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HomeMy WebLinkAboutAgenda - City Council - 06/03/2013 10 ► ,*A sout AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive Session onda June 3 Consider entering executive session to discuss sP personnel, contrM. act negotiations an 013 d litigation. Re ular Session 7:OOP.M. Monda June 3 2013 1. Recognition of service to the City. (7:00-7:10PM) • *** Kathy Searles who served on the Affordable Housing Committee, let's honor and remember her for her community service. 2. Agenda Review: Additions, deletions or changes in order of agenda items. (7:10-7:12PM) 3. Comments and questions from the public not related to the agenda.(7:12-7:17PM) 4. Announcements and City Manager's Report.(7:17pm-7:22PM) • *** Staff Review Committee Update 5. Consent Agenda: (7:22-7:23PM) A. *** Sign Disbursement B. ***Approve Minutes for May 20,2013 C. Approve contract for Ambulance Delinquent Account Collection Agency(Doug Brent, Fire Chief). D. ***Approve Special Event Permits: • Community Bible Church- Car Show, June 15, 2013 6. *** Presentation by PAC Committee for Council possible approval of appointment of pension advisor. (7:23-8:OOPM). 7. ***First Reading of the Recreation Impact Fee Amended Ordinance and Police Impact Fee Ordinance. (Suggested Public Hearing for June 17, 2013) (Paul Conner, Director of Planning & Zoning). (8:00-8:20PM) 8. ***Approve Tax Rate and Tax Payment Due Dates (Tom Hubbard, Interim Deputy City Manager). (8:20-8:30pM) 9. *** Continued Public Hearing: Interim Zoning Application#IZ-13-03, Larkin Family to amend a previously approved planned unit development consisting of: 1) a 275 seat standard restaurant, 2) a 71 room hotel (Comfort Suites), and 3) an 89 room hotel (University Inn). The amendment consists of revising the previously approved plan under#IZ-12-11 to raze the 89 room hotel and replacing it with a new 89 room extended stay hotel. The specific revisions consist of the following: 1) adding a sports court, 2) adding a chiller pad & HVAC unit, 3) adding & revising the building mounted lights, 4) adjusting the plant numbers & locations on the landscaping plan, and 5) revising the class III wetland limit per the 2013 delineation, 5 Dorset Street. (8:30-8:45PM) 10. *** Public Warning of a Damages/Compensation Hearing to be held on July 22, 2013 at 7:00pm for the South Burlington STP 5200(18)-US2 Widening/Sheraton 3rd Lane Project-Timberlake Assoc., LLP, 801 Williston Rd. (8:45-9:OOPM) 11. *** Presentation of CSWD annual budget for Council Approval (Tom Moreau). (9:00-9:15PM) 12. Other Business: (9:15-9:17PM) A. Items held from the Consent Agenda B. Bike Rack—items Council may wish to place on a future agenda: i. Traffic Lights and sequencing. ii. City Street Lights (adequacy/number) at various locations. iii. Advertising logos or names on City Property iv. Taser Policy v. East Terrace Ordinance vi. Policy regarding landscaping City-owned land and Request from Hadley Road. vii. Council-approved Minutes Resolution viii. Closure of Market Street C. Other? 13. Consider entering executive session for discussion of personnel matters, negotiations, real estate and litigation. (9:17-9:18PM) 14. Adjourn (9. 8PM) if Res ull ubmitted: in Dorn, Interim City Manager ***Attachments Included South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. r south AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive Session 6:00 P.M. Monday, June 3, 2013 Consider entering Executive Session to discuss personnel, contract negotiations and litigation where premature general public knowledge would clearly place the municipality at a substantial disadvantage. Please make sure to say in open session who you are inviting into the Executive Session (other than Councilors). Please provide to the CM office via email (jladd cni sburl.com & cingallsc sburl.com ) who made the motion to going into Executive Session and who seconded it. And who (if any) were invited into the Executive Session. 1. ***Discuss Ambulance Delinquent Account Collection 2. Discuss Airport Strategic Plan sp Ily Submitted: Kevin orn, Int inn Ci y Manager ***Attachments Included South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings,we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members,staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public,staff,or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others,except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. South Burlington Fire Department 575 Dorset Street f 0, South Burlington, VT 05403 0ii ; (802) 846-4110 Fax (802) 846-4125 To: Kevin Dorn, Interim City Manager From: Douglas Brent, Chief of Fire and EMS Date: May 30, 2013 Re: Ambulance Delinquent Accounts Collection Attached please find all written information which I receiyed from CREDIT ASSOCIATES IN FINANCIAL SERVICES (CAFS). On May 23, 2013 I met with the company owner Christine Francis and her lead collection person. Linda Zeno our SBFD billing person also sat in on the meeting. I came out of the meeting with a real good feeling about the company's practices and the attitude and professionalism at which they pursue past due accounts. We got a feel for what services they can provide and what they expect from us for information in order to contact people. They do a lot of work for the medical profession, doctors and dentists so they are familiar with medical confidentiality practices. Prior to the meeting with them I had spoken with other Vermont ambulance services who contract with them and the comments were very positive. I recommend that the city should enter into a contract with CAFS. I am available to meet with yourself and/or the city council at your request. • CREDIT ASSOCIATES IN FINANCIAL SERVICES1, LTD,, 11.a Rox 6600 Specialists in Alqiical,,Dental Tau,FREE( 00) Z72-7917 18 MakCliAgrs Row and Business Colle;lions TP-i•Fpficw (802)77a.L79..1-7: 5.em (802)173-6434 R.LTTLAND VERMONT 05702 (800) 272-7917 • May 15,2013 South.Burlington Fire&Ambulance 575 Dorset St. S. Burlingto:n, VT 05403 Dear Chief Doug Brent I want to thank you for taking the time to review the information about our company. Enclosed is our Agency Agreerrient,list of services and our company Profile, At CAFS,Ltd.we pride ourselves on being a full service collection agency that has been in business over 30 years. I feel confident we could offer your practice a beam way to collect your outstanding self pay balances and we provide a wide range of other services tailored to meet you needs. Our collectors are experienced in all avenues of Business and Healthcare collections.They operate within all State and Federal Cruidelines including FDCP A.and 1-EPA.A..We are bonded members of the American Collectors Association.and the New England Collectors Association.We will.work with your debtors,to resolve their financial obligations to you. You will also notice that we do not charge to set up accounts,we will only take a commission on what we have collected. We provide detailed reports monthly on the monies collected, as well as custom collection reports on the status of our progress with you collection accounts, Our Clients find our customer service, professionalism and confidentiality to be superior in all respects, and I hope to have the opportunity to provide our services to you and your staff. Please feel.free to contact me anytime to review the enclosed material or to answer any questions you may have.I can be reached toll free at I-800-272-7g II, Cell 802-558-0563 or e-mailed, at cfrauciacafsltd,cutii I look fetward to speaking with you soon. Christine- Francis Vice President • . . • CREDIT ASSOCIATES IN FINANCIAL SERVICES; LTD, PO, BOX 6600 SpeCiadiSt _MaiCal, Pfniai ToLL FREI:(800):272-7917 ),8 MIIR.C1-114,75 Row and xes; Collections ELEPHONE! (.$02)773-7947 RUTLAND,VERMOtir 05702 rCVS: (802)t73-0434 (800) 272-7917 Agency Agreement This agreement is made and entered into this 15th day of May 2013,by and with_ th Burlington Fire and Ambulance (( lient) and Credit Associates in Financial Services, Ltd. (CAPS)(Agent/Agency)to collect all accounts legally collectable forwsrded to CAFS by Client for collection. CAFS shall exert best efforts to collect in full,the accounts for Client through diligent activity which shall be at all times in strict compliance l'Aiith Vermont and Federal Collection Laws and Regulations, HIPAA,and the Fair Debt Collection Practices Act: A. CONFIDENTIALITY: CAPS acknowledges that all information provided to CAPS by Client or otherwise in furtherance of this agreement is confidential and private in nature and CAFS agrees to protect all information accordingly and CAPS further agrees to strict adherence to all applicable privacy laws, rules and guidelines concerning all information and date that it receives of is privy to by virtue of this agreement, Client acknowledges that all information to CAPS by Client,or to Client by CAPS, or otherwise received or provided in furtherance of this agreement is confidential and private in nature,and Client agrees to protect all information accordingly. Client further agrees to strict adherence to all applicable privacy laws,rules and guidelines concerning all information and data that it receives or is privy to by virtue of this agrement. B. CANCELLATION OF AGREEMENT: This Agreement can be canceled by either party at any time,which shall be effective upon the expiration of 60 days written notice to the other party. In the event that this agreement is canceled, CAPS shall return to Client all accounts and account information within 60 business days, and no commission shall be due thereon,except for commissions associates with sums collected prior to the effective date of cancellation, All notices shall be sent to the following addresses: Client Name Credit Associates in Financial Services,Ltd. ATTN: Christine Francis Box 6600 Rutland, VT 05702 C. FEES/RAILS: 1) All accounts, including a SKIP (those in which OAFS has to locate the debtor, i.e., if he/she has moved,left no forwarding address, etc.), will be automatically set up at: 25c!, 2) If CAFS processes your account through OAFS' Attorney,or locates the debtor in another State or Country and OAFS needs to transfer the case to a reciprocal Agency/Attorney in the debtors local, fees will change to: Accounts will remain in house with CAPS a minimum of six(6)months before collector referral to our CAFS' Attorney's office,unless debtor indicates Cease Communication with CAPS. 3) If an account is filed in Small Claims Court by OAFS, fees will change to: 40°,/c, 4) CLIENT CANCELLED ACCOUNTS: In the event that the Client has forwarded an account to CAPS for collection,and that account has been entered into OAFS collection system, and Client thereafter notifies OAFS that the account should be cancelled and returned to the Client,the following fees/commissions may apply: ( A, If cancelled within the first thirty (30) days after entry into CAFS collection system, the fee may be: 35',4 B. If cancelled after the first thirty days but within six(6)months of entry into CAFS collection system, the fee may be: 35'',10 C. If cancelled after six(6)months of entry into CAFS collection system, the fee may be: 35 % D. RE?ORTING: 1) OAFS Reporting to Client Each month,the net collection amount on all accounts collected for the preceding month will be remitted to Client,together with a remittance report detailing the debtors name,client number,gross collection amount, date of collection and fee retained by OAFS. A. Gross Collection Amount Defined: "Crross Collection Amount" shall be defined as the total funds collected by CAPS on behalf of Client. B. Net Collection Amount.Defined: "Net Collection amount" shall be defined as the total collected on behalf of Client(the"gross" collection amount) less CAFS' fee. C. Direct Payments: "Direct Payment" shall be defined as a payment received by the Client after the account has been forwarded to CAFS for collection. 2) Client Reporting of Direct Payment: CLIENT agrees to provide CAPS on not less than a weekly basis,current information on all direct payments received by Client CLIENT shall notify CAFS of an account being satisfied in whole or in part by direct payment to prevent any violations of Vermont and Federal Collection Laws and Regulations,and the Fair Debt Collection Practices Act E. AUTHORIZATION TO RECEIVE PAYMENTS: For the duration of this Agreement, CAFS shall have the authority to receive payments in cash, check, or money order, and electronic payments and shall have the authority to endorse checks, drafts, money orders, and other negotiable instruments which may be received in payment on behalf of.the Client, F. SETTLEW:NTS: Settlements and or Legal/Small Claims Court actions: CAFS shall consult with the Client on a case by case basis, and shall provide Client with a separate form to request permission from th.e Client to. proceed with Legal or Small Claims Court actions. G. FORWARDED ACCOUNTS: CAFS may forward claims to another collection agency("forwarding agency")if the debtor has moved out of the general operating business area of CAFS. Such other agencies shall have the authority as set out in this Agreement,to exercise all ordinary and reasonable collection efforts as permitted by FDCPA and State law. CAFS shall only forward Client accounts to forwarding agencies that agree to comply with applicable State and Federal laws and regulations relative to the collection of Client accounts. H. CONFIDENTIALITY OF CONSUMFR ll,WORMATION&PROPRIETARY INFORMATION: OAFS acknowledges the strict confidentiality requirements concerning the consumer information obtained from Client and shall not release any such information except to other agencies arid for the purposes as referred to in the foregoing paragraph,and only in the case where the other agency agrees to adhere to the confidentiality and privacy requirements set out in this Agreement. Client acknowledges the proprietary nature of OAFS collection procedures and contracts and the strict confidentiality requirements concerning the consumer information obtained in the course of collection,and CLIENT shall not release any such information except with.the prior written consent of OAFS, consistent•with Federal and State law. COMPLLANCE WITH APPLICABLE LAW: CLIENT agrees to cease all action and collection.efforts on all accounts turned over to CAFS for collection for the duration of this Agreement, consistent with Vermont and Federal Collection Laws and Regulations, and the Fair Debt Collection Practices Act. J. CREDIT REPORTING: Client agrees that OAFS may report all debtor delinquencies to all Credit Bureau Reporting Services: No/Initial K. INDEMNIFICATION: OAFS shall indemnify and hold harmless the Client, its successors and assigns, officers, directors,associates, affiliates, agents,and employees of from any and every claim or demand,of every kind or character which may ever be asserted by reason of OAFS' performance hereunder. CLIENT shall indemnify and hold harmless the OAFS,its successors and assigns, officers, directors, associates,affiliates, agents, and employees of from any and every claim,or demand, of every land or character which may ever be asserted by reason of CLIENTS' performance hereunder. L. ARBITRATION: Disputes: In the event that CLIENT and CAFS are unable to resolve any dispute,the matter shall be immediately referred to the executives of both Parties who have authority to resolve the dispute. If these executives are unable to agree upon a solution within thirty(30) days, the Parties shall have recourse to mediation, arbitration, or other alternative dispute resolution device of their mutual selection. If the Parties cannot agree on an alternative dispute resolution device, arbitration shall be selected. Any arbitration shall be conducted in Rutland Vermont, and shall be in accordance with the commercial arbitration rules of the American Arbitration Association unless otherwise agreed upon. The award rendered by any arbitrator or resolution reached in any alternative dispute resolution proceeding shall be final and binding and judgment may be entered upon it in accordance with the applicable law in any court having jurisdiction thereof. M. APPLICABI F LAW&INTEGRATION OF AGREEMENT Applicable Law: This contract shall be governed by the laws of the State of Vermont. Entire Agreement: This contract constitutes the entire agreement between the parties on this subject matter. All prior agreements,representations, statements,negotiations,and understandings shall have no effect. No amendments to this contract shall be effective unless in writing and signed by duly authorized representatives of both parties. CrOitiAsso iates in Financial Service, Ltd.: ,•7 6// / Date: Christine A. Francis, General Manager Date: Duly Authorized Representative Agent Name: South lititonjiIe pitdAmbjjanc.e Attn: Chief Doug Brent Signature Title: Company Name: . Burlia n Fire mbula. - Address: 575 Dorset St. S.,Burlihaton. VT 05403 Telephone if: S02-846-4110 Range of Services provided by Credit Associates in Financial Services Complete and Professional Accounts Receivable Management Pre-Collections Management *In-House Collector and Advanced Collector's Course Training *Skip Tracing, Address Verification, Social Security Number Checks * Credit Reporting * Bad Check Collections * Collection Consultation and Training for Clients How Credit Associates Can Help You: *We can turn your revenue into cash in the shortest possible time. * Reduce your bad debt. Reduce the cost of AIR management without adding to your staff. * Increase your business office productivity. *Get control over cash flow, and have confidence in the financial management of bad debt. * Provide your office with savings through a shortened collection time, and low collection costs. *Help your debtors full fill their financial obligations to you. Our Agency's Profile We at Credit Associates propose to collect your delinquent accounts,and also to provide any other collection services that can be utilized by your office. We would like the opportunity to help you increase your bottom line. With consumer credit expanding by billions of dollars annually,the percentage of bad debt losses has also kept pace. With tighter control of your collections, these losses can be reduced. We specialize in all fields of healthcare and business collections. Our collectors are experienced and knowledgeable when it comes to dealing with.all private insurances, Medicaid and Medicare. At Credit Associates we adhere to a strict code of ethics and professional responsibility. All of our employees have been trained in all aspects of HJFAA and the FDCPA. We are committed to providing the best possible collection results, while protecting our client's and their debtor's privacy. This is why all of our employees have signed a confidentiality agreement. Our employees also undergo an extensive review and investigation process before being employed at CAFS, Ltd. This longstanding policy has earned us the trust of our clients. Our team of professionally trained collectors, SKIP tracers and managers are focused to spend 1 DO%of their time collecting the maximum number of dollars for you, our client. Agency's Technological Capabilities CAFS owns its own multi-user computer system called DAKCS. This system allows us to maintain vast amounts of debtor and client histories. With this ability, we are able to keep our collectors up to date on all activity in your accounts. DAKCS provides detailed reports, invoices and payment information immediately and accurately. Our computer system generates updates, invoices and statistical data reports for our clients on a monthly basis. If you choose, we can generate your reports on a weekly or daily basis. For our client's conveyance, CAFS computer data entry system is set up to receive placement information on cartridges;tapes, or paper. At CAFS we also keep a paper back up of all account information on file. The DACKS multi user computer'system gives us the ability to maintain statistics on all of our collection activity. By maintaining accurate statistics, our agency can demonstrate convincingly to our clients its efficiency in the collection of had debts. Our computer information system also allows our staff of collectors to work with debtors and their financial problems. If immediate payment in full is not possible, our computer system will assist in setting up a payment plan with the debtor that is legally equitable to both the client and the;debtor. Collection Procedures When your accounts are received, they are immediately set up in our computer system. A"First Notice Demand Letter" is sent out to your debtors notifying them that their account has been placed with our agency, and legally giving them 30 days from the date of their letter to pay their account in hall, or to dispute the debt in writing. If there is no response from the debtor in the 30 days following the receipt of the demand letter,the debt is then reported to a credit bureau(if the client has approved) and the account is placed in active collections. a. At this time Our collector will call the debtor and ask for payment in full for the delinquent fees. If this is not financially possible, the debtor is given three choices: 1. Payment in.full over two months. 2. Payment in full over three months. 3. t 0%of the balanced owed or$100.00 per month, which ever is greater, until the entire balance is paid in full. If., none of the above payment plans are financially possible for the debtor,the account is then transferred to a manager to work with the debtor to develop a repayment schedule that will work for both the debtor and the client. b. Once a payment arrangement has been set up with your debtor,our computer system will keep track of all payments, when they are received,and if a payment is late, or missed,it will alert a collector who will then contact the debtor. c. If there is no telephone contact made by the collector with the debtor, a second "Demand Letter"will be sent. d. If the collector finds that the debtor is no longer at the address that has been provided to us,we will then search for the debtor in our own computer system at no charge to our clients. If after we have exhausted our internal search avenues,we will then turn it over to our SKIP Tracing Department for further research. Our collectors have at their disposal a series of letters that we have found to be very effective in prompting the debtors to respond. Our collection letters have been reviewed and approved by the American Collectors Association for content and have been found to be in compliance and within the guidelines of the Fair Debt Collections Practices Act, and in conformance with 9 VSA, Chapter 63,Subchapter 3 (Fair Credit Reporting). SKIP Trace Services At CAFS we have our own professional. SKIP Tracing Department. We are interfaced by computer link with 15 International Data Base and Skip Tracing Services throughout the United States. We can provide your business with verification of Social Security Numbers, address verification,place of employment history and much more! We also can provide you with up to date address corrections for your office for a small fee. When your statements come back with the wrong address, give them to us to correct. We have a turn around time of 24 hours,which will help you to get 100% of your money faster! With the help of our Skip Tracing Department, we can find your debtors and. get them to fulfill their financial obligations to you! Our agency has had a success rate of 95%in locating civilian debtors. Bad Check Collections Our collectors are trained and experienced collecting bad.checks. We will use all of our knowledge and skill to handle this delicate task. Each"had check"returned to CAFS for collection will have an additional processing fee of 530.00 added to the balance. All monies received on the principal balance of the check will be the property of the Client. All processing fees become the property of CAFS. Small Claims Court and Referral to our Attorney We offer our clients the service of ow on staff attorney and the option to take the debtor to Small Claims Court, Our Agency will verify employment,file paperwork and keep out client up to date on all judgements and payment arrangements made by the debtor as a result of Small Claims Court. No debtor will be sent to Small Claims or to our Attorney without prior approval from.the client. Accounts that are referred to an Attorney or to Small.Claims Court are tracked and followed up on the same as a regular account in collections. Account Recall and Cancellation Policy. A Client may at any time recall an account. However,if payment, has been received as a result of our Agency's efforts,including payments from insurances, a normal commission percentage will be charged. Compromising with the Debtors Our policy in compromising with debtors is that all negotiations for settlements and payment compromises will be approved by the Client first. Payment Reporting and Remittance When a payment is received and posted to a debtor's account, a printed receipt is prepared and mailed to the debtor All of the client,collector and debtor files are automatically updated in our computer. The payment is deposited into a"Client Trust Account". CAFS closes out on the 15th of every month. We then have 30 days to prepare a "Remittance Report"that will show all of the payments received on your accounts, who they were from, and the amounts we received. It will show the percentage of commission that we deducted fiord the amount of monies received. We can also set up a client's account to be paid in full for the total amount of monies received for the month. We will then send out an invoice for cur commissions due. These statements will also accompany the Remittance Report once per month. Payments made directly to the client will require either a phone call from.the client or, written notification to be made to our office. This will insure all records are kept up to date and accurate. All clients may audit their accounts with our bookkeeping department and our bank during normal business hours,upon 14 days notification. Complaints and Lawsuits To date CAFS has never had a lawsuit involving the Agency's collection practices. We do not have any pending complaints with the State,Better Business Bureau or local law enforcement Agency that has materialized to a legal matter, CAFS has never been found been found by any supervising authority to be in violation of any State or Federal collection law or regulation. Summary of Agency's Qualifications CAFS has been providing experienced collection services to health professionals and the general business community for over 20 years. We are members of the American Collection Association(A:A),and the New England Collectors Association(I<TECA). We are also an associate member of the General Bar and forward to several different attorneys throughout the United States. CAPS has been registered with the Secretary of State's Office since 1983. CAFS is authorized to do business in all states except Maine,Massachusetts, Connecticut and Arizona. In these states,we work with a reciprocal agency under the auspices of the American Collectors Association. CAFS is a Vermont based company,but we have acquired a customer list that is made up of clients that are all over New England and the United States. Code of Ethics We at Credit Associates in Financial Services believe in maintaining a high standard of business principles. We insist on excellence and professionalism in dealing with.people. Our conduct should reflect the integrity of all of our fellow collectors and business professionals. We will provide a complete and efficient collection service to our clients, and show due consideration for the misfortune of our debtors. We will always protect.the confidentiality and interest of our clients and give prompt attention to all matters received. We comply with the Fair Debt Collection Practices Act,HJPAA and all other stringent laws within the area being serviced. We will strive to meet the needs of our clients, and provide quality services to the business community. We will not discriminate on the grounds of race,color,creed, sex,religion or national origin in the selection of creditors, staff employees or in dealing with our consumers. Remembering Kathy Searles Let us pause to remember and honor Kathy Searles,who, at 63, died following a brief but courageous battle with cancer of the pancreas. A decade-long resident of White Street in South Burlington,Kathy was an active member of the South Burlington Affordable Housing Committee until the effects of cancer made her participation impossible. Born in Connecticut, Kathy had been a Vermont resident since the age of two. Having received Bachelor's and Master's degrees from the University of Vermont, Kathy had a long career as a social worker and counselor, with a focus on working with low-income women and their children. She carried out this mission as director of Project Self- Sufficiency at CVOEO (Champlain Valley Office of Economic Opportunity) and later as a family therapist at the Baird Center for Children and Families. In addition, for many years, Kathy served as the Town Service Officer for the City of Burlington. She had retired from the Baird Center in the spring of 2012. We convey our condolences to Kathy's family,which includes her brother, Brian Searles, a former South Burlington police chief and current secretary of VI RANS,and her extended network of friends and colleagues. Our community was enriched for Kathy having been a part of it. Submitted by Sandy Dooley May 2, 2013 f � 2. \ )) _ } LI { \\\\ \ \ \ \ } \ \\ \\\ \\}\ \ \ } \t \ / \y {!!