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HomeMy WebLinkAboutAgenda - City Council - 11/04/2013 n lout =• i 'L`� VERMONT AGENDA SOUTH BURLINGTON CITY COUNCIL City Hall Conference Room 575 Dorset Street SOUTH BURLINGTON, VERMONT Executive Session 6:00 P.M. Monday, November 4, 2013 Consider entering executive session to discuss personnel issues related to the Champlain Water District and the City. Regular Session 7:00P.M. Monday, November 4, 2013 1. Agenda Review: Additions, deletions or changes in order of agenda items. (7:00—7:02 PM) 2. Comments and questions from the public not related to the agenda. (7:02—7:12 PM) 3. Announcements and City Manager's Report. (7:12—7:22 PM) 4. Consent Agenda: (7:22—7:24 PM) A. ***Sign Disbursement B. ***Approve Minutes for October 16 and October 21. C. ***Authorize City Manager to negotiate and sign a contract for Garden Street consulting services with Stantec. 5. ***Draft Capital Improvement Program Fiscal Year 2015-2024 Overview. (Ilona Blanchard) (7:24— 7:44 PM) 6. ***Discuss potential changes to impact fees related to child care facilities. (Paul Conner) (7:44—7:59 PM) 7. ***Discuss potential changes to"sign ordinance." (Paul Conner) (7:59—8:14 PM) 8. ***Discuss request by John Belter to farm the Underwood property in future years. (Paul Conner) (8:14—8:29 PM) 9. ***Authorize the South Burlington Board of Civil Authority to hear and decide all appeals of penalties associated with the late filing of the Homestead Declaration. (Donna Kinville) (8:29—8:39 PM) 10. ***Review and discussion of items referred up to the Council from IZ committees (Kevin Dorn) (8:39— 9:00 PM) 11. Discuss authorizing the City Manager or his/her designee to approve entertainment and street use permits. (Kevin Dorn) (9:00—9:10 PM) 12. Other Business: (9:10—9:12 PM) A. Items held from the Consent Agenda B. Bike Rack—items Council may wish to place on a future agenda: i. Traffic Lights and sequencing. ii. City Street Lights (adequacy/number) at various locations. iii. Taser Policy iv. East Terrance Ordinance v. Policy regarding landscaping City-owned land and Request from Hadley Road. C. Other? 13. Adjourn (9:12 PM) Respectfully Submitted: KevLw Dares Kevin Dorn, City Manager ***Attachments Included South Burlington City Council Meeting Participation Guidelines City Council meetings are the only time we have to discuss and decide on City matters. We want to be as open and informal as possible; but Council meetings are not town meetings. In an effort to conduct orderly and efficient meetings, we kindly request your cooperation and compliance with the following guidelines. 1. Please be respectful of each other(Council members, staff, and the public). 2. Please raise your hand to be recognized by the Chair. Once recognized please state your name and address. 3. Please address the Chair and not other members of the public, staff, or presenters. 4. Please abide by any time limits that have been set. Time limits will be used to insure everyone is heard and there is sufficient time for the Council to conduct all the business on the agenda. 5. The Chair will make a reasonable effort to allow everyone to speak once before speakers address the Council a second time. 6. The Chair may ask that discussion be limited to the Councilors once the public input has been heard. 7. Please do not interrupt when others are speaking. 8. Please do not repeat the points made by others, except to briefly say whether you agree or disagree with others views. 9. Please use the outside hallway for side conversations. It is difficult to hear speaker remarks when there are other conversations occurring. Public Sign-In November 4, 2013 City Council Meeting Please Print Name Name Name 1:D0(D ac9 fir 18 35 2 ry, 19 36 71- 3 a '/ 20 37 4\,t U edt14/b/4 21 38 5 22 39 6 23 40 7 24 41 8 25 42 9 26 43 10 27 44 11 28 45 12 29 46 13 30 47 14 31 48 15 32 49 16 33 50 17 34 51 11/01/13 City of South Burlington Accounts Payable Page 1 10:31 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 11/04/13 To 11/04/13 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date A C S AFFILIATED COMPUTER SERVICES I 961063 20/20 ACS SYSTEM -SEPT 1 2781.60 0.00 . /--/-- AAA AAA POLICE SUPPLY 30441 UNIFORMS 1064.00 0.00 . /--/-- AETNA AETNA 11448 REFUND - AUTO CLAIM 476.10 0.00 . /--/-- ALL ALL CYCLE WASTE INC 2206148 HOLMES - TRASH REMOVAL 84.64 0.00 . /--/-- ALL SEA ALL SEASONS EXCAVATING & 27803 PAVE PATCH COMMERCE AVE 4100.00 0.00 . /--/-- AMERROCK AMERICAN ROCK SALT COMPANY LLC 0361195 BULK SALT 4808.81 0.00 . /--/-- AMERROCK AMERICAN ROCK SALT COMPANY LLC 0361193 BULK SALT 1186.35 0.00 . /--/-- ARBORWEAR ARBORWEAR 145838 UNIFORMS 189.00 0.00 . /--/-- ARBORWEAR ARBORWEAR 146643 PANTS - GREGORY 71.00 0.00 . /--/-- AT&T AT&T MOBILITY 292X10152013 WQD MOBILE PHONES 210.42 0.00 . /--/-- AT&T AT&T MOBILITY 623X10152013 PW MOBILE PHONES 186.84 0.00 . /--/-- AT&T AT&T MOBILITY 973X10242013 FD MOBILE PHONES 181.55 0.00 . /--/-- AVENET AVENET LLC 33698 ANNUAL SERVICE PACKAGE 1000.00 0.00 . /--/-- BARRETT BARRETT TRUCKING COMPANY INC 076580 TRUCK #71 W/ROLLBACK 170.00 0.00 . /--/-- BATTERYPL BATTERY'S PLUS 2029 BATTERIES FOR EXIT SIGNS 73.50 0.00 . /--/-- II BEAGLE BEAGLE OUTDOOR WEAR 3190 TACTICAL 5 POINT VEST 275.94 0.00 . /--/-- BERGE BERGERON PROTECTIVE CLOTHING L 148882 GLOVES 613.82 0.00 . / -/ BIBENS BIBENS ACE 770232/3 PANTS, HAT & BEANIE 52.47 0.00 . /--/-- BIBENS BIBENS ACE 770050/3 LAWN MOWER MUFFLER 41.96 0.00 . /--/-- BIBENS BIBENS ACE 770114/3 FITTINGS 5.28 0.00 . /--/-- li BIBENS BIBENS ACE 770151/3 PROTECTOR EAR MUFFS 20.99 0.00 . /--/-- BIBENS BIBENS ACE 770211/3 FASTENERS 9.36 0.00 . /--/-- .i BIBENS BIBENS ACE 770316/3 ANTI-FREEZE 11.96 0.00 . /--/-- BIBENS BIBENS ACE 770356/3 SPIGOT KIT & HOSE 54.97 0.00 . /--/-- I BIBENS BIBENS ACE 770367/3 CROW BAR PINCH POINT 45.99 0.00 . /--/-- BIBENS BIBENS ACE 770366/3 HAMMER 18.99 0.00 . /--/-- BIBENS BIBENS ACE 770417/3 FASTENERS 3.12 0.00 . /--/-- BIBENS BIBENS ACE 770227/3 TOOLS FOR MARINE ONE 69.47 0.00 . /--/- BIBENS BIBENS ACE 770017/3 BAR FLAT ALUMINUM 16.19 0.00 . /--/-- BIBENS SIRENS ACE 770217/3 SUPPLIES DISPATCH ROOM 23.80 0.00 . /--/-- BIBENS BIBENS ACE 770233/3 CLEANING SUPPLIES 47.16 0.00 . /--/-- BIBENS BIBENS ACE 769952/3 EPDXY & ROPE 19.32 0.00 . /--/-- BIBENS BIBENS ACE 769971/3 WEATHERSTRIP 7.19 0.00 / -/ BIBENS BIBENS ACE 770133/3 PAINT SUPPLIES 32.36 0.00 . /--/-- BIBENS BIBENS ACE 770359/3 BATTERIES, PUSHBROOM 58.05 0.00 . /--/-- BIBENS BIBENS ACE 770428/3 BULB 27.98 0.00 . /--/-- BIBENS BIBENS ACE 770294/3 BRUSH DECK 16.98 0.00 . /--/-- BIBENS BIBENS ACE 770449/3 PLANT SUPPLIES 8.48 0.00 . /--/-- BONVO BONVOULOIR, MONIQUE 59976 REFUND - FLEMING TOUR 20.00 0.00 /--/-- BOUND BOUND TREE MEDICAL, LLC 81237217 GLOVES - JOINT PURCHASE 5388.00 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81222429 MEDICAL SUPPLIES 1058.62 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81237216 MEDICAL SUPPLIES 157.80 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81231992 MEDICAL SUPPLIES 170.00 0.00 . /--/-- BOUND BOUND TREE MEDICAL, LLC 81233228 MEDICAL SUPPLIES 418.35 0.00 . /--/-- BUS BUS PARTS WAREHOUSE IN6614 BUS PARTS 233.55 0.00 . /--/-- CAMERAS CAMERAS NETWORKING AND SECURIT 7562 OUTDOOR VANDAL CAMERA 743.00 0.00 . /--/-- CANNIZJ CANNIZZARO, JACKIE 59967 REFUND - BASKETBALL 25.00 0.00 . /--/-- CANONSOL CANON SOLUTIONS AMERICA 601411 PW - QTRLY MAINTENANCE 167.67 0.00 . /--/-- CANONSOL CANON SOLUTIONS AMERICA 601665 ANNUAL MAINT. CONTRACT 1086.10 0.00 . /--/-- CANONSOL CANON SOLUTIONS AMERICA 601666 QTRLY MAINTENANCE 330.66 0.00 . /--/-- 11/01/13 City of South Burlington Accounts Payable Page 3 10:31 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 