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Home My WebLink AboutAgenda - City Council - 01/07/2013 141 south VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive & Continued Deliberative Session 5:00 p.m. Monday, Jan. 7, 2013 Regular Session 6:00 p.m. Monday, Jan. 7, 2013 1. Agenda Review: Additions, deletions or changes in order of agenda items. 2. Comments and questions from the public not related to the agenda. 3. Announcements and City Manager's Report. 4. Consent Agenda: 1. ***Approve Minutes for Oct1 1,122, & Nov. 19 20, DecC3� 11, & 1T"), 2012. 2. *** Sign Disbursements. U �J 5. Presentation of the FY 12 Audit(Ron Smith, RHR Smith & Company). 6. *** Presentation of Proposed Community Survey from the Recreation & Leisure Arts Committee (Tom Hubbard, Recreation Director& Glenn Sproul, Committee Chair). 7. Interim Zoning-Continued Public Hearings (Applicants and City Councilors): a. Continued Public Hearing: Interim Zoning Application IZ-12-06, John Larkin, 40 unit PUD (Phase 1 of 71 unit project), 201 Allen Road. b. Continued Public Hearing: Interim Zoning Application IZ-12-13, Queen City LLC, amendment to PUD to add two new dwelling units, 428-434 Shelburne Road. c. Continued Public Hearing: Interim Zoning Application IZ-12-14, Pizzagalli Properties, LLC; raze existing Liberty Inn and Suites and construct 32,000 sq. ft. general office building and parking, 462 Shelburne Road. 8. Presentation of Overview of FY14 Proposed Budget(Sandy Miller, City Manager& Bob Rusten, Deputy City Manager). 9. ***Consider approval of the Clean Air Cities Resolution (Councilor Greco). 10. Other Business: 1. Items held from the Consent Agenda 2. Bike Rack—items Council may wish to place on a future agenda: i. Signage at PD. ii. Traffic Lights and sequencing. iii. Paving all City roads with bond (to be discussed during budget time). iv. Dorset Park Solar Array. 3. Other? 11. Consider entering executive session for discussion of personnel matters and litigation and continue deliberative session on Interim Zoning applications (if needed). Respectfully Submitted: Sanford I. Miller City Manager *"* Attachments Included South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. 440 south - . VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive & Continued Deliberative Session 5:00 p.m. Monday, Jan. 7, 2013 Consider entering executive session to discuss personnel, contract negotiations and litigation and continue deliberative session on Interim Zoning applications. 1. 111/Il Deliberative Session: Review Draft Decisions (Kimberly Murray& Paul Conner): a. Interim Zoning Application IZ-12-07, Rye Associates; subdivide an 18.01 acre parcel into 30 lots for development of: 1) 36 single family dwellings, 2) four(4) 4-unit multi-family dwellings, and 3) four(4) commercial buildings totaling 20,000 sq. ft., 1075 Hinesburg Road. b. Continued Public Hearing Interim Zoning Application IZ-12-08, 900 Dorset Street, LLC; construct a three (3) unit multi-family dwelling on lot with existing single family dwelling, 900 Dorset Street. 2. Labor Negotiations: Bob and I want to update you on one key aspect of the negotiations—wages. Several nearby municipalities have settled their police contracts with the result that our offer is both low in terms of real dollars and our starting wage rates are lower than those other municipalities. 3. Underwood Property: Our appraisal has come in at$1,620,000 including the"discount" due to the current use. We have a meeting set up for Tuesday with the owners' representative. 4. Personnel Update: We had a meeting this morning with the Library Trustees and they formed a committee to address transition issues which we are meeting with Monday afternoon. We'll give you an update regarding the search and process and Louise's status. 5. Cairns Arena—Lease and Solar Power on Roof: Ilona asked Mr. Cairns for information related to costs(who would pay them), benefit(who would get them), etc., and has only received a response indicating Mr. Cairns wants to have Cairns benefit from the solar power and he wants to talk about the entranceway (a lease issue). Ilona's role on this is related to the solar power issue and it appears there is linkage between the two issues. Hearing this, Ilona postponed the meeting and Mr. Cairsn won't be back in the area until May when the issue will be taken up. 6. Medical Leave of Absence for DRB Member: Friday morning I authorized Paul Conner to offer a medical leave of absence to Roger Farley who is currently in the hospital (but did provide input into the Clinic decision). Monday evening I will provide CC details about why I did this prior to consulting with CC. 7. Tentative Legal Settlement: Hebert Tax Appeal: we have a tentative settlement in the Hebert appeal to propose to you in the amount of a$518.93 (the amount of penalties and interest). We feel this is a sensible settlement in lieu of continued attorney fees and it avoids a three year"freeze" if this case goes to a State hearing (scheduled for next Thursday) and we would lose. The property has already been sold for an amount higher than the current adjusted assessment and the new owners are making improvements that would further increase the property valuation. If CC agrees, I ask that you add this to the Agenda and authorize me to enter into a settlement on the City's behalf in that amount. 8. Meet with Auditor(without Staff): Ron Smith will be available to meet with you (without staff present) in case you have concerns to address to him or for him to express any concerns he may have. Regular Session 6:00 p.m. Monday, Jan. 7, 2013 1. Agenda Review: Additions, deletions or changes in order of agenda items. 2. Comments and questions from the public not related to the agenda. 3. Announcements and City Manager's Report. 1. Sunshine Review Transparency Rating: You may recall that PaulE. f ouardeal rating of"B d me the T rankings that he hadr received.cy Staff reviewed the ranking and agreed minus"was a fair one. We also believe we could Wemad those changes and have received make a few changes our website that might result in an improved grade a revised ranking of"A-",which we believe is the highest in VT, with Burlington next at Here is a link to their review of SB. htt ://sunshinereview.or /index. h /South Burlin ton Vermont Legislative Breakfast 2. I will be attending the VLCT Board Meeting Thursday. 3. Bob and I (and other Staff)will have attended the Chamber/GBIC Le 9 Monday morning. 4. Consent Agenda: 1. ***Approve Minutes for Oct. 1, 22, &Nov. 19, 20, & Dec. 3, 11, & 17t , 2012. 2. *** Sign Disbursements. copies of the audit . Hard you've already received e-copies. The audit is also 5. #�#Presentation of the FY 12 dit on and Smith RHR Smith &Corn ansupplemented by Bob postedl be broutheght website.Ron Mondayhave evening PowerPoint to address the nd on Dorey, wh Ron discusswil Staffaproposal (which has been endorsed by Ron), and Sue who will the PowerPoint draft. previous cumulative deficit and "Due Tos/Froms". We are reviewing *** Committee Chair . Messrs. Sproul and Hubbard will 6. Presentation of Pro osed Communit Surve from the Recreation &Leisure Arts Committee Tom Hubbard Recreation Director&Glenn Sproul C• go ahead" to conduct it. discuss the draft survey and ask for CC input and possible Interim Zoning Application I 12 06, John Larkin, 40 unit PUD 7. Interim a. -Continued iueblic Hearing:Hearin s A licants and c Cit Councilors a. Continued (Phase 1 of 71 unit project), 201 Allen Road. b. Continued Public Hearing: Interim Zoning Application IZ-12-13, Queen City LLC, amendment to PUD to add two new dwelling units,4 -434 2-Shelburne ne Road. Properties, c. Continued Public Hearing: Interim Zoning Applicationzllioffice LLC; raze existing ib462 Shelburne Suites Roadand construct 32,000 sq. general building and parking, budget. We are Bobworking on the d et Sand ller 8. Presentation of Overview of FY14 Pro osedi Bean overview of'the ere Bo working en Deputy City Manage . Bob, Sue and I reared to answer general questions. PowerPoint for Monday. We will be prepared 9. *** Consider a royal of the Clean Air Cities R B sl ti on ortsCn uncthis for Greco . Per CC's request we have filled in a number of activities related to 10. Other Business: 1. Items held from the Consent Agendawish to place on a future agenda: 2. Bike Rack—items Council may i. Signage at PD. ii. Traffic Lights and sequencing.iii. Paving all City roads with bond (to be discussed during budget time). iv. Dorset Park Solar Array. 3. Other? 11. Con sider enterin executive session for discussion of ersonel matters and liti ation and continue deliberative session on Interim Zoninq applications i needed Respectfully Submitted: Sanford I. Miller City Manager *** Attachments Included F® P�di o) ,p •w -1 Q m w Dom-.- (A)h N .c i Fj€`2, ,' . C� rn 1 t ` ^ Y `37 PCD64CD O ("C\ il ro i Ix 'ES < D v Co n 0 3 7:3 0 oo. Eho: Fp -8 m � � 6 ^'' (> `S CI. ro m v o (p a v o �' J l � Nib 'O p CD v � m � m a 70 0 CD CD C np k (n o -\ 1 CD L., � gc6vv^ o , <Q v ? S E 5cD � D Q CD W Z m a • (` ` C'\ 0 u v-a Dc o Dy'�- r ( > =.�, Co m Ar s r` G tai Pry ,° o v CL PT t '' '. c'z:: . 4?(-I- 2 t� T;o0o -• V o 5 o m v c- 5 Co "ao m 41 p 1. (D v N o Dom _. V a a) o 13 < � a o• � cnufi3ai • Co® cr m 5 o m o v 5- CD -o o m m 1 v m VI' 1—i Pri i,, , 5' _3 -63 8 w p CD C� a a 5. 2_ as, cn l 5 DNS ? 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CA ° w ° � c l,J ° ° N ° n 0 o ° Q ° v 0 E ° cn h — 0 N D r CD D,< QN -0 CD a Z ,- 0 3in -a co n 0 en CD n CD U ® N ° p) NO m r i0 -a n. a) v rl1 ,< < oc � 3 ,'�'7N cL) ° 0Cn3. o v -o ° D) ( cQ o° o CD N o a Gn> 4- Q ° o-, v ° O "® o ° mco cn 3 �- •v m C 3 cn 7 CQ n o ra Cc." n OL ETGoTo` t 0 c ' 0 m =° Q CD n- Li \Z (.11. . �IT1 CY' R_ Dm �• 3, `c73 � -,, -3o `Sa ° 1) -I ° Np' v n m o • cpccn Q. co cm < -P y `< ° o cn D ' N 1/7/2013 City of South Burlington June 30, 2012 Audit Presentation ------------ Presented By Ron Smith,Principal RHR Smith&Company,C.P.A.'s RHR skti to Where We Were June 30, 2010 • Unfunded deficits at City approximating over$6,000,000. • Unfunded Pension Obligation over$8,000,000 • Non-compliant borrowing obligations. • Operational deficits in the General and other Funds. • Multi million dollar deficit being faced in Airport Parkway Project. • 22 citations of"Not best"Management practices. • 8 Material Weaknesses in above mentioned citations. • No management corrective action plan in place. • Little institutional budget knowledge and rationale. MIR SMiTH.. Where We are June 30, 2012 • If Council accepts"write-off plan"presented by Management: 1)City has a corrective action plan 2)Management has institutional knowledge 3)City still has fund balance 4)City is now generating positive cash flow 5)City had 5 citations as not"best practices" 6)City had no material weaknesses cited.7)City refinanced pension obligation saving City money. 8)City has continued implementation of "best practice"fiscal system RHR 1 1/7/2013 City Major Fund Balances - Comparative Fund June 30,2012 June 30,2010 Fund Balance Fund Balance with Actual Cash not actual cash General $1,743,982 Water Department $ 1,842,959 $ 977,067 $ 778,946 Water Pollution $ 848,234 Storm Water $ 883,274 $ 747,903 $1,138,971 Ambulance $ 0 Sewer Impact Fees $ ,6 $ 0 $ 1,10,31 Local Options Room Tax $ 0 $ 56,107) 1,510,318 Major Due To/From Write-offs-2012 Summary Water Department $ 0 Water Pollution $ 616,927 Storm Water $ 1,052,057 Ambulance $ 471,436 Sewer Impact Fees $ 1,809,206 Local Options Room Tax $ 1,510,318 So What Does This All Mean • The City for the past 2 years has been able to generate positive cash flow in the General Fund as well as the Enterprise Funds to deal with these matters to mitigate it from being worse. • The General Fund ultimately did not take the brunt of the financial woes. • The Special Purpose funds on the Previous Page,for which there isn't a legal or moral requirement to restore, did take the brunt of the financial impact. To restore these funds would require the City to borrow money. • The General Fund and Special funds were able to generate positive cash flow in 2012 to start replenishing these account,so borrowing money is imprudent and unnecessary. We are proposing to write- off fund balances of previous years for which there is no money nor likely to be. 2 1/7/2013 Discussion Points • Copy of full audit and management report which this data was taken from available at City Hall. • Copy of management report available at City Hall. Questions & Answers • I'd be more than happy to discuss any. Ron Smith Principal, RHR Smith&Company 3 old Orchard Road Buxton,Maine 04093 (800)300-7708,Ext.27 rsmith@rhrsmith.com 3 11111131111111111MCIIIIIMNIIMINIMI K Cityof South Burlington General Ledger 2 __' ---- -- Amount © General Ledger Due/To Due/From ro►Y►Summary Report THROUGH FISCAL YEAR 201 Originally Not To Pa Invoiced - Amount To Write Requested To �ccount Balance ( y) Nov in G.8. Off - Borrow Special Fund Description through FY 2011 Receive Pay 6 # Spec -�in $1,932,168 $2,500,000 ($4,163,267) ($2,231,099) $600,000 -00 311 AIRPORT PKWY EXPANSION Due From ($700,722) ($229,286)■ - ---- 9 403 AMBULANCE SERVICE Due From ($207,202) ($185,672)■ -- 10 Es SAN REMO DRIVE PROJECTDue From ($ 07, 02) ($185,672)■ ®n1 POLICE HEADQUARTERS Due From (164,8 3) (120, 00) - - --- ®REAPPRAISAL Due From _--- ($20,612) ($20,612) ------ - ® FEMA MEDIC GRANT Due From 330) ($20,000)■ Ea 14 318.,ROUTE 2 WIDENING Due From ($34, _ -__ ($7,723)■- - - 278 330 BYFAE JAG GRANT(2009)Due From ($9,015) ($6,424)�-($6 ) - m 290•HIGHWAY SAFETY GRANTDue From ($195) ($195) -------- - Due From m 613 C/LIBRARY(BLANCHETTE) ($1,637) $0IIIIIIIIIIII ---- 215•FIRE OFF-DUTY WORK Due From $20 $20 . $100 ■ 1111111111111 19 275.'I'RANSPORTAT'N ACTION 2009 Due o $100 -------- 20 287 C/L SUMMER PRGM GRANT Due To011113311 $271 111111111111111 - 11111111111 ®286 C/L RESOURCE SHARING GRANT Due To $309 271 In 611 SENIOR CITIZENS Due To $664 $664 �- EsmIIIIII 604 COMMUNITY CHORUS ESCROW Due To $664 $768 ■- 24 618 DOG PARK DONATIONS Due To El $2,057 $2,057 .606 P A C T Due To $2,608 11111111111111 IIIIIIIIII 608 -------- - m 228 REPARATIVE BOARD GRANT Due To $2,608® $2,789 $2,789 1111111111111111 -- 605 RECREATION DONATIONS Due To $2,886 $2,886 1111111111111 In 608 MEMORIAL FUND Due To $2,896 $2,896 ■- 29 205 PROJECT D.A.R.E.Due To $3,239 $3,239 ■- m . C/L SPECIFIC_OUTLAYS Due To $3,480 $3,480 ■ ®�FID BUILDING IMPROVEMENTS Due To - ® $4,163 ■- ----$4,163 269 MPG-TRAFFIC OVERLAY Due To $4,900 $4,900 .� is607 VETERANS'MEMORIAL Due To --_ $4,999 $4,999 ■- ----34 602 CEMETERY TRUST FUND Due To $5,000 $5,000 ■ 111 617 CANINE UNIT Due To $6,244 ■ _ $6,244 ----- - 11111111111 36 2771'STAG(EPA)GRANT Due To - $6,300 $6,300 ■IIIIIIIIIII -------- --- ®610.RECREATION PATH DONATIONS Due T° $10,493 $10,493 111111111111 --------- - in251•,FIELD USE FEES Due To 39 288 A/P A/GUAItD ENVIRONMENTAL Due To $77,936 $15,964 11111111111111$17,795 40 219 COMMUNITY JUSTICE GRANT-2 Due To $19,619 $19,619 - - 1111111111111 41 603 COMMUNITY LIBRARY TRUST Due To $19,619555 $19,619 III -- -- m 265 TREE MNTNCE/RPLCMNT Due T o $21,152 $21,152 ISM m 230•DORSET ST/H-2-0/MILOT Due To ,917 $22,917 II 44 207•POLICE FORFEITURE FUNDS Due To $112 112$23 $23, ■- - - 45 243•SOUTH_-_-VILLAGE REC Fee for soccer field Due To $28, 17 763 $28 763 ■ 46 46 283 LED S IGNAGE at CROSSWALKS Due To $65,000 $65,000 ■ --------- --- 1111 47 306 FIRE DEPARTMENT EQUIPMENT Due To $68 381 $68,381 .111111111111 48 22�RECORDS PRESERVATION Due To _ $83,440381 $83,440 . m 216•CLERKS'COMPUTERIZATION Due To $90,232 $90,232 ■ m 222•SCHOOL IMPACT FEES Due To $105,232000 232 II -- _ m 307 AMBULANCE EQUIP REPLACEME Due To $105,000 IIIIIIIIIIIII ®203 FIRE IMPACT FEES Due To $18,$118,452 $18,$118,452 iii ®220 RECREATION IMPACT FEES Due To $148, 24 148924 I 54 221.HIGHWAY IMPACT FEES Due To _ - $520,74580 $494,445$ , ■ ®309.OPEN SPACES SPECIAL ASSES Due To Positive Number means we owe money to the Fund 1/7/2013 Negative Number means Fund owes money moopoommommommommvommmmmmopmmemminsem cri ©N I W®�N��®� 'Ef 'P NIA W W - N N N I��.O W ro ro V1 A O� N �y ri� N N 11' C1111111 y �� ro O - FOoEioi '`�'odOp � I � a � � nm �i mrnroNN %brxnO �dG, 1a n• CrJ - o r C7 t�rl 7 1°� rmndn,lon • • -irmn may rci .e cn> �� adz - =3 �rri bzCm � tzo y x - Y trJ rr rCr O 0 93 ran 'ro * d d rnn -i O H rnn › c rci, o - n C7 x r' c m `b - - d 3 t m t7 z m o m I t7 cz/� z d v, c _ -i o m O O 7t C ro a - m a ° C 4 g c Z - o rn z ° C7 . 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III II OO ' Z p 1. 11 1 -:; 1 !i,3g W 1/7/2013 City of South Burlington FY 2014 Budget As Approved by City Council and Keys to Financial Success Prepared by Sandy Miller,City Manager and Bob Rusten,Deputy City Manager Issues Facing the General Fund in FY 2014 Revenue Reduced from FY 2013 to FY 2014: Market Street Grant $14,690 $86,000 Fire Impact Fees $146,000 Ambulance Fees $22,000 Road Opening Fees $14 520 Class Two Paving Grant Total Reduction in Revenue $403,810 Issues Facing the General Fund in FY 2014 (continued) Increased Spending from FY 2013 to FY 2014: $245,320 Interim Zoning $176,300 Health Insurance Pension $124,245 $ 31,250 50 Health Sick Bank $100,000 Fire Truck $ 3 ,500 Police Department Vehicles $179 502 PACIF Total Increased Spending $895,117 1 1/7/2013 Issues Facing the General Fund in FY 2014 (continued) Total Reduction in Revenue $403,810 Total Increased Spending 895 117 Grand Total 1 298 927 • Key Elements of FY 2014 Budgets ■ General Fund expenditures are$21,569,305,an increase of$2,598,645,or 13.7%. • General Fund non-prooertv tax rPvern a to increase by$1,933,409,or 24.91%. ■ Property tax rate estimated to be$0.4235,an increase(1.99 cents),or 4.93%. ■ Special Funds budget expenditure is$719,789,a $70,495 decrease from FY 2013. 2 1/7/2013 FY 2014 Proposed Budget General fund Expenditures Summary e.vq P, +¢uFrA,�+sf eb* ..nt�,.,rifasr4* v.v ik \\\_\ :% M r. Y '0 _x'Yrrvva.gi � If FY 2014 Proposed General Fund Budges Revenues Summary 4'— 5.6'4_ ,a 2 A44 y 3\ Increases In FY 2014 General Fund Non-Property Tax Revenue •The City continues to increase ways to raise money other than through property taxes: • $ 10,000-Building and Sign Permits. • $ 29,000—Recreation Program Fees. • $125,000—Local Option Tax. • $ 75,000—Police Impact Fees. • $136,000—Fire Impact fee funding new truck. • $ 47,000—Hinesburg Road Grant. • $27,197—Reparative Board Grant. • $449,197-Total 3 1/7/2013 FY'14 Water 1. In FY'14 our resident's water rates are the 4th lowest of the 15 member communities served by Champlain Water District. 2. The rate increases are due to higher operating costs to manage the water system. 3. We are beginning a 7-year water meter replacement program in FY'14 and do so within the confines of this department's historical spending levels. 10 FY'14 Stormwater 1. The FY'14 budget initiates the budget process for future MS4 permit expenses expected to cost SB over$40 million dollars.The new permit was recently passed into law in Vermont by ANR. 2. To comply with the permit,the City must develop Flow Restoration Plans(FRPs).The FY'14 budget includes a one-time expense of$256k for this work.The FRPs will identify projects required to meet the TMDL targets, establish a schedule,and create a budget so that all work is completed by 2033,as required by MS4. 3. We analyzed the ERU rate for the duration of MS4's 20- year compliance schedule and propose to gradually raise the money needed to implement the FRPs.The next 10 years we project an annual 2.5%ERU increase. 11 FY'14 Sewer 1. FY'14 and future rate increases(projected to be 2% annually)result in necessary cash reserves to help pay for projected-2022 upgrades/improvements to the Bartlett Bay Wastewater Treatment Plant. 