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HomeMy WebLinkAboutAgenda - City Council - 02/19/2013 • .. VENM7t?-n ...... AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive Session 4:30 p.m. Tuesday ,Feb. 19, 2013 Consider entering executive session for discussion of personnel matters, negotiations, real estate and litigation. Items to discuss in Executive Session: 1. Confidential issues related to hiring interim city manager: questions to ask; key qualities you seek; pay issues; minimum hours; etc. 2. Meet with Justin Rabidoux, candidate for interim position 3. Discuss draft Police Collective Bargaining Agreement 4. Authorize Bob Rusten to sign Purchase and Sale Agreement and all other relevant documents re: Marie Underwood Revocable Trust 5. Hear from Bob Fletcher re: Burlington appeal of BIA assessed value 6. Hear from Bob Fletcher re: update on recent personnel issues. 7. Discuss auditor contract (if time) Public Sign- In February 19 , 2013 City Council Meeting Please Print Name Name Name 18 35 2 L.,Z-6-/.ill Lo7 19 36 3 CO2,t2Wit-sti 20 37 4h9 1he,&v,,,,&e ,(,t_} 21 38 22 39 6 %,avr ibbs-der71 23 40 7 g-kt /� �� 24 41 8 W OU,,- 25 42 9 Wow 26 43 10 7 ' 27 44 11 [.0,cr Ala) C 28 45 12 29 46 13 30 47 14 31 48 15 32 49 16 33 50 17 34 51 REVISED FINAL TA 02 . 11 . 13 CITY OF SOUTH BURLINGTON AND POLICE OFFICERS ' ASSOCIATION AGREEMENT July 1, 200-612- June 30, 20105 This Agreement made and entered into between the City of South Burlington, Vermont, hereinafter referred to as the "City" and South Burlington Police Officers' Association, hereinafter referred to as "SBPOA" or the "Union" . WITNESSETH WHEREAS the well being of the employees covered by this Agreement and the efficient and economic operation of the Police Department require that orderly and constructive relationships be maintained between the parties and; WHEREAS the participation of employees in the collective bargaining process contributes to the effective conduct of public business and Police Administration and; WHEREAS the parties to this Agreement consider themselves mutually responsible to establish stable and meaningful relations based on this Agreement; NOW THEREFORE, in consideration of the mutual promises and agreements, herein contained, the parties mutually agree as follows: ARTICLE I RECOGNITION AND UNIT DESCRIPTION SECTION 1: The City recognizes the Collective Bargaining Unit of the SBPOA as the exclusive bargaining agent for the purpose of collective bargaining relative to wages, hours and other conditions of employment. The Collective Bargaining Unit is defined in an Orders of Certification dated July 16, 1979, January 17, 1989, and February 17, 1995, issued by the Vermont Labor Relations Board in Docket Nos. 78-99R, 88-2 and 94-36, respectively. SECTION 2: It is understood by the parties hereto, that the collective bargaining unit of the SBPOA shall act as exclusive bargaining agent for Police Officers after six (6) months (the probationary period for employment shall remain one (1) year) ; and shall -te include uniformed and non-uniformed Officers below the rank of Lieutenant; full-time dispatchers; the records secretary and the assistant records secretary. SECTION 3: The Municipal Employer and the covered SBPOA agree not to discriminate in any way against employees covered by this Agreement on 1 account of race, religion, creed, color, national origin, gender, sexual orientation, or age. ARTICLE II MANAGEMENT'S RIGHTS SECTION 1: Except as specifically limited by an express provision of this Agreement, the City reserves and retains all rights granted by law, including the City's Charter adopted February 1, 1971, and customarily belonging to or exercised by public management. Such rights include but are not limited to the following: 1. To determine the mission, budget, and policy of the Police Department. 2. To determine the organization of the Department, the number of employees, the work functions, and the technology for performing them; 3 . To determine the numbers, types, and ranks of positions of employees assigned to a work project, tour of duty, or to any location, task, vehicle, building, stations on, or patrol route on such tour of duty; 4. To determine the methods, means and personnel by which the Department operations are to be carried on; 5. To manage and direct employees of the Department; 6. To maintain and improve orderly procedures and the efficiency of operations; 7. To hire, promote, and assign employees; 8. To transfer, temporarily reassign, or detail employees to other shifts or other duties; 9. To determine the equipment to be used in the performance of duty, provided such equipment is police rated and tested, and to determine uniforms to be worn in the performance of duty; 10. To determine the policies affecting the firing, promotion, and retention of employees, consistent with the specific provisions of this Agreement; 11. To establish qualifications for ability to perform work, including mental health qualifications; 12. To establish or modify work schedules and shift schedules and the number and selection of employees to be assigned; and 13. To take whatever actions may be necessary to carry out its responsibilities in situations of emergency. 2 SECTION 2: Other provisions of this Agreement notwithstanding, the City retains as a management right under this agreement the right to establish, and from time to time, increase or decrease, on a temporary or permanent basis, the number of employees employed in the Police Department. The City may accomplish such increases or decreases on either a temporary or permanent basis by: 1. hiring new employees to increase the number of employees; 2. not hiring a new employee on the departure of a current employee from the Department to decrease the number of employees; and 3 . laying off a current employee in accordance with the reduction in force (RIF) provisions in Article XXII, Section 12 of this agreement to decrease the number of employees. SECTION 3: Other provisions of this Agreement notwithstanding, the City retains as a management right under this agreement the right to establish, and from time to time, increase or decrease, on a temporary or permanent basis, the number of police officers employed in the Police Department who hold any rank above the rank of patrol officer. The City may accomplish such increases or decreases on either a temporary or permanent basis by: 1. promoting police officers within the Department to increase the number of officers holding a particular rank; and 2. not promoting a police officer upon the departure of an officer holding a rank above patrol officer from the Department to decrease the number of officers holding a particular rank, provided that this shall not prevent the promotion of a patrol officer to corporal pursuant to Article XII, Section 14 of this Agreement. The City shall not implement a reduction of the number of officers holding a rank above patrol officer by reducing the rank of an incumbent officer, except where such reduction in rank is imposed as a disciplinary sanction. SECTION 4: Except as expressly provided by a specific provision of this Agreement, the exercise of the aforementioned rights shall be final and binding and shall not be subject to the grievance provisions of the Agreement. The failure to exercise any management rights shall not be deemed a waiver. If reasonably possible, prior to the exercise of any management right under this Article, the Chief of Police shall provide the SBPOA written notice of such intended exercise of a claimed management right. The SBPOA shall be entitled to file a grievance in accordance with the Agreement to obtain a determination whether the requested exercise of a management right is within the scope of any provision of the Agreement. 3 ARTICLE III EMPLOYEES' RIGHTS SECTION 1: Employees have and shall be protected in the exercise of the right, without fear of penalty or reprisal, to join and assist the SBPOA. SECTION 2: Any employee who is eligible to join the SBPOA shall have the free choice of doing so, and shall not be discriminated against because of his/her choice. SECTION 3: SBPOA officers and steward (not to exceed two (2) ) , shall be granted reasonable time off during working hours without loss of pay or benefits to investigate, process and settle complaints or grievances, provided that he/she shall request permission from the Chief or his designee. Permission will not be withheld arbitrarily. SECTION 4: a. Duties of the SBPOA bargaining committee shall be arranged so that they may attend collective bargaining negotiations without loss of pay. b. Not more than four (4) SBPOA officers shall be granted leave not to exceed two (2) hours each month to attend one monthly meeting of the Union, provided advance permission is granted by the Chief or his designee. Permission will not be withheld arbitrarily. SECTION 5: SENIORITY shall be defined as : a. DEPARTMENT SENIORITY: Length of time of continuous full time service as an employee of the Police Department starting with the first day of work. b. BARGAINING UNIT SENIORITY: Length of full time continuous service in the Police Department as a member of the Bargaining Unit and including the probationary period. An employee who is transferred or promoted out of the Bargaining Unit will continue to accrue Departmental Seniority. The employee's Bargaining Unit Seniority will continue to accrue during his/her promotional probationary period. An employee who is promoted to a position outside the bargaining unit and subsequently returns to a position within the bargaining unit shall retain all bargaining unit seniority held prior to his/her promotion, and any seniority accrued during the probationary period. and said seniority will be maintained should the employee return to the Bargaining Unit at some future date. Leaves of absence granted by the City shall be considered as part of an employee's continuous service, not to exceed one (1) year. SECTION 6: Departmental Seniority will be used in determining salary placement and promotions. Bargaining Unit Seniority shall prevail will be used with regard to holidays, overtime, off-duty work, and layoffs. One-half (1/2) of all vacation time will be allocated on Bargaining Unit Seniority 4 basis, the remaining one-half (1/2) on a first come, first served basis. Bargaining Unit Seniority shall be considered as an important factor with regard to duty assignments, days off, and other aspects of work. SECTION 7: The City will post a Departmental Seniority list and a Bargaining Unit Seniority list in the Police Station no later than August 1st of each year. The seniority lists will be determined by the criteria outlined in Section 5 of this Article. It should be the responsibility of the bargaining Unit, not the City, to determine its own seniority list and to post it. SECTION 8: EMPLOYEES' BILL OF RIGHTS To insure that internal investigations are conducted in a manner conducive to good order and discipline, meanwhile observing and protecting the individual rights of each employee of the Police Department, the City shall adhere to the following rules: 1. The interrogation of any employee shall be at a reasonable hour, preferably when the employee is on duty and during the daylight hours, unless the exigencies of the investigation dictate otherwise. 2 . The interrogation shall take place at a location designated by the investigating Officer, usually at the Police Station. 3 . The employee shall be informed of the name and rank of the Officer in charge of the investigation, as well as the name and rank of the interrogating Officer and the identity of all persons present during the interrogation. 4. The employee shall be informed of the nature of the investigation before any interrogation commences. Sufficient information to reasonably apprise the employee of the allegations shall be provided. If it is known that the employee being interrogated is a witness only, he/she shall be so informed. 5. The interrogation shall be completed with reasonable dispatch. Reasonable respites shall be allowed. Time shall be provided also for personal necessities, meals, telephone calls, and rest periods as are reasonably necessary. 6. The employee shall not be subject to any offensive language, nor shall he/she be threatened with transfer, dismissal or other disciplinary punishment. No promise e€ or reward shall be made as an inducement to answering questions. Nothing herein is to be construed as to prohibit the investigating Officer from informing the employee that his/her conduct can become the subject of disciplinary action resulting in disciplinary punishment. 7. In all cases where the employee is to be interrogated concerning an alleged violation of Police Department operations procedures or rules which, if proven, may result in his/her dismissal from the Department or other infliction of disciplinary punishment action more severe than oral reprimand, he/she shall be afforded a reasonable opportunity and facilities to contact and consult privately with a SBPOA representative and/or an attorney of his/her choosing. The attorney may be present during the interrogation, but may not participate in the interrogation except to counsel 5 the employee. 8. If the employee is under arrest or under investigation for an alleged prooccutablo violation of State law or Local City Ordinances, he/she shall be given their rights under the Miranda decision and all other Constitutional guarantees normally due any criminal suspect. However, if the investigation is to be conducted by the State's Attorney or his designee or any other outside agency, the City can not guarantee that the other provisions of this document will be upheld. 9. The employee shall be given an exact copy of any written statement he/she may make, or if the questioning is mechanically or stenographically recorded, the employee shall be given a copy of such recording or transcript if requested. 10. An employee shall have a right to refuse to answer questions concerning a non-criminal matter involving another member of the Department unless assured by the City that the information provided will be kept strictly confidential. The City shall adopt and enforce a disciplinary rule substantially as follows (except as provided for in this document) An employee shall not in any way interfere with or attempt to influence an internal investigation. An employee shall not threaten or in any way retaliate against another employee who cooperates with and assists the conduct of an internal investigation. This provision shall not be construed as precluding the City from instituting any appropriate disciplinary or other action against any officer based upon information obtained through the employee's cooperation. 11. No employee shall be ordered to submit to a polygraph (lie- detector) test for any reason. Such test may be given only at the request or with the consent of the employee. 12. No employee shall be ordered to summit to a blood test, breath test or any other test to determine the percentage of alcohol in the blood. Such test may be given only at the request, or with the consent of the employee. If an employee refuses such a test, he/she will be presumed to be under the influence of alcohol in violation of General Order 26.1.2 (R) prohibited conduct. If an employee refuses a test or is found to be positive on an Alco-sensor for alcohol, he/she will be placed on sick leave for that shift, pending any further action, if any is to follow. 13. An officer will be entitled to transcripts of taped statements (or be entitled to listen to the tapes if the statements are untranscribed) copies of written statements, letters and other written documentation from any witness related to the internal investigation, excluding the finding of fact and opinions of the investigating officer, prior to the completion of an internal investigation so that the particular officer would have an opportunity to respond to the statements. 14 . An officer will be entitled to request a report on the status of an investigation involving the officer once every thirty (30) days. The Department shall provide such report within three (3) working days of such request. The report must only indicate when the Department anticipates completing its investigation. 6 15. The provisions of this Agreement shall control over provisions of any Police Department General Order dealing with internal investigations to the extent such General Order is inconsistent with this Agreement. SECTION 9: Bargaining Unit Members will not be required to perform duties or participate in activities for which they are not properly trained, equipped and outfitted. The City shall provide each member reasonable opportunity for participation in training to acquire or maintain certifications required by the Vermont Criminal Justice Training Council to perform duties assigned such member. Such training shall be provided at City expense. SECTION 10: No complaint shall rise to the level of an internal investigation by the department unless the complainant files said complaint utilizing appropriate forms and provides with such forms, a sworn affidavit describing the complaint. This complaint should include the details and evidence supporting any allegation of wrongdoing or inappropriate conduct. Complainants should be advised at the time of filing, that false swearing or filing a false report can result in charges being brought against the complainant. The City recognizes the employees concerns with the potential impact of false claims of misconduct on their professional careers. The Association recognizes the City's valid concern with insuring that employee conduct is proper and ethical. Therefore, the following procedure is established for the investigation of non-criminal complaints where the complainant wishes to remain anonymous: If the City receives an anonymous complaint about the actions of an employee, a committee of three individuals will evaluate the complaint. The committee will consist of a representative of the Chief of Police, an Association representative and a third party selected jointly by the other two members. The committee will do an initial review of the complaint and decide if a full internal should proceed. If the internal proceeds, the Chief of Police will contact the complainant and explain that the Chief needs the complainants name for the investigation to continue, but the name will be held confidential as described below. Following the internal investigation, if the Chief decides the complaint is upheld, or if the complaint is considered denied, but the complaint is deemed to have been a reasonable inquiry, the name will remain anonymous. If the complaint has been is found to be without merit and defaming to a particular employee or employees, the Chief shall sa notify the complainant that he is releasing the name to the employee(s) . ARTICLE IV PRIOR BENEFITS AND PRESERVATION OF RIGHTS This Agreement embodies the full and complete understanding of the parties as to the terms and conditions of the employment covered by this Agreement. However, the parties acknowledge that there may be practices which have been employed in the past or are presently observed within the Department which were not previously discussed or considered during the development of this Agreement. To the extent that any of these practices are inconsistent with 7 the terms of the Agreement, the terms of this Agreement shall control regardless of whether either party to this Agreement was aware of such practices at the time this Agreement was executed. ARTICLE V STABILITY OF AGREEMENT SECTION 1: No amendment, alteration or variation of the terms or provisions of the Agreement shall bind the parties hereto unless made and executed in writing by said parties. SECTION 2: Any portion of the Agreement found to be in conflict with any Ordinance or Statute now in cffcct or introduced at a latcr datc, will be null and void. However, all other provisions of this Agreement will remain in effect. SECTION 3: To provide a clear understanding of the contents of this Agreement, it shall be posted on the police department's computer server. Master copies of the agreement will be held by the City Manager and the SBPOA President. Any amendments to the agreement will be distributed under the same conditions. SECTION 4: Laws, ordinances, and regulations are constantly changing; no single document can possibly include provisions for all situations. The S.B.P.O.A. supports and agrees to abide by current federal, state, and local laws; along with the City and departmental rules and regulations concerning the following: Drug Free Workplace, Harassment in the Workplace, Sexual Harassment, Equal Opportunity. ARTICLE VI UNION OFFICERS The Union agrees to provide an up-to-date list of its officers to the Police Chief and the City Manager. ARTICLE VII UNION DUES The City agrees to deduct such Union dues as are determined by the SBPOA from each employee signing a dues deduction authorization form supplied by the Union. Said deductions will be remitted weekly by the City to the account designated in writing by the Union. A list of members having dues deducted will be forwarded to the Union prior to August leach year. This Article will not be subject to the grievance and arbitration procedures if weekly remittances are not made due to errors in bookkeeping or the lack of manpower resulting from uncontrollable circumstances. All employees covered by this Agreement who fail voluntarily to acquire or maintain membership in the Association shall be required as a condition of employment, beginning on the 30th day following completion of their first six (6) months of employment, to pay to the Association an agency fee in an 8 Amount not to exceed the Association's regular dues as a contribution toward the negotiation and administration of this Agreement and the representation of such employees. The Association agrees to indemnify the City and department and hold same harmless against any and all claims, demands, suits or other forms of liability that may arise out of, or by reason of, any action taken by the City for the purpose of complying with the provisions of this Article. ARTICLE VIII HOURS OF WORK SECTION 1: The routine work week for employees assigned to Prevention Services shall be as follows: a. Forty hours per week. b. The schedule for Prevention Services employees and dispatchers shall provide at least two (2) consecutive 24-hour periods within the work week without routinely scheduled work, however, the schedule for prevention services employees may provide for 1 day-off periods once within a calendar quarter. c. No tour of duty which commences after 2300 hours and before 0300 hours shall be scheduled on a routine basis for longer than eight hours. SECTION 2: Shift Selection/Rotation 1. Police Officers working in uniform working a rotating schedule shall have their shift assignment rotated at least every 12 weeks. 2. Uniformed police officers working a fixed shift shall have the right to bid or choose their shift by Bargaining Unit seniority, provided such shift selection maintains the customary supervisory/patrol officer structure of each shift. Shift bidding will occur annually during the month of February to be implemented on April 1st A bargaining unit member who leaves a rotational position and returns to patrol will be assigned to the shift vacated by the bargaining unit member filling the rotational position and may not force any other bargaining unit member to change their shift, regardless of seniority. At the next shift bidding, the bargaining unit member may bid normally for a shift assignment. Nothing above shall prevent bargaining unit members from voluntarily changing shifts outside the bidding structure as long as both members agree and the change is approved by the Chief or his designee. Once a voluntary switch is made, it shall be considered as if the shifts were bid in that manner and neither bargaining unit member may force the other to change the shifts back to the original position. 3 . Any officers mutually wishing to swap shifts may do so, provided such shift selection maintains the customary supervisory/patrol officer structure of each shift. b. Full-time Dispatchers will be scheduled for 40 hours per week. Any 9 shift assignments shall be mutually agreed to among the dispatchers or, in the absence of mutual agreement, by Bargaining Unit seniority. c. The Prevention Services schedule shall be posted at least 6 weeks in advance, and shall specify the reporting time for each employee. d. The Police Chief, at his discretion, may establish a specific reporting time for an individual officer assigned to a particular shift which may be thirty minutes earlier than or thirty minutes later than the established starting time for the shift. e. If the work schedule of an employee working a fixed shift is changed to enable the employee to attend training, such employee shall be offered the first opportunity to work any resulting overtime, Article IX, Section 6 notwithstanding. f. Schedules shall not be changed by the City to avoid the payment of overtime. SECTION 3: Notwithstanding the provisions of Section 1 (b) above, the Department may schedule up to three officers in the patrol division to work specific hours on specific days without rotation. Officers will be selected on a volunteer basis with preference given to those officers with greatest departmental seniority. Assignments under this section shall not be for a period longer than six months. The Chief or designee shall confer with Union representative regarding any proposed schedule change 30 days before implementing such changes. SECTION 4: Any police officer assigned responsibility by the City for care of a police dog shall be compensated for one half hour per day of work for providing such care. The City may, at its option, reduce the length of any tour of duty worked by such officer by one half hour in lieu of providing compensation for an additional half hour for the care of the officer's police dog on the day of such reduced tour of duty. A police officer assigned responsibility for a police dog shall schedule routine training and veterinary visits during the officer's regular tours of duty. Hours worked in excess of 40 per week (including canine care) will be paid at time and one- half. SECTION 5: The routine work schedule for the records secretary and the assistant records secretary shall be 40 hours per week, scheduled Monday through Friday. ARTICLE IX OVERTIME SECTION 1: For purposes of this Agreement the following terms shall be defined as follows: a. Work period: same as work week. b. Work week: a seven day period which, unless otherwise provided herein, will begin at 0600 hours on Monday and will end on 0600 hours on the next succeeding Monday, for work periods equaling 40 hours exactly. The schedule for sergeants shall be from 0530 hours on Monday to 0530 hours the next succeeding Monday. All other work periods are as scheduled not to exceed 10 28 consecutive days. Hours for shifts that begin in one pay period shall be paid in that pay period. c. Overtime: hours worked, as defined below, in excess of 40 hours in a work week. d. Regular rate of pay: an hourly rate based upon the salary paid the officer, including items required by the Fair Labor Standards Act (FLSA) to be included in the regular rate, for a single work week divided by 40 hours. e. Hours worked: hours spent as an employee of the South Burlington Police Department providing services to the Department. Hours worked shall include time spent in Departmental matters and the four hours awarded employees in call-back situations as described in Section 4 of this Article. Hours worked shall also include training time, Court time, compensatory time, annual vacation, sick time, bereavement leave, and personal leave. SECTION 2: Overtime will be paid at the rate of one and one half times an employee's regular rate of pay. SECTION 3: Employees shall have the option of accepting compensatory time at the rate of one and one half hours for each hour of overtime work. Compensatory time may be accumulated with a maximum of 200 hours. The employee may request to use his compensatory time of one day or more with at least one week advance notice. The department may deny the use of compensatory time for just cause, which shall include, among other factors, low manpower. If two employees with equal Bargaining Unit seniority request the same time off, and only one can have it, the employee submitting the request first shall be the one to receive time off. SECTION 4: a. If an employee is called back to work after his or her tour of duty has terminated or before his or her next regular tour of duty, the employee shall be awarded no less than four hours worked. This policy shall be applicable to all call back situations, except for annual training needed to meet state certification standards and departmental meetings. b. If an employee is contacted by phone while not on duty to discuss matters relating to the Department, the employee shall be entitled to compensation for the time required by such call with minimum compensation for at least one hour, provided: 1. The call was authorized by the shift commander on duty; and 2. a record of the call is recorded in the Department dispatch log; and 3 . the call required more than a ten minute conversation. SECTION 5: a. If an employee is placed on "stand by" which is limiting in terms of off duty functioning activity by requiring the employee to remain at home near a telephone or be in a situation to report to work immediately upon 11 notification, the employee shall be compensated at their regular hourly rate. If the employee is called into work, rates of pay as described in previous section of this article shall apply. b. If an employee is on "on call" status, which does not limit off duty functioning activity other than requiring the employee to be in an appropriate physical and mental condition to report for duty, compensation shall commence upon being called into work. Employees "on call" will be issued an electronic communication device to be carried by the person on call while in an on call status. An example of this would be SBPD Criminal Investigative Services. c. When an employee assigned to CUSI (Chittenden Unit for Special Investigations) and is "on call" on the weekends, (i.e. Friday night through Monday morning) he or she shall be compensated 4 hours of compensatory time. This 4 hours is to be used prior to the member leaving the CUSI assignment. If the employee is actually called out during this time period the rates in Section 4 above shall be applicable and the employee will still be granted the 4 hours of compensatory time. SECTION 6: a. In order to insure the equal distribution of scheduled overtime work, all scheduled overtime will be assigned on the basis of Bargaining Unit Seniority within the Department. A separate Bargaining Unit Seniority list will be posted for Sergeants and other employees indicating the distribution of past overtime worked or declined and the next eligible name. b. It shall be considered scheduled overtime if an employee calls in sick at least four (4) hours prior to the start of the scheduled shift and replacements work the shift; said ,with replacements to be established determined by the seniority list. A sick call of less than four (4) hours notice will be considered an emergency with resulting emergency overtime, with replacement selection at the discretion of the Shift Commander. SECTION 7: Except in emergencies, the an employee may decline the offer of overtime work. In declining scheduled overtime work, the employee forfeits his/her right to scheduled overtime work until his/her name is again reached in order of seniority. SECTION 6: If an employee's name is next on the list for scheduled overtime work but the employee is scheduled for a regular work shift at that time, he/she will not forfeit his/her place on the list. The scheduled overtime will be offered to the next name(a) employee(s) on the list with the next opportunity for scheduled overtime being offered to the employee with the conflict described above. Section 11 will also apply when the employee cannot be contacted when off duty. Employees ordered to work overtime that has been posted, but not filled 7 days prior to the date overtime is needed, shall receive twice their regular rate of pay. Notification of an employee to be ordered in for shift coverage, except emergencies, for less than two weeks notice, shall not be done by electronic communication, leaving a message on an answering machine or voice mail. Notification shall be made in person or by telephone. 12 SECTION 9: a. Bargaining Unit work will be offered to Bargaining Unit members before being offered to anyone else. b. Overtime work to fill dispatch positions shall first be offered to full time dispatchers, and than to part time dispatchers and then to dispatch certified police officers. SECTION 10: Scheduled overtime shall mean overtime that occurs due to the lack of manpower for a shift assignment. SECTION 11: In the absence of a Sergeant,—to serve as Shift Commander, and in the event the City deems it necessary to designate a "temporary shift commander", an employee may be designated as the "temporary shift commander" . The offer to replae-e tie—des-it s will be made to the most senior Police Officer, unless the senior most person declines the position, in which case the offer will be made to the next most senior employee, etc. SECTION 12: In the event the Department is informed in writing that a Sergeant will be absent on a long term basis, (i.e. longer than one month) , an acting Sergeant will be appointed by the Chief of Police or his designee. The determination of the need for and the appointment of an acting Sergeant shall be at the sole discretion of the Chief of Police. Any police officer may apply for the position of acting Sergeant. The process shall be similar to that of a rotational position. The officer shall submit a letter of intent to the Chief or his designee. Those who apply shall receive an oral board evaluation consisting of two union representatives and two management representatives. The results of the oral board will be forwarded to the Chief of Police for his consideration. SECTION 13: If the City chooses to designate a "temporary shift commander" from the non-supervisory members already scheduled to work that shift, the City will select a replacement for any vacant position from the employee overtime list. The temporary shift commander will be the senior most officer on duty. SECTION 14: A non-supervisory member working overtime either as a "temporary shift commander" or as a replacement for another non-supervisory member serving as "temporary shift commander", and who was taken out of order from the seniority overtime list rotation, will lose a turn in the rotation for each time used out of order. SECTION 15: All Bargaining Unit members have the right to refuse overtime work in the situations described in Section 13 and 14 above, except in an emergency. Refusal of the overtime work will not result in the loss of position in the seniority overtime list rotation. 