11/04/13 To 11/04/13 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date CLAUSS CLAUSSEN ENTERPRISES INC 148465 PERENNIALS-VET MEM. PARK 2863.95 0.00 . /-_/__ COMCAST COMCAST 11011130PW13 HIGHWAY/DPW 109.95 0.00 . /-_/__ COMCAST COMCAST 11011130HO13 STATION#2 CABLE 124.48 0.00 . /--/-- COMCAST COMCAST 11011130E13 STATION #1 INTERNET/CABL 179.88 0.00 . /__/__ COMCAST COMCAST 1008-1107F13 EMERGENCY CTR @ LANDFILL 80.01 0.00 . /__/_- COMCAST COMCAST 10211120PD13 P/D INTERNET 56.86 0.00 . /__/__ COMCAST COMCAST 10201119P13 P/D INTERNET 324.79 0.00 . /--/-- COMMUN COMMUNITY JUSTICE CENTER COSA9/20-21 COSA TRAINING - DEACON 30.00 0.00 . /__/-_ CREATIVEP CREATIVE PRODUCT SOURCING INC 66214 DARE SUPPLIES 504.42 0.00 . /-_/__ CRYSTAL CRYSTAL ROCK LLC 09302013FD F/D BOTTLED WATER 87.15 0.00 . /-_/-- CVCPAGING CENTRAL VERMONT COMMUNICATIONS 10287088 AIR TIME FEE 12.75 0.00 . /__/-_ DE LAGE DE LAGE LANDEN FINANCIAL SERVI 19874289 2ND FLOOR COPIER 356.07 0.00 . /_-/__ ESSEQI ESSEX EQUIPMENT INC 10525811-1 JACK HAMMER HEAD 74.66 0.00 . /__/__ ESSEXJCT ESSEX JUNCTION RECREATION & PA 1016201317 FALL SENIOR TRIP- HILDEN 693.00 0.00 . /__/__ EXXON EXXON MOBIL 139900310 UNLEADED FUEL 502.95 0.00 . /-_/-- FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 4-78819OCT13 DSL STAND ALONE 49.99 0.00 . /--/-_ FAIRPOINT FAIRPOINT COMMUNICATIONS, INC. 2-6503OCT13 STATION #1 #2 INTERCOM 54.82 0.00 . /--/_- FARM THE FARM AT SOUTH VILLAGE, INC 363 OCTOBER 2013 - SOLAR 2586.48 0.00 . /__/__ FARM THE FARM AT SOUTH VILLAGE, INC 362 SEPTEMBER 2013 - SOLAR 2559.93 0.00 . /--/-- FASTEN FASTENAL COMPANY VTBUR180276 DRILL BIT 25.33 0.00 . /--/-- FIREETC FIRE TECH & SAFETY OF NEW ENGL 135730 FLOW TESTING - NICK 25.00 0.00 . /--/-- FIREETC FIRE TECH & SAFETY OF NEW ENGL 135831 CHAIN TENSIONER 24.00 0.00 . /--/__ FIREETC FIRE TECH & SAFETY OF NEW ENGL 136376 AV3000 07 EDITION 237.00 0.00 . /__/__ FIREETC FIRE TECH & SAFETY OF NEW ENGL 135729 AIRPACK MAINTENANCE 107.70 0.00 . /__/_- FIREETC FIRE TECH & SAFETY OF NEW ENGL CREDIT MEMO REFUND CREDIT -214.95 0.00 . /__/__ FISHER FISHER SCIENTIFIC COMPANY 9152261 LAB SUPPLIES 239.18 0.00 . /__/__ FISHER FISHER SCIENTIFIC COMPANY 9540222 LAB SUPPLIES 58.94 0.00 . /--/__ FISHER FISHER SCIENTIFIC COMPANY 0039414 LAB SUPPLIES 569.50 0.00 . /__/__ FOLEY FOLEY DISTRIBUTING CORP 121681 CLEANING SUPPLIES 262.84 0.00 . /__/-- G & K SER G & K SERVICES 1295783733 UNIFORMS 94.64 0.00 . /__/__ G & K SER G & K SERVICES 1295786916 UNIFORMS 94.64 0.00 . /--/__ GALLS GALLS, LLC 001119236 UNIFORMS 226.14 0.00 . /--/-- GALLS GALLS, LLC 001099198 UNIFORMS 696.24 0.00 . /--/__ GALLS GALLS, LLC 001129233 UNIFORMS 806.14 0.00 . /-_/__ GOLD STAR GOLD STAR DOG TRAINING 129 BASIC PUPPY CLASS 600.00 0.00 . /__/__ GRAIN GRAINGER INC 9259460385 CLOSET PERFORMANCE KIT 71.05 0.00 . /--/-- GRAIN GRAINGER INC 9274512327 COMPRESSOR REPAIR KIT 206.50 0.00 . /--/-- GRE ACE GREEN'S ACE HARDWARE 1012792 EXCAVATOR 750.00 0.00 . /__/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 206106OCT13 DORSET PARK 108.20 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 27180OCT13 TENNIS CT-ANDREWS PARK 167.24 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 31855OCT13 MILL POND LN PUMP 144.65 0.00 . /__/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 00040OCT13 911 DORSET ST PUMP STAT 18.10 0.00 . /__/__ GREEPW GREEN MOUNTAIN POWER CORPORATI 75731OCT13 702 T/L U MALL/ DORSET S 146.80 0.00 . /__/_- GREEPW GREEN MOUNTAIN POWER CORPORATI 90476OCT13 T/L WILLISTON RD/DORSET 27.30 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 18931OCT13 T/L DORSET/KENNEDY-SOLAR 456.57 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 11830OCT13 T/L DORSET/SWIFT-SOLAR 64.84 0.00 . /--/-- GREEPW GREEN MOUNTAIN POWER CORPORATI 47931OCT13 19 GREGORY DRIVE-POLICE 5040.35 0.00 . /--/-- GRERRS GREERS 768462 DRYCLEANING 26.40 0.00 . /--/__ GSM GSM ENTERPRISES, INC. 231004005 VEHICLE REPAIR 200.15 0.00 . /--/-- GSM GSM ENTERPRISES, INC. 231010001 VEHICLE REPAIR 971.83 0.00 . /--/-- 11/01/13 City of South Burlington Accounts Payable Page 5 10:31 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct 1(GENERAL FUND) From 11/04/13 To 11/04/13 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date OTHER OTHER PAPER 4744 DRB LEGAL NOTICE 62.80 0.00 . /--/-- OTHER OTHER PAPER 4755 HALLOWEEN & SOCCER ADS 1070.00 0.00 . /--/-- OTHER OTHER PAPER 4686 AD-FIRE PREVENTION DAY 248.00 0.00 . /--/-- P P P & P SEPTIC SERVICE INC 93541 TOILET RENTAL 200.00 0.00 /--/-- P P P & P SEPTIC SERVICE INC 93542 TOILET RENTAL 100.00 0.00 . /--/-- PEM PER VERMONT 4257 CHIPPER BLADES 123.00 0.00 . /--/-- PERMA PERMA-LINE CORP OF NEW ENGLAND 141893 6" BLACK NUMBERS 20.69 0.00 . /--/-- PIKE PIKE INDUSTRIES INC 731539 ASPHALT 319.47 0.00 . /--/ PROFVEH PROFESSIONAL VEHICLE CORPORATI 24905 TWIST-LOCK BAYONET 25.00 0.00 . /--/-- RADION RADIO NORTH GROUP INC 24131853 REMOTE SPEAKER MIC 67.00 0.00 . /__/_- RADION RADIO NORTH GROUP INC 24131752 BATTERY 66.00 0.00 /--/-- RADIOS RADIO SHACK 020515 FINE SODARD/FLUX SHOP 20.47 0.00 . /--/-- BATHE RATHE SALVAGE INC 3806 CARS FOR EXTRACT PRACTIC 200.00 0.00 . /--/-- BATHE BATHE SALVAGE INC 838 JUNK CAR-EXTRACT PRACTIC 150.00 0.00 /--/-- REM R.E.M. DEVELOPMENT COMPANY, LL 10142013 SEPT. 2013 COMMON FEES 5256.78 0.00 . /--/- REPRO REPROGRAPHICS OF NEW ENGLAND I 75754 CANON IPF 760 MFP SYSTEM 5975.00 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3210208 BROOMS & HANDLES 232.31 0.00 . /--/-- REYNOL REYNOLDS AND SON INC 3210289 ALUMINUM CYLINDER 381.00 0.00 . /--/-- RHR SMITH RHR SMITH & COMPANY 13633 AUDIT FIELD WORK FY 2013 2000.00 0.00 . /--/-- RUSSEL RUSSELL SUPPLY 007347 BLADES 267.38 0.00 . /--/- RUSSRES RUSSELL RESOURCES, INC. 131497 SONIC START STREAMLINE K 1415.49 0.00 . /--/-- RYES RYE, HENRY 1301320 REFUND-HAS SECONDARY INS 87.66 0.00 . /--/-- SAINM1 SAINT MICHAEL'S COLLEGE 2720 SEMINAR - WILLETTE & GUI 60.00 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13WK0663 FLUID FILM 75.24 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13WI7317 SPRAY GUN TOOL 17.39 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13WD6289 FUNNEL 2.93 0.00 . /--/-- SANEL SANEL AUTO PARTS INC 13WC7825 GAUGE 15.50 0.00 . /--/- SANEL SANEL AUTO PARTS INC 13WC1038 COUPLER 14.07 0.00 . /--/-- SBCOLLINS SBCOLLINS, INC 222908 UNLEADED FUEL 10940.62 0.00 . /--/-- SBCOLLINS SBCOLLINS, INC 222907 DIESEL FUEL 16188.23 0.00 . /--/-- SCOTTTIM SCOTT, TIMOTHY 59966 REFUND - SWIM 90.00 0.00 . /--/-- SECU SECURSHRED 154250 PD SHREDDING 22.50 0.00 . /--/-- SENTINEL SENTINEL ALARM COMPANY 6690 ALARM MONITERING CONTRAC 300.00 0.00 . /--/-- SERVPRO SERVPRO 3792084 DEHUMIDIFIER- 1100 DORSE 2300.00 0.00 . /--/-- SEWLY SEWLY TAILORING 9687 HEM PANTS 32.00 0.00 . /--/-- SHEARE SHEARER CHEVROLET COMPANY 437254P LAMP 23.72 0.00 . /--/-- SHELBU . SHELBURNE LIMESTONE CORPORATIO 50036454MB2 DISC. ERROR-BALANCE OWED 81.88 0.00 . /--/-- SIMONE SIMONE, AMY 59983 INSTRUCTOR - HOLIDAY PLA 50.00 0.00 . /--/-- SMALL SMALL ENGINE CO. INC. 056531 LAWNMOWER PARTS 5.87 0.00 . /__/_- SMALL SMALL ENGINE CO. INC. 056657 ROCK SAW 1759.20 0.00 . /--/-- SMALL SMALL ENGINE CO. INC. 056438 CREDIT FOR HOSE -11.99 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 1278A-013 WATER/STORMWATER 700.37 0.00 . /--/-- SOTWAT SOUTH BURLINGTON WATER DEPARTM 7660J-013 HOLMES ROAD 91.35 0.00 . /--/-- SOUTHW SOUTHWORTH-MILTON INC SERV1585952 VEHICLE REPAIRS 960.84 0.00 . /--/-- SOUTHW SOUTHWORTH-MILTON INC SERV1586456 VEHICLE REPAIRS 229.02 0.00 . /--/-- SOUTHW SOUTHWORTH-MILTON INC Z2707403 EQUIP. #PD-19 GA 635.00 0.00 . /--/-- SPEAR SPEAR STREET MOWER SPECIALTIES 11140 MULCHING BLADES 119.88 0.00 . /--/-- SPORTS SPORTS & FITNESS EDGE SWIM102813 SWIM- FALL 2013 