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Agenda - City Council - 05/05/2014
W southbt g t n VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Regular Session 7:00P.M. Monday, May 5, 2014 1. Agenda Review: Additions, deletions or changes in order of agenda items. (7:00—7:02 PM) 2. Comments and questions from the public not related to the agenda. (7:02—7:12 PM) 3. Announcements and City Manager's Report. (7:12-7:22 PM) 4. Consent Agenda: (7:22—7:24 PM) A. *** Sign Disbursement B. *** Consider and approve Entertainment Permits for: • Venue (Annual permit as amended) • Trader Joe's grand opening (May 16,2014) 5. ***Presentation and approval of CSWD FY 15 Proposed Budget. (Paul Stabler, City Representative) (7:24—7:39 PM) 6. City Charter and Conflict of Interest Training (J.Barlow) (7:39—8:39 PM) 7. ***Consider and possibly approve a resolution authorizing the City Manager to sign a letter of interest regarding installing a solar array on the South Burlington Landfill at 1015 Airport Parkway. (I. Blanchard) (8:39—8:49 PM) 8. Update on Georgetown University Energy Prize (Keith Epstein) (8:49—8:59 PM) 9. ***Consider and possibly approve a resolution changing the name for Dorset Park to Veterans Memorial Park as recommended by the Veterans Committee (Jay Zaetz, Rick Farnham). (8:59—9:14 PM) 10. ***Consider report of the Task Force on Committees (Kevin Dorn) (9:14—9:44 PM) 11. ***Convene as The Liquor Control Board to approve the following liquor licenses: (9:44—9:49 PM) PM) • Trader Joe's second class license (Conditioned on obtaining CO) 12. Other Business: (9:49—9:54 PM) A. Items held from the Consent Agenda B. Other? 13. Adjourn (9:54 PM) Respectfully Submitted: Kevi w Dorvv Kevin Dorn, City Manager ***Attachments Included Issues raised by Councilors or the public that have not been on a prior meeting agenda: 1. Policy regarding landscaping City-owned land and request from Hadley Road. 2. Encouraging litter removal by businesses and the public 3. Cost of development/cost of open space Issues that have been discussed by the Council where further action is pending: 1. Transferring FY '14 surplus funds into paving budget 2. FY '15 and '16 paving budget 3. East Terrace neighborhood conversion of housing into rental units 4. Electronic distribution of South Burlington City/School budget and Annual Report 5. Street light policy 6. Laying out of Holmes Road as a public road South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Public Sign-In May 5, 2014, City Council Meeting Please Print Name Name Name 1 OSgnN c GREC) 18 35 2 /%1,- _,0t.,.- 19 36 3LArr1-2, 4kIt 20 37 4 2 AC;1pi'' 21 38 5 22 39 6 So 23 40 7 D ez-z- 4.)u „ j4.S 24 41 8 .01111 - I 25 42 9 C - ` EU 26 43 27 55J- 10 � �" 44 11 -T©C /"I��/?off' 28 45 12 ( 5tL L-N 29 46 13 0 0,-\Th1r A 30 47 14 31 48 15 32 49 16 33 50 17 34 51 05/02/14 City of South Burlington Accounts Payable 08:55 am Check Warrant Report # Page 1 Unpaid Invoices For Check Acct 1(GENERAL FUND) From 05/05/14 To 05/05/14 cingalls Vendor Purchase Discount Amount Check Check Invoice Invoice Description Amount Amount Paid Number Date AGWAY AGWAY INC 314658 METAL FENCE 69.90 0.00 AIRGAS USA, LLC 9026658182 CO2 TANK FOR SPRAYER /--/-- AIRGAS ALLARDH ALLARD, HEATHER & PATRICK71.33 0.00 • 04282014 OVERPAID TAXES /--/-- ANDREWP ANDREW, PAUL & KAREN 1271.33 0.00 _ __ 04282014 OVERPAID TAXES / -/ AQUASOL AQUA SOLUTIONS INC. 2365.0336 .64 0.00 _ __ IN-14-040 LOBE KIT / -/ ARIOLI/BO ARIOLI / BORDEN 2071 0.00 _ __ 04282014 OVERPAID TAXES / -/ AUTOSM AUTOSMITH SALES & SERVICE 04232014 TOWING/IMPOUND 2207 5 0.00 , BACKUS BACKUS, DEBRA & VERNE 208.501 0.00 04282014 OVERPAID TAXES � /--/-- BARNESM BARNES, MAUREEN232 .42 0.00 04282014 OVERPAID TAXES /--/-- BATTERYPL BATTERY'S PLUS 20.44 0.00 2453 AGM BATTERY 39•90 0.00 BATTERYPL BATTERY'S PLUS 2452 AGM BATTERY /--/-- BEARIN BEARINGS SPECIALTY COMPANY INC 3412334 39.90 0.00 /_-/ __ ROD END SIFTER BEARIN BEARINGS SPECIALTY COMPANY INC 3411972 67.28 0.00 /--/- CREDIT - ROD END - I BENMEAD BEN MEADOWS -55.33 0.00 1020095165 SOIL COMPACTION TESTER /--/-- BIBENS BIBENS ACE 229.39 774188/3 CLEANING SUPPLIES-PARKS 0.00 /__/_- BIBENS BIBENS ACE 21.75 0.00 /__/__ 774066/3 PUMP STATION SUPPLIES 5.78 BIBENS SIRENS ACE 774185/3 PLANT SUPPLIES 0.00 /__/-- BIBENS BIBENS ACE 32.47 000 /_-/-- I 774279/3 VISE GRIP & FRAME NAIL 21.97 BIBENS BIBENS ACE 0.00 /-_/-- 774289/3 BOLTS 4.40 -BIBENS BIBENS ACE0.00 /_-/-- 774270/3 TARP- COLC PATCH 35.97 BIBENS BIBENS ACE 0.00 /__/_- 774321/3 S-HOOK 7.48 • BIBENS BIBENS ACE 0.00 /_-/-- 774322/3 VEHICLE PARTS 10.99 BIBENS BIBENS ACE 0.00 /- /- 774319/3 LED LIGHTS 39,97 BUS BUS PARTS WAREHOUSE 0.00 /_-/-- IN21877 HEATER MOTOR -BUS 64.33 CANONSOL CANON SOLUTIONS AMERICA 0.00 /-_/-- 729588 PW COPIER QUARTERLY MAIN 288.00 CARQUE CARQUEST AUTO PARTS 0.00 /__/-- 11141-58650 MINI BULB 9.70 CARQUE CARQUEST AUTO PARTS 0.10 /_-/-- 11141-58522 SHOP SUPPLIES 4.96 CARQUE CARQUEST AUTO PARTS 0.10 /__/__ 11141-58353 PAINT 9.92 CARQUE CARQUEST AUTO PARTS 0.20 /__/-- 11141-58454 REAR LADE CARQUE CARQUEST AUTO PARTS 21.40 0.43 11138-56194 REAR LAMP /--/-- CARQUE CARQUEST AUTO PARTS 10.70 0.21 /_-/-- 11141-58798 VEHICLE PARTS 8.70 CARQUE CARQUEST AUTO PARTS0.17 /_-/-- 11141-58693 OIL FILTERS 46 29 CARQUE CARQUEST AUTO PARTS 0.10 /- /- 11141-58479 CREDIT - VEHICLE PARTS _4.96 CHARLI CHARLEBOIS TRUCK PARTS INC 1241190025 VEHICLE PARTS -0.10 /__/-- CHARLI CHARLEBOIS TRUCK PARTS INC 1241180015 VEHICLE PARTS 63.50 0.00 CLARKS CLARK'S TRUCK CENTER 6.56 0.00 _ __ 54012 BUS REPAIRS / -/ CLEAN WAT CLEAN WATER, INC. 1783 ,9 0.00 /_-/-- 6331 POLYMER 7834,93 COLLINSM COLLINS, MICHAEL 0.00 /-_/-- 09282014 OVERPAID TAXES 92.96 COLVARD COLVARD, RHONDA 0.00 /-_/-- 04282014 OVERPAID TAXES 55.42 COMCAST COMCAST 0.00 /__/-- 05010531PW14 HIGHWAY/DPW 109.95 COREYR COREY, RONALD P JR 0.00 /_-/-- 04282014 OVERPAID TAXES 935.58 COTAC COTA, CINDY 0.00 /__/-- 04282014 OVERPAID TAXES 342.79 CREATIVEP CREATIVE PRODUCT SOURCING INC 72460 0.00 /__/-_ DAREN GRADUATION CERT. 96.00 0.00 CREATIVEP CREATIVE PRODUCT SOURCING INC 72848 /--/-- SPLASH TEE'S 783.00 0.00 _ _ CROMER CROMER, CHARLES 04302014 OVERPAID TAXES / -/- CURTISA CURTIS, ABBIE 1862.30 0.00 _ __ 03152014 OVERPAID TAXES / / CVCPAGING CENTRAL VERMONT COMMUNICATIONS 10293995 PHONE LINE 516. 5 0.00 /_-/-- CYR LUM CYR LUMBER 12.75 0.00 /__/__ 04222014 BARK- VETERAN'S MEMORIAL 252.00 0.00 . _ __ DELL'A DELL'AMORE, FRANK & LORENE 03152014 OVERPAID TAXES / -/ 1\ DEPOT DEPOT HOME AND GARDEN 240.60 0.00 _ _ 038322 GRASS SEED - SW / -/ _ 249.60 0.00 2 08:55 am 05/02/14 City of South Burlington Accounts Payable Page l2 Check Warrant Report #Unpaid Invoices For Check Acct l(GENERAL FUND) From 05/05/14 To 05/05/14 � Purchase Discount Amount Check ChE Vendor Invoice Invoice Description Amount Amount Paid Number Dates 277.67 0.00 /--/-- DIMINA DIMINA, JOSUE 03152014 OVERPAID TAXES /--/-- 05172014 DORSET PARK FUN DAY 1750.00 0.00 1 DON CAMP DON CAMPBELL MUSIC DRAPER DRAPER, STEVEN & PAULA 193.66 0.00 /--/-- 03152014 OVERPAID TAXES _-/ __ 386.43 0.00 / DUELLG DUELL, DAVID P. & GRETCHEN S. 03152014 OVERPAID TAXES 45.70 0.00 / -/ 0.00 EASTER EASTERN INDUSTRIAL AUTOMATION 3967757 BUSHING /--/-- ELECTR ELECTRONIC BUSINESS PRODUCTS I ARIN034444 P&Z COPIER - MP5002SP 7991.60 /--/-- YOGA 64.00 0.00 330.00 0.00 ENNIS ENNIS, DEBRA 62430 � /__/__ 72.83 0.00 FACE FACE MANIA 2014-450 VET'S MEMORIAL BALANCE - /--/-_ 10.19 0.00 FASTEN FASTENAL COMPANY / -/FASTEN FASTENAL COMPANY VTBUR185047 SHOP SUPPLIES __ VTBUR184972 TIES - PARKS 676.55 0.00 /--/-/ -/ - . FINAL FINAL CONNECTION 12411 NEW PHONE SYSTEM FINAL P 10423.28 0.00 FREEMAN FREEMAN, KENNETH & CYNDI 03152014 OVERPAID TAXES 125.00 0.00 / -/- FUNNY FUNNY BUSINESS ENTERTAINMENT L 05172014 DORSET PARK FUN DAY0.00 / -/ G & K SER G & K 1295873608 UNIFORMS 60.00 SERVICES /-'/'- 315. 0.00 GERVIA GERVIA, BEVERLY ANN GARDENERS GARDENERS SUPPLY WILLISTON 171658 COMPOST & MULCH-VET MEM. 1691.33 0.00 193.7600 0.00 / -// -/ 03152014 OVERPAID TAXES __ GILBERTE GILBERT, ELEANOR J. TRUST 03152014 OVERPAID TAXES 1691.33 0.00 / -/ BLACK INK PADS 16.23 0.00 / -/GILLAND GILLANDER, CARRIE 03152014 OVERPAID TAXES _ _ _ GORDON GORDON STAMP & ENGRAVING 71929 30.00 0.00 / -/ _ 198981 VEHICLE REPAIR GRANAHAN GRANAHAN, TERRANCE / BUSHEY, J 03152014 OVERPAID TAXES 821.05 0.00 / -/ GREEHAR GREEN MOUNTAIN RAREFY /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 45514APR14 LAUREL HILL DR STORM STA 895.6922.23 0.00 0.00 . / GREEPW GREEN MOUNTAIN POWER CORPORATI 37931APR14 MUNICIPAL COMPLEX10.37 0.00 / GRIERJ GRIER, JAMES 03152014 OVERPAID TAXES GSM GSM ENTERPRISES, INC. 240421006 VEHICLE MAINTENANCE 120.80 0.00 52.30 0.00 /--/-- GSM GSM ENTERPRISES, INC. 240424003 OIL CHANGE /--/-- 240424006 OIL CHANGE 52.30 0.00 GSM GSM ENTERPRISES, INC. /--/-- GSM GSM ENTERPRISES, INC. 240221002 OIL CHANGE & INSPECTION 92.30 0.00 171.17 0.00 / -/ 240428008 OIL CHANGE 60.54 0.00 / -/ GSM GSM ENTERPRISES, INC. 240429004 VEHICLE REPAIR __ _ _ GSM GSM ENTERPRISES, INC. 58.78 0.00 / -/ _ 265.50 0.00 GSM GSM ENTERPRISES, INC. 240210003 OIL CHANGE /--/-- H. W. WIL H. W. WILSON COMPANY 321109 BOORS 9 90972 09880 BALLJOINTS COAGULANT 174.16 0.00 /--/-/ -/ _ HART HART FENCE COMPANY INC 19135 HINGES FOR DOG PARK FENC 17.70 0.00 _ HERITAGEF HERITAGE FORD 4538.25 0.00 - / -/ _ HOLLAN HOLLAND COMPANY INC 15.40 0.00 /--/-- 11.77 0.00 /--/-- 40038 CONCRETE INGRAM INGRAM LIBRARY SERVICES 66480230 BOOKS INGRAM INGRAM LIBRARY SERVICES 66480229 BOOKS 219.00 0.00 /--/-- 40060 CONCRETE IRELAND IRELAND COMPANIES, S.D. 391.25 0.00 /��/-- IRELAND IRELAND COMPANIES, S.D. 50.19 0.00 /--/-- JOHNSONDO JOHNSON, DONALD J. J B J & B INTERNATIONAL TRUCKS INC T321204 AIR VALVE 2057 19 0.00 / -/ 03152014 OVERPAID TAXES /--/-- JOYCE JOYCE, TOM 05172014 DORSET PARK FUN DAY 350.00 0.00 , KEITH KEITH'S II SPORTS LTD 772123 RAIN OUT DRYING AGENT 518.00 0.00 KELLY KELLY ASSOCIATES APRIL 2014 MARCH 2014 - CLINICAL 567.00 0.00 /--/-- 3549.08 0.00 / -/ KEMIRA KEMIRA WATER SOLUTIONS INC 9017386740 ALUMINUM /_-/_- KNUSEN KNUDSEN, KELLY 62418 REFUND - DRAMA IN A DAY 60.00 0.00 . KONE KONE INC 42914 HYDRAULIC PUMP 50% DOWN 4288.00 0.00 IMPOUND 1800.00 0.00 LUCKYPUP LUCKY PUPPIES DOG DAYCARE & BO 15029 YEARLY CONTRACT75.00 0.00 / I MANCUSO MANCUSO, NICK 04302014 MAILBOX REPLACEMENT MARSH MARSHALL TIRE GROUP INC 31136 TIRE 233.95 0.00 / '- 03/02/14 City of South Burlington Accounts Payable 08:55 am Pdge 3 Check Warrant Report # Unpaid Invoices For Check Acct 1 GENERAL cingalls ( FUND) From 05/05/14 To 05/05/14 � Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date MCGAHEY MCGAHEY, JENNIFER 62462 REFUND - BASKETBALL 95.00 0.00 MORAY MORAVCSKI, FRANCESCA 62433 /--/-- REFUND - YOGA 64.00 0.00 _ __NEWENGFIIR NEW ENGLAND FLOOR COVERING, IN 017143 CARPETING REC/P&Z / -/ 3465.00 0.00 /__/__NORTHD NORTHEAST DELTA DENTAL DENTALMAY14 MAY 2014 DENTAL PREMIUM 11149.79 OTHER OTHER PAPER 0.00 /__/__ 5170 DRB LEGAL NOTICE 93.20 OTHER OTHER PAPER 0.00 /__/_- 5145 RR AD 248.00 PIKE PIKE INDUSTRIES INC 0.00 /__/-_ 746266 ASPHALT 375.00 PITNRESER PITNEY BOWES - RESERVE ACCOUNT 04302014 0.00 /__/__ POSTAGE RESERVE ACCOUNT 4000.00 0.00 _ __PITNY PITNEY BOWES PURCHASE POWER 04172014 PD POSTAGE METER / -/ 200.00 0.00 /__/__ QCSTEE QUEEN CITY STEEL COMPANY 205245 STEEL STOCK 77.33 0.00 /-_/_- QCSTEE QUEEN CITY STEEL COMPANY 205193 REBAR 35.19 0.00 _ __ ROSEA ROSE, ABBY 04092014 ART INSTRUCTION / -/ 392.00 0.00 /--/-- S ANEL SANEL AUTO PARTS INC 13AE8738 AUTO PARTS 36.94 0.00 /__/__ SBCOLLINS SBCOLLINS, INC 228726 BREAKAWAY GASOLINE 61.95 0.00 /__/__ SECU SECURSHRED 0005774 CITY HALL SHREDDING 22.50 0.00 /__/__ SPEAR SPEAR STREET MOWER SPECIALTIES 12787 PUMP FUEL GENERATOR 41.81 0.00 _ __ STAPL STAPLES BUSINESS ADVANTAGE 8029519882 OFFICE SUPPLIES / -/ 53.97 0.00 /__/__ STITZ STITZEL, PAGE & FLETCHER, P.C. 23703 LEGAL FEES - MARCH 2014 14502.55 TEAM EJP TEAM EJP SO BURLINGTON0.00 /-_/__ 4786669 RISER - PAVING BUTLER DR 600.37 TECHGROUP TECH GROUP 0.00 /__/__ 64183 TECH SUPPORT 2062.50 TENZIN TENZIN, CHOEDON 0.00 /__/__ 04302014 MAILBOX REPLACEMENT 64.17 TOP HAT TOP HAT ENTERTAINMENT INC 0.00 /__/__ 05172014 DORSET PARK FUN DAY 500.00 0.00 _ __ UNIFIRST UNIFIRST CORPORATION 036 1611155 MAT CLEANING / -/ ( UPSTAR UPSTART 5269719 SUMMER PROGRAM SUPPLIES 300.26 0.00 /__/__ VER IZON VERIZON WIRELESS 9723712795 REC PHONES 148.80 0.00 _ __ VER IZON VERIZON WIRELESS 3067347572 CELL PHONE - JUSTIN / -/ 96.80 0.00 /__/__ VER IZON VERIZON WIRELESS 9723694049 PD PHONES 1305.91 0.00 /__/__ VERGAS VERMONT GAS SYSTEMS INC 40515-9APR14 GROUP INV. #12421 8142.25 0.00 /__/__ VERGAS VERMONT GAS SYSTEMS INC 190008-3A14 LANDFILL RD. - OFFICE 1161.51 0.00 /__/__ VERGAS VERMONT GAS SYSTEMS INC 64931-9A14 BARTLETT BAY RD - RN 672.22 0.00 /__/__ VERLG2 VERMONT LEAGUE OF CITIES & TOW 2014-14754 AUDITORS WORKSHOP (2) 120.00 0.00 _ __ VHB VANAS VHB - VANASSE HANGEN BRUSTLIN 0181091 / -/ SW IMPROVEMENTS 6021.83 0.00 _ _ VLCT PACI VLCT PACIF 18013 / -/ - ADJ = PROP & CASUALTY 46.00 0.00 _ __ VLCT PACI VLCT PACIF MELO - 2008 CLAIM #A2008012B1-03 / -/ 2500.00 0.00 /__/__ W B MASON W B MASON CO INC I17694380 BATTERIES & PAPER 305.90 0.00 /__/__ W B MASON W B MASON CO INC I17684907 TABLES 327.00 0.00 _ __ WHITCO WHITCOMB CONSTRUCTION CORPORAT 00651209 SHUR PAC / -/ 779.06 0.00 _ _ WILLIWW WILLISTON WORKWEAR 1035 / -/ - BOOTS 116.95 0.00 _ __ WINDWORK WINDSHIELD WORKS LLC W003922 WINDSHIELD REPAIR / -/ 297.57 0.00 /__/__ YRC YRC FREIGHT 510-349636 