13 SECTION 16: An employee of the department may request the employee to work hours other than those for which the employee is scheduled, in lieu of working the hours for which the employee is scheduled. Upon mutual agreement of the employee and the Department, the employee shall work the hours mutually agreed to. ARTICLE X PAY SCHEDULES SECTION 1: Wages: A wage plan for sworn officers, consisting of 15 annual steps, is attached hereto as Appendix A. The wage scale shall be increased by three percent (3%) effective retroactive to July 1, 2012, three and one-half percent (3.5%) effective July 1, 2013, and three and three-quarters percent (3 .75%) effective July 1, 2014. A wage plan for civilian employees, consisting of 25 annual steps, is attached hereto as Appendix B. The wage scale shall be increased by two percent (2.0%) effective retroactive to July 1, 2012, three percent (3%) effective July 1, 2013, and three and three-quarters percent (3 .75%) effective July 1, 2014. Employees shall be eligible to move to the next higher step on the wage plan effective July 1 of each year consistent with past practice. All Payments for time worked shall be by direct deposit to a banking institutions accepting ACH/wire deposits. After the date this Agreement is signed, any employee who is promoted one rank shall receive a salary increase of 7%, effective the date of promotion. Any employee who is promoted two ranks shall receive a salary increase of 9%, effective the date of promotion. Any employee who is demoted one rank shall receive a salary reduction of 7%, effective the date of the demotion. Any employee who is demoted two ranks shall receive a salary reduction of 9%, effective the date of the demotion. SECTION 2: Employees assigned to a higher rank for a minimum of two (2) hours shall receive a 7% increase in salary while occupying such position. SECTION 3: Any patrol division officer temporarily assigned to the criminal investigation division shall receive pay and overtime pay in accordance with the standards applicable to the criminal investigation division. SECTION 4: During the first two years of this agreement, i.e. FY 13 and FY 14, any bargaining unit member who works a shift which includes hours between 4 :00 pm and 11:00 pm, or in other words, the evening shift, shall be paid shift differential pay at the rate of $.70 per hour for all hours actually worked after 4 :00 PM and before 11:00 PM; and any bargaining unit member who works a shift that includes hours between 11:00 PM and 7:00 AM, or in other words, the night shift, shall be paid shift differential pay at the rate of 9i } 14 1 $1.00 per hour for each hour actually worked after 11:00 PM and before 7:00 AM. Commencing FY 15 (July 1, 2014) , any bargaining unit member who works a shift which includes hours between 4:00 pm and 11:00 pm, or in other words, the evening shift, shall be paid shift differential pay at the rate of $1.25 per hour for all hours actually worked after 4:00 PM and before 11:00 PM; and any bargaining unit member who works a shift that includes hours between 11:00 PM and 7:00 AM, or in other words, the night shift, shall be paid shift differential pay at the rate of $1.50 per hour for each hour actually worked after 11:00 PM and before 7:00 AM. If a Bargaining Unit member works overtime during the hours set forth in this section, that member shall be entitled to his/her overtime pay and the shift differential in accordance with the hours that the member actually worked. This provision is not intended for bargaining unit members who work a day shift, either rotating or permanent. It is intended to show provide compensation to those bargaining unit members on off-shifts for the inconvenience those shifts impose. Should the starting or ending times of any of the shifts change so much as to make this section unreasonable, the City and SBPOA agree to reopen the agreement for the limited purposed of reconsidering these provisions. SECTION 5: Any Union Member, who has specialized training and certification in areas that are specific to the training of other members of the South Burlington Police Department shall receive one hour's pay at the rate of time and one half for each day that they are training others, provided that the training is at least four hours in duration, which includes time spent doing end of shift evaluation documents. This shall not include training that is performed for others at the Vermont Police Academy. ARTICLE XI HOLIDAYS SECTION 1: The holidays observed by the City Police Department are as follows: TWELVE (12) LISTED HOLIDAYS New Year's Day Bennington Battle Day Presidents' Day Labor Day Town Meeting Day Columbus Day Personal Holiday Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Note: members of the C.I.S. division, Office of Professional Standards, and the records clerks may choose to observe Columbus Day and City Elcction Day Town Meeting Day on either the date observed by the department or the date observed by the State of Vermont. 15 SECTION 2: Work schedules will not be changed to avoid payment of holiday pay. SECTION 3: Holiday pay for employees shall be calculated as outlined in this section: The calculation of Holiday Pay shall be as follows: a) For those employees working rotation schedule, the holiday will be recognized on the exact date of the holiday. b) For those employees working a non-rotating schedule, the holiday will be as stated by the City Manager's office. c) The holiday calculation will be based on the 24-hour period of time between the hours of 0001 and 0000. d) If the hours should effect two different payroll weeks the holiday will be paid in two separate checks reflecting the appropriate week. e) Any hours worked on a holiday will be paid at 2 .5 times the regular rate for up to 10 hours. f) Any hours not worked on a holiday will be paid at 2 times the hours not worked not to exceed 10 hours. Commencing July 1, 2013, any hours not worked on a holiday will be paid at straight time for the hours not worked not to exceed 10 hours. g) If an employee is scheduled to work and it is posted on the week's schedule the employee's holiday will be treated as worked, figured at 2.5 times the regular rate, less deductions for leave time used. h) If an employee is on authorized vacation leave for a week in which a holiday falls, and is scheduled off on a holiday, no leave will be deducted and the employee will be paid 2a straight time at the regular rate for a the holiday. i) Any overtime hours worked on a holiday in addition to a full shift will be paid at 3 times the regular rate of pay. j) A rotating shift employee called in to work on his/her scheduled holiday off will be paid for the holiday according to " (f) " above, plus an additional 1.5 hour of pay for each hour worked. SECTION 4: Bargaining Unit Members shall not be required to work both Christmas and New Year's Day. After the Christmas schedule is posted, if a member is scheduled to work on Christmas or New Years, they shall not schedule leave time off for these days, if such leave time would cause overtime. Employees shall be notified of the holiday schedule at least six weeks prior to the holiday, in accordance with this agreement. SECTION 5: All employees will receive 12 hours credited to their vacation balances as the 12th holiday on their anniversary date. 16 ARTICLE XII SENIORITY, PROMOTIONS AND ROTATIONS SECTION 1: The promotion and transfer provisions of this Agreement cover only those positions that are covered by this agreement. SECTION 2: It is the policy of the Department to select for promotion only those officers who are the most qualified candidates for available positions (sergeants) . Of central importance are the officer's abilities to exercise leadership, develop the abilities of their subordinates and encourage them to perform to the best of their abilities. In the case of sergeant, they must also demonstrate sufficient administrative and managerial skills in order to accomplish the agency's objectives and use available resources in an efficient manner. SECTION 3: It is the intent of the City to promote from within by giving City employees every opportunity to fill any vacancies within the City as they occur. Except as modified above by Section 12, where a current City employee is equally qualified with other applicants, the City employee will be selected to fill the vacancy. When two or more City employees appear equally qualified to fill a vacancy, preference will be given to the employee with greater seniority. Qualifications for a specific position shall include the number of years work experience and training that directly relate to a given job, and past job performance, including attendance. SECTION 4: The promotion process is divided into four phases. a. The screening phase, in which it is determined if those applying for the position meet eligibility requirements; b. The testing phase, in which all applicants are evaluated to determine who are qualified for the position; c. The appointment phase, in which those who are most qualified for the position are selected for promotion; and d. The probation phase, in which officers are evaluated during their first year in the new position. SECTION 5: Eligibility requirements are as follows: Sergeant: a. Minimum 7 years as a police officer with a minimum of 4 years of continuous active police experience with the South Burlington Police Department. In addition to actual time in service with the So. Burlington Police Department, a current employee will be credited with additional "continuous active police experience with the South Burlington Police Department as follows: Prior Police/Military Experience Credit Time for Promotion Process 17 5 years 1 year 10 years 3 years 15+ years 5 years b. Other requirements as established in the Police Department's Operations Manual. Officers meeting eligibility requirements on the day the process begins will be allowed to participate in the process. SECTION 6: Testing phase: A. The promotional process shall consist of one or more tests and oral board examinations. a. Additional components, as specified within this section, may be used provided that proper notification is given to participants. b. Notification of the date of testing will be posted at least thirty (30) days in advance of the test. The notice will contain information concerning what to study for the test and will include information about any additional components that may be used in the testing phase. B. The Chief of Police may approve the use of an assessment center or other similar forms of testing if appropriate for the position. C. The Chief of Police may waive portions of the process in the event that fewer than four (4) candidates sign up to take the promotional examination for any rank. Point Values: Testing 90% Education: 5% (Masters, 5%, Bachelor's 3%) Seniority: 5% At the completion of the testing phase a list will be established ranking officers from the highest (#1) to the lowest score. The written test will be a nationally recognized or authorized test, or one developed by the department. The South Burlington Police Department conducts an assessment center for promotion. When used, the assessment center will: 1. measure specific dimensions, attributes, characteristics, qualities, skills, abilities, and/or knowledge identified as critical in the written job task analysis; 18 2 . use assessors who undergo thorough training prior to assessing candidates; 3 . use techniques designed to provide information which is used in evaluating the dimensions, attributes, or qualities previously determined; 4. use multiple assessment techniques to include a simulation; 5. use simulation exercises that have been pretested ensuring that techniques used provide reliable, objective, and relevant information and that the exercises are job related; 6. base judgments resulting in an outcome on pooled information from assessors and techniques; 7. base overall evaluation of behavior made by assessors at a separate time from the observation of behavior during the exercises; 8. provide the participants, upon written request, with the written rationale and information concerning the dimensions, ratings, and recommendations of the center. The assessment center will evaluate behaviors in the following categories : 1. knowledge of police administration, management and methods; 2 . ability to supervise, budget, plan, organize, and delegate; 3. ability to supervise and skill in developing subordinates; 4. public and human relations skills; 5. oral and written communication skills; 6. problem analysis and judgment; 7. decisiveness and control; 8. stress tolerance and problem confrontation; 9. initiative; 10. leadership. After each phase of the assessment center, scores will be posted. SECTION 7: Appointment phase: The Chief of Police retains the authority to select for promotion an officer(s) from the top three on the established list. A selection then establishes a new list of three (e.g. , a selection of #1 moves #2 to #1, #3 to #2, etc. ) . The established list will expire at the end of one year from the time the list was established. A promotion process, establishing a new list, will commence upon notification of a vacancy. 19 SECTION 8: Probation phase: Following the promotion to sergeant, each officer shall perform one year of probationary service. During this year, he or she shall successfully complete an in-service training program designed to equip him or her with the necessary skills and knowledge needed for the new position and be rated at three month intervals by a minimum of two direct supervisors. If during the year, his or her performance has been unsatisfactory, the chief executive may extend the probation period for three months or the officer may be demoted to his or her former rank. SECTION 9: Reserved SECTION 10: Appeals: Candidates may appeal any decision, question, or score from any component of the testing process, as well as any decision relative to appointment, ranking, or eligibility for testing or promotion. 1) Appeals shall be initiated with the Captain Deputy Chief. 2) If the candidate remains unsatisfied, s/he may submit a written appeal to the Chief within 5 working days of the Captain' s Deputy Chief's decision. 3) The review and appeal of any aspect of the promotional testing shall take place within 30 days of the certification of the eligibility list unless the candidate can provide a satisfactory explanation that the delay was reasonable. SECTION 11: The City agrees to make a good faith effort to fill all vacancies for which SBPOA members are eligible and for which the Association bargains as soon as reasonably possible after the date that vacancy commences and within ninety (90) days from that date. The City and the SBPOA may mutually agree to an extension of the time period. SECTION 12: Dispatchers shall have an opportunity to fill any vacancies that occur in the position of secretary to the Department. When a dispatcher is equally qualified with other applicants, the dispatcher will be selected to fill the vacancy. When two or more dispatchers appear equally qualified to fill such a vacancy, preference will be given to the dispatcher with greater seniority. Qualifications for the position shall include the number of years work experience and training that directly relate to the position, and past job performance, including attendance. SECTION 13: Rotations Specialized assignments are temporary and for a specific period of time. The following positions are open to a rotational process 1. Traffic Safety Officer 46Years 2 . DARE Officer 6 Years 3 . Youth Service Sergeant 6 Years 20 3 1 4. School Resource Officer 6 Years 5. Detective 6 Years 6. Detective Sergeant 6 Years 7. Task Force Officer 6 Years 8. CUSI 4 Years The detective po3ition held by Cary Small will follow the normal rotational procc^n as of 07 01 07. All previous time in these positions (prior to the signing of the contract) will be counted against this new requirement. banjo To the extent feasible special assignments will begin on July 1 and end on June 30, subject to the following: a. It is understood that the Department may fill a special 1 assignment at a time other than July 1st if an incumbent officer opts out of an assignment prior to expiration of his/her term or is promoted out of a special assignment. Assignments filled on such basis shall expire as listed in b. and c. below. b. For employees whose specialized assignment term ends between January 1st and June 30th of the final year of assignment, the term shall extend so as to expire on June 30th. c. For employees whose specialized assignment term ends between July 1st and December 31st of the final year of assignment, the term shall be shortened so as to expire on June 30th. d. Management shall have the right to extend a special assignment by one year beyond a June 30 expiration date if more than twenty- five percent (25%) of the members of a special unit are due to rotate out at the same time. The employee to be extended shall be the one with greater bargaining unit seniority. The above included positions are to be controlled by this contract, but any new specialized positions not listed will be covered also until a new contract supercedes this one. The selection process will be a selection board made up of at least two members of the Union and two members of management (employees of SBPD) . The selection board shall make recommendations to the Chief of Police. Officers may be removed from these specialized positions with just cause. Bargaining Unit Members completing a specialized assignment in a rotational position may not be considered for another rotational position for a period of two y ar3 six months, unless there are no other qualified applicants for that position. A lack of training specific to the position in question shall not in itself indicate a bargaining unit member is not qualified. (i.e. DARE school, Interview and Interrogations, Truck schools. An employee in a specialized assignment who is promoted to a supervisory position outside the specialized unit is eligible to participate in the process of filling a vacancy in a supervisory position with a specialized unit without regard to 21 the time limits set forth herein. It is the spirit of this section of the contract to promote movement and well-roundedness of officers by allowing them to experience different responsibilities and assignments during their careers with the South Burlington Police Department. SECTION 14: Any patrolman who has held that rank at the South Burlington Police Department continuously for seven years shall automatically be promoted one rank (i.e. , to corporal) , unless the officer voluntarily refuses the promotion in writing. This promotion shall not be considered a promotion to a supervisory position. The automatic promotion shall be effective on the seventh anniversary of the officer's appointment as patrolman or corporal, respectively, except that the automatic promotion shall be effective on the date this Agreement is signed, for any officer who had already completed said seven years of continuous service as of the date this Agreement was signed by the parties hereto. The automatic promotion shall occur whether or not the officer otherwise satisfies the eligibility and other requirements for promotion set forth in Sections 2 and 4 through 10, above, inasmuch as the officer' s seven years of continuous service are hereby declared to constitute a satisfactory substitute for all such requirements. Any employee currently holding the rank of corporal, who has achieved their rank through the promotion process, shall be awarded senior corporal regardless of their years of service. SECTION 15: Dispatchers who have worked at the South Burlington Police Department continuously for seven years will be promoted to the rank of Senior Dispatcher. Such Promotion will come with a 7% increase in pay. ARTICLE XIII UNIFORMS AND EQUIPMENT - ISSUE AND MAINTENANCE SECTION 1: All equipment necessary for the performance of police duties will be furnished by the City at no cost to the employees. In addition, the original issue by the City shall consist of the following. A. Uniformed Personnel 1. Headgear a. 1 round "patrolman's" cap with silver band and hat badge b. 1 winter fur "trooper" cap c. 1 "riot" helmet and riot gear. 1. Knee/Shin Guard 2 . Chest Protector 3 . Forearm Guard 4. Gas Mask 5. Filter 6. Gloves 7. Rain Coat 22 2. Uniforms a. 3 long-sleeve shirts b. 3 short-sleeve shirts c. 4 pair trousers d. 2 badges e. all alterations to be paid for by the City f. new shirts and trousers g. 1 pair winter gloves h. 1 black heavy winter sweater i. 1 properly fitted concealable soft body armor (minimum protection level N.I.J. IIA) j . 1 pair winter boots k. 1 pair summer shoes or sneakers 3. Coats a. 1 winter jacket b. 1 summer "windbreaker" c. 1 safety colored raincoat 4. Equipment a. 1 inner "garrison" belt b. 1 gun belt c. 4 belt keepers d. 1 safety holster e. 1 handcuff case f. 1 chemical spray case g. 1 baton holder h. 1 double magazine pouch i. 1 portable radio holder j . 1 semi-automatic pistol, as approved for department use k. 3 magazines 1. 2 pair handcuffs m. 1 canister oleoresin capsicum chemical spray n. 1 PR-24 baton or MEB o. 1 portable radio p. Streamlight flashlight and holder B. Motor Officers 1. 1 leather jacket (riding style) 2 . 2 pair jodhpurs 3 . 1 pair leather riding boots 4. 2 pair leather gloves (1 lightweight, 1 heavyweight) 5. 1 D.O.T. -approved motorcycle helmet 6. 1 expandable PR-24 or MEB baton and holder 7. "Motorman's wheel" patches C. Plain Clothes Personnel 1. Same as uniformed personnel list, except that only 1 each short-sleeve and long-sleeve shirts, and two pair of trousers. Instead of new shirts and trousers every other year, they will be replaced only as necessary. 2 . All newly appointed and permanently assigned members who are in plain clothes status, or any member who is assigned to such status for a period of more than six (6) months, shall be provided with the sum of six hundred 23 i _ dollars ($600.00) to cover the purchase of clothing to be worn in the performance of duties in his/her assignment. Payment of the clothing allowance shall be made on the first pay date after the permanent assignment to plain clothes status. If an employee is temporarily assigned by administrative directive, he/she shall receive one hundred dollars ($100) at the conclusion of every three (3) month period while on this temporary assignment. 3. An allowance for the replacement of such civilian attire shall be paid in the amount of four hundred ($400.00) per year to employees in a plain clothes assignment, beginning twelve (12) months from the original assignment. This allowance shall be paid on the anniversary of the date of assignment in plain clothes status. This section shall also include civilian clothing used by members of C.I.S. in performance of their duties. D. Dispatchers Full-time dispatchers will be issued the following seasonally-suitable, size-appropriate, correctly fitting garments: 3 short-sleeve shirts 2 sweatshirts 1 vest 1 cardigan or fleece jacket All garments will bear the logo "South Burlington Public Safety Communications" . SECTION 2: All flashlights, batteries, handguns, belts, holsters, ammunition, and all other equipment necessary for the performance of the job will be furnished by the City at no cost to the employees. SECTION 3: Weekly cleaning and maintenance of uniforms for officers and dispatchers shall be paid for by the City at an establishment to be determined by the City. This Section shall also include civilian clothing used by non-uniformed police officers of the Police Department in performance of their duties. SECTION 4: Riot shotguns shall be placed in the front of all marked cruisers and conveniently placed in unmarked cruisers. SECTION 5: Should exceptional soiling or unforeseen damage occur in the line of duty, dry cleaning, repair or replacement costs will be paid by the City. The test of reason must be applied in determining the necessity for dry cleaning, repair or replacement. SECTION 6: First Aid Kits will be placed in each vehicle, the contents to be determined by the Safety Committee. SECTION 7: On July 1 of each year all officers and full-time dispatchers will be given a "uniform allowance" of $75.00 beginning July 01,2004 The money will be held in an account administered by the support services division. With the approval of the chief of police or his/her designee, employees will be allowed to purchase equipment deemed to be "duty related" with their allowance. The employee will choose the item and submit a department "uniform/equipment request form" to support services. Any money left in the employee's account and not used by June 30 will revert to the 24 support services division budget. ARTICLE XIV COURT DUTY SECTION l: All bargaining unit members who are required to appear in court two hours prior to the start of, or two hours immediately following a regularly scheduled tour of duty shall be paid at one and one-half times the officer's regular rate of pay for the time spent in court. SECTION 2: All bargaining unit members who are required to appear in court at a time which is not two hours prior to the start of, or two hours immediately following a regularly scheduled tour of duty shall receive pay at a rate of one and one-half times the officers' regular rate of pay for a minimum of four hours. ARTICLE XV EXTRA-DUTY WORK SECTION 1: No member of the unit may accept extra duty work in the capacity of a police officer except as hereinafter provided. SECTION 2: All extra-duty work requests shall be submitted to the Prevention Services Division Manager or the officer in charge who shall allocate all approved extra-duty assignments on the basis of Bargaining Unit seniority. A Bargaining Unit duty roster will be posted indicating the distribution of past extra-duty worked or declined and the next eligible name. Assignment of extra-duty work shall not be denied arbitrarily or capriciously. SECTION 3: All extra-duty contractual arrangements will be between the City and the outside person or establishment requesting such extra-duty work, and payment shall be made by the outside person or establishment directly to the City. Rates charged by the City for extra-duty work will be established by the City. SECTION 4: a. Officers working extra duty work will be paid at. a minimum of $30.00 $40.00 per hour. b. Officers scheduled to work will receive a minimum of three (3) hours pay except for the period 12 :00 a.m. to 7:00 a.m. for which the Officer will receive a minimum of four (4) hours pay, regardless of time worked in either instance. SECTION 5: Issued equipment as defined in Article XIII, Sections 1 and 2 can be used by the Union member to perform extra-duty work within the City of South Burlington. SECTION 6: City equipment other than personal issue may be used by the extra-duty Officer with the approval of the Chief of Police. SECTION 7: Extra-duty Officers acting in a Police capacity, whether in or 25 out of uniform, will still be entitled to all of the coverage that is provided for them while on duty. For purposes of this Article, the language, "in the capacity of a Police Officer" or "acting in a Police capacity" shall mean, "for the purposes of, or while engaged in the enforcement of State and/or Municipal laws" . SECTION 8: No employee will perform extra-duty work in excess of four (4) hours in the twelve (12) hour period immediately preceding the start of his/her shift assignment. If an employee's name is next on the extra-duty work list and it conflicts with his/her shift assignment, the extra-duty work will be offered to the next name on the list. Section 8 will also apply when the employee cannot be contacted when off duty. SECTION 9: Employees may decline the offer of extra-duty work. In declining extra-duty work, the employee forfeits his/her right to extra-duty work until his/her name is again reached in order of seniority. SECTION 10: Employees will not be eligible for extra-duty work while on the mandatory five (5) consecutive days of vacation time. However, the employee's name will remain in place on the extra-duty work list. SECTION 11: Transportation will be provided, upon request, to and from all off duty assignments provided that an officer is available to provide transportation. Transportation may be the utilization of a police vehicle. ARTICLE XVI VACATIONS SECTION 1: Each permanent employee, in a full-time position, shall be entitled to vacation time which shall begin to accrue from the first day of the month following the date of employment, accumulated on the basis of the following: a. Through the completion of three years of service--10 days per year. An employee may not take any accrued vacation until after his/her initial employment period of six (6) months. b. 1st day of the fourth year through the completion of 10 years of service--15 days per year. c. 1st day of the llth year through the completion of 17 years--20 days per year. d. 1st day of the 18th year of service and over-- 25 days per year. SECTION 2: If employment terminates for any reason, unused vacation time will be paid at the regular rate of pay. Any accrued time will be paid at the current rate of pay. SECTION 3: At the employee's option, and with at least two (2) weeks' notice, vacation pay will be paid one week in advance of the vacation period. SECTION 4: Each employee must take at least one-half (1/2) , of his/her allotted vacation time each year. At least five (5) days of the vacation time taken must be consecutive days. An employee may accumulate and 26 carryover a maximum of 400 hours from year to year. SECTION 5: Vacation time, in excess of the consecutive days taken, maybe taken by the employee on either a day-to-day basis or in its entirety with permission of the Chief of Police. Permission will not be arbitrarily withheld. SECTION 6: When an employee is on vacation for four or more days, any time that the employee has days off prior to, in the middle of, or at the end of the vacation period will be treated as vacation days for the purpose of ordering in the officer. SECTION 7: The following employee categories are established to ease the rotation/vacation planning cycles. Patrol Team A Patrol Team B Patrol Team C Dispatch Team Youth Services Team Detectives Team Patrol Supervisors Team Administration Team Patrol Team A Patrol Team B Patrol Team C Patrol officers on each scheduled shift (day, evening, midnight) Dispatch Team Youth Services Team Detectives Team Full and Part-time DARE Officer Non-supervisory dispatchers Juvenile services SGT Detectives Patrol Supervisors Team Administration Team Patrol SGT's & CPL's Chief, CPT, Lt's, CUSI, TSU, Records Secretary, Administrative Assistant Without the Chief's approval, no more than one employee from each team may be on extended vacation at the same time. (extended vacation being scheduled time off, vacation, comp. Time, more than two (2) days in duration. ) Vacation time can be denied for reasons of unusual/unplanned events known to department managers at the time of the request. This section will not affect vacation time that has been approved prior to the unusual/unplanned event. This section shall not be grievable. SECTION 8: When an employee requests time off, the employee shall be notified as to whether or not the request has been granted within one week of the date of the request. If the time requested off is within the same week as the request, the Chief or his or her designee shall attempt, in good faith, to respond to the request within 24 hours. ARTICLE XVII OTHER LEAVES OF ABSENCE SECTION 1: Leaves of absence without loss of pay or benefits shall be permitted for the following reasons: 27 a. Medical examination for retirement or other purposes required by the City. b. Attendance at educational programs required or authorized by the City or the Department. c. Attendance for officers and/or trustees at Vermont Police Association meetings. SECTION 2: Leaves of absence without loss of benefits, but with loss of pay will be granted with approval of the Chief of Police for attendance at any full-time degree-granting college or university, and the employee's position will be made available to him or her upon completion or return from the particular program. a. An officer must have two years' continuous service with the Department before being eligible for education leave. b. Education leave may be granted at the discretion of the Chief for a period not exceeding one year. c. An employee who takes an education leave for one year or a substantial portion thereof shall not be eligible for further education leave for a period of five years. d. Employees shall receive life insurance and medical insurance benefits during an education leave but shall not receive other benefits and will not accrue annual vacation or sick leave during an education leave. e. The period of time that an employee is on education leave shall be included in determining that employee's computation of Departmental seniority and Bargaining Unit seniority. SECTION 3: Employees are entitled to bereavement leave with pay for absence caused by the death of a member of an employee's immediate family or household. This leave will be limited to three days, except that an extra day may be granted by the Chief of Police for out of state travel related to the death of an immediate family member. For purposes of this benefit, immediate family is defined as an employee's spouse, children, parents, brothers and sisters, as well as the parents and brothers and sisters of an employee's spouse, grandparents, and members of the immediate household. The Chief of Police shall have the discretion of granting from one to three days of bereavement leave for deaths of family members other than those listed above. Bereavement leave may be extended with the use of sick leave with approval of the Chief of Police for up to one continuous 10-day period (the period will be defined using a combination of bereavement and sick leave) . SECTION 4: Every employee covered by this Agreement who is a member of a reserve component of the Armed Forces of the United States, shall be granted leave of absence with pay during the time of their annual tour of duty as a member of such reserve component. He/she shall be paid the difference between their military pay and their City pay provided that their City pay is greater than their military pay. 28 SECTION 5: Employees (full and part-time) are covered by worker's compensation insurance. If an employee suffers an injury or illness while in the line of duty, the employee shall provide notice to the city manager's office as soon as practical after the occurrence and thereafter file the appropriate workers' compensation claim forms. Until the time that the worker' s compensation claim is approved the employee may elect to be paid through sick leave or vacation time. Checks received from the workers' compensation carrier will then be endorsed over to the city to "buy back" sick or vacation leave. Eligible employees may elect to utilize sick time accruals for the three day legal waiting period not covered by the Workers' Compensation Act. If the employee receives payment for these three(3)days from the insurance carrier, the employee may endorse the check over to the City and three(3)days will be credited back to the employee's sick leave bank, Any employee approved for worker's compensation coverage will receive from the City the difference between his/her normal net weekly pay and any benefits received through worker's compensation. The total compensation that the employee receives from the city and worker's compensation will not exceed the net wages that the employee would receive for a regular 40 hour work week. If the workers compensation check is equal to or greater than the employee's regular net wages, the employee will keep that check. The city will continue { to pay medical, dental and life insurance for an employee on approved workers' compensation leave. The employee must make timely arrangements with the city to reimburse necessary deductions such as health insurance, pension, union dues and ICMA contributions. These contributions will be made upon receipt of payment from the employee. An employee qualifying for worker's compensation after a period of 90 days will not accrue leave time including additional sick leave accruals, until the employee returns to work, although time on worker's compensation will count as time served for purposes of calculating all seniority and employee benefits. The parties recognize that the City makes its best forth efforts to provide full compensation for employees. Should later calculation determine a different amount, the City will reimburse the employee any amount due within 7 days of notification. The employee will reimburse the City amounts overpaid within 7 days of notification. SECTION 6: Maternity leave will be granted as follows: an employee shall be entitled to apply her available sick leave to a temporary medical disability resulting from or contributed to by pregnancy, childbirth, a miscarriage or recovery there from. Sick leave used shall be subtracted from the employee's available sick leave. The use of sick leave by the employee shall relate solely and exclusively to the condition of the employee, and except as provided in Article XVIII, shall not arise as a result of any temporary disability of the child. 