SESSION 960.00 0.00 . /--/-- STA STATE OF VERMONT 3483-9010 CITY PORTION OF SW RUNOF 39.20 0.00 . /--/-- STANTEC STANTEC CONSULTING SERVICES IN 734300 VNCC SW IMPROVEMENTS 5430.00 0.00 . /--/-- 11/01/2013 City of South Burlington Accounts Payable Page 7 of 7 10:31 am Check Warrant Report # cingalls Unpaid Invoices For Check Acct l(GENERAL FUND) From 11/04/13 To 11/04/13 Purchase Discount Amount Check Check Vendor Invoice Invoice Description Amount Amount Paid Number Date Report Total 1,678,916.78 13.82 0.00 SOUTH BURLINGTON CITY COUNCIL To the Treasurer of CITY OF SOUTH BURLINGTON, We Hereby certify that there is due to the several persons whose names are listed hereon the sum against each name and that there are good and sufficient vouchers supporting the payments aggregating $ *1,678,902.96 Let this be your order for the payments of these amounts. Rosanne Greco Chris Shaw Pat Nowak Helen Riehle Pam Mackenzie South Burlington Water Dept. Accounts Payable Check Register Date: 11/05/13 Date Check No. Paid To Memo Amount Paid 11/5/2013 2420 E.J.Prescott, Inc. 119.14 Date Voucher Number Reference Voucher Total Amount Paid 10/17/2013 VI-13187 4737014 60.29 60.29 10/10/2013 VI-13189 4733523 58.85 58.85 11/5/2013 2421 Ferguson Waterworks#590 137.56 Date Voucher Number Reference Voucher Total Amount Paid 10/24/2013 VI-13186 0347597 137.56 137.56 11/5/2013 2422 Bibianne McDowell 78.19 Date Voucher Number Reference Voucher Total Amount Paid 10/23/2013 VI-13190 REFUND OVERPYMT 78.19 78.19 11/5/2013 2423 City Of South Burlington 279,679.66 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2013 VI-13192 OCTOBER 279,679.66 279,679.66 11/5/2013 2424 City Of South Burlington 173,589.77 Date Voucher Number Reference Voucher Total Amount Paid 10/31/2013 VI-13191 OCTOBER 173,589.77 173,589.77 11/5/2013 2425 SoVerNet, Inc. 40.20 Date Voucher Number Reference Voucher Total Amount Paid 10/15/2013 VI-13188 3303971 40.20 40.20 Total Amount Paid: 453,644.52 SOUTH BURLINGTON CITY COUNCIL Printed: October 31, 2013 Page 1 of 1 BBR�p13 onday'��October ,, 21 OCNO ar Meeting on w a Cegn set St. wa C.Sha Y C���C11' City Council �iibratS'� °C Greco,p•�o k' 1 Blanchard, C1T ovt�BvYiingt�tie C°n'�v balz�x'R�e�le,R' City MaD Bzent,F1ze Th,3 at ;p0 P Zee,C Depa�y C11ief tb°xi�'L. 2p P N�acken ldubbard,' Tug;putt'. ofCivil ge Suns°n'M.�beCsYCesent: CityMancgor'�Ylann�ylOr' �D°Hahne,5. Me t•�.�°moer,Drre�s�ff�ce� l�rcbael 1soYCesen ager;P'C s,Assessor Date`s, L. as e9-dtp y n M.un ry Librarian;S Dates, L.Community tiibYa�'J Lib'ccry with hibrarian Nepal P mn' f the S `a$Ur ington Conn ed t tour the:urphy, Gi11,D' En`ery, Tony m the members o ublic were invited 1. hers ofthep me'�' Councilors d Library stall. to Agenda items: Mu�pby an Agenda Review: enda rice,not Related been rebule Ke Pig to e st e A re h e n t 2• were made tb ns fc°m tb rid condos shouad n°�prop s yids atleas No changes merits&Qction ear St.neat t e condo tcben e Avad enue and felt�t d 3•Comments ection of Spear ° East Av ab°ut the hHe: ell,the and felt the repaving a section°is done• area and lied f°r. Mr Dona just repay e condrtioH paving project the Airport been appinstead of ented o efrethe bigpgrant inv°;ang dtl�orautbas rlit re Jets also cot-it-Matted evenb la�rng haw exp noise a coatabout p S e skim Asked ao fingh°mou cart mitigate t Manager' N1s Bmery of sounder says y -ReportDeputy City lt is possibility noted the F City Manages s appointed dered t1 ems.Greco eats and as been ape be consl e li 4.Annonncem T om�lubbard h t applied f°na of that city Tb Advised that the planH�ng grant the Soutb� Mr.Dorn ected tbating for a gran ded in�°H'p also apply cents they had atten month,.that tb Will be funded °n meetings and e that •1 members reposed CO'n°' CITY COUNCIL 21 OCTOBER 2013 PAGE 3 Ms.Dates, Chair of the Library Board of Trustees, reported that they have almost completed the new by-laws. She said the Board looks forward to a collaborative relationship with the city. Ms. Greco asked if there is a possibility of an"interim"community library. Ms. Murphy said that is a good idea, and the City Manager is already looking into this. 7. Consider and Approve Memorandum of Understanding between the City of South Burlington and the South Burlington Community Library Board of Trustees: Mr. Hubbard said this is the result of great collaborative effort between city staff and the Library Board of Trustees. It will keep the Library as a function under state statute. Ms. Greco moved to approve the Memorandum of Understanding between the City of South Burlington and the South Burlington Community Library Board of Trustees as presented. Ms.Nowak seconded. Motion passed unanimously. 8. Interim Zoning-Public Hearing,Interim Zoning Application#IZ-13-06 of O'Brien Brothers Agency,Inc., for a planned unit development consisting of: 1) razing an existing single family dwelling,2)constructing a three-unit,multi-family dwelling,and 3) constructing a four-unit,multi-family dwelling,636 Hinesburg Road: Mr. Gill said they have worked with neighbors and property owners. They have been to the DRB for a sketch plan hearing, and the DRB looked favorably on the project. Most issues can be dealt with. Major elements of the project include keeping as many trees as possible, including the large tree in front,using materials similar to what is in the surrounding area, street orientation (they have requested a setback waiver to 30 feet), garden beds for those who live in the development. With regard to affordability,Mr.Michaels noted that the city is not attracting developers who want to build at 65%of median income;he noted that at 80%,they could put in an 8th unit as"affordable,"but this can't be done now because of the regulations. Mr. Gill said it is their belief that continued development will bring down the cost of housing. The project uses city water, sewer and storm water. The Fire and Police Chiefs and the City Engineer have no issues. The use of"renewables"was encouraged by the Council as was energy efficiency in construction. s CITY COUNCIL 21 OCTOBER 2013 PAGE 5 Mr. Meyers felt 8%was harsh. He noted Burlington charges only 4%. 12.Discuss concerns Raised over Commercial/Private Logos/Names Appearing on City of South Burlington Property/Equipment: Members felt they had no problems with names on mudflaps, but would have an issue with names emblazoned across the back of a vehicle. Members agreed to take no action but to keep an eye on the situation. 13.Discuss Issues Associated with the Closing of Market Street: Since dust will not be an issue in coming months,the Council agreed to take no action. 14.Discuss Issues Associated with Changing the Content/Style of Meeting Minutes Prepared for South Burlington City Council Meetings: Members agreed to make no changes. 15. Reconvene as Liquor Control Board to Consider Liquor License: Ms.Nowak moved the Council meet as Liquor Control Board. Ms. Riehle seconded. Motion passed unanimously. Mr. Dorn presented a Liquor License request from The Venue, 5 Market Street. A representative of The Venue expressed concern with the limit of 230 patrons based on parking. They are considering an agreement to use the Judge garage space and the possibility of shuttling people from downtown. Ms. Mackenzie noted that any agreement has to be a formal,written agreement. Mr. Shaw moved to approve the Liquor License for The Venue as presented. Ms.Nowak seconded. Motion passed unanimously. Ms.Riehle moved to return to City Council session. Ms.Nowak seconded. Motion passed unanimously. 