FREIGHT SHIPPING 275.39 0.00 /__/__ • 05/02/2014 City of South Burlington Accounts Payable Page 4 of 4 cingalls Check Warrant Report # 08:55 am Unpaid Invoices For Check Acct 1(GENERAL FUND) From 05/05/14 To 05/05/14 Purchase Discount Amount Check Che Vendor Invoice Invoice Description Amount Amount Paid Number Date Report Total 146,043.60 2.12 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUT H BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ ***146,041.48 Let this be your order for the payments of these amounts. Meaghan Emery Chris Shaw Pat Nowak Helen Riehle Pam Mackenzie South Burlington Water Dept. Accounts Payable Check Register Date: 05/06/14 Date Check No. Paid To Memo 5/6/2014 2533 Champlain Water District-Colchester Town Water Amount Paid 173.00 Date Voucher Number Reference Voucher Total Amount Paid 4/30/2014 VI-13339 7000D-121 173.00 173.00 5/6/2014 2534 Champlain Water District 42,394.57 Date Voucher Number Reference Voucher Total Amount Paid 4/30/2014 VI-13338 SBWD-288 42,394.57 42,394.57 5/6/2014 2535 Champlain Water District 95,272.70 Date Voucher Number Reference Voucher Total Amount Paid 4/30/2014 VI-13333 APRIL CONSUMPTION 94,980.20 94,980.20 4/30/2014 VI-13334 SBWD-280 292.50 292.50 5/6/2014 2536 E.J.Prescott, Inc. 56.72 Date Voucher Number Reference Voucher Total Amount Paid 4/15/2014 VI-13337 4784343 56.72 56.72 5/6/2014 2537 Ferguson Waterworks#590 732.93 Date Voucher Number Reference Voucher Total Amount Paid 4/21/2014 VI-13335 0354883 732.93 732.93 5/6/2014 2538 Office Essentials 15.17 Date Voucher Number Reference Voucher Total Amount Paid 4/20/2014 VI-13336 29942 15.17 15.17 5/6/2014 2539 City Of South Burlington 269,956.72 Date Voucher Number Reference Voucher Total Amount Paid 5/1/2014 VI-13341 APRIL SEWER BILLINGS 269,956.72 269,956.72 5/6/2014 2540 City Of South Burlington 188,949.89 Date Voucher Number Reference Voucher Total Amount Paid 5/1/2014 VI-13340 APRIL STORMWATER 188,949.89 188,949.89 Printed: May 01, 2014 Page 1 of 2 South Burlington Water Dept. Accounts Payable Check Register Date: 05/06/14 Date Check No. Paid To Memo Amount Paid Total Amount Paid: 597,551.70 SOUTH BURLINGTON CITY COUNCIL Printed: May 01, 2014 Page 2 of 2 I_ City of South Burlington CityClerk'sOffice vigp Donna Kinville,City Clerk May 5,2014 The following entertainment license applications were approved by The South Burlington City Council after review by the police, fire, zoning and health/highway departments. NAME DESCRIPTION Venue (amended) annual entertainment permit Trader Joe's grand opening (May 16, 2014) (pending CO from Zoning& Tent permit-if needed) Pam Mackenzie Chair Pat Nowak Vice Chair Chris Shaw Meaghan Emery Helen Riehle 575 Dorset Street South Burlington,VT 05403 802-846-4105 dkinville©sburl.com Ike Q3 44 A{ Tit ' ' toi VERMONT - AJG,DD ENTERTAINMENT LICENSE APPLICATION 'IT avr 46061 ask\-.4 Type of Application Annual Permit Date of Application: 3 0 Special Event Permit ;^ Name of Establishment: Address of Establishment: 5 Name Owner: Address of Owner: � �� scL C.o1 \f"7- 05q241,7 Name of Operator: CEQQA CO`-'' 'LSC-t, Address of Operator: y6n COI c\ e.c Cam:., Complete Description of Show: > , ItiP a k n S -� I Rec e.o..p yeah 5 , Prt .vim k� w� r'hc e s i 5-tn...., A r� r Date(s)of Show and Hour(s) of Operation: 14416: �`'r,hs ctiacl Date(s): NI "A I[5 wi b-P r' Hours(s): r�____e—c\ ► �rr� - sn rl-% V. Security Provisions: CUl'\---V C 1 S` l\ Ca k dr (ry wt- Le,c_ I pc7yic t . As applicant,I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows.I also understand that only the specific type of entertainment applied for in this license is permitted and that additional types of .entertainment will require an additional application. + � Applicant's Signature: ��. �//,-67 Date: J�1 1(�\.``t L • • g City .of South Burlington � : City Clerk's Office ;Ti:FD _1 Donna Kin vine, City Clerk _ I SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT t,A yit,(1,6 ILP / FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: CONTACT PHONE NUMBER OR E-MAIL:ifrorefky' a) ,,srote /),(1= 1-iind\ ADDRESS: v n1-WI,hi kaineied Dt. cohl DATE RECEIVED BY CLERK'S OFFICE: . POLICE APPROVED: 404. 9 N12 D T : 14'agq4 FIRE APPROVED: GOrn ' —✓ DATE: ZONING APPROVED' ?D 2Y\DATE: fe' ')/4 v RECREATION APPROVED: DATE: HIGHWAY/HEALTH DEPT APPROVED:bg, DATE: • '44L 1( CITY COUNCIL DATE: - DATE SENT TO MONTPELIER: • • i i r I I t , 4 r, 4:A6. Do r1 1 iV i a t 4 rt x r�zx fig— ,,,� ENTERTAINMENT LICENSE APPLICATION Type of Application 0 Annual Permit Date of Application: 4/? 1 Li ix Special Event Permit Name of Establishment: 1 rAtbr Ca d e' Address of Establishment: c'L 0-D DorLW S-f , 6.0aft, - 14,-/( Zr-1 ) J' b4D3 Name Owner: 1-17Z!h-At � f � Address of Owner: I) 0 S `A �c I- 1VC ,='' pO f,,,„ 50Lil ' v+,rbV/it q1 i,( Operator: /i�,iw k i ✓�A/`n .tket- Name of J�� ' Address of Operator: ;kG t.sv`y l t t4,'11 AM.t @('a y,,,} j Complete Description of Show: w I 1/ 2t AZM I & I0✓4/ 4i 69) 1 1 Date(s)of Show and Hour(s)of Operation: Date(s): IlitAl i' , +{ i* /7 ),b i Hours(s): w 'O b G v,-) -_ %:o d M., (16.-rt) 4-, a l(S U0 i+rv, ` '.0 b� ). (i2 /)) k • ns: i'l Cili°r\ 11)4— haAtt w1'11 ht 1 6,A-i m >„ e,ovvore,it b1c b he, '1 i ,r a owl P tv &,,,,,L- l tjait: r0 , 1`hvr (1' 2�� ib1� be r,. `f''o,-1' c ver tim- )96 „ri� �e+irlL t I � I , . V►A 't i1A - As applicant,I have read and understand the provision of the South Burlington Ordinance Regarding 1 Licensure of Regulation of Circuses,Carnivals and Other Shows.I also understand that only the i specific type of entertainment applied for in this license is permitted and that additional types of entertainment will require an additional application. / ,A J Applicant's Signature: J l/'J, ') JA Date: / 1 i I t_ Laura From: ray Sent: Tuesday,April 22, 2014 3:24 PM To: Laura Subject: RE:Trader Joe's opening No zoning issues assuming they obtain a CO to be open. Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington, VT 05403 802-846-4106 www.sburl.com www.sbpathtosustainability.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email. Thank you for your cooperation. From: Laura Sent:Tuesday,April 22,2014 12:55 PM To:Trevor Whipple;Terry Francis; ray;Justin Rabidoux Subject:Trader Joe's opening They have applied for an entertainment permit for their grand opening on May 16-17,2014. Having a band in the parking lot. • Thanks- Laura = I r f`'r yam'(, ,,-. ✓1� °jr-`t s t' Si , , Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in mailers concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 r � II f. I Laura From: Terry Francis Sent: Tuesday,April 22, 2014 4:22 PM To: Laura Subject: RE:tent permit question They will need a permit if the tent is greater than 200 sq.ft. From: Laura Sent:Tuesday, April 22, 2014 11:15 AM To:Terry Francis Subject: tent permit question Hello- Trader Joe's is applying for an entertainment permit for an open house the weekend of May 16th& 17th. They are planning on having a band play and were asking about a tent just to cover the band in case of rain. Do they still need the tent permit application filled out? I'm sure it will be packed!!! Thanks. Laura Ki yP 9Y'N : �y 9 X ' Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return emaiL Thank you for your cooperation. 1 4 Laura From: Terry Francis Sent: Tuesday,April 22, 2014 4:14 PM • To: Laura Subject: RE:Trader Joe's opening Hmmm interesting, I hope the have the room as the rumor mill says the place will be packed. Have already advised SBPD of this fact. Ok with the permit for FMO From: Laura Sent:Tuesday, April 22, 2014 12:55 PM To:Trevor Whipple;Terry Francis; ray;Justin Rabidoux Subject:Trader Joe's opening They have applied for an entertainment permit for their grand opening on May 16-17,2014. Having a band in the parking lot. Thanks- Laura 4 • q'r _ 4 Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikimball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,a-marl attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 L II Laura From: Justin Rabidoux Sent: Tuesday,April 29, 2014 11:39 AM To: Laura Cc: Trevor Whipple(twhipple@sbpdvt.org) Subject: RE:Trader Joe's opening Ok with me. Have they approached us about the need for traffic control since they will likely overwhelm the capacity of the intersection and its signal? From:Laura Sent:Tuesday,April 22,2014 12:55 PM To:Trevor Whipple;Terry Francis;ray;Justin Rabidoux Subject:Trader Joe's opening They have applied for an entertainment permit for their grand opening on May 16-17,2014. Having a band in the parking lot. Thanks- Laura Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikimball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which by may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,pleasenotify return email Thank you for your cooperation. 1 Laura Z From: Trevor Whipple[twhipple@sbpdvt.org] Sent: Tuesday,April 22, 2014 4:35 PM To: Laura Subject: RE:Trader Joe's opening All set with PD, Trevor S.Whipple Chief of Police,City of South Burlington 19 Gregory Drive,South Burlington,VT 05403-6047 802-846-4155 twhipplet sbpdvt.org Notice.Wider Vermont's Public Records Act,all email,email attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City off idol or staff,or containing information relating to City business are likely to be regarded as public records which may he inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email.Thank you for your cooperation. _ _ I From: Laura [mailtoaauraC6sburl.com] — __.�_- Sent:Tuesday, April 22, 2014 12:55 PM To:Trevor Whipple;Terry Francis; ray;Justin Rabidoux Subject: Trader Joe's opening They have applied for an entertainment permit for their grand opening on May 16-17,2014. Having a band in the parking lot. Thanks- Laura ' 1dSa Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,a-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 Laura From: Trevor Whipple[twhipple@sbpdvt.org] Sent: Tuesday,April 29, 2014 9:59 PM To: Justin Rabidoux; Laura Subject: RE:Trader Joe's opening They have asked for a price quote for traffic control. I have encouraged them to hire off duty officers to assist with traffic. Trevor S.Whipple Chief of Police,City of South Burlington 19 Gregory Drive,South Burlington,VT 05403-6047 802-846-4155 twhipple c(D,sbpdvt.org Notice-Under Vermont's Public Records Act,all email,email attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or stuff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email.Thank you for your cooperation. From: Justin Rabidoux(mailto:irabidoux@sburl.com] Sent:Tue 4/29/2014 11:38 AM To: Laura Cc:Trevor Whipple Subject: RE:Trader Joe's opening Ok with me. Have they approached us about the need for traffic control since they will likely overwhelm the capacity of the intersection and its signal? From: Laura Sent:Tuesday,April 22,2014 12:55 PM To:Trevor Whipple;Terry Francis;ray;Justin Rabidoux Subject:Trader Joe's opening They have applied for an entertainment permit for their grand opening on May 16-17,2014. Having a band in the parking lot. Thanks- Laura iiit as? Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1 I CSWD CHITTENDEN SOLID WASTE DISTRICT 1021 Redmond Road•Williston,VT 05495 802-872-8100•Fax: 802-878-5787♦ www.cswd.net April 29, 2014 Janice Ladd City of South Burlington 575 Dorset Street South Burlington,VT 05403 Dear Janice: Enclosed please find copies of the Chittenden Solid Waste District Proposed FY 2015 Budget. CSWD is scheduled to meet with the City of South Burlington on Monday,May 5,2014 at 7:15 p.m. An electronic copy of the proposed budget has been e-mailed to you to distribute to the City Council. Also, please note that the front cover of our FY 15 Budget refers to our website www.cswd.net,where a complete detailed copy of our budget is available for review. _ The Board of Commissioners approved sending the Proposed FY 2015 Budget to Member towns for their approval on Wednesday, April 23, 2014. Below is Section 4. (b) of the Chittenden Solid Waste District Charter. Within 45 days of the approval of the budget by the Board of Commissioners, the legislative body of each member municipality shall act to approve or disapprove the budget. The budget shall be approved if approved by the legislative bodies of a majority of the member municipalities. (For such purposes, each member municipality shall be entitled to one vote.)A legislative body that disapproves the budget must file with the Board of Commissioners a written statement of objections to the budget identifying those specific items to be changed, and failure to file such statement of objections within the forty-five (45) day period shall constitute approval by such municipality. A legislative body that fails to act to approve or disapprove the budget within the forty-five (45) day period shall likewise be deemed to have approved the budget. As stated above, each member municipality may choose to approve or disapprove the budget prior to June 6,2014. Please feel free to contact me should you have any questions or if you need any additional copies of the budget. Thank you. Sincerely, Amy pcell Administrative Manager Cc: Paul Stabler,South Burlington Rep. Mark Boucher, South Burlington Alt. printed on recycled paper FY 2015 BUDGET PROPOSAL TO VIEW BUDGET DETAIL GO TO www.cswd.net CSW1D CHITTENDEN SOLID WASTE DISTRICT 1021 REDMOND ROAD WILLISTON, VT 05495 802-872-8100 0 Printed on recycled paper CHITTENDEN SOLID WASTE DISTRICT Fiscal Year 2015 Proposed Budget ASSUMPTIONS AND HIGHLIGHTS — GENERAL FUND FY14 FY15 APPROVED PROPOSED Difference BUDGET BUDGET $ % Operating Revenues $9,183,678 $9,856,310 $672,632 +7.3 % Operating Expenditures $8,739,954 $9,115,433 $375,479 +4.3 Net Revenues in Excess of Expenditures $443,724 $740,877 Transfers To Reserves ($562,879) ($583,137) Transfers From Reserves $233,671 $160,119 Net Increase In Fund Balance $114.516 $317,859 Major Assumptions—Revenues: 1. Solid Waste Management Fee (SWMF) will remain at $27.00 per ton. The total number of tons subject to this fee for FY15 is expected to be 112,000, reduced from the FY14 estimate of 114,000 tons, based on historical data and management's best projections for the near future. The resulting SWMF revenue budgeted for FY15 is $3,024,000—a $51,924 (1.7%) increase over the FY14 budget of$2,972,076. Although the tons subject to the fee is expected to decrease compared to FY14, the budgeted revenue is higher for FY15 because the $27.00 per ton rate was effective for only 10 months of FY14 (9/1/13-6/30/14); the fee in effect for the first two months of FY14 was the lower$22.06 rate that had been in effect since 7/1/09 (FY10). 