29 SECTION 7: a. All employees shall be entitled to a maximum of twelve (12) hours of personal leave per year to conduct personal business affairs. Request for such leave must be made at least twenty-four (24) hours in advance to the Chief of Police or his designee. Requests for personal leave shall not be denied arbitrarily except in an emergency. b. The City will pay the difference between an Officer's salary and the dollar amount he receives from the Court while in Court and off-duty on Civil matters resulting from his duty as a South Burlington Police employee. The Chief must be notified when a subpoena is issued to an employee for appearance in Civil Court, and the Chief's approval is required prior to appearance in Civil Court without a subpoena. SECTION 8: Any full-time employee disabled as a result of employment by the City and unable to perform the responsibilities of his/her position shall be offered the first vacant City position for which, in the judgment of the City Manager, the employee is qualified. If the employee is not qualified but with a reasonable amount of training in a reasonable period of time could be made qualified, the City shall provide the employees with that training at the City's expense. If the disabled employee refuses this position, he/she shall not be given preferential status on future open positions, but if qualified, shall be considered on an equal basis with the other candidates. It is expressly understood that this policy does not create new positions and the rate of pay shall be in accordance with the vacant position's rank, as determined by the City. SECTION 9: Light Duty. Any full-time employee who becomes disabled and is unable to perform his or her regular duties within the department shall be offered light duty employment when, in the discretion of the Police Chief, the provision of such light duty employment is in the best interests of the department. In exercising discretion under this Section, the Police Chief shall consider: a. Availability of light duty work. b. Financial impact of such work on the City. c. Qualification of the officer to perform the work. d. Risk to the officer of performing the work. e. Medical certification of the disability and ability of the officer to perform the work. (The burden shall be on the officer to provide this medical certification) . f. Anticipated duration of the disability. The Police Chief shall be entitled to reevaluate at any time the desirability of continuing a light duty assignment. A decision of the Police Chief regarding light duty shall be grievable under this Agreement, but only through Step 3 . 30 ARTICLE XVIII SICK LEAVE SECTION 1: Each employee shall be entitled to paid sick leave if needed for the reasons stated below. Each employee shall accumulate sick leave at the rate of 136 hours (17 days) per year. SECTION 2: Unused sick leave may be accumulated from year to year, with no maximum amount. Each calendar week of sick leave shall be deemed to consist of five (5) sick leave days. SECTION 3: a. A doctor's certificate may be required to substantiate an illness after three (3) consecutive working days if the employee has been notified in writing that he/she is suspected of abusing sick leave. b. A doctor's certificate or an examination by the City's physician, at the City's expense, may be required by the City Manager if: (a) records show a trend or pattern to an employee's absence attributed to illness, or (b) if the City questions the employee's fitness to return or perform the duties of the employee's position. If the employee has seen a physician for the illness he/she will be required to supply the City with a certificate upon request. SECTION 4: Paid sick leave shall be granted only for absence from duty for the following reasons: a. Illness b. Bodily injury or disease c. Attendance upon members of the immediate family whose illness requires the care of such employee consistent with State law. not in cxccss of five (5) days per year. except—with speei-al prior -approval of th of of Policc In case of dcnial of a rcqucot the first avcnuc of app al shall be to the City Manager. Rcqucat will not be denicd arbitrarily. d. Extension of Bereavement Leave. SECTION 5: The City will permit any member of the SBPOA with fifteen (15) years or more of service to exchange twenty (20) days sick leave plus two (2) additional sick leave days per year beyond the fifteen (15) years, toward retirement in the year of retirement. { ARTICLE XIX GRIEVANCE AND ARBITRATION PROCEDURES SECTION 1: Any grievance or dispute which may arise between parties regarding the application, meaning or interpretation of this Agreement, or a claim that the City has taken disciplinary action without just cause shall be settled in the following manner: 31 { a. STEP 1 The Union Steward and/or representative, with or without the aggrieved employee, shall present the grievance in writing to the Chief of Police or his/her designee within 15 working days of the date of the grievance or his/her knowledge of its occurrence. The grievance shall contain the following information: 1) a written statement of the grievance and the facts upon which it is based; 2) a written allegation of the specific wrongful act and harm done; and 3) a written statement of the remedy or adjustment sought. The Chief of Police or his/her designee shall 1) acknowledge receipt by noting the time, date and person receiving the grievance on the face of the document; 2) analyze the facts or allegations; 3) affirm or deny, in writing, to the person alleging the grievance, the allegations of the grievance; and 4) identify the remedy or adjustments, if any, to be made. The response of the Chief of Police or designee shall be made within five (5) working days of the presentation of the grievance. b. STEP 2 If the grievance has not been settled in a manner satisfactory to the employee, it shall be presented in writing to the City Manager or his designee within five (5) working days of the Step 1 response. The City Manager or his designee may hold a hearing on the grievance. If any employee is required or requested to be present at such a hearing he/she shall be paid at the normal rate of pay. Employees are entitled to be represented at all such hearings by a Union representative and/or legal counsel. The City Manager or his designee shall give his answer in writing within five (5) working days after receipt of the Step 2 grievance. c. STEP 3 If the grievance has not been settled in Step 2, the Union employee may request in writing, within five (5) working days of the Step 2 response, a hearing before the City Council. Said hearing may be public, or in executive session, at the employee's discretion. In the absence of an employee the Union may request an executive session to be held within ten (10) days of receiving the step 3 appeal. The City Council agrees to provide an answer in writing, within five (5) working days after said hearing. d. STEP 4 If the grievance is not settled in Step 3, the Union or employee may request arbitration. Written notice must be given of the intent to arbitrate within fifteen (15) days after the reply of the City Council is due, as set forth in Step 3 . SECTION 2: Arbitral issues are only those which meet each and all of the following tests: a. The issue must first have gone through the grievance procedure outlined in this Agreement. b. All time limits within the grievance procedure itself must have been observed. c. The issue of arbitration shall be the threshold issue to be decided by the arbitrator. SECTION 3: The following are specifically defined as being non-arbitral: a. Salary adjustments except grievances claiming improper application to individuals at established rates. 32 b. The exercise by the City of any of its functions as set forth in Article II, Management's Rights, except grievances regarding just cause for suspension, demotion, discipline or discharges, as well as disputes between the parties as to the meaning or application of specific provisions of other Articles of this Agreement, may be arbitrated. SECTION 4: If the Union desires to submit an issue to arbitration, it shall forward to the Chairman of the City Council, with a copy to the City Manager, a written notice of intent to arbitrate. This notice shall state the matter at issue and shall state in what respect the Agreement has been violated by reference to the specific provision(s) relied upon. The notice shall also stipulate the nature of the relief or remedy sought. SECTION 5: Within ten (10) days after the date of delivery of the foregoing notice, each party shall notify the other of the name of its appointment to the Board of Arbitration. Such notice will not necessarily constitute a submission Agreement. The parties will ask the American Arbitration Association to submit a list of seven (7) arbitrators. Representatives of the City and the Union shall determine by lot the order of elimination and thereafter each shall, in that order, alternately strike from the list three (3) names each and the seventh (7th) and remaining name shall become the impartial member of the Board of Arbitration. Nothing herein shall prevent the parties from agreeing on an impartial member of the Board without going through the aforementioned process. SECTION 6: After the Arbitration Board has been formed by the foregoing procedure, it shall meet with all members present, hear the evidence of both parties, and render a decision promptly. SECTION 7: A separate Arbitration Board shall be appointed to hear each grievance that has been appealed to arbitration unless the parties agree in writing to present more than one grievance to the same Arbitration Board. SECTION 8: The time limits specified here may be extended by mutual consent of the parties or by the Arbitration Board. Failure by the Union to meet the time limits specified shall result in the grievance being declared null and void. Failure by the City to meet the time limits specified shall automatically move the grievance to the next Step. If a continuation of a hearing is agreed to, five (5) working days notice of any continued hearings will be given to the parties. SECTION 9: It is understood that the function of the Arbitration Board shall be to interpret specific provisions of this Agreement and the application thereof and to make a determination where a claim has been made that the City has taken disciplinary action without just cause. They shall not have the power to decide on any issue that is defined in this Agreement to be non- arbitral or to add to or subtract from or to modify and extend any of the terms of this Agreement. SECTION 10: The Arbitration Board shall agree to render a decision within { thirty (30) days after the completion of taking evidence. i SECTION 11: Each party shall bear the expenses of its appointed arbitrators, representatives, and witnesses. The fees and expenses of the President of the Arbitration Board shall be borne equally by both parties. 33 SECTION 12: The decision of the majority of the Arbitration Board on the matter at issue shall be final and binding on both parties. Section 13: Nothing herein shall prevent the parties from agreeing to use one arbitrator to hear an arbitration. ARTICLE XX DISCIPLINE AND DISCHARGE SECTION 1: An employee who has completed his/her probationary period e€ (one year in the case of officers - six months in the case of non-sworn personnel) and becomes a permanent employee shall not be disciplined, suspended or discharged except for just cause. Such action by the City shall be subject to the grievance and arbitration procedures of the Agreement. SECTION 2: a. In the event a suspension, discharge or other disciplinary action is determined to be without just cause, the employee shall be reinstated in good standing with restoration of seniority rights, benefits and pay for the time lost, and all materials relative to the incident shall be removed from the employee's permanent personnel file. b. In the event a complaint is filed against an employee by a member of the public, another department member, another police agency, or the like, the Department shall notify the employee to which the complaint has been filed within two (2) working days from the initial complaint/incident. Notification may be suspended if it can be shown that to do so would compromise the integrity of any investigation resulting from the complaint. By definition, working days do not include days off, vacation, or any other circumstance that limits the investigator's reasonable and prudent attempts to contact the employee. c. The employee shall also be given an opportunity at the time of notification, to waive all rights to privacy in the matter by authorizing the department to release a copy of all records, transcripts, paperwork, statements, etc. , to the President of the SBPOA. d. The release of all paperwork in the investigation to the SBPOA does not annul the City's responsibility to forward all pertinent information (complaint form, statements, etc. ) to the aggrieved employee,— as well. SECTION 3: a. Corrective disciplinary action shall be followed as a matter of policy and as outlined in this section. Whenever, in the supervisor's judgment, employee performance, attitude, work habits or personnel conduct at any time falls below a suitable level, the supervisor shall inform the employee promptly and specifically of such lapses and give counsel and assistance. If appropriate and justified, a reasonable period of time for improvement may be allowed before initiating disciplinary action. In some instances, a specific incident may justify severe disciplinary action in and 34 of itself; however, the action to be taken depends on the seriousness of the incident and the whole pattern of the employee's past performance and conduct. b. REPRIMAND: In situations where an oral warning has not resulted in the expected improvement, or where more severe initial action is warranted, a written reprimand shall be sent to the employee, and a copy shall be placed in the employee's personnel file. The employee has the right to attach a rebuttal to any written reprimand placed in his file. c. SUSPENSION: Any permanent employee may be suspended without pay for not longer than 30 days by the Chief of Police for violation of Departmental Rules and Regulations or other just cause. In addition, he/she may be suspended for an indefinite period if charged with a criminal offense arising from their employment. Such suspension shall be with pay. Other disciplinary measures that may be applied are the reduction of an officer's rank, and the requirement of remedial measures such as participation in counseling or attendance at substance abuse seminars, if appropriate. d. APPEAL: The employee may appeal any disciplinary action taken against him/her by utilizing the grievance procedure beginning with Step 2, Article XIX, Section 1. e. RECORDS AND REPORTS: Personnel records and reports shall be treated as confidential and not releasable to the public, except upon granting of a subpoena or other discovery request, the granting of which shall be opposed by the City. An employee shall have access to his/her personnel file at reasonable times. No derogatory materials will be placed in an employee's personnel file unless the employee is first made aware of that material. SECTION 4: a. DISMISSAL: The City Manager or his designee may dismiss any employee for inefficiency or incapacity, insubordination, misconduct or immoral conduct, intoxication on duty, offenses against the law, or other similar just cause. b. The Chief of Police may recommend the discharge of an employee from the service of the City for the above-stated reasons provided he submits to the employee and the City Manager or his designee, within seventy-two (72) hours after his findings, a copy of the charges or reasons for his findings. c. If the employee wishes to appeal the decision of the City Manager or his designee, he shall transmit in writing an appeal to the City Council. SECTION 5: If a member elects to challenge a disciplinary action upheld by the City Council, the SBPOA and/or the employee may request arbitration as provided in this agreement. through court proceedings undcr Chapter 15, Title 24 Vcrmont Statutes Annotated, aftcr thc court's decision is rendered, the eentract, but only on the i^auc of sanctions and not rcgarding thc underlying alleged malf azancc. SECTION 6: RETENTION OF DISCIPLINE RECORDS: 35 The records of an officer shall be maintained indefinitely for liability insurance purposes or when requested by other law enforcement agencies in the course of an application of an officer in the law enforcement field. Otherwise, all past suspensions and all other sanctions and discipline shall remain in an officer's personnel file for one and one-half years, except that written reprimands shall remain for only one year and suspensions for more than seven days and any pay reductions shall remain for three years, after which they shall be removed and permanently destroyed. The new time limitations shall apply to past violations, as well as future ones. ARTICLE XXI INSURANCE AND BENEFITS SECTION 1: LIFE INSURANCE The City will furnish life insurance at the City's expense in an amount equal to two (2) times the annual base earnings rounded to the nearest one thousand dollars ($1, 000) . Such insurance shall have a maximum benefit of fifty one hundred thousand dollars ($50,000($100, 000) with double indemnity for accidental death for any cause to age 65. SECTION 2: HEALTH INSURANCE The City will offer two Plans. Plan 1: Commencing January 1, 2011, tThe City will offer all members enrollment in the VLCT HD/HP 2250/4500 Plan. The City will pay 100% of the annual premium. Members who elect to participate in this plan shall establish a Health Savings Account (HSA) at a financial institution of the members' choice unless they are prohibited by law from doing so. Any member prohibited from establishing an HSA, may establish a Flexible Spending Account (FSA) with the City. For alcndar year 2011 only, The City shall deposit into each members' account, on or before the 15th day of January 2011, January 15th of each year of this agreement, one hundred percent (100%) of the following amounts: For Calendar Year 2013 $1,250 for members electing a single person plan $2,500 for members electing a two person plan $2,000 for members electing a family plan For Calendar Year 2014 $1,100 for members electing a single person plan $2,250 for members electing a two person plan $1,750 for members electing a family plan For Calendar Year 2015 36 $925 for members electing a single person plan $1,925 for members electing a two person plan $1,350 for members electing a family plan Pro-rated City contributions to HSA accounts for employees hired during the course of a calendar year will be determined based on the MOU between the parties and attached hereto as Appehd4x "Revised Health Insurance Scenarios and Indemnity Plan Option" memo dated November 2nd, 2011. Bargaining unit members who participate in the City's health insurance coverage plan agree to participate in the confidential health assessment and health screening as provided by the health insurance carrier. Plan 2 : The City will continue to offer all members the VLCT HP 10/20 C Plan. The City shall pay toward the annual premium cost for this plan an amount equal to the amount the City would pay for premium cost and HSA/FSA contribution if the member had instead elected to participate in Plan 1. Members shall pay the balance of the annual premium due for participation in this plan. If either of the plans identified above is modified, or no longer offered by VLCT or CIGNA, the City may substitute a plan with equivalent benefits at no increased cost to employees other than as provided herein. The Association shall have the right to participate in discussions dealing with a substitute plan, and shall have the right to grieve the issue of whether such successor plan provides equivalent benefits and employee costs. Employees who elected to opt out of the health insurance benefit listed in this section shall be compensated at the rate of four hundred and fifty dollars ($450) per month provided they demonstrate that they are covered by another health insurance plan. DENTAL: The City will continue to provide the current Delta Dental Plan (or equivalent Plan) with usual and customary payments, and no deductible to be paid by the employee. VISION: The City shall offer a Vision Plan to each member with the member being required to pay 10% of premium cost. Each member shall undergo a professional eye examination at least once each calendar year, which examination shall be paid for by the City. The member shall be required to file a claim with insurance, if any, before requesting reimbursement. SECTION 3: PERSONAL PROPERTY The City will insure or pay for the cost of lost or damaged personal property of employees covered under this Agreement, provided such property is lost or damaged while performing their Police duties. Personal property is defined as that property which is normally and customarily carried, worn or used on one's person while performing one's Police duties. Maximum payment will not exceed five hundred dollars $500.00 per incident. Cell phones are not considered personal property under this section unless its use is approved by the employee's supervisor. SECTION 4: All employees shall be covered by liability insurance for 37 protection against false arrest. SECTION 5: If a bargaining unit member dies while on duty, and was covered by the City's insurance plans, the City will continue to provide the same health, dental and vision insurance coverage to the employee's family as is provided to other employees, as follows: employees spouse shall be entitled to coverage until the spouse becomes eligible for coverage by another health insurance plan, including Medicare, or dies, whichever comes first; employee's dependents covered by City health insurance at the time of employee's death shall continue until they reach age 26, or obtain health insurance coverage on their own, whichever occurs first. An former employee's spouse shall notify the City when he/she becomes eligible for other coverage as provided herein. thc City will continue the same insurance coverage on thc officer's family as is provided all current employees. SECTION 6: RETIREMENT (Defined Benefit Plan) : The City will provide a defined benefit program with the following provisions, beginning July 1, 2001: Normal Retirement Age 5&0 years (reduced to 50 using formula below) Early retirement Agc 50 y aro % Benefit at Early Retircment 50-% (10% per y ar thcr aftcr, until 55) Benefit Factor .025 Compensation Factor Highest three years of Base Salary Years of Service Cap at 25 years, actual employment Pension Formula Compensation Factor times .025 times Years of Service COLA 3% per year until Social Security The Normal Retirement Age (Full Retirement Age) shall be age 50 . lowered using thc following schedule: . YEAR Normal Rctircmcnt Agc Overtime 07 01 05 54 10 % 07 01 06 54 10 % 07 01 07 53 10 % -07 01 08 53 10 % 07 01 09 52 25 v 07 01 10 51 25 % -07 01 11 50 25 % Retirement benefit shall be calculated using an average final compensation equal to the employee's base salary formula as defined in the City Retirement Plan Document plus 25% of the base salary in overtime. thc percentage of the base in overtime as stated in this section. Benefit Offset: Years of Service at Age 55 or on June 30, 2002 % of Social Security Offset 38 25 Years or less 50% 26 45% 27 40% 28 35% 29 30% 30 or more 25% Benefit offset is calculated on City earnings only and will be calculated at the time of the first Social Security payment. Employees who wish to separate city and outside wages are responsible for determining outside earnings and Social Security impact. Full Vesting 7 years Employee Contribution 6.5%of Adjusted Base + % of overtime. Retirement Health/Dental Benefits Unused sick leave may be (including Medicare gap) turned in at retirement and credited to a sick leave bank to pay the cost of insurance. Sick leave bank will be established by multiplying hours of accrued sick leave at the time of retirement, times the employee's final hourly compensation. Employees may schedule contributions to ICMA -RC plans at their option. Employees exercising the sick leave bank must join the City's health plan at the January or July participation date closest to retirement, if not already enrolled. Employee's surviving spouse shall receive the same health and dental benefits. Only years of service in the Police Department will count toward pension benefits. Police pension benefits will not accrue to non-sworn, non-dispatch personnel hired after March 1, 2003. Those individuals will accrue retirement benefits under the non-public safety portion of the City's defined benefit plan. SECTION 7: DEFINED CONTRIBUTION PLAN: During the term of this Agreement, bargaining unit members may contribute a portion of their salary to the ICMA Section 457 Deferred Compensation Plan. SECTION 8: DISABILITY INSURANCE: SHORT TERM DISABILITY- The City will -e provide bargaining unit members policc officcrc and diapatchcro short-term disability insurance with a 30 day disqualification period, 26 week benefit period, and maximum weekly benefit of $400. Long Term Disability - Eligibility for long term disability shall be defined as outlined in the South Burlington Retirement Income Plan effective date 01-01-97. There will be no Social Security benefit offset deduction from 39 the City pension until the employee reaches the age of 65. However, if the member has already retired from the City and is drawing the pension when they become permanently and totally disabled, the Social Security benefit offset will be calculated as set forth in this agreement. SECTION 9: PHYSICAL FITNESS TRAINING: a. The City shall not require an employee to submit to a physical fitness test over the employee' s objections, with the exception of employees hired after September 8, 1998. b. The City agrees to conduct physical fitness testing on two occasions each fiscal year, with approximately six months between each test. Each test will be taken from the "Fit Force Training Program" which is developed in conjunction with the Cooper Institute for Aerobic Research. Employees who achieve the 45th percentile level or higher on any test and an average of 60% overall shall receive a payment of $325 for that test. ARTICLE XXII MISCELLANEOUS SECTION 1: Space will be provided in the Squad Room at Police Headquarters for the posting of Union notices. SECTION 2: Copies of General Orders in effect, Special Orders, Personnel Orders, and Department Memos that apply to Union members shall be supplied to the Union President and any subsequent to this Agreement, upon issuance. All new employees will receive copies of the aforementioned or access to said documents with specific instructions as to what each means. SECTION 3: Employees shall be allowed to live outside the City, but within a reasonable distance from the Police Station. SECTION 4: In the case of any alleged discrepancy involving any employee covered by this Agreement, or in the case of any charges of misconduct, the member may be relieved of duty pending an investigation of the matter by the Chief of Police; however, the members pay will not be suspended until such time as the investigation is completed. SECTION 5: A Safety Committee composed of two (2) representatives of the Union and two (2) management representatives' personnel shall be appointed. Said Committee shall appoint its own chairman and meet at least twice a year to review safety practices. Concerns from the Safety Committee shall be forwarded to the Chief of Police and the City Manager. SECTION 6: a. The Police Department shall encourage all reasonable self- betterment programs. The City encourages participation of employees in approved education courses. So long as the proper operation of the patrol shifts is not adversely affected, the City agrees to assign those employees attending such courses to work a shift which will allow such attendance. If the number of those requesting to take such courses becomes so large that proper Department operation is adversely affected, the Department will select applicants on the basis of seniority. 40 b. Subject to the limitations set forth in subparagraph d. below, the City will reimburse an employee in the bargaining unit for courses successfully completed as part of a program to obtain an Associates Degree or higher where the employee is enrolled in a degree-producing program and the course is identified on a program of courses filed with the Police Chief which, if successfully completed by the employee, will result in the granting of an Associates Degree or higher. c. Subject to the limitations set forth in subparagraph d. below, the City will reimburse an employee in the bargaining unit for the successful completion of a course in a law enforcement related subject approved for credit for an Associate's Degree or higher. A determination by the City Manager that a course is not in a law enforcement related subject shall be final. d. Reimbursement for courses completed pursuant to subparagraphs b and c above shall be subject to the following: (1) Successful completion of a course shall mean a C or its equivalent, or better. (2) Reimbursement shall be provided for not more than two courses per semester or maximum of four (4) courses per fiscal year per member. The City Manager may approve more. (3) Reimbursement for each course shall be paid at the rate of 50% of the per credit hour tuition cost charged by the institution up to 50% of the in state credit hour tuition cost charged by the University of Vermont for comparable courses. e. If the employee leaves the employment of the City of South Burlington, they shall be responsible for re-paying the City for tuition reimbursement monies paid to them within a period of 12 months from the date of completion of the last class for which reimbursement was made. The amount owed the City shall be pro-rated in the following manner. 1. The entire amount is refundable if the employee leaves within 6 months from the last day of class for which reimbursement was made. 2 . The amount is pro-rated from 6 months + 1 day to 12 months (1 year) --i.e. , $300.00 is paid, if the employee leaves 8 months later he/she owes the City $100.00 (8/12 = 2/3, 2/3 of $300 is $200, $300 - $200 = $100) . SECTION 7: SECTION 7: The police department will make all arrangements for the use of firing ranges, and the city will bear any costs incurred for use of the range and ammunition. There will be in-service firearms training conducted four (4) times each calendar year ach quarter to include live fire practice. At least two of these sessions will be for qualification and two may be for familiarization. No officer will fire less than 300 rounds per year. The city will schedule a minimum of 4 sessions, each officer shall be required to attend 2 of the 4 sessions. 41 SECTION 8: The City will provide each employee with a metal storage locker to be kept at the Police Headquarters. SECTION 9: The Union members of the South Burlington Police Department shall not be required to hand deliver the so-called "agendas" to individual City Councilmen. SECTION 10: Each Officer placed on "on call or standby" duty will be supplied with an electronic communication device. No Officer will be expected to accept such duty unless so supplied. SECTION 11: A job description for each position covered by this Agreement will be made part of this Agreement. All job descriptions shall be reviewed every three (3) years by the Chief of Police with the input of those employees filling each designated position. SECTION 12: Upon determination by the City Council, following a public hearing preceded by 15 days public notice, that fiscal/budgetary conditions of the City require a decrease in the number of personnel employed in the Police Department, the Council may direct the City Manager to implement a reduction in force (RIF) . New employees shall be first to be laid off. Among permanent employees, the employee with the least Bargaining Unit Seniority shall be first to be laid off. Employees shall be recalled in the reverse order in which they were laid off. The City agrees to give the Union notice at least thirty (30) days prior to holding a public hearing to consider a RIF and, upon request of the Union, to meet with Union officers prior to the public hearing. SECTION 13: An employee who is transferred or promoted out of the Bargaining Unit shall continue to accrue seniority. He/she shall be able to return to the Bargaining Unit with full rights restored. SECTION 14: Credit union payroll deductions will be deposited every week to the appropriate accounts. SECTION 15: It is agreed that any contract impasse will be submitted to final and binding arbitration as provided for by special election November 6, 1984 . (Exhibit B) SECTION 16: The method to be used in binding arbitration will be "Last Best Offer, Section by Section" . The arbitrator must choose the last best offer made by one of the parties as the final and binding determination for each open Section submitted to arbitration. SECTION 17: a. The City agrees to offer a minimum of forty hours of department training per year. The City further agrees that the classes on firearms and first aid shall be offered on two occasions each year. b. The City agrees to offer dispatchers a minimum of eight (8) hours of training per year. Section 19: The city shall annually offer a meeting with the bargaining unit to explain the benefit plans offered and any changes that would effect the employee. 