2. The FY'14 budget includes the first of 20 annual repayments($1.27M)to the State Revolving Loan Fund for the recently completed Airport Parkway Wastewater Treatment Plant project.This will be partially offset annually by Colchester's contributing payment to us of $742k. 3. An increase of$109,532 of the annual charge to SB for our discharges to BTV's sewer system(Proctor-Hadley neighborhood).Given this increase,we included$15k in the FY'14 budget to scope the feasibility and cost of an expansion of our sewer system to serve and treat the sewage from this area. 12 4 1/7/2013 Key Elements Of FY 2014 Budgets • The Water Fund budget is$2,454,815,an increase of $84,507. Water user fees are proposed to increase 3.9%. • The Sewer budget is$4,180,822. This is a increase of $1,511,851 or 56.65%from the current year's budget.A rate increase of 2.0%is proposed. • The Stormwater Fund budget is$1,933,146,a decrease of$1,688,710 or 46.63%.To meet MS4 requirements,a rate increase of 2.5%is proposed for FY 2014. Estimated City Taxes and Utilities Based on Fiscal Year 2014 Budgets • City Tax rate estimated as 1.99 cent increase,from $0.4036 to$0.4235 • For condo at$224,000 is an increase of$44.58 annually. • For primary residence at$323,000 is a$64.28 annual increase. • Each$100,000 in assessed valuation yields a$19.90 increase. For Average Home Owner: ■ Water rate proposed increase=$9.20 annually. • Stormwater proposed increase=$1.80 annually. ■ Wastewater proposed increase=$7.26 annually. is Total Estimated City Tax and Utility Increase • Condo,$224,000=$62.84 annually,$5.24 monthly. • Single Family Detached,$322,000=82.54,$6.88 monthly. Goals, Objectives & Other Considerations for FY 2014 Budget designed to achieve the following: +Council Established Priorities ❖Tax Incremental Financing&City Center •:•Interim Zoning ❖"Path to Sustainability" +Workers'Compensation improved rating +Facilities Issues identified +Intergovernmental and Interagency Cooperation and Collaboration 5 Recreation Survey 2013 7777 .,e w a em- aloamemtssowasmatitamiemilitlian is a • 1.What is your age? O 12-17 O 30-39 0 50-59 O 18-29 O 40-49 O 60 and up 2. Are there children under the age of 18 in your household? 0 Yes 0 No 3. Which school do you live closest to? O Orchard 0 Chamberlin 0 Not sure O Central 0 Middle/High School 4. How do you hear about South Burlington Recreation programs? Please check all that apply. Advertisement in The Other Paper Front Porch Forum Li Regular column in The Other Paper Recreation Department brochure II Recreation Department E-Rec Newsletter L.J Facebook Recreation Department website Family member or friend — Fliers sent home through schools Other(please specify) 5. If you have a suggestion for a different way to be informed of South Burlington Recreation programs please indicate it here. O No suggestions O Suggestion(please specify) tieggNitellAgiaiiiiataggreattialitanalWaNIMININISMOVIEWOMPSONAM 6.What level of importance do you and your family place on recreation and parks? 0 Low importance 0 Medium importance 0 High importance Recreation Survey 2013 7.What level of value do you place on the recreation programs and facilities provided by the South Burlington Recreation & Parks Department? 0 Low value O Medium value O High value 8. In how many South Burlington Recreation programs have you or a family member participated during the past 12 months? O None 03or4 0 7 or more O 1or2 05or6 9. Please rate the overall quality of the South Burlington recreation programs you or a family member have participated in: O Poor O Average O Excellent O Fair O Good O Not Applcable e c s 10. Indicate how well you agree with this statement: "The South Burlington Recreation & Parks Department does a good job meeting the needs of people in this age group." Somewhat Neutral Somewhat agree Agree Don't know Disagree disagree Children under 5 0 0 0 0 0 0 0 0 Children 5 to 12 0 0 0 0 0 Teens 13 to 17 0 0 0 0 0 0 Adults 18 to 49 0 0 0 0 0 Adults 50 and up 0 0 0 0 0 0 a ,. Recreation Survey 2013 11.What types of leisure activities or programs do you or your familymembers er participate i ipate in? Check all answers that apply,whether these are offered by the y Recreation & Parks Department or not. 1 50 and better 10 Family events I 119 School vacation camps 11 Fishing I 120 Skateboarding I12Adventure-oriented 3 After school programs IJ 12 Fitness/wellness I 121 Skiing/snowboarding I 14 Arts&crafts u 13 Hunting 22 Snowmobiling HI 5 All Terrain Vehicles _ 14 Individual/team sports Li 23 Summer camps I 16 Computer/technology 15 Music/singing 24 Yoga 7 Cycling I 116 Nature&outdoors 25 None of these 8 Dance I 117 Open gym activities 9 Drama/theatre 18 Rock climbing 26 Other(please specify) South Burlington Recreation List the activities you wish the & Parks Departmentut 10 if ou wish there more offered more of, using the code in question 11. (For example, p Y family events.) 21. 13.What, if anything, prevents you from participating in South Burlington Recreation & Parks programs? Check all that apply. Nothing prevents me, I do participate Scheduling problems I I Cost of programs Li Too busy ITransportation problems INot interested in your programs Unsure what's offered Physical disability — Recreation elsewhere Other(please specify) Recreation Survey 2013 14.What recreation programs other than those provided by the South Burlington Recreation & Parks Department have you participated in during the past year? Please check all that apply. Burlington High School Continuing Ed Private health club or facility Champlain Valley Union Access Program YMCA Independent sport leagues Other(please specify) 15. How do you feel about the cost of South Burlington Recreation & Parks Department programs and facilities? OVery reasonable O Too high OO Reasonable No opinion r six � r 16. Have you visited the South Burlington Recreation & Parks Department website? OYes O No 17.Would you consider the website to be: O Easy to navigate O Difficult to navigate O Somewhat confusing O Not Applicable 18. Have you tried to register for any South Burlington Recreation & Parks Department programs over the web? OYes O No 19. Did you find the process of registering over the web: O Easy O Confusing and frustrating 0 Not Applicable O Somewhat confusing Recreation Survey 2013 20. How important do you think each of the following will be over the next 5 to 10 years? Keep in mind that additional funds would be required for the City of South Burlington to create and maintain any new parks, trails, open spaces and recreation facilities.Very important Not important A little important Somewhat important ImpoOrtant O 1 Additional dog park O 0 O O 2 Community center, multi- O O O O generational O O 3 Community senior center O O O 0 4 Community teen center O O 0 0 5 Community gymnasium 0 0 0 0 0 space 0 0 6 Expanded community O 0 0 gardens 7 More open O 0 O O 0 space/conserved land O O 8 More outdoor sports O O O fields/courts 0 0 9 More pedestrian/bike 0 0 0 paths 0 0 10 More picnic O 0 0 areas/shelters 0 0 11 More playgrounds 0 0 0 0 12 Skateboard park 0 0 0 0 13 Swimming pool, indoor O 0 0 0 0 14 Swimming pool, outdoor 0 0 0 0 0 15 Other 0 0 0 0 0 Other(please specify) 21. Please indicate your top three priorities from the list above, using the numerical code in question 20. (For example, put 11 if you want more playgrounds.) ONo preference OPreferences My top three: 1 r Recreation Survey 2013 22. Please indicate the level of access you feel you have to each of the following: No access Very limited Somewhat limited Fairly easy Easy access Unsure Cairns Arena 0 0 0 0 0 0 Local school gyms 0 0 0 0 0 0 Open space(undeveloped 0 0 0 0 0 0 land) Parks 0 0 0 0 0 0 Recreation paths 0 0 0 0 0 0 23. In what ways do you think the South Burlington Recreation & Parks Department does a good job meeting the recreation needs of its citizens? 24. In what ways would you like the South Burlington Recreation & Parks Department to improve the quality of its recreation offerings? LI Li e., rdri eAbba r I dec us& kaie ,It?1,4 'at, elapkoio ‘ P amuzqd Ote-dirV3 (1.aoktetwe,) CITY COUNCIL 17 DECEMBER 2012 The South Burlington City Council held a regular meeting on Monday, 18 December 2012, at 5:00 p.m.,in the Conference Room, City Hall, 575 Dorset St. Members Present: R. Greco, Chair; S. Dooley,P. Engels,P. Mackenzie,H. Riehle C. LaRose, Also Present: S. Miller, City Manager; R. Rusten, Deputy City Manager; S Blanton, L. City Planner; M. Mittag, B. Goldberg, J. Knapp, M. Simoneau, B. Stuono, Mlichaels, T. Barritt, C. Baker, M. Boomhower, M. Griffin, J. Biondo, A. Voldman, T. Braun 1. Executive Session: Ms. Dooley moved the Council meet in executive session to discuss contract negotiations and litigation and continue deliberative session on Interim Zoning applications. Mr. Engels seconded. Motion passed unanimously. Regular Session: The meeting began with a moment of silence in memory of the victims of the Newtown, Connecticut shootings. 1. Agenda Review: No changes were made to the agenda. 2. Comments and Questions from the Audience, not related to Agenda items: Mr. Mittag gave members a written communications regarding his concerns with the placement of solar panels. 3. Announcements and City Manager's Report: Mr. Miller: Attended the Library Trustees meeting on 13 December. A search is beginning for a new Library Director. Mr. Miller wished Ms. Murphy well in her retirement. Attended the VPC meeting with Mr. Conner and Mr. Rusten. Barre has been approved as the 6th TIF applicant. There is as yet no authorization for a 7th TIF,but another meeting will be held on 16 January. Attended the Airport Strategic Planning Committee meeting. Discussion included a public/private partnership. The next meeting will focus on governance. Mr. Miller asked that this be on the next agenda. Mr. Engels: The first public meeting regarding form based codes was held last CITY COUNCIL 17 DECEMBER 2012 PAGE 2 Thursday. The response to the consultant's presentation was quite good. Attended the Pension Committee meeting this afternoon which included ere the first two presentations from proposalsthe field to 2 oh 3retirement plan.by the end of January. will be 6 other interviews. They hope to narrow Ms. Riehle: Attended the form based codes meeting and felt everyone was engaged. She felt the work of the other 3 committees needs to inform form based codes. Also attended the sustainable agriculture meeting which was equally interesting. Ms. Dooley: Attended both the form based codes and sustainable agriculture meetings. Ms. Greco: Attended both the form based codes and sustainable agriculture meetings and the Airport Strategic Planning Committee meeting. Received a request from the Energy Committee to have City Council members come to their 3 January meeting (7 p.m.). Was interviewed by WDEV regarding the F-35s. Reported another incident of vandalism to her husband's car. 4. Consent Agenda: A. Approve Minutes of 1 and 22 October, 19 & 20 November, and 3 December 2012 B. Review November finances C. Land swap between Lewis Motor and the City D. Approve changes to the 2012 Grand List with the Errors & Omissions Members agreed to remove the minutes from the consent agenda. Ms. Riehle moved to approve the consent agenda minus the minutes. Ms. Dooley seconded. Motion passed unanimously. 5. Consider Appointments to the Library Board of Trustees: Ms. Blanton thanked the Board for appointing people in mid-year. She hoped the Council would make appointments tonight of people with appropriate skills. She noted the Board will be searching for a new Library Director and planning for a new Library. Ms. Dooley moved to make the following appointments: CITY COUNCIL 17 DECEMBER 2012 PAGE 3 Elizabeth Wood 3 year term Elaine Dates remaining 2 years of a 3-year term Donald Jenkins remaining one year of a 3-year term Sarah O'Neill remaining one year of a 3-year term Ms. Mackenzie seconded. Motion passed unanimously. 4.Presentation of the Draft ECOS Plan from the CCRPC: Mr. Baker noted they will be taking comments (ECOS.com). He then reviewed the process involved in creating the plan and noted that it was partially federally funded. The plan identifies 8 strategies: 1. Strengthening the economy, including the need for manufacturing sites and work force development. 2. Sustainable, smart growth, encouraging 80% of development in 15%of the County(a map of this area was provided). 3. Water quality and safety,not just flood plains but areas where erosion occurred during tropical storm Irene. 4. Working lands and rural habitat preservation, including forests. 5. Emergency preparedness. 6. Education and skills in partnership students no lween OS ongerdthink of farming as an er,trying to support schools. Ms. Greco commented option and suggested working with schools on this. 7. Financing and governance,including shared services. 8. Public engagement,making sure that lower income and minority populations are not ignored. Ms. Boomhower then reviewed some specific projects: 1. Metropolitan Transportation Plan, including financial analysis of funding and proposed expenses. $1,100,000,000.00 is available for 25 years. The first priority is to CITY COUNCIL 17 DECEMBER 2012 PAGE 4 maintain the existing system($750,000,000.00). The second priority is capital improvements including alternatives to the Circ ($100,000,000.00). Ms. Boomhower noted that$850,000,000.00 is needed for projects, so they are short of funding. Transportation funding will be a major issue. Mr. Engels asked if it is anticipated that the population of Chittenden County will increase by 50,000. Mr. Baker felt this was an"aggressive"number. He said the issue is managing the growth. This is a good place to raise a family, and people want to come here. Mr. Engels noted that part of the form based codes team's focus will be on"streets as places," and he felt it was important for the team to see this. Ms. Mackenzie asked where jobs would come from for the 50,000 people. Mr. Baker said that number is based on economic growth. Ms. Mackenzie asked in which sectors. Mr. Baker suggested health,health care, education,technical services, and tourism,with a focus on higher wage jobs. Ms. Mackenzie raised the question of housing for an aging population and what this will do the schools and those who need more health care, etc. Mr. Baker said he agreed with that need. Ms. Greco offered thanks for the $50,000.00 grant the city received from ECOS. Ms. Riehle questioned whether open space should be more articulated. Ms. Greco asked if the area can sustain the estimated population growth. Mr. Baker said there is no concrete answer to this. They are trying to think of it in a positive way. There are places with more dense population than here;the question is how it fits in with the community's vision. He noted that all to communitiese ChittendenCounty because they noted the number of people who have h couldn't find places to live. 7.Presentation on our Pension Assets with Prudential: Ms. Griffin said the report is for the 3 months ending 30 September 2012. In this period, the city saw a 4.62%return. The assumption is for a 7.5%return over the long term. They are now looking at how to diversify assets investment with options for equity,real estate and fixed income. Because the short term was outside of their recommendation, some assets were moved. Ms. Griffin noted that from September 2011 to September 2012,the growth went from CITY COUNCIL 17 DECEMBER 2012 PAGE 5 19.6 to 23.2. Ms. Griffin directed attention to one fund that is in the"red" and is on a"watch list."' Other funds are doing very well. 8. Presentation on our Pension Valuation Report: Ms.Voldman said their recommendation for FY13 was between$556,472 and$611,104. The budgeted amount of$600,000 falls in that range. Currently,the plan is funded at 101%. Last year's funding was at 107%. The decrease is due to a rate of return that is less than expected,o the funded statuswas at 4et by a slowed5%,rowth in payroll. so the city has Ms. Voldman noted that a few years ag come a long way. Regarding liabilities,Ms.Voldman noted that the payroll in non-public safety is less than anticipated. Public safety payroll is close to what was presumed. There have been 3 new participants in the plan and 2 retirements. Ms. Voldman then reviewed the audited financial report as follows: Annual required contribution $451,351.00 Actual Contribution 600,000.00 Net pension amount 6,955,383.00 Ms.Voldman noted there is a new standard effective in a goountil d conditiondtohdeal e auditor will guide the city on this. She essed that the city is with this change because of the improved funded status. des at Mr. Miller noted that in October 2010,there was Council 1 and the community arebety policy change which ung well least once a year reporting. He felt the City n served by this. 9.Interim Zoning: Continued Public Hearings: A. Continued Public Hearing Interim Zoning Application IZ-12-06, John Larkin,40 unit PUD (Phase I of 71 unit project),201 Allen Road: A request was made for a continuance. CITY COUNCIL 17 DECEMBER 2012 PAGE 6 Ms. Riehle moved to continue IZ-12-06 to 7 January 2013. Ms. Mackenzie seconded. Motion passed unanimously. 10.Review and Consider Open Space Committee Workplan and Membership: Ms. LaRose noted she is the staff person serving this committee. Ms. Riehle said the committee met several times and feels they need some consultant work to focus on: 1. Evaluation of natural resources outside the Southeast Quadrant(wildlife, surface waters, etc.) 2. Reassessment and possible additions to the scenic view corridors (some outside of the SEQ) 3. Development of open space requirements in PUDs 4. Site specific natural resource conservation standards (e.g., ratios of open land to population). Ms. Riehle suggested possibly connecting with the sustainable agriculture consultant with the understanding that it may result in an additional person being added for this purpose. Ms. Riehle then presented a list of committee members including all members of the Natural Resources Committee (Peter Jones,Patrick Clemens,Russell Agne, Betty Melizia, Laurel Williams, Mark Depuy, and Jonathan Miller)plus Barbara Benton of the Planning Commission, Patricia Allen of the Land Trust, Jen Kochman of the Leisure Arts Committee, and Ms. Riehle. Ms. Mackenzie said she had a conversation with Marcel Beaudin on this and suggested Ms Riehle speak with him,especially with regard to wildlife and view corridors. Ms. Dooley questioned the goals of the committee. Ms. LaRose said she will provide these. She added that half of the first Natural Resources Committee meeting of the month and all of the second meeting of the month will deal with open space. Mr. Simoneau said he was struck by the"big picture"thinking of ECOS and suggested the need to consider those communities who share South Burlington's borders. He suggested the possibility of having someone from Regional Planning on the committee and possibly Vermont Fish and Wildlife and an independent property owner(possibly an Auclair) and possibly a Shelburne representative. CITY COUNCIL 17 DECEMBER 2012 PAGE 7 Ms. Greco said she would like to see the vision and goals but did not want to slow the process. Ms. Mackenzie then moved to accept the documents and committee members as presented and expect the vision and goals statements. Mr. Engels seconded. Motion passed unanimously. 11. Review and Consider Draft Clean Air Resolution: Mr. Miller said this is a standard resolution in support of reducing green house gas emissions. He asked the Council to make a policy statement to that effect. The resolution will include steps the city has already taken. Members agreed to wait for a completed document before approval. 