 10/16/2014 10:24 AM To: Trevor Whipple Subject: Junior's 1st class license Morning Trevor- Terry is going to do final inspection for the restaurant on Friday.Just wanted to send this to you for viewing. Thanks- Laura 414 Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email.Thank you for your cooperation. 1 - t Kathy Brunette <corestudioburlington@gmail.com> Public comment on Junior's liquor license and Hours of Sale 2 messages Amanda Holland <akholland@yahoo.com> Sun, Nov 2, 2014 at 9:31 PM Reply-To: Amanda Holland <akholland@yahoo.com> To: "memery@sburl.com" <memery@sburl.com>, "cshaw@sburl.com" <cshaw©sburl.com>, "hriehle@sburl.com" <hriehle©sburl.com>, "kdorn©sburl.com" <kdorn©sburl.com>, "pnowak©sburl.com" <pnowak©sburl.com> City Councilors, (Please share this message with John Simson who does not yet have an email listed online.) We are abutting residents on Appletree Court to the new Junior's Rustico restaurant and the Larkin Property at 408 Shelburne Road, South Burlington. I am writing in response to the recent agenda posting for the local Liquor Control Board to review the Junior's restaurant liquor license application by the Council on Monday's Nov 3rd meeting. I had previously reached out to Meaghan Emery in August (email below) trying to identify ways for public comment on this development and restaurant process. According to their license application they are requesting to serve alcohol until 2AM (inside and outside) daily. If this is to be a restaurant establishment and not classified as a "bar", there are very few establishments in adjacent areas that keep these hours. I am writing to request that the Council consider the context of place, adjacent to residential neighborhoods on either side of Shelburne Road, when approving this application and put limits on the hours of serving alcohol. This property has been a food establishment for decades however this is the first time this site will serve alcohol. This restaurant was a change of use handled as an Administrative Review in July (7/1/2014) thereby precluding neighbors of knowing of the project change during public process. We found out about the restaurant and plan for alcohol from the Burlington Free Press (7/16/2014) days after published. While zoning review does not address consumption of alcohol, this process should take context of place, public safety, and public comment into consideration. Shelburne Road maybe a primary corridor, and we as property owners bought adjacent to mixed-use development, but we did so knowing the businesses were offices, services and restaurants that complimented the adjacent neighborhood. While businesses can change over time, the character of the community and impacts should be reviewed when redevelopment occurs. Thank you for your time and consideration. Attached are comments we will be presenting to the Council at the Nov 3rd meeting and we will also be bringing copies of signatures and comments from the surrounding neighborhoods that support reduced hours. Regards, Ben Hewitt Kathy Brunette & Bob Payson Kathy McNames On Friday, August 22, 2014 1:27 PM, Meaghan Emery < emery a©sburl.com> wrote: Hi Amanda, I've forwarded your concerns to our City Manager, who will get back to me with the date when the Council will be reviewing this. I'll let you know so that you and your neighbors can participate in the discussion. Meaghan > On Aug 18, 2014, at 3:39 PM, "Amanda" <akholland@yahoo.com> wrote: > Hi Meaghan, > I am writing for some insight into a current development. I am a resident of the Eastwoods neighborhood off of Shelburne Road. I am interested in finding out more about the Juniors new restaurant. While myself and others in the neighborhood are excited for another local spot to open up so close by. There are some that are concerned about how will the hours and noise level change with this new restaurant. They described themselves as opening a pub-style affair with 15 taps of local brews. Does this mean they intend to keep hours of a regular bar establishment and serve until 12am or later or will it be closer to their current establishment with serving dinner until 9- 930pm. It was also mentioned they may have outside seating, will they then be pumping out music? > Given its direct proximity to neighborhoods and being directly adjacent to a apartment complex, I would like an opportunity to find out more and voice support for keeping the hours reasonable for the location. > Can you tell me if there is anyway to be a part of this process as a citizen? I think the only step available for a public meeting is the City Council liquor license approval. The Clerk has stated they are currently getting Fire adept approval at this point. > I had been looking for this development to pop up on a DRB agenda to participate earlier but after a call to Ray B. he stated they applied for a permit back in July and it was handled as a administrative permit as a change of use permit for the type of restaurant from short-order (was a KFC) to standard restaurant. > I placed a call to Juniors and left a message in hopes of just finding out if we need to take action. I could get signatures of support from the neighborhood, that are in support of this business but ask for hours that accommodate our mixed use/residential development. > Thank you for your time. > Regards, > Amanda Holland Mr.Joseph Larkin Larkin Realty 410 Shelburne Road Burlington,VT 05401 Dear Joe- We are contacting you as your neighbors from Appletree Ct who have recently gathered as a group affected by the Change of Use of your former KFC building to the future Junior's Rustico.This change of use is complete with outdoor seating,anticipated later hours,serving of alcohol,and now,unfortunately,a much clearer view of our back doors from the Larkin properties and Shelburne Road.This line of sight from the residential side also includes the trucks and cars parked facing our properties with headlights on at night and the reflection of the parking lot lights off of their windshields that resemble their dome lights being