42 SECTION 20: The Union has created and maintained the Honor Guard that has served at several functions throughout its almost ten year history. Having benefits to the City by displaying a positive professional attitude from its members, the City agrees to compensate Honor Guard members who are assigned to an Honor Guard function. The Union agrees to address all requests made to the Honor Guard. Since membership in the Honor Guard is voluntary, the Union shall not be held responsible if a request for the Honor Guard can not be filled due to personnel issues. Requests for Honor Guard Functions must be approved by the Chief of Police or his designee. ARTICLE XXIII DURATION OF AGREEMENT SECTION 1: a. This agreement shall be retroactive to July 1, 204412 except where otherwise indicated, and shall remain in effect through June 30, 204615. This agreement shall continue from year to year thereafter unless written notice of desire to cancel or modify the agreement is served by either party upon the other at least sixty (60) days prior to the date of expiration. b. Any reference to the "date this agreement is signed" herein, shall refer to the later of the two signature dates appearing below. SECTION 2: Where no such cancellation or modification notice is served and the parties desire to continue said Agreement, but also desire to negotiate changes or revisions in this Agreement, either party may serve upon the other a notice of at least sixty (60) days prior to June 30, 200415, or June 30 of any subsequent contract year advising that such party desires to revise or change terms or conditions of such Agreement. SECTION 3: a. The Union agrees that during the term of this Agreement there will be no strike, work stoppage, or other concerted refusal to perform work by employees covered by this Agreement. b. The City agrees that during the term of this Agreement, it will not lock out any of the employees covered by this Agreement. This Agreement shall remain in full force and effect until such changes and revisions have been agreed upon. 43 POLICE OFFICERS' ASSOCIATION AGREEMENT July 1, 20-0-612 - June 30, 201015 Signature Page SOUTH BURLINGTON POLICE ASSOCIATION CITY OF SOUTH BURLINGTON COUNCIL MEMBERS DATED at South Burlington, Vermont this 204412. day of 44 MEMORANDUM OF UNDERSTANDING SOUTH BURLINGTON POLICE OFFICERS ASSOCIAT ION AND CITY OF SOUTH BURLINGTON WHEREAS, the City of South Burlington (hereinafter "City") and the South Burlington Police Officers Association (hereinafter "Association") are parties to a collective bargaining agreement for the term from July 1, 2006 thr June 30, 2010, and two one-year extensions of that agreement that ended June ough 2012; and ne 30, WHEREAS, the parties are negotiating a successor collective bargaining agreement to take effect retroactive to July 1, 2012 and to continue to June 30, 2015 (the "Successor Agreement"); and WHEREAS, in the course of negotiating the Successor Agreement the parties identified three topics which they each believe would be beneficial to discuss over the term of the Successor Agreement; and WHEREAS, both parties agree that these discussions will be a good faith effort to resolve outstanding issues: NOW, THEREFORE, be it resolved, that the parties agree as follows: 1. The parties shall meet from time to time as they may mutually agree to discuss and exchange information on at least the following topics: a. With respect to the processing and completion of internal affairs investigations as set in Article III — i. The frequency with which an officer under investigation may request information on the status of the investigation and how promptly such a request is to be responded to (Section 8, subsection 14); and ii. The efficacy and value of having internal affairs complaints supported by sworn affidavits (Section 10). iii. Such other issues related to internal affairs processing and completion as the parties proposed during the recent collective bargaining for the Successor Agreement, or as the parties may otherwise agree. b. The history and purposes of the benefit offset discussed in Article XXI, Section 6, its costs to covered employees and the impact on the pension system if the offset were eliminated; and 45 c. The payment of wages to covered employees on a two-week basis rather than weekly. 2. If, during the course of their meetings, the parties mutually identify other topics they wish to explore, nothing herein shall prevent such exploration. 3. The parties agree that such discussions shall not constitute collective bargaining, and are intended solely to afford the parties the opportunity to more fully consider and discuss the issues during the term of the Successor Agreement. Dated at South Burlington, Vermont this day of February, 2013. Ron Bliss, President South Burlington Police Officers Ass'n. Dated at South Burlington , Vermont this day of February, 2013. Robert Rusten Temporary Interim City Manager City of South Burlington, Vermont 46 LJ Q 02/15/2013 City of South Burlington Accounts Payable Page 1 of 7 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct l(GENERAL FUND) From / / To 02/19/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date A & I A & I CLEANING SERVICE INC 3221 JANUARY CLEANING - SEWER 480.00 0.00 . /__/__ A & I A & I CLEANING SERVICE INC 3220 JANUARY CLEANING - PW 1080.00 0.00 /__/_- A C S AFFILIATED COMPUTER SERVICES I 871616 RECEIPT PAPER 44.68 0.00 . /__/__ AIRE AIRE-DEB CORP 433 VEHICLE REPAIR 968.59 0.00 . /__/__ ALL ALL CYCLE WASTE INC 2120987 FD TRASH REMOVAL 84.16 0.00 /--/-- ALL ALL CYCLE WASTE INC 2120667 DUMPSTER - AIRPORT PKWY 226.55 0.00 . /__/__ ALL ALL CYCLE WASTE INC 2120557 LANDFILL FEE - BARTLETT 127.91 0.00 . /__/__ ALLENBR ALLEN & BROOKS 12132 APPRAISAL 1900.00 0.00 . /__/__ AT&T AT&T MOBILITY 973X01242013 FD MOBILE PHONES 176.12 0.00 /__/__ BATTERYPL BATTERY'S PLUS 1498 CROWN BATTERY 100.04 0.00 . /--/-- BCN TELE BCN TELECOM INC 21270388 CITY HALL PHONES 1358.45 0.00 . /--/-- BCN TELE BCN TELECOM INC 21270296 PD PHONES 139.45 0.00 . /__/__ BERGE BERGERON PROTECTIVE CLOTHING L 133506 GARMENT REPAIRS 12.65 0.00 . /__/__ BIBENS BIBENS ACE 764457/3 KEY SET COMBO 19.99 0.00 . /__/__ SIRENS BISENS ACE 764302/3 PLANT SUPPLIES 41.44 0.00 . /__/__ BIBENS SIRENS ACE 764403/3 ELBOWS 15.92 0.00 . /__/__ BIBENS BIBENS ACE 764577/3 PLANT SUPPLIES 33.77 0.00 /--/-- BIBENS BIBENS ACE 764464/3 UNIFORM - SHEFFER 52.99 0.00 . /__/__ BIBENS BIBENS ACE 764611/3 SPRAY PAINT 20.97 0.00 . /__/__ BIBENS BIBENS ACE 764740/3 CLAMPS - FASTENERS 24.50 0.00 . /__/__ BIBENS BIBENS ACE 764741/3 RETURN FOR ROPE CLIPS -0.50 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 80994728 MEDICAL SUPPLIES 125.15 0.00 /__/__ BOUND BOUND TREE MEDICAL, LLC 80997198 COLD PACK 13.22 0.00 . /__/__ BOUND BOUND TREE MEDICAL, LLC 81001465 NEBULIZER 5.62 0.00 . /__/__ BREADL BREAD LOAF CORPORATION 01312013 CONSTRUCTION -NEW OFFICE 93351.00 0.00 BROWNLL BROWNELL LIBRARY 01292013 REIMBURSE - LOST BOOK 22.00 0.00 . /__/__ BURLGLASS BURLINGTON GLASS CENTER K0833607 WINDOW - SIDEWALK PLOW 232.00 0.00 . /__/__ CANONSOL CANON SOLUTIONS AMERICA 414540 PD - QTRLY MAINTENANCE 116.58 0.00 /__/__ CARGIL CARGILL INC - SALT DIVISION 2900956892 DEICER SALT 3693.38 0.00 CARGIL CARGILL INC - SALT DIVISION 2900956893 DEICER SALT 1768.28 0.00 . /__/__ CARGIL CARGILL INC - SALT DIVISION 2900983195 DEICER SALT 3388.53 0.00 . CARGIL CARGILL INC - SALT DIVISION 2900986430 DEICER SALT 5221.93 0.00 /__/__ CARQUE CARQUEST AUTO PARTS 11138-27139 OIL FILTER 35.70 0.71 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-27096 SOLVENT & DEICER 91.50 1.83 . /__/__ CARQUE CARQUEST AUTO PARTS 11141-28156 OIL FILTER 5.30 0.11 /--/-- CARQUE CARQUEST AUTO PARTS 11141-27827 WIPER BLADE 22.38 0.45 CARQUE CARQUEST AUTO PARTS 11141-27165 DEICER 7.38 0.15 . /__/__ CARQUE CARQUEST AUTO PARTS 11138-27286 BLACK BEAUTY 79.92 1.60 /--/-- CARQUE CARQUEST AUTO PARTS 11141-28342 AIR FILTER 76.16 1.52 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-28347 OIL FILTER 19.72 0.39 • /--/-- CARQUE CARQUEST AUTO PARTS 11138-25845 FUEL FILTER 13.94 0.28 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-26671 PLATINUM STARTER -63.00 -1.26 /--/-- CARQUE CARQUEST AUTO PARTS 11138-27433 STOP LEAK 6.87 0.14 • /--/-- CARQUE CARQUEST AUTO PARTS 11141-28399 SHOP SUPPLIES - 25.31 0.51 • /--/-- CARQUE CARQUEST AUTO PARTS 11141-28531 PIGTAIL & SCREW 2.54 0.05 • /--/-- CARQUE CARQUEST AUTO PARTS 11138-27549 SHOP SUPPLIES 15.24 0.30 /--/-- CARQUE CARQUEST AUTO PARTS 11141-28552 HALOGEN BEAM 15.38 0.31 /--/-- CARQUE CARQUEST AUTO PARTS 11141-28533 PIGTAIL & SCREW 5.08 0.10 • /--/-- CARQUE CARQUEST AUTO PARTS 11138-27647 OIL FILTER 5.30 0.11 4 /--/-- CARQUE CARQUEST AUTO PARTS 11141-28620 OIL FILTER 5.30 0.11 /_-/-_ 02/15/13 City of South Burlington Accounts Payable Page 2 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct l(GENERAL FUND) From / / To 02/19/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date CARQUE CARQUEST AUTO PARTS 11141-28664 WINTER BLADE 114.58 2.29 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-28646 AUTOMOTIVE FUSE 6.20 0.12 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-27696 WINTER BLADE 46.44 0.93 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-27277 SHOP SUPPLIES 51.00 1.02 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-27804 RETURN SHOP SUPPLIES -51.00 -1.02 . /--/-- CARQUE CARQUEST AUTO PARTS 11138-27847 TRANSMISSION FIX 12.99 0.26 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-28903 FUEL FILTER 28.39 0.57 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-28902 OIL FILTERS 9.86 0.20 /--/-- COLIC CGLIC 1475431 FEBRUARY HEALTH PREMIUM 98999.04 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1230370040 PUSH/PULL VALVE 44.09 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1230370052 SWIVEL 21.99 0.00 . /--/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1230380063 AIR CYLINDER 152.92 0.00 . /--/-- CHITRE CHITTENDEN COUNTY REGIONAL PLA 3594 COST SHARE 3064.56 0.00 . /--/ -- CHITRS CHITTENDEN COUNTY REGIONAL SOL IVC019507 BIOSOLIDS 15503.91 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 318362 MIRROR BASE 56.46 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 318304 SWITCH 34.46 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 318436 HEATER 54.32 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 318558 CABLE & HOUSING 88.54 0.00 . /--/-- CLARKS CLARK'S TRUCK CENTER 318861 MOTOR 388.04 0.00 . /--/-- CLEAN WAT CLEAN WATER, INC. 5456 POLYMER 7806.75 0.00 . /--/-- CODY CHEV CODY CHEVROLET 25191 BALANCE OWED 3.59 0.00 . /--/- COMCAST COMCAST 02010228H013 STATION#2 CABLE 119.15 0.00 . /--/- COMCAST COMCAST 02010228E13 STATION #1 INTERNET/CABL 170.43 0.00 . /--/- COMCAST COMCAST 02070306C13 CITY HALL INTERNET 126.90 0.00 . /--/-- COMCAST COMCAST 02080307F13 EMERGENCY CENTER 80.01 0.00 . /--/-- CONTACT CONTACT COMMUNICATIONS 10540942 PAGER RENTAL 38.73 0.00 . /--/-- CONTIN CONTINENTAL RESEARCH CORPORATI 382244-CRC-1 SHOP SUPPLIES 324.76 0.00 . /--/-- CRYSTAL CRYSTAL ROCK LLC 01312013 F/D BOTTLED WATER 95.45 0.00 • /--/-- DE LAGE DE LAGE LANDEN FINANCIAL SERVI 16947663 COPIER - LIBRARY 172.07 0.00 • /--/-- EASTER EASTERN INDUSTRIAL AUTOMATION 3809577 BLUE RIBBON BELT 12.23 0.00 . /--/-- ENDYNE ENDYNE INC 102961 WHEELER NATURE PARK 25.00 0.00 . /--/-- ENVSYS ENVIRONMENTAL SYSTEMS RESEARCH 92602783 ARCOIS 6000.00 0.00 . /--/-- ENVSYS ENVIRONMENTAL SYSTEMS RESEARCH 92612359 ARCGIS MAINTENANCE 4400.00 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10502136-1 COUPLER PUMPS 106.85 0.00 . /--/-- ESSEQI ESSEX EQUIPMENT INC 10501716-1 COUPLER WATER ALUM. 69.35 0.00 . /--/-- EXXON EXXON MOBIL 139900302 UNLEADED FUEL B7.83 0.00 • /--/-- EYE EYE MED VISION CARE 4719715 VISION PLAN - FEBRUARY 1 1063.53 0.00 • /--/-- FERG FERGUSON WATERWORKS 0331453 PIPE & ADAPTER 59.30 0.00 . /--/-- FINAL FINAL CONNECTION 11825 STATION 2 SYSTEM ISSUES 85.00 0.00 . /--/-- FIREETC FIRE TECH & SAFETY OF NEW ENGL 130160 AIRPACKS MAINTENANCE 59.08 0.00 . /--/-- FISHER FISHER SCIENTIFIC COMPANY 5375885 THERMOMETERS 82.81 0.00 . /--/-- FISHER FISHER SCIENTIFIC COMPANY 5375886 THERMOMETERS 76.76 0.00 . /--/-- FISHER FISHER SCIENTIFIC COMPANY 5619479 MISC. LAB SUPPLIES 302.67 0.00 . /--/-- FISHER FISHER SCIENTIFIC COMPANY 5784186 LABORATORY SUPPLIES 188.71 0.00 . /--/-- FISHER FISHER SCIENTIFIC COMPANY 5784187 CREDIT-LAB. SUPPLIES -76.76 0.00 . /--/- FORM FORMULA FORD 02122013 CHIEF'S INSPECTION CAR 22700.00 0.00 . /--/-- G & K SER G & K SERVICES 1295676729 UNIFORMS 91.00 0.00 . /--/-- G & K SER G & K SERVICES 1295679245 UNIFORMS 91.00 0.00 . /--/-- GALE GALE GROUP 98459611 BOOKS 165.58 0.00 . /--/-- GALE GALE GROUP 96480413 BOOK 26.23 0.00 . /--/-- 02/15/13 City of South Burlington Accounts Payable Page 3 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/19/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date GALE GALE GROUP 98480424 BOOKS 24.59 0.00 • /__/__ GALE GALE GROUP - 98527712 BOOK 14.75 0.00 . /__/__ GALE GALE GROUP 98459523 BOOKS 54.92 0.00 . /__/-_ GALE GALE GROUP 98459503 BOOKS 83.61 0.00 GALLS GALLS, LLC 372303 LOCKING HOLSTER 39.50 0.00 • /__/__ GALLS GALLS, LLC 361378 CUFFS 48.00 0,00 . /__/_- GRAIN GRAINGER INC 9044683390 DISPOSABLE GLOVES 36.56 0.00 /_-/-- GREEMLC GREEN MOUNTAIN LIBRARY CONSORT 02112013 DATABASE SUBSCRIPTION 2419.56 0.00 • /--/-- GREENLIGH GREEN LIGHTS ENERGY, INC. 8422 ELECTRICAL 855.00 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 2025012513 PUMP STATIONS 3968.18 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 076784JAN13 HOLMES ROAD 342.97 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 204506J13 BARTLETT BAY 8992.37 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 002924JAN13 T/L KIMSALL/KENNEDY-BOLA 10.64 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 085943JAN13 T/L CLARION/WILLIST SOLA 11.34 0.00 • /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 085931FEB13 T/L WILLIST/DORSET SOLA 11.34 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 207319FEB13 T/L SWIFT/FARRELL - SOLA 6.38 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 229281JAN13 T/L 100 KENNEDY DR- SOLA 21.28 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 030640FES13 T/L WILLIST/HINESB. SOLA 26.24 0.00 . /__/_- GREEPW GREEN MOUNTAIN POWER CORPORATI 030618JAN13 T/L WILLISTON/MIDAS SOLA 26.24 0.00 . /__/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 022409FEB13 T/L LIME KILN/AIRPORT SO 27.66 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 018619FEB13 T/L DORSET/KENNEDY-SOLAR 5.68 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 018393FEH13 T/L U MALL/DORSET-SOLAR 5.68 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 012658JAN13 T/L SPEAR / SWIFT - SOLA 6.38 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 006230FEB13 T/L DORSET/SWIFT-SOLAR 9.94 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 047816FEH13 MILL PD PMPNG STAT. SOLA 21.28 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 006512FEB13 911 DORSET ST PUMP -SOLA 9.94 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 213541FEB13 VAN SICKLEN PMPNG - SOLA 21.28 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 213933FES13 SPEAR ST PUMP - SOLAR 21.28 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 006292FEH13 DORSET ST PUMP - SOLAR 9.94 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 227784JAN13 T/L I-89/RTE 2 - SOLAR 11.34 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 72761FEB13 AIRPORT PARKWAY 16021.16 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 07961FEB13 LANDFILL PUMP STATION 544.19 0.00 GREEPT GREEN MOUNTAIN WATER ENVIRONME 12813 WASTEWATER TRAINING 700.00 0.00 GRERRS GREERS 711441 DRYCLEANING 56.60 0.00 GSM GSM ENTERPRISES, INC. 230128004 VEHICLE MAINTENANCE 553.50 0.00 GSM GSM ENTERPRISES, INC. 230129001 TIRE REPAIR 15.00 0.00 HARTFORD HARTFORD-PRIORITY ACCOUNTS 6192626-7 LIFE/STD-FEBRUARY 2013 4141.42 0.00 HAUN HAUN SPECIALTY GASES, INC 8864901 OXYGEN 34.00 0.00 HAUN HAUN SPECIALTY GASES, INC 0426696 OXYGEN 91.25 0.00 HAUN HAUN SPECIALTY GASES, INC 8872442 OXYGEN 32.00 0.00 HAUN HAUN SPECIALTY GASES, INC 8880103 OXYGEN 36.50 0.00 HAWTHORNE A.C. HAWTHORNE CO, INC. 24792 FIRE - ROOF LEAK 374.65 0.00 HERITAGEF HERITAGE FORD 874660 VEHICLE PARTS 186.24 0.00 • - HERITAGEF HERITAGE FORD 874577 KEY LOCK CYLINDERS 126.86 0.00 HERITAGEF HERITAGE FORD 501889 CODE KEYS 84.99 0.00 ' HERITAGEF HERITAGE FORD 874660CR CORE RETURN -75.00 0.00 - . . /--/-- HILLGR HILL GROUP OF VERMONT 43587 HYDRONIC 5 1102.55 0.00 HOWARDB HOWARD, BRIAN 02122013 OVERPAID PET LICENSE 18.00 0.00 HOYLE HOYLE, TANNER & ASSOCIATES INC 0050151 GROUNDWATER MONITERING 55.00 0.00 HOYLE HOYLE, TANNER & ASSOCIATES INC 0050259 GROUNDWATER MONITERING 55.00 0.00 02/15/13 City of South Burlington Accounts Payable Page 4 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/19/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date HOYLE HOYLE, TANNER & ASSOCIATES INC 0050262 PD GROUNDWATER MONITOR 385.00 0.00 . /--/-- IDENTI IDENTI-KIT SOLUTIONS 103363 SOFTWARE -MONTHLY LICENS 34.00 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60526253 BOOKS 73.09 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60524415 BOOKS 87.90 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66353212 BOOKS 21.99 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60525458 BOOKS 78.04 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66353330 BOORS 69.80 0.00 /--/-- INGRAM INGRAM LIBRARY SERVICES 60526257 BOOKS 46.75 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60524416 BOOKS 13.74 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60526255 BOOKS 69.20 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60522285 BOOKS 442.76 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66350881 BOOKS 47.96 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60526254 BOOKS 9.41 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60525457 BOOKS 14.84 0.00 . /--/- INGRAM INGRAM LIBRARY SERVICES 60524417 BOOKS 63.22 0.00 . /--/ -- INGRAM INGRAM LIBRARY SERVICES 60525456 BOOKS 14.29 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60524416 BOOKS 21.50 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60524419 BOOKS 68.08 0.00 . /--/- INGRAM INGRAM LIBRARY SERVICES 60526256 BOOKS 414.19 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66350848 BOOKS 9.89 0.00 . /--/- INGRAM INGRAM LIBRARY SERVICES 66350849 BOOKS 9.32 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66350850 BOOKS 8.84 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66350851 BOOKS 14.83 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66350880 BOOKS 63.37 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66350879 BOOKS 44.00 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66350878 BOOKS 8.80 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 66350877 BOOKS 15.37 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60522281 BOOKS 22.50 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60522280 BOOKS 58.27 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60522284 BOOKS 18.68 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60522282 BOOKS 16.50 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60522283 BOOKS 19.76 0.00 . /--/-- INGRAM INGRAM LIBRARY SERVICES 60522286 BOOKS 396.55 0.00 . /--/-- INNOVATIV INNOVATIVE MUNICIPAL PRODUCTS INV14533 WINTER LIQUID 4450.05 0.00 . /--/-- INTOX INTOXIMETERS INC 383253 BATTERIES 639.00 0.00 . /--/-- INTSTB INTERSTATE BATTERIES 190320100101 BATTERIES 45.00 0.00 . /--/-- J B I & B INTERNATIONAL TRUCKS INC T295829 FILTERS 81.71 0.00 . /--/-- JANITECH JANITECH INC 30080 FEBRUARY CLEANING - CITY 1029.96 0.00 . /--/-- JANITECH JANITECH INC 30119 FEBRUARY CLEANING 2488.00 0.00 . /--/-- KELLY KELLY ASSOCIATES DECEMBER 12 DECEMBER 2012 567.00 0.00 . /--/-- KERSHN KERSHNER SIGNS 4574 SIGNAGE 75.00 0.00 . /--/-- KUHN MEMO KUHN MEMORIALS LTD 2012SBVC3 2ND INSTALL-VETERANS MEM 6842.00 0.00 . /--/-- LENNY LENNY'S SHOE AND APPAREL 53579 GOODRICH- SHOES 120.00 0.00 . /--/-- LETS LET'S PARTY INC 0344 V-DAY BALLOONS & DECOR 999.20 0.00 . /--/-- LOWES LOWE'S 911049 WRENCHES. 73.87 0.00 . /--/-- LOWES LOWE'S 902925 MISC. SUPPLIES 85.63 0.00 . /--/-- LOWES LOWE'S 914326 HARDWARE FOR WORKSHOP 104.26 0.00 . /--/-- LOWES LOWE'S 902717 PVC 17.97 0.00 . /--/-- LOWES LOWE'S 902745 MAILBOX PARTS 8.87 0.00 . /--/-- LOWER LOWE'S 902852-0 DOOR HANDLE - CITY HALL 39.93 0.00 . /--/-- 02/15/13 City of South Burlington Accounts Payable Page 5 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/19/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date LUCKYPUP LUCKY PUPPIES DOG DAYCARE & BO 13880 INCIDENT: 13513000816 CAT 175.00 0.00 . /--/-- MARSH MARSHALL TIRE GROUP INC 26145 ALIGNMENT 129.95 0.00 . /--/-- MERRICKS MERRICK, SUSIE 01312013 REIMBURSE - PACT DINNER 180.39 0.00 . /--/- MILTON MILTON RENTAL & SALES CENTER I 01-289582-01 VEHICLE PARTS 10.76 0.00 . /--/-- MINUTEM MINUTEMAN TRUCKS, INC 954573 VALVE 69.06 0.00 . /--/-- NATLAW NATIONAL LAW ENFORCEMENT SUPPL 86999 INVESTIGATIVE SUPPLIES 408.31 0.00 . /--/-- N*EASTFIR NORTHEAST FIRE SAFETY 13-001 EQUIPMENT 51.00 0.00 . /--/- NORTHD NORTHEAST DELTA DENTAL DENTALFEB13 FEB 2013 DENTAL PREMIUMS 11980.82 0.00 . /--/-- NORTHNSF NORTHERN SAFETY CO INC 900292970 SUPPLIES/ UNIFORMS 107.02 0.00 . /--/- NY CLEAN NEW YORK CLEANERS 01312013 JANUARY CLEANING 1181.75 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 28177 TONER 108.95 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 28178 PAPER 69.98 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 28181 BUSINESS CARD SLEEVES 13.58 0.00 . /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 28182 PENS 19.42 0.00 /--/-- OFFESS OFFICE ESSENTIALS OF VERMONT 28180 OFFICE SUPPLIES 3.80 0.00 . /--/-- ORKIN ORKIN EXTERMINATING COMPANY IN 80709598 SERVICE - FIRE DEPT. 192.50 0.00 . /--/-- ORKIN ORKIN EXTERMINATING COMPANY IN FEB. SERV13 JAN 13 SCHEDULE SERV 140.52 0.00 . /--/-- ORRIN ORKIN EXTERMINATING COMPANY IN REC FEB 13 REC -FEB 13 SCHEDULE SER 125.27 0.00 . /--/-- OTHER OTHER PAPER 4219 INSERT - PET LICENSES 617.00 0.00 . /--/-- OTHER OTHER PAPER 4221 WARNING - ANNUAL MEETING 248.00 0.00 . /--/-- OTHER OTHER PAPER 4247 CAMPS & INSERT 1143.00 0.00 . /--/-- OTHER OTHER PAPER 4223 AD - CHORUS 298.00 0.00 . /--/-- OTHER OTHER PAPER 4232 PUBLIC HEARING - DRS 75.60 0.00 . /--/-- OTHER OTHER PAPER 4237 ADS - P&Z & MARKET WKSHO 546.00 0.00 . /--/-- PIKE PIKE INDUSTRIES INC 688788 ASPHALT 124.95 0.00 . /--/-- POLSINELL POLSINELLO FUELS INC 424929 OIL 2513.44 0.00 . /--/-- POLSINELL POLSINELLO FUELS INC 425006 OIL 1003.13 0.00 . /--/-- PRATTSMIT PRATT & SMITH, INC 4791 TROUBLESHOOT PUMP 97.50 0.00 . /--/-- PVC PVC PROFESSIONAL VEHICLE CORP 23773 VEICHLE PARTS 55.50 0.00 . /--/-- QCSTEE QUEEN CITY STEEL COMPANY 194285 STEEL 35.00 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24130396 REPAIRED COMPUTER 90.00 0.00 . /--/-- RELIANT RELIANT ELECTRIC WORKS INC 27600 COMPUTER MAINTENANCE 479.23 0.00 . /--/-- REPRO REPROGRAPHICS OF NEW ENGLAND I 70720 DEV NOTICE REVIEW POSTER 362.45 0.00 . /--/-- REPRO REPROGRAPHICS OF NEW ENGLAND 170540 ENVELOPES & LETTERHEAD 353.82 0.00 . /--/-- REPRO REPROGRAPHICS OF NEW ENGLAND I 70513 5 MOUNTED COLOR PLOTS 224.10 0.00 . /--/-- ROUSET ROUSE TIRE SALES 30048104 VEHICLE MAINTENANCE 177.85 0.00 . /--/-- ROUSET ROUSE TIRE SALES 30048103 VEHICLE MAINTENANCE 120.00 0.00 . /--/-- SAGA SAGAMORE PUBLISHING INC 123402 BIN 29.00 0.00 . /--/-- SAGA SAGAMORE PUBLISHING INC 123401 BOOKS 319.72 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13QX9169 GAUGE 19.79 0.00 /--/-- SANEL SANEL AUTO PARTS INC 13QV3674 VEHICLE MAINTENANCE 117.88 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13RD2189 PLUG 1.21 0.00 . /--/-- SBCOLLINS SBCOLLINS, INC 213918 DIESEL FUEL 18181.76 0.00 . /--/-- SEECLICK SEECLICKFIX 2856 LICENSE THRU JULY 2013 400.00 0.00 . /--/-- SEWLY SEWLY TAILORING 0000003 FIRE - REPAIR 14.00 0.00 . /--/-- SMALL SNara ENGINE CO. INC. 052268 CHAIN 550.29 0.00 . /--/-- SPORTS SPORTS & FITNESS EDGE SWIM020813 SWIM- WINTER 2013 SESSIO 1980.00 0.00 . /--/-- STA STATE OF VERMONT 3301-9010 VALLEY RIDGE - STMWTR 489.72 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8024387127 MISC. SUPPLIES 186.53 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8024387125 HEADPHONES 49.99 0.00 . /--/-- 02/15/13 City of South Burlington Accounts Payable Page 6 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/19/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date STAPL STAPLES BUSINESS ADVANTAGE 8024464346 MISC. SUPPLIES 66.97 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8024464345 MISC. SUPPLIES 503.93 0.00 . /__/__ STAPL STAPLES BUSINESS ADVANTAGE 8024387124 MISC. SUPPLIES 225.44 0.00 . /__/__ STITZ STITZEL, PAGE & FLETCHER, P.C. 22361 DECEMBER 2012 18687.32 0.00 . /__/_- STONE STONE ENVIRONMENTAL INC 7875 PROJ: 12-077 LDR REVIE 2344.35 0.00 . /_-/__ STRATEGIC STRATEGIC TECHNOLOGY SERVICES 02062013 MANAGED CARE 555.00 0.00 . /__/__ TEAM EJP TEAM EJP SO BURLINGTON 4636036 MATERIALS- SEWER BREAK 697.03 0.00 . /__/__ TEAM EJP TEAM EJP SO BURLINGTON 4634821 GRIPPER PLUG 25.00 0.00 . /__/__ TECHGROUP TECH GROUP 60254 NETWORK PATCH 6.00 0.00 . /__/__ TECHGROUP TECH GROUP 60160 SERVER REPAIRS 450.00 0.00 . /__/__ TECHGROUP TECH GROUP 60160CR TWO HOURS CREDIT - LABOR -300.00 0.00 . /__/__ TECHGROUP TECH GROUP 60183 APC BATTERY CARTRIDGE 415.00 0.00 /--/-- TELEDYNE TELEDYNE ISCO 015154 FKA EPA DEMO GRANT #273 1419.15 0.00 . /__/__ TIFCO TIFCO INDUSTRIES INC 70830164 NUTS & BOLTS 200.60 0.00 . /__/__ TIFCO TIFCO INDUSTRIES INC 70831698 SHOP SUPPLIES 42.23 0.00 . /--/-- TOP HAT TOP HAT ENTERTAINMENT INC 425 DJ- FATHER/DAUGHTER DANC 425.00 0.00 . /__/__ TWINST CED - TWIN STATE 8124-749052 PIGTAIL 5.45 0.00 . /_-/-_ TWINST CED - TWIN STATE 8124-750226 VEHICLE PARTS 58.00 0.00 . /__/__ UNIFIRST UNIFIRST CORPORATION 036 1530781 MAT CLEANING 72.30 0.00 . /--/-- UNITE UNITED 02042013 BUERMANN BILLED IN ERROR 297.64 0.00 . /__/__ UPPERVAL UPPER VALLEY PRESS INC 24722 PRINTING - TABLOID PAGES 2485.00 0.00 . /__/_- UPS UPS STORE #1107 11366 SHIPPING 29.93 0.00 /__/__ UPS UPS STORE #1107 11345 SHIPPING 15.34 0.00 . /__/__ VANASSE VANASSE HANGEN BRUSTLIN, INC. 0159515 KENNEDY DR POND #57406.0 90.75 0.00 . /--/-- VER IZON VERIZON WIRELESS 2859254077 FD PHONES 109.73 0.00 /--/-- VERCHA VERMONT CHAPTER OF IAAI FRANCIS02-13 ANNUAL TRAINING SEMINAR 25.00 0.00 . /__/_- VERGAS VERMONT GAS SYSTEMS INC 40515-9JAN13 GROUP INV. #11069 14337.94 0.00 . /--/-_ VERNMONT VERMONT RADIOLOGISTS LLP 02062013 REFUND - PAID TAXES TWIC 7333.67 0.00 . /__/-- VERREC VERMONT RECREATION & PARRS ASS 2014 MEMBERSHIP RENEWAL 250.00 0.00 . /__/_- VHV VERMONT HEATING & VENTILATING 41054 AIRPORT PEW - REPAIRS 1094.88 0.00 . /__/__ VIKING VIKING-GIVES (USA) 4450836 CIRUS WIRELESS BRIDGE 1322.00 0.00 . /__/__ VLCT PACI VLCT PACIF 15100 ADDED 2013 DUMP TRUCK 762.00 0.00 . /__/__ VMCTA VMCTA 09302013 LADD - MUNICIPAL RENEWAL 20.00 0.00 . /__/-- WESTON&SA WESTON & SAMPSON SERVICES, INC 518169 PROD: I2120206 IDATACOLL 175.00 0.00 . /__/__ WOOD CR WOOD'S CRW CORPORATION W22887 BACKHOE REPAIRS 2091.81 0.00 . /__/__ ZOLL ZOLL MEDICAL CORPORATION 1979195 ELECTRODES 330.00 0.00 . /__/_- 02/15/2013 City of South Burlington Accounts Payable Page 7 of 7 09:28 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 02/19/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date Report Total 442,585.86 11.78 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ ***442,574.08 Let this be your order for the payments of these amounts. Rosanne Greco Sandra Dooley Paul Engels Helen Riehle Pam Mackenzie South Burlington Water Dept. Accounts Payable Check Register Date: 02/20/13 Date Check No. Paid To Memo Amount Paid 2/20/2013 2276 Aldrich&Elliott, PC 848.24 Date Voucher Number Reference Voucher Total Amount Paid 1/31/2013 VI-12990 73948 848.24 848.24 2/20/2013 2277 Office Essentials 35.28 Date Voucher Number Reference Voucher Total Amount Paid 2/10/2013 VI-12987 28233 35.28 35.28 2/20/2013 2278 City Of South Burlington 102.66 Date Voucher Number Reference Voucher Total Amount Paid 2/1/2013 VI-12989 ADD'L JAN SEWER 102.66 102.66 2/20/2013 2279 City Of South Burlington 3,324.26 Date Voucher Number Reference Voucher Total Amount Paid 2/1/2013 VI-12988 ADD'L JAN FEES 3,324.26 3,324.26 Total Amount Paid: 4,310.44 SOUTH BURLINGTON CITY COUNCIL Printed: February 13, 2013 Page 1 of 1 y . CITY COUNCIL 4 FEBRUARY 2008 The South Burlington City Council held a regular meeting on Monday, 4February 2013, at 4:30 p.m., in the Conference Room, City Hall, 575 Dorset St. Members Present: R. Greco, Chair; S. Dooley, P. Engels, P. Mackenzie, H. Riehle Also Present: R. Rusten, Deputy City Manager; D. Kinville, City Clerk; S. Stitzel, J. McLean, City Attorneys; L. Murphy, Librarian; P. Conner, Director of Planning& Zoning; K. Murray, Planner; J. Rabidoux, Public Works Director; T. Hubbard, Recreation Director; Chief T. Whipple, Police Department; M. Simoneau, J. Knapp, P. Nowak, B. Stuono, B. &J. Goldberg, G. Maille, B. Bull, B. Cimonetti, B. Bouchard, S. McClellan J. Louisos Executive Session: Ms. Dooley moved that the Council meet in executive session to discuss personnel matters, negotiations, real estate and litigation and to continue deliberation on interim zoning applications. Mr. Engels seconded. Motion passed unanimously. Regular Session: Engels moved that the Council exit executive session. Ms. Riehle seconded. Motion passed unanimously. 1. Agenda Review: Ms. Dooley moved to add as item#3 a review of the City Manager's contract. Ms. Riehle seconded. Motion passed unanimously. 2. Comments & Questions from the Audience, not related to agenda items: A former South Burlington resident expressed concern that when he was recently in the city a South Burlington Police officer threatened to tase him and grabbed his arm when he declined to answer questions. 3. Action on City Manager's Contract: Mr. Engels moved to terminate Sandy Miller's contract effective immediately relative to paragraph 3 of his contract.. Ms. Mackenzie seconded. Ms. Greco read the contract paragraph which indicated that Mr. Miler would receive twelve months salary and benefits from the date of termination. Ms. Mackenzie said she agreed with the action but felt it could have been done in a more "planful"way to help staff and the community. CITY COUNCIL 4 FEBRUARY 2013 PAGE 2 Ms. Dooley said she supported the action but as it was a personnel matter, she had nothing to add. Public comment was then solicited. A member of the public asked when the decision was made. Ms. Greco said the decision was made last Monday. She also advised that there would be a press release issued in the morning explaining the action. An audience member asked what Mr. Miller's salary was. Ms. Greco said $117,500.00. Mr. Rusten asked about financial implications. Ms. Greco said there will be a special meeting to address that. Mr. Simoneau asked the expiration of the current City Manager's contract. Ms. Greco said there is no expiration. In the vote that followed, the motion passed unanimously. 4. Announcements and City Manager's Report: Mr. Rusten: advised that long-time and current Development Review Board member Roger Farley passed away last week. Mr. Rusten then questioned"who is in charge"now. Mr. Stitzel said until the Council takes further action, the Council is in charge. Any issues that arise should be directed to the Council Chair. Members then agreed to hold a special meeting on Wednesday, 6 February, at 4:30 p.m. Ms. Dooley: attended the PACT meeting regarding "Art with a Purpose." Mr. Engels: the Form Based Codes Committee will be holding a big event beginning 12 February at 6 p.m. The event will continue through Saturday the 16th and will include a session on Market Street, open public sessions and meetings with committees and stake holders. Ms. Greco: attended the Form Based Codes Committee, Planning Commission, ECOS and Airport Strategic Planning Committee. CITY COUNCIL 4 FEBRUARY 2013 PAGE 3 5. Consent Agenda: a. Sign Disbursements b. Approval of minutes for October 1,November 20, December 3 and 17, and January 7 and 22 c. Financials for the month of December d. Update Mileage Certificate Application Ms. Dooley noted that the minutes of 20 November and 3 and 17 December had already been approved and should be removed from this consent agenda. She also asked that the Minutes of 7 January be removed. Ms. Greco asked that the Minutes of 1 October be removed. Mr. Riehle moved to approve the consent agenda as presented and/or revised above. Ms. Dooley seconded. Motion passed unanimously. 6. City Council to Consider Authorizing Entry of Appearance by Legal Counsel In: A. South Burlington School District Appeal Ms. Riehle noted that entering an appearance allows the city to be apprised of what is going on, and she favored that. The City Attorney explained that entering an appearance does not commit the city to any action. He said he would monitor any filings and update the Council on what is happening in the case and advise on anything that could lead to an action on the city's part. This would not be covered in the City Attorney's retainer, but the cost would be limited because the participation is limited. Ms. Dooley moved to authorize the appearance by Stitzel, Page and Fletcher in the South Burlington School District appeal of the DRB's decision regarding the Methadone Clinic. Mr. Engels seconded. Motion passed 4-1 with Ms. Mackenzie voting against. B. Rutland MS4 Designation Appeal: Mr. McLean said he had been asked by the City of Rutland to appeal its designation as an MS4. He has been working with Rutland for a year on this. He understood that South Burlington was also designated as an MS4 but until recently didn't see any conflict of interest. Subsequently, he had conferences with both communities and felt there was a potential point of conflict. He had agreed to withdraw from both actions and ask both CITY COUNCIL 4 FEBRUARY 2013 PAGE 4 communities to find other counsel. Mr. Rusten noted that South Burlington had been looking to engage Scott Cameron, but there is now a question of conflict of interest as Mr. Cameron represents the former City Manager. Ms. Dooley asked if the Conservation Law Foundation has also appealed this. Mr. McLean said it has in a separate action. Mr. Rabidoux said that Rutland's appeal is different from the CLS as it relates to a decision rendered in Virginia which questions whether storm water is a pollutant. He felt this could turn the storm water issue "upside down." Mr. McLean suggested that Mr. Rusten speak with Mr. Cameron and his firm to see if they see a conflict. Mr. Engels moved that the city enter an appearance in the Rutland MS4 Designation Appeal and have Mr. Rusten ascertain if the law firm feels there is a conflict of interest. Ms. Riehle seconded. Motion passed unanimously. 7. Council to Hear Information and Then Discuss Issue of Current City Policy and State and Federal Law Concerning Firearms in City Buildings and the City at Large: Mr. McLean said there are constitutional provisions which address the right to bear arms; however, the U.S. Supreme Court has indicated that the Second Amendment is not unlimited in its scope. It appears the Supreme Court does not see a barrier to limiting the carrying of arms in sensitive places (e.g., schools, court houses, school buses, government institutions including all state government buildings), by felons, by the mentally ill, etc. Regarding local municipalities, there are no provisions regarding the carrying of arms in municipal buildings. A person could bring a weapon into a City Council meeting or other municipally owned property. There is some specific language by which a municipality can regulate firearms, ammunition, etc. This state law trumps any local charter language to the contrary. A municipality can regulate the use or discharge of firearms, but not the possession. South Burlington does have regulations regarding discharge and use. Chief Whipple said the Police Department does refer to federal law regarding firearms and felons or the mentally ill or mentally incompetent. The city's police cannot enforce those laws, but they can ask the feds to give them the OK to do so. Chief Whipple said CITY COUNCIL 4 FEBRUARY 2013 PAGE 5 in his 6+years in South Burlington, he can remember only a youngster using a pellet gun in his backyard. The child did not know this was illegal. There have been a couple of instances of hunting at the waterfront,but the hunters were on the Lake, which is off city property. Chief Whipple did note that if a person is brandishing a weapon and causing fear,the Police can take action(e.g., disorderly conduct). Mr. McLean added that it is against the law to carry a weapon with the intent to harm someone. Ms. Dooley asked whether the Library would be included as a weapon-free place because it is within a school building. Mr. McLean said he would have to research this. Ms. Greco expressed surprise that"state buildings are sensitive and municipal buildings are not." Mr. McLean said courts are mindful of places where people congregate and where children are present. He noted this is not a new issue. The City of Burlington was considering a ban on assault weapons, but they recognize there are statutory limitations to that legislation, and it would require a Charter change which the Legislature would have to approve. Burlington is looking into that. Chief Whipple noted he had conducted an informal survey of the state's police chiefs and no respondents said they had any regulation prohibiting weapons in municipal buildings. Ms. Dooley suggested bringing this up at the next Legislative forum. Chief Whipple said he would support having federal standards at the municipal level. 