§/§ : ! : ` \\ -- \ it tl 21 ] . 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(7--50)-- Accounts Payable Check Register Date: 06/04/13 Memo Amount Paid Date Check No. Paid To 78.34 6/4/2013 2330 E.J.Prescott,Inc. Date Voucher Number Reference Voucher Total Amount Paid 5/10/2013 VI-13054 4663903 78.34 78.34 227,093.49 6/4/2013 2331 City Of South Burlington Date Voucher Number Reference Voucher Total Amount Paid 5/30/2013 VI-13056 MAY SEWER 227,093.49 227,093.49 95,054.47 6/4/2013 2332 City Of South Burlington Date Voucher Number Reference Voucher Total Amount Paid 5/30/2013 VI-13057 MAY STORMWATER 95,054.47 95,054.47 42.79 6/4/2013 2333 SoVerNet,Inc. Date Voucher Number Reference Voucher Total Amount Paid 5/15/2013 VI-13055 3250182 42.79 42.79 9,851.19 6/4/2013 2334 Ti-Sales Inc. Date Voucher Number Reference Voucher Total Amount Paid 5/14/2013 VI-13053 INV0024217 1,200.00 1,200.00 5/20/2013 VI-13058 INV0024459 8,651.19 8,651.19 200.00 6/4/2013 2335 U.S.Postal Service Date Voucher Number Reference Voucher Total Amount Paid 5/20/2013 VI-13059 BULK MAIL PERMIT#706 200.00 200.00 Total Amount Paid: 332,320.28 SOUTH BURLINGTON CITY COUNCIL Page 1 of 1 Printed: May 30, 2013 05/31/2013 City of South Burlington Accounts Payable Page 1 of 7 cingalls Check Warrant Report # 12:56 pm Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 06/03/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date A C S AFFILIATED COMPUTER SERVICES I 909980 MICROFILM - LAND RECORDS 40010.00 0.00 /--/-- A C S AFFILIATED COMPUTER SERVICES I 911349 20/20 SYSTEM - APRIL 201 2277.00 0.00 A C S AFFILIATED COMPUTER SERVICES I 911350 ADD FULL SERVICE INDEXIN 742.50 0.00 /--/- AIRGAS AIRGAS USA, LLC 9015938044 CARBON DIOXIDE (PARK) 43.81 0.00 . /- /-- ALL ALL CYCLE WASTE INC 681560 PD HOMELESS 151.43 0.00 !'-!-' AMAZON AMAZON.COM CORPORATE CREDIT 032745086753 BOOKS 53.20 0.00 0.00 /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 233421623208 BOOKS 16.99 !--!-- AMAZON AMAZON.COM CORPORATE CREDIT 294723374257 BOOKS 100.19 0.00 AMAZON AMAZON.COM CORPORATE CREDIT 294728668208 BOOKS 6.99 0.00 /--/-- AMAZON AMAZON.COM CORPORATE CREDIT 055697810115 BOOKS 12.83 0.00 !'-!'- AMERE2 AMERICAN RED CROSS 10231243 BABYSITTERS TRAINING 1020.00 0.00 /--/-- AQUASOL AQUA SOLUTIONS INC. IN-13-062 LOBE PUMP W/FLANGE 13745.31 0.00 /--/-- AT&T AT&T MOBILITY 623X05152013 PH MOBILE PHONES 189.25 0.00 . /--/-- AT&T AT&T MOBILITY 292X05152013 WQD MOBILE PHONES 207.92 0.00 /--/-,- AUTO AUTO ELECTRIC INC. 23170 NEW ALTERNATOR 375.00 0.00 . !--/-- BAO BODY ARMOR OUTLET, LLC 7308 ACTIVE SHOOTER RESPONSE 1210.00 0.00 /--/-- BARTOL BARTOL, PH.D., CURT R 05132013 EVALUATIONS 25.00 0.00 !"!"- BATTERYPL BATTERY'S PLUS 1702 BATTERY 183.00 0.00 /"/-' BEARIN BEARINGS SPECIALTY COMPANY INC 3369247 GATE BELT BEARIN BEARINGS SPECIALTY COMPANY INC 3369513 BELT ROOF 7.37 0.00 /--/-- BENETEAU BENETEAU, SHANNON 57012 REFUND - BUILDING BLOCKS 10.00 0.00 . /--/-- BIBENS BIBENS ACE 766876/3 KEY MASTER 9.95 0.00 /--/-- BIHENS BIBENS ACE 766881/3 RAIN GEAR - LEBEAU 84.98 0.00 /--/-- BIBENS BIBENS ACE 766898/3 FASTENERS 4.00 0.00 / /-- SIRENS SIRENS ACE 766862/3 FASTENERS 9.10 0.00 !--/ BIBENS BIBENS ACE 766687/3 BRUSH BOWL 11.97 0.00 /--/-- BIHENS BIBENS ACE 766711/3 PLANT SUPPLIES 35.97 0.00 /--/-- BIHENS SIRENS ACE 766840/3 RAINSUIT 28.99 0.00 /--/-- SIRENS SIRENS ACE 766858/3 SUNGLASSES 3.99 0.00 /--/-- BIBENS SIRENS ACE 766933/3 WINGMAN MULTITOOL 29.99 0.00 /--/-- BIBENS BIBENS ACE 766728/3 NAT'L GARDEN SUPPLIES 5.71 0.00 . !--/-- BIHENS BIBENS ACE 767011/3 FASTENERS 16.12 0.00 !--/- BLANCHARB BLANCHARD, BRETT 57067 REFUND - REC KINDERKIDS 23.00 0.00 /--/-- BLUEPR BLUEPRINTS ETC, INC 177442 CH SW IMPROVEMENT PRINTS 34.32 0.00 /--/-- BLUEPR BLUEPRINTS ETC, INC 178652 HAYES AVE SW PROJ PRINTS 46.88 0.00 . !--/-- BREADL BREAD LOAF CORPORATION 04302013 RENOVATIONS 43117.00 0.00 /--/-- BSN BSN SPORTS INC 95340440 SAND BAG ANCHORS 245.66 0.00 . /--/-- BUS BUS PARTS WAREHOUSE IN00467022 BOOSTER PUMP FOR BUS 255.79 0.00 . /--/-- BUS BUS PARTS WAREHOUSE IN00467124 ROOSTER PUMP (BUS) 131.35 0.00 . /--/-- CAMERAS CAMERAS NETWORKING AND SECURIT 7499 PD ACCESS CARDS 312.50 0.00 !--!-- CANONSOL CANON SOLUTIONS AMERICA 496187 2ND FLOOR COPIER 167.22 0.00 !--!-- CANONSOL CANON SOLUTIONS AMERICA 433075 2ND FLOOR COPIER 144.56 0.00 . !--/-- CARQUE CARQUEST AUTO PARTS 11141-35329 FILTERS 37.74 0.75 !--!-- CARQUE CARQUEST AUTO PARTS 11141-35226 HOSE CLAMP 4.00 0.08 !--/-- CARQUE CARQUEST AUTO PARTS 11141-35267 WHITE LURE 11.02 0.22 !"!-- CARQUE CARQUEST AUTO PARTS 11141-35236 VEHICLE PARTS 9.26 0.19 !--!-- CARQUE CARQUEST AUTO PARTS 11141-35219 FITTINGS 26.41 0.53 !'-!'- CARQUE CARQUEST AUTO PARTS 11141-34824 VEHICLE PARTS 101.31 2.03 - /'-/-- CARQUE CARQUEST AUTO PARTS 11138-33887 PULLEY 21.38 0.43 !--!-- CARQUE CARQUEST AUTO PARTS 11141-34684 WHEEL STEEL 8.41 0.17 !-'!-- 05/31/13 City of South Burlington Accounts Payable Page 2 cingalls Check Warrant Report k 12:56 pm Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 06/03/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date CARQUE CARQUEST AUTO PARTS 11138-33997 FILTERS 68.41 1.37 /--/-- CARQUE CARQUEST AUTO PARTS 11141-34926 OIL & SHOP SUPPLIES 167.70 3.35 20.34 0.41 /--/-- CARQUE CARQUEST AUTO PARTS 11138-33984 SILICONE SPRAY 5.64 0.11 / -/ CARQUE CARQUEST AUTO PARTS 11138-33973 FUEL FILTER /--/-- CARQUE CARQUEST AUTO PARTS 11138-33624 REFUND BRAKE KIT & OIL S -39.66 -0.19 CARQUE CARQUEST AUTO PARTS 11138-33510 REFUND -VALVE & TONE RIN -218.79 -4.38 CARQUE CARQUEST AUTO PARTS 11141-35144 WASHER PU[•II+ 11.19 0.22 /--/-- CARQUE CARQUEST AUTO PARTS 11138-34213 FUEL TANK REPAIR KIT 24.64 0.49 /--/-- CARQUE CARQUEST AUTO PARTS 11141-35123 OIL FILTER 2.62 0.05 /--/-- CARQUE CARQUEST AUTO PARTS 11141-34877 RETURN - WHEEL STEEL -8.41 -0.17 /--/-- CARQUE CARQUEST AUTO PARTS 11141-35364 FILTERS 20.06 0.40 /--/-- 89.28 1.79 /--/-- 11.84 0.24 /CARQUE CARQUEST AUTO PARTS 11141-35633 OIL _-/ __ CARQUE CARQUEST AUTO PARTS 11138-34543 OIL SEALS 11.84 0.24 . /--/-- CARQUE CARQUEST AUTO PARTS 11141-35514 OIL SEALS CARQUE CARQUEST AUTO PARTS 11141-35571 12 VOLT FD FTL TRAILER 26.39 0.53 CARQUE CARQUEST AUTO PARTS /--/-- 11138-34549 DISC BRAKE GREASE 3.85 0.08 . 14 98 0.30 /--/ 10.80 0.00 /--/- CARQUE CARQUEST AUTO PARTS 11141-35662 CAR WASH NOZZLE CHARLI CBARLEBOIS TRUCK PARTS INC 1231400037 VEHICLE PART 35.71 0.00 /--/-- 35.7 CHARLI CHARLEBOIS TRUCK PARTS INC 1231420038 FILTER & SNAPPER PINS1 0.00 /--/ CHARLI CHARLEBOIS TRUCK PARTS INC 1231420073 FILTERS 13 . 5 0.00 . / -/ CHARLI CHARLEBOIS TRUCK PARTS INC 1231480055 CABLE & BULBS 65.04 0.00 /--/-- 67.76 0.00 /--/-- CLARKS CLARK'S TRUCK CENTER 323286 RELAY BUS PART CLARKS CLARK'S TRUCK CENTER 323224 GATORBAC BUS 0.00 / -/ CLARKS CLARK'S TRUCK CENTER 323236 BOLT 9.96 CLARKS CLARK'S TRUCK CENTER 322933 BUS PUMP 305.69 0.00. /--/-- 3A08 0.00 /--/-- 143.10 CLARKS CLARK'S TRUCK CENTER 322647 BUS PARTS 0.00 /--/-- CLARKS CLARK'S TRUCK CENTER 322985 SHOP SUPPLIES 233.80 0.00 /--/ CLARKS CLARK'S TRUCK CENTER 51902 BUS REPAIRS 159.24 0.00 / -/ CLARKS CLARK'S TRUCK CENTER 323280 SWITCH 47.44 0.00 /--/-- COMCAST COMCAST CODY CHEV CODY CHEVROLET 29114 RADIATOR HOSE 0521-0620P13 P/D INTERNET 23.66 0.00 /--/COMCAST COMCAST 06010630PW13 HIGHWAY/DPW 109.95 0.00 /--/-- MAGGIE 57053 REFUND - ARCHERY CAMP 100.00 0.00 /--/-- COULMAN M COULMAN, 11.25 0.00 /--/-- CVCPAGING CENTRAL VERMONT COMMUNICATIONS 10280728 AIR TIME 121.43 0.00 /--/-- DE LAGE DE LACE LANDEN FINANCIAL SERVI 17930302 CLERK COPIER 356.07 • / -/ DE LAGE DE LADE LANDEN FINANCIAL SERVI 18092543 2ND FLOOR COPIER0.00 /--/-- ESSEQI ESSEX EQUIPMENT INC 10508869 RENTAL 3 TON ROLLER 816.48 0.00 . EXXON EXXON MOBIL 139900305 UNLEADED FUEL 349.70 0.00 /--/-- 3156.75 0.00 - /--/-- FARM THE FARM AT SOUTH VILLAGE, INC 350 MAY 2013 - SOLAR 18.810.00 /--/ FASTEN FASTENAL COMPANY VTBUR175787 BOLTS & NUTS FASTEN FASTENAL COMPANY VTBUR175995 CABLE TIES 14.37 0.00 /--/-- FINAL FINAL CONNECTION 11910 ONSITE WIRING TECHNICIAN 990.00 0.00 FINAL FINAL CONNECTION 11981 MOVE 5 EXT. & TAX OFFICE 374.25 0.00 • OFFICES 5954.61 0.00 - 11863 WIRING NEW OF FINAL FINAL CONNECTION • /__/__ FINAL FINAL CONNECTION 11837 SERVER ROOM RACKING EXPA 2014.42 0.00 146.86 0.00 /--/-- FISHER FISHER SCIENTIFIC COMPANY 5294497 LAB SUPPLIES g5 86 0.00 /--/ G & K SER G & K SERVICES 1295717176 UNIFORMS 1295714009 UNIFORMS 95.84 0.00 • /--/-- G & K SER G & K SERVICES 1224.81 0.00 /- /- GALLS GALLS, LLC 621954 UNIFORMS GALLS GALLS, LLC 631810 NAMETAG 20.77 0.00 /--/-- 05/31/13 City of South Burlington Accounts Payable Page 3 cingalls Check Warrant Report # 12:56 pm Unpaid Invoices For Check Acet 1(GENERAL FUND) From / / To 06/03/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date 415.00 0.00 /`-/ GOLD STAR GOLD STAR DOG TRAINING 124 BASIC PUPPY CLASS /--/-- GOSSDODGE GOSS DODGE, INC 42406 PD - DODGE CHARGER #1 23894.00 0.00 42405 PD - DODGE CHARGER #2 23894.00 0.00 GOSSDODGE GOSS DODGE, INC 48.66 0.00 /-`/ GREEEN GREEN MOUNTAIN KENWORTH INC 217061 ELEMENT KIT /--/-- GREENMTG GREEN MOUNTAIN GYMNASTICS 56121 INSTRUCTOR - GYMNASTICS 600.00 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 11830MAY13 T/L DORSET/SWIFT-SOLAR 30.24 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 18931MAY13 T/L DORSET/KENNEDY-SOLAR 432.45 0.00 /--/-- 123.68 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 75731MAY13 702 T/L U MALL/ DORSET S 111.01 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 31855MAY13 MILL POND LN PUMP /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 27180MAY13 RECONNECT-TENNIS CT-ANDR 82.85 0.00 /--/-- 27.16 0.00 GREEPW GREEN MOUNTAIN POWER CORPORATI 47931MAY13 19 GREGORY DRIVE-POLICE 4685.04 0.00 /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 57931MAY13 RADIO TOWER /--/-_ GSM GSM ENTERPRISES, INC. 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TF 65389 SHIRTS 1276.58 0.00 • /--/-- PRUDENT PRUDENTIAL RETIREMENT (PRIAC) 15262/0603 PENSION PAYMENT 660000.00 0.00 /--/-- 05/31/13 City of South Burlington Accounts Payable Page 5 12:56 pm Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 06/03/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date QCSTEE QUEEN CITY STEEL COMPANY 196667 3/4 ROD CEMENT MIXER 24.00 0.00 /--/` RABIDOUXJ RABIDOUX, JUSTIN 0306 052413 REPLENISH PETTY CASH 231.09 0.00 /--/-- RADION RADIO NORTH GROUP INC 24130964 BELT CLIP 12.00 0.00 /--/-- RADION RADIO NORTH GROUP INC 24131020 IGNITION SWITCH ('LRIE 30.00 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24131040 VEHICLE REPAIR 45.00 0.00 /--/-- RADIOS RADIO SHACK 020014 BATTERY FLASHLIGHT SWITC 10.47 0.00 /--/-- REYNOL REYNOLDS AND SON INC 3199090 FIRST AID SUPPLIES 311.90 0.00 /--/-- SAFETY SAFETY-KLEEN CORPORATION 60869483 VACUUM SERVICE - MANHOLE 2162.56 0.00 . /--/-- SAINM1 SAINT MICHAEL'S COLLEGE 2599 SEMINAR -JACOBS & GREGOR 60.00 0.00 /--/-- SBCOLLINS SBCOLLINS, INC 217656 DIESEL FUEL 15406.91 0.00 /--/-- SENTINEL SENTINEL ALARM COMPANY 6577 MONITORING CONTRACT-ALAR 180.00 0.00 /--/-_ SIGNAL SIGNALS RYG,INC 444 STREET LIGHT REPAIRS 1982.04 0.00 /--/-- SIGSAUER SIG SAUER INC 1520528 SHOOTER RESPONSE INSTRUC 700.00 0.00 /--/-- SIGSAUER SIG SAUER INC 1520529 SHOOTER RESPONSE INSTRUC 700.00 0.00 . /--/--- SMALL SMALL ENGINE CO. INC. 053580 STRING - WEED WACKER 37.94 0.00 . /--/-- SMITHSUS SMITH, SUSAN 05202013 REIMBURSE CAT LICENSE 9.00 0.00 /--/-- SOSDIS SOUTH BURLINGTON SCHOOL DISTRI 1277 MAINTENANCE SERVICES -17700.00 0.00 /--/-- SOSDIS SOUTH BURLINGTON SCHOOL DISTRI 1276 LIBRARY & REC USE 58288.00 0.00 . /--/-- SOSDIS SOUTH BURLINGTON SCHOOL DISTRI 1278 TO BE REIMBURSE-DORSET P 292.02 0.00 . /--/ SOTWAT SOUTH BURLINGTON WATER DEPARTM 4412MR/MAY13 HIGHWAY GARAGE 1888.92 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 4359MA/MAR13 O'BRIEN CENTER 302.94 0.00 /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 7638MA/MAY13 4 CENTRAL AVENUE 302.94 0.00 /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 7721MA/MAY13 AIRPORT PKWY 2138.40 0.00 /--/-- SOTWA_T SOUTH BURLINGTON WATER DEPARTM 3713M-M13 AIRPORT PARKWAY 24.86 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 3712M-M13 AIRPORT PARKWAY 630.74 0.00 /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 4360M-M13 WILLISTON RD PMPNG STAT' 60.50 0.00 /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 8215M-M13 WWTP - HEADWORKS 24.86 0.00 /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 8214M-M13 WWTP - FILTER 24.86 0.00 /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 8194M-M13 AIRPORT PKWY 24.86 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 8189M-M13 AIRPORT PKWY 39.78 0.00 . /--/-- STAPL STAPLES BUSINESS ADVANTAGE 8025565269 TONERS 129.76 0.00 /--/-- STATEINDU STATE INDUSTRIAL PRODUCTS 96272675 ROLL TOWEL BIN 380.52 0.00 /--/-- SPITZ STITZEL, PAGE & FLETCHER, P.C. 22654 APRIL 2013 35497.94 0.00 . /--/-_ STRATEGIC STRATEGIC TECHNOLOGY SERVICES 04302013 MANAGEDCARE BASIC 690.00 0.00 /--/-- SUPERCT SUPERIOR COURT OF VERMONT 05282013 NOTARY APPLICATION 30.00 0.00 . /--/-- SURPASS SURPASS CHEMICAL COMPANY, INC 258519 SODIUM HYDROXIDE 5828.62 0.00 /--/-- SYMBOL SYMBOLARTS, LLC 0189068-IN BADGES 167.00 0.00 /--/- TEAM EJP TEAM EJP SO BURLINGTON 4663800 NAT'L GARDEN SUPPLIES 38.00 0.00 /--/-- TECHGROUP TECH GROUP 61295 EMAIL ISSUES 270.00 0.00 /--/-- TECHGROUP TECH GROUP 60637 SANDYS FILES & VAR REPAI 1246.25 0.00 /--/-- TECHGROUP TECH GROUP 60800 BARRACUDA REPAIRS 202.50 0.00 /--/-- TECHGROUP TECH GROUP 60698 WINDOWS SERVER LICENSES 1400.00 0.00 . /--/-- TECHGROUP TECH GROUP 60497 REPAIRS-CLERKS, FIRE, EX 722.50 0.00 /--/-- TECHGROUP TECH GROUP 60540 SERVER ISSUES-DPW & FIRE 445.63 0.00 /--/-- TECHGROUP TECH GROUP 60625 SERVER & COPIER ISSUES 438.75 0.00 . /--/-- TECHGROUP TECH GROUP 60462 ETHERNET PATCH CABLE 24.00 0.00 /--/-- TECHGROUP TECH GROUP 60456 NETWORK PATCH 12.00 0.00 /--/-- TECHGROUP TECH GROUP 60440 CLERK'S OFFICE ISSUES 375.00 0.00 . /--/-- TECHGROUP TECH GROUP 60406 SANDY'S PERSONAL DATA 438.75 0.00 /--/-- TECHGROUP TECH GROUP 60362 FIRE'S ISSUES & MILLER 623.75 0.00 • /--/-- 05/31/13 City of South Burlington Accounts Payable Page 6 cingalls Check Warrant Report # 12:56 pm Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 06/03/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date TECHGROUP TECH GROUP 60330 FIRE EMAIL & CH UPS SETU 388.13 0.00 TECHGROUP TECH GROUP 61376 CELINE'S C DRIVE 75.00 0.00 /--/-- 61174 PW, KEVIN'S CALENDAR, DK 911.25 0.00 TECHGROUP TECH GROUP 1493.75 0.00 / -/ TECHGROUP TECH GROUP 60779 REC & FIRE TECHGROUP TECH GROUP 60883 JUSTIN'S MICROSOFT OFFIC 202.50 0.00 TECHGROUP TECH GROUP 60866 JUSTIN CALENDAR ISSUES 50.00 0.00 TECHGROUP TECH GROUP 60852 NEMRC BACKUP FAILURE 135.00 0.00 /--/-- 281.53 0.00 /--/-- 72.30 0.00 TECHGROUP TECH GROUP 61224 CC RECORDINGS, TODD, LIB 877.50 0.00 TIFCO TIFCO INDUSTRIES INC 70858193 PAINT & CONNECTORS /--/-- UNIFIRST UNIFIRST CORPORATION 036 1551403 MAT CLEANING /--/-- VER IZON VERIZON WIRELESS UVM UNIVERSITY OF VERMONT 1227528-5630 P0-13-673 CDR CONFERENCE 110.00 0.00 2914959892 CELL PHONE - JUSTIN 111.85 0.00 /__/__ VER IZON VERIZON WIRELESS 9704868000 I-PAD WIRELESS SERVICE 338.61 0.00 VER IZON VERIZON WIRELESS 9705075090 REC PHONES 148.32 0.00 /--/-- VER IZON VERIZON WIRELESS 9705072508 PD PHONES 1180.13 0.00 /--/-- VERGAS VERMONT GAS SYSTEMS INC 190006-7MY13 208 LANDFILL - GARAGE 52.13 0.00 0.00 251.93 /--/-- 4438.20 0.00 VERGAg VERMONT GAS SYSTEMS INC 190008-3MY13 LANDFILL RD. - OFFICE /--/_- 307.96 . VERGAS VERMONT GAS SYSTEMS INC 40515-9MAY13 GROUP INV. #11421 000 /--/-- 35.40 0.00 VERTIR VERMONT TIRE & SERVICE INC 150666 TIRES - T39 /-_/_- VERTRO VERMONT TROPHY & ENGRAVING INC 58993 NAME PLATES 326.96 0.00 /--/--/--/- WILLIWW WILLISTON WORKWEAR W B MASON W B MASON CO INC I11571997 ACS PROGRAM & PRINTER 599.96 0.00 ' WHITER WHITE RIVER PAPER COMPANY 537494 POLY LINERS /--/-- 642 SAFETY GLASSES 16.20 0.00 0.00 /--/ XYLEM XYLEM WATER SOLUTIONS U.S.A., 07735729 PROBE, 10 POINT LP 1655.50 05/31/2013 City of South Burlington Accounts Payable Page 7 of 7 cingalls Check Warrant Report # 12:56 pm Unpaid Invoices For Check Acct 1(GENERAL FUND) From / / To 06/03/2013 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date Report Total 1,006,027.88 8.64 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ *1,006,019.24 Let this be your order for the payments of these amounts. Rosanne Greco Chris Shaw Pat Nowak Helen Riehle Pam Mackenzie 5?) CITY COUNCIL 20 IMAY 2013 The South Burlington City Council held a regular meeting on Monday,20 May 2013,at 6:00 p.m.,in the Conference Room, City Hall,575 Dorset St. Members Present: P.Mackenzie, Chair;R. Greco,H. Riehle,P.Nowak, C. Shaw Also Present: K.Dorn, Interim City Manager;R.Rusten,Deputy City Manager; P. Conner,Director of Planning&Zoning; T. Hubbard,Recreation Department Head;Ilona Blanchard,Project Manager;K. Murray,Planner; A. Lafferty,R. Flesch, City Attorneys; B. Cimonetti, S.Dopp,K. Donahue,L. Ventriss 1. Executive Session: Ms.Nowak moved the Council meet in executive session to discuss personnel,contract negotiations and litigation. Mr. Shaw seconded. Motion passed unanimously. Regular Session: The meeting began with a moment of silence in recognition of those who suffered losses in the Moore, Oklahoma tornado. 1.Acknowledgment of Deputy City Manager Bob Rusten's service to the City and Council Proclamation making May 29,2013 Bob Rusten Day: Ms.Mackenzie read the Proclamation, and Council and audience members acknowledged Mr. Rusten's service and contributions to the city. 2. Agenda Review: No changes were made to the Agenda. 3. Comments and Questions from the Audience, not related to agenda items: Mr. Donahue addressed the Council on the need for road repair and upkeep. 4.Announcements and City Manager's Report: A.TIF Approval: Mr. Dorn advised that the State Legislature approved S-37,authorizing a 7th TIF in the state. South Burlington is in line for this TIF. CITY COUNCIL 20 MAY 2013 PAGE 2 B.Management Transition: Mr. Dom advised that Tom Hubbard will serve as Interim Deputy City Manager. Paul Conner, Sue Dory, and Janice Ladd will also pick up some of this work. C. Costs Associated with Public Records Act Requests - Sanford Miller: Mr. Dorn said that known costs to date are $77,455. Anticipated legal costs for May and June are $12,000., for a total of$89,455. Council members reviewed meetings and events they had attended. 5. Consent Agenda: A. Sign Disbursement B.Approve Minutes for 29 April and 6 May 2013 C.Review April Financials D.Approve Entertainment& Special Events Permits: 1. Deal Chicken 5K Run &Walk-30 June 2013 2. Miller Amusements -23-27 May 2013 3.Vermont Cares - 8 June 2013 4.Magic Hat-7 June 2013 E. Fletcher Allen Health Care PILOT F. Appointment of Tom Hubbard as Interim Deputy City Manager Ms. Riehle asked to pull the Minutes of 6 May from the Consent Agenda. Ms.Nowak moved to approve the Consent Agenda minus the Minutes of 6 May 2013. Mr. Shaw seconded. Motion passed unanimously. 6.U-Mall Stipulation: Mr. Conner reviewed the history and the negotiations-that have led to the settlement. Ms. Greco moved to approve both the Settlement Agreement with University Mall, LLC, and 205 DS LLC, and, contingent on execution of the Settlement Agreement by University Mall, LLC, and 205 DS LLC, and for purposes of stipulated judgment for Interim Zoning Approval,the Revised Application Materials which are listed in Exhibit A to the Settlement Agreement and are subject to alteration by the Development Review Board. Ms. Riehle seconded. Motion passed unanimously. CITY COUNCIL 20 MAY 2013 PAGE 3 7.Discuss City Manager Search Process: Ms.Ventriss reviewed the pros and cons and costs for using a"head hunter" and using a local citizens' committee. Mr. Rusten suggested using a local committee through the advertising process. If the response does not yield enough qualified candidates, a head hunter could then be used to expand the process. Members agreed to go with this process. Ms. Riehle then moved to appoint Lisa Ventriss to chair the citizens' committee/hybrid head hunter process. Mr. Shaw seconded. Motion passed unanimously. Mr.Dorn will come back to the Council with a recommendation for a staff contact for the search process. 8.Presentation and Possible Approval of the Capital Improvement Program: Ms. Blanchard reviewed the history and nature of the Capital Improvement Program. Members agreed to hold a public hearing on 17 June 2013. 9.Public Hearing: Interim Zoning Application#IZ-13-03,Larkin Family to amend a previously approved planned unit development consisting of: 1)a 275 seat standard restaurant,2) a 71 room hotel(Comfort Suites), and 3) an 89 room hotel (University Inn). The amendment consists of revising the previously approved plan under#IZ-12-11 to raze the 89 room hotel and replacing it with a new 89 room extended stay hotel. The specific revisions consist of the following: 1)adding a sports court,2) adding a chiller pad and HVAC unit,3)adding and revising the building mounted lights,4) adjusting the plant numbers &locations on the landscaping plan, and 5) revising the Class III wetland limit per the 2013 delineation,5 Dorset Street: Mr. Shaw moved to open the public hearing. Ms.Nowak seconded. Motion passed unanimously. It was noted that the application would have to be continued due to insufficient posting. Mr. Shaw moved to continue IZ-13-03 until 3 June 2013. Ms.Nowak seconded. Motion passed unanimously. CITY COUNCIL 20 MAY 2013 PAGE 4 10.Approve Tentative Agreement with the Water Pollution Association and Authorize Interim City Manager to Sign Contract: Ms. Greco moved to approve the tentative agreement with the Water Pollution Association and to authorize the Interim City Manager to sign the contract. Ms. Riehle seconded. Motion passed unanimously. 11.Appoint Tom Hubbard as City of South Burlington Treasurer: Ms. Greco moved to appoint Tom Hubbard as City of South Burlington Treasurer effective 2 June 2013. Ms.Nowak seconded. Motion passed unanimously. 12. Discuss and Possible Approval of City Recognition Policy: Ms.Riehle moved to adopt the City Recognition Policy as presented. Ms.Nowak seconded. Motion passed unanimously. 13.Liquor Control Board: Ms. Riehle moved that the Council convene as Liquor Control Board. Mr. Shaw seconded. Motion passed unanimously. The Council reviewed a Liquor License Application from Double Tree Hotel. Ms. Riehle moved to approve the Liquor_License Application of Double Tree Hotel as presented. Ms.Nowak seconded. Motion passed unanimously. Ms. Riehle moved to reconvene as City Council. Mr. Shaw seconded. Motion passed unanimously. 14. Other Business: A.Items Held from the Consent Agenda: In the Minutes of 6 May 2013, Ms. Riehle noted that with regard to the City Manager search process Ms.Ventriss was asked to look at both the citizens' committee and a head hunter. Ms. Greco moved to approve the Minutes of 6 May 2013 as amended. Mr. Shaw seconded. Motion passed unanimously. CITY COUNCIL 20 MAY 2013 PAGE 5 B.Bike Rack-items Council may wish to place on a future agenda 1. Traffic Lights and Sequencing 2.City Street Lights(adequacy/number) at various locations 3.Dorset Park Solar Array 4.Advertising logos or names on City property 5. Taser Policy 6.East Terrace Ordinance 7. Policy regarding landscaping City-owned land and request from Hadley Road 8. Council-approved Minutes resolution 9. Closure of Market Street Members agreed to remove#3 from the Bike Rack as this has been completed. Members agreed to have Justin Rabidoux make a presentation regarding paving at the 17 June 2013 meeting. Ms. Greco raised the possibility of having flashing traffic lights at non-major intersections at off-hours. As there was no further business to come before the Council,Ms. Greco moved to adjourn. Ms.Riehle seconded. Motion passed unanimously. The meeting was adjourned at 8:30 p.m. Clerk 5• rCity of South : urlington City Clerk's Office V,YE �F� Donna Kinvilla,City Clerk June 3, 2013 The following special event permit was approved by the South Burlington City Council after approval by the city fire, police, highway/health, zoning and police departments. Name Description/Event Community Bible Church June 15, 2013 Car show Pam Mackenzie Chair Pat Nowak Vice Chair Chris Shaw Helen Riehie Rosanne Greco 575 Dorset Street South Burlington,VT 05403 802-846-4105 ikinviilef as5uri.com -4 City of South Burlington 4,0dik City Clerk's Office VTE° 0 tAf[ ,iT Donna Kinvi!le, City Clerk L7 • �-i4.'3 SPECIAL EVENT(ENTERTAINMENT) OR CATERING PERMIT , Z k.