12. Review the"Encouraging Good Government in South Burlington" Advertisement in The Other Paper: Ms. Dooley said she wanted to provide an opportunity for members of the public to provide more specifics and for Ms. Mackenzie to provide more specifics regarding her agreement with the ad. Ms. Mackenzie said she will let her statement that she agrees with the letter stand as it is. Ms. Greco questioned Ms. Mackenzie saying that things were done or said in executive session that should have been done in open session. She wanted to hear specifics on this so it can be stopped. Ms. Mackenzie said if it happens again she will note it. She said one example she can recall was related to funding for interim zoning which should not have occurred in executive session. Mr. Miller said the intention that night was to present in executive session some personnel issues. He felt they were close to following the line pretty closely. Ms. Dooley felt the error was"cured" in a couple of hours. She felt there are different models of Council leadership and that it is important to have a respectful discussion of what those are. She felt people haven't articulated their points of view. Mr. Engels said he ran for the Council because he had heard from members of the public that the city was run by a"clique" of people with business and money interests. He felt this Council has made changes, some of which may turn out for the worst. He felt they may not go about things perfectly,but he can see a light at the end of the tunnel. He felt the Council has broad community support. CITY COUNCIL 17 DECEMBER 2012 PAGE 8 Ms. Goldberg said she is a city resident who signed the letter because of continuing frustration. She hoped the Council would take it as constructive criticism. She said it was her feeling that public input was ignored regarding interim zoning and that the financial commitment should have been more clear to the public before interim zoning was enacted. She also perceived a lack of transparency and"dismissal" of opposite opinions. She said she personally experienced that and cited a letter she wrote to the Council to which she received no response. Ms. Goldberg said that in March the public approved a budget in which there was nothing listed for interim zoning. Money for interim zoning was taken from another account. She acknowledged that this is legal, but felt the public should have known. Ms. Greco said most of that money had not been designated for anything else. Mr. Knapp said he was on the Council when that budget was done. Mr. Miller had said there was money in the budget for interim zoning. The City Council chose not to put in that designated amount as an interim zoning line item. Six months later,the Council put the administration in the position of having to find that money. It was then taken from a contingency fund. Ms. Dooley said interim zoning hadn't been passed yet, and they didn't know if it would be passed, so it wasn't put in the budget. Mr. Knapp said part of the contingency fund was to be used to address the HVAC system in City Hall, but that 's not what it was used for. Mr. Engels said those renovations are being done. Mr. Knapp said it is with money transferred from something else. Mr. Engels said he didn't think$300,000.00 is a lot of money in a budget of this size. He added that he agreed with Mr. Knapp that"we should have done it honestly." Mr. Knapp said if there is a surplus, it should go back to the taxpayers. Ms. Greco said some things that are being said are correct. But she said no decision was ever made in executive session. Mr. Engels said he felt the issue comes from decisions made in deliberative sessions. Ms. Greco said that is legal. Ms. Goldberg said those decisions could be made in public. Ms. Greco said the Council was new to the process and did what the DRB does, and the DRB makes decisions in a deliberative session. Ms. Riehle asked if the signers of the letter still think the City Council is not open to other opinions. CITY COUNCIL 17 DECEMBER 2012 PAGE 9 Ms. Goldberg said the only committee meeting she has attended is the sustainable agriculture committee and she felt people were not listening to and respecting other opinions. At a recent meeting, Ms. Greco said to her, "You and I will never agree." Ms. Goldberg said people should not be dismissed because you disagree with them. She also recalled an incident when Ms. Riehle said to her, "You're in business," and Ms. Goldberg said that's not a bad thing. She added that that being"legal"is a fine line. Being "ethical" is more important, and it is unethical to dismiss people who don't agree with you. Ms. Riehle apologized and said she didn't mean to be dismissive. She added that she felt interim zoning addresses a way to engage the public more fully. It doesn't enact anything; it provides time to come to some conclusions. Ms. Goldberg responded that the public hearing was very verbal against interim zoning, and the law says a decision on interim zoning should be made after a public hearing. Ms. Greco also apologized. Ms. Goldberg said listening is the respectful thing to do. Mr. Knapp said a good example of how local government should work is the "complete streets" situation. Before it was implemented, a consultant was opposed. Public Works felt it could work. There was a public meeting with opinions on both sides. The Council said, "Let's try it." After it was implemented, people came in to report that it worked. Mr. Knapp then contrasted that with the interim zoning process. He said the first meeting was the week before Christmas, and the ordinance had already been written by a"clique" which had decided on how to do it. At both public hearings, a majority of people spoke against it, but the Council decided to do it anyway. Mr. Knapp also noted that the statutes require that expert studies should be done or in the process of being done before interim zoning is enacted, and that was not the case. What should have happened is that all the stakeholders should have been involved in making a thoughtful decision. Mr. Simoneau said that for him the letter is not just about interim zoning. It's about governance, and about people's feelings on how the city is being governed. He added that the people who signed the letter were committed to expressing themselves respectfully. He cited the Council's need to build trust. Mr. Knapp then read from the Statutes regarding how interim zoning should be enacted. He added that if that process had been followed,he would have supported it without question. 13. Scheduling a. Date for reconvening discussion on priorities,procedures and CITY COUNCIL 17 DECEMBER 2012 PAGE 10 interim zoning matters recessed on December 11,2012: Members agreed to meet for this purpose on 3 January, 5 p.m. b. Review possible options for Steering Committee meeting in January: Members agreed to suggest 22 January, 6 p.m. 14. Other Business: A. Items from Consent Agenda: Members agreed to e-mail concerns with the minutes and make changes at a later date. B. Bike Rack No action was taken on bike rack items. Ms. Greco noted receipt of the letter from Mr. Mittag regarding the solar installation at Dorset Park. It will be distributed to Council members to review. Ms Greco also noted the City Council meeting is still not in the Free Press Community Calendar. She suggested calling another municipality to see how they get in. 15. Executive Session: Ms. Mackenzie moved that Council meet in executive session to discuss personnel issues and to resume regular session only for the purpose of adjournment. Mr. Engels seconded. Motion passed unanimously. 16. Regular Session: As there was no further business to come before the Council, Ms. Riehle moved to adjourn. Ms. Mackenzie seconded. Motion passed unanimously. The meeting was adjourned. Clerk CITY COUNCIL 11 DECEMBER 2012 The South Burlington City Council held a meeting on Tuesday, at 5:00 p.m.,in the Conference Room,City Hall,575 Dorset St. Members Present: R. Greco, Chair; S. Dooley,P. Engels,H. Riehle Also Present: S. Miller, City Manager;R. Rusten,Deputy City Manager; D. Kinville, City Clerk;P.•Conner,Director of Planning & Zoning; J. Rabidoux,Public Works Director; Chief T. Whipple,Police Department; Chief D. Brent, Fire Department; T. J. Hubbard,Recreation Director;I Blanchard, J. Ladd, C. LaRose,K. Murray, City Louisos, S. Quest,Planning Commission; G. Maille,M. Mittag,L.Michaels 1. Agenda Review: Members agreed to have the appointment of Library Board members on the next agenda. 2. Continued Discussion of City Council Priorities: Airport Related Issues: Members agreed to add the noise exposure map,noise compatibility program, and Airport improvement program to their priorities. nfonnation to address these concerns.ey agreed to work through the s representative to the Airport Commission to get They also agreed to continued dialog with VTANG and to continue to participate in the Airport Strategic Planning Committee. Mr. Maille noted that the Airport is required to present ccomment.noise He added that he would like community and to solicit City Council and publiccomment. ission er and to see monthly updates from the city's Airportto have"regularbupdates�no less than have the public be able to ask questions. Members agreed quarterly." Transportation: With regard to expanding"complete streets," Mr. Engels noted that the Form Based Codes Committee is including this in its work. Ms. Dooley meetings.that " aC nne abili added came up repeatedly in the Affordable Housing community Ss that"complete streets" is referred to in the city's Comprehensive Plan. Members agreed to continue to"support bike path connections." With regard to conducting the Shelburne Road month.corridor study,MembersMr. Rabidoux said changed the word final report will be available by the end of "conduct"to "review"the study. CITY COUNCIL 11 DECEMBER 2012 PAGE 2 With regard to potential 1-89 interchanges,Mr. Miller noted that if these are taken out of the Comprehensive Plan,there may a problem with the Environmental Impact Study on Market Street and the TIF District. These were taken into account for both of these projects. Ms. Dooley said her understanding is that the ECOS project approach is to look for alternatives to roads. Mr.Miller said roads are expensive, so it is important w 11 be new alternatives as well as at new roads. ECOS does contemplate that there roads. Ms. Dooley noted that there was a scoping study for the Hinesburg Road potential interchange (12B). She said she asked the Regional Planning Commission to say to the feds that South Burlington was reviewing its position on 12B, and it might not continue to be in the plan. She was told the study is good for 5 years, so the RPC will wait to see what the city decides. Mr. Rabidoux said the RPC is looking for a sense of priorities from the city. In the interim, others have asked South Burlington to assign priorities to the projects. Mr. Conner added that the Planning Commission has discussed this generally in relation to the Comprehensive Plan. It will be an appropriate discussion when zoning in that part of the city is discussed. Members agreed that if it will help the TIF district,they would go with"discuss"the potential additional interchanges. With regard to the "intermodal transportation facility," Ms. Dooley said that CCTA Board is unanimous in opposition to use of federal mass transit funds for this purpose. They feel it does not contribute to redirection in use of cars/traffic and wouldn't contribute to use of mass transit. She asked if that opposition is a"death knell." Mr. Miller said it is not. There is for the same of interest in ourcese facility o funding. SenatorLeahy. CCTA sees this competing with them Mr. Rabidoux noted that the state has raised some of the same concerns as CCTA. He also noted there will be a presentation on the scoping study in January. Members agreed to take it off the priority list. With regard to determining the overall city transportation strategy,Ms. Dooley said she saw the need for major east-west connections (e.g., Swift Street). She didn't think connecting neighborhoods enhances community sense or walkability. She felt they need to look at that again to see if it improves the quality of life. Ms. Greco added that roads don't connect neighborhoods; walking and biking do. She felt roads just become"cut- CITY COUNCIL 11 DECEMBER 2012 PAGE 3 thrus." Mr. Engels felt that connecting neighborhoods should make driving less necessary. He noted that on a normal grid of streets, everyone is connected. Members agreed to keep this on the list of priorities. Ordinances and Codes Enforcement: Mr. Miller said the city would have to hire a firm to go thorough its ordinances and codes and update/reconcile contradictions. Money for this could be in the"computerization of records" fund. Ms. Kinville said she has talked with companies that do this kind of work. Her office is now scanning all the ordinances (several hundred). Mr. Maille asked if there isn't a historical keeping of ordinances. Mr. Miller said that is not the issue. There are, for example,noise ordinances which don't coincide or don't say what the city needs them to say today. This goes beyond cataloging. He estimated the cost of the work to be between$40,000 and$60,000. He said there is money for this without touching taxpayer money. Ms. Greco asked if there is enforcement of ordinances. Mr. Miller said there is. He said there is a question of whether to update fines to make them more of a deterrent. He added if this is a priority, staff will work on it. Members agreed this is a priority. They also noted there has been public interest in adding or updating codes/ordinances relating to littering, energy and idling. Members agreed to allow staff to wordsmith the language for this priority. Mr. Miller suggested the Council wait for a rewritten copy before prioritizing items. Railroad Crossing: Mr. Miller noted this is still be worked on. Possible Additional Priorities: With regard to new priorities, Mrs. Greco noted the possibility of a renewable energy priority. Ms. Louisos said that when a developer comes to the Planning Commission regarding a solar installation,the Commission has no policy to rely on. Ms. Quest noted that a 20%reduction in emissions is in the Comprehensive Plan. She suggested asking the Energy Committee to craft a policy. Ms. LaRose noted that the Energy Committee sprang from the Natural Resources Committee. Both are very interested in being included in these discussions. CITY COUNCIL 11 DECEMBER 2012 PAGE 4 Ms. Greco questioned whether"Path to Sustainability" should be a priority. Mr. Miller said this is how the ECOS grant was worded. Ms. Riehle said they have to be clear it's not"total sustainability." There is still a need for markets, etc. Mr. Rabidoux suggested having Mr. Miller ask staff to rank priorities when they are rewritten. 3. Discuss City Council Procedures: With regard to meeting procedures,Mr. Engels felt the Council is doing well at not having"side conversations." The need to talk into microphones was emphasized. Ms. Dooley said she was troubled by what Ms. Mackenzie said about things being said in executive session. Mr. Engels questioned whether interim zoning deliberations should be in open session. With regard to individual contact with staff,Mr. Greco said she thought the purpose was to free the City Manager and Deputy City Manager from too much conflict. Mr. Miller said they don't want to prevent contact regarding questions, etc. He didn't feel this was a major problem for staff. 4. Follow Up to Joint City Council/Planning Commission Meeting per Paul Conner's memo: Ms. Louisos questioned whether the Commission should move ahead in light of other things going on with interim zoning. She suggested that perhaps what they decide should be in the form of a"recommendation" rather than a"rule." Mr. Engels said that from the point of view of the Form Based Codes Committee,he felt it was a waste of the Commission's time to make changes now as these changes will be "superfluous." Ms. Dooley disagreed. She said some of the proposed changes, such as"buildable area" were proposed before interim zoning. She felt that the LDRs are so permissive in some ways they give little space for affordable housing. Mr. Engels felt that under Form Based Codes there will be no such things as"PUDs" or "TDRs." Ms. Dooley said she wasn't convinced that would be the result. She felt they have to get all groups together to see what works for all of them. Mr. Michaels said there are others who want to weigh in on this. He said that from the CITY COUNCIL 11 DECEMBER 2012 PAGE 5 standpoint of interim zoning,his feeling is that the city has hired consultants who are putting in time with committees. Any LDR changes, regardless of whether they impact committees or not, should wait until information is brought forth by the consultants. Ms. Riehle felt that public hearings were a way for the Planning Commission to get public input. Mr. Michaels responded that what comes forward at Planning Commission meetings may conflict with what comes from consultants. He felt it should all be brought forward together. Ms. Greco felt the more people who participate,the better. She noted the Planning Commission meets in the evening and the committees in the daytime. As there was no further business to come before the Council,Ms. Riehle moved to adjourn. Ms. Dooley seconded. Motion passed unanimously. The meeting was adjourned at 7:00pm. Clerk CITY=COUNCIL 3 DECEMBER 2012 The South Burlington City Council held a regular meeting on Monday,3 December 2012, at 5:00 p.m., in the Conference Room, City Hall, 575 Dorset St. Members Present: R. Greco, Chair; S. Dooley, P. Engels, P. Mackenzie Also Present: S. Miller, City Manager; R. Rusten, Deputy City Manager; J. Rabidoux, Director of Public Works; K. Murray, Development Coordinator; S. O'Neil, E. Wood, E. Dates, D. Jenkins, A. Harrison, B. Stuono, G. Rabideau, A. Senecal, J. Nick, C. Heindel, M. Mittag 1. Executive Session: Ms. Dooley moved the Council meet in executive session. Mr. Engels seconded. Motion passed unanimously. Following the executive session, Mr. Engels moved the Council exit executive session. Ms. Mackenzie seconded. Motion passed unanimously. Regular Session: 1. Agenda Review: Members agreed to add to the agenda the selecting of a date for discussion of the ad in The Other Paper and the adding of additional members to the Form Based Codes sub- committee. 2. Comments & Questions from the Audience, not Related to Agenda Items: Mr. Mittag: Asked why, in the face of public opinion, the solar installation at Dorset Park is mounted on the ground instead of on the rooftops of the 2 hockey buildings. He said the Park land is supposed to be for recreation use. 3. Announcements & City Manager's Report: Mr. Miller: Attended the VLCT Board meeting on 27 November. The Legislative Breakfast will be held at City Hall tomorrow morning. The GB1 C reception scheduled for tomorrow has been cancelled. Ms. Dooley: Affordable Housing Subcommittee met last week. There were 4 evening meetings at the 4 schools. Each had a different theme. A number of people in official capacities attended, and the discussions were very worthwhile. Notes will be on the CITY COUNCIL 3 DECEMBER 2012 PAGE 2 Affordable Housing web page soon. Mr. Engels: Form Based Codes subcommittee met last Thursday. A number of members who attended the Affordable Housing meetings had great things to say about them. Also attended a meeting of the Pension Advisory Committee which met with people from the School District. The Committee received 12 responses to its RFP and has invited presentations from 8 of the 12. 4. Consent Agenda: A. Approve Minutes for 1 and 22 October and 5, 19,23 November 2012 B. Sign Disbursements C. Possible approval of a $.30 increase in the per site visit fee, from $0.60 to $0.90 to Systems East, Inc., for acceptance of credit card payments for City services D. Consider approval of Homeland Security Training Reimbursement Grand (Fire Chief) { Ms. Dooley asked to remove the warrant from the Consent Agenda. Mr. Engels moved to approve the Consent Agenda minus the warrant. Ms. Dooley seconded. Motion passed unanimously. Mr. Rusten explained the Prudential charge for asset management. He also confirmed that the $10,000,000.00 paid to the School District is the typical payment to them from tax receipts. Ms. Mackenzie moved to approve the warrants. Ms. Dooley seconded. Motion passed unanimously. 5. Interview Candidates for Trustee on the Library Board and Consider Extension or Re-advertising: A. Sarah O'Neil: Is an avid reader and loves the Library. Felt she could help. Is on the Board of Directors for First Night; also volunteers for the Cancer Society, YMCA and Rotary. CITY COUNCIL 3 DECEMBER 2012 PAGE 3 Understands the time commitment. If she disagreed with a City Council position, she would be open minded and work to reach an agreement. Mostly interested in serving on the Library Board. B. Elizabeth Wood: Lifelong library lover and user; was an English teacher and has been a librarian with health care organizations. Is beginning to get involved on the Forum for Vermont Public Radio, a committee for the United Way, and program planning for Elder Education. Understands time commitment. In a case of disagreement, would make sure both sides are heard. Interested only in the Library Board. C. Ellen Dates: Had a great experience as Trustee for the Pierson Library when she lived in Shelburne. Serves on the Burlington Garden Club, which worked on the front entrance to this Library. Also on the State Garden Club and Rotary. OK with time commitment. In case of disagreement would work collaboratively to avoid conflict. Interested only in the Library Board. D. Amy Harrison: The ad "spoke to me"; wants to do some planning as it's what she's done in her career. Not serving on any other committees in the city. OK with the time commitment. • CITY COUNCIL 3 DECEMBER 2012 PAGE 4 In instances of conflict,her personal view wouldn't come out in public. Would be open to other committees. Feels this Library is behind others she has participated in, technologically and in available services, especially room for children. F. Kathy Mackin Avid reader, loves the Library; is retired now and wants a project to sink her teeth into and make a difference. Background in project management and fund raising for the United Way. Also volunteers in the "Read to Me" program in the Burlington North End. OK with time commitment. In instances of conflict, would listen, ask questions, and go with what Council wants if there were no moral conflicts. Only interested in Library Board at this point. • G. Don Jenkins: Would like to see a separate facility; served on a committee that discussed steps to make that happen. Member of non-profit board and Rotary. No time commitment issues. hl instances of conflict would go with the decision of others. Interested only in the Library Board at this time. 6. Interim Zoning- Reopen/Reconsideration: A. Reconsideration of Interim Zoning Application #IZ-12-07, Rye Associates, subdivide an 18.01 acre parcel into 30 lots for development of: !) 