8. Interim Zoning Deliberative Session: A. Interim Zoning Application #IZ-12-13, Queen City,LLC, amendment to PUD to add 2 new dwelling units, 428-434 Shelburne Road: Ms. .Riehle felt the changes that were made regarding parking, added gardens and green space were good. She had no issues with the application. Ms. Riehle moved to approve IZ-12-13 of Queen City, LLC, as presented. Mr. Engels seconded. Motion passed unanimously. 9. Interim Zoning: Continued Public Hearings: a. Interim Zoning Application #IZ-12-06, John Larkin, 40 unit PUB (phase 1 of 71 unit project),201 Allen Road: CITY COUNCIL 4 FEBRUARY 2013 PAGE 6 Mr. Riehle felt the applicant had made the project look more like "a community." Ms. Mackenzie agreed. She appreciated the commitment to affordability. Mr. Engels agreed as well. Ms. Greco said her objection is that this is good growing soil and she felt it wasn't a place for housing. Ms. Mackenzie moved to close the hearing. Mr. Engels seconded. Motion passed unanimously. b. Interim Zoning Application #IZ-12-14, Pizzagalli Properties,LLC; raze existing Liberty Inn & Suites and construct 32,000 sq. ft. general office building and parking, 462 Shelburne Road: Ms. Greco read an e-mail she received from a resident in support of the project. Ms. Dooley noted that she had an interaction with neighbors who said they liked the project. She told them she could not discuss it with them. Mr. Bouchard submitted information on solar panels which will be similar to ones they are using on a project in Essex. He added that all of their building in the past 4 years have been LEAD certified. Several neighbors expressed approval for the project and said that working with the Pizzagalli people has been a positive experience. Mr. Engels then moved to close the hearing. Ms. Mackenzie seconded. Motion passed unanimously. 10. Interim Zoning Deliberative Session: A. Interim Zoning Application #IZ-12-06,John Larkin, 40 unit P VD (phase 1 of 71 unit project), 201 Allen Road: Ms. Greco said she didn't support this as the city is running out of arable land and most of the land in this development is good for growing. Ms. Riehle said she appreciated that position but noted the project did provide more open space and some arable land. Ms. Dooley said she appreciated the commitment to affordable housing. CITY COUNCIL 4 FEBRUARY 2013 PAGE 7 Findings will be drafted. b. Interim Zoning Application #IZ-12-14, Pizzagalli Properties,LLC; raze existing Liberty Inn & Suites and construct 32,000 sq. ft. general office building and parking, 462 Shelburne Road: Ms. Mackenzie felt this was an exceptional example of working with the Council and with the neighboring community. She also felt this will help to improve the value of surrounding homes. Ms. Riehle noted the architectural detail and the support of energy conservation. Findings will be drafted. 11. First Reading of Draft Land Development Regulations approved by Planning Commission; suggested dates for public hearing are 4 or 18 March: Ms. Dooley asked if the temporary uses amendment has any relation to the NGA permit issue. Mr. Conner said not directly. Ms. Dooley said she would like to allow non-profits to have a tent up for a while. Ms. Greco asked the motivation for the last amendment. Mr. Conner said it was a property owner's request. He explained that there are 2 restrictions within the Interstate Overlay: there can be no new buildings and no expansion of use. Very few uses are allowed. Mr. Conner felt the original rationale for this was to create a 150 foot buffer from the Interstate. He said that possibly a change of use wasn't contemplated for an existing building. Ms. Greco asked if there are any homes involved in this district. Mr. Conner said there are a few. The Commission felt it was OK for them to add something like a shed but no new housing units. Ms. Greco asked if they could add a floor. Mr. Conner said there are height limits, and most of those houses are already 2 stories. Ms. Mackenzie asked about the residency requirement for Planning Commission and DRB membership. Mr. Conner said this is already in the LDRs, though it is not in the City Charter. Ms. Mackenzie asked how this would be enforced. Mr. Conner said it would be up to the City Council. Ms. Mackenzie asked if the Planning Commission learns that one of its members is no longer a city resident, is it incumbent on the Commission to bring that to the City Council. Mr. Conner said he would research that. CITY COUNCIL 4 FEBRUARY 2013 PAGE 8 Ms. Louisos reviewed public testimony at the Commission's public hearing. There was discussion regarding"styles" and "types" of houses. People felt#2 was perhaps too restrictive. They supported#6. They supported exempting single family homes from the Interstate Overlay restricts. There was discussion about specifying the number of feet from a school for cannabis dispensaries even though that specification is in the state enabling legislation. Ms. Dooley then moved to schedule the second reading and first public hearing for 18 March 2013. Mr. Engels seconded. Motion passed unanimously. 12. Consider Approval of Additional Member for Sustainable Agriculture Committee: Mr. Engels moved to approve Jessica Hyman for membership on the Sustainable Agriculture Committee. Ms. Riehle seconded. Motion passed unanimously. 13. Other Business: A. Items from Consent Agenda: In the minutes of 7 January,p. 4, item#7, Ms. Dooley questioned whether this was one bedroom units. On page 7, #10 of the same minutes,the last date should be 17 December. Ms. Dooley then moved to approve the Minutes of 7 January 2013 as amended. Ms. Riehle seconded. Motion passed unanimously. b. Bike Rack: No actions were taken. Members did agree to add a discussion on tasing to the bike rack. Ms. Dooley raised the question of a snow plow appearing to advertise a business. Members agreed to put this on the bike rack as well. Executive Session: Ms. Riehle moved the Council meet in executive session to discuss personnel issues, negotiations, real estate and litigation and to resume regular session only for the purpose of adjournment. Ms. Dooley seconded. Motion passed unanimously. CITY COUNCIL 4 FEBRUARY 2013 PAGE 9 Regular Session: Ms. Mackenzie moved that the Council meeting adjourn. Ms. Dooley seconded. Motion passed unanimously. Clerk )-)sb CITY COUNCIL SPECIAL MEETING 6 FEBRUARY 2013 The South Burlington City Council held a special meeting on Wednesday, 6 February 2013, at 4:03 p.m.,in the Conference Room, City Hall, 575 Dorset St. Members Present: R. Greco, Chair; S Dooley, P. Engels, P. Mackenzie, H. Riehle Also Present: R. Rusten, Deputy City Manager; S. Stitzel, City Attorney; D. Kinville, City Clerk; Chief T. Whipple, Police Department; M. Lyons, Assessor's Office; J. Ladd, I. Blanchard, City Manager's Office; J. Rabidoux, Public Works Department; M. Simoneau, F. Lees 1. Executive Session: Mr. Engels moved the Council meet in executive session to discuss personnel matters. Ms. Dooley seconded. Motion passed unanimously. Regular Session: Mr. Engels moved the Council exit executive session. Ms. Riehle seconded. Motion passed unanimously. 1. Discussion of South Burlington Interim City Manager Appointment Process: Ms. Greco asked Mr. Rusten if he would serve as interim City Manager. Mr. Rusten said he would serve in the short term until a long term interim City Manager is found. Ms. Riehle moved to appoint Bob Rusten as temporary interim City Manager subject to an acceptable agreement, and to empower the Chair to sign such an agreement. Mr. Engels seconded. Motion passed unanimously. Ms. Greco noted that the Vermont League of Cities and Towns (VLCT) has assisted in the past with this. Mr. Stitzel said VLCT maintains contact with former Vermont city managers who could be interested in short term positions while a city is searching for a City Manager. Mr. Stitzel added that he spoke with VLCT today and they will provide the city with a list of names. The city would then have the opportunity to interview any of these people to see if there is an acceptable candidate. Mr. Stitzel said most communities have found this process and the interim city managers hired under the process to be satisfactory. Ms. Greco asked if an interim city manager could become full time. Mr. Stitzel said typically these people are not interested in full time, and considering an interim person for the full time position could discourage other good candidates from applying. CITY COUNCIL SPECIAL MEETING 6 FABRUARY 2013 PAGE 2 Mr. Stitzel said he can arrange to have a list of potential names available for the meeting of 19 February. Members were OK with this process. 2. Discussion of South Burlington City Manager Hiring Process: Mr. Stitzel said he has found that VLCT is less expensive than other groups who provide these kinds of services. He explained the process that was used the last time. A committee developed criteria and then reviewed all the applications. Telephone interviews were conducted with 10 candidates who were then narrowed down to 5. Finalists were interviewed by department heads as well as the City Council. Ms. Ladd said there is a process and job description available in the office. Ms. Kinville suggested increasing the number of telephone interviews. Mr. Rusten suggested that the long-term interim City Manager be on the committee. Mr. Lees, who is the "historian for the community," and is now publishing "South Burlington Life," said he would like to be involved. Ms. Greco also suggested getting input from the community as to what they would like in a City Manager. 3. Discussion of Financial Costs to the City of City Manager Termination and Plans to Address These: Mr. Rusten noted that 21 weeks of the year's salary that will be owed to Mr. Miller is already in the FY13 budget. 31 weeks' salary would have to come from the FY14 budget. There would also be additional costs in the FY13 budget for an interim City Manager and potentially a new City Manager. There is also vacation money and sick time not used that would have to be calculated as well as other benefits. The contract requires that the full salary be paid within 2 weeks of dismissal, but the other benefits can take longer to compute. Mr. Rusten also noted other costs to consider including: A. legal costs B. costs for interim and full time City Manager search C. a new City Manager's salary Mr. Rusten said the city can pay the FY13 and FY14 salary and not create a"fiscal hole." CITY COUNCIL SPECIAL MEETING 6 FEBRUARY 2013 PAGE 3 Ms. Riehle asked the cost of a search. Ms. Dooley recollected it was $6,000-7,000. Mr. Rusten said he would estimate $10,000.00, which would include background checks. Ms. Dooley asked if there is any contingency money left. Mr. Rusten said it is all accounted for. Mr. Lees asked if the public can know the terms of a new contract before it is signed. Ms. Greco said the contract is negotiated in executive session because it is a personnel issue. It will be made public when it is signed. Ms. Dooley said there will be a stated "salary range." As there was no further business to come before the Council, the meeting was adjourned at 5:30 p.m. Clerk c . From: Bob Rusten, Deputy City Manager To: City Council Subjects: Analysis of FY 2013 January Unaudited Financials Date: February 14, 2013 City wide expenses as an aggregate are higher than last year same period at 58.16% attainment vs 57.21%. The retirement of the loan for the fire truck adds an additional 2.32%to total expense. If we exclude this expense, our year to date percent attainment comes in at 55.84% which is below same period last year. Good news as we're just shy of being 60%through the fiscal year. We continue to work with Paydata, our payroll provider, to fine tune the salary and overtime classifications. You may see salary related line items that appear to be under or over spent for the year. Collectively, our payroll expenses are tracking well relative to budget. We will try to have these corrections completed in the next couple of months. Our analysis is that in the aggregate General Fund expenditures that had been budgeted will come in at or below the total budget amount. Total General Fund revenues are 62.49%FY 2013 vs. 63.47%FY 2012, with the exclusion of the fire truck loan proceeds in FY 13 and a large insurance disbursement in FY 12 . The three areas of revenue concern mentioned in last month's narrative are still of concern: Vermont District Court, Ambulance Service Billing, and Fire Inspection Revenue. We are currently addressing all three of these areas either by increased activity as well as by the end of February a new ordinance and increased fees. As we project out till the end of the fiscal year, we are hoping that by controlling budgeted costs and increasing some of our revenue generating activities we can overcome the fact that some large revenue lines are now expected to come in under budget. That being said, additional pressures on the FY 2013 General Fund budget, above what has been previously identified, will make it that much harder to achieve a balanced budget at the end of the fiscal year. Please find comments below from Department Heads that have responded to our monthly query and as reviewed by Finance. City Clerk Pet Licenses revenues are mostly seasonal and will increase significantly in February and March. Beverage & Cabaret License revenue will mostly occur in February with a few liquor applications being received in March and April. As far as we can predict, both revenues are expected to bring in their budgeted amounts. Public Safety Police—Beyond what has been shared in the past weeks I would add the following: Uniform Supplies - Due to turnover in the department this line is approaching 100% expenditure. Another resignation may cause this line to be overspent at the end of the year. Savings will be realized in other lines, such as Animal Control, that will make up for any overage. There will also be unbudgeted revenue from a Bullet Proof Vest grant that will help offset over expenditure. Fire and Ambulance - Expenditures; overages seem to be in the areas of vehicle maintenance and repair in both budgets due to some expensive work done to several of the vehicles. This also 1 applies to disposable medical supplies. We are making progress in the area of alternative purchasing arrangements to better control spending. Revenues; Some overtime lines are currently high but we are awaiting several grant reimbursements which hopefully will bring these lines back to within projected ranges. Ambulance income is being evaluated currently to get a better picture of where we stand now and what we project for year end. Public Works, Stormwater and Sewer There are no material differences in this month's financial statements. Please see last month's Narrative for more detailed information. Culture and Recreation Several of the line items that are overspent, such as leave time turn-in and non-tax fringe benefits, as well as youth& adult programs were addressed in previous reports. Leave time turn in and the benefits item need to be moved out of salaries to balance this number in the budget. Youth & adult program accounts are offset by revenue. A new item reflected in this budget statement is in Red Rocks, specifically for consulting. This amount of$4992 was approved by City Council for the Red Rocks Park Management Study ($5,000). The revenue to balance this item is taken from the Open Space Fund, also approved by Council for this purpose. Planning and Zoning Revenues are tracking right on budget for FY 2013, 7 months into the fiscal year. On the expenditure side, annual DRB/PC stipends have been paid. No other significant changes took place during the month of January. Water Total Water Sales are up from last year by $72,452 and Connection Fee revenues have rebounded to a level approaching those budgeted for the full Fiscal Year 11-12. If the surplus to date of$242,727 is adjusted for the as of yet unexpended line items in the following paragraph the adjusted surplus would be $37,046 as compared to a FY 11-12 surplus of$76,374. Note: Although the Water Department has not yet been billed by the City for the following line items they are treated here as fully expensed to more realistically compare Year-to-date figures: * Line Item 112 A- City of South Burlington Administrative Fees of$42,640. * Line Item 125- General Insurance of$5,000. * Line Item 160- Debt Service of$150,221 For the Fiscal Year to date residential and commercial water sales exceed last Fiscal Year's level by 3.47% and again I am expecting that barring a large outlay for emergency work the budget will end close to the approved budget. 2 A B C D E F 2 Expenditure Report-January,2013 T 3 General Fund 4 5 %Budget 1 FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 8 GENERAL GOVERNMENT EXP. 9 CITY COUNCIL 10 General Expenses $1,000.00 $1,069.17 106.92% ($69.17) $44.92 11 Holmes Road $0.00 $4,251.51 100.00% ($4,251.51) $0.00 12 Interim Zoning $0.00 $35,548.11 100.00% ($35,548.11) $30,709.10 13 G.B.I.C. $5,000.00 $5,000.00 100.00% $0.00 $0.00 14 V.L.C.T. $18,735.00 $18,735.00 100.00% $0.00 $0.00 15 Chamber of Commerce $4,000.00 $0.00 0.00% $4,000.00 $0.00 16 Social Services $36,000.00 $36,000.00 100.00% $0.00 $36,000.00 17 CCTV-Clickable Meetings $5,000.00 $5,531.25 110.63% ($531.25) $531.25 18 Councilors $5,480.00 $5,480.00 100.00% $0.00 $0.00 19 Liquor Control $300.00 $300.00 100.00% $0.00 $0.00 20 Front Page Forum $3,960.00 $3,960.00 100.00% $0.00 $0.00 21 USA Triathlon $5,000.00 $5,000.00 100.00% $0.00 $0.00 22 23 Total CITY COUNCIL $84,475.00 $120,875.04 143.09% ($36,400.04) $67,285.27 24 25 ADMINISTRATIVE INSURANCE 26 Payment to Sickbank Fund $25,000.00 $0.00 0.00% $25,000.00 $0.00 27 Employee(s)Payout $17,120.00 $17,119.44 100.00% $0.56 $17,119.44 28 FICA/Medicare $9,100.00 $0.00 0.00% $9,100.00 $0.00 29 Vision Plan $1,500.00 $0.00 0.00% $1,500.00 $0.00 30 Vision Plan Sick Bank $124.00 $0.00 0.00% $124.00 $0.00 31 Short Term Disability Pla $4,716.00 $2,442.19 51.79% $2,273.81 $351.49 32 Long Term Disability $6,000.00 $0.00 0.00% $6,000.00 $0.00 33 Group Health Insurance $212,000.00 $138,790.83 65.47% $73,209.17 $44,075.15 34 Health Sick Bank $38,750.00 $30,421.22 78.51% $8,328.78 $4,349.51 35 Group Life Insurance $5,000.00 $5,261.08 105.22% ($261.08) $1,028.26 36 Group Dental Insurance $19,750.00 $11,328.18 57.36% $8,421.82 $1,659.20 37 Dental Sick Bank $7,235.00 $2,205.43 30.48% $5,029.57 $333.25 38 Pension $173,850.00 $23,501.59 13.52% $150,348.41 $12,387.81 39 ICMA Match $21,500.00 $19,349.27 90.00% $2,150.73 $5,766.99 40 Workers Comp Insurance $29,538.00 ($7,211.95) -24.42% $36,749.95 $0.00 41 Property Insurance $27,425.00 $23,156.49 84.44% $4,268.51 $0.00 42 VLCT Unemployment Insuran $15,000.00 $10,687.10 71.25% $4,312.90 $0.00 43 Deductibles/Coinsurance $10,000.00 $10,000.00 100.00% $0.00 $0.00 44 COBRA $20,200.00 $0.00 0.00% $20,200.00 $0.00 45 46 Total ADMINISTRATIVE INSURANCE $643,808.00 $287,050.87 44.59% $356,757.13 $87,071.10 47 48 CITY MANAGER 49 City Mgr.Salaries-Perm. $360,800.00 $235,309.47 65.22% $125,490.53 $31,113.50 50 City Mgr.Salaries-Other $2,500.00 $0.00 0.00% $2,500.00 $0.00 51 Fringe Benefits $11,400.00 $6,326.88 55.50% $5,073.12 $0.00 52 FICA/Medicare $27,792.00 $16,701.14 60.09% $11,090.86 $2,417.54 53 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 54 Office Supplies $2,500.00 $2,213.22 88.53% $286.78 $826.12 55 Advertising $7,500.00 $2,422.94 32.31% $5,077.06 $149.20 56 Telephone $2,704.00 $2,095.27 77.49% $608.73 $166.48 57 Postage $3,500.00 $410.01 11.71% $3,089.99 $0.00 58 Dues and Subscriptions $2,000.00 $3,272.00 163.60% ($1,272.00) $924.00 2/15/2013 General Fund Expenditures-FY 2013-January 1 A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund , 4 5 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended S(+/-) I Paid January 59 Printing $8,000.00 $0.00 0.00% $8,000.00 $0.00 60 Consulting Fees $2,000.00 $145.00 7.25% $1,855.00 $0.00 61 Travel&Training $8,000.00 $5,021.24 62.77% $2,978.76 $1,375.55 62 63 Total CITY MANAGER $438,696.00 $274,217.17 62.51%1 $164,478.83 $36,972.39 64 65 Legal,Accouting,Actuary 66 Hiring-required testing $1,000.00 $322.00 32.20% $678.00 $0.00 67 Payroll Processing Fees $10,500.00 $5,435.61 51.77% $5,064.39 $838.06 68 Planning and Design Litig $35,000.00 $40,688.53 116.25% ($5,688.53) $4,481.93 69 Appeals/Abatements $ 0 175000 3,832.56 184.43% ($6,332.56) $6,210.43 70 Gen Govt.Actuaries/Pensi $86,000.00 $49,412.96 57.46% $36,587.04 $14,345.50 71 Legal Retainer $42,000.00 $17,922.50 42.67% $24,077.50 $7,000.00 72 Gen Govt.Audit/Accountin $25,000.00 $18,000.00 72.00% $7,000.00 $200.00 73 Background Checks $4,500.00 $360.00 8.00% $4,140.00 $30.00 74 Legal/Labor/Suits $60,000.00 $36,772.70 61.29% $23,227.30 $11,550.84 75 76 Total Legal,Accouting,Actuary $271,500.00 $182,746.86 67.31% $88,753.14 $44,656.76 77 78 Administrative Services 79 Muni Bld Cleaning Supplie $1,750.00 $562.50 32.14% $1,187.50 $0.00 80 Natural Gas Car-Parts $100.00 $217.36 217.36% ($117.36) $0.00 81 2nd Floor Copier $5,000.00 $3,462.15 69.24% $1,537.85 $850.35 82 Muni Bld Cleaning Service $15,000.00 $7,717.71 51.45% $7,282.29 $498.41 83 City Hall Maintenance $35,000.00 $5,991.19 17.12% $29,008.81 $2,339.83 84 Contingency Fund-Infrastr $278,875.00 $70,848.58 25.41% $208,026.42 $31,565.60 85 Computer Services $60,000.00 $25,083.37 41.81% $34,916.63 $2,912.50 86 Computer Software/Hardwar $48,934.00 $20,517.85 41.93% $28,416.15 $3,213.43 87 Electricity-City Hall $43,000.00 $17,136.49 39.85% $25,863.51 $2,481.27 88 Heating/Cooling-City Hall $21,000.00 $4,509.94 21.48% $16,490.06 $2,330.33 89 Street Lights $163,350.00 $111,005.83 67.96% $52,344.17 $23,894.01 90 Sewer User Rent $2,500.00 $0.00 0.00% $2,500.00 $0.00 91 Stormwater User Rent $280,000.00 $136,521.11 48.76% $143,478.89 $64,537.22 92 Urban Art Project Park $2,500.00 $0.00 0.00% $2,500.00 $0.00 93 Health Officer Reimbursem $100.00 $0.00 0.00% $100.00 $0.00 94 Emergency Mgmt Center $11,000.00 $978.59 8.90% $10,021.41 $0.00 95 Generator Prevent Maint. $600.00 $525.00 87.50% $75.00 $525.00 96 Othophotographs/Impact Fe $27,500.00 $3,000.00 10.91% $24,500.00 $3,000.00 97 Council/Board Secretary $8,075.00 $0.00 0.00% $8,075.00 $0.00 98 Possible Additional Staff $30,000.00 $0.00 0.00% $30,000.00 $0.00 99 PD 3rd Floor Lease $6,000.00 $0.00 0.00% $6,000.00 $0.00 100 Comm.Member Conf.Reg. $0.00 $221.00 100.00% ($221.00) $56.00 101 102 Total Administrative Services $1,040,284.00 $408,298.67 39.25% $631,985.33 $138,203.95 103 104 CITY CLERK 105 City Clerk Salaries-Perm. $150,245.00 $100,435.05 66.85% $49,809.95 $12,765.23 106 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 107 Overtime $1,000.00 $1,441.62 144.16% ($441.62) $12.04 108 Fringe Benefits _ $750.00 $0.00 0.00% $750.00 $0.00 109 FICA/Medicare $11,571.00 $8,109.53 70.08% $3,461.47 $1,030.75 2/15/2013 General Fund Expenditures-FY 2013-January 2 t j A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund 4 5 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 110 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 111 General Supplies $2,400.00 $1,259.09 52.46% $1,140.91 $191.84 112 Animal Control S9,600.00 $2,189.73 22.81% $7,410.27 $1,262.00 113 Election Expenses $6,050.00 $6,128.81 101.30% ($78.81) $58.00 114 School Election Expenses $2,000.00 $0.00 0.00% $2,000.00 $0.00 115 Telephone $1,622.00 $558.40 34.43% $1,063.60 $82.49 116 Postage $5,200.00 ($103.36) -1.99% $5,303.36 ($108.00) 117 Dues and Subscriptions $275.00 $235.00 85.45% $40.00 $25.00 118 Printing $355.00 $195.69 55.12% $159.31 $0.00 119 Board of Civil Authority $3,596.00 $3,292.15 91.55% $303.85 $747.50 120 Election Workers $6,200.00 $1,811.00 29.21% $4,389.00 $0.00 121 BCA Appeals/Abatements $854.00 $1,919.35 224.75% ($1,065.35) $0.00 122 Office Equip Maintenance $4,050.00 $827.12 20.42% $3,222.88 $23.68 123 Travel&Training $3,500.00 $1,454.21 41.55% $2,045.79 ($332.08) 124 Photocopier Lease Prin $1,805.00 $815.74 45.19% $989.26 $127.51 125 126 Total CITY CLERK $214,573.00 $130,869.13 60.99% $83,703.87 $15,885.96 127 128 GENERAL LEDGER/PAYROLL 129 G.L./Pyrl.Salaries-Perm. $62,200.00 $33,964.80 54.61% $28,235.20 $4,684.80 130 FICA/Medicare $4,758.00 $2,483.46 52.20% $2,274.54 $343.08 131 Nontaxable Fringe Ben. $0.00 $300.00 100.00% 132 Office Supplies _ $655.00 $445.65 68.04% $209.35 $261.94 133 Telephone - $541.00 $314.92 58.21% $226.08 $27.51 134 Postage - $2,305.00 $5.74 0.25% $2,299.26 $0.00 135 Dues&Memberships $250.00 $190.00 76.00% $60.00 $0.00 136 Printing $425.00 $493.96 116.23% ($68.96) $0.00 137 Equipment Contracts - $480.00 $129.12 26.90% $350.88 $23.68 138 Travel&Training $500.00 $0.00 0.00% $500.00 $0.00 139 140 Total GENERAL LEDGER/PAYROLL $72,114.00 $38,327.65 53.15% $33,786.35 $5,341.01 141 142 ASSESSING/TAX 143 Assessing/Tax Sal.-Perm. $105,100.00 $60,612.08 57.67% $44,487.92 $10,102.02 144 Overtime $500.00 $142.11 28.42% $357.89 $0.00 145 FICA/Medicare $8,078.00 $5,094.46 63.07% $2,983.54 $847.25 146 Office Supplies _ $600.00 $479.00 79.83% $121.00 $60.77 147 Tax Sales Advertising $350.00 $0.00 0.00% $350.00 $0.00 148 Telephone $1,081.00 $436.56 40.38% $644.44 $54.98 149 Postage 1 $4,800.00 $2,644.69 55.10% $2,155.31 $0.00 150 Dues and Memberships -- $600.00 $25.00 4.17% $575.00 $0.00 151 Printing $1,300.00 $940.63 72.36% $359.37 $0.00 152 Equipment Maintenance $500.00 $130.53 26.11% $369.47 $23.68 153 NEMRC/APEX $1,300.00 $882.00 67.85% $418.00 $0.00 154 Travel&Training $500.00 $966.98 193.40% ($466.98) $0.00 155 156 Total ASSESSING/TAX $124,709.00 $72,354.04 58.02% $52,354.96 $11,088.70 157 158 PLANNING/DESIGN REVIEW 159 Planning Salaries-Perm. $192,500.00 $112,406.53 58.39% $80,093.47 $23,045.21 160 Planning Salaries-Other $0.00 $6,425.00 100.00% ($6,425.00) $200.00 2/15/2013 General Fund Expenditures-FY 2013-January 3 f A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund 4 5 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 161 Leave Time Turn-In $3,000.00 $0.00 0.00% $3,000.00 $0.00 162 Overtime $4,500.00 $3,524.69 78.33% $975.31 $376.24 163 Fringe Benefits $750.00 $0.00 0.00% $750.00 $0.00 164 FICA/Medicare $15,071.00 $8,888.69 58.98% $6,182.31 $1,757.91 165 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 166 Office Supplies $4,000.00 $1,350.31 33.76% $2,649.69 $331.13 167 Public Meeting Advertisin $3,500.00 $890.66 25.45% $2,609.34 $184.00 168 Telephone $1,622.00 $461.81 28.47% $1,160.19 $82.49 169 Postage $1,500.00 ($346.76) -23.12% $1,846.76 $0.00 170 Dues and Subscriptions $1,200.00 $943.00 78.58% $257.00 $0.00 171 Document Printing $2,000.00 $5.58 0.28% $1,994.42 $0.00 172 Maps $5,000.00 $2,695.00 53.90% $2,305.00 $2,337.50 173 Consultants $20,000.00 $1,728.65 8.64% $18,271.35 $1,500.00 174 PC/DRB Stipends $9,000.00 $7,758.42 86.20% $1,241.58 $7,758.42 175 Travel&Training $4,500.00 $229.71 5.10% $4,270.29 $0.00 176 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 177 Independent Technical Rev $10,000.00 $0.00 0.00% $10,000.00 $0.00 178 Reimbursable grant expend $15,000.00 $0.00 0.00% $15,000.00 $0.00 179 180 Total PLANNING/DESIGN REVIEW $296,143.00 $147,261.29 49.73% $148,881.71 $37,572.90 181 182 NATURAL RESOURCES 183 Dues and Subscriptions $700.00 $0.00 0.00% $700.00 $0.00 184 Educational Programs $200.00 $46,400.00 23200.00% ($46,200.00) $0.00 185 Special Projects Material $1,700.00 $387.00 22.76% $1,313.00 $0.00 186 Printing $100.00 $0.00 0.00% $100.00 $0.00 187 Travel&Training $200.00 $0.00 0.00% $200.00 $0.00 188 189 Total NATURAL RESOURCES $2,900.00 $46,787.00 1613.34% ($43,887.00) $0.00 190 191 OPERATING TRANSFERS OUT 192 Ambulance Department $155,000.00 $155,000.00 100.00% $0.00 $0.00 193 Fuel Pump Reserve Fund $8,200.00 $0.00 0.00% $8,200.00 $0.00 194 Open Space Reserve Fund $277,750.00 $277,750.00 100.00% $0.00 $0.00 195 Reappraisal Fund $70,500.00 $0.00 0.00% $70,500.00 $0.00 196 To undesignated reserve f $50,000.00 $0.00 0.00% $50,000.00 $0.00 197 To Capital Improvements $190,000.00 $0.00 0.00% $190,000.00 $0.00 198 199 Total OPERATING TRANSFERS OUT $751,450.00 $432,750.00 57.59% $318,700.00 $0.00 200 201 Total GENERAL GOVERNMENT EXP. $3,940,652.00 $2,141,537.72 54.34% $1,799,114.28 $444,078.04 202 203 PUBLIC SAFETY 204 FIRE DEPARTMENT 205 Fire Salaries-Permanent $1,054,500.00 $639,913.47 60.68% $414,586.53 $101,231.34 206 Fire Salaries-Other $18,000.00 $1,756.94 9.76% $16,243.06 $1,756.94 207 Leave Time Turn-In $8,000.00 $0.00 0.00% $8,000.00 $0.00 208 Holiday Pay $119,000.00 $92,861.36 78.03% $26,138.64 $15,967.11 209 Fair Labor Standard Off $77,000.00 $32,072.53 41.65% $44,927.47 $12,286.00 210 F/D Overtime-Fill-In $90,000.00 $89,362.69 99.29% $637.31 $10,329.65 211 F/D Overtime-Training $18,000.00 $16,851.05 93.62% $1,148.95 $111.34 2/15/2013 General Fund Expenditures-FY 2013-January 4 A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund 4 - - 5 %Budget FY 2013 MTD 6 Account Budget Expenditures I Expended $(+/-) 1 Paid January 212 F/D Overtime-Emerg Call $21,000.00 $4,884.40 23.26% $16,115.60 $246.44 213 Wellness/Fitness $9,500.00 $0.00 0.00% $9,500.00 $0.00 214 Fire-Off Duty Outside Emp $6,000.00 $2,582.65 43.04% $3,417.35 $2,582.65 215 Administrative Assistance _ $2,500.00 $0.00 0.00% $2,500.00 $0.00 216 Payment to Sick Bank Fund $15,000.00 $0.00 0.00% $15,000.00 $0.00 217 Fire Inspector $100,000.00 $0.00 0.00% $100,000.00 $0.00 218 Fringe Benefits $2,000.00 $1,161.15 58.06% $838.85 $1,161.15 219 FICA/Medicare $96,583.00 $71,943.25 74.49% $24,639.75 $11,275.09 220 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 221 Vision Plan $3,000.00 $0.00 0.00% $3,000.00 $0.00 222 Disability $560.00 $0.00 0.00% $560.00 $0.00 - 223 Group Health Insurance $202,100.00 $129,219.80 63.94% $72,880.20 $40,315.69 224 Group Life Insurance $2,425.00 $1,541.83 63.58% $883.17 $275.45 225 Group Dental Insurance $17,300.00 $9,150.60 52.89% $8,149.40 $1,446.10 226 Pension $82,815.00 $0.00 0.00% $82,815.00 $0.00 227 Office Supplies _ $1,500.00 $1,400.52 93.37% $99.48 $81.21 228 Vaccinations-HEP $1,000.00 $0.00 0.00% $1,000.00 $0.00 229 REHAB Supplies $300.00 $19.74 6.58% $280.26 $0.00 230 Station Operating Supply $4,500.00 $1,286.04 28.58% $3,213.96 $121.12 231 Maintenance Tools $420.00 $0.00 0.00% $420.00 $0.00 232 Uniforms-Career $5,650.00 $5,676.79 100.47% ($26.79) $0.00 233 Uniforms-Call $5,500.00 $3,940.76 71.65% $1,559.24 $0.00 234 Firefighting Clothing $5,000.00 $1,586.06 31.72% $3,413.94 $0.00 235 Vehicle Tools $1,000.00 $422.42 42.24% $577.58 $142.35 236 Gas Chiefs vehicle&rei $1,400.00 $276.83 19.77% $1,123.17 $0.00 237 Diesel Fuel $28,000.00 $15,950.42 56.97% $12,049.58 $2,963.25 238 Oil $600.00 $0.00 0.00% $600.00 $0.00 239 Films and Books $1,100.00 $578.20 52.56% $521.80 $0.00 240 Fire Prevention Materials $3,500.00 $1,692.62 48.36% $1,807.38 $223.36 241 Fire Extinguishers $300.00 $164.50 54.83% $135.50 $144.50 242 Airpacks Maintenance $8,000.00 $3,300.33 41.25% $4,699.67 $215.98 243 Telephone $15,680.00 $6,582.13 41.98% $9,097.87 $1,037.46 244 Postage-Tool Shipping $400.00 $270.77 67.69% $129.23 $87.19 245 Dues and Subscriptions $1,500.00 $753.32 50.22% $746.68 $50.00 246 Workers Comp Insurance $136,563.00 $124,080.60 90.86% $12,482.40 $0.00 247 Property Insurance $31,533.00 $25,358.85 80.42% $6,174.15 $0.00 248 Fire Station Maintenance $14,000.00 $10,337.70 73.84% $3,662.30 $2,659.63 249 Laundry and Bedding $900.00 $177.48 19.72% $722.52 $102.48 250 Radio Repair $1,500.00 $725.50 48.37% $774.50 $0.00 251 Vehicle Maintenance $8,500.00 $2,312.02 27.20% $6,187.98 $107.46 252 Vehicle Repair $10,000.00 $14,788.97 147.89% ($4,788.97) $5,200.78 253 Equipment R&M $4,000.00 $1,713.65 42.84% $2,286.35 $36.30 254 Computers Contract ACS $2,000.00 $1,663.06 83.15% $336.94 $23.68 255 Conferences $1,500.00 $0.00 0.00% $1,500.00 $0.00 256 Training Schools $4,000.00 $1,235.73 30.89% $2,764.27 $0.00 257 Training Equipment $750.00 $0.00 0.00% $750.00 $0.00 258 Recruiting&Testing $500.00 $0.00 0.00% $500.00 $0.00 259 Fire Station#2 Heat/Elec $11,000.00 $5,893.35 53.58% $5,106.65 $1,302.81 260 Fire Safety Equipment $110,480.00 $47,113.84 42.64% $63,366.16 $0.00 i 261 F/D Furniture/Equipment $4,000.00 $1,581.75 39.54% $2,418.25 $0.00 262 Inspector Car/Equipment $25,000.00 $0.00 0.00% $25,000.00 $0.00 2/15/2013 General Fund Expenditures-FY 2013-January 5 i A B C D E F 1 2 Expenditure Report-January,2013 _ 3 General Fund 4 5 %Budget ' FY 2013 MTD 6 Account Budget Expenditures Expended $(+1-) Paid January 263 Firefighting Equipment-ho $10,000.00 $2,936.82 29.37% $7,063.18 $695.04 264 Equipment Notes Prin $174,285.00 $174,198.52 99.95% $86.48 $0.00 265 Note on Quint Fire Truck $160,955.00 $602,545.71 374.36% ($441,590.71) $0.00 266 267 Total FIRE DEPARTMENT $2,742,099.00 $2,154,166.72 78.56% $587,932.28 $214,179.55 268 269 AMBULANCE 270 Permanent Salaries $401,700.00 $226,031.44 56.27% $175,668.56 $44,188.51 271 EMT Pay $58,600.00 $33,062.21 56.42% $25,537.79 $766.92 272 Holiday Pay $65,300.00 $23,855.62 36.53% $41,444.38 $6,969.81 273 Fair Labor Standard OT $24,000.00 $22,219.05 92.58% $1,780.95 $5,362.97 274 Overtime Fill-In $20,000.00 $31,858.54 159.29% ($11,858.54) $4,509.00 275 Overtime-Training $9,900.00 $2,416.91 24.41% $7,483.09 $48.60 276 Overtime-Emergency Call $7,500.00 $1,212.87 16.17% $6,287.13 $107.58 277 Payment to Sick Bank Fund $5,000.00 $0.00 0.00% $5,000.00 $0.00 278 Wellness $3,500.00 $1,127.35 32.21% $2,372.65 $1,127.35 ---- ----- 279 Fringe Benefits $1,500.00 $506.85 33.79% $993.15 $506.85 280 FICA/MEDI $40,468.00 $23,114.66 57.12% $17,353.34 $4,921.69 281 Group Health Insurance $77,000.00 $48,212.81 62.61% $28,787.19 $17,598.21 282 Group Life Insurance $800.00 $549.63 68.70% $250.37 $120.23 283 Group Dental Insurance $6,600.00 $6,613.84 100.21% ($13.84) $1,149.48 284 Pension $31,550.00 $0.00 0.00% $31,550.00 $0.00 285 ICMA Match $1,900.00 $1,004.52 52.87% $895.48 $0.00 286 Doctor Service Stipend $2,400.00 $0.00 0.00% $2,400.00 $0.00 287 Office Supplies $2,000.00 $1,059.01 52.95% $940.99 $581.04 288 Medical Supplies-Disposab $17,000.00 $20,586.86 121.10% ($3,586.86) $2,443.20 289 Medical Supplies-Oxygen $4,000.00 $1,692.33 42.31% $2,307.67 $244.91 290 Medical Equipment Replace $3,000.00 $4,239.58 141.32% ($1,239.58) $0.00 291 Uniforms-Career $6,000.00 $3,351.59 55.86% $2,648.41 $540.00 292 Diesel Fuel $7,500.00 $4,261.08 56.81% $3,238.92 $740.84 293 Training Films and Books $750.00 $0.00 0.00% $750.00 $0.00 294 Telephone $2,278.00 $929.20 40.79% $1,348.80 $247.58 295 Billing Postage $3,000.00 $5.74 0.19% $2,994.26 $0.00 296 Dues&Subscriptions $500.00 $120.00 24.00% $380.00 $0.00 297 Workers Comp Insurance $34,968.00 $30,689.35 87.76% $4,278.65 $0.00 298 Property Insurance $7,267.00 $5,739.90 78.99% $1,527.10 $0.00 299 Contingency-Equipment Rep $10,000.00 $3,523.25 