on.The recent removal of the natural screening that was once there during much of the year not only affects our privacy and enjoyment our backyards during warmer months,but has created concern for us all due to the loss of the natural security provided between your commercial properties and our back yards. We have made recent attempts to reach out for communication regarding the management of the property even prior to the landscaping change,however the response that we received from Jon Templeton a few weeks ago(see attached)when we tried to find out more about the decision to remove this seasonal and very valuable-to-your- neighbors screening doesn't seem to match what we believe to be part of your philosophy as prominent and successful developers in our community:of working in synchronicity with your neighbors to help maintain a proactive and affirmative relationship. As supporters of mixed-use communities,we are personally excited for the addition of Junior's Rustico to our neighborhood for bringing food and a local establishment that will provide our community with more employment, thus contributing to our local economy.However,we are very wary of the addition of alcohol,potentially later hours and voices and sounds at times of the night that were previously more quiet—all of these are new factors that were not present before in the more than 15 years some of us have lived here.Some neighbors have already had negative experiences related to your development over the years that include random folks who have urinated on our properties,along with congregation and socialization abutting our homes. In researching past permits for the redevelopment of your office building,we found that in 1986 part of the site plan THEN proposed planting conifers all the way across the back of all of the properties bordering the Larkin Properties, including those on Proctor Avenue.Had that landscaping been installed as part of that original plan,the issues we are all now deeply concerned about-security,the change of use adding alcohol and later hours,and the privacy we all could have had-would have been better satisfied with beautiful 28 year-old conifers. We are reaching out to both of you in hopes that your company-in light of our unexpected loss of security,quiet use of our backyards and privacy-will work collaboratively towards an affirmative resolution to our valid concerns.We have agreed as a group to attend any future City Council meetings related to any future decisions regarding Junior's and their liquor licenses and express our concerns at these meetings.We feel that in moving forward we would be satisfied with working cooperatively with you so that we ALL get what we need:the quiet enjoyment of our invested interests related to the ownership of each of our properties. Thank you. We look forward to working with you for a positive resolution of our concerns. Amanda Holland Brian Eckenroth Ben Hewitt Bob Payson Kathy Brunette Kathy McNames Kathy Rose Appletree Ct. South Burlington,VT 05403 Dated: November 1,2014 Gmail—Re: 11/2/14, 6:36 PM • r Re: Jontrealestate <jontrealestate©aol.com> Wed, Oct 8, 2014 at 7:49 PM To: corestudioburlington@gmail.com Kathy, Per my previous email. We removed and trimmed the overgrowth on our embankment primarily for the safety concern of our clients, employees and tenants. We have no plans for fencing, but would not oppose if you elected to do so on your lot. Regards, Jon Original Message From: Kathy Brunette <corestudioburlington@gmail.com> To: Jontrealestate <jontrealestate@aol.com> Sent: Wed, Oct 8, 2014 6:15 pm Subject: Re: Do you intend to fix the unannounced and unexpected loss of privacy to your residential neighbors with some sort of replacement privacy fencing?We were shocked that this happened without the courtesy of an advanced notice. Kathy Brunette,Owner, Advanced Certified Pilates Instructor,Personal Trainer,Master Bane Instructor Studio 208,Home of Core Studio/Burlington Barre 208 Flynn Avenue,Suite 3K Burlington,VT 05401 802.862.8686 www.studio208V t.com On Oct 8, 2014, at 11:34 AM, Jontrealestate <jontrealestate©aol.com> wrote: Hi Kathy, It was necessary for us to remove and trim the overgrowth on our embankment as it was interfering with cars parking in our lot and causing a possible safety concern for clients, employees and tenants. Please feel free to call me with any questions. Regards, Jon Templeton file:///Users/Studio208/Downloads/Jon%20Templeton%20emails.html Page 1 of 2 Gmail- Re: 11/2/14, 6:36 PM Larkin Realty 8-02-238-9736 From: orestudioburlington@gmail.com [mailto:corestudioburlington@gmail.cor;) On Behalf Of Kathy Brunette Sent: Tuesday, October 07, 2014 6:12 PM To: Erica Smith Subject: Re: rental properties I sent an email to Larkin Realty on Saturday afternoon that had nothing to do with interest in your Rental properties. My email was regarding the unexpected removal on Saturday of foliage that gave us privacy in the backyard of our new home on Appletree Ct, directly behind the future Juniors Rustico. Can you kindly filter my email to the proper party? I have not had the time to call John Templeton (? I think that is his last name!), but want to make sure that he is aware that those of us with property boardering Larkin Realty and the former KFC who were affected by the change in our privacy without a neighborly notice have been caught off guard and would love to know what Larkin Realty's plan, if any, is to give us our privacy back? Thank you Kathy Kathy Brunette <corestudioburlington@gmail.com> Sun, Nov 2, 2014 at 5:55 PM To: "beckenroth©gmail.com" <beckenroth©gmail.com>, Ben <woodthrush47@aol.com>, Amanda Holland <akholland@yahoo.com>, Bob Payson <bpayson@fastmail.fm> FYI - from the bottom up! [Quoted text hidden] Kathy Brunette, Owner Advanced Certified Pilates, Personal Trainer and Barre Instructor at STUDIO 208: Home of Core Studio and Burlington Barre 208 Flynn Avenue, Suite 3K Burlington, Vermont 05401 802.862.8686 www.studio208vt.com file:///Users/Studio208/Downloads/)on%20Templeton%20emails.html Page 2 of 2