-_,, 0 1 tYll FULL NAME OF PERSON, PARTNERSHIP OR CORPORATION: :01) '10 - -.- et kiELD CONTACT PHONE NUMBER OR E-MAIL: a. i ) r tat ADDRESS: 4 63 t) --366 - 616D DATE RECEIVED BY CLERK'S OFFICE: . ' --;..1e3 CV/ ,..--,21)/- POLICE APPROVED: 1:).11" DATE: 6 r 4!, ,`1 FIRE APPROVED: ZAdif DATE: <..:.J '!;5 ZONING APPROVED: DATE: ✓" E �,.) "_--. RECREATION APPROVED: DATE: HIGHWAY/HEALTH DEPT APPROVED: f l. DATE: ,6 ,i b. CITY COUNCIL DATE: :2c j /D1.. DATE SENT TO MONTPELIER: C,C il...--- 0a...... C....+t, 0.,.:....�..- UT nCnnn nnn n nr nnnr. 94* h x*Vt'e-- nk ..* ** A 1 Ire o' ' , fir fli APA ANA ii, eah 6 k. 1 't h. , Iti. q ',s? (poi .% 13 41 /,,,f P4r07,,,7 .$ Atv 1 w-:, A - if v r„ ': . ..,...1 ii..0.12,....„tt.A. 1.,.. tLY VERMONT 1 ENTERTAINMENT LICENSE APPLICATION Type of Application rr Annual Permit Date of Application: 17) Special Event Permit , Name of Establishment: ‘,..-_,0 1714 WI thl( ( I D Address of Establishment: ,..2 c. 5 ki I i c0 ti r I / (2 ti t ( , 5 I"0 ---Z1 r\..) ) r Name Owner: Si]:41 r,-- s too ve Address of Owner: _,S ci.. tiii 4, ,C 4 Name of Operator: e ( ( L v - a ,,,9e-k -k_ ei--. Address of Operator: 3 5 ri NA2 g g(-r i';)( -fot.i v ( / 1 (2,:. - 3 s-5-57 0 c 5 9 c'S' Complete Description of Show: .- (,..... A rtvt kvi-/ ( 7 C c L t1/4-c (4 e,,./ao v: a i ki &o 4, (.1 I 1 ,i7 -7 bo,..),A c c C.q 54- I e_ I1 r,e -(ry .<' ') v-Kht 0 A at ticz• ,..,, , r. , Date(s)of Show and Hour(s) of Operation: f)4„V Date(s): - I-)ii s,.-Et,-) Zrk.,kl,Q— I T fl tvi —c 11v1 ( S 4,4 t)/8 4 1• 4 17:37i 4L-- 1 Hours(s): ./1/ki — c-.2 t'° 14 (5 4 vilt-C.-- h e 6,/,/ , ;',.--- a(-I)Lev 4-itc \ kr- ce 1 Security Provisions: --- 1 v- 6(LA ct. t,e 6/4n 0_,, (S.rg./ D) Le i- /I ioc t eA 44 12.471z,i(le e,„ . r\c tql-C ;1 1-f 01,- oaf; I( kv--- Cc',"04; J As applicant,I have read and understand the provision of the South Burlington Ordinance Regarding Licensure of Regulation of Circuses, Carnivals and Other Shows.I also understand that only the specific type of entertument applied for in this license is permitted and that additional types of entertainment will r(quire an additiona a plicatian Applicent's Si : - --(---r Date: Laura From: Justin Rabidoux Sent: Thursday, May 23, 2013 8:50 AM To: Laura Subject: Re: community bible church event-june 15, 2013 Attachments: i m age001.j pg Ok with me On May 23, 2013, at 8:35 AM, "Laura" <laura(sburl.com> wrote: > Hello- > > Car show at church. Let me know if any issues. > Laura > Trevor- the second permit is the street one for you to look at Green Dolphin & Deborah Dr also. > Thanks! > [sb_clerk_mark_full_rgb] > Laura Kimball > Deputy City Clerk > City of South Burlington > 575 Dorset Street > South Burlington, Vt. 05403 > lkimballOsburl.com > Notice - Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff, or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error, please notify us immediately by return email. Thank you for your cooperation. > <20130523081011026.pdf> > <image001.jpg> > <20130523082525156.pdf> 1 Laura From: ray Sent: Thursday, May 23, 2013 9:41 AM To: Laura Subject: RE: community bible church event-june 15, 2013 No zoning issues. Ray Belair Administrative Officer City of So. Burlington 575 Dorset Street So. Burlington, VT 05403 802-846-4106 www.sburl.com www.sbpathtosustainabilitv.com Notice-Under Vermont's Public Records Act,all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email. Thank you for your cooperation. From: Laura Sent:Thursday, May 23, 2013 8:36 AM To:Trevor Whipple; Terry Francis; ray; Justin Rabidoux Subject: community bible church event-june 15, 2013 Hello- Car show at church. Let me know if any issues. Laura Trevor-the second permit is the street one for you to look at Green Dolphin & Deborah Dr also. Thanks! Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 Ikimball@sburl.com 1 Laura From: Trevor Whipple[twhipple@sbpdvt.org] Sent: Thursday, May 23, 2013 3:52 PM To: Laura Subject: RE: community bible church event-june 15, 2013 Both are approved. Thanks, Trevor Trevor S.Whipple Chief of Police City of South Burlington 19 Gregory Drive South Burlington,VT 05403 (802)846-4155 twh i p p l e(a�sb pdvt.o rq Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law. If you have received this message in error,please notify us immediately by return email.Thank you for your cooperation. From: Laura [mailto:lauraPsburl.com] Sent:Thursday, May 23, 2013 8:36 AM To:Trevor Whipple; Terry Francis; ray; Justin Rabidoux Subject: community bible church event-june 15, 2013 Hello- Car show at church. Let me know if any issues. Laura Trevor-the second permit is the street one for you to look at Green Dolphin& Deborah Dr also. Thanks! 9 Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com 1 Laura From: Terry Francis Sent: Tuesday, May 28, 2013 9:09 AM To: Laura Subject: RE: community bible church event-june 15, 2013 Church car show is good to go. am a ire • From: Laura Sent:Thursday, May 23, 2013 8:36 AM To:Trevor Whipple; Terry Francis; ray; Justin Rabidoux Subject: community bible church event-june 15, 2013 Hello- Car show at church. Let me know if any issues. Laura Trevor-the second permit is the street one for you to look at Green Dolphin&Deborah Dr also. Thanks! erS) Laura Kimball Deputy City Clerk City of South Burlington 575 Dorset Street South Burlington,Vt. 05403 lkimball@sburl.com Notice-Under Vermont's Public Records Act,all e-mail,e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business,concerning a City official or staff,or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request,unless otherwise made confidential by law.If you have received this message in error,please notify us immediately by return email Thank you for your cooperation. 1 of2 INVESTMENT MANAGEMENT AGREEMENT This is an agreement between SEI Investments Management Corporation, a Delaware corporation ("Manager") and City of South Burlington Defined Benefit Plan ("Client"). By this agreement, Client retains Manager to provide investment management services to Client on the following terms: Section 1. Investment Management Services. Manager will, upon written authorization from Client, implement an asset allocation strategy based upon Client's investment goals and tolerance (the "Strategy") by investing the assets of Client's investment accounts (collectively, the "Account") and any additional assets deposited in the Account among one or more of the following according to the Strategy then in effect for the Account or in such other manner as Client may direct: (i) registered investment companies in the SEI family of funds ("SEI Funds") and (ii) such other investments as may be mutually agreed between Client and Manager by amendment via a separate written schedule to be executed. Thereafter, Manager will be responsible for the rebalancing of the assets in the Account in accordance with the Section 2 of this Agreement and the Investment Policy Statement. Notwithstanding the foregoing, under certain circumstances, the Manager may (i) modify the target variance(s) applicable to the Strategy, (ii) modify its standard rebalancing operating procedures, and/or (iii) suspend some or all of the rebalancing procedures affecting the Strategy. Manager shall only modify or suspend its rebalancing procedures as outlined in this paragraph if it has prudently determined that such suspension is in the best interest of the Account. If the Manager has suspended it rebalancing procedures applicable to the Account, the Manager shall seek to notify Client as promptly as possible of such decision. Additionally, Client understands and agrees that Manager will retain discretion with respect to the (iv) modifications to the allocations in the Strategy in line with the Investment Policy Statement and (v) the SEI Funds utilized by Manager to implement the Strategy. In the event of a material modification under either subparagraph (iv) or (v) above, Manager will develop and adopt a revised draft Investment Policy Statement on behalf of the Account, which shall become the revised Strategy for the Account effective commencing with the first full month after adoption by Manager. The investment products included in the Strategy will consist of SEI Funds listed on Schedule D for which Manager or an affiliate of Manager provides services for, or otherwise is paid, a fee. Client agrees to provide Manager such additional information applicable to the Account that Manager may require in order to provide its services as outlined in this Agreement. Manager acknowledges that it is a co-fiduciary under the Investment Advisers Act of 1940, as amended, ("Advisers Act") with the Client in the development of the Strategy and the Investment Policy Statement. From time to time but no less frequently than quarterly, Manager will review then- current Strategy for the Account in light of Client's then-existing investment objectives, limitations and financial circumstances. In the event of any material changes in Client's objectives, limitations and financial circumstances, Manager shall develop and implement a revised Strategy in line with its discretionary authority, noted above, which shall be substituted for the Strategy included in the Investment Policy Statement. Additionally, from time to time but no less frequently than annually, Manager and Client will review then-current Strategy as it relates to the entire Account, in light of Client's then- existing investment objectives, limitations and financial circumstances. In the event of any material changes in Client's objectives, limitations and financial circumstances, Manager shall develop a revised Strategy, which, when approved by Client, shall be substituted for the Strategy included in the Investment Policy Statement. Section 2. Execution of Investment Account Transactions. Client directs Manager to arrange for the liquidation of securities held in the Account that (a) are initially held which are or would be Rev. 8-10 incompatible for "in kind" purchases of shares of the investment companies identified in the Strategy, or (b) have been identified and agreed to in advance by Client and Manager, with the proceeds to be invested in accordance with the Strategy as described in Section 1 above. In executing the above types of securities transactions, Manager will seek to obtain best price and execution for Client. When it is consistent with this obligation to do so, Manager may execute such transactions through SEI Investments Distribution Co. ("SIDCO"), a registered broker dealer affiliate of Manager. For purposes of these transactions, SIDCO will provide such execution services on a fully disclosed basis through one or more of SIDCO's clearing brokers, identified on the attached Schedule B. To effect these transactions for the Account, Client authorizes Manager, through this limited power of attorney, to establish and trade in accounts in Client's name with broker-dealers or SIDCO through any of its clearing brokers identified on Schedule B. Confirmations of all securities transactions will be issued on the first business day following the trade date, and will be sent to Client, Manager and the Custodian for the Account. Through this limited power of attorney, Client authorizes the executing broker-dealer, including SIDCO, to accept Manager's instructions for sales of securities for Client's Account. Client understands and agrees that SIDCO may receive and retain commission compensation for executing such transactions for the Account, as limited by this Section 2. In no event will SIDCO be obligated to effect any transaction for Client which it believes would violate any applicable state or federal law, rule or regulation or of the regulations of any regulatory or self-regulatory body of which SIDCO is a member at the time of the proposed transaction. Manager further agrees that, unless Client approves otherwise, Account assets will be invested in investment companies, their series or classes for which no sales load or Rule 12b-1 fees are charged (or if charged, for which Client is qualified for or receives a complete reduction or waiver). Section 3. Custodial Arrangements. Custody of Account assets will be maintained with SEI Private Trust Company ("Custodian"). Client and Manager acknowledge that the fees paid to Manager pursuant to Schedule C hereof include all fees due to Custodian. Client will give Manager prior written notice of any change in the custodian for the Account. Manager will not have custody of any property in the Account. Client authorizes Manager to give Custodian instructions for the purchase, sale, conversion, exchange, or retention of any security, cash or cash equivalent for the Account, and, promptly after the date of this Agreement, Client shall deliver to Custodian such authorization as Custodian may require for Custodian to act on such instructions from Manager, which authorization shall be reasonably satisfactory to Manager. Client will direct the Custodian to provide Manager copies of all periodic statements and other reports for the Account prepared by the Custodian. Manager will instruct all brokers or dealers executing orders on behalf of Client to forward promptly to Client and the Custodian confirmations of those transactions. Section 4. Manager Reports. Manager will provide Client quarterly and annual statements of the value of Account assets and such other statements and reports as may be required by law. Section 5. Fees. Client will pay Manager a fee for its investment management services. The fee will be a percentage of the average of the market value of all assets in the Account on the last trading day of each month in the calendar quarter and of the month immediately preceding the commencement of the calendar quarter. The fee schedule is attached to this Agreement as Schedule C. The management fee is payable quarterly in arrears. In any partial calendar quarter, the fee will be pro rated, based on the number of days in which the Account was open during the quarter. Client authorizes the Custodian to deduct from the Account and pay to Manager the fees for each calendar quarter. All fees shall be deducted and paid on or after ten days following the end of each calendar quarter. Manager will send to the Custodian and Client at the same time a statement showing the amount of the fees due, the value of the Account on which the fee is based, the fee rebate amount and how the fee and rebate were calculated. Section 6. Client Acknowledgments. Client acknowledges that (i) Client has received copies of the prospectuses for the investment products included in the Strategy; (ii) each investment product included in the Strategy may pay its own advisory fees and other expenses, including amounts to Manager, its affiliates and other advisers, which are described in the investment product's prospectus or private offering memorandum and disclosure statements; and (iii) the value of the shares of particular SEI Funds held as part of the Account assets will reflect a pro-rata portion of all fees (such as advisory and custody fees) and other expenses borne by all investors in the relevant SEI Fund. All investment management or investment advisory fees paid by SEI Funds to Manager, its affiliates, or any adviser to the investment company (together with investment advisory and subadvisory fees to the extent not received by Manager) with respect to the Account assets will reduce or offset the fees described in Section 5 of this Agreement. Client agrees to promptly provide any and all internal documentation relating to Account that contains any information that is necessary for the Manager to provide the services as outlined in this Account, including any updates to such documentation as may be adopted by the Client from time to time. Section 7. Valuation. Manager will value securities in the Account as follows: securities that are shares of registered investment companies at the net asset value of such shares determined by the investment company on the valuation date; and securities that are listed on a recognized securities exchange or on the NASDAQ System at the closing price, on the valuation date, on the principal market where securities are traded. Other securities or investments in the Account will be valued in a manner determined in good faith by Manager to reflect fair market value. Section 8. Confidentiality. Except as otherwise agreed in writing or as required by law, (i) Manager will keep confidential all information concerning Client's financial affairs, provided that Manager and its affiliates may include Client's name and company logo(s) (including any registered trademark or servicemark) in a listing of Manager's clients, press releases and/or marketing material which will include Client's name, logo, assets, and those services provided to Client by Manager and Manager may disclose information if required to comply with any applicable law, rule or regulation to which it or the Plan is subject; and (ii) Client will keep confidential and for Client's exclusive use and benefit all investment advice furnished by Manager. Notwithstanding the foregoing, nothing in this Section 8 shall be interpreted or construed as limiting a party's right to disclose any information that is required to be disclosed pursuant to applicable law, rule, regulation, court or administrative order or applicable regulatory agency to which a party may be subject. Section 9. Other Investment Accounts. Client understands that Manager serves as investment manager for other clients and will continue to do so. Client also understands that Manager, its personnel and affiliates ("Affiliated Persons") may give advice or take action in performing their duties to other clients, or for their own accounts, that differ from advice given to or action taken for Client. Manager is not obligated to buy, sell or recommend for Client any security or other investment that Manager or its Affiliated Persons may buy, sell or recommend for any other client or for their own accounts. This Agreement does not limit or restrict in any way Manager or any of its Affiliated Persons from buying, selling or trading in any securities for their own accounts; provided, however, that neither Manager nor any of its Affiliated Persons will act as principal or receive any compensation in connection with the purchase or sale of any securities by the Account, other than the investment management fee described in Section 5 above. Manager or its Affiliated Persons may provide services for, or solicit business from various companies, including issuers of securities that Manager may recommend or purchase or sell for client accounts. In providing these services, Manager or its Affiliated Persons may acquire material nonpublic or confidential information which, if disclosed, might affect an investor's decision to buy, sell or hold a security. Under applicable law, Manager and its Affiliated Persons cannot improperly disclose or use this information for their personal benefit or for the benefit of any person, including clients of Manager. If Manager or any Affiliated Person acquires material nonpublic or other confidential information about any company, Manager will have no obligation to disclose the information to Client or use it for Client's benefit. Section 10. Manager Acknowledgement. Manager represents that it is registered as an investment adviser under Advisers Act. Pursuant to the Advisers Act, Manager acknowledges that it would be deemed a "fiduciary" in its role as an investment manager to the Account. As a "fiduciary", Manager would be subject to Section 206 of the Advisers Act, which makes it unlawful for an investment adviser to engage in fraudulent, deceptive or manipulative conduct. Section 11. Risk Acknowledgment. Manager does not guarantee the future performance of the Account, the Strategy or any specific level of performance. Client understands that investment returns on the Account may vary. Except as may otherwise be provided by law, Manager will not be liable to Client for any loss that Client may suffer by reason of any investment decision made or other action taken or omitted in good faith by Manager in accordance with the then current Strategy or from any loss arising from Manager's adherence to Client's instructions. The federal and state securities laws impose liabilities under certain circumstances on persons who act in good faith, and therefore nothing in this Agreement shall waive or limit any rights which Client may have under those laws. Section 12. Proxy Voting and Other Legal Actions. Client will be responsible for voting proxies of the registered investment companies included in the Strategy. Manager will be responsible for voting proxies for the securities held by the registered investment companies. Manager will not advise Client or act for Client in any legal proceedings, including bankruptcies, involving securities held or previously held by the Account or the issuers of these securities. Section 13. Termination. This Agreement will continue in effect until terminated by either party by delivery of 30 days' prior written notice to the other. Termination of this Agreement will not affect (i) the validity of any action previously taken by Manager under this Agreement; (ii) liabilities or obligations of the parties from transactions initiated before termination of this Agreement; or (iii) Client's obligation to pay advisory fees (pro rated through the date of termination). Upon the termination of this Agreement, Manager will have no obligation to recommend or take any action with regard to the securities, cash or other investments in the Account. Upon termination of this Agreement, Manager and Client will by reasonable mutual arrangement and in good cooperation take appropriate measures to ensure the orderly transition of the Account to the successor investment manager appointed by Client. Section 14. Client Authority and Responsibility. The person signing this Agreement for Client represents that he or she has been authorized to do so by appropriate corporate or partnership action. If this Agreement is entered into by a trustee or other fiduciary, the trustee or fiduciary represents and warrants that Manager's investment management strategies, allocation procedures, and investment management services are authorized under the applicable plan, trust, or law and that the person signing this Agreement has the authority to negotiate and enter into this Agreement. Client will notify SIMC immediately if any of these representations ceases to be true during the term of this Agreement. Client will inform Manager of any event which might affect this authority or the propriety of this Agreement. Client shall notify the Manager of any change in Client's personnel authorized to handle the Account as soon as practicable after the change. The Client authorizes the Manager to obtain information regarding the Accounts identified on Schedule A directly from the Custodian and any third party service provider, including, but not limited to, actuaries, consultants and outside investment managers, if any. Section 15. Binding Agreement. This Agreement will bind and be for the benefit of the parties to the Agreement and their successors and permitted assigns, except that this Agreement may not be assigned, within the meaning of the Advisers Act, by either party without the prior consent of the other party. Section 16. Governing Law. This Agreement will be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania without giving effect to any conflict or choice of law provisions of that State, provided that nothing in this Agreement will be construed in any manner inconsistent with the Advisers Act or any rule or order of the Securities and Exchange Commission under the Advisers Act, or any other applicable Federal law. Section 17. Notices. Any notice, advice or report to be given to Manager under this Agreement will be delivered or mailed to Manager at the address set forth below or at such other address as Manager may designate in writing. Any notice, advice or report given to Client under this Agreement will be delivered or mailed to Client at the address set forth below or at such other address as Client may designate in writing. Section 18. Miscellaneous. If any provision of this Agreement is or should become inconsistent with any law or rule of any governmental or regulatory body having jurisdiction over the subject matter of this Agreement, the provision will be deemed to be rescinded or modified in accordance with any such law or rule. In all other respects, this Agreement will continue and remain in full force and effect. No term or provision of this Agreement may be waived or changed except in writing signed by the party against whom such waiver or change is sought to be enforced. Manager's failure to insist at any time upon strict compliance with this Agreement or with any of the terms of the Agreement or any continued course of such conduct on its part will not constitute or be considered a waiver by Manager of any of its rights or privileges. Client's failure to insist at any time upon strict compliance with this Agreement or with any of the terms of the Agreement or any continued course of such conduct on its part will not constitute or be considered a waiver by Client of any of its rights or privileges. This Agreement contains the entire understanding between Client and Manager concerning the subject matter of this Agreement. Section 19. Disclosure. As evidenced by the signature on this Agreement, Client acknowledges its receipt of a copy of Part II of Manager's Form ADV and understands that it has the right to terminate this Agreement, without penalty, within five business days after execution of this Agreement. Client has also received a copy of this Agreement. Section 20. Indemnification. Manager shall indemnify and hold harmless Client and its officers, affiliates, employees and representatives from and against any and all liability, loss, claim or expense whatsoever, including reasonable attorneys' fees and expenses incurred in defending against such liability, loss or claim, suffered or incurred by Client or its respective officers or employees arising out of or relating to any breach of fiduciary duty on the part of Manager. Client shall indemnify and hold harmless Manager and its officers, affiliates, employees and representatives from and against any and all liability, loss, claim or expense whatsoever, including reasonable attorneys' fees and expenses incurred in defending against such liability, loss or claim, suffered or incurred by Manager or its respective officers or employees arising out of or relating to any breach of fiduciary duty on the part of Client. IN WITNESS WHEREOF, Client and Manager have executed this Investment Management Agreement in duplicate on this day of 2012. CLIENT: NAME By: Name Title Address Address MANAGER: SEI INVESTMENTS MANAGEMENT CORPORATION By: Name Title 1 Freedom Valley Drive Oaks, PA 19456 SCHEDULE A Name of Accounts: City of South Burlington Defined Benefit Plan Strategy: 20.0% SEI US Large Cap Equity Fund (SLCAX) 20.0% SEI US Large Cap Index Fund (LCIAX) 7.5% SEI US Small Cap II Equity Fund (SECAX) 12.5% SEI World Equity Ex-U.S. Fund (WEUSX) 26.0% SEI Core Fixed Income Fund (SCOAX) 3.5% SEI High Yield Bond Fund (SGYAX) 3.5% SEI Emerging Markets Debt Fund (SEDAX) 7.0% SEI Opportunistic Income Fund (ENIAX) SCHEDULE B Clearing Brokers BNY ConvergEx Execution Solutions LLC Citigroup Global Markets Inc. Credit Suisse Securities USA LLC J.P. Morgan Securities LLC Merrill Lynch, Pierce, Fenner& Smith Incorporated Deutsche Bank Securities Inc. HSBC Securities (USA) Inc. SCHEDULE C Fee Schedule Investment Management Services: Market Value Fees First$25 Million 0.70% Next$25 Million 0.65% Over$50 Million 0.55% Custody Services to be provided by SE/Private Trust Company: Market Value Fees Custody Included 5/30/2013 .SE• Transition Management Services Roles&responsibilities—Assets&custodial services TASK SEI S Burlington city S School District Manage and coordinate the total implementafon expennce ♦ Oversee and ensure timely and accurate transition of legacy assets with ♦ consultant,managers 8 custodian Coordinate with SEI's Investment Management Unit to ensure the effective transition of new assets into SEI's portfolios Provide regular and complete updates on transition progress ♦ Execute agreements ♦ ♦ Provide SEI with legacy asset statement,investment policy statement. ♦ contacts,and documentation for plan Execute letters to terminate current providers(SEI provides sample letters) ♦ Approve transition Man ♦ Provide guidance to SEI for reporting&access requirements ♦ Review transition results ♦ 5Ei' .,. rooter Asset movement 111: 11—illiiiii Iltqul AssetsIBS SEI«,: 1 5/30/2013 • Asset&custody transition plan(June 28) r o•Vattot e.t.a asults Jo.OSMIUM OBI aft* " 5ElFOO„el. • Roles&responsibilities—Benefit payment services TASK SEI S Burlington City&School District Manage and coordinate benefit payment transion • Oversee and ensure timely and accurate receipt and conversion of retiree data • front Wells Fargo Provide regular updates on transition progress • Reconcile and OA all data and provide client with final audit package for sign- • off Prepare and send retiree ratification letters • Process the payment cycle • Execute benefit payment agreement • • Execute letter to terminate Wells Fargo&make data request • (SEI provides sample letter) Participate in training for ongoing retiree&payment maintenance/processing • Provide SEI with company letterhead and envebpas for retiree ratification • — 5E1 r1= . Foster Benefit payment transition plan(August 1) tap 5EI=. .