36 single family dwellings, 2) four 4-unit, multi-family dwellings, and 3) four commercial buildings totaling 20,000 sq. ft., 1075 Hinesburg Road: Mr. Rabideau said the purpose of reconsideration is to correct a technical flaw. They . CITY COUNCIL 3 DECEMBER 2012 PAGE 5 misstated the number of acres needed to sustain the TDRs. The applicant needs to buy 31 units of development rights from another property. They would conserve 25.8 acres. They agree with staffs math on this. Mr. Rabideau said the applicant is still committed to purchasing the rights on a suitable piece of land and feels this meets the Council's intent to conserve agricultural soil. Ms. Greco said she still has a concern with building on good soil but is the only one who feels that way. Ms. Murray said she can recheck to be sure the numbers are accurate. Ms. Mackenzie moved to close the hearing as the applicant has agreed to abide by staff s numbers. Mr. Engels seconded. Motion passed unanimously. 7. Interim Zoning- Continued Public Hearings: A. Continued Public Hearing Interim Zoning Application #IZ-12-08, 900 Dorset Street, LLC: construct a three unit multi-family dwelling on lot with existing single family dwelling, 900 Dorset Street: Mr. Nick provided some architectural renderings and pictures of the existing property. He showed a picture of the proposal to relocate the rec path. They would work with City staff regarding the best use of that space. He also reminded the Council that one unit would be affordable. The road would be gravel. All previously stated amenities remain. Ms. Mackenzie said she appreciated the level of cooperation. Ms. Mackenzie moved to close the hearing. Mr. Engels seconded. Motion passed unanimously. 13. Continued Public Hearing: Interim Zoning Application #IZ-12-13, Queen City LLC: amendment to PUD to add two new dwelling units, 428-434 Shelburne Road: Mr. Heindel said parking matches the current requirements. They could be allowed up to a 25% reduction. They are not sure where any pavement would be removed. Ms. Dooley noted that staff has said the Council needs to see any plan that removes pavement. Ms. Dooley said she would like to see green space adjacent to front doors. Mr. Heindel said they would look at that. CITY COUNCIL 3 DECEMBER 2012 PAGE 6 Ms. Mackenzie moved to continue the hearing until 7 January 2013 with possible deliberation in between. Ms. Dooley seconded. Motion passed unanimously. c. Continued Public Hearing: Interim Zoning Application #IZ-12-14, Pizzagalli Properties, LLC: raze existing Liberty Inn and Suites and construct 32,000 sq. ft. general office building and parking, 462 Shelburne Rd: Ms. Murray advised that the applicant has asked for a continuation. Ms. Dooley moved to continue IZ-12-14 until 7 January 2013, with possible deliberation in between. Ms. Mackenzie seconded. Motion passed unanimously. 8. Logo for Path to Sustainability: Ms. Murray showed the proposed logo to members. Ms. Greco suggested adding something "growing." 9. Discuss Draft Legislative Priorities: Mr. Miller noted that since Barre has been deemed to be#6 in the TIF line, the city will be asking for special legislation to add a 7`h allowable TIF to accommodate South Burlington. Barre doesn't have final approval but Mr. Miller felt they will get it before South Burlington does. He noted there will be some trips to Montpelier needed to testify but felt that since the Governor is supporting this,he didn't consider it to be a huge problem. Ms. Greco asked if the change would be just for South Burlington or could benefit the whole state. Mr. Miller said it is more likely the request would be granted if it benefits more than just South Burlington. Members expressed concern with the time commitment. Mr. Miller said it is crucial to have a TIF District that works well and suggested that staff would report back to the Council if they felt it was taking too much of their time. Members were OK with that. With regard to the railroad crossing issue, Mr. Miller said they would be building on what Michele Kupersmith did last session. Nothing would preclude the city from providing its own solution if needed later on. Legislators would be introducing legislation that might prod the AOT to take action. Legislators will also be asked to keep the city informed so the city can have input on what ANR proposes that could affect the city's Stormwater Utility. With regard to unfunded health care mandates, Mr. Miller said if the legislature wants municipalities to pay for things, the state should provide some of the funding. He said CITY COUNCIL 3 DECEMBER 2012 PAGE 7 the city wants legislators to be on top of this issue. Ms. Dooley noted that everyone is being asked to pay more. Mr. Rustin suggested reminding legislators that there is a tax impact on any mandate. Mr. Miller suggested discussion on unfunded mandates in general. Mr. Miller then explained the process for the City Charter change proposals. Members agreed that these should be handled as two separate bills. Mr. Miller noted that the City Clerk is being asked to perform civil marriages. She cannot do this because she is not a Justice of the Peace. She is asking for the right to do this with the money to go to the city. Mr. Miller questioned whether Legislators should be asked to look into this. He noted that Justices of the Peace might not like it. It was suggested that this be run by the BCA. 10. Discuss FY14 Budget Review Schedule: Members agreed to hold the budget review on Saturday, 12 January, from 9 a.m.-5 p.m. They also agreed to hold 17 January in reserve, incase budget work is not finished on the 12`h Ms. Mackenzie will do a budget article for The Other Paper. 11. Other Business: A. Date for The Other Paper ad discussion: Ms. Dooley said she hoped the discussion could be at the next meeting. Mr. Miller said that meeting already includes the audit (Ron Smith will be here), the pension (Managers will be here), and ECOS. Members agreed to add The Other Paper ad discussion to that agenda. B. Form Based Codes Subcommittee additional members: Mr. Engels presented Peter McCarthy of MBT Bank and Martin LaLonde of the School Board as additional members. Ms. Dooley moved to approve Mr. McCarthy and Mr. LaLonde for membership on the Form Based Codes subcommittee. Ms. Mackenzie seconded. Motion passed unanimously. CITY COUNCIL 3 DECEMBER 2012 PAGE 8 C. Response to Mr. Mittag: Mr. Miller noted the area where the solar installation is located is not used for recreation. It was a wiser site than others that were proposed. He noted that using the rooftops of the Cairns buildings could be an issue with the tenant, and the city does not control those buildings. Mr. Miller noted the city doesn't have a formal policy on this. It would fit in with the "path to sustainability." Mr. Engels questioned the "clean air" e-mails that have been received. Mr. Miller said there is a"resolution of intent"which doesn't require the city to do anything. Members were OK with putting this on a future agenda. Executive Session: Ms. Mackenzie moved that the Council meet in executive session to discuss appointments with no action to be taken following the session. Ms. Dooley seconded. Motion passed unanimously. Regular Session: Ms. Mackenzie moved that the Council meeting adjourn. Ms. Dooley seconded. Motion passed unanimously. Clerk .. MBER 2p12 20 NpVE November Tuesday,20 V COUNCIL it held a special meeting 5 Dorset St. CITY City Council Room,City B Riehle South Burlington a Conference P Engels,P•Mackenzie, The Sou 4.30 p.m.,in the D.Kinville, Men at Chair;S•Dooley Manager; Greco, Deputy City public works present R. R.Rusten,Dept Rabidou a Mlle, Members Manager; Zoning; Director;K.Miller;City Planning&Hubbard,Recreation Also Present::Conner,Director of P ent;T• Stu°nO City Clerk, Brent,Fire Department; Staff B• Chief D• 1.Ladd,City M Director;Manager;projectM 35 petitions view� esponse to the F- 1. Agenda Re vie ' s that were of a p r 'Priority ask eco asked to add a discussion Council 2012 Ms. Gr Update of Cat, 2 Discuss and possible P Set in April. ve Plan: �Comprehensi not. Ms. 'Zoning/Comprehensive °Wing t has A.Interim,Hire Consultants An Open space consultant with research consultant to help et for this. been hired• will want a cons the budget have 30,000 in could add this to consultants Space committee there was$ They were Three of the hired to see 0 they oven. said that the LDRs. She understood ad eddy interwoven. Riehle he so consultant e issues are and develop could look at a money,because some She hoped they for additional m work, Sustainable of Work, an RFP' their current consultants - the stop hoping not to have to go to contracts for uld ne included in working on said this Mr.Miller said staff isBa still Codes. identified• and Form be defined and faulting Agriculture d but that would have to facilitation an 2 Augment Staff someone for community elp over the for someone pressure off staff. discussion about hiring ira e looking projects there is Conner added they This Would take p eetings• in to innovative event. Mr.Millet noted Mr. public mday-long rice tag• for the p is looking funds fora of interest a possible ponths,specifically he Orton Family Foundation A letter staff dirnexected few m and is selecting coin ed in this. resources' Mr Members of noted t d lancing would involvewill be aid better ran planning Committee are It but it. that,there directed tow Based be no cost to do ' passes hopeful,but he Members of the Form would If the was There n the first"hurdle." Conner said he has been submitted• week o information. M will meetthis submit more inform They weeks several w competition. didn't know the • CITY COUNCIL 20 NOVEMBER 2012 PAGE 2 3. Seek Grant Funding The city received and ECOS grant of$50,000. There is an application in for a state grant of$15,000, and the Orton Foundation grant application. The ECOS work has to be completed by the end of 2013. Ms. Mackenzie raised the issue of the economic studies which have not been done and which were discussed at last night's meeting. Ms. Riehle felt there was some interest in doing this, but the timing is unclear as well as the cost. Mr. Engels felt they should be done. Ms. Dooley felt it depends on the cost and the timing. She didn't feel this should be done in the next 6 months. Mr. Miller said there is no additional funding in the current (2013) budget unless something else is cut. They could look at the 2014 budget. Mr. Miller noted the Council is inclined to do the budget work on a Saturday instead of the usual way. He added that there would have to be RFPs that could work, which may be something a little different from what is in the Interim Zoning amendment. Ms. Greco asked if that would mean amending the IZ amendment. Mr. Miller said it depends on how the scope of work is crafted. It would be the Council's judgment as to whether it meets their objectives. Ms. Mackenzie noted that at the August meeting, the process was to be that Mr. Miller, Mr. Rusten and Ms. Murray looked at what was received from the first RFPs. Mr. Miller said to do that now would not be a good use of time because there is no money to do the work. Ms. Mackenzie moved to delay the economic analysis component of Interim Zoning with a process to be started in the first quarter of FY2014. Ms. Dooley said she wasn't ready to commit to this without funding. She was OK with revisiting it as part of the budget process. Ms. Mackenzie then moved to review the economic analysis component of Interim Zoning as part of the FY14 budget process. Ms. Riehle seconded. Motion passed unanimously. Ms. Riehle asked if Interim Zoning is still the #1 priority. Mr. Miller suggested going through all priorities first. CITY COUNCIL 20 NOVEMBER 2012 PAGE 3 Ms. Dooley said she didn't want there to be "four silos." She noted there are potential conflicts with regulations, and she didn't want people to be working at cross purposes. B. Adopt TIF Plan: 1. Concept Plan for Market Street Mr. Miller said consultants have just been authorized to proceed with a final design. Market Street is part of the TIF and is also separate. It has been identified as a legislative priority and will be discussed at the January meeting with Legislators. It will involve a change in legislation. Mr. Miller stressed that South Burlington wants to get what Milton got. He indicated that wording regarding legislation will be submitted at a later date. Mr. Engels noted that nowhere on the priority list is City Center mentioned. Mr. Miller suggested calling this TIF/City Center. C. Comprehensive Plan: It was suggested that this be called Land Use Policy Documents and include the Comprehensive Plan, the Old Map and the Land Development Regulations. Nothing has yet been done on these by the City Council. The Planning Commission is discussing some recommendations made by the Council. II - Comprehensive Communications Improvements: A. Internal Communications: 1. Analyze IT Equipment This has been done on an "if it breaks, get it fixed" basis. Mr. Miller noted there is no one on staff whose sole function is IT. A rule of thumb is that there should be one such person for every 40 employees. There has been discussion of how best to analyze needed software, and there may need to be a consultant to do this. Mr. Rusten said there are multi layers of issues. This year they are starting to upgrade desktops, etc. Outside people have been used to help with this. Ms. Mackenzie said the situation won't improve until it becomes a priority. She suggested reaching out to someone who has done this for other communities. Mr. Miller CITY COUNCIL 20 NOVEMBER 2012 PAGE 4 said there are no resources for this in FY2013. There could be in FY2014, but the Council would have to make that decision. Mr. Miller noted that Montpelier has a 2-person IT Department with a smaller staff than South Burlington has. VLCT has 3 IT people. Ms. Mackenzie said that if you add up the hours you spend being frustrated, it pays for itself. Mr. Miller noted some of the recent improvements including: "Outlook" for everyone, upgraded laptops, standardized operating software, consistent licensed software, remote access for everyone, upgraded servers, 4 exchange servers and a backup server, etc. He noted that Chief Brent has made a request to upgrade software for scheduling, payroll and overtime. B. External Communications: 1. Improve Customer Relations Mr. Miller noted the city's "customers" are residents and businesses, possibly some outside of the city. He said they try to respond to all inquiries within 24-48 hours. This is standard in all departments. Ms. Riehle said she felt the e-mails she had seen are very thorough and professional from all the staff. She noted there are some people you just can't make happy. Ms. Greco said she would like to see listing in the Community Calendar I the Free Press. Ms. Ladd said the Free Press likes things 2 days in advance, but there is no guarantee something will be printed. Mr. Engels said that things that are sent as "news" may not get into the calendar. Ms. Greco noted that at last night's meeting Mr. Engels suggested a City Council piece in The Other Paper each month. Mr. Engels said there shouldn't be a disconnect between what the Council is doing and what people think they are doing. He felt that now that isn't the case. Ms. Greco disagreed. She felt The Other Paper captures most of what is going on in the city. Mr. Engels said this doesn't equal what they need to communicate to people. He agreed to be the first to do an article and suggested he respond to what was in The Other Paper as ads and letters to the editor. He stressed that meetings on CCTV, Minutes, and The Other Paper don't equal "public relations." Ms. Mackenzie felt there should be something written on engaging with the public in the new budget process. She was willing to do that. . CITY COUNCIL 20 NOVEMBER 2012 PAGE 5 Mr. Engels felt there should be an agenda item for the Council to respond to the things in The Other Paper. Ms. Dooley felt that item should not be discussed before 7 p.m. Ms. Mackenzie agreed to do a December column on the budget process; Ms. Dooley will do something in January on Affordable I lousing, and Ms. Greco will do something in February on the proposed budget. 2. Website Mr. Miller said there will be an internal discussion on addressing that. Ms. Dooley cited the need to continue to update. 3. Social Networking Mr. Engels felt the Facebook page is really good. Mr. Miller reviewed the social networking of various city departments. Ms. Blanchard has been organizing a Facebook presence for the city. It is very informative and was used to alert people to the coming of Superstorm Sandy. 4. CCTV Ms. Greco felt the city is getting what it is paying for. Ms. Mackenzie suggested working with CCTV to upgrade City Hall facilities with possible live streaming. That should be part of the budget discussion. Ms. Greco said the City makes use of all of the meeting times for which it pays CCTV. Mr. Miller noted that the Council authorized having the Affordable Housing and Sustainable Agriculture community meetings done by CCTV even if there was additional cost. He noted there was no additional cost for the Affordable Housing meeting. Staff will contact CCTV to see what remaining availability the city has. 5. Response to Residents' Concerns Ms. Greco felt "the Bike Rack" was a step in the right direction. She also felt that the City responded to emails in a timely manner. + s Y CITY COUNCIL 20 NOVEMBER 2012 PAGE 6 6. Inquiries from the Public and the Media Mr. Miller said staff responds as best they can, within 24-48 hours. Sometimes they can't respond to the deadlines of others. Mr. Rusten said there is a question of the appropriateness of answering policy questions, especially future policy. He cited a particular case. III - Airport and Related Issues: A. Noise Issues Mr. Miller noted the Airport is applying for funds to do a Part 150 update. Mr. Maille noted that on the Burlington website, the Burlington City Council has approved funding for a new NCP study. Mr. Miller noted that work hasn't begun. Ms. Greco asked if South Burlington will have a role in the process. Mr. Miller said not in the testing. Mr. Maille said when the results are known, South Burlington can comment. B. Airport Strategic Planning Committee Mr. Miller said he will be reporting to the City Council at the 5 December meeting. He has attended all but one of the Strategic Planning Committee meetings. There is discussion regarding privatization with an aim toward a vote on this in early December. Ms. Greco reported what was said at the airport meeting-that being whether someone would want to buy the Airport in its present condition. And that the consultants who briefed at the airport strategic planning meeting said that privatization wouldn't solve the problems,just shift them to someone else. Mr.Miller said privatization is a rarely used option in the U.S., and it has had very mixed reviews when it has occurred. C. Acquisition and Demolition Program Ms. Greco said she didn't know what role the city has in this. Mr. Miller said they have asked for information and have told Burlington Mayor Weinberger that the information South Burlington has doesn't "fit together." There is discussion about a presentation to the City Council, but until there is data that makes sense, that wouldn't do any good. Ms. Greco said the public wants to know where the Airport is on this. She noted that Bob McEwing has said they would not be purchasing any more homes, and some residents are questioning whether they can be bought out. She asked how the city can respond to them. CITY COUNCIL 20 NOVEMBER 2012 PAGE 7 Mr. Miller said the Airport Commission can ask. The City Council has asked. asked about the data. All are waiting for information. He has Ms. Dooley said she understands there are several homes with commitments to purchase that are being lived in. She wanted to know how many of these there are and where ere they they are. She felt the Airport may not have the money to do everything they have committed he to do. She added there has been very little transparency, and it may be hard to change that pattern. Members agreed to schedule a meeting on 11 December 2012, 5-8 p.m., to finish this agenda. Mr. Engels said he had just viewed an e-mail which indicates that South Burlington not been selected as an Orton site. gto n has Ms. Mackenzie moved to continue the meeting until 11 December 2012. Ms. Rie seconded. Motion passed unanimously. hle The session ended at 6:40 p.m. Clerk f - CITY COUNCIL 19 NOVEMBER 2012 The South Burlington City Council held a regular Hall,ting onDo ond et Stay, 19 November 2012,at 5:00 p.m., in the Conference Room, City Members Present: R. Greco, Chair; S. Dooley, P. Engels, P. Mackenzie,H. Riehle Also Present: S. Miller, City Manager; R. Rusten,Deputy City Manager; D. Kinville, City Clerk; P. Conner,Director of Planning & Zoning; J. Rabidoux, Director of Public Works; Chief T. Whipple, Police Department; B. Goldberg,a, B. Patraude,ritt, B. J.tuono, J. D. Knapp, S. McClellan, G. Maille, K. McEachern, Fancher, D. Shiman, M. Voegeli, B. Alshire, A. Linbur, P. Demers, L. Williams 1. Executive Session: Ms. Dooley moved the Council meet in executive sessionses to on iscu o I sserrm person Wing contract negotiations, and litigation, and continue deliberative applications. Mr. Engels seconded. Motion passed unanimously. Following the executive session, Ms. Dooley moved the Council exit executive session. Ms. Mackenzie seconded. Motion passed unanimously. Regular Session: 1. Agenda Review: Ms. Greco asked to add to tomorrow's agenda a possible response to the GBIC petition. 