35.23% $6,476.75 $887.12 300 Radio Repair $1,500.00 $315.00 21.00% $1,185.00 $0.00 301 Vehicle Maintenance $2,500.00 $681.84 27.27% $1,818.16 $32.25 302 Vehicle Repair $5,000.00 $1,226.29 24.53% $3,773.71 $0.00 303 Equipment R&M $1,250.00 $256.84 20.55% $993.16 $30.87 304 Billing Software/Upgrades $8,278.00 $2,960.15 35.76% $5,317.85 $532.00 305 Med Equipment Maintenance $1,000.00 $884.25 88.43% $115.75 $0.00 306 Training Programs $2,000.00 $1,225.55 61.28% $774.45 $70.00 307 Training Equipment $500.00 $25.00 5.00% $475.00 $0.00 308 To Reserve Fund-Training $10,000.00 $0.00 0.00% $10,000.00 $0.00 309,Radios Purchase $6,200.00 $0.00 0.00% $6,200.00 $0.00 310 EMS Patient Care Discript $37,250.00 $59,814.64 160.58% ($22,564.64) $14,603.56 311 312 Total AMBULANCE $931,459.00 $565,373.75 60.70% $366,085.25 $108,330.57 313 2/15/2013 General Fund Expenditures-FY 2013-January 6 , I A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund 4 5 _I %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 314 POLICE DEPARTMENT 315 Police Salaries-Permanent $2,343,000.00 $1,331,002.06 56.81% $1,011,997.94 $181,911.06 316 Police Salaries-Other $15,000.00 $300.30 2.00% $14,699.70 $0.00 317 Leave Time Turn-In $12,000.00 $0.00 0.00% $12,000.00 $0.00 318 Police Salaries-Overtime $220,000.00 $140,077.08 63.67% $79,922.92 $17,619.01 319 Holiday Pay $184,900.00 $152,729.25 82.60% $32,170.75 $38,412.33 320 Automatic Corporal $15,750.00 $17,367.51 110.27% ($1,617.51) $393.57 321 Shift Differential $38,500.00 $0.00 0.00% $38,500.00 $0.00 322 Drug Task Force Personnel $39,336.00 $0.00 0.00% $39,336.00 $0.00 323 Off-Duty Police Salary $28,750.00 $19,260.00 66.99% $9,490.00 $19,260.00 324 Payment to Sickbank Fund $42,000.00 $0.00 0.00% $42,000.00 $0.00 325 Fitness $27,000.00 $0.00 0.00% $27,000.00 $0.00 326 Reparative Board Grant Ac $72,803.00 $0.00 0.00% $72,803.00 $0.00 327 Fringe Benefits $6,500.00 $0.00 0.00% $6,500.00 $0.00 328 FICA/Medicare $216,430.00 $127,268.03 58.80% $89,161.97 $19,728.88 329 Vision Plan $5,100.00 $0.00 0.00% $5,100.00 $0.00 330 Disability Insurance $9,500.00 $4,231.85 44.55% $5,268.15 $604.55 331 Group Health Insurance $472,500.00 $324,343.95 68.64% $148,156.05 $94,226.34 332 Group Life Insurance $5,650.00 $3,569.30 63.17% $2,080.70 $670.94 333 Group Dental Insurance $41,200.00 $27,374.61 66.44% $13,825.39 $4,298.19 334 Pension $185,650.00 $1,152.41 0.62% $184,497.59 $243.15 335 ICMA Match $2,000.00 $905.84 45.29% $1,094.16 $0.00 336 Office Supplies $10,500.00 $5,066.72 48.25% $5,433.28 $1,360.95 337 Range Supplies $10,045.00 $9,376.97 93.35% $668.03 $1,581.98 338 Radio Equipment-Supplies $500.00 $374.50 74.90% $125.50 $374.50 339 Investigative Supplies $8,000.00 $1,612.63 20.16% $6,387.37 $255.79 340 Youth Services Supplies $6,800.00 $4,321.91 63.56% $2,478.09 $1,443.57 341 Traffic Unit Supplies $2,400.00 $672.45 28.02% $1,727.55 $312.45 342 Emergency Mgmnt Supplies $500.00 $0.00 0.00% $500.00 $0.00 343 K-9 Supplies $3,000.00 $744.25 24.81% $2,255.75 $81.61 344 Janitorial Supplies $3,000.00 $833.58 27.79% $2,166.42 $286.65 345 Uniform Supplies $31,700.00 $29,221.39 92.18% $2,478.61 $5,284.41 346 Tires $10,000.00 $1,213.16 12.13% $8,786.84 $1,213.16 347 Gas and Oil $68,000.00 $43,235.32 63.58% $24,764.68 $7,556.23 348 Telephone $32,548.00 $15,918.00 48.91% $16,630.00 $3,854.65 349 Postage $2,800.00 $1,598.56 57.09% $1,201.44 $322.46 350 Dues and Subscriptions $3,164.00 $894.76 28.28% $2,269.24 $292.34 351 Workers Comp Insurance $120,524.00 $81,099.37 67.29% $39,424.63 $0.00 352 Property Insurance $154,232.00 $124,673.20 80.83% $29,558.80 $0.00 353 Towing Services $1,500.00 $660.00 44.00% $840.00 $465.00 354 Crime Prevention Supplies $5,500.00 $1,086.80 19.76% $4,413.20 $0.00 355 Building Maintenance $9,000.00 $5,393.72 59.93% $3,606.28 ($2,206.72) 356 Uniform Cleaning $14,000.00 $8,173.26 58.38% $5,826.74 $2,918.05 357 Office Equip.Contract $5,000.00 $2,486.54 49.73% $2,513.46 $0.00 358 Generator Prevent Maint $700.00 $635.00 90.71% $65.00 $635.00 359 Radio Equip.Maintenance $10,000.00 $900.00 9.00% $9,100.00 $0.00 360 Vehicle Repair $40,000.00 $29,901.76 74.75% $10,098.24 $7,270.03 361 Computer Connections Syst $18,826.00 $15,291.00 81.22% $3,535.00 $14,653.00 362 Equipment Maintenance $2,500.00 $1,249.00 49.96% $1,251.00 $0.00 363 Records Management System $10,000.00 $2,125.00 21.25% $7,875.00 $0.00 364_Consulting Services $6,840.00 $2,835.00 41.45% $4,005.00 $567.00 2/15/2013 General Fund Expenditures-FY 2013-January 7 A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund 4 5 1 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 365 Tower Lease $300.00 $0.00 0.00% $300.00 $0.00 366 Animal Control Contracts $21,000.00 $1,675.00 7.98% $19,325.00 $125.00 367 Conferences $3,800.00 $4,190.96 110.29% ($390.96) $123.28 368 In-Service Training $28,380.00 $5,521.45 19.46% $22,858.55 $313.00 369 Recruiting&Testing $2,500.00 $1,356.00 54.24% $1,144.00 $435.50 370 Tuition Reimbursement $6,800.00 $0.00 0.00% $6,800.00 $0.00 371 Electric-Police Dept. $55,000.00 $27,353.15 49.73% $27,646.85 $4,325.35 372 Heat/Hot Water $9,800.00 $1,366.68 13.95% $8,433.32 $831.55 373 Radio Installation Utilit $740.00 $465.36 62.89% $274.64 $344.89 374 Building Common Area Fees $42,260.00 $35,109.02 83.08% $7,150.98 $9,447.65 375 Cleaning/Building Service $33,800.00 $19,926.31 58.95% $13,873.69 ; $10,718.72 376 Vehicles and Equipment $109,500.00 $1,135.95 1.04% $108,364.05 $0.00 377 Radio Equipment $12,160.00 $0.00 0.00% $12,160.00 ' $0.00 378 Taser Replacement $5,469.00 $5,522.25 100.97% ($53.25) $0.00 379 BYRNE Grant $25,000.00 $0.00 0.00% $25,000.00 $0.00 380 381 Total POLICE DEPARTMENT $4,931,657.00 $2,644,798.17 53.63% $2,286,858.83 $452,555.07 382 383 Total PUBLIC SAFETY $8,605,215.00 $5,364,338.64 62.34% $3,240,876.36 $775,065.19 384 385 STREETS&HIGHWAYS 386 HIGHWAY DEPARTMENT 387 Highway Salaries-Perm. $643,510.00 $354,435.21 55.08% $289,074.79 $59,907.52 388 Leave Time Turn-In $11,000.00 $0.00 0.00% $11,000.00 $0.00 389 Highway Salaries-Overtime $35,000.00 $16,187.14 46.25% $18,812.86 $8,919.45 390 On-Call Pay $18,700.00 ' $6,500.00 34.76% $12,200.00 $0.00 391 Payment to Sickbank Fund $9,600.00 $0.00 0.00% $9,600.00 $0.00 392 Fringe Benefits $1,200.00 $85.25 7.10% $1,114.75 $0.00 393 FICA/Medicare $53,337.00 $29,407.00 55.13% $23,930.00 $5,252.10 394 Nontaxable Fringe Ben. $0.00 ' $300.00 100.00% ($300.00) $0.00 395 Vision Plan $1,650.00 $0.00 0.00% $1,650.00 $0.00 396 Drug/Alcohol/Phys.Testing $500.00 $0.00 0.00% $500.00 $0.00 397 Disability Income $3,560.00 $1,568.77 44.07%1 $1,991.23 $224.11 398 Group Health Insurance $188,000.00 $117,662.02 62.59% $70,337.98 $38,585.37 399 Group Life Insurance $1,775.00 $1,056.72 59.53% $718.28 $199.92 400 Group Dental Insurance $13,100.00 $9,205.50 70.27% $3,894.50 $1,172.38 401 Pension $99,190.00 $4,457.94 4.49% $94,732.06 $2,548.74 402 ICMA Match $23,000.00 $7,118.76 30.95% $15,881.24 $0.00 403 Office Supplies $2,200.00 $486.04 22.09% $1,713.96 , $87.43 404 Traffic Light Supplies $25,000.00 $10,238.18 40.95% $14,761.82 ! $2,565.90 405 Sign Supplies $5,020.00 $4,445.32 88.55% $574.68 $260.45 406 City Highways Material $18,200.00 $12,797.76 70.32% $5,402.24 $1,416.99 407 Road Striping $20,000.00 $6,159.13 30.80% $13,840.87 $0.00 408 Winter Salt $86,000.00 $60,331.01 70.15% $25,668.99 $46,464.99 409 Winter Sand $1,700.00 $52.64 3.10% $1,647.36 $0.00 410 Winter Liquid Deicer Addi $14,000.00 $7,809.14 55.78% $6,190.86 $4,838.14 411 Building Supplies $2,500.00 $833.02 33.32% $1,666.98 $186.88 412 Uniforms $13,000.00 $9,159.33 70.46% $3,840.67 $1,546.74 413 Vehicle Repair Parts $82,500.00 $78,761.77 95.47% $3,738.23 $11,834.47 414 School Bus Parts $32,500.00 $0.00 0.00% $32,500.00 $0.00 415 Gasoline $18,000.00 $15,166.76 84.26% $2,833.24 $3,544.57 2/15/2013 General Fund Expenditures-FY 2013-January 8 A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund 4 5 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 416 Oil $3,500.00 $4,904.51 140.13% ($1,404.51) $131.94 417 Diesel Fuel $55,000.00 $29,865.20 54.30% $25,134.80 $17,062.13 418 Diesel/Gasoline Non City $130,000.00 $112,840.26 86.80% $17,159.74 $24,667.57 419 Telephone/Internet $9,733.00 $4,885.85 50.20% $4,847.15 $1,030.27 420 Workers Comp Insurance $50,957.00 $35,318.90 69.31% $15,638.10 $0.00 421 Property Insurance $46,351.00 $38,305.95 82.64% $8,045.05 $0.00 422 Building Maintenance $30,000.00 $9,635.90 32.12% $20,364.10 $2,057.95 423 Generator Prevent Maint $630.00 $630.00 100.00% $0.00 $630.00 424 Hydrant Maintenance $100.00 $0.00 0.00% $100.00 $0.00 425 Tree Care _ $8,000.00 $8,042.48 100.53% ($42.48) $1,100.00 426 Equipment RentaUPurchase $3,500.00 $1,134.07 32.40% $2,365.93 $0.00 427 Office Equipment Maintnce $5,405.00 $533.42 9.87% $4,871.58 $123.54 428 Travel&Training $5,405.00 $1,680.62 31.09% $3,724.38 $0.00 429 Utilities-Garage $16,000.00 $10,809.05 67.56% $5,190.95 $3,895.63 430 Utilities-Garage Heat $14,000.00 $6,435.88 45.97% $7,564.12 $4,964.99 431 Traffic Lights $33,000.00 $22,008.38 66.69% $10,991.62 $4,618.53 432 Vehicle Replacement $360,000.00 $334,069.16 92.80% $25,930.84 $81,727.00 433 Highway Paving $460,950.00 $8,548.78 1.85% $452,401.22 $0.00 434 Curbs and Sidewalks $15,000.00 $1,730.97 11.54% $13,269.03 $0.00 435 Spc Prjcts/C Beautifictn $90,000.00 $1,347.90 1.50% $88,652.10 $0.00 436 Equipment Notes Prin $69,812.00 $69,803.58 99.99% $8.42 $0.00 437 438 Total HIGHWAY DEPARTMENT $2,831,085.00 $1,456,755.27 51.46% $1,374,329.73 $331,565.70 439 440 Total STREETS&HIGHWAYS $2,831,085.00 $1,456,755.27 51.46% $1,374,329.73 $331,565.70 441 442 CULTURE AND RECREATION 443 RECREATION ADMINISTRATION 444 Rec.Admin.Salaries-Perm. $199,000.00 $117,352.05 58.97% $81,647.95 $17,384.80 445 Leave Time Turn-In $9,193.00 $0.00 0.00% $9,193.00 $0.00 446 Taxable Fringe Benefits $6,400.00 $3,383.12 52.86% $3,016.88 $529.32 447 FICA/Medicare $15,927.00 $9,116.61 57.24% $6,810.39 $1,360.64 448 Nontaxable Fringe Ben. $0.00 $399.73 100.00% ($399.73) $0.00 449 Office Supplies $2,900.00 $1,496.71 51.61% $1,403.29 $315.15 450 Telephone $2,163.00 $535.42 24.75% $1,627.58 $110.01 451 Postage $800.00 $0.00 0.00% $800.00 $0.00 452 Dues and Subscriptions $625.00 $635.00 101.60% ($10.00) $0.00 453 Workers Comp Insurance $11,157.00 $7,334.61 65.74% $3,822.39 $0.00 454 Property Insurance $9,738.00 $7,273.42 74.69% $2,464.58 $0.00 455 Scholarships $1,000.00 $550.00 55.00% $450.00 $550.00 456 Printing $3,600.00 $3,204.00 89.00% $396.00 $0.00 457 Software/Printer Contract $3,500.00 $3,778.21 107.95% ($278.21) $23.68 458 Travel&Training $1,700.00 $1,436.63 84.51% $263.37 $0.00 459 460 Total RECREATION ADMINISTRATION $267,703.00 $156,495.51 58.46% $111,207.49 $20,273.60 461 462 PROGRAMS 463 Salaries-Programs $9,900.00 $9,301.10 93.95% $598.90 $915.50 464 FICA/Medicare $757.00 $559.74 73.94% $197.26 $70.03 465 General Supplies $3,000.00 $2,854.80 95.16% $145.20 $104.09 466 Advertising $2,200.00 $947.71 43.08% $1,252.29 $176.00 2/15/2013 General Fund Expenditures-FY 2013-January 9 A B C D E I F 1 2 Expenditure Report-January,2013 3 General Fund 4 5 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 467 School Wage Reimbursement $1,000.00 $0.00 0.00% $1,000.00 $0.00 468 469 Total PROGRAMS $16,857.00 $13,663.35 81.05% $3,193.65 $1,265.62 470 471 RED ROCKS PARK 472 Red Rocks Park Salaries $9,800.00 $8,196.89 83.64% $1,603.11 $0.00 473 FICA/Medicare $750.00 $627.06 83.61% $122.94 $0.00 474 General Supplies $2,000.00 $1,556.00 77.80% $444.00 $0.00 475 Printing $400.00 $0.00 0.00% $400.00 $0.00 476 Consulting $0.00 $4,992.00 100.00% ($4,992.00) $4,992.00 477 Utilities $500.00 $148.69 29.74% $351.31 $34.38 478 479 Total RED ROCKS PARK $13,450.00 $15,520.64 115.40% ($2,070.64) $5,026.38 480 481 FACILITIES 482 Park Salaries $3,900.00 $1,821.50 46.71% $2,078.50 $0.00 483 FICA/Medicare $298.00 $139.33 46.76% $158.67 $0.00 484 Supplies $3,500.00 $2,210.92 63.17% $1,289.08 $27.43 485 Fuel-Gas $2,700.00 $821.35 ; 30.42% $1,878.65 $305.28 486 Recreation Path Committee $400.00 $34.32 ' 8.58% $365.68 $0.00 487 Electric-Jaycee Park $1,400.00 $974.42 69.60% $425.58 $241.60 488 Electric-Dorset Park $3,200.00 $1,814.02 ' 56.69% $1,385.98 $694.77 489 Electric-Overlook Park $350.00 $198.70 56.77% $151.30 $44.73 490 Electric-Tennis Courts $600.00 $352.59 58.77% $247.41 $16.28 491 Facilities Improvements $32,851.00 $32,738.50 99.66% $112.50 $0.00 492 493 Total FACILITIES $49,199.00 $41,105.65 83.55% $8,093.35 $1,330.09 494 495 LEISURE ARTS 496 Playground Director $3,600.00 $0.00 0.00% $3,600.00 $0.00 497 Arts&Crafts Instructors $1,000.00 $1,013.00 101.30% ($13.00) $0.00 498 Adult Programs Supplies/I $2,000.00 $2,266.05 113.30% ($266.05) $0.00 499 FICA/Medicare $352.00 $361.61 102.73% ($9.61) $16.07 500 Kids Playground Supplies $500.00 $30.07 6.01% $469.93 r $0.00 501 Kids Arts&Crafts Materi $400.00 $0.00 0.00% $400.00 $0.00 502 Senior Club Contract $3,800.00 $1,640.76 43.18% $2,159.24 $210.00 503 Reimbursement-Bus Drivers $1,000.00 $0.00 0.00% $1,000.00 $0.00 504 Artists-Contracts $400.00 $0.00 0.00% $400.00 $0.00 505 Chorus Directors $3,600.00 $1,800.00 50.00% $1,800.00 $700.00 506 507 Total LEISURE ARTS $16,652.00 $7,111.49 42.71% $9,540.51 $926.07 508 509 SPECIAL ACTIVITIES 510 Adult Programs $14,930.00 $16,078.49 107.69% ($1,148.49) $3,937.00 511 Ja77ercise of Shelburne $5,100.00 $4,040.00 79.22% $1,060.00 $1,475.00 512 Skate lessons-Vt Skate $9,100.00 $0.00 0.00% $9,100.00 $0.00 513 Special Events $6,500.00 $1,793.12 27.59% $4,706.88 $610.12 514 Swim Lessons-Sport/Fit Ed $8,800.00 $2,250.00 25.57% $6,550.00 $0.00 515 Youth Programs $11,200.00 $40,661.12 363.05% ($29,461.12) $21,228.50 516 Great Escape Tickets $17,000.00 $13,643.00 80.25% $3,357.00 $0.00 517 Afternoon Skiing-Middle S $4,500.00 $4,755.00 105.67% ($255.00) $4.700.00 2/15/2013 General Fund Expenditures-FY 2013-January 10 A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund 4 5 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 518 Afternoon Skiing-Orchard $6,500.00 $3,230.00 49.69% $3,270.00 $3,230.00 519 Spec.Activities Salaries $7,000.00 $1,635.00 23.36% $5,365.00 $30.00 520 FICA/Medicare $536.00 $10.33 1.93% $525.67 $2.30 521 Supplies $5,000.00 $5,393.53 107.87% ($393.53) $0.00 522 Telephone $1,330.00 $1,030.68 77.49% $299.32 $268.85 523 524 Total SPECIAL ACTIVITIES $13,866.00 $8,069.54 58.20% $5,796.46 $301.15 525 526 COMMUNITY LIBRARY 527 Library Salaries $264,800.00 $138,830.07 52.43% $125,969.93 $18,804.02 528 FICA/Medicare $20,257.00 $10,973.56 54.17% $9,283.44 $1,486.62 529 Group Health Insurance $44,000.00 $15,720.36 35.73% $28,279.64 $2,067.33 530 Group Dental Insurance $3,605.00 $1,948.18 54.04% $1,656.82 $294.38 531 Library Supplies $5,074.00 $3,417.81 67.36% $1,656.19 $666.52 532 Books-Adult $13,686.00 $6,203.65 45.33% $7,482.35 $1,127.76 533 Books-Children $7,550.00 $3,630.80 48.09% $3,919.20 $1,289.92 534 DVDs/CDs-Adult $4,110.00 $2,088.11 50.81% $2,021.89 $200.35 535 DVDs/CDs-Children $1,556.00 $870.22 55.93% $685.78 $645.37 536 Program Supplies-Arts/Cra $1,450.00 $335.50 23.14% $1,114.50 $220.23 537 Blanchette Expenditures $8,500.00 $3,525.23 41.47% $4,974.77 $932.24 538 Blanchette/Subscriptions- $1,230.00 $1,500.21 121.97% ($270.21) $0.00 539 Postage $1,500.00 $1,125.27 75.02% $374.73 $0.00 540 Dues and Subscriptions $290.00 $0.00 0.00% $290.00 $0.00 541 Online&Print Subscripti $4,336.00 $104.00 2.40% $4,232.00 $52.00 542 Property Insurance $7,366.00 $5,919.14 80.36% $1,446.86 $0.00 543 School Use $56,287.00 $0.00 0.00% $56,287.00 $0.00 544 Community Programs $4,365.00 $3,567.45 81.73% $797.55 $1,781.50 545 Service to Shut-Ins $25.00 $0.00 0.00% $25.00 $0.00 546 Bookmobile $500.00 $506.27 101.25% ($6.27) $0.00 547 Computer Operations $1,220.00 $74.21 6.08% $1,145.79 $74.21 548 Travel&Training $915.00 $290.34 31.73% $624.66 $0.00 549 Furniture $4,465.00 $1,705.42 38.20% $2,759.58 $1,705.42 550 Computer Improvements $3,000.00 $1,928.99 64.30% $1,071.01 $1,483.59 551 Office Renovations $400.00 $0.00 0.00% $400.00 $0.00 552 C/L Photocopier Lease Pri $2,760.00 $1,171.69 42.45% $1,588.31 $172.07 553 554 Total COMMUNITY LIBRARY $463,247.00 $205,436.48 44.35% $257,810.52 $33,003.53 555 556 CAPITAL/PARK MAINTENANCE 557 Park Maint.Salaries-Perm. $148,500.00 $75,416.06 50.79% $73,083.94 $11,733.31 558 Leave Time Turn-In $1,000.00 $0.00 0.00% $1,000.00 $0.00 559 Park Maint.Sal.-Overtime $9,000.00 $2,230.40 24.78% $6,769.60 $867.11 560 Parks On Call $1,000.00 $975.00 97.50% $25.00 $0.00 561 Payment to Sickbank Fund $3,000.00 $0.00 0.00% $3,000.00 $0.00 562 Taxable Fringe Benefits $0.00 $165.00 100.00% ($165.00) $0.00 563 FICA/Medicare $12,200.00 $6,063.23 49.70% $6,136.77 $973.33 564 Vision Plan $425.00 $0.00 0.00% $425.00 $0.00 565 Disability Income $720.00 $410.06 56.95% $309.94 $58.58 566 Group Health Insurance $48,100.00 $21,353.15 44.39% $26,746.85 $9,056.44 567 Group Life Insurance $420.00 $259.00 61.67% $161.00 $49.00 568 Group Dental Insurance $3,200.00 $1,473.09 46.03% $1,726.91 $222.59 2/15/2013 General Fund Expenditures-FY 2013-January 11 J A 8 C D E F I 2 Expenditure Report-January,2013 3 General Fund _ 4 5 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 569 Pension $24,700.00 $0.00 0.00% $24,700.00 $0.00 570 ICMA Match $6,150.00 $2,114.14 34.38% $4,035.86 $0.00 571 Park Supplies $16,500.00 $13,670.97 82.85% $2,829.03 $477.58 572 Cemetery Supplies $300.00 $300.00 100.00% $0.00 $0.00 573 Recreation Path Supplies $1,500.00 $99.42 6.63% $1,400.58 $0.00 574 Workers Comp Insurance $5,503.00 $3,620.16 65.79% $1,882.84 $0.00 575 Property Insurance $4,796.00 $3,582.43 74.70% $1,213.57 $0.00 576 Recreation Path Imprvmnts $7,500.00 $1,561.40 20.82% $5,938.60 $100.65 577 578 Total CAPITAL/PARK MAINTENANCE $294,514.00 $133,293.51 45.26% $161,220.49 $23,538.59 579 580 Total CULTURE AND RECREATION $1,219,118.00 $667,146.90 54.72% $551,971.10 $120,845.65 581 582 OTHER OPERATING ENTITIES 583 County Court $123,500.00 $123,488.71 99.99% $11.29 $0.00 584 Winooski Valley Park $54,000.00 $54,000.00 100.00% $0.00 $0.00 585 C.C.T.A. $397,843.00 $265,228.00 66.67% $132,615.00 $0.00 586 Regional Planning $18,269.00 $18,270.00 100.01% ($1.00) $0.00 587 Metropolitan Planning $17,101.00 $17,101.00 100.00% $0.00 $0.00 588 589 Total OTHER OPERATING ENTITIES $610,713.00 $478,087.71 78.28% $132,625.29 $0.00 590 591 Total OTHER ENTITIES $610,713.00 $478,087.71 78.28% $132,625.29 $0.00 592 593 CURRENT PRINCIPAL,BONDS 594 Public Works Facility _ $98,568.00 $98,568.00 100.00% $0.00 $0.00 595 Kennedy Dr Recnntrction $22,440.00 $22,508.00 100.30% ($68.00) $0.00 596 Lime Kiln Bridge $22,440.00 $22,508.00 100.30% ($68.00) $0.00 597 PENSION LIABILITY-PRINCIP $262,974.00 $0.00 0.00% $262,974.00 $0.00 598 F/D Building Improvements $30,090.00 $30,005.00 99.72% $85.00 $0.00 599 Emergency Center $130,000.00 $130,000.00 100.00% $0.00 $0.00 600 Police Headquarters $360,000.00 $360,000.00 100.00% $0.00 $0.00 601 Parkland, 1992 $35,000.00 $35,000.00 100.00% $0.00 $0.00 602 Parkland/Brand Farm $40,000.00 $40,000.00 100.00% $0.00 $0.00 603 604 Total CURRENT PRINCIPAL,BONDS $1,001,512.00 $738,589.00 73.75% $262,923.00 $0.00 605 606 CURRENT INTEREST,BONDS 607 Public Works Facility $45,795.00 $24,166.90 52.77% $21,628.10 $0.00 608 Kennedy Dr Recnstrction $13,038.00 $6,767.03 51.90% $6,270.97 $0.00 609 Lime Kiln Bridge $13,038.00 $6,767.03 51.90% $6,270.97 $0.00 610 PENSION LIABILITY-INTERES $397,974.00 $0.00 0.00% $397,974.00 $0.00 611 F/D Building Improvements $17,483.00 $9,021.00 51.60% $8,462.00 $0.00 i 612 Emergency Center $7,131.00 $4,725.50 66.27% $2,405.50 $0.00 613 Police Headquarters $263,358.00 $133,200.00 50.58% $130,158.00 $0.00 614 Parkland, 1992 $1,148.00 $349.16 30.41% $798.84 $0.00 615 Parkland/Brand Farm $3,400.00 $2,266.40 66.66% $1,133.60 $0.00 616 617 Total CURRENT INTEREST,BONDS $762,365.00 $187,263.02 24.56% $575,101.98 $0.00 618 619 Total GENERAL FUND 1 $18,970,660.00 $11,033,718.26 58.16% $7,936,941.74 $1,671,554.58 2/15/2013 General Fund Expenditures-FY 2013-January 12 A B C D E F 1 2 Expenditure Report-January,2013 3 General Fund 4 5 %Budget FY 2013 MTD 6 Account Budget Expenditures Expended $(+/-) Paid January 620 621 Total All Funds $18,970,660.00 $11,033,718.26 58.16% $7,936,941.74 $1,671,554.58 2/15/2013 General Fund Expenditures-FY 2013-January 13 A B C D E F 1 2 Expenditure Report-January,2013 3 Water Polution Control 4 5 %Budget FY 2013 MTIJ 6 Account Budget Expenditures Expended $(+/-) Paid January 8 W/POLLUTION CONTROL EXPS. 9 Salaries-Permanent $346,244.00 $217,597.47 62.85% $128,646.53 $34,761.98 10 Payment to Highway-wages $245,760.00 $245,760.00 100.00% $0.00 $0.00 11 Leave Time Turn-In $10,000.00 $0.00 0.00% $10,000.00 $0.00 12 Salaries-Overtime $40,000.00 $21,398.78 53.50% $18,601.22 $1,996.33 13 Payment to Sick Bank Fund $6,850.00 $0.00 0.00% $6,850.00 $0.00 14 Payroll Svc&Testing to $700.00 $700.00 100.00% $0.00 $0.00 15 PAFO Certification $9,000.00 $4,500.00 50.00% $4,500.00 $0.00 16 Sick Bank Payouts $13,500.00 $10,968.21 81.25% $2,531.79 $0.00 17 Fringe Benefits $600.00 $0.00 0.00% $600.00 $0.00 18 FICA/Medicare $29,350.00 $19,226.99 65.51% $10,123.01 $2,787.56 19 Payment to Highway-FICA/M $18,801.00 $18,800.00 99.99% $1.00 $0.00 20 Nontaxable Fringe Ben. $0.00 $300.00 100.00% ($300.00) $0.00 21 Vision Plan $610.00 $0.00 0.00% $610.00 $0.00 22 Disability Income $1,555.00 $1,503.86 96.71% $51.14 $95.83 23 Long Term Disability Insu $0.00 $333.22 100.00% ($333.22) $166.61 24 Group Health Insurance _ $85,000.00 $50,501.41 59.41% $34,498.59 $19,036.84 25 Benefit Reimbursed to Hig $62,328.00 $62,238.00 99.86% $90.00 $0.00 26 Group Life Insurance $840.00 $505.05 60.13% $334.95 $95.55 27 Group Dental Insurance $4,800.00 $3,377.27 70.36% $1,422.73 $516.97 28 Pension $33,370.00 $17,126.44 51.32% $16,243.56 $8,017.22 29 ICMA Match $3,907.00 $2,266.60 58.01% $1,640.40 $366.30 30 Pension Payment to Highwa $67,470.00 $67,470.00 100.00% $0.00 $0.00 31 Pension Note Payment $38,675.00 $38,675.00 100.00% $0.00 $0.00 32 Office Supplies $2,000.00 $899.08 44.95% $1,100.92 $349.51 33 Plant Supplies-lights $60,000.00 $33,875.37 56.46% $26,124.63 $10,457.80 34 Ferrous Chloride $2,000.00 $0.00 0.00% $2,000.00 $0.00 35 Polymer $32,000.00 $28,241.32 88.25% $3,758.68 $7,890.84 36 Sewer Line Maint/Supplies $20,000.00 $8,145.11 40.73% $11,854.89 $710.00 37 Pumping Station Supplies _ $25,000.00 $12,005.78 48.02% $12,994.22 $3,350.20 38 Laboratory Supplies _ $8,000.00 $10,315.22 128.94% ($2,315.22) $2,195.70 39 Caustic Soda and Lime $11,000.00 $36,952.74 335.93% ($25,952.74) $7,306.59 40 Alum $17,000.00 $20,890.56 122.89% ($3,890.56) $7,911.63 41 Water-Airport-B/B-Pump _ _ $2,000.00 $330.63 16.53% $1,669.37 $74.58 42 Generator Preventive Main $3,000.00 $3,035.00 101.17% ($35.00) $3,035.00 43 Clothing Supplies $3,600.00 $885.27 24.59% $2,714.73 $137.97 44 Truck Parts $8,000.00 $3,827.30 47.84% $4,172.70 $944.82 45 Gas-Diesel Fuel-Oil $16,000.00 $8,938.99 55.87% $7,061.01 $1,263.07 46 Fuel-Airport Parkway $25,000.00 $19,511.38 78.05% $5,488.62 $4,822.87 47 Fuel-Bartlett Bay $6,000.00 $850.93 14.18% $5,149.07 $562.77 48 Telephone and Alarms $3,785.00 $2,991.02 79.02% $793.98 $264.99 49 Postage $100.00 $43.68 43.68% $56.32 $0.00 50 Memberships/Dues $350.00 $287.00 82.00% $63.00 $287.00 51 Discharge Permits $7,000.00 $2,218.75 31.70% $4,781.25 $0.00 52 Workers Comp Insurance $14,861.00 $9,856.64 66.33% $5,004.36 $0.00 53 Property Insurance $34,728.00 $27,652.47 79.63% $7,075.53 $0.00 54 Unemployment Insurance $2,000.00 $1,424.96 71.25% $575.04 $0.00 55 Billing Payment to CWD $32,500.00 $16,250.00 50.00% $16,250.00 $0.00 56 Soil/Sludge Management $265,000.00 $65,653.58 24.77% $199,346.42 $21,241.38 57 Discharge Water Testing $1,500.00 $210.00 1 14.00% $1,290.00 $171.00 58 Environmental Studies $500.00 $0.00 i 0.00% $500.00 $0.00 2/15/2013 Sewer Expenditures-FY 2013-January 1 i A B C D E F 1 2 Expenditure Report-January,2013 _ 3 Water Polution Control 4 5 %Budget FY 2013 MTI7 6 Account Budget Expenditures Expended $(+/-) Paid January 59 Landfill Fees $7,500.00 $2,488.96 33.19% $5,011.04 $723.14 60 To GF-Audit/Actuary $4,832.00 $4,832.00 100.00% $0.00 $0.00 61 Engineering/Consulting $7,500.00 $16,752.76 223.37% ($9,252.76) $732.50 62 Landfill Engineering $10,000.00 $165.00 1.65% $9,835.00 $0.00 63 Office Equipment Contract $1,200.00 $83.34 6.95% $1,116.66 $0.00 64 Wireless Communication $1,000.00 $208.70 20.87% $791.30 $208.70 65 Administrative Services $137,280.00 $137,280.00 100.00% $0.00 $0.00 66 Burlington Sewer Lines $99,000.00 $0.00 0.00% $99,000.00 $0.00 67 Travel&Training $4,500.00 $309.42 6.88% $4,190.58 $165.00 68 Utilities-Pumping Station $70,000.00 $23,958.68 34.23% $46,041.32 $4,602.09 69 Utilities--L/Fill Station $7,000.00 $3,721.46 53.16% $3,278.54 $753.77 70 Electric-Airport Parkway $200,000.00 $94,652.09 47.33% $105,347.91 $17,522.63 71 Electric-Bartlett Bay $105,000.00 $53,165.58 50.63% $51,834.42 $8,355.98 72 Replacement-Vehicles $20,000.00 $0.00 0.00% $20,000.00 $0.00 73 Pumps Replacements $100,000.00 $79,315.77 79.32% $20,684.23 $38,469.40 74 Pump Repairs $25,000.00 $12,294.80 49.18% $12,705.20 $912.75 75 Payment to GF for Ortho $1,875.00 $375.00 20.00% $1,500.00 $375.00 76 Bartlett Bay Bond Replace $245,000.00 $0.00 0.00% $245,000.00 $0.00 77 78 Total W/POLLUTION CONTROL EXPS. $2,668,971.00 $1,528,144.64 57.26% $1,140,826.36 $213,639.87 79 80 Total ENTERPRISE FUND/W.P.C. $2,668,971.00 $1,528,144.64 57.26% $1,140,826.36 $213,639.87 81 82 Total All Funds $2,668,971.00 $1,528,144.64 57.26% $1,140,826.36 $213,639.87 2/15/2013 Sewer Expenditures-FY 2013-January 2 A B C D E F 1 2 Expenditure Report-January,2013 3 Storm Water 4 5 %Budget1 FY 2013 MTI7 6 Account Budget Expenditures Expended $(+/-) 1Paid January 8 S/WATER UTILITIES EXPS 9 Salaries-Permanent $234,880.00 $123,915.28 52.76% $110,964.72 $20,364.52 10 Salaries-Other $3,500.00 $0.00 0.00% $3,500.00 $0.00 11 Leave Time Turn-In $3,500.00 $0.00 0.00% $3,500.00 $0.00 12 Salaries-Overtime $11,100.00 1 $4,812.39 43.35% $6,287.61 $2,307.51 13 Payment to Sick Bank Fund $3,500.00 $0.00 0.00% $3,500.00 $0.00 14 Payroll Svc&Testing to $480.00 $480.00 100.00% $0.00 $0.00 15 Fringe Benefits $0.00 $21.19 100.00% ($21.19) $0.00 16 FICA/Medicare $19,100.00 $10,593.30 55.46% $8,506.70 $1,848.25 17 Nontaxable Fringe Benefit $0.00 $600.00 100.00% ($600.00) $0.00 18 Vision Plan $510.00 $0.00 0.00% $510.00 $0.00 19 Disability Income Insuran $1,340.00 $547.12 40.83% $792.88 $78.16 20 Group Health Insurance $45,000.00 $24,895.02 55.32% $20,104.98 $7,409.05 21 Reimburse to Highway Bene $7,020.00 $7,020.00 100.00% $0.00 $0.00 22 Health Insurance FICA $1,300.00 $0.00 _ 0.00% $1,300.00 $0.00 23 Group Life Insurance $840.00 $427.35 50.88% $412.65 $80.85 24 Group Dental Insurance $4,100.00 $1,996.00 48.68% $2,104.00 $301.60 25 Pension $39,150.00 $0.00 0.00% $39,150.00 $0.00 26 ICMA Match $6,990.00 $3,989.38 57.07% $3,000.62 $660.30 27 Pension Note Payment $26,510.00 $26,510.00 100.00% $0.00 $0.00 28 Office Supplies $3,000.00 $1,145.63 38.19% $1,854.37 $0.00 29 Small Equipment/Tools $4,000.00 $2,967.24 74.18% $1,032.76 $19.24 30 Uniforms/Supplies $3,885.00 $2,494.76 64.22% $1,390.24 $659.59 31 Gasoline $4,500.00 $1,913.32 42.52% $2,586.68 $355.51 32 Oil $350.00 $129.67 37.05% $220.33 $0.00 33 Diesel Fuel $8,500.00 $2,162.19 25.44% $6,337.81 $138.53 34 Permit Requirement-Educat $9,300.00 $10,800.00 116.13% ($1,500.00) $0.00 35 Telephone $2,704.00 $607.84 22.48% $2,096.16 $120.07 36 Postage $300.00 $0.00 0.00% $300.00 $0.00 37 Membership/Dues $500.00 $0.00 0.00% $500.00 $0.00 38 Discharge Permits Renewal $4,770.00 $490.90 10.29% $4,279.10 $220.00 39 Workers Comp Insurance $16,986.00 $11,772.96 69.31% $5,213.04 $0.00 40 Property Insurance $5,194.00 $3,755.59 72.31% $1,438.41 $0.00 41 Unemployment Insurance $2,000.00 $1,424.94 71.25% $575.06 $0.00 42 GIS-Fees/Software $8,355.00 $1,900.00 22.74% $6,455.00 $0.00 43 Sediment&Depris Disposa $750.00 $0.00 0.00% $750.00 $0.00 44 Water Quality Monitoring $19,000.00 $5,764.51 30.34% $13,235.49 $265.28 45 Building/Grounds Maint $1,500.00 $638.00 42.53% $862.00 $0.00 46 Vehicle Maintenance $8,000.00 $7,664.02 95.80% $335.98 $0.00 47 Storm System Maint Materi $40,000.00 $19,775.61 49.44% $20,224.39 $892.52 48 Printing $100.00 $0.00 0.00% $100.00 $0.00 49 Legal Services $15,000.00 $4,753.75 31.69% $10,246.25 $1,765.00 50 To GF-Audit and Actuary $3,312.00 $3,312.00 100.00% $0.00 $0.00 51 Engineering-Watershed $28,000.00 $5,621.71 20.08% $22,378.29 $5,621.71 52 Engineering-Nghbrhd Asst $26,000.00 $9,939.05 38.23% $16,060.95 $185.00 53 Billing Payment CWD $32,500.00 $16,250.00 50.00% $16,250.00 $0.00 54 Outside Services-GIS $15,000.00 $10,987.50 73.25% $4,012.50 $8,342.50 55 IT/Computer Support $13,300.00 $19.99 0.15% $13,280.01 $19.99 56 Office Equipment Maintena $1,000.00_ $249.67 24.97% $750.33 $0.00 57 Equipment Rental $2,000.00 $1,080.00 54.00% $920.00 $0.00 58 Administrative Services $122,720.00 $122,720.00 100.00% $0.00 $0.00 2/15/2013 Stormwater Expenditures-FY 2013-January 1 A B C I D E F 1 I 2 Expenditure Report-January,2013 3 Storm Water 4 i 5 %Budget FY 2013 MTI7 6 Account Budget Expenditures Expended $(+/-) Paid January 59 Conference/Training Expen $4,190.00 $1,103.00 26.32% $3,087.00 $490.00 60 S/W Bldg Utilities $3,500.00 $1,873.45 53.53% $1,626.55 $962.68 61 Stormwater Pumps Electric $450.00 $136.60 30.36% $313.40 $40.06 62 Vehicles/Equipment $200,000.00 $30,800.00 15.40% $169,200.00 $0.00 63 Office Fumiture/Equipmen $1,000.00 $69.99 7.00% $930.01 $0.00 64 Project Notes Princ/Inter $223,245.00 $103,118.68 46.19% $120,126.32 $103,118.68 65 Payment to GF for Ortho $1,875.00 $375.00 20.00% $1,500.00 $375.00 66 ERU Rate/Equity Analysis $40,000.00 $0.00 0.00% $40,000.00 $0.00 67 Reimbursement to Highway $15,600.00 $15,600.00 100.00% $0.00 $0.00 68 69 Total S/WATER UTILITIES EXPS $1,301,206.00 $609,224.60 46.82% $691,981.40 $156,641.60 70 71 STORMWATER PROJECTS 72 Stormwater Capital Projec $2,320,650.00 $568,086.72 24.48% $1,752,563.28 $2,490.06 73 Consulting/Engineering $0.00 $2,591.31 100.00% ($2,591.31) $0.00 74 Construction Costs $0.00 $106,790.45 100.00% ($106,790.45) $0.00 75 Supplies $0.00 $386.16 100.00% ($386.16) $0.00 76 Engineering $0.00 $1,258.96 100.00% ($1,258.96) $0.00 77 Construction Costs $0.00 $144,061.76 100.00% ($144,061.76) $0.00 78 79 Total $2,320,650.00 $823,175.36 35.47% $1,497,474.64 $2,490.06 80 81 Total STORM WATER UTILITIES $3,621,856.00 $1,432,399.96 39.55% $2,189,456.04 $159,131.66 82 83 Total All Funds $3,621,856.00 $1,432,399.96 39.55% $2,189,456.04 $159,131.66 2/15/2013 Stormwater Expenditures-FY 2013-January 2 1 A B C D E F 1 2 Revenue Report-January,2013 3 General Fund 4 5 Estimated Received %Budget FY 2013 MTD 6 Account Revenue To Date Received $(+/-) Received-Jan 8 TAX REVENUE 9 Tax,Current Budget $11,210,483.00 ($7,989,113.57) 71.26% $3,221,369.43 ($47,757.26) 10 VT Payment in Lieu of Tax $47,000.00 ($33,692.00) 71.69% $13,308.00 $0.00 11 Taxes,Reappraisal/ACT 60 $71,000.00 $0.00 0.00% $71,000.00 $0.00 12 13 Total TAX REVENUE $11,328,483.00 ($8,022,805.57) 70.82% $3,305,677.43 ($47,757.26) 14 15 LOCAL OPTION TAXES 16 Local Option Tax-Sales ! $2,625,000.00 ($940,065.18) 35.81% $1,684,934.82 $0.00 17 Local Option Tax-Rooms/Me $104,760.00 ($350,729.31) 334.79% ($245,969.31) $0.00 18 Rooms/Meals-Fire Vehicl $335,240.00 $0.00 0.00% $335,240.00 $0.00 19 Rooms/Meals-P/D Hdqtrs $360,000.00 $0.00 0.00%, $360,000.00 $0.00 20 21 Total LOCAL OPTION TAXES $3,425,000.00 ($1,290,794.49) 37.69% $2,134,205.51 $0.00 22 23 Total TAX REVENUE $14,753,483.00 ($9,313,600.06) 63.13% $5,439,882.94 ($47,757.26) 24 25 INTEREST/PENALTY ON TAX 26 Penalty,Current&Prior $105,000.00 ($82,361.83) 78.44% $22,638.17 $0.00 27 Insurance Reimbursements $0.00 ($1,010.10) 100.00% ($1,010.10) $0.00 28 Interest,Current&Prior $42,500.00 ($19,946.82) 46.93% $22,553.18 ($1,544.04) 29 Attorney Fees $0.00 ($3,638.99) 100.00% ($3,638.99) $0.00 30 Fee to Collect State Educ $75,000.00 ($79,063.67) 105.42% ($4,063.67) $0.00 31 Current Use $13,000.00 ($15,008.00) 115.45% ($2,008.00) $0.00 32 Per Parcel Payment Traini $500.00 $0.00 0.00% $500.00 $0.00 33 34 Total INTEREST/PENALTY ON TAX $236,000.00 ($201,029.41) 85.18% $34,970.59 ($1,544.04) 35 36 CITY MANAGER 37 Administrative Services-W $42,640.00 ($42,640.00) 100.00% $0.00 $0.00 38 Administrative Services-S $122,720.00 ($122,720.00) 100.00% $0.00 $0.00 39 Administrative Services-W $137,280.00 ($137,280.00) 100.00% $0.00 $0.00 40 From Sewer-Audit&Actuar $4,832.00 ($4,832.00) 100.00% $0.00 $0.00 41 From SW-Audit&Actuary $3,312.00 ($3,312.00) 100.00% $0.00 $0.00 42 Wellness Payment $5,000.00 $0.00 0.00% $5,000.00 $0.00 43 COBRA Repayment $20,200.00 $0.00 0.00% $20,200.00 $0.00 44 Pension Liab Note-WPC $38,675.00 ($38,675.00) 100.00% $0.00 $0.00 45 Pension Liab Note-SW $26,510.00 ($26,510.00) 100.00% $0.00 $0.00 46 From Water-Audit $2,100.00 $0.00 0.00% $2,100.00 $0.00 47 DPSA Insurance Reimb. $5,000.00 ($4,461.00) 89.22%_ $539.00 ($4,461.00) 48 Admin Svc Fee Fund 240 $30,000.00 ($30,000.00) 100.00% $0.00 $0.00 49 From SW for Ortho $1,875.00 ($375.00) 20.00% $1,500.00 ($375.00) 50 From WPC for Ortho $1,875.00 ($375.00) 20.00% $1,500.00 ($375.00) 51 PD 3rd Floor Lease Rent $15,000.00 $0.00 0.00% $15,000.00 $0.00 52 From WPC-Payroll,Testing $700.00 ($700.00) 100.00% $0.00 $0.00 53 From SW-Payroll,Testing $480.00 ($480.00) 100.00% $0.00 $0.00 54 Insurance/Leadership $0.00 ($139.17) 100.00% ($139.17) $0.00 55 Insurance Reimbursement $0.00 ($15,625.51) 100.00% ($15,625.51) ($4,487.57) 56 Miscellaneous $2,000.00 ($2,193.39) 109.67% ($193.39) $0.00 57 58 Total CITY MANAGER $460,199.00 ($430,318.07) 93.51% $29,880.93 ($9,698.57) i ? 