16. Other Business: A. Items held from Consent Agenda There were no such items. SPECIAL CITY COUNCIL 16 OCTOBER 2013 The South Burlington City Council held a special meeting on Thursday, 16 October 2013, at 6:15 p.m., in the Conference Room,City Hall, 575 Dorset St. Members Present: P.Mackenzie, Chair; R. Greco, P.Nowak, C. Shaw Also Present: K. Dom, Interim City Manager; T. Hubbard, Interim Deputy City Manager;D. Kinville, City Clerk;P. Conner,Director of Planning&Zoning; Chief T. Whipple and other members of the Police Department; Chief D. Brent,Fire Department; J. Ladd,Human Resources; S.Dory, C.Ingalls, City Manager's Office; D. Champine, Recreation Depaitnient; M. Lyons,Assessor's Office; C. &B. Hafter, B.Nowak,K.Finney,E. Dorn, H. Bliss 1.Approve Appointment of City Manager: Ms.Nowak moved to appoint Kevin Dorn as City Manager. Mr. Shaw seconded. Motion passed unanimously. Ms. Mackenzie briefly reviewed the process for hiring negotiating a contract. 2. Approve City Manager's Contract: Ms.Nowak moved to approve the contract with City Manager Kevin Dorn. Mr. Shaw seconded. Motion passed 3-1 with Ms. Greco voting against. Ms. Mackenzie thanked those involved in the hiring process including Council members, Search Committee members,Department Heads and employees, and the general public. Ms. Greco indicated that she supported the hiring of Mr. Dorn but felt the contract was too lucrative. As there was no further business to come before the Council,Ms.Nowak moved to adjourn. Mr Shaw seconded. Motion passed unanimously. The meeting was adjourned at 6:30 p.m. Clerk AP 4 • south REGULAR SESSION To: Kevin Dorn, City Manager From: Ilona Blanchard,Project Directo Subject: Authorization to Negotiate and Contract for Garden Street Consultant Services Date: October 29, 2013 Background: In September the City issued a Request for Qualifications(RFQ) for consultant services to support the City's selection of the roadway alignment and conduct design and permitting for the Garden Street project. The sought services will result in a set of bid plans and documents in order to position the City or City partners to build a new downtown roadway(Garden Street) and two associated intersections(Midas—White—Williston Road,Williston Road —Hinesburg Road) as required by the Environmental Assessment for City Center. This project is budgeted to be funded with the Highway Impact Fee fund this year and this fund has the anticipated capacity to similarly fund this project through fiscal year 2017,with construction undertaken by the private sector or by the City with TIF District financing. Portions of this project may also be eligible for various Federal grant programs through the State. Nineteen firms requested the RFQ package over the six week solicitation. Three sealed sets of qualifications were received on October 15 and were reviewed by a panel consisting of Justin Rabidoux,Director of Public Works, Paul Conner,Director of Planning and Zoning, and Ilona Blanchard,Project Director. The review criteria established by the RFQ and used by the panel included the following (note that the qualifications sought were also extensively detailed in Section 3 of the RFQ): • Demonstrated experience and success with similar projects (Projects located in Vermont, comparable size, downtown streetscape,using the VTrans project process and compliant with Federal requirements, and providing project management).....30% • Demonstrated ability to collaborate with clients to produce quality work on time and as budgeted.......30% 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com R-2012-14 RESOLUTION A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND SIGN A CONTRACT WITH STANTEC TO PROVIDE ENGINEERING AND DESIGN CONSULTANT SERVICES FOR THE GARDEN STREET PROJECT WHEREAS,the development of City Center as a downtown is a priority for the City of South Burlington;and, WHEREAS,Garden Street has long been in the Capital Improvement Program, Impact Fee Ordinance,and the Official Map,is included in the adopted TIF District Plan,and is recommended in the draft Form Based Codes as a downtown City Center street;and, WHEREAS,the Garden Street project is funded for to begin design in the fiscal year 2014 budget (current year)and includes a future street which connects Dorset Street to Williston Road across Market Street and via the Midas Drive right-of-way and further includes improvements to the Williston Road/White Street and Williston Road/Hinesburg Road intersections as committed to in the Environmental Assessment for City Center;and, WHEREAS,the City issued a competitive request for qualifications to provide consultant services to support the selection of an alignment,preparation of the engineered plan set,and submittal of permits in September of 2013;and, WHEREAS,three sealed sets of qualifications were received in response to the request by the due date of October 15;and, WHEREAS,after reviewing the submitted qualifications, Stantec Consulting Services,Inc.has been identified as the most responsive to the Garden Street Request for Qualifications. NOW,THEREFORE,BE IT RESOLVED that the South Burlington City Council hereby authorizes the City Manager to negotiate and sign a contract with Stantec Consulting Services,Inc.as required to develop a plan set and documents sufficient to bid out construction of Garden Street. APPROVED this day of November,2013. SOUTH BURLINGTON CITY COUNCIL Pam Mackenzie,Chair Pat Nowak, Vice Chair Chris Shaw, Clerk Helen Riehle Rosanne Greco iwit- Request for Qualifications Garden Street CONTENTS 1. Background 1 2.Scope Overview 2 3.Consultant Qualifications 3 4.Scope of Work 4 5.General Requirements 7 6. Proposal Submittal 10 7. Resources 12 1. BACKGROUND The City of South Burlington is issuing a Request for Qualifications (RFQ) for consultant services to support the City's construction of a new downtown street and two associated intersections including selection of the alignment/preferred alternative,design and engineering,permit submittal,and development of bid plans and documents. This planned street is located in a partially developed area known as City Center-an area designated as a future downtown. The selected consultant will be qualified to support the City's goals and objectives in developing a new downtown complete street.The purpose of this street is to facilitate and invite new infill urban development,establish a more urban street grid,and mitigate traffic impacts identified in the Environmental Assessment.Design will be in accordance with planned updates to the City's Land Development Regulations and may use the groundwork established in the Federal Highway issued City Center Environmental Assessment. This project may include two redesigns to existing intersections on one of the more heavily traveled roadways in Vermont,Williston Road,state route US 2. Right-of-way has been partially acquired and is approximately 60 feet in width.Onsite stormwater quality treatment is likely to be required,although attenuation may be provided offsite.This street is in the Potash Brook watershed,which is classified by the State of Vermont as impaired,and adjacent to the watershed's only remaining stream-associated wetlands.Although a piece of archeological evidence has been located on the site,it has been classified as an isolated find according to Vermont Standards (VHDP 2002). City of South Burlington, VT 1 ' Y Request for Qualifications—Garden Street Approach to and understanding of the project(process, schedule,philosophy, availability, management) 30% Inclusion of Federally qualified DBE in the project team 10% At the discretion of the City some or all respondent teams may be interviewed, or one may be selected to proceed directly to negotiations. Once a consultant team has been selected for negotiations, if negotiations are unsuccessful,the City may begin negotiations with the next highest ranked team. The City reserves the right to accept a part of the proposal or the entire proposal. 