2. Comments & Questions from the Audience, not related to Agenda items: No issues were raised. 3. Announcements & City Manager's Report: Mr. Miller: Rick Hubbard has resigned from the Rec Path Committee. Attended a Burlington City Council meeting on 13 November for the ECOS project and met with the Free Press editorial board. The Emergency Operations Center worked well n duringorder Superst have an orm even Sandy.erThe city will be working with the state to simulate events response. Spent 4 days at ICMA committee meetings in preparation for the annual conference. CITY COUNCIL 19 NOVEMBER 2012 PAGE 2 Ms. Riehle - Attended the affordable housing meeting last Thursday and the Natural Resources Committee meeting on Monday. Ms. Dooley - Chaired the affordable housing meeting. mbers Attended the statewide biennial hoM�ng conference. 4 Council Miller said they will have toeplan for were present,but they did not speak together. occasions when this occurs. Mr. Engels - Attended both the affordable housing form based codes will be on I based December, es meeting last week. The first public meeting fo 7 p.m., at a location to be determined. Ms. Greco - Attended the Planning Commission meeting and l O aired besaired the ust, 7ai�ble agriculture task force. Their first public meeting will be on Also attended the airport strategic planning meeting which focused on the financial status of the airport. Spoke on the ethics of the F-35s at two meetings. 4. Consent Agenda: A. Approve Minutes for 1 and 22 October and 5 November(may not be ready for review/approval) B. Sign Disbursements C. Review October Financials Mr. Miller noted the Minutes were not ready for review. Ms. Riehle asked to remove the October financials from the Consent Agenda. Ms. Dooley moved to approve the Consent Agenda min us minutes and October financials. Ms. Mackenzie seconded. Motionpsed nofsly ch ears to Ms. Riehle asked about the Natural Resources budget Resouurces and the Energy be way over for education. Mr. Conner explained that is both forNatural Committee. It involves a program for which the city got federal funding and is 100% reimbursable. Ms. Mackenzie then moved to approve the October financials as presented. Ms. Riehle CITY COUNCIL 19 NOVEMBER 2012 PAGE 3 seconded. Motion passed unanimously. 5. Discuss Parking on Hadley and Meadow Roads: Ms. Greco noted receipt of a petition from neighborhood residents regarding a parking issue. Ms. Heidcamp said she is concerned with the loss of green space. She reviewed the history of the issue: There was an entrance to the Rice High School walking path, which neighbors felt was a valuable loop which Rice made aand abso peo the ple camping there.while bac This residents began to notice vehicles in the greenspace is city-owned land, and when neighbors questioned what was going on, they were told it was OK for people to park on city green space. At one point, someone spoke with the neighbor who said the property was theirs. That neighbor said they heard o d nothing from neighbors about their concerns, traditions, etc. They would be happy ave that discussion. She noted it was their guests who were sleeping in the tents. She also said they never claimed the land was theirs. Ms . Williams gave Council members photos of the area. She said the main issue snow it blocking access to the woods. They have long been welcomed to use the path, isn't the same. It doesn't feel like "public property" anymore. A friend of the neighbors in question said nobody wants to make enemies. He said they understand about the path to the woods and hope people on all sides can come together. He added they don't want to put"fear in your hearts. Ms. McEachern said she would like to see it return to the way it used to be. She would like the vehicles removed, so it doesn't feel like removed. spassing." She also noted that 2 split fences at the end of Hadley Rd. have bee Mr. Shiman said he walks through there twice a day and never has been harassed or made i s paramount, and he to feel unsafe. He felt that insuring there is a place to walk through hoped everyone feels they are treated respectfully. Mr. Demers felt this is about public land "being grabbed by someone." Mr. Linbur, the neighbor, said he moved in 2 years ago and was told where the property lines are and that the path was used by localspace," residents. ac de1it needs to be defined,en sge tressedle to that use the path. He added that if it is "greenp the Police told him it was OK to park vehicles there. CITY COUNCIL 19 NOVEMBER 2012 PAGE 4 Mr. O'Hara said he felt badly if people felt uncomfortable there and would like it to be a space where everyone feels comfortable. Mr. Alshire said they will be moving the bus that has been parked there soon. He felt that in Vermont you need to meet the people you share space with. Ms. Heidcamp said that at one time you could approach the woods through a grassy area; now you have to weave among people's vehicles. Another resident said it's not about love and acceptance; it's a question of recognizing boundaries and what is public and what is private. Ms. Dooley asked if there was any direct communication and a request to move the vehicles. Mr. Linbur said he saw a person taking pictures and asked why. They said they weren't happy with the vehicles being there, and he told them the Police said it was OK. Ms. Greco said she felt the best thing was for them to get to know each other and solve this among themselves. Ms. Riehle asked about the split rail fence. A resident said the former owner put it up. Mr. Linbur said it was falling down. He tried to fix it, but finally removed it. Ms. Dooley said if she lived there, she wouldn't feel she had a right to park a car there. It doesn't seem equitable if everyone can't park there. Mr. Engels, who lives in the neighbors, noted that neighbors had rejected mediation. He felt they should take advantage of it. Ms. Greco asked if it really OK to park on public land. Mr. Rabidoux said there is nothing he knows of to prohibit that use. There are not many places in the city where this could happen, and unless it interferes with public health and safety, the city doesn't interfere. He added that it was his expectation that in the winter when a place for snow storage is needed,they could take some action. Chief Whipple said the only thing in the traffic ordinance is winter parking unless public access is physically blocked. The winter parking ban is 1 December to 1 April, from Midnight to 8 a.m. Mr. Miller noted the city has a staff mediator whose services were offered to the neighbors and rejected. Ms. Greco noted that the Council will be discussing its priorities tomorrow night, one of which is ordinances. She said people still have to live with each other and recommended CITY COUNCIL 19 NOVEMBER 2012 PAGE 5 they take advantage of mediation. Mr. Engels noted that he and his dog have been set on by the neighbor's dog. The neighbor acknowledged that it is a young, aggressive rescue dog and they are considering muzzle training. Mr. Miller said to let him know if mediation is wanted. 6. Interim Zoning: Continued Public hearing: A. Interim Zoning#IZ-12-06, John Larkin, 40 unit PUD (phase 1 of 71 unit project), 201 Allen Road: Mr. McClellan presented 2 new drawings which clarify the project. They added 6 single family homes and clarified where the agricultural and open space are. Ms. Dooley asked to clarify if 50% or more of the units would be "affordable." Mr. McClellan said they would be. Ms. Dooley said she would like to see 4 of the 6 single family homes to be 3-bedroom units. Mr.McClellan said he was pretty sure that would be OK. Ms. Dooley noted almost no 3 bedroom homes have been built in the city in recent years. Mr.McClellan said there would be only a couple of one bedroom units(10%),only 2 that could be 4 bedrooms, and the rest would be 2 and 3 bedrooms. He felt there could be 15 of each. Ms. Dooley said that would be fabulous. Ms. Riehle then moved to close the hearing. That motion was later withdrawn, and Ms. Riehle moved to continue the hearing to 17 December, with deliberation to occur in between. Ms. Dooley seconded. Motion passed unanimously. 7. Discuss possible responses to recent letters to the editor and advertisements in The Other Paper: Ms. Dooley said it seems the Council is doing a lot of work. She asked if any member was interested in organizing how the Council might respond. Ms. Greco said she got no calls reinforcing the letters but got calls in support of the Council. Mr. Engels said the Council keeps talking about communication but they don't seem to be communicating. He felt there should be something from the Council in The Other Paper every month. CITY COUNCIL 19 NOVEMBER 2012 PAGE 6 Ms. Mackenzie said she felt the letters were thoughtful and represented a significant part of the community. She said she didn't disagree with the letters or the full page ad. She felt that all the deliberative sessions regarding Interim Zoning should be done in public and that there have been comments made in executive session that have made her not proud to be a member of this Council. She specifically noted a comment from one member: "I wish there were a way to say 'no' to this proposal." Ms. Dooley said Ms. Mackenzie should raise her concern at the time something is happening. She added she would be interested in having an open session at which Ms. Mackenzie would raise these concerns. She also liked Mr. Engels idea of being proactive. Mr. Knapp noted the Council will be discussing its priorities at 4:30 tomorrow, a time when just about everyone who signed the letter that appeared in The Other Paper, and most other residents, are at work, so there can be no public input. He noted there were more than 100 people who contacted the signers of the letter voicing their support of it. Ms. Greco said the Council is trying to mesh schedules of people on committees, and there are only so many hours in the day. She felt the Council could never accommodate all 12,000 adults who live in South Burlington. Ms. Goldberg said she endorsed the letter and agreed with its content. She hoped the Council would take it as constructive criticism as there are real concerns with the direction the City Council is taking the city. 8. Discuss possible repeal of the Economic Studies Amendment to the Interim Zoning Bylaw: Mr. Engels thought having a public hearing to amend the bylaw is a terrible idea and that re-opening the bylaw would be a disaster. He noted the amendment was his,and he didn't think they needed to anything about it. He noted the attorneys felt they could ignore it. Ms. Riehie felt that opening that discussion would get them"off task." She was inclined to ignore it. She felt the timing on the amendment was silly. Ms. Dooley agreed. She noted that staff did try to carry this out but didn't get anything workable. Ms. Mackenzie said her concern is that they don't have to money to do these studies. She noted developers saying how much their costs have increased because they have had to have meetings with the Council. CITY COUNCIL 19 NOVEMBER 2012 PAGE 7 Mr. Knapp asked how the Council will know the potential impacts on the Grand list, tax income, etc., if they don't do the studies. He also noted the impact of pushing growth out of the city and having people drive through the city. He stressed that the enabling statute requires that these things be taken into consideration. Ms. Goldberg said this discussion is part of what The Other Paper letter is about. It is part of the Interim Zoning bylaw that has not been fulfilled. She noted that Interim Zoning was adopted before its impact was known. Mr. Miller noted that the responses to the RFP to do these studies did not fulfill what staff felt the work should be. Ms. Riehle said she is comfortable going forward with getting information around the 4 goals of interim zoning. She hoped they would lead to significant changes. Ms. Greco said she would like to see the economic studies done, but there were no good responses to the RFPs. 9. Other Business: Ms. Dooley asked if there is a workload attached to putting signage at the Police Department on an agenda. Ms. Greco questioned if it is a high enough priority. Mr. Miller said it would not require a lot of time, half an hour or less for some staff people. A majority of the Council asked to put it on an agenda. Mr. Miller said they would get to it by the end of the year. Ms. Greco questioned the room's sound system. Mr. Miller said it is not the sound system; it is the acoustics in the room. Mr. Maille recommended getting an "attenuator." Ms. Greco noted that on Saturday there were 20 cars lined up at the new stop sign at Kimball Ave. and Gregory Drive and no cars entering from the side street. She felt it was fine for Monday-Friday rush hours. Mr. Knapp suggested a"Yield" sign on Kimball or a "please take turns" sign. Mr. Miller suggested bringing in Mr. Rabidoux for that discussion. Mr. Engels asked about City Hall renovations. Mr. Miller said things will be starting soon. They have worked with the company to finalize the HVAC system design. Other work should start soon. Ms. Dooley asked about the results of Professor Bolduc's poll. Ms. Greco said they came in today. CITY COUNCIL 19 NOVEMBER 2012 PAGE 8 Mr. Knapp said the stop signs with the flashing lights are great. As there was no further business to come before the Council, Ms. Mackenzie moved to adjourn. Ms. Dooley seconded. Motion passed unanimously. The meeting was adjourned at 8:30p.m. Clerk CITY COUNCIL 1 OCTOBER 2012 The South Burlington City Council held a regular meeting on Monday, 1 October 2012, at 5:00 p.m., in the Conference Room, City Hall, 575 Dorset St. Members Present: R. Greco, Chair; S Dooley. P. Engels, P. Mackenzie, H. Riehle Also Present: R. Rusten, Deputy City Manager; T. Hubbard, Recreation Director; K. Murray, Planning Department; J. Knapp, M. Simoneau, J. Zaetz, L.Levite, B. Goldberg, J. Larkin, G. Rabideau, J. Olesky, B Ducevicz, J. Stuart, D. Marshall, K. Donahue Executive Session: Ms. Riehle moved the Council meet in executive session to discuss personnel, contract negotiations and litigation and continue deliberative session on Interim Zoning applications. Mr. Engels seconded. Motion passed unanimously. Following the executive session, Mr. Engels moved to exit executive session. Ms. Dooley seconded. Motion passed unanimously. Regular Session: 1. Agenda Review: Mr. Rusten asked to delete item #4d from the Consent Agenda. 2. Comments & Questions from the Public not related to Agenda items: Mr. Knapp expressed concern that there is nothing on the agenda regarding evaluation of Interim Zoning, which was a requirement of the by-law. The language is a mandatory "shall." He said that in his opinion as a citizen, by failing to do this, the Council calls into question any action relating to Interim Zoning after this time. He added that evaluation was critical to understanding how interim zoning would affect the community. Mr. Knapp reminded the Council that because the Interim Zoning Bylaw was adopted prematurely, before there was a clear picture of the potential impacts, the post adoption evaluation was critical to showing how the Bylaw complied with stature requirements. Mr. Knapp referred to decisions already made under Interim Zoning and said he didn't know how the Council can make decisions based on regulations that don't exist. He noted that 2 of the 5 decisions rendered by the Council have been appealed, and there is a civil lawsuit against the city. These appeals and the CITY COUNCIL 1 OCTOBER 2012 PAGE 2 lawsuit are based on decisions which appear to ignore or avoid the requirements of the Interim Zoning Bylaw language. He stressed that no statute allows the Council to deny an application for failing to comply with regulations that may be adopted in the future. He quoted the statutes to illustrate his contention. Mr. Knapp also noted that the city added a full time position to coordinate the interim zoning process, and this position was not included in the 2012-2013 city budget. In addition, Mr. Knapp said the Council has only now undertaken studies in 4 areas to justify the interim zoning bylaw. None of these studies has begun, though the first of these is on the agenda tonight for approval of a contract cost of more than $20,000. Mr. Knapp said that the citizens of the city deserve the evaluation promised to them so they can fully understand the consequences of the anti-development regime they have imposed on the city. Mr. Donahue brought evidence of the damage the city's roads have done to the springs of his car. He cited a $434.00 costs to replace the springs. He said the city couldn't tax him enough to equal what it has cost him to fix his cars. He felt the City Council will be negligent not to have a bond to pave city roads. He felt that explaining this to the citizens would gain their support. Mr. Simoneau noted that he is a commercial broker and as such is aware of transactions that might occur with regard to commercial development. He said there is a significant financial services agency soliciting for a space in the area. Mr. Simoneau felt any community would be pleased to have this firm locate in their town. Two or three potential properties are located in South Burlington, but Mr Simoneau said he can't invite this entity because of interim zoning. He said that sometimes the impacts of an ordinance are clear; in other cases, such as this, they are not so clear. He thought the city could be pursuing the well-intentioned goals of interim zoning without encumbering the public with the negative impacts. Members agreed to address the concerns raised under "Other Business." 