- Retro • 2 co co c ■ 'Es w . (a . . . • . co :Iw % IIIIIPIIIirilliLill Cl) 0 k ® t / / t / to / / % $ 5 5 5 3 5 / _C / / / $ $ $ / k kk k ID C _> > » > >' 0 / O 0 6 0 o o o o C U c d E .• 7 7 - \ $ / cu 2 2 2 cp k 2 / / 2 2 k k w w § 2 2 3 a @mmmm2@mmem03@m0mme 0 a) a) p = / \ en 0) c 0 e c C) co x o o -0 : % ° 2 m 0 2 ■ ® q 0 1- C _ E CO t _ ■ q \ 0 % a. ® ® c E ° 6 § 2 ° o o � c k 2 f k / k _ • \ a k k / = / R k ƒ n k c 0 / k / $ 0 / k 2 R 6 f $ ° ° k e E 0 / k \ j 0 10 CO c 8 o > o g ° -0 ° o & 5 a 0 k E o e w P o — = 5 0 m ® as E = 7 ° -a @ — = f 2 o .E • 2@ o R c $ a) ° % k k E 0 0 fx c ■ $ a ° 2 ' _ @ o o a) o ■ u _ c C ) \ƒ f o % G 2 o_ \ To CO m as 2 2 n = E § ® E = eL 2 = c1 o = f 2 G c • c c C e @ ° _ $ 2 = - 5 e o = E o 2 d $ S [ k \ % I § « § E a) 2 $ c 0 t 0 7 t g e k E 7 ° \ 08 2 ca , • 2 2 o 2 e E R E o = e f « \ .c . 2 ® § / .g 7 E co o \ e c e c e@ C m 2 $ > a 5 e o m ° $ o — CU = E o o 0 o i- c $ t 5 5 5 > — L ea) co - - •— e a) • = E ® m _ _ = 5 0 = e 2 § / > 0 t •f w 0 c 3 3 3 2 [ £ 2 § ° £ a — a) co se) o a 2 a o m 0 m x 2 7 0 ; § a ) x a a CO $ 65 2 E ' w a 0 L cc 2 Retirement Benefit Payment Services South Burlington City and School District Task Kickoff call to discuss project and timing Make data request to custodian for current data extract and reports (SEI drafts sample letter) Distirbute sample participant notification letter Send SEI current retiree data & reports to SEI Confirm account names and funding sources for SEI setup Send SEI logo for checks/advices Send SEI executed version of the authorized signers form Setup users for SEI retiree website access (RBPS) Finalize date &time for RBPS (SEI retiree website) training SEI converts current retiree data into SEI's system Send SEI refreshed retiree data & reports Final retiree payments processed and mailed; no further financial changes processed SEI converts/updates current retiree data into SEI's system Distirbute sample check & advice Complete data reconciliation Complete RBPS and operational training Execute SEI Benefit Payment Services Agreement Complete all retiree & payment maintenance via RBPS Distribute SEI Item Dollar Control Recon (SEI payment register audit/reconciliation) for review Sign off on first live payments Send letter to notify retirees Process first live payments (August 1) Mail first live checks &ACH advices Send partial tax year (2013) 1099Rs to retirees Handle calls for partial tax year 2013 Week Ending Responsibility 6/7 6/14 6/21 6/28 7/5 7/12 7/19 7/26 S Burlington City and School District& SEI S Burlington City and School District SEI Custodian S Burlington City and School District S Burlington City and School District S Burlington City and School District SEI SEI SEI Custodian Custodian SEI SEI SEI S Burlington City and School District & SEI S Burlington City and School District & SEI El Paso Electric Co. SEI S Burlington City and School District SEI SEI SEI Legacy Custodian Jan '14 Legacy Custodian 2014 SOUTH BURLINGTON SCHOOL DISTRICT Business Office 550 Dorset Street South Burlington,Vermont 05403 TO: David Young FROM: John K. Stewart , A:kjc DATE: May 21, 2013 SUBJECT: Recommendation for Investment Management Services for the South Burlington School District The District participated with the City in a process to select an investment advisor who would provide enhanced services and cost benefits for both units of government. The School District team consisted of Julie Beatty, Brenda Balon, and John Stewart, with considerable assistance from Christa Chambers. The process took many months, because of the number and depth of quality responses, coupled with some significant changes in City administration that took place during this time period. RECOMMENDATION Specifically, the joint City/School Investment Committee recommends SEI Investment Management Corporation as its first choice for the performance of investment management services for both plans. SEI is a publicly held firm, founded in 1968, with more than $195 billion in assets under management, with a solid base of over 140 institutional clients. In addition to investment management, SEI provides benefit payment services and would serve as the custodian for these pension funds. REASONS FOR CHOOSING SEI SEI is a financial services firm that will provide the City of South Burlington and the School District of South Burlington with a comprehensive integrated pension solution which includes advice, investment management, custody, and benefit payment services. Factors that influenced our recommendation are: 1. SEI collectively has sufficient combined client assets to give us access to many highly regarded and high performing funds. With a minimum investment of $25,000,000 required to have an account with SEI, the district would not have had access to these funds without joining forces with the City, as our balance at the time of the RFP was about $6,000,000. 2. They have a deep base of expertise with 300 employees dedicated to pension management 3. Employees assigned to our accounts by SEI have demonstrated an understanding of the issues faced with our defined benefit plans, both in written communications, and in the interviews. We have checked the credentials of these specific employees through the Financial Industry Regulating Authority (FINRA) and have found them to be properly registered and qualified. 4. SEI will provide a plan for the next three years based upon changing economics, and discussions with the Business Office and School Board about investment decisions. They will assist us in drafting an investment policy. Also, they would work with a district investment committee, if and when that is established. 5. They will conduct review of the risk/return profile for both the District and the City which will vary based on the funding level of the individual plans. The district's profile could be different than the City's due to the differences in funding levels of these plans. 6. Based on our interactions to date and checking of their references. We expect a high level of service from SEI. 7. While they are based in Pennsylvania, they do have major several clients in the northeast which they service including Green Mountain Power. COST COMPARISON WITH OTHER FINALISTS The projected annual cost to the School district for SEI is $41,600. This compares with the Morgan Stanley fee projection of$51,600 and with Fiduciary just over$40,060. SUMMARY OF SERVICES There are several professionals required to manage and administer a defined benefit plan. The table below shows the current players, as well as the changes if SEI is approved: Services Provided Current Proposed Investment Management People's United Bank SEI Investment Custody of Funds People's United Bank SEI Investment Benefit Payment Services People's United Bank SEI Investment Third party Administration Future Planning Associates Future Planning Associates Actuarial Services Future Planning Associates Future Planning Associates (Note: The amount currently paid to People's United is about 818,000/year). CONCLUSION There were thirteen responses received, many of which had local ties with wonderful expertise. However, the committee agreed that SEI's depth, understanding of the current economic situation, and commitment to improving our situation significantly influenced this recommendation. Attached is a supporting document with information that more fully describes the SEI proposal. It also includes a description of the process, timeline and details about the committee's work. Supplemental Information Recommendation for SEI & Summary of the Evaluation process SEI SUMMARY May 21, 2013 RECOMMENDATION: The joint City/School Pension Investment Committee recommends SEI Investment Management Corporation as its first choice for the performance of investment management services for both plans. In addition,they will provide benefit payment services,and serve as the custodian for these pension funds. REVIEW&APPROVAL: For the South Burlington School District,this recommendation will be reviewed by the Superintendent of Schools on May 28. If approved,it will then be considered for action at the June 5,2013 School Board meeting. For the City of South Burlington,this recommendation will be reviewed by the Pension Advisory Committee(PAC)on May 21. If accepted by PAC,it will then be considered for further action at the June 3,2013 City Council meeting. FEES AND SERVICES INCLUDED: The City and School plans will each have separate contracts for services as the assets will be accounted for separately. However,the fees are based on the assets held jointly which enables the combined portfolio to pay at a lower combined rate.The SEI proposal is unique in that it includes both custodial and benefits payment,as well as investment management services in the fee structure.The Fee Schedule C, from the proposed investment management agreement,is shown below: SCHEDULE C Fee Schedule Investment Management Services: Market Value Fees First$25 Million 0.70% Next$25 Million 0.65% Over$50 Million 0.55% Custody Services to be provided by SE/Private Trust Company: Market Value Fees Custody Included On May 6, SET provided a slide(attached)which shows the services which are included and covered by the above fee schedule.The following section briefly discusses these services and fees, which I confirmed with Charles Greenberg on May 21. INVESTMENT MANAGEMENT SEI will provide these investment management services • Investment policy planning& statement • Fiduciary management • Portfolio structure-multiple asset classes • Financial modeling and funding strategies • Transition management • Asset allocation analysis and implementation • Investment management-specialist,institutional managers • Active portfolio management and measurement to goals • Payment of specialist investment managers • Consolidated performance reporting&measurement 1 SEI SUMMARY May 21, 2013 • Secured internet website/consolidated master trust&reporting • Access to SEI's investment research team • Dedicated client service team/visits&attends meetings regularly BENEFIT PAYMENTS From the viewpoint of the School Department, SEI would work with our current Third Party Administrator,Future Planning Associates of Williston Vermont for the monthly payment of benefits.. SEI would make the monthly benefit payments based on data transmitted by Future Planning,through the SEI Private Trust Company,which would also act as custodian.This is all covered under the fee schedule above. CUSTODIAL SERVICES As custodian, SEI Private Trust will be authorized to make the following transactions,which again are covered by the fees listed above.: a. Provide safekeeping for Account Assets; b, Buy, sell, redeem, exchange, receive or deliver Account Assets as directed by the Client or an appropriately approved investment manager(the"Investment Manager")under the terms of the Investment Management Agreement between the Client and the Investment Manager and,pending specific directions from the Investment Manager,invest any cash in such short-term investments as the Custodian deems appropriate including,without limitation,money market funds and repurchase agreements from which the Custodian or its affiliates may receive fees; c. Receive or deliver cash in accordance with instructions properly executed by the Client; d. Collect income from Account Assets and deduct and pay all charges and expenses relating to the Account,including without limitation,the fees of the Custodian and the Investment Manager,brokerage commissions,and any other fees and charges applicable to the Account; e. Collect the proceeds of Account Assets maturing or called for redemption or otherwise payable; f. Hold registered securities in nominee registration or in street name,as defined on the certificate; g. Forward voluntary corporate actions,including proxies,to either the Investment Manager or to the Client; h. Maintain appropriate records of Account Assets, including all purchases, redemptions, sales and exchanges and furnish monthly statements of transactions. SOLICITATION AGREEMENT DISCLOSURE SEI engaged Bristol Financial Services for solicitation services in regards with our rfp. Neither the South Burlington City nor School plans are responsible for this fee. SUMMARY OF FEES AND SERVICES In summary,SEI will provide custodial services,benefit payments, and investment management services in the fee schedule above. SEI will not perform actuarial services or third party administration. The third party administrator keeps ongoing records of eligible earnings and service for the employees,calculates what the monthly payment will be,provides annual benefit statements to employees,provides for an annual actuarial valuation and monitors the plan for legal and actuarial principle changes. SEI will not fill this role. 2 SEI SUMMARY May 21,2013 EVALUATION PROCESS This is a summary of the process that started last April regarding the selection of a new investment advisor for both the City and School Defined Benefit Plans. 1. On April 18,2012,the School Board directed the Administration to bid out the investment and payment functions for its retirement systems and to possibly combine this effort with the City of South Burlington's pension investment to provide for more buying power. 2. On June 15,Bob Rusten and John Stewart mapped out the process for building and reviewing a joint RFP for these combined services. 3. After the opportunity for review of the RFP by both City and School Personnel,it was printed and distributed on September 26,2012 with a due date of Friday,October 26.This was advertised in the Burlington Free Press and the Other Paper. It was also e-mailed to members of the National Association of Independent Fee Appraisers 4. Proposals were received and distributed to members of the committee at a formal bid opening on October 26 at noon. These proposals were distributed to committee members for review. 5. On November 26,proposals were reviewed by committee members Brenda Balon(school Citizen's Budget Group),Bob Rusten(Deputy City manager),John Stewart(School Business Manager) , Spencer Baker SB City Pension Advisory Committee,and Paul Engels(member of City Council).As the result of this review,five proposals were eliminated from consideration as follows: Proposals Cantu Tactical Wealth Dahab Associates, Inc. * Future Planning Associates Principal Financial Group Securian Retirement *bid to the School only for 3rd party administration. 6. On December 1,Julie Beatty was added as a School Board member of the Committee. 7. On December 5,a checklist was devised to be used in the interview process of for the eight vendors that were decided on for personal visits.These were sent to each vendor prior to the visit. Interviews were set as follows: DATE ORGANIZATION Monday, December 17 Prudential Monday, December 17 Peoples United Bank Tuesday,January 15 Fiduciary Wednesday,January 16 MassMutual Wednesday,January 23 KeyBank Wednesday,January 23 Morgan,Stanley,Smith&Barney Friday,January 25 S.E.I./Bristol Financial Friday,January 25 Merchants Bank 8. In December&January,face to face meetings with the above eight vendors. 3 SEI SUMMARY May 21, 2013 EVALUATION PROCESS (continued) 9. On January 31,a meeting was held to evaluate the interviews. It was then determined that the group would look at two firms that provided"full pension services"and three firms that provide investment management services 10. In February and March,credentials and reference checks were conducted for these five vendors. 11. After the March 6 election,Pat Nowak took the place of the elected City Council member on this committee. 12. In April 18,the committee met and narrowed the number of firms under consideration to 3.These were Fiduciary, SEI, and Morgan Stanley. Questions were formulated and sent to these vendors. 13. Final interviews were held with the answers presented to the questions posed on May 6 and May7 14. A recommendation was made on May 13 for the selection of SEI to perform investment management services for both the School and the City. 4 0 D ca c C 0- o) w CO To 2 u) a) E o) QC} y.. 4„� a) E O E L � 8 0 c O C) ° N M o E U) V) .� CO u) cn N c 2 43 a) co E N N 0) c Cl) U) N E E Co Co _ CD _c E a - E E c m 2 E a a) U a �° c �° y •N • otS = c u))CL c O , E = cCO a c� a) m a? U) c u) E c c N aci EU � al• Q E E m E c aE) c - o a�i > aa)) m a) a) to m ,C c N cn CO v v 03 ' '6 CO c co CO E 0 n a) Cl) c c cn c ._ z c c) -0 c O E O a E - ° N 4)a) al °- L co ° .-' a a? uW) .O a) > v 0 L' c, c0 O _ O a c 7 -0 «r 9 >. a- 3 E _ 4 N = `-c ca c cA N •- >, Co CC.) V C `W c it a. it F- Q E Q a U u) Q o U m W VJ iii • • • . • • • • • • • . • • • 5 .c 5 2 _c. + L W (a U =l09, a o U 0 c /°Z5 V N E. 4—, U - > O i-• = a) O co - cn ° 0 o O -0 CD . u_ e e e e s- o op 7 0 • N- mao oo > > c FL -0 0 @_ E., 2 an U a Cr) - orn u) as O 0cov w — • r uj E6 C _ c � N1" F- 8 m \ X >+ LL O LL CD CO N N Q r >;v fn 4 / �i W rz `§ � o o CO zs N Y v cr p• er} 03 11J a) 2 ■ • Q @ O1 0 � N @ — Ct$ CD as J X • cl) -7 o _ • cr � tyL a N O =a) � w• c CO C.Ni A ni > `�" o- Nc w a) .� Q a> IA W c Om > c T. 1 C e W C y al) O ,n ( Co a) �a A N v�pp Z z w 0 N a .0 y WI f�4 N W N N U) fn RS (n 0 a iL z o ►°- a ci — w G 0 14 till southburlington PLANNING & ZONING MEMORANDUM TO: South Burlington City Council & Interim City Manager FROM: Paul Conner, Director of Planning&Zoning SUBJECT: Draft Impact Fee Ordinance Amendments Recreation & Police DATE: June 3, 2013 City Council meeting Enclosed are draft amendments to the Impact Fee Ordinance. As was discussed during the budget season,the City engaged Mike Munson to prepare a series of amendments to the Impact Fee Ordinance.Specifically,the following amendments have been crafted for Council's consideration: A. Recreation Impact Fee Amendments: 1. Add development of a public Soccer Field at South Village into the list of recreation facility projects($319,250) This amendment is a formalization of a vote that the City Council took in December 2007.At that time,the Council voted to retain any recreation impact fees collected from development at South Village to pay for the development of a public soccer field at the site.As part of the financial analysis undertaken over the past two years, it was determined that legally, impact fees must only be used for projects that are listed within the Ordinance,which this was not.The addition of this project will resolve this issue and allow the funds that have been collected to date, plus future funds,to be used for this soccer field. 2. Add Hinesburg Road Recreation Path into list of recreation path projects($36,000) This amendment would aid in the funding of a planned extension of a recreation path/sidewalk along Hinesburg Road from its current terminus to the corner of Tilley Drive.This project was identified as an important connector for people seeking to reach the medical offices at Tilley Drive and to connect into the new recreation path bridge towards Technology Park and beyond. The project has already receive grant funding;this impact fee addition would supply the city's required match to the grant. Demographic changes to Recreation Impact Fee Amendment In developing the Police Impact Fee, it was determined that the Ordinance's previous estimates regarding number of persons in a household in South Burlington have become out of date. Using information developed for the Affordable Housing study this year,the estimates have been revised downwards and modified by structure type. It is important to note this because the estimated needs, and therefore cost per housing unit, are developed on a per-person basis. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com Financial effect of Recreation Impact Fee Amendment As a result of the changes described above,the majority of Recreation Impact Fees are proposed to be reduced. In 2013,the fee for a single family dwelling will change from $1,837 (current)to $1,576 (proposed). Multifamily structures with four or more units will reduced from$1,357 to $1,111.The only increase will be for duplexes and triplexes,whose fee will change from$1,357 to$1,576.This is due to a change in the calculations that would treat these houses in the same manner as single family homes based on an analysis expected household size. New Police Facility Impact Fee 1. Establish a new police facility impact fee As was discussed during the development of the FY 2014 budget,staff has worked with Mike Munson to develop a proposed Impact Fee to pay for a portion of the Police Station that was recently opened. Impact Fees can be used only to pay for capital improvements needed as a result of new development in a community. When the Police Station was relocated, it was designed with future capacity for growth through 2040. A portion of the costs of meeting that future needs—from today through 2040—can be attributed to new development. Based on these costs,and an analysis of residential and non-residential police calls in the City, an Impact Fee report and draft Ordinance was developed for Council's consideration that would require new development to contribute to the costs of the Police Station as discussed above.A complete discussion of this analysis is contained within the Report. Financial effect of Recreation Impact Fee Amendment The proposed Police Impact Fee portion of the element would apply as follows: - Dwellings in structures containing three or fewer units: $503.88 per unit less appropriate credits as shown in column five of Table PD-4. - Dwellings in structures containing four or more units: $352.72 less appropriate credits as shown in column 9 of Table PD-4. - Non-Residential Development: $237.76 per 1,000 square feet of floor area, less appropriate credits as described in the above referenced Police Impact Fee Analysis, making use of Tables PD-5, PD-6, and PD-7. Notes: 1. It is important to note that while there is a new Police Impact Fee proposed that would add to the cost of new development,the amount collected in these fees will reduce the overall General Fund burden of the tax payers by the same amount.The tax payers are already paying for the improvements to the Police Station;this is a reallocation of a portion of that cost. 2. In addition, it should be noted that in 2009,the City Council removed a School Impact Fee,which had previously cost$2,845 for single family homes and $1,561 for multi-family homes. 