2. Tipping Fee revenues are projected virtually unchanged as compared with the FY14 budget. The projected change in rate structure at the MRF— FY15 fee of$8/ton In-District (ID) and $13/ton Out- of-District (OD) as compared with FY14 budgeted fees of$6.50/ton ID and $16.50/ton OD—will have little impact on projected total revenues due to changes in expected incoming material tonnages. 3. Sale of Materials/Materials Handling revenues are projected for an overall net increase of $593,200 over the FY14 budget amounts. Of this, $475,500 is associated with resuming sales of compost products after having reduced sales for the FY14 year (persistent herbicide episode); an additional $173,300 in this revenue category will come from the newly-instituted statewide paint product stewardship program, offsetting the District's costs of processing and recycling post- consumer paints. Major Assumptions—Expenditures: 1. Personnel costs include 42.76 Full Time Equivalent positions, up 3.89 FTE from FY14—the compost program increased by1.66 FTE, back to FY13 budget levels, Administration increased 1.0 FTE for a new Data Analyst position, the Web Design/Marketing position increased 0.40 FTE to full-time, and the Waste Reduction and Drop-Off Center programs also are budgeting small staffing increases. 2. Existing pay grades will be adjusted upward by a Cost Of Living Adjustment(COLA) of 0.83% effective with the start of the FY15 year. 3. Health insurance costs are budgeted with an increase of 15%. Employees' contribution will amount to approximately 11 percent of the overall total health insurance premium costs, using a percentage-of-base-salary method for individual employee contributions. The District will continue to offer an opt-out payment to employees who have healthcare coverage outside of the District's plan. 4/18/2014 SECTION I —A;Page 1 4. The Tire & Appliance Roundup, which was eliminated in the FY14 year (a savings of about $40,500) remains unbudgeted for FY15. 5. The District's support of Green Up Vermont is budgeted at $8,200 for FY15, an increase of$4,100 over the FY14 budget. Highlights: 1. Transfers to /from reserves: a. Undesignated Fund Balance—there is a projected operating surplus of$393,000 in this FY15 budget, which will be available to offset fee increases in the near future. b. DOC Rate Stabilization —An additional deposit of$42,100 is budgeted for the DOC Rate Stabilization account. This reserve was established in conjunction with the DOC rate increases instituted in FY14, to be used in future years as needed to smooth out the need for DOC rate increases. c. Facilities Improvement Reserve—The FY15 operating budget provides for transfers to this reserve account in the net amount of$395,300, to provide for future capital acquisitions and improvements. 2. Salaries and personnel benefits: Budgeted higher by about 9%, or$266,500, as compared to FY14. Total positions budgeted increased by 3.89 FTEs, and health insurance rates are budgeted for a 15% increase (see additional narrative under Major Assumptions above). 3. Education and Training: Increased by 20%, associated with staff training for planned software upgrades, as well as training for the new Data Analyst position. 4. Professional Services: Decrease of 1% ($4,500) in this category includes a $34,600 decrease in budget for legal services expense, primarily due to the expected conclusion of the VLCT action relating to the persistent herbicide episode. This legal cost decrease of partly offset by a $30,000 increase (compost program) in services costs related to the distribution and sales of compost at the District's various facilities around the county. 5. Other Services: Decrease of$70,250 is almost entirely related to the reduced budget for processing services at the MRF due to expected lower tonnage of materials to be processed in FY15. Primarily, this expected reduction is due to recent changes in the MRF processing contract, which will require fewer tons of out-of-district materials to be brought to the CSWD facility. 6. Printing and Advertising: Budget in this category is up by 45% ($70,000), associated with Green Mountain Compost resuming its product sales. 7. Other Charges: The largest components of the 31% increase ($46,900) in this category compared with FY14 levels are (a) reinstating FY13 levels of funding for the community waste reduction incentive grants (increase of$25,000); (b) reinstating budget for property taxes at Flynn Ave property ($6,800), not budgeted FY14 due to possible sale of property. 8. In addition to the ongoing programs and services that CSWD provides, there are some special studies that are planned for FY15 (included in the Professional Services expense category): a. An analysis of alternatives to process wastewater biosolids in the future - $70,000 funded from a reserve account. b. Continued work on a potential Consolidated Collection System - $40,000 from Solid Waste Management Fees (SWMF). c. Continued work on leadership succession and organizational strategic planning - $28,000 from SWMF. d. Household solid waste survey- $23,000 from SWMF. e. Waste conversion technologies forecast- $10,000 from SWMF. 4/18/2014 SECTION 1—A;Page 2 HIGHLIGHTS FY15 CAPITAL PROGRAM BUDGET CSWD's Capital Budget for FY15 reflects a decrease to $1,288,112 from the FY14 budget of$4,877,250, associated with changes in capital planning priorities as well as the completion during FY14 of the $1.9 million equipment upgrade at the MRF. Highlights of the FY15 capital budget are as follows: B. $446,000 for replacement of equipment and rolling stock reaching the end of its useful life; $125,000 of this will be financed through lease-purchases, the remainder will come from reserve funds. C. $174,000 for computer systems upgrades. D. $190,000 for office space solutions, as the CSWD staff increases and the current administrative building has reached its space capacity. E. $90,000 for stormwater/drainage improvements on District-owned properties. F. Numerous minor upgrades at CSWD facilities to increase efficiency of operations, improve the level of service to facility users, or extend the useful life of CSWD's capital infrastructure will be completed. 4/18/2014 SECTION 1 —A;Page 3 CHITTENDEN SOLID WASTE DISTRICT Mission & Goals Mission CSWD exists for the purpose of assuring the environmentally sound management of solid waste generated within its member municipalities in an efficient, effective, and economical manner. Goals The District has adopted the following goals to guide its management of solid waste: • To operate as the local authority responsible for the oversight and regulation of solid waste. • To administer a solid waste management system based on the following hierarchical priorities consistent with Act 78: 1. reduction of the toxicity of the waste stream 2. reduction of the volume of the waste stream 3. reuse 4. recycling and composting 5. disposal • To ensure that the cost of the solid waste system will be paid for by the users of the solid waste system. • To educate the public about the District's solid waste management goals and the means for achieving them. • To ensure a solid waste management system consisting of an appropriate combination of public, private, and public/private programs in order to best serve the members of the District and promote the public good. • To promote a flexible and dynamic solid waste management process capable of responding to technological advancement and changes in local conditions. 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W W. 2 M �u i 6 N U- S m } m N d w 2 o aim F rnm 2 m a -, `5 na r.v E m m o m N u S a wdwO._rn �n m ill )'o % m w ptO _ py <Z�ez W o mar, W 0 M am< = ..F›,>LL} i w m LLmLLy i E S rCC) aCZ p=`,0 Q o 2 ,�, .tog Q A m aNs Nam' c CLLLLWv, Va m w a n LL wda m Q K w w O Z m W t7 �' m LL a m Wtrn av� a LL0c9❑4Kc >; a 0 z me > v) U R1 0t p c ,V N o g m o a W m w d X V o f.0 W N 2Q y o w a0i .o Z Z )N O C YWl Z F- W F J j w� U d w E W;i 2.a 2 %Lo i w 3 2-,..'a K U' m w2o Ott ¢ w<<F fw1° a0a m Oa ❑ c F 1p w we n Om > w a Er.** f- a c U a 0 o z ❑ U655 LL. vo W m w aU cO K 0 01-F W �w �a`a m ��nFr�d` � na_O a W m ¢ � ow M a LL m m Q a T. ate. 0 U «N M O N m n m(n O.-N M O N m r m O) N m r m R o N M Q V)m r.7 N N N N N N N N N M c7 M M M M M M m m O CHITTENDEN SOLID WASTE DISTRICT FY 2015 PROPOSED BUDGET Actual and Projected Unrestricted Fund Equity 6/30/12 6/30/13 6/30/14 6/30/15 ACTUAL ACTUAL PROJECTION PROJECTED PER AUDIT PER AUDIT as of 4/1/14 BALANCES Designated for Facilities Capital Improvements(FIR): MRF $ 2,239,249 $ 2,419,318 $ 544,508 $ 562,832 Special Waste 306,052 307,071 286,298 258,629 DOC 877,622 753,661 793.215 654,431 Unregulated Hazardous Waste 298,075 242,581 206,395 178,955 Biosolids Program 233,473 226,888 252,047 203,607 Compost Program - - 7,304 37,952 Property Management&Admin 356,752 294,834 527,169 803 Total Designated For Capital Improvements(FIR) $ 4,311,223 $ 4,244,353 $2,616,936 $ 1,897,209 Other Designated Funds: Post Closure Reserves(In Excess of 30-yr Obligation)* $ (177,322) $ (54,458) * $ (2,019) * $ 44,602 Facilities Closure Reserves 476,348 484,263 486,276 491,139 Community Cleanup Fund 56,326 60,764 47,264 41,264 Managers'Deferred Compensation Reserve 19,133 7,596 7,596 7,596 DOC Rate Stabilization Reserve - - 99,784 142,380 Total Funds Designated For Other Purposes 374,485 498,165 638,901 726,981 Total-All Designated Funds $ 4,685,708 $ 4,742,518 $3,255,837 $ 2,624,190 Undesignated Fund Equity,end of fiscal year Undesignated Fund Equity* 1,089,063 1,010,482 * 1,149,998 * 1,467,857 Total Unrestricted Fund Equity-Designated&Undesignated $ 5,774,771 $ 5,753,000 $4,405,835 $ 4,092,047 *Note:for the GAAP-basis audited financial statements, the Undesignated Fund Equity is reported net of any deficit in designated Post-Closure Reserve. 4/18/2014 PROPOSED BUDGET Actual and Projected Fund Equity Page C-1 CHITTENDEN SOLID WASTE DISTRICT SOURCES OF OPERATING REVENUES, AND USE OF SOLID WASTE MANAGEMENT FEES BY PROGRAM - COMPARISON FY14 TO FY15 TOTAL SOURCES OF OPERATING REVENUES FY14 ADOPTED BUDGET FY15 PROPOSED BUDGET Difference % % General Operating Revenues: $ OPER REV $ OPER REV $Change Tipping Fees $ 3,489,594 38.0% $ 3,479,796 35.3% $ (9,798) Solid Waste Management Fee 2,972,076 32.4% 3,024,000 30.7% 51,924 Sale of Materials/Mat'I Handling Fees 2,583,426 28.1% 3,176,589 32.2% 593,163 72,600 0.7% Federal,State,&Local Grants 72,600 0.8% 1,540 0.0% - Interest 1,540 0.0% 2 930 License Fees 10,505 0.1% 13,435 0.1% 53,937 0.6% 88,350 0.9% 34,413 Property Management Subtotal Operating Revenues 9,183,678 100.0% 9,856,310 100.0% 672,632 672, 32) Net Transfer From (To)Reserves (443,724) (740,877) Total Operating Expense Budget $ 8,739,954 $ 9,115,433 $ 375,479 FY14 FY15 USE OF SOLID WASTE MANAGEMENT Based on Based on 114,000 tons* 112,000 tons Difference FEES BY PROGRAM $ % $Change MRFProgram $ $ 0.0% $ 0.0% $ _ 311,001 10.3% (9,974) Waste Reduction 320,975 10.8%Special Waste 313,142 10.5% 332,836 11.0% 19,694 DOCs 253,516 8.5% 303,513 10.0% 49,997 Unregulated Haz Waste 529,376 17.8% 435,145 14.4% (94,231) - 0.0% Biosolids Program 0.0% 222,182 _ Green Mountain Compost 475,521 16.0% 7.3% (253,53,335 39) Special Projects 178,795 6.0% 248,920 8.2% 18,882 0.6% 27,609 0.9% 8,727 Future Projects 86 899 2.9 Finance % 3,000 83,899 2.8% 37,470 Administration 152,422 5.1% 189,892 6.3% 296,624 10.0% 342,137 11.3% 45,513 Marketing/Communications % 5,234 Enforcement 54,960 1.8% 60,194 2.0 (33,635) PUD 104,448 3.5% 70,813 2.3% Increase in Undesignated Fund Equity 189,516 6.4% 392,859 13.0% 203,343 Total Solid Waste Mgmt Fee Revenues $ 2,972,076 100.0% $ 3,024,000 99.9% $ 51,924 *Effective date of SWMF increase from$22.06 to$27.00-September 1, 2013(FY14) 4/17/2014 ; 11:51 AM BUDGET 2015 SWMF COMPARISON D W 2 T N M 7 CD CD r O O O T N er b CO CD cc O < . . . . . 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"`�`''m` ���<<<< � <<<<<<��� oN ''�LL333�333=0==�`�LL°W ae>a"om f u z ¢ - c� glint OA SAAAAD QQQMAASQciciRRM2mm>> Maio .,0.._-o4 9 i _ z "8ttx "xzcxa:sxs - '� ` E mr�i 03,1 a O m e i°��y w a�a 0 0 0�0� `0 0 0 0 0 0 0 0 O����o`i�O o�m W�P E $�P^E c S p@ q m q m E e c E E-- "�m� c d d o dd d d d d o� m o«�.