2/15/2013 General Fund Revenues-FY 2013-January 1 1 F A B C D E F 1 2 Revenue Report-January,2013 3 General Fund 4 5 Estimated Received %Budget FY 2013 MTD 6 Account Revenue To Date Received $(+/-) Received-Jan 59 60 CITY CLERK 61 Returned Check Fees $50.00 $0.00 0.00% $50.00 $0.00 62 Recording Fees $150,000.00 ($103,961.00) 69.31% $46,039.00 ($12,324.00) 63 Photocopy Fees $30,000.00 ($15,511.88) 51.71% $14,488.12 ($2,506.90) 64 Photocopies-Vital Records $8,000.00 ($2,394.00) 29.93% $5,606.00 ($216.00) 65 Pet Licenses $35,000.00 ($2,397.00) 6.85% $32,603.00 ($1,467.00) 66 Pet Control Fees $3,000.00 ($1,020.00) 34.00% $1,980.00 ($25.00) 67 Beverage/Cabaret License $6,000.00 ($2,300.00) 38.33% $3,700.00 ($1,900.00) 68 Tobacco Licenses $0.00 ($20.00) 100.00% ($20.00) ($20.00) 69 Entertainment Permits $300.00 ($100.00) 33.33% $200.00 $0.00 70 Fish&Game Licenses $100.00 ($59.00) 59.00% $41.00 ($9.00) 71 Marriage Licenses $1,750.00 ($875.00) 50.00% $875.00 ($40.00) 72 Green Mountain Passports $150.00 ($156.00) 104.00% ($6.00) ($2.00) 73 Motor Vehicle Renewals $2,000.00 ($453.00) 22.65% $1,547.00 ($33.00) 74 Expedited Mailing Service $250.00 $0.00 0.00% $250.00 $0.00 75 School Reimburse-Election $2,000.00 $0.00 0.00% $2,000.00 $0.00 76 Interest on Investments $80,000.00 ($26,644.14) 33.31% $53,355.86 ($6,278.19) 77 78 Total CITY CLERK $318,600.00 ($155,891.02) 48.93% $162,708.98 ($24,821.09) 79 80 PLANNING 81 Building&Sign Permits $180,000.00 ($99,289.86) 55.16% $80,710.14 ($6,661.70) 82 Bianchi Ruling $6,000.00 ($4,227.00) 70.45% $1,773.00 ($384.00) 83 Ordinance Fines $0.00 ($387.50) 100.00% ($387.50) $0.00 84 Zoning and Planning $60,000.00 ($43,374.42) 72.29% $16,625.58 ($8,045.80) 85 Sewer Inspection Fees $0.00 ($2,350.00) 100.00% ($2,350.00) ($100.00) 86 Peddlers'Permits $1,000.00 ($970.00) 97.00% $30.00 $0.00 87 Legal Permit Review $3,000.00 $0.00 0.00% $3,000.00 $0.00 88 Market Street Grant $29,690.00 $0.00 0.00% $29,690.00 $0.00 89 MPG 11 Grant Revenue $15,000.00 ($4,500.00) 30.00% $10,500.00 $0.00 90 Independent Techincal Rev $10,500.00 $0.00 0.00% $10,500.00 $0.00 91 Grant Revenue-EECBG $0.00 ($43,600.00) 100.00% ($43,600.00) $0.00 92 Zoning Violations $0.00 ($150.00) 100.00% ($150.00) $0.00 93 94 Total PLANNING $305,190.00 ($198,848.78) 65.16% $106,341.22 ($15,191.50) 95 96 FIRE DEPARTMENT 97 Engine Trade In $4,000.00 $0.00 0.00% $4,000.00 $0.00 98 Outside Employment $7,200.00 ($3,730.00) 51.81% $3,470.00 $0.00 99 Misc.Revenue-Fire Dept. $0.00 ($5,677.34) 100.00% ($5,677.34) $0.00 100 Fire Inspection Revenue - $200,000.00 $0.00 0.00% $200,000.00 $0.00 101 Fire Impact Fees-Fund Tru $136,000.00 $0.00 0.00% $136,000.00 $0.00 102 Loan Proceeds-MB-Quint $0.00 ($440,250.00) 100.00% ($440,250.00) $0.00 103 104 Total FIRE DEPARTMENT $347,200.00 ($449,657.34) 129.51% ($102,457.34) $0.00 105 106 AMBULANCE 107 Tax Revenues $155,000.00 ($155,000.00) 100.00% $0.00 $0.00 108 Ambulance Service Billing $671,000.00 ($270,764.12) 40.35% $400,235.88 ($39,093.10) 109 Williston Billing $18,000.00 ($11,064.41) 61.47% $6,935.59 ($1,807.50) 2/15/2013 General Fund Revenues-FY 2013-January 2 A B C D E F j_ 2 Revenue Report-January,2013 3 General Fund 4 5 Estimated Received %Budget FY 2013 MTD 6 Account Revenue To Date Received $(+/-) Received-Jan 110 Grand Isle Billing I $6,000.00 ($3,029.35) 50.49% $2,970.65 ($418.40) 111 Patient Care Equip Grant 1 $5,000.00 . ($5,000.00) 100.00%1 $0.00 $0.00 112 113 Total AMBULANCE $855,000.00 ($444,857.88) 52.03% $410,142.12 ($41,319.00) 114 115 POLICE DEPARTMENT 116 Vermont District Court $110,000.00 ($31,070.91) 28.25% $78,929.09 ($2,886.00) 117 Traffic Safety Grant $15,000.00 $0.00 0.00% $15,000.00 $0.00 118 Sale of Cruisers/Bequest $4,000.00 ($3,010.00) 75.25% $990.00 $0.00 119 Police Reports $6,500.00 ($7,368.21) 113.36% ($868.21) ($940.00) 120 I.C.A.C. $0.00 ($2,283.95) 100.00% ($2,283.95) ($217.63) 121 Drug Task Force Grant $39,336.00 ($15,210.95) 38.67% $24,125.05 $0.00 122 Asset Forfeiture for Trai $8,380.00 $0.00 0.00% $8,380.00 $0.00 123 Parking Tickets $500.00 ($160.00) 32.00% $340.00 ($15.00) 124 Alarm Registrations $9,000.00 ($5,230.00) 58.11% $3,770.00 ($765.00) 125 Alarm Fines $1,500.00 ($2,020.00) 134.67% ($520.00) ($590.00) 126 Off Duty Police $33,060.00 ($35,153.03) 106.33% ($2,093.03) $0.00 127 Reparative Board Grant $72,803.00 $0.00 0.00% $72,803.00 $0.00 128 I.C.A.C. $0.00 ($518.70) 100.00% ($518.70) ($518.70) 129 BYRNE Grant $25,000.00 $0.00 0.00% $25,000.00 $0.00 130 Miscellaneous-Police $0.00 ($866.00) 100.00% ($866.00) ($351.00) 131 ' 132 Total POLICE DEPARTMENT $325,079.00 ($102,891.75) 31.65% $222,187.25 ($6,283.33) 133 134 HIGHWAY DEPARTMENT 135 Road Opening Permits $155,000.00 ($43,025.00) 27.76% $111,975.00 ($945.00) 136 Overweight truck permits $100.00 ($160.00) 160.00% ($60.00) ($40.00) 137 Highway State Aid $211,721.00 ($184,243.70) 87.02% $27,477.30 $0.00 138 Class II Paving Grant $134,520.00 $0.00 0.00% $134,520.00 $0.00 139 Fuel Pump Surcharge $1,000.00 ($3,306.05) 330.61% ($2,306.05) ($688.66) 140 HazMat Facility Lease $17,500.00 ($14,112.97) 80.65% $3,387.03 ($4,703.99) 141 School Bus Parts Reimbure $32,500.00 ($23,986.55) 73.80% $8,513.45 ($1,995.03) 142 School gas/diesel reimbur $130,000.00 ($76,271.62) 58.67% $53,728.38 $0.00 143 School vehicle repair pay $17,700.00 $0.00 0.00% $17,700.00 $0.00 144 Salary Reimbursement-WPC $245,760.00 ($245,760.00) 100.00% $0.00 $0.00 145 FICA Reimbursement-WPC $18,800.00 ($18,800.00) 100.00% $0.00 $0.00 146 Pension Reimbursement-WPC $67,470.00 ($67,470.00) 100.00% $0.00 $0.00 147 Benefits Reimbursement-WP $62,238.00 ($62,238.00) 100.00% $0.00 $0.00 148 Salary Reimbursement-SW $15,600.00 ($15,600.00) 100.00% $0.00 $0.00 149 Benefits Reimbursement-SW $7,020.00 ($7,020.00) 100.00% $0.00 $0.00 150 Vehicle Trade In $12,500.00 ($40,904.00) 327.23% ($28,404.00) $0.00 151 Sewer Inspection Fee $1,000.00 $0.00 0.00% $1,000.00 $0.00 152 Highway Impact Fee-RT 2 $90,000.00 $0.00 0.00% $90,000.00 $0.00 153 Hgwy Misc Fuel $4,000.00 ($45,806.15) 1145.15% ($41,806.15) ($24,574.74) 154 155 Total HIGHWAY DEPARTMENT $1,224,429.00 ($848,704.04) 69.31% $375,724.96 ($32,947.42) 156 157 TREE RPLCMNT/MNTNCE 158 Tree Replacement Fee $300.00 $0.00 0.00% $300.00 $0.00 159 160 Total TREE RPLCMNT/MNTNCE $300.00 $0.00 0.00% $300.00 $0.00 2/15/2013 General Fund Revenues-FY 2013-January 3 A B C D E F 1 2 Revenue Report-January,2013 3 General Fund 4 5 Estimated Received %Budget FY 2013 MTD 6 Account Revenue To Date Received $(+/-) Received-Jan 161 162 RECREATION 163 RED ROCKS PARK 164 Red Rocks Gate Receipts $4,700.00 ($5,206.00) 110.77% ($506.00) $0.00 165 From Fund 309 re:UVM Cons $0.00 ($4,992.00) 100.00% ($4,992.00) ($4,992.00) 166 167 Total RED ROCKS PARK $4,700.00 ($10,198.00) 216.98% ($5,498.00) ($4,992.00) 168 169 FACILITIES 170 J/C Park Rentals $300.00 ($500.00) 166.67% ($200.00) ($150.00) 171 172 Total FACILITIES $300.00 ($500.00) 166.67% ($200.00) ($150.00) 173 174 SPECIAL ACTIVITIES 175 Great Escape Ticket Sales $17,000.00 ($13,703.00) 80.61% $3,297.00 $0.00 176 Atemoon Skiing/Middle Sc $6,300.00 ($5,566.00) 88.35% $734.00 $0.00 177 Afternoon Skiing/Orchard $6,900.00 ($3,470.00) 50.29% $3,430.00 ($700.00) 178 Tennis Class Receipts $4,700.00 ($4,618.00) 98.26% $82.00 $0.00 179 Youth Programs $63,000.00 ($80,923.50) 128.45% ($17,923.50) ($15,585.00) 180 Adult Evening Classes $27,000.00 ($26,398.00) 97.77% $602.00 ($3,323.00) 181 182 Total SPECIAL ACTIVITIES $124,900.00 ($134,678.50) 107.83% ($9,778.50) ($19,608.00) 183 184 Total RECREATION $129,900.00 ($145,376.50) 111.91% ($15,476.50) ($24,750.00) 185 186 COMMUNITY LIBRARY 187 Library Lost Books $0.00 ($314.18) 100.00% ($314.18) $0.00 188 Late Book Charges/Fines $3,000.00 ($848.95) 28.30% $2,151.05 $0.00 189 Non-Resident Fees $750.00 ($495.00) 66.00% $255.00 $0.00 190 Blanchette Gift $9,730.00 $0.00 0.00% $9,730.00 $0.00 191 C/L Photocopies $500.00 ($770.00) 154.00% ($270.00) ($40.00) 192 Bookmobile Donations $1,000.00 $0.00 0.00% $1,000.00 $0.00 193 LIBRARY MISCELLANEOUS $0.00 ($114.00) 100.00% ($114.00) $0.00 194 195 Total COMMUNITY LIBRARY $14,980.00 ($2,542.13) 16.97% $12,437.87 ($40.00) 196 197 PARK MAINTENANCE 198 Parks-Misc.Revenue $0.00 ($1,307.26) 100.00% ($1,307.26) ($1,307.26) 199 Cemetery Trust-Trsf In $300.00 $0.00 0.00% $300.00 $0.00 200 201 Total PARK MAINTENANCE $300.00 ($1,307.26) 435.75% ($1,007.26) ($1,307.26) 202 203 Total GENERAL FUND $18,970,660.00 ($12,295,024.24) 64.81% $6,675,635.76 ($205,659.47) 204 205 Total All Funds $18,970,660.00 ($12,295,024.24) 64.81% $6,675,635.76 ($205,659.47) 2/15/2013 General Fund Revenues-FY 2013-January 4 A I B C D E F 1 2 Revenue Report-January,2013 3 Water Polution Control Fund 4 5 Estimated Received %Budget FY 2013 MTD 6 Account Revenue To Date Received $(+/-) Received-Jan 8 WATER POLLUTION CONTROL 9 CHARGES FOR SERVICES 10 W.P.C.User Fees $3,131,442.00 ($1,962,350.35) 62.67% $1,169,091.65 ($250,108.53) 11 W.P.C.Truck Charges $50,000.00 ($1,314.50) 2.63% $48,685.50 $0.00 12 Connection Fees $106,090.00 ($82,177.22) 77.46% $23,912.78 ($4,740.00) 13 Enviromental Impact $35,000.00 $0.00 0.00% $35,000.00 $0.00 14 15 Total CHARGES FOR SERVICES $3,322,532.00 ($2,045,842.07) 61.57% $1,276,689.93 ($254,848.53) 16 17 MISCELLANEOUS 18 Miscellaneous Rev.-W.P.C. $0.00 ($26,184.00) 100.00% ($26,184.00) $0.00 19 20 Total MISCELLANEOUS $0.00 ($26,184.00) 100.00% ($26,184.00) $0.00 21 22 Total OPERATING TRANSFERS IN $3,322,532.00 ($2,072,026.07) 62.36% $1,250,505.93 ($254,848.53) 23 24 Total ENTERPRISE FUND/W.P.C. $3,322,532.00 ($2,072,026.07) 62.36% $1,250,505.93 ($254,848.53) 25 26 Total All Funds $3,322,532.00 ($2,072,026.07) 62.36% $1,250,505.93 ($254,848.53) 2/15/2013 Sewer Revenues-FY 2013-January 1 A B C D E F 1 2 Revenue Report-January,2013 3 Stormwater Fund 4 --- 5 Estimated Received %Budget FY 2013 MTD 6 Account Revenue To Date Received $(+/-) Received-Jan 8 S/WATER UTILITIES REVENUE 9 S/W User Fees-Water Bil $1,888,104.00 ($1,113,406.38) 58.97% $774,697.62 ($182,603.17) 10 State of VT Fee for Servi $50,000.00 $0.00 0.00% $50,000.00 $0.00 11 SW Grants $1,189,650.00 ($531,813.70) 44.70% $657,836.30 $0.00 12 Land Owner Payments $34,200.00 $0.00 0.00% $34,200.00 $0.00 13 Stormwater Miscellaneous $0.00 ($20.00) 100.00% ($20.00) $0.00 14 Reserve Transfer In $460,160.00 $0.00 0.00% $460,160.00 $0.00 15 Miscellaneous Income $0.00 ($4,002.70) 100.00% ($4,002.70) ($3,924.70) 16 17 Total S/WATER UTILITIES REVENUE $3,622,114.00 ($1,649,242.78) 45.53% $1,972,871.22 ($186,527.87) 18 19 Total STORM WATER UTILITIES $3,622,114.00 ($1,649,242.78) 45.53% $1,972,871.22 ($186,527.87) 20 21 Total All Funds $3,622,114.00 ($1,649,242.78) 45.53% $1,972,871.22 ($186,527.87) 2/15/2013 Stormwater Revenue-FY 2013-January 1 z ° a (h (,' (n01 v, ; ; ( (n C)) < O O O O O N O O O O 0 71 Z O m m v co c (n 0 m > co > Z C m 0 m m W CO W E cn v z 0 co cn v m m1 v C Z ' • o " Z -I Z D x z rC- -I m m 0 C 03 m > T 73 Z -I < y 7 D C) V r E, m m m n -I g P A • z z z m (4 cf)-I -i --1 _ --I 53 53 a z 0 0 m > z ? ° D 23 m 0 co X z 0 0cn m m m co m ri D t7 (P A m D rn O Cn 0 to C• K Cm Z C m m m A co c) i v C . 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CO O Cn Co -1 CD C. CO COO 0 Z a a° \ \ O \ e \ \ * n o m D 0 O con o 0 0 0 00) 0 71 m 0 0 cO DYr7coD > Z CO O O m co co r z O D D m m -0 m .Zm1 > 7J z m �' O cn z x z D c to �' m m r v m O 73 A � nx 0 z m n Z K � ° Z D O cn =a v m m m Z > m cn m Z - m p cn > -I c Cn cn m 23 C) - c _ 0 o 0 A O) _01 rn m XI XI N ()) O) V -+ V 0 ANA v z 0 Ocn No i O N O O O W A . W 0 — 0 CO J 0 C N i O _ O) -< N r A. (0D v(W)I coW Cn 0 v _G00 n m ca c- Z N V N V CO CO0 o 0 0 01 W O -I V CO ... 0 0 (D W (0 0 CAC) C) m O C Z O D m Z a Z -I N n s v > m o ~ 0 01 .Wa w N -. N A C m W O Z r1 o 0 Ow w o 0 0 0 � � rn cJn Cl) MFI < m D co 7J C O N 0 _ -> W0 ZG)A CD V V A N 03 W tv O s a' azo o me a a' a aZ b w m 1 C- ... _ D -• 0W V N Z N O N co W (0 0 W N C O -.co N V A AN N o D Oo Cl)W 0O O O O CO 0A W N { .. y 0 is CO rn m m j rn 0 w CA w . o V — cn m D N W V Of O N O J 'i O+ A N (NJ( CD 0 CO 0) (W0 0 -, 0 coo N N 0 — N N O V VON) 0 Cl) 0 CO0 .0) A NJ p A (.o O O C)) O V O c0 A 0) O N OpONVVT0 0 cri 0 O O CO U Cl) U —i N D D to XI c w U N A p) 630 ovO CO O A A Z 0 Co N O 0 Oo (h A o Oo <0 (0 C) m a o e o 0 o a a o m -i • SOUTH BURLINGTON WATER DEPARTMENT BALANCE SHEET JANUARY 31,2013 GL Acct Description Current Year ASSETS **CURRENT ASSETS** 001 Petty Cash 100.00 002 Change Fund 200.00 003.A Operations Checking 625,380.70 004.A Capital Reserve Account 406,085.40 TOTAL CASH 1,031,766.10 005.A Utility Billing A/R 461,778.82 005.A1 Allowance For Doubtful 0.00 Accounts 005.E Misc.Billing AIR 4,283.01 005.D Unbilled Water AIR 358,633.72 006.A Due From City-Bond 0.00 Proceeds 006.E Due From City-Bond 0.00 Interest TOTAL ACCOUNTS 824,695.55 RECEIVABLE 008 Inventory 64,135.85 011 Prepaid Expense 0.00 TOTAL CURRENT 1,920,597.50 ASSETS FIXED ASSETS 023 Water Mains 5,347,657.44 023.A Depreciation-Water Mains -1,866,667.00 024 Service Connections 1,260,424.25 024.A Depreciation-Service -835,120.00 Connections 026 Construction In Progress 0.00 TOTAL FIXED ASSETS 3,906,294.69 **TOTAL ASSETS** 5,826,892.19 Wednesday,February 06,2013 Page 1 of 2 • SOUTH BURLINGTON WATER DEPARTMENT BALANCE SHEET JANUARY 31,2013 GL Acct Description Current Year **LIABILITIES*" CURRENT LIABILITIES 051 Accounts Payable 567,545.31 066 Due To SB Sewer Dept. 102.66 068 Stormwater Fees 96,002.46 TOTAL CURRENT 663,650.43 LIABILITIES 076 Bond Payable-Shelburne 192,997.00 Road 077 Bond Payable-Water 1,235,147.00 Improvements **TOTAL LIABILITIES** 2,091,794.43 096.B Contributions 729,336.45 096.A Retained Earnings, 2,725,882.10 Beginning Retained Earnings,Ending 3,005,761.31 LIABILITIES, 5,826,892.19 CONTRIBUTIONS,& RETAINED EARNINGS Wednesday,February 06,2013 Page 2 of 2 SOUTH BURLINGTON WATER DEPARTMENT INCOME STATEMENT JANUARY 31,2013 GL Acct Description Current Month Year To Date Budget Variance% **REVENUE** 500.A Retail Water Sales 160,499.19 1,276,427.25 2,098,308.00 -39.17% 500.E Bulk Water Sales 0.00 5,765.60 12,000.00 -51.95% TOTAL WATER SALES 160,499.19 1,282,192.85 2,110,308.00 -39.24% 510.A Private Hydrants 0.00 34,180.00 30,000.00 13.93% 510.E Service Work 492.34 10,347.40 16,000.00 -35.33% 510.0 BFD Testing/Recording 135.00 1,115.00 3,000.00 -62.83% Fees TOTAL SERVICES 627.34 45,642.40 49,000.00 -6.85% 515.A Operating-Connection 2,400.00 15,600,00 15,000.00 • 4.00% Fees 515.B Cap Res-Connection Fees 1,800.00 11,400.00 10,000.00 14.00% 515.0 Bond Pmts-Connection 1,922.40 27,775.48 35,000.00 -20.64% Fees TOTAL CONNECTION 6,122.40 54,775.48 60,000.00 -8.71% FEES 520 Interest Earned 144.59 780.83 3,500.00 -77.69% 530.B Penalties 2,018.72 15,094.62 32,000.00 -52.83% 530.D Scrap Metal 1,380.70 1,416.70 2,500.00 -43.33% 530.E Miscellaneous 0.00 2.24 3,000.00 -99.93% 530.F SB Sewer Department 0.00 16,250.00 32,500.00 -50.00% 530.G So, Burl.Stormwater 0.00 16,250.00 32,500.00 -50.00% TOTAL MISCELLANEOUS 3,399.42 49,013.56 102,500.00 -52.18% 540 Bond Pmt Revenue-Cap 0.00 0.00 45,000.00 -100.00% Reserve **TOTAL REVENUE** 170,792.94 1,432,405.12 2,370,308.00 -39.57% Wednesday,February 06,2013 Page 1 of 3 1 SOUTH BURLINGTON WATER DEPARTMENT INCOME STATEMENT JANUARY 31,2013 , GL Acct Description Current Month Year To Date Budget Variance% *ADMINISTRATION* 110.A Office Salaries 8,756.00 61,756.69 102,500.00 -39.75% 110.E Postage 0.00 7,037.00 12,250.00 -42.56% 110.0 Telephone 45.15 333.40 500.00 -33.32% 110.D Billing Forms 0.00 2,968.28 2,950.00 0.62% 110.E Office Supplies 410.30 1,541.53 2,500.00 -38.34% . 110.F Mailing Services 181.44 1,479.43 3,000.00 -50.69% TOTAL OFFICE 9,392.89 75,116.33 123,700.00 -39.28% 112.A SB Administrative Fees 0.00 0.00 42,640.00 -100.00% 112.E Right Of Way Excavation . 7,820.00 7,820.00 18,000.00 -56.56% Fees TOTAL CITY OF SB FEES 7,820.00 7,820.00 60,640.00 -87.10% 115.E Computer Support 0.00 514.70 700.00 -26.47% Services 125 General Insurance 0.00 0.00 5,000.00 -100.00% 130 Building Lease 1,087.00 7,609.00 13,045.00 -41.67% 135 Public Information 0.00 63.50 3,500.00 -98.19% 150.A Audit Services 0.00 0.00 1,000.00 -100.00% 150.E Engineering 0.00 30.00 4,000.00 -99.25% 150.0 Legal 0,00 0.00 1,000.00 -100.00% 150.D Management Fee 6,744.00 47,208.00 81,000.00 -41.72% TOTAL PROFESSIONAL 6,744.00 47,238.00 87,000.00 -45.70% 155 Water Supply Permit Fee 1,863.27 16,194.84 24,000.00 -32.52% 160.A Principal On LT Debt 0.00 0.00 116,500.00 -100.00% 160.E Interest On LT Debt 0.00 0.00 65,150.00 -100.00% TOTAL DEBT SERVICE 0.00 0.00 181,650.00 -100.00% *TOTAL 26,907.16 154,556.37 499,235.00 -69.04% ADMINISTRATION* Wednesday,February 06,2013 Page 2 of 3 SOUTH BURLINGTON WATER DEPARTMENT INCOME STATEMENT JANUARY 31,2013 GL Acct Description Current Month Year To Date Budget Variance% • *OPERATING* 200.A CWD Salaries 25,975.70 162,149.35 301,850.00 -46.28% 200.B Cwd Overtime 191.88 7,503.36 13,000.00 -42.28% TOTAL SALARIES 26,167.58 169,652.71 314,850.00 -46.12% • 205 Emergency On-Call 243.75 1,706.25 2,475.00 -31.06% 210 Water Purchase 75,634.33 657,384.95 1,221,766.00 -46.19% 220.A Service Fittings 0.00 3,131.31 3,500.00 -10.53% 220.E Distribution Fittings 14.16 13,871.73 11,000.00 26.11% 220.0 Hydrants 0.00 942.49 • 16,000.00 -94.11% 220.D Water Meters 574.21 11,136.37 20,000.00 -44.32% 220.E Hydrant Maintenance Parts 11.69 2,630.80 2,000.00 31.54% 220.F Road Repair Materials 0.00 12,782.05 9,198.00 38.97% 1 220.G Marking Paint 142.62 305.24 500.00 -38.95% TOTAL MATERIALS 742.68 44,799.99 62,198.00 -27.97% 260.A Vehicles-CWD 6,110.00 42,770.00 73,284.00 -41.64% 260.D Equipment 0.00 63,649.45 20,000.00 218.25% Rental/Contractors TOTAL EQUIP.RENTAL 6,110.00 106,419.45 93,284.00 14.08% 280.E Hydrant Replacement 0.00 15,892.98 17,500.00 -9.18% 280.0 Distribution Improvements 0.00 0.00 13,500.00 -100.00% TOTAL SYSTEM IMP. 0.00 15,892.98 31,000.00 -48.73% 285 Miscellaneous 0.00 89.48 500.00 -82.10% 310 Capital Reserve Transfer 4,722.40 39,175.48 45,000.00 -12.94% 315 Capital Investments 0.00 0.00 100,000.00 -100.00% *TOTAL OPERATING* 113,620.74 1,035,121.29 1,871,073.00 -44.68% **TOTAL EXPENSES** 140,527.90 1,189,677.66 2,370,308.00 -49.81% { NET INCOME 30,265.04 242,727.46 0.00 0.00% Wednesday,February 06,2013 Page 3 of 3 SOUTH BURLINGTON WATER DEPARTMENT CAPITAL RESERVE . JANUARY 31,2013 GL Acct Description Current Month Year To Date **REVENUES** 100.CRE-1 Capital Reserve Balance 0.00 368,933.65 (07/01/12) 101.CRE-1 Surplus 2011-2012 0.00 41,336.98 102.CRE-1 Surplus To Deposit To 0.00 -41,336.98 Capital Reserve 650 Encumbered Cash 0.00 0.00 Reserves 700 Connection Fees-CR 2,500.00 11,400.00 705 Connection Fees-Bond 2,222.40 27,775.48 Pmts 710 Interest Earned-Capital 34.17 198.67 Reserve *TOTAL REVENUE* 4,756.57 408,307.80 **EXPENDITURES** 160.CRE Bond Payments 0.00 0.00 200.CRE Engineering-White St 0.00 0.00 Water Line 202.CRE Williston Rd Paving 0.00 0.00 225.CRE AMR Meter System 222.24 2,222.40 *TOTAL EXPENDITURES* 222.24 2,222.40 BALANCE OF CAPITAL 4,534.33 406,085.40 RESERVE Wednesday,February 06,2013 Page 1 of 1 CERTIFICATE OF ADOPTION DRA OF CHARTER AMENDMENTS I, DONNA KINVILLE, being duly sworn, affirm and state as follows: 1. By action of the South Burlington City Council on July 27, 2012, the City initiated procedures to amend the City Charter and to conduct public hearings on August 27, 2012 and September 4, 2012 . The City posted notice of the public hearings on July 27, 2012, and published the notice in The Other Paper on August 16, 2012. A copy of the notice and its publication are attached hereto as Exhibits A and B, respectively. 2. On August 27, 2012 and September 4, 2012 the City Council held public hearings on the proposed Charter amendments. Minutes of these public hearings are attached hereto as Exhibits C and D. 3. On September 14, 2012, the City Council posted on the City of South Burlington website the Ballot Provisions for Proposed City Charter Amendments, setting forth in Article I the specific charter amendments to be voted. A copy of the Ballot Provisions for Proposed City Charter Amendments is attached hereto as Exhibit E. On September 17, 2012, the City posted on the City of South Burlington website the Official Vermont General Election Ballot and the Articles to be considered at the Special City Meeting on November 6, 2012 . A copy of said Ballot is attached hereto as Exhibit F. The City published the Ballot Provisions for Proposed City Charter Amendments in The Other DRAFT Paper on September 13, 2012, and on September 20, 2012 . A copy of each publication is attached hereto as Exhibits G and H, respectively. On October 2, 2012, the City Clerk posted on the City of South Burlington website the Official Vermont General Election Ballot and the Articles to be considered at the Special City Meeting on November 6, 2012, marked as SAMPLE. A copy of the Sample Ballot is attached hereto as Exhibit I . Each of Exhibits F and I note that the Articles setting forth the specific charter amendments will be considered at a Special City Meeting on November 6, 2012. 4. The City Council held a pre Town Meeting and regular meeting on November 5, 2012, at which the Council reviewed and explained Articles I, II, and III. Minutes of these meetings are attached hereto as Exhibits 5. During the General Election and the Special City Meeting on November 6, 2012, a total of 9, 497 ballots were cast in South Burlington. 6. At the Special City Meeting on November 6, 2012, a copy of the proposed amendments was available in each voting booth. At such meeting, the voters approved Article I by a vote of 5, 975 in favor and 2, 231 against. A copy of the ballot submitted to the voters is attached hereto as Exhibit 7 . A copy of the Charter Amendments approved by the voters is attached as Exhibit 2 1 DATED at South Burlington, Vermont this day of February 2013. DRAFT Donna Kinville, City Clerk Subscribed and sworn to before me this day of February 2013. Notary Public SON12-012 3 RESOLUTION A RESOLTUION AMENDING THE FOLLOWING FEES; PERMIT TO OPEN STREETS OR RIGHT-OF-WAY,AMBULANCE RATES AND FIRE DEPARTMENT OFF DUTY PAY WHEREAS, it is appropriate for the City of South Burlington to charge a series of Fees for permits and services rendered rather than having costs paid by via property tax rates; and, WHEREAS, currently a permit fee is paid by all parties who excavate within or disturb the municipal highway right-of-way; and, WHEREAS, currently the South Burlington Fire Department employees provide off duty coverage of events for private entities; and, WHEREAS, currently the South Burlington Fire Department charges a series of Ambulance fees depending on the type of service provided; and, WHEREAS,the current fee to excavate pavement or concrete areas within the municipal highway right-of-way is $20.00 per square foot; and, WHEREAS,the current hourly rate charged by the Fire Department to hire an employee for off duty event coverage is $44.50 an hour; and, WHEREAS,the current Ambulance fees for the following services are $360 for Basic Life Support, $475 for Advanced Life Support 1, $700 for Advanced Life Support 2, a flat mileage charge of$9.50, $550 for Special Care Transportation and no fee for Intercept services; and, WHEREAS,the City Manager's budget presented to the City Council on January 12, 2013 was based on a variety of fee increases; and, WHEREAS,the Council adopted the budget without changing any of the proposed departmental revenues. NOW,THEREFORE, BE IT RESOLVED the South Burlington City Council establishes the following fees— Pavement/Concrete Excavation Square Foot Fee at$22.00,the Fire Department off duty hourly rate at$47.50 and Ambulance fees of$425 for Basic Life Support, $575 for Advanced Life Support 1, $750 for Advanced Life Support 2, a flat mileage charge of$13.00, $825 for Special Care Transportation and $225 for Intercept services. FURTHER, BE IT RESOLVED that these fee are in line with rates charged by other area municipalities. FURTHER,BE IT RESOLVED,the terms of this Resolution shall be effective upon passage by the City Council. APPROVED this 19th day of February, 2013. SOUTH BURLINGTON CITY COUNCIL Rosanne Greco, Chair Pam Mackenzie, Clerk Helen Riehle, Vice Chair Sandra Dooley Paul Engels CI 4 AO arIV south i uriinaton MEMORANDUM TO: South Burlington City Council & City Manager FROM: Kimberly L. Murray, Development Coordinator SUBJECT: Public Hearing Interim Zoning Application #IZ-12-13 (428-434 Shelburne Road) DATE: February 19, 2013 City Council meeting Please find enclosed the draft Interim Zoning decision for#IZ-12-13, Queen City, LLC, 428-434 Shelburne Road. This decision has been reviewed by the City's Attorney. Please note that the public hearing has been closed and a decision needs to be issued by February 21, 2013. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4131 fax 802.846.4101 www.sburl.com #IZ-12-13 CITY OF SOUTH BURLINGTON CITY COUNCIL 428-434 Shelburne Road INTERIM ZONING CONDITIONAL USE APPLICATION #IZ-12-13 FINDINGS OF FACT AND DECISION Queen City LLC., hereafter referred to as the applicant, requests conditional use approval under the Interim Bylaw to convert accessory storage space into two (2) dwelling units on lot with three (3) existing dwelling units and an office at 428-434 Shelburne Road. The City Council held a public hearing on October 22, 2012, November 5, 2012, December 3, 2012 and January 7, 2013. Craig Heindel represented the applicant at this hearing. Based on testimony provided at the above mentioned public hearing, the plans and supporting materials contained in the document file for this application, the City Council finds, concludes, and decides the following: FINDINGS OF FACT 1. Applicant requests Interim Zoning conditional use approval to convert accessory storage space into two (2) dwelling units on lot with three (3) existing dwelling units and an office at 428-434 Shelburne Road. 2. The owner of record of the subject property is Queen City LLC. 3. The application was received on September 5, 2012. 4. The subject property is located in the Commercial 1/Residential 15 Zoning District, 5. The proposed two (2) dwelling units will be approximately 2,600 square feet. Other existing structures on the property include a multi-use building with three (3) dwelling units and general office space. The lot is approximately 0.60 acres. 6. The plan submitted consist of one page, entitled, "Site Plan-Proposed Renovations to 428 Shelburne Road," prepared by Heindel& Noyes, Inc., last revised, 12/21/12. 7. Applicant proposes to reduce the current 25 parking spaces to19 parking spaces to allow more green space to be added in front of each of the two new dwelling units and in several other locations on the subject property. Site plan indicates a 200 square foot garden space on the southwest side of the property. 8. In this area along Shelburne Road there is existing mixed-use development. 1 F:\USERS\Planning&Zoning\Development Review Board\Findings_Decisions\2013\IZ_12_13_428- 434Shelburne_QueenCityLLC_ffd.doc #IZ-12-13 9. Applicant submitted written traffic calculations that indicate a reduction in calculated peak afternoon trip-ends. 10. Written testimony states that the site is fully developed and there are no environmental limitations (steep slopes, shallow depth to water tables) or significant natural resources (wildlife habitat or corridors, rare tree stands, etc.) apparent on the site. There are no adjacent connected environmental limitations or significant natural resources. 11. The proposed development does not include renewable energy production on site. CONCLUSIONS OF LAW I. APPLICABILITY OF INTERIM BYLAW, ADOPTED FEBURARY 21, 2012 Interim Bylaw Section II: Description of Districts Affected This Interim Bylaw shall apply to all Districts established and listed in Article 3.01(A)(1)- (4) of the South Burlington Land Development Regulations except for: A. Airport Industrial B. Airport C. Institutional Agricultural— North D. Queen City Park E. Lakeshore Neighborhood F. Municipal G. Park and Recreation H. Southeast Quadrant— Village Commercial I. Mixed Industrial and Commercial District J. Industrial and Open Space District The proposed residential development is within the Commercial 1/Residential 15 Zoning District and, therefore, is subject to the Interim Bylaw. Interim Bylaw Section III: Limitations on Land Development Within the areas affected by this Interim Bylaw, the following shall not be allowed: A. New Planned Unit Developments. B. New subdivisions. C. New principal buildings that require site plan approval. D. Alterations to existing principal buildings. E. Alterations to any other existing structures used for commercial or industrial purposes. F. Amendment of a master plan or any related site plans or plats that deviates from an approved Master Plan in one of the respects set forth in Article 15.07(D)(3)(a)-(e) of the South Burlington Land Development Regulations. The main purpose of an interim bylaw is to temporarily preserve the existing land uses and maintain the status quo while the municipality formulates its permanent zoning bylaws. See Town of Mendon v. Ezzo, 129 Vt. 351, 356-357, 358 (1971); see also Section I of the Interim 2 F:\USERS\Planning&Zoning\Development Review Board\Findings_Decisions\2013\IZ_12_13_428- 434Shelburne_QueenCityLLC_ffd.doc #IZ-12-13 Bylaw ("[T]he purpose of this Interim Bylaw is to provide the City time . . . to prepare and adopt amendments to the Land Development Regulations that implement the City's goals and objectives."). For the reasons set forth in the Purpose of the Interim Bylaw, and to temporarily preserve the existing land uses and maintain the status quo while the City formulates amendments to its Land Development Regulations, the City Council determined that six types of development will or could be contrary to the amendments to the Land Development Regulations and the Comprehensive Plan the City is presently contemplating. The proposal to convert accessory storage space into two (2) dwelling units on a lot with three (3) existing dwelling units and an office and amend a Planned Unit Development at 428-434 Shelburne Road, is prohibited by the Interim Bylaw pursuant to Section IRA, D, and E) above, and does not qualify for an exemption under Section IV of the Interim Bylaw. II. STANDARDS OF REVIEW Interim Bylaw Section VI: Review of Applications The City Council may, upon application, authorize the issuance of permits for any type of development as a conditional use not otherwise permitted by this Interim Bylaw, after public hearing preceded by notice in accordance with 24 V.S.A. section 4464. The authorization by the legislative body shall be granted only upon a finding by the Council that the proposed use is consistent with the health, safety, and welfare of the municipality and the following standards. The proposed development shall not result in an undue adverse effect on any of the following: A. The capacity of existing or planned community facilities, services, or lands. B. The existing patterns and uses of development in the area. C. Traffic on roads and highways in the vicinity. D. Environmental limitations of the site or area and significant natural resource areas and sites. E. Utilization of renewable energy resources. F. Municipal plans and other municipal bylaws, ordinances, or regulations in effect. The applicant has submitted a complete application for Conditional Use approval by the City Council pursuant to this section. As set forth above, the proposed project is prohibited by the Interim Bylaw. Despite this prohibition, the City Council may authorize the issuance of a permit for any type of development as a conditional use not otherwise permitted by the Interim Bylaw if the City Council concludes that the proposed development is consistent with both the health, safety, and welfare of the municipality as well as the standards identified as A through F in Section III of the Interim Bylaw, A. Is the Proposed Development Consistent with the Health, Safety, and Welfare of the City of South Burlington? To determine whether the proposed development is consistent with the health, safety, and welfare of the City of South Burlington, the City Council considers whether the specific 3 F:\USERS\Planning&Zoning\Development Review Board\Findings_Decisions\2013\IZ_12_13_428- 434Shelburne_QueenCityLLC_ffd.doc #IZ-12-13 development proposal is the type of development that will or could be contrary to the amendments to the Land Development Regulations and the Comprehensive Plan presently being contemplated by the City. The goals discussed in the Purpose statement in Section I of the Interim Bylaw guide the City Council's analysis of whether the proposed development is the type of development that will or could be contrary to the anticipated amendments. The Purpose statement is a summary both of the rationale for adopting the Interim Bylaw and of the studies and planning process that are underway in the City. The goals include the adoption of Form Based Code-style regulations for the City Center and adjacent Williston Road area and possibly other areas of the City; the update of the Comprehensive Plan to include as City goals the support of sustainable agriculture, the conservation of open space, and the promotion of housing for people of all incomes and stages of life; and the preparation and adoption of amendments to the Land Development Regulations that implement the City's goals and objectives. The City is in the process of formulating Form Based Code regulations for the City Center and adjacent Williston Road area and determining to what additional areas of the City, if any, the Form Based Code regulations will apply. (Form Based Codes focus on physical form rather than on uses and address the relationship between building facades and the public realm, the form and mass of buildings in relation to one another. and the scale and types of streets and blocks.) The proposed development of land is located along Shelburne Road, and is part of an area of the City in which the City is contemplating the adoption of Form Based Code regulations. The proposed two (2) dwelling units access Shelburne Road along with the uses in the adjacent structure which include three additional dwelling units and general office space. Additional green space is proposed in front of the parking spaces and the entrances to the units. Other mixed use development is present in this area which is consistent with a Form Based Code regulation. The function and form, including scale and access, of the proposed development likely are consistent with potential Form Based Code regulations that the City might adopt for that area of the City. The proposed development likely will not be contrary to any Form Based Code regulations that the City is contemplating for this area. No assessment has been completed as to the viability of agriculture on the site. However,the applicant has delineated a garden approximately 200 square feet in size in the southwest corner of the lot in support of the City's efforts to encourage sustainable agriculture. The small size of the lot(0.60 acres) does not lend itself to conserving any additional open space. This area of South Burlington is already densely developed. The proposed development will create two new one bedroom dwelling units at market rate. These efforts further the goal of promoting housing for people of all incomes and stages of life. Based on this analysis, the Council concludes that the proposed development is not the type of development that will or could be contrary to the contemplated amendments to the Land Development Regulations and the Comprehensive Plan and is consistent with the health, safety, and welfare of the City of South Burlington. 4 F:\USERS\Planning&Zoning\Development Review Board\Findings_Decisions\2013\IZ_12_13_428- 434Shelburne_QueenCityLLC_ffd.doc #IZ-12-13 B. Is the Proposed Development Consistent with the Standards Identified as A through F in Section III of the Interim Bylaw? Even when the City Council concludes that a proposed project in consistent with the health, safety, and welfare of the City of South Burlington, the Council also must conclude that the proposed development will not result in an undue adverse effect on any of the standards listed in Section VI of the Interim Bylaw in order for the proposed development to receive conditional use approval under the Interim Bylaw. See 24 V.S.A. §4415(d), (e). Interim Bylaw Section VI(A): The proposed development shall not result in an undue adverse effect on the capacity of existing or planned community facilities, services, or lands. Applicant proposes to convert accessory storage space into two dwelling units, thus, the proposed development will not result in any new or additional demands on existing or planned community facilities, services or lands. The City Council therefore concludes that the proposed project will not result in an undue adverse effect on the capacity of existing or planned community facilities, services or lands. Interim Bylaw Section VI(B): The proposed development shall not result in an undue adverse effect on the existing patterns and uses of development in the area. Because the proposed development creates residential development similar to that existing in this area along Shelburne Road, the City Council concludes that the proposed development will not result in an undue adverse effect on the existing patterns and uses of development in the area. Interim Bylaw Section VI(C): The proposed development shall not result in an undue adverse effect on traffic on roads and highways in the vicinity. The proposed development will not result in a significant increase in traffic. The City Council concludes that the proposed development will not result in an undue adverse effect on traffic on roads and highways in the vicinity. Interim Bylaw Section VI(D): The proposed development shall not result in an undue adverse effect on environmental limitations of the site or area and significant natural resource areas and sites. No environmental limitations (steep slopes, shallow depth to water tables) or significant natural resources (wildlife habitat or corridors, rare tree stands, etc.) are apparent on the subject property. There are no adjacent connected environmental limitations or significant natural resources. Based on these findings, the City Council concludes that the proposed development will not result in an undue adverse effect on environmental limitations of the site or area and significant natural resource areas and sites. 