2 SOUTH BURLINGTON,VERMONT DISCUSSION DRAFT: POLICE IMPACT FEE ANALYSIS POLICE IMPACT FEE ANALYSIS CITY OF SOUTH BURLINGTON May 28 Discu Draft 2 4S) 1° Prepared by Michael J. Munson, Ph.D., FAICP MAY 28,2013 SOUTH BURLINGTON,VERMONT DISCUSSION DRAFT: POLICE IMPACT FEE ANALYSIS POLICE IMPACT FEE ANALYSIS Introduction: For many years the City of South Burlington has provided police services to its residents and businesses. Since the 1980s,the police department shared a space in the City Office Building on Dorset Street, but by the 2000 this space had become over-crowded and inadequate for the growing city. In 2010 the City put into service a new police station,created by renovating an ex' uilding on Gregory Drive. The new facility was intended to be able to accommodate growin for next thirty years—i.e.through 2040. Since the facility was designed to accommodate thin s of growth, would not be fully needed if no growth were anticipated, it is reasonable for to explore ways i 'ch the anticipated growth would pay for the additional capacity. To nd,the City has decid explore impact fees, as authorized under 24 VSA,Chapter 131,as a tool fo ' ing a r nable prop of the costs of the new police facility onto developme• hick will occ oming years. Th alysis is intended to establish the foundation f• •• formulae ich,the actual impact fees are calculated. The Police Impact Fee will •- - -d on the c• o the •rovidi new station needed to provide services to cur • . 'sated res 'ts .• • . Th se costs will first be allocated into service to reside ..ortions • - City,an, -s to the • ess (or non-residential) portions of the City. These, in tur be tra :ted into c• •er unit of residential development and costs per unit of non-r- '•-• ial deve . • I be the ndation for computation of the base impact fees. Fro• -s mus •educte• -•pli. e credits necessary to offset any other paym= •r the police • tha ew deve • •nt may make. The basic c. •tual structur- e im• -e formulae is that the fee will be equal to the City's cost of providing o •'t of capacity the cos .er call responded to) multiplied by the number of calls per unit of develo• qt. From th .se fee must be deducted credits to offset any double payment for the police facility. T' • ainde- his analysis will describe how the variables in the formulae are estimated. The process for estimating the values in the formulae includes the following steps: 1) Estimation of the total cost to the City(in current, 2010,dollars)of the planned new police station facility. 2) Estimation of the capacity of the new facility in terms of calls responded to at the end of the facility's thirty year estimated life span. 3) Estimation of the expected residential population and residential police calls per year by the year 2040. MAY 28,2013 Page 1 4) Estimation of the total amount of non-residential development and the number of non- residential calls per year by the year 2040. 5) Estimation of the total cost per unit of development(per dwelling unit or per 1,000 square feet of non-residential floor area)to the City for the new police facility needed to respond to the anticipated volume of calls in the year 2040. Following this, it will be necessary to estimate any credits that are needed to offset any double payments for police protection facilities. II. Estimatin the Values for the Police Im act Fee Formula 1. The Cost Of The New Police Facility: The City of South Burlington recently created a ne ice n on Gregory Drive by renovating an existing building. The total co e renovatio luding equipment,was $7,200,000. This was financed by a twen and at varying i t rates averaging just over 4 percent. Including interest on the the total cost to the 11 be$10,599,4381. In addition, it is estimated that over the thirty ' e oft ucture,so ces that have been finished but not occupies ' I require addi re and equipm the department grows into the sp. -ssumed tha expenditures will be$100,000 in 2020,and $125,000 in 2030. Th - ost overt 'ay year period will b e $10,824,438. The new facility con -d a . 28,105 e feet of floor space and was described as bei • e to acco 'date t need hirty years—until 2040. The total cost per - - foo sor space 3: The previous fac •ntaine ,569 squar. -t and was greatly over crowded,so a significant part s •- ew faci • replac- ' ting space and remedy existing overcrowding. 2. ating T' .city - Facility s of the number of Future Calls Responded To • h the depart will r- •d: The . :urlington P. Depart t provided tabulations of all calls to which the departm- -sponded fs 010 and 2011. For each of these years,the total number of calls was approxi 18,50 hus, in the existing facility,the department was responding to 2.16 calls per sq. floor area. As noted,the existing facility was severely over- crowded when the acility came on line. After a review of the most frequent call categories 3 police officials concluded that residential development accounted for approximately 55 percent of all activity while non-residential development generated 45 percent. At the same time, it was acknowledged that approximately 1 As described in the Bond Repayment Schedule provided by the City. 2 This figure should not be confused with the construction cost per square foot since this figure includes interest on the bond. 3 There were approximately 24 call categories that accounted for 85%of all calls,and this was judged to be a very representative sample of department activity. MAY 28,2013 Page 2 10 percent of activity was unrelated to development patterns. In round terms,this suggests approximately 1,850 calls(10 percent of the total)were unrelated to development patterns, 9,250 calls (50 percent of total calls) were related to residential development,and that 7,400 calls (40 percent of total calls)were related to non-residential development. The 9,250 residential based calls in 2010 were related to a total residential population of 17,2514. This represents a ratio of 0.54 residential calls per person. The City's Comprehensive Plan projects residential population growth through 2020 at a rate of 1.5 percent per year. Continuing this projection through 2040(i.e.the 30 year life span of the new police facility) results in a 2040 population of just under 27,000 persons. ratio of residential calls per person remains constant at 0.54,the department will r to 14,580 residential calls in 2040,an increase of 57.6 percent Assuming that the numbers of non-residentia o er calls ase at the same rate as residential calls', the department will res. . 11,662 non-re ial calls and 2,915 unrelated calls in the year 2040. This am to a total of just over 0 total calls in the year 2040. Since this represents the anticip. apacity • he facility I s of call response, the base ratio of cost per call ca. be calculated . 'vi.' e total cost of cility ($10,824,438) by the total esti .Its in 2040 . • ,yielding a cost per call of$373.25 This number,i.e. $373.25 per ca •- basis of - .ting the base impact fees for residential and non-residential de • - 2. Estimating Th: •- Of Devel• •- •. 'act ees_ a. Residential II. •• - .e Impact ' alculation: -- -. above, ••ment timated to generate approximately 0.54 calls hus, identi. •• ,the base impact fee will be equal to the cost per cal •.25), the num.. calls per person (0.54),times the number of -rsons per dw- unit. Pr- impact fee . ses ha ecognized that different types of dwelling units have differ- •usehold si For single family units the ratio used in the 1993 impact fee analyses . - ed an age of 3.0 persons-per-dwelling,and for multiple family units(all others) a rate. sons-per-dwelling was assumed. In 2001 those ratios were verified. A more -nt review of 2010 census data reveals a significant increase in the number of one and two person households since 2010, probably reflecting the recent construction of a large number of apartment structures6. ° South Burlington Comprehensive Plan. 6 A review of grand list data for the period 2001 through 2013 indicates that the percent residential and the percent non-residential have held relatively constant except for a major shift resulting from the reassessment in 2007. This indicates that both categories are experiencing similar growth rates. 6 SOUTH BURLINGTON HOUSEHOLDS AND HOUSING NEEDS,VHF A,2012. MAY 28,2013 Page 3 In recent years residential development in South Burlington has included a substantial number of condominium dwellings in structures containing two and three units. These condominium units typically have three bedrooms and contain somewhere in the range of 2,000 to 2,500 square feet of floor area. These characteristics are more consistent with single family detached dwelling than multiple-family apartments. As a result, household size will be estimated for two categories of dwellings: Those dwelling units in structures containing three or fewer individual dwelling units, and those dwellings in structures containing four or more individual dwelling units. Further consideration of these trends and data indica t the average household size for dwellings in structures containing three or fewer gs is approximately 2.5 persons, and that the average household size for dwelli ures containing for or more units is 1.75 persons'. Using these ratios,the basic police i es per dwelling u the different categories can be calculated as follows: Dwellings in structures ontaining thre a $373.- : x 2.5=$50 r dwelling. Dwellings in structures c. -im . or more • $373.25 x 0. 1.7 .72 pe ling. b. Non-R: ial P '•ment B. ee tion:_For non-residential develo• -t the ana . is slight) - complex. e base impact fee will be expressed . -e pe 100 square of new floor area'. This will be equal to the cost $373. - •er o per 1,000 square feet of floor area. As shown . -, in 011,the • ment responded to an estimated 7,400 non- residential ca is es' -d that the City currently contains approximately 11,617,000 are feet of n• •sident - .ce8. With 7,400 calls,this results in an estimate of 0.637 c. •-r 1,000 squ. eet off •or area. ' Assuming that"renters"are primarily occupants of dwelling units in structures of four or more units,and that "owners"are primarily occupants of dwellings in structures containing three or fewer units,the 2010 census data show the following: Multiplying the 5,186 owner households by an average household size of 2.5 yields an owner population of 12,965. Multiplying the 2,801 renter households by an average household size of 1.75 yields a renter population of 4,902. Adding these together totals 17,869,which is very close to the City's 2010 Census population of 17,251. 8 The assessor indicated that the City's grand list included a total value of$14,520,827 for non-residential structural value. Converting that to assessed value by multiplying by 100 yields a total assessed value for non- residential space of$1,452,082,700. Dividing this by an average value of$125 per square foot yields 11,616,662 square feet,which was rounded to 11,617,000. MAY 28,2013 Page 4 The base cost per 1,000 square feet of non-residential floor area will be equal to the cost per call ($373.25),times the number of calls per 1,000 square feet of floor area (0.637). Inserting the above estimated values yields the following base cost: $373.25 x 0.637=$237.76 per 1,000 square feet. Thus,for any proposed amount of non-residential development,the total base fee will be calculated as the total proposed floor area expressed in units of 1,000 square feet, multiplied by the base fee of$237.76 per 1,000 square feet. For example, a proposed development containing 15,500 square feet of floor would be subject to a base police impact fee of 15.5 x$237.76=$3,685.28. III. Estimating Credits to Offset Double Payments for tation Bond When the City sold the bond to fund the new Police , it began regular payments of interest and principal to retire the bond issue ove enty year bond r ent period. The City also decided to set aside$360,000 each year of R. &Meals Tax revenues the principal of this bond, leaving only the interest to be covered by prop• ax rev: -s and impa revenues. The new development for which impact fe- • e paid will als• . property taxes, of which will be used for those bond interest expen. ven when t velopment has not yet been constructed when the expenditures are -, •aid by th- , eventually used for the development will be used for those expen. es. -ssary t. •inate these double payments by applying credits against t. '•••act fees. - credi - •ual to present discounted value of the future stream oft. en a for tho• ore . -'ts must be estimated for all bond interest expenditures • - new po facility t not covere. •y impact fee revenues. To this end,t - -am of to en int. • parts—that which occurs before the develop • • the g . t, an. •ich urs after the development comes onto the grand the forme prio •e payme e impact fee,there will have been a series of past tax . 'ents made on ndev- -d land. In the latter case there will be a stream of future tax payments m. •n the new de, •ment . the impact fee was paid. To calculate these •'ts,the first p was to tabulate all annual bond payments for the police station bond, plus the antici.. expen• es for additional furniture and equipment,that were not covered by Rooms&Meals Tax r- pact Fee revenues. This was done by tabulating the total annual bond repayment expenditur. er the life of the bond. From this is subtracted the$360,000 in annual Rooms& Meals Tax Revenues, and an estimate of annual Impact Fee revenues. The remaining balance is the amount that must be covered by property tax revenues. This is shown in Table PD-1. The annual expenditures to be covered by property tax revenues in Table PD-1 are shown at the left side of Tables PD-2, PD-3, PD-5 and PD-6. TABLE PD-1 CALCULATION OF ANNUAL POLICE STATION EXPENDITURES TO BE COVERED BY PROPERTY TAX REVENUES. MAY 28,2013 Page 5 Furniture Room & Impact Bond Bond Bond & Meals Fee From Tax Year Interest Principal Total Equipment Revenues Revenues revenues 2010 $102,666 $0 $102,666 $0 $0 $ - $102,666 2011 $271,764 $360,000 $631,764 $0 $360,000 $ - $271,764 2012 $266,400 $360,000 $626,400 $0 $360,000 $ - $266,400 2013 $260,316 $360,000 $620,316 $0 $360,000 $ 50,000 $210,316 2014 $252,972 $360,000 $612,972 $0 $360,000 $125,000 $127,972 2015 $244,296 $360,000 $604,296 $0 $360,000 $125,000 $119,296 2016 $234,288 $360,000 $594,288 $0 $360,1'1 $125,000 $109,288 2017 $222,696 $360,000 $582,696 $0 $3. $125,000 $97,696 2018 $210,096 $360,000 $570,096 $0 .00 $125,000 $85,096 2019 $196,848 $360,000 $556,848 $0 •• '. $125,000 $71,848 2020 $182,916 $360,000 $542,916 $100,1•1 360,1. $125,000 $157,916 2021 $168,372 $360,000 $528,372 $360,000 25,000 $43,372 2022 $153,360 $360,000 $513,360 $360,000 000 $28,360 2023 $137,844 $360,000 $497,844 ` $360,000 $1 `I $12,844 2024 $121,716 $360,000 $481,716 $3.' 10 $125,6 -$3,284 2025 $105,228 $360,000 $46 28 $0 ,10 $125,00s -$19,772 2026 $88,380 $360,000 $4• $0 ..,000 $125,000 -$36,620 2027 $71,208 $360,000 $43 ': $0 ' 000 $125,000 -$53,792 2028 $53,784 $360,000 $413, $3.. '1 $125,000 -$71,216 2029 $36,108 $360111 $396,101 $12 ,• $360,1. $125,000 $36,108 2030 $18,180 $ -378,180 $0 1 000 125,000 -$106,820 The next was to dete what t. e would , ' ry to . n amount of money equal to the required annual prope payme This is d• •y dividing the expenditure by the City's grand list each year.9 This is shown i thir of Tab • 'I-2, PD-3, PD-5 and PD-6. A. • ing or N- sidenti• ent: .xes paid on th, d prio he construction of the new dwelling are referred to as past taxe imating credi. r past is done as follows. The first step is to estimate taxes on undeve , • land for ea -ar. This is done by applying the needed tax rate to the assessed value per u undevel. land. An examination of the City's grand list records revealed that undevelo• •nd •sessed at an average of$20,000 per acre. For dwellings in structures contain or fewer units,a density of four units per acre was assumed. For multiple family dwells .s in structures containing four or more units,a density of eight units per acre was assumed.This resulted in estimates of assessed value per dwelling for undeveloped land for single family detached units and multiple family units of$5,000 and$2,500, respectively.These values are shown in Table PD-2. To estimate the credit for past tax payments, it is necessary to consider only the stream of payments made prior to the construction of the dwelling. For a dwelling constructed in 2015, 9 A discussion with the City Assessor revealed that the City's current(2006)grand list was$24,994,969,and that it was expected that the grand list would increase by 2 percent each year. MAY 28,2013 Page 6 that would be payments made in years 2010 through 2015. This stream of payments is converted to the net present value in the year of construction, using a discount rate of 5 percent. The right hand columns of Table PD-2 on the following page (shown in bold)show these present values. These are the applicable credits per unit for past tax payments. For a dwelling in a structure containing three or fewer units constructed in 2015,the credit for past tax payments would be$2.02 per unit. For a multiple family dwelling in a structure containing four or more units,constructed in 2015,the credit would be$1.01 per unit. Once the dwelling is constructed, it pays annual taxes on its new value as a dwelling.These are called future tax payments. A review of the City's Grand Li to revealed that average assessed value of new dwelling in a structure containin or fewer units is $350,000. For new dwellings in structures containing four or mor average assessed value per unit is $220,000. The next step is to apply the annual e tax to the assessed values for single family and multiple family dwellings. This ge s the estim ax on each type of dwelling, as shown in columns 4 and 5 of Table PD- ge 9. CC)1111 :1114111111° MAY 28,2013 Page 7 TABLE PD-2 IMPACT FEE CREDIT FOR PAST TAX PAYMENTS ASSUME 2006 MUNICIPAL GRAND LIST EQUALS $24,994,969 Grand List will continue to grow at 2.0% per year LAND VALUE PER UNIT: 1 THRU 3 UNIT STRUCTURES $5,000 LAND VALUE PER UNIT:4+ UNIT STRUCTURES $2,500 TAX PER UNIT CREDITS PER UNIT DWELLING ANNUAL TAX RATE 1 THRU 3 UNIT 4+UNIT 1 THRU 3 UNIT 4+UNIT YEAR _EXPENSE NEEDED STRUCTURES ST TURES STRUCTURE STRUCTURE 2010 $102,666 0.003795 $0.19 .09 $0.00 $0.00 2011 $271,764 0.009848 $0.49 $0.25 $0.20 $0.10 2012 $266,400 0.009464 $0.47 24 $0.73 $0.36 2013 $210,316 0.007325 $0.37 $1.26 $0.63 2014 $127,972 0.004370 $0 $0. $1.71 $0.85 2015 $119,296 0.003994 $0.10 $2.02 $1.01 2016 $109,288 0.003587 $0.09 $2.33 $1.17 2017 $97,696 0.003144 $0. 0.08 $2.64 $1.32 2018 $85,096 0.002684 $0.13 0.07 .93 $1.47 2019 $71,848 0.00222 $0.11 $0.06 $3.22 $1.61 2020 $157,916 0.004788 4.24 $0.12 $3.50 $1.75 2021 $43,372 0.001289 .03 $3.93 $1.96 2022 $28,360 8.000827 $0.0. $4.19 $2.10 2023 $12,844 -67 •0.02 $0. $4.44 $2.22 2024 $0 0.08. ' ' I' C.00 $4.68 $2.34 2025 $0 0.0000• 0.00 $4.92 $2.46 2026 $0 ` 00008 $0. $0.00 $5.16 $2.58 2027 0 or $0.0• $0.00 $5.42 $2.71 20 0.• .I 4 00 $0.00 $5.69 $2.85 $36,1I. 0.00$ $0.02 $5.98 $2.99 A $0 40008. $0.08 $0.00 $6.33 $3.16 In this c. e relevant . al payments are those from the year the dwelling comes on the grand list th the en• he programmed expenditures for the police station bond (2030). The credit for t ax ents is the current value of this stream of future payments (assuming a discou of 5 percent. These are shown,for units in structures containing three or fewer units, and for units in structures containing four or more units, respectively, in the right hand columns of Table PD-3 (shown in bold). MAY 28,2013 Page 8 TABLE PD-3 IMPACT FEE CREDIT FOR FUTURE TAX PAYMENTS ASSUME 2006 MUNICIPAL GRAND LIST EQUALS $24,994,969 Grand List will continue to grow at 2.0% per year PER UNIT VALUE: 1 THRU 3 UNIT STRUCTURES $350,000 PER UNIT VALUE: 4+ UNIT STRUCTURES $220,000 TAX PER UNIT CREDITS PER UNIT DWELLING ANNUAL TAX RATE 1 THRU 3 UNIT 4+ UNIT 1 THRU 3 UNIT 4+UNIT YEAR EXPENSE NEEDED STRUCTURES STRUCT STRUCTURES STRUCTURE 2010 $102,666 0.003795 $13.28 $ $158.93 $99.90 2011 $271,764 0.009848 $34.47 $153.60 $96.55 2012 $266,400 0.009464 $33.12 . $126.81 $79.71 2013 $210,316 0.007325 $25.64 16.12 $100.03 $62.88 2014 $127,972 0.004370 $15.29 $9.61 $79.39 $49.90 2015 $119,296 0.003994 $13.98 $8.79 $68.07 $42.79 2016 $109,288 0.003587 $12.55 ' $7.89 7.49 $36.14 2017 $97,696 0.003144 $11.00 $6.• 1 $30.05 2018 $85,096 0.002684 9.40 $ $24.64 2019 $71,848 0.002222 :9 $31. $19.97 2020 $157,916 0.004788 $25.58 $16.08 2021 $43,372 0.001289 $2.. $10.10 $6.35 2022 $28,360 0.0008 $ $1.82 $6.09 $3.83 2023 $12,844 0.A' $1. :1 $3.50 $2.20 2024 $0 ' .00 $0.00 b $2.39 $1.50 2025 $0 • `.00 $0.00 $0.00 $2.51 $1.58 2026 $0 0.06 4 $0.00 $0.00 $2.64 $1.66 2027 $0 0.000s• II i $0.00 $2.77 $1.74 2028 '60000 I. $0.00 $2.91 $1.83 2029 •8 0.• ' 6 $3.21 $2.02 $3.05 $1.92 2030 0.001 0.00 $0.00 $0.00 $0.00 Thus, a • ' g in a stru - containing three or fewer units, constructed in 2015, would have a credit for . - tax pay, is of $68.07,and a multiple family in a structure containing for or more units, con te• i12,would have a credit of$42.79 per unit. For a dwelling constr -d in any year,the net fee would equal the base fee minus the credit for past tax payments from the relevant row of Table PD-2, minus the credit for future tax payments from the relevant row of Table PD-3. The relevant row is the year the dwelling is constructed. This can be consolidated into a single table as shown in Table PD-4. MAY 28,2013 Page 9 TABLE PD-4 NET RESIDENTIAL IMPACT FEES, PER UNIT 1 THRU 3 UNIT STRUCTURES 4+ UNIT STRUCTURES DWELLING Base Credit for Credit for Net Base Credit for Credit for Net YEAR Fee Past taxes Future taxes Fee Fee Past taxes Future taxes Fee 2010 $503.88 $0.00 $158.93 $344.95 $352.72 $0.00 $99.90 $252.82 2011 $503.88 $0.20 $153.60 $350.08 $352.72 $0.10 $96.55 $256.07 2012 $503.88 $0.73 $126.81 $376.34 $35 .72 $0.36 $79.71 $272.65 2013 $503.88 $1.26 $100.03 $402.59 2 $0.63 $62.88 $289.21 2014 $503.88 $1.71 $79.39 $422.78 .72 $0.85 $49.90 $301.96 2015 $503.88 $2.02 $68.07 $433 .72 $1.01 $42.79 $308.92 2016 $503.88 $2.33 $57.49 $4 $ $1.17 $36.14 $315.42 2017 $503.88 $2.64 $47.81 .43 $352. $1.32 $30.05 $321.35 2018 $503.88 $2.93 $39.20 61.74 $352.72 1.47 $24.64 $326.61 2019 $503.88 $3.22 $31.7 $468.89 $352.72 1 $19.97 $331.14 2020 $503.88 $3.50 $25.58 74.80 $ 2.72 $ $16.08 $334.89 2021 $503.88 $3.93 $10.10 86 .72 $1.9 $6.35 $344.41 2022 $503.88 $4.19 •.09 $4 52.72 $2.10 $3.83 $346.80 2023 $503.88 $4.44 N. $495. 352.72 $2.22 $2.20 $348.30 2024 $503.88 $4.68 496.80 .72 $2.34 $1.50 $348.87 2025 $503.88 $4.92 45 $ $2.46 $1.58 $348.68 2026 $503.88 $2. B' $352. $2.58 $1.66 $348.48 2027 $503.8" 5., $2.7 ,V .6' .72 $2.71 $1.74 $348.27 2028 $503.:. $5.69 $2.91 •95.28 $ .72 $2.85 $1.83 $348.05 2029 $503.88 .98 $3.05 494.85 $352.72 $2.99 $1.92 $347.81 2030 S .88 ' SO :7.55 $352.72 $3.16 $0.00 $349.56 using Table '- or a . 'ng in a str cture containing three or fewer units, constructed in the 2015 row s the • fee ($503.88) minus the credit for past tax payments ($2.0 ' us the credi future '. •ayments ($68.07) equals the net fee of$433.79 per unit.. Similarly,the fe. a ' amily dwelling in a structure containing four or more units, constructed in 201 415 row shows the base fee ($352.59) minus the credit for past tax payments ($1.01), minus the credit for future tax payments ($42.79) equals the net fee of $308.92 per unit. B. Estimating Credits for Non-Residential Development: A different approach is needed to establish the base impact fee for non-residential development. As shown on page 5,the base fee for non-residential development is expressed as a fee per 1,000 square feet of proposed floor area. This was estimated to be $237.76 per 1,000 square feet. The total floor area to be constructed is taken directly from the application MAY 28,2013 Page 10 for a zoning permit. Thus,a proposed development containing 15,500 square feet of floor area would have a base fee of 15.5 times$237.76=$3,658.28. From this must be deducted the credits for past and future tax payments. Property tax payments are based on property values,and there are no standardized or average values for non-residential developments. To address this problem, credits for past and future tax payments have been estimated on the basis of a unit of$1,000 of value, using the steps described for credits for residential development. These are shown in Tables PD-5 and PD-6. TABLE PD-5 NON-RESIDENTIA IMPACT FEE CREDIT FOR PAST TAX PAYMENT ASSUME 2006 MUNICIPAL GRAND LIST E• 24,99 , Grand List will continue to grow at 2.0° -ear CONS- REDITS TRUCTION ANNUAL TAX RA . ' TAX ON P 000 OF YEAR EXPENSE NEEDED 000 ASSE ALUE 2010 $102,666 8.003795 $0. 2011 $271,764 "848 • $0.04 2012 $266,400 I. $1. $0.15 2013 $210,316 .73 $0.0 $0.25 2014 972 0.. 70 16 8.04 $0.34 201 • 0.06 14 r $0.40 28 $109, 0.003 • $0.6 $0.47 201 $97,69. 0.0031, $0.03 $0.53 2018 • ,09. 0.002684 $0.03 $0.59 9 ' 222 $0.02 $0.64 $15 0.'• $0.05 $0.70 202 43,3 _ 0.0012: $0.01 $0.79 2022 ' 360 4.000827 $0.01 $0.84 2023 $ 14 .0367 $0.00 $0.89 024 0.• .8000 $0.00 $0.94 5 $1 0.000000 $0.00 $0.98 2. $1 0.000000 $0.00 $1.03 202 • 0.000000 $0.00 $1.08 2028 0.000000 $0.00 $1.14 2029 •,108 0.000916 $0.01 $1.20 2030 $0 0.000000 $0.00 $1.27 To calculate the credit for past tax payments,the assessed value of the land on which the development is located is taken from the City's tax records. If it is part of a larger tax parcel,the total assessed value may be based on the portion of the larger site used for the development. Thus, a development on a five acre site that was part of an existing twenty acre parcel would have a land value of one fourth of the assessed land value of the total site. This assessed land MAY 28,2013 Page 11 value would be expressed in units of$1,000 of assessed value, and the credit would be computed by multiplying the credit per$1,000 of value in the appropriate row of Table PD-5 times the number of$1,000 units. For example, a development built in 2015 with a pre- construction land value of$150,000 (150 units)would be given a credit for past tax payments equal to 150 x$0.40= $60.00. The credit for future tax payments will be computed on the basis of estimated post-construction value of the proposed development,expressed in units of$1,000. Table PD-6 presents the credits for future tax payments per$1,000 of value for future tax payments. TABLE PD-6 NON-RESIDENTI IMPACT FEE CREDIT FOR FU AX PA TS ASSUME 2003 MUNICIPAL GRAND LIST E• $24,994,969 Grand List will continue to grow at 2.0 year CONS- TS TRUCTION ANNUAL TAX RATE •X O► PER$1, F YEAR EXPENSE DED $lb ASSESSED E 2010 $102,666 , • $1. $0.45 2011 $271,764 I '•. $0.11 $0.44 2012 $266,400 0.4 1 64 0.09 $0.36 2013 • 0.00 $0.29 2014 0.004 $0.23 201" .119,29. 0.00399- $0.04 $0.19 2016 .9,288 4.003587 $0.04 $0.16 2017 •6 • .43144 $0.03 $0.14 ' $8 . ': 0.03 $0.11 71,8• . 