� «Q"E g'm u m U U U�c8_ w t7¢ w` a LL o 0 0 2 Q 2 Q a_2 2 e e P 2 2 0 0 0 0 ._._- LL I cg m s E O `' LL LL LL 2 '¢o". 3 000coE0o6000ao o`fi o`86�E¢°cn� Uxxx3xxx m'r ooc� SPNo LL 0 0 CHITTENDEN SOLID WASTE DISTRICT FY 16 SCHEDULE OF PROGRAM FEES FY 15 FY 14 Change 4) MATERIALS RECOVERY FACILITY Tipping fees and/or materials purchased price fluctuate with market price. Budgeted rates are: In District materials, per Ton $8.00 $6.50 $1.50 Out-of-District materials, per Ton $13.00 $16.50 ($3.50) 6) SPECIAL WASTE PROGRAM Special Waste Facility (at the Williston Drop-Off Center) Electronics-per pound (by appt.only) $0.18 $0.18 $0.00 Gypsum wallboard(clean, new scrap): Small loads(up to 2 cy), per cubic yard $18.00 $18.00 $0.00 Large loads, per ton $70.00 $70.00 $0.00 Tires-up to 16" $2.25 $2.25 $0.00 Tires- 16.5"to 19" $3.75 $3.75 $0.00 Tires-per ton $200.00 $200.00 $o.00 Tree limbs,trunks,clean stumps,&brush: Up to 6 cubic yards No charge No charge Each cubic yard in excess of 6 cy $5.00 $5.00 $0.00 Pallets&clean lumber: Per ton $50.00 No charge $50.00 Propane cylinders over 20 lbs $5.00 $5.00 $0.00 7) DROP-OFF CENTERS Items accepted vary by facility. Household Trash up to 18-gallon bag/barrel $2.00 $2.00 $0.00 up to 33-gallon bag/barrel $3.75 $3.75 $0.00 up to 45-gallon bag/barrel $5.75 $5.75 $0.00 per cubic yard $30.00 $30.00 $o.00 at Burlington Drop-Off Center, per pound $0.15 $0.15 $0.00 Construction &Demolition Debris up to 18-gallon bag/barrel $4.00 $4.00 $0.00 up to 33-gallon bag/barrel $7.50 $7.50 $0.00 up to 45-gallon bag/barrel $11.50 $11.50 $0.00 per cubic yard $60.00 $60.00 $0.00 at Burlington Drop-Off Center, per pound $0.15 $0.15 $0.00 Other Items (*indicates that limits apply) All-In-One Recyclables No charge No charge Appliances without Refrigerants $5 $5 $0.00 Appliances with Refrigerants $10-$15 $10-$15 $0.00 Batteries (household and lead acid)* No charge No charge Electronics $1-$15 $1-$15 $0.0o Electronics-items covered by new State progra No charge No charge Fluorescent lamps* No charge No charge Food scraps& non-recyclable paper No charge No charge Furniture items $3-$1 7 $3-$1 7 $0.00 Hard cover books* No charge No charge Mercury-containing products* No charge No charge Propane cylinders 20 lbs&under* No charge No charge Scrap metal No charge No charge Textiles* No charge No charge Page 1 of 2 PROGRAM FEES J-1 7) DROP-OFF CENTERS, Continued FY 15 FY 14 Change Tires-up to 16" $2.75 $2.75 Moo Tires--16.5"to 19" $5.25 $5.25 $o.00 Tires-20"to 24.5" $14.00 $14.00 $o.00 Tires-off road $56.00 $56.00 So.00 Tree limbs,trunks,clean stumps, &brush: Up to 3 cubic yards No charge No charge Each cubic yard in excess of 3 cy $10.00 $10.00 Moo Pallets& clean lumber: Up to 1 cubic yard No charge No charge Each cubic yard in excess of 1 cy $5.00 No charge $5.00 Used oil* No charge No charge Used oil filters* No charge No charge Wood ashes No charge No charge Yard debris No charge No charge 8) HAZARDOUS WASTE - ENVIRONMENTAL DEPOT & ROVER Environmental Depot Household hazardous waste No charge Business hazardous waste-Conditionally Exempt Generators are charged by material as stated in hazardous waste hauler contract. Rover Household hazardous waste No charge 10) BIOSOLIDS Sludge per wet ton for disposal(average projected blended rate, opt out) $96.94 $88.85 $8.09 Sludge per wet ton for disposal(average projected blended rate) $92.65 $88.85 $3.80 Sludge per wet ton for land application(average projected blended rate) $67.61 $75.87 ($8.26) Sludge per wet ton for alkaline treatment $88.91 $84.28 $4.63 South Burlington Class A(average projected blended rate) $41.04 $34.43 $6.61 11) COMPOST Per-ton tip fee for post-consumer food waste $40.00 $40.00 $o.00 14) FINANCE Solid Waste Management Fee per ton $27.00 $27.00 $0.00 Page 2 of 2 PROGRAM FEES J-2 0 w 0 0 0 0 « 0002 « 002 « 000 LL 1 Q Z o 0 0 « o o N 0 & » a E a an ' 0 0 0 g E " « — ,ga� y P w r.._. ,. - m f o a L .. w o $ g 0 o o g ';,00,.a a } Is C U E - P p — w w 0 U "2 w 00 0g 'CIE R gEg 33 O m 0 00 $o y o w c -..a i -.a I. c O ry « fil o w a m a $ 002 8 DU N 0 0 0 o Og 00w cOc « 2 0 o 0 moo?. o « .12 P M « - ri sg « ::: — ::: 1 00 « « N W W p p w C7 U y WFF--7 o w 0 0 0 0 « - 0 « g HUm a moo g a;C gw° a ., - w CI co aggoo00g 00 w 0 w i m J J Q a 0 O Q m to - - w ini- w 3 N a C w 0000 « 00 « « 0 « « 0V N O'� O a W } LL « o 0 0 0 w 1 002 v s w - tt 3— EVER"8 « I. g « 0 « w o o w o 0 0 0 « 0 o w w 0 w w F G 6 a w g U o R 0 r w tl.LL 3 w 0 l LL 0 m v> v.N- H w « m w - y LL F W w P n -- « ^ « w K K O0 O a O� K !a w J O `� c p O ,'' G QJQ LL < O ii W w Q WQ Z Z Q JQ¢¢ < .�.. N W Q w (9 W W w a p i o S J z z w P r U F z W t q, W OF WOO N Q z. w Z,y i '5 O,O z K a, C r y N O w LL j O Z E W U 0 Q U Q❑ 2 6' Z w m O L V y z 1 Z y o O p LL a Z Z O Z_k p Z g J W y 0; 0 Z y y Z <0 0 N N W OJ � J f y W�QQ O r 2 �WO Z F F 'O O 41 =N P K C 0 j N a OF 1 LL r H Z Z c P wf w(PN Z F3 w `$c v o =wa rrrrrrr PP z z Z a CHITTENDEN SOLID WASTE DISTRICT OTHER DESIGNATED FUNDS FY 2015 PROPOSED BUDGET FY15 Landfill Facilities Community Managers' DOC Rate LINE ITEM PROPOSED Post- Closure Cleanup Deferred Stabiliz- AIC# ACCOUNT BUDGET Closure Reserve Fund Comp ation Rsv EXPENDITURES 1 6320 CLEANUP GRANTS TO MUNICIPALITIES $25,000 $0 $0 $25,000 2 6510 VESTED RETIREMENT BENEFITS $0 $0 0 2 0 0 0 0 0 2 3 SUBTOTAL-OPERATING EXPENDITURES $25,000 $0 I $0 I $25,000 I $0 I $0 I 3 4 7020 SITEWORK 15,450 15,450 0 0 0 0 4 5 7045 EQUIPMENT 0 0 0 0 0 6 7065 MISCELLANEOUS 0 5 0 0 0 0 0 0 6 7 SUBTOTAL-CAPITAL EXPENDITURES $15,450 $15,450 $0 $0 $0 $0 7 B TOTAL EXPENDITURES BEFORE TRANSFERS $40,450 $15,450 $0 $25,000 $0 50 8 REVENUES 9 4540 INTEREST 14,429 9,067 4,863 0 0 499 9 10 TOTAL REVENUES $14,429 $9,067 $4,863 $0 $0 $499 10 11 NET REVENUES OVER(UNDER)EXPENDITURES ($26,021) ($6,383) $4,863 ($25,000) $0 $499 11 TRANSFERS IN FROM(OUT TO)OTHER FUNDS 12 6623 TRANSFER OUT TO GENERAL FUND(LFPC) ($83,379) ($83,379) $0 $0 $0 $0 12 13 4922 TFR IN FROM GEN FD(COMM CLEANUP) 19,000 D 0 19,000 0 0 13 14 4923 TFR IN FROM GENERAL FUND(LFPC) 50,000 50,000 0 0 0 0 14 15 4924 TFR IN FROM GENERAL FUND(RT STABIL) 42,097 0 0 0 0 42,097 15 16 SUBTOTAL-NET TRANSFERS IN(OUT) $27,718 ($33,379) $0 $19,000 $0 $42,097 16 17 OVERALL NET INCREASE(DECREASE)IN FUND BALANCE $1,697 ($39,762) $4,863 ($6,000) $0 $42,596 17 18 18 19 PROJECTED BALANCE,BEGINNING OF YEAR 1,547,620 906,700 486,276 47,264 7,596 99,784 19 20 PROJECTED BALANCE,END OF YEAR $1,549,317 $866,938 $491,139 $41,264 $7,596 $142,380 20 4/16/2014 PROPOSED BUDGET Other Designated Fds Summary page 21A- 1 1 southburl VERM0N? REGULAR MEETING To: Kevin Dorn, City Manager From: Ilona Blanchard, Project Director& Re: Landfill Solar Array Net-Metering Letter of Intent Date: May 7, 2014 Background: In order to reduce the City's impact on the environment, stabilize and/or reduce costs related to electrical usage, and otherwise to improve the long term sustainability of the City,the City Council authorized the establishment of a partnership with Encore Redevelopment to develop renewable energy generation resources. Proposed Net Metering Project The City's landfill has been capped for some time. As the land is otherwise inaccessible and unusable it has often come up as a potential site for a solar array. This year, at the urging of Encore Redevelopment and members of the South Burlington community that are also in the South Burlington Energy Committee, Chittenden County representatives, specifically Senators Ashe and Lyons, included language in this year's State net metering bill,now signed, which allows substantially larger net metering projects on landfills. This legislation extends the net metering financial benefits enjoyed by smaller projects(0.5 MW or less)to projects over 2 MW if they are on municipal landfills. This offsets the additional costs of placing solar arrays on these sites. Encore Redevelopment recently submitted a letter of intent(LOI)to develop a privately net-metered solar array on the City-owned landfill. Prior to engineering,Encore is estimating that the project will be a 1.8MW project which would generate approximately 2,200,000 kWh per year. Due to the amount of credits that will be generated,the City has suggested that the School District be included in receiving the energy credits. This suggestion has been received favorably by the Superintendent's Office. Deal Offered Through this net metering project,the City and the School District would 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com receive the energy and"solar adder"net metering credits (GMP provides these on electric bills per kWh) generated by the project. The energy credit is the residential retail rate for electricity, currently 14.9 cents per kWh. The"solar adder"net metering credit is expected to be between 4 and 5 cents per kWh and once set, is available for the first 10 years. The energy credit is available for the full twenty years and will change with the residential rate. Encore will construct the array and manage it. The Letter of Intent establishes what the City will pay Encore. The City would pay Encore 17 cents per kWh for the first ten years (when the City receives the "solar adder"plus the residential rate energy credits on electric bills). For year one the credit will be 19-20 cents per kWh. For the subsequent ten years the City would pay Encore .145 cents per kWh and receive from GMP whatever the residential rate is at that time as a credit. The financial savings (loss) from this offer is calculated as the credits minus what the City pays Encore. The project monetary value for the City will depend upon the rate at which the cost of electricity per kWh increases. Historically, the price of GMP kWh has increased, on average, 3%per year. • If the average kWh price increase for twenty years into the future is also 3%per year the project is estimated to yield over two million dollars. • If the average kWh price increase per year over 20 years is zero,the project is estimated to yield $530,000. • If the average kWh price increase per year over 20 years is -1% (i.e. prices fall steadily),then the Project is estimated to cost $50,000. This project also has value is in a reduction in the City's carbon footprint. In contrast with a municipally owned system,the City will not have upfront costs, nor be responsible for permits, insurance or maintenance,nor, so long as the system is privately owned, decommissioning the system. Encore will also be responsible for re-opening the landfill permit. Steps After Signing the LOI The City has offered to partner with the School District due to the volume of net-metering credits the project will produce. Splitting the credits with the School District ensures that 100%of the credit value generated by the project is absorbed. By using fewer credits than the City's total energy demand,the City also reserves capacity to undertake future efficiency improvements. Sharing the project credits with the School District retains the potential financial benefit to City residents. A to-be-negotiated contract would include provisions for the City to consider purchasing the facility,term, contract pricing and conditions, obligations of parties, and requirements related to construction, insurance, warrantees and additional detail as required. The Letter of Intent is non-binding,but indicates to all parties a strong interest in the project and a willingness to work in good faith to negotiate a satisfactory contract. Attachments: • Encore Landfill Letter of Intent Policy: Under §13-103(b) of the Charter, "the city ... may sell, lease, mortgage, hold, manage and control such property as its interest may require." Unless otherwise provided by law, the City acts through a majority of its legislative body, the City Council, or through the voters. - Charter.13-310; 1 V.S.A. §172. Achieve a reduction of 20%in carbon dioxide-equivalent emissions from 2009 levels by 2020 through an increase renewable energy production and reductions in energy use in the following sectors: transportation, commercial/industrial,residential, municipal/school —Energy Committee recommended goal for the draft South Burlington Comprehensive Plan Recommendation: Review the LOI; authorize the City Manager to sign the LOI in order to negotiate the contract. encore LETTER OF INTENT April 23, 2014 To: Kevin Dorn,City Manager City of South Burlington 575 Dorset Street South Burlington,VT 05403 Re: Letter of Intent to enter into an agreement to purchase net metering credits from a potential 1.5 MW solar array Dear Kevin, Please consider this letter a non-binding statement of intent to enter into good faith negotiations for an agreement to purchase solar net metering credits. Credits will be generated at a proposed 1.5 MW (AC) solar array to be installed on the South Burlington landfill,located at 1015 Airport Parkway, South Burlington,Vermont 05403 (the"Project"). Such array will be developed by Encore Redevelopment of Burlington,Vermont and financed by SolarCity,a nation-leading solar finance company(collectively"Owner"). The term of this Letter of Intent is 30 days from the date above. OBJECTIVE The City of South Burlington and the South Burlington School District (collectively "Customers") both plan to participate in order to optimize financial savings. This non- binding Letter of Intent ("LOI") is one of two LOIs,the other of which is held by the South Burlington School District. Each LOI will set out the basic terms and conditions that will