2.4 COMPENSATION Compensation will be hourly plus expenses up to a not to exceed limit. 3. CONSULTANT QUALIFICATIONS The consultant team shall demonstrate well-rounded expertise in, but not limited to,the following disciplines: Traffic engineering Underground/above Bicycle/pedestrian Mixed-use roadway, ground utility design facility engineering and intersection and Survey(including design structural engineering geotechnical) Commercial appraiser Public involvement Landscape architecture/ NEPA compliance Urban design The consultant team selected shall demonstrate a background in practicing sustainable design and engineering approach to improve economic, social, and ecological well-being of communities as defined by project experience (identify individual team member experience and project role) in the following: 1)downtown roadway and streetscape design; 2)bicycle and pedestrian facility engineering and design; 3)stormwater infiltration and treatment; 4)placemaking; and 5)traffic engineering. The successful consultant shall also: 1)be familiar with state and federal environmental laws and regulations,permit application and right-of-way acquisition processes; 2)possess a demonstrated ability to conduct effective and participatory public workshops; meetings, hearings and public outreach; and 3)practice project management and oversight using methods and tools consistent with the project management profession. City of South Burlington, VT 3 Request for Qualifications—Garden Street Section. Initial plans showing the proposed alignment centerline with respect to existing infrastructure and environmental features shall be prepared for the proposed alternatives. Cost estimates(see the VTrans Project Development Manual)will need to be prepared for each alternative. The results of all the above combined with impacts on 1)alternative modes of travel and accessibility, 2) land development opportunities and 3)placemaking should be compiled and presented in the form of an evaluation matrix. 4.132 Alternatives Presentation Meeting The outcome of the above efforts must be presented to the community at large to allow for input and comment. This may be accomplished via an agenda item at a Council meeting or an independent public meeting. These meetings should be publicly warned and minutes taken of the meeting. An evaluation matrix,the initial plans and any supporting documentation shall be presented at this time. 4.133 Preferred Alternative Selection A summary of the material presented at the alternatives presentation meeting and supporting documentation shall be compiled into a document for submission to the City. The preferred alternative shall be identified with a clear explanation as to why it is"preferred". 4.134 NEPA Compliance - City Option This project has an existing Federal Environmental Assessment(EA).After City selection of the preferred alignment,this will need to be updated. The EA update work may be included as part of this contract at the discretion of the City Project Manager. 4.14 CONCEPTUAL (60%) PLANS Once the alignment has been selected, develop conceptual plans. 4.142 Base conceptual plans on a three dimensional survey and include the following elements as a minimum: -Title Page - Typical Sections -Base Plan and Profile Sheets showing the Project Centerline, stations, approximate Construction Limits and existing right-of-way delineation -Plotting and Identification of any identified resources -Cross Section with templates as appropriate - Channel Sections with templates as appropriate -Pavement Structure Thickness Design as appropriate -Conceptual Traffic Control as appropriate -Clear zones 4.42 UPDATE COST ESTIMATES. City of South Burlington, VT 5 Request for Qualifications—Garden Street • Conditional Use Determination • Lakes&Ponds Permit • Section 401,Water Quality Certificate • Threatened&Endangered Species • Section 404,US Army Corps of Engineers Permit 23 •VTrans Highway Access Permit(Title 19 V.S.A.§1111). 4.3 PLAN REVISION AND PERMIT SUBMITTAL Permits may not be submitted until all corrections are captured and the City is satisfied design issues are sufficiently resolved. 4.4 RIGHT-OF-WAY ACQUISITION SUPPORT Prepare plans detailing land,rights and areas of easements to support right of way acquisition as may be required by the City. 4.4 UPDATE COST ESTIMATE 4.5 FINALIZE PLANS AND CREATE BID PACKAGE 4.53 SUBMIT FINAL PLAN TO PERMITTING AGENCIES 4.54 DEVELOP BID PACKAGE DOCUMENTS Develop Contract Plans,Quantities,Specifications,Contract Terms and Special Provisions. 5. GENERAL REQUIREMENTS 5.1 PROCESS/DELIVERABLES Project development will follow the procedures outlined in the VTrans Project Development Manual and LTF Handbook process, as determined by the City. This is not an LTF or VTrans project, but deliverables will by default meet standards as described in these documents unless otherwise authorized by the City. Submittals may include alternative approaches to completing the work or options. Process and deliverables shall be closely coordinated with the City of South Burlington Project Manager. City of South Burlington, VT 7 Request for Qualifications—Garden Street All documents and plans, in either paper or electronic format, shall be the property of the City and will be made available upon request during the project and provided upon completion of the project or termination of the contract. In addition to providing paper copies of reports, all final reports will also be supplied in MS Word and PDF format.Design and Engineering documents will be provided in Microstation format according to the VTrans requirements 1. All electronic files related to the project upon completion or the draft stage at termination, including report text in MS Word and PDF format, CADD files in Microstation format, GIS databases, Synchro traffic analysis files, VISSIM files, etc.,will be provided to the City on CD/DVD disc or thumb drive at project completion. 5.7 SCHEDULES AND SUBMITTALS The consultant shall submit and maintain a critical path schedule monthly with specified milestone dates for the project and sub-schedules for project components. The schedules must allow for necessary review periods for all parties involved with the project. The consultant shall submit invoices with a written, detailed status report monthly to the City Project Manager,which shall have the right to request supplemental information to ensure appropriate project progress. Invoices will include a task based report of amount expended to date on each major task to verify project expenses billed to the City are consistent with the project scope of work. 5.8 INSURANCE All City consultants and sub consultants shall furnish the City with a certificate of Liability Insurance as specified by the City at the time of contract. The certificate shall name the City of South Burlington and any subcontractors as an additional insured for the work the contractor will be doing. Either a Certificate of Workers' Compensation Insurance OR a waiver form (hold harmless agreement) is also required. The Federal W-9 Form will be completed and returned to the City, if applicable. Before commencement of work,the insurance certificates testifying to coverage of workers' compensation,public liability,property damage and automobile liability insurance shall be submitted to the city. 'http://www.aot.state.vt.us/CADDhelp/Default.htm City of South Burlington, VT 9 4 Request for Qualifications—Garden Street Y, 6.3 STATEMENT OF QUALIFICATIONS REQUIREMENTS The SOQ shall include the following: 1. Cover Letter. 