1 0.002 - 0.02 $0.09 2020 916 4.004788 $0.05 $0.07 2021 $, 41289 $0.01 $0.03 022 $28, 0.. '27 $0.01 $0.02 3 $12,84 0.00► 67 $0.00 $0.01 $0 0.000000 $0.00 $0.01 202. $0 0.000000 $0.00 $0.01 2026 . S 0.000000 $0.00 $0.01 2027 0.000000 $0.00 $0.01 2028 0.000000 $0.00 $0.01 2029 $36,108 0.000916 $0.01 $0.01 2030 $0 0.000000 $0.00 $0.00 In order to use Table PD-6, it is first necessary to estimate the total post construction value of the proposed development, expressed in units of$1,000 of development. The Appendix to this report presents a method for estimating post-construction value. Thus, if the 15,500 square foot building described above was to be a wood frame general office building,Table PD-7 in the MAY 28,2013 Page 12 Appendix indicates that it would have an average post development value of$106.00 per square foot,or a total post development value of$1,643,000(1,643 units). Since it is to be built in 2015, it would receive a credit for future tax payments of$0.19 per$1,000. The credit for future tax payments would be 1,643 times$0.19 equals$312.17. The net fee for this development would be equal to the base fee ($3,685.28) minus the credit for past taxes($60.00) minus the credit for future taxes($312.17)equals$3,313.11. $3,685.28-$60.00-$312.17=$3,313.11 The figures presented in this analysis represent the maximu 'mpact fees that are justified by the analysis. The City always has the ability to opt for a lower f th chooses to discount the fees, it is recommended that the same proportionate discou .ten perce enty five percent,etc.) be applied to both residential and non-residential fe 444141411141111:41141° MAY 28,2013 Page 13 APPENDIX: ESTIMATING POST-DEVELOPMENT VALUE The calculation of credits against the police station impact fee requires an estimate of the post- construction value of the proposed development. This is done using a process derived from the "Calculator Method"set forth in the property assessment manual published by Marshall and Swift,and used by many Vermont municipal assessors and listers. The basic approach is to establish a ratio of post construction value per square foot of floor area that can be applied to the floor area of proposed development to yield total value. This value was established to include construction plus site development(parking) d basic landscaping.The value of the property varies with the type and quality of construction an pe of use, The following four basic construction types was identified as being typical of wh ccur in South Burlington: 1) Fireproofed steel skeleton or reinforced co struct 2) Masonry or concrete bearing wall struct 3) Wood frame structure; 4) Pre-fabricated steel structure. In addition, a uniform assumption of average quality tabli The Marshall and Swift manual provid- alue ratios ide variety of different uses. For the purposes of this analysis, a general set o • as select representing most uses likely to be built in Vermont. The result is a table of v. per - foot rat r eight uses and four construction types, as sh. .le PD-7 o - folio . •e. Developing the value• n in Ta: D-7 folio arsha wift method of starting with basic value-per-square- • .tios an. aking adju -nts for climate, heating/cooling,sprinklers, paved parkin: .Id landsca. G= - •repar. was included in the basic ratio. Adjustments for paved _ 'dscap e ba - su building coverage and parking ratios, couple unit costs ars d Swift. suiting total values per square foot of floor ratios ar. - ented in Tab : 7. Use of the tab traight forwa For a p. ular development,the column best representing the proposed use is s- -d,along w he row representing the type of construction. The figure where this column and row ect is t •tal project value-per-square-foot-of-floor-area. Applying this ratio to the total floor a - osed development yields the estimated total post construction value of the development. For example, a proposed 15,500 square foot general office building of wood frame construction would have an estimated total post construction value of 15,500 square feet times$106.00 per square foot equals a total value of$1,643,000,or 1,643 units of$1,000 value. The 1,643 units would then be multiplied by the appropriate credit per$1,000 of value from Table PD-6 to obtain the total credit for future tax payments for the proposed development. MAY 28,2013 Page 14 V^ 0 0 0 w 0 0 0 Q N CV O Z i00. in. 4n. .^ d ho LL r La CZ U -1 w H 0 0 0 0 Y a C. w w I- ^ tp m Gn o0 Q u 0 lf). v�i inn 7 C w w c O_ 0 W Y CO 0 cN O u J o 0 I- < �'DW < Z ce ce uv i/} i V1 a) O N w y a J 0 0 0 0 O " cc J Q 0 0 0 0 d w Z w LC; oo N N 4-4 f6 es in- in in- i� - a c c a) J 1-1-1 o O 0 O W 0 LUla ai crl U V a) m E w t!1 N N Cu> U. w E c-I ‘--I i/} ih i ). L} N w o O 0 `O O O rVI .--I O oOii). in. 0 OJ NO. `^ LIJ 0 L > Z _,-CC 0 ra < 0 w o0 0 o a U. w 0 °n' - n a W Z i - i - ti Q cc 0 U Z i 0 a H - cc C7 0 W O. J Z U Q 2 a) W . 0 - • O J I- U • O Q < LLn 2 H 0 0 W — a. 0 2 2 N a a) 0 c N W _ '1 a O Z W c) O CI W w a CC E W Dco 0 O w LLJ C 0.o CC W t:CU E NIO /1 Z 1. oLu 0 __I LIo0 DV) 71 o H COH o xQ v E 2 = Z 0 w In 0 O w _a a M co U en C W a G D w 0 w CO Z a 0- O ce 7 Z CZ CL w 00 L7 I 0 LL N 3 a 0 LU CIS w H w Q 3 H e Q O u 0 v m o u) South Burlington, Vermont Proposed Amendments to the Impact Fee Ordinance Proposed Amendments to t CITY OF SOUTH B IMPACT F DINANCE 4S) • Janu , 1995 ended: 17, 1995 cember 2, 1996 uary 2, 1998 September 7, 1999 July 16, 2001 December 3, 2007 October 19, 2009 Language to be added is highlighted as shown May 28, 2013 May 28,2013 Page 1 South Burlington, Vermont Proposed Amendments to the Impact Fee Ordinance KEY TO AMENDMENTS: Proposed new text is bold and underlined Proposed text to be removed has a strikcthrough SOUTH BURLINGTON IMPACT FEE ORDINANCE Section 3. Establishment of Fees B. Recreation Impact Fee: Except as provide ' paragra , any land development as described in subparagraph (1) which is iss ermit under t 'ty of South Burlington Zoning Regulations after the date this I Fee Ordinance prov becomes effective shall pay an impact fee determined in acco ce with t formulas rth in subparagraph (2). (1) This impact fee shall ape ' . and deve nt that results in an increase in dwelling units. (2) Formula f. •.ation of (a) _ -: : , • -- Dwellings in structures containing three or few- .: .67 per • less appropriate credits, as shown in 411, mn5 • (b) ,i - '_ , • . - Dwellings in structures containing four or more urn 1,17• •er unit, less appropriate credits as shown in column 9 of Table RE (3) The i t fee for : set forth in subparagraph (2) above is based on a study and report entit . "SO .URLINGTON, VERMONT: RECREATION FACILITY IMPACT FEE ANALYSIS UPD- pared by Michael J. Munson, Ph.D., FAICP, dated May 28, 2013, which repo s incorporated into this ordinance by reference. (4) Impact fees collected pursuant to this ordinance provision shall be used to pay costs associated with the following recreation improvement projects which are described in the above referenced reports: (a) Develop Soccer Field on land in South Village (b) Land acquisition for "Marceau Meadows" recreation fields property in the vicinity of Hinesburg Road and Van Sicklen Road May 28,2013 Page 2 South Burlington, Vermont Proposed Amendments to the Impact Fee Ordinance (c) Development of Marceau Meadows recreation fields (d) Development of Old Farm Road recreation (e) Development of Dumont Park recreation area (f) Development of recreation path as described in the above referenced Recreation Facility Impact Fee Analysis, including: Dorset Street/Hoehn connection along Dorset Street ii. Spear Street bicycle lane Shelburne Rd/Queen City Rd imp ments iv. Connection from Tilley Drive t all Avenue, including bridging. v. Vale Drive to Spear & Sw' re path connection vi. Recreation path con ' n along A t Drive extension to Lime Kiln Road vii. Recreation path ection from the Wil Road Holiday Inn to Patchen Road viii. Extension along Hine R Tilley Drive (5) This impact fee shall no N. and deve nt as described in subparagraph (1) which: (a) is for • - t within ubdiv rece final plat approval under the So rling . ubdivisi. • - ions . o January 9, 1995, which subdivi .•prova tained . i ition requiring payment of fees to the City for the pur• - off • recreat 'mprovements; and . _ spe in the s• o .pproval were paid to the City in accordan h th- • s of the . _ •roval; and a permit is i• •d fort evelopment under the South Burlington Zoning •:ulations o before January 9, 2005. E. Police Impact Fee: • development which is issued a permit under the City of South Burlington Zoning Regulat - s after the date these amendments to the Impact Fee Ordinance become effective shall pay an impact fee determined in accordance with the formula set forth in subparagraph (1). Thisw impact fee shall be based on the report entitled POLICE IMPACT FEE ANALYSIS: CITY OF SOUTH BURLINGTON, prepared by Michael J. Munson, Ph.D., FAICP, and dated May 28, 2013. (1) Formula for determination of Police impact fees (a) Dwellings in structures containing three or fewer units: $503.88 per unit less appropriate credits as shown in column five of Table PD-4. May 28,2013 Page 3 South Burlington, Vermont Proposed Amendments to the Impact Fee Ordinance (b) Dwellings in structures containing four or more units: $352.72 less appropriate credits as shown in column 9 of Table PD-4. (c) Non-Residential Development: $237.76 per 1,000 square feet of floor area, less appropriate credits as described in the above referenced Police Impact Fee Analysis, maiking use of Tables PD-5, PD-6, and PD-7. (2) Impact fees collected pursuant to this ordinance provision shall only be used to pay costs associated with the construction and furnishing of the new police station, as described in the above referenced report. May 28,2013 Page 4 South Burlington, Vermont Proposed Amendments to the Impact Fee Ordinance • TABLE DEC_A NET IMPACT LEES (Per Unit} SINGLE FnMILY DWEI L NGS AAI TI DI C C/\AAII V fl\AICI I INGS DWELLING BASE TOTAL NET 8A58 TOTAL NE4 YEAR .FE4 CREDITS FEE FEE CREDITS FEE 2982 $1,938.75 $268.82 669.93 $1, $170.14 $1,261.61 2008 $1,938.75 5282.26 $1,656.49 $178.65 $3,243.10 2089 $1,938.75 $282.37 $1,656.38 2 . $178.70 $1,243.05 2010 $1,938.75 $241.52 $1,421.75 52.83 $1468.92 2011 $1,938.75 $230.37 $1,421.75 $43 2012 f;1,938.75 $171.77 $1,421.75 $1 $1,313.20 2013 $1,938.75 $101.14 $1,421.75 2014 $1,938.75 $66.17 2015 $1,938.75 $33..;C, 2016 $1,938.75 049444 1.75 $25.81 21,395.94 2017 $1,938.75 $18.?/1 $1,46341 2048 $1,938.75 $1,421. $11.11 tr1419.64 TA REC- • PAC R 1 16 URES 4+UNIT STRUCTURES DWELLING NET BASE TOTAL NET YEA• 'ITS FEE CREDITS FEE 20. $1,685.6 $ . $1,,• $1,179.97 $178.06 $1,001.91 2008 $1,685.67 $295.,• $1,390.27 $1,179.97 $186.96 $993.01 2009 $1,685.67 96.06 $1,389.61 $1,179.97 $187.35 $992.62 2010 •85.67 4.96 $1,430.71 $1,179.97 $161.21 $1,018.76 2011 Z 67 .77 $1,441.90 $1,179.97 $154.07 $1,025.90 2012 $1,6: :.17 $1,502.50 $1,179.97 $115.54 $1,064.43 2013 $1,685.6 .09.60 $1,576.07 $1,179.97 $68.77 $1,111.20 2014 $1,685.67 $72.38 $1,613.29 $1,179.97 $45.08 $1,134.89 2015 $1,685.67 $58.95 $1,626.72 $1,179.97 $36.51 $1,143.46 2016 $1,685.67 $45.86 $1,639.81 $1,179.97 $28.15 $1,151.82 2017 $1,685.67 $33.07 $1,652.60 $1,179.97 $19.98 $1,159.99 2018 $1,685.67 $20.59 $1,665.08 $1,179.97 $12.00 $1,167.97 May 28,2013 Page 5 South Burlington, Vermont Proposed Amendments to the Impact Fee Ordinance TABLE PD-4 NET RESIDENTIAL IMPACT FEES, PER UNIT 1 THRU 3 UNIT STRUCTURES 4+UNIT STRUCTURES DWELLING Base Credit for Credit for Net Base Credit for Credit for Net YEAR Fee Past taxes Future taxes Fee Fee Pa taxes Future taxes Fee 2010 $503.88 $0.00 $158.93 $344.95 $352.72 `0 $99.90 $252.82 2011 $503.88 $0.20 $153.60 $350.08 $352.72 '.10 $96.55 $256.07 2012 $503.88 $0.73 $126.81 $376.34 $352. 0.36 $79.71 $272.65 2013 $503.88 $1.26 $100.03 $402.59 $3 .3 $62.88 $289.21 2014 $503.88 $1.71 $79.39 $422.78 . 1. $49.90 $301.96 2015 $503.88 $2.02 $68.07 $433.79 • .72 $1.0. $42.79 $308.92 2016 $503.88 $2.33 $57.49 444 352.72 $1.17 $36.14 $315.42 2017 $503.88 $2.64 $47.81 $453.• 352.72 $1.32 30.05 $321.35 2018 $503.88 $2.93 $39.20 $461.74 2.72 1.47 64 $326.61 2019 $503.88 $3.22 $31.77 $468.89 i 2 -1.61 $ $331.14 2020 $503.88 $3.50 $25.5: 474.80 $3 - f $1.75 16.'• $334.89 2021 $503.88 $3.93 10.10 :6 352. . $1.96 $6.35 $344.41 2022 $503.88 $4.19 $6.09 352.72 2.10 $3.83 $346.80 2023 $503.88 $4.44 $3.50 •5.9• .72 2 $2.20 $348.30 2024 $503.88 $4.68 .39 . .80 1), $1.50 $348.87 2025 $503.88 $4.9 4 5 2.4. $1.58 $348.68 2026 $503.88 $5. 2. 49: 2.72 .58 $1.66 $348.48 2027 $503.88 $5.4 2.7 495.• 352.72 $2.71 $1.74 $348.27 2028 $503.88 $5.69 2.9 $495.28 52.72 $2.85 $1.83 $348.05 2029 503.8 8 '4.85 2.72 $2.99 $1.92 $347.81 2030 50 I . .72 $3.16 $0.00 $349.56 May 28,2013 Page 6 South Burlington, Vermont Proposed Amendments to the Impact Fee Ordinance TABLE PD-5 NON-RESIDENTIAL IMPACT FEE CREDIT FOR PAST TAX PAYMENTS ASSUME 2006 MUNICIPAL GRAND LIST EQUALS $24,994,969 Grand List will continue to grow at 2.0%per year CONS- _ _ CREDITS TRUCTION ANNUAL TAX RATE TAX ON PER$1,000 OF YEAR EXPENSE NEEDED 1000 ASSESSED VALUE 2010 $102,666 0.003795 $0.00 2011 $271,764 0.009848 • $0.04 2012 $266,400 0.009464 4.09 $0.15 2013 $210,316 0.007325 $0.07 $0.25 2014 $127,972 0.00437' $0.04 $0.34 2015 $119,296 0.003' $0.04 $0.40 2016 $109,288 0.00358 $0.04 4.47 2017 $97,696 0.003144 $0.4 2018 $85,096 0.002684 • $4 2019 $71,848 442222 $0.6 2020 $157,916 's 1 $0.70 2021 $43,372 '0 $0.I $0.79 2022 $28,360 , '0827 $0.01 $0.84 2023 • '' 0.k •67 • 00 $0.89 20 • _ 0.04 4 $0.94 2I SO 0.000' 0. $0.98 202: 0.00004 $0.00 $1.03 2027 0 0.000000 $0.00 $1.08 428 ' '.000 $0.00 $1.14 $3• 1.• $0.01 $1.20 20 • 0.0004. $0.00 $1.27 May 28,2013 Page 7 South Burlington, Vermont Proposed Amendments to the Impact Fee Ordinance TABLE PD-6 NON-RESIDENTIAL IMPACT FEE CREDIT FOR FUTURE TAX PAYMENTS ASSUME 2003 MUNICIPAL GRAND LIST EQUALS $24,994,969 Grand List will continue to grow at 2.0%per year CONS- _ _ _ CREDITS TRUCTION ANNUAL TAX RATE TAX ON PER$1,000 OF YEAR EXPENSE NEEDED $1000 VALU ASSESSED VALUE 2010 $102,666 0.003795 $0.04 $0.45 2011 $271,764 0.009848 0 $0.44 2012 $266,400 0.009464 $0.36 2013 $210,316 0.007325 $0.29 2014 $127,972 0.004370 0.04 $0.23 2015 $119,296 0.003994 $0.04 $0.19 2016 $109,288 0.00358 $0.04 .16 2017 $97,696 0.003144 $0.03 4 2018 $85,096 0.002684 0.03 $ 2019 $71,848 • 002222 $0.0 2020 $157,916 88 $0.07 2021 $43,372 $0. $0.03 2022 $28,360 8 I $0.01 $0.02 2023 $12,844 0. 0.00 $0.01 2024 0.00I I $0.01 2025 0.0001 $0.01 202: Pi, 0.00000 I $0.00 $0.01 2027 0.000000 $0.00 $0.01 2028 1.000000 $0.00 $0.01 $ • 6 $0.01 $0.01 4 0.0'. .0.00 $0.00 ill May 28,2013 Page 8 a, t, d OOO a)w ' QI ' to ' hiIN o oo co 3 to C 0 U a) >- w OJ O YW W ct QJ N , tD ' M C v 0- .-i O1t + . W LC V1 D C 0 Y O W 0 O O O v_ J_ QIW V Z to In a Y Q l etu. ih L)a) eiI a1 W U 2 Q Q J O ' O O -O d w Q O O O a1 VI Z W CO n n CO W ce - '6 pe tI a 0 W Oa) C U O O O O 'fl a) LL Q LL u` N fr ;L 02 O tn. t0 C0 OU. V cc On — W Cd UWIet ed 0 fa 2O colWCC 0 l F W Z O Z J z < co 0-0Q W 0. > C PO Z o : W J Z 47, [L� CC 01 5 a Y L O j O O O O L.L CL O O ? LL ^ 4/1 CD CA J W z Q 0 W o 0 0) r N c 0 a) Z a O Oe W Z c0 0 ~• O z W D Z H Q co o —C Q cc H J ct W cc cc ,C �+ C Z Y I-"' w F- H CO N a C OU U E co F > > • O Z V V) W oe 0 I- F- O O W LI W a) Z 4W J an G0 f0 N 0 Q 5 H ._ O rl N O W Z > m a' E � Z a N o W co I o Wa 7. Z 2Q 3 a s � 0 W Or ,r . 3 F- . 0 SOUTH BURLINGTON, VERMONT RECREATION FACILITY IMPACT FEE ANALYSIS 1110 Pr :el J. Mu , Ph.D., FAI P • anning ultant PDATED May 28, 2013 City of South Burlington Updated Recreation Improvement Impact Fee Analysis 1.0 Introduction The City of South Burlington has, for many years, provided a wide array of recreation facilities. This has enabled the city to offer a diverse set of recreation services to its residents. As the City's population has grown over the past decades, so also has the number and type of recreation facilities grown. As the City's population continues to grow'the demands placed on recreation facilities will continue to increase. To satisfy that growing demand, additional facilities will be required. Since 1993 South Burlington has been using recreation i ees to transfer the cost of new recreation facilities to new development which gener. seed for the facilities. Those fees were based on an analysis prepared by Michael ns• .ted September 3, 1993. This analysis was updated in 2006. In 2013, another e is appro. - Vermont's impact fee enabling statute, 24 V. Chapter 131, is quite ific regarding what must be considered when establishing a formu impact s that are .nd reasonable, and that reflect that portion of the • 's costs for that is logic. tributable to the new development. For recreat •act fees it i cknowledged that demands for recreation facilities come from city r- . the fees o be levied against new residential development. The basic fo • pact be assessed on a new dwelling is as follows: The City's p- son co providi -eded . 'es multiplied by the number of pe -xpecte . reside i ew dwelling, minus any credits that may be needed t. ,et ' • - - double ment for recreation facilities. F- Cost-per-pe x (p- •s-per-dwelling)—credits as applicable The remainder . -'s report w uantify the components of this formula and calculate the actual recreate‘ ' pact fe o be assessed for new recreation facilities that are needed to serve the - -n • :nticipated new residential development. 2.0 Cost-Per-Person Recreation Facilities: The first step in calculating the cost-per-person is to identify the anticipated recreation facility projects that will be needed to satisfy the needs of the growing population. This is drawn directly from the City's 2006 Capital Budget and Program. That document includes an assessment of existing recreation facilities and a projection of future facility needs based on the expected population growth. This, in turn, is translated into specific capital projects over the coming six plus years. Based on 1 The population projections contained in the 2006 Capital Budget and Program indicate that the City's population is expected to grow from 17,348 in 2005 to 24,487 in 2015. May 28, 2013 Page 1 City of South Burlington Updated Recreation Improvement Impact Fee Analysis the Capital Budget and Program and discussions with the Recreation Director and the Planning Director, the following recreation projects have been identified as needed to increase the City's overall recreation capacity in order to accommodate the City's growing population. 1. Development of Soccer Field on 2.73 acres at South Village in 2013 at cost of $319,250 2. Acquisition of 35 acres of land in the Marceau Meadows area for recreation fields in fiscal year 2009 at a cost of$500,000. 3. Development of the 35 acre parcel in fiscal ye. I at a cost of$500,000. 4. Development of a donated 11 acre parcel o• m Road in fiscal year 2008 at a cost of$100,000. 5. Development of 9 acre Dumont Park t of City C- Recreation system in 2010 at a cost of$350,000.. These five projects all involve the acquisition an develo nt of Ian. .ur parcels (2.73 acres, 35 acres, 11 acres, and 9 acre for recreatio he total cost . •ese projects is estimated to be $1,769,250 and , unded by i ees and allocation of local tax revenues. The City's Comprehensive • he 2006 I Budget And Program have established a standard that the City sh. • p . .5 acre eveloped recreation land per 1,000 residents. Accordi.• • this ratio, . 57.7 . o be 'red and developed will be adequate for serving • - •f 7,697 • ons •f$1, 9,250, spread over that service population a cost-. •erson • •6. Recreation Paths: In its •re ' - 'Ian an. Capital Budget and Program the City has specified - 1.0 e • sat 'er 1,000 city residents as being necessary to sati ' •arent • •d fo e facilit -e es of eight path projects has been identi' • move towa • eeti •is standa •. For most projects, the length of the path was esti . • and an esti of co ction cost was developed on the basis of unit costs set forth in t -cent report sort 0 ared-Use path and Sidewalk Unit Costs" by the Vermont Agen ransporta (updated February 10, 2006)2. The estimated costs for each of these projects a esente• able REC-1. 2 For the path extension along Hinesburg Road to Tilley Drive,the data were provided in the"CCRPC Sidewalk Program,fy 2013 Application—Round 2:,dated November 16,2012. May 28, 2013 Page 2 City of South Burlington Updated Recreation Improvement Impact Fee Analysis TABLE REC-1 PROPOSED RECREATION PATH PROJECTS Length Path Unit Path name (If) Type Cost Total Cost Hinesburg Rd (to Tilley Drive)* 800 10' wide $225/If $36,000 Dorset St. (Hoehn Prop) 400 10'wide $132/If $52,800 Bile Spear St. Bike Lane 21120 Lane .70/If $36,000 Shelburne Rd (Queen City Rd) 4452 10' $132/If $627,264 Williston Connection 3168 32/If Bridge 75 ide 0/If $508,176 Farrell Sub/Swift St. 42 ' wide $ $557,568 Kennedy Dr/Lime Kiln Bridge* 10'wide $132 1,855,000 Holiday Inn/Patchen Rd 10'wide $132/If 78,784 TOTALS 469 .88mi 592 * Total p $180,000 ► ity sh. —$36, ** Est'. cons •n cost is 10 ' •e •• with a ten year . at 5%inte giving a t• ect cost of :55,000 The pro. otal . Iles. he : ,blished ratio of 1.0 miles of path per 1,000 -nts, thes- '-cts erve a to 8,888 persons at a unit cost of $444.59 per- person. Adding the p- -rson cost o' reation ..ths to the per-person cost of the other recreation facilities describ- sove ($226 ') yields a total cost-per-person of: •.68+$444.59 = $674.27 This will be the basis of the recreation impact fees. 3.0 Persons-Per-Dwelling Unit Previous impact fee analyses have recognized that different types of dwelling units have different household sizes. For single family units the ratio used in the 1993 analysis assumed an average of 3.0 persons-per-dwelling, and for multiple family units (all others) a ratio of 1.5 persons-pe- dwelling was assumed. In 2001 those ratios were verified. A more recent review of 2010 census data reveals a significant increase in the number of one and two person May 28, 2013 Page 3 City of South Burlington Updated Recreation Improvement Impact Fee Analysis households since 2010, probably reflecting the recent construction of a large number of apartment structures3. Also, in recent years residential development in South Burlington has included a substantial number of condominium dwellings in structures containing two and three units. These condominium units typically have three bedrooms and contain somewhere in the range of 2,000 to 2,500 square feet of floor area. These characteristics are more consistent with single family detached dwellings than multiple-family apartments. As a result, household size will be estimated for two categories of dwellings: T se dwelling units in structures containing three or fewer individual dwelling units,a e dwellings in structures containing four or more individual dwelling units. Further consideration of these trends and icates he average household size for dwellings in structures containing three er dwellings i oximately 2.5 persons,and that the average household size for gs in structures cont for or more units is 1.75 persons'. 4.0 Calculation of Basic Recrea ' Impact Fees Using these ratios, the basic recrea ct fees pe Iling units of different types can be calculated as follows: Single Family D- dwelling: 674. $1,685.67 per unit; 11 Multiple Fa .2 =$1,179.97 per unit. 4.0 Computation o • • The Vermo •• s.ct Fee £., Ch r 131) explicitly states that the impact fee formula , fsets • dits t• . t ther taxes or fees paid by the development that ' sed to co, •e co he proje luded in the calculation of the impact fee.This has be- erpreted as I •ing • •r future property tax payments which might be used to fund thos- •rovements. The City Councl determi that the City will generally finance the planned recreation improvement proje• annu dget allocations of tax revenues, plus impact fee revenues. In some cases, such as th. wimming pool, a bond will be used to spread the cost of large expenditures over severa . Based on the recommended recreation improvements,an annual allocation will be made to cover the City's share of the cost of each of the planned recreation projects scheduled for that year. Since the portion of these expenditures not funded by impact fee revenues will come from tax revenues, it is apparent that some of the taxes paid by the land on which new development will occur or by the new development after it has occurred (i.e. development having already paid impact fees) will be used for these annual allocations. 3 SOUTH BURLINGTON HOUSEHOLDS AND HOUSING NEEDS,VHF A,2012. 4 Assuming that"renters"are primarily occupants of dwelling units in strudures of four or more units,and that"owners"are primarily occupants of dwellings in structures containing three or fewer units,the 2010 census data show the following: Multiplying the 5,186 owner households by an average household size of 2.5 yields an owner population of 12,965. Multiplying the 2,801 renter households by an average household size of 1.75 yields a renter population of 4,902. Adding these together totals 17,869,which is very close to the City's 2010 Census population of 17,251. May 28, 2013 Page 4 City of South Burlington Updated Recreation Improvement Impact Fee Analysis The land on which the new residential development occurs will have been assessed property taxes, some of which will have been used for the annual allocations for recreation facilities in years prior to development. These payments will be called past tax payments. To compute an appropriate credits for these past tax payments, it is necessary to estimate the current value of that stream of past tax payments, up to the point where the new development enters the grand list. Once the new dwelling is constructed, it will continue to make tax payments,some of which will be used for the annual allocations for new recreation projects. These will be called future tax payments. To compute the appropriate credit for these fut x payments, it is necessary to estimate the present value of the stream of the dwelling's tax payments that will go to the annual allocations for recreation projects needed fo evelopment from the year the dwelling unit is built until the end of the planned ex ure In addition, some residential developments i ity contributed r money to be used for recreation purposes. The value of those cont ions must be estimat a case by case basis and credited against the impact fees. Thus, for any development, there ree poten dits against the base impact fees: • The credit for past taxes (o d) • • fund p creation facility expenditures, • The credi .xes (on - d , _ an used to fund future annual appropri . s for re tion faci .nditur- • The credit for or if any) • ributed to the City for recreation purposes. The v- the cre• tax • • ents de• •n the value of the development, the value of the Ian. 'sr to develop ,the 's grand lis ,and the year that the development enters the City's gra The Value of th- elo•ment: sidential development will take the form of either dwellings in structures contains ree or er units, or dwellings in structures containing four or more units. Within each o • - gories, the assessed values of the individual dwelling units fluctuate around an ave . .t can be used for estimating the credits. Based on review of current tax data, the following assessed values of dwelling units will be assumeds: • Dwellings in structures containing three or fewer units will have an average assessed value of$316,000. 