be subsequently incorporated into a single and definitive agreement to purchase net metering credits (the "Agreement"). Under said Agreement,a solar energy system would be installed and commissioned at the landfill,as mutually determined and agreed upon by the South Burlington City Council and the South Burlington School District ("Customers") and the Owner. BACKGROUND Encore is a locally owned and operated project development firm,based in Burlington, Vermont. Its team prides itself on developing clean,renewable energy projects for municipalities and school districts on underutilized properties. Encore works with the City of South Burlington, other communities and a number of local professional organizations and companies to design,permit and install these projects. Encore has the project development,permitting,financing and construction management experience to deliver solar generating facilities at no cost to Customers,allowing them to reap financial savings over the life of the Project. More information about Encore can be found at a SolarCity is a national leader in clean energy finance services,making clean energy available to homeowners, businesses,schools,non-profits and government organizations at a lower cost than what they pay for energy generated by burning fossil fuels like coal, oil and natural gas. The company serves thousands of customers in 14 states with 31 operations centers. SolarCity's customers include homeowners,hundreds of schools and municipalities,government agencies. More information on SolarCity can be found at www.solarcity.com/. SCOPE OF SERVICES Developer/Owner has worked to identify a suitable location for the array, and will conduct technical feasibility analyses, coordinate permitting,provide financing,and manage construction, installation and commissioning of the project. Upon execution of this LOI, Developer/Owner shall perform preliminary development services including site investigation, data collection, fatal flaw analyses,and technical and financial feasibility work at no cost to the Customers. Upon execution of the Agreement,Developer/Owner will provide turn-key engineering, equipment supply and installation services. Developer/Owner will coordinate all funding and financing and will serve as the Asset Manager of the Project,responsible for operations and maintenance services once commissioned. PROPOSED TERMS&CONDITIONS OF AGREEMENT 1. Service Term a. The Service Term will be the initial period of twenty(20) years commencing on the Service Commencement Date,with a option to renew for two additional 5 years terms; and 2. Purchase Option a. Customers have the option to purchase the Project at a depreciated Fair Market Value, after the 7th, 10th and 20th anniversary of the Service Commencement Date. 3. Contract Pricing and Conditions a. Developer/Owner will install the solar energy system; b. Customer will make a monthly service payment to Developer/Owner,which shall be based on schedule as shown below. These prices are indicative and such monthly service payment amount will be finalized in the Agreement upon the completion of site due diligence. i. $0.17/kWh for the first 10 years ii. $0.145/kWh for the remainder of the Term. c. Developer/Owner billing will be conducted on a monthly basis and will be based on actual production of the Project. 4. Developer/Owner Obligations a. Design,permit, finance and install the Project; b. Operate and maintain the Project over the term of the agreement at no cost to the Customers; and encore c. Insure,warrant and guarantee the Project over the term of the agreement at no cost to the Customers. 5. Customers' Responsibilities and Rights a. Purchase all designated net metering credits (as identified above and further detailed in the subsequent Agreement) generated by the Project for the agreed term of the Agreement; and b. Agree to enroll one or more electric meters to the net metering group in order to capture savings. The production value will be allocated as a percentage among the Customers to be determined upon evaluation of Customers usage data. Developer/Owner will pay in advance for all expenses of applying for,installing, and maintaining the Meter at said property. Should these terms be acceptable to you,please confirm by signing below. We look forward to finalizing the Agreement and getting to work on this exciting opportunity. Please feel free to contact me at 802-861-3023 or at chad@encoreredevelopment.com should you have any questions. Respectfully, Chad Farrell Principal Encore Redevelopment By: DATE Chad Farrell Principal Encore Redevelopment By: DATE Kevin Dorn City Manager City of South Burlington Resolution to Change the name of Dorset Park to Veterans Memorial Park Whereas, the City of South Burlington has supported the South Burlington Veterans Committee in its endeavors to build a Veterans Memorial at Dorset Park; and, Whereas, the concept of this Veterans Memorial was initiated by a group of concerned citizens who visualized and planned this tribute, with overwhelming support from our community; and, Whereas,the concept, location, and plans were unanimously approved by members of the City Council; and, Whereas,the Memorial was designed and built through the generous in-kind contributions from partnering local businesses who, along with the numerous financial contributions from individuals made this project a reality;and, Whereas,this Memorial will stand as a lasting tribute to the men and women, past and present,who honored these United States with their service to our Country; and, Whereas,the original name for Dorset Park is based on a street reference, unlike other parks, and the Veterans Memorial is a prominent component of the Park; and, Whereas,this Memorial was established in the fall of 2013 and will be dedicated this May, 2014;and, Whereas, it is the expressed desire of the members of the South Burlington Veterans Committee to have Dorset Park renamed in honor of our Veterans; and, Now,Therefore, Be it Resolved,that the City Council hereby approves that the official name of Dorset Park be changed to Veterans Memorial Park; and, Furthermore, Be It Resolved,that this change will take effect at the dedication of the Memorial, scheduled for May 17, 2014. Dated this 5th day of May, 2014 SOUTH BURLINGTON CITY COUNCIL Pam Mackenzie, Chair Pat Nowak,Vice-Chair Meaghan Emery, Clerk Helen Riehle Chris Shaw /0 south ° VERVON- May 5, 2014 MEMO TO: South Burlington City Council FROM: Kevin Dorn, City Manager RE: Report of the Committee on Committees Task Force Task Force Members: Councilors: Pat Nowak and Chris Shaw City Staff: Kevin Dorn, Ilona Blanchard,Todd Goodwin,Justin Rabidoux, Cathyann LaRose, Paul Conner,Tom Hubbard The proposal that follows provides an opportunity to enhance volunteerism, expand committee oversight, break down silos, reduce committee burnout, clarify jurisdiction, enable more community based organizations,focus attention on completing policy recommendations and enhance staff efficiency in meeting City objectives. In reseeding committees to advance Council priorities,volunteers will be able to make a more effective contribution to policy development in the City. This proposal facilitates important partnerships with freely-associating organizations to advance important City interests. Enhance Volunteerism As Interim Zoning expired early this year Councilors expressed their appreciation for the significant involvement of volunteers who served both on the committees and in support of the committee projects. There is a strong sentiment among Council members that this level of volunteerism should continue to be encouraged through the "standing committee"structure and through other project- based opportunities. Expand Committee Oversight At the same time, our staff has identified a fairly large spectrum of City interests and policy development that is completely lacking oversight from any standing committee. It is very clear that there are policy and jurisdictional areas that are very well overseen by committees and, conversely, areas that have no committee oversight whatsoever. Break Down Silos Committee "silos"are also an expressed concern not only of the Council but of many who serve on committees. Oftentimes issues are presented that require multi-committee review and involvement. There is no real mechanism to ensure that committee silos are broken down and the broad spectrum of perspectives is engaged to respond to the issue. Breaking down silos and gaining input from a broader perspective yields better policy development for the Council. 1 Reduce Committee Burnout Another committee dynamic of concern was best described in the review sessions as "Peak Loading Burnout/Boredom Frustration." By this the committee means that oftentimes an intense amount of work is placed on a committee to address a specific challenge, opportunity or project and at other times the same committee can be seem to have little to do. The"Peak Loading" segment can lead to burnout of committee members and the"Boredom" segment can lead to frustration and the eventual exit of members from the committee. Clarify Jurisdiction Members of several of our committees have also expressed concern that their charge and jurisdiction is not clear—that they have no direction or boundaries to the issues for which they are responsible. This fuzziness led the Recreation and Leisure Arts Committee,for instance,to draft its own set of bylaws that they brought to the Council for review and approval so that they would have a better idea of their"job description." This action by R&LA was one of the factors that led to this comprehensive examination of the committee structure. Enable More CBOs We also recognize that while many communities depend upon"Community Based Organizations"to support programs and activities at the local level South Burlington has,for whatever reason,very few of these locally based NGOs. Recognizing that a response by,government isn't always the most efficient way to address a challenge or opportunity it is in the City, s interest to not only encourage but nourish the establishment of resource or issue-based CBOs. Focus Staff Attention/Efficiency Finally,from a management perspective,the City Manager has placed a high priority on the efficient and effective use of staff time in support of committee activities.The Manager and staff recognize the critical role committees play in supporting the Council and both policy and programmatic development in the City. That said,the Manager is also very mindful of the demand that servicing committees has on limited staff resource. Realignment It is with all of these issues in mind that the Task Force proposes the realignment and expansion of committee jurisdiction and external support for community priorities that is outlined below. As Councilor Shaw stated during one of the meetings it is time that we move the committee structure into the 21.st century. The way we have done things over the past 30-40 years is not necessarily the best way to do them today" What Stays the Same We start our recommendations by leaving certain committees and their jurisdictions entirely as they are. The role of several City committees is laid out in statute or in the City Charter and if change was needed to the charge or organization of these committees it would take a much more involved process. So,the recommendation of the Task force is to leave these"statutorily-based" committees unchanged and as they are: 2 • Board of Civil Authority • Development Review Board • Planning Commission • Library Board of Trustees • Steering Committee Narrow-Task Committees to Remain There are also City Committees that have a very narrow,specific function that would warrant their continued existence as they are until such time as the Council resolves they need to be changed: • City Charter Committee • Pension Advisory Committee • Design Review Committee New Structure In lieu of the remaining, existing committee structure that has been created over the many years the committee proposes the following combination of Standing Committees, City Sponsored Community Based Organizations (CBOs)and "Friends"groups. A) THE CREATION OF THREE NEW STANDING COMMITTEES The committee recommends that the jurisdiction of the existing standing committees be incorporated into three larger standing committees with a broader scope that will expand into policy areas and jurisdiction not covered at all in the existing committee structure. 1. Public Lands Committee Jurisdiction Develop policy and general recommendations related to: • Public lands and lands that may become public, • '' Plans related to management and long term maintenance for public land (eg: Red Rocks Park restoration), • Land acquisition—identification and prioritization, • Administration of the Open Space Fund, • Requests for long-term use of public lands, • Development on public lands (eg: new ballfield,solar array, etc.), • Identification of community needs for active recreation, passive recreation,wildlife areas,and sustainable agriculture, • Private sector proposals to donate land for public use, • Upon request of the Development Review Board preview development applications for appropriateness of proposed park/open space land to be deeded to and maintained by the city, • Other issues as they relate most closely with public lands and the natural environment. 