3. Announcements and City Manager's Report: CITY COUNCIL 1 OCTOBER 2012 PAGE 3 Mr. Rusten: Mr. Miller attended the Airport Strategic Planning meeting on Thursday. The committee will be issuing an RFP for a consultant. Using language from the Airport's plan, Mr. Miller said that "striving and thriving" should also apply to the community. The committee agreed with this. Mr. Rusten noted that the city has received an e-mail from the airport appealing stormwater charges. The Correctional Facility Liaison Committee met and is planning to have a tour of the facility. Ms. Dooley: The Affordable Housing Committee met on 13 September and had a presentation from the Vermont Housing Financing Agency. They Committee also discussed the RFP. Their next meeting is 9 October at 2:30 p.m. They hope to have the consultant present, if approved by the Council tonight. Ms. Greco: Attended the Planning Committee and Airport Strategic Planning meeting as well as a seminar on agriculture and food systems. 4. Consent Agenda: A. Approve Minutes for 4, 6, and 18 September b. Sign Disbursements c. Approval to spend unreserved Sewer surplus for Bartlett Bay Plant Disc Filter Repair Project d. Consider approval for City Manager/Designee to sign the Warranty Deed to complete the land swap between the City of South Burlington and Lewis Family Partnership e. Consider approval of the Irrevocable Offer of Dedication between Dorset Links, LLC, and the City of South Burlington f. Consider approval of Resolution to Create a Senior Citizens Organization Reserve Fund g. Approval Entertainment Permits for the following: Magic Hat Art factory - Art Walk - 5 October 2012. CITY COUNCIL 1 OCTOBER 2012 PAGE 4 Members asked to removed the 4 and 6 September minutes, the disbursements, and the Bartlett Bay disk filter repair from the Consent Agenda as well as item "d" as requested by the Deputy City Manager Ms. Riehle moved to approve the Consent Agenda minus the items enumerated above. Ms. Dooley seconded. Motion passed unanimously. 5. Update from the Veterans Memorial Committee: Mr. Zaetz reviewed the history. He said they could be breaking ground within 30 days. They have DRB approval and have applied to Act 250. Mr. Zaetz felt the "basics" could be done before winter. with the memorials to be installed in the spring. They are targeting 27 May 2013 (Memorial Day) for the opening dedication. The Committee received over $50,000 in cash donations, many in drop boxes in local businesses. There are several large donations pending the breaking of ground. All the memorials have been ordered. There are also "in kind" donations from local businesses amounting to $35,000. Mr. Zaetz stressed that no taxpayer funds will be used, and there will be no administrative costs. Mr. Zaetz recognized the valuable assistance provided by Tom Hubbard of the Recreation Department. Ms. Levite then explained the "paver" program which will honor specific people who have served. The cost to purchase a small paver is $75; the cost for the larger "square" is $150. This will be placed around each memorial. Anyone can donate a paver for someone, whether that person has lived in South Burlington or not. Ongoing donations will be used for maintenance, flowers, etc. Residents can get information at Sbremembers org. and also through a Recreation Department link. 6. Interim Zoning - Public Hearing: a. Interim Zoning #IZ-12-11, Larkin Realty, amendment to existing PUD, demolish existing two story, 89 unit hotel, replace with four story, 89 unit hotel, 5 Dorset Street: Mr. Rabideau said they plan to demolish the existing hotel and build a new, extended stay hotel with the same number of units. Units would have a sleeping CITY COUNCIL 1 OCTOBER 2012 PAGE 5 area, kitchen and bath. He showed a photographic representation of the proposal. Mr. Rabideau noted that the adjacent Friendly's property is encumbered by a 100-year lease, so this developer has no control over that property. Mr. Rabideau also noted that when Dorset Street was redone, underground power vaults were placed up and down the street. One is to the front of this property, and that limits the location of the building. There will be a dedicated pedestrian/bike lane and a pedestrian connection to University Mall. There is also a vehicle connection to the Mall. Mr. Rabideau said they are asking for flexibility in terms of form based codes, which generally wants buildings right up to the street. The proposal is compliant with the existing rules, given the power installations up against the street. Mr. Rabideau said this would be a major chain hotel, and they would use the highest quality materials. 30% of the ground floor will be glass, and there will be meeting space, a pool and a gym. He felt this is a great bargain to get rid of an "eyesore." Ms. Greco asked about the possibility of solar. Mr. Rabideau said the applicant has a lot of experience with solar, and there is a very substantial roof. They are willing to integrate that into the project. He did note that credits for solar are expiring at the end of the year. Mr. Larkin said there will be a tremendous savings in energy just by taking down the old building, which is not well insulated and has outdated appliances. Mr. Rabideau said the new building will use energy star appliances. Mr. Engels asked about the water table on that side of the road. Mr. Rabideau said the first 6 inches is decent soil. but below that there is not a huge potential for underground parking. Ms. Mackenzie said this is a nice solution and a needed service in the community. She loved the fact that there is no parking in front and that it incorporates the bike path. She applauded the work and saw a lot of hope in this. Mr. Rabideau also noted the reduction in the width of the curb cut. CITY COUNCIL 1 OCTOBER 2012 PAGE 6 Ms. Mackenzie moved to continue IZ-12-11 until 22 October with a deliberative session before that date. Ms. Riehle seconded. Motion passed unanimously. 7. Interim Zoning Continued Public Hearings: A. Interim Zoning Application #IZ-12-07, Rye Associates, 52 unit PUD with 20,000 sq. ft. of commercial space in 4 buildings, 1075 Hinesburg Road: Mr. Rabideau provided a brief overview, noting that the property is across from Eye Laser. This would be a commercial and residential development with significant green space and a connection to Fox Run at the south end. Mr. Rabideau noted that the Council had wanted more information on affordability. He said the applicant believes 6 units will be available to people making 80% of median income; an additional 4 units would be available for first time buyers. He felt that 10 of the 52 units being affordable should satisfy a requirement. Regarding ag soils, Mr. Rabideau said TDRs would be a mechanism to preserve agriculture in the Southeast Quadrant in a meaningful way. Open space will make community gardens possible. The applicant would offer as a stipulation that they will find donor sites with as good or better prime ag soils. Mr. Rabideau said it was their opinion that the Council cannot impose conditions with regard to agriculture. Ms. Greco said her only reservation is that she feels this is in the wrong place. You can't walk to anywhere. Mr. Rabideau noted there is a significant employment base in the area with Eye Laser, the new medical building, etc. He felt this is a great chance to say to people who say the process is broken that they are wrong. Ms. Mackenzie said she likes that the applicant has addressed affordable housing. She felt they went beyond what she anticipated. She believes that neither the Council nor the developer can get 100% of what they want and that they can work together. Ms. Dooley asked if there is any process to insure that lower income people would get the affordable units. Mr. Ducevicz said this is challenging. They do not have the right to "income verify" people. In other areas they have been paired with a non-profit, and Champlain Housing has a great interest in doing this project. They • CITY COUNCIL 1 OCTOBER 2012 PAGE 7 need a time-line to apply for grants. Mr. Rabideau said they don't want to see a "project-like" development which is what happens when quotas are given, etc., as in the City of Burlington. Ms. Riehle moved to close the hearing. Ms. Mackenzie seconded. Motion passed unanimously. B. Interim Zoning Application #IZ-12-08, 900 Dorset Street, LLC; construct three unit multi-family dwelling on lot with existing single family dwelling, 900 Dorset Street: Mr. Olesky said they do not have a revised plan, but they have responses from the applicant to some questions raised by the Council. Regarding proposed units and what they would look like, the applicant is thinking of something like the South Village type. All of the units have the potential to be affordable if "aesthetics" don't preclude that. The applicant wanted to know if affordability or aesthetics is the higher priority. Regarding the proposed parking lot, there will be 12 standard parking spaces, 3-4 for use of the community garden, and 8 or 9 to support existing barn activities. Regarding the request to pull the bike path up to join with the path, there is a significant cost impact as there is a 4-6 foot grade change which would require massive earth work and would impact the utilities below ground. They might be able to shift the path a little. The applicant asked for a continuance to get responses to their questions. Ms. Dooley moved to continue IZ-12-08 to 5 November and to have a deliberative session before that date Mr. Engels seconded. Motion passed unanimously. C. Interim Zoning Application #IZ-12-10, John & Kathleen Pennucci, two lot subdivision, 1721 Dorset Street: Mr. Stuart said the 1.7 acre lot would encompass the house, barns, and sheds. There is no development plan for the second lot. Lot 1 contains gardens, which CITY COUNCIL 1 OCTOBER 2012 PAGE 8 can be expanded. Barns could be used for small scale livestock. Lot 2 is hayed and will stay that way as long as a farmer can be found to do it. Regarding open space, lot 2 is entirely open. Any potential development would be subject to any ordinance in place at that time. The lot would be sold when the subd vision is complete. No issues were raised. Mr. Engels moved to close the hearing. Ms. Mackenzie seconded. Motion passed unanimously. 8. Review Affordable Housing Committee Recommendation Regarding Consultant Selection and Authorize City Manager/Designee to Finalize and Sign Contract with PlaceSense and Front Porch Community Planning for Affordable Housing Study: Ms. Murray reviewed the process. Three proposals were received from the RFP as follows: PlaceSense & Front Pcrch Community Planning - $22,900 Vanasse Hangel Brustlin, Inc. And Birchline Planning - $54,000 Community Opportunities Group - $59,925 The recommendation is to go with the low bidder. Ms. Mackenzie raised the question of funding for interim zoning. She felt that if money had been set aside, this would make sense. She did not want to encumber money the city doesn't have. She indicated she will vote against this. Mr. Rusten said they have $75,000 in an interim zoning reserve fund and have applied for grants of $40,000 and $25,000. Mr Knapp asked what was in the more expensive bids that the city would not be getting. Ms. Murray said their hourly rate was higher. Mr. .Knapp asked if FlaceSense is as qualified as the others. Ms Murray said the feeling is they are more qualified for Vermont issues. Ms. Goldberg said this seems to be a case of `robbing Peter to pay Paul." The $75,000 was taken fro anticipated surplus. Tne taxpayers approved a budget CITY COUNCIL 1 OCTOBER 2012 PAGE 9 with money for certain items and were never told that money would be used for interim zoning. Mr. Rusten said the $75,000 was in the contingency fund. Voters approved $50,000 for an undesignated reserve fund, but there is no proposal to take any of that money. Ms. Goldberg felt tax funds should not be used for something the public was so opposed to. Ms. Riehle moved to authorize the City Manager/designee to finalize and sign a contract with PlaceSense and Front Porch Community Planning in a9 amount not to exceed $22,900.00. Ms. Dooley seconded. Motion passed 4-1, with Ms. Mackenzie voting against. 9. Reconvene as Liquor Control Board to consider approval of Liquor License for: Guild & Company, 1633 Williston Road: Ms. Dooley moved that the Council convene as Liquor Control Board. Mr. Riehle seconded. Motion pased unanimously. It was noted that this is the former Ground Round. Ms. Mackenzie moved to approve the liquor license for Guild & Company as presented. Ms. Dooley seconded. Motion passed unanimously. Ms. Mackenzie then moved that the Board reconvene as City Council. Ms. Riehle seconded. Motion passed unanimously. 10. Reschedule Priorities and Procedure Review: Members greed to meet for this purpose at 5 p.m. on 30 October. 11. Other Business: A. Items from Consent Agenda: In the minutes of 4 September, it was noted that on p. 8, paragraph 2, Ms. Lyons said the union opposed the City Clerk's proposal. Also on that page, it was noted that in the second paragraph , second sentence, "City Clerk" should read "City Council." CITY COUNCIL 1 OCTOBER 2012 PAGE 10 Regarding disbursements, Ms. Greco asked about the expenditure .For protective clothing. Mr. Rusten noted this was the Fire Department, and is within their budget. Ms. Greco also questioned the "overpayment' of taxes by the City of Burlington. Mr. Rusten said that did happen, and they have been reimbursed. Ms. Greco also questioned the two payments for highway technology. Mr. Rusten said these are LED lights/crosswalks and fall under a federal grant for this purpose. Mr. Rusten noted that the Airport Parkway payment is the last payment for this upgrade. Regarding the Bartlett Bay filter, Ms. Greco asked whether they need to budget for this in the future. Mr. Rusten said they need to talk to technical people about that. This 's a sewer related issue, not storm water. A filter needs to be replaced, the sooner the better. There is no indication of ocher anticipated failures. A major refit of the Bartlett Bay plant is planned in 10 years. Mr. Knapp noted that the state monitors the capacity of the system. As of 1 July 2007, the state has jurisdiction over every system in the state and won't let a community oversubscribe. Ms. Mackenzie moved to approve the items removed from the Consent Agenda. Ms. Riehle seconded. Motion passed unanimously. B. Items Council May Wish to Place on a Future Agenda: Regarding the interim zoning evaluation, Mr. Engels said they better address it tonight as the Bylaw requires it to be addressed by 1 October. Ms. Dooley said they were going to revisit it wnen all RFP are finalized. Ms. Mackenzie said they need to have a process now to plan for the economic analysis. And they need to address issues rEised by Mr. Simoneau, that interim zonirg is keeping people from doing business in South Burlington. Ms. Dooley said her recollection was that the Councilors had different ideas of what the economic impact analysis was getting at. She had a problem discussing this without Mr. Miller present. CITY COUNCIL 1 OCTOBER 2012 PAGE 11 Ms. Mackenzie suggested taking a look at the ordinance and seeing if they are addressing what they are supposed to be addressing. Mr. Rusten noted they had sent out RFP on this and we are not comfortable with the responses. The Council then told staff to work on the RFPs for the 3 components of interim zoning. Staff would then try to get better RFPs for the economic piece. Ms. Mackenzie said they need to clarify a due date for the economic analysis as they owe the community transparency. Mr. Engels agreed that it should be addressed tonight. Other members felt they should stick with the prior decision. Mr. Engels said as the ordinance says they shall have an economic analysis by 1 October, they will have to amend the ordinance. Ms. Greco said she didn't see a need to amend the Ordinance. Ms. Goldberg said the Council owes the public a financial analysis to justify interim zoning and they have failed. With regard to a bond for roads, members felt this should be discussed as part of the budget process. Members also discussed having members of the Planning Commission and City Courcil attend each other's meetings. Mr. Rusten suggested adding this to the 30 October agenda. As there was no further business to come before the Council, Ms. Riehle moved to adjourn. Ms. Mackenzie seconded. Motion passed unanimously. The meeting was adjourned at 8:45 pm. Clerk J southburlington V.RM0NT MEMORANDUM TO: South Burlington City Council &City Manager FROM: Kimberly L. Murray,Development Coordinator SUBJECT: Continued Public Hearing Interim Zoning Application#IZ-12-06 (201 Allen Road) DATE: January 7,2013 City Council meeting This is a continued public hearing from December 17, 2012. Attached is an email and site plan addressing the soil types on the property and the open space criteria in more detail as requested by the Council. The application involves a 40 unit planned unit development(phase 1 of 71 unit project) at 201 Allen Road. The parcel is located in the Residential 1 and Residential 2 zoning districts. Our understanding is Skip McClellan from Llewellyn-Howley, Inc. will be in attendance at the public hearing on Monday. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4131 fax 802.846.4101 www.sburl.com I i From .1_. _.__._ Skio Mgt I Ilan t 1 To: Kimb'rlv M rrav q Cc: iQhn ahlarkrnr alto net ._., Subje�, _a f- Farmstand South t € i Date: __..,,._ ___.__ 1 Thursday,December 27,2012 10.47.581AM } 1 __— Attachments;__,__.__Farrnstand outh Existing Soil `Plan {B itu 1 H Cnt it 12 71J ndf ! s i t i r Kimberly i E Hope you made it to work on this veryy snowy day. In response to yourrequest ford _-ir ere nforr atio n rninn --Sus-$ mab A' '. e glneultxre aid Open Spaces please find a tacked a map o the �xistir( soil on ' e 1 1 1 g , p per E t 1 Sstar able ri ltur':g.__ _ . ._ . s.you _can see, v ry little..Qf the__�.arcel. _as oil considered '# rim „ and P ; s__ _____i____ P future fa=ming oper' bons would probably note economically feasible. Small blot garde gardening owe er c uld e a very _ dry god use ford ytmg ons ox�.. he poject,Sma11_gadezts tex�deh '. 17oaneQ_... e fertilized and enhancedin small amounts to llowifrui , flowers� ulde i the less desirable soils. __._ , ,__________.__ d veetahes to€ i ow* Open Space: In the pr iou ly submitted drawings we delin ated land designatedn � ____.,. 1. e or -o t Ce project as�."Open ace".Please refe Tto 1the wo letter _ __.1 submitted t the Council forispecifics a out sizesi. 1 1 1 e hole t td 1 ' willlprov{ �e"Ci C 1 { crl v►�ith ettougl?� information to oi tcizde___. With a avorable response. a are.anxious to see a smaller,'more affordable;home s be constructed in order to all, w ore homeowner to lie inttSouth Burlington.you .__.Y. ! n._.._ _ I rill( 1 1 SkipMcClellan , 1 1 _1 �_ ,._ .. ._._ ' i l I t I NEERING=NCO�tPO .___. F R TGGIANO ENG 1 R TE I 20-Kimball"�: ite 202 __.. ._mw_ 1 i S uth Burlin t ton ( www.rw is 1.. __.__?___ . gg' n�oengieerin�.com _ ._._.__ t _., . , i 4 1 1 I_ t i 1 I i i i 1 I i , g 7 i f { I �°wsma u �; 1� � �! � ` 'fir .`•r--..-ilI -----( T- t`� O a G 1 3 1 S 1\ jl j \-- J \ \ / -..-..1 j j ti t/) tam ~I I Q 3 € zMo 1 ' .I I \ i I cv li 1 m � II o .. 1:1e m c OtiPti i 0 i—.^ qi I ! ' 14__�--ate r-, I I �\ _ i �3�— 11 ! 1 I 1 a \ , :_a p IMP k ��....../Imp 41di Ili / ai % � j `1‘ ' L y 5i�4lit'e�R 4�'ei I i \ e _, .2 jl EI ihaliF digs€ / ! w g ° i its s lg gig I 1 11 111111111 y $ 8° eal , Bl 11, 1 Alubkow \ g q I i 1 ,\ �W�.g WI 9 j j I \�* '\ 19 a r r °I 111 I Al \ �2 �d�YSi 3— ----- - I — I It .' ti Vilik VERWINT MEMORANDUM TO: South Burlington City Council &City Manager FROM: Kimberly L. Murray,Development Coordinator SUBJECT: Publ ic Hearing Interim Zoning Application#IZ-12-13(428-434 Shelburne Road) DATE: January 7,2013 City Council meeting is continued public hearing is an application for an amendment to a planned unit ----- Tonight's buildingsnew one bedroom development to renovate one of the two located nntheCommercial l�Residential 15 Zoning apartments currently Shelbufrne or storage District Queen Cit LLC,has provided a revised narrative responding to feedback The applicant, y received from Council at the previous hearing meeting, addit onal green spacecalcula��ions to he p explain the narrative, and a revised site plan indicating is a representative for the applicant, Craig Heindel,will be iln attendance at Our understanding the public hearing on Monday. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4131 fax 802.8,16.4101 www.sburl.com 12/23/12 Kimberly Murray, Development Coordinator South Burlington,Vermont Re: IZ-12-13 Queen City, LLC;428-434 Shelburne Rd.,So. Burlington Reduced parking and paved surfaces Dear Kimberly: We have been able to determine a way to reduce the number of parking spaces (reduced from the current 25 spaces) at 428-434 Shelburne Rd. We are proposing ts 19 accomplish this.The detailed calculations are shown on the attached spreadsheet: two steps to 1. Eliminate the "accessory storage" in the basement of the motel building (428). This basement is not a very efficient or clean space for "storage", so we will eliminate the accessory storage in this space that had been allocated for office users. The motel basement will solely become the utility basement for the two motel units, for access to basement utilities such as water pipes etc., and possibly for large-item storage such as skis, etc. It will not be available to the office occupant of 434 Shelburne Rd.This eliminates the DRB requirement for 2 parking spaces. 2. Obtain a waiver from the DRB, reducing the parking allocated for two of the smaller residential units. The standard DRB parking calculation is 2.25 spaces per residential unit. We propose to reduce this to 1.25 spaces/unit for the two smaller units in the Inn building (434 . p experience with these two smaller units is that one car is used by each occupant. ) ur We are uncomfortable at reducing the parking allocation for the three larger units, since they are more likely to have 2 cars per unit. We don't want to reduce the available off-street parking to the street parking becomes necessary. point that These revisions will require 19 parking spaces, reduced from the current 25 spaces (6-s ace r reduced to 76%), and reduced from the 21 spaces that would be required for the p full 100%edu ctio calculation (reduced to 90%). DRB This reduced need for parking will allow more green space (lawn) to be added in front of each of "motel" residential units, and also near the door of Apartment #1 in the Inn building, a the two lawn locations along the east boundary (closest to the nearby residence). See the new l and onf the attached Site Plan last revised 12-21-2012,shown as green areas with cross-hatching, n areas the Sincerely, —84.444.1 ivie Craig Heindel For Queen City, LLC [Parking reduction proposal 12-23-2012] PARKING CALCULATIONS 5 RESIDENTIAL UNITS,PLUS SECOND-FLOOR OFFICE AND BASEMENT STORAGE in Bldg.#1 ONLY 428-434 Shelburne Rd.,So.Burlington Queen City,LLC IZ-12-13 Address Proposed Pkg.Spaces Pkg.Spaces Pkg. Rounded (Bldg.) Use SF _ BRs per 1,000 SF per res.unit Spaces Up Notes CURRENT PARKING SPACES:25(24 SPACES PLUS 1 HANDICAP ACCESS) PROPOSED CHANGE IN USE,STANDARD PARKING CALCULATION: both bldgs. 5 resid.units NA NA 2.25 11.25 12 3 in 434(Bldg.#1);2 in 428(Bldg.#2) 434(Bldg.#1) _ office 2,429 3.5 8.50 9 second floor of Bldg.#1 434(Bldg.#1) accessory storage 1,300 0.5 0.65 1 in unfinished below-grade basement of Bldg.#1 (NO accessory storage in Bldg.#2) 20.40 21 Total parking spaces required PROPOSED PARKING CALCULATION 434(Bldg.#1) 3 resid.units: 3 mixed: 2 1.25 2.50 3 2 smaller apartments(bsmnt,1st Fl.N) 1 2.25 2.25 3 1 larger apartment(1st FI.5) 434(Bldg.#1) office 2,429_ 3.5 8.50 9 second floor of Bldg.#1 434(Bldg.#1) l accessory storage 1,300 0.5 0.65 1 in unfinished below-grade basement of Bldg.#1 428(Bldg.#2) 2 resid.units 2 2.25 4.50 2 larger apartmen:s 18.40 19 Total parking spaces proposed 90% percent of standard calc. 73% percent of current parking spaces C.Heindel; Last revised:12-22-2012; Parking Calculations.Tab=Sht2,5 resid+office,storage. U o.0 m a iii im w ., O Qln.oa ri 1 i6 zz'� 'Joo. 6LLf oa o g W o . RI , .,, W 8~ y yy III LLI J c > I t �a o F—w� W zv� 1"'' g � , ,,-,-1,%- -4,!,'..--,,P.4-14,k i....-.."3441.'4?'":.)-0 1 ""i - 'v f 4s....... 9 1"I N = W m y w"so g o I; og �a V) W�1 i� WO! g f y II 11,11 p Tv 4 w° > ».:u„_.�....v.... fit.. .:::. n9g EH x' ado LL i la3dfl?J N d�3W b390 NVAb I 4 4 e ' 7 =g Nev,.,,,,,,..t.,,,,,.::.;,.,,,- I . I ♦ � aw J s P �.�m J B '.%'-;!,;';`- -:Tle-;',i;.•...;','„,:':;!'''Li;''-;;St,<::,,Ji.",:i.-7-,;,..r..A:i.,.•::i"„it;::.4-11.te,:::tNts\\... - alii.i',!,!,','1.1!',..-,..,\ <h N\X\S\..\\\NNx',W-±ij.'j?,&-%:.-Titi-g',— lll sa �E -�` g , \ B � R A „F2 Ee 9a. s Lu ::.-I f wa W I q 6 1 Z i` U I u O y I k9 . Pr\�® c 3 .- W I a � ' Imp "- 1oa H I �t } �S v1" 3 g 1 ,j :i s eS @ Q ## #t I } ' � � a g..' ' 3 `� n�� ', �I t 3k ;!1?-f �:s+- n I ,--.r.t-,z -7--•,,,.*:;44:1.0.,*f.,,,,,,--- - avoL3Nana13lis s a VfRtktiNT MEMORANDUM TO: South Burlington City Council &City Manager FROM: Kimberly L. Murray,Development Coordinator PublicContinued Hearing: Interim Zoning Application#IZ-12-14(462 SUBJECT: Shelburne Road) DATE: January 7,2013 City Council meeting application to raze the existing Liberty Inn and Suites Tonight's continued public hearing is an apP eneral office building with 131 parking spaces and construct a 32,000 square foot,three story, g located in the Commercial 1 —Residential 15 Zoning District at 462 Shelburne Road. The site is 1.71 acres. applicant the After receiving input on the application from the site City Council plan illustrating th neighbors, plan a spaces. Changes fornclude has esty submitted a2 revised0squaren footive, rendering, andd vegetative buffer, and three story 31,280 foot general office building more screening2l parking p relocating the building,reducing parking, creating a pocket park. Bob Bouchard from Pizzagalli Properties,LLC,representing the applicant will be attending the meeting. 575 Do rset Street South Burlington, VT 05403 tel 802.846.4131 fax 802.846.4101 www.sburl.com 346 Shelburne Road,Suite 6oi PiZZAGALLI P Burlington,Vermonto54o, ROPERTIES, LLC T8oz.66o.680o F8oz.660.6868 pinypjzzaealliorooerties cot December 19,2012 Ms. Kimberly Murray Project Director City of South Burlington 575 Dorset Street South Burlington, VT 05403 Re: Interim Zoning Conditional Use Application Pizzagalli Properties,LLC 462 Shelburne Rd. South Burlington, VT 05403 Dear Kimberly, In conjunction with the Interim Zoning Development Review Process, narrative to address the submission requirements of Interim Zoning or•the proposed the u development to be located this letter serves application as a Burlington, VT. S at 462 Shelburne Conditional Sou Specifically,it details how the proposed development will not be in with any amendments to the Land Development Regulations that implement the five goals outlined in the Interim Zoning submission Conflict • itimplement itexplains why the proposed development evil notZ resultthe City ultimately adopts to a listed in Section of the development will stun regtiur e effect ort the six in an undue adverse on the six This project involves the redevelopment of the existing commercial 462 Shelburne Rd. As you may be aware, this property is bisectedal by Hadley Rd. and contains with two separate parcels.Both of these Suites, a motel complex, with lodgingrcels cunently units on both serve as portions of t1eeL Liberty ty Tdrm parcels. The proposal is to raze the existing structures and parking areas and property with a new, three story commercial office building to be located of the southern parcel. The remainder of the southern parcel com on pletely redevelop the proposed to be used for surface , as well as the nohlrern parcel,e western portion parking in support of the proposed building. There are several advantages to the project that will serve as Burlington and the communi a benefit to the City of South community. The existing motel,which is dilapidated, outdated and in need of repair will be removed from the community. It will be replaced by a modern, commercial office building that is not only an obvious upgrade over the existing facility but could serve as a community example of the implementation of form-based code for commercial development. Pizzagalli Properties has worked hard to involve our abutters and neighbors in the proposed use and design of this project. Several changes from the original civil and architectural designs were made to achieve a general consensus of approval for the project as it is currently proposed. Some of the changes include a softening of the building and a reduction in size. Adding additional landscaping and screening as well as creating a pocket park on the sites southeast corner. The lots primary parking areas are to be screened from public view by a 4' high brick wall,which will be planted with ivy. The proposed building has been moved to the south, so that it is situated directly adjacent to other commercial uses of similar size and scale. By locating it to the south, it is also further away from the closest neighboring residential properties. The proposed building has been turned to face the narrow end towards Shelburne Road. The north parcel parking area would be screened from public view by a proposed 4' high masonry wall covered in ivy. A strong emphasis would be placed on pedestrian accessibility and creating safer traffic patterns for both pedestrians and vehicles. To that affect,another significant benefit of the project would be the elimination of one of the existing curb cuts along Shelburne Rd.,as well as an overall reduction of curb cuts from the existing seven(7),to a proposed three(3)curb cuts.In addition to the removal of several curb cuts,the two (2)proposed curb cuts on Hadley Rd. would be moved farther away from the Shelburne Rd. intersection, allowing for more queuing capacity along Hadley Rd and safer access to the two parcels. As this project constitutes an alteration to an existing structure used for commercial purposes,it is subject to Interim Bylaw under Section III, E. Below is a list of the applicable Interim Bylaw Sections with a brief description of the project's impact on each item. Interim Zoning Bylaw Review— Section II(i)—Adopt a Form Based Code-style regulation for the Williston Road/Dorset Street/City Center area and possibly other areas of the City. This property lies within a section of Shelburne Rd. that will most likely be implementing form based code under future regulation revisions. Although there is not a clear understanding of the potential form based code that would be considered for this area,the proposed project represents an urban commercial redevelopment for which form based code is very applicable. Pizzagalli Properties has made a substantial effort to work with its abutters and neighbors to determine the desired use and building design. The preliminary site design and layout have been prepared with input from our neighbors and with form based code in mind and represent a strong tie to many of the goals of form based code regulation.Main components of form based codes for this type of use include the following: • The scale of building and appropriateness—The proposed development and building are of a size and height that are consistent with the surrounding commercial buildings. As is typically associated with form based code,the proposed building is planned to be located along the major road frontage,with the proposed parking being located in the 2 back of the facility or in a screened area. • Condensed,but appropriately sized development—By constructing a multiple floor commercial building the goal is met to keep the building massing and scale condensed but at the same time economically feasible. The proposed building size and height are very consistent with surrounding commercial buildings located directly next door and along this section of Shelburne Rd. • Public improvement and access—The proposed project would provide improvements in several areas. The reduced curb cuts would provide a benefit to the traffic along Shelburne Rd. The reduction and relocation of curb cuts along Hadley Rd. would provide a similar benefit. The sites would continue to be easily accessible while reducing the impact to the surrounding streets. • Appropriate landscaping—The proposed project would ultimately involve significant landscaping along the streets,proposed parking areas and especially within the screening buffer zones currently designated, between the commercial property and the residential properties to the east,under the current land use regulations. Please see the andscaping plan attached. Section II(ii)—Include support of sustainable agriculture as a City goal in the Comprehensive Plan. The existing development is located on soils classified as "prime"agricultural soils. However, as the existing property is substantially developed, considered an urban built up area and the proposed project represents a redevelopment of an existing commercial use,the soils should not be considered important farmland. Section II(iii)—Include support of conservation of open space as a City goal in the Comprehensive PIan. The proposed commercial development will replace an existing motel (Liberty Inn&Suites)on property that is significantly developed with no existing open space. With input from abutters and neighbors,the proposed project includes a pocket park in the southeast corner of the site, with a dedicated access from the street. The proposed development includes extensive amounts of landscaping and screening throughout the site. And in the end does not result in any loss of open space. Please see the landscaping plan enclosed. Section II(iv)—Include support of promotion of housing for people of all incomes and stages of life as a City goal in the Comprehensive Plan. As the proposed project only represents a redevelopment of an existing commercial use, the ability to provide an affordable housing component does not need to be addressed. Section II(v)—Other aspects of the Purpose Statement in Section I of the Interim Zoning g The proposed development represents a modest commercial development that is both consistent with the neighboring commercial properties and meets the presumed requirements of the potential future form based code. The proposed building will be situated along the frontage of Shelburne and Hadley Rd. with the proposed parking being located in the rear of the property, 3 The existing curb cuts will be reduced from seven(7)to three(3),with all curb cuts on Hadley Rd.being relocated farther back from the Shelburne Rd. intersection.This should allow for better traffic flow along Shelburne Rd.,easier turning movements and queuing on Hadley Rd. and overall safer pedestrian and vehicular access. Section VI(a)—The proposed development shall not result in an undue adverse effect on the capacity of the existing or planned community facilities,services or lands. Each of the community provided facilities and services are listed below, along with a brief summary of the potential impact this project will have on them: • Schools & Education—The proposed development, being a commercial building,will not generate enough additional students to cause significant adverse effect on the school system. There may be some residual impact to the community based on the potential for the proposed building to generate additional jobs for the community,although this,too, should have a minimal impact on the school system. • Highway Capacity &Maintenance—The project proposes to eliminate a total of four (4)existing curb cuts by reducing the existing seven(7) curb cuts to three (3). Additionally,one of the existing curb cuts on Shelburne Rd. will be eliminated leading to less direct access to and from Shelburne Rd. that is not located at a legitimate intersection. Furthermore, the two (2)proposed curb cuts on Hadley Rd. will be installed farther away from the Shelburne Rd. intersection than currently exist. This will allow for better queuing on Hadley Rd. and safer traffic patterns on both Shelburne and Hadley Rd. The proposed commercial building does have the potential to increase peak hour traffic based on the proposed use. The benefits of the access reconfiguration appear to outweigh the minor potential increase in traffic volume. • City Hall & Services—The proposed development will not have an impact on the demands on City Hall or its related services. But will result in a tax roll increase three(3) times higher than the existing use. • Fire/EMS Facilities & Services—The proposed development will reduce the demands on the City Fire and EMS services. The proposed building will be designed to meet local and State building standards which include adequate fire suppression and emergency systems. • Police Facilities & Services—This proposed development will greatly reduce the demand on police facilities and services. • Water&Sewer Facilities—The project would likely utilize City of Burlington municipal water and sewer services as Shelburne Rd. represents the closest access to such utilities. • Stormwater Facilities—The existing parcels are fully developed and contain high percentages of impervious surfaces. As this project represents a redevelopment of a commercial property that cumulatively contains greater than an acre of impervious surface, State stormwater treatment standards would need to be accounted for and appropriate treatment practices implemented. This would likely include a combination of surface and subsurface treatment techniques. • Library Facilities & Services—The proposed development will not have a significant impact to the demands on the library or its related services as the proposed project represents a redevelopment of an existing commercial use. • Recreational Facilities & Services—The proposed development will not have a 4 significant impact to the demands of the City's recreational facilities or services as the proposed project represents a redevelopment of an existing commercial use. • Housing&Affordable Housing—This property is currently utilized and zoned as a Commercial 1/Residential 15 lot, As the proposed project represents a redevelopment of an existing commercial use,the ability to provide an affordable housing component does not need to be addressed. • Community Lands—There are four primary items to address with regards to community lands: o Open Space—Please see the revised site and landscaping plans attached that show proposed open spaces including a pocket park on the southeast corner of the site (closest to the Hadley Road neighborhood). This park will include a small path with benches and a dog waste station. o Prime Agricultural Soils—The existing development is located on soils classified as"prime"agricultural soils. However,as the property is substantially developed, considered an urban built up area and the proposed project represents a redevelopment of an existing commercial use,the soils should not be considered important farmland, o Form Based Codes—The preliminary site design and layout have been prepared with form based code in mind and represent a strong tie to many of the goals of form based code regulation. These include an appropriate scale and massing of building,locating the building along the road frontage,installing parking in the rear of the lot or in a screened area and placing a strong emphasis on pedestrian access and appropriate vegetation. o Travel Corridors—The property is located on a section of Shelburne Rd. which is a highly traveled,urban developed area, The proposed development is consistent with the intended use of this travel corridor. Section VI(b)—The proposed development shall not result in an undue adverse effect on the existing patterns and uses of development in the area. The property is located on Shelburne Rd.,which is one of two main developed corridors in the City. This corridor contains both commercial and residential areas that are heavily concentrated along Shelburne Rd. The proposed commercial development will replace existing commercial development and be of a scale that is consistent with surrounding commercial development in the corridor. As the property abuts residential lots to the east,much consideration has been given to retaining an adequate buffer between the two uses to provide separation and the opportunity for the required vegetative landscaping. Please see both site and landscaping plans enclosed. Furthermore,by relocated the proposed building along the frontage of Shelburne Rd.,one of the main goals of form based code is being met while also providing a more appropriate buffer between the commercial and residential uses. Section VI(c)—The proposed development shall not result in an undue adverse effect on traffic on roads and highways in the vicinity. As outlined in Section VI(a), Highway Capacity &Maintenance, the project proposes to eliminate a total of four(4)existing curb cuts by reducing the existing seven(7) curb cuts to three(3). Additionally, one of the existing curb cuts on Shelburne Rd. will be eliminated leading to less