2. Qualifications of the Consultant Firm(s). Describe qualifications and experience for all phases of the project, and specifically address how the firm and firm's approach meets the expertise needs of the City as detailed in this RFQ including Sec. 3. 3. Project Organization and Proposal. Discuss project management structure, main project tasks and responsibilities, relate individual team members to each, as well as estimated time involved with each. 4. Project Team and Demonstrated Expertise, Experience, and Knowledge. Profile each team member that will undertake a main component of the project providing their track record with the firm/team, and specifically address(as detailed in Section 3. Consultant Qualifications): a. Roles/project tasks on relevant projects that demonstrate expertise in the requested qualifications related to the sustainability background, and b. Team role each professional will play and any project experience that demonstrates responsibility for 1)familiarity, experience, and success with the state and federal regulatory environment, 2)public outreach, and 3)project management. 5. Client references (provide a minimum of five separate clients). Identify which prior projects these references relate to, and which main staff worked on these projects. If a subconsultant will be responsible for a major portion of the work,provide references for the subconsultant as well. 6. Documentation for any Federally Qualified DBEs. 6.5 GENERAL. All documents become the property of the City upon submission. The cost of preparing, submitting and presenting a response to this RFQ is the sole expense of the consultant. The City reserves the right to reject any and all submittals received as a result of this solicitation, to negotiate with any qualified source,to waive any formality and any technicalities or to cancel the RFQ in part or in its entirety if it is in the best interest of the City. This solicitation of qualifications in no way obligates the City to award a contract. City of South Burlington, VT 11 6 ,t, i south uriington VERMONT To: Kevin Dorn, City Manager From: Ilona Blanchard,Project Directo Subject: Draft Capital Improvement Program Fiscal Year 2015-2024 Overview Date: November 1, 2013 Background: This draft Capital Improvement Program(CIP) is a ten year roadmap to future large scale public improvements. It is also a tool to reduce fluctuations in the tax rate from year to year by forecasting and planning on how to manage"big ticket" equipment purchases and maintenance and improvement projects. The CIP reflects the following City priorities: 1) support the provision of service at existing levels by maintaining and replacing City infrastructure, equipment, and facilities so that it is in a safe and operational condition and reducing the need for costly,unbudgeted"emergency" repairs; 2)build City Center as a public-private partnership; 3)prepare to construct other identified Capital Improvement Projects that implement the comprehensive plan,have been strongly supported in studies and have been identified as priorities by committees. This document follows the Council direction and Fiscal Year 2015 is level- funded from Fiscal Year 2014(current year). The CIP Costs(Expenditures) and Funding(Revenues)are structured the same as the Annual Budget and divided into the three funds for which the City directly authorizes capital expenditures. These include the General Fund and the two Enterprise Funds: Stormwater and Sewer. This document is not a budget,but the first year of the CIP will be incorporated into the proposed Annual Budget. This is the only year which is proposed to be authorized for spending. Any changes to the Capital Improvement Program FY 2015 will also be correspondingly made to the FY2015 Annual Budget. Expenditures Within each fund expenditures may include costs such as studies or other consultant services leading to a project; acquisition of land rights; construction; or vehicles, equipment, and furnishings. Expenditures listed may also relate to the financing of the initial purchase including setting funds aside in a reserve fund for future purchases. Where 575 Dorset Street South Burlington, VT 05403 tel 802.846.4107 fax 802.846.4101 www.sburl.com the next year CIP once the City has an approved financing plan from the State. Trade-In Generated Revenues/Other. Trade-In Generated Revenues are usually the sale or trade in of vehicles when new ones are purchased. Other is a miscellaneous category,where the revenue source is detailed on the individual expenditure sheet. Prioritization The CIP expresses City priorities through the order in which projects are funded. The order in which projects are funded also heavily expresses the time at which a purchase or capital project is needed, funding availability(for example,transportation related projects), and takes in consideration the timing required in developing large projects. Priority one—maintenance - includes large purchases such as vehicles—from police car to fire trucks, maintenance such as paving,weatherization, and brick and mortar projects such as the construction of truck bays. These are found throughout the Capital Improvement Program in department specific General and Enterprise Fund sections such as Police, Ambulance, Stormwater, and Administration. Priority two—City Center—includes brick and mortar projects that have been approved for TIF District Financing. These expenditures are separated out and within their own section—City Center—in the General Fund, and included as an expenditure within the Stormwater Fund. Priority three—Improvement Projects—these are projects which implement the comprehensive plan, studies and other scoping and planning activities and which have been identified by Department Heads and Committees. These include new sidewalks,recreation paths, recreation areas and facilities, and roadway reconstruction. General Fund The Highway/Parks CIP includes identified maintenance needs throughout the City for general operations and highway maintenance such as paving, fleet replacement,a garage and salt/sand expansion,replacement of fuel pumps, etc. FY2015-2024 includes an increase in roadway paving levels of funding over prior years. In FY 2015,this is obtained largely through a transfer of unspent 2013-14 budgeted funds. The ten year projection of capital expenditures for the Fire Department includes replacement costs for all rolling stock,replacement of equipment and gear, and new this year, upgrades to Station 2 which has long been in the CIP and Impact Fee Ordinance. Similarly,the Emergency Medical Services Department(Ambulance) includes vehicle and equipment replacement. The Police Department capital improvement program is almost entirely equipment replacement,taking into account the normal life cycle of the more expensive equipment utilized in police operations. Funds are also designated for anticipated building repairs and improvements. The Recreation &Parks Department,responsible for planning for future recreational needs for the community, includes the purchase and development of additional land for parks, expanding and improving facilities and cost of the project,not just the costs incurred in the year shown by the CIP. As with the FY2014-2023 CIP,this excludes stormwater/wetland mitigation which are in the Stormwater Fund. In 2016,the Dorset Street Water Tower is expected to no longer be available to be used for communications. Some anticipated costs for FY16 are proposed to move into FY16 to cover design and permitting for the replacement Communications Antennae Tower. This is a cross departmental project with the Fire/EMS and Police Department. The use of this Tower will be shared with the Water Department. Enterprise Funds The Stormwater Fund and Sewer Fund are largely unchanged from last year. They include both maintenance and major projects. Within the ten year CIP horizon,the Bartlett Bay plant will need to be upgraded,the largest individual project outside of the City Center portion of the CIP. As has been discussed before,the Stormwater Fund has many projects related to anticipated required improvements to impaired waterways,which over 20 years has been estimated to require a$40,000,000 investment. Attachments: • Capital Improvement Program Fiscal Year 2015-2024 Additional The City has solicited proposals for consultant services to update the Impact Consideration Fee Ordinance to reflect the new CIP policy which requires updating the CIP yearly. The City will await the results to determine the timing for the adoption of the draft CIP 0 Z D U- J Q cC W z w W z J a 0 CC N LU Z U w z 0 z U- o?S tn 0 >- m w 0 z w a x w J f'- d U W cc W U_ cc w cn J H z W 2 H cc w 0 0 O N 0 al 0 0 t0 m 0 to O O ' m N OM V N 0 NV 0 ' M N 0 Sr' eti b G. ti b -is:, ti N. 