3 2. Transportation Committee Jurisdiction Develop policy and general recommendations related to: a) Vehicle/Rec path/ped facilities, b) Transit, c) Transportation Demand Management, d) Smart traffic lights and sequencing, e) Complete streets, f) Facilitating and enabling an energy efficient and safe transportation system, g) Neighborhood and community connections and access, h) Supporting transportation infrastructure for active communities, i) Maintaining air quality, j) Street lights and lighting, k) Upon request of the Development Review Board review plans for vehicle, bicycle and pedestrian facilities, I) Master plans for pedestrian and bicycle facilities, m) Other issues as they relate most closely to transportation. 3. Community Development Jurisdiction Develop policy and general recommendations related to: • Supporting local job growth,retention and recruitment of new businesses, • Fostering economic growth and innovation, • Increasing and preserving housing supply at all levels of affordability, • Managing public facilities and buildings, • Realizing energy.conservation and efficiency in public buildings, • Administering affordable housing assessments, inclusionary zoning requirements and funds as may be available for affordable housing and the Affordable Housing Trust Fund (If approved by the City Council and, possibly,voters), • Other issues as they relate most closely to community and economic development. The three new standing committees will have nine members appointed by the Council for three year terms (staggered at the beginning). Each committee will have bylaws provided by the Council as well as a clear assignment of jurisdiction. Rules of procedure that are consistent between the committees will be adopted and utilized. Council members will neither serve on nor be assigned as liaison to the committees but will appoint members with skillsets,experience and interests reflective of the charge. An annual work-plan will be developed by each committee in consultation and in agreement with the City Manager and approved by the City Council. Committees will meet quarterly. Each committee will choose its own chair,vice chair and clerk. Committee leadership and assigned staff of the three 4 committees will meet together twice a year to share information and update each other on work plans and progress. Committees will provide either written or oral reports to the City Council at least twice a year. More frequent updates may also be provided on specific issues or topics of importance to the Council. Task forces may be appointed by the committees for specific purposes or projects that can meet more frequently. Committee task forces may include volunteers from outside the committee that have needed skillsets and knowledge. No more than two task forces should be operating at any given time per standing committee. Each task force will have a deadline to deliver its work-product and then the task force will automatically sunset unless its mandate is extended by the committee. Training on managing efficient and effective meetings will be provided to chairs, vice chairs and clerks at least annually. Training will also include open meeting law and public records requirements. The Staff Review Committee will continue to serve as the coordinating link between and among committees and with the Council. B) FOSTERING THE GROWTH OF COMMUNITY BASED ORGANIZATIONS There are two committees; one a standing committee and the other a subcommittee of the Planning Commission,that are largely project-based and could function more effectively and efficiently as "City Sponsored Community Based Organizations (CBOs)". The first is the Energy Committee. The Energy Committee takes on projects to increase public awareness of the importance of efficiency and conservation, promote the use of renewable energy and works on specific projects that will achieve these ends. The bulk of the work of the Energy Committee is project based and requires significant time and commitment from Committee members. The ability to expand into a membership-supported CBO will enable more South Burlington residents to be involved in these issues and work on these projects.Furthermore, independent organizations set their own agenda and can operate under a more simplified organizational and meeting structure. As a CBO,the "South Burlington Energy Partnership" let's call it, could raise money, pursue grants and other types of financial support, facilitate its own contracting, build membership and be a more significant presence in the community. The ability to be an advocate on public policy matters before the Council and in other venues would be fully and completely preserved. The City would also consider providing an annual contribution to support"Partnership" activities derived from savings that accrue to City Government from energy efficiency and conservation projects related to public buildings and from renewable energy contracts that provide savings to the City. The Sustainable Agriculture Subcommittee of the Planning Commission has been asked by the Commission to follow up on a small number of the recommendations that came out of the IZ process in support of the development of Form Based Code. As the Subcommittee completes this task there remain a number of project-based recommendations stemming from the report of the Committee that need to be picked up by some organization. That organization could by the "South Burlington Sustainable Agriculture Project" let's call it,that would be a 5 newly established CBO. Or that work could go to an already established organization whose mission fits in well with the furtherance of the goals of sustainable agriculture. Either way,the project list of the Sustainable Agriculture Committee would be implemented consistent with the goals of the IZ process. It is possible that funding could be found in the City budget that could support the activities of the "Project", or another existing CBO to the extent that those organizations can fulfill the objectives of the various identified projects and as approved by the Council. C) COUNCIL SUPPORTED TASK FORCES From time to time issues will arise that the Council needs to have addressed but that fall outside the jurisdiction of existing standing committees. In those cases Council-appointed Task Forces can fill that need with a clear deadline as to when the work-product must be delivered including the date on which the appointments expire. D) "FRIENDS GROUPS". Just as the mission of the Community Library is supported by the "Friends of the.Library",so too can other informal"Friends"groups be encouraged to form and take on activities of specific narrow interest to that group of residents. Membership and organizational structure can be as formal or informal as members would like, with the total freedom to act in support of the underlying program or institution. E) COMMITTEE BYLAWS The Governing document of each of the three new standing committees will be a set of bylaws that provide a consistent structure between the committees but are customized to the jurisdiction of each. BY-LAWS PUBLIC LANDS COMMITTEE Article I Mission Statement The committee shall be called the City of South Burlington Public Lands Committee. The Public Lands Committee is appointed by the South Burlington City Council to serve the residents of South Burlington by acting in an advisory capacity on policy matters to the City Council. Article II Duties and Purpose of the Committee A. The Committee jurisdiction shall be those policy issues as specified below; a. Public lands and lands that may become public, b. Plans related to management and long term maintenance for public land, c. Land acquisition—identification and prioritization, d. Administration of the Open Space Fund, 6 e. Requests for long-term use of public lands, f. Development on public lands, g. Identification of community needs for active recreation, passive recreation, wildlife areas,and sustainable agriculture, h. Private sector proposals to donate land for public use, i. Upon request of the Development Review Board preview development applications for appropriateness of proposed park/open space land to be deeded to and maintained by the city, j. Other issues as they relate most closely with public lands and the natural environment. The Committee will file a written or oral report on activities with the City Council twice a year and on a schedule as jointly determined by the Chair of the Committee and the Chair of the Council. Article III Membership and Attendance A. The voting membership of the Committee shall be nine members. All members shall be residents of the City of South Burlington,Vermont. Members shall be appointed to three-year,staggered terms, with the initial terms being three members serving a one year term,three members serving a two year term and three members serving a three year term. All terms become three year terms at the beginning of the second term.There are no limits on the number of terms a member may serve. Terms shall begin on July 1 and end on June 30. B. The Committee shall be supported by one or more members of the City staff as assigned by the City Manager. C. In the event of the resignation of any Committee member,the Committee will petition the City Council to appoint a member to finish any unexpired term that might remain. D. The Committee may request the City Council to add additional members if needed. E. The Committee may make recommendations of desired qualities in candidates. F. Attendance will be recorded in the minutes of each meeting. Members are expected to attend at least 75%of the Committee's regular meetings. G. The Committee follows the City Council of South Burlington,Vermont,Guidelines for Citizen Participation, as City Council Appointees on City Boards,Commissions, or Committees in a Volunteer Capacity,adopted by the City Council October 17, 2011. H. A member who is unable to attend a meeting should notify the Chair prior to the meeting and should submit reports of any business he/she has conducted on behalf of the Committee since the last attended meeting. 7 Article IV Meetings A. All meetings shall be conducted under"Robert's Rules of Order" unless otherwise provided. B. The committee shall hold a regular meeting quarterly,on a day,time and place convenient to the majority of the membership. C. The Chair may call special meetings as needed and as approved by the City Manager. D. The first meeting after July 1 and the appointment of new members shall be known as the Organizational Meeting. This meeting will include the election and installation of officers, namely the Chair,Vice-Chair, and the Secretary. E. A majority of voting members constitute a quorum at any regular or special meeting. F. All meetings are open to the public,and the agenda will be published in accordance with Vermont Open Meeting Law requirements. Article V Officers and Elections A. The officers of this Committee shall be a Chair,Vice-Chair and a Secretary,who shall be elected at the Organizational Meeting to serve for one year or until a successor shall be elected. B. All officers shall be nominated and elected from the floor at the Organizational meeting. A majority vote of those present shall constitute an election. Article VI Duties of Officers A. The Chair shall preside at all meetings of the Committee. B. The Vice-Chair shall act in the absence of the Chair. C. The Chair shall meet regularly with assigned staff to discuss preparation of agendas, reports, and other matters that concern the Committee. D. The duties of the Chair shall also include: 1.Serving as representative of the Committee at public affairs 2.Together with assigned staff,creating a calendar of Committee activities and workplan for the coming year to be approved annually by the Committee and the City Council. 3.Conducting a new Member Orientation with the assigned staff. 4. Creating an annual report of Committee accomplishments and objectives that will be included in the City's Annual Report. 