5 The Assessor noted that new dwellings enter the Grand list in values equivalent to the year of the last assessment,and will stay at that value until there is a town wide reassessment. May 28, 2013 Page 5 City of South Burlington Updated Recreation Improvement Impact Fee Analysis • Dwellings in structures containing four or more units will have an average assessed value of$200,000 per unit. The Value of Land: Estimates of the value of the land used for residential development were based on a review of current tax assessments of undeveloped parcels in excess of 15 acres. On average, the assessed value was$18,000 per acre. In order to convert the averaged assessed value per acre to ge assessed value of land per dwelling,it was necessary to assume some gross residenti ities. For single family detached dwellings, a gross density of four units per acre was For multiple family dwellings, a gross density of seven dwellings per acre was assume us, Ilings in structures containing three or fewer units, the assessed value of th is estimat be $4,500 per unit. For dwellings in structures containing four or mor ,the assessed va r unit is estimated to be $2,571 per unit (rounded to $2,500 per unit). The City's Grand List: The final piec- of data pert y's grand list, h the assessed value of all taxable property in the k •'scussion wi City Assessor indica ed that the City expects its Grand List to continue to ' annual r 2.0 percent per year.The current (2006) Grand List is $24,994,969. A. Credits For P. • -nts: The proced •r estim. •. credits tax pa is involves several steps. First, the annual exp_ ure for of the pro s described above were tabulated for each year from 2007 throu: 41: - some • ese projects are planned to serve existing re nec- • a. . • - tot. •sts to reflect only that portion intended to moda re g . g. In ad• 't necessary to adjust these expenditures to -ct the amou •t be fset by i •act fee revenues. The process for estimating the •et recreatio •endi . is described in Appendix A. The res - annual ex ditures were then divided by the grand list for each year(with the 2 perce •nual gr h factored in) to produce an effective tax rate needed for the recreation ex. 'tu- ach year. For past tax payments, the effective tax rate was multiplied by the ed assessed value of raw land used for a single family or multi- family dwelling unit o estimate the tax paid on that land for each year. The credit is the present value of this stream of tax payments from the first year of the recreation expenditures through the year the dwelling is constructed. If a dwelling is constructed in 2015,the credit is based on the stream of payments from 2007 through 2015. Table REC-2, on the following page, shows the annual tax payments and computed credits for past tax payments for single family dwellings and for multi-family dwellings for the years 2007 through 2018. If a dwelling in a structure containing three or fewer units is built in 2015, the 2015 row of Table REC-2 shows that the credit is $6.03 per dwelling unit. For a 6 Technically,the grand list is one percent of the total assessed value.This adjustment will be incorporated into the calculations that follow. May 28, 2013 Page 6 City of South Burlington Updated Recreation Improvement Impact Fee Analysis dwelling in a structure containing four or more units built in 2015, the credit is$3.01. B. Credits For Future Tax Payments: The procedure for estimating credits for future tax payments is similar. As described in Appendix A, net annual expenditures for the portion of the various projects planned to accommodate future residents were listed for each year from 2007 to 2018. These figures were then divided by the grand list for that year to produce an effective tax rate needed for the recreation expenditures. This effective tax rate is multiplied by the assumed assessed value for each category of dwellings to esti e tax on those dwellings which would be needed to support the planned recreati enditures. The credits are computed as the net present o tream of these tax payments from the year the dwelling is built throu last year o lanned expenditures. If a dwelling enters the grand list in 2009 ream would in the payments made in 2010 through 2018,adjusted by the di nt rate of 5.00 perce ble REC-3,on page 8, presents these credits. Again,for a dwel . a stru e contains ee or fewer units constructed in 2015, the 20 row of Tab - s that the c for future tax payments is$52.93 For a d ' a structur ining four or more units constructed 4401 in 2015, the credit is $33.50 4 ► 4PACT CREDI •AST T• •AYMENTS ASSUME 2006 MUNICIPA •ND . •UALS $2• '4,969 Grand List .t 2.0°0 • d E PER UNIT: 1 THRU 3 UNIT STRUCTURE $5,000 LAND VALUE: 4+ UNIT STRUCTURES $2,500 TAX PER UNIT CREDITS PER UNIT DWELLING • •L RA 1 THRU 3 UNIT 4+ UNIT 1 THRU 3 UNIT 4+UNIT YEAR EXP NEE' STRUCTURES STRUCTURES STRUCTURES STRUCTURES 2007 $0.00 $0.00 $0.00 $0.00 $0.00 2008 $115,800.00 dO $0.23 $0.11 $0.00 $0.00 2009 $467,784.00 0.02 $0.90 $0.45 $0.24 $0.12 2010 $204,300.00 $0.01 $0.39 $0.19 $1.19 $0.60 2011 $633,758.40 $0.02 $1.17 $0.59 $1.66 $0.83 2012 $734,637.60 $0.03 $1.33 $0.67 $2.97 $1.49 2013 $386,827.20 $0.01 $0.69 $0.34 $4.52 $2.26 2014 $157,500.00 $0.01 $0.27 $0.14 $5.47 $2.73 2015 $151,200.00 $0.01 $0.26 $0.13 $6.03 $3.01 2016 $144,900.00 $0.00 $0.24 $0.12 $6.60 $3.30 2017 $138,600.00 $0.00 $0.23 $0.11 $7.18 $3.59 2018 $132,300.00 $0.00 $0.21 $0.11 $7.78 $3.89 May 28, 2013 Page 7 City of South Burlington Updated Recreation Improvement Impact Fee Analysis TABLE REC-3 IMPACT FEE CREDIT FOR FUTURE TAX PAYMENTS ASSUME 2006 MUNICIPAL GRAND LIST EQUALS $24,994,969 Grand List will grow at 2.0% per year PER UNIT VALUE: 1 THRU 3 UNIT STRUCTURES $316,000 PER UNIT VALUE: + UNIT STRUCTURES $200,000 TAX PER UNIT CREDITS PER UNIT TAX DWELLING ANNUAL RATE 1 THRU 3 UNIT 1 THRU 3 UNIT 4+UNIT YEAR EXPENSE NEEDED STRUCTURES CT STRUCTURES STRUCTURES 2007 $0.00 $0.00 $0.00 $0.00 $281.33 $178.06 , 2008 $115,800.00 $0.00 $14. $9.08 $295.40 $186.96 2009 $467,784.00 $0.02 $56.: $35.98 5.82 $187.23 2010 $204,300.00 $0.01 $24.34 $15 ` 6 $160.61 2011 $633,758.40 $0.02 $74.02 $24 $153.24 2012 $734,637.60 $0.03 :4.12 . 4 $180.2 $114.05 2013 $386,827.20 $0.01 48 $105.09 $66.51 2014 $157,500.00 $0.01 $1. $66.91 $42.35 2015 $151,200.00 0.01 • $10.3 $52.93 $33.50 2016 $144,900.. $ ' 0 $39.26 $24.85 2017 $138,6' $0.• $14. $25.89 $16.39 2018 $132,306 ' $0.00 $13.4 $8.51 $12.81 $8.11 Calcula ' Lgla_._ The t• edits can be . • min- using Ta• REC-2 and REC-3.This is done by entering the tables at . ow represen he y-. • which the dwelling enters the grand list.The appropriate credits will • nd in the c• ,ns rep -nting the category of dwelling being developed. The two credits m - summed, . then the sum must be deducted from the base impact fee. This is a somewhat c -rso, rocess. To simplify it, the base recreation impact fees and the credits from Tables RE C-3 have been combined in Table REC-4. In most cases,Table REC-4 is the only table nec ary. By entering Table REC-4 in the row representing the year in which the dwelling enters the grant list, the total fee per dwelling unit is found. For example, if a dwelling in a structure containing three or fewer units is built in 2015, the 2015 row of the table shows that the net recreation impact fee is$1,626.72. For a dwelling in a structure containing four or more units constructed in 2015 the net fee is $1,143.46 per unit. May 28, 2013 Page 8 City of South Burlington Updated Recreation Improvement Impact Fee Analysis TABLE REC-4 NET IMPACT FEES PER UNIT 1 THRU 3 UN IT STRUCTURES 4+ UNIT STRUCTURES DWELLING BASE TOTAL NET BASE TOTAL NET YEAR FEE CREDITS FEE FEE CREDITS FEE 2007 $1,685.67 $281.33 $1,404.34 $1,17• '7 $178.06 $1,001.91 2008 $1,685.67 $295.40 $1,390.27 $1 $186.96 $993.01 2009 $1,685.67 $296.06 $1,389.61 •.97 $187.35 $992.62 2010 $1,685.67 $254.96 $1,430.71 , '7 $161.21 $1,018.76 2011 $1,685.67 $243.77 $1,441. $1,17•. $154.07 $1,025.90 2012 $1,685.67 $183.17 $1,5 $1,179.9 $115.54 $1,064.43 2013 $1,685.67 $109.60 $ 7 $1,179.97 .8.77 $1,111.20 2014 $1,685.67 $72.38 $ , 9 $1,179.97 48 $1,134.89 2015 $1,685.67 $58.95 $1,6 $1 97 $3.. $1,143.46 2016 $1,685.67 $45.: $1,639. .97 $28.1 $1,151.82 2017 $1,685.67 $33. $1,652.60 79.97 $19.98 $1,159.99 2018 $1,685.67 $20.5• 'N ••5.08 9.97 $12.00 $1,167.97 Credits For Construc • •art of • - • If development subject to these impact fees i •es the • ation o V or the .truction of all or part of a recreation facility spe ly incl • in these reation facility impact fee calculations, the development all be gra a - •.inst th iginal recreation impact fees. The credit shall be i► equa ass- .lue he dedicated land and/or the docu • cost o ucti• the rec - - acility, but may not exceed the amount of the on: recreation fa. imp. -e. For residential developments, the credit shall be distribute► ally across a w dw- • units in the development. The credit shall be deducted fro •e recreation .act fe- sessed against the dwelling unit at the time that the Zoning Per construe, of that unit is obtained. For non-residential developments, the credit shall be • cted fr• he total original fee assessed against the development. If the fee is to be paid i -r ments, the credit shall be pro-rated against each payment in accordance with that pa s share of the total original fee. Provision of easements for recreation purposes and construction of recreation facilities not specifically identified in this impact fee analysis shall not warrant any credits. May 28, 2013 Page 9 City of South Burlington Updated Recreation Improvement Impact Fee Analysis APPENDIX LIST OF ANNUAL EXPENDITURES ON THE PLANNED RECREATION PROJECTS In order to estimate credits for past and future tax payments, it is necessary to develop a table of annual expenditures for the specified recreation projects that are likely to be made from general tax revenues. His is done by first taking every project and listing the total expenditure each year, beginning when the project is scheduled in the Ca.' • Budget and Program. In most cases this will be a single annual expenditure. The second step is to adjust each annual expenditur_ - • ly the portion that will be funded by general tax revenues, and not by impa -e evenu- • ly the portion of a project that is needed to provide capacity for anticipa .wth is eligibl- 'mpact fee revenues. Some of the projects, like the acquisition an. -lopment of new re• ion fields, are needed entirely to serve anticipated growth, a .us 100 p- cent of th• .sts are eligible for impact fee revenues, and zero percent should be 'ed f ax revenue . •- others are a mixture, serving both the existing . -tion and an . future residents. stimates were developed by the Planning Director . uch of ea .ject should be allocated to future growth and how much to meeting exi• : .. •.. The a -1 expenditures for each project were adjusted downward to reflect the , tion .s not - 'le for impact fee funding. Finally, expenditure ' .ch y- .r all pro su to obtain annual totals for recreation project e •itures n -ligible f. 'act fee fun.ing. Table REC-5 shows these annual expenditure for _ proj: and the a .1 totals for all projects. The annual totals were then colu ' C-2 a •EC-3 where the credits are estimated. May 28, 2013 Page 10 44. eft CO a) c o m �a Q 8 Om a Q) O N MN 1 N .m-1 u} N w V it O 0p O O - N M 00 I.., '-1 N w VT VF CD LA >. n L 8 O 0 0 el L. Z 3 Q. LU 03 v+ LU $ 0 ON N --� O CC W o vt 110 N i W 0, ." v LL d a uin w Q a aan N o o 03 m N VD 0 lij . M /� VT V/ 00 LL `O IA LL N ," 0 V, Al. v, el u� ~O 0 o� 0 ZkEZ W N N J (An03 m UJ Ce Q 0 0 ^o 00 o o _ � m a 2 Cl°114°>1 W Nv N a o X N rv00 a W `h "' O o 0 _ o o m 0 00 O th N n L r N N Vim? rl CZN W CC N O o V) W ce J Q a G Z v Y i > Y c Z 0 amaw `ICI d Y >, Y 2 ._ 0 0 0 0- N O. U m C i.ftv A o 2 w c c aci o E rya v co a c c n3 ,C > m o o v -0 = ,> a MI o ' u u ii S Y V -0 O c H 0 N m 2 °� C C > > O p o 2 2 O 2 `n n 0 o `^ v 0 F_ N eft N ° v n o Y v a = Q V- O O o d C O al 0 _ I C 0 > O- > > o = o N Vf § li Y S Z N 0 0 < 0 0 00 Q !Ip V C B C D E I F I G I H I J K L M ,/ n�F' \j 1 City of South Burlington - �� 2 1 Proposed Fiscal Year 2014 General Fund Tax Rates 3 4 Estimated 2013 Grand List$28,185,000 $28,180,000 5 All tax rates per$100-assessed value 6 7 Voter Approved ' _ 8 Department Property Tax Amount Tax Rate 9 Needed 1. To Raise this Amount 10 11 City Manager/Administration -$4,910,804 "-$4,910,804/28,180,000 • -$0.1743 12 13 City Council $103,753 $0.0037 14 15 Assessing/Tax $128,075 $0.0045 16 17 Benefits $3,321,940 $0.1179 18 19 Property Insurance $418,950 _ $0.0149 20 21 Legal $310,500 $0.0110 22 23 Admin Services $957,990 $0.0340 24 25 IT Services $181,000 $0.0064 26 27 Social Services/Entities $715,822 $0.0254 28 29 Planning/Energy $18,327 $0.0007 30 31 Clerk -$29,934 -$0.0011 32 33 Recreation $341,248 $0.0121 34 35 Library $408,495 $0.0145 36 37 Fire $1,892,702 $0.0672 38 39 Ambulance $151,228 $0.0054 40 41 Police $3,669,252 $0.1302 42 43 Highway $1,330,764 $0.0472 44 45 Parks $199,431 $0.0071 46 47 Open Space Fund $281,8000 $0.0100 48 49 Debt Service $1,718,280 $0.0610 51 52 Capital/Reserves $666,900 $0.0237 53 54 Total to be raise $11,875,719 Total GF tax rate $0.4214 55 Estimated tax rate re:budget book 56 $0.4235 57 58 Locally Voted Agreement—Veterans Exemption $0.0006 59 $1,020,000/100=$10,200 X$1.5171=$15,475/$28,180,000=$0006 60 61 62 Proposed Tax Payment Dates 8/15/13,11/15/13,and 3/17/14 63 I I 1 note 3/15/14 is a Saturday 5/30/2013 Prepared By Deputy City Manager • to southimrlingtOn VFRMONT MEMORANDUM TO: South Burlington City Council & Interim City Manager FROM: Kimberly L. Murray, Development Coordinator SUBJECT: Continued Public Hearing Interim Zoning Application#IZ-13-03 (5 Dorset Street) — DATE: June 3, 2013 City Council meeting Tonight's continued public hearing is an application for an amendment to a previously approved planned unit development consisting of: 1) a 275 seat standard restaurant,2)a 71 room hotel (Comfort Suites), and 3) an 89 room hotel (University Inn). The amendment consists of revising the previously approved plan under#IZ-12-11 to raze the 89 room hotel and replacing it with a new 89 room extended stay hotel. The specific revisions consist of the following: 1) adding a sports court, 2)adding a chiller pad&HVAC unit, 3)adding&revising the building mounted lights, 4)adjusting the plant numbers& locations on the landscaping plan, and 5)revising the class III wetland limit per the 2013 delineation, 6)minor vehicular and pedestrian circulation adjustments, and 7)adding an additional twelve parking spaces at 5 Dorset Street. The application is located in the Commercial 1 —Residential 12 Zoning District. Included with this memorandum is a narrative addressing the changes and an overall site plan, landscaping plan, and building elevations. Our understanding is a representative for the applicant will be in attendance at the public hearing on Monday. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4131 fax 802.846.4101 www.sburl.com IkliGGIANO ngineering, inc. Civil Engineers • Land Use Planners May 29,2013 South Burlington City Council South Burlington Planning and Zoning 575 Dorset Street South Burlington,VT 05403 Subject: Dorset Street Hotel, Conditional Use Application—Revised Narrative File: 2011015 Dear Councilors, I have reviewed the previously approved Overall Site Plan,dated 05/01/12 and last revised 06/20/12,and compared it to the recently submitted Overall Site Plan, last revised 02/22/13. This letter is intended to provide a revised narrative addressing the changes from the approved design in#IZ-12-11. We assume that the previous discussions about the Standards for Review, the concerns listed Section VI in the Interim Bylaw and the general design are sufficient for this submittal. The following is a list of the changes to the project since the last approval: 1. A "Sport Court"paved recreation area(approximately 32'x 38')has been added to the southwest corner of the proposed hotel for the use of the hotel patrons. 2. The concrete pad for the HVAC chiller and equipment has been shown.Although this equipment was always anticipated,the actual pad and location were not shown on the drawings. 3. Lights have been added to the facade of the building,windows revised and lap siding adjusted per the prototype provided by the Brand (see architectural drawings). 4. The Landscape Plan has been enhanced with an additional planting and description as requested by the South Burlington City Arborist.Screening has been added to the cluster of existing transformers between the project and Dorset Street and to the existing pool area.Requested credits for existing material have been revised(down). 5. The existing Class III wetland in the southern portion of the project has been recently reviewed, delineated and shown on the Overall Site Plan(depicted as a dotted line,in the southwest corner of the site). 6. The storm system has been revised to eliminate one catch basin and curbing along the east side of the drive along the front of the structure in order to more thoroughly treat runoff. 7. The water supply system has been revised with more accurate information provided by the City Water Department.A new 8" ductile iron service has been shown. 8. Additional parking(12 spaces)has been incorporated,with sidewalks refined primarily in association with the parking changes. Parking and lot coverage calculations have been revised accordingly. 9. The pedestrian connector(sidewalk)to the adjacent mall property was relocated further west. 5 Lake Street • St. Albans, VT 05478 • Ph. 802.524.9300 • Fax. 802.524.9700 10. The vehicular connector to the mall parking area,in the southwest corner of the site,was revised (made narrower). 11. The island at the main entrance from Dorset Street was modified to provide improved protection for pedestrians. 12. The lighting plan for the project has also been revised. In order to meet the lighting requirements of the Brand,all exterior lighting associated with the new hotel will be new,whereas the previously approved plan maintained several of the existing fixtures,and additional fixtures have been added. The project and the detailed drawings have been improved by these small changes.Please feel free to contact us with any questions or clarification the Council may require.Thank you. Sincerely, Ruggiano Eng' eyinii______„,Inc y-- Clifford R.Collins,Jr.,P.E. Page 2 of 2 I I I lI1i II . g 139 ¢i 1 I 1 3 i" I I I I I. 1 'i I I l3 "d - U - 1 ggqq sy s� ' O "s_3gaz € II . g i Igg 1 i 140. 1:1 Wxw> z}® I // \ FT-,Jp O 51 " / I . I s.g. 0 e4.5) P i ,,, -77-7- ....._,.,,-..,,.. .----- --4_ _ ____ ,;% l i \ /Y -4- / \`L�y ' �z�'r°`*J' _ — - -.'" .die ; ,. \ (g,�— -' / �` 1 tom,.,I F. R -- T 1 *Y \ / \\ \ \ \\ -----\`I* U Q Y„ ` \ I All 1 z � \\` \\\ \ • ��4,,,,, 71 ' 1 W ,,`0 . \ 1- )`, ''` I It I ---s. 4 11 R 11 `\` ,\\\�` \-`\\\`\� fit\ . ,- 1 (1 --] iili",111,1. 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Date: May 31, 2013 Re: South Burlington STP 5200(18)-US2 Widening/Sheraton 3'd Lane Project City Council Damages/Compensation Hearing Meeting Warning As part of the referenced project's Right-of-Way process,the City Council needs to hold a Damages/Compensation Hearing to determine the amount of damages,if any,that are payable to properties impacted by the project's construction. At the June 3,2013,City Council meeting,in accordance with State Statues, staff requests the City Council warn a Damages/Compensation Hearing to be held on July 22,2013 at 7:00 p.m.conducted by the City Council to make this determination. Last year,on May 7,2012,the City Council determined in a Condemnation Order(Volume 1077, Page 215-219)that the public good,necessity and convenience of the residents of the City of South Burlington required the taking of temporary easements on Timberlake Associates,L.L.P.'s property at 801 Williston Road as part of the project's construction.The only issue to be considered by the City Council at the meeting on July 22, 2013,will be the amount of damages,if any,that are payable to Timberlake Associates,L.L.P. as a result of the condemnation of certain temporary rights and easements by the City. To assist in the public deliberations,please find attached: 1. An excerpt of the Right-of-Way plans showing the Timberlake Associates,L.L.P. property,a listing and a highlight of each easement. 2. A proposed Warranty Deed of Easement from Timberlake Associates,L.L.P.to the City of South Burlington. 3. A letter notifying interested parties of the Damages/Compensation Hearing. 4. A list of interested parties. Staff recommends the City Council move to publicly warn the South Burlington STP 5200(18) US2 Widening/3`d Lane Project's Damages/Compensation Hearing be held for the Timberlake Associates,L.L.P.property,801 Williston Road,on July 22,2013,at 7:00 p.m. at the South Burlington City Hall,575 Dorset Street,South Burlington,VT 05403. Staff will be at meeting Monday to participate in the deliberations as needed. 52`, [7ofsei Strut South Burhogtou. VT 05•703 tel 802 E58 9; 1 fax 802 0 8 707b www„._sburt.com Physical :.ddtess 10-1 landfill goad South Burlington --.r:"\-1-11,\.„Ne'A'.?i t,. o grd,.. . 4.s % gm 1. L -' 3 Waxz; a; . mS y ! 4 "' i. ,i >4 Z" S bSaorOowi;naa ? 3 r S �•Y 0 -- v zo W,.N'-g i v S w`, 6 zzm< N- EY i 46*r-i g- NUa 1!N - rill i t u Y i i u N " � WR1 N U�-ID4 7NK w� 0. AS ' 7- t 0 iJ.. 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I e t tiff • 1 3„i'�� -"---- .o i n u I o -cg �g��NS�s 3 _ .a u i K - W N . 41 'ai 1- a $ u u F 4 . iw9?,E.1 OiNU» G t� Z C 0 0 x-..N N. csi a uw o o q m.,src f[ 4 1-4 V 6 r . a d I =wuN .. j I 4i rc oe w t 'p ,T2 Z. 1 1 , i4I" ° 1 JLLtUt CITY OF SOUTH BURLINGTON WARRANTY DEED OF EASEMENT KNOW ALL TO WHOM THESE PRESENTS COME: THAT Timberlake Associates,L.L.P.,a Vermont Limited Liability Partnership,with its principal place of business in the City of South Burlington in the County of Chittenden, State of Vermont,Grantor,in the consideration of Ten and more Dollars($10.00)paid to its full satisfaction by the City of South Burlington,a Vermont municipality in the County of Chittenden and State of Vermont, Grantee,does hereby give,grant,bargain,sell and convey unto Grantee,City of South Burlington,its successors and assigns,certain pieces of land and rights or easements located in the City of South Burlington,in the County of Chittenden,and State of Vermont,and described as follows,viz: Being part of the same land and premises conveyed to Timberlake Associates,L.L.P. by Warranty Deed of the Chittenden Trust Company,a Vermont Banking Corporation with its principal place of business in Burlington, in the County of Chittenden and State of Vermont, dated August 30, 1994,recorded in Volume 367,Page 689 of the City of South Burlington Land Records, and being more particularly described as follows: Being Parcel#2 consisting of temporary easements on said land shown on Sheet 4 of the plans entitled,"City of South Burlington,County of Chittenden,US2 Improvements Roadway Project (Principal Arterial),"Project number STP 5200(18)(the"Right of Way PIan")as filed in Map Slides 563-64 on May 6, 2012,in the City of South Burlington Land Records. In connection with this parcel the following easements are conveyed: A temporary easement during the period of construction to enter upon land of Grantor for construction purposes,including the right to cut and dispose of all trees, down timber,stumps, brush,bushes, and debris, install erosion control barriers and project demarcation fence and other erosion control items,as necessary and as noted on the project plans;and undertake general construction functions in an area of 1,396 square feet,more or less,right of and between approximate stations 10+66.0 and 13+50.0 of said U.S.Route 2 construction alignment as shown on the Right of Way Plan. A temporary easement during the period of construction to enter upon land of Grantor to extend highway slopes and embankments in an area of 778 square feet,more or less,right of and between approximate stations 10+66.5 and 13+50.0 of said U.S.Route 2 construction alignment as shown on the Right of Way Plan. The slopes and embankments may be extended at such an angle as will hold the material of said slopes in repose against ordinary erosion in accordance with the standard practice of Transportation construction. The City of South Burlington shall have the right to remove all trees,logs, stumps,protruding roots,brush,duff,and other objectionable materials,structures, growth,and any other thing of whatever kind or nature from said slope area. A temporary easement during the period of construction to enter upon land of Grantor to remove a street light and related conduit located at or near and right of approximate station 11+59.0 of said U.S.Route 2 construction alignment as shown on the Right of Way Plan. 1 A temporary easement during the period of construction to enter upon land of Grantor to construct a drive at or near and right of approximate station 12+76.0 of said U.S. Route 2 construction alignment as shown on the Right of Way Plan. A temporary easement during the period of construction to enter upon land of Grantor to construct a drive at or near and right of approximate station 13+13.0 of said U.S.Route 2 construction alignment as shown on the Right of Way Plan. TO HAVE AND TO HOLD the granted premises, with all the privileges and appurtenances thereof,unto the said Grantee,the City of South Burlington, its successors and assigns,to it and its own use and behoof forever; and said Grantor,Timberlake Associates, L.L.P., for itself and its heirs,assigns,executors and administrators,does covenant with said Grantee,the City of South Burlington,its successors and assigns,that until the ensealing of these presents,it is well seized of the premises,as a good indefeasible estate in fee simple, and has good right to grant and convey the same in manner and form as above written and that the same are free from every encumbrance,whatsoever. AND FURTHERMORE,Timberlake Associates, L.L.P.,does by these presents bind itself and its heirs, assigns,executors and administrators,forever,to WARRANT and DEFEND the above premises to said City of South Burlington,its successors and assigns,against all claims and demands whatsoever. IN WITNESS WHEREOF,I/we hereunto set my/our hand(s)this day of ,2013. TIMBERLAKE ASSOCIATES,L.L.P. and Duly Authorized Agent of Timberlake Associates,L.L.P. STATE OF VERMONT County, ss. At ,this day of ,2013, _ and Duly Authorized Agent of Timberlake Associates,L.L.P.,personally appeared,and acknowledged this