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O. j ) / } _ ƒ [ 3 / \ j ) / ) .00,4 southburlington PLANNING & ZONING MEMORANDUM TO: South Burlington City Council &City Manager FROM: Paul Conner, Director of Planning&Zoning SUBJECT: Impact Fees related to Child Care Facilities DATE: September 16, 2013 City Council meeting Background: This spring,the City was approached with an application to convert an office space on Ethan Allen Drive into a child care facility. Following review, approval and payment of the required impact fees, staff took a step back to review the overall policy of how Road Impact Fees are calculated for this use and to determine whether the calculated traffic is accurate. Current method: The City's Road Impact Fee Ordinance requires an impact fee payment for any new development or change of use that results in additional vehicle trips to and from a property during the evening rush hour (the PM peak hour). The Ordinance calls for this to be calculated using the Institute for Traffic Engineers' Trip Generation Manual.This Manual charts average vehicle trips for a wide range of different land uses based on case studies from across the country. For some land uses, the Manual states that it would be appropriate to apply a reduction for "pass-by" trips—that is, vehicles that would already be traveling on that particular street and decide to pop into a store, etc. The Manual does not apply such a reduction for "pass-by" trips to its trip generation rates for child care facilities. Before determining the final Impact Fee cost, "pre-existing" trips are deducted (i.e., from a previous use of a building or site) to get the net total of new trips generated by the new use. The applicant then pays the fees, which are approximately$998 per net "trip" less certain credits. Current "new" child care providers:Two "new" child care providers that were subject to impact fees have opened up in the last three (3) years in the City—one on Ethan Allen Drive and one on Shelburne Road.These are the only two providers that have been required to pay impact fees since the rate was raised significantly in 2007. The total impact fees paid by these providers were as follows: - Ethan Allen Drive: 41 students =40.97 trips. Subtract pre-existing trips for a net total of 26.37 added trips and net fee of$24,645.10. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com Recommendation: Staff recommends Option 1—an amendment to the Ordinance based on localized information - as the best way to proceed. While Option 2 would be legal and less costly, it would only be possible after the City has adopted an amendment to the Comprehensive Plan which would be several months into the future and likely also require an update to several other sections of the Plan in order to be compliant with State Law for re-adopted plans. Option 3 is also possible, but based on the discussions with BFJ, Inc., the current way of calculating traffic from Child Care facilities is placing a substantial burden upon them. Should Council be interested, staff could proceed to prepare a study and a revised Ordinance based on this proposal. Council memo Impact Fees Child Care 10-28-2013.doc 3 southburlington PLANNING & ZONING MEMORANDUM TO: Kevin Dorn, City Manager South Burlington City Council FROM: Paul Conner, Director of Planning&Zoning SUBJECT: Proposed amendments, Sign Ordinance DATE: November 4, 2013 City Council meeting This memo outlines a series of four (4) proposed amendments to the South Burlington Sign Ordinance, directed principally at supporting the future walkable development of the City Center and community. A this meeting, staff is requesting general guidance from the Council; following this meeting, staff will complete the amendments and have a legal review performed in advance of a formal first reading of the proposed amendments. Proposed amendments: 1. Permit businesses within commercial zoning districts to have perpendicular signs. Current requirement:At present, perpendicular signs (attached to buildings and protruding out at a perpendicular angle) are permitted only under rare circumstances where a free-standing sign cannot be placed on a property. Proposed amendment:The proposed amendment would allow each business within a commercial district to have one (1) perpendicular sign of up to 10 square feet per side on its building façade that is not internally illuminated.This would be in addition to any existing allowed signs. Purpose:As the city begins to evolve into a more pedestrian-oriented center, the need and value for small signs focused on the walking public is increasing. Small perpendicular signs allow people walking down a street to identify the business and can be an attractive addition to the area when not internally illuminated. 2. Permit businesses with buildings on a corner to have three (3)wall signs Current requirement: Each business is allotted a sign area for wall signs which may be distributed across two separate (2) signs. Proposed amendment:The proposed amendment would allow businesses on corner lots to distribute their allotted sign area over three (3) signs. 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com troillotiA southburlington PLANNING & ZONING MEMORANDUM TO: Kevin Dorn, City Manager South Burlington City Council FROM: Paul Conner, Director of Planning &Zoning SUBJECT: Underwood property use request DATE: November 4, 2013 City Council meeting Summary: John Belter, local resident and farmer, has asked to make use of the Underwood Property for growing corn again in the summer of 2014, and is requesting a 3-year renewal of the agreement that was signed this past spring. Mr. Belter was granted approval by Council to make use of the newly acquired Underwood Property for the summer of 2013 at no cost. At the time, he had explained that he had done preparatory work on the property the previous summer in coordination with the landowners at the time. The current request has been reviewed by the Recreation-Leisure Arts Committee and Natural Resources Committee, whose recommendations are included below. Request and follow-up with Mr. Better: Hi Paul,As you know, I would like very much to continue farming the Underwood Property. I was able to plant most all of the land that we agreed to use last year to corn and had a fairly good crop. The land had been out of production for a good many years and should produce a better crop in the next few years if we are able to continue. I would normally want to plant corn for at least three years to allow us to control most of the weeds that have come in.Then my plan would be to seed it down to a hay crop. Thank you, John John H. Belter, Ethan Allen Farm,So. Burlington, Hi John— Thank you.A couple of questions: 1. Is your request for a three-year lease? 