8 5. Conducting correspondence with City management and City Council on behalf of the Committee. E. The Secretary shall keep a record of the proceedings of the Committee in the form of minutes. Minutes shall be published in accordance with City guidelines. Article VII Duties of Members Each member is expected to attend meetings,and to participate in the work of the Committee. Article VIII Task Forces Task forces may be appointed by the Committee to address specific issues or complete projects.Task forces will be provided a specific charge and a clear deadline as to when the work-product must be delivered including the date on which the appointments expire. No more than two task forces may be operating under the committee at any given time. The committee may draw membership for the task force from residents who are not on the committee. The task force will select a chair.The chair will schedule and conduct meetings, and report to the full Committee. Staff support for each task force will come from the staff assigned to the committee and other staff as directed by the City Manager. Article IX Amendments These by-laws may be amended at any time at any regular or special meeting by.a majority vote of the City Council, provided notice of the proposed amendment has been given in writing to all City Council and Committee members at least fifteen (15) days prior to said meeting. BY-LAWS TRANSPORTATION COMMITTEE Article I Mission Statement The committee shall be called the City of South Burlington Transportation Committee. The Transportation Committee is appointed by the South Burlington City Council to serve the residents of South Burlington by acting in an advisory capacity on policy matters to the City Council. Article II Duties and Purpose of the Committee 9 A. The Committee jurisdiction shall be those policy issues as specified below; a. Vehicle/Rec path/ped facilities, b. Transit, c. Transportation Demand Management, d. Smart traffic lights and sequencing, e. Complete streets, f. Facilitating and enabling an energy efficient and safe transportation system, g. Neighborhood and community connections and access, h. Supporting transportation infrastructure for active communities, i. Maintaining air quality, j. Street lights and lighting, k. Upon request of the Development Review Board review plans for vehicle, bicycle and pedestrian facilities. I. Master plans for pedestrian and bicycle facilities, m. Other issues as they relate most closely to transportation. Committee jurisdiction can be expanded beyond these issue areas by petition to and approval of the City Council. The Committee will file a written or oral report on activities with the City Council twice a year and on a schedule as jointly determined by the Chair of the Committee and the Chair of the Council. Article HI Membership and Attendance A. The voting membership of the Committee shall be nine members. All members shall be residents of the City of South Burlington,Vermont. Members shall be appointed to three-year, staggered terms,with the initial terms being three members serving a one year term,three members serving a two year term, and three members serving a three year term. All terms become three year terms at the beginning of the second term.There are no limits on the number of terms a member may serve.Terms shall begin on July 1 and end on June 30. B. The Committee shall be supported by one or more members of the City staff as assigned by the City Manager. C. In the event of the resignation of any Committee member,the Committee will petition the City Council to appoint a member to finish any unexpired term that might remain. D. The Committee may request the City Council to add additional members if needed. E. The Committee may make recommendations of desired qualities in candidates. F. Attendance will be recorded in the minutes of each meeting. Members are expected to attend at least 75%of the Committee's regular meetings. G. The Committee follows the City Council of South Burlington, Vermont,Guidelines for Citizen Participation,as City Council Appointees on City Boards, 10 Commissions,or Committees in a Volunteer Capacity, adopted by the City Council October 17, 2011. H. A member who is unable to attend a meeting should notify the Chair prior to the meeting and should submit reports of any business he/she has conducted on behalf of the Committee since the last attended meeting. Article IV Meetings A. All meetings shall be conducted under"Robert's Rules of Order" unless otherwise provided. B. The committee shall hold a regular meeting quarterly,on a day, time and place convenient to the majority of the membership. C. The Chair may call special meetings as needed and as approved by the City Manager. D. The first meeting after July 1 and the appointment of new members shall be known as the Organizational Meeting. This meeting will include the election and installation of officers, namely the Chair,Vice-Chair, and the Secretary. E. A majority of voting members constitute a quorum at any regular or special meeting. F. All meetings are open to the public, and the agenda will be published in accordance with Vermont Open Meeting Law requirements. Article V Officers and Elections A. The officers of this Committee shall be a Chair,Vice-Chair and a Secretary,who shall be elected at the Organizational Meeting to serve for one year or until a successor shall be elected. B. All officers shall be nominated and elected from the floor at the Organizational meeting. A majority vote of those present shall constitute an election. Article VI Duties of Officers A. The Chair shall preside at all meetings of the Committee. B. The Vice-Chair shall act in the absence of the Chair. C. The Chair shall meet regularly with assigned staff to discuss preparation of agendas, reports, and other matters that concern the Committee. D. The duties of the Chair shall also include: 1. Serving as representative of the Committee at public affairs 11 2. Together with assigned staff, creating a calendar of Committee activities and workplan for the coming year to be approved annually by the Committee and the City Council. 3. Conducing a new Member Orientation with the assigned staff. 4. Creating an annual report of Committee accomplishments and objectives that will be included in the City's Annual Report. 5. Conducting correspondence with City management and City Council on behalf of the Committee. E. The Secretary shall keep a record of the proceedings of the Committee in the form of minutes. Minutes shall be published in accordance with City guidelines. Article VII Duties of Members Each member is expected to attend meetings,and to participate in the work of the Committee. Article VIII Task Forces Task forces may be appointed by the Committee to address specific issues or complete projects.Task forces will be provided a specific charge and a clear deadline as to when the work-product must be delivered including the date on which the appointments expire. No more than two task forces may be operating under the committee at any given time. The committee may draw membership for the task force from residents who are not on the committee. The task force will select a chair.The chair will schedule and conduct meetings, and report to the full Committee. Staff support for each task force will come from the staff assigned to the committee and other staff as directed by the City Manager. Article IX Amendments These by-laws may be amended at any time at any regular or special meeting by a majority vote of the City Council, provided notice of the proposed amendment has been given in writing to all City Council and Committee members at least fifteen(15) days prior to said meeting. BY-LAWS COMMUNITY DEVELOPMENT COMMITTEE Article I Mission Statement The committee shall be called the City of South Burlington Community Development Committee. The Community Development Committee is appointed by the South Burlington City Council to serve the residents of South Burlington by acting in an advisory capacity on policy matters to the City Council. 12 Article II Duties and Purpose of the Committee A. The Committee jurisdiction shall be those policy issues as specified below; • Supporting local job growth, retention and recruitment of new businesses, • Fostering economic growth and innovation, • Increasing and preserving housing supply at all levels of affordability, • Managing public facilities and buildings, • Realizing energy conservation and efficiency in public buildings, • Administering affordable housing assessments, inclusionary zoning requirements and funds as may be available for affordable housing and the Affordable Housing Trust Fund (If approved by the City Council and,possibly,voters), • Other issues as they relate most closely to community and economic development. Committee jurisdiction can be expanded beyond these issue areas by petition to and approval of the City Council. The Committee will file a written or oral report on activities with the City Council twice a year and on a schedule as jointly determined by the Chair of the Committee and the Chair of the Council. Article III Membership and Attendance A. The voting membership of the Committee shall be nine members. All members shall be residents of the City of South Burlington,Vermont. Members shall be appointed to three-year, staggered`terms,with the initial terms being three members serving a one year term,three members serving'a two year term, and three members serving a three year term. All terms become three year terms at the beginning of the second term. There are no limits on the number of terms a member may serve.Terms shall begin on July land end on June 30. B. The Committee shall be supported by one or more members of the City staff as assigned by the City Manager. C. In the event of the resignation of any Committee member,the Committee will petition the City Council to appoint a member to finish any unexpired term that might remain. D. The Committee may request the City Council to add additional members if needed. E. The Committee may make recommendations of desired qualities in candidates. F. Attendance will be recorded in the minutes of each meeting. Members are expected to attend at least 75%of the Committee's regular meetings. G. The Committee follows the City Council of South Burlington, Vermont, Guidelines for Citizen Participation,as City Council Appointees on City Boards, 13 Commissions,or Committees in a Volunteer Capacity,adopted by the City Council October 17, 2011. H. A member who is unable to attend a meeting should notify the Chair prior to the meeting and should submit reports of any business he/she has conducted on behalf of the Committee since the last attended meeting. Article IV Meetings A. All meetings shall be conducted under"Robert's Rules of Order" unless otherwise provided. B. The committee shall hold a regular meeting quarterly,on a day,time and place convenient to the majority of the membership. C. The Chair may call special meetings as needed and as approved by the City Manager. D. The first meeting after July 1 and the appointment of new members shall be known as the Organizational Meeting. This meeting will include the election and installation of officers, namely the Chair,Vice-Chair, and the Secretary. E. A majority of voting members constitute a quorum at any,regular or special meeting. F. All meetings are open to the public,and the agenda will be published in accordance with Vermont Open Meeting Law requirements. Article V Officers and Elections A. The officers of this Committee shall be a Chair,Vice-Chair and a Secretary,who shall be elected at the Organizational Meeting to serve for one year or until a successor shall be elected. B. All officers shall be nominated and elected from the floor at the Organizational meeting. A majority vote of those present shall constitute an election. Article VI Duties of Officers A. The Chair shall preside at all meetings of the Committee. B. The Vice-Chair shall act in the absence of the Chair. C. The Chair shall meet regularly with assigned staff to discuss preparation of agendas, reports, and other matters that concern the Committee. D. The duties of the Chair shall also include: 1. Serving as representative of the Committee at public affairs 14 2. Together with assigned staff, creating a calendar of Committee activities and workplan for the coming year to be approved annually by the Committee and the City Council. 3. Conducing a new Member Orientation with the assigned staff. 4. Creating an annual report of Committee accomplishments and objectives that will be included in the City's Annual Report. 5. Conducting correspondence with City management and City Council on behalf of the Committee. E. The Secretary shall keep a record of the proceedings of the Committee in the form of minutes. Minutes shall be published in accordance with City guidelines. Article VII Duties of Members Each member is expected to attend meetings,and to participate in the work of the Committee. Article VIII Task Forces Task forces may be appointed by the Committee to address specific issues or complete projects. Task forces will be provided a specific charge and a clear deadline as to when the work-product must be delivered including the date on which the appointments expire. No more than two task forces may be operating under the committee at any given time. The committee may draw membership for the task force from residents who are not on the committee. The task force will select a chair.The chair will schedule and conduct meetings,and report to the full Committee. Staff support for each task force will come from the staff assigned to the committee and other staff as directed by the City Manager. Article IX Amendments These by-laws may be amended at any time at any regular or special meeting by a majority vote of the City Council, provided notice of the proposed amendment has been given in writing to all City Council and Committee members at least fifteen (15) days prior to said meeting. 15 City of South Burlington 04P' City Clerk's OfficeEiR Donna Kinville, City Clerk May 5, 2014 The following second class liquor license has been approved by the South Burlington Liquor Control Board after review by the city Fire (pending) Police and tax departments. NAME DESCRIPTION Trader Joe's second class license (pending fire inspection) Pam Mackenzie Chair Pat Nowak Vice Chair Chris Shaw Meaghan Emery Helen Riehle 575 Dorset Street South Burlington,VT 05403 802-846-4105 dkinville©sburl.com "At City of South Burlington 40 City Clerk's Office ;4# Donna Kinville, City Clerk • FIRST, SECOND CLASS AND CABARET LICENSE APPLICATION • FULL NAME OF PERSON, PARTNERS�HI_P, CORPORATION 6 °/ be-) DOING BUSINESS AS/ TRADENAME • ADDRESS ' • FIRST CLASS SECOND CLASS CABARET DATE RECEIVED BY CLERK'S OFFICE 1VQ Y, 2f VIA SO. BtI- INGT�� ON POLICE DEPT Chief Trevor S.''Whipple Date SO. BURLINGTON FIRE DEPT Chief Douglas S. Brent Date SO. BURLINGTON TAX DEPT ---V 4//1)4/0 . . . . . . .11llZ 13 . Martha yons, Deputy Tait-Collector' Date sent to Montpelier: yy-)a,\A- -1vOilelfc ffY'rart-. 