5 F.\USERS\Planning&Zoning\Development Review Board\Findings_Decisions\2013\IZ_12_13 428- 434Shelburne_QueenCityLLC_ffd.doc #IZ-12-13 Interim Bylaw Section VI(E): The proposed development shall not result in an undue adverse effect on utilization of renewable energy resources. While the proposed development does not include renewable energy production on site, the proposed development does not preclude the use of renewable energy by adjacent properties. Thus, the City Council concludes that the proposed development will not result in an undue adverse effect on utilization of renewable energy resources. Interim Bylaw Section Vl(F): The proposed development shall not result in an undue adverse effect on municipal plans and other municipal bylaws, ordinances, or regulations in effect. South Burlington Comprehensive Plan Goals (adopted March 9, 2011) Upon review and consideration of the goals in the existing Comprehensive Plan, the City Council concludes that the proposed project will not result in an undue adverse effect on the Comprehensive Plan, Land Development Regulations(amended May 7, 2012) If the following conditions are met, the proposed project will not result in an undue adverse effect on the existing Land Development Regulations: 1. The applicant shall receive approval from the Development Review Board prior to issuance of a zoning permit. 2. The applicant shall obtain a zoning permit prior to the commencement of any land development. All other city ordinances If the following condition is met, the proposed project will not result in an undue adverse effect on all other City ordinances. 1. Applicants shall receive all other applicable City permits. Subject to the three conditions identified above, the City Council finds that the proposed project will not result in an undue adverse effect on the Comprehensive Plan and other municipal bylaws, ordinances, or regulations in effect. For the reasons set forth above, the Council concludes that the proposed project is consistent with the health, safety and welfare of the City of South Burlington and the standards set forth in Section VI(A)-(F) of the Interim Bylaw. 6 F:\USERS\Planning&Zoning\Development Review Board\Findings_Decisions\2013\IZ 12 13 428- 434Shelburne_QueenCityLLC_ffd.doc — — #IZ-12-13 DECISION Motion by seconded by to approve Interim Zoning Conditional Use Application #IZ-12-13 of Queen City LLC., subject to the following conditions: 1. All previous approvals and stipulations shall remain in full effect except as amended herein. 2. This project shall be completed as shown on the plat submitted by the applicant and on file in the South Burlington Department of Planning and Zoning. 3. The applicant shall receive approval from the Development Review Board priorto issuance of a zoning permit. 4. The applicant shall obtain a zoning permit prior to the commencement of any land development. 5. Applicants shall receive all other applicable City permits. 6. Any changes to the project plans shall require approval of the South Burlington City Council so long as the Interim Bylaw remains in effect. Rosanne Greco—yea/nay/abstain/not present Helen Riehle—yea/nay/abstain/not present Pam Mackenzie—yea/nay/abstain/not present Sandra Dooley—yea/nay/abstain/not present Paul Engels—yea/nay/abstain/not present Motion bya vote of - - Signed this day of February 2013, by Rosanne Greco, Chair Please note: An appeal of this decision may be taken by filing, within 30 days of the date of this decision, a notice of appeal and the required fee by certified mail to the Superior Court, Environmental Division. See V.R.E.C.P. 5(b). A copy of the notice of appeal must also be mailed to the City of South Burlington Planning and Zoning Department at 575 Dorset Street, South Burlington, VT 05403. See V.R.E.C.P. 5(b)(4)(A). Please contact the Environmental Division at 802-828-1660 or htt ://vermontjudicia .or /GTC/environmental/default.as x for more information on filing requirements, deadlines, fees and mailing address. The applicant or permittee retains the obligation to identify, apply for, and obtain relevant state permits for this project. Call 802.879.5676 to speak with the regional Permit Specialist. 7 F:\USERS\Planning&Zoning\Development Review Board\F ndings_Decisions\2013\IZ 12 13 428- 434Shelburne_QueenCityLLC_ffd.doc — _ _ Jo' Resolution Regarding the Taking of Minutes and the Recording of City Council Meetings Whereas, A GUIDE TO OPEN MEETINGS Revised August 2006, Deborah Markowitz,Vermont Secretary of State reads, "Minutes must at least include the names of all members of the public body present at the meeting,and other active participants,and all motions, proposals,and resolutions made,and their dispositions, and the results of any votes taken. Minutes are public records,which must be available for public inspection within five days after the meeting.";and, Whereas,the City of South Burlington believes that the public should have access to all that was said at a City Council meeting; and, Whereas,the taking of minutes,unless done verbatim, does not note all that is said at City Council meeting; and, Whereas,the cost to and expectation that written minutes could be taken verbatim is unrealistic; and, Whereas,there is now the technology for all of what is said at a City Council meetings to be recorded and be available to the public; and, Whereas,the lack of a complete recording of all of what is said at a City Council meeting may give the public a different interpretation of the events at said meeting. Now, Therefore, Be it Resolved,that starting with the next City Council meeting the written minutes of City Council meetings shall only include those items required under the Open Meeting Law- those currently being: i. Names of City Council members attending ii. Names of City Council members not attending iii. Names of non-City Council members attending iv. Notation of agenda item discussed at the meeting v. Vote taken on agenda item including the action motion(who made motion and who seconded), who voted for,who voted against and outcome of motion vi. Vote taken on a formal resolution including wording of approved resolution,who made motion and who seconded,who voted for and who voted against vii. Time that meeting started and ended; and, Furthermore, Be It Resolved,the City shall ensure that at each and every City Council meeting there will be a recording device that can and will record all that is said at each Council Meeting; and, Furthermore, Be It Resolved,that within 5 business days the draft written minutes, listed as draft,will be available to the public and within five business days the recording of the City Council meeting shall be available to the public; and, Furthermore, Be It Resolved,when Council votes to amend written minutes, it will be the actual minutes that are modified with the approved changes and thereby reflect the true representation of that meeting; and, Furthermore,Be It Resolved,that within 5 business days after the written minutes are approved by the City Council, they will be stored in the vault in the City Clerk's office and shall be available to the public. Dated the 19th day of February, 2013 SOUTH BURLINGTON CITY COUNCIL Rosanne Greco, Chair Pam Mackenzie, Clerk Helen Riehle,Vice Chair Sandra Dooley Paul Engels Resolution to Create An Interim Zoning Reserve Fund Whereas,the City Charter, section 13-310(7) states,"The city council and the school board,by their own actions, may establish reserve funds to pay for public improvements,replacement of equipment,and planned or unplanned operating expenditures. Monies to be deposited in any fund shall be included in a city or school district budget and shall not be excluded in calculating the net cost of operation pursuant to subsection 1309(a)of this chapter. Reserve funds shall be kept in separate accounts and invested in the same manner as other public funds. The city council and the school board may, from time to time, expend monies in those funds for purposes for which they were established without voter approval."; and, Whereas,the City has identified a number of expenses surrounding the Interim Zoning(IZ) Bylaw approved by Council on February 21, 2012; and, Whereas,the City Council's approval on the Interim Zoning Bylaw occurred approximately one month after Council had approved the Fiscal Year 2013 budget; and, Whereas,because the Interim Zoning Bylaw was approved after the FY 2013 budget was approved by Council none of the now-anticipated IZ expenses were included in the FY 2013 budget; and, Whereas, it is anticipated that there will be a surplus in the FY 2012 General Fund budget; and, WHEREAS, Section 13-1307 of the Charter of the City of South Burlington states,"At the request of the manager or school superintendent and within the last three months of the budget year,the council and board of school directors, respectively,may by resolution transfer any unencumbered appropriation balance or portion thereof within the budgets from one department, office or agency under their jurisdiction,to another.";and, Whereas, it is fiscally prudent to transfer some of the anticipated FY 2012 General Fund Surplus into a Reserve Fund so that money is available to spend on now-anticipated IZ expenses. Now,Therefore, Be it Resolved,that the City Council hereby creates a Reserve Fund whose purpose is to fund Interim Zoning expenses necessitated by the IZ Bylaw: and, Furthermore,Be It Resolved,that all money placed is this Reserve Fund shall only be disbursed for the uses identified in this Resolution. Expenditures from the balance of the reserve fund will only be made with the approval of a basic majority of the South Burlington City Council at an officially Warned City Council meeting and recorded in minutes. Furthermore, Be It Resolved,that the City Council of South Burlington approves the transfer of $75,000 from the Fiscal Year 2012 Budgeted General Fund and transfers that amount to the Interim Zoning Reserve Fund. Dated the 11 th day of June,2012 sout VE€?M0F., 1 AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive Session 4:30 p.m. Tuesday ,Feb. 19, 2013 Consider entering executive session for discussion of personnel matters, negotiations, real estate and litigation; atad contin deliberative session n-lnterir Z-orn.ingappli ation& Regular Session 6:00 p.m. Tuesday, Feb. 19, 2013 1. Agenda Review: Additions, deletions or changes in order of agenda items. 2. Comments and questions from the public not related to the agenda. 3. Announcements and City Manager's Report. 4. Consent Agenda: a. *** Sign Disbursements. b. ***Approval of minutes for c. *** Financials for the month of January (Bob Rusten, Interim City Manager). Presentation from VTrans on their plans to replace a large culvert under Hinesburg Road. . Update on the new parking facility at the Sheraton. 7. Consider approval of the Underwood Transaction. 8. Consider approval of Certificate of Nov. 6th vote. axe: a :,, i s rE �= a is ltQ , 9. Consider approval of the Resolution Regarding the Taking of Minutes and the Recording of City Council Meetings. 10. Interim Zoning-Deliberative Session: (City Council-Deliberative session on applications closed or presently before the City Council. Deliberative sessions are not open to public comment). [Note: Deliberations will be in open session unless due to a legal issue it is voted by Council to deliberate in closed session] a. Interim Zoning Application # IZ-12-13, Queen City LLC; amendment to PUD to add two new dwelling units, 428-434 Shelburne Road. Council has until 02/21/13 to issue a +. decision. *** Interim Zoning Application#IZ-12-06, John Larkin, 40 unit PUD (phase 1 of 71 unit project), 201 Allen Road. *** Interim Zoning Application#IZ-12-14, Pizzagalli Properties, LLC; raze existing Liberty Inn & Suites and construct 32,000 sq. ft. general office building and parking, 462 Shelburne Road. 11. Other Business: a. Items held from the Consent Agenda b. Bike Rack—items Council may wish to place on a future agenda: i. Signage at Police Department. ii. Traffic Lights and sequencing. iii. City Street Lights (adequacy/number) at various locations. iv. Dorset Park Solar Array. v. Advertising logos or names on City Property vi. Taser Policy c. Other? 12. Consider entering executive session for discussion of personnel matters, negotiations, real estate and litigation; and, continue deliberative session on Interim Zoning applications (if needed). Respectfully Submitted: Bob Rusten Interim City Manager ** Attachments Included South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members,staff,and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public,staff,or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others,except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. \`'L ( .,, i,,,,,uir t412 0, ey vie, 1 rciinat .. ,. Ceikvso --47,e,.(2. . ) Pi - - . - I I i'' I g # ' / (7 i 4 , ,-, /pad ty c-N.s 64 ->— _ _ 4 0 .t.-- r 1 'Q (jI 1 11 _ N\\* 1 CLUY:-) ""41' P°1-1—I kr i 4,#,41 ';' ),,, .i(eig"ext,..1 f-,,Y. 1 il();,r i Cf '''',1 G f ,i 4 1ci, v•, qrt '-''''.."."----- '''''sb (•__.VS i _. , l)(1__ nw1 0.14( el c - .\6b (SS pp&Ve 013/4- aftYA- le 61) 4;-ief -414-- 11, to,41.3 PrOHo2 7C 4-0 -131-01.70/ it( tAiiha;L 41 / 4-cs eiTSLIpk7 cfnd Q9 rAi) 4-4,44 hi ,a1r, F-rcilvt i61? 9 Niaicscoss 413 T>ttid--et. 4,1) r„;%, sto,ectoct. JLadd From: Bob Rusten Sent: Wednesday, February 13, 2013 9:32 AM To: jladd@sburl.com Subject: FW: Resignation from Planning Commission HI Janice. Bob Rusten Deputy City Manager City of South Burlington Notice - Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email.Thank you for your cooperation. Original Message From: R Greco Sent: Tuesday, February 12, 2013 10:15 PM To: Bob Rusten Subject: FW: Resignation from Planning Commission Rosanne Greco, Chair South Burlington City Council Notice- Under Vermont s Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email.Thank you for your cooperation. Original Message From: R Greco Sent: Tue 2/12/2013 10:06 PM To: Chris Cole Cc:Jessica Louisos Subject: RE: Resignation from Planning Commission Chris, Sorry to lose you and your expertise. I hope you are able to resolve your personal issues very quickly. Thank you for your time and service to the Planning Commission and our city. Rosanne Rosanne Greco, Chair South Burlington City Council Notice - Under Vermont s Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email. Thank you for your cooperation. Original Message From: Chris Cole [mailto:clipper1018@comcast.net] Sent: Tue 2/12/2013 9:13 PM To: R Greco Cc: Jessica Louisos Subject: Resignation from Planning Commission Roseanne, Due to personal issues that need my full attention and time, I can no longer serve on the South Burlington Planning Commission. I hereby tender my resignation effective immediately. I want to thank you and the City Council members who appointed me, giving me the opportunity to serve the City of South Burlington during this pivotal time as the future of our City is being determined. I wish the Planning Commission the best in their efforts to develop a sustainable path for our City. Chris Cole 238 Spear Street 2 JLadd From: Kimberly Murray Sent: Tuesday, February 12, 2013 1:30 PM To: Bob Rusten (brusten@sburl.com) Cc: JLadd; Paul Conner Subject: RE: Updated IZ schedule and IZ Council Agenda items for 2/19/13 Attachments: Interim Zoning Schedule & Notes2.pdf Categories: Interview Everyone, Please find attached an updated IZ schedule. No IZ items on regular Council agenda. For the City Council February 19th deliberative session, deliberate: 1. dosed Public Hearing: Interim Zoning Application #IZ-12-13, Queen City LLC; amendment to PUD to add tw new dwelling units, 428-434 Shelburne Road. Council has until 2/21/13 to issue a decision. Propose to Council week of 2/25 Review draft decisions in deliberative session: 2. Closed Public Hearing: Interim Zoning Application #IZ-12-06, John Larkin, 40 unit PUD (phase 1 of 71 unit project), 201 Allen Road. 3. Closed Public Hearing: Interim Zoning Application #IZ-12-14, Pizzagalli Properties, LLC; raze existing Liberty and Suites and construct 32,000 sq. ft. general office building and parking, 462 Shelburne Road. Thanks, KU -erLy 1 KIMBERLY L. MURRAY, AICP Development Coordinator 40. t 802-846-4131 f 801-846-4101 kmurray@sburl.com www.sburl.com Soul I 575 Dorset Street I South Burlington, Vermont 05403 Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error,please notify us immediately by return email. Thank you for your cooperation. 2 JLadd From: Bob Rusten Sent: Tuesday, February 05, 2013 12:34 PM To: jladd@sburl.com Subject: FW: Underwood Structure For the 2/19/13 agenda Bob Rusten Deputy City Manager City of South Burlington Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error,please notify us immediately by return email. Thank you for your cooperation. From: jpglaw@comcast.net [mailto:jpglaw@comcast.net] Sent: Tuesday, February 05, 2013 9:21 AM To: Bob Rusten Subject: Re: Underwood Structure At the next City Council meeting, we'll need a motion authorizing you or a Council member to sign the Underwood transaction documents on behalf of the City. Nothing fancy. Simple motion will be ok. J. Paul Giuliani McKee Giuliani & Cleveland, PC 94 Main Street P. O. Box 1455 Montpelier, VT 05601-1455 802-223-3479 802-223-0247(f) From: "Bob Rusten" <brusten(a�sburl.com> To: ipglaw(a�comcast.net Sent: Monday, February 4, 2013 8:02:22 AM Subject: RE: Underwood Structure Thanks Paul. Bob Rusten Deputy City Manager City of South Burlington Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error,please notify us immediately by return email. Thank you for your cooperation. 1 From: ipglaw@comcast.net [mailto:jpglaw@comcast.net] Sent: Saturday, February 02, 2013 10:26 AM To: Bob Rusten Subject: Re: Underwood Structure On Thursday I was advised that they're "working on the drafts". I'll follow up on Monday. J. Paul Giuliani McKee Giuliani & Cleveland, PC 94 Main Street P. O. Box 1455 Montpelier, VT 05601-1455 802-223-3479 802-223-0247(f) From: "Bob Rusten" <brusten(a�sburl.com> To: jpglawcomcast.net Sent: Friday, February 1, 2013 3:06:37 PM Subject: RE: Underwood Structure Hi Paul. Have you heard anything back from them since Tuesday? Thanks. Bob Rusten Deputy City Manager City of South Burlington Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email. Thank you for your cooperation. From: ipglaw@comcast.net [mailto:jpglaw@comcast.net] Sent: Tuesday, January 29, 2013 7:52 PM To: Shane McCormack Cc: Jon Anderson; Sandy Miller; Bob Rusten Subject: Re: Underwood Structure Hi Shane - The City wants to proceed with the deed/mortgage alternative. I think it makes a lot of sense to use something with which the parties are familiar. Bob and Sandy were concerned about the need for voter approval. If the City was borrowing money, that is, actually issuing debt to finance this purchase, I would have to agree. However, what we are talking about here is using a mortgage to secure a contractual undertaking to pay a purchase price in installments. That undertaking may show up on the City's books as a liability, but it most certainly is not a general obligation debt. It does not represent a pledge of the City's full faith and credit. I'm very comfortable with the arrangement. Gloria Rice in my office will get the title work out of the way this week or early next week. Why don't we keep on schedule with a March 1 closing. 2 If ou want to take a stab at the deed and mortgage, I will be glad to share them with the City and get to you with comments. Regards, J. Paul Giuliani McKee Giuliani & Cleveland, PC 94 Main Street P. O. Box 1455 Montpelier, VT 05601-1455 802-223-3479 802-223-0247(f) From: "Shane McCormack" <smccormack(a,vtlaw1.com> To: "jpglawc comcast.net" <ipglaw(c�comcast.net> Cc: "Jon Anderson" <janderson(a.vtlaw1.com> Sent: Tuesday, January 29, 2013 4:33:08 PM Subject: RE: Underwood Structure By the way, I agree that skipping an LOI makes sense and think that we should just move to draft the definitive documents once the structure is nailed down. It seems like a waste of time to be working on a non-binding LOI if the parties are in agreement on all the salient points. Shane W. McCormack Burak Anderson & Melloni, PLC 30 Main Street, P.O. Box 787 Burlington,Vermont 05402-0787 Phone:802-862-0500, EXT 203 Fax: 802-862-8176 E-mail: smccormack@vtlawl.com This e-mail message is for the sole use of the intended recipient(s)and may contain confidential and privileged information.Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies or records of the original message. Pursuant to U.S.Treasury regulations, if this message contains any information that may be considered advice concerning federal tax issues, please be advised that it is not a formal legal opinion and may not be used by any person for the avoidance of federal tax penalties. From: jpglaw@comcast.net [mailto:jpglaw©comcast.net] Sent: Tuesday, January 29, 2013 4:06 PM To: Shane McCormack Cc: Jon Anderson Subject: Re: Underwood Structure Thanks. I'll pass that on. I'm ok with a straight sale and mortgage. J. Paul Giuliani McKee Giuliani & Cleveland, PC 94 Main Street P. O. Box 1455 Montpelier, VT 05601-1455 802-223-3479 802-223-0247(f) 3 From: "Shane McCormack" <smccormack(cc�vtlaw1.com> To: "ipglaw(c�comcast.net" <ipglawcomcast.net> Cc: "Jon Anderson" <ianderson a(�vtlaw1.com> Sent: Tuesday, January 29, 2013 4:04:42 PM Subject: RE: Underwood Structure Paul, The sellers would prefer the straight sale with a mortgage, but I suspect they would live with the lease/purchase if the feeling is that city's authority on the mortgage was too shaky. The straight sale is obviously cleaner and simpler if the consensus is that it works. In either scenario, we'll be OK with the occupancy rights of the city up-front. Regards, Shane Shane W. McCormack Burak Anderson & Melloni, PLC 30 Main Street, P.O. Box 787 Burlington,Vermont 05402-0787 Phone:802-862-0500, EXT 203 Fax:802-862-8176 E-mail: smccormack@vtlawl.com This e-mail message is for the sole use of the intended recipient(s)and may contain confidential and privileged information.Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies or records of the original message. Pursuant to U.S.Treasury regulations, if this message contains any information that may be considered advice concerning federal tax issues, please be advised that it is not a formal legal opinion and may not be used by any person for the avoidance of federal tax penalties. From: ipglaw@comcast.net [mailto:jpglaw@comcast.net] Sent: Tuesday, January 29, 2013 3:09 PM To: Shane McCormack Cc: Jon Anderson; Bob Rusten; Sandy Miller Subject: Re: Underwood Structure That charter provision looks very promising. A capital lease financing with a non-appropriation feature would be problematic because of the statutory deficiency. What's your thinking - a lease- purchase agreement with a nominal buyout at the end, deed in escrow, Lessor responsible for taxes? Or a traditional warrant deed and purchase money mortgage? As long as the City acquires occupancy and use rights up front, I'm ok with either approach, although my preference is the lease-purchase scenario. I'm going to get the City's reaction and will be back to you. Assuming one or both alternatives is acceptable, I wonder if we really need a letter of intent, or whether we should proceed directly to the lease or deed/mortgage. Regards, J. Paul Giuliani McKee Giuliani & Cleveland, PC 4 94 Main Street P. O. Box 1455 Montpelier, VT 05601-1455 802-223-3479 802-223-0247(f) From: "Shane McCormack" <smccormack(a�vtlaw1.com> To: "jpglaw(a�comcast.net" <jpglaw(a,comcast.net> Cc: "Jon Anderson" <janderson(a�vtlaw1.com> Sent: Tuesday, January 29, 2013 2:22:45 PM Subject: RE: Underwood Structure Paul, The specific authority in the charter may get us there in the city's case. It has an express authorization to lease and acquire assets under§13-103: (b) The city may acquire real and personal property within or without its corporate limits for any city purpose, including, without limitation, storm water collection and disposal, waste water collection and disposal, solid waste collection and disposal, provision of public water supply, provision of public parks and recreation facilities, provision of municipal facilities for office, fire protection and police protection, provision of public libraries, provision of public parking areas, provision of sidewalks, bicycle paths and green strips, provision of public roadways, provision of public view zones and open spaces, and such other purposes as are addressed under the general laws of the State of Vermont. The city may acquire such property in fee simple or any lesser interest or estate, by purchase, gift, devise, lease or condemnation and may sell, lease, mortgage, hold, manage and control such property as its interest may require. Also, Chapter 155 of Title 10 has similar language (acquire fee title, leasehold interests, options to purchase) in connection with public use for parks. Shane W. McCormack Burak Anderson & Melloni, PLC 30 Main Street, P.O. Box 787 Burlington, Vermont 05402-0787 Phone: 802-862-0500, EXT 203 Fax:802-862-8176 E-mail: smccormack@vtlawl.corn This e-mail message is for the sole use of the intended recipient(s) and may contain confidential and privileged information.Any unauthorized review, use,disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies or records of the original message. Pursuant to U.S.Treasury regulations, if this message contains any information that may be considered advice concerning federal tax issues, please be advised that it is not a formal legal opinion and may not be used by any person for the avoidance of federal tax penalties. From: ipglaw@comcast.net [mailto:jpglaw©comcast.net] Sent: Monday, January 28, 2013 7:05 PM To: Jon Anderson Cc: Shane McCormack; Bob Rusten Subject: Re: Underwood Structure Here's the problem. The capital lease financing statute does not include real estate among the assets that can be acquired under an appropriation lease arrangement. I'm leaning more towards a conventional sale with title passing at closing, coupled with the retention of a 5 security interest in some form by the Sellers. How about escrowing an executed deed conveying the property back to the Sellers if the City defaults on its installment payment, following notice and a short cure period. I'm ok with having the escrow release trigger take the form of an affidavit from the Seller stating that there has been a default which remains uncured for, say, 31 days. I agree that the purchase money mortgage option really doesn't work. I would be hard pressed to find any authority for the City having the power to grant a mortgage in a situation like this. J. Paul Giuliani McKee Giuliani & Cleveland, PC 94 Main Street P. O. Box 1455 Montpelier, VT 05601-1455 802-223-3479 802-223-0247(f) From: "Jon Anderson" <jndersonvtlaw1.com> To: "Shane McCormack" <smccormackCa�vtlaw1.com>, jpglawCa�comcast.net Sent: Monday, January 28, 2013 4:45:43 PM Subject: RE: Underwood Structure And proof of insurance. From: Shane McCormack Sent: Monday, January 28, 2013 4:42 PM To: ipglaw©comcast.net; Jon Anderson Subject: Underwood Structure Paul/Jon— What about a lease, subject to appropriations, with a right to acquire at completion of lease term for one dollar? The first payment is for$1,000,000 and the initial term runs through 9/2013. The next payments are annually, in September, if approved by the city council. On signing of the lease, a notice of lease (with notice of the purchase right) is recorded, establishing priority of the city's claims against future lienholders. There would be restrictions on use/construction pending the exercise of the purchase option. I'd need to run this by the Trust's accountants to make sure it did not raise any ugly tax treatments, but I think it preserves the city's claims effectively. Your thoughts? Shane W. McCormack Burak Anderson & Melloni, PLC 30 Main Street, P.O. Box 787 Burlington,Vermont 05402-0787 Phone:802-862-0500, EXT 203 Fax:802-862-8176 E-mail:smccormack@vtlawl.corn This e-mail message is for the sole use of the intended recipient(s)and may contain confidential and privileged information.Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies or records of the original message. Pursuant to U.S.Treasury regulations, if this message contains any information that may be considered advice concerning federal tax issues, please be advised that it is not a formal legal opinion and may not be used by any person for the avoidance of federal tax penalties. 6 JLadd From: Amanda Lafferty <ALafferty@firmspf.com> Sent: Monday, February 11, 2013 9:09 PM To: JLadd Subject: FW: Ad for the charter changes Categories: Red Category Sorry, my laptop is more sensitive—pushed send too soon. Here's the rest of it: From: Amanda Lafferty Sent: Monday, February 11, 2013 8:48 PM Subject: RE: Ad for the charter changes Hi,Janice, Was the November 6, 2012 ballot posted on the City's website? If so, on what dates was it posted? Do you have screen prints of any of these materials as they appeared on the City's website? The more notice that the City can demonstrate that it gave of the Special City Meeting, the more likely that the Legislature will exercise it's discretion and consider the charter changes, despite the defective vote. Anything that you can think of—whatever method—that will demonstrate notice of the Special City Meeting and the purpose of the Special City Meeting, please send a copy as soon as possible. The Certificates need to be done for City Council packets this week. Thank you. Amanda Amanda S.E.Lafferty,Esq. Stitzel, Page&Fletcher, P.C. 171 Battery Street P.O.Box 1507 Burlington,VT 05402 Telephone:802-660-2555 Fax: 802-660-2552 Website: www.firmspf.corn This Electronic Mail transmission and any accompanying documents contain information belonging to the sender which are CONFIDENTIAL and legally PRIVILEGED.This information is intended only for the use of the individual or entity to whom this transmission was addressed,as indicated above.If you are not the intended recipient,any disclosure,copying,distribution,or action taken in reliance on the contents of the information in this transmission is strictly prohibited.If you have received this transmission in error,please reply to the sender at 802-660-2555 or the above e-mail address and delete this message and all attachments from your storage files.Thank you. From: JLadd [mailto:jladd@sburl.com] Sent: Tuesday, February 05, 2013 8:14 AM To: Amanda Lafferty Cc: Bob Rusten; Steven Stitzel; donna Subject: RE: Ad for the charter changes Amanda, Here is my screen print with dates when I posted the charter changes to the website. Also is all of the documents posted. No it is not posted on the website currently. d/zank pit c9anice cfadd City of South Burlington HR Coordinator/Assist. City Treasurer 802-846-4118 Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error,please notify us immediately by return email.. Thank you for your cooperation. From: Amanda Lafferty [mailto:ALafferty©firmsof.com] Sent: Friday, February 01, 2013 11:13 AM To: JLadd Cc: Bob Rusten; Steven Stitzel Subject: FW: Ad for the charter changes Hi,Janice, I assume that the attached was posted on the City's website before November 6, 2012. If so, do you have a copy of what was posted on the City's website and the dates that it was posted? Please send me a copy of it if you have it (or the link if it's still on the City's website somewhere). Thank you. Amanda Amanda S.E.Lafferty,Esq. Stitzel, Page&Fletcher,P.C. 171 Battery Street P.O.Box 1507 Burlington,VT 05402 Telephone:802-660-2555 Fax: 802-660-2552 Website: www.firmspf.com This Electronic Mail transmission and any accompanying documents contain information belonging to the sender which are CONFIDENTIAL and legally PRIVILEGED.This information is intended only for the use of the individual or entity to whom this transmission was addressed,as indicated above. If you are not the intended recipient,any disclosure,copying,distribution,or action taken in reliance on the contents of the information in this transmission is strictly prohibited.If you have received this transmission in error,please reply to the sender at 802-660-2555 or the above e-mail address and delete this message and all attachments from your storage files.Thank you. 2 Resolution Regarding the Taking of Minutes and the Recording of City Council Meetings Whereas, A GUIDE TO OPEN MEETINGS Revised August 2006,Deborah Markowitz,Vermont Secretary of State reads, "Minutes must at least include the names of all members of the public body present at the meeting,and other active participants,and all motions, proposals, and resolutions made, and their dispositions, and the results of any votes taken. Minutes are public records,which must be available for public inspection within five days after the meeting."; and, Whereas,the City of South Burlington believes that the public should have access to all that was said at a City Council meeting; and, Whereas,the taking of minutes,unless done verbatim,does not note all that is said at City Council meeting;and, Whereas,the cost to and expectation that written minutes could be taken verbatim is unrealistic: and, Whereas,there is now the technology for all of what is said at a City Council meetings to be recorded and be available to the public; and, Whereas,the lack of a complete recording of all of what is said at a City Council meeting may give the public a different interpretation of the events at said meeting. Now, Therefore,Be it Resolved,that starting with the next City Council meeting the written minutes of City Council meetings shall only include those items required under the Open Meeting Law- those currently being: i. Names of City Council members attending ii. Names of City Council members not attending iii. Names of non-City Council members attending iv. Notation of agenda item discussed at the meeting v. Vote taken on agenda item including the action motion(who made motion and who seconded), who voted for, who voted against and outcome of motion vi. Vote taken on a formal resolution including wording of approved resolution,who made motion and who seconded,who voted for and who voted against vii. Time that meeting started and ended; and, Furthermore, Be It Resolved,the City shall ensure that at each and every City Council meeting there will be a recording device that can and will record all that is said at each Council Meeting; and, Furthermore,Be It Resolved,that within 5 business days the draft written minutes, listed as draft,will be available to the public and within five business days the recording of the City Council meeting shall be available to the public; and, Furthermore,Be It Resolved,when Council votes to amend written minutes, it will be the actual minutes that are modified with the approved changes and thereby reflect the true representation of that meeting; and, Furthermore, Be It Resolved,that within 5 business days after the written minutes are approved by the City Council, they will be stored in the vault in the City Clerk's office and shall be available to the public. Dated the 19th day of February, 2013 SOUTH BURLINGTON CITY COUNCIL Rosanne Greco, Chair Pam Mackenzie, Clerk Helen Riehle,Vice Chair Sandra Dooley Paul Engels