direct access to and from Shelburne Rd. Furthermore, the two (2)proposed curb cuts on Hadley Rd.will be installed farther away from the Shelburne Rd. intersection than currently 5 exist. This should allow for better queuing on Hadley Rd. and safer traffic patterns on both Shelburne and Hadley Rd. The proposed commercial building does have the potential to increase peak hour traffic based on the proposed use. However,the benefits of the access reconfiguration appear to outweigh the minor potential increase in traffic volume. Section VI(d)—The proposed development shall not result in an undue adverse effect on environmental limitations of the site or area and significant natural resource areas and sites. The property does not appear to have any environmental limitations or any significant natural resources. There also appear to be no environmental limitations or significant natural resources on the abutting properties. The proposed development should not have an adverse effect on the environmental limitations of the site or on any significant natural resources. Section VI(e)—The proposed development shall not result in an undue adverse effect on utilization of renewable energy resources. The proposed development does not include any type of renewable energy production on site. With the proposed building being located along the western portion of the southern parcel and sufficiently separated from surrounding properties, there should be no impact on the potential use of renewable energy resources by adjacent properties. Section VI(f)—The proposed development shall not result in an undue adverse effect on municipal plans and other municipal bylaws, ordinances or regulations in effect. The City of South Burlington's Comprehensive Plan goals were most recently adopted on March 9,2011. Within this comprehensive plan are several goals related to the well being of the City, region, environment and community. Each of the general plan goals are listed below,along with a brief summary of the potential impact this project will have on them: • Regional Cooperation—The proposed development is located within an urban area and is consistent with the community development. The proposed development does not alter this position and the project will not inhibit any regional plan coordination. • City Identity & City Center—The proposed development is not within the designated City Center area. • Population & Balanced Rate of Growth—The proposed development is commercial in nature and should not have a significant impact on the population balance or growth. • Quality Environment—There are no water courses,wetlands,wildlife corridors,rare vegetation or other viable potential natural resources to be impacted by this project. • Land Use Distribution—The property is located within the Commercial 1 zoning district,which encourages moderate density commercial use. The proposed development meets the definition of commercial use and is consistent with the zoning district's density requirements. • Open Space Planning—The proposed commercial development will replace existing 6 commercial development on a property that is significantly developed with no existing open space. The proposed project incorporates additional open space with the construction of a pocket park on the sites southeast corner. • Housing-As the proposed project only represents a redevelopment of an existing commercial use,the ability to provide an affordable housing component does not need to be addressed. • Schools-The proposed development is commercial in nature and will not have a significant impact on the community schools. • Recreation-The proposed commercial development will replace an existing commercial development that currently has no existing recreation space. The proposed development will include a pocket park with benches as well as new bike storage on site and internal showers to support riders and runners. • Economic Development-The proposed commercial development will replace an existing commercial development that is not efficiently used.The proposed commercial office building will be a benefit to the local economic community and result in an approximate tax roll increase three(3) times higher than the existing use. • Transportation-The proposed commercial redevelopment is located along Shelburne Road which has high accessibility to public transportation. • Public Utilities &Services-Given the small scale of the proposed development,there will not be a significant adverse effect on public utilities and service. • Land Use Through Zoning-The existing property is located within the Commercial 1 zoning district. The proposed development represents an approved use for this property and is consistent with the other properties in this area. In summary,we strongly believe that this project will benefit the community without inflicting any undue adverse effects on the surrounding area,public utilities and facilities or regional development plan. Pizzagalli Properties has worked hard to get a general consensus from our abutters,neighbors and the local community as to the desired use, design and scale of the proposed project. Furthermore, this project is in compliance with the requirements as set forth by the interim zoning bylaws and municipal plan and could serve as a strong community example of the implementation of form based code in the City. If you have any questions or concerns regarding this Interim Zoning Conditional Use application and associated plans,please feel free to contact me. Sincerely: 04,44-126-te-14.-t_ Robert Bouchard Development Manager CC: Jeffrey Olesky,P.E. 7 • -'-'tj'i',..&Ti:;rr,--,,-.14;4,011-714-;',-.4"c'iit$:,..':?4` ' 544 ''444°'.'''''':;:'-'-'''''''. '.. 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REDUCING GREENHOUSE GAS POLLUTION UNDER THE CLEAN AIR ACT WHEREAS, the decade from 2000 to 2010 was the warmest on record, and 2005 and 2010 tied for the hottest years on record; and WHEREAS, the current level of CO2 in the atmosphere is approximately 392 parts per million m and WHEREAS, one of the world's leading climate scientists, Dr. James Hansen, stated in 2008: "If humanity wishes to preserve a planet similar to that on which civilization developed and to which life on Earth is adapted, reducded from its cuerentdence and 385 ppm tolat most change suggest that CO2 will need to be 350 ppm; and WHEREAS, the Environmental Protection Agency determined that current and future greenhouse gas concentrations endanger public health, and according to the Global Humanitarian Forum climate change is already responsible every year for some 300,000 deaths, 325 million people seriously affected, and economic losses worldwide of U.S. $125 billion; and WHEREAS, extreme weather events, most notably heat waves and precipitation extremes, are striking with increased frequency, with deadly consequences for people and wildlife; in the United States in 2011 alone, a record 14 weather and climate disasters occurred, including droughts, heat waves, and floods, that cost at least $US 1 billion each in damages and loss of human lives; and he WHEREAS, climate change is affecting hts floods security ndychanges in nowpa k negatively impacting taregrowth and yields of important crops, and dr g , altering water supplies; and 575 Dorset Street South Burlington, VT 05403 802-846-4107 WHEREAS, scientists have concluded that by 2100 as many as one in 10 species may be on the verge of extinction due to climate change; and WHEREAS, the world's land-based ice is rapidly melting, threatening water supplies in many regions and raising sea levels, and Arctic summer sea ice extent has decreased to about half what it was several decades ago, with an accompanying drastic reduction in sea-ice thickness and volume, which is severely jeopardizing ice-dependent animals; and WHEREAS, sea level is rising faster along the U.S. East Coast than it has for at least 2,000 years, is accelerating in pace, and could rise by one to two meters in this century, threatening millions of Americans with severe flooding; and WHEREAS, for four decades, the Clean Air Act has protected the air we breathe through a proven, comprehensive, successful system of pollution control that saves lives and creates economic benefits exceeding its costs by many times; and WHEREAS, with the Clean Air Act, air quality in this country has improved significantly since 1970, despite major growth both in our economy and industrial production; and WHEREAS, between 1970 and 1990, the six main pollutants covered by the Clean Air Act — particulate matter and ground-level ozone (both of which contribute to smog and asthma), carbon monoxide, lead, sulfur and nitrogen oxides (the pollutants that cause acid rain) —were reduced by between 47 percent and 93 percent, and airborne lead was virtually eliminated; and WHEREAS, the Clean Air Act has produced economic benefits valued at $2 trillion or 30 times the cost of regulation; and WHEREAS, the U.S. Supreme Court ruled in Massachusetts vs. EPA (2007) that greenhouse gases are "air pollutants" as defined by the Clean Air Act and the Environmental Protection Agency has the authority to regulate them; and WHEREAS, The City of South Burlington prides itself on being a leader in the fight against climate change and for clean air and has proposed a city goal to "achieve a reduction of 20% in carbon dioxide-equivalent emissions from 2009 levels by 2020 through an increase renewable energy production and reductions in energy use in the following sectors: transportation, commercial/industrial, residential, municipal/school;" and has taken many steps to meet this goal, including operating a CNG fleet vehicle, supporting transit and bicycle use, replacing City Hall lights and street lamps with more efficient fixtures and bulbs, installing cogeneration at the wastewater treatment facility, educating and supporting condominium owners in home weatherization, and committing to a renewable energy generation development partnership, the first project of which is a 60kWh solar array. 575 Dorset Street South Burlington, VT 05403 802-846-4107 NOW THEREFORE BE IT RESOLVED, that climate change is not an abstract problem for the future or one that will only affect far-distant places but rather climate change is happening now, we are causing it, and the longer we wait to act, the more we lose and the more difficult the problem will be to solve; and we, the South Burlington City Council, on behalf of the residents of South Burlington, do hereby urge the administrator of the Environmental Protection Agency, Lisa P. Jackson, and President Barack Obama to move swiftly to fully employ and enforce the Clean Air Act to do our part to reduce carbon in our atmosphere to no more than 350 parts per million. BE IT FURTHER RESOLVED that the City Clerk shall forward a copy of this resolution to Lisa P. Jackson of the Environmental Protection Agency and President Barack Obama. Dated this day of 2013. City Council Rosanne Greco, Chair — _ -Helen Riehle, Vice Chair Pam Mackenzie, Clerk Sandra Dooley Paul Engels 575 Dorset Street South Burlington, VT 05403 802-846-4107 "a 1Ladd From: Sandy Miller Sent: Friday, December 14, 2012 8:55 AM Paul Engels To: Helen Riehle (hriehle@sburl.com); Pam Mackenzie (pmackenzie@sburl.com); (pengels@sburl.com); Rosanne Greco (rgreco@sburl.com); Sandra Dooley (sdooley@sburl.com) Cc: Bob Rusten; JLadd Subject: Audit presentation for 12-17 postponed until January Councilors: FYI —we are still,as I write this, discussing minor issues with respect to the audit, which we do not hlast year), av afteryes. I ddonnot ng want staff having to stay here until late tonight trying presentatdioo this coming Monday. with Bob,who concurs, he has informed Ron Smith we will not do the audit We are inquiring about Ron's availability for January 7th—the audit in January ties it to the budget discussions as well and we don't think there are any negatives to postponing. Sa „Sa 4'Meier ICMA -Credentialed Manager City Manager City of South Burlington 575 Dorset Street South Burlington,VT 05403 Tel: 802-846-4107 Fax: 802-846-4101 E-mail: smiller(a�sburl.com Website: www.sburl.com 1 JLadd From: Tom Hubbard Sent: Friday, December 28, 2012 2:39 PM To: Janice Ladd (jladd@sburl.com) Subject: CC Agenda Item for Jan.7 Attachments: Rec & LA Survey.pdf Categories: Interview south sic.: TO: City Council Members FROM: Tom Hubbard, Director of Recreation & Parks RE: Proposed Community Survey DATE: January, 2013 Please find attached a copy of the proposed Community Survey from the Recreation & Leisure Arts Committee. The committee wants to be sure Council has a chance to see this and review it before it's advertisedandd will be posted nl th to he web later in January. Committee Chair, Glenn Sproul, and I will briefly outline its purpose and process respond to any questions. Sincerely, Tom Thomas Hubbard,CPRP Director of Recreation & Parks South Burlington Recreation & Parks 575 Dorset St, South Burlington,VT 05403 (P) 802-846-4108 .,, (F) 802-846-4101 Stay Connected with Us! www.sburlrecdept.com https•//twitter.com/sburlrec www.facebook.com/SouthBurlin tonRec www sburlrecdept com/erec newsletter.phip 1 JLadd From:: Tom Hubbard Sent: Friday, December 28, 2012 10:13 AM To: Sandy Miller; Bob Rusten;Janice Ladd (jladd@sburl.com; Subject: CC Agenda Item Placeholder Categories: Interview Sandy- As a follow-up to our recent discussion, here's the request to will be made by Glennthe Sproul,rChaion I&vill1sure have Arts Committee on the CC agenda for January 7 The briefpresentation for this item. the survey emailed to you in time for the Jan. 7th agenda deadline, once I receive your approval Thanks, Tor44,1 n Thomas Hubbard, CPRP Director of Recreation & Parks South Burlington Recreation& Parks 575 Dorset St, South Burlington,VT 05403 (P) 802-846-4108 - (F) 802-846-4101 Stay Connected with Us! www sburlrecdept.com https•//twitter.com/sburlrec www.facebook.com/SouthBurlin tonRec www.sburlrecde t.com/erec newsletter. h t JLadd From: Kimberly Murray Sent: Friday, December 28, 2012 11:35 AM To: Sandy Miller; Bob Rusten (brusten@sburl.com) Cc: )Ladd; Paul Conner Subject: Updated IZ schedule and IZ Council Agenda items for 1/7/13 Attachments: Interim Zoning Schedule & Notes2.pdf Categories: Interview Everyone, Please find attached an updated IZ schedule. Please place on the City Council January 7th regular agenda: 1. Continued Public Hearing: Interim Zoning Application #IZ-12-06, John Larkin, 40 unit PUD (phase 1 of 71 unit project), 201 Allen Road. 2. Continued Public Hearing: Interim Zoning Application #IZ-12-13, Queen City LLC; amendment to PUD to add two new dwelling units, 428-434 Shelburne Road. 3. Continued Public Hearing: Interim Zoning Application #IZ-12-14, Pizzagalli Properties, LLC; raze existing Liberty Inn and Suites and construct 32,000 sq. ft. general office building and parking, 462 Shelburne Road. For the City Council January 7th deliberative session, review draft decisions for: 1. Interim Zoning Application #IZ-12-07, Rye Associates; subdivide an 18.01 acre parcel into 30 lots for development of: 1) 36 single family dwellings, 2) four (4) 4-unit multi-family dwellings, and 3) four (4) commercial buildings totaling 20,000 sq. ft., 1075 Hinesburg Road. 2. Continued Public Hearing Interim Zoning Application #IZ-12-08, 900 Dorset Street, LLC; construct a three (3 unit multi-family dwelling on lot with existing single family dwelling, 900 Dorset Street. .Thanks, i<ixtA42-PX( y 1 JLadd From: Ilona Blanchard Sent: Thursday, December 27, 2012 9:13 AM To: JLadd Cc: Sandy Miller; Bob Rusten Subject: RE: Clean Air Resolution Categories: Interview te ean WHEREAS,The City of South Burlington prides itself on being a leader on dioxide-equivalent en the fight against amisshon change 200911evels air and has proposed a city goal to "achieve a reduction of 20% by 2020 through an increase renewable energy production and reductions in energy use in the following sectors: taken many stes to meet s transportation, commercial/industrial, residential, municipal/school;"blcle use,heplac ng City Hall 1pghts and strele goal, lamps including operating a CNG fleet vehicle, supporting transit and yfacility, with more efficient fixtures and bulbs, installing cogeneration at the waste ater o a renewable e tmentenergy,educating and n supporting condominium owners in home weatherization, and committing development partnership,the first project of which is a 60kWh solar array. From: JLadd Sent: Wednesday, December 26, 2012 12:36 PM To: Ilona Blanchard Cc: Sandy Miller; Bob Rusten Subject: FW: Clean Air Resolution Ilona, Please see Sandy's note below requesting you to add some detail to the Clean Air Resolution that is attached for the Jan. 7th meeting. cTkank(you Janice Jadd City of South Burlington HR Coordinator/Assist. City Treasurer 802-846-4118 From: Sandy Miller Sent: Wednesday, December 26, 2012 8:42 AM To: JLadd Cc: Bob Rusten Subject: CC Agenda for 1/3/13 Janice, This looks like the final agenda. Attach all the previous items even if we have already completed them. the Also, did I previously mention to you that for the 1/7/13 agenda we need'to put some we're detailng ntoo the Clean Air Resolution? Please forward that item to Ilona and ask her to list some things appropriate location (which should be obvious as to where that is). i ,)Ladd From: Sandy Miller Wednesday, December 26, 2012 8:42 AM Sent: Jaadd To: Cc Bob Rusten Subject:: CC Agenda for 1/3/13 Su Attachments: CC Agenda for 1-3-2013.doc Categories: Interview Janice, This looks like the final agenda. Attach all the previous items even if we have already completed them. previously mention to you that for the 1/7/13 agenda we need to put some detail into the Clean Air Also, did I p Ythings = in the appropriate Resolution? Please forward that item to Ilona thdt k her to list some that we're doing, location (which should be obvious as to whereis). Sad „S 4"Weft- IC MA - Credentialed Manager City Manager City of South Burlington 575 Dorset Street South Burlington,VT 05403 Tel: 802-846-4107 Fax: 802-846-4101 F-mail: smiller�a sburt com Website: www.sburl.com 1 ;Oki Jt- ` o ; Sanford I. Pti1!ee:Cit4 arnii'ser4sbtirl.Cc-:1 City Council Regular, Special and Budget Meetings Schedule January 3, 2012 through March 5, 2013 for FY 2014 iori • January 3 Thursdav 5OO .Optmuedpfrolml Council November 20'a9d December to discuss r11!t201 procedures and Interim Zoning Steering Committee, Con 7_ noonday 5:00 p.m. Regular Council Meeting including FY 2014 Proposed Budget Overview. Executive Session 5:00 p.m. and Open Session 6:00 p.m. • January 12 Saturday 9:00 a.m. to 5:00 p.m. Budget Meeting -all times are approximate and questions about capital items to be discussed during department reviews. 9:00 a.m. Overview of General Fund Expense & Revenues (Rusten, Miller). 9:15 a.m. Public Works (DiPietro, Rabidoux by phone). 9:45 a.m. Sewer, Stormwater and Water Funds (DiPietro, Rabidoux by phone). 10:45 a.m. Recreation (Hubbard), 11:15 a.m. City Clerk (Kinville). 11:45 a.m. Library (Murphy). Noon—working lunch, continue with Library 12:30 p.m. Planning and Zoning (Conner). 1:15 p.m. Police and Community Justice Center(Whipple). 1:45 p.m. Fire and Ambulance (Brent). 2:15 p.m. Debt and Special Funds—"200", "300" and "600" Accounts (Rusten). 2:30 p.m. City Council, City Manager, Legal, Finance, GL/Payroll, Administrative Services, Insurance, IT, Assessing and Tax (Rusten and Miller). 3:15 p.m. Discussion and possible approval of FY 2014 budget by City Council. • January 17—Thursdav 5:00 p.m. Follow-up budget meeting and approval by City Council (if needed). • January 22—Tuesday 5:00 p.m. Regular Meeting and City/School Steering Committee Meeting. Exact times to be determined. • February 4—Monday 5;00 p.m. Regular City Council Meeting. • Februar 19—Tuesday 5:00 p.m. Regular City Council Meeting. Other dates of note regarding Budgets, Warnings and Town Meeting. January 31 —Thursday Budget book proofed to printers, post Warning and Public Hearing Notices for March 4 Pre-Town Meeting and March 5 Town Meeting. • February 6—Wednesday Budget books delivered to Public Works conference room. • February 7—Thursda Budget books mailed to voters. • March 4—Monday Starting time to e determined. Pre-Town Meeting/Public Hearing on City and School budgets at Frederick H. Tuttle Middle ool. • March 5—Tuesday Annual Meeting—Vote on budgets and any other articles. Respectfully submitted, Sanford Miller City Manager iv