575 Dorset Street South Burlington,VT 054.03 802-846-4105 dkinville@sburl.com • • f • 20 14 FIRST/SECOND CLASS LIQUOR LICENSE AND TOBACCO APPLICATION LICENSE YEAR IS MAY 1ST THROUGH APRIL 30TH OF THE FOLLOWING YEAR Trader Joe's East, Inc. PtdgraJAPartnership,Corporation,Club or LLC 13 a tsfielde Name • Stzeet d eer nutpber of ucesti�403ered by this application out�l �urlin ton,VT o T BDr City&Zip Code TVithititt6Z9,Monrovia, CA 91017-7149 Mailing Address(if different from above) Email address LOsterberg@traderjoes.com Please circle appropriate categories FEES: FIRST CLASS ECOND CLAS TOBACCO FIRST CLASS LICENSE-$115.00 to DLC and$115.00 to Town/City Restaurant (COND CLASS LICENSE-$70.00 to DLC and$70.00 to Town/Cit.) Hbtel Club TOBACCO LICENSE-(there is no fee for tobacco if applying for second Commercial Kitchen(a Liquor Control Commercial Caterer's License class) is needed with this license) • If applying for Tobacco only license please use the Tobacco Only form. Fee for this license is$100.00 payable to DLC TO THE CONTROL COMMISSIONERS OF THE TOWN/CITY OF, Faith + J( 6 I,flet ,VERMONT Application is hereby made for a license to sell malt and vinous beverages under and in accordancewith Title 7,Vermont Statutes Annotated, as amended, and certify that all statements,information and answers to questions herein contained are true; and in consideration of such license being granted do promise and agree to comply with all local and state laws;and to comply with all regulations made and promulgated by the Liquor Control Board. Upon hearing,the Liquor Control Board may,in its discretion, suspend or revoke such license whenever it may determine that the law or any regulations of the Liquor Control Board have been violated,or that any statement,information or answers herein contained are false. MISREPRESENTATION OF A MATERIAL FACT ON ANY LICENSE APPLICATION SHALL BE GROUNDS FOR SUSPENSION OR REVOCATION OF THE LICENSE,AFTER NOTICE AND HEARING. If this premise was previously licensed,please indicate name Uwe are applying as: (please circle one) INDIVIDUAL LIMITED LIABILITY COMPANY PARTNERSHIP CORPORATION Please fill in name and address of individual,partners,directors or members. LEGAL NAME STREET/CITY/STATE Please see attached sheet Are all of the above citizens of the LJNIi.e.13 STATES? Yes _No' (Note:Resident Alien is not considered a U.S.Citize • If naturalized citizen,please complete the following: N/A Name Court where naturalized(City/State/Zip) Date • CORPORATE INFORMATION: If you have checked the box marked CORPORATION,please fill out this information for stockholders(attach sheet if necessary). • LEGAL NAME STREET/CITY/STATE • Trader Joe's Company 800 South Shamrock Ave,Monrovia,CA 91016 100%stockholder Date of incorporation 11/21/1995 Is corporate charter now valid? Yes Corporate Federal Identification Number 04-3294200 Have you`�registered your corporation and/or trade name with the Town/City Clerk?ties and/or Secretary of State?'L5 (as required by VSA Title 1141621,1623&1625). ALL APPLICANTS HAVE ANY OF THE APPLICANTS EVER BEEN CONVICTED OR PLED GUILTY TO ANY CRIMINAL OR MOTOR VEHICLE OFFENSE IN ANY COURT OF LAW(INCLUDING TRAFFIC TICKETS)AT ANY TIME? YES X. NO If yes,please complete the following information:(attached sheet if necessary) Name Court/Traffic Bureau Offense Date NIA • Do any of the applicants hold any elective or appointive state,county,city,village/town office in Vermont?(See VSA,T.7,Ch.9,4223) YES NO If yes,please complete the following information: Name Office Jurisdiction N/A Please give name,title and date attended of manager,director,partner or individual who has attended a Liquor Control Licensee Education Seminar,as required by Education Regulation No.3: NAME: Chris Maguire TITLE: Store Training-2nd Crass Certification,VI"Dept of Uquor Control DATE: 11/05/2013 (If you have not attended an Education Seminar prior to making application,please visit wwwliauorcontrol.vermont.Eov and click on Seminar Schedule for a list of Seminars in your area) FOR ALL APPLICANTS:DESCRIPTION/LOCATION OF PREMISES(Section 4) Description of the premises to be licensed: Retell grocery atop Does applicant own the premises described? se If not owned,does applicant lease the premises? Yes If leased,name and address of lessor who holds title to property: • Are you making this application for the benefit of any other party? No FIRST CLASS APPLICANTS ONLY: No first class license maybe issued without the following information. HEALTH LICENSE#: Food N/A Lodging N/A (if licensed as a Hotel) VERMONT TAX DEPARTMENT:Meals&Rooms Certificate/Business Account# N/A Business is devoted primarily to:(Circle one) FOOD(restaurant) HOTEL CLUB COMMERCIAL CATERING BAR If you are considering Outside Consumption service on decks,porches,cabanas,etc.you must complete an Outside Consumption Permit.This form can be found on our website at www.licluorcontrol.vermont.eov and then click on licensing and then forms. • ALL APPLICANTS MUST COMPLETE AND SIGN BELOW • The applicant(s)understands and agrees that the Liquor Control Board may obtain criminal history record information from State and Federal repositories prior to acting on this application. • I/We hereby certify,under pains and penalties of perjury,that I/We are in good standing with respect to or in full compliance with a plan approved by the Commissioner of Taxes to pay any and all taxes due the State of Vermont as of the date of this application.(VSA,Title 32,53113). In accordance with 21 VSA,41378(b)I/We certify,under pains and penalties of perjury,that I/We are in good standing with respect to or in full compliance with a plan to pay any and all contributions or payments in lieu of contributions due to the Department of Employment and Training. If applicant is applying as an individual:I hereby certify that I/We are not under an obligation to pay child support or that I/We are in good standing with respect to Please complete and include with your liquor license application Please fill in for Individual,Partners,or Directors Applicant/s Personal Information Legal Name: Danny Taylor Bane Address: 800 South Shamrock Ave,Monrovia,CA 91016 Date of Birth 12/31/1947 Place of Birth Bremerton,WA Sex M SS# 548-76-6156 Legal Name: Sharon Ann Drabeck Address: 800 South Shamrock Ave,Monrovia,CA 91016 Date of Birth 10/23/1963 Place of Birth Independence,MO Sex F SS#489-76-5398 Legal Name: Brandt Larry Sharrock Address: 711 Atlantic Ave,Boston,MA 02111 Date of Birth 5/1 211 9 6 8 Place of Birth Decatur,IL Sex M SS#349-46-3269 Legal Name: Edward Alan Seeker Address: 711 Atlantic Ave,Boston,MA 02111 Date of Birth 11/5/1960 Place of Birth Romney,wv Sex M SS# 552-49-5804 Legal Name: Bryan Edward Palbaum Address: 800 South Shamrock Ave, Monrovia,CA 91016 Date of Birth 2/8/1963 Place of Birth Los Angeles,CA Sex M SS# 568-19-4255 Legal Name: 111 t L t,t I Address:7ga-a Cr 11 i �. Ll���� L ( EtiJ l� ( c3 Date of Birth 911 t 1117 a. Place of Birth fr2tiJ1 (Je jC)sex ss# J,-" j�4 r Legal Name: Address: Date of Birth Place of Birth Sex SS# Legal Name: Address: Date of Birth Place of Birth Sex SS# i r i ! I .. STATE OF VERMONT - 1 , 1 .1 OFFICE OF SECRETARY OF STATE . , 1 ... i , 1: 1 The Office of Secretary of State hereby grants a I''i • i, ,. ,,-. :' . Certificate of Authority i.... i 1 to . 1 .- :. -•- 1 . 1 TRADER-30E1i EAST INC., .,. , ..._, , .. . , a Massachusetts domestic corporation,effective August 05, 2013 i -1 ; ,.. August 09,2013 I.-. 1 i • Given under my hand and the seal of the State of Vermont, at 1 . I Mordpefier, the State Capital 1 t I': 1 I '. 1 ! i .. , . . . da,..,..._, 0. e....e. • ; I , , . _. 1 1 • James C_Condos -,- , i Secretary of State .-- ; 1 i . !.... i } • . L--....-.4.k ,. . 1 i 1 17AoliAt4544'044:.::,7i --,.,:-,,,.-1.:y.,,,vi-:4-•-,7-n- '.', /,•S•77•', -''. .;I ''',:c- r^-'•„,k..., 40-k•-ii'ml •:'-•:,•-•'.-4'1',:r.l'--: 1 .. 1 • ..I •••fic,45.5.17.1r2:::';'. !— • . , 1 I . . , . 1 FORM:certificate of authority Page 1 of I Application for Certificate of Authority • (Foreign profit,nonprofit,bank or general business trust T.1 1A) deraoat Secretary of Stan,123 State Street Montpelier.VT 05633.1104 802428-2386 C ORPOitAT£NAME Trader Joe's East Inc. Created and existing under the laws of:: Massachusetts Date of Incorporation: 1112ii 5 Profit corporation J Nos-profit corporation General purpose: ratan 9 0 Principal Office Address: 711 Atlantic Avenue,19L3 City Boston State MA Zip Cade 02111 NAI.IF OF REGISTERED AGENT: Paracorp Incorporated Rr tered office address: 1478 Huntington Road City Richmond VERMONT Zip Code 05477 The Racal month:juile Note:December will be designated unless stated differently. Annual reports are filed online 2112 months after the close of the feral year. • • w _ FOREIGN F'OREIGN BANK AUTHORITY, Name of deceased individual: er'Y NAME and ADDRESS of current officers and directors: hes Bryan Pa/bourn • V w • V.P. sec Brandt Sharrodc Tres Sharon Orrbeck • Dir. Dan Bane pit Ed Seeker tsar. Brandt Stuarrock Tc peason abloom should cater kis'or Ater mow and tide and scent_ printed Naaa< S A Drabeck 'Fide Treasurer Signature -r ..---. Dote: './D . NOTE:512S. Tee a certificate aped standing,dated*Mina 30 days et Shag,must be attached to application. Fite ilia doplice with self-addressed eavdope.Filing is effective upon acceptance. htlp:llwww.sec:.staste-vt.us/curps/fiarrna/fcauthhtsn l l P013 9Ae, earnfivi4MMealtiri 'yet_''MACRiatriehiMefireit ! ilk____-, E,'„---7-71i0-------.'_____3' --• 701.7.-----:- -1 t.fiktrt,Yra/v/it/e Coilimontotyrid -4 ----N.H. -If )1 Z tllate.57;tise. L8604ton. . 11;74ray.ltibrelly ();_)AV? i,,,,,, ,.. .,_........ .5 •,. _.4 -lime r-.1 Wham Francis.Gavin 4.1 Scar.tary akin cr-- Commicsompoltb co Date:July 31,2013 -1..... --.. .. ..--- . ,,.. To Whom It May Concern : r.a co I hereby certify that according to the records of this office. TRADER JOE'S EAST LNC. is a domestic corporation organized on November 21,1995 ,under the General Laws of the Commonwealth of Massachusetts.I further certify that there are no proceedings presently pend- ing under the Massachusetts General Laws Chapter 156D section 14.21 for said corporation's dissolution:that articles of dissolution have not been filed by said corporation:that,said cor- poration has filed all annual reports,and paid all fees with respect to such reports,and so far as • ! appears of record said corporation ha.t legal existence and is in good standing with this office. • In testimony of which. ., "\ - Gl 4-4 I have hereunto affixed the 44.... ..,... r'ic * 6,, Great Seal of the Commonwealth .... .,, ,..., -,,, do7kfhe-:-iZa/2A/44A*;*litdl-ZI:0 on the date first above written. 41`t, ,N4 _lit ars"..A Secretary of the Commonwealth Cortifiestt!sbunber 130$3416110 Verify this Certifiers ar IntpDcorpsee.stateins_usiCorAdiCectificstesiVerifyinpx Plactsssti by: pmo 1 child support or am in full compliance with a plan to pay any and all child support payable under a support order. (VSA,Title 15,4795). Dated at in the County of and State of this day of ,20 Corporations/clubs:Signature of Authorized Agent Individuals/Partners:(All partners must sign) VP/Sec/DI( Or-O ncli 5tiL I((. (Title) TOWN/CITY APPROVAUDISAPPROVAL Upon being satisfied that the conditions precedent to the granting of this license as provided in Title 7 of the Vermont Statutes Annotated,as amended,have been fully met by the applicant,the commissioners will endorse their recommendation on the back of the applications and transmit both copies to the Liquor Control Board for suitable action thereon,before any license may be granted. For the information of the Liquor Control Board,all applications shall carry the signature of each individual commissioner registering either approval or disapproval. Lease or title must be recorded in town or 'y before issuance of lic se. q0 it; lilt iv,/ 1 Vermont, II Todiallo to APPROVED DISAPPROVED Approved/Disapproved by Board of Control Commissioners of the Ci or To (circle one)of.Y•AV f j D n.J Total Membership .5 Rtelnbers present . —Da eideak • , �. _ X ity or ownierit • I TOWN OR CITY CLERIC SHALL MAIL ONE APPLICATION DIRECTLY TO THE DEPARTMENT OF LIQUOR CONTROL,13 Green Mountain Drive, • Montpelier,VT 05602.If application is disapproved,local control commissioners shall notify the applicant by letter. No formal action taken by any agency or authority of any town board of selectmen or city board of aldermen on a first or second class application shall be considered binding except as taken or made at an open public meeting.VSA Title 14312. SECTION 5111 AND 5121 OF THE INTERNAL REVENUE CODE OF 1954 REQUIRE EVERY RETAIL DEALER IN ALCOHOLIC BEVERAGES TO FILE A FORM ANNUALLY AND PAY A SPECIAL TAX IN CONNECTION WITH SUCH SALES ACTIVITY. FOR FURTHER INFORMATION,CONTACT: THE BUREAU OF ALCOHOL,TOBACCO&FIREARMS(TTB) (513)684-2979 DEPARTMENT OF THE TREASURY 550 MAIN STREET,CINCINNATI,OH 45202 • NOTICE: All new applications are investigated by the Enforcement and Licensing Division prior to approval/disapproval of the license by the Liquor Control Board. Please note that this process can take anywhere from 2 weeks to 6 weeks to complete once Liquor Control receives the application. • • • •