instrument,by sealed and subscribed to be free act and deed and the free act and deed of Timberlake Associates, L.L.P. Before me, Notary Public My Commission Expires: 2/10/15 son 13.003 TimberLakc Associates Deed dean 053013 rca.doe 2 ♦f +y 0, 4 • Ari south l ngton PUBLIC WORKS VIA CERTIFIED MAIL/RETURN RECEIPT REQUESTED May 31, 2013 Timberlake Associates, LLP 32 San Remo Drive South Burlington, VT 05403 Re: South Burlington STP 5200(18) —US 2 Widening/3rd Lane Project—Parcel 2 Dear Sir or Madam: This letter serves as your official notice for a Damages/Compensation Hearing to be held for the above-referenced project on July 22, 2013. The Hearing will be conducted by the South Burlington City Council at 7:00 p.m. at the South Burlington City Hall, 575 Dorset Street, South Burlington, VT 05403. The City Council determined in a Condemnation Order dated May 7, 2012, and recorded in Volume 1077, Page 215-19 of the South Burlington Land Records, that the public good, necessity and convenience of the residents of the City of South Burlington required the taking of temporary easements on Timberlake Associates, L.L.P.'s property at 801 Williston Road. The only issue to be considered by the City Council at the meeting on July 22, 2013, will be the amount of damages, if any, payable to Timberlake Associates, L.L.P. as a result of the condemnation of certain temporary rights and easements by the City. Attached are two documents outlining the temporary easements required that will be assessed and evaluated at the Damages/Compensation hearing: 1) an excerpt of the Right- of-Way plans showing the Timberlake Associates, L.L.P. property, a listing and a highlight of each easement; and 2) a proposed Warranty Deed of Easement from Timberlake Associates, L.L.P. to the City of South Burlington. Please review the attachments and let me know if you have any questions. If you would like to meet prior to the July 22, 2013 meeting to discuss the project, please contact me at 658-7961. R ar (// Justin Rabidoux, Director Enclosures 57S Dorset Street south Builir.jton '.'T t154r+ tel 802 6S8 ' 61 fax 8 ? (,SS 7t?76 www.sburi.com, Physical AdtdreSs 10,1 landfill Boar) South But linyton Addresses for Notice of Damages/Compensation Hearing for Timberlake Property 1. Timberlake Associates, LLP 32 San Remo Drive South Burlington, VT 05403 2. People's United Bank Two Burlington Square Burlington, VT 05401 3. City of South Burlington Planning Commission 575 Dorset Street South Burlington, VT 05403 aon13-008 Addresses for Notice of Damages•Compensation Hearing Timberlake rea.docx CSflAllDCHITTENDEN SOLID WASTE DISTRICT \r/►r/ 1021 Redmond Road*Williston,VT 05495 �`/�'/ 802-872-8100•Fax: 802-878-5787• www.cswd.net May 23, 2013 Janice Ladd City of South Burlington 575 Dorset Street South Burlington,VT 05403 Dear Janice: Enclosed please find copies of the Chittenden Solid Waste District Proposed FY 2014 Budget. CSWD is scheduled to meet with the City of South Burlington on Monday,June 3,2013 at 9:00 p.m. Please forward the attached copies to your select board for their review. Also, please note that the front cover of our FY 14 Budget refers to our website www.cswd.net,where a complete detailed copy of our budget is available for review. The Board of Commissioners approved sending the Proposed FY 2014 Budget to Member towns for their approval on Wednesday,May 22, 2013. Below is Section 4. (b) of the Chittenden Solid Waste District Charter. Within 45 days of the approval of the budget by the Board of Commissioners, the legislative body of each member municipality shall act to approve or disapprove the budget. The budget shall be approved if approved by the legislative bodies of a majority of the member municipalities. (For such purposes, each member municipality shall be entitled to one vote.)A legislative body that disapproves the budget must file with the Board of Commissioners a written statement of objections to the budget identifying those specific items to be changed, and failure to file such statement of objections within the forty-five (45) day period shall constitute approval by such municipality. A legislative body that fails to act to approve or disapprove the budget within the forty-five (45) day period shall likewise be deemed to have approved the budget. As stated above, each member municipality may choose to approve or disapprove the budget prior to July 6, 2013. Please feel free to contact me should you have any questions or if you need any additional copies of the budget. Thank you. Si ce ely, L44 Adminis •tive Manager Cc: Paul Stabler,South Burlington Rep. Mark Boucher,South Burlington Alt. printed on recycled paper Ak * TO VIEW BUDGET DETAIL GO TO www.cswd.net S D CHITTENDEN SOLID WASTE DISTRICT 1021 REDMOND ROAD WILLISTON, VT 05495 rilted fec CHITTENDEN SOLID WASTE DISTRICT Fiscal Year 2014 Proposed Budget ASSUMPTIONS AND HIGHLIGHTS GENERAL FUND BUDGET FY13 FY14 APPROVED PROPOSED Difference BUDGET BUDGET $ Operating Expenditures $8,980,061 $8,739,954 ($240,107) -2.7 % Operating Revenues $8,728,340 $9,183,678 $455,338 +5.2 % Net Revenue (Expenditures) ($251,721) $443,724 Transfers To Reserves ($348,062) ($562,879) Transfers From Reserves $228,723 $233,671 Net Amount, Increase ($371,060) $114,516 (Decrease) In Beginning Fund Balance Major Assumptions—Revenues: 1. Solid Waste Management Fee (SWMF) rate is being increased by $4.94 per ton, from $22.06 to $27.00 per ton. The total number of tons subject to this fee for FY14 is expected to be 114,000, reduced from the FY13 estimate of 120,000 tons, based on historical data and management's best projections for the near future. The resulting SWMF revenue budgeted for FY14 is $2,972,076—a $324,876 (12.3%) increase over the FY13 budget of$2,647,200. 2. Tipping fees budget is increased by $542,358. Rate increases are planned for tipping fees at the Materials Recovery Facility (increased to$6.50 per ton In-District materials and$16.50 per ton for Out-of-District materials), the Drop-Off Centers (the first rate increase in six years for this program), and at the Green Mountain Compost facility ($40 per ton in FY14, up from $37.50 per ton in FY13). 3. Sale of Material revenue is projected to decrease by $386,810, primarily associated with the reduction in inventory of compost products that will be ready and available for sale in FY14 as compared with what had been projected when the FY13 budget was originally developed, as the program recovers from the herbicide impacts that occurred in the summer of 2012. Additionally, • the MRF program is budgeting an average price for recyclable materials of$95.46 per ton, down from $99.80 per ton in FY13. Major Assumptions—Expenditures: 1. Personnel costs include 38.87 Full Time Equivalent positions, down by 2.02 FTE from FY13; the primary component of this difference is the reduction in staffing for the compost facility for FY14. 2. Existing pay grades will be adjusted upward by a Cost Of Living Adjustment(COLA) of 1.92% effective with the start of the FY14 year. Additionally, effective with the start of the 2014 Fiscal Year, a new pay plan will be implemented, which contains 20 steps per pay grade, with variable increments between steps (rather than the straight-lined 30 equal steps which the former pay plan contained). 3. Employees will contribute approximately 11 percent of the overall total health insurance premium costs, using a percentage-of-base-salary method for individual employee contributions. 5/17/2013 SECTION 1—A;Page 1 Highlights: 1. Transfers to/from reserves: a. Undesignated Fund Balance—there is a budgeted credit to the Undesignated Fund Balance of$189,516, which represents the Solid Waste Management Fee revenues expected to be generated in excess of the needed program subsidies for the FY14 year. This excess will cover some minor future years' cost increases without the need to raise rates immediately. b. Rate Stabilization—The rate increases for fees charged at the Drop-Off Centers are intended to be good for several years, to avoid the need to increase fees too frequently. The FY14 budget includes creation of a new"Rate Stabilization Reserve" account, with a budgeted deposit of$99,784, which is the expected net residual earnings generated by the DOC revenues for FY14. This reserve can be tapped in future years as needed, in order to smooth out the need for rate increases. c. Facilities Improvement Reserve—This budget provides for transfers to this reserve account in the amount of$411,595, to provide for future capital acquisitions and improvements. 2. Salaries and personnel benefits: Budgeted lower by about 4.4%, or about$138,600, as compared to FY13. This is associated with reduction in staffing for the Green Mountain Compost facility and the latex paint recycling program for FY14, as well as elimination of the budget for two potential positions that had been provided for the in the FY13 PUD budget, partially offset by salary increases of a COLA of 1.92% and 1.25% merit step increases for existing staff. 3. Professional Services: Budget decreased by 2.7% despite a $50,000 increase in Legal Fees as CSWD tries to recover the losses from the herbicide exposure to our compost. Offsetting decreases in expenses are from utilizing less outside contractors in Future Projects and Compost Programs. 4. Other Services: Budgeted higher by $106,000 (3%) in FY14 as compared to the prior year, primarily due to the expected increase in facilities management costs for the MRF, tied to increases in tipping fees and the associated contractual obligations for operating costs.These increases are partially offset by a continued decrease in Sludge Management due to recycling options at a lower cost as well as lower tonnages due better treatment technologies. 5. Printing and Advertising: Budgeted expenses are lower by about$49,000 (24%) compared to FY13, primarily related to suspending much of the marketing effort for the compost program for most of FY14, until sufficient stock of saleable inventory can be produced. 6. General Supplies: Budget for this category is lower by $73,000 in FY14 vs. FY13, as the compost facility will incur lowered costs of production in the FY14 year associated with reduced costs of certain inputs and no expected costs associated with bagging product for distribution. 7. Other Charges: Budgeted lower by $74,000 (33%) for FY14, due to elimination of the Tire & Appliance Roundups and reduction in funding for certain recycling and composting container grants. 8. In addition to the routine services that CSWD provides, there are some special studies that will continue in FY14: a. An analysis of alternatives to process wastewater biosolids in the future, funded from a reserve account ($100,000). b. Additional work on a Consolidated Collection System Design - $45,000 from Solid Waste Management Fees. 5/17/2013 SECTION 1—A;Page 2 Chittenden Solid Waste District Solid Waste Management Fee (SWMF) Rate Increase 2013 > Assessed on each ton of waste generated in Chittenden County destined for disposal > Not assessed on material recycled > Used for approximately 33%of CSWD's annual budget(remaining revenues from tip fees and sale of materials) > Applicable tonnage expected to decrease over next few years(please see next page) > Increase scheduled to be effective Sept 1, 2013 after public hearing and comment period Current SWMF, per ton $22.06 Second increase since 1993 Proposed SWMF, per ton $27.00 To be effective September 1, 2013 Increase,per ton $4.94 22.4% SWMF, per ton if inflated by CPI = $29.05 from September 1993 through April 2013 SWMF Impact on: Current Proposed Difference Household $ 19.87 $24.31 $4.45 per year Commercial 4 cy/week $ 229.42 $280.80 $51.38 per year C&D rolloff container $ 88.24 $108.00 $19.76 per pull SWMF Increase Impact on Overall Trash&Recycling Service Cost Average CSWD Household* Typical Commercial Account** Typical C&D pull*** $/month $/year $/month $/year $/pull Current Typical Garbage Bill/month $34.00 $408.00 $300 $3,600 $510.00 Increase of CSWD SWMF $0.37 $4.45 $4.28 $51.38 $19.76 New Garbage Bill after CSWD Increase $34.37 $412.45 $304.28 $3,651.38 $529.76 Overall Increase 1.09% 1.4% 3.9% Curbside Trash&Recycling Service Components Average CSWD Household Typical Commercial Account Typical C&D pull $/Ton $/year $/Ton $/year $/Ton $/pull Collection Service Cost $338.02 $309.59 $231.09 $2,470.58 27.5 110 Tip Fee at Transfer Station $85.00 $76.54 $85.00 $884.00 $85.00 $340.00 Tip Fee at Materials Recovery Facility $8.00 $2.00 $8.00 $16.00 CSWD SWMF $27.00 $24.31 $27.00 $280.80 $27.00 $108.00 Total $458.02 $412.45 $351.09 $3,651.38 $132 $558 CSWD SWMF as%of total bill 5.9% 7.7% 20.4% * Households assumed to generate 55%of MSW and 15%of C&D 0.90 Tons/year **Typical Commericial Account at 4 cubic yards/week at 100 pounds/cy 10.4 Tons/year ***Typical 20 cubic yard C&D roll-off pull 4 Tons/pull F:\allshare\BOARD\packets\2013\5-22\SWMF increase Calcs for 2013 Impact 5/17/2013 1:19 PM _ _ 2 i c... •i 1 1 ----- , r r•-4 r-t CO ',"1 •i' 4. c, ;',.-- 1 i 1 . 5, i 4 I 1 ,.. i 0 i , 4 4 i cl• , • i i 1 I 1 1 1 . 210 0181 0 0 1 i 1' R r" I 1LLi i I 1 ' 3 ' 1 `Ei I 1 r‘i I ›..a... x co ,...., 0 +.4 I 4--o un rn 4.0 1 C.3 a) . .4 I 4 1 I —, 1 1 .1:1 1 r I in I = ifl 1 , CU i 1 i >'' , I ........ ti) Cil C X C 0 _A. z 0 I— I Li. IN t 1".." , = i I Li < i 1 i ,1* I 3 Do o / e. LI LIMS ,,,"!4 rn tr) ', i , m A c, t •,t- , ,i so:.,. I>_ i - ip IIr; 1 r-11 ' 1 1 V 11 0 '41 Lno cli '',1*- ' 01 a= rn , • il-, ' c c 4a. 8 0 0 0 0 cp 0 0 0 0 f....n ozi •t,,' ,0, 0 0 o 0 CD CD ED (7) 2 u r 6 0 a o 0 0 a 0 o 1 cc c5 d , o d d c5 o c5 1 iti < o co Lo .1 I r-i ri r-i x-4 1 1 ...- JeaA/suoi ...c .,....^ ,-- -— - — — — HIGHLIGHTS FY14 CAPITAL PROGRAM BUDGET A. CSWD FY14 Capital Budget increases from $3,119,586 to $4,877,250. B. $1 .6 million of the FY14 proposed capital budget is for new equipment and refurbishing of existing equipment and facilities at the Materials Recovery Facility (MRF), originally budgeted in FY13 and carried forward into FY14. C. $1 .5 million of the capital budget is for potential purchase of the transfer station in Williston; this would be funded with long-term debt (requiring county-wide bond vote) if this expenditure is undertaken. D. 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RIM co I 0 m h 0 ri rt fit > e7 N CDrt m d O 3 c I { co NI u O 3 CO co III-N 2-4i ,a c25 ,O > - ( " r N� m o m u? i Mt ` . -i m E a i a ▪ C +' O G ¢ u n �a " 1i 14i To v o ry m o u-, m ✓I < °U o • `� ri rri 1 c. o m Sri i Q er n N I ri m I z1111111111111.1. 1 W ® 1 CO O c4 0 .. O r Cr; ,__ ' m a QC 1 2-1C, € �; : 0 0. IIIMINIIIIIall I a) Cri .-I f,, ri -0 O B r3 :,.0 0 0_0 i 000 1 M i oS ma i 11.10 MOM , —i 0 0 0 0 0 o c). ¢ 1 I CHITTENDEN SOLID WASTE DISTRICT Mission & Goals Mission: Assuring the efficient, effective, economical ard environmentally sound management of solid waste generated within its member municipalities. Goal #1: To operate as thz., authority responsible for oversight and control of solid waste. Goal #2: To base a solid waste management system on tha following hierarchical priorities: 1. reduction of toxicity and volume of the waste stream 2. reuse 3. recycling and composting 4. disposal Goal #3: To ensure that the cost of the solid waste system will be paid for by the users of the solid waste system. Goal #3: To educate the public about the District's solid waste management goals and the means for achieving them throughout all sectors of the public. Goal #5: To encourage a solid waste management system which consists of an appropriate combination of public, private, and public/private programs which best serves the members of the District and promotes the public good. Goal #6: To promote a flexible and dynamic solid waste management process capable of responding to technological advancement and changes in local conditions. 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O C L U L 'a) C Ca O O C W N C O C 0Y •6 C) >' O c9F � F '� J 'CZ = m L cCL Ca El CCa JL 00 ,C La '- v) UCO z < a) -c� � c cCa cxaa o C 0L E -C o o� E� o> om Cm � L� o: aa)) a> Z > >, - .0•- a Q O 0 C 0 U o 0 o ca o o o C - U .o o f ate) a) Q � � o �) C7 � Ect JD a 0 Ea � 2 cam @ o 0 z -) Q Q H 0 0 F - a . a) = ri a a XQ a . a �QCCQ � Q � Q � Q � Q a �Q �� � Q a),--.< = Q �Q ` a C C a) a) m OI— OC Q o o W � °= o - Q 0 0 Cr a o o � Q CC Q a c o)o C c = •` = = a o C C 1C Y v a) , , -)M L .o c c 0 0 O O C 0 j O o j :E ` o O 0 0 p ") C C 6 C- - L L N a) a) a) co N U U O O L .0 L m co d a) N N .� .N O O O O O _ ,-0 z ci U U N N N N a) a) C C . 2 O O a) N 'O "O a) _ _ C C in 0 0 6 6 L _c O O CA Lo 0 m E •C 7 7 O N • L ..0 O O C C mmmm000 C) ill WWI222 --) � 22CCD U)000) U) cncn �,J �� � � �� CHITTENDEN SOLID WASTE DISTRICT FY 2014 BUDGET TIMELINE DATE ACTION BY WHOM ACTION TAKEN November 14, 2012 Board of Commissioners Passed Preliminary Budget &Approve Dissemination January 23, 2013 Board of Commissioners Preliminary Budget Hearing Held Feb-May 2013 Finance Committee&CSWD Staff Revise Preliminary Budget May 22, 2013 Board of Commissioners Budget Approved For Adoption May 23, 2013 CSWD Staff Notify Members of Budget Approval & Establish Presentation Schedule Thru June25, 2013 CSWD Staff Budget Presentations to Member Municipalities Thru June 25, 2013 Community Governments Budget Adoption June 26, 2013 Board of Commissioners Approve Budget Implementation July 1, 2013 CSWD Staff Implement Budget F:\BUDGETS\BUDGET 2014\Section1 Intro\1 E TIMELINEI4.DOC SECTION 1 - E N 0) > i } O co Et 1 coCo LL f-- LO o O O n 69 ER Q N och ai M O N o is LL_ 0 0 0 CI) r 7 COta 2 CO O LO o } co o co > LL co N O o rn 1 f to Eo C 0 U N Co d' co0) O 1--- Ch O — 6) O LL in M U d (n C o of <-- Q all LI I}i N I I E» Ea L Q ti c- iO O N Q LL O N J > N c ER to O Z C cc, rn 0 uj N +-+ o ire co fa >ai, CI >- u N) CO Z re k..9 ii "Iiiii" r; r--: FW- V L . 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CHITTENDEN SOLID WASTE DISTRICT SOURCES OF OPERATING REVENUES, AND USE OF SOLID WASTE MANAGEMENT FEES BY PROGRAM - COMPARISON FY13 TO FY14 TOTAL SOURCES OF OPERATING FY 2013 ADOPTED FY 2014 PROPOSED REVENUES BUDGET BUDGET Difference General Operating Revenues: $ % $ % $Change Tipping Fees $2,947,236 32.8% $ 3,489,594 39.9% $ 542,358 Solid Waste Management Fee 2,647,200 29.5% 2,972,076 34.0% 324,876 Sale of Materials/Mat'I Handling Fees 2,970,236 33.1% 2,583,426 29.6% (386,810) Equipment Rent/Lease 5,400 0.1% - 0.0% (5,400) Federal, State, &Local Grants 70,200 0.8% 72,600 0.8% 2,400 Interest 2,400 0.0% 1,540 0.0% (860) License Fees 9,380 0.1% 10,505 0.1% 1,125 Property Management 76,288 0.8% 53,937 0.6% (22,351) Subtotal Operating Revenues 8,728,340 97.2% 9,183,678 105.1% 455,338 Net Transfer From(To) Reserves 251,721 2.8% (443,724) -5.1% (695,445) Total Operating Exp Budget $8,980,061 100.0% $ 8,739,954 100.0% $ (240,107) FY2013 FY2014 USE OF SOLID WASTE MANAGEMENT Based on Based on FEES BY PROGRAM 120,000 tons 114,000 tons* Difference Program $ /o° $ % $ Change MRF $ - 0.0% $ - 0.0% $ - Waste Reduction 321,049 12.1% 320,975 10.8% (74) Special Waste 285,008 10.8% 313,142 10.5% 28,134 DOCs 231,964 8.8% 253,516 8.5% 21,552 Unregulated Haz Waste 540,062 20.4% 529,376 18.0% (10,686) Biosolids Program - 0.0% - 0.0% 0 Green Mountain Compost 321,505 12.1% 475,521 16.0% 154,016 Special Projects 250,982 9.5% 178,795 6.0% (72,187) Future Projects 21,917 0.8% 18,882 0.6% (3,035) Finance 88,367 3.3% 83,899 2.8% (4,468) Administration 141,808 5.4% 152,422 5.1% 10,614 Marketing/Communications 282,074 10.7% 296,624 10.0% 14,550 Enforcement 51,103 1.9% 54,960 1.8% 3,857 PUD 111,361 4.2% 104,448 3.5% (6,913) Increase in Undesignated Fund Equity - 0.0% 189,516 6.4% 189,516 Total Solid Waste Mgmt Fee Revenues $2,647,200 100.0% $ 2,972,076 100.0% $ 324,876 Expected effective date of SWMF increase from$22.06 to$27.00-September 1, 2013 5/8/2013 ; 2:37 PM BUDGET 2014 SWMF COMPARISON Page F • a V �n..g.--l7 a—,—„ .-,-n,,b.—co.l.-gmm Ym opov olb.-motomo•f)h O�mm W.00O V mN<r b mo u"ow�rg° p m '�' .. 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F p w W m 0'N MdCMtDn0m OIN NININN NNNNMM2MaQ.22tnfMMO V V?O V<OO V•0mN2H3N hNtmO.ODmNN.dOtmOtOtrOtm0�,9 1'�n rn n n A N 1- w 0 [O CHITTENDEN SOLID WASTE DISTRICT FY 14 SCHEDULE OF PROGRAM FEES FY 14 FY 13 Chance 4) MATERIALS RECOVERY FACILITY Tipping fees and/or materials purchased price fluctuate with market price. Budgeted rates are: In District materials,per Ton $6.50 ($5.00) $11.50 Out-of-District materials,per Ton $16.50 $5.00 $11.50 6)SPECIAL WASTE PROGRAM Special Waste Facility(at the Williston Drop-Off Center) Electronics-per pound(by appt.only) $0.18 $0.18 $0.00 Gypsum wallboard,per ton $70.00 $70.00 $0.00 Tires-up to 16" $2.25 $2.25 $0.00 Tires-16.5"to 19" $3.75 $3.75 $0.00 Tires- per ton $200.00 $200.00 $0.00 Tree limbs,trunks,clean stumps,&brush Up to 6 cubic yards No charge No charge Each cubic yard in excess of 6 cubic yards $5.00 $5.00 $0.00 Pallets&clean construction lumber No charge No charge Propane cylinders over 20 lbs $5.00 $5.00 $0.00 Yard debris No charge No charge 7) DROP-OFF CENTERS Items accepted vary by facility. Household Trash up to 18-gallon bag/barrel $2.00 $1.75 $0.25 up to 33-gallon bag/barrel $3.75 $3.25 $0.50 up to 45-gallon bag/barrel $5.75 $5.00 $0.75 per cubic yard $30.00 $25.00 $5.00 at Burlington Drop-Off Center,per pound $0.15 $0.13 $0.02 Construction&Demolition Debris up to 18-gallon bag/barrel $4.00 $3.50 $0.50 up to 33-gallon bag/barrel $7.50 $6.50 $1.00 up to 45-gallon bag/barrel $11.50 $10.00 $1.50 per cubic yard $60.00 $50.00 $10.00 at Burlington Drop-Off Center,per pound $0.15 $0.13 $0.02 • Other Items (*indicates that limits apply) All-In-One Recyclables No charge No charge Appliances without Refrigerants $5 $5 $0.00 Appliances with Refrigerants $10-$15 $10-$15 $0.00 Batteries(household and lead acid) No charge* No charge* Electronics $1-$15 $1-$15 $0.00 Electronics-items covered by new State program No charge No charge Fluorescent lamps No charge* No charge* Food scraps&non-recyclable paper No charge No charge Furniture items $3-$17 $3-$17 $0.00 Hard cover books No charge No charge Mercury-containing products No charge No charge Pallets&clean construction lumber No charge No charge Propane cylinders 20 lbs&under No charge* No charge* Scrap metal No charge No charge Textiles No charge* No charge* Page 1 of 2 PROGRAM FEES J-1 7) DROP-OFF CENTERS, Continued FY 14 FY 13 Change Tires-up to 16" $2.75 $2.75 $0.00 Tires-16.5"to 19" $5.25 $5.25 $0.00 Tires- 20"to 24.5" $14.00 $14.00 $0.00 Tires-off road $56.00 $56.00 $0.00 Tree limbs,trunks,clean stumps,&brush: Up to 3 cubic yards No charge No charge Each cubic yard in excess of 3 cubic yards $10.00 $10.00 $0.00 Used oil No charge No charge No e No"char - IIsedoil filters charg e g Wood ashes No charge No charge Yard debris No charge No charge 8) HAZARDOUS WASTE- ENVIRONMENTAL DEPOT& ROVER Environmental Depot Household hazardous waste No charge No charge Business hazardous waste-Conditionally Exempt Generators are charged by material as stated in hazardous waste hauler contract. Rover Household hazardous waste No charge No charge 10) BIOSOLIDS Sludge per wet ton for disposal(average projected blended rate) $88.85 $86.90 $1.95 Sludge per wet ton for land application(average projected blended rate) $75.87 $69.58 $6.29 Sludge per wet ton for alkaline treatment $84.28 $83.30 $0.98 South Burlington Class A(average projected blended rate) $34.43 $34.20 $0.23 South Burlington Class B N/A $87.35 11)COMPOST Per-ton tip fee for post-consumer food waste $40.00 $37.50 $2.50 14) FINANCE Solid Waste Management Fee per ton $27.00 $22.06 $4.94 Page 2 of 2 PROGRAM FEES J-2 JLadd From: Bob Rusten Sent: Thursday, April 25, 2013 7:34 AM To: Sue Dorey; Celine Ingalls; JLadd; Kevin Dorn Subject: pension payment Good morning everyone. Just to note that for the 6/3/13 Council meeting the Warrant should include our actuary's recommended pension payment to Prudential. That amount is$659,343 which comes out of the General Fund as well as the Sewer and Stormwater Fund. It is more than we had budgeted for FY 2013 by about$60,000 so we will need to appropriately allocated a higher percentage from the GF and the two Enterprise Funds to cover the increase. Sue and I will come up for a formula to give to Celine. In my estimates for where we will end up in FY 2013 I have taken into account the additional cost. This payment is in addition to the June Merchants Bank's pension loan repayment we will need to make. They will send us a bill for that payment. Thanks. Bob Rusten Deputy City Manager City of South Burlington Notice- Under Vermont's Public Records Act, all e-mail, e-mail attachments as well as paper copies of documents received or prepared for use in matters concerning City business, concerning a City official or staff or containing information relating to City business are likely to be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law. If you have received this message in error,please notify us immediately by return email. Thank you for your cooperation. 1 JLadd From: Kimberly Murray Sent: Monday, April 29, 2013 1:59 PM To: Kevin Dorn Cc: Bob Rusten;JLadd; Paul Conner Subject: IZ Council Agenda item for 5/6 Attachments: Interim Zoning Schedule & NotesMarch2013Fwd.pdf Hello, Please find an updated 2013 IZ status sheet. Please add the following to the Council's regular agenda for 5/6: 1. Interim Zoning-Deliberative Session: (City Council-Deliberative session on applications closed or presently before the City Council. Deliberative sessions are not open to public comment). [Note: Deliberations will be in open session unless due to a legal issue it is voted by Council to deliberate in closed session] a. Interim Zoning Application #IZ-13-02, Malone Dorset Street Properties, LLC (Trader Joe's)to amend a previously approved planned unit development consisting of a 33,733 sq.ft. gfa building with 31,351 sq. ft. (including mezzanine) of retail food establishment use and 2,382 sq. ft. of short-order restaurant use. The amendment consists of: 1) razing three (3) single family dwellings, 2) constructing a 12,800 sq. ft. building for retail food use, and 3) constructing a 2- story 14,000 sq. ft. building consisting of 7,000 sq. ft. of retail and/or short-order restaurant use and 7,000 sq. ft .of general office use, 192, 196, 200, and 222 Dorset Street. Draft decision and memo to follow likely on Thurs. 5/2. Heads up: Upcoming Council meeting warned Public Hearing for 5/20: IZ-13-03 Larkin Hotel amendment, 5 Dorset St. Thanks, Ki.v v-Ly KIMBERLY L. MURRAY, AICP �✓ t► Development Coordinator "� )Z0 t 802-846-4131 f 801-846-4101 kmurray(asburl.com www.sburl.com s o u ,.h b rlington 575 Dorset Street I South Burlington, Vermont 05403 1