2. And so that I we have the answers up front to questions that the Council will likely ask, if they are interested in a year-to-year lease, would you accept a 1-year lease? Paul Conner,AICP, MCIP Director of Planning&Zoning 575 Dorset Street South Burlington, VT 05403 tel 802.846.4106 fax 802.846.4101 www.sburl.com 2) In the case that City Council does decide to lease the land, the Committee urges the Council to consider imposing the following conditions on the lease: a) A duration of one-year at fair market value, b) The Property must be returned to the ecological state at which it was prior to the lease, c) Verification that the lessee possesses the funds to perform this restoration, and d) Access to the land by the Natural Resource and Recreation& Leisure Arts Committees for the purpose of assessing the Property in order to compose the aforementioned comprehensive vision for the Property. Staff recommendation: Staff recommends that the Council discuss the proposed request for use of the property as outlined above. Should Council be interested,staff also recommends that the Council consider a couple of related issues that would be important if the Council be interested in having this or any other private user of a property sign an agreement: 1. Whether compensation for use of the land would be appropriate. 2. Whether use of the land should at some point(now or in the future) be considered as an open process through an Request For Proposals or advertised opportunity to submit requests to lease the land 3 Memo To: South Burlington City Council From: Peter Taylor, Chair South Burlington Board of Civil Authority I am writing on behalf of the South Burlington Board of Civil Authority (BCA) to request that the City Council formally delegate the appeal of Homestead filing penalties to the South Burlington Board of Civil Authority as per 32 V.S.A., Chapter 135, Section 5410 (j). Further, we would appreciate any assistance the city's legal council could provide in helping us clarify the basis for considering appeals of homestead filing penalties. In preparation for this responsibility we have referenced 32 V.S.A., Chapter 135, Section 5410. The statutes are fairly clear on abatements related to hardship, but less clear on other allowable circumstances under which an abatement of penalties could be considered by the BCA. We would direct your attention to 32 V.S.A., Chapter 135, Section 5410 (j), (k) and (I)which seem most relevant to this issue. However, abatement of penalties by the Board of Civil Authority for reasons beyond hardship as described in this statute do not appear available. The Board of Civil Authority has scheduled our next meeting for November 5, 2013 at which time we will begin hearing appeals related to Homestead filing penalties. Thank you for your assistance. Peter Taylor Pt46erqmail.com 802 238 8365 The Vermont Statutes Online Title 32: Taxation and Finance Chapter 135: EDUCATION PROPERTY TAX 32 V.S.A. § 5410. Declaration of homestead § 5410. Declaration of homestead (a)A homestead owner shall declare ownership of a homestead for purposes of education property tax. Subsection(b) effective until January 1. 2013; see also subsection (b) effective January 1, 2013 and note set out below. (b)(1)Annually on or before the due date for filing the Vermont income tax return,without extension, each homestead owner shall, on a form prescribed by the commissioner, which shall be verified under the pains and penalties of perjury, declare his or her homestead, if any, as of, or expected to be as of, April 1 of the year in which the declaration is made for property that was acquired by the declarant or was made the declarant's homestead after April 1 of the previous year. The declaration of homestead shall remain in effect until the earlier of: (A)the transfer of title of all or any portion of the homestead; or (B)that time that the property or any portion of the property ceases to qualify as a homestead. (2) Within 30 days of the transfer of title of all or any portion of the homestead, or upon any portion of the property ceasing to be a homestead,the declarant shall provide notice to the commissioner on a form to be prescribed by the commissioner. Subsection(b) effective January 1, 2013; see also subsection(b) effective until January 1, 2013 set out above and note set out below. (b)Annually on or before the due date for filing the Vermont income tax return, without extension, each homestead owner shall, on a form prescribed by the commissioner,which shall be verified under the pains and penalties of perjury, declare his or her homestead, if any, as of, or expected to be as of,April 1 of the year in which the declaration is made. Subsection(c) shall apply to declarations filed in 2010 and after. i r (i)An owner filing a new or corrected declaration, or rescinding an erroneous declaration, after September 1 shall not be entitled to a refund resulting from the correct property classification; and any additional property tax and interest which would result from the correct classification shall not be assessed as tax and interest,but shall instead constitute an additional penalty,to be assessed and collected in the same manner as penalties under subsection(g)of this section. Any change in property classification under this subsection shall not be entered on the grand list. (j) A taxpayer may appeal a determination of domicile for purposes of a homestead declaration or an assessment of fraud penalty under this section to the commissioner, in the same manner as an appeal under chapter 151 of this title. A taxpayer may appeal an assessment of any other penalty under this section to the listers within 14 days after the date of mailing of notice of the penalty, and from the listers to the board of civil authority and thereafter to the courts, in the same manner as an appraisal appeal under chapter 131 of this title. The legislative body of a municipality shall have authority in cases of hardship to abate all or any portion of a penalty appealable to the listers under this section and any tax,penalty, and interest arising out of a corrected property classification under this section; and shall state in detail in writing the reasons for its grant or denial of the requested abatement = 'egr �: Requests for abatement shall be made to the municipal treasurer or other person designated to collect current taxes, and that person shall forward all requests, with his or her recommendation, to the body authorized to grant or deny abatement. (k)A municipality may retain any penalties and interest assessed and collected in accord with this section. (1) "Hardship" under this section means an owner's inability to pay as certified by the commissioner of taxes in his or her discretion; or means an owner's filing an incorrect, or failing to file a correct,homestead declaration due to one or more of the following: (1) Full-time active military duty of the declarant outside the state. (2) Serious illness or disability of the declarant. (3) Serious illness, disability, or death of an immediate family member of the declarant. (4)Fire, flood, or other disaster. (Added 1997,No. 60, § 45, eff. Jan. 1, 1999; amended 1997,No. 71 (Adj. Sess.), §§ 12, 13, 14, eff. Jan. 1, 1998;No. 71 (Adj. Sess.), § 76, eff January 1, 1999; 1999,No. 1, § 60g(b);No. 49, §§ 31, 53, eff. June 2, 1999.; 2003,No. 68, § 6, eff. July 1, 2004; 2003,No. 76 (Adj. Sess.), §§ 2, 20, eff. Feb. 17, 2004; 2003,No. 